Fairfield City Council
April 7, 2026

CITY OF FAIRFIELD

CITY COUNCIL

MEETING AGENDA

Tuesday, April 7, 2026, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
Notice to Public
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, realtime captioning, or other accommodation, please contact the City Clerk's Office, at least 72 hours in advance of the meeting at (707) 428-7400.

For individuals with hearing or speaking limitations, dial 711 or (800) 735-2922 (English). For Spanish, Tagalog or other language, please dial (800) 855-3000 and provide the communication assistant with the following City telephone number: (707) 399-4010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Roku City of Fairfield, Xfinity Channel 26, AT&T U-Verse Channel 99, and web streamed live at www.youtube.com/FFCATV. The public may join the meeting via Zoom at: https://fairfield.ca.gov/zoomcitycouncil or via phone (408) 638-0968, Webinar ID: 814 7538 5275, Passcode: 7074287400
Pages
A. CALL TO ORDER 6:00 PM
B. ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Manveer Sandhu
Councilmember Scott Tonnesen
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Catherine "Cat" Moy
C. INVOCATION - Imam Faridbeg Mirza of the Islamic Center of Fairfield D. PLEDGE OF ALLEGIANCE
E. COUNCIL REPORTS
F. CITY MANAGER'S REPORT
G. CITY ATTORNEY'S REPORT
H. CITY CLERK'S REPORT
I. PRESENTATIONS
I.1 Proclamation Declaring American Muslim Appreciation & Awareness Month Presented by Councilmember Manveer Sandhu
J. PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters, not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item, please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item, as determined by the mayor.

K. CONVENE JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY The holding of a joint meeting of the City Council and Housing Authority entitles the councilmembers to receive additional compensation of $35 for attending this joint meeting.

L. HOUSING AUTHORITY PUBLIC HEARING
L.1 Resolution HA2026-02 HD Fairfield Housing Authority's Public Housing Agency Annual Plan
8 Approving the Fairfield Housing Authority's Public Housing Agency Annual Plan for Fiscal Year 2026-2027
Funding Source: N/A

Contact: Tanya Tran, (707) 428-7391
Recommended Action:

Hold Public Hearing and adopt resolution.

M. RECONVENE MEETING OF THE CITY COUNCIL
N. CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

Recommended Action:

To approve the consent calendar.

N.1 Resolution 2026-43 PW Waterman WTP High Lift Pump and Power Upgrades Approve Construction Management Addendum
22 Authorizing the City Manager to Amend the Professional Services Agreement Between the City of Fairfield and Kennedy Jenks Consultants for the Solar Array and Waterman Water Treatment Plant High Lift Pump and Power Upgrades Funding Source: $455,633; Water Capital Projects Fund
Contact: Michael Hether, (707) 428-7493
Recommended Action:

Adopt resolution.

N.2 Resolution 2026-44 PW Budget Adjustment for the Parks Capital Projects and Streets Capital Projects Funds
39 Authorizing an Update to the Fiscal Year 2025-2026 Parks Capital Projects and Streets Capital Projects Budgets for Professional Engineering and Project Management Services
Funding Source: $75,000; AB 1600 Fund
Contact: Ryan Panganiban, (707) 428-7017
Recommended Action:

Adopt resolution.

N.3 Resolution 2026-45 PW Cost Sharing Agreement for Green Valley Road Overcrossing Amendment No. 2
44 Authorizing the City Manager to Approve and Execute Amendment No. 2 to the Cost Sharing Agreement for the Green Valley Road Overcrossing with the Solano Transportation Authority
Funding Source: $2,088,774; AB1600 Streets Fund
Contact: Ryan Panganiban, (707) 428-7017
Recommended Action:

Adopt resolution.

N.4 Resolution 2026-46 PW Awarding Construction Contract for Midtown Sewer Replacement Project (Phase 1)
50 Approving the Plans and Specifications and Awarding a Contract to Ghilotti Construction Company for the Midtown Sewer Replacement Project – Phase 1 (Gateway Boulevard, Gateway Court, Lincoln Street, Grant Street, Grant Court) Funding Source: $1,669,432; Sewer Capital Fund
Contact: Pavan Prasad, (707) 428-7431
Recommended Action:

Adopt resolution.

N.5 Resolution 2026-47 PW Water Enterprise Capital Budget Adjustment for Advanced Metering Infrastructure (AMI) Project (CPW-090055) 58 Authorizing an Update to the Fiscal Year 2025-2026 and Fiscal Year 2026-2027 Water Enterprise Capital Budget for the Advanced Metering Infrastructure Implementation
Funding Source: $10,250,000; Water Enterprise Capital Fund Contact: Michael J. Hether, (707) 428-7493
Recommended Action:

Adopt resolution.

N.6 Resolution 2026-48 PW Water Enterprise Metron AMI Purchase 63 Authorization to Purchase Metron Advanced Metering Infrastructure Equipment for the Advanced Metering Infrastructure Implementation Project Funding Source: $6,556,687; Water Enterprise Capital Fund Contact: Michael J. Hether, (707) 428-7493
Recommended Action:

Adopt resolution.

N.7 Resolution 2026-49 PW Establishing Capital Project Transit Maintenance Facility Expansion within the 5-Year Capital Improvement Plan and Reallocation of Funds
70 Adding the Transit Maintenance Facility Expansion Project to the Capital Budget, Authorizing the Reallocation of $12.016M Federal Transit Administration Grant Funds from Phase 1A – Corporation Yard Electrification Project to the Transit Maintenance Facility Expansion Project, Approving $3.47M Local Match Using Transportation Development Act Grant Funds, Updating the 5-Year Capital Improvement Plan to Include the Transit Maintenance Facility Expansion Project, and Authorizing an Update to the Fiscal Year 2025-2026 Budget

Funding Source: $15,486,400 ($12,016,400, Federal Transit Administration Grant;) $3,470,000, Transportation Development Act Grant) Contact: Shaun Vigil, (707) 434-3807
Recommended Action:

Adopt resolution.

N.8 Resolution 2026-50 PW Pre-Authorization for a One-Time Water Transfer for the 2026 State Water Project with Solano County Water Agency 75 Authorizing the City Manager to Sign a Letter of Understanding with the Solano County Water Agency for a One-Time Transfer of up to 2,000 Acre-Feet of Fairfield 2026 State Water Project Water Supplies with Another State Water Contractor
Funding Source: N/A
Contact: Michael J. Hether, (707) 428-7493
Recommended Action:

Adopt resolution.

N.9 Resolution 2026-51 HD Economic & Planning Systems Amendment 94 Approving an Amendment to Increase the Contract Amount Between the City of Fairfield and Economic & Planning Systems
Funding Source: $125,000; Low-Moderate-Income Housing Fund Contact: LaTanya Terrones, (707) 428-7454
Recommended Action:

Adopt resolution.

N.10 Resolution 2026-52 PR First 5 Memorandum of Understanding 100 Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Fairfield and the County of Solano on Behalf of the First 5 Solano Children and Families Commission for the use of Robbieburr Berger Community Center, Located at 2030 N. Texas Street
Funding Source: N/A
Contact: Kristina Kaunzinger, (707) 428-7470
Recommended Action:

Adopt resolution.

N.11 Resolution 2026-53 HR Side Letters of Agreement for CalPERS Reporting Purposes
115
Approving and Adopting Side Letters of Agreement Relating to Special Compensation for CalPERS Reporting Purposes

Funding Source: N/A
Contact: Farbod Pirouzmand; (707) 428-7397
Recommended Action:

Adopt resolution.

O. NEW BUSINESS
O.1 CD Cordelia-Suisun Valley Gateway Study Session 121 Funding Source: N/A
Contact: Jonathan Atkinson, (707) 428-7387
O.2 Resolutions 2026-54 and 2026-55 CD Advisory Board Report and Levy an Assessment Against North Texas Street Business Improvement District 163
Resolution 2026-54 Approving the Report of the Advisory Board for Calendar Year 2025 and Proposed Budget for Calendar Year 2026 in Connection with the North Texas Street Business Improvement District; and
Resolution 2026-55 Declaring Intention to Levy an Assessment Against Businesses Within the North Texas Street Business Improvement District for Calendar Year 2026 and Setting a Time and Place for Hearing Objections Thereto
Funding Source: N/A
Contact: David Zellers, (707) 428-7436
Recommended Action:

Adopt resolutions.

O.3 PW Landscape Oversight Committee Recommendation to Modify Member Residency Requirements
179
Discussion and Direction Regarding the Landscape Oversight Committee Recommendation to Modify Membership Residency Requirements to Allow At- Large Appointments for All Member Seats
Funding Source: N/A
Contact: Chris Lewis, (707) 428-7089
Recommended Action:

Receive report, open discussion, and provide direction to staff.

O.4 PD Discussion and Direction Regarding Rental Housing Safety Program 189 Funding Source: N/A
Contact: Jeremy Profitt, (707) 428-7709
Recommended Action:

Receive report, open discussion, and provide direction to staff.

P. PUBLIC HEARINGS
P.1 Resolution 2026-56 CD 2026 Building Fee Study Adoption 217 Amending Fees for Recovery of Costs of the Building Safety Division for Counter Services, Plan Review, Inspection, Code Enforcement, and Ordering the Fees to be Adjusted Annually to Stay Current with Expenses
Funding Source: N/A
Contact: Jeff Thomas, (707) 428-7442
Recommended Action:

Hold public hearing and adopt resolution.

P.2 Resolution 2026-57 CM Appeal of the Denial of Business Permit for Massage Establishment Located at 1328 West Texas Street
264
[Approving/Sustaining] [Denying/Overruling] the Appeal of the Denial of Business Permit Massage Establishment Located at 1328 West Texas Street, Fairfield, CA 94533 Pursuant to Chapter 10A (Section 10A.11; 10A.5; and 10A.6) and section 25.22.2 of the Fairfield Municipal Code
Funding Source: N/A
Contact: David Lim, (415) 782-0393
Recommended Action:

Hold public hearing and adopt resolution.

Q. ADJOURN
ADJOURN TO TUESDAY, APRIL 21, 2026, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Thursday, April 2, 2026.

Agenda Item No: L.1

AGENDA REPORT
DATE: April 7, 2026

TO: Fairfield Housing Chair and Commissioners

FROM: David Gassaway, Executive Director

SUBJECT: Resolution HA2026 -02 HD Fairfield Housing Authority's Public Housing Agency Annual Plan

Approving the Fairfield Housing Authority's Public Housing Agency Annual Plan for Fiscal Year 2026-2027

Funding Source: N/A

Contact: Tanya Tran, (707) 428-7391

RECOMMENDED ACTION
Hold Public Hearing and adopt resolution.

STATEMENT OF ISSUE
The U.S. Department of Housing and Urban Development (HUD) requires the Fairfield Housing Authority (FHA) to prepare and submit a Public Housing Agency (PHA) Annual Plan to receive continued federal funding for the Housing Choice Voucher (HCV) Program. HUD requir es a minimum of one public hearing to approve any PHA Annual Plan.

DISCUSSION
The PHA Plan is a comprehensive guide to a PHA's policies, programs, operations, and strategies for meeting local housing needs and goals. It informs HUD, residents, and the public of the PHA's mission for serving the needs of low-income and very low-income families and the PHA's strategy for addressing those needs. There are two parts to the PHA Plan. The first part is the 5-Year Plan.

This Plan describes the agency's missio n, goals, and objectives and is submitted to HUD once every fifth fiscal year. The second part is the Annual Plan, which is submitted to HUD every year and covers the policies and procedures of the agency. The PHA's current 5 -Year Plan expires in 2026.

With over 900 vouchers authorized, the HCV Program is one of the City of Fairfield's most impactful programs to address homelessness. Participating landlords receive direct rental

voucher subsidies in exchange for decent, safe, and stable housing for voucher recipients. Units assisted by these vouchers are determined primarily by the participant's family, consistent with fair housing laws. The FHA has a policy to encourage participant families to search for housing outside high-poverty or minority concentration areas. The FHA does not own or operate public housing units; therefore, participant families must rent directly from private landlords. Assisted units must always meet essential health and safety requirements called Housing Quality Standards (HQS).

The Annual PHA Plan document is a template created and required by HUD. Because every PHA must use the same template, many sections do not apply to the FHA because it does not own or administer public housing units. Some updates that do apply to FHA, incl ude but are not limited to, the designation as a High Performer on HUD's Section Eight Management Assessment Program (SEMAP), continuing collaboration with Fair Housing of Northern California (FHNC) to provide Fair Housing training for both housing providers and housing staff, and adding 50 Project- Based Voucher (PBV) units to house homeless, at risk of homelessness, and low-income families and veterans. All goals in the FHA 5-year and Annual Plans are in line with the components of the City's Housing Element.

FINANCIAL IMPACT
Submission and approval of the FHA Annual Plan is the basis for receiving over $10,000,000 of federal funds from HUD to FHA (Fund 21).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The Notice for the FHA Annual Plan was advertised in t he Daily Republic on February 18, 2026, and made available in the following locations for 45 days:

 Fairfield Housing Authority, 1525 Webster St., Suite A, Fairfield, CA 94533  Fairfield Housing Services, 1525 Webster St., Suite B, Fairfield, CA 94533  Fairfield Civic Center Library, 1150 Kentucky Street
 Fairfield City Clerk's Office, 1000 Webster Street, 4th Floor

ALTERNATIVE ACTION
If the Chair and Commissioners choose not to move forward with this item, the longevity of the HCV program could be jeopardized and risk critical rental assistance subsidies to many vulnerable people in Fairfield.

COORDINATED WITH
N/A

STAFF CONTACT
Tanya Tran, Housing Division Manager
(707) 428-7391
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: DRAFT PHA Annual Plan

FAIRFIELD HOUSING AUTHORITY

RESOLUTION NO. HA2026-02

APPROVING THE FAIRFIELD HOUSING AUTHORITY'S PUBLIC HOUSING AGENCY ANNUAL PLAN FOR FISCAL YEAR 2026-2027

WHEREAS, to receive Housing Choice Voucher funding from the U.S. Department of Housing and Urban Development (HUD), the Fairfield Housing Authority must submit an approved Public Housing Agency (PHA) Annual Plan to HUD; and

WHEREAS, the Fairfield Housing Authority prepared the required updated PHA Annual Plan for fiscal year 2026-2027 (Annual Plan) as attached hereto; and

WHEREAS, to obtain public comments on the Annual Plan, a 45-day public comment period was advised and observed beginning on February 18, 2026, and a public hearing was held on April 7, 2026.

NOW, THEREFORE, THE FAIRFIELD HOUSING AUTHORITY HEREBY RESOLVES:

Section 1. The Annual Plan, as attached hereto Exhibit A, is hereby approved and accepted.

Section 2. The executive director is hereby authorized and directed to do all actions required to submit the Annual Plan to HUD.

PASSED AND ADOPTED this 7th day of April 2026, by the following vote:

AYES: COMMISSIONERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: COMMISSIONERS: _________________________________________________ ABSENT: COMMISSIONERS: _________________________________________________ ABSTAIN: COMMISSIONERS: _________________________________________________

_________________________________________________
CHAIR
ATTEST:
___________________________

SECRETARY

Streamlined Annual
PHA Plan
(High Performer PHAs)
U.S. Department of Housing and Urban Development
Office of Public and Indian Housing
OMB No. 2577-0226
Expires: 09/30/2027

Previous version is obsolete Page 1 of 9 form HUD-50075-HP (09/30/2027)

Purpose. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services. They also inform HUD, families served by the PHA, and members of the public of the PHA’s mission, goals, and objectives for serving the needs of low-, very low-, and extremely low- income families.

Applicability. The Form HUD-50075-HP is to be completed annually by High Performing PHAs. PHAs that meet the definition of a Standard PHA, Troubled PHA, HCV-Only PHA, Small PHA, or Qualified PHA do not need to submit this form. PHAs with zero public housing units must continue to comply with the PHA Plan requirements until they closeout their Section 9 programs (ACC termination).

Definitions.
(1) High-Performer PHA – A PHA that owns or manages more than 550 combined public housing units and housing choice vouchers (HCVs) and was designated as a high performer on both the most recent Public Housing Assessment System (PHAS) and Section Eight Management Assessment Program (SEMAP) assessments if administering both programs, SEMAP for PHAs that only administer tenant-based assistance and/or project-based assistance, o
r PHAS if only administering public housing.
(2) Small PHA - A PHA that is not designated as PHAS or SEMAP troubled, and that owns or manages less than 250 public housing units and any number of vouchers where the total combined units exceed 550.
(3) Housing Choice Voucher (HCV) Only PHA - A PHA that administers more than 550 HCVs, was not designated as troubled in its most recent SEMAP assessment and does not own or manage public housing.
(4) Standard PHA - A PHA that owns or manages 250 or more public housing units and any number of vouchers where the total combined units exceed 550, and that was designated as a standard performer in the most recent PHAS or SEMAP assessments. (5) Troubled PHA - A PHA that achieves an overall PHAS or SEMAP score of less than 60 percent. (6) Qualified PHA - A PHA with 550 or fewer public housing dwelling units and/or HCVs combined and is not PHAS or SEMAP troubled.

A. PHA Information.

A.1 PHA Name: ______________________________________________ PHA Code: ________________________ PHA Plan for Fiscal Year Beginning: (MM/YYYY): ______________ PHA Inventory (Based on Annual Contributions Contract (ACC) units at time of FY beginning, above) Number of Public Housing (PH) Units ________ Number of Housing Choice Vouchers (HCVs) ___________ Total Combined _________________
PHA Plan Submission Type: Annual Submission Revised Annual Submission Public Availability of Information. In addition to the items listed in this form, PHAs must have the elements listed below readily available to the public. A PHA must identify the specific location(s) where the proposed PHA Plan, PHA Plan Elements, and all information relevant to the public hearing and proposed PHA Plan are available for inspection by the public. Additionally, the PHA must provide information on how the public may reasonably obtain additional information of the PHA policies contained in the standard Annual Plan but excluded from their streamlined submissions. At a minimum, PHAs must post PHA Plans, including updates, at each Asset Management Project (AMP) and main office or central office of the PHA and should make documents available electronically for public inspection upon request. PHAs are strongly encouraged to post complete PHA Plans on their official websites and to provide each resident council with a copy of their PHA Plans.

Copies of the proposed documents were available during a forty-five-day public review and comment period, starting February 18, 2026, at the following locations:

1) City of Fairfield Housing Authority, 1525 Webster St., Suite A, Fairfield, CA 94533 2) City of Fairfield Housing Services Department, 1525 Webster St., Suite B, Fairfield, CA 94533
3) Fairfield Civic Center Library, 1150 Kentucky St. Fairfield, CA 94533 4) Fairfield City Clerk’s Office, 1000 Webster St., 4th Floor, Fairfield, CA 94533 Fairfield Housing Authority
CA065
07/2026
0 914
914
✔

Previous version is obsolete Page 2 of 9 form HUD-50075-HP (09/30/2027)

PHA Consortia: (Check box if submitting a Joint PHA Plan and complete table below) Participating PHAs PHA
Code
Program(s) in the
Consortia
Program(s) not in the
Consortia
No. of Units in Each
Program
PH HCV
Lead PHA:

B.

Plan Elements

B.1

Revision of Existing PHA Plan Elements.

(a) Have the following PHA Plan elements been revised by the PHA since its last Annual PHA Plan submission?

Y N
Statement of Housing Needs and Strategy for Addressing Housing Needs.

Deconcentration and Other Policies that Govern Eligibility, Selection, and Admissions.

Financial Resources.

Rent Determination.

Homeownership Programs.

Safety and Crime Prevention.

Pet Policy.

Substantial Deviation.

Significant Amendment/Modification

(b) If the PHA answered yes for any element, describe the revisions for each element below:

(c) The PHA must submit its Deconcentration Policy for Field Office Review.

✔
✔
✔
✔
✔
✔
✔
✔
✔

Previous version is obsolete Page 3 of 9 form HUD-50075-HP (09/30/2027)

B.2

New Activities.

(a) Does the PHA intend to undertake any new activities related to the following in the PHA’s applicable Fiscal Year?

Y N
Choice Neighborhoods Grants.

Modernization or Development.

Demolition and/or Disposition.

Conversion of Public Housing to Tenant Based Assistance.

Conversion of Public Housing to Project-Based Rental Assistance or Project-Based Vouchers under RAD.

Homeownership Program under Section 32, 9 or 8(Y)
Project Based Vouchers.

Units with Approved Vacancies for Modernization.

Other Capital Grant Programs (i.e., Capital Fund Community Facilities Grants or Emergency Safety and Security Grants).

(b) If any of these activities are planned for the applicable Fiscal Year, describe the activities. For new demolition activities, describe any public housing development or portion thereof, owned by the PHA for which the PHA has applied or will apply for demolition and/or disposition approval under section 18 of the 1937 Act under the separate demolition/disposition approval process. If using Project-Based Vouchers (PBVs), provide the projected number of project-based units and general locations, and describe how project basing would be consistent with the PHA Plan.

The Fairfield Housing Authority (FHA) awarded an additional 50 Project-Based Voucher (PBV) units to house low-income families and homeless or at risk of homelessness Veteran families, with behavioral health conditions, to be leased up starting at the end of 2026. This new PBV award increases FHA's obligated PBV units from 122 to 172. The project name is Vista Ridge and is located at 3331 N. Texas Street, Fairfield, CA 94533.

FHA's administrative plan allows the HCV program to operate up to twenty (20) percent of it's authorized units for project-base.
✔
✔
✔
✔
✔
✔
✔
✔
✔

Previous version is obsolete Page 4 of 9 form HUD-50075-HP (09/30/2027) B.3 Progress Report.

Provide a description of the PHA’s progress in meeting its Mission and Goals described in the PHA 5-Year Plan. 1) Increase the Inventory of Affordable Housing Units
The Fairfield Housing Authority (FHA) has obligated 172 project-based voucher (PBV) units, which is an increase from 122 PBV units, 50 of which were awarded in 2025 to house low-income families and homeless Veteran families. 2) Section Eight Management Assessment Program (SEMAP) - Strive to Achieve High-Performer Status
FHA was deemed a High Performer for the Fiscal Year 2024-2025 3) Provide an Improved Living Environment
FHA worked in collaboration with Fair Housing of Northern California (FHNC) to provide Fair Housing Training to housing providers and FHA staff. FHA staff continues to communicate and recruit potential landlords to participate in FHA’s housing programs. 4) Encourage Self-Sufficiency
FHA has been approved by the State to continue utilizing the Tenant Based Rental Assistance (TBRA) program, which serves the homeless families within the City of Fairfield. FHA will work with Caminar, the Coordinated Entry Partner in Solano County to receive referrals of homeless families that are enrolled in their Homeless Management Information System (HMIS). The purpose is to quickly lease-up referred families that are doc-ready and have been vetted by Solano County for program qualifications. 5) (5 and 7 combination) Increase Assisted Housing Choices and Increase Customer Satisfaction
FHA has been utilizing the Agency’s website and social media to share information and/or updates as they arise. Landlords are offered the ability to have their HAP payments directly deposited into their bank account or get paid via a hard check mailed to them.

Staff continues to receive guidance on providing the best customer service to all people they interact with.
6) Ensure Equal Opportunity and Affirmatively Further Fair Housing FHA is working collaborative with FHNC to provide Fair Housing training to housing providers, FHA/City Employees, and program participants/renters; FHA forms are translated to Spanish as well as translations/translators in other languages as requested. 7) Improve the Delivery of Housing Through Cost Effective Office Management and Operational Efficiencies
FHA continues to update policies based on HUD regulatory changes to ensure compliance with program requirements; staff receives updates and training when changes occur; the City of Fairfield provides training to staff, such as Emotional Intelligence, Fair Housing training, etc., to ensure that staff is equipped with the ability and knowledge to assist low-income families on FHA's programs.

Previous version is obsolete Page 5 of 9 form HUD-50075-HP (09/30/2027)

B.4

Capital Improvements. Include a reference here to the most recent HUD-approved 5-Year Action Plan in EPIC and the date that it was approved.

B.5

Most Recent Fiscal Year Audit.

(a) Were there any findings in the most recent FY Audit?

Y N

(b) If yes, please describe:

C.

Other Document and/or Certification Requirements.

C.1

Resident Advisory Board (RAB) Comments.

(a) Did the RAB(s) have comments to the PHA Plan?

Y N

(b) If yes, comments must be submitted by the PHA as an attachment to the PHA Plan. PHAs must also include a narrative describing their analysis of the RAB recommendations and the decisions made on these recommendations.

Not applicable
✔
✔

Previous version is obsolete Page 6 of 9 form HUD-50075-HP (09/30/2027)

C.2

Certification by State or Local Officials.

Form HUD-50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan.

C.3

Civil Rights Certification/Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan.

Form 50077-ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed must be submitted by the PHA as an electronic attachment to the PHA Plan.

C.4

Challenged Elements. If any element of the PHA Plan is challenged, a PHA must include such information as an attachment with a description of any challenges to Plan elements, the source of the challenge, and the PHA’s response to the public.

(a) Did the public challenge any elements of the Plan?

Y N

(b) If yes, include Challenged Elements.

✔

Previous version is obsolete Page 7 of 9 form HUD-50075-HP (09/30/2027)

Instructions for Preparation of Form HUD-50075-HP Annual Plan for High Performing PHAs

A. PHA Information. All PHAs must complete this section (24 CFR 903.4).

A.1 Include the full PHA Name, PHA Code, PHA Type, PHA Fiscal Year Beginning (MM/YYYY), PHA Inventory, Number of Public Housing Units and or Housing Choice Vouchers (HCVs), PHA Plan Submission Type, and the Availability of Information, specific location(s) of all information relevant to the public hearing and proposed PHA Plan (24 CFR 903.23(e)).

PHA Consortia: Check box if submitting a Joint PHA Plan and complete the table (24 CFR 943.128(a)).

B. Plan Elements.

B.1 Revision of Existing PHA Plan Elements. PHAs must:

Identify specifically which plan elements listed below that have been revised by the PHA. To specify which elements have been revised, mark the “yes” box.

If an element has not been revised, mark “no."

Statement of Housing Needs and Strategy for Addressing Housing Needs. Provide a statement addressing the housing needs of low-income, very low-income and extremely low-income families and a brief description of the PHA’s strategy for addressing the housing needs of families who reside in the jurisdiction served by the PHA and other families who are on the public housing and Section 8 tenant-based assistance waiting lists. The statement must identify the housing needs of (i) families with incomes below 30 percent of area median income (extremely low-income); (ii) elderly families (iii) households with individuals with disabilities, and households of various races and ethnic groups residing in the jurisdiction or on the public housing and Section 8 tenant-based assistance waiting lists based on information provided by the applicable Consolidated Plan, information provided by HUD, and other generally available data. The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location.

The identification of housing needs must address issues of affordability, supply, quality, accessibility, size of units, and location (24 CFR 903.7(a)(2)(i)).

Provide a description of the ways in which the PHA intends, to the maximum extent practicable, to address those housing needs in the upcoming year and the PHA’s reasons for choosing its strategy (24 CFR 903.7(a)(2)(ii)).

Deconcentration and Other Policies that Govern Eligibility, Selection and Admissions. Describe the PHA’s admissions policy for deconcentration of poverty and income mixing of lower-income families in public housing. The Deconcentration Policy must describe the PHA’s policy for bringing higher income tenants into lower income developments and lower income tenants into higher income developments. The deconcentration requirements apply to general occupancy and family public housing developments. Refer to 24 CFR 903.2(b)(2) for developments not subject to deconcentration of poverty and income mixing requirements 24 CFR 903.7(b). Describe the PHA’s procedures for maintaining waiting lists for admission to public housing and address any site-based waiting lists 24 CFR 903.7(b) A statement of the PHA’s policies that govern resident or tenant eligibility, selection and admission including admission preferences for both public housing and HCV (24 CFR 903.7(b)). Describe the unit assignment policies for public housing 24 CFR 903.7(b).

Financial Resources. A statement of financial resources, including a listing by general categories, of the PHA’s anticipated resources, such as PHA operating, capital and other anticipated Federal resources available to the PHA, as well as tenant rents and other income available to support public housing or tenant-based assistance. The statement also should include the non-Federal sources of funds supporting each Federal program and state the planned use for the resources (24 CFR 903.7(c)).

Rent Determination. A statement of the policies of the PHA governing rents charged for public housing and HCV dwelling units, including applicable public housing flat rents, minimum rents, voucher family rent contributions, and payment standard policies (24 CFR 903.7(d)).

Homeownership Programs. A description of any homeownership programs (including project number and unit count) administered by the agency or for which the PHA has applied or will apply for approval. For years in which the PHA’s 5-Year PHA Plan is also due, this information must be included only to the extent that the PHA participates in homeownership programs under section 8(y) of the 1937 Act (24 CFR 903.7(k) and 24 CFR 903.11(c)(1)).

Safety and Crime Prevention. A description of PHA’s plan for safety and crime prevention. For High Performing PHAs, the information required by 24 CFR 903.7(m) must be included only to the extent this information is required for PHA's participation in the public housing drug elimination program and the PHA anticipates participating in this program in the applicable year (24 CFR 903.11(c)(1)).

Pet Policy. Describe the PHA’s policies and requirements pertaining to the ownership of pets in public housing (24 CFR 903.7(n)).

Substantial Deviation. PHA must provide its criteria for determining a “substantial deviation” to its 5-Year Plan (24 CFR 903.7(s)(2)(i)).

Significant Amendment/Modification. PHA must provide its criteria for determining a “Significant Amendment or Modification” to its 5-Year and Annual Plan (24 CFR 903.7(s)(2)(ii)). For modifications resulting from the Rental Assistance Demonstration (RAD) program, refer to the ‘Sample PHA Plan Amendment’ found in Notice PIH-2019-23(HA), successor RAD Implementation Notices, or other RAD Notices.

If any boxes are marked “yes”, describe the revision(s) to those element(s) in the space provided.

PHAs must submit a Deconcentration Policy for Field Office review. For additional guidance on what a PHA must do to deconcentrate poverty in its development and comply with fair housing requirements, see 24 CFR 903.2 (24 CFR 903.23(b)).

B.2 New Activities. If the PHA intends to undertake any new activities related to these elements or discretionary policies in the applicable Fiscal Year, mark “yes” for those elements, and describe the activities to be undertaken in the space provided. If the PHA does not plan to undertake these activities, mark “no.”

Previous version is obsolete Page 8 of 9 form HUD-50075-HP (09/30/2027)

Choice Neighborhoods Grants. 1) A description of any housing (including project name, number (if known) and unit count) for which the PHA will apply for Choice Neighborhoods Grants; and 2) A timetable for the submission of applications or proposals. The application and approval process for Choice Neighborhoods is a separate process. See guidance on HUD’s website at: https://www.hud.gov/cn (Notice PIH 2011-47).

Modernization or Development (Conventional & Mixed-Finance). 1) A description of any housing (including name, project number (if known) and unit count) for which the PHA will apply for modernization or development; and 2) A timetable for the submission of applications or proposals. The application and approval process for modernization or development is a separate process. See 24 CFR part 905 and guidance on HUD’s website at:
https://www.hud.gov/program_offices/public_indian_housing/programs/ph/hope6/mfph#4.

Demolition and/or Disposition. With respect to public housing only, describe (1) any public housing development(s), or portion of a public housing development projects, owned by the PHA and subject to ACCs (including project number and unit numbers [or addresses]), and the number of affected units along with their sizes and accessibility features) for which the PHA will apply or is currently pending for demolition or disposition approval under section 18 of the 1937 Act (42 U.S.C. 1437p); and (2) a timetable for the demolition or disposition. This statement must be submitted to the extent that approved and/or pending demolition and/or disposition has changed as described in the PHA’s last Annual and/or 5-Year PHA Plan submission. The application and approval process for demolition and/or disposition is a separate process. Approval of the PHA Plan does not constitute approval of these activities. See guidance on HUD’s website at: https://www.hud.gov/program_offices/public_indian_housing/centers/sac/demo_dispo/ and 24 CFR 903.7(h).

Conversion of Public Housing under the Voluntary or Mandatory Conversion programs. Describe (1) any public housing building(s) (including project number and unit count) owned by the PHA that the PHA is required to convert or plans to voluntarily convert to tenant-based assistance; (2) An analysis of the projects or buildings required to be converted under Section 33; and (3) A statement of the amount of assistance received to be used for rental assistance or other housing assistance in connection with such conversion. See guidance on HUD’s website at the Special Applications Center (SAC) (https://www.hud.gov/sac) and 24 CFR 903.7(j).

Conversion of Public Housing under the Rental Assistance Demonstration (RAD) program (including Faircloth to RAD). Describe any public housing building(s) (including project number and unit count) owned by the PHA that the PHA plans to voluntarily convert to Project-Based Assistance or Project-Based Vouchers under RAD. Note that all PHAs shall be required to provide the information listed in Attachment 1D of Notice PIH 2019-23(HA) as a significant amendment or its successor notice. See additional guidance on HUD’s website at: https://www.hud.gov/RAD/library/notices.

Homeownership Programs. A description of any homeownership programs (including project number and unit count) administered by the agency or for which the PHA has applied or will apply for approval. For years in which the PHA’s 5-Year PHA Plan is also due, this information must be included only to the extent that the PHA participates in homeownership programs under section 8(y) of the 1937 Act (24 CFR 903.7(k) and 24 CFR 903.11(c)(1).

Project-Based Vouchers. Describe any plans to use HCVs for new project-based vouchers, which must comply with PBV goals, civil rights requirements, Housing Quality Standards (HQS) and deconcentration standards, as stated in (24 CFR 983.55(b)(1)) and set forth in the PHA Plan statement of deconcentration and other policies that govern eligibility, selection, and admissions. If using project-based vouchers, provide the projected number of project-based units and general locations (including if PBV units are planned on any former or current public housing units or sites) and describe how project-basing would be consistent with the PHA Plan (24 CFR 903.7(b), 24 CFR 903.7(r)).

Units with Approved Vacancies for Modernization. The PHA must include a statement related to units with approved vacancies that are undergoing modernization in accordance with 24 CFR 990.145(a)(1).

Other Capital Grant Programs (i.e., Capital Fund Lead Based Paint, Housing Related Hazards, At Risk/Receivership/Substandard/Troubled Program, and/or Emergency Safety and Security Grants). For all activities that the PHA plans to undertake in the applicable Fiscal Year, provide a description of the activity in the space provided.

B.3 Progress Report. For all Annual Plans following submission of the first Annual Plan, a PHA must include a brief statement of the PHA’s progress in meeting the mission and goals described in the 5-Year PHA Plan (24 CFR 903.7(s)(1)).

B.4 Capital Improvements. PHAs that receive funding from the Capital Fund Program (CFP) must complete this section (24 CFR 903.7 (g)). To comply with this requirement, the PHA must reference the most recent HUD approved Capital Fund 5 Year Action Plan in EPIC and the date that it was approved. PHAs can reference the form by including the following language in the Capital Improvement section of the appropriate Annual or Streamlined PHA Plan Template: “See Capital Fund 5 Year Action Plan in EPIC approved by HUD on XX/XX/XXXX.”

B.5 Most Recent Fiscal Year Audit. If the results of the most recent fiscal year audit for the PHA included any findings, mark “yes” and describe those findings in the space provided (24 CFR 903.7(p)).

C. Other Document and/or Certification Requirements

C.1 Resident Advisory Board (RAB) comments . If the RAB had comments on the annual plan, mark “yes,” submit the comments as an attachment to the Plan and describe the analysis of the comments and the PHA’s decision made on these recommendations (24 CFR 903.13(c), 24 CFR 903.19).

C.2 Certification by State of Local Officials. Form HUD-50077-SL, Certification by State or Local Officials of PHA Plans Consistency with the Consolidated Plan, must be submitted by the PHA as an electronic attachment to the PHA Plan. (24 CFR 903.15). Note: A PHA may request to change its fiscal year to better coordinate its planning with planning done under the Consolidated Plan process by State or local officials as applicable.

C.3 Civil Rights Certification/ Certification Listing Policies and Programs that the PHA has Revised since Submission of its Last Annual Plan. Provide a certification that the following plan elements have been revised, provided to the RAB for comment before implementation, approved by the PHA board, and made available for review and inspection by the public. This requirement is satisfied by completing and submitting form HUD-50077 ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed. Form HUD-50077-ST-HCV-HP, PHA Certifications of Compliance with PHA Plan, Civil Rights, and Related Laws and Regulations Including PHA Plan Elements that Have Changed must be submitted by the PHA as an electronic attachment to the PHA Plan. This includes all certifications relating to Civil Rights and related regulations. A PHA will be considered in compliance with the certification requirement to affirmatively further fair housing if the PHA fulfills the requirements of 24 CFR 5.150 et. seq., 903.7(o)(1), and 903.15(d).

Previous version is obsolete Page 9 of 9 form HUD-50075-HP (09/30/2027)

C.4 Challenged Elements . If any element of the Annual PHA Plan or 5-Year PHA Plan is challenged, a PHA must include such information as an attachment to the Annual PHA Plan or 5-Year PHA Plan with a description of any challenges to Plan elements, the source of the challenge, and the PHA’s response to the public (24 CFR 903.23(b)).

This information collection is authorized by Section 511 of the Quality Housing and Work Responsibility Act, which added a new section 5A to the U.S.

Housing Act of 1937, as amended, which introduced the 5-Year and Annual PHA Plan. The 5-Year and Annual PHA Plans provide a ready source for interested parties to locate basic PHA policies, rules, and requirements concerning the PHA’s operations, programs, and services, and informs HUD, families served by the PHA, and members of the public of the PHA’s mission, goals, and objectives for serving the needs of low- income, very low- income, and extremely low- income families.

Public reporting burden for this information collection is estimated to average 5.26 hours per response, including the time for reviewing instructions, searching existing data sources, gathering. and maintaining the data needed and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions to reduce this burden, to the Reports Management Officer, REE, Department of Housing and Urban Development, 451 7th Street, SW, Room 4176, Washington, DC 20410-5000. When providing comments, please refer to OMB Approval No. 2577-0226. HUD may not collect this information, and respondents are not required to complete this form, unless it displays a currently valid OMB Control Number.

Privacy Notice. The United States Department of Housing and Urban Development is authorized to solicit the information requested in this form by virtue of Title 12, U.S. Code, Section 1701 et seq., and regulations promulgated thereunder at Title 12, Code of Federal Regulations. Responses to the collection of information are required to obtain a benefit or to retain a benefit. The information requested does not lend itself to confidentiality.

Agenda Item No: N.1

AGENDA REPORT
DATE: April 7, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026 -43 PW Waterman WTP High Lift Pump and Power Upgrades Approve Construction Management Addendum

Authorizing the City Manager to Amend the Professional Services Agreement Between the City of Fairfield and Kennedy Jenks Consultants for the Solar Array and Waterman Water Treatment Plant High Lift Pump and Power Upgrades

Funding Source: $455,633; Water Capital Projects Fund

Contact: Michael Hether, (707) 428-7493

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Waterman Water Treatment Plant (Waterman WTP) is one of two water treatment facilities serving the City of Fairfield. The proposed amendment to the Professional Services Agreement (PSA) alters the original scope from part-time to full-time daily and special inspection services for the Waterman WTP Solar Arrays and High Lift Pump and Power Project (Project; CPW090041).

DISCUSSION
On November 19, 2024, the City Council adopted Resolution No. 2024-265 Awarding a Contract with C. Overaa & Co. for the Project. The Project is currently in progress and involves enhancements to City infrastructure that are essential for the ong oing operation of the Waterman WTP . These improvements include mechanical, electrical, and structural improvements, such as replacing the existing five turbine pumps, incorporating a backup generator to ensure continuous plant operations, and installing a new pre-purchased electrical main switchboard with solar breaker for future solar interconnection. Additionally, specialized inspections are required for the electrical and structural components to ensure compliance with applicable building and electrical permit standards.

On June 3, 2025, the council adopted Resolution No. 2025-79 authorizing the city manager to execute a PSA with Kennedy Jenks Consultants (Kennedy Jenks) for part time construction inspection services for the Project in the amount of $303,786. On June 26, 2025, the City assigned inspector retired leaving no alternative but to increase all required inspections to full-time which are now being performed by Kennedy Jenks. Kennedy Jenks has provided the City with an addendum to the original agreement to cover the additional costs of full -time inspection and special inspections.

FINANCIAL IMPACT
The addendum to the PSA with Kennedy Jenks will authorize the city manager to increase the contract amount to $138,042, bringing the total authorized amount for this agreement to $455,632.10. This total includes the amended proposed fee of $414,211 and a 10% management reserve of $41,421.10. Funding for this agreement is allocated under the Water Enterprise Fund (Fund 462).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may delay approval of the professional services agreement so that staff can address any council concerns.

COORDINATED WITH
N/A

STAFF CONTACT
Bryan Heinzelman, Associate Civil Engineer
(707) 434-6157
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement Addendum #1

CITY OF FAIRFIELD

RESOLUTION NO. 2026-43

AUTHORIZING THE CITY MANAGER TO AMEND THE PROFESSIONAL SERVICES AGREEMENT

BETWEEN THE CITY OF FAIRFIELD AND KENNEDY JENKS CONSULTANTS FOR THE SOLAR ARRAY

AND WATERMAN WATER TREATMENT PLANT HIGH LIFT PUMP AND POWER UPGRADES

WHEREAS, the Waterman Water Treatment Plant (Waterman WTP) is considered critical infrastructure and is essential to providing clean water to city businesses and residents; and

WHEREAS, the Waterman WTP Solar Arrays and High Lift Pump and Power Upgrades Project (Project) is providing upgrades to City infrastructure that are critical to the continued operation of the Waterman WTP; and

WHEREAS, Kennedy Jenks Consultants, Inc. (Kennedy Jenks) is a well -established water and engineering firm whose core competencies are water system engineering and construction support services that include daily and special inspections; and

WHEREAS, special inspections on the electrical and structural features will be required to satisfy the building and elec trical permit requirements, as City staff are not qualified for the electrical special inspections; and

WHEREAS, Kennedy Jenks has extensive and special knowledge of the applicable building codes and regulations to fulfill all building code requirements; and

WHEREAS, Kennedy Jenks is required to be onsite full time for inspection services; and

WHEREAS, staff seek to amend the agreement with Kennedy Jenks to perform full -time inspection services.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized to execute on behalf of the City of Fairfield an amendment to the professional services agreement between the City of Fairfield and Kennedy Jenks Consultants for an increased contract amount of $138,042 for a new amount not to exceed $455,632.10 which is the total proposed fee plus a 10% management reserve ($414,211 total base fee + $41,421.10 management reserve).

Section 2. The city manager or designee is hereby authorized to do all things necessary to implement the above-mentioned contract.

PASSED AND ADOPTED this 7th day of April 2026, by the following vote:

RES. NO. 2026-43

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

703 Second Street, Suite 411, Santa Rosa, CA 95401
(707) 526-1064 | Tom [email protected]

January 2, 2026
Bryan Heinzelman PE
Associate Civil Engineer
Public Works Department
City of Fairfield
1000 Webster Street, 3rd Floor
Fairfield, CA 94533

Subject: Construction Inspection Services for the City of Fairfield Waterman Water Treatment Plant High Lift Pump and Power Upgrades Project, City Project Number 119-4414 – Addendum #1

Dear Mr. Heinzelman:

At the request of the City of Fairfield (City), Kennedy/Jenks Consultants, Inc. (KJ) is pleased to submit Addendum #1 to upgrade from parttime to fulltime Construction Inspection Services for the City of Fairfield (City) Waterman Water Treatment Plant High Lift Pump and Power Upgrades Project, City Project Number 119-4414, together with additional Special Inspection and Testing Services in support of the Solar Project.

The following is a summary of the proposed changes.

Task 1 Project Management
KJ will manage and submit monthly invoices in an efficient and timely manner and in accordance with the agreement. KJ will coordinate with subconsultants work activities. KJ will provide project management assistance and coordination of KJ’s services to the City’s Project Manager for inspection services provided under this work order. There are no changes to this task.

Task 2 Construction Observation
KJ will provide both on-site inspection services to verify that the contractor’s work is performed in compliance with the contract documents and construction permits. KJ inspector is not authorized to make changes and shall notify the City’s Construction Manager if any deviation from the Contract Documents.
• At the request of the City, the Construction Inspection hours were changed from part time to full time. For, January 2026, February 2026 and March 2026, 140 hours per month have been included for a total of 420 hours. An additional 60 hours have been included for April 2026 to accommodate any changes to the schedule and / or required coordination with the Solar Project. The subtotal for the Task 2 work is $73,616.

Bryan Heinzelman PE
Associate Civil Engineer

703 Second Street, Suite 411, Santa Rosa, CA 95401
(707) 888-8064 | [email protected]

Task 3 Material Testing/Specialty Inspection
KJ will provide material testing and specialty inspection services, including sidewalk subgrade review and compaction testing, concrete review and compression testing, CMU wall steel and grout inspection and testing, transformer pad reinforced steel testing, electrical and water trenches compaction testing as needed to verify materials are furnished and installed in accordance with the contract documents. KJ will maintain reports and results of inspection and material testing services to compliance with the contract documents.
• The City requested Special Inspection and Testing for coordination with the Solar Project. The addendum reflects the scope and budget for the changes. The subtotal for the Task 3 work is $64,426.

Task 4 Startup and Commissioning
KJ will coordinate with the City, the Contractor, and the Design Engineer to successfully start-up and commission the project. KJ will verify that all startup, testing and commissioning activities have been properly performed, accepted and thoroughly documented before the Notice of Substantial Completion is issued. There are no changes to this task.

Fee Estimate
The original contract value is $276,169. KJ proposes to perform the Addendum #1 services for a not to exceed amount of $138,042 in accordance with the enclosed fee proposal presented in Appendix A.

The new proposed contract value is $414,211.

Should you have any questions, please do not hesitate to contact me.

Very truly yours,
Kennedy/Jenks Consultants, Inc.

Tom Gorman
Senior Construction Manager

Enclosed: Appendix A Cost Proposal

Proposal Fee Estimate - Addendum #1
CLIENT Name:

PROJECT Description: Appendix B - Waterman Highlift Pumps and Power Upgrades Project Inspection Services Proposal/Job Number: B028680*34572
City of Fairfield
January 1, 2025 Rates KJ KJ Sub KJ KJ KJ

Classification:

Project Manager (Tom
Gorman)
Inspector (Jorge Luna)
Startup & Commissioning
(Laura Thomas)
Project Assist (Araceli
Aguilar)Total
Labor
Escalation
Materails Testing and
Specilaty Inspection (RGH)
Sub-Markup
ODCs
ODCs
Markup
Total
Labor
Total
Subs
Total
ODCs Total Labor + Subs + ODCs
Hourly Rate: $265 $214 $270 $130 Hours Fees 3% Fees 5% Fees 5% Fees Task 1 - Project Management 112 56 168 $36,960 $572 $0 $1,000 $50 $37,532 $0 $1,050 $38,582 Task 2 - Construction Observation 72 836 908 $197,984 $1,900 $0 $13,500 $675 $199,884 $0 $14,175 $214,059 Task 3 - Material Testing / Specilaty Inspection 24 24 $6,360 $0 $81,037 $4,052 $0 $6,360 $85,089 $0 $91,449 Task 4 - Startup & Commissioning 16 24 192 232 $61,216 $1,555 $0 $7,000 $350 $62,771 $0 $7,350 $70,121 All Tasks Total 224 860 192 56 1332 $302,520 $4,027 $81,037 $4,052 $21,500 $1,075 $306,547 $85,089 $22,575 $414,211 https://kjcnet-my.sharepoint.com/personal/tomgorman_kennedyjenks_com/Documents/Desktop/DesktopFiles/Fairfield/Waterman_WTP/Correspondence/FINAL/Addendum#1/Fairfield Waterman Highlift Pump CM Cost Proposal_Addendum#1_1-2-26.xlsx © 2008 Kennedy/Jenks Consultants, Inc.

S anta Rosa Office
3501 Industrial Drive, Suite A
Sa nta Rosa, CA 95403
707-544-1072
Napa Office
1041 Jefferson St, Suite 4
Napa, CA 94559
707-252 -8105
G
eotechnical, Geological and Laboratory Services
N
ovember 13, 2025
K
ennedy Jenks
Attn: Tom Gorman
703 2nd Street
Santa Rosa, CA 95404
[email protected]
Pr
oposal Proposal Number: 95.022240
Special Inspection Services
Waterman Treatment Plant Solar Project
2900 Vista Grande Circle
Fairfield, CA 95434
A
s requested, we are pleased to submit this proposal to provide special inspection services during construction of the Waterman Treatment Plant Solar Project at 2900 Vista Grande Circle in Fairfield, California. The attached Professional Services Agreement presents our recommended scope of services and corresponding fee estimate.

W
e appreciate the opportunity to submit this proposal and work with you on this project. When you wish to proceed, please return one signed copy of the attached Professional Services Agreement to formalize your authorization.

V
ery truly yours,
RGH Consultants
E
ric G. Chase
Principal Geotechnical Engineer
EGC:JAS:jas:brw
Electronically submitted
https://rghgeo.sharepoint.com/sites/shared/shared documents/work in progress/_pip/_jas/waterman tp solar project 95.022240/95 .022240 proposal.docx
Attachments: Professional Services Agreement
Schedule of Charges

Santa Rosa Office
3501 Industrial Drive, Suite A
Santa Rosa, CA 95403
707-544-1072

Napa Office
1041 Jefferson St, Suite 4
Napa, CA 94559
707-252-8105

Geotechnical, Geological and Laboratory Services

November 13, 2025 Proposal No. 95.022240

PROFESSIONAL SERVICES AGREEMENT FOR GEOTECHNICAL SERVICES

Kennedy Jenks (Project Phoenix) (CLIENT), requests, and RGH Geotechnical and Environmental Consultants, Inc. (RGH), agrees to provide services as described below.

Project Name: Waterman Treatment Plant Solar Project

Project Location: 2900 Vista Grande Circle, Fairfield, California 95434

Project Description: We understand it is proposed to construct new solar array, battery energy storage system, xFMR transformer, switchgear, inverter racks, monitoring racks and chain link fence.

Scope of Services: The scope of RGH’s services during construction is based on the plans that were prepared by Holt Renewables, Orie Engineering and Terrasmart dated 6/24/25 and 8/26/25. Our field person nel will be on site to observe the following:

• Pier drilling;
• Structural steel and rebar placement;
• Concrete placement observation and sampling;
• Mechanical anchorage;
• Concrete compressive strength testing; and
• Materials testing.

The results of our observations and testing will be made available to the contractor(s) on the job site so that timely corrective action might be taken, if required. Upon completion, we will provide a final report .

RGH

CONSULTANTS
Proposal – Special Inspection Services Waterman Treatment Plant Solar Project November 13, 2025 Proposal Number: 95.022240

Fee: RGH proposes to perform the services indicated above on a time- and-expense basis in accordance with our then-current schedule of charges. Our current schedule of charges is attached. Our estimated fee can be itemized as follows:

TASK OR COST ITEMS

VISITS/
UNITS

HRS/VISIT

HRS/UNIT

COST/HR

COST/UNIT COST
Pier drilling/Steel/Concrete 20 7 $180 $25,200
Drive time to and from 33 1 $140 $4,620
Bess, xFMR & Switchgear Equipment
Pad Compaction 2 2 $180 $720
Bess, xFMR & switchgear equipment
pad steel 1 1 $180 $180
Bess, xFMR & switchgear equipment
pad concrete 1 4 $180 $720
Bess anchorage 1 3 $180 $540
Switchboard/Disconnect Pad
compaction 2 2 $180 $720
xFMR & switchgear anchorage 1 2 $180 $360
Switchboard/Disconnect On Concrete
Pad Steel 1 1 $180 $180
Switchboard/Disconnect On Concrete
Pad- Concrete placement 1 2 $180 $360
Switchboard/Disconnect On Concrete
Pad anchorage 1 2 $180 $360
Inverter and Monitoring Racks Drilled
Piers, Steel & Concrete 2 6 $180 $2,160
Cylinder pick up 24 3 $140 $10,080
Concrete compressive strength testing 24 --- $200 $4,800 D 1557 Compaction Curves 3 --- $435 $1,305
Project administration and
reporting results --- --- --- $3,475
SUBTOTAL ESTIMATED COST $55,780
10% Contingency $5,578
TOTAL ESTIMATED COST $61,358

RGH

CONSULTANTS
Proposal – Special Inspection Services Waterman Treatment Plant Solar Project November 13, 2025 Proposal Number: 95.022240

Our total fee could vary depending on the actual construction procedures and rate of progress. These, in turn, are dependent on soil conditions encountered and the prevailing weather. We will keep you advised of our charges by issuing progress billings and will inform you of any changes in conditions which might significantly affect our fee. The above estimate does not include charges for observation and retesting of the repair of unsatisfactory work.

W
e appreciate the opportunity to provide continued services on this project. Please return one signed copy of this Authorization for Additional Services as our formal authorization.

A
UTHORIZATION: The undersigned agrees to the terms and conditions of this Professional Services Agreement. This agreement includes the attached General Conditions and Schedule of Charges.

S
igned _________________________________ Signed
Eric G. Chase
Principal Engineer Printed
Project Manager
Date
C
lient:

A
ddress:

P
hone:

E
mail:

H
ow would you like to receive invoices?  Mail  Email P
lease provide address for invoices (mail/email)
N
otes/Revisions:

RGH

CONSULTANTS
Proposal – Special Inspection Services Waterman Treatment Plant Solar Project November 13, 2025 Proposal Number: 95.022240

GENERAL CONDITIONS

1. DEFINITIONS

1.1. Contract Documents. Plans, specifications, reports, and agreements between Client and Contractors, including addenda, amendments, supplementary instructions, and change orders.

1.2. Contractor. The contractor or contractors retained to construct the Project for which Consultant is providing Services under this Agreement.

1.3. Day(s). Calendar day(s) unless otherwise stated.

1.4. Hazardous Materials. The term Hazardous Materials means any toxic substances, chemicals, radioactivity, pollutants, or other materials, in whatever form or state, known or suspected to impair the environment in any way whatsoever. Hazardous Materials include, but are not limited to, those substances defined, designated or listed in any federal, state or local law, regulation or ordinance concerning hazardous was tes, toxic substances or pollution.

1.5. Services. The Services provided by Consultant as set forth in this Agreement, the SCOPE OF SERVICES and any written amendment to this Agreement.

1.6. Work. The labor, materials, equipment, and services required to complete the work described in the Contract Documents.

2. SCOPE OF SERVICES
Consultant will perform the Services set forth in the attached SCOPE OF SERVICES.

2.1. Changes in Scope. If Consultant provides Client with a writing confirming a change in the S COPE OF SERVICES, it will become an amendment to this Agreement unless Client objects in writing within 5 business days after receipt. All Services performed by Consultant on the Project are subject to the terms and limitations of this Agreement. If Services are performed, but the parties do not reach agreement concerning modifications to the SCOPE OF SERVICES or compensation, then the terms and limitations of this Agreement apply to such Services, except for the payment terms. The parties agree to resolve disputes concerning modifications to scope or compensation pursuant to Section 19, “Disputes.”

2.2. Licenses. Consultant will procure and maintain business and professional licenses and registrations necessary to provide its Services.

2.3. Excluded Services. Consultant’s Services under this Agreement include only those Services specified in the S

COPE OF SERVICES, OR A WRITTEN
AMENDMENT(S) THERETO. Consultant shall have no other responsibility or obligation except as agreed to in writing.

2.3.1. General. Client expressly waives any claim against Consultant resulting from its failure to perform recommended additional Services th at Client has not authorized Consultant to perform, and any claim that Consultant failed to perform services that Client instructs Consultant not to perform.

2.3.2. Biological Pollutants. Consultant’s SCOPE OF SERVICES specifically excludes the investigation, detection, prevention, or assessment of the presence of Biological Pollutants. The term “Biological Pollutants” includes, but is not limited to, molds, fungi, spores, bacteria, viruses, and/or any of their byproducts. Consultant’s S COPE OF SERVICES will not include any interpretations, recommendations, findings, or conclusions pertaining to Biological Pollutants. Client agrees that Consultant has no liability for any claims alleging a failure to investigate, detect, prevent, assess, or make recommendations for preventing, controlling, or abating Biological Pollutants. Furthermore, Client agrees to defend, indemnify, and hold harmless Consultant from all claims by any third party concerning Biological Pollutants, except for damages caused by Consultant’s sole negligence.

3. PAYMENTS TO CONSULTANT

3.1. Basic Services. Consultant will perform all Services set forth in the attached S COPE OF SERVICES AND SCHEDULE OF CHARGES for the amount(s) set forth therein.

3.2. Additional Services. Any Services performed under this Agreement, except those Services expressly identified in the attached SCOPE OF SERVICES, will be provided on a time and materials basis unless otherwise specifically agreed to in writing by both parties.

3.3. Estimate of Fees. To the best of its ability, Consultant will perform the Services and accomplish the objectives of this Agreement within any written cost estimate provided by it. Client recognizes that changes in scope and schedule, and unforeseen circumstances can all inf luence the successful completion of Services within the estimated cost. The use of an estimate of fees or of a “not to exceed” limitation is not a guarantee that the Services will be completed for that amount; rather, it indicates that Consultant shall not incur fees and expenses in excess of the estimate or limitation amount without obtaining Client’s agreement to do so.

3.4. Rates. Client will pay Consultant at the rates set forth in the SCHEDULE OF CHARGES.

3.4.1. Changes to Rates. Client and Consultant agree that the SCHEDULE OF CHARGES is subject to periodic review and amendment, as appropriate to reflect Consultant’s then-current fee structure.

3.4.2. Prevailing Wages. Unless Client specifically informs Consultant in writing that prevailing wage regulations cover the Project and the S COPE OF SERVICES identifies it as covered by such regulations, Client will reimburse, defend, indemnify and hold harmless Consultant from and against any liability resulting from a subsequent determination that prevailing wage regulations cover the Project, including all costs, fines and attorneys’ fees.

3.5. Payment Timing; Late Charge. All invoices are due upon receipt. All amounts unpaid 30 days after the invoice date will include a late payment charge from the date of the invoice, at the rate of 1-1/2% per month or the highest rate permitted by law. In addition, Consultant may suspend performance of the Services when such failure to pay continues for fifteen (15) days following notice to Client of the same. Geotechnical study reports, plan review letters, or final construction observation reports may be held until payment for services is received by RGH.

3.6 Payment Disputes. If Client objects to any portion of an invoice, Client must so notify Consultant in writing within ten (10) days of the invoice date, identifying in such notice the cause of the disagreement. The parties will immediately make every effort to resolve the di sputed portion of the invoice.

