MEMORANDUM
PUBLIC WORKS DEPARTMENT
DATE: May 27, 2026
TO: David Gassaway, City Manager
FROM: Michael Hether, Assistant Public Works Direc tor
SUBJECT: Clerical Error with April 7, 2026, City Co uncil Resolution 2026-43 and Agenda Report
RECOMMENDED ACTION
Replace originally published April 7, 2026, City Co uncil Resolution 2026-43 with the attached correcte d Resolution No. 2026-43.
STATEMENT OF ISSUE
The proposed Amendment No. 1 was not attached to th e Agenda Report, and A clerical error was identifie d in Section 1 of Resolution No. 2026-43 and the agenda report.
DISCUSSION
Both the agenda report and Section 1 of Resolution No. 2026-43 did not include the contract term exten sion from April 30, 2026 to December 31, 2026. The contr act extension is reflected in the attached revised documents.
DOCUMENTS ATTACHED:
Attachment 1: Resolution 2026-43
Attachment 2: Revised Resolution 2026-43 with tracked changes Attachment 3: Agenda Report
Attachment 4: Revised Agenda Report with Tracked Changes
STAFF CONTACT
Bryan Heinzelman, Associate Civil Engineer
(707) 434-6157
[email protected]
BH:ej
Docusign Envelope ID: 36C769BF- 4377- 8CED- 82F0- 2E7A8CF7D7CA
CITY OF FAIRFIELD
RESOLUTION NO. 2026- 4 3
AUTHORIZING THE CITY MANAGER TO AMEND THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFIELD AND KENNEDY JENKS CONSULTANTS FOR THE SOLAR ARRAY
AND WATERMAN WATER TREATMENT PLANT HIGH LIFT PUMP AND POWER UPGRADES WHEREAS, the Waterman Water Treatment Plant ( Waterman WTP) is considered critical infrastructure and is essential to providing clean water to city businesses and residents; and WHEREAS, the Waterman WTP Solar Arrays and High Lift Pump and Power Upgrades Project Project) is providing upgrades to City infrastructure that are critical to the continued operation of the Waterman WTP; and
WHEREAS, Kennedy Jenks Consultants, Inc. ( Kennedy Jenks) is a well - established water and engineering firm whose core competencies are water system engineering and construction support services that include daily and special inspections; and WHEREAS, special inspections on the electrical and structural features will be required to satisfy the building and electrical permit requirements, as City staff are not qualified for the electrical special inspections; and
WHEREAS, Kennedy Jenks has extensive and special knowledge of the applicable building codes and regulations to fulfill all building code requirements; and WHEREAS, Kennedy Jenks is required to be onsite full time for inspection services; and WHEREAS, staff seek to amend the agreement with Kennedy Jenks to perform full- time inspection services.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The city manager is hereby authorized to execute on behalf of the City of Fairfield an amendment to the professional services agreement between the City of Fairfield and Kennedy Jenks Consultants for an increased contract amount of $ 138, 042 for a new amount not to exceed 455,632.10 which is the total proposed fee plus a 10% management reserve ($ 414, 211 total base fee + $ 41, 421. 10 management reserve).
Section 2. The city manager or designee is hereby authorized to do all things necessary to implement the above - mentioned contract.
PASSEDANDADOPTEDthis 7thday of April 2026, bythe following vote:
Docusign Envelope ID: 36C769BF- 4377- 8CED- 82F0- 2E7ABCF7D7CA RES. NO. 2026- 43
AYES: MEMBERS: MOY/ BERTANI/ CARR/ PANDURO/ SANDHU/ TONNESEN/ WILLIAMS NOES: MEMBERS: NONE
ABSENT: MEMBERS: NONE
ABSTAIN: MEMBERS: NONE
LSigned
by:
Yhn
MAYOR
ATTEST:
Signed by:
ffaV4 /, Ro-,w--
CITY CLERK
Execution Date: , S
Close Date:
Retention Schedule: L'L-f S
Destruction Date: . 2 503/
Resolution# G -_% 3 -? 4.?S-- 79
AMENDMENT NO. 1 TO THE AGREEMENT FOR CONSTRUCTION MANAGEMENT
SERVICES FOR THE WATERMAN HIGH LIFT PUMP AND POWER UPGRADES PROJECT On June 3, 2025, the City of Fairfield, a municipal corporation, hereinafter referred to as " CITY," and Kennedy Jenks Consultants, hereinafter referred to as " CONSULTANT," entered into an agreement for construction management/ construction observation services for Waterman High.Lift Pump and Power Upgrades Project.
