PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of March S_, 2026_, by and between the City of Fairfield, a municipal corporation (the 11CITY") and Caminar ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth In this Agreement, CONSULTANT shall provide to the CITY the services described in Exhibit 1 1A," which consists of the proposal submitted by
CONSULTANT. CONSULTANT shall provide said services at the time, place, and In the manner specified in Exhibit "A."
2) PAYMENT. CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit "B." The payments specified In Exhibit "B" shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.
CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit ''B." 3) FACILITIES AND EQUIPMENT. CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS. The general provisions set forth in Exhibit "C" are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit "C" shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit 11 D11 are part of
this Agreement. In the event of any inconsistency between said general provisions and any othtu terms or conditions of this Agreement, the requirements set forth in Exhibit ''D" shall control. 6) BUSINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428- 7509) and on line at www.fairfield.ca.gov/biz.
7) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
8) JIB,M. This agreement shall be in effect through May 31, 2027.:. 9) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding California's choice of law rules. Venue for any such action relating to this Agreement shall be in the Solano County Superior Court. 10) Where applicable, vehicles with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of Revised 1/09/2025
See Below
H ousing Intervention Solutions Program
____________________________________________________________________________________________ ___________________________________________________________________________________ Caminar
4820 Business Center Dr., Suite 120, Fairfield, CA 94534 2122 Sacramento Street, Vallejo, CA 94589
Phone: 707.652.7311 • Email: [email protected] • www. caminar.org A. Description of Project
B.
Caminar's Housing Intervention Solutions Program (HISP) is designed to address the critical need for housing stability among individuals and families in the City of Fairfield who are experiencing or at risk of homelessness. This program will support participants in securing and maintaining stable housing while also ensuring they adhere to lease agreements and access essential services to sustain long-term housing.
The project will be located within Fairfield and will serve vulnerable individuals and families referred through Resource Connect Solano (RCS), the Coordinated Entry System (CES), and Change and New Beginnings ACCESS Outreach Team, which will play a key role in identifying unsheltered individuals and connecting them to the Housing Intervention Solutions Program (HISP) for further support.
To ensure that the most vulnerable individuals in Fairfield are prioritized for housing, the HISP program will collaborate with RCS to establish a dynamic prioritization system. This system will enable individuals who are unhoused in Fairfield to be prioritized and directly referred to the program, ensuring that those with the highest need and are eligible receive timely access to housing support and resources.
By leveraging this dynamic prioritization approach, the HISP Program will enhance its ability to provide targeted assistance, helping to reduce homelessness and foster long-term housing stability for Fairfield's most vulnerable residents.
B. SCOPE OF WORK
T
he program's primary activities include housing search assistance, individualized case management, and tenancy support services aimed at helping clients overcome barriers to securing permanent housing. Once housed, participants will receive ongoing case management, including regular home visits, to ensure lease agreement compliance and address emerging needs. The program will also provide vocational assistance, referrals to behavioral health services, and support for accessing other critical resources, such as transportation and other community services, as needed.
In addition, the Housing Solutions Program will leverage its partnership with RCS and collaborate closely with the RCS Housing Locator to engage landlords throughout Fairfield. Caminar has established strong relationships with local landlords through RCS, providing an existing network of housing options for clients in the program. This collaboration will allow the program to tap into these landlord relationships to secure additional housing placements, ensuring a steady flow of available units for program participants.
The program will maintain a caseload of 30 clients, with a dedicated Case Manager hired to provide intensive support and help clients navigate the housing process, ensuring long-term stability and success.
Data Tracking and Reporting: Using the Homeless Management Information System (HMIS), the HISP program will track enrollments, outcomes, and service provision to ensure a data-driven approach to improving outcomes for Fairfield's homeless residents. The ACCESS team will collaborate with Pathways MISI, the HMIS Lead for the Continuum of Care (CoC), to create a Housing Intervention Solutions Program within HMIS. All individuals will have an HMIS profile created and will be enrolled in the HISP Program, with all services and interactions meticulously documented. In addition to being enrolled in the Street Outreach program prior to being referred to the HISP program, individuals will be dually enrolled Exhibit A
Housing Intervention Solutions Program
____________________________________________________________________________________________ ___________________________________________________________________________________
Caminar
4820 Business Center Dr., Suite 120, Fairfield, CA 94534 2122 Sacramento Street, Vallejo, CA 94589
Phone: 707.652.7311 • Email: [email protected] • www. caminar.org
in RCS and assessed using the Housing Needs Assessment (HNA). This will ensure that individuals are placed on the community queue for prioritization and referrals to other housing programs such as Rapid Re-Housing (RRH) and Permanent Supportive Housing (PSH), ensuring a seamless pathway to housing and supportive services.
Sustainability Beyond City Funding Caminar understands that the City of Fairfield will be providing one-time funding; however, Caminar will seek replacement funding for the HISP program through a variety of funders, including local, County, State, Federal, and Corporate Foundation opportunities. For example, if Caminar is awarded the full contract amount, it will have enough funds through the City of Fairfield to operate for 2 years, serving only Fairfield residents. Caminar will apply for Fairfield Tenancy Support Services funds if the funding is available again. Through the RCS program, Caminar has been servicing 41% (346/836) heads of households who are Fairfield residents. Caminar will actively pursue matching and replacement funds, as well as other sources of revenue and unique partnerships, to continue providing Tenancy Services in Fairfield.
The Caminar Housing Intervention Solutions Program will significantly increase the capacity to identify and address the needs of the unhoused population by expanding outreach efforts and enhancing coordination through RCS. This project will work closely with the ACCESS team to identify unsheltered individuals, assess their needs, and connect them to appropriate services, ensuring that individuals disconnected from existing systems receive timely support.
Increasing Capacity to Identify Needs: The program will employ targeted daily outreach in key areas of Fairfield through the ACCESS team, identifying individuals not yet connected to services. By working directly in the field and leveraging Coordinated Entry through RCS, the program will use a comprehensive assessment process to identify housing barriers, such as lack of documentation, mental health challenges, or substance use disorders.
Improving Services for the Unhoused: The case manager will work closely with participants, providing personalized housing stabilization plans that address their specific barriers to securing and maintaining permanent housing. Through HMIS, the program will track client progress, ensuring that all services, including housing navigation and supportive services, are well-coordinated and avoid duplication. The use of harm reduction materials during outreach will further improve service quality, meeting individuals where they are and offering practical tools to enhance their safety and well-being.
Eliminating Duplicate Services: By integrating into Resource Connect Solano's Coordinated Entry System and using HMIS to track client interactions, the program will eliminate duplicate services.
Coordinated care plans will ensure that each participant is linked to the most appropriate services, whether that be housing navigation, mental health support, or substance use treatment. Regular collaboration with other service providers, including behavioral health agencies and local shelters, will further ensure that services are streamlined and effectively targeted.
Increasing the Number of Individuals Assisted: The Caminar Housing Intervention Solutions Program is designed to serve 30 individuals for 15 months. Participants will receive services, including housing navigation and tenancy support, for the duration of the program or until additional permanent housing is found, depending on individual needs. Of the 30 individuals served, the program aims to transition at least 25 participants into permanent housing. By leveraging the established relationships of RCS Housing Housing Intervention Solutions Program
____________________________________________________________________________________________ ___________________________________________________________________________________
Caminar
4820 Business Center Dr., Suite 120, Fairfield, CA 94534 2122 Sacramento Street, Vallejo, CA 94589
Phone: 707.652.7311 • Email: [email protected] • www. caminar.org
Locator and Caminar's Supportive Housing Team, the program will increase the number of individuals who moved out of homelessness and into stable housing.
Through this structured approach, the program will effectively identify the needs of the unhoused population, provide enhanced and coordinated services, and help more individuals transition out of homelessness into long-term housing solutions.
C. The Caminar Housing Solutions Program will focus on two key measurable outcomes to track the success of the project in supporting individuals experiencing homelessness in the City of Fairfield:
1. Rate of Sheltered: The program will aim to support a total of 30 Fairfield individuals over the duration of the contract period in securing temporary or emergency shelter placements. These placements will provide immediate housing stability for individuals while they work with the case manager to transition into permanent housing options.
2. Rate of Housed: The program will aim to transition at least 25 individuals into permanent housing over the course of the contract period. By working closely with landlords, providing ongoing tenancy support, and connecting participants to needed resources, the program will ensure long-term housing stability for individuals referred through Resource Connect Solano.
These outcomes will be tracked using the Homeless Management Information System (HMIS), ensuring participants' progress toward securing shelter and housing is carefully monitored and evaluated for program effectiveness.
D. The Caminar Housing Solutions Program is designed for an immediate and effective start-up, leveraging Caminar's well-established resources and relationships. The program is set to launch in April 2026, following the contract award in November, and we will capitalize on the infrastructure and partnerships already in place through Caminar's Supportive Housing Team and Resource Connect Solano.
From the outset, we will engage Resource Connect Solano's Housing Locator, who has developed strong, trusted relationships with landlords in Fairfield. These existing connections will allow us to secure additional housing placements for program participants, eliminating delays that are often encountered when identifying housing opportunities for those experiencing homelessness. Additionally, Caminar's Supportive Housing Team has extensive experience in housing navigation and working directly with landlords, giving us an added advantage in placing clients into stable housing as soon as the program launches. The combination of these resources ensures that the program can begin enrolling clients and securing housing immediately in April 2026 , allowing for a seamless transition into tenancy support services.
By leveraging these existing resources and partnerships, the Caminar HISP program is positioned for immediate impact, beginning in April 2026, with a clear plan to secure housing, provide supportive services, and help clients maintain stability through the entirety of the program.
H ousing Intervention Solutions Program
____________________________________________________________________________________________ ___________________________________________________________________________________ Caminar
4820 Business Center Dr., Suite 120, Fairfield, CA 94534 2122 Sacramento Street, Vallejo, CA 94589
Phone: 707.652.7311 • Email: [email protected] • www. caminar.org
EXHIBIT "B"
PAYMENT
1) The total contract price for services rendered by CONSULTANT under this Agreement shall be as specified below:
Personnel Hourly Rate
2) Payment shall be made to CONSULTANT on a time and materials basis, and CONSULTANT shall submit monthly invoices to the _City______ for the same. 3) Any additional meetings or work required beyond that set forth in Exhibit "A" shall be mutually agreed to In writing by the CITY and CONSULTANT, and shall be billed on a time and materials basis to the ___________ _
Revised l/09/2025
See Below
Requested Budget from
this RFP
Other Funds for the
Project Total Project Cost
Insert Staff Title and FTE 0
Program Director - 0.10 13,507 13,507
Case Manager - 1.00 76,778 76,778
Fringe Benefits @ 27% 24,377 24,377
0 0
0 0
Staff Total 114,662 0 114,662
Insert Type of Expense: e.g. Computers, Transportation, etc. 0 Occupancy 2,500 2,500
Utilities 250 250
Insurance 250 250
Communication 750 750
IT Supports 1,000 1,000
Office Expense 400 400
HMIS Licenses 2,160 2,160
Equipment Expense 300 300
Travel 1,200 1,200
Vehicle Expense 0 0
Training 200 200
Hiring Expense 500 500
Client Supports 52,819 52,819
Operating Total 62,329 0 62,329
Insert Other Expenses Not Captured Above: e.g. flex funds 0 0 0
0 0
0 Other Total 0 0 0
Admin/Indirect 13% of total budget 23,009 23,009
Admin/Indirect Total 23,009 0 23,009
Requested Funds
Staff $114,662 $0 $114,662
Operating $62,329 $0 $62,329
Other $0 $0 $0
Admin/Indirect $23,009 $0 $23,009
Projected Total Budget $200,000 $0 $200,000
Other
Exhibit 6: Budget - Housing Solutions Program
Instructions: Use the template below to identify requested budget by line item. You should identify specific costs by line in column C. You may add lines for additional costs as needed (if you add lines, please ensure totals add correctly). Total of cell D36 should match the total requested in your Proposal.
Total Cost
Staff
Operating
Period: Mar 1, 2026 to May 31, 2027 (15-Month)