Memorandum of Understanding Between Napa Solano SANE-SART and Fairfield Police Department Purpose The Memorandum of Understanding (referred to as MOU or Agreement) between Napa Solano SANE-SART (SANE-SART) and the City of Fairfield, a California Municipal corporation, through the City of Fairfield’s Police Department, (City or Client) stipulates that the parties agree to the following regarding the provision of sexual assault and domestic violence forensic examinations, including suspect examination. The term of this MOU shall be effective as of July 1, 2026, and shall expire June 30, 2027. Background SANE-SART has provided forensic nursing consultative services to sexual assault / abuse victims and suspects at law enforcements’ request since 1988. Through the years, our program has evolved and is presently considered an agency of unparalleled excellence and leadership in providing forensic services, both locally and throughout Northern California. Service Provided SANE-SART will provide the following services with the term of Agreement (collectively “Services”): • 24/7 Access to forensic examinations for Fairfield PD, including all other Solano County city and county jurisdictions, WITH THE EXCEPTION OF Monday through Thursday 0200–1000 • Victim Sexual Assault Forensic Examinations • Victim Domestic Violence Forensic Examinations • Suspect Forensic Examinations Services are to be provided in person at a local emergency department or the Courage Center 2 (Solano Child Advocacy Center) in Fairfield, CA. Payment Total compensation and payments under this MOU shall not exceed the amount of one hundred thirty thousand ($130,000) dollars. Fairfield Police Department will compensate SANE-SART for all Services as described above. SANE-SART shall submit invoices according to its July 1, 2026 billing rates. Fairfield Police Department will provide payment upon receipt of invoices, and within thirty (30) business days of a complete and correct invoice. Examination rates are as follows: ● Victim Sexual Assault Forensic Examinations: $2,800 per examination ● Suspect Forensic Examinations: $2,800 per examination
● Victim Domestic Violence Forensic Examinations: $1,200 per examination Once a forensic examiner has been activated, the full examination rate applicable to the examination type shall be charged regardless of whether a forensic examination is completed. Activation occurs at the time the on-call examiner is contacted and dispatched in response to a request for services. Record Keeping Records of examinations, including reports and photos, will be kept by SANE-SART. All evidence collected by the examiner will be given to a Fairfield Police Department law enforcement office at the end of the examination. Reports will be transmitted electronically. Conflict Resolution When conflicts arise, SANE-SART and Fairfield Police Department agree to bring concerns, or disagreements forward in a direct manner, to engage in a problem-solving process, and to seek mutually beneficial solutions. Nothing in this MOU shall prevent either party from seeking judicial review before a court of competent jurisdiction. Termination The City may terminate this MOU upon 30 days prior written notice. Termination of this Agreement shall not affect the City’s obligation to pay for all fees earned and reasonable costs necessarily incurred by SANE-SART as provided in herein, subject to any applicable setoffs. SANE-SART shall return to City any fees paid for services not rendered. Indemnification and Hold Harmless To the extent permitted by law, SANE-SART shall indemnify, hold harmless and defend the Client and its agents, officers and employees from and against all claims, damages, losses, judgments, liabilities, expenses and other costs, including litigation costs and attorneys’ fees, directly arising out of or resulting from, SANE-SART’s negligence or willful misconduct in the performance of this Agreement by the SANE-SART or SANE-SART’s officers, employees, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including the loss of use. Notwithstanding the foregoing, SANE-SART’s obligation to indemnify Client and its agents, officers and employees for any judgment, decree or arbitration award shall extend only to the percentage of negligence or responsibility of the SANE-SART in contributing to such claim, damage, loss, and expense. SANE-SART’s obligation to defend, indemnify and hold the Client and its agents, officers, and employees harmless under the provisions of this paragraph is not limited to or restricted by any requirement in this Agreement for SANE-SART to procure and maintain a policy of insurance.
