Agenda Item No: P.10
AGENDA REPORT
DATE: June 16, 2026
TO: Acting Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2026 -127 HR Amendment No. 3 with Concern for the Employee Assistance Program
Authorizing the City Manager to Execute Amendment No. 3 to the Professional Services Agreement with Concern for the Employee Assistance Program
Funding Source: $40,000; Workers Comp
Contact: Farbod Pirouzmand, (707) 428-7397
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The Human Resources (HR) Department seeks approval to amend its current Professional Services Agreement with Concern: Employee Assistance Program (EAP) for employee assistance services by increasing the not-to-exceed amount.
DISCUSSION
Concern: Employee Assistance Program was selected in January 2023, as the new EAP provider for the City of Fairfield. Their work -based program is designed to assist employees address personal issues that may impact their overall health and well -being. Concern: EAP foc uses on providing the fastest path to better outcomes for real world issues and offers fast response and critical incident stress debriefing for first responders. Concern is uniquely qualified to connect city safety personnel with competent counselors who specialize in helping public safety personnel.
The City of Fairfield entered into a two-year agreement with Concern: EAP on January 1, 2023, with an end date of December 31, 2024, and a not-to-exceed amount of $100,000. On December 30, 2024, Amendment No. 1 extended the terms of the contract to December 31, 2025, and increased the not -to-exceed amount by $50,000. On November 26, 2025, Amendment No. 2
extended the terms once more to December 31, 2026, but did not increase the not-to-exceed amount. As the need for these services continues, the Human Resources Department requests approval of Amendment No. 3 to increase the not-to-exceed amount by $40,000 to fund services through the end of the current contract term.
FINANCIAL IMPACT
The amount of the proposed amendment is $40,000. The funds for this amendment are accounted for in Workers Comp (54215100-8946) and would cover the cost for the remainder of the calendar year.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to approve this resolution. However, if the amendment is not approved, this would delay the payment of current invoices and disrupt services for employees who are currently utilizing them.
COORDINATED WITH
N/A
STAFF CONTACT
Farbod Pirouzmand, Assistant City Manager/Director of HR (707) 428-7397
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement