CITY OF FAIRFIELD
RESOLUTION NO. 2023- 226
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FAIRFIELD APPROVING A CONTRACTOR
SERVICE AGREEMENT WITH TERRACARE ASSOCIATES FOR LANDSCAPE MAINTENANCE SERVICES IN THE LANDSCAPING AND LIGHTING MAINTENANCE DISTRICT NO. 2023- 11
PARADISE VALLEY)
WHEREAS, landscaping and lighting services in the Paradise Valley area were funded with assessments levied under the landscaping and lighting maintenance district ( LLMD) No. 11 — Paradise Valley North ( LLMD No. 11) since 1989; and
WHEREAS, LLMD No. 11 did not, generate sufficient revenue to adequately fund the required services due to the increased cost of services over time and the district' s fixed maximum authorized assessment rate; and
WHEREAS, the City conducted a community engagement process and balloting procedure in accordance with Article XIII D of the California Constitution, also known as Proposition 218, to form a new district in the Paradise Valley area; and'
WHEREAS, on June 7, 2023, the City formed LLMD No. 2023- 11 (Paradise Valley) ( LLMD No. 2023- 11) to replace LLMD No. 11 and provide all landscaping and lighting maintenance services in the Paradise Valley community beginning July 1, 2023; and
WHEREAS, pursuant to Chapter 28.31 of the Fairfield Municipal Code, contracts for landscape maintenance services may be let on the basis of demonstrated competence and professional qualifications; and
WHEREAS, the City wishes to enter into a contractor service agreement with TerraCare Associates for landscape maintenance services in LLMD No. 2023- 11.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The city manager is hereby authorized and directed to execute the contractor services agreement (Agreement) between the City of Fairfield and TerraCare Associates for landscape maintenance services in the LLMD No. 2023- 11 in the amount of $ 822, 027 for an initial 27- month term beginning October 1, 2023, and ending December 31, 2025.
Section 2. The city manager is hereby authorized to extend the Agreement for up to two additional terms of up to 24 months each term, including a negotiated scope of work and compensation adjustment not - to - exceed the August San Francisco - Oakland - Hayward Consumer RES. NO. 2023- 226
Price Index for Urban Wage Earners and Clerical Workers ( not seasonally adjusted for all items) upon mutual written agreement of both parties.
Section 3. The public works director is authorized and directed to do all things necessary to implement the Agreement.
PASSEDAND ADOPTEDthis 5thday of September, 2023, by the following vote:
AYES: MEMBERS: MOY / BERTANI / GARR-/ PANDURO / TONNESEN/ VACCARO / WILLIAMS NOES: MEMBERS:
ABSENT: MEMBERS:
ABSTAIN: MEMBERS:
MAYOR
ATTEST:
Qgaj-
CITY CLERK,
J
Q O,
CCAC,r
O o v\ Q.
DocuSign Envelope ID: AF4BF95F- CC40- 45BC- 8354- 716C47387185
CONTRACTOR SERVICES AGREEMENT
LandscapeMaintenance Servicesfor Landscapingand Lighting Maintenance District No. 2023- 11( Paradise Valley)
THIS AGREEMENT is made at Fairfield, California, as of Sept. 21 , 20 by and between the City of Fairfield, a municipal corporation (" CITY") and TerraCare Associates (" CONTRACTOR"), who agree as follows:
1)
SERVICES. SubjecttothetermsandconditionssetforthinthisAgreement, CONTRACTORshallprovide to the CITY the services described in Exhibit " A," and CONTRACTOR's proposal in Exhibit " B-1".
CONTRACTORshallprovidesaidservicesatthetime, place, andinthemannerspecifiedin Exhibit "A." 2)
PAYMENT: CITYshallpayCONTRACTORforservicesrenderedpursuanttothisAgreementatthetimes and in the manner set forth in Exhibit " B." Thepaymentsspecifiedin Exhibit "B" shallbethe only paymentsto be made to CONTRACTORfor servicesrendered pursuantto this Agreement.
CONTRACTORshallsubmitallbillingsforsaidservicesto theCITYinthemannerspecifiedin Exhibit B." CONTRACTOR's proposal is incorporated for referent in Exhibit "13-1." 3) FACILITIESANDEQUIPMENT. CONTRACTORshall, atitssolecostandexpense, furnishallfacilitiesand equipmentwhichmayberequiredfor furnishingservicespursuantto thisAgreement. 4)
GENERALPROVISIONS. ThegeneralprovisionssetforthintheCityofFairfieldStandardSpecifications andDetails, latesteditionandExhibit "C" arepartofthisAgreement. Intheeventofanyinconsistency betweensaidgeneralprovisionsandanyothertermsorconditionsofthisAgreement, theprovisions set forth in Exhibit " C" shall control.
5)
INSURANCEREQUIREMENTS. TheinsurancerequirementssetforthinExhibit "D" arepartofthis Agreement. Intheeventofanyinconsistencybetweensaidgeneralprovisionsandanyotherterms orconditions'of thisAgreement, the requirementssetforth in Exhibit "D" shallcontrol. 6) EXHIBITS. Allexhibitsreferredto hereinareattachedheretoandarebythisreferenceincorporated herein.
7)
TERM. ThisAgreementshallbein effectfromOctober1, 2023, throughDecember31, 2025. This Agreementmaybeextendedforuptotwo (2) additionaltermsofuptotwenty-four (24) monthseach termwithnegotiatedtermsandconditionsincludinganegotiatedcompensationadjustmentnotto exceedtheFebruarySanFrancisco -Oakland -HaywardConsumerPriceIndexforUrbanWageEarners andClericalWorkers (not seasonallyadjustedfor all items) uponmutualwritten Agreementof both parties.
8)
AMENDMENTSTOSCOPEOFWORK. Notwithstandingtheabove, attheapprovalofthe PublicWorks Directorordesignee, CITYandCONTRACTORmaymutuallyagreeinwritingto modifytheScopeof Worksetforthin Exhibit "A" in orderto addresschanginglandscapingserviceneedsof the CITY; however, suchmodificationshallnotincreasethenot -to -exceedamountoftheAGREEMENTsetforth in Exhibit " B."
DocuSign Envelope ID: AF4BF95F- CC40- 45BC- 8354- 716C47387185 EXECUTEDas of the day first above -stated.
CITY OF FAIRFIELD
a municipal corporatio ITY)
By.
David Gassaway, City Manager
TERRACARE ASSOCIATES
D" Uslyna by:
By.
CdT. JeO G„ T.-. s
Brian Helgoe, CEO
DocuSign Envelope ID: AF4BF95F- CC40- 45BC- 8354- 716C47387185 EXHIBIT " A"
LANDSCAPE MAINTENANCE TECHNICAL PROVISIONS
1. LOCATION OF SERVICES
Landscaping and Lighting Maintenance District No. 11 — Paradise Valley North located north of the Dickson Hill Road and east of Interstate 80. Refer to the Area Index Maps. CONTRACTORshould conduct an independent field survey for exact measurement.
2. DESCRIPTION OF SERVICES
A. Lawn Care
Mowing
a. Lawns shall be mowed to maintain a neat, trim appearance. b. CONTRACTORshall remove all litter, branches, and debris from lawn area prior to mowing.
c. Turf heightshallbemaintainedat 3-inchesduringthe summerand2 % inches during the winter.
d. Mowing directions shall be periodically alternated.
e. " Scalping" of turf will not be permitted.
f. Tufts of grassin cornersor other areasthat cannot be reachedby a mower shall be mowed with a monofilament line trimmer.
g. CONTRACTORmay choose to use mulching blades on mowers; however, CONTRACTOR shallremoveall excessivemowedclippingsto the satisfactionof CITYfrom the job site on the same day.
h. Mowing schedules shall be coordinated with CITY.
i. Any damage to the turf caused by a mower shall be repaired to the satisfaction of CITY at CONTRACTOR' s expense.
II. Edging
a.
CONTRACTORshallperformlawnedgingin conjunctionwith eachmowing. b. Lawnedgingalongpavedareas, aroundvalve boxes, v-ditches, and other utility structures shall be kept neat and manicured.
c. Edges along fences and walls shall be sprayed with herbicide to maintain a 4-inch border free of vegetation.
III. Blowing and Raking
a. Lawn clippings, leaf litter, and other debris shall be blown from all hardscape surfaces and planter beds after each mowing, edging, and as needed. b. All debris shall be removedfrom the site on the same day CONTRACTORperforms blowing or raking.
c.
CONTRACTORmayemployvacuumingor sweepinginsteadof blowing.
IV. Aeration and Renovation
a.
Lawnand HardFescueareasshallbeaeratedusinga coringtine aerator (plugger) and DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185 shallberenovatedasnecessaryto retainhealthandquality.
b. Frequencyofaerationshallbeadjustedto maintainappropriatewaterpenetration. c. All sprinkler heads, quick couplers, and other obscurefeatures in lawn areashall 'be flagged prior to aeration.
d. CONTRACTORshallmakemultiplepasseswith aeratingdeviceto ensurethat holesare no more than six ( 6) inches apart.
e. Tines shall penetrate at least 2 % inchesdeep. Plugremovalisnot necessary. f. Immediatelyfollowingaeration, CONTRACTORshallbringbarepatchesanddepressions to grade level and reseed the area.
g. CONTRACTORmust provide prior notification of plannedturf renovation to receive payment for the work.
V. Turf Replacement
a. CONTRACTORshall, removeandreplacedeador irreparablydamagedturf at its own expenseif suchdeathor damageis causedby anysourceother than major vandalism where the cost of replacement materials exceeds five hundred dollars ($ 500) before mark- up.
b. CONTRACTORshall be responsiblefor up to five hundred dollars ($500) of materials beforemark-upandalllaborcostsfortherepairorreplacementof anyturf damagedas a result of vandalism.
c.
CONTRACTORshallremovedamagedturf and replacewith sod within two weeksof a major vandalism event.
VI. Tree Wells
a. Tree wells in lawn shall be maintained free of turf, weeds, and all debris at all times.
VII. Weed Control
a. Lawn areas shall be kept free of weeds.
b. CONTRACTORshallapplya pre -emergentherbicideto controlbroadleafandgrassy weeds.
c. CONTRACTORshall spot treat with a post -emergent herbicide to eradicate emerged broad leaf and grassyweeds.
d. CONTRACTORshallexerciseextremecareinthe useof herbicidesto avoidharmto non - target plants.
e. CONTRACTORmust provide prior notification of planned turf renovation to receive payment for the work.
Vill. Pest and Disease Control
a. CONTRACTORshall identify and control turf diseases and infestations of insects and rodents in a timely manner.
b. In the eventa pestcontrolmethodis unsuccessful, CONTRACTORshallreapplyor perform newp pest control methods at CONTRACTOR's expense to correct failed treatments.
c. CONTRACTORshall exercise extreme care in the useof insecticidesto avoid harm to non - target insects, such as bees.
la
DocuSign Envelope ID: AF4BF95F- CC40- 45BC- 8354- 716C47387185 IX. Irrigation
a. CONTRACTORshall immediatelycorrect -excessiveor inadequatewatering upon notification by CITY.
b. Wateringshallbecompletedbetweenthe hoursof 9pmand6amasoperationally feasible.
c.
CONTRACTORshallpreventrunoffandpondingbysettingirrigationcontrollersrepeat cycling, where possible, to allow water to absorb.
X. Fertilizer Application
a.
CONTRACTORshall apply fertilizer in accordance with the maintenance schedule attached hereto and the fertilizer standards herein. All changes must be coordinated with CITY.
B. Tree Care
Pruning
a.
CONTRACTORshallensurethatonlyprofessionallyqualifiedpersonnelperformpruning usingapprovedmethodsandtechniquesandInternationalSocietyof Arboriculture (ISA) pruning standards.
b. All pruningcutsshallmaintainthe tree's naturalappearanceandthe branchbarkridge and shall be cleanly cut with no tearing of the bark.
c.
Excessivepruning, stubbingback, andflushcutsshallnot be permitted. d. Lowerbranchesoverhangingwalkwaysor pathsshall be raisedto a height of eight (8) feet, or to a heightspecifiedby CITY.
e. Lower branches overhanging streets or driveways shall be raised to a height of fifteen 15) feet or to a height specified by CITY.
f. Deadanddamagedbranches, suckers, watersprouts, andotherundesirablegrowthshall be removed.
g. All hazardsshallberemovedimmediately.
C. Shrub and Ground Cover Care
Shrub Pruning
a. Shrubs shall be tapered back to form a natural appearance; no vertical edges allowed. b. Shrubsandgroundcovershallbeprunedto preventencroachmentonwalkways, streets, paths, curbs, pavedareas, signs, fencelines, andlinesof sight. Shrubsandgroundcover shallbemaintainedinsidethe edgesof curbsor planterbedborders. c. Shrubsandgroundcovershallbe prunedto removealldeador damagedgrowth.
II. Shrub Removal
a. At the direction of CITY, CONTRACTORshallremoveanydeador damagedshrubsand replacethe samewith shrubsof equivalentsizeandvariety up to 5 gallonswhen such death or damage is caused by negligence of CONTRACTOR.
III. Ground Cover Pruning
a. Vinca and Hypericumshall be mowed to encouragehealthy growth and allow for irrigation coverage.
b. CONTRACTORmaybe requiredto pruneandedgemorefrequentlyif groundcover 3 DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185 growth encroaches on walkways or streets.
c.
Groundcover, suchasivyshallnot beallowedto groworspreadontotrees, walls, fences, buildings and other amenities.
IV. Ground Cover Replacement
a. AtthedirectionofCITY, CONTRACTORshallremoveanydeadordamagedgroundcover andreplacethesamewithgroundcoverandreplacethesamewithgroundcoverof equivalentsizeandvarietyupto 1 gallonwhensuchdeathor damageiscausedby negligence of the contractor.
V. Fertilization of Shrub Beds and Ground Cover Areas
a.
CONTRACTORshallfertilize shrubbedsandgroundcoverareasin accordancewith the maintenancescheduledattachedhereto and the fertilizer standardsherein. Schedule changes shall be coordinated with CITY.
b. CONTRACTORshallapplyaslow -releasecompletefertilizerapprovedbyCITYatarateof six (6) poundsper1,000squarefeet, orata raterecommendedbymanufacturer.
VI. Weed Control
a. Planter beds and ground cover areasshall be kept free of weeds. b. Pre -emergent Weed Control
i) CONTRACTORshall apply pre -emergent herbicide in accordance with the maintenance schedule attached hereto.
ii) Pre -emergentherbicidemustbeapprovedby CITYin advanceof application. iii) Pre -emergentherbicidemust be a broad-spectrumherbicidelabeledfor both broadleaf and grassyweeds.
iv) CONTRACTORmayusea tank mixof two or moreherbicidesto achievethe desired spectrum of control.
VII. Pest and Disease Control
a. CONTRACTORshallprovideprior notificationof plannedpesticideapplicationsto receive payment for the work.
b. Pre -emergent Weed Control
i) CONTRACTORshall apply pre -emergent herbicide in accordance with the maintenance schedule attached hereto.
ii) Pre -emergentherbicidemustbeapprovedby CITYin advanceof application. iii) Pre -emergent herbicide must be a broad-spectrum herbicide labeled for both broadleaf and grassy weeds.
iv) CONTRACTORmayuseatank mixof two or more herbicidesto achievethe desired spectrum of control.
c. Snailsandslugsshallbecontrolledwith the useof CITYapprovedmetaldehydesnailbait.
D. Irrigation System
General
a. CONTRACTORshall provide labor, equipment, and materials for the repair or replacementof all irrigationsystemcomponentsbeyondthe watermeterincluding leakingor malfunctioningmain lines, lateral lines, sprinkler heads, valves, backflow preventiondeviceslessthan 4-inchesin size, quickcouplers, and irrigation controllers.
Repairor replacementof all malfunctioningirrigation system componentsshall be 4 DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185 included in the total value of this contract.
b. Backflowpreventiondevicessized4-inchesandlargershallbetheresponsibilityof CITY. c.
Beforebeginningthesemaintenanceprogramoperationsunderthe provisionsof this Agreement, CONTRACTORshall inspect all installed irrigation systems at each site and shallreport damagesor malfunctionsof anysystemto CITY.
d. It is CITYsobjective to actively pursue water conservation within the maintenance program and CITY shall closely monitor the administration and specifications of irrigation.
e. CONTRACTORshalladjustthe irrigationsystemasnecessaryto preventoversprayonto paved areas and runoff down the gutters. Multiple repeat cycles shall be utilized as neededto providebestirrigationefficiency.
f. Allcontrollerstationsshallbelegiblylabeledinsideeachcontrollerbox. Labelingshall includea descriptionof the areascoveredby eachstation.
g. Flushingof systems and cleaning or replacement of all filters within the irrigation system is routine maintenance and shall not be considered extra work. CONTRACTORshall flush the endof drip linesmonthlyto removeall dirt buildup.
h. Plantmaterialexhibitingsignsof wiltingdueto lackof watershallresultinwithholding of monthlypaymentuntiltheproblemiscorrected. Manualwateringwillberequiredas necessary to regain plant vigor at no extra cost to CITY.
