Fairfield City Council
July 21, 2026

CITY OF FAIRFIELD

CITY COUNCIL

MEETING AGENDA

Tuesday, July 21, 2026, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
**Resolution 2026-161 FAST Transit Advertising Services have been removed from the agenda and will be brought back in a future meeting**

Notice to Public
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, realtime captioning, or other accommodation, please contact the City Clerk's Office, at least 72 hours in advance of the meeting at (707) 428-7400.

For individuals with hearing or speaking limitations, dial 711 or (800) 735-2922 (English). For Spanish, Tagalog or other language, please dial (800) 855-3000 and provide the communication assistant with the following City telephone number: (707) 399-4010.

DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:

Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.

Members of the public can observe the meeting on Roku City of Fairfield, Xfinity Channel 26, AT&T U-Verse Channel 99, and web streamed live at www.youtube.com/FFCATV. The public may join the meeting via Zoom at: https://fairfield.ca.gov/zoomcitycouncil or via phone (408) 638-0968, Webinar ID: 814 7538 5275, Passcode: 7074287400
Pages
A. CALL TO ORDER 6:00 PM
B. ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Manveer Sandhu
Councilmember Scott Tonnesen
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Rick Vaccaro
C. INVOCATION - Pastor Andre Davis of the Band of Believers D. PLEDGE OF ALLEGIANCE
E. COUNCIL REPORTS
F. CITY MANAGER'S REPORT
G. CITY ATTORNEY'S REPORT
H. CITY CLERK'S REPORT
I. PRESENTATIONS
I.1 I-80/I-680/SR-12 Interchange Project: Package 5 Presented by Nick Burton, Director of Projects, Solano Transportation Authority
J. PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters, not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item, please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item, as determined by the mayor.

K. CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.

Recommended Action:

To approve the consent calendar.

K.1 CM Approval of Meeting Minutes for June 2026 7
Approval of Meeting Minutes for June 2026
Funding Source: N/A

Contact: Karen Rees, (707) 428-7767
Recommended Action:

Approve the meeting minutes.

K.2 Resolutions 2026-58 and 2026-59 PW Micro-Trenching Specifications and Standards and Broadband Specifications and Standards
26 2026-58 Adopting the Micro-Trenching Specifications and Standards into the Public Works Standards Specifications; and
2026-59 Adopting the Broadband Specifications and Standards into the Public Works Standards Specifications
Funding Source: N/A
Contact: Thomas Martian, (707) 428-7017
Recommended Action:

Adopt resolutions.

K.3 Resolution 2026-160 PW Fairfield Municipal Utility Regulations Update 46 Adopting the Updated Fairfield Municipal Utility Regulations Funding Source: N/A
Contact: Michael J. Hether, (707) 428-7493
Recommended Action:

Adopt resolution.

K.4 Resolution 2026-162 PW Awarding Construction Contract for the Highway Safety Improvement Program Cycle 11 Citywide Systemic Signal Visibility Upgrades Project
110
Approving the Plans and Specifications and Awarding a Contract to W. Bradley Electric, LLC for the Highway Safety Improvement Program Cycle 11 Citywide Systemic Signal Visibility Upgrades Project
Funding Source: N/A
Contact: Ryan Panganiban, (707) 428-7017
Recommended Action:

Adopt resolution.

K.5 Resolution 2026-163 PW First Amendment to the Solano Express Intercity Transit Funding and Cost-Sharing Agreement
162
Authorizing the City Manager to Execute the First Amendment to the Solano Express Intercity Transit Funding and Cost-Sharing Agreement by and Among the Solano Transportation Authority, the County of Solano, Solano County Transit, the City of Dixon, the City of Fairfield, the City of Suisun City, and the City of Vacaville

Funding Source: $547,146; Transportation Development Act Funding Contact: Melissa Minton, (707) 434-3804
Recommended Action:

Adopt resolution.

K.6 Resolution 2026-164 PW Awarding Construction Contract for 2025-2026 Pavement Maintenance Project
207
Approving the Plans and Specifications and Awarding a Contract to VSS International Inc., for the 2025-2026 Pavement Maintenance Project CPW070083
Funding Source: $4,832,432; Senate Bill 1
Contact: Phil Layoso (707) 428-7505
Recommended Action:

Adopt resolution.

K.7 Resolution 2026-165 PW Awarding Construction Contract for the Lopes Road Emergency Storm Damage Repair Project
214
Approving the Plans and Specifications and Awarding a Construction Contract to Teichert Construction for the Lopes Road Emergency Storm Damage Repair Project and Authorizing an Update to the Fiscal Year 2026-2027 Capital Budget Funding Source: $9,344,057 ($902,529.38, Federal Emergency Management Agency Grant; $3,702,490.95, Federal Highway Administration Grant; $225,632.34, California Office of Emergencies Grant; $3,240,311.08, City of Benicia; $870,730.78, Water Enterprise Capital Fund; $392,362.08, Senate Bill 1)
Contact: Jason Riley, (707) 428-7481
Recommended Action:

Adopt resolution.

K.8 Resolution 2026-166 PW Execution of a Public Utility Easement Assessor’s Parcel Number 0034-150-310
221
Authorizing the City Manager to Execute a Public Utility Easement to the City of Fairfield Within Assessor’s Parcel Number (APN) 0034-150-310 for the 2030 North Texas Recreation Center Project (Robbieburr Berger Park) Funding Source: N/A
Contact: Ryan Panganiban, (707) 428-7746
Recommended Action:

Adopt resolution.

K.9 Resolution 2026-167 HR Approving Contract with Mosaic Public Partners LLC 230

Authorizing the City Manager to Enter into a Contract with Mosaic Public Partners LLC for Executive Level Recruitments as Needed Funding Source: $150,000; General Fund
Contact: Farbod Pirouzmand, (707) 428-7397
Recommended Action:

Adopt resolution.

K.10 Resolution 2026-168 CD Fairfield-Suisun Unified School District Joint Use Lease Agreement
243
Approving and Authorizing the Execution of the Joint Use Lease Agreement Between the City of Fairfield and the Fairfield-Suisun Unified School District for the Property Located on Gulf Road (Assessor Parcel Number 170-010-510) Funding Source: $500,000; Quimby Funds (Funds 274)
Contact: Dave Zellers, (707) 428-7436
Recommended Action:

Adopt resolution.

K.11 Ordinance 2026-04 CD Amending Section 11.13.2 of the Fairfield Municipal Code
270
Amending Chapter 11, Section 11.13.2 (Also Known as Rancho Solano Private Roads) of the Fairfield Municipal Code to Allow the Rancho Solano Master Association to Authorize On-Street Parking Between the Hours of 2:00 AM and 5:00 AM
Funding Source: N/A
Contact: Noah Rumbaoa, (707) 428-7450
Recommended Action:

Provide second reading and adopt Ordinance 2026-04.

L. ADJOURN
ADJOURN TO TUESDAY, AUGUST 4, 2026, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.

Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.

PUBLIC NOTIFICATION
I, Esther Beavers, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was

posted at City Hall, 1000 Webster Street, Fairfield, California on Wednesday, July 15, 2026.

Agenda Item No: K.1

AGENDA REPORT
DATE: July 21, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: CM Approval of Meeting Minutes for June 2026

Funding Source: N/A

Contact: Karen Rees, (707) 428-7767

RECOMMENDED ACTION
Approve the meeting minutes.

STATEMENT OF ISSUE
Minutes need approval by the City Council.

DISCUSSION
The City Council Minutes for June 2026 have been approved by the city attorney and need council approval.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may choose to modify the minutes , which will result in bringing this item back at a future date.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 428-7402
[email protected]

ATTACHMENTS
Attachment 2: 2026-06-02 City Council Minutes
Attachment 3: 2026-06-09 Special Meeting Minutes
Attachment 4: 2026-06-16 City Council Minutes

1 CITY OF FAIRFIELD

CITY COUNCIL MINUTES

June 2, 2026, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

_____________________________________________________________________

A. CALL TO ORDER
Mayor Catherine "Cat" Moy called the meeting to order at 6:05 p.m.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, K. Patrice Williams, Vice Mayor Pam Bertani, and Mayor Moy.

C. INVOCATION - Pastor Jeff Hood of First Baptist Church Pastor Jeff Hood of First Baptist Church gave an invocation.

D. PLEDGE OF ALLEGIANCE
Councilmember Sandhu led the Pledge of Allegiance.

E. COUNCIL REPORTS
Councilmember Williams shared that it is Election Day and that the polls are open until 8 p.m. Voters can visit the Solano County Registrar of Voters page to find 17 local voting poll sites in Fairfield. She stated that California allows voters to register to vote on the same day that they cast their ballots any time before polls close on election day.

Councilmember Tonnesen and Councilmember Sandhu did not have a report.

Councilmember Carr reported that the Octo Soccer Complex walking path is completed.

People can walk around the levy and dogs are allowed.

Councilmember Panduro reported that she and Councilmember Tonnesen visited the Public Safety Academy 11th grade History class earlier today. The students gave civic engagement projects where they identified community problems . They presented on various topics such as clean water, food insecurity, and LGBTQ+ mental health access. She said the projects helped students practice their public speaking and critical thinking skills and they were very impressive.

2 Vice Mayor Bertani invited the community to attend the Fairfield Clergy Action Network (CAN)'s Juneteenth Festival on Friday, June 19, 4-7 p.m. on the County Lawn. It is a family- friendly event with games, food trucks, and entertainment. Juneteenth celebrates a very important event in our nation's history.

Mayor Moy reported that she attended the first Business Retention and Expansion Mayor's Forum coordinated by the Community and Economic Development team, who did an excellent job. The businesses were enthusiastic and enjoyed networking. These forums will be held quarterly or semi-annually.

F. CITY MANAGER'S REPORT
City Manager Gassaway stated that the first presentation, Item I.1, from Subaru to the Police Activities League is removed from the agenda tonight. Subaru plans to present PAL a check at an off-site event. Also, Item M.3 is removed from the agenda by request from the applicant as the matter has been resolved.