Payment thereafter will first be applied to accrued interest and then to the unpaid principal amount

4. STANDARD OF PERFORMANCE; DISCLAIMER OF WARRANTIES

4.1. Level of Service. Consultant offers different levels of geotechnical engineering Services to suit the desires and needs of different clients. Although the possibility of error can never be eliminated, more detailed and extensive Services yield more information and reduce th e probability of error, but at increased cost. Client must determine the level of Services adequate for its purposes. Client has reviewed the SCOPE OF SERVICES and has determined that it does not need or want a greater level of Services than that being provided.

4.2. Standard of Care. Subject to the limitations inherent in the agreed SCOPE OF SERVICES as to the degree of care, the amount of time and expenses to be incurred, and subject to any other limitations contained in this Agreement, Consultant will perform its Services consisten t with that level of care and skill ordinarily exercised by other pro fessional Consultants practicing in the same locale and under similar circumstances at the time the Services are performed.

4.3. No Warranty. No warranty, express or implied, is included or intended by this Agreement.

4.4 No Fiduciary Duty. Client agrees that Consultant has been engaged to provide technical professional services only and that Consultant does no t owe a fiduciary responsibility to Client or to the project Owner, if different from Client.

RGH

CONSULTANTS
Proposal – Special Inspection Services Waterman Treatment Plant Solar Project November 13, 2025 Proposal Number: 95.022240

5. ESTIMATE OF CONSTRUCTION COSTS
Client acknowledges that construction and Project development are subject to many influences that are not subject to precise forecasting and are outside of Consultant’s control. Client further acknowledges that actual costs incurred may vary substantially from the estimates prepared by Consultant and that Consultant does not warrant or guarantee the accuracy of construction or development cost estimates.

6. CONSTRUCTION PHASE SERVICES
If Consultant’s SCOPE OF SERVICES does not include observation and/or testing during the course of construction, Client acknowledges that such services will be provided by Client or by others and Client assumes all responsibility for interpretation of the Contract Documents and for construction observation and testing. Further, Client waives any claim against Consultant in any way related to such services, and agrees to indemnify, d efend, and hold Consultant harmless from any loss, claim, or damage arising out of or in any way related to the performance of such services by other parties, including, but not limited to claims related to the interpretation, modification, or clarification of the Contract Documents due to changed field or other conditions, except for claims caused by the sole negligence of Consultant.

If Consultant’s SCOPE OF SERVICES includes observation and/or testing during the course of construction the following provisions apply:

6.1. Construction Observation.

6.1.1. Site Meetings & Visits. Consultant will participate in job site meetings as requested by Client, and, unless otherwise requested by Client, visit the site at times specified in the SCOPE OF SERVICES or, if not specified in the S COPE OF SERVICES, at intervals as Consultant deems appropriate to the various stages of construction to observe the geotechnical conditions encountered by Contractor and the progress and quality of the geotechnical aspects of the Work. Based on information obtained during such visits and on such observations, Consultant may inform Client of the progress of the geotechnical aspects of the Work. Client understands that Consultant may not be on site continuously; and, unless expressly agreed otherwise, Consultant will not observe all of the Work.

6.1.2. Contractor’s Performance. Consultant does not, and cannot, warrant or guarantee that all of the geotechnical Work performed by Contractor meets the requirements of Consultant’s geotechnical recommendations or the plans and specifications for such geotechnical Work; nor can Consultant be responsible for Contractor’s failure to perform the Work in accordance with the plans, specifications, or the recommendations of Consultant. Consultant shall not be responsible for the acts, errors, or omissions of the Contractor, Owner, Client, other consultants, or any other persons or entities performing work on the project, except those under the direct control of Consultant.

6.1.3. Contractor’s Responsibilities. Consultant will not supervise, direct, or have control over the Work nor will Consultant have authority over or responsibility for the means, methods, techniques, sequences, or procedures of construction selected by Contractor for the ge otechnical aspects of the Project; for safety precautions and programs incident to the Work; nor for any failure of Contractor to comply with Laws and Regulations applicable to Contractor furnishing and performing its Work.

6.1.4. Final Report. At the conclusion of Construction Phase Services, Consultant will provide Client with a written report summarizing the tests and observations, if any, made by Consultant, if requested by the client.

6.2. Review of Contractor’s Submittals. If included in the S COPE OF WORK, Consultant will review and take appropriate action on the Contractor’s submittals, such as shop drawings, product data, samples, and other required submittals. Consultant will review such submitta ls solely for general conformance with Consultant’s design, and will not include review for the following, all of which will remain the responsibility of the Contractor: accuracy or completeness of details, quantities or dimensions; construction means, methods, sequences, or procedures; coordination among trades; or construction safety.

6.3. Tests. Tests performed by Consultant on finished Work or Work in progress are taken intermittently and indicate the general acceptab ility of the Work on a statistical basis. Consultant’s tests and observations of the Work are not a guarantee of the quality of Wor k and do not relieve other parties from their responsibility to perform their Work in accordance with applicable plans, specifications, and requirements.

7. CLIENT’S RESPONSIBILITIES
In addition to payment for the Services performed under this Agreement, Client agrees to:

7.1. Cooperation. Assist and cooperate with Consultant in any manner necessary and within its ability to facilitate Consultant’s performance under this Agreement.

7.2. Representative. Designate a representative with authority to receive all notices and information pertaining to this Agreement, communicate Client’s policies and decisions, and assist as necessary in matters pertaining to the Project and this Agreement. Client’s representative will be subject to change by written notice.

7.3. Rights of Entry. Provide access to and/or obtain permission for Consultant to enter upon all property, whether or not owned by Client, as required to perform and complete the Services. Consultant will operate with reasonable care to minimize damage to the Project Site(s). However, Client recognizes that Consultant’s operations and the use of investigative equipment may unavoidably alter conditions or affect the environmen t at the existing Project Site(s). The cost of repairing such damage will be borne by Client and is not included in the fee unless otherwise stated.

7.4. Relevant Information. Supply Consultant with all information and documents in Client’s possession or knowledge which are relevant to Consultant’s Services. Client warrants the accuracy of any information supplied by it to Consultant, and acknowledges that Consultant is e ntitled to rely upon such information without verifying its accuracy. Prior to the commencement of any Services in connection with a specific property, Client will notify Consultant of any known potential or possible health or safety ha zard existing on or near the Project Site, with particular reference to Hazardous Materials or conditions.

7.5. Subsurface Structures. Correctly designate on plans to be furnished to Consultant, the location of all subsurface structures, such as pipes, tanks, cables, and utilities within the property lines of the Project Site(s), and be responsible for any damage inadvertently cause d by C onsultant to any such structure or utility not so designated. Consultant is not liable to Client for any losses, damages or claims arising from dam age to subterranean structures or utilities that were not correctly shown on plans furnished by Client to Consultant.

8. UNANTICIPATED AND CHANGED CONDITIONS
Actual subsurface conditions may vary from those encountered in the specific locations where Consultant conducts its explorations. Consultant can only base its site data, interpretations, and recommendations on information reasonably available to it. Pra ctical limitations on available data will result in some level of uncertainty, and therefore risk, with respect to the interpretation of environmental, geological, and geotechni cal conditions even when Consultant follows the standard of care. If Consultant discovers conditions or circumstances that it had not contemplated at the commencement of this Agreement (“Changed Conditions”), Consultant will notify Client in writing of the Changed Conditions. Client and Consultant a gree that they will then renegotiate in good faith the terms and conditions of this Agreement. If Consultant and Client cannot agree upon amended terms and cond itions within 30 days after notice, Consultant may terminate this Agreement and be compensated as set forth in Section 18, “Termination.” Underground utilities and other structures that are not properly located on plans and specifications provided to Consultant will be considered a Changed Condition under this clause.

RGH

CONSULTANTS
Proposal – Special Inspection Services Waterman Treatment Plant Solar Project November 13, 2025 Proposal Number: 95.022240

9. HAZARDOUS MATERIALS
Client understands that Consultant’s Services under this Agreement are limited to geotechnical engineering and that Consultan t has no responsibility to locate, identify, evaluate, treat, or otherwise consider or deal with Hazardous Materials. Client is sol ely responsible for notifying all appropriate federal, state, municipal, or other governmental agencies, including the potentially affected public, of the existence of any Hazardou s Materials located on or in the Project site, or located during the performance of this Agreement. The existence or discovery of Hazardous Materials constitutes a Changed Condition under this Agreement. Client further agrees to defend, indemnify, and hold Consultant harmless from any claims related to Hazardous Materials that may be brought or filed by third parties due to the services provided by Consultant under this Agreement, except to the extent caused by the sole negligence of Consultant.

10. CERTIFICATIONS
Client agrees not to require that Consultant execute any certification with regard to Services performed or Work tested and/o r observed under this Agreement unless: 1) Consultant believes that it has performed sufficient Services to provide a sufficient ba sis to issue the certification; 2) Consultant believes that the Services performed or Work tested and/or observed meet the criteria of the certification; and 3) Consultant has reviewed and approved in writing the exact form of such certification prior to execution of this Agreement. Any certification by Consultant is limited to an expression of professional opinion based upon the Services performed by Consultant, and does not constitute a warranty or guarantee, either expressed or implied. Any such certification in no way relieves the contractor or any other party from meeting requirements imposed by contract or other means, inc luding industry standards. Client further agrees not to make resolution of any dispute with the Consultant or payment of any sums due Consultant in any way contingent on Consultant signing any such certification or similar document.

11. ALLOCATION OF RISK

11.1. Limitation of Remedies. In recognition of the relative risks and benefits of the project to Client and Consultant, the risks are allocated such that Client agrees, to the fullest extent permitted by law, that the total cumulative liability of Consultant, its subconsultants and subcontractors, and all of their respective shareholders, directors, officers, employees, and agents (collectively “Consultant Entities”), to Client arising from Services under this Agreement, including any indemnity obligation, any defense costs and attorney’s fees, and any consequential damages which may be due under this Agreement, will not exceed the gross compensation received by Consultant under this Agreement or $50,000, whichever is greater; provided, however, that such liability is further limited as described below. This limitation applies to all lawsuits, claims, or actions that allege errors or omissions in Consultant Entities Services, whether alleged to arise in tort, contract, warranty, or other legal theory. Client further agrees to require any contractor or subcontractor who may perform work in connection with any design, report, or study by Consultant to include a like indemnity and limitation of remedies cla use in favor of Consultant.

Client and Consultant agree that this clause was expressly negotiated and agreed upon.

11.2. Indemnification.

11.2.1. Indemnification of Client. Subject to all otherwise applicable statutes of limitations and repose and the provisions and limitations of this Agreement, including section 11.1 above, Consultant agrees to indemnify and hold harmless Client, its shareholders, officers, directors, and employees from and against any and all third party claims, suits, liabilities, damages, expenses, or losses including reimbursement of reasonable attorney’s fees and costs of defense, collectively “Losses” to the extent caused by Consultant’s negligent performance of its Services under this Agreement. With regard to any claim alleging Consultant’s negligent performance of professional services, Consultant’s defense obligation under this indemnity paragraph means only the reimbursement of reasonable defense costs to the proportionate extent of its actual indemnity obligation hereunder. The indemnity obligations provided under this section shall only apply to the extent such Losses are determined by a court of competent jurisdiction or arbitrator to have been caused by the negligence of Consultant.

11.2.2. Indemnification of Consultant. Client will indemnify and hold harmless Consultant Entities from and against any and all Losses to the extent caused by the negligence or willful misconduct of Client, its employees, agents, and contractors. In addition, except to the extent caused by Cons ultant’s sole negligence, Client expressly agrees to defend, indemnify, and hold harmless Consultant Entities from and against any and all Losses arising from or related to the existence, disposal, release, discharge, treatment, or transportation of Hazardous Materials, or the exposure of any person to Hazardous Materials, or the degradation of the environment due to the presence, discharge, disposal, release of, or exposure to Hazardous Material.

11.3 No Personal Liability . Client and Consultant intend that Consultant’s services will not subject Consultant’s individual employees, officers, or directors to personal liability. Therefore, and notwithstanding any other provision of this Agreement, Client agrees as its sole and exclusive remedy to direct or assert any claim, demand, or suit only against the business entity identified as “Consultant” on the first page of this Agreement.

11.4 Deviation from Recommendations. Unless specifically agreed otherwise in writing, Client agrees that Consultant bears no responsibility for ensuring Client’s or any other party’s compliance with any specifications, procedures, or recommendations provided by Consultant to Client under this Agreement (collectively, “recommendations”). Client hereby releases Consultant from all liability arising from any other party’s failur e to fully comply with recommendations, and Client will defend, indemnify, and hold harmless Consultant from any party’s claims for losses arising from or related to Client’s or any other party’s failure to fully comply with recommendations.

11.5. Consequential Damages. Neither Client nor Consultant will be liable to the other for any special, consequential, incidental, indirect, punitive, or penal losses or damages including but not limited to losses, damages, or claims related to the unavailability of property or facilities, shutdowns or service interruptions, loss of use, profits, revenue, business, reputation, financing or inventory, or for use charges, cost of capital, or claims of the other party or its customers. This waiver applies to all such claims and damages, whether based on contract, warranty, tort, or any other legal theory.

11.6. Continuing Agreement. The indemnity obligations, limitation of remedies, and consequential damages waiver established under this Agreement will survive the expiration or termination of this Agreement. If Consultant provides additional or different Services to Client that the parties do not confirm through execution of an amendment to this Agreement, the obligations of the parties to indemnify each other. the limitations on liability, and the consequential damages waiver established under this Agreement apply to such Services as if the parties had executed an amendment.

12. INSURANCE

12.1. Consultant’s Insurance. Consultant will obtain, if reasonably available, the following coverages:

12.1.1. Statutory Workers’ Compensation/Employer’s Liability Insurance;

12.1.2. Commercial General Liability Insurance with a combined single limit of $1,000,000;

12.1.3. Automobile Liability Insurance, including liability for all owned, hired and non-owned vehicles with minimum limits of $1,000,000 for bodily injury per person, $1,000,000 property damage, and $1,000,000 combined single limit per occurrence; and,

12.1.4. Professional Liability Insurance in amounts of $1,000,000 per claim and annual aggregate.

12.2. Contractor’s Insurance. Client will require that all Contractors and subcontractors for the Project name Consultant as an additional insured under their General Liability and Automobile Liability insurance policies. If Client is not the Project owner, Client will require the Proj ect owner to require the owner’s Contractor to purchase and maintain General Liability, Builder’s Risk, Automobile Liability, Workers’ Compensation, a nd Employer’s Liability

RGH

CONSULTANTS
Proposal – Special Inspection Services Waterman Treatment Plant Solar Project November 13, 2025 Proposal Number: 95.022240

insurance with limits no less than as set forth above, and to name Consultant and its subcontractors and subconsultants as ad ditional insureds on the General Liability and Builder’s Risk insurance.

12.3. Certificates of Insurance. Upon request, Consultant and Client will each provide the other with certificate(s) of insurance evidencing the existence of the policies required herein. Except for Professional Liability and Workers’ Compensation Insurance, all policies required herein shall contain a waiver of subrogation.

13. OWNERSHIP AND USE OF DOCUMENTS

13.1. Client Documents. All documents provided by Client will remain the property of Client. Consultant will return all such documents to Client upon request, but may retain file copies of such documents.

13.2. Consultant’s Documents. Unless otherwise agreed in writing, all documents and information prepared by Consultant or obtained by Consultant from any third party in connection with the performance of Services, including, but not limited to, Consultant’s reports, boring logs, maps, field data, field notes, drawings and specifications, laboratory test data and other similar documents (collectively “Documents”) are the property of Consultant. Consultant has the right, in its sole discretion, to dispose of or retain the Documents.

13.3. Use of Documents. All Documents prepared by Consultant are solely for use by Client and will not be provided by either party to any other person or entity without Consultant’s prior written consent.

13.3.1. Use by Client. Client has the right to use the Documents for purposes reasonably connected with the Project for which the Services are provided, including design and licensing requirements of the Project.

13.3.2. Use by Consultant. Consultant retains the right of ownership with respect to any patentable concepts or copyrightable materials arising from its Services and the right to use the Documents for any purpose.

13.4. Electronic Media CLIENT and CONSULTANT both prefer that CONSULTANT use electronic means to issue to CLIENT CONSULTANT’s proposed-final instrument(s) of professional service. CONSULTANT will provide to CLIENT electronic media or access to electronic media in which the instruments of professional service are stored or CONSULTANT will use electronic means, like e-mail, to transmit the instrument(s) of professional service directly. CLIENT and CONSULTANT both realize that data, words, graphical representations, drawings, and other elements of electronically stored or transmitted instruments of professional service may experience unpreventable, random alteration. Accordingly, CLIENT shall have [sixty (60)] calendar days after receiving or gaining access to CONSULTANT’s proposed-final instrument(s) of professional service to inspect the material for readability, accuracy, and completeness. CLIENT shall call to CONSULTANT’s attention any errors, omissions, or other problems, permitting CONSULTANT to provide prompt adjustments or corrections for CLIENT’s additional review. Unless CLIENT requests modifications to the instruments of professional service within 7 days, the instruments of professional service shall become final. CLIENT shall, to the extent permitted by law, waive any and all claims against CONSULTANT that arise from or are related to the unauthorized modification of CONSULTANT’s instruments of professional service by CLIENT or any person or entity that acquires or obtains the instruments of professional service from or through CLIENT. CLIENT shall further indemnify and hold harmless CONSULTANT from and against any and all claims, demands, allegations, causes of action, damages, losses, costs, or other liabilities and expenses (including all attorney’s fees and court costs) that arise from or are related to the unauthorized modification of CONSULTANT’s instruments of professional service by CLIENT or any person or entity that acquires or obtains the instruments of professional service from or through CLIENT. CLIENT shall also compensate CONSULTANT for any time CONSULTANT spends or expenses CONSULTANT incurs arising from or relating to the unauthorized modification of CONSULTANT’s instruments of professional service by CLIENT or any person or entity that acquires or obtains the instruments of professional service from or through CLIENT. Such compensation shall be based upon CONSULTANT’s prevailing fee schedule and expense-reimbursement policy. (The term “any and all claims” used in this provision means “any and all claims in contract, tort, or statute alleging negligence, errors, omissions, strict liability, statutory liability, breach of contract, breach of warranty, negligent misrepresentation, or other acts giving rise to liability.”

13.5. Unauthorized Reuse and Reliance. No party other than Client may rely, and Client will not represent to any other party that it may rely on Documents without Consultant’s express prior written consent, receipt of additional compensation by Consultant, and the written agreement of the party seeking reliance to be bound to the same terms and conditions as Client. Client will not permit disclosure, mention, or communication of, or reference to the Documents in any offering circular, securities offering, loan application, real estate sales docu mentation, or similar promotional material without Consultant’s express prior written consent. Any reuse or modification of the Documents, including Documents in an electronic format, by Client or anyone obtaining them through Client will be at Client’s sole risk and without liability to Consultant. Client will defend, indemnify, and hold Consultant harmless from all claims, demands, actions, and expenses (including reasonable attorney’s fees, expert fees, and other costs of defense) arising out of or in any way related to the reuse or modification of the Documents by Client or anyone obtaining them through Client. Client further rele ases and agrees to defend, indemnify, and hold harmless Consultant from and against any claim, action or proceeding brought by any party claiming to rely upon information or opinions contained in the Documents provided to such person or entity, published, disclosed or referred to without Consultant’s prior written consent.

14. SAMPLES AND CUTTINGS

14.1. Sample Retention. If Consultant provides laboratory testing or analytic Services, Consultant will preserve such soil, rock, water, or other samples as it deems necessary for the Project, but no longer than 45 days after issuance of any Documents that include the data obtai ned from these samples.

Client will promptly pay and be responsible for the removal and lawful disposal of all contaminated samples, cuttings, Hazard ous Materials, and other hazardous substances.

14.2. Monitoring Wells. Client will take custody of all monitoring wells and probes installed during any investigation by Consultant, and will take a ny and all necessary steps for the proper maintenance, repair, or closure of such wells or probes at Client’s expense.

15. ASSIGNMENT AND SUBCONTRACTS
Client and Consultant, respectively, each binds itself and its successors and assigns to the other and its successors and assigns with respect to all covenants of this Agreement. During the term of this Agreement and following its termination for any reaso n, neither Client nor Consultant shall assign, convey, sublet, or transfer any rights under or interest in this Agreement without the prior written consent of the other party, including but not limited to, (a) any interest in the proceeds of this Agreement, or any proceeds of claims arising from or under this Agreement; (b) any rights, claims, or causes of action alleging breach, loss, or damages arising from or under this Agreement; (c) the control of claims or causes of action against the other party arising from or under this Agreement; and (d) any proceeds from claims or causes of action as security, collateral, or the source of payment for any notes or liabilities to any third party. This section shall not, however, apply to any subrogation rights (if a ny) of any insurer of either party. This section shall survive the completion or termination of this Agreement for any reason and shall remain enforceable between the parties. Any assignment that fails to comply with this paragraph will be void and of no effect.

RGH

CONSULTANTS
Proposal – Special Inspection Services Waterman Treatment Plant Solar Project November 13, 2025 Proposal Number: 95.022240

16. RELATIONSHIP OF THE PARTIES
Consultant will perform Services under this Agreement as an independent contractor.

17. SUSPENSION AND DELAYS

17.1. Procedures. Client may, at any time by 10 days written notice suspend performance of all or any part of the Services by Consultant. Consu ltant may terminate this Agreement if Client suspends Consultant’s Services for more than 60 days and Client will pay Consultant as set forth under Section 18, “Termination.” If Client suspends Consultant’s Services, or if Client or others delay Consultant’s Services, Client and Consultant agree to equitably adjust:
(1) the time for completion of the Services; and ( 2) Consultant’s compensation in accordance with Consultant’s then current S CHEDULE OF CHARGES for the additional labor, equipment, and other charges associated with maintaining its workforce for Client’s benefit during the dela y or suspension, or charges incurred by Consultant for demobilization and subsequent remobilization.

17.2. Liability. Consultant is not liable to Client for any failure to perform or delay in performance due to circumstances beyond Consultant’ s control, including but not limited to pollution, contamination, or release of hazardous substances, strikes, lockouts, riots, wars, fires, flood, explosion, “acts of God,” adverse weather conditions, acts of government, labor disputes, delays in transportation, or inability to obtain material and equipment in the open market.

18. TERMINATION

18.1. Termination for Convenience. Consultant and Client may terminate this Agreement for convenience upon 30 days written notice delivered or mailed to the other party.

18.2. Termination for Cause. In the event of material breach of this Agreement, the party not breaching the Agreement may terminate it upon 10 days written notice delivered or mailed to the other party. The termination notice shall state the basis for the termination. The Agreement ma y not be terminated for cause if the breaching party cures the breach within the 10-day period.

18.3. Payment on Termination . Following termination other than for Consultant’s material breach of this Agreement, Client will pay Consultant for Services performed prior to the termination notice date, and for any necessary Services and expenses incurred in connection with the termination of the Project, including but not limited to, the costs of completing analysis, records, and reports necessary to document job statu s at the time of termination and costs associated with termination of subcontractor contracts in accordance with Consultant’s then current SCHEDULE OF CHARGES.

19. DISPUTES

19.1. Mediation. All disputes between Consultant and Client are subject to mediation. Either party may demand mediation by serving a written notice stating the essential nature of the dispute, amount of time or money claimed, and requiring that the matter be mediated withi n 90 days of service of notice.

19.2. Precondition to Other Action. No action or suit may be commenced unless the mediation did not occur within 90 days after service of notice; or the mediation occurred but did not resolve the dispute; or a statute of limitation would elapse if suit was not filed prior to 45 days after service of notice.

19.3. Choice of Law; Venue. This Agreement will be construed in accordance with and governed by the laws of the state in which the Project is located.

Unless the parties agree otherwise, any mediation or other legal proceeding will occur in the state in which the Project is located.

19.4. Statutes of Limitations. Any claim related to or arising out of this Agreement by either party, whether known or unknown, including but not limited to claims for breach of this Agreement or for the failure to perform in accordance with the applicable standard of care, shall be made within two (2) years from the time the Client knew or should have known of its claim, but in any event, not later than four (4) years after the completion of Consultant’s Services on the project.

20. MISCELLANEOUS

20.1. Integration and Severability. This Agreement reflects the entire agreement of the parties with respect to its terms and supersedes all prior agreements, whether written or oral. If any portion of this Agreement is void or voidable, such portion will be deemed stricken and the Agreement reformed to as closely approximate the stricken portions as the law allows, and the remaining provisions of this Agreement shall be va lid and binding on both the Client and Consultant.

20.2. Modification of this Agreement. This Agreement may not be modified or altered, except by a written agreement signed by authorized representatives of both parties and referring specifically to this Agreement.

20.3. Notices. Any and all notices, requests, instructions, or other communications given by either party to the other must be in writing and either hand delivered to the recipient or delivered by first-class mail (postage prepaid) or express mail (billed to sender) at the addresses given in this Agreement.

20.4. Headings. The headings used in this Agreement are for convenience only and are not a part of this Agreement.

20.5. Waiver. The waiver of any term, conditions or breach of this Agreement by Consultant or Client will not operate as a subsequent waive r of the same term, condition, or breach.

20.6. No Third Party Rights. Nothing in this Agreement or as a consequence of any of the Services provided gives any rights or benefits to anyone other than the Client and Consultant. All duties and responsibilities undertaken in this Agreement are for the sole use and exclus ive benefit of Client and Consultant, and not for the use or benefit of any other party.

20.7 Value Engineering. Client acknowledges that if it elects to pursue value engineering on the project, it assumes the risk that it could result in reduced functionality or performance of the project, increased maintenance, or other issues. In addition, if the Client requires the incorporation of changes in the construction documents to accommodate value engineering, the Client agrees, to the fullest extent permitted by law, to waive all claims against Consultant and to indemnify and hold harmless Consul tant from any damages, liabilities or costs, including reasonable attorneys’ fees and costs of defense, which arise in connection with or as a result of the incorporation of such design changes required by the Client. In addition, the Consultant shall be compensated for services necessary to incorporate recommended value engineering changes into reports, drawings, specifications, bidding, or other documents.

20.8 Precedence. These General Conditions take precedence over any inconsistent or contradictory provisions contained in any other agreement term, proposal, purchase order, requisition, notice to proceed, or other document regarding Consultant’s services.

Santa Rosa Office
3501 Industrial Drive, Suite A
Santa Rosa, CA 95403
707-544-1072

Napa Office
1041 Jefferson St, Suite 4
Napa, CA 94559
707-252-8105

Geotechnical, Geological and Laboratory Services

SCHEDULE OF CHARGES
Effective January 1, 2024

Unless agreed otherwise, work is charged for on a time and expense basis in accordance with the following schedule of charges:

PERSONNEL

Principal
.................................................................................................................................. $250/hour Associate ................................................................................................................................. $205/hour Senior Engineer/Geologist ........................................................................................................... $195/hour Project Engineer/Geologist ........................................................................................................... $175/hour Staff Engineer/Geologist .............................................................................................................. $150/hour Field Engineer ........................................................................................................................... $140/hour Field Engineer (Prevailing Wage) ................................................................................................... $180/hour Graphics .................................................................................................................................. $110/hour Administrative Support ................................................................................................................. $90/hour

EQUIPMENT

Slope Inclinometer Instrument ....................................................................................................... $200/day Coring Machine .......................................................................................................................... $400/day Infiltration Test Apparatus…………………………………………………………………………………………………………………..……………….$200/day Sonic Echo Foundation Test Gauge……………………………………………………………………………………………………………………….$200/day Specialty Software (i.e. SLOPE/W, VolFlo) .......................................................................................... $70/hour

CONCRETE

Concrete Compression Testing - Set of 4 Cylinder Breaks ............................................................................. $200 Shotcrete Panel (Includes coring, compression testing of 4 cores, and disposal) ................................................ $400 Each Additional Cylinder Break ............................................................................................................... $50 Each Additional Core Break .................................................................................................................. $100

OTHER

Travel time is charged at regular rates. Vehicle mileage is charged at the current federal rate. For court appearance, expert witness testimony, or deposition the charge is $400 per hour for the principal, associate, and project level professional and $280 per hour for all others, payable in advance. Four and eight hour minimums apply for court appearance.

Time worked in excess of 8 hours per day and Saturday/night work will be charged at 1.5 times the hourly rate. Time worked in excess of 12 hours per day and Sundays/holidays will be charged at 2 times the hourly rate.

Outside services including laboratory analysis, consultants, subcontractors, equipment not listed above, outside reproduction, aerial photographs, meals, lodging, shipping and special equipment or services not listed above are charged at cost plus 20 percent.

Agenda Item No: N.2

AGENDA REPORT
DATE: April 7, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 202 6-44 PW Budget Adjustment for the Parks Capital Projects and Streets Capital Projects Funds

Authorizing an Update to the Fiscal Year 2025 -2026 Parks Capital Projects and Streets Capital Projects Budgets for Professional Engineering and Project Management Services

Funding Source: $75,000; AB 1600 Fund

Contact: Ryan Panganiban, (707) 428-7017

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Public Works Department is requesting an update to the fiscal year (FY) 2025 -2026 Parks Capital Projects and Streets Capital Projects budgets, increasing appropriations by $ 75,000 to cover the cost of professional engineering and project management services from Ponticello Enterprises Consulting Engineers Inc. (Ponticello).