L CONTRACTORshall maintain all valveboxesand lids in good condition. This includes removalof anyplantgrowthinsidetheboxesandremovinganyexcessivedirtor debris from the insideof the box. Standingwater in the valve boxesshall not be allowedto remain permanently.
j. CITY may, at its option, perform repairs in- house.
II. Irrigation Scheduling and Adjustments
a.
CONTRACTORshallprogramcontrollersto maintainhealthygrowingplantmaterial. Each monthCONTRACTORshallprovideCITYwithacompletewrittenscheduleofwateringfor all controllers.
b. IrrigationschedulesshallbecoordinatedwithCITYandshalltakeplacebetween9:00PM and6:00a.m., wheneverpossible. Saturdays, Sundays, afternoons, andearlyeveningare the high public usetimes. Wateringshall not take placeFridaysat 7:00 a.m. through Sundaysat 9:00 p.m., unlessotherwise approved by CITY.
c.
Drip irrigation systems may be operated during the day. d. All sprinklersshall be adjustedproperlyto avoidsprayingwater on parkedcars, roadways, walkways, buildings, signs, fences, andotherpropertythat maybedamaged by water.
e. In the event that CITYcrews are required to adjust irrigation schedulingdue to CONTRACTOR's improper management, CONTRACTORmay be billed CITYstaff time and materials.
f. CONTRACTORshall perform a complete system check of all controllers and valves, includingcoveragetestingandsprinkleradjustmentsnolaterthanApril151heachyear, unless otherwise directed . by CITY.
III. Water Requirements
a. CONTRACTORshall ensure watering requirements are met within each landscape area.
CONTRACTOR's forces shall be capable of performing repairs, installations, and modifications of existing irrigation systemsto adequately irrigate all landscaped areas on a year- round basis.
b. CONTRACTORshallensurethat sprinklerheadsare ingoodoperationalorder, filters are 5 DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185 cleaned regularly, and nozzlesare replaced when worn or inadequate coverage occurs.
Any minor changes such as vertical or horizontal riser extensions, sprinkler head exchanges, and filter replacements will be considered shall be included in the total value of this contract.
c. All electricallyoperatedvalvesshallclosecompletelyat the conclusionof the station watering program. Weeping valvesshall be immediately repaired. d. Valveboxesshallbe kept cleanof rocks, soil, debris, andsilt to a depthof 2" belowthe bottomof thevalve. Allvalveboxlidsshallbein placeandlockingboltssecuredat all times.
IV. Irrigation Repairs and Replacement
a. CONTRACTORshallemployonly qualifiedpersonnelto checkirrigation controllersand activate all stations on every controller each week. Repairs and adjustments shall be made at that time.
b. BackflowpreventiondevicesthathavebeenrepairedorreplacedbyCONTRACTORshall betested and approvedby a certifiedtester on the Cityof FairfieldCertifiedBackflow Tester List prior to being returned to service.
c.
Backflow prevention device installationsshall meet City of Fairfield specifications.
CONTRACTORshall obtain a no -fee encroachment permit prior to installation.
Installations that fail to meet specifications shall be corrected at CONTRACTORexpense. d. Anyrepairthatnecessitatesremovalofavalvebodyshallincludetheinstallationofpea gravel to a depth of four ( 4) inches below the valve and a union between the main line and the valve.
e. Main irrigation lines shall not demonstrate leakage when all control valves are in the closed position. Main line repairs shall be included in the total value of this contract. f. All irrigation system repairs, including vandalism shall be completed within 24 hours of CONTRACTORreceiving notification. If repairs cannot be accomplished within the designatedtime period, CONTRACTORshallnotify CITYimmediatelyof the conditionand provide an estimated time of when the repairs will be made. CONTRACTOR shall be responsiblefor wateringtheareaeffectedbythe irrigationsystemfailure byother means i.e. hose, etc.) until repairs are completed.
g. CONTRACTORshall replace all broken irrigation system components with items of the same brand and model, or as approved by CITY.
h. Allvalvesshallbekeptinsuchconditionthattheyareableto bemanuallyoperatedby the bleeder valve.
L CONTRACTORshall repair and replace damaged or missing portions of the irrigation system if such damage or missing material is caused by any source other than major vandalism where the cost of replacement materials exceeds five hundred dollars ($ 500) before mark-up
j. CONTRACTORshall be responsible for up to five hundred dollars ($ 500) of materials beforemark-up andalllaborcostsfor the repairor replacementof anyirrigationsystem components damaged or missing as a result of vandalism
V. Controller Repairs
a.
Repairsto irrigation controllersshallbe CONTRACTOR's responsibility. Controllersthat are beyond repair will be replaced at CONTRACTOR's expense. b. Automaticcontrollersandelectricalconductorsshallbe keptoperationalyear-round.
Controllers will be inspected periodically by CITY to ensure that each system's programming is operational.
c. Controller cabinets shall be maintained clear of debris, nests, snails, and insects. 6 DocuSign Envelope ID: AF4BF95F- CC40- 45BC- 8354- 716C47387185 E. Fertilizer Standards
a. A balancedslow -releasefertilizer with micro -nutrientsisthe minimumrequirementfor all applications.
b. Fertilizerselectionmustbeapprovedby CITY.
c. CONTRACTORmust provide prior notification of planned fertilizer applications to receive payment for the application.
d. CONTRACTORshallrecoverplantmaterialthatdemonstratesleafburningorotherforms of chemicalharmwithin 120daysfrom the dateof notificationor replacethe plant material at its own expense.
e. Fertilizerapplicationswhich fail to produce the desired results shall be repeated at CONTRACTOR' s own expense.
F. Pest Management
Laws and Regulations
a. CONTRACTORshall comply with all Federal, State, and local laws and regulations governingthe useof chemicalsfor the controlof weeds, diseasesandpests, including obtainingalltherequiredpermitsandlicensesforthepossessionanduseof pesticides. b. CONTRACTORshallregisterwith the SolanoCountyDepartmentof Agricultureandshall obtain a Solano County Operator Identification Number for each year of the contract.
CONTRACTORshall furnish CITYwith annual proof of the SolanoCountyregistration documents with the Operator Identification Number.
c. Written recommendations from a licensed Pest Control Advisor will be required for all pesticide applications. A copy of these recommendations shall be made available to CITY for approval prior to any work.
d. CONTRACTORshallpermitpesticideapplicationsto bedoneonlybyqualifiedandtrained personnelunder the supervisionof a Statelicensedpest control operator or certified applicator using recognized and approved materials and methods. e. Employeepesticidetrainingshallcomplywiththetrainingregulationsestablishedbythe California Department of Pesticide Regulation.
f. Useof aquatic pesticides, where applicable, shall comply with NPDESand California Departmentof FishandGameregulationsandmustbeapprovedin advanceby CITY.
II. General
a. All pesticides must be approved in advance by CITY.
b. CONTRACTORshallnotify CITYpriorto allscheduledpesticideapplicationsandshallnot receivepaymentfor requiredapplicationsif suchnotificationhasnot beenprovided. c. Pesticide applications which fail to produce the desired results will be repeated at CONTRACTOR' s expense.
III. ' Rodent Control
a. Trapping shall be the preferred method for rodent control in all landscapeareas. b. UseofrodenticidesmustbeapprovedinadvancebyCITYandbaitsmustbeplacedwithin securedbait stationssoasnot to createa hazardto personsor pets.
IV. Integrated Pest Management
a. CONTRACTORshall be provided with a copy of the City of Fairfield Integrated Pest Management (IPM) Policyandshalladhereto thepracticescontainedwithinthePolicy. 7 DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185 b. Extremelytoxic materials, suchasCategoryI pesticidesshallnot beused.
G. General Maintenance and Cleanup
General
a. CONTRACTORshall collect all mowed grass, clippings, trimmings, cuttings, rubbish and debrisateachsitecoveredbythisAgreementandshallremovethesamepromptlyfrom each site and dispose of same in a lawful manner at CONTRACTOR's expense. b. All brokenglassshallbe immediatelyremovedwhendiscovered. c.
CONTRACTORshallkeepsidewalksandpavedareassweptandfreeofanydirtorsoilthat mightbewashedfrom adjacentslopesor plantedareas.
d. CONTRACTORshallrepairanyerodedplacesonthelandscapedareacoveredbythis Agreementbyreplacementoftopsoilto bringsucherodedplacesbackto originalgrade.
Thecauseof erosionshallbepromptlyreportedto CITY.
e. Worksites shall be left orderly and neat upon completion of work. f. Upon notification by CITY, CONTRACTORshall adjust scheduled site visits and other work to causeminimalimpactonplannedcommunityactivitiesoccurringat eachsite.
II. Fence Lines
a.
Fencelinesshallbekeptfree of trash, weeds, grass, andpruningdebris.