G. CITY ATTORNEY'S REPORT
City Attorney David Lim had no report.

H. CITY CLERK'S REPORT
City Clerk Karen Rees reported that the last day to apply for the Fairfield Planning Commission is Friday, at 5 p.m. online. Youth Commission recruitment is ongoing. Anyone interested can email [email protected].

Before moving to presentations, Vice Mayor Bertani made a motion to move Item L.3, homeless priorities, to a future council meeting as it is Election Night. Mayor Moy seconded the motion. The motion carried unanimously (7-0).

There were no requests to speak on Item L.3.

I. PRESENTATIONS
I.1 Subaru Check Presentation to the Fairfield Police Activities League (PAL) City Manager Gassaway stated that the first presentation, Item I.1, from Subaru to the Police Activities League is removed from the agenda tonight.

I.2 Marin Clean Energy Update Presented by Mariela Herrick, Senior Community Development Manager
Senior Community Development Manager Mariela Herrick gave an update on Marin Clean Energy (MCE). Council asked a few questions and thanked Ms. Herrick for the presentation.

J. PUBLIC COMMENTS
Mayor Moy read the following comment before opening Public Comments:

3 A reminder on our standard protocol for general public comments. The City Council and I felt it important to hear the concerns from residents at our last meeting in response to the incident at Fairfield High . There was a lot of emotion and frustration, which is understandable. In order to ensure a productive meeting, this week we will be returning to our standard process for public comment and decorum from commentors. This means that speakers will be limited to the standard 3 minutes (or 2 if you plan to shorten), profanity is not acceptable, disruptions or chants are not tolerated, and the City Council nor staff does not respond to comments made but may ask for an item to be placed on a future agenda for coun cil discussion. We respect the opinions and voices of all our residents. At the same time, we want to maintain a respectful and professional decorum befitting these council chambers; as has been our standard practice for many years.

The following individuals spoke during public comment:

EJ Johnson spoke about upcoming events at the Downtown Theatre.

George Kennedy spoke about Councilmember Williams and also the role of mayor.

Rodney Alamo Brown spoke about the incident at Fairfield High School.

Attorney David Lim stated since the family of minor M.W. is now represented by Attorney John L. Burris of Oakland, he will leave the dais when family members speak, as the matter is likely to become litigation. California Rules of Professional Conduct (Rule 4.2 - Communication with a Represented Person) strictly prohibits him from speaking to the family directly or indirectly on this matter unless they have the lawyer's consent or are authorized by law or court order.

Dennis Green Jr., Vince Guisande, Williams Family, Ramell Sequoia Williams, Berry Accius, Chris 10, and Marquitta Collins spoke about incident involving minor MW that occurred on May 20, 2026 at Fairfield High School.

After Ms. Collins spoke, Attorney Lim asked Mayor Moy to address Berry Accius, pursuant to Government Code 54957.95 to warn him that his continuous disruptive actions may result in his removal from the meeting.

Next, Baltazar Rogasian spoke. Mayor Moy again warned woman standing against the wall with a navy shirt and Mr . Rodney Brown to stop disrupting the meeting or they will be removed. Next speaker was Ricki Lassiter.

City Attorney Lim called a recess at approximately 7 p.m. due to shouting and disruption of meeting.

Council meeting readjourned at 7:10 p.m.

Princess Washington, Khekhe Jones, Loc, Sharon Stewart, and Larry Bluford spoke about the incident involving minor M.W. Online speakers addressing the same matter were:

Rogue, John Martinez was interrupted so Mayor Moy asked him to email his remarks to Council. Laila Walton, and HT. "Anonymous" spoke about police matters.

4 K. CONSENT CALENDAR
There were no requests to speak on consent. Councilmember Sandhu made a motion to approve t he consent calendar. Councilmember Panduro seconded the motion. The motion carried unanimously (7-0).

Moved by: Councilmember Sandhu
Seconded by: Councilmember Panduro
To approve the consent calendar.

Motion Carried

K.1 Resolution 2026-75 PW Miracle Playsystems for the Cordelia Community Park Play Equipment Replacement Project
Adopt resolution.

K.2 Resolution 2026-106 PW One Lake Vanden Road Utility Extension Improvements Acceptance
Adopt resolution.

K.3 Resolution 2026-107 PW BSK Amendment No. 1
Adopt resolution.

K.4 Resolution 2026-108 PW HSIPSL-5132 (060) Kentucky Street & Broadway Street Striping Improvement Project (CPW070095)
Adopt resolution.

K.5 Resolution 2026-109 PW Professional Services Agreement for Peabody Road Widening Project
Adopt resolution.

K.6 Resolution 2026-110 IT Agreement with Active Network, LLC for Parks & Recreation Reservation Software
Adopt resolution.

K.7 Resolution 2026-111 PD Legal Representation for Personnel Matters for the Fairfield Police Department
Adopt resolution.

K.8 Ordinance 2026-03 PD Amending Chapter 8, Article I, Section 8.3, Chapter 56 of the Fairfield Municipal Code Regarding Explosives and Fireworks Provide second reading and adopt Ordinance 2026-03.

5 K.9 Resolution 2026-112 HR Increase Contract Amount for Kramer Workplace Investigations Agreement
Adopt resolution.

L. NEW BUSINESS
L.1 CM Mid-Cycle Update for City Council Fiscal Year 2025-2027 Strategic Goals and Priorities
Assistant City Manager and Human Resources Director Farbod Pirouzmand gave a presentation.

Dennis Green Jr. spoke on Item L.1.

City Council received the report and requested that staff continue to work on the mid-cycle update. No action taken.

L.2 PW Rockville Hills Regional Park Citizens Advisory Committee Presentation Chair Jared Preston and C o-Chair Nik Glazar of the Rockville Hills Regional Park Citizens Advisory Committee gave a joint presentation.

The most important thing for the committee is the hiring of a full-time park ranger as they have been without one for over two and a half years. City Manager Gassaway stated that Human Resources is currently updating the brochure for that position and will start the recruitment process in the near future. The other concern of the committee is that 115 manzanita trees have died, which is from goat over grazing. This happened due to no oversight of the park as there has been no park ranger. Once the park ranger is hired, the robust volunteer program in the park can be reinstated which will assist with oversight of the park.

Dennis Green Jr. and Vince Guisande spoke on Item L.2. No action taken.

L.3 HD Presentation and Direction for Homeless Priorities By request of Vice Mayor Bertani, this item will be continued to a future council meeting. Motion to continue made and approved earlier in meeting.

M. PUBLIC HEARINGS
M.1 PW 2025 Urban Water Management Plan Update
Assistant Director of Public Works Utilities Michael Hether presented on the 2025 Urban Water Management Plan Update. Mayor Moy opened the public hearing.

There were no requests to speak. Mayor Moy closed the public hearing.

M.2 HR Public Hearing Regarding Vacancies for Calendar Year 2025 Human Resources Manager Angela Broaddus gave a presentation regarding vacancies for calendar year 2025.

6 Mayor Moy opened the public hearing. There were no requests to speak. Mayor Moy closed the public hearing.

Council received the report.

M.3 Resolution 2026-113 CM Appeal of the Denial of Business Permit for Massage Establishment Located at 321 North Texas Street, Ste. 107 Item M.3. was removed by request of applicant prior to the meeting as this matter has been resolved. Item not heard.

N. ADJOURN
Mayor Moy adjourned the meeting at 8:22 p.m. to Tuesday, June 16, 2026, 6 pm, Harry T.

Price Memorial Council Chamber.

Mayor City Clerk

1 CITY OF FAIRFIELD

SPECIAL MEETING

MINUTES

June 9, 2026, 5:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

_____________________________________________________________________

A. CALL TO ORDER
Vice Mayor Pam Bertani called the meeting to order at 5:00 p.m.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, K. Patrice Williams, and Vice Mayor Pam Bertani. Catherine "Cat" Moy resigned as mayor as of 8 a.m. this morning, June 9, 2026.

After roll call, Councilmember Sandhu led the Pledge of Allegiance.

Before hearing public comment, Vice Mayor Bertani asked outside counsel Gary Winuk to make a statement regarding the status of Item D.1 in light of former Mayor Moy's resignation.

C. PUBLIC COMMENTS
The following individuals spoke about the mayor's resignation:

Jeann McDougald, Nora Dizon, Jim DeKloe, Kim Rodriguez, Joseph Joyce, Rosemarie, Xenia Tom, and online: independent reporter McKenna Reece, and John Martinez.

Michael Jefferson spoke about Councilmember Williams.

D. NEW BUSINESS
D.1 CM Outside Counsel Investigation Report on Mayor’s Residency Under Quo Warranto
Outside counsel Gary Winuk stated that as most people are aware, Mayor Catherine "Cat" Moy submitted a letter of resignation effective this morning, June 9, 2026, at 9 am. How it impacts the investigation report on mayor's residency under quo warranto is that it renders it a moot point since the mayoral position is now vacated. The optio n of seeking a quo warranto action from the Attorney

2 General's Office is no longer possible, since due to the vacancy, the matter has been resolved.

D.2 CM Request for Reimbursement by Mayor Moy for Legal Fees Related to Quo Warranto Process
Outside counse l Gary Winuk stated that the request for reimbursement from former Mayor Moy for legal fees related to the quo warranto process is permissible by council but is at their discretion.

Carol Haddock spoke on Item D.2.

Councilmember Sandhu asked for the exact amount of Mrs. Moy's legal fees. City Manager David Gassaway stated she had not provided the amount.

Councilmember Williams made a motion to not pay for Moy's legal fees.

Councilmember Carr seconded the motion. By a roll call vote, the motion carried 5-1, with Vice Mayor Bertani voting no.

E. ADJOURN
Councilmember Panduro asked for a moment of silence and prayer for slain Sem Yeto student Jamario Baker, his family, and the entire community before adjourning the meeting. Tragically, Jamario was killed at his graduation ceremony last week.

Vice Mayor Bertani adjourned the meeting at 5:38 p.m.

Vice Mayor City Clerk

1 CITY OF FAIRFIELD

CITY COUNCIL MINUTES

June 16, 2026, 6:00 p.m.

Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom

_____________________________________________________________________

A. CALL TO ORDER
Acting Mayor Pam Bertani called the meeting to order at 6:00 p.m.

B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, K. Patrice Williams, and Acting Mayor Pam Bertani.

C. INVOCATION - Pastor David Cobb of The Love Community Pastor David Cobb of The Love Community Church gave an invocation.

D. PLEDGE OF ALLEGIANCE
Councilmember Sandhu led the Pledge of Allegiance.

E. COUNCIL REPORTS
Councilmember Williams spoke about the quo warranto process as she stated there was a lot of misinformation online and she wanted to set the record straight.

Councilmember Tonnesen said he would pass on giving a report due to lengthy meeting.

Councilmember Carr encouraged the c ommunity to check out the newly opened Dumpling House at 700 Texas Street. He invited everyone to attend the next Homeless Roundtable on Wednesday, July 22, 2026, 10 a.m. to 1 p.m., in Willow Hall at the Fairfield Community Center.

Councilmember Panduro reported that she attended a Fairfield Nirasaki Sister City event held in the Council Chamber on June 15 to meet with the five Fairfield student ambassadors who will be traveling to Nirasaki on June 24, staying with host families. She shared that it was her honor to pin the students.

Councilmember Sandhu reported he attended the Scouting America Golden Gate Council's 3rd Annual Solano County Good Scout Award Dinner honoring Jim Spering on June 4, 2026. The keynote speaker was former Fairfield Councilmember an d Vice Mayor

2 Rick Vaccaro, who won the award in 2025. He thanked the Parks & Recreation Department staff for hosting local author Trenise reading her children's book, Post Office Bay , at Tolenas Neighborhood Park during the "Stories in the Park" community event. It was a great event!
Acting Mayor Bertani reported that the Fairfield Clergy Action Network (CAN) would host the Juneteenth Freedom Celebration on the County Annex Lawn on Friday, June 19, 4 to 7 pm with many speakers, family fun, food trucks, and entertainment! She invited the community to attend her Public Table town hall meeting at Bethel Community Church on Saturday, June 27, 10 a.m. to noon.

F. CITY MANAGER'S REPORT
City Manager David Gassaway reported that Items P .3, P .4, and P .7 will be pulled from consent for staff to present additional information to council and will be voted on separately. He gave an update on the ongoing investigation of the incident at Fairfield High School on May 20 with student Maurice Williams. Chaplin & Hill Investiga tive Services is conducting the investigation and are currently interviewing witnesses. The timeline for completion of the report is 90 days. The results will be shared with the Citizens Audit Committee consisting of members Nikila Walker Gibson, Pastor Sa m Morris, Jonathan Richardson, Will McGarvey, Amy Fabi, and Andrea Garcia and one more member from the Fairfield-Suisun Unified School District. The next step will be for the committee to make decisions based on the findings, which could take up to 60 additional days.

G. CITY ATTORNEY'S REPORT
City Attorney David Lim stated that when the family of juvenile MW speaks regarding the incident at Fairfield High School on May 20, due to the fact that they have legal representation from Attorney John Burris of Oak land, he will leave the chamber due to the California Rules of Professional Conduct 4.2. This is not meant to be disrespectful of the family but he is required to do so by law as he cannot have direct or indirect contact with a represented party.

H. CITY CLERK'S REPORT
City Clerk Karen Rees thanked The Vine Church for adopting a section of West Texas Street as part of the Adopt-A-Street program she coordinates. They recently held a cleanup with 40 members of the church! She reported that for anyone running for open City Council seats from Districts 1, 3 and 5 or the Mayor's seat, she and Deputy City Clerk Esther Beavers will begin meeting with the candidates on July 13, 2026 - the day the process opens. July 13 calendar is already full with 7 candidates but they have openings on July 14 and 15. Please email [email protected] to schedule an appointment.

I. PRESENTATIONS
I.1 Proclamation Declaring Juneteenth National Independence Day Presented by Acting Mayor Pam Bertani

3 Acting Mayor Pam Bertani presen ted a proclamation to several sub -committee members of the Fairfield Clergy Action Network in honor of Juneteenth National Independence Day.

I.2 Proclamation Declaring Appreciation of the Fairfield Host Lions Club Presented by Councilmember Scott Tonnesen
Councilmember Tonnesen presented a proclamation to the Fairfield Host Lions Club in appreciation and recognition of the club successfully raising $100,000 to restore the historic Downtown Arch. Originally built by the Lions Club in 1925, the 100-year-old l andmark is receiving refreshed paint, upgraded LED lighting, and commemorative donor plaques.

Nancy Meadows, Host Lions Club member of 37 years, proudly presented the check to the City of Fairfield. City Manager Gassaway and city councilmembers thanked eve ryone who participated in the fundraiser. The lighting of the refurbished arch will happen prior to the July 4 Independence Day Parade.

J. PUBLIC COMMENTS
The following persons spoke during public comment: EJ Johnson, Gail Byrdsong, Kim Deocampo, Ryan Messano, Rowena Branch, Michael Jefferson, Lei C., Jose, Carl Vinson, Elaine Gatka, Raymond Courtemanche, Robert Myers, Williams Family, Sequoia Williams, Rhamesha Stevenson, Berry Accius, Rhamell Stevenson, Ricki Lassiter, Ryan Langlais, Marli, Calyn Kelley, Lisa Davis, Alessandro Perreira, and Sarah (online).

K. CONVENE JOINT MEETING OF THE CITY COUNCIL AND HOUSING AUTHORITY Acting Mayor Pam Bertani convened the joint meeting of the City Council and Housing Authority at 7:37 p.m. City Clerk Rees read the following statement: The holding of a joint meeting of the City Council and the Housing Authority entitles the councilmembers to receive additional compensation of $35 for attending this joint meeting.

L. JOINT PUBLIC HEARING CITY COUNCIL AND HOUSING AUTHORITY L.1 Resolutions 2026-114 through 2026-118 and Housing Authority Resolution 2026-03 FN Mid-Cycle Update for Fiscal Year 2025-26 and 2026-27 Director of Finance John Furtado gave a presentation. Acting Mayor Bertani opened the public hearing. Deputy Fire Chief Todd Matthews spoke and answered questions. Acting Mayor Bertani closed the public hearing.

Councilmember Carr made a motion to approve Resolutions 2026 -114 through 2026-118 and HA Resolution 2026 -03. Councilmember Tonnesen seconded the motion. The motion carried unanimously (6-0).

The joint meeting adjourned at 8:06 p.m.

Moved by: Councilmember Carr
Seconded by: Councilmember Tonnesen

4 Hold public hearing and adopt resolutions.

Motion Carried

M. CONVENE JOINT MEETING OF THE CITY COUNCIL AND PARADISE VALLEY

MAINTENANCE AND MONITORING DISTRICT
Acting Mayor Bertani convened the joint meeting of the City Council and Paradise Valley Maintenance and Monitoring District at 8:07 p.m.

N. JOINT PUBLIC HEARING CITY COUNCIL AND PARADISE VALLEY MAINTENANCE AND

MONITORING DISTRICT
N.1 Resolution PVMMD 2026-02 PW Approving FY 2026-2027 PVMMD Budget and Assessments
Senior Management Analyst Chris Lewis gave a presentation. Acting Mayor Bertani opened the public hearing. Theda Peck spo ke on Item N.1. Acting Mayor Bertani closed the public hearing.

Councilmember Tonnesen made a motion to approve Resolution PVMMD 2026 -

02. Councilmember Sandhu seconded the motion. The motion carried 5 -1, with Acting Mayor Bertani voting no.

The joint meeting adjourned at 8:12 p.m.

Moved by: Councilmember Tonnesen
Seconded by: Councilmember Sandhu
Hold public hearing and adopt resolution.

Motion Carried

O. RECONVENE MEETING OF THE CITY COUNCIL
Acting Mayor Bertani reconvened the city council meeting at 8:13 p.m.

P. CONSENT CALENDAR
As City Manager Gassaway stated during his report, Items P .3, P .4, and P .7 will be pulled for discussion and separate votes.

After those items were heard and voted on, Councilmember Sandhu made a motion to approve the rest of the consent calendar, excluding Items P .3, P .4, and P .7. Councilmember Carr seconded the motion. The motion carried unanimously (6-0).

Moved by: Councilmember Sandhu
Seconded by: Councilmember Carr
To approve the consent calendar.

5 Motion Carried

P.1 CM Approval of Meeting Minutes for April 2026
Approve the meeting minutes.

P.2 CM Minute Action Displaying the America 250 Flag
Approve the minute action.

P.3 Resolution 2026-119 CM Internet Service and Telephonic Service Disruption Policy - PULLED
City Attorney Lim gave a brief presentation and stated that this item should have been under "New Business." He thanked Councilmember Panduro for catching the error. The policy is mandated by Senate Bill 707, significant amendments to the Brown Act for public agencies. He stated that the City of Fairfield already uses telephonic services (i.e. Zoom) for council meetings and has been for several years.

But now, if a two-way telephonic or audiovisual connection drops during a council meeting, halting public access, the cou ncil cannot take action on any remaining items. It must immediately recess the meeting for at least 60 minutes while making good-faith efforts to restore service. This exact situation occurred recently during a council meeting due to a hardware failure. Si nce IT could not restore the connection that evening within an hour, the council meeting was adjourned and continued to a future date. However, there are two exceptions to the rule in this situation but the policy was not in place yet during that meeting.

Council can continue the meeting if these two findings are met: 1) If good -faith efforts are made to restore the connectivity within an hour, and 2) the public interest in continuing the meeting outweighs the temporary loss of connectivity.

Attorney Lim recommended council approve the resolution as the deadline for this policy is July 1 and they do not meet again until July 7, 2026.

Councilmember Panduro made a motion to approve Resolution 2026 -119.