DISCUSSION
The Public Works Department , Engineering Division (Division) provides project management, traffic engineering, inspections services, construction administration, utility coordination, and capital improvement program (CIP) delivery services, including the planning, design, and implementation of roadway, park, and infrastructure improvements throu ghout the city. The Department also supports development review, prepares technical specifications and standards, administers assessment districts, and coordinates with regional agencies, utility providers, and developers to deliver critical infrastructure projects.

Due to the current volume and complexity of active capital improvement projects and development-related assignments, the Division requires additional support to maintain project schedules and meet regulatory and operational deadlines. Existing staff resources are currently

fully allocated to high -priority CIP projects, development review activities, and ongoing operational responsibilities.

Compounding this challenge, the Division is currently experiencing vacancies in two critical positions that have remained unfilled since fall 2025. Despite ongoing recruitment efforts, the Division has faced persistent difficulty in attracting and retaining qualified candidates due to the highly competitive labor market for experienced engineering profession als, particularly those with expertise in municipal project delivery and construction management. As a result, these vacancies have significantly reduced the Division’s operational capacity and have required the redistribution of workload among existing st aff, further constraining the ability to take on additional assignments.

As a result, staff does not have the capacity to absorb additional specialized assignments that have emerged or expanded beyond the scope of the adopted FY 2025 -2026 budget, including time impact analysis related to construction contract delays and evaluation of potential contractor claims, preparation and finalization of technical specifications (such as micro trenching and broadband standards), assessment district fund admin istration, and coordination of utility, water treatment, and pavement rehabilitation projects. To address these needs and maintain project delivery, the Division wishes to retain the services of Ponticello to provide professional engineering and project management support.

Ponticello was established in 1998 and specializes in providing services for public entities including a wide range of municipal engineering, project management, construction management, and development services. Ponticello has provided services for the City since approximately 2020 and has partnered with the Public Works Department on various projects such as the support on citywide pavement, park capital, and utility improvement projects.

Public Works is requesting an update to the FY 2025-2026 Parks Capital Projects and Streets Capital Projects budgets , increasing appropriations by $ 37,500 in each fund ($ 75,000 total), which will be financed using available AB 1600 funds, to cover the cost of professional engineering and project management services from Ponticello.

FINANCIAL IMPACT
The total authorization is for a one -time budget adjustment of $ 37,500 from AB 1600 – Parks (Fund 263) increasing appropriations in the FY 2025 -2026 Parks Capital Projects budget (Fund 251) and a one-time budget adjustment of $37,500 from AB 1600 – Streets (Fund 261) increasing appropriations in the FY 2025-2026 Streets Capital Projects budget (Fund 252).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The City Council may choose not to approve the budget adjustment or direct staff to return with more information.

COORDINATED WITH
Finance Department

STAFF CONTACT
Ryan Panganiban, Assistant Public Works Director and City Engineer (707) 428-7017
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2026-44

AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2025-2026 PARKS CAPITAL PROJECTS AND

STREETS CAPITAL PROJECTS BUDGETS FOR PROFESSIONAL ENGINEERING AND PROJECT

MANAGEMENT SERVICES

WHEREAS, the Public Works Department – Engineering Division (Division) provides project management, traffic engineering, construction administratio n and inspections services , development review and coordination, utility coordination, and capital improvement program (CIP) delivery, including the planning, design, and implementation of roadway, park, and critical infrastructure improvements throughout the city; and

WHEREAS, due to two vacancies and the current volume and complexity of active capital improvement projects and development-related assignments, the Division requires additional support to maintain project schedules and meet regulatory and operational deadlines; and

WHEREAS, the Public Works Department wishes to retain the services of Ponticello Enterprises Consulting Engineers Inc. to assist with specialized assignments that have emerged beyond the scope of the adopted fiscal year (FY) 2025-2026 budget, including time impact analysis related to construction contract delays , evaluation of potential contractor claims , preparation and finalization of technical specifications, assessment district fund administration, and coordination of utility, water treatment, and pavement rehabilitation projects (Services); and

WHEREAS, the cost for the required engineering and proj ect management services were not included in the FY 2025-2026 Parks Capital Projects and Streets Capital Projects budgets; and

WHEREAS, a total budget adjustment of $ 75,000 from available AB 1600 funds to increase appropriations in the Parks Capital Projects and Streets Capital Projects funds is required to cover the cost of the Services; and

WHEREAS, the revised appropriations constitute an update to the FY 2025 -2026 budget approved pursuant to Resolution No. 2025-103.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby approves a one -time budget transfer of $37,500 from AB 1600 – Parks (Fund 263) to Parks Capital Projects Fund (Fund 251) and $37,500 from AB1600 – Streets (Fund 261) to Streets Capital Projects Fund (Fund 252).

Section 2. The council hereby approves an increase in appropriations of $37,500 to the Parks Capital Projects Fund (Fund 251) and $37,500 to the Streets Capital Projects Fund (Fund 252).

RES. NO. 2026-44

PASSED AND ADOPTED this 7th day of April 2026, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: N.3

AGENDA REPORT
DATE: April 7, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 202 6-45 PW Cost Sharing Agreement for Green Valley Road Overcrossing Amendment No. 2

Authorizing the City Manager to Approve and Execute Amendment No. 2 to the Cost Sharing Agreement for the Green Valley Road Overcrossing with the Solano Transportation Authority

Funding Source: $2,088,774; AB1600 Streets Fund

Contact: Ryan Panganiban, (707) 428-7017

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The attached resolution approves the second amendment to the cost share agreement with the Solano Transportation Authority (STA) for construction of the Green Valley Road Overcrossing Project (Project). The proposed amendment extends the maintains the term through September 15, 2029, and adjusts the minimum annual payment amount from $500,000 to $522,193 to ensure the Project can complete repayment by the end of the term.

DISCUSSION
On August 19, 2014, the City Council adopted Resolution No. 2014-190 approving a Cost Sharing Agreement (Agreement) between the STA for the Project . This Agreement is in part with STA’s I80/680/12 Interchange Project (Project) to improve and widen major fr eeway connections, including the construction of the Green Valley Road Interchange. Portions of the Green Valley Road Interchange were completed in 2018 as part of the first phase of the Project, with additional improvements planned in future phases.

Under the Agreement, the City is responsible for contributing a total of $10.4 million toward the Project, payable to STA in annual installments of $1,040,000 over a ten -year period. The Agreement also includes a provision that limits the City’s annual pay ment to no more than 25%

of the AB1600 Traffic Impact Fee (TIF) Program funds collected during the preceding 12-month period.

In June 2022, STA approached the City to propose establishing a guaranteed minimum annual payment. On August 18, 2020, the counci l adopted Amendment No. 1 to this Agreement by Resolution No. 2020-169. This Amendment established a minimum annual payment amount of $500,000 or 25% of the TIF revenue received in the preceding 12 months.

Throughout the term of the Agreement, the City h as collected less AB1600 TIF revenue than originally anticipated. This shortfall is largely attributable to several factors, including the use of fee credits and reimbursements where developers have constructed backbone infrastructure in lieu of paying cas h fees, thereby reducing actual revenue received by the city. In addition, reduced building permit activity, driven by market conditions and project phasing, has also slowed the pace of fee generation.

To date, the City has paid $8,311,226 toward its obli gation, with annual payments ranging from $515,427 to $1,196,397. The remaining balance is $2,088 ,774, with the next payment of $522,193 due later in fiscal year (FY) 2025–2026.

FINANCIAL IMPACT
The City has been providing an annual payment to STA since the execution of the Agreement. In 2020, the amount was adjusted to a minimum annual payment of $500,000. Pursuant to the terms of Amendment No. 2, the minimum annual payment will be set at $522,193 beginning FY 2025-2026 through FY 2028-2029. Funding for this Project has been allocated from the AB1600 Streets Fund (Fund 261).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
If t he council has any questions, the recommended action may be delayed so that staff can provide necessary background information.

COORDINATED WITH
City Attorney’s Office and Finance Department

STAFF CONTACT
Ryan Panganiban, Assistant Public Works Director and City Engineer (707) 428-7017
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Second Amendment

CITY OF FAIRFIELD

RESOLUTION NO. 2026-45

AUTHORIZING THE CITY MANAGER TO APPROVE AND EXECUTE AMENDMENT NO. 2 TO THE

COST SHARING AGREEMENT FOR THE GREEN VALLEY ROAD OVERCROSSING WITH THE

SOLANO TRANSPORTATION AUTHORITY

WHEREAS, on August 19, 2014, the City Council adopted Resolution No. 2014 -190 approving a Cost Sharing Agreement (Agreement) with the Solano Transportation Authority (STA) for the Green Valley Road Overcrossing (Project); and

WHEREAS, under the Agreement, the City is responsible for contributing a total of $10.4 million toward the Project, payable to STA in annual installments of $1,040,000 over a ten-year period; and

WHEREAS, the Agreement limits the City’s annual payment to no more than 25% of the AB1600 Traffic Impact Fee (TIF) Program collected during the preceding twelve-month period; and

WHEREAS, on August 18, 2020, the council adopted Amendment No. 1 to this Agreement by Resolution No. 2020 -169 establishing a minimum annual payment amount of $500,000 or 25% of the TIF revenue received in the preceding twelve months; and

WHEREAS, Amendment No. 2 seeks to adjust the minimum annual payment amount from $500,000 to $555,193 to ensure the City can complete repayment of the remaining balance by the end of the Agreement term on September 15, 2029.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. Amendment No. 2 to the Agreement with STA for the Project, substantially in the form attached to the staff report for this item, is hereby approved.

Section 2. The city manager is hereby authorized to execute Amendment No. 2 to the Agreement, and to take all necessary steps to implement the amended Agreement.

RES. NO. 2026-45

PASSED AND ADOPTED this 7th day of April 2026, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

2nd Amendment to STA - FF- MOU- Green Valley Overcrossing Cost Sharing 10.16.2025 Second Amendment to Cost Sharing Agreement
Green Valley Road Overcrossing
This Second Amendment to Cost Sharing Agreement (“Second Amendment”) is entered into this __the day of ____________, 2026 by and between the City of Fairfield, a California municipal corporation (“City”) and Solano Transportation Authority, a California joint powers authority (“STA”).

RECITALS
A. The Parties entered into a Cost Sharing Agreement (“Agreement”) on September 10, 2014 to establish, amongst other things, a repayment schedule for the City’s $10.4 Million share of the Green Valley Interchange Project.

B. STA identified a need for these funds and requested a guaranteed minimum annual payment amount, and the Parties amended the Agreement on August 19, 2020 (“First Amendment”) to reflect these changes.

C. The Parties agreed payment shall be calculated initially in ten installments over ten years with the initial estimate that each payment will total $1,040,000 ($10,400,000/10).

D. The Parties agreed that in the event that City has collected less than $4,160,000 in TIF in the preceding twelve months, City's payment shall be the greater of $500,000 or 25% of the TIF cash received by City over the preceding twelve months (the "Payment Cap")
E. The Parties agreed in the event of a rollover of principal in the tenth year, the term of the payment shall be extended for so long as it takes to the City to pay the $10.4 Million, subject to the Payment Cap but in no event shall the term be extended beyond September 15, 2029. The original 10-year repayment plan ended in fiscal year (FY) 2023-24 with a rollover of principal of $2.6 million.

F. The Parties now desire to amend the Agreement to extend the 10-year payment term to September 15, 2029 and increase the minimum payment to ensure full repayment of the remaining balance within the repayment term as set forth below.

NOW THEREFORE, the Parties agree to amend the Agreement as follows:

1. This initial 10 year repayment term is extended through September 15, 2029 and the minimum payment increased to $522,193 to pay the remaining balance of the City’s share for the Green Valley Interchange Project as outlined in Attachment 1. The last installment payment should be made no later than September 15, 2029.

2. Except as set forth in this Second Amendment, all other terms and conditions specified in the Cost Sharing Agreement and First Amendment remain in full force and effect.

IN WITNESS WHEREOF, the Parties have executed this Second Amendment as of the date first written above.

CITY OF FAIRFIELD SOLANO TRANSPORTATION AUTHORITY
By: ________________________________
David Gassaway, City Manager
By: ________________________________
Daryl K. Halls, Executive Director
Approved as to Form: Approved as to Form:

By: ________________________________
David Lim, City Attorney
By: ________________________________
Megan J. Callaway, STA Legal Counsel

2nd Amendment to STA - FF- MOU- Green Valley Overcrossing Cost Sharing 10.16.2025

Agenda Item No: N.4

AGENDA REPORT
DATE: April 7, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026 -46 PW Awarding Construction Contract for Midtown Sewer Replacement Project (Phase 1)

Approving the Plans and Specifications and Awarding a Contract to Ghilotti Construction Company for the Midtown Sewer Replacement Project – Phase 1 (Gateway Boulevard, Gateway Court, Lincoln Street, Grant Street, Grant Court)

Funding Source: $1,669,432; Sewer Capital Fund

Contact: Pavan Prasad, (707) 428-7431

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City's sewer infrastructure within the area bounded by Gateway Boulevard to the north, West Texas Street to the south, North Texas Street to the east, and Beck Avenue/Interstate 80 to the west (Midtown Area) is approaching the end of its operational lifespan. Maintaining system reliability under these conditions requires the implementation of a robust maintenance program consisting of routine flushing, cleaning, and monitoring of sewer mains and service laterals by Public Works Operations staff . This level of ongoing maintenance is resource intensive and increasingly inefficient given the age and condition of the existing infrastructure. Therefore, replacement of the sewer infrastructure is considered the more cost-effective long-term solution to significantly reduce the risk of sanitary sewer overflows . The proposed resolution authorizes the approval of plans, specifications and awards a construction contract to Ghilotti Construction Company for the Midtown Sewer Replacement Project – Phase 1 (Project; CPW060102).

DISCUSSION
The sanitary sewer system in the Midtown Area was initially constructed to support the residential development of the Fairfield Terrace, Brandan Estates, Fernwood Gardens, and Fairview Addition subdivisions. In 2016, the City completed a Preliminary Design Report (PDR)

and Condition Assessment Analysis to evaluate and plan the rehabilitation of aging sewer collection system infrastructure in the Midtown Area. The existing sanitary sewer main in this area primarily consists of vitrified clay pipe (VCP), 4 -inches to 10 -inches in diameter, that does not meet current City standards. As a result, this area requires constant attention from Public Works Operations staff to maintain operational reliability due to structural defects in the pipeline such as cracks, fractures, offset pipeline, sags, and deformed/ collapsed pipes. Pipeline replacement is recommended as the cost -effective long-term solution for rehabilitation based on the severity of the defects identified and quantity of pipeline requiring frequent maintenance.

Two projects were subsequently constructed in 2017 and 2018 to initiate the rehabilitation of sewer collection system infrastructure in the Midtown Area.

In 2022, the City of Fairfield, in partnership with the Fairfield -Suisun Sewer District (FSSD), completed a Collection System Asset Management Plan (AMP) to comprehensively assess the condition of the sewer collection system and identify cost -effective strategies for maintaining long-term service reliability.

Building on this effort, the City completed a Five -Year Sewer Replacement Plan in 2024, which incorporates updated AMP data and input from Public Works Operations staff. The plan establishes a two -phase implementation strategy over five years to address remaining deficiencies within the Midtown sewer collection system.

Phase 1 includes improvements along Gateway Boulevard, Gateway Court, Lincoln Street, Grant Street, and Grant Court. Phase 2, anticipated for construction in winter 2027, will address remaining areas including Pierce Street, Second Street, Hayes Street, Carpenter Street, Colorado Street, Clay Street, and Arizona Street.

The project includes the replacement of approximately 2,200 linear feet of sewer mainline, associated service laterals, and installation of City-standard cleanouts where none currently exist, improving system access and enhancing the City’s ability to respond to future maintenance needs.

Bids for the Project were received from 16 contractors and were opened on February 17, 2026.

The apparent low bidder was Ghilotti Construction Company (Ghilotti Construction) of Santa Rosa, California in the amount of $1,391,193. Staff have reviewed the bid package submitted by Ghilotti Construction and determined that the bid was responsive and met all bid requirements.

Ghilotti Construction, and their subcontractors, are appropriately licensed to complete the Project. Staff recommend that the City Council adopt the Resolution to award a construction contract to Ghilotti Construction for the project. The total project authorization will be $1,669,431.60 which includes a 20% ($278,238.60) contingency for any unforeseen field conditions encountered during construction such underground utility conflicts from unmarked and unknown private utilities.

FINANCIAL IMPACT
Total authorization will be $1,669,431.60. which is the total bid amount plus a 20% contingency ($1,391,193 total bid + $278,238.60 contingency) . Funding for this Project has been allocated within the Sewer Capital Fund (Fund 255). This fund has received additional support from FSSD through Resolution No. 2022 -135, which amended the funding for sewer collection system rehabilitation and replacement.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice inviting bids for this project was advertised twice in the Daily Republic newspaper on January 28 and February 4, 2026. In addition, staff emailed a notice of the project to all Contractors who previously submitted bids to City for similar projects. Plans and specifications were also sent via Benicia Printing Express (BPX) to a total of 17 builder’s exchanges in the State of California covering the area from Redding to San Jose and Stockton to Santa Rosa. A total of 24 contractors purchased bid documents for this project.

ALTERNATIVE ACTION
The council may choose not to award the contract, reject all bids and restart the bid process.

However, this would result in a significant delay in the construction schedule and would postpone this much needed sewer improvement.

COORDINATED WITH
N/A

STAFF CONTACT
Pavan Prasad, Junior Civil Engineer
(707) 428-7431
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Bid Results, dated February 17, 2026
Attachment 4: Project Phasing Exhibit

CITY OF FAIRFIELD

RESOLUTION NO. 2026-46

APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO GHILOTTI CONSTRUCTION COMPANY FOR THE MIDTOWN SEWER REPLACEMENT PROJECT – PHASE 1 (GATEWAY BOULEVARD, GATEWAY COURT, LINCOLN STREET, GRANT STREET, GRANT COURT)

WHEREAS, the bid opening The Midtown Sewer Replacement Project – Phase 1 (Gateway Boulevard, Gateway Court, Lincoln Street, Grant Street, Grant Court) took place on February 17, 2026; and

WHEREAS, the apparent low bidder was Ghilotti Construction Company (Ghilotti Construction) in the amount of $1,391,193; and

WHEREAS, staff have reviewed the bid documents from Ghilotti Construction and found them to be in order; and

WHEREAS, staff is recommending that council award the contract to Ghilotti Construction as the lowest responsive and responsible bidder.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The plans and specifications for the Project are hereby approved.

Section 2. The city manager is authorized to enter into a contract with Ghilotti Construction for the Project for a not-to-exceed amount of $1,391,193.

Section 3. The public works director is hereby authorized to execute and administer change orders for an amount not to exceed 20% ($278,238.60) of the above contract amount.

Section 4. The city manager is authorized to enter into an escrow agreement for security deposits in lieu of retention for said contract, if necessary.

Section 5. The city manager is hereby authorized to implement the above-mentioned contract and escrow agreement.

RES. NO. 2026-46

PASSED AND ADOPTED this 7th day of April 2026, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

City of Fairfield
Public Works Department

Midtown Sewer Replacement Phase - 1 Project

NAME OF PROJECT
February 17, 2026, 2:00 p.m.

DATE OF BID

NO. BIDDER AMOUNT
1 Ghilotti Construction Company Santa Rosa, CA $1,391,193.00 2 Terocons, Inc San Francisco, CA $1,448,520.00
3 WestRock Engineering San Francisco, CA $1,481,100.00
4 Team Ghilotti, Inc Petaluma, CA $1,531,999.00
5 Westland Contractors, Inc San Francisco, CA $1,620,364.00 6 Devaney Engineering, Inc San Francisco, CA $1,684,020.00 7 SubTerra Construction, Inc San Francisco, CA $1,732,400.00 8 Cratus, Inc San Francisco, CA $1,738,000.00
9 DPI, Inc Livermore, CA $1,838,500.00
10 A3 Pipeline San Francisco, CA $1,978,878.00
11 Golden State Construction &
Utility Inc, San Francisco, CA $2,144,000.00
12 Glosage Engineering, Inc Richmond, CA $2,506,356.00
13 Argonaut Constructors, Inc Santa Rosa, CA $2,513,970.00 14 R&R Pacific Construction Woodland, CA $2,569,905.80
Engineer’s Estimate $2,963,633.00
Note: This bid summary shows the bids in order as opened but is not a determination of award, responsiveness, or responsibility of bids received. The values computed are values based on staff’s interpretation of the bids, correction of mathematical errors and assumptions made where ambiguous and/or illegible entries are encountered during the review process.

City of Fairfield
Public Works Department

Midtown Sewer Replacement Phase - 1 Project

NAME OF PROJECT
February 17, 2026, 2:00 p.m.

DATE OF BID

BIDDER AMOUNT
15 Bay Pacific Pipeline, Inc Novato, CA $2,911,829.00
16 Kerex Engineering Pleasant Hill, CA $2,915,850.00

Engineer’s Estimate $2,963,633.00
Note: This bid summary shows the bids in order as opened but is not a determination of award, responsiveness, or responsibility of bids received. The values computed are values based on staff’s interpretation of the bids, correction of mathematical errors and assumptions made where ambiguous and/or illegible entries are encountered during the review process.

CITY OF FAIRFIELDPUBLIC WORKSENGINEERING DIVISION1000 WEBSTER ST, 3rd FLOOR, FAIRFIELD, CA 94533

TRAVIS BOULEVARD

PENNSYLVANIA AVENUE

MIDTOWN SEWER REPLACEMENT PROJECT
LEGEND
PHASE 1 PIPELINE SEGMENTS
PHASE 2 PIPELINE SEGMENTS
LINCOLN ST.

GRANT ST. & GRANT CT.

GATEWAY BLVD. & GATEWAY CT.

NORTH TEXAS STREET

SOLANO TOWN CENTER
N
PIERCE ST.

HAYES ST.

COLORADO ST.

ARIZONA ST.

CLAY ST.

CARPENTER ST.
2ND ST.

Agenda Item No: N.5

AGENDA REPORT
DATE: April 7, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-47 PW Water Enterprise Capital Budget Adjustment for Advanced Metering Infrastructure (AMI) Project (CPW-090055)

Authorizing an Update to the Fiscal Year 2025-2026 and Fiscal Year 2026-2027 Water Enterprise Capital Budget for the Advanced Metering Infrastructure Implementation

Funding Source: $10,250,000; Water Enterprise Capital Fund

Contact: Michael J. Hether, (707) 428-7493

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
City staff are seeking an update to the fiscal year (FY) 2025 -2026 and FY 2026 -2027 Water Enterprise Capital Fund Budget for the Advanced Metering Infrastructure (AMI) Implementation (Project; CPW090055).

DISCUSSION
Fairfield Municipal Utilities serves over 30,000 customers who consume water from its system.

AMI is the modern iteration of water metering technology. The City primarily uses Automated Meter Reading (AMR) technology which requires staff to drive by the meters with a device to collect meter read data. The data is then imported into the billing system by staff. AMI meters are connected devices which automatically transmit data to the designated systems. AMI systems collect real time data, and this data can be transmitted on an interval designated by the Utility. These devices and systems also contain built-in analytics which help detect possible leaks.

Not only do the meters benefit the utility in terms of data collection, analytics, and reductions in time to bill, but using real -time data aids the City in generating the State required reporting for water use and conservation. As state reporting requirements cont inue to expand, it is increasingly important for water systems to adopt AMI technology.

Staff previously retained the Shpigler Group (Shpigler) to perform feasibility, systems, and business analyses as well as provide project management support for the con version to AMI.

Based on the results of these analyses, staff determined that the appropriate strategy to implement the conversion is to modernize the utility billing system (currently in a Request for Proposal process) along with other supporting systems and to extend the existing pilot Metron system throughout the entire water utility instead of removing and replacing working equipment.

Approximately one -third of the system (about 11,000 meters) is already equipped with the Metron AMI which was installed as a pilot in previous years. Moving to a new system would require disposal of existing functional equipment. The aforementioned approach creates the following benefits for the City:

 Significantly reduces the apparent wa ter loss in a faster timeframe which is now a State regulatory measure of water utility performance
 Reduces revenue loss due to unbilled water consumption caused by reading inaccuracies  Allows the City to retain existing functional hardware reducing cost o f equipment, integration, and implementation costs
 Reduction of manual processes by staff which results in increased efficiency and decreased probably of errors

City staff are seeking to accelerate the budgeted amounts outlined in FY 2028 and the subsequent years of the current 5 -year Capital Improvement Projects (CIP) to FY 2026 and FY 2027. The current budget allocates $7.25 million in FY 2027, $3.25 million in FY 2028, and $7 million in future years. The proposed acceleration would reallocate the $7 mi llion initially planned for future years to FY 2026, thereby increasing the FY 2026 budget. Additionally, the $3.25 million allocated for FY 2028 would be reallocated to FY 2027 to enhance that year's budget. This adjustment relates to the timing of fund a vailability for the Project and does not change the overall Project budget. The Project was included in the City's water rates study, which established the basis for the recent rate schedule. Expenses related to the AMI conversion and updates to associated systems are consistent with capital improvement requirements.

Authorization for the purchase of the AMI hardware and any associated systems will be sought in separate requests to City Council.

FINANCIAL IMPACT
The total budget adjustment for this FY 2025-2026 and FY 2026 -2027 budget adjustment is $10,250,000 which will be allocated from the Water Enterprise Capital Fund Balance (Fund 462).

The distribution of these funds to Fund 462 to increase the current budgetary amounts of the Project is as follows: $7 million will be reallocated from planned future years to increase the FY 2026 budgetary amount to $9.25 million and $3.25 million will be reallocated from FY 2028 to increase the FY 2027 budgetary amount to $10.5 million.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may delay approval of the adjustment so that the staff can address any council concerns.

COORDINATED WITH
Finance Department

STAFF CONTACT
Michael J. Hether, Assistant Public Works Director - Utilities (707) 428-7485
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2026-47

AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2025-2026 AND FISCAL YEAR 2026-2027

WATER ENTERPRISE CAPITAL BUDGET FOR THE ADVANCED METERING INFRASTRUCTURE

IMPLEMENTATION

WHEREAS, staff has identified strateg ies to more immediately and efficiently implement Advanced Metering Implementation (AMI) across the entire water system a nd modernize associated system; and

WHEREAS, AMI and system modernization significantly reduce the apparent water loss in a faster timeframe which is now a State regulatory measure of water utility performance; and

WHEREAS, AMI and system modernization reduces revenue loss due to unbilled water consumption caused by reading inaccuracies; and

WHEREAS, the AMI and system modernization strategy allows the City to retain existing functional hardware reducing cost of equipment, integration, and implementation; and

WHEREAS, AMI and system modernization reduces manual processes by staff resulting in increased efficiency and decreased probability of errors; and

WHEREAS, staff is seeking t o accelerate the budgeted amounts for the Advanced Metering Implementation Infrastructure Implementation (Project; CPW090055) indicated in fiscal year (FY) 2027-2028 and “future” years of the current 5-year Capital Improvement Project (CIP) budget to FY 2025-2026 and FY 2026-2027; and

WHEREAS, the current budget is scheduled to allocate $7.25 million in FY 2026-2027, $3.25 million in FY 2027-2028, and $7 million in future years; and

WHEREAS, the accelerated schedule w ill reallocate the future $7 million to FY 2025-2026 to increase the FY 2025-2026 budgetary amount and will reallocate the FY 2027-2028 $3.25 million to FY 2026-2027 to increase the FY 2026-2027 budgetary amount; and

WHEREAS, the requested budget adjustment does not increase the overall Project budget; and

WHEREAS, the Project was factored into the City’s Public Utility Master Plan and Water Rates Study which formed the basis for the recent water rate schedule approved by Resolution No. 2025-217; and

WHEREAS, the revised appropriation constitutes an update to the FY 202 5-26 and FY 2026 -27 Budget approved pursuant to Resolution No. 2025-103; and

RES. NO. 2026-47

WHEREAS, authorization for the purchase of the AMI hardware and any associated systems will be sought in separate requests to council.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The council hereby authorizes a budget adjustment of $ 7,000,000 from the future years of the Project to fiscal year 2025-2026 which revises the fiscal year 2025-2026 amount to $9,250,000.

Section 2. The council hereby authorizes a budget adjustment of $3,250,000 from FY 2027-2028 of the Project to FY 2026-2027 which revises the FY 2026-2027 amount to $10,500,000.

Section 3. The council hereby approves an increase in appropriations of $7,000,000 in FY 2025 - 2026 and $3,250,000 in FY 2026-2027 in the Water Enterprise Capital Fund (Fund 462).

PASSED AND ADOPTED this 7th day of April 2026, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: N.6

AGENDA REPORT
DATE: April 7, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-48 PW Water Enterprise Metron AMI Purchase

Authorization to Purchase Metron Advanced Metering Infrastructure Equipment for the Advanced Metering Infrastructure Implementation Project

Funding Source: $6,556,687; Water Enterprise Capital Fund

Contact: Michael J. Hether, (707) 428-7493

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
City staff are seeking to purchase Metron Advanced Metering Infrastructure (AMI) equipment to extend AMI throughout the entire water system for the Advanced Metering Infrastructure Implementation Project (Project; CPW090055).