Based upon the need for additional observation and special inspection work outside the scope of the agreement, the CITYand CONSULTANTdo hereby agree to amend the existing AGREEMENTFOR CONSTUCTION MANAGEMENT/ CONSTRUCTION OBSERVATION SERRVICES as follows:
WITNESSETH:
WHEREAS, the CITY desires to contract for fulltime construction observation and special inspection work necessary for the High Lift Pump and Power Upgrades, and for the purposes of this Agreement shall be called " PROJECT;" and
WHEREAS, CONSULTANT is willing to provide services for PROJECT.
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements herein set forth, the parties do agree as follows:
1. SERVICES of the AGREEMENT shall be amended to include Exhibit Alto this Amendment.
2. PAYMENT of the AGREEMENT shall be amended as follows:
a. For those services described in the AGREEMENT, compensation shall be on a time and material basis increasing the maximum fee by ONE HUNDREDTHIRTY-EIGHTTHOUSAND FOURTY TWO DOLLARS ($ 138, 042) to a maximum fee not to exceed, FOUR HUNDRED FOURTEEN TWO HUNDRED ELEVEN DOLLARS ($ 414, 211) per the included Exhibit Alto this Amendment.
3. Section 8, TERM, shall be amended as follows:
a. This agreement shall be in effect through December 31, 2026.
In Witness whereof, the parties through their authorized representatives, have affixed their signature.
CITY OF FAIRFIELD
a municipal corpora ' ( CITY)
By
L/"
David Gassaway, City Manager
Kennedy Jenks Consultants
By
Tom Gorman, Principal, Senior Construction Manager
Revised September 2024
EXHIBIT 1A
KennedyJenks
January 2, 2026
Bryan Heinzelman PE
Associate Civil Engineer
Public Works Department
City of Fairfield
1000 Webster Street, 3rd Floor
Fairfield, CA 94533
Subject: Construction Inspection Services for the City of Fairfield Waterman Water Treatment Plant High Lift Pump and Power Upgrades Project, City Project Number 119- 4414 — Addendum 1 Dear Mr. Heinzelman:
At the request of the City of Fairfield ( City), Kennedy/ Jenks Consultants, Inc. ( KJ) is pleased to submit Addendum # 1 to upgrade from parttime to fulltime Construction Inspection Services for the City of Fairfield (City) Waterman Water Treatment Plant High Lift Pump and Power Upgrades Project, City Project Number 119-4414, together with additional Special Inspection and Testing Services in support of the Solar Project.
The following is a summary of the proposed changes.
Task 1 Project Management
KJ will manage and submit monthly invoices in an efficient and timely manner and in accordance with the agreement. KJ will coordinate with subconsultants work activities. KJ will provide project management assistance and coordination of KJ's services to the City's Project Manager for inspection services provided under this work order. There are no changes to this task.
Task 2 Construction Observation
KJ will provide both on -site inspection services to verify that the contractor' s work is performed in compliance with the contract documents and construction permits. KJ inspector is not authorized to make changes and shall notify the City's Construction Manager if any deviation from the Contract Documents.
