CITY OF FAIRFIELD
RESOLUTION NO. 2026-32
APPROVING RENEWAL OF MICROSOFT ENTERPRISE LICENSE AGREEMENT THROUGH
SHI INTERNATIONAL CORPORATION, RESELLER OF THE CALIFORNIA DEPARTMENT OF
TECHNOLOGY MICROSOFT AGREEMENT
WHEREAS, the City of Fairfield (City) is currently engaged in an Enterprise Licensing Agreement with Microsoft for software products for its enterprise and infrastructure; and
WHEREAS, Microsoft software is a critical foundation of the City’s business operations, enabling communication, collaboration, and delivery of essential services; and
WHEREAS, the current enrollment in the Microsoft Enterprise Agreement Program with Crayon Software Experts, LLC, authorized by Resolution 2022-258, will expire on March 31, 2026; and
WHEREAS, the City is purchasing this renewal through the Statewide Microsoft Enterprise License Agreement Program , a competitively bid cooperative purchasing agreement that allows government agencies to obtain best-value pricing without issuing a separate solicitation; and
WHEREAS, the City desires to renew the Microsoft Enterprise Agreement with the California Department of Technology via reseller SHI International Corporation to provide Microsoft Enterprise on-premises licensing for a new five-year term.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The renewal of the Microsoft Enterprise Agreement with SHI International Corporation, LLC for a period of five years is hereby approved, and the city manager is hereby authorized to execute the required forms attached hereto as Microsoft Enterprise Enrollment to renew the City's enrollment for a cost of $2,373,807 from the Computer Fund ( Project OITMSELCOP).
Section 2. The city manager is hereby authorized to acquire additional licenses, in an amount not to exceed $237,381 for a contingency during the five-year term of the Agreement, that are legally required to comply with the annual Microsoft licensing true-up audit performed by Microsoft in coordination with City Staff.
Section 3. The city manager is hereby authorized to take all steps necessary to implement this resolution.
RES. NO. 2025-32
PASSED AND ADOPTED this 3rd day of March 2026, by the following vote:
AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
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MAYOR
ATTEST:
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CITY CLERK