DISCUSSION
Fairfield Municipal Utilities provides water services to more than 30,000 customers. AMI is the modern iteration of water metering technology. Currently, the City primarily uses Automated Meter Reading (AMR) technology which requires staff to drive by the meters with a handheld device to collect meter read data. This information is then imported into the billing system by staff.

AMI meters are connected devices that automatically transmit usage data to designated systems.

These systems collect real -time data, which can be transmitted at intervals specified by the utility. These devices and systems incorporate built -in analytics to assist in detecting potential leaks.

Implementing AMI benefits the utility by enhancing data collection, providing advanced analytics, and reducing the time required for billing processes. Additionally, real-time data supports the

city's efforts in generating state -mandated reports related to water consumption and conservation. As state reporting requirements continue to expand, it is increasingly important for water systems to adopt AMI technology.

Staff previously retained the Shpigler Group (Shpigler) to perform feasibility, systems, and business analyses a s well as provide project management support for the conversion to AMI.

Based on the results of these analyses, staff determined that the appropriate strategy to implement the conversion is to modernize the utility billing system (currently in a Request for Proposal process) along with other supporting systems and to extend the existing pilot Metron system throughout the entire water utility instead of removing and replacing working equipment.

Approximately one -third of the system (a bout 11,000 meters) is already equipped with the Metron AMI which was installed as a pilot in previous years. Moving to a new system would require disposal of existing functional equipment. The aforementioned approach creates the following benefits for the City:

 Significantly reduces the apparent water loss in a faster timeframe which is now a State regulatory measure of water utility performance
 Reduces revenue loss due to unbilled water consumption caused by reading inaccuracies  Allows the City to retain exi sting functional hardware reducing cost of equipment, integration, and implementation costs
 Reduction of manual processes by staff which results in increased efficiency and decreased probably of errors

Staff is seeking to purchase Metron AMI equipment to extend the existing Metron AMI system throughout the entire water system.

FINANCIAL IMPACT
The total authorization for this purchase is in the amount not -to-exceed $6,556,687 which is comprised of the metron costs ($5,960,625) and a 10% management reserve ($596,062) to cover freight and the potential need for additional equipment. The cost for this purchase will be paid out of the Water Enterprise Capital Fund (Fund 462).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The City Council may delay approval of the adjustment so that the staff can address any council concerns.

COORDINATED WITH
N/A

STAFF CONTACT
Michael J. Hether, Assistant Public Works Director - Utilities (707) 428-7485
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Metron Price Quote

CITY OF FAIRFIELD

RESOLUTION NO. 2026-48

AUTHORIZATION TO PURCHASE METRON ADVANCED METERING INFRASTRUCTURE

EQUIPMENT FOR THE ADVANCED METERING NFRASTRUCTURE IMPLEMENTATION PROJECT

WHEREAS, staff has identified strateg ies to immediately and efficiently implement A dvanced Metering Infrastructure (AMI) across the entire water system and modernize associated system; and

WHEREAS, AMI and system modernization significantly reduce the apparent water loss in a faster timeframe which is now a State regulatory measure of water utility performance; and

WHEREAS, AMI and system modernization reduces revenue loss due to unbilled water consumption caused by reading inaccuracies; and

WHEREAS, the AMI and system modernization strategy allows the City to retain existing functional hardware reducing cost of equipment, integration, and implementation; and

WHEREAS, AMI and system modernization reduces manual processes by staff resulting in increased efficiency and decreased probability of errors; and

WHEREAS, staff is seeking to purchase Metron AMI equipment to extend the existing Metron AMI system throughout the entire water system; and

WHEREAS, the AMI project was factored into the City’s Public Utility Master Plan and Water Rates Study which formed the basis for the recent water rate schedule approved by Resolution No. 2025-217; and

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The c ity manager is hereby authorize d and directed to purchase Metron equipment for a total not-to-exceed amount of $5,960,625.

Section 2. The public works director is hereby authorized to execute and administer change order for an amount not -to-exceed 10% ($596,062) of the above purchase amount for a total not-to-exceed $6,556,687.

Section 3. The city manager or designee is hereby authorized to do all things necessary to implement the above-mentioned purchase.

RES. NO. 2026-48

PASSED AND ADOPTED this 7th day of April 2026, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Company 5665 Airport Blvd Purchase Order #:

Address: Boulder, Colorado 80301 Quote Number: Q-11112 United States Created Date: 01/07/2026
Expiration Date: 05/06/2026
Prepared By: Jay Glover
Email: [email protected]
Bill To
Name: City of Fairfield CA Ship To Name: City of Fairfield CA Bill To: 420 gregory street Ship To: 420 Gregory Street Fairfield, California 94533 Fairfield, California 94533 United States United States
Quote To: Additional To:
,
Quantity Product Line Item Description Sales Price Total Price 22000 Innov8-VN
This package contains the following
products:

Innov8-VN
Antenna-Local Paddle
$250.00
}
$5,500,000.00
22000 Cellular
Connectivity
10 Year Annual Service Plan $0.00
}
$0.00
Residential Programming: 100 Cubic Feet
Commercial Programming: 100 Cubic Feet
Description: Products shall be new and in working order upon arrival.

Programmed for 3/4" Sensus SR2 meters
Terms and Conditions: • FOB Boulder, CO
• Quote is good for 30 days
• Payment net 30 days from date of shipment
• All Non-Stock/Custom product sales are non-returnable and non-refundable Subtotal: $5,500,000.00
Shipping Cost:

Tax: $460,625.00
Grand Total: $5,960,625.00

Agenda Item No: N.7

AGENDA REPORT
DATE: April 7, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-49 PW Establishing Capital Project Transit Maintenance Facility Expansion within the 5-Year Capital Improvement Plan and Reallocation of Funds

Adding the Transit Maintenance Facility Expansion Project to the Capital Budget, Authorizing the Reallocation of $12.016M Federal Transit Administration Grant Funds from Phase 1A – Corporation Yard Electrification Project to the Transit Maintenance Facility Expansion Project , Approving $3.47M Local Match Using Transportation Development Act Grant Funds, Updating the 5 -Year Capital Improvement Plan to Include the Transit Maintenance Facility Expansion Project, and Authorizing an Update to the Fiscal Year 2025-2026 Budget

Funding Source: $15,486,400 ($12,016,400, Federal Transit Administration Grant;) $3,470,000, Transportation Development Act Grant)

Contact: Shaun Vigil, (707) 434-3807

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
On May 17, 2022, the City Council approved Resolution No. 2022-107 authorizing the submission of grant applications to the Federal Transit Administration (FTA ). The City applied for and was awarded a grant from the FTA, rec eiving $12.016 million through the Bus & Bus Facilities Competitive Program. The City allocated $3,000,000 in state and local funds including Transportation Development Act (TDA) funds, to meet the 20% local match requirement . The initial l scope focused on zero -emission infrastructure as part of Phase 1A – Corporation Yard Fleet Electrification Project (Electrification Project; CPW080104).

In Summer 2025, the FTA notified the City of a policy change prioritizing low-emission over zero- emission projects. This shift impacts both new and previously awarded grants, placing the City's awarded funds at risk. Staff submitted a re vised application, and the FTA approved the

reallocation of the $12.016M grant to a revised scope under a new project. This requires establishing a separate Capital Improvement Plan to effectively track funding and expenses.

DISCUSSION
On December 14, 2018, the California Air Resources Board (CARB) adopted the Innovative Clean Transit (ICT) Act requiring public transit agencies to transition to 100% zero -emission bus fleets by 2040. The Advanced Clean Fleet (ACF) Act adopted April 28, 2023, mandates medium - and heavy-duty vehicles (>8,500 lbs.) tran sition to zero -emission, with 50% of new vehicles zero - emission starting January 1, 2024 (100% by 2027), and for transit: 50% of new purchases zero - emission starting 2026 (100% by 2029).

Staff originally designed the Electrification Project to support compliance, including E lectric Vehicle (EV) Charging infrastructure, funded by the $12.016M FTA grant and $3.47M TDA local match.

Due to the recent FTA policy change, the City revised the scope to retain the grant as follows:
 Replace five battery -electric buses with diesel -electric hybrids to align with low -emission initiatives, support CARB Compliance, and reduce operation costs.  Acquire adjacent real property at 1336 Woolner Avenue to serve as additional space for bus storage and maintenance (addressing insufficient space at the current Corporation Yard.  Incorporate workforce development and training programs focused only on hybrid vehicle maintenance and operations.
 Provide engineering design for future maintenance facility upgrades.

This revis ed scope is now the Transit Maintenance Facility Expansion Project (Project; CPW080105), located at and is adjacent to 1336 Woolner Avenue. The current Corporation Yard lacks adequate bus storage: the adjacent property includes an existing structure and open parking to support storage while enhancing fleet maintenance.

The Electrification Project has proceeded separately with alternative funding sources, including a construction contract awarded to Bockmon & Woody Electric Company Inc. in December 2025 for chargers and infrastructure. Establishing this new Project and reallocating or approving funds ensures proper tracking, compliance with grant terms, and progress toward CARB goals while retaining the grant.

FINANCIAL IMPACT
The Transit Maintenance Facility Expansion Project (CPW080105) was not included in the fiscal year (FY) 2025-2026 Capital Budget. Therefore, a budget amendment is required to authorize an increase in appropriations of $15,486,400 to the Transit Fixed Route Fund (Fund 451). Funding for the Project is allocated as follows: $12,016,000 FTA grant funds that will be reallocated from the Electrification Project and $3,470,000 TDA grant funds. The reallocation preserves the FTA grant funds that were at risk. There is no impact on the General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council could choose not to adopt the resolution, which would prevent proper tracking of the reallocated grant funds, potentially jeopardize FTA compliance, delay property acquisition , bus procurement, training, and hinder CARB regulatory alignment.

COORDINATED WITH
N/A

STAFF CONTACT
Shaun Vigil Operations, Manager – Transit
(707) 434-3807
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution

CITY OF FAIRFIELD

RESOLUTION NO. 2026-49

ADDING THE TRANSIT MAINTENANCE FACILITY EXPANSION PROJECT TO THE CAPITAL BUDGET, AUTHORIZING THE REALLOCATION OF $12.016M FEDERAL TRANSIT ADMINISTRATION GRANT FUNDS FROM PHASE 1A – CORPORATION YARD ELECTRIFICATION PROJECT TO THE TRANSIT MAINTENANCE FACILITY EXPANSION PROJECT, APPROVING $3.47M

LOCAL MATCH USING TRANSPORTATION DEVELOPMENT ACT GRANT FUNDS, UPDATING THE 5-YEAR CAPITAL IMPROVEMENT PLAN TO INCLUDE THE TRANSIT MAINTENANCE FACILITY EXPANSION PROJECT, AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2025-2026 BUDGET

WHEREAS, on May 17, 2022, the City Council approved Resolution No. 20221 -107 authorizing the submission of grant applications to the Federal Transit Administration (FTA); and

WHEREAS, the City applied for and was awarded a grant from the FTA, receiving $12,016,400 and additionally allocated $3,000,000 in state and local funds including Transportation Development Act (TDA) funds, to meet the 20% local match requirement; and

WHEREAS, the initial scope focused on zero -emission infrastructure as part of Phase 1A – Corporation Yard Fleet Electrification Project (Electrification Project; CPW080104); and

WHEREAS, the California Air Resource Board (CARB) has issued the Innovative Clean Transit (ICT) Regulation and the Advance Clean Fleet Act (ACF ) which will require all public agencies to fully transition their vehicular fleets to zero emission by 2040; and

WHEREAS, in 2025, the FTA notified the City of a major policy shift away from funding zero- emission projects; and

WHEREAS, staff had originally designed the Electrification Project to support compliance but due to the recent FTA policy change, the City revised the scope to retain the grant; and

WHEREAS, this change now requires establishing a separate Capital Improvement Project to effectively track funding and expenses; and

WHEREAS, this revised scope is now the Transit Maintenance Facility Expansion Project (Project); and

WHEREAS, the Electrification Project has proceeded separately with alternative funding sources; and

WHEREAS, staff are recommending that the council add the new Project to the Capital Improvement Plan; and

RES. NO. 2026-49

WHEREAS, funding was not allocated for this project in the City’s approved fiscal year (FY) 2025- 2026 Budget, thus requiring a budget adjustment of $15,486,400 to the Transit Fixed Route Fund (Fund 451); and

WHEREAS, the revised appropriation constitutes an update to the FY 2025 -2026 Budget approved pursuant to Resolution 2025-103.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The Transit Maintenance Facility Expansion Project (CPW 080105) is hereby established and added to the 5-Year Capital Improvement Plan and Capital Budget.

Section 2. The council hereby approves a budget adjustment reallocating the Federal Transit Administration Grant of $12,016,400 from the Phase 1A – Corporation Yard Fleet Electrification Project to the Transit Maintenance Facility Expansion Project and including funding of $3,470,000 of Transportation Development Act Grant Funds.

Section 3. The council hereby approves an increase in appropriations of $15,486,400 to the FY 2025-2026 Transit Fixed Route Fund (Fund 451) for the Transit Maintenance Facility Expansion Project (CPW080105).

PASSED AND ADOPTED this 7th day of April 2026, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

Agenda Item No: N.8

AGENDA REPORT
DATE: April 7, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-50 PW Pre-Authorization for a One-Time Water Transfer for the 2026 State Water Project with Solano County Water Agency

Authorizing the City Manager to Sign a Letter of Understanding with the Solano County Water Agency for a One -Time Transfer of up to 2,000 Acre-Feet of Fairfield 202 6 State Water Project Water Supplies with Another State Water Contractor

Funding Source: N/A

Contact: Michael J. Hether, (707) 428-7493

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City Council approval would authorize the city manager to sign a standard form Letter of Understanding (LOU) on a future date. This authorization would be comparable to Resolution No. 2025-54, which was signed on April 15, 2025, between the City of Fairfield and the Solano County Water Agency (SCWA). A future LOU would contemplate a one-time transfer of up to 2,000 acre- feet (AF) of State Water Project water supplies between SCWA and a potential buyer. A one-time transfer would only occur if the transaction were conducted before the San Luis Reservoir spills and if the remainder of the City’s water supplies were adequate.

DISCUSSION
The City of Fairfield relies on two surface water sources : Lake Berryessa and the Delta. Water from Lake Berryessa, also referred to as the Solano Project (SP), is derived from the Upper Putah Creek watershed and captured by Monticello Dam to form Lake Berryessa. Water from the Delta, also referred to as State Water Project (SWP), is derived from the Northern Sacramento River Valley watershed and captured by Oroville Dam to form Lake Oroville. The one -time transfer under consideration preserves all SP water supply entitlements totaling 27,000 AF and is confined to SWP water supply entitlements.

Contracts for water supply are administered by SCWA, which acts as the wholesaler of raw water for both SP and SWP. SWP water supplies are delivered to the city t hrough the North Bay Aqueduct (NBA), which is a component of the SWP. The agreement to receive SWP water supplied through the NBA into Solano County is held by the State and SCWA. The City has a member unit contract with SCWA to receive SWP water supplies, which are generally categorized as SWP allocations and carryover water supplies.

SWP allocations fluctuate from year to year and are based on hydrologic conditions in the Delta and storage levels within Lake Oroville. Carryover water supplies are derived from unused Table A quantities but cannot exceed half of the full Table A entitlement, which is 14,678 AF. As of December 2025, the City’s carryover exceeded 4,000 AF. Carryover water is stored in San Luis Reservoir and the carryover amounts reset to zero when the San Luis Reservoir spills, which last occurred in March 2023.

In 2021, SCWA developed a water exchange and transfer policy (see Attachment 4) in conjunction with Solano County cities. The purpose of this policy was to formalize how SCWA had conducted water transfers and exchanges while protecting Solano County’s primary water sources. The central theme of the policy gives Solano County cities the first right of refusal for any transfers or exchanges before seeking buyers located outside the county. Similarly, to participate in a water transfer or exchange, all Solano County cities who receive SWP water supplies must unanimously agree to participate in the transaction.

In July 2025, the City of Fairfield participated in a one-time water transfer which resulted in the sale of 2,000 AF at rate of $250 per AF amounting to $ 500,000. While there currently is no transaction being proposed, advance approval would expedite a potential transaction given that the San Luis Reservoir may spill in the coming months, which would result in the City’s carryover going from 4,079 AF to zero. Prompt action is necessary to ensure successful completion of water transfers and sales transactions between buyers and sellers.

If the opportunity presents itself, pre-authorization of an LOU would allow the City to participate in another transaction through SCWA. SCWA will then be empowered to seek out potential buyers of excess water and when a buyer is confirmed, SCWA as the contract administrat or will execute an agreement and seek approval from the Department of Water Resources (DWR). Upon approval by DWR, SCWA will conduct the water transfer to the buyer in accordance with their agreement. A minimum rate of $250 per AF would be used as the ba seline for a potential one- time transfer, however, the market could result in a sale of upwards of $450 per AF.

If the San Luis Reservoir does not spill, the City of Fairfield has adequate water supplies available for the remainder of 2026 and is well positioned to conduct a one-time transfer in an amount not to exceed 2,000 AF. If San Luis Reservoir spills before a one-time transfer can be completed, then an LOU would no longer be required, and the City will not follow through on a one -time water transfer for the 2026 water year.

FINANCIAL IMPACT
The City’s Water Enterprise Fund could receive upwards of $450/AF in revenue if pre-approval to sign an L OU were approved, and SCWA were able to execute the proposed one -time water transfer.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose not to authorize the city manager to sign the LOU. However, doing so will forgo receiving revenue that would otherwise be lost if the San Luis Reservoir spills in the upcoming months.

COORDINATED WITH
N/A

STAFF CONTACT
Bryan Heinzelman
(707) 434-6157
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Standard Form of Letter of Understanding (Dated September 11, 2024) Attachment 4: Solano County Water Agency Transfer and Exchange Policy

CITY OF FAIRFIELD

RESOLUTION NO. 2026-50

AUTHORIZING THE CITY MANAGER TO SIGN A LETTER OF UNDERSTANDING WITH THE SOLANO COUNTY WATER AGENCY FOR A ONE-TIME TRANSFER OF UP TO 2,000 ACRE-FEET OF FAIRFIELD 2026 STATE WATER PROJECT WATER SUPPLIES WITH ANOTHER STATE WATER

CONTRACTOR

WHEREAS, the City receives water from the State Water Project (SWP); and

WHEREAS, the City has additional sources of water supply other than the SWP, consisting of Solano Project water from Lake Berryessa; and

WHEREAS, the City has adequate water storage reserves such that the City can do a one -time transfer of up to 2,000 acre-feet of SWP water without negatively impacting the City’s ability to meet the water needs of its customers; and

WHEREAS, the City also has the ability to transfer portions of its State Water Project supply to other State Water Contractors via the Solano County Water Age ncy (SCWA) and will seek to do so before San Luis Reservoir spills; and

WHEREAS, the amount of the City’s 2026 SWP transfer is estimated to be a minimum of $250 per acre-foot, to be received by the City of Fairfield Water Enterprise Fund; and

WHEREAS, the City Council finds that because the proposed water transfer will be delivered through existing facilities and without the construction of additional facilities to effect such deliveries, Fairfield and SCWA agree that the transfer described herein constitutes a project that is exempt from the California Environmental Quality Act pursuant to Sections 15061(b)(3) and 15301 of the State CEQA Guidelines.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized to execute a Letter of Understanding with SCWA at a later during the 2025 Water Year for a one-time transfer of up to 2,000 acre -feet of Fairfield 2024 State Water Project Water with another State Water Contractor.

Section 2. The council further authorizes the city manager or designee to take all steps necessary to implement this resolution.

RES. NO. 2026-50

PASSED AND ADOPTED this 7th day of April 2026, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

SOLANO COUNTY WATER
August 19, 2024
Michael Heather, Assistant Public Works Director
City of Fairfield
250 East L Street
Fairfield, CA 94510
Execution Date:

Close Date: DcLA- 4- e- 3i/
Retention Schedule:

Destruction Date: Dee- eµ 6c'/' 3 Zr3 {

A- G- EN- C Y
Re: City of Fairfield' s 2024 SWP Water Transfer Letter of Understanding Dear Mr. Heather:

This letter of understanding (" LOU") documents and confirms the mutual agreement that has been reached between Solano County Water Agency (" Agency") and the City of Fairfield (" Fairfield") ( collectively the " Parties" and each a " Party"). This LOU specifies the ternis under which the Agency agrees to transfer approximately 2,000- acre feet ( AF) of Fairfield' s State Water Project (" SWP") Carryover water (" 2024 Transfer") to a State Water Contractor (" Contractor") outside of Solano County. The specific Contractor has not yet been identified but will be one of the many SWP contractors that are interested in purchasing the water from Fairfield. In consideration for the 2024 Transfer, Contractor will pay the Agency a minimum fee of $ 250. 00 per AF water transferred (" Transfer Fee"), for
a projected total of $ 500, 000, which the Agency will then remit to " Fairfield.

Notwithstanding the foregoing, the Parties may negotiate a higher fee with any such Contractors.

BACKGROUND AND PURPOSE
The Agency holds a contract with the Department of Water Resources (" DWR") to receive imported water deliveries from the SWP. Fairfield ( along with other agencies in Solano County) is a Member Agency of the Agency and pays the Agency to receive an allocation of SWP water under a separate contract.

As of the date of this LOU, the Agency and City have contacted several SWP contractors outside of Solano County that hold contracts to receive water deliveries from the SWP and. require more SWP water than their DWR allocation provides in 2024. Fairfield agrees to forego a portion of up to two -thousand - acre feet ( 2,000 AF) of the delivery of the 2024 SWP water to which it is entitled under the Fairfield Member Unit Contract and make that water available for transfer to Contractor under the terms and conditions set forth herein.

Pursuant to Fairfield' s request, the Agency will work with the selected Contractor and DWR to facilitate the 2024 Transfer. The basic parameters of the 2024 Transfer are as follows:

Fairfield will receive from the Agency a Transfer Fee of $ 250. 00 per AF, or other reasonably negotiated price, of SWP water transferred to Contractor in the 2024 water year. 810 Vaca Valley Parkway, Suite 203
Vacaville, CA 95688
707) 451- 6090
Fax ( 707) 451- 6099 7!
Sewa2. com

The amount of 2024 Transfer water is estimated to be up to 2, 000 AF, the final price shall be determined by multiplying the total number of acre fee transferred by the agreed - upon price per acre foot.

The Agency will serve as a " pass through" and facilitator of the 2024 Transfer, and will not receive any financial compensation, water, or other remuneration for these efforts.

TERMS AND CONDITIONS

1. Condition Precedent. DWR' s written approval of the 2024 Transfer between the Agency and the Contractor is a condition precedent to the Agency' s authorization to proceed under the LOU. DWR' s approval shall be provided in the form of an agreement between DWR, the Agency, and the Contractor (" Transfer Agreement").

2. Deliveries; to Contractor:. The Agency will request that DWR deliver to the Contractor up to 1, 000- acre feet of Fairfield' s 2024 Article 56 Carryover water from the SWP. Within thirty ( 30) days following the execution of the Transfer Agreement, the Contractor shall pay the Agency the Transfer Fee for each AF of 2024 Article 56 Carryover water made available by Fairfield, unless a different price is negotiated and agreed upon in writing by Fairfield, the Agency, and the Contractor. Provided all agreements are in place for the 2024 Transfer, the Agency shall pay 100% of the Transfer Fee received from the Contractor to Fairfield within ten ( 10) days of receipt.

3. Notice! ofExeiription. Because the 2024 Transfer will be delivered through existing facilities, without the construction of new facilities, Fairfield and the Agency agree that the 2024 Transfer is exempt from the California Environmental Quality Act ( CEQA) pursuant to Sections 15061( b)( 3) and 15301 of the State CEQA Guidelines. The Agency shall file a Notice of Exemption for the 2024 Transfer with the Clerk of the Board of Supervisors of Solano County, as well as the county in which the Contractor is located, and shall provide a copy to Fairfield.

4. Transaction Costs.. Fairfield and the Agency shall each be responsible for its own legal and consulting costs incurred in the preparation, review, and implementation of this LOU. Fairfield and the Agency each agree to cooperate with each other in the preparation, review, and execution of any additional agreements that may be necessary to implement the 2024 Transfer. Fairfieldshallnot be responsiblefor paymentof anychargesimposed by any agency, including the Agency, for the preparationand processingof the Transfer Agreement, or for the preparationand processingof suchother approvalsas maybe necessaryto implementthe 2024 Transfer. 5.

Costs of Defense. In the eventof anylegal action by a thirdparty to challengethis LOU or the 2024Transfer, Fairfield and the Agencyagree to cooperatein the defensethereof and to shareequally in the costsof suchdefense, utilizing counsel mutually acceptable to the Parties.

6. Force Majeure. In the event that an unavoidable event beyond the reasonable control of the Parties, including, but not limited to availability of SWP water, renders the performance of this LOU impossible or infeasible, the Parties hereto shall be excused from the performance thereof; provided, however, that the Agency shall first coordinate with D WR to determine whether alternate performance may be possible pursuant to an alternate schedule for completion of performance.

7. Authorijy. The undersigned representatives of Fairfield and the Agency hereby represent that they are authorized to execute the LOU for the Parties on whose behalf this LOU is executed.

8. Notice. Written notice may be provided by either Party to the other by first class mail, postage prepaid to the following addresses:

City of Fairfield - Public Works Department
1000 Webster Street, Yd Floor
Fairfield, CA 94533
Attention: Michael Hether, Assistant Public Works Director Solano County Water Agency
810 Vaca Valley Parkway, Suite 202
Fairfield, CA 95688
City of Fairfield
By; ! 2
David Gassaway, it Date
Solano County at { Agency
By 11,
Chris LWGeneral Manager Date

1 | Page

SOLANO COUNTY WATER AGENCY

WATER TRANSFER AND EXCHANGE POLICY
(Adopted July 8, 2021)

This policy has been developed by the Solano County Water Agency (SCWA) Water Policy Committee and adopted by the SCWA Board of Directors at their July 8, 2021, Board meeting. This policy only applies to Solano Project water and State Water Project (SWP) water (aka NBA water). It is not intended to impinge on individual member agency’s water rights.

Introduction
SCWA is a wholesale water supply agency providing untreated water to cities and agricultural districts in Solano County from the Federal Solano Project and the North Bay Aqueduct of the State Water Project. SCWA represents local agencies involved in water and flood management. The Agency is governed by the Board of Directors composed of the five members of the Solano County Board of Supervisors, the seven mayors of the cities in Solano County, and a director from each of the three agricultural districts that provide retail agricultural water.

Member agencies include:
• City of Benicia
• City of Dixon
• City of Fairfield
• City of Rio Vista
• City of Suisun City
• City of Vacaville
• City of Vallejo
• Maine Prairie Water District
• Reclamation District 2068
• Solano County
• Solano Irrigation District

Purpose and Intent
SCWA supports sustainable water management of the agency’s State Water Project and Federal Solano Project allocations, while providing flexibility to the Agency’s members. Water purveyors in Solano County have a long history of working together in collaboration with SCWA.

2 | Page

The purpose of this policy is to formalize SCWA water transfer and exchanges while protecting primary water sources. The policy is intended to address issues in the future including:
• Population growth
• Drought
• Sustainability
• Resiliency
• Recycled water
• Tail water
• Groundwater
• Regional integration
• Environmental water quality
• Fire protection
• More effective movement of water within the county and beyond • Substituting new water opportunities/sources for NBA transferable water

The overriding principles of this policy are:
• No Harm/Solano County First.
• Any transfer or exchange must be consistent with the SCWA Master Contract with DWR and the SCWA Master Contract with the Bureau of Reclamation. • Any transfers or exchanges not covered by this policy are not necessarily prohibited but will be addressed by SCWA on case-by-case basis. • Any existing contracts and on-going service obligations are grandfathered into this policy.

Definitions
• Exchange: Trading water. As an example, one entity might trade NBA water for Solano Project water. An agreed-on amount of water is returned to the seller. • Harm: In the context of "No Harm/Solano County First", "harm" shall be defined as: (1) transfer or exchange of water to an entity outside Solano County without first offering such water to SCWA members within Solano County; 2) Not notifying SCWA of any inter-county Solano Project/State Water Project transfers. • In-County Exchanges: Water exchanges between SCWA member(s) and other Solano Project members for use within the County.
• Out-of-County Exchanges: Water exchanges from individual SCWA member(s) to water agencies outside SCWA’s jurisdiction.
• Place of Use: Geographical area that Solano Project water can be transferred or exchanged within. Place of Use is limited to Solano County (except Montezuma Hills), UC Davis and a small part of Yolo County as authorized by the State Water Board.

3 | Page

• Transfer: An action where water is delivered to the buyer in exchange for a mutually agreed price.
• In-County Transfers: Water transfers between SCWA member(s) and other Solano Project members for use within the County.
• Out-of-County Transfers: Water transfers from individual SCWA member(s) to water agencies outside SCWA’s jurisdiction.
• Solano Project Water: The Solano Project is a federal project that stores water in Lake Berryessa for delivery to users within the Place of Use. SCWA holds, as executors, long-term master water supply contracts with U.S. Bureau of Reclamation (USBR). Solano Project water cannot be transferred or exchanged outside its “Place of Use.”
• State Water Project (SWP) (aka NBA Water) “Table A” water. Table A water is the only supply in SCWA’s water supply portfolio that is eligible for transfers and exchanges outside of SCWA’s service area. SWP “Table A” water is the annual NBA water supply provided by SCWA‘s Long-term State Master Contract for SWP water supply which SCWA members have an allocated portion of. The SWP contract allows for transfers and exchanges to recover some capitalized and/or operational investment costs. Exchanges and transfers out-of-county can only be negotiated with another SWP Contractor for use within the SWP service area, or the collective service areas of all 29 State Water Contractors. DWR approval is required for all out-of-county transfers and exchanges. The SWP Contract transfer and exchange rules are strict and carefully applied by DWR to scrutinize all SWP transfers and exchanges.
• North Bay Aqueduct: A component of the State Water Project that serves portions of Solano and Napa counties.
• Transferrable/Exchangeable Water: Water determined by individual member agencies to be available for exchange or transfer.