At the request of the City, the Construction Inspection hours were changed from part time to full time. For, January 2026, February 2026 and March 2026, 140 hours per month have been included for a total of 420 hours. An additional 60 hours have been included for April 2026 to accommodate any changes to the schedule and / or required coordination with the Solar Project. The subtotal for the Task 2 work is $ 73, 616. 703 Second Street, Suite 411, Santa Rosa, CA 95401
707) 526-1064 1Tom [email protected]
1 Kennedy Jenks
Bryan Heinzelman PE
Associate Civil Engineer
Task 3 Material Testing/ Specialty Inspection
KJ will provide material testing and specialty inspection services, including sidewalk subgrade review and compaction testing, concrete review and compression testing, CMU wall steel and grout inspection and testing, transformer pad reinforced steel testing, electrical and water trenches compaction testing as needed to verify materials are furnished and installed in accordance with the contract documents. KJ will maintain reports and results of inspection and material testing services to compliance with the contract documents.
The City requested Special Inspection and Testing for coordination with the Solar Project. The addendum reflects the scope and budget for the changes. The subtotal for the Task 3 work is 64, 426.
Task 4 Startup and Commissioning
KJ will coordinate with the City, the Contractor, and the Design Engineer to successfully start- up and commission the project. KJ will verify that all startup, testing and commissioning activities have been properly performed, accepted and thoroughly documented before the Notice of Substantial Completion is issued. There are no changes to this task.
Fee Estimate
The original contract value is $276,169. KJ proposes to perform the Addendum # 1 services for a not to exceed amount of $ 138, 042 in accordance with the enclosed fee proposal presented in Appendix A.
The new proposed contract value is $ 414, 211.
Should you have any questions, please do not hesitate to contact me.
Very truly yours,
Kennedy/ Jenks Consultants, Inc.
Tom Gorman
Senior Construction Manager
Enclosed: Appendix A Cost Proposal
703 Second Street, Suite 411, Santa Rosa, CA 95401
707) 888- 8064 1TomGorman@kennedyjenks. com
jQIProposal Fee Estimate - Addendum 01
Kennedy Jenks
M1111111011111
Docusign Envelope ID: 36C769BF- 4377- 8CED- 82F0- 2E7A8CF7D7CA
CITY OF FAIRFIELD
RESOLUTION NO. 2026- 4 3
AUTHORIZING THE CITY MANAGER TO AMEND THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF FAIRFIELD AND KENNEDY JENKS CONSULTANTS FOR THE SOLAR ARRAY
AND WATERMAN WATER TREATMENT PLANT HIGH LIFT PUMP AND POWER UPGRADES WHEREAS, the Waterman Water Treatment Plant ( Waterman WTP) is considered critical infrastructure and is essential to providing clean water to city businesses and residents; and WHEREAS, the Waterman WTP Solar Arrays and High Lift Pump and Power Upgrades Project Project) is providing upgrades to City infrastructure that are critical to the continued operation of the Waterman WTP; and
WHEREAS, Kennedy Jenks Consultants, Inc. ( Kennedy Jenks) is a well - established water and engineering firm whose core competencies are water system engineering and construction support services that include daily and special inspections; and WHEREAS, special inspections on the electrical and structural features will be required to satisfy the building and electrical permit requirements, as City staff are not qualified for the electrical special inspections; and
WHEREAS, Kennedy Jenks has extensive and special knowledge of the applicable building codes and regulations to fulfill all building code requirements; and WHEREAS, Kennedy Jenks is required to be onsite full time for inspection services; and WHEREAS, staff seek to amend the agreement with Kennedy Jenks to perform full- time inspection services.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The city manager is hereby authorized to execute on behalf of the City of Fairfield an amendment to the professional services agreement between the City of Fairfield and Kennedy Jenks Consultants for an increased contract amount of $ 138, 042 for a new amount not to exceed 455,632.10 which is the total proposed fee plus a 10% management reserve ($ 414, 211 total base fee + $ 41, 421. 10 management reserve).
Section 2. The city manager or designee is hereby authorized to do all things necessary to implement the above - mentioned contract.