Governing law The rights and obligations of the Parties under or arising out of, and the enforcement and interpretation of, this Agreement shall be governed by the laws of the State of California. Client and SANE-SART will seek to resolve disputes arising out or relating to this Agreement through discussion. If that is not successful, Client and SANE-SART will resolve the dispute before a court of competent jurisdiction located in Solano County, California. Insurance Requirements SANE-SART shall obtain and maintain at all times during the term of this MOU, insurance coverage in amounts that are commercially reasonable and in accordance with the requirements in Exhibit “A”. The insurance requirements set forth in Exhibit “A” are part of this MOU. In the event of any inconsistency between said general provisions and any other terms or conditions of this MOU, the requirements set forth in Exhibit “A” shall control. Confidentiality SANE-SART shall keep confidential all information obtained or learned while furnishing or receiving Services under this Agreement and to not disclose or reveal such information for any purpose not directly connected with the matter for which Services are provided unless required by valid court order, lawful government agency request, Freedom of Information Act (FOIA) request, or Public Records Act (PRA) request. Notice Any notice, communication, amendment, addition, or deletion to this Agreement, including change of address of either party during the term of this Agreement, which Consultant or Client shall be required or may desire to make shall be in writing and shall be personally served or, alternatively, sent by prepaid first-class mail to the respective parties as follows: To City: Fairfield Police Department 1000 Webster St. Fairfield, CA 94533 To SANE-SART: SANE-SART 1261 Travis Blvd. Suite 260 Fairfield CA, 94533 Governing Law and Venue This MOU shall be deemed to be made under and shall be governed by and construed in accordance with, the laws of the State of California. Any action brought to enforce the terms or provisions of this MOU shall have venue in the state or federal courts of Solano County, California.
Entire Agreement This MOU supersedes any and all other agreements, either oral or in writing, between any of the parties herein with respect to the subject matter hereof and contains all the agreements between the parties with respect to such matter. Each party acknowledges that no representations, inducements, promises or agreements, oral or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement or promise not contained in this MOU shall be valid or binding. Amendment This MOU may only be modified, amended, changed, added to, or subtracted from by the mutual consent of the parties hereto if such amendment or change is in written form and executed with the same formalities as this MOU and attached to the original MOU to maintain continuity. Required Licenses, Certificates and Permits and Compliance with Laws Any licenses, certificates or permits required by the federal, state, county, or municipal governments for SANE-SART to provide the Services must be procured by SANE-SART and be valid at the time SANE-SART enters into this MOU. Further, during the term of this MOU, SANE-SART must maintain such licenses, certificates, and permits in full force and effect. Licenses, certificates, and permits may include but are not limited to driver’s licenses, professional licenses or certificates and business licenses. Such licenses, certificates and permits will be procured and maintained in force by SANE-SART at no expense to the City. SANE-SART shall comply will all applicable local, state and Federal Laws, rules and regulations. Construction Headings or captions to the provisions of this MOU are solely for the convenience of the parties, are not part of this MOU, and shall not be used to interpret or determine the validity of this MOU. Any ambiguity in this MOU shall not be construed against the drafter, but rather the terms and provisions hereof shall be given a reasonable interpretation as if both parties had in fact drafted this MOU. IN WITNESS WHEREOF, the parties through their duly authorized representatives have executed this MOU on the date set forth beneath their respective signatures. Fairfield Police Department SANE-SART
By:___________________________ By:___________________________ Name: David Gassaway
Title: City Manager
Date:_________________________
"City"
Name: Kari A. Cordero, RN, MS,
PMHNP-BC, SANE-A/P
Title: Executive Director
Date: 05/19/2026
"SANE-SART”
EXHIBIT “A” INSURANCE REQUIREMENTS SANE-SART shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the SANE-SART, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES If checked below, the following insurance is also required. [X] Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence. [ ] Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence [ ] Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence [ ] Fidelity / Crime / Dishonesty Bond in the minimum amount of $___________ [ ] MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants [ ] Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________. 3) INSURANCE PROVISIONS a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the SANE-SART shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions: i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the SANE-SART; products and completed operations of the SANE-SART; premises owned, occupied or used by the SANE-SART; and automobiles owned, leased, hired or borrowed by the SANE-SART. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the SANE-SART’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be excess of the SANE-SART’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers. iv) The SANE-SART’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY. vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the SANE-SART’S policy limits of coverage. Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater.
c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY. VERIFICATION OF COVERAGE. SANE-SART shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically through the Exigis insurance system to: [email protected]. All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, SANE-SART shall provide complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications. d) SUB-CONTRACTORS. SANE-SART shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit A. Failure of SANE-SART to verify existence of sub-contractor’s insurance shall not relieve SANE-SART from any claim arising from sub-contractors work on behalf of SANE-SART.