Councilmember Carr seconded the motion. The motion carried unanimously (6-0).

Attorney Lim stated this item would also appear on the July 7, 2026, agenda just to insure that it is placed on New Business.

Moved by: Councilmember Panduro
Seconded by: Councilmember Carr
Adopt resolution.

Motion Carried

P.4 Resolutions 2026-120 and 2026-121 CM General Election and Solano County Providing Service to Canvass Returns of the Election - PULLED

6 Resident Tina Werblin (online) requested that Item P .4 be pulled from consent for discussion. Attorney Lim addressed her concerns.

Councilmember Tonnesen made a motion to approve Resolutions 2026 -120 and 2026-121. Councilmember Carr seconded the motion. The motion carried unanimously (6-0).

Moved by: Councilmember Tonnesen
Seconded by: Councilmember Carr
Adopt resolutions.

Motion Carried

P.5 Resolution 2026-122 CD Management Contract for the Fairfield Center for the Creative Arts (Downtown Theatre)
Adopt resolution.

P.6 Resolution 2026-123 PW Contractor Service Agreement for Caltrans Westbound Truck Scales Pipe Casing Extension
Adopt resolution.

P.7 Resolution 2026-124 PW 2025 Urban Water Management Plan Update Adoption - PULLED
Item P .7 was pulled from consent by Assistant Public Works Director (Utilities) Michael Hether as he had additional information to share with council.

There were no requests to speak on this item. Councilmember Tonnesen made a motion to approve Resolution 2026 -124. Councilmember Panduro seconded the motion. The motion carried unanimously (6-0).

Moved by: Councilmember Tonnesen
Seconded by: Councilmember Panduro
Adopt resolution.

Motion Carried

P.8 Resolution 2026-125 PW Amendment No. 2 to LLMD District No. 2023-11 Agreement
Adopt resolution.

P.9 Resolution 2026-126 PW Amendment No. 1 to West Yost PSA NBR Expansion Adopt resolution.

7 P.10 Resolution 2026-127 HR Amendment No. 3 with Concern for the Employee Assistance Program
Adopt resolution.

P.11 Resolution 2026-128 PD Napa-Solano SANE/SART Memorandum of Understanding
Adopt resolution.

Q. NEW BUSINESS
Q.1 CM Discussion of Consideration for a Resolution to Place a Ballot Measure for an Appointive City Clerk
Assistant City Manager and Human Resources Director Farbod Pirouzmand gave a presentation.

Bill Harris and City Clerk Rees spoke on Item Q.1. Council directed staff to bring back the item at the July 7, 2026 council meeting for approval.

Q.2 CM Discussion of Consideration for a Resolution to Place a Ballot Measure for Amending Sales Tax
Assistant City Manager and Human Resources Director Farbod Pirouzmand gave a presentation. Nikila Walker Gibson spoke on Item Q.2. Council directed staff to bring the item back to the July 7, 2026, council meeting for approval.

Q.3 CM Presentation and Discussion About School Resource Officers Chief of Police Dan Marshall gave a presentation and highly recommended that the C ity of Fairfield continue the use of School Resource Officers (SROs). Dana Dean, Bill Harris, and Anna (online) spoke on Item Q.3. Council accepted the report.

Chief Marshall made a point of clarification in regards to public comments that the Fairfield Police Department has never employed Sean Kenney or Ryan McMahon of the Vallejo Police Department. There is a female admin employee in PD who has a similar name to Ryan M. but she is not a male police officer and her name is spelled differently.

Q.4 CM Discussion, Consideration, and Possible Appointment to Fill Vacant Mayor’s Position Pursuant to California Government Code section 34902 City Attorney Lim presented options for council to fill the vacant mayor's position pursuant to Gov. Code 34902, due to form er Mayor Moy's resignation effective June 9, 2026: 1) Appoint a person to fill the vacant mayor's seat via an application process; 2) Appoint a person to fill the vacant mayo'r seat tonight; and 3) Leave the seat vacant and call for the seat to be filled on November 3, 2026.

8 The following individuals spoke on Item Q.4: Nikila Walker Gibson, Lisa Clinton, William Harris, Elaine Gatka, Anne Griffin, Nora Dizon, Debbie Toth, Xenia Tom, Chauncey Banks, Ida, Dana Dean, and online: Tina Werblin, Carol Haddock, an d Jeanne McDougald.

After a lengthy discussion, Councilmember Carr mentioned former Councilmember and Vice Mayor Rick Vaccaro as a potential person to fill the mayoral seat for the next five months. More conversation followed.

Councilmember Panduro nominated former Councilmember and Vice Mayor Rick Vaccaro to fill the vacant seat once his qualifications are verified and he accepts the position. Councilmember Sandhu seconded the motion. By a roll call vote, the motion carried 5-1, with acting Mayor Bertani voting no in favor of Option 3.

City Clerk Rees stated that she would call the Solano County Registrar of Voters first thing in the morning to verify that Rick Vaccaro is qualified and is willing to serve as mayor (not acting mayor).

R. PUBLIC HEARINGS
R.1 Ordinance 2026-04 CD Amending Section 11.13.2 of the Fairfield Municipal Code
Associate Planner Noah Rumbaoa gave a presentation. Acting Mayor Bertani opened the public hearing. Howard Edelman and Susan Lloyd spoke on Item R.1.

Acting Mayor Bertani closed the public hearing.

Councilmember Sandhu made a motion to waive full reading, read by title only, and introduce Ordinance 2026-04 for first reading. Councilmember Carr seconded the motion. The motion carried unanimously (6-0).

Moved by: Councilmember Sandhu
Seconded by: Councilmember Carr
Hold public hearing; waive full reading, read by title only and introduce ordinance for first reading.

Motion Carried

R.2 Resolution 2026-129 PW Approving Fiscal Year 2026-2027 Smith Ranch Assessment District Engineer’s Report, Budget, and Assessments Senior Management Analyst Chris Lewis gave a brief presentation. Acting Mayor Bertani opened the public hearing. There were no requests to speak. Acting Mayor Bertani closed the public hearing.

Councilmember Sandhu made a motion to approve Resolution 2026 -129.

Councilmember Panduro seconded the motion. The motion carried unanimously (6-0).

9 Moved by: Councilmember Sandhu
Seconded by: Councilmember Panduro
Hold public hearing and adopt resolution.

Motion Carried

R.3 Resolutions 2026-130 Through 2026-147 PW Public Hearing and Resolution Approving FY 2026-2027 LLMD Budgets and Assessments
Senior Management Analyst Chris Lewis gave a presentation. Acting Mayor Bertani opened the public hearing. There were no requests to speak. Acting Mayor Bertani closed the public hearing.

Councilmember Tonnesen made a motion to approve Resolutions 2026 -130 through Resolution 2026 -147. Councilmember Carr seconded the motion. The motion carried unanimously (6-0).

Moved by: Councilmember Tonnesen
Seconded by: Councilmember Carr
Hold public hearing and adopt resolutions.

Motion Carried

S. ADJOURN
Acting Mayor Bertani adjourned the meeting at 11:29 p.m. The next meeting is scheduled for Tuesday, July 7, 2027, in the Harry T. Price Memorial Council Chamber.

Acting Mayor City Clerk

Agenda Item No: K.2

AGENDA REPORT
DATE: July 21, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolutions 2026 -58 and 2026 -59 PW Micro -Trenching Specifications and Standards and Broadband Specifications and Standards

2026-58 Adopting the Micro -Trenching Specifications and Standards into the Public Works Standards Specifications; and

2026-59 Adopting the Broadband Specifications and Standards into the Public Works Standards Specifications

Funding Source: N/A

Contact: Thomas Martian, (707) 428-7017

RECOMMENDED ACTION
Adopt resolutions.

STATEMENT OF ISSUE
Approval of the resolutions will adopt the Micro -Trenching and Broadband Specifications and Standards to be incorporated into the Public Works Standards Specifications.

DISCUSSION
On October 8, 2021, the California State Legislature approved S enate Bill 378 (SB 378), which requires local agencies to allow micro-trenching within the public right-of-way for the installation of underground fiber-optic cable. Micro-trenching—distinct from traditional, deeper trenching— significantly reduces the cost of installing new fiber-optic networks in existing roadways.

Although only a limited number of jurisdictions in California have adopted micro -trenching standards, several have al ready implemented them . Staff have prepared the proposed Micro - Trenching Specifications and Standards to establish consistent methods and procedural requirements.

In addition, cities have been encouraged to adopt Broadband Specifications that outline application processes, methods, practices, and related procedures. These practices have been tailored to the City of Fairfield and are intended to support broadband deployment within City infrastructure. Staff has developed Broadband Specifications and Standards to guide services needed for City facilities.

In preparing these documents, staff reviewed standards adopted by the Cities of San José, San Diego, and San Francisco. The Public Works Department and the Inf ormation Technology Department have developed the proposed Micro -Trenching and Broadband Specifications and Standards included in the attached resolutions and recommend that the City Council adopt the resolutions.

The recommended actions, including adoption of both specifications, are categorically exempt in accordance with Section 15301 (Class 1: Existing Facilities) of the California Environmental Quality Act (CEQA) Guidelines. This exemption applies because the specifications involve the deployment of utility infrastructure within existing streets, and the public right-of-way. Therefore, staff has determined that there is no substantial evidence that the proposed specifications would have a significant impact on the environment.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
On January 20, 2026, a public hearing was held to amend the Fairfield Municipal Code. On February 17, 2026, the council adopted Ordinance No. 2026-02, amending the Fairfield Municipal Code to allow Micro-Trenching in the city’s right-of-way.

Following the ordinance adoption, City staff engaged with various telecommunications carriers and other interested stakeholders to review draft standards and specifications. Through a collaborative process, staff and stakeholders evaluated implementation requirements, coordination considerations, and potential deployment opportunities. Feedback received during these discussions informed and was incorporated, where appropriate, into the development of the proposed standards and specifications.

ALTERNATIVE ACTION
If the council has any questions, adoption of the specifications may be delayed so that staff may provide the necessary additional information.

COORDINATED WITH
Information Technology Department

STAFF CONTACT
David Vong, Senior Engineer
(707) 428-7784
[email protected]

Thomas Martian, Project Manager
(707) 428-7017
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution Adopting Micro-Trenching Specifications and Standards Attachment 3: Proposed Resolution Adopting Broadband Specifications and Standards Attachment 4: Exhibit A Micro-Trenching Specifications and Standards Attachment 5: Exhibit B Broadband Specifications and Standards

CITY OF FAIRFIELD

RESOLUTION NO. 2026-58

ADOPTING THE MICRO-TRENCHING SPECIFICATIONS AND STANDARDS INTO THE PUBLIC

WORKS STANDARDS SPECIFICATIONS

WHEREAS, historically, the City Council adopts State legislative platforms that establish the priorities, principles and policy for the City of Fairfield; and

WHEREAS, on October 8, 2021, the State legislative approved Senate Bill 378 (SB 378) requiring the City of Fairfield to allow Micro-Trenching; and

WHEREAS, the City currently has no micro-trenching specifications and standards; and

WHEREAS, the City desires to adopt standards and specifications for the application of micro - trenching use in the City’s infrastructure; and

WHEREAS adoption of the Micro-Trenching Specifications and Standards complies with the State legislation; and

WHEREAS, section 16 of the Fairfield Municipal Code provides that the council allow Micro - Trenching.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City of Fairfield Standard Specifications and Details are hereby amended by adopting the Micro -Trenching provisions as provided in Exhibit A, attached hereto and incorporated herein.

Section 2. The director of public works is hereby authorized to approve and adopt future amendments to the Standard Specifications and Details.

Section 3. The city manager or designee is hereby authorized to dl all things necessary to implement this resolution.

RES. NO. 2026-58

PASSED AND ADOPTED this 21st day of July 2026, by the following vote:

AYES: MEMBERS: VACCARO/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

CITY OF FAIRFIELD

RESOLUTION NO. 2026-59

ADOPTING THE BROADBAND SPECIFICATIONS AND STANDARDS INTO THE PUBLIC WORKS

STANDARDS SPECIFICATIONS

WHEREAS, the City Council can adopt recommendations from the State legislative that establishes the priorities, principles and goals for the use of Broadband for the State, counties, and cities; and

WHEREAS, the City of Fairfield currently has no Broadband Specifications and Standards; and

WHEREAS, the City Council promotes the use of Broadband throughout the city’s infrastructure; and

WHEREAS, the City desires to adopt standards and specifications for the application of broadband use in the City’s infrastructure; and

WHEREAS adoption of the Broadband Specifications and St andards complies with the State legislation; and

WHEREAS, section 16 of the Fairfield Municipal Code provides that the council allow Micro - Trenching.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The City of Fairfield Standard Specifications and Details are hereby amended by adopting the Broadband provisions as provided in Exhibit B, attached hereto and incorporated herein.

Section 2. The director of public works is hereby authorized to approve and ad opt future amendments to the Standard Specifications and Details.

Section 3. The city manager or designee is hereby authorized to do all things necessary to implement this resolution.

RES. NO. 2026-59

PASSED AND ADOPTED this 21st day of July 2026, by the following vote:

AYES: MEMBERS: VACCARO/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

S
ECTION 9.10 – MICRO-TRENCHING

9.10.1 DESCRIPTION
This section establishes the requirements for the construction, installation, inspection, and restoration of micro- trenched broadband conduit systems within the City of Fairfield public right-of-way (ROW). Work includes all labor, materials, equipment, and documentation necessary to complete micro -trenching and associated conduit, vault, and appurtenance installation in accordance with approved plans, City Standard Specifications, federal and state codes, and all permit conditions.

All broadband/fiber/communication/cable installations shall follow the City’s “dig once” policy.

When trenches or pavement cuts are opened for any utility work, conduit for future broadband infrastructure shall be placed to minimize repeated disturbances within the ROW.

Applicant /Contractor shall inform other utility providers about the MT schedule at least 4 weeks in advance and provide an opportunity for others and the city to install conduit in the same trench as the city’s dig -once policy . T his will minimize deterioration of street pavement.

Applicant/Contractor shall show proof of communication.

Contractors must document pre- construction site conditions with photographs and maintain a complete log of existing features. Any damage to landscaping, irrigation, pavement, or structures shall be restored to equal or better condition at the Contractor’s expense.

9.10.2 PERMITS, APPROVALS AND GENERAL REQUIREMENTS
A. Permits and Submittals

1. A fully executed Micro-Trenching Maintenance Agreement shall be in place prior to work.

2. An Encroachment Permit is required for all micro-trenching activities. Submittals shall include:
• Conduit and vault layout plans
• Installation details
• Traffic control plans
• Proposed trench alignment

3. A complete list of equipment and materials shall be submitted for City Engineer approval before construction.

4. A geotechnical firm shall perform required materials and compaction testing in accordance with City standards.

B. Restrictions and Limitations

1. Micro-trenching is permitted only in asphalt-paved public streets. It is not allowed in concrete pavement, decorative paving, alleyways, sidewalks, gutters, curbs, valley gutters, driveways,

EXHIBIT A

ADA ramps, bus pads, traffic -calming features, roundabouts, islands, or other specialty paved areas.

2. Streets under moratorium require City Engineer approval.

3. No more than:
• Two micro trench cuts allowed in any street. may place conduit in any street, each on opposite sides. This requirement may be amended by the City Engineer to be more restrictive depending on type of street, traffic volumes or other concerns. • Two vertically stacked conduits may be placed within a trench. Additional conduits must be approved by the City Engineer.

4. No micro-trenching is permitted within 350 feet of signalized intersections to avoid damage to traffic loops; boring may be required. This should be measured from back of crosswalk/stop bar. However, it is required that the contractor meet in advance with the city to mark layout/conflicts.

5. No above-ground pedestals are allowed unless specifically approved. All splicing shall occur in approved ground vaults.

6. All ducts must be located according to current industry standards.

7. Micro-trench alignments will not be allowed (closer than 3 foot) parallel and directly above publicly owned utilities.

C. Contractor Responsibilities

1. The Contractor must repair or replace, at no cost to the city, any installed conduit or fiber damaged during City maintenance operations (including stormwater, water, sewer, sidewalks, paving, or signal work).

2. A draw -down inspection account must be established and replenished when the balance reaches 20 percent.

3. A 24-hour emergency contact must be provided.

4. Weekly three-week lookahead schedules and daily 24-hour advance work schedules shall be provided during construction.

5. All USA markings created for the project must be removed (power washing or approved method) after work.

6. A GIS or CAD map of installed assets shall be provided, including conduit locations, side of street, duct quantities, excess-capacity ducts, vaults, and all project appurtenances.

7. If conduit will no longer be maintained, the owner must notify the City Engineer and transfer ownership to another party or to the City.

D. Work Hours

1. 7:00 AM–5:00 PM Monday–Friday

2. 9:00 AM–2:00 PM near schools when school is in session

3. No weekend or holiday work without City approval

9.10.3 MATERIALS

A. Conduits

1. PVC or HDPE Schedule 80, minimum 2-inch ID unless otherwise specified.

2. SDR-11 orange innerduct with pre-installed mule tape (1600-lb minimum).

3. Fabric innerduct (e.g., MaxCell) or multicell micro duct bundles (e.g., FuturePath) may be used when approved.

4. All conduits must be electronically locatable and include detectable warning tape 6–12 inches below grade.

5. Factory bends only; minimum bend radius 18 inches.

B. Vaults

1. HDPE or polymer vaults meeting Telcordia GR -902-CORE, ANSI/SCTE 77 Tier 22, and AASHTO H-20/H-25 loading.

2. Standard size: approx. 36" depth by 35.5" × 28.75" opening, larger where required.

3. Vault covers shall be composite or ductile iron with anti-slip and anti-seize design and labeled by contents.

4. Vaults shall be installed on a minimum 8- inch crushed rock base, level and supported per specifications.

C. Appurtenances

1. Polymer concrete pull boxes, traffic-rated, labeled by content.

2. All water-adjacent fittings must meet NSF-61.

9.10.4 INSTALLATION
A. Alignment and Location

1. Micro-trenches shall be placed 5 feet from face of curb unless otherwise approved.

2. Trenching is limited to asphalt local streets, except were approved for collectors and arterials.

3. Crossings shall be at 90 degrees and limited to one per block or 500-foot spacing.

4. Trenches shall avoid wheel paths.

B. Trench Dimensions

1. Depth: minimum 18 inches– maximum 22 inches below asphalt surface, unless approved otherwise by the city.

2. Width: 2–4 inches

3. Vertical separation: minimum 12 inches at crossings

4. Horizontal separation:
• 3 feet from water and power utilities
• 5 feet from sanitary sewer and storm drain utilities
C. Utility Locating & Potholing

1. Contractor shall call USA 48 hours before work and pothole all crossings and utilities within 24 inches of proposed trench alignment vertical and horizontal.

2. Potholing must be performed by coring—jack-hammering is prohibited.

3. Mobile ground-penetrating radar must be used to identify metallic and non-metallic utilities to 24 inches depth.

4. All utilities must be potholes where the micro trench shall be performed. The inspector must witness all potholes where utilities cross the trench above or below and any utilities within 3 feet running parallel to the trench.

D. Conduit Placement

1. Conduits must be secured to prevent floating or rising every 10 feet.

2. All conduits must be sealed to prevent water intrusion.

3. Shadow duct (City excess-capacity duct) shall be installed where required, including independent vault access approximately every 1500 feet.

E. Backfill and Restoration

1. All trenches must be fully backfilled the same day using 3000-psi cement-sand slurry (CLSM).

2. No trench may remain open overnight.

3. Asphalt restoration must begin once slurry cures and must be completed within 30 calendar days.

4. Grind-and-repave requirements:
• Collectors: 4-inch minimum
• Arterials: 5-inch minimum
• If existing asphalt is <4 inches, grind full existing depth.

5. Grinding areas must be extended when within:
• Trench interferes with a wheel path, or
• 24 inches of another restoration.

6. Restoration in bike lanes shall extend to a full lane width.

7. All striping damaged must be replaced in kind.

8. If trench restoration deteriorates prior to general resurfacing, the Contractor must perform additional repairs within 10 days of City notification.

F. Housekeeping

1. Trench spoils must be removed immediately with a vacuum truck or approved method.

2. All sites must be swept daily; no equipment or materials may be stored outside working hours.

9.10.5 INSPECTION

1. City Engineer must be notified at least three working days before potholing.

2. City inspector will verify traffic control, materials, installation, and restoration.

3. Contractor must provide 48-hour notice before work near traffic signal loops; damaged loops must be replaced at Contractor cost.

4. The trench must be inspected before backfilling and after completion of backfill.

5. All crossings must meet in-depth and backfilling requirements, according to the city standard specifications.

9.10.6 MEASUREMENT AND PAYMENT
Payment is made per linear foot of conduit installed (measured from center-to-center of vaults or pull boxes). Trace wire, pull tape, trench backfill, trench restoration and installation per these specifications shall be inclusive to the per linear foot of conduit. Compensation includes all labor, materials, equipment, testing, traffic control, documentation, and incidentals required to complete the work.

Vault Vaults and installation shall be a separate pay item.

All materials and installations are subject to applicable warranties as required by City Standard Specifications. A minimum one- year warranty applies where not otherwise specified, and all manufacturer warranties shall be assigned to the City.

EXHIBIT B
SECTION 18.39 A: BROADBAND SPECIFICATIONS AND STANDARDS

18.39 A.1 DESCRIPTION
This work shall include furnishing all labor, materials, tools, and equipment to construct and complete in an efficient and workmanlike manner the installation of broadband infrastructure (including fiber optic cables, conduits, poles, splice cases, patch panels, vaults, and appurtenances) in accordance with the approved plans, these specifications, and the City Standard Details.

Broadband Specification and Standards shall adhere to a "dig once" policy: whenever trenches are open for other utilities, conduits shall be installed to accommodate future fiber optic deployment, minimizing future excavations in public rights-of-way (ROW). All work shall comply with FCC guidelines, NEC/NESC codes, and local permitting requirements, and shall conform to the California State Standard Specifications (2026), applicable City of Fairfield Standard Specifications and Details, and this section. The installation shall include complete and operational fiber broadband systems for traffic and broadband networks, performed in a workmanlike manner with minimal disturbance to existing infrastructure, meeting or exceeding standards applicable to telecommunications systems. Contractors shall submit a complete set of equipment and materials, including Duraline microduct, microfiber, Fiber Optic closures, splice cases, Propel panels, traffic/security camera systems, and regular OSP cables where specified, to the Engineer for approval prior to commencement. Any landscaping, irrigation, or structural improvements disturbed shall be restored to original condition or better, at the Contractor’s expense. The Contractor shall submit photographic documentation of existing conditions prior to construction and provide a log detailing noted conditions.

18.39 A.2 MATERIALS
A. Conduits
Conduits shall be rigid nonmetallic Schedule 80 PVC or HDPE Schedule 80, with a minimum inside diameter of 2 inches (or larger as specified on plans). Innerducts shall be SDR 11, orange-colored, with a pre-installed 1600 lb. minimum mule tape for pulling. For maximizing conduit capacity, MaxCell fabric innerduct (e.g., Standard or Edge series, 1-4 cells for 1-4 inch conduits, up to 300% more cables) or Dura-Line FuturePath microduct bundles (HDPE, multiple ways such as 6-way or 12- way, sizes like 12/10mm or 18/14mm, with oversheath and fill ratios per manufacturer) may be used. Conduits must be electronically locatable (e.g., with tone able duct or ground wire) and include detectable red warning tape 6-12 inches below grade. Bends shall be factory-made with a minimum 18-inch radius; no crimping allowed.

B. Fiber Optic Cables
Cables shall be single-mode, loose-tube, single-armor, single-jacket, dry-block fiber meeting Corning SMF-28 Ultra specs or equivalent: maximum attenuation ≤0.32 dB/km at 1310 nm, PMD ≤0.04 ps/√km. Cables shall follow TIA/EIA 598 color codes and be suitable for direct bury or innerduct. All reels must be factory-tested and labeled.

C. Poles and Supports
Shall comply to City Standard Specifications.

D. Splice Cases
Splice cases shall be dome-type enclosures (e.g., Tyco or equivalent), suitable for underground or aerial use, with re-enterable sealing (e.g., heat-shrink or mechanical grommets) meeting IP68 rating for water immersion. Materials: Corrosion-resistant polyethylene or stainless steel housing.

Capacity: Minimum 144-288 fiber splices, with organizer trays for fusion splices (mass fusion upon approval). Compliance: Telcordia GR-771-CORE, ANSI/TIA standards. Include grounding provisions and cable strain relief. Splices protected by heat-shrink tubing rated for fiber optic fusion.

E. Patch Panels
Patch panels shall be fiber distribution panels (FDP), rack-mountable (19-inch EIA standard), with LC connectors (APC polish). Density: 1U for 24-48 ports, 2U for 72-144 ports, modular for scalability.

Materials: Aluminum or steel housing with cable management features (e.g., rear tie-downs, vertical managers). Compliance: ANSI/TIA-568, with factory-terminated pigtails (same or higher category as cables). Patch cords: Factory pre-assembled, duplex, with bend-insensitive fiber, lengths as specified on plans.

F. Appurtenances
Ethernet switches for fiber: RuggedCom RS916P or equivalent; for copper: Actelis MetaLight. All fittings must be NSF-61 approved if near water utilities.

G. Material Specifications and Catalog
 Microduct: Shall be constructed of high-density polyethylene (HDPE), UV-resistant, with a minimum inner diameter of 10 mm for traffic networks (24 count fibers) and up to 16 mm for broadband networks (up to 864 count fibers). Microducts shall have a smooth inner surface with a coefficient of friction ≤0.1 and a minimum tensile strength of 1,200 lbs. Color shall be orange for identification, with pre-installed 1,200-lb detectable pull tape and #8 AWG copper trace wire.
 Link: Duraline MicroTechnology
 Microfiber: Shall be CommScope LazrSPEED or TerraSPEED or approved equal single-mode fiber, compliant with ITU-T G.657.A1 or G.657.A2 standards, loose-tube, armored or dielectric as specified, with fiber counts of 24 for traffic networks and up to 864 for broadband networks. Minimum bend radius of 7.5 mm (G.657.A2) or 10 mm (G.657.A1) during installation and 5 mm post-installation, with a maximum attenuation of 0.35 dB/km at 1310 nm and 0.25 dB/km at 1550 nm.
 Link: CommScope Fiber Optic Cables
 Regular OSP Cables: Shall be CommScope TerraSPEED, Corning ALTOS, or equivalent single- mode fiber, compliant with ITU-T G.657.A1 or G.657.A2 standards, loose-tube, armored or dielectric, with fiber counts of 12-24 for traffic networks and up to 864 for broadband

networks in congested conduits. Cables shall have a minimum tensile strength of 600 lbs, a maximum attenuation of 0.35 dB/km at 1310 nm and 0.25 dB/km at 1550 nm, and a UV- resistant polyethylene jacket.
 Link: Consult manufacturer specifications for approved cables (CommScope, Corning, etc.)  CommScope NOVUX Products: Shall include NOVUX Fiber Optic Closures (e.g., NOVUX FOSC series) and distribution terminals, NEMA 4-rated for outdoor use, with capacity to support up to 864 fibers for broadband networks and 24 fibers for traffic networks. Closures shall support SC/APC (broadband) or LC/UPC (traffic) connectors and include strain relief and cable management features.
 Link: CommScope NOVUX Portfolio
 Propel Panels: Shall be CommScope Propel high-density fiber panels, rack-mounted. Panels shall accommodate up to 144 terminations per rack unit for high-density applications, with integrated strain relief, labeling, and management rings. For traffic network applications, shall be CommScope, Corning, Levinton, or equivalent, with modular design supporting LC/UPC connectors, and panels shall accommodate up to 48 terminations per rack unit with labeling and management rings.
 Link: CommScope Fiber Panels for high-density; CommScope, Corning, Levinton for traffic networks-City will provide links for traffic network panels  Traffic and Security Cameras: Shall be IP-based cameras compatible with CommScope microfiber or OSP cables, supporting Power over Ethernet (PoE) or external 12-24V DC power supplies. Cameras shall have a minimum resolution of 1080p, weatherproof enclosures (NEMA 4-rated), and vandal-resistant mounts. Connectivity shall use LC/UPC connectors for integration with traffic network infrastructure.  Link: Consult manufacturer specifications for compatible models (e.g., Axis Communications or Hikvision)
 Connectors: LC/UPC connectors for traffic networks shall be CommScope, Corning, Levinton, or equivalent LC/UPC single-mode connectors with ≤0.3 dB insertion loss and ≥50 dB return loss. SC/APC connectors for broadband networks shall be CommScope SC/APC single-mode connectors with ≤0.3 dB insertion loss and ≥60 dB return loss. All connectors shall use factory-polished pigtails for fusion splicing.
 Link: CommScope, Corning, Levinton for traffic networks; CommScope Fiber Connectors for broadband networks. City will provide links for traffic network panels.

18.39 A.3 INSTALLATION
A. General
Coordinate with Underground Services Alert (USA) for utility locates and potholing. Protect existing utilities; repair damages at Contractor’s expense. Obtain permits 20 days in advance; batch

applications allowed for up to 10 sites. A mandatory pre-construction meeting shall be held with City staff and utility agencies to review scope, identify conflicts, and confirm scheduling for both traffic and broadband networks, including traffic and security camera installations and use of existing conduits. The Contractor shall provide a construction schedule and confirm material lead times for Duraline microduct, CommScope microfiber, NOVUX products, Propel panels, camera systems, and regular OSP cables. No installation may proceed until all materials are onsite. Work shall be coordinated with utility owners to avoid conflicts with existing facilities.

B. Trenching and Backfill
Shall comply to the most recent version of the City of Fairfield Standard Specifications.

C. Conduit and Cable Placement
Install conduits in common trenches with other utilities where feasible. Total bends ≤270° between pull boxes. For fiber: Use fusion splicing per splice sheet; seal ends with duct seal. Cables must be pulled with manufacturer-approved methods, no stabbing or swinging. Install in straight paths, entering cabinets frontally. For MaxCell or FuturePath, follow manufacturer guidelines for tensioning (every 10 ft binding) and lubricants to prevent waving or spiraling. In areas where existing and congested traffic conduits are utilized, space constraints may dictate the use of regular OSP cables (G.657.A1 or G.657.A2) instead of CommScope microfiber to prevent potential damage to microfiber cables. Prior to installation, the Contractor shall inspect existing conduits for suitability, ensuring they are free of obstructions and compatible with OSP cable installation.

Existing conduits shall be cleaned and mandrel tested prior to OSP cable installation. OSP cables shall be installed without exceeding the manufacturer’s maximum pulling tension, with pull forces documented and submitted to the Engineer. Where OSP cables are used, the Contractor shall ensure compatibility with LC/UPC connectors for traffic networks and SC/APC connectors for broadband networks at termination points.

D. Microduct and Conduit Installation for Traffic and Broadband Networks  All new microducts shall be Duraline microduct, with a minimum diameter suitable for CommScope microfiber (12-24 count, G.657.A1 or G.657.A2) to support traffic and security camera connectivity, and up to 16 mm for broadband networks (up to 864 count fibers) based on service delivery requirements. Where existing and congested conduits are used, regular OSP cables (G.657.A1 or G.657.A2) may be installed as per subsection C. Microducts and conduits shall be installed to a depth of 42” below finished grade for road crossings, 24” below finished grade for landscaped areas, and 12” below finished grade for sidewalks.

Microducts and conduits shall be installed via directional bore unless otherwise specified or approved and shall contain a 1,200-lb detectable pull tape with footage markers and a #8 AWG copper trace wire. Microducts and conduits shall be cleaned and mandrel tested prior to microfiber or OSP cable installation.

E. Vaults and Covers
 Vaults shall be Channell BULK 4 Series, Hubbell Pencell, or equivalent, HDPE body with straight wall and ribbed sidewall design to secure backfill and eliminate deflection. Sidewalk

vaults shall be rated Tier 22 (33,750 lbf/150 kN), with a minimum size of 35.5” x 28.75” x 24” or 36” depth (610 mm or 914 mm), and larger sizes (e.g., 30” x 48” x 36”) as needed for broadband networks with high fiber counts (up to 864). Vaults for street installations (e.g., 2, 3, and other streets) shall use round ring and cover systems, rated Tier 22. Vaults shall be installed flush with final grade and include a 12” wide concrete collar. Lids shall be composite (33,750 lbf/150 kN) or ductile iron with composite ring (56,200 lbf/250 kN), with anti-slip tread, anti-trip design, non-seizing bolt system, and labeled “Fiber Optic” with “City of Fairfield.” Placement will be in Public Right of Way or City owned properties.

F. Microfiber and OSP Cable Installation for Traffic and Broadband Networks  Fiber optic cable shall be CommScope microfiber or regular OSP cables, single-mode, compliant with ITU-T G.657.A1 or G.657.A2 standards, loose-tube, armored or dielectric, with 12-24 count fibers for traffic networks to support traffic and security camera systems, and fiber counts ranging from 12 to 864 for broadband networks depending on service delivery needs (e.g., residential, commercial, or institutional connectivity requirements). The Contractor shall select appropriate fiber counts based on project plans and anticipated bandwidth demands, with higher counts (e.g., 144, 288, 432, 576, or 864) used in high- density service areas or backbone routes. Cables shall be installed without exceeding manufacturer’s maximum pulling tension, with special care taken for high-count cables to prevent stress or damage. A minimum of 50 feet of slack shall be provided at each termination location and 20 feet in vaults, with additional slack as needed for high-count cables to facilitate future splicing or reconfiguration. No splicing shall occur unless explicitly shown on plans or directed by the Engineer.

G. Traffic and Security Camera Installation
 Traffic and security cameras shall be installed at locations specified in the plans, integrated with the fiber broadband infrastructure to ensure reliable data transmission. Cameras shall be IP-based, compatible with CommScope microfiber or OSP cables (G.657.A1 or G.657.A2), supporting Power over Ethernet (PoE) or external 12-24V DC power supplies, with a minimum resolution of 1080p, weatherproof enclosures (NEMA 4-rated), and vandal- resistant mounts. Connectivity shall use LC/UPC connectors for integration with traffic network infrastructure. The Contractor shall verify camera alignment and field of view during installation, coordinating with City staff for optimal placement.

H. Poles
Set poles plumb on foundations; align with existing streetlights/trees (min. 15 ft from trees). Submit as-built drawings weekly, including alignments and variances.

I. Coordination and Safety
Reserve space in trenches/poles for City use. No work in historic areas without review. Maintain positive air changes in telecom rooms (18-24°C, 30-55% humidity). Comply with OSHA for excavations; notify Engineer 48 hours before boring.

18.A.4 TESTING
All fiber optic cables shall be tested in accordance with ANSI/TIA-526-7, ITU-T G.652.D, and these specifications. Testing shall include pre-installation (reel) and post-installation phases. The Contractor shall provide calibrated equipment and notify the City Engineer at least 3 business days in advance of testing. The city may observe tests.

A. Methods and Equipment
 Use an Optical Time Domain Reflectometer (OTDR) for measuring continuity, length, anomalies, attenuation, and splice losses. OTDR shall have event dead zone ≤1 m, attenuation dead zone ≤5 m, dynamic range ≥38 dB, and be calibrated annually (certification required).
 Use optical power meters (OPM) and stabilized light sources for end-to-end insertion loss testing. Equipment shall test at 1310 nm and 1550 nm wavelengths.  All tests shall be bi-directional, except for un-terminated fibers (uni-directional from terminated end). Use launch cables ≥150% of OTDR dead zone.

B. Testing Procedures
 Pre-Installation (Reel Test): Test each fiber on the reel using OTDR at one wavelength (1310 nm) for continuity, length, anomalies, and attenuation. Compare to manufacturer’s data; reject reels exceeding specs.
 Post-Installation (Final Test): After splicing and termination, perform bi-directional OTDR and power meter tests on all fibers. Test for continuity (no crossed fibers), attenuation, and splice/connector losses. Verify one-to-one continuity with visual inspection of fiber colors.

C. Acceptance Criteria
 Fiber Attenuation: ≤0.35 dB/km at 1310 nm; ≤0.25 dB/km at 1550 nm.  Splice Loss: ≤0.05 dB (fusion splicer measurement); ≤0.15 dB (bi-directional OTDR average).  Connector Loss: ≤0.50 dB (bi-directional).
 Total Link Loss: Calculated as (fiber length x attenuation) + (splice count x splice loss) + (connector count x connector loss); must not exceed design values.  Up to three splice attempts allowed; failures require re-splicing at Contractor's expense.

D. Cable Termination and Testing for Traffic and Broadband Networks  Fiber termination for traffic networks and camera systems shall use LC/UPC connectors with factory-polished pigtails fusion spliced to trunk fibers, and for broadband networks shall use SC/APC connectors with sufficient termination capacity to support up to 864 fibers where required. Contractor shall perform OTDR and light source/power meter testing at 1310 and 1550 nm for all fibers, including those connected to cameras. Test results shall be submitted

in both printed and electronic formats, labeled by location, fiber ID, and camera ID or service area designation where applicable. For high-count cables (e.g., 144–864 fibers), testing shall include verification of all active fibers and a representative sample of spare fibers to ensure performance across the cable.

Parameter Wavelength Threshold
Fiber Attenuation 1310 nm ≤0.35 dB/km
Fiber Attenuation 1550 nm ≤0.25 dB/km
Splice Loss (Fusion) 1310 single
mode
≤0.15 dB (bi-dir avg)
Connector Loss 1310 single
mode
≤0.50 dB
Event Dead Zone (OTDR) N/A ≤1 m
E. Documentation and Submittals
 Submit electronic OTDR traces (.trc for uni-directional, .bdr for bi-directional) and power meter results in PDF format, including cable ID, fiber ID, wavelengths, losses, locations, date, operator, and equipment settings. Provide viewing software license to City at no cost.  Include as-built drawings with test results, splice locations, and GPS coordinates, showing microduct and conduit routing, vault and splice locations, microfiber and OSP cable strands used (including fiber counts up to 864 for broadband, all G.657.A1 or G.657.A2), and traffic/security camera locations for both traffic and broadband networks. As-builts must be provided in both CAD and PDF formats, with clear notation of fiber counts and service areas for broadband networks.

18.39 A.5 MEASUREMENT AND PAYMENT
Broadband infrastructure shall be measured by the lineal foot for conduits/cables (from center of pull box to pull box, parallel to grade) or per each for poles/boxes/vaults/splice cases/patch panels.

Payment at contract unit price includes all labor, materials, excavation, backfill, testing, and incidentals. Full compensation for "dig once" coordination and permits is included, no additional payment for delays from utility conflicts. Fiber broadband infrastructure for both traffic and broadband networks shall be measured and paid by the following units: microduct and conduit installation per linear foot, vaults (Channell BULK 4 Series, Hubbell Pencell or round ring and cover) per unit, microfiber and OSP cable per linear foot, termination and testing per terminated strand, and traffic and security cameras per unit. Payment shall include all labor, materials, equipment,

testing, and incidentals necessary to complete the installation as shown on plans and specified herein.

All fiber broadband work materials, equipment, and appurtenances furnished under these specifications shall be subject to the warranty and guarantees per the City of Fairfield Standard Specifications. Where a specific warranty period is not otherwise stated, the minimum warranty period shall be (1) year from City acceptance, and all applicable manufacturer warranties shall be assigned to the City.