PASSEDANDADOPTEDthis 7thday of April 2026, bythe following vote:
Docusign Envelope ID: 36C769BF- 4377- 8CED- 82F0- 2E7ABCF7D7CA RES. NO. 2026- 43
AYES: MEMBERS: MOY/ BERTANI/ CARR/ PANDURO/ SANDHU/ TONNESEN/ WILLIAMS NOES: MEMBERS: NONE
ABSENT: MEMBERS: NONE
ABSTAIN: MEMBERS: NONE
LSigned
by:
Yhn
MAYOR
ATTEST:
Signed by:
ffaV4 /, Ro-,w--
CITY CLERK
Execution Date: , S
Close Date:
Retention Schedule: L'L-f S
Destruction Date: . 2 503/
Resolution# G -_% 3 -? 4.?S-- 79
AMENDMENT NO. 1 TO THE AGREEMENT FOR CONSTRUCTION MANAGEMENT
SERVICES FOR THE WATERMAN HIGH LIFT PUMP AND POWER UPGRADES PROJECT On June 3, 2025, the City of Fairfield, a municipal corporation, hereinafter referred to as " CITY," and Kennedy Jenks Consultants, hereinafter referred to as " CONSULTANT," entered into an agreement for construction management/ construction observation services for Waterman High.Lift Pump and Power Upgrades Project.
Based upon the need for additional observation and special inspection work outside the scope of the agreement, the CITYand CONSULTANTdo hereby agree to amend the existing AGREEMENTFOR CONSTUCTION MANAGEMENT/ CONSTRUCTION OBSERVATION SERRVICES as follows:
WITNESSETH:
WHEREAS, the CITY desires to contract for fulltime construction observation and special inspection work necessary for the High Lift Pump and Power Upgrades, and for the purposes of this Agreement shall be called " PROJECT;" and
WHEREAS, CONSULTANT is willing to provide services for PROJECT.
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements herein set forth, the parties do agree as follows:
1. SERVICES of the AGREEMENT shall be amended to include Exhibit Alto this Amendment.
2. PAYMENT of the AGREEMENT shall be amended as follows:
a. For those services described in the AGREEMENT, compensation shall be on a time and material basis increasing the maximum fee by ONE HUNDREDTHIRTY-EIGHTTHOUSAND FOURTY TWO DOLLARS ($ 138, 042) to a maximum fee not to exceed, FOUR HUNDRED FOURTEEN TWO HUNDRED ELEVEN DOLLARS ($ 414, 211) per the included Exhibit Alto this Amendment.
3. Section 8, TERM, shall be amended as follows:
a. This agreement shall be in effect through December 31, 2026.
In Witness whereof, the parties through their authorized representatives, have affixed their signature.
CITY OF FAIRFIELD
a municipal corpora ' ( CITY)
By
L/"
David Gassaway, City Manager
Kennedy Jenks Consultants
By
Tom Gorman, Principal, Senior Construction Manager
Revised September 2024
EXHIBIT 1A
KennedyJenks
January 2, 2026
Bryan Heinzelman PE
Associate Civil Engineer
Public Works Department
City of Fairfield
1000 Webster Street, 3rd Floor
Fairfield, CA 94533
Subject: Construction Inspection Services for the City of Fairfield Waterman Water Treatment Plant High Lift Pump and Power Upgrades Project, City Project Number 119- 4414 — Addendum 1 Dear Mr. Heinzelman:
At the request of the City of Fairfield ( City), Kennedy/ Jenks Consultants, Inc. ( KJ) is pleased to submit Addendum # 1 to upgrade from parttime to fulltime Construction Inspection Services for the City of Fairfield (City) Waterman Water Treatment Plant High Lift Pump and Power Upgrades Project, City Project Number 119-4414, together with additional Special Inspection and Testing Services in support of the Solar Project.
The following is a summary of the proposed changes.
Task 1 Project Management
KJ will manage and submit monthly invoices in an efficient and timely manner and in accordance with the agreement. KJ will coordinate with subconsultants work activities. KJ will provide project management assistance and coordination of KJ's services to the City's Project Manager for inspection services provided under this work order. There are no changes to this task.
Task 2 Construction Observation
KJ will provide both on -site inspection services to verify that the contractor' s work is performed in compliance with the contract documents and construction permits. KJ inspector is not authorized to make changes and shall notify the City's Construction Manager if any deviation from the Contract Documents.
At the request of the City, the Construction Inspection hours were changed from part time to full time. For, January 2026, February 2026 and March 2026, 140 hours per month have been included for a total of 420 hours. An additional 60 hours have been included for April 2026 to accommodate any changes to the schedule and / or required coordination with the Solar Project. The subtotal for the Task 2 work is $ 73, 616. 703 Second Street, Suite 411, Santa Rosa, CA 95401
707) 526-1064 1Tom [email protected]
1 Kennedy Jenks
Bryan Heinzelman PE
Associate Civil Engineer
Task 3 Material Testing/ Specialty Inspection
KJ will provide material testing and specialty inspection services, including sidewalk subgrade review and compaction testing, concrete review and compression testing, CMU wall steel and grout inspection and testing, transformer pad reinforced steel testing, electrical and water trenches compaction testing as needed to verify materials are furnished and installed in accordance with the contract documents. KJ will maintain reports and results of inspection and material testing services to compliance with the contract documents.
The City requested Special Inspection and Testing for coordination with the Solar Project. The addendum reflects the scope and budget for the changes. The subtotal for the Task 3 work is 64, 426.
Task 4 Startup and Commissioning
KJ will coordinate with the City, the Contractor, and the Design Engineer to successfully start- up and commission the project. KJ will verify that all startup, testing and commissioning activities have been properly performed, accepted and thoroughly documented before the Notice of Substantial Completion is issued. There are no changes to this task.
Fee Estimate
The original contract value is $276,169. KJ proposes to perform the Addendum # 1 services for a not to exceed amount of $ 138, 042 in accordance with the enclosed fee proposal presented in Appendix A.
The new proposed contract value is $ 414, 211.
Should you have any questions, please do not hesitate to contact me.
Very truly yours,
Kennedy/ Jenks Consultants, Inc.
Tom Gorman
Senior Construction Manager
Enclosed: Appendix A Cost Proposal
703 Second Street, Suite 411, Santa Rosa, CA 95401
707) 888- 8064 1TomGorman@kennedyjenks. com
jQIProposal Fee Estimate - Addendum 01
Kennedy Jenks
M1111111011111
Agenda Item No: ___
AGENDA REPORT
DATE: April 7, 2026
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2026-XX PW Waterman WTP High Lift Pump a nd Power Upgrades Approve Construction Management Addendum
Authorizing the City Manager to approve an addendum to the construction management agreement with Kennedy Jenks Consultants for the Wa terman WTP High Lift Pump and Power Upgrades Project
Funding Source: $455,633; Water Capital Projects Fund
Contact: Michael Hether, (707) 428-7493
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The Waterman Water Treatment Plant (Waterman WTP) is one of two water treatment facilities serving the City of Fairfield. The proposed amendment to the Professional Services Agreement (PSA) alters the original scope from part-time to full-time daily and special inspection services for the Waterman WTP Solar Arrays and High Lift Pump and Power Project (Project; CPW090041).
DISCUSSION
On November 19, 2024, the City Council adopted Resolution No. 2024-265 Awarding a Contract with C. Overaa & Co. for the Project. The Project is currently in progress and involves enhancements to City infrastructure that are essential for the ongoing operation of the Waterman WTP. These improvements include mechanical, electrical, and structural improvements, such as replacing the existing five turbine pumps, incorporating a backup generator to ensure continuous plant operations, and installing a new pre-purchased electrical main switchboard with solar breaker for future solar interconnection. Additionally, specialized inspections are required for the electrical and structural components to ensure compliance with applicable building and electrical permit standards.
On June 3, 2025, the city council adopted Resolution No. 2025-79 authorizing the City Manager to PSA with Kennedy Jenks Consultants (Kennedy Jenks) for part time construction inspection services for the Project in the amount of $303,786. On June 26, 2025, the city assigned inspector retired leaving no alternative but to increase all required inspections to full-time which are now being performed by Kennedy Jenks. Kennedy Jenks has provided the City with an addendum to the original agreement to cover the additional costs of full-time inspection and special inspections.
FINANCIAL IMPACT
The addendum to the PSA with Kennedy Jenks will authorize the city manager to increase the contract amount to $138,042, bringing the total authorized amount for this agreement to $455,632.10. This total includes the amended proposed fee of $414,211 and a 10% management reserve of $41,421.10. Funding for this agreement is allocated under the Water Enterprise Fund (Fund 462).
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may delay approval of the professional services agreement so that staff can address any council concerns.
COORDINATED WITH
N/A
STAFF CONTACT
Bryan Heinzelman, Associate Civil Engineer
(707) 434-6157
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement Addendum #1
Agenda Item No: ___
AGENDA REPORT
DATE: April 7, 2026
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2026-XX PW Waterman WTP High Lift Pump a nd Power Upgrades Approve Construction Management Addendum
Authorizing the City Manager to approve an addendum to the construction management agreement with Kennedy Jenks Consultants for the Wa terman WTP High Lift Pump and Power Upgrades Project
Funding Source: $455,633; Water Capital Projects Fund
Contact: Michael Hether, (707) 428-7493
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The Waterman Water Treatment Plant (Waterman WTP) is one of two water treatment facilities serving the City of Fairfield. The proposed amendment to the Professional Services Agreement (PSA) alters the original scope from part-time to full-time daily and special inspection services for the Waterman WTP Solar Arrays and High Lift Pump and Power Project (Project; CPW090041).
DISCUSSION
On November 19, 2024, the City Council adopted Resolution No. 2024-265 Awarding a Contract with C. Overaa & Co. for the Project. The Project is currently in progress and involves enhancements to City infrastructure that are essential for the ongoing operation of the Waterman WTP. These improvements include mechanical, electrical, and structural improvements, such as replacing the existing five turbine pumps, incorporating a backup generator to ensure continuous plant operations, and installing a new pre-purchased electrical main switchboard with solar breaker for future solar interconnection. Additionally, specialized inspections are required for the electrical and structural components to ensure compliance with applicable building and electrical permit standards.
On June 3, 2025, the city council adopted Resolution No. 2025-79 authorizing the City Manager to PSA with Kennedy Jenks Consultants (Kennedy Jenks) for part time construction inspection services for the Project in the amount of $303,786. On June 26, 2025, the city assigned inspector retired leaving no alternative but to increase all required inspections to full-time which are now being performed by Kennedy Jenks. Kennedy Jenks has provided the City with an addendum to the original agreement to cover the additional costs of full-time inspection and special inspections.
Kennedy Jenks current agreement expired on 4/30/2026. The proposed amendment will extend the term of the contract until 12/31/2026.
FINANCIAL IMPACT
The addendum to the PSA with Kennedy Jenks will authorize the city manager to increase the contract amount to $138,042, bringing the total authorized amount for this agreement to $455,632.10. This total includes the amended proposed fee of $414,211 and a 10% management reserve of $41,421.10. Funding for this agreement is allocated under the Water Enterprise Fund (Fund 462).
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may delay approval of the professional services agreement so that staff can address any council concerns.
COORDINATED WITH
N/A
STAFF CONTACT
Bryan Heinzelman, Associate Civil Engineer
(707) 434-6157
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement
Addendum Amendment #1