III. Dust Control
a. CONTRACTORshall control airborne dust at all times. Dust control shall conform to section 10, " Dust Control," of the State Standard Specifications. b. Allcostsassociatedwith dustcontrolareassumedto be includedin the contractbid and no additional compensation will be allowed therefore.
H. High Weed Mowing
I. CONTRACTORshall perform high weed mowing in areasshown in the Area Index Maps section and in accordance with the maintenance schedule attached hereto.
IL Weeds shall be mowed to a height less than four ( 4) inches.
Ill.
Anyweeds/grassleft standingalongfencesor structuresafter mowingmustbecut.
I. Miscellaneous Facilities
Serviceslisted below shall be included in the total value of this contract.
Drainage System Areas
a. All drainagesystemsusedfor the purposesof rainwater or irrigationwater collection, includingsurface swales, trench drains, V-ditches, catch basins, or gutters shall be maintainedinacleanconditionfreeofdebris, erosionwaste, weeds, oranyblockages. b. CONTRACTORshall not be responsiblefor natural creeks and streams under this contract.
c.
CONTRACTORshallpreventanymaterialcreatedasa resultof performingthe work under this Agreement from entering the storm drain system. The storm drain system includes, but is not limited to, the gutter, the roadway, V-ditches, catchbasins, creeks, 8 DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185 andanyundergroundstormwaterconduit. Properstormwaterpollutionprevention techniques and procedures shall be used during all phasesof the maintenance work. d. All concrete -lined ditcheswithin the landscapeareasshallbe kept cleanand clearat all times. Thecatchbasinsthat theseditchesemptyintoshallbethoroughlycleanedout once per month by the 15th of each month between October 15 to April 15. More frequentcleaningmay be requireddue to heavyrains. Edgesshouldbe checked periodicallyforerosionanddamagetoconcretestructures. Specialcarewillbetakenby CONTRACTORto keepdebrisoutofallbasinswhileV-ditchmaintenanceisoccurring. e. CONTRACTORshallnotifyCITYif drainagesystemis blockedby anyoffsitedebrisor erosionwaste. Correctionof the blockagewill be coordinatedby CITY. CONTRACTOR shallbeentitledto additionalcompensationif CONTRACTORperformsworksto correct blockage at CITY' s request.
II. Erosion Control
a.
CONTRACTORshall not be responsible for structural maintenance or repair or replacementof swalesanddrain linesexceptfor suchstructuralmaintenance, repair, or replacement resulting from damagecaused by CONTRACTORor its agents. b. Erosionresultingfromfailureto maintainproperlyrootedplantmaterialonslopesshall betheresponsibilityof CONTRACTORto correctandto accomplishnecessarycleanups. c. Erosion resulting from major storm damage that requires major slope reconstruction and/orinstallationof additionaldrainagefacilitiesshallbetheresponsibilityof others.
III. Sidewalks and Driveways
a.
Debrisandsilt shallbe immediatelyremovedfrom sidewalks, guttersanddriveways.
IV. Gravel Access Roads
a.
CONTRACTORshallapplypre -emergentherbicideongravelaccessroadsandkeepthe roads litter and weed free.
9 DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185
3. MAINTENANCE SCHEDULE
Allschedulesaresubjectto changeatthe pleasureof CITYor dueto weatherandotherconsiderations.
LAWN CARE FREQUENCY
Leaf, litter, and trash removal Weekly
Mow Weekly
Edging Weekly
Spot weed control
Aeration and renovation
Weekly
2x per year in March and September
Pre -emergent weed control for broadleaf and
grassy weeds
4x per year in March, May, August, and November
Post -emergent weed control for broadleaf
and grassy weeds
4x per year in March, May, August, and November
Disease,, insect, and rodent infestation control As Needed Fertilization 4x per year in March and September ( within one week after aeration) and in May and November
TREE CARE FREQUENCY
Leaf, litter, and trash removal Weekly
Walkway and street clearance As needed
SHRUBS AND GROUNDCOVER CARE FREQUENCY
Leaf, litter, and trash removal Weekly
Weed control Weekly
Pre - emergent weed control 4x per year in February, May, August, and November in areas covered by overhead irrigation
2x per year in February and November in areas
covered by drip irrigation
Shrub pruning 3x per year in April/ May, July/August, and October/ November
Mow Vinca and Hypericum 2x per year in March and September Prune & edge groundcover 4x per year in February, May, September, and November
Fertilization 4x per year in February, April, July, and October in areas covered by overhead irrigation
2x per year in February and November in areas
covered by drip irrigation
Pest and disease control As needed
IRRIGATION SYSTEM FREQUENCY
System checks Weekly
All repairs ( including but not limited to
sprinklers/ emitters, lateral lines, valves,
mainlines, controllers, backflow)
Within 24- hours ( business days) of notification
Clean pump filters Asneeded, at least4x per year (onceper quarter) 10 DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185
GRAVEL ACCESS ROADS FREQUENCY
Leaf, litter, and trash removal Weekly
Pre -emergent weed control 2x per year in February and November Weed control As needed
MISCELLANEOUS FACILITIES FREQUENCY
High weed mowing in undeveloped areas 3x per year in April, June, September V-ditch/ drain inlet cleaning Weekly between October 15 and April 15
SITE CONSIDERATIONS FREQUENCY
Site Inspections with CITY At least once per month
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High Weed Mow Area
I= Irrigation Controller
Irrigation Backflow Device
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DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185 I. Map 9
Maintenance Area
High Weed Mow Area
If = Irrigation Controller
If= Irrigation Backflow Device
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1 DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185 EXHIBIT " B"
PAYMENT
1)
ThetotalcontractpriceforservicesrenderedbyCONTRACTORduringthefirst27-monthtermofthis Agreement, which is in effect from October1, 2023, through December31, 2025, shall not exceed 822,027 or $367,568 annually.
Thecontractpriceisbasedonthe amountshownontheCONTRACTOR's proposaltitled "LLIVIDNo. 2023- 11— ParadiseValley Bid Sheet (July 2023)," incorporated for reference in Exhibit " B- 1", plus a revocable $40,000contingencyfor labor, materials, tools, equipment, incidentalsand all other costs associatedwithperformingadditionallandscapemaintenanceservicesnotspecificallysetforthin Exhibit " A".
Allworkandexpensesto bepaidunderthe $40,000contingencyshallbeauthorizedby CITY.
2)
Paymentshallbemadeto CONTRACTORbasedonmonthlyprogressbillingsandfinalinvoice. Final invoice to be submitted on completion of scope of work set forth in Exhibit "A". 3)
AnyadditionalmeetingsorworkrequiredbeyondthatsetforthinExhibit "A" shallbemutuallyagreed to bytheCITYandCONTRACTORandshallbebilledonatimeandmaterialsbasisto theCityof Fairfield.
DocuSign Envelope ID: AF4BF95F- CC40- 45BC- 8354- 716C47387185 EXHIBIT " B- 1"
LLMDNO. 11- PARADISEVALLEYBIDSHEET (July2023)
ITEM FREQUENCY UNITCOST ANNUALCOST
LAWN AND HARD FESCUE CARE
Lawn mowing Weekly 209. 25 10, 880. 99
Lawn edging Weekly 45. 69 2, 375. 66
Spot Weed Control Weekly
Aeration & Renovation Two Times ( 2X) 223. 28 446. 55
Pre -emergent weed control for broadleaf
and grassy weeds
Four Times ( 4X) 350. 15 1,400. 61
Post - emergent weed control for broadleaf
and grassy weeds
Four Times ( 4X) 350. 15 1, 400. 61
Control of Turf Diseases, Insect and Rodent
Infestations As Needed 2, 012. 94
Fertilization Four Times ( 4X) 350. 15 1, 400. 61
TREE CARE
Walkway and street clearance As needed Included 12, 100. 40 Tree Pruning Two Times ( 2X) 102/ hr
Staking/ Removal/ Re-bracing As needed 102/ hr
Dead and damaged branch removal As needed 102/ hr
Tree removal As needed 102/ hr
SHRUB AND GROUND COVER CARE
Leaf, litter, and trash removal Weekly 415. 54 21, 608. 08 Weed control Weekly 896. 15 46, 599. 80
Pre -emergent —planterbedsandtreewells Twotimes (2X) indripirrigationareas. Fourtimes 4X) in overhead irrigation areas. 871. 52 5, 229. 14
Pest/ Disease Control As needed 1, 006. 47 2, 012. 94
Shrub and Ground Cover Fertilizer Two times ( 2X) in drip Irrigation areas. Four times 4X) in overhead Irrigation areas.
119. 15 708. 92
Shrub pruning Three Times ( 3X) 32, 270. 43 96, 811. 28 Groundcoverpruningandedging Four Times ( 4X) 6, 238. 21 24, 952. 82 Vinca and Hypericum mowing Two Times ( 2X) 917. 68 1, 835. 35
IRRIGATION MAINTENACE AND REPAIR
System checks Weekly 1, 280. 15 66, 567. 80
Sprinkler/ emitter repairs As needed All Repairs 14, 033. 99 Lateral line repairs As needed Included in All Repairs
Valve repair As needed Included in All Repairs
Mainline repair As needed Included in All Repairs
Controller repair As needed Included in All Repairs
Backflow repair As needed Included in All Repairs
Clean Pump Filters Asneededno lessthan FourTimes (4X) per year Included in All Repairs
GRAVEL ACCESS ROAD MAINTENACE
Leaf, litter and trash removal Weekly 415. 54 21, 608. 08 Pre - emergent weed control Two Times ( 2X) 2, 032. 70 4, 065. 40 Weed control As needed 31. 27 1, 626. 16
MISCELLANEOUS FACILITIES
High weed mowing Three Times ( 3X) 717. 01 2, 151. 04
V-ditch cleaning Weekly between October 15 and April 15 2 296. 82 TOTAL BID 344, 125. 97
Add 1% for bond... 3, 441. 26
Grand Total = 347, 567. 23
DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185 EXHIBIT " C"
GENERAL PROVISIONS
1)
INDEPENDENTCONTRACTOR. At all timesduringthe term of this Agreement, CONTRACTORshallbe anindependentContractorandshallnotbeanemployeeofCITY. CITYshallhavetherightto control CONTRACTORonly insofarasthe resultsof CONTRACTOR's servicesrenderedpursuantto this Agreement; however, CITYshallnot havethe rightto controlthe meansby whichCONTRACTOR accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONTRACTORrepresentsandwarrantsto CITYthat CONTRACTORhasall licenses, permits, qualifications, andapprovalsofwhatsoevernaturewhicharelegallyrequiredfor CONTRACTORto practiceCONTRACTOR'sprofession. CONTRACTORrepresentsandwarrantsto CITY thatCONTRACTORshall, atitssolecostandexpense, keepineffectatalltimesduringthetermofthis Agreement, anylicenses, permits, andapprovalswhicharelegallyrequiredfor CONTRACTORto practice his profession.
3) TIME.
CONTRACTORshalldevotesuchservicespursuantto thisAgreementasmaybereasonably necessaryfor satisfactoryperformanceof CONTRACTOR's obligationspursuantto this Agreement.
CONTRACTORshalladheretotheScheduleofActivitiesasdescribedintheirExecutiveSummary. 4) CONTRACTOR NOT AN AGENT. Except as CITYmay specify in writing, CONTRACTORshall have no authority, expressor implied, to act on behalf of CITYin any capacitywhatsoeveras an agent.
CONTRACTORshallhavenoauthority, expressorimplied, pursuantto thisAgreement, to bindCITYto any obligation whatsoever.
5)
ASSIGNMENTPROHIBITED. NopartytothisAgreementmayassignanyrightorobligationpursuant tothisAgreement. Anyattemptedorpurportedassignmentofanyrightorobligationpursuanttothis Agreement shall be void and of no effect.
6)
PERSONNEL. CONTRACTORshallassignonlycompetentpersonnelto performservicespursuantto this Agreement. Inthe eventthat CITY, in its solediscretion, at anytime duringthe term of this Agreement, desirestheremovalof anypersonor personsassignedbyCONTRACTORto perform servicespursuantto thisAgreement, CONTRACTORshallremoveanysuchpersonimmediatelyupon receivingnoticefromCITYofthedesireof CITYfortheremovalofsuchpersonor persons. 7) STANDARD OF PERFORMANCE. CONTRACTORshall perform all servicesrequired pursuantto this Agreement. Servicesshallbeperformedinthemannerandaccordingto thestandardsobservedby acompetentpractitionerof the professioninwhichCONTRACTORisengagedinthe geographicalarea in which CONTRACTORpracticeshis profession. All productswhich CONTRACTORdeliversto CITY pursuant to this Agreement shall be prepared in a workmanlike manner and conform to the standards of qualitynormallyobservedbya personpracticingin CONTRACTOR's profession. CITYshallbethe solejudgeasto whethertheservicesandproductoftheCONTRACTORissatisfactory. . 8) CANCELLATION OF AGREEMENT. This Agreementmay be canceledat any time by the CITYor CONTRACTORat the discretionof either partyanduponwritten of intent to terminatetheAgreement.
ThewrittennoticeofintenttoterminatetheAgreementshallbegiventotheotherpartynotlessthan 60calendardaysfromthedateoftermination. CONTRACTORisentitledto receivefullpaymentfor all servicesperformedand all costsincurredup to and includingthe date of termination.
CONTRACTORshall be entitled to no further compensationfor work performed after the date of DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185 termination. Allcompletedandincompleteproductsupto andincludingthedateofterminationshall become the property of CITY.
9)
PRODUCTSOFCONSULTING. Allproductsofthe. CONTRACTORcreatedunderthisAgreementshallbe the property of the CITY.
10) INDEMNIFYANDHOLDHARMLESS. Tothefullestextentpermittedbylaw, CONTRACTORshall, at its solecostandexpense, defend, holdharmlessandindemnifyCITYanditselectedofficials, officers, attorneys, agents, employees, designatedvolunteers, successors, assignsand those CITYagents servingasindependentcontractorsintheroleof CITYofficials (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, andlossesof anynaturewhatsoever, including feesof accountants, attorneys, or otherprofessionalsandall costsassociatedtherewithandthe paymentof all consequentialdamages (collectively "Claims"), at law or in equity, whether actual, allegedorthreatened, whichariseoutof, areclaimedto ariseoutof, pertainto, or relateto theacts or omissions of CONTRACTOR, its officers, agents, servants, employees, sub - contractors, materialmen, contractorsor their officers, agents, servantsor employees (or anyentity or individual that CONTRACTORshallbearthe legalliabilitythereof) in the performanceof this Agreement, includingthe Indemnitees' activeor passivenegligence, exceptfor Claimsarisingfromthe sole negligenceor willfulmisconductof the Indemniteesasdeterminedbycourtdecisionor bythe agreementoftheParties. CONTRACTORshalldefendtheIndemniteesinanyactionoractionsfiledin connectionwith anyClaimswith. counselof the Indemnitees' choice, andshallpayall costsand expenses, includingall attorneys' feesandexperts' costsactuallyincurredin connectionwith such defense. CONTRACTORshall reimbursethe Indemniteesfor any and all legal expensesand costs incurred by Indemnitees in connection therewith. CONTRACTORshall pay all required taxes on amountspaidtoCONTRACTORunderthisAgreementandindemnifyandholdCITYharmlessfromany andalltaxes, assessments, penalties, andinterestassertedagainstCITYbyreasonoftheindependent contractorrelationshipcreatedbythisAgreement. CONTRACTORshallfullycomplywiththeworkers' compensation law regarding CONTRACTORand CONTRACTOR's employees. CONTRACTOR shall indemnifyandholdCITYharmlessfromanyfailureof CONTRACTORto complywith applicable workers' compensationlaws. CITYmayoffsetagainsttheamountof anyfeesdueto CONTRACTOR under this Agreementany amount due to CITYfrom CONTRACTORas a result of CONTRACTOR's failuretopromptlypaytoCITYanyreimbursementorindemnificationarisingunderthissection. 11) PROHIBITEDINTERESTS: No employee of the CITYshall have any direct financial interest in this agreement. ThisagreementshallbevoidableattheoptionoftheCITYif thisprovisionisviolated. 12) LOCALEMPLOYMENTPOLICY. TheCITYdesireswhereverpossible, to hirequalifiedlocalresidentsto workoncityprojects. LocalresidentisdefinedasapersonwhoresidesinSolanoCounty. TheCITY encouragesanactiveaffirmativeactionprogramonthe partof its contractors, consultantsand developers. Whenlocalprojectsrequire, subcontractors, contractors, consultantsanddeveloperswill solicit proposalsfrom qualifiedlocalfirms wherepossible.
Asa way of respondingto the provisionsof the Davis -BaconAct andthis program, contractor, consultants, anddeveloperswillbeasked, to providenomorefrequentlythanmonthly, a report whichliststhe employee's name, job class, hoursworked, salarypaid, cityof residence, andethnic origin.
13) CONTRACTOR NOT A PUBLIC OFFICIAL. CONTRACTOR is not a " public official" for purposes of Government Code §§ 87200 et seq. CONTRACTOR conducts research and arrives at his or her 2 DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185 conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY oranyCITYofficial, otherthannormalcontractmonitoring. Inaddition, CONTRACTORpossessesno authoritywith respectto anyCITYdecisionbeyondtheseconclusions, advice, recommendation, or counsel.
14) EMPLOYMENTDEVELOPMENTDEPARTMENTREPORTINGREQUIREMENTS. WhentheCITYexecutes anagreementforor makespaymentto CONTRACTORintheamountof $600 (sixhundreddollars) or morein anyonecalendaryear, CONTRACTORshallprovide .the followinginformationto CITYto complywith EmploymentDevelopmentDepartment (EDD) reportingrequirements:
a):
WhetherCONTRACTORisdoingbusinessasasoleproprietorship, partnership, limited liabilitypartnership, corporation, limitedliabilitycorporation, non-profitcorporationor other form of organization.
b)
IfCONTRACTORisdoingbusinessasasoleproprietorship, CONTRACTORshallprovidethe full name, addressandsocialsecuritynumberorfederaltaxidentificationnumberofthe sole proprietor.
c)
IfCONTRACTORisdoingbusinessasotherthanasoleproprietorship, CONTRACTORshall provide CONTRACTOR's federal tax identification number. 15) LABORAND WAGE CODE GUIDELINES.
A.
ThisAgreementcallsforservicesthat, inwholeorinpart, constitute "publicworks" asdefinedin Division2, Part7, Chapter1 (commencingwithSection1720) oftheCaliforniaLaborCode ("Chapter 1 ).
Further, CONTRACTORacknowledgesthatthisAgreementissubjectto (a) Chapter1and (b) the rulesandregulationsestablishedbythe Departmentof IndustrialRelations ("DIR") implementing such statutes.. Therefore, asto thoseServices.that are "publicworks," CONTRACTORshall comply with and beboundbyalltheterms, rulesandregulationsdescribedin1(a) and1(b) asthoughsetforthinfull herein.
B.
Californialawrequiresthe inclusionof specificLaborCodeprovisionsin certaincontracts. The inclusionofsuchspecificprovisionsbelow, whetherornotrequiredbyCalifornialaw, doesnotalter the meaning or scope of subection A above.
C.
CONTRACTORshallbe registeredwith the Departmentof IndustrialRelationsin accordancewith CaliforniaLaborCodeSection1725.5, andhasprovidedproofof registrationto CITYpriorto the EffectiveDateofthisAgreement. CONTRACTORshallnotperformworkwithanysubcontractorthat is not registered with DIR pursuant to Section 1725.5. CONTRACTOR and subcontractors shall maintaintheirregistrationwiththe DIRin effectthroughoutthe durationof thisAgreement. If the CONTRACTORoranysubcontractorceasesto beregisteredwithDIRat anytimeduringtheduration oftheproject, CONTRACTORshallimmediatelynotifyCITY.
D.
Pursuantto Labor Code Section 1771.4, CONTRACTOR's Servicesare subject to compliance monitoringandenforcementbyDIR. CONTRACTORshallpostjobsitenotices, asprescribedbyDIR regulations.
E.
Pursuantto LaborCodeSection1773.2, copiesofthe prevailingrateof perdiemwagesfor each craft, classification, or type of worker neededto performthe Agreementare on file at CITYHalland will bemadeavailableto anyinterestedpartyonrequest. CONTRACTORacknowledgesreceiptof a copyoftheDIRdeterminationofsuchprevailingrateofperdiemwages, andCONTRACTORshallpost suchratesat eachjob site coveredbythis Agreement.
F. CONTRACTORshallcomplywithandbeboundbytheprovisionsof LaborCodeSections1774and 1775concerningthepaymentof prevailingratesofwagesto workersandthepenaltiesfor failureto payprevailingwages. TheCONTRACTORshall, asa penaltyto CITY, forfeit $200.00for eachcalendar 3 DocuSign Envelope ID: AF4BF95F- CC40- 45BC- 8354- 716C47387185 day, or portion thereof, for each worker paid less than the prevailing rates as determined by -the DIR for the work or craft in which the worker is employed - for any public work done pursuant to this Agreement by CONTRACTORor by any subcontractor.
G. CONTRACTORshall comply with and be bound by the provisions of Labor Code Section 1776, which requires CONTRACTOR and each subcontractor to: keep accurate payroll records and verify such records in writing under penalty of perjury, as specified in Section 1776; certify and make such payroll records available for inspection as provided by Section 1776; and inform CITYof the location of the records.
H. CONTRACTORshall comply with and be bound by the provisions of Labor Code Sections 1777.5, 1777. 6 and 1777.7 and California Administrative Code Title 8, Section 200 et seq. concerning the employment of apprentices on public works projects. CONTRACTOR shall be responsible for compliance with these aforementioned Sections for all apprenticeable occupations. Prior to commencing work under this Agreement, CONTRACTOR shall provide CITY with a copy of the information submitted to any applicable apprenticeship program. Within 60 days after concluding work pursuant to this Agreement, CONTRACTORand each of its subcontractors shall submit to CITYa verified statement of the journeyman and apprentice hours performed under this Agreement.
I. The CONTRACTORshall not perform Work with any Subcontractor that has been debarred or suspended pursuant to California Labor Code Section 1777. 1 or any other federal or state law providing for the debarment of contractors from public works. The CONTRACTORand Subcontractors shall not be debarred or suspended throughout the duration of this Agreement pursuant to Labor Code Section 1777. 1 or any other federal or state law providing for the debarment of contractors from public works. If the CONTRACTORor any subcontractor becomes debarred or suspended during the duration of the project, the CONTRACTORshall immediately notify CITY.
J. CONTRACTORacknowledges that eight hours labor constitutes a legal day' s work. CONTRACTOR shall comply with and be bound by Labor Code Section 1810. CONTRACTORshall comply with and be bound by the provisions of Labor Code Section 1813 concerning penalties for workers who work excess hours. The CONTRACTORshall, as a penalty to CITY, forfeit $ 25.00 for each worker employed in the performance of this Agreement by the CONTRACTORor by any subcontractor for each calendar day during which such worker is required or permitted to work more than eight hours in any one calendar day and 40 hours in any one calendar week in violation of the provisions of Division 2, Part 7, Chapter 1, Article 3 of the Labor Code. Pursuant to Labor Code section 1815, work performed by employees of CONTRACTORin excess of eight hours per day, and 40 hours during any one week shall be permitted upon public work upon compensation for all hours worked in excess of eight hours per day at not less than one and one- half times the basic rate of pay.
K. California Labor Code Sections 1860 and 3700 provide that every employer will be required to secure the payment of compensation to its employees. In accordance with the provisions of California Labor Code Section 1861, CONTRACTORhereby certifies as follows:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self- insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the perfor a of the work of this ract." '
Date Signatur :
16) NOTICES. Any notice, demand, request, document, consent, approval, bill, invoice, report or other communication required or permitted under this Agreement shall be in writing and conclusively deemed effective: ( a) on confirmed delivery by courier service or overnight delivery service during CONTRACTOR' s and CITY' s regular business hours; or ( b) three ( 3) Business Days after deposit in the United States mail, by certified or registered mail, and addressed to the Party to be notified as set forth below:
4 DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185 CITY: ChrisLewis, 1000WebsterStreet, 3rdFloor, Fairfield, California94533 CONTRACTOR: BrianHelgoe, 550S. HopeStreet, Suite1675, LosAngeles, California90071 17) GOVERNINGLAW.. CITYandCONTRACTORagreethatthisAgreementwill beinterpretedunderthe lawsoftheStateofCalifornia, withvenueinSolanoCounty.
18) CONTRACTBONDS (required for protects above $25k) The Contractor shall furnish two good and sufficientbondsincompliancewith applicablefederalandstatelaws. Oneof the bondsin the amount, of one hundred percent ( 100%) of the contractpriceshallguaranteethe faithful performanceof the contractbytheContractor; and, inaddition, byitsterms, thefaithfulperformancebondshallremain infull forceandeffectfor aperiodof one (1) yearfromandafterthecompletionandacceptanceof saidworktoguaranteetherepairand/orreplacementoffaultyworkmanshipanddefectivematerial.
Theotherbondshallbeapayment (laborandmaterial) bondintheamountofonehundredpercent 100%) of the contractprice. Eachrespectivebondshallbein theform setforth in the Articlesof Agreement Section.
Wheneveranysuretyor suretiesonanysuchbonds, or onanybondsrequiredbylawfor the protectionof theclaimsof laborersandmaterialmen, becomeinsufficient, orthe Cityhascauseto believethatsuchsuretyorsuretieshavebecomeinsufficient, ademandinwritingmaybemadeof theContractorfor suchfurtherbondor bondsor additionalsurety, notexceedingthatoriginally required, asisconsiderednecessary, consideringtheextentof theworkremainingto bedone.
