Agenda Item No: K.6
AGENDA REPORT
DATE: June 2, 2026
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2026 -110 IT Agreement with Active Network, LLC for Parks & Recreation Reservation Software
Authorizing the City Manager to Execute a Product and Services Agreement with Active Network, LLC for Parks & Recreation Reservation Software
Funding Source: $228,953; Parks and Rec Administration Fund
Contact: Naveed Ashraf, (707) 428-7582
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The City desires to enter into an agreement with Active Network to continue providing online registration and facility reservation services for the Parks & Recreation Department.
DISCUSSION
The City of Fairfield utilizes Active Network’s cloud -based recreation management platform to support Parks & Recreation operations, including community class registration, facility reservations, payment processing, and customer account management. The sys tem enables residents to access programs and reserve facilities online, while providing staff with tools to manage schedules, registrations, reporting, and revenue tracking.
The proposed agreement would continue the City’s use of the Active Network platfo rm and associated hosting, licensing, maintenance, and support services. Maintaining this system supports efficient service delivery, improves customer accessibility, and reduces reliance on manual or paper-based processes.
Approval of the agreement will allow the Parks & Recreation Department to maintain continuity of service, ensure system reliability, and support ongoing community engagement through online access to programs and facilities.
FINANCIAL IMPACT
The total cost of the proposed product and services agreement with Active Network is $228,952.39, inclusive of a ten percent contingency of $ 20,813.85, software licensing, maintenance, and support services. Estimated annual costs are as follows:
Year 1: $30,600.00
Year 2: $32,130.00
Year 3: $33,736.50
Year 4: $35,423.33 (optional)
Year 5: $37,194.50 (optional)
Year 6: $39,054.22 (optional)
Subtotal: $208,138.55
Contingency: $20,813.86
Total: $228,952.41
Funding for the agreement will be budgeted within the Parks & Recreation Department’s operating budget and is subject to annual budget appropriations.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to approve the proposed product and services agreement with Active Networks . In that event, the Parks & Recreation Department would experience operational impacts, including reduced functionality for online class registration and facility reservations.
COORDINATED WITH
City Attorney’s Office and Parks & Recreation Department
STAFF CONTACT
Stacy Phillips, Administrative Division Manager
(707) 428-7719
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement