~~
FAIRFIELD
!I===::;.
- .. .
MEMORANDUM
PUBLIC WORKS DEPARTMENT
DATE: September 16, 2026
TO:
FROM:
David Gassaway, City Manager
Sanjay Mishra, Public Works Director \ ~
David Vong, Senior Civil Engineer~
SUBJECT: Clerical Error with July 7, 2026, City Council Resolution 2026-152
RECOMMENDED ACTION
Replace originally published July 7, 2026, City Council Resolution 2026-152 with the attached corrected Resolution No. 2026-152.
STATEMENT OF ISSUE
A clerical error was identified in Resolution No. 2026-152.
DISCUSSION
Resolution No. 2026-152 has a discrepancy between the title of the resolution and the language in Section 1. The correct Section 1 should say the following 'Amendment No. 1 to the Sharing of State Highway Electrical Facilities in the City of Fairfield and the State of California Department of Transportation, attached hereto, is hereby approved.
DOCUMENTS ATTACHED:
Attachment 1: Resolution 2026-152
Attachment 2: Revised Resolution 2026-152
Attachment 3: Revised Resolution 2026-45 with tracked changes Attachment 4: Caltrans Email
STAFF CONTACT
David Vong, Senior Civil Engineer
(707) 428- 7784
[email protected]
Docusign Envelope ID: FDB88268-0939-87AA-8156-10568B71DDFF
CITY OF FAIRFIELD
RESOLUTION NO. 2026-152
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT
FOR SHARING OF STATE HIGHWAY ELECTRICAL FACILITIES IN THE CITY OF FAIRFIELD WHEREAS, on August 19, 1986, the City of Fairfield adopted Resolution No. 86-247 and entered into a Freeway Maintenance Agreement (FMA) with the State of California (State); and WHEREAS, on December 6, 2022, City Council adopted Resolution No. 2022-230, authorizing the city manager to enter into a new Cost Sharing Agreement (CSA) that supersedes the previous · agreement but did not address maintenance responsibilities; and WHEREAS, the City will be installing Rectangular Rapid Flashing Beacons (RRFB) at the Travis Boulevard/Interstate 80 East Bound On-Ramp pedestrian crossing for the HSIP Cycle 11 RRFB Pedestrian Crossing Project (CPW070096}; and
WHEREAS, the City and State desire to amend the FMA to require the City of Fairfield to maintain the RRFB Pedestrian Crossing Improvements and to continue to maintain the technology until the FMA is amended or terminated.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. Amendment No. 1 of the Freeway Maintenance Agreement between the City of Fairfield and the State of California (Amendment No. 1), attached hereto, is hereby approved.
Section 2. The city manager is hereby authorized to execute Amendment No. 1 and do all things necessary to implement the executed amendment.
Docusign Envelope ID: FDB88268-0939-87AA-8156-10568B71DDFF RES. NO. 2026-152
PASSED AND ADOPTED this 7
th day of July 2026, by the following vote:
AYES:
NOES:
COU N Cl LM EM BERS: VACCARO/BERTANI/WILLIAMS/CARR/SANDHU{IONNESEN PANDURO ABSENT:
ABSTAIN:
COUNCILMEMBERS: NONE
COUNCILMEMBERS: NONE
COUNCILMEMBERS: NONE
ATTEST:
CITY OF FAIRFIELD
RESOLUTION NO. 2026 - 152
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT
FOR SHARING OF STATE HIGHWAY ELECTRICAL FACILITIES IN THE CITY OF FAIRFIELD WHEREAS, on August 19, 1986, the City of Fairfield adopted Resolution No. 86-247 and entered into a Freeway Maintenance Agreement (FMA} with the State of California (State}; and WHEREAS, on December 6, 2022, City Council adopted Resolution No. 2022-230, authorizing the city manager to enter into a new Cost Sharing Agreement (CSA} that supersedes the previous agreement but did not address maintenance responsibilities; and WHEREAS, the City will be installing Rectangular Rapid Flashing Beacons (RRFB} at the Travis Boulevard/Interstate 80 East Bound On-Ramp pedestrian crossing for the HSIP Cycle 11 RRFB Pedestrian Crossing Project (CPW070096}; and
WHEREAS, the City and State desire to amend the FMA to require the City of Fairfield to maintain the RRFB Pedestrian Crossing Improvements and to continue to maintain the technology until the FMA is amended or terminated.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. Amendment No. 1 of the to the Sharing of State Highway Electrical Facilities in the City of Fairfield between the City of Fairfield and the State of California Department of Transportation, attached hereto, is hereby approved.
Section 2. The city manager is hereby authorized to execute Amendment No. 1 and do all things necessary to implement the executed amendment.
Docusign Envelope ID: FDB88268-0939-87M-8156-10568B71DDFF
CITY OF FAIRFIELD
RESOLUTION NO. 2026-152
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE AGREEMENT
FOR SHARING OF STATE HIGHWAY ELECTRICAL FACILITIES IN THE CITY OF FAIRFIELD WHEREAS, on August 19, 1986, the City of Fairfield adopted Resolution No. 86-247 and entered into a Freeway Maintenance Agreement (FMA) with the State of California (State); and WHEREAS, on December 6, 2022, City Council adopted Resolution No. 2022-230, authorizing the city manager to enter into a new Cost Sharing Agreement (CSA) that supersedes the previous · agreement but did not address maintenance responsibilities; and WHEREAS, the City will be installing Rectangular Rapid Flashing Beacons (RRFB) at the Travis Boulevard/Interstate 80 East Bound On-Ramp pedestrian crossing for the HSIP Cycle 11 RRFB Pedestrian Crossing Project (CPW070096); and
WHEREAS, the City and State desire to amend the FMA to require the City of Fairfield to maintain the RRFB Pedestrian Crossing Improvements and to continue to maintain the technology until the FMA is amended or terminated.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. Amendment No. 1 nt-ttn:r-fiiin:n:r T11T::1 ,rf\:fl-:rin-n>n-::rnn:,---b -crn:"'"1"1 ,,._.,i- between the City of Fairfield and the State of Callforni (AmeF1dmeF1t Ne. 1), attached hereto, is ereby approved.
Section 2. The city manag is hereby authorized to execute Amendment No. 1 and do all things necessary to imple nt the executed amendment.
to the Sharing of State Highway
Electrical Facilities in the City of
Fairfield
, Department of
Transportation
Docusign Envelope ID: FDB88268-0939-87M-8156-10568871DDFF RES. NO. 2026-152
PASSED AND ADOPTED this 7
th day of July 2026, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
COUNCILMEMBERS: VACCARO/BERTANI/WILLIAMS/CARR/SANDHU/rONNESEN PANDURO COUNCILMEMBERS: NONE
COUNCILMEMBERS: NONE
COUNCILMEMBERS: NONE
ATTEST:
James, Elena
From:
Sent:
To:
Subject:
Attachments:
Vong, David
Thursday, September 10, 2026 5:10 PM
James, Elena
RE: Fairfield HSIP - Caltrans Encroachment Permit Request 0426-NMC-0043 Reso 2026-152 EFCSA 1_Comments.pdf
Elena,
Can we request an administrative correction to this resolution, needed it in order for Caltrans to sign the maintenance agreement.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAJ.RFIELP HEREBY RESOLVES:
Section 1. Amendment No. 1 l"rl"-++n:r-1r--.nr-1~'ff'r1'--"D-&ffi!'ee'l"l'n!il'l&f" between the City o1 Fairfield and the State of Californ· (Am.endr,,er-,t No. 1), attached hereto, is erebv approved .
Section 2. The city mana
things necessary to Irnple
. is hereby authorized to execute Amendment No. 1 and do all nt the executed amendment.
, Department of
Transportation
to the Sharing of State Hig
Electrical Facilities in the C
Fairfield
David Vong, P.E. I Senior Civil Engineer
Public Works Department I City of Fairfield
1000 Webster St Fairfield, CA 94533
o I 707-428 -7784
From: Chi, Jonathan@DOT <[email protected]>
Sent: Thursday, September 10, 2026 3:51 PM
To: Vong, David <[email protected]>
Cc: Lee, Jae-Myung@DOT <[email protected]>; [email protected]; Leung, Jeffrey@DOT <[email protected]>; Flores, Andrea <[email protected]>; Bolanos, Hassen@DOT <[email protected]>; Lau, Connie@DOT <[email protected]>; Sahar, Shams@DOT <[email protected]>; Abel, Mathew M@DOT <[email protected]> Subject: RE: Fairfield HSIP - Caltrans Encroachment Permit Request 0426-NMC-0043 I CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.
Hi David,
1 We are following up regarding City Resolution No. 2026-152 and the authorization for Amendment No. 1.
Upon review, we noticed a discrepancy between the title of the resolution and the language in Section 1 .
The resolution title states:
RESOLUTION NO. 2026•152
AUTHORIZING HE CITY MANAGER TO EXECUTE AMENDMENT NO 1 TO THE AGREEMENT FORSHARlNG'OF STATE HIGHWAY EL£CTRtCA&. FACILITIES IN THE CITY OF FAIRftELD However, Section 1 states that:
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOtVES:
Sectlon ~- Amendment No. 1 of the Freeway Maintenance Agreement between the City of Fairfield and the State of Cafffornra (Amendment No. 1),. attached hereto, is hereby approved.
Our understanding is that the amendment requiring authorization is EFCSA Amendment No.
1. However, Section 1 references the Freeway Maintenance Agreement (FMA), which appears to be inconsistent with the resolution title and the intended amendment.
Could you please provide a corrected resolution or written clarification confirming the City Council's authorization of EFCSA Amendment No. 1? This clarification will help us address this concern and ensure that the appropriate documentation is incorporated into the complete EFCSA Amendment No. 1 package.
Thank you for your assistance.
Best Regards,
Jonathan J.H. Chi, P.E.
Branch Chief
Maintenance Agreement Branch
D4 Maintenance - Office of Special Projects
[email protected]
Mobile 510.376.8218
From: Vong, David <[email protected]>
Sent: Thursday, September 10, 2026 11:35 AM
To: Chi, Jonathan@DOT <[email protected]>
2