ThereafternopaymentshallbemadeuponsuchcontracttotheContractororanyassigneeofthe Contractoruntilsuchfurtherbondor bondsor additionalsuretyhasbeenfurnished.
TheCityEngineerbeforeexecutionof the contractbyCitymayrequirethat Contractorsubmitthe documentsenumeratedinCodeof CivilProceduresection995.660to verifythesufficiencyofthe surety or sureties on the contract bonds.
DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185 EXHIBIT " D"
INSURANCE REQUIREMENTS
CONSULTANTshallprocureandmaintainforthedurationofthecontractinsuranceagainstclaimsforinjuries to personsordamagesto propertywhichmayarisefromorinconnection, withtheperformanceofthework hereunderbythe CONSULTANT, itsagents; representatives, oremployees. 1) MINIMUM SCOPEAND LIMITS OF INSURANCE
a)
CommercialGeneralLiabilitycoverage (occurrenceFormCG00 01) with minimumlimits of $2,000,000peroccurrenceforbodilyinjury, personalinjury, productsandcompletedoperations, and propertydamage. If CommercialGeneralLiabilityor otherformwith a generalaggregatelimit isused, eitherthegeneralaggregatelimitshallapplyseparatelyto thisproject/locationorthegeneralaggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage ( Form CA 00 01 with Code 1 — any auto) with minimum limitsof $2,000,000peraccidentfor bodilyinjuryandpropertydamage. c)
Workers' Compensationinsuranceasrequiredby the Stateof Californiaand Employers' Liabilityinsurance, eachintheamountof $1,000,000peraccidentforbodilyinjuryordisease. 2) INDUSTRY SPECIFIC COVERAGES
If checkedbelow, the following insuranceis also required. aProfessionalLiabilityInsurance / ErrorsandOmissionsLiabilityinthe minimumamountof $1,000,000 per occurrence.
PollutionLiabilityInsuranceintheminimumamountof $1,000,000peroccurrence GarageKeepersInsuranceintheminimumamountof $1,000,000peroccurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $ E] MCS-90EndorsementtoBusinessAutomobileinsurancefortransportationofhazardousmaterialsand pollutants Builder's Risk / Courseof Construction Insurance in the minimum amount of $ 3) INSURANCE PROVISIONS
a)
DEDUCTIBLESANDSELF -INSUREDRETENTIONS. Anydeductiblesorself -insuredretentionsmust bedeclaredto andapprovedbytheCITY. At the optionof the CITY, eitherthe insurershallreduceor eliminatesuchdeductiblesorself -insuredretentionsasrespectstheCITY, itsofficers, officials, employees andvolunteers; or the CONSULTANTshallprocurea bondguaranteeingpaymentof lossesandrelated investigations, claim administration and defense expenses. b).
Thegeneralandautomobileliabilitypolicies (andif applicable, pollutionliability, garagekeepers liabilityandbuilder'sriskpolicies) areto contain, orbeendorsedto contain, the following provisions:
DocuSign Envelope ID: AF4BF95F-CC40-45BC-8354-716C47387185 i)
The CITY, its officers, officials, employeesand volunteersare to be coveredas insuredsas respects:
liabilityarisingout of work or operationsperformedby or on behalfof the CONSULTANT; productsandcompletedoperationsof the CONSULTANT; premisesowned, occupiedorusedbytheCONSULTANT; andautomobilesowned, leased, hiredorborrowedby theCONSULTANT. Thecoverageshallcontainnospeciallimitationsonthescopeofprotection afforded to the CITY, its officers, officials, employeesor volunteers. ii)
Foranyclaimsrelatedtothisproject, theCONSULTANT'Sinsurancecoverageshallbeprimary insuranceasrespectstheCITY, itsofficers, officials, employeesandvolunteers. Anyinsuranceor self -insuredmaintainedbytheCITY, itsofficers, officials, employeesorvolunteersshallbeexcess of the CONSULTANT'Sinsuranceand shall not contribute with it. iii)
Anyfailureto complywithreportingorotherprovisionsofthepoliciesincludingbreachesof warrantiesshallnot affect coverageprovidedto the CITY, its officers, officials, employeesor volunteers.
iv) TheCONSULTANT'Sinsuranceshallapplyseparatelyto eachinsuredagainstwhomclaimismade orsuitisbrought, exceptwithrespectto'thelimitsoftheinsurer'sliability. v)
Eachinsurancepolicyrequiredbythisclauseshallbeendorsedto statethatcoverageshallnot besuspended, voided, canceledbyeitherparty, reducedin coverageor in limitsexceptafter thirty (30) days' priorwrittennoticebycertifiedmail, returnreceiptrequested, hasbeengiven to the CITY.
vi)
Thepolicylimitsofcoverageshallbemadeavailabletothefulllimitsofthepolicy. Theminimum limitsstatedaboveshallnotserveto reducetheCONSULTANT'Spolicylimitsof coverage.
Therefore, therequirementsfor coverageandlimitsshallbe (1) the minimumcoverageandlimits specifiedinthisagreement, or (2) thebroadercoverageandmaximumlimitsofcoverageofany insurancepolicyorproceedsavailabletothenamedinsured, whicheverisgreater. c)
ACCEPTABILITYOFINSURER. Insuranceistobe;placedwithinsurerswithacurrentA.M. Best'srating of no lessthan A:VII, unlessotherwise acceptableto the CITY.
VERIFICATIONOFCOVERAGE. CONSULTANTshallfurnishtheCITYwithoriginalendorsementseffecting coveragerequiredbythisExhibitD. Theendorsementsareto besignedbyapersonauthorizedbythat insurerto bindcoverageonitsbehalf; onformsequivalentto CG20101185, subjectto CITYapproval; andsubmittedelectronicallythroughtheExigisinsurancesystemto: [email protected].
All insurancecertificatesandendorsementsareto bereceivedandapprovedbythe CITYbeforework commences. At the requestofthe CITY, CONSULTANTshallprovidecomplete, certifiedcopiesof allrequired insurancepolicies, includingendorsementseffectingthecoveragerequiredbythesespecifications. d) SUB - CONTRACTORS. CONSULTANTshall require all subcontractorsto procure and maintain insurancepoliciessubjecttotherequirementsofExhibitD. FailureofCONSULTANTtoverifyexistenceofsub- contractor's insuranceshallnotrelieveCONSULTANTfromanyclaimarisingfromsub -contractorsworkon behalf of CONSULTANT.
a
FCertificateOfCompletion
Envelope Id: AF4BF95FCC4045BC835471' 6C47387185 Status: Completed Subject: CompletewithDocuSign: LLMDNo. 2023-11TerraCareAgreement.pdf Source Envelope:
Document Pages: 46 Signatures: 1
Certificate Pages: 5 Initials: 0
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DocuSign•
Envelope Originator:
Christiana Lewis
1000 Webster Street
Community Development - Building Services
Fairfield, CA 94533
ciewis@fairfield. ca. gov
IP Address: 64. 162. 152. 2
RecordTracking...
77- 7. n..^..., 7
Status: Original Holder: Christiana Lewis, Location: DocuSign 8/ 7/ 2023 1: 10: 28 PMciewis@fairrield. ca. govSecurity ApplianceStatus: ConnectedPool: StateLocalStorage
ApplianceStatus: ConnectedPool: City of FairfieldLocation: DocuSign Signer Events r' a,
Signature -
Timestamp Brian
Helgoe oocusaneany: Sent:
8/ 7/ 20231: 11:40 PM brian.
[email protected] Ee%
D, 2uViewed: 8/
10/ 20238: 34: 12AM SecuritLevel:
Email, Account Authentication5206EFOD55aa5. Y
Signed:
8/ 10/ 20238: 34: 36AM None) Signature
Adoption:
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fd30-4681- 94e7- be5a9ab4918fIn Person-
Signe_ eEvents, SignatureTimestamp-" Editor Delivery
EventsStatus Timestamp Agent' Delivery
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Events Status Timestamp Gary Sponsler
[email protected].
gov SecurityLevel:
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via DocuSign COPIEDSent:
8/
7/ 20231: 11: 41PM Wit Events,-,,;
m ;`, Signature, Timestamp Notary. Events ; . •
Signature. Time nvyelope Summary
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Hashed/ Encrypted 8/ 7/ 20231: 11: 41PM CertifiedDelivered Security. Checked 8/ 10/ 20238: 34: 12AM SigningComplete Security Checked 8/ 10/ 20238: 34: 36AM
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Electronic' Record and Signature ' Disclosure _ y
Electronic Record and Signature Disclosure created on: 2/3/2021 9:06:07 AM Parties agreed to: Brian Helgoe
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
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Pleasereadtheinformationbelowcarefullyandthoroughly, andif youcanaccessthis informationelectronicallyto your satisfactionandagreeto this ElectronicRecordandSignature Disclosure (ERSD), pleaseconfirmyouragreementby selectingthecheck -boxnextto `I agreeto useelectronicrecordsandsignatures' beforeclicking `CONTINUE' within theDocuSign system.