Scope
Only transferrable/exchangeable water, as determined by individual SCWA member agencies, is subject to this Water Transfer and Exchange Policy.

Potential sources of water available for transfer or exchange include:
• State Water Project conveyed through the North Bay Aqueduct (Table A water) • Solano Project

Policy Consistency
This policy will be consistent with any Groundwater Sustainability Plans, Urban and Agricultural Water Management Plans, and the cities and County General Plans. The

4 | Page

policy is also linked to SCWA’s 2016-2025 Strategic Plan and will not impair any existing contracts relating to water exchanges/transfers.

Policy
SCWA member agencies negotiate water transfers and exchanges with willing sellers and will advise SCWA and other member agencies through the Solano Water Advisory Committee (SWAC) of any water needs or availability of transferrable/exchangeable water when known.

In-County Priority: Member agencies should be encouraged to seek water transfers and exchanges serving in-county needs before serving out-of-county needs. Water deemed to be available for a transfer or exchange by any SCWA member agency should first be offered to other SCWA member agencies at mutually agreeable terms. If agreement cannot be reached within the timeframe set by the offering member agency, the member may pursue other buyers.

Out-of-County Transfer and Exchanges:

If no SCWA member agencies commit to purchasing the transferrable/exchangeable water supply by the deadline set by the offering member agency, member agencies may request SCWA to offer the transferrable/exchangeable water to out-of-county State Water Project (SWP) contractors at prevailing market prices. Notifying SCWA by April 1st, or when known, will give SCWA adequate time to negotiate the transfer/exchange.

Transfer/Exchange Procedures

1. In-County Transfer and Exchange procedure includes:
a. Individual SCWA member agencies determine if they have transferrable/exchangeable water available.
b. Individual agencies with transferrable/exchangeable water negotiate mutually agreeable terms with receiving member agencies. c. SCWA must be notified of any transfers/exchanges. SCWA will determine:
(i) Verification of water rights
(ii) Conveyance capacity
(iii) Consistency with DWR and USBR Master Contracts
(iv) Environmental review (CEQA)
(v) Any other requirements that may be added in the future.

d. The SCWA Board must approve any transfers or exchanges requiring CEQA.
e. SCWA will perform all administrative and bookkeeping functions.

5 | Page

2. Out-of-County Transfer and Exchanges:

If no SCWA member agencies commit to purchasing the
transferrable/exchangeable water by the deadline set by the offering member agency, member agencies may request SCWA to offer the
transferrable/exchangeable water to out-of-county State Water Project (SWP) contractors at prevailing market prices. Notifying SCWA by April 1st, or when known, will give SCWA adequate time to negotiate the transfer/exchange.

Out-of-County transfer and exchange procedures include:
a. Timeline
(i) All out-of-county transfer and/or exchanges should be submitted to SCWA ideally by April 1st of any given year, or when known. (ii) The offering member agency will respond to a request to purchase and/or SCWA will seek buyers and SCWA will negotiate the terms of the transfer and/or exchange in consultation with the member agency offering the transferrable/exchangeable water. The terms will minimize the risk to the selling agency and SCWA.
b. Terms for multi-year transfers must include a provision for the SCWA member agency to confirm availability and the ability to deliver water on an annual basis. This allows for suspending the contract to meet local needs or prioritize transfers or exchanges to SCWA members for any single year.
c. SCWA will determine:
(i) Verification of water rights
(ii) Compliance with the DWR Master Contract
(iii) Compliance with the Bay-Delta Water Quality Control Plan (iv) Consistent with HCP/NCCP
(v) Meets CEQA
(vi) Does not create a water quality problem for another SCWA member agency.
d. SCWA will obtain DWR approval.
e. SCWA will seek SCWA Board approval. If the timing requires quicker action than monthly Board meetings, the General Manager will recommend a Special Meeting.
f. SCWA will facilitate the transfers through DWR.

COSTS

6 | Page

Any State or third-party charges or fees related to transfers and exchanges within the County or to water contractors outside the County shall be payable by the receiving agency. SCWA staff time to assist with the transfer or exchange shall not be charged to the transferring agency.

Responsibilities

1. Responsibility of SCWA General Manager: Discretion is delegated to the General Manager by the SCWA Board to:
a. Notify SWAC members when transferrable/exchangeable water is available.
b. Follow all transfer and exchange policies and procedures.

2. Responsibility of SCWA Water Policy Committee: The Water Policy Committee shall:
a. Annually review this policy to determine if it effectively meets the needs of member agencies. The Committee may propose amendments to this policy, for consideration by the full Board, to address inefficiencies and changing conditions. The Committee will coordinate with the SWAC before proposed changes are brought before the full Board.
b. The Water Policy Committee should have diverse representation of Municipal and Industrial (M&I), ag, and County interests.

Protection of SCWA and member agencies
All transfer and exchange agreements shall include appropriate “hold harmless” language to protect SCWA, member agencies, their officers, and staff from non- performance and/or negligence by the entity receiving the transferred or exchanged water.

Effective Term of Policy
The terms and provisions of this policy shall remain in full force and effect until amended by the SCWA Water Policy Committee and approved by the SCWA Board.

7 | Page

Glossary:

Acre-foot One acre-foot equals about 326,000 gallons, or enough water to cover an acre of land (about the size of a football field) one foot deep. An average California household uses between one-half and one acre-foot of water per year for indoor and outdoor use.

CEQA California Environmental Quality Act - a California statute passed in 1970, shortly after the United States federal government passed the National Environmental Policy Act (NEPA), to institute a statewide policy of environmental protection. CEQA does not directly regulate land uses, but instead requires state and local agencies within California to follow a protocol of analysis and public disclosure of environmental impacts of proposed projects and, in a departure from NEPA, adopt all feasible measures to mitigate those impacts. CEQA makes environmental protection a mandatory part of every California state and local (public) agency's decision- making process.

DWR California Department of Water Resources

HCP/NCCP A Habitat Conservation Plan (HCP) is a document that meets federal Endangered Species Act (ESA) requirements and enables local agencies to allow projects and activities to occur in endangered species’ habitats. In exchange, those projects and activities must incorporate HCP-prescribed measures to avoid, minimize, or compensate for adverse effects on natural
communities and endangered species. A Natural Community Conservation Plan (NCCP) is the State counterpart to the federal HCP.

Master Contracts SCWA holds a two long-term water supply contracts. They include:
• Federal contract with the Bureau of Reclamation for Solano Project water. Includes Ag and M&I deliveries.
• State contract with DWR for State Water Project water.

Includes M&I deliveries only.

NBA North Bay Aqueduct. The NBA is part of the State Water Project (SWP). The NBA is an underground pipeline that conveys SWP water to Solano and Napa counties. SCWA has service contracts for NBA water with Vacaville, Fairfield, Suisun City, Vallejo, and

8 | Page

Benicia. The Cities of Dixon and Rio Vista have the potential to execute future contracts for NBA water.

Solano Project The Solano Project (SP) is a federal project of the Bureau of Reclamation that stores water in Lake Berryessa for delivery to users throughout the region.

Exchangeable/ Water determined by individual SCWA member agencies to be Transferrable available for exchange or transfer. Potential sources of Water exchangeable/transferable water include:
• State Water Project conveyed through the North Bay
Aqueduct
• Solano Project: Solano Project water cannot be sent outside of SCWA’s Place of Use. Place of Use includes Solano
County except Montezuma Hills, UC Davis, and a small part of Yolo County.

SWP State Water Project. The SWP, operated by the State of California, Department of Water Resources, is a water storage and delivery system of reservoirs, aqueducts, power plants and pumping plants extending more than 700 miles —two-thirds the length of California.

The SWP provides water to Solano County through the North Bay Aqueduct.

Table A Water Table-A” water is the SWP water provided to SCWA under the DWR Master Contract. SCWA has a maximum annual allocation of Table-A water of 47,756 Acre-feet per year.

The actual annual
allocation of Table-A water from DWR can vary from 0% up to 100% of the maximum Table-A, depending hydrology and factors such as reservoir storage.

Bay-Delta Water A policy document adopted by the State Water Resources Control Quality Control Board that establishes water quality control measures and flow Plan requirements needed to provide reasonable protection of beneficial uses in the San Francisco Bay/Sacramento-San Joaquin Delta estuary.

Water Exchanges Water Exchanges include:
• Water exchanged between willing sellers and willing buyers within Solano County.
• Water exchanged between willing SCWA member agencies
and willing buyers outside of Solano County.

9 | Page

Water Transfers Water Transfers include:
• Water sold between willing sellers and willing buyers within Solano County.
• Water sold between willing SCWA member agencies and
willing buyers outside of Solano County.

10 | Page

North Bay Aqueduct

The North Bay Aqueduct (NBA) is part of the State Water Project and provides 40% of the municipal water supply to over 400,000 people in cities in Solano and Napa Counties. The NBA consists of a pump station in the Cache Slough area in the Delta and a 28-mile underground pipeline that delivers water to city water treatment plants, intermediate pump stations and ancillary facilities.

The NBA State Water Project provides about 50% of the municipal and industrial water use in Solano County and about 40% of the municipal and industrial water use in Napa County. This water supply to Napa and Solano Counties is a critical resource and is expected to provide future water for planned growth in both counties. The following cities either currently use (or can use in the future) NBA water: Benicia, Dixon, Fairfield, Suisun City, Vacaville, Vallejo, Rio Vista, American Canyon, Napa, and Calistoga.

11 | Page

Solano Project

The Solano Project is a federal project of the Bureau of Reclamation that stores water in Lake Berryessa for delivery to users throughout the region and is sized to meet only the projected water needs of Solano County. Congressional authorization was granted for the construction of the Solano Project and the first water was delivered in 1959. The total construction cost for the Solano Project was $38 million. For a more detailed history of the Solano Project, see the book by the Solano Irrigation District entitled "The Solano Water Story: A History of the Solano Irrigation District and the Solano Project."

Monticello Dam was constructed from 1953 to 1957 and has a height of 304 feet and a crest length of 1023 feet. The dam is able to hold a capacity of 1.602 million acre-feet of water.

Agenda Item No: N.9

AGENDA REPORT
DATE: April 7, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-51 HD Economic & Planning Systems Amendment

Approving an Amendment to Increase the Contract Amount Between the City of Fairfield and Economic & Planning Systems

Funding Source: $125,000; Low-Moderate-Income Housing Fund

Contact: LaTanya Terrones, (707) 428-7454

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Adopt a resolution authorizing the city manager or designee to amend the agreement with Economic & Planning Systems (EPS) to increase the total contract from $99,945 to $125,000 to complete additional analysis associated with the City’s affordable housing nexus and commercial linkage fee study associated with consideration to implement an Inclusionary Housing Policy in Fairfield.

DISCUSSION
In 2023, the City issued a Request for Proposals (RFP) seeking a qualified consultant to prepare an Affordable Housing Nexus Study and Commercial Linkage Fee Study. The purpose of the study was to evaluate the relationship between new development and the demand for affordable housing and to determine a legally defensible fee structure that the City could adopt to support affordable housing development.

Following the RFP process, the City entered into an agreement with Economic & Planning Systems (EPS) to conduct the study. EPS has completed the primary scope of work under the existing agreement, including development of the nexus analysis and recommended fee framework.

As the study progressed and draft findings were shared with stakeholders, including members of the development community, additional questions and feedback were received regarding certain assumptions and c alculations used in the analysis. In response to this feedback, and to ensure the study is thorough, transparent, and legally defensible, additional analysis and recalculations are necessary.

The additional work requested of EPS includes further evaluatio n of development prototypes, updated financial feasibility modeling, and recalculation of certain fee assumptions based on developer feedback. This additional analysis will ensure that the final nexus study accurately reflects market conditions and development economics while maintaining compliance with state nexus requirements.

The original contract amount with EPS is nearing completion. The cost of the additional analysis will increase the total contract amount to more than $100,000, which requires City Council approval in accordance with the City’s purchasing policies.

Approving this amendment will allow EPS to complete the additional work needed to finalize the study and provide the City with the necessary technical analysis to consider adoption of an inclusionary housing and commercial linkage fee program.

FINANCIAL IMPACT
The amendment to the agreement with EPS will increase the total contract to an amount not-to- exceed $125,000. Funding for this work will be paid from the Low -Moderate-Income Housing Fund (LMIHAF).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The nexus study process has included outreach and discussion with stakeholders, including members of the development community, who have provided feedback on draft assumptions and calculations used in the analysis.

ALTERNATIVE ACTION
The council may choose not to approve the amendment to the agreement with EPS. However, if the amendment is not approved, the City may be unable to complete the additional analysis required to finalize the nexus st udy and move forward with consideration of an inclusionary housing and commercial linkage fee program. This may directly impact the City’s ability to generate funding to support affordable housing development.

COORDINATED WITH
N/A

STAFF CONTACT
LaTanya Terrones, Sr. Project Manager
(707) 428-7454
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Contract Amendment

CITY OF FAIRFIELD

RESOLUTION NO. 2026-51

APPROVING AN AMENDMENT TO INCREASE THE CONTRACT AMOUNT BETWEEN THE CITY OF

FAIRFIELD AND ECONOMIC & PLANNING SYSTEMS

WHEREAS, the City of Fairfield publicly issued a Request for Proposals (RFP) on July 17, 2023, seeking proposals from qualified consultants to conduct an affordable housing nexus study and inclusionary housing fee study; and

WHEREAS, proposals were due to the City on August 17, 2023, and the City received one proposal in response to the RFP; and

WHEREAS, the City assembled a panel consisting of two City staff members and one community member to review the proposal; and

WHEREAS, the proposal was scored according to the scoring matrix provided to each of the panelists; and

WHEREAS, based on the re view process, the panel recommended entering a contract with Economic & Planning Systems (EPS) to provide consulting services for the affordable housing nexus study and inclusionary housing fee study; and

WHEREAS, the City subsequently entered into an agreement with EPS to conduct the study; and

WHEREAS, the original scope of work under the agreement has been substantially completed; and

WHEREAS, additional analysis and calculations are necessary in response to stakeholder feedback and to ensure the nexus study is accurate, comprehensive, and legally defensible; and

WHEREAS, the additional work will increase the total contract to an amount not to exceed $125,000, which requires City Council approval.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager or designee is authorized to amend the agreement with EPS to complete additional analysis related to the affordable housing nexus study and inclusionary housing fee study.

Section 2. The city manager or designee is further authorized to execute all necessary documents to implement the amendment consistent with the intent of this resolution.

RES. NO. 2026-51

PASSED AND ADOPTED this 7th day of April 2026, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

1 Revised September 2024
Amendment No. 1
To Professional Services Agreement
Between
City of Fairfield
and the
Economic & Planning Systems (EPS)

This Amendment No. 1, made by and entered as of the _____ day of April, 2026, by and between the CITY of FAIRFIELD, a municipal corporation (hereinafter “CITY”), AND Economic & Planning Systems (hereinafter [“EPS”]), for the purpose of reviewing the Professional Services Agreement (hereinafter “AGREEMENT”) dated February 26, 2024, between the parties. This Amendment does not take effect until signed by both parties.

The revisions to the AGREEMENT are limited to those specific below. All other provisions of the AGREEMENT remain in effect as set forth in Exhibit “A”.

The AGREEMENT is amended as follows:

1. The TERM of the AGREEMENT is extended to December 31, 2026, or until the scope is completed.

2. Exhibit B is amended as follows: 4) contract not to exceed: $125,000

3. All other terms and conditions remain the same.

Except as specifically set forth herein, all terms and conditions of the AGREEMENT between the CITY and EPS, dated February 26,2024, shall remain in full force and effect.

In Witness whereof, the parties, through their authorized representatives, have affixed their signature.

CITY OF FAIRFIELD
a municipal corporation (CITY)

By
David Gassaway, City Manager

ECONOMIC & PLANNING SYSTEMS

By
Teifion Rice-Evans, Managing Principal

Agenda Item No: N.10

AGENDA REPORT
DATE: April 7, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-52 PR First 5 Memorandum of Understanding

Authorizing the City Manager to Execute a Memorandum of Understanding Between the City of Fairfield and the County of Solano on Behalf of the First 5 Solano Children and Families Commission for the use of Robbieburr Berger Community Center, Located at 2030 N. Texas Street

Funding Source: N/A

Contact: Kristina Kaunzinger, (707) 428-7470

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
Staff is seeking approval to execute a Memorandum of Understanding (MOU) between the City of Fairfield and the County of Solano for a long -term use agreement of Robbieburr Berger Community Center, located at 2030 N. Texas Street.

DISCUSSION
At the May 3, 2022, City Council meeting, council approved an MOU between the City and First 5 Solano Children and Families Commission for the establishment of a First 5 Cente r in Fairfield in which First 5 contributed $2M toward the design and construction of a Community Center as part of the new park development located at 2030 N. Texas Street (previously referred to as Node 4A in the Linear Park Master Plan).

Once construction is complete, the City will own the property and all improvements, including the Community Center. Through a long-term use agreement of no less than 13 years, First 5 will have primary use of the Community Center and adjacent fenced outdoor play area for the purpose of providing services and programming that advance early learning opportunities for Fairfield’s youngest children, 0-5 years, and their families.

Through an operating MOU for the use of the Community Center, First 5 assumes certain financial responsibilities for the operation and maintenance of the Community Center and adjacent fenced play area, resulting in cost savings to the City, both with development and long -term operation of the Community Center.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
Staff will proceed with any alternative action as directed by council.

COORDINATED WITH
N/A

STAFF CONTACT
Kristina Kaunzinger, Parks & Recreation Director
(707) 428-7470
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed MOU

CITY OF FAIRFIELD

RESOLUTION NO. 2026-52

AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF FAIRFIELD AND THE COUNTY OF SOLANO ON BEHALF OF THE FIRST 5

SOLANO CHILDREN AND FAMILIES COMMISSION FOR THE USE OF ROBBIEBURR BERGER COMMUNITY CENTER, LOCATED AT 2030 N. TEXAS STREET

WHEREAS, in mid-2022, the City and First 5 entered into a MOU for the establishment of a First 5 Center in Fairfield in which First 5 contributed $2M toward the design and construction of the Community Center; and

WHEREAS, the City will own the building and surrounding property and through a long-term use agreement of no less than 13 years, First 5 will provide services that advance opportunities for Solano County’s youngest children, 0 -5 years, and their families , which strengthens early childhood systems to support future generations; and

WHEREAS, First 5 will have primary use of the Community Center and adjacent fenced outdoor play area for programs and services; and

WHEREAS, the City and First 5 acknowledge First 5 assumes certain financial responsibilities for the operation and maintenance of the Community Center and adjacent fenced outdoor play area.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager or designee is hereby authorized to execute an MOU between the City of Fairfield and County of Solano – First 5 Solano Children and Families Commission.

Section 2. Approval for First 5 to operate and maintain the Robbieburr Com munity Center for the purposes of providing services to Fairfield residents, with a long-term use of no less than 13 years.

RES. NO. 2026-52

PASSED AND ADOPTED this 7th day of April 2026, by the following vote:

AYES: MEMBERS: MOY/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

1 MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF FAIRFIELD AND THE

COUNTY OF SOLANO ON BEHALF OF THE
FIRST 5 SOLANO CHILDREN AND FAMILIES COMMISSION

This Memorandum of Understanding (“MOU”) is made and entered into by and between the City of Fairfield, a California Municipal Corporation (the “City”) and the County of Solano, a political subdivision of the State of California, on behalf of the First 5 Solano Children and Families Commission, (“First 5”) and is effective on the date it is fully executed (“Effective Date”). The City and First 5 are referred to below collectively as the “Parties” and individually as a “Party.” This MOU consists of this document and the following Exhibit A (“Insurance Requirements”) and Exhibit B “Primary Facility Map”), which are hereby incorporated into this Agreement. In consideration of the mutual covenants and agreements contained herein and for other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

I. Purpose

This MOU sets forth the terms and understanding between the City and First 5 regarding the use and maintenance of the newly constructed Robbieburr Berger Community Center located at 2030 N. Texas Street, Fairfield, California (the “Center”).

II. Recitals

a. In mid-2022, the City and First 5 entered into a Memorandum of Understanding for the establishment of a First 5 Center. b. First 5 has given the City of Fairfield $2,000,000 towards the design and construction of the Center.
c. The City of Fairfield will own the building and First 5 will have a long-term use of the building for no less than 13 years.
d. First 5 funds programs and services that advance opportunities for Solano County’s youngest children, 0-5 years, and their families and strengthens early childhood systems to support future generations.
e. The City and First 5 acknowledge the need and demand for such services and recognize the value of partnering together to improve and strengthen families and the impact on quality of life for Fairfield residents and the community.
f. The City desires to partner with First 5 to serve as the resource for early learning, family support and community engagement with Fairfield residents.

2 g. The City further acknowledges that First 5 utilizes contract services providers for these programs and purposes.

III. Use of Center

Upon occupancy, First 5 will have primary use of the Center and adjacent fenced outdoor play area for First 5 programming, as depicted in the Primary Facility map attached to and incorporated into this MOU as Exhibit B. Such programming will be determined at the sole discretion of First 5. First 5 will assume certain financial responsibilities for the operation and maintenance of the Center and adjacent fenced outdoor play area as detailed below. The Parties’ maintenance obligations shall include, but are not limited to, the following:

a. Parties Maintenance Obligations

i. Utilities
First 5 will be responsible for water, electricity, phone, internet and trash. First 5 will be listed as the occupant with the City for water/sewer service, PG&E for electricity, and Republic Service for trash service and will be responsible for all payments. First 5 must obtain, maintain, and pay for telephonic and internet services. ii. Maintenance

First 5 will hire, maintain, and pay for competent and qualified custodial and/or maintenance personnel to provide commensurate services with and required to meet operational needs. This includes general cleaning of interior restrooms, offices, floors, windows, furniture, and patio area. This also includes general minor repairs and plumbing under $5,000, including clogged toilets and drains, leaky faucets/fixtures/hose bibs, interior light bulb replacement, touch-up painting.

iii. Maintenance of Exterior Public Restroom

City will have sole responsibility for maintaining the exterior public restroom fixed within the building confines that has outdoor access only.

3 iv. Building Systems and Warranty Items

City will be responsible for maintaining building systems and warranty items related to the structure and grounds. This includes the building envelope, structural components, mechanical, electrical, plumbing, HVAC quarterly maintenance, annual Fire Suppression testing, irrigation, playground inspection, public CTV security cameras and life and safety code required systems. Graffiti and/or facility damages or vandalism created by the general public shall be reported to City and City will manage repair.

v. Landscape

City will have sole responsibility of maintaining vegetation and landscape surrounding the facility. However, the water service cost for irrigation of the landscape directly surrounding the building is metered with the building, and that cost will be borne by First 5.

vi. Parking Lot

First 5 will have access to the public parking lot for staff and program participant parking needs on a first-come, first served basis. The City is unable to guarantee the number of spaces available, as both Parties acknowledge the parking lot also serves general park and park rental uses.

City will have sole responsibility of maintaining parking lot, landscaping, and lighting.

vii. Trash

First 5 will have access to the outdoor trash bin enclosure located in the parking lot to dispose of operational trash.

City shall coordinate with First 5 regarding scheduling access to conduct any maintenance services.

4 IV. Point of Contact
City has designated Ryan Olsen as primary contact for Center maintenance related communication, request for repair, notification of vandalism, etc. The City’s Park and Recreation Director may change the primary contact person by notifying First 5 in writing.
(707) 428-7726 (Office) (707) 716-6080 (Cell)
[email protected]

First 5 has designated Denise Winters as primary contact for Center use related communications, request for access for maintenance services, etc. (707) 784-1335 (Cell) (707) 784-1332 (Office)
[email protected]

V. Terms

a. This MOU shall commence upon the Effective Date and shall remain in full force and effect, for thirteen (13) years and concurrently to the end of the City Fiscal Year, June 30th, unless earlier terminated by the Parties as provided in Subsection 2. This MOU shall automatically renew each Fiscal Year starting July 1, for a period of one-year, unless either party notifies the other, in writing, of intent to terminate.
b. Either party may terminate this MOU at any time with 90 days’ written notice of intent to terminate. Should the City of Fairfield initiate the termination of the MOU prior to 13 years of occupancy, without cause, the City shall reimburse First 5 $150,000 per year for each full year of missed occupancy.

VI. Indemnity

a. First 5 shall be responsible for and shall defend and hold harmless and indemnify the City and its elected and appointed officials, employees and agents from all costs and claims for damages whatsoever by any third party relating to or resulting from the actions of First 5 arising out of or in connection with the services, work, operation or activities of First 5, its agents, employees and officials, in relation to the rendition of services pursuant to this MOU. First 5 shall also ensure any contractors or subcontractors are insured under First 5’s minimum insurance

5 requirements.

b. The City shall be responsible for and shall defend and hold harmless and indemnify First 5, and its elected and appointed officials, employees and agents from all costs and claims for damages whatsoever by any third party relating to or resulting from the actions of the City arising out of or in connection with the services, work, operation or activities of the City, its agents, employees and officials, in relation to the rendition of services pursuant to this MOU.

VII. Default

a. If either party defaults in its performance of any obligations herein, the parties shall promptly notify each other in writing. If either party fails to cure a default within 30 days after notification, or if the default requires more than 30 days to cure and either party fails to commence to cure the default within 30 days after notification, then the failure of either party shall constitute cause for termination of this MOU.

b. If either party fails to cure default within the specified period of time, the non- defaulting party may elect to cure the default, and any expense incurred shall be payable by the defaulting party. The MOU may be terminated at the non- defaulting party’s sole discretion.

c. If a party is served with a notice of default and that party fails to cure the default, the defaulting party waives any further notice of termination of this MOU.

d. If this MOU is terminated because of a party’s default, the non-defaulting party shall be entitled to recover from the defaulting party all damages allowed by law.

VIII. Dispute Resolution. If the parties fail to mutually agree on any matters under this MOU or if either party believes the other has failed to satisfactorily perform or is otherwise in breach of this MOU, the parties shall submit the matter for resolution in accordance with the following procedures:

1. If there is a disagreement, dispute or alleged breach arising out of or in connection with this MOU, the disputing party shall first provide a written statement to the other describing the general nature of the claim.

6 2. The statement must indicate that it is the first statement of a formal dispute resolution process.

3. The statement need not be complete and does not limit the claim(s) of either party in any further action or procedure.

4. Within ten business days of the receipt of the statement, the parties shall meet and confer in good faith to either: (1) Resolve the matter and set for th such resolution in writing; or, (2) Define the dispute in writing including a description of each party’s position, proposed resolution(s) and projects or tasks that would be affected.

5. If the parties fail to resolve the matter, within ten business days of such failure to agree, at least one representative from each party shall meet and confer in good faith with County Counsel and/or County Administrator, or their designee(s), to attempt to further resolve the matter. The description of the dispute as written by the respective parties shall serve as the basis for further attempts at resolution.

6. A resolution of the matter shall be memorialized in writing and incorporated into this MOU.

IX. Notice
Whenever notice or other communication between the parties is required by this MOU, it shall be in writing and deemed effectively given upon the earlier of (i) actual receipt of personal delivery to the Party to be notified; (ii) when sent, if by electronic mail during the recipient’s normal business hours, and if not sent during normal business hours, then on the recipient’s next business day; (ii) five (5) calendar days after having been sent by registered or certified mail, return receipt requested, postage prepaid; or (iv) one (1) business day after the business day of deposit with a nationally recognized overnight courier, freight prepaid, specifying next-day delivery, with written verification of receipt, and addressed as follows:

City of Fairfield First 5 Solano Children and Families Commission (First 5)
Kristina Kaunzinger
Parks & Recreation Director
Michele Harris
Executive Director
1000 Webster Street
Fairfield, CA 94533
3375 Sonoma Blvd, Ste. 30
Vallejo, CA 94590
Phone: 707-428-7470
Email: [email protected] Email: [email protected]

7 A Party may change the address and email address to which notices shall be sent by giving notice of the change as provided herein.

X. Miscellaneous Provisions

a. Entire Agreement
This document is intended both as the final expression of the agreement between the parties with respect to the included terms and as a complete and exclusive statement of the terms of the agreement.
b. Counterparts
This MOU may be executed in counterparts, all of which shall constitute the agreement between the parties.
c. Waiver
The failure of either Party to insist upon strict performance of any of the terms of this MOU in any one or more instances shall not be construed as a waiver or a relinquishment of any such terms or conditions, and all of the same shall be in full force and effect.
d. Successors
This MOU shall bind and inure to the benefit of all successors and assigns of the Parties and any associates in interest, and their respective directors, officers, agents, servants, and employees.
e. Warranty of Legal Authority
Each Party warrants and covenants that it has the legal authority to enter into this MOU and to perform the acts required of it hereunder. f. Amendments to MOU
This MOU may only be amended by approval in writing of each of the Parties to this MOU.
g. Applicable Law
This MOU will be construed and interpreted under, and governed and enforced according to, the laws of the State of California. Jurisdiction shall be the Superior Court of the County of Solano, or the U.S. District Court of Northern California.

8 h. Severability
If any part, term, or provision of this MOU is held by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the remaining provisions will not be affected, and the rights and obligations of the parties will be construed and enforced as if this MOU did not contain the particular part, term, or provision held to be invalid.

IN WITNESS WHEREOF, the parties, hereto, acting by and their duly authorized representatives, have executed this MOU as of the ______ day of ________________________, 2026.

County of Solano

By: ______________________ Date: ________________
Ian Goldberg, County Administrator

Department Representative

By: ______________________ Date: ________________
Michele Harris, Executive Director
First 5 Solano

Approved as to Form:

By: ______________________ Date: ________________
Kelly Welsh, County Counsel

City of Fairfield

By: ______________________ Date: ________________
David Gassaway, City Manager

Approved as to Form:

By: ______________________ Date: ________________
David Lim, City Attorney

9 EXHIBIT “A”

INSURANCE REQUIREMENTS

First 5 shall procure and maintain for the duration of the contract coverage against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the First 5 , its agents, representatives, or employees.

The City shall maintain a program of insurance, self-insurance, or any combination thereof, sufficient to cover its indemnification obligations as set forth in this MOU. The City shall provide First 5 with certificates of self-insurance or other documentation specifying the scope, limits, and forms of coverage in place. The City shall notify First 5 writing of any changes to coverage applicable to this MOU within 30 days of such change, or within ten days if the change results in termination of any applicable coverage. If the City fails to maintain insurance or self-insurance coverage as required under this MOU, First 5 shall have the right to immediately terminate this MOU. The City agrees to waive subrogation which any insurer of the City may acquire from First 5 by virtue of the payment of any loss. The City agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation.

1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) All Risk Liability Coverage with minimum limits of $2,000,000 per occurrence for bodily injury, personal injury, sexual an d molestation, products and completed operations, and property damage. If Liability Coverage or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage with minimum limits of $2,000,000 per accident for bodily injury and property damage. Multi -Passenger Vehicles in excess of 5 passengers will need coverage of minimum of $5,000,000 per accident. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease.
2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.

X

10 Sexual Abuse and Molestation (“SAM”) coverage in the minimum amount of $2,000,000.

Property Damage to Cover Lease
3) INSURANCE PROVISIONS
i) The CITY , its officers, officials, employees and volunteers are to be covered as additional covered parties as respects: liability arising out of work or operations performed by or on behalf of the First 5; products and completed operations of the First 5; premises owned, occupied or used by the First 5; and automobiles owned, leased, hired or borrowed by the First 5. The coverage shall contain no special limitations on the scope of protection afforded to the CITY , its officers, officials, employees or volunteers.
ii) For any claims related to this project, the First 5 coverage shall be primary insurance as respects the CITY , its officers, officials, employees and volunteers.

Any insurance or self -insured maintained by the CITY , its officers, officials, employees or volunteers shall be in excess of the First 5 insurance and shall not contribute with it.
iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY , its officers, officials, employees or volunteers.
iv) The First 5 coverage shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each coverage policy required by this claus e shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY. vi) The coverage limits shall be made available to the full limits of the policy or Memorandum of Coverage. The minimum limits stated above shall not serve to reduce the First 5 policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
4) SUB-CONTRACTORS. First 5 shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit A. Failure of First 5 to verify existence of sub-contractor’s insurance shall not relieve First 5 from any claim arising from sub-contractors work on behalf of First 5.

X

11

Agenda Item No: N.11

AGENDA REPORT
DATE: April 7, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-53 HR Side Letters of Agreement for CalPERS Reporting Purposes

Approving and Adopting Side Letters of Agreement Relating to Special Compensation for CalPERS Reporting Purposes

Funding Source: N/A

Contact: Farbod Pirouzmand; (707) 428-7397

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City received a California Public Employees’ Retirement System ( CalPERS) compensation compliance determination finding that Emergency Medical Technician (EMT) and Paramedic pay language in the Fairfield Professional Firefighters’ Association (FPFA) Memorandum of Understanding (MOU) and the Preparatory/Briefing Time Premium Pay language in the Fairfield Police Management Associations’ (FPMA) MOU were not compliant as written for CalPERS reporting purposes. Approval and adoption of the attached resolution will formalize the special compensation language in applicable MOUs and maintain the City’s compliance with applicable CalPERS reporting requirements.

DISCUSSION
The City received a CalPERS compensation compliance determination identifying that the EMT and Paramedic pay provisions in the Fairfield Professional Firefighters’ Association MOU, as well as the Preparatory/Briefing Time Premium Pay language within the Fairfield Police Management Associations’ MOU, were not compliant for CalPERS reporting purposes as written. The City subsequently worked with CalPERS to revise and clarify the applicable special compensation language through side letters so that the languag e conforms to CalPERS reporting requirements while reflecting compensation that had previously been approved and adopted by the City.

California Code of Regulations, Title 2, Section 571 requires that reportable special compensation for classic members be contained in a written labor policy or agreement that is duly approved and adopted by the employer’s governing body in accordance with applicable public meeting laws. Formal approval of the attached side letters by resolution is therefore necessary to validate the City’s reporting of this compensation to CalPERS and to ensure retirement benefits are calculated based on compliant governing documents.

Although the City has already been providing the affected compensation, no new compensation is being estab lished through this action. Rather, this item is administrative in nature and is intended solely to approve the updated side letters containing CalPERS -compliant special compensation language, formalize the documentation supporting existing compensation, a nd maintain the City’s compliance with applicable CalPERS reporting requirements.

Staff recommend approval of the attached resolution approving the side letters for CalPERS reporting purposes.

FINANCIAL IMPACT
The proposed resolution to adopt and approve the side letters of agreement regarding special compensation will not increase staffing costs in the department’s budget.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose not to adopt the resolution, however, the City will be unable to formally approve the updated special compensation language in the side letters as required for CalPERS reporting purposes. This option will place the City out of compliance with CalPERS regulations regarding the validation of sp ecial compensation for retirement benefit calculations. No alternative action is recommended.

COORDINATED WITH
Finance Department

STAFF CONTACT
Farbod Pirouzmand, Assistant City Manager/Director of Human Resources (707) 428-7397
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Side Letter of Agreement between FPFA and City of Fairfield Attachment 4: Side Letter of Agreement between FPMA and City of Fairfield

CITY OF FAIRFIELD

RESOLUTION NO. 2026-53

APPROVING AND ADOPTING SIDE LETTERS OF AGREEMENT RELATING TO SPECIAL

COMPENSATION FOR CALPERS REPORTING PURPOSES

WHEREAS, the City of Fairfield participates in the California Public Employees’ Retirement System (CalPERS); and

WHEREAS, California Code of Regulations, Title 2, Section 57 1 (b)(1) requires that all items of special compensation are contained in a written labor policy or agreement, provided that the document has been duly approved and adopted by the governing body in accordance with requirements of applicable public meeting laws; and

WHEREAS, the City has revised certain special compensation language in the applicable Memorandums of Understanding (MOU) through approved side letter s, at the request of CalPERS, to provide greater clarity regarding reportable compensation provisions; and

WHEREAS, the updated side letter reflects and clarifies compensation previously approved by the City Council and it is necessary to ensure compliance with applicable Ca lPERS reporting requirements.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The updated side letters, attached hereto and incorporated by reference, are hereby approved and adopted for CalPERS reporting purposes.

Section 2. The city manager or their designee is authorized to submit the approved side letters to CalPERS and take all actions necessary to implement this resolution.

PASSED AND ADOPTED this 7th day of April 2026, by the following vote:

AYES: COUNCILMEMBERS: MOY / BERTANI / CARR / PANDURO / TONNESEN / SANDHU / WILLIAMS

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

MAYOR

ATTEST:

____________________________

CITY CLERK

Agenda Item No: O.1

AGENDA REPORT
DATE: April 7, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: CD Cordelia-Suisun Valley Gateway Study Session

Funding Source: N/A

Contact: Jonathan Atkinson, (707) 428-7387

RECOMMENDED ACTION
Receive report, open discussion, and provide directions to staff.

STATEMENT OF ISSUE
Northstate Developers Company, LLC (Northstate Developers) and North Bay Healthcare Corporation (North Bay Health) plan to develop approximately 44 acres of vacant land at the southeastern corner of Suisun Valley Road and Business Center Drive (Assessor’s Parcel Numbers [APNs]: 0027 -260-230, 0027 -260-240, 0027 -340-090, and 0027-340-020). The proposed developments, which include a collection of auto-oriented uses and a large medical center, conflict with the General Plan vision for the subject property . Staff need to assess whether the council is amenable to a new General Plan vision for the subject property, particularly one with auto-oriented u ses and health and medical uses . If the council is amenable, staff would like direction as to the expected level of public engagement for a General Plan Amendment, and the quality of design for development.

DISCUSSION

Background

On December 3, 2024, council adopted a new General Plan as part of the Fairfield Forward 2050 initiative. The General Plan is a long -term comprehensive vision for the city. It guides future decisions on development, resource management, and public safety through goal and policy objectives. The General Plan identifies multiple “Infill Focus Areas” in which major development is anticipated through 2050. Approximately 44 acres of vacant land at the southeastern corner of

Suisun Valley Road and Business Center Drive is an Infill Focus Area and identified as the Cordelia- Suisun Valley Gateway.

The General Plan designates the subject property as follows in the Land Use Diagram:

Cordelia-Suisun Valley Gateway Mixed-Use. The Cordelia-Suisun Valley Gateway Mixed- use designation applies to the approximately 44-acre area at the southeastern corner of Suisun Valley Road and Business Center Drive in Cordelia, located at the “gateway” to Suisun Valley, an emerging viticultural and wine -making visitation agritourism destination. The Cordelia-Suisun Valley Gateway Mixed-use designation is envisioned as a commercial development that is designed to cater to the lifestyle needs and preferences of residents and visitors and integrates a mix of retail, dining, entertainment, office, civic and recreational uses, as well as parks, housing, and lodging.

A minimum non-residential FAR (floor area ratio)of 0.3 is required across the entire area, and the maximum overall FAR for all non-residential and residential uses is 1.5. Residential uses, where provided, shall have a net density range of 18-40 dwelling units per acre.

This designation was developed following a robust public engagement process, including multiple community workshops and council study sessions, from 2021 through 2024. Additional General Plan information relating to the Cordelia-Suisun Valley Gateway is available in Attachment 2 for reference.

Following the adoption of the General Plan, the City retained Dyett & Bhatia to assist with implementation efforts that are currently underway, including comprehensive amendments to the Zoning Ordinance so that it is aligned with the General Plan vision . Furthermore, the comprehensive amendments would result in the creation of Zoning Ordinance regulations for the Cordelia-Suisun Valley Gateway.

Suisun Valley Place and North Bay Health Developments

On May 13, 2024, Northstate Developers, a subsidiary of Discovery Builders, filed multiple applications as part of the Suisun Valley Place project to the City for review. The project, which is currently incomplete, involves two commercial buildings, two freestanding drive -through restaurants, a service station with both a convenience market and a drive -through restaurant, a car wash, and an electronic freeway sign on 9.7 acres of land . This project previously encompassed 39.7 acres of land and involved 40 townhomes and 167 single-family residences, with two hotels proposed as part of a future phase but were subsequently abandoned.

On January 17, 2025, North Bay Health purchased approximately 30 acres of the subject property to develop a new medical center, medical office building, and a central utility plant with various gardens, plazas, and green spaces. North Bay Health, which currently operates a medical center at 1200 B. Gale Wilson Boulevard, would relocate this operation to the subject property .

Conceptually, parking would primarily be provided in surface parking lots with a portion of the

parking spaces underneath the medical center and medical office building . Some of the surface parking spaces would be provided on 6.71 acres of vacant land (APN: 0027 -260-230) that North Bay Health would acquire from the City . North Bay Health has not yet filed any formal applications for City review but has shared conceptual plans.

City Council Questions

Both the Suisun Valley Place and North Bay Health developments do not align with the General Plan vision for the subject property. The General Plan does not envision auto-oriented uses, such as drive-through restaurants, service stations, or carwashes, nor does it envision a medical center for the subject property . Because both developments constitute significant investment in a catalyst site, City staff believe it is prudent for the council to determine whether there is interest in an alternative vision for the subject property.

City staff requests council feedback on the following questions:

 Are you amenable to a new General Plan vision for the subject property?  What are your thoughts on auto-oriented uses for the subject property?  What are your thoughts on health and medical-related uses for the subject property?  What level of community engagement do you expect for a General Plan Amendment?  What are your expectations for the quality of design?

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
Should Northstate Developers and North Bay Health proceed with both developments as planned, the Planning Commission would serve as an advisory body to the council for the required legislative changes, such as General Plan Amendment and Zone Change requests .

Furthermore, the Solano County Airport Land Use Commission would also determine whether the developments are consistent with the Travis Air Force Base Land Use Compatibility Plan. The formal application review for both developments and any developer-led community engagement will present opportunities for members of the public to provide feedback.

ALTERNATIVE ACTION
The council may elect not to provide feedback on a change in General Plan vision for the subject property. If so, c ity staff would proceed with creating Zoning Ordinance regulations for the Cordelia-Suisun Valley Gateway consistent with the existing General Plan. In this scenario, Discovery Builders and North Bay Health may or may not proceed with the ir proposed developments, which would be in conflict with the current General Plan.

COORDINATED WITH
City Manager’s Office

STAFF CONTACT
Jonathan Atkinson, Principal Planner
(707) 428-7387
[email protected]

ATTACHMENTS
Attachment 2: Fairfield General Plan: Cordelia-Suisun Valley Gateway Information Attachment 3: North Bay Health Conceptual Plans
Attachment 4: Suisun Valley Place Plans

2-18
2 Land Use and Urban Design Element
Solano Town Center Mixed-use
The Solano Town Center Mixed-use des-
ignation applies to the 128-acre shopping
mall at the northwestern corner of Penn-
sylvania Avenue and Travis Boulevard
(Solano Town Center). This designation
provides for the redevelopment of the
existing commercial center and adjacent
properties with a range of commercial,
business flex, high-density housing, and
community uses. The Solano Town Center
Mixed-use designation is envisioned
as an integrated, pedestrian-oriented
destination, including retail, dining, a
grocery store, entertainment or concert
venues and cinemas, medical offices,
flexible workspace, recreational facilities,
Cordelia-Suisun Valley Gateway
Mixed-use
The Cordelia-Suisun Valley Gateway
Mixed-use designation applies to the
approximately 44-acre area at the south-
eastern corner of Suisun Valley Road
and Business Center Drive in Cordelia,
located at the “gateway” to Suisun Valley,
an emerging viticultural and wine-making
visitation agritourism destination. The
Cordelia-Suisun Valley Gateway Mixed-use
designation is envisioned as a commercial
development that is designed to cater
to the lifestyle needs and preferences of
residents and visitors and integrates a mix
vocational training and community
centers, and neighborhood parks or civic
spaces.

A minimum non-residential FAR of 0.3 is
required across the entire area, and the
maximum overall FAR for all non-residen-
tial and residential uses is 1.3. Residential
uses, where provided, shall have a net
density range of 30-40 units per acre
(either standalone or in vertical mixed-use
format), with an overall maximum of 500
units for the area (with higher total unit
count if affordable and/or senior housing
is provided, corresponding to State den-
sity bonus provisions).
of retail, dining, entertainment, office, civic
and recreational uses, as well as parks,
housing, and lodging.

A minimum non-residential FAR of 0.3 is
required across the entire area, and the
maximum overall FAR for all non-residen-
tial and residential uses is 1.5. Residential
uses, where provided, shall have a net
density range of 18-40 dwelling units per
acre.

Illustrative rendering for visualization purposes only

RedTopRd
Travis Bl
Rockville Rd
East Tabor Av
Shiloh Rd
Railroad Av
AbernathyRd
Ohio St
Courage Dr
Dickson Hill Rd
North Texas St
SunsetAv
HilbornRd
ChadbourneRd
Burgan
BlDoverAv
Suisun Pkwy
2ndSt
Main
St
PeabodyRd
OliverRd
W Texas St
Pittman
Rd
Cordelia St
Air Base Pkwy
Waterman Bl
SuisunValleyRd
W
altersRd
North Gate
Rd
Mankas
Corner Rd
Lyon
Rd
BeckAv
PennsylvaniaAv
UnionAv
LopesRd
Meridian Rd
GreenValleyRd
Cement Hill Rd
McCrory Rd
Cordelia Rd
BusinessCenter Dr
ClayBankRdCement Hill Rd
Manuel Campos Pkwy
Travis Av
Cordelia
Park
Paradise Valley
Golf Course
Rancho Solano
Golf Course
Gary
Falati
Park
Meadow
Glen
Park
Dunnell
Nature
Park
Lake
Park

N A PA C O U N T Y

S O L A N O C O U N T Y
Joice Island St
Game Refuge
Allan
Witt
Park
Lee
Bell
Park
Tolenas
Park
Fairfield
Linear
Park
Hillview
Park
Ridgeview
Park
Laurel Creek
Park
Vintage
Green
Valley
Park
Dover
Park
Mankas
Park
Rockville
Hills
Regional
Park
Woodcreek
Park
Sunrise
Park
Meadow
Park
Rolling Hills
Park
Veterans
Park Tabor
Park
Rockville
Cordelia
Suisun
Green
Valley
Armijo
HS
Fairfield
HS
Solano
Community
College
Fairfield
City Hall
Solano County
Courthouse
Kaiser
Permanente
Travis
Air
Force
Base
Travis AFB
Aero Club

URBAN LI MI T LI NE

U R B A N L I M I T L I N E
C e m e n t
H i l l
K i r b y
H i l l
L u c o
H i l l
S u i s u n
H i l l
T w i n
S i s t e r s
J:\GISData\578_Fairfield_GPU\GIS\Projects\GP\Figure 2-3 Gateways.mxd Existing Gateway
Potential Gateway
Highway
Major
Railroad
City Limit
Sphere of Influence
Planning Area
Urban Limit Line
Park
Special Use Park
Water
Source: Solano County GIS, 2020; City of Fairfield, 2020; Dyett & Bhatia, 2020 Figure 2-3: Gateways
Map Date: 9/27/2024
0 1 2½
Miles
AÝ
!"c$
!"c$
%&p(
AÝ
SR-12 Gateways
to direct traffic to the
Heart of Fairfield
cross streets
Transportation Center Gateway
Serve as western 'bookend' to Heart
of Fairfield area and offer opportunity
for Central Fairfield wayfinding
Existing
Heart of Fairfield
Arch
SR-12 Gateways
to direct traffic to the
Heart of Fairfield
cross streets
Cordelia Suisun Valley Gateway
Signage direct people to lifestyle
center and establishes link to
Suisun Valley
Western Gateway
Gateway monument signal
arrival into Fairfield
I-680 City Limits
Decorative signage, lighting, or
mural at Marshview overcrossing
SR-12 Gateways
to direct traffic to the
Heart of Fairfield
cross streets
North Texas Transition
Signage to signal transition to
Heart of Fairfield Area
Peabody Rd
Improvements to
Putah Canal Bridge
Waterman/Mankas Corner
Provide a transition from Suisun Valley
I-80 at Travis Blvd
Minor enhancements and landscaping
I-80 at Air Base Pkwy
Minor enhancements and
smaller monument sign
Northern I-80
Potential to enhance Manuel Campos
bridge with additional Fairfield lettering
FIGURE 2-3: GATEWAYS

2-34
2 Land Use and Urban Design Element

2.6. Focus Areas
While established land use patterns in
Fairfield are largely expected to continue
into the future, the General Plan provides
for several focus areas where major
land use changes or policy directives
are planned within Fairfield’s ULL. These
changes include eight “infill” focus areas
within city limits, and three “growth” focus
areas where the City may annex land in
order to meet economic and housing
goals, shown in Figure 2-4.

Outside of these areas, the existing land
use pattern would be preserved, with
some infill development anticipated on
other vacant and underutilized sites.

In some areas where existing land use
designations are retained, the General
Plan provides additional policy direction.

For example, policies direct improved con-
nections of the TSSP area to surrounding
developing neighborhoods, and requires
study of environmental constraints and
biological resources at Cement Hill Road
and Peabody Road to inform potential
development capacity.

In tandem with continued implementation
of Fairfield’s specific plans, these focus
areas balance community priorities,
including a focus on infill, additional
amenities, expanded access to entertain-
ment and community gathering places,
and more diverse housing types, with the
need to increase Fairfield’s availability of
land for economic and city needs over the
next 25 years.

NORTH TEXAS ST

CEMENT HILL RD

DOVER AVE

DICKSONHILL RD

MANUEL CAMPOS PKWY

PARADISEVALLEY DR

HILBORN RD

WATERMAN BLVD

RANCHO SOLA NOPKWY

MANKAS CORNER RD

DR YHTANREBA
SUISUN

VALLEY RD

ROCKVILLE RD

SUISUNPKWY

ROCKVILLE RD
GREEN

VALLEY RD

MANGELS BLVD

BUSINESS CENTER
DR

AIR BASE PKWY

E TABOR AVE

TRAVIS BLVD

TABOR AVE

PENNSYLVANIA AVE

TEXAS ST

GATEWAY BLVD

OLIVER RD

SANDREWS
RD

CEMENT HILL RD

PEABODY RD

VANDEN RD

TRAVIS AVE

HANGAR AVE

CLAYBANK
RD

WEBSTER ST
SUNSET
AVE
RAIL
ROAD
AVE

VILLAGE DR PINTAIL DR

WALTERS RD RAGSD

ALE ST

LAWLERRAN CH PKWY
PETERSON RDHWY 12
HWY 12

UNION AVE

BECK AVE

CORDELIA RD

CORDELIA RD

CORDELIA RD

PITTMAN
RD
SUISUN

VALLEY RD

LOPES RD

LOPES RD

DR ENRUOBDAHC

MAIN ST
80 80
680
12T
T
T
Travis Air Force Base
Suisun
City
Suisun
Marsh
Train Station
Speci/f_ic Plan
Heart of Fair/f_ield
Speci/f_ic Plan
L i n e a r P
a r k
L i n e
a r P a r
k
Solano
Community
College
Enhanced Use
Lease Area
Linear Park Trail
Enhancements
North Texas Corridor
Mixed Use Nodes
Solano Town Center
as Community Hub
Heart of
Fair/f_ield
Changes
Hale Ranch
Study Area
Nelson Hill
Cordelia Suisun
Valley Gateway
Business
Flex Use
New Cordelia
Residential
Neighborhood
Cordelia
Commercial
Center
Study Area - Advanced/Food
and Beverage Manufacturing
Business Flex
Commercial
Public Facility
Park/Open Space
Industrial
Linear Park
City Limits
Sphere of In/f_luence
Speci/f_ic Plans
Railroad
Transit Center
Park
New School
Medium Density Residential
Low Density Residential
Low-Medium Density Residential
Mixed Use
Enhanced Use Lease Area
Conditionally Approved Housing
0 2 41
MILES
1/2 Mile
T

NORTH TEXAS ST

CEMENT HILL RD

DOVER AVE

DICKSONHILL RD

MANUEL CAMPOS PKWY

PARADISEVALLEY DR

HILBORN RD

WATERMAN BLVD

RANCHO SOLA NOPKWY

MANKAS CORNER RD

DR YHTANREBA
SUISUN

VALLEY RD

ROCKVILLE RD

SUISUNPKWY

ROCKVILLE RD
GREEN

VALLEY RD

MANGELS BLVD

BUSINESS CENTER
DR

AIR BASE PKWY

E TABOR AVE

TRAVIS BLVD

TABOR AVE

PENNSYLVANIA AVE

TEXAS ST

GATEWAY BLVD

OLIVER RD

SANDREWS
RD

CEMENT HILL RD

PEABODY RD

VANDEN RD

TRAVIS AVE

HANGAR AVE

CLAYBANK
RD

WEBSTER ST
SUNSET
AVE
RAIL
ROAD
AVE

VILLAGE DR PINTAIL DR

WALTERS RD RAGSD

ALE ST

LAWLERRAN CH PKWY
PETERSON RDHWY 12
HWY 12

UNION AVE

BECK AVE

CORDELIA RD

CORDELIA RD

CORDELIA RD

PITTMAN
RD
SUISUN

VALLEY RD

LOPES RD

LOPES RD

DR ENRUOBDAHC

MAIN ST
80 80
680
12T
T
T
Travis Air Force Base
Suisun
City
Suisun
Marsh
Train Station
Speci/f_ic Plan
Heart of Fair/f_ield
Speci/f_ic Plan
L i n e a r P
a r k
L i n e
a r P a r
k
Solano
Community
College
Enhanced Use
Lease Area
Linear Park Trail
Enhancements
North Texas Corridor
Mixed Use Nodes
Solano Town Center
as Community Hub
Heart of
Fair/f_ield
Changes
Hale Ranch
Study Area
Nelson Hill
Cordelia Suisun
Valley Gateway
Business
Flex Use
New Cordelia
Residential
Neighborhood
Cordelia
Commercial
Center
Study Area - Advanced/Food
and Beverage Manufacturing
Business Flex
Commercial
Public Facility
Park/Open Space
Industrial
Linear Park
City Limits
Sphere of In/f_luence
Speci/f_ic Plans
Railroad
Transit Center
Park
New School
Medium Density Residential
Low Density Residential
Low-Medium Density Residential
Mixed Use
Enhanced Use Lease Area
Conditionally Approved Housing
0 2 41
MILES
1/2 Mile
T

NORTH TEXAS ST

CEMENT HILL RD

DOVER AVE

DICKSONHILL RD

MANUEL CAMPOS PKWY

PARADISEVALLEY DR

HILBORN RD

WATERMAN BLVD

RANCHO SOLA NOPKWY

MANKAS CORNER RD

DR YHTANREBA
SUISUN

VALLEY RD

ROCKVILLE RD

SUISUNPKWY

ROCKVILLE RD
GREEN

VALLEY RD

MANGELS BLVD

BUSINESS CENTER
DR

AIR BASE PKWY

E TABOR AVE

TRAVIS BLVD

TABOR AVE

PENNSYLVANIA AVE

TEXAS ST

GATEWAY BLVD

OLIVER RD

SANDREWS
RD

CEMENT HILL RD

PEABODY RD

VANDEN RD

TRAVIS AVE

HANGAR AVE

CLAYBANK
RD

WEBSTER ST
SUNSET
AVE
RAIL
ROAD
AVE

VILLAGE DR PINTAIL DR

WALTERS RD RAGSD

ALE ST

LAWLERRAN CH PKWY
PETERSON RDHWY 12
HWY 12

UNION AVE

BECK AVE

CORDELIA RD

CORDELIA RD

CORDELIA RD

PITTMAN
RD
SUISUN

VALLEY RD

LOPES RD

LOPES RD

DR ENRUOBDAHC

MAIN ST
80 80
680
12T
T
T
Travis Air Force Base
Suisun
City
Suisun
Marsh
Train Station
Speci/f_ic Plan
Heart of Fair/f_ield
Speci/f_ic Plan
L i n e a r P
a r k
L i n e
a r P a r
k
Solano
Community
College
Enhanced Use
Lease Area
Linear Park Trail
Enhancements
North Texas Corridor
Mixed Use Nodes
Solano Town Center
as Community Hub
Heart of
Fair/f_ield
Changes
Hale Ranch
Study Area
Nelson Hill
Cordelia Suisun
Valley Gateway
Business
Flex Use
New Cordelia
Residential
Neighborhood
Cordelia
Commercial
Center
Study Area - Advanced/Food
and Beverage Manufacturing
Business Flex
Commercial
Public Facility
Park/Open Space
Industrial
Linear Park
City Limits
Sphere of In/f_luence
Speci/f_ic Plans
Railroad
Transit Center
Park
New School
Medium Density Residential
Low Density Residential
Low-Medium Density Residential
Mixed Use
Enhanced Use Lease Area
Conditionally Approved Housing
0 2 41
MILES
1/2 Mile
T

NORTH TEXAS ST

CEMENT HILL RD

DOVER AVE

DICKSONHILL RD

MANUEL CAMPOS PKWY

PARADISEVALLEY DR

HILBORN RD

WATERMAN BLVD

RANCHO SOLA NOPKWY

MANKAS CORNER RD

DR YHTANREBA
SUISUN

VALLEY RD

ROCKVILLE RD

SUISUNPKWY

ROCKVILLE RD
GREEN

VALLEY RD

MANGELS BLVD

BUSINESS CENTER
DR

AIR BASE PKWY

E TABOR AVE

TRAVIS BLVD

TABOR AVE

PENNSYLVANIA AVE

TEXAS ST

GATEWAY BLVD

OLIVER RD

SANDREWS
RD

CEMENT HILL RD

PEABODY RD

VANDEN RD

TRAVIS AVE

HANGAR AVE

CLAYBANK
RD

WEBSTER ST
SUNSET
AVE
RAIL
ROAD
AVE

VILLAGE DR PINTAIL DR

WALTERS RD RAGSD

ALE ST

LAWLERRAN CH PKWY
PETERSON RDHWY 12
HWY 12

UNION AVE

BECK AVE

CORDELIA RD

CORDELIA RD

CORDELIA RD

PITTMAN
RD
SUISUN

VALLEY RD

LOPES RD

LOPES RD

DR ENRUOBDAHC

MAIN ST
80 80
680
12T
T
T
Travis Air Force Base
Suisun
City
Suisun
Marsh
Train Station
Speci/f_ic Plan
Heart of Fair/f_ield
Speci/f_ic Plan
L i n e a r P
a r k
L i n e
a r P a r
k
Solano
Community
College
Enhanced Use
Lease Area
Linear Park Trail
Enhancements
North Texas Corridor
Mixed Use Nodes
Solano Town Center
as Community Hub
Heart of
Fair/f_ield
Changes
Hale Ranch
Study Area
Nelson Hill
Cordelia Suisun
Valley Gateway
Business
Flex Use
New Cordelia
Residential
Neighborhood
Cordelia
Commercial
Center
Study Area - Advanced/Food
and Beverage Manufacturing
Business Flex
Commercial
Public Facility
Park/Open Space
Industrial
Linear Park
City Limits
Sphere of In/f_luence
Speci/f_ic Plans
Railroad
Transit Center
Park
New School
Medium Density Residential
Low Density Residential
Low-Medium Density Residential
Mixed Use
Enhanced Use Lease Area
Conditionally Approved Housing
0 2 41
MILES
1/2 Mile
T
FIGURE 2-4: FOCUS AREAS

Dwight D. Eisenhower Highway
Suisun Valley Rd
Solano
Community
College
Business Center DrMangels Blvd
2-37
Fairfield Forward 2050 General Plan
Cordelia-Suisun Valley Gateway
Bounded by Suisun Valley Road, Business
Center Drive, Kaiser Drive, and I-80 in
northern Cordelia, this 40-acre area is
currently vacant and surrounded by
high-density residential and manufac-
turing uses to the west, medium-density
residential and office buildings to the
north, and vacant land to the east. The
bucolic Suisun Valley, an area of major
agricultural and viticultural significance,
lies a few miles to the northeast area.