Getting paper copies
At anytime, youmayrequestfromusapapercopyof anyrecordprovidedormadeavailable electronicallytoyoubyus. Youwill havetheabilityto downloadandprintdocumentswesend toyouthroughtheDocuSignsystemduringandimmediatelyafterthesigningsessionand, if you electto createaDocuSignaccount, youmayaccessthedocumentsfor alimitedperiodof time usually30days) aftersuchdocumentsarefirstsenttoyou. Aftersuchtime, if youwishforusto sendyoupapercopiesof anysuchdocumentsfromourofficetoyou, youwill bechargeda
0.00per -pagefee. Youmayrequestdeliveryofsuchpapercopiesfromusbyfollowingthe procedure described below.
Withdrawing your consent
If youdecidetoreceivenoticesanddisclosuresfromuselectronically, youmayatanytime changeyourmind andtell usthatthereafteryouwantto receiverequirednoticesanddisclosures only in paperformat. How youmustinform usof yourdecisionto receivefuturenoticesand disclosurein paperformatandwithdrawyour consentto receivenoticesanddisclosures electronically is described below.
Consequencesof changing your mind
If youelecttoreceiverequirednoticesanddisclosuresonlyin paperformat, it will slowthe speedatwhichwecancompletecertainstepsintransactionswithyouanddeliveringservicesto youbecausewewill needfirsttosendtherequirednoticesordisclosurestoyouinpaperformat, andthenwaituntilwereceivebackfromyouyouracknowledgmentof yourreceiptof such papernoticesor disclosures. Further, youwill no longerbeableto usetheDocuSignsystemto receiverequirednoticesandconsentselectronicallyfromusorto signelectronicallydocuments from us.
All noticesanddisclosureswill besentto youelectronically Unlessyoutellusotherwiseinaccordancewiththeproceduresdescribedherein, wewill provide electronically to you through the DocuSign systemall required notices, disclosures, authorizations, acknowledgements, andotherdocumentsthatarerequiredto beprovidedor made availabletoyouduringthecourseofourrelationshipwithyou. Toreducethechanceofyou inadvertentlynotreceivinganynoticeordisclosure, weprefertoprovidealloftherequired noticesanddisclosurestoyoubythesamemethodandtothesameaddressthatyouhavegiven us. Thus, youcanreceiveallthedisclosuresandnoticeselectronicallyorinpaperformatthrough thepapermaildeliverysystem. If youdonotagreewiththisprocess, pleaseletusknowas describedbelow. Pleasealsoseetheparagraphimmediatelyabovethatdescribesthe consequencesof your electingnotto receivedeliveryof thenoticesanddisclosures electronically from us.
How to contactCity of Fairfield:
Youmaycontactustoletusknowofyourchangesastohowwemaycontactyouelectronically, to requestpapercopiesof certaininformationfromus, andtowithdrawyourpriorconsentto receivenoticesanddisclosureselectronicallyasfollows:
Tocontactusbyemailsendmessagesto: [email protected] To adviseCity of Fairfield of your newemail address
To let usknow of achangein your emailaddresswherewe shouldsendnoticesanddisclosures electronicallyto you, you mustsendanemailmessageto [email protected] andin thebodyof suchrequestyoumuststate: yourpreviousemailaddress, yournewemail address. Wedonotrequireanyotherinformationfromyouto changeyouremailaddress.
If youcreatedaDocuSignaccount, youmayupdateitwithyournewemailaddressthroughyour account preferences.
To requestpaper copiesfrom City of Fairfield
Torequestdeliveryfromusof papercopiesof thenoticesanddisclosurespreviouslyprovided byustoyouelectronically, [email protected] bodyofsuchrequestyoumuststateyouremailaddress, fullname, mailingaddress, and telephonenumber. Wewill bill you for anyfeesatthattime, if any.
To withdraw your consentwith City of Fairfield
To inform usthatyouno longerwish to receivefuturenoticesanddisclosuresin electronic format you may:
i. declinetosignadocumentfromwithinyoursigningsession, andonthesubsequentpage, selectthecheck -boxindicatingyouwishtowithdrawyourconsent, oryoumay; ii. sendusanemailtojbertany@fairfield.ca.govandinthebodyofsuchrequestyoumuststate youremail, fullname, mailingaddress, andtelephonenumber. Wedonotneedanyother information from you to withdraw consent.. Theconsequencesof yourwithdrawingconsentfor onlinedocumentswillbethattransactionsmaytakealongertimetoprocess..
Required hardware and software
TheminimumsystemrequirementsforusingtheDocuSignsystemmaychangeovertime. The current systemrequirements are found here: https:Hsupport.docusign.com/ guides/ si.gner-- Ltide- signing- system- requirements.
Acknowledgingyouraccessandconsenttoreceiveandsigndocumentselectronically Toconfirmtousthatyoucanaccessthisinformationelectronically, whichwill be, similarto otherelectronicnoticesanddisclosuresthatwewillprovidetoyou, pleaseconfirmthatyouhave readthisERSD, and (i) thatyouareabletoprintonpaperorelectronicallysavethisERSDfor yourfuturereferenceandaccess; or (ii) thatyouareabletoemailthisERSDtoanemailaddress whereyouwill beabletoprintonpaperorsaveit foryourfuturereferenceandaccess. Further, if youconsenttoreceivingnoticesanddisclosuresexclusivelyinelectronicformatasdescribed herein, thenselectthecheck=boxnextto `I agreetouseelectronicrecordsandsignatures' before clicking ` CONTINUE' within the DocuSign system.
By selectingthe check -box next to `I agreeto use electronic records and signatures', you confirm that:
YoucanaccessandreadthisElectronicRecordandSignatureDisclosure; and YoucanprintonpaperthisElectronicRecordandSignatureDisclosure, orsaveorsend thisElectronicRecordandDisclosuretoalocationwhereyoucanprintit, forfuture reference and access; and
Until or unlessyounotify City of Fairfield asI
describedabove, you consentto receive
exclusivelythroughelectronicmeansall notices, disclosures, authorizations, acknowledgements, andotherdocumentsthatarerequiredtobeprovidedormade availabletoyoubyCityofFairfieldduringthecourseofyourrelationshipwithCityofFairfield.
Docusign Envelope ID: CBFOC94A- 6B9B- 4ECD- AADD- 0033707D503E Amendment No. 1
Execution Date: ct toZS"
Close Date: Z( e
Retention Schedule:
Destruction Date:
Resolution# ' L Z3- 2ZIo
To the Landscape Maintenance Services for
Landscaping and Lighting Maintenance District No. 2023- 11( Paradise Valley) Agreement Between
City of Fairfield and TerraCare Associates
This Amendment No. 1, made by and entered into as of the 0 day of Vmb6— 2025, by and between the City of Fairfield, a municipal corporation ( hereinafter " CITY"), and TerraCare Associates ( hereinafter " CONTRACTOR"), for the purpose of reviewing the Landscape Maintenance Services for Landscaping and Lighting Maintenance District No. 2023- 11 ( Paradise Valley) Agreement hereinafter " AGREEMENT") dated September 21, 2023, between the parties. This Amendment does not take effect until signed by both parties.
The revisions to the AGREEMENT are limited to those specific below.
The AGREEMENT is amended as follows:
1. The AGREEMENTis extended for a second term of six months from January 1, 2026, to June 30, 2026, after which time it is our intent to renew the AGREEMENTfor a third term of up to 24 months with a negotiated compensation adjustment not to exceed the February San Francisco -Oakland -Hayward Consumer Price Index for Urban Wage Earners and Clerical Workers ( not seasonally adjusted for all items) upon mutual written Agreement of both parties.
2. Section 18. Contract Bonds of Exhibit " C" is hereby deleted in its entirety.
3. The total contract price is hereby increased by $ 176,708.69 for services rendered by CONTRACTORduring the second term of six months from January 1, 2026, to June 30, 2026.
Except as specifically set forth herein, all terms and conditions of the AGREEMENTbetween the CITYand CONTRACTOR, dated September 21, 2023, shall remain in full force and effect.
Docusign Envelope ID: CBFOC94A- 6B9B- 4ECD- AADD- 0033707D503E In witness whereof, the parties through their authorized representatives, have affixed their signature.
CITY OF FAIRFIELD,
a municipal corporation ( CITY)
By: 72 lzlx000- —
David Ga way, i y Manager
TERRACARE ASSOCIATES ( CONTRACTOR)
By. ;
Signed by:
M' lkrtlftl
Brian Helgoe, CEO