Cordelia residents have indicated a desire
for a “town center” that helps to complete
the community with additional commercial
and community uses and an identity that
reflects Cordelia’s agricultural surround-
ings. The vision for this focus area is to
create a “destination gateway” into Suisun
Valley: a high-quality, mixed-use lifestyle
center with experiential retail, entertain-
ment, lodging, and commercial-recreation
opportunities, building upon the growing
agritourism opportunities in Suisun Valley.

Design principles for the area will empha-
size walkability (park once), with intercon-
nected streets, pleasant sidewalks, out-
door dining, plazas, and gathering spaces.

A new land use designation, “Cordelia-Su-
isun Valley Mixed-use”, is applied to this
area. Residential uses will be permitted as
part of a cohesive development pattern.

Illustrative rendering for visualization purposes only

2-56
2 Land Use and Urban Design Element
LU-8. Provide a sense of arrival to
Fairfield at major gateways
and make it easy for people to
identify and navigate to key
locations in Fairfield.

LU-8.1. Gateways. Create entryways
to the city that achieve a sense
of arrival, as shown in Figure
2-3. These entryways shall
incorporate signage, landscap-
ing, architectural features, and
combinations of land uses that
enhance the image of Fairfield.

LU-8.2. Wayfinding. Develop and imple-
ment a comprehensive wayfind-
ing program serving all modes of
transportation, directing people
to key destinations in Fairfield,
which may include the Heart of
Fairfield, Solano Town Center,
Linear Park, Travis Air Force Base,
train stations, Suisun Valley,
the Cordelia Gateway area,
and others. This could include
signage, mile markers, consistent
branding, language and ADA
accessibility, and integration with
technology, as feasible.

Arts, History, and Culture
LU-9. Cultivate a vibrant, inclusive
artistic and cultural
environment in Fairfield
that celebrates its heritage,
showcases its diversity, and
supports a unified Fairfield
identity.

LU-9.1. Arts, History, and Cultural Pro-
grams. In partnership with com-
munity, define and incorporate
programs for public art, cultural
heritage/indigenous history, and
other historical markers in public
spaces and buildings.

LU-9.2. Historic and Cultural
Resources. Establish a system-
atic and comprehensive process
for identifying, protecting, and
preserving the historic and cul-
tural resources of the city. Strive
for diversity in the committee
representation that includes
Fairfield residents of all ages,
backgrounds, and abilities.

LU-9.3. Arts and Culture Partner-
ships. Partner with nonprofits,
faith communities, artists and
performers, youth, and other
community groups in planning
for and delivering community
services and events.

LU-9.4. Historic Preservation. Encour-
age private preservation of
buildings which have historic
significance and/or architectural
merit.

Focus Areas
Infill Areas
Cordelia-Suisun Valley Gateway
LU-10. Develop a “destination
gateway” to Suisun Valley
that includes land uses
that promote and support
agritourism.

LU-10.1. Lifestyle Center. Promote
development of a high-quality
mixed-use “lifestyle center”
development that includes
uses such as experiential
retail, farm-to-table restau-
rants with outdoor dining,
artisan food producers or
smaller tasting rooms, farm
tour offices, commercial recre-
ation, and lodging.

LU-10.2. Building Orientation. Require
buildings to be oriented toward
the street. Do not allow parking
lots (except for angled parking)
in front of buildings adjacent to
the area’s primary circulation
network.

2-57
Fairfield Forward 2050 General Plan
LU-10.3. Community Gathering
Place. Require a functional
community gathering place
or plaza open to the public as
part of site design. Encourage
programming and active uses
of this space that supports
agritourism, for example, a
farmer’s market, wine and
cider tasting, fall festivals, and
other activities.

LU-10.4. Cordelia-Suisun Valley Gate-
way Density and Intensity.

As indicated in the land use
designation, permit a range
of housing types. Developers
may utilize higher density
residential building types and
increased floor area ratios
along major roads determined
as part of site design to
promote clustered, walkable
development, provided that
development does not exceed
the gross density for the area.

Cordelia Commercial Center
LU-11. Prioritize development
of a new neighborhood
commercial center serving
Cordelia, anchored by a
grocery store on the vacant
site at the confluence of I-80
and Red Top Road.

LU-11.1. Grocery Store. Seek to attract
a midsize grocery store and
other essential services to
serve a growing Cordelia
population. Market the site
and conduct interviews with
food retailers to understand
constraints and potential
incentives.

LU-11.2. Commercial Requirement.

Require commercial retail use
at the site. Mixed-use may
be conditionally permitted,
provided the commercial
square footage is sufficient
to support a midsize grocery
store and freeway noise can be
adequately buffered.

LU-11.3. Caltrans Coordination. Coor-
dinate with Caltrans, Solano
Transportation, and other
relevant agencies on future
interchange configuration
through the site to maximize
access to the center by Corde-
lia residents and the broader
Fairfield community.

Business Flex Use
LU-12. Support development of a
“business/industrial mix”
corridor along Business
Center Drive in northern
Cordelia and other select
areas in the city.

LU-12.1. Business Flex Use Area.

Attract a range of employment
uses, including smaller-scale
food and beverage manufac-
turing, “maker” or “incubator”
space for changing businesses,
green technology, research
and development, co-working
space, medical office, and
other type of future growth-ori-
ented uses. Consider imple-
menting flexible parking stan-
dards to foster development
of maker spaces, research and
development uses, and startup
spaces.

LU-12.2. Prohibit Warehousing- Busi-
ness Flex. Prohibit warehous-
ing, distribution, and storage
as a primary use in favor of
more employment-dense
employment types.

LU-12.3. Conditional Housing. Permit
housing north of Business Park
Drive as a conditional use to
meet workforce needs and
promote a mixed-use develop-
ment pattern. Page 131 of 305
42 43NORTHBAY HEALTH BRIDGING DOCUMENTS 2025
Site Design Intent
Suisun Valley Site
The New Suisun Valley site offers a strategic and compelling location for NorthBay’s continued growth and expansion.

Situated just 10 minutes south of NorthBay Medical Center in Fairfield and directly accessible from Interstate 80, the site provides exceptional ease of access for patients, visi- tors, and staff. Its prominent position along a highly traf- ficked corridor between the Bay Area and Sacramento also delivers significant brand visibility for NorthBay.

Complementing NorthBay’s development, retail space is
planned for the adjacent lot to the west. This concurrent development will enhance the overall campus environment and further support the needs of patients, staff, and the sur- rounding community.

The conceptual site plan for the new hospital and Medical Office Building (MOB) strategically places the facility to the north and east of a major utility easement that bisects the parcel. Main entry points for both the hospital and MOB are located along the north side of the property, intentionally oriented away from freeway noise to create a more welcom- ing and serene arrival experience.

Emergency vehicle access, including ambulance entry, is lo- cated along the western edge of the site adjacent to the I-80 exit ramp, ensuring rapid and direct access while mini- mizing disruption to general traffic flow.

The size of the parcel accommodates ample parking with
capacity for approximately 2,100 vehicles. Parking areas are thoughtfully designated for patients, visitors, and staff to ensure convenience and efficiency. All back-of- house operations—including deliveries, services, and
ambulance arrivals—are confined to the south side of the facility, preserving the integrity and calm of the pub - lic-facing northern entrance.

Importantly, the site has been master planned with dedicat- ed space for future expansion of NorthBay’s services, ensur- ing flexibility to grow in alignment with long-term health- care needs in the region.

A variety of outdoor amenities—including healing gardens, shaded plazas, and green spaces—are integrated through- out the site to promote wellness and create restorative en- vironments. These spaces are designed to enhance the ex- perience of patients, families, and staff alike, reinforcing NorthBay’s commitment to holistic, patient-centered care. *07/21/25 Final Draft Review 01

Stormwater
Management
Parking Zone L
375 stalls
Parking Zone A
256 stalls
Parking
Zone B
53 stalls
Parking Zone C
11 stalls
Signage/
Landscape
Feature
Entryway
Landscape
Feature
Parking Zone D
12 stalls
Ambulance
Entry
Service
Court
Service
Drive
Oxygen
Tanks
Service
Dock
Utility Yard
Behavioral
Health Entry
Parking
Zone E
157 stalls
Parking Zone F
80 stalls
ED Walk-in
Entry
Hospital
Entry
Promenade
MOB
Entry
Parking
Beneath MOB
75 stalls +/-
Parking Beneath
Hospital
200 stalls +/-
Drive to
U/G Parking
Drive
to U/G
Parking
Fire
Department
Access
Parking Zone G
335 stalls
Parking Zone H
30 stalls
Healing
Garden
Dining
Patio
Medical
Office
Building
Central
Utility
Plant
Area for Solar
Collector Panels
and
Parking Zone I
270 stalls
Parking
Zone J
84 stalls
Parking Zone K
752 stalls
Hospital
Business Center Drive
Suisun V
alley Road
Neitzel Road
Interstate 80
Therapeutic
Garden
Entry
Parkway
44 45NORTHBAY HEALTH BRIDGING DOCUMENTS 2025
Site Design Intent Site Design Intent
01 02
05 03
04 06
07 08
09 10
11 12
13 14
15 16
17 01
01 17
03 04
05 07
08 09 10
11 12
13 14
15 16
06 Access Point
Site Stormwater Management
Therapeutic Garden
Ambulance Drop-Off
Behavioral Health / Police Escort Drop-off
Service Plaza
Potential site for future development
Potential site for future development
ED Walk-in drop-off / entry
Hospital drop-off / entry
Exterior promenade extension and accessible parking zone.

Dining Patio and Plaza space
MOB drop-off / entry
Entry Parkway
Solar Collector Canopy Zone
Below Grade MOB parking entry

6.7 acre city-owned parcel. Land can be utilized for NorthBay parking
Future signaled intersection. Most likely point for ambulance access due to proximity to I-80 exit ramp.

Coordination with retail development for comprehensive storm- water management
Available for accompanied respite for Behavioral Health patients. 4 service bays plus a compactor bay. Bays and maneuvering capa- ble of handling full semi-trucks. Access and pull-off space for bulk oxygen refilling.

Site Design Highlights:
*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01 *07/21/25 Final Draft Review 01

Behavioral
Health Entry
Behavioral Health
Law Enforcement, Staff,
& Visitor Parking
11 stalls
Ambulance
Parking
3 stalls
Emergency
Medical Services
Staff Parking
12 stalls
Ambulance
Entry
Therapeutic Garden Key
1 2
3 4
5 6
7 8
9 1. Pinetum

2. Seating, typical

3. Fragrance Garden

4. Butterfly Garden

5. Group Activity

6. Orchard

7. 7. Water Display

8. 6’ Walk

9. Decorative/Security
Fence at Perimeter
Drive to
U/G Parking
Plaza
Medical Office
Building
Hospital
Dining
Patio
Council
Ring
Labyrinth
Runnel
6’-wide
Walk
Formal
Lawn
Fire
Department
Access
Loading Dock
& Service
4, 12’ x 85’ Bays
indicated
Tractor-Trailer
Queue
Area for Waste
Management
Stairs
Evergreen
Screen Hedge
20’ H x 8’ W
Oxygen
Tanks
Service
Court
Central
Utility Plant
Service
Drive
30’-width
indicated
Utility Yard
46 47NORTHBAY HEALTH BRIDGING DOCUMENTS 2025
Landscape Design Concepts Landscape Design Concepts
Dining Patio and Healing Garden Therapeutic Garden Behavioral Health and Ambulance Arrival Service Drive and Service Court *07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01 *07/21/25 Final Draft Review 01

Entry
Parkway
Therapeutic
Garden
Interstate 80
Suisun V
alley Road
Business Center Drive
Hospital
Parking Zone K
752 stalls
Parking
Zone J
84 stalls
Area for Solar
Collector Panels
and
Parking Zone I
270 stalls
Central
Utility
Plant
Medical
Office
Building
Dining
Patio
Healing
Garden
Parking Zone H
30 stalls
Parking Zone G
335 stalls
Fire
Department
Access
Drive
to U/G
Parking
Drive to
U/G Parking
Parking Beneath
Hospital
200 stalls +/-
Parking
Beneath MOB
75 stalls +/-
MOB
Entry
Promenade
Hospital
Entry
ED Walk-in
Entry
Parking Zone F
80 stalls
Parking
Zone E
157 stalls
Behavioral
Health Entry
Utility Yard
Service
Dock
Oxygen
Tanks
Service
Drive
Service
Court
Ambulance
Entry
Parking Zone D
12 stalls
Entryway
Landscape
Feature
Signage/
Landscape
Feature
Parking Zone C
11 stalls
Parking
Zone B
53 stalls
Parking Zone A
256 stalls
Parking Zone L
375 stalls
Stormwater
Management
Hospital
Entry
ED Walk-in
Entry
Entry Court with
Seating, Plantings
& Water Display
Entry
Parkway with
Planted Median
& Columnar
Tree Allee
Landscape
Entry Feature
& Signage
Medical Office
Building Entry
Promenade with
Flowering Trees, Benches,
& Perennial Plantings
ADA Parking Court
30 stalls
Entry
Garden
48 49NORTHBAY HEALTH BRIDGING DOCUMENTS 2025
Conceptual Parking SummaryLandscape Design Concepts
Parking Zone A:

Parking Zone B:

Parking Zone E:

Parking Zone F:

Parking Zone G:

Parking Zone J:

Parking Zone K:

Parking Zone C:

BH Staff and Police
Parking Zone D:

BH Staff
Parking Zone H:

Accessible Parking
Parking Zone I:

Staff parking. Area for
solar collectors
Parking Zone L:

City owned parcel
Total Surface Parking:

Total MOB Basement Parking:

Potential Hospital Basement
Parking:
*feasibility study
256 Stalls
53 Stalls
157 Stalls
80 Stalls
335 Stalls
84 Stalls
752 Stalls
11 Stalls
12 Stalls
30 Stalls
270 Stalls
375 Stalls
2,414 Stalls
~75 Stalls
~200 Stalls
Parking Summary:

Entry Parkway Promenade and MOB Entry
*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01*07/21/25 Final Draft Review 01 *07/21/25 Final Draft Review 01

130 131NORTHBAY HEALTH BRIDGING DOCUMENTS 2025
Exterior Building Design & Façade Strategy
For this phase of design, which is highly conceptual, a building massing and façade strategy needed to be ex-
plored that provided NorthBay a design that mirrored
the big ideas NorthBay is visioning for both the New
Suisun Valley site and throughout their broader net -
work. However, the big ideas need to be carefully bal-
anced with restraint to meet the budget goals that sup- port the entire master plan development.

The mass of the buildings is shaped by the constraints
introduced by the site itself. The curving layout of the mass acts as an embrace for patients and family arriving to the hospital. The layout of the patient towers take
full advantage of the incredible views out to the sur-
rounding landscape of the Suisun Valley.

The façade of the inpatient towers and MOB utilizes a
shifting color palette of greens that are inspired by
NorthBay’s brand as well as the ever-changing colors of the Suisun Valley throughout the year. The primarily
glass façade is balanced with strong solid earth toned
elements that ground the building mass. The hospital
and MOB are connected by a sweeping promenade
along the North that serves as the unifying element in- ternally and externally. The prominent continuous can-
opy provides a dramatic arrival experience.

Exterior Design
*07/21/25 Final Draft Review 01 *07/21/25 Final Draft Review 01

134 135NORTHBAY HEALTH BRIDGING DOCUMENTS 2025
Exterior Rendering - NW Aerial Exterior Rendering - SW Aerial *07/21/25 Final Draft Review 01 *07/21/25 Final Draft Review 01 *All exterior renderings are sraight exports with no post processing. More adjustments will come to enhance imagery (long way of saying there will be Photoshop edits...)

136 137NORTHBAY HEALTH BRIDGING DOCUMENTS 2025
Exterior Rendering - SE Aerial Exterior Rendering - NE Aerial *07/21/25 Final Draft Review 01 *07/21/25 Final Draft Review 01

138 139NORTHBAY HEALTH BRIDGING DOCUMENTS 2025
Exterior Rendering - NE Entry Aerial Exterior Rendering - NW Entry Aerial *07/21/25 Final Draft Review 01 *07/21/25 Final Draft Review 01

140 141NORTHBAY HEALTH BRIDGING DOCUMENTS 2025
Exterior Rendering - Entry Parkway Exterior Rendering - Promenade Drop- *07/21/25 Final Draft Review 01 *07/21/25 Final Draft Review 01

142 143NORTHBAY HEALTH BRIDGING DOCUMENTS 2025
Exterior Rendering - NW ED Entry Exterior Rendering - NW Ground *07/21/25 Final Draft Review 01 *07/21/25 Final Draft Review 01

144 145NORTHBAY HEALTH BRIDGING DOCUMENTS 2025
Exterior Rendering - Ambulance Drop-off Exterior Rendering - Amenity Connector *07/21/25 Final Draft Review 01 *07/21/25 Final Draft Review 01

146 147NORTHBAY HEALTH BRIDGING DOCUMENTS 2025
Exterior Rendering - MOB Entrance Exterior Rendering - MOB NE *07/21/25 Final Draft Review 01 *07/21/25 Final Draft Review 01

148 149NORTHBAY HEALTH BRIDGING DOCUMENTS 2025
Exterior Rendering - NE Promenade Exterior Rendering - Night 01 *07/21/25 Final Draft Review 01 *07/21/25 Final Draft Review 01 Night Rendering

150 151NORTHBAY HEALTH BRIDGING DOCUMENTS 2025
Exterior Rendering - Night 02 Exterior Rendering - Night 03 *07/21/25 Final Draft Review 01 *07/21/25 Final Draft Review 01 Night RenderingNight Rendering

NOPARKINGNOPARKING

NOPARKING

EMPLOYEE

EMPLOYEE

EMPLOYEE

NOPARKING

NOPARKINGEV CHARGINGONLYEV CHARGINGONLYEV CHARGINGONLYEV CHARGINGONLY HOTEL 2

CAR WASH

FUELMARKET
FC
RETAIL 2
RETAIL 1
FC
+/-11,200sq. ft.
+/-10,600sq. ft.

LAWN
2065 N. Broadway, Suite 203Walnut Creek, CA 94596T (925) 945-0300www.environmentalforesight.com TENTATIVE MAP LANDSCAPESUISUN VALLEY PLACEFAIRFIELD, SOLANO COUNTY, CALIFORNIA

RETAIL OPEN SPACE PROGRAM
FOCAL SPECIMEN TREE W/ LOW FEATURE WALLAND RAISED PLANTINGS DEMARCATING THESHOPPING CENTER1 1 2
34PEDESTRIAN CROSSING5
5 CENTRAL OPEN SPACE W/ POTENTIAL PROGRAMAMENITIES:·PLAY STRUCTURE W/ SHADE SAILS·SEAT WALL FEATURES·RAISED SYNTHETIC TURF PLAY MOUNDS·LAWN FOR INFORMAL PLAY·CORN HOLE GAMES·PATIO TABLES SEATING W/ SHADE UMBRELLAS·SHADE TREES AND ACCENT PLANTINGS W/CIRCULATION TO STORE SHOPPING 2 2
2 EMPHASIZED PEDESTRIAN CROSSINGS TO RETAILSHOPS W/ SHOWY TREES AND DECORATIVEPAVING MATERIAL ACROSS VEHICULAR ZONESOUTDOOR RESTAURANT DINNING PATIOS 3 3
3 4
P:\2023\23002.01\dwg\prelim\L-1 Prelim-SVP.dwg, 5/21/2025 9:03:28 AM

NOPARKINGNOPARKING

NOPARKING

EMPLOYEE

EMPLOYEE

EMPLOYEE

NOPARKING

NOPARKINGEV CHARGINGONLYEV CHARGINGONLYEV CHARGINGONLYEV CHARGINGONLY HOTEL 2

CAR WASH

FUELMARKET
FC
RETAIL 2
RETAIL 1
FC
+/-11,200sq. ft.
+/-10,600sq. ft.

LAWN
2065 N. Broadway, Suite 203Walnut Creek, CA 94596T (925) 945-0300www.environmentalforesight.com TENTATIVE MAP LANDSCAPESUISUN VALLEY PLACEFAIRFIELD, SOLANO COUNTY, CALIFORNIA

OVERALL LANDSCAPE CONCEPTAND TREE PLAN

PARKING LOT SHADE TREES

ACCENT TREES

LARGE BUFFER/SCREEN TREES

STREET TREES

COLUMNAR BUFFER/SCREEN TREES
P:\2023\23002.01\dwg\prelim\L-2 Prelim-SVP.dwg, 5/21/2025 9:03:28 AM

NOPARKINGNOPARKING

NOPARKING

EMPLOYEE

EMPLOYEE

EMPLOYEE

NOPARKING

NOPARKINGEV CHARGINGONLYEV CHARGINGONLYEV CHARGINGONLYEV CHARGINGONLY HOTEL 2

CAR WASH

FUELMARKET
FC
RETAIL 2
RETAIL 1
FC
+/-11,200sq. ft.
+/-10,600sq. ft.

LAWN
2065 N. Broadway, Suite 203Walnut Creek, CA 94596T (925) 945-0300www.environmentalforesight.com TENTATIVE MAP LANDSCAPESUISUN VALLEY PLACEFAIRFIELD, SOLANO COUNTY, CALIFORNIA

PERIMETER LANDSCAPE AND FENCING

MONUMENTATION SIGNAGE
1 STAMPED CONCRETE MEDIAN PAVINGCOLOR CONCRETE, COBBLE STAMP PATTERN OPEN SPACE WIRE MESH FENCING42" HIGH OPEN SPACE WIRE MESH VIEWFENCING BIO-RETENTION FACILITIES BOARD-FORM CONCRETE MONUMENT SIGNAGE WITH PROJECT NAME/LOGO.SHOWY ACCENT TREES AND GROUNDCOVERS FURTHER EMPHASIZING THE ENTRYEXPERIENCE. DIGITAL SIGN (BY OTHERS) AT FREEWAY FRONTAGE.2 3 1
4 3
1 2
HIGHWAY SIGNWITH STAND-ALONE PARCEL4
2 P:\2023\23002.01\dwg\prelim\L-3 Prelim-SVP.dwg, 5/21/2025 9:03:28 AM

TRACT 1, PARCEL AAPN: 0027-260-2405 CHILD, LLC
BURDENED PROPERTY2020000867994.93 AC±

SUISUN VALLEY ROAD

NEITZEL ROAD

BUSINESS CENTER DRIVE
ENVIRONMENTAL RESTRICTION AGREEMENTPER I.N. 202000086799 NON-EXCLUSIVE EASEMENT FOR PRIVATESTORM DRAINAGE TO THE BENEFIT OFAPN: 0027-260-240 IN 200300201760 &200300201761 D
D
D
D
D
CONTEXTUAL AERIAL MAPTM-01

SHEET INDEX

ABBREVIATIONS
TM-01CONTEXTUAL AERIAL MAPTM-02TENTATIVE SUBDIVISION MAPTM-03TYPICAL STREET SECTIONSTM-04DETAILED SITE PLANC-01CONCEPTUAL GRADING & UTILITY PLANC-02CONCEPTUAL GRADING SECTIONSC-03FIRE PLAN L-01OVERALL LANDSCAPE CONCEPT & TREE PLANL-02PERIMETER LANDSCAPE, FENCING AND WALLSL-03LINEAR EASEMENT OPEN SPACE PROGRAML-04RETAIL OPEN SPACE PROGRAML-05LANDSCAPE TYPICALS-LINEAR EASEMENT, BLDG. BPRODUCTS AND TOWNHOUSE UNITSL-06LANDSCAPE TYPICALS-BLDG. A PRODUCTS SUISUN VALLEY PLACECity of Fairfield, CAMAY 8, 2025200
100
50 0 SCALE: 1" = 50'NORTH

PROJECTSITE

LOCATION MAP
N.T.S.
80 LEGEND

BOUNDARYPROPERTY LINECENTERLINEEASEMENTSIDEWALKCURB & GUTTERSANITARY SEWER MAINSEWER MANHOLESTORM DRAIN MAINSTORM DRAIN MANHOLESTORM DRAIN INLETWATER MAINFIRE HYDRANTNBA MAINSID MAIN

PROPOSEDEXISTING

NOPARKING

NOPARKING

NOPARKING

EMPLOYEEEMPLOYEE

EMPLOYEE

NOPARKING

NOPARKING

EV CHARGINGONLY

EV CHARGINGONLY

EV CHARGINGONLY

EV CHARGINGONLY

SUISUN VALLEY ROAD
FC 1
FC 2RETAIL 2
RETAIL 1

CAR WASHFUELMARKET
TRASH
TRASH

NEITZEL ROAD

STREET 'C'

STREET 'A'

STREET 'B'BUSINESS CENTER DRIVE

BUSSTOP
9' X 19' PARKING TYP.
9' X 19' PARKING TYP.
9' X 19'PARKING TYP.
9' X 19'PARKING TYP.

TRASH
TRASH
10'34' 6'
40'
11'
16' 6'
5'
32'
39'
13'
56'
15'
30'
19'
10'
35'
26'
6'
38'
26'
24'
11'
18'
31'
5'
10'
10'8'
10'
TRASH
TRASH

WATERQUALITYBASIN
5'
R=20'
R=20'
R=20'
R=20'
R=10'
R=20' HIGHWAYSIGN
DETAILED SITE PLANTM-04
FC 2
* COMMERCIAL MIX IS APPROXIMATE, AND IS SUBJECT TO CHANGE.

SUBTOTAL
34,213TOTAL
FAST CASUAL DININGBUILDING SIZE (SQ. FT.)
2,150
RETAIL 1SUBTOTAL
RETAILBUILDING SIZE (SQ. FT.)7,301

FUEL MARKETSUBTOTAL
COMMERCIALBUILDING SIZE (SQ. FT.)6,810

CARWASHSUBTOTAL
COMMERCIALBUILDING SIZE (SQ. FT.)5,000
RETAIL 2 7,602
FC 1 5,350
7,500
14,903
6,810
5,000
PARKING SPACE TYPEHANDICAP 200 S.F.SPACE/NO. OFSPACES0.14TOTAL 1.9 SPACES/200 S.F.70 PARKING SPACE TYPERETAIL 1 & RETAIL 2STANDARD 200 S.F.SPACE/NO. OFSPACES1.078TOTAL 1.0 SPACES/200 S.F.78 FC 1 & FC 2FAST CASUAL DINING:

RETAIL

COMMERCIALPARKING SUMMARY

PARKING SPACE TYPEFUEL MARKET & CAR WASH
HANDICAP 200 S.F.SPACE/NO. OFSPACES0.14TOTAL 0.7 SPACES/200 S.F.42

VEHICLE SERVICE
STANDARD 1.866
STANDARD .638
SUISUN VALLEY PLACECity of Fairfield, CAMAY 8, 2025200
100
50 0 SCALE: 1" = 50'NORTH

COMMERCIALBUILDING SUMMARY

P2 P1 S1 M1 M2 P5P2P1
P2 P1 S1P2 P5P1 P2
P1 P2 S1 P2 S1
F:\Shared\Projects\Active Projects\Wood Rodgers Inc 23466  Fairfield\07 Design Documents\7.1 Architect Drawings Current\7.1.3 Revit\Suisun Valley Elevations.rvt 9/19/2024 3:41:14 PM 1/8" = 1'-0"FAIRFIELD, CALIFORNIA

SUISUN VALLEY PLACE
09/19/2024
A1RETAIL BUILDING 1
1/8" = 1'-0"1 RETAIL BLDG 1- FRONT
1/8" = 1'-0"2 RETAIL BLDG 1- REAR
1/8" = 1'-0"3 RETAIL BLDG 1- ENDS