Agenda Item No: K.3

AGENDA REPORT
DATE: July 21, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-160 PW Fairfield Municipal Utility Regulations Update

Adopting the Updated Fairfield Municipal Utility Regulations

Funding Source: N/A

Contact: Michael J. Hether, (707) 428-7493

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The Fairfield Municipal Utility (FMU) Administrative Regulations have not been revised in a comprehensive manner since March of 1999. The regulations require an update to conform to current policies, procedures, municipal code, and state laws.

DISCUSSION
The Fairfield Municipal Utility (FMU ) Administrative Regulations establish the policies and procedures for the City's Water Utility Division. The last comprehensive update to the regulations was in March of 1999. Since then, changes in state laws, regulatory requirements, operational practices, and City policies have significantly impacted utility operations. Additionally, on January 20, 2026, the City Council adopted Ordinance No. 2025-13, which updated Chapter 22 (Water) of the Fairfield Municipal Code.

The proposed revisions modernize the regulations to align with the current regulatory and operational environment and rename the Fairfield Municipal Utility Administrative Regulations as the Fairfield Municipal Utility Regulations. In light of these changes, staff recommends updating the FMU Regulations.

FINANCIAL IMPACT
N/A

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A

ALTERNATIVE ACTION
The council may delay approval of the adjustment so that the staff can address any council concerns.

COORDINATED WITH
City Attorney’s Office

STAFF CONTACT
Michael J. Hether, Assistant Public Works Director - Utilities (707) 428-7493
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Fairfield Municipal Utility Regulations Attachment 4: Current Fairfield Municipal Utility Administrative Regulations

CITY OF FAIRFIELD

RESOLUTION NO. 2026-160

ADOPTING THE UPDATED FAIRFIELD MUNICIPAL UTILITY REGULATIONS

WHEREAS, the Fairfield Municipal Utility (FMU) Administrative Regulations have not been revised in a comprehensive manner since March of 1999; and

WHEREAS, the administrative regulations require a comprehensive update in order to accurately reflect current policies and procedures; and

WHEREAS, on January 20, 2026, the City Council adopted Ordinance No. 2025 -13, updating Chapter 22 of the Fairfield Municipal Code for Water; and

WHEREAS, state law requires certain procedures regarding billing, security deposits , and collections be adopted and followed by all municipally owned utilities; and

WHEREAS, the FMU Administrative Regulations are renamed to the FMU Regulations.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The regulations for FMU are hereby amended in their entirety to read as reflected in the attached document entitled FMU Regulations.

Section 2. The FMU Administrative Regulations are to be renamed to the FMU Regulations.

PASSED AND ADOPTED this 21st day of July 2026, by the following vote:

AYES: MEMBERS: VACARRO/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

City of Fairfield

FAIRFIELD MUNICIPAL UTILITY

REGULATIONS
Adopted July 21, 2026

1 Table of Contents
ARTICLE I. GENERAL .................................................................................................... 5 Section I-1 Fire Precautions ................................................................................ 5 Section I-2 Unauthorized Tampering with Distribution System. ........................... 5 Section I-3 Reselling or Redistribution of Water .................................................. 5 ARTICLE II. WATER SERVICES ..................................................................................... 6 Section II-1. Application for Service ....................................................................... 6 Section II-2. Application for Rebate ....................................................................... 6 Section II-3. Deposit for New Application for Service ............................................. 7 Section II-4. Refusal of Service .............................................................................. 8 Section II-5. Limit of Service .................................................................................. 8 Section II-6. User Request to Close Account ......................................................... 9 ARTICLE III. BILLING ..................................................................................................... 9 Section III-1. Billing Period ...................................................................................... 9 Section III-2. Billing of Separate Meters .................................................................. 9 Section III-3. Back Billing ........................................................................................ 9 Section III-4. Bills Due and Payable ........................................................................ 9 A. Timing and Location for Payment ................................................... 9 B. Dishonored Checks ........................................................................ 9 Section III-5. Payments Marked “Paid in Full” ......................................................... 9 Section III-6. Delinquent Accounts: In General ..................................................... 10 A. First Notice .................................................................................. 10 B. Third-Party Notification ................................................................. 10 C. Investigation of Complaints .......................................................... 10 D. Fee for Doorhanger Style Disconnect Notices ............................. 11 E. No Disconnection of Service on Holiday ...................................... 11 F. Amortization Agreements ............................................................. 11 G. No Termination of Water Service ................................................. 11 H. Penalty Charges on Delinquent Accounts .................................... 11 I. Eligibility for Late Fee Waiver ....................................................... 11 J. Proof Requirements ..................................................................... 12

2 K. Application Process ...................................................................... 12 L. Administrative Review .................................................................. 12 M. Non-Precedent Clause ................................................................ 12 N. Deposit Required If Two or More Past Due Bills .......................... 12 O. Cash Only Account ...................................................................... 13 Section III-7. Delinquent Accounts: Multi-Unit Residential Structures or Mobile home Parks ...................................................................................... 13 A. Master-Meters .............................................................................. 13 B. Individual Meters .......................................................................... 14 Section III-8. Reconnect After Disconnect ............................................................. 15 A. Reconnection of an Existing Account ........................................... 15 B. Closed Account ............................................................................ 15 Section III-9. Unauthorized Turn-on After Delinquency ......................................... 15 Section III-10. Adjustment to Bill Due to Leaks or Loss .......................................... 15 Section III-11. Recordation of Delinquent Service Charges .................................... 16 Section III-12. Deposit Upon Transfer of Multi-Unit Residential .............................. 16 Section III-13. Disputed Bills (Contested Payments) .............................................. 16 ARTICLE IV. WATER CONNECTIONS ......................................................................... 16 Section IV-1. Water Connections Generally .......................................................... 16 Section IV-2. Standard Water Service Connections .............................................. 17 Section IV-3. Location of Service Connections ..................................................... 17 Section IV-4. Service Connections to Separate Premises..................................... 17 Section IV-5. Service Connections to Separate Consumers ................................. 17 Section IV-6. Service Connections Outside City ................................................... 18 Section IV-7. Fire Service Connection .................................................................. 18 Section IV-8. Building Construction ....................................................................... 19 A. Domestic ...................................................................................... 19 B. Fire ............................................................................................... 19 C. Irrigation ....................................................................................... 19 ARTICLE V. EXTENSION OF FACILITIES .................................................................... 20 Section V-1. Plans for Water Main Extension ...................................................... 20

3 Section V-2. Minimum Size of Water Mains ......................................................... 20 Section V-3. Standard Specifications ................................................................... 20 ARTICLE VI. TESTING ................................................................................................. 20 Section VI-1. Request for Testing: Deposit Required ............................................ 20 ARTICLE VII. FIRE HYDRANTS ................................................................................... 20 Section VII-1. Purpose ........................................................................................... 20 Section VII-2. Operation ......................................................................................... 21 Section VII-3. Temporary Service ........................................................................... 21 Section VII-4. Relocation of Fire Hydrants ............................................................. 21 ARTICLE VIII. CONTROL OF BACKFLOW AND CROSS-CONNECTIONS ................. 21 Section VIII-1. General ............................................................................................ 21 A. Purpose ........................................................................................ 21 B. Responsibility ............................................................................... 21 C. Cross-Connection Contril Policy Handbook ................................. 22 Section VIII-2. Definitions ........................................................................................ 22 Approved ......................................................................................... 22 Auxiliary Water Supply ..................................................................... 22 Backflow .......................................................................................... 22 (a) Back-Pressure ........................................................................ 22 (b) Back-Siphonage ..................................................................... 22 Backflow Preventer .......................................................................... 23 (a) Air-Gap (AG) .......................................................................... 23 (b) Reduced Pressure Principle Device (RP) ............................... 23 (c) Double Check Valve Assembly (DC) ...................................... 23 (d) Double Check Detector Assembly (DCDA)............................. 24 (e) Reduced Pressure Detector Assembly (RPDA) ...................... 24 City Water Service Connection ........................................................ 25 City Water System ........................................................................... 25 Cross-Connection ............................................................................ 25 Customer Water System .................................................................. 25 Hazardous Fluids ............................................................................. 25

4 Pollutants ......................................................................................... 25 State ................................................................................................ 26 Potable Water .................................................................................. 26 Section VIII-3. Requirements .................................................................................. 26

5 ARTICLE I. GENERAL
Section I-1 Fire Precautions
In case of fire or alarm or fire, upon determination of the Fire Chief:
(1) The use of fountains or yard sprinklers is prohibited. (2) The Fire Chief and/or Director of Public Works shall have the right to disconnect water service to any customer or customers without notice, for as long as necessary.
(3) The Fire Chief shall have the authority to request the setting of gates and valves in water mains to secure the greatest possible pressure at the points required. Manipulation of the system must be performed by a Water Distribution Operator. When the need for such changes has passed, the Fire Chief shall notify the Director of Public Works in order that the system may be restored to its normal operating conditions.

Section I-2 Unauthorized Tampering with Distribution System.

No person except a Water Distribution Operator shall open or close any valve or tap on any of the appurtenances of the main line or distribution system or insert tees, stopcocks or ferrules therein. Where service pipes are found disconnected at the corporation stop, they shall be reconnected only by a water system employee.

Section I-3 Reselling or Redistribution of Water
Water shall not be sold or supplied to any customer if the water is to be resold or redistributed to other consumers except in the case of other public entities purchasing water from the water system pursuant to an approved contract.

It shall be a violation of Chapter 22 of the Fairfield Municipal Code (FMC) if water received from the system is:
(1) resold or redelivered to premises other than those stipulated on the water service application; or
(2) resold to occupants on the premises at rates higher than those charged by the City.

6 ARTICLE II. WATER SERVICES
Section II-1. Application for Service
All persons or entities desiring water service from the Fairfield Municipal Utility (FMU) system shall make an application. In addition to other information, the application shall include the applicant's driver's license (or other government issued photo identification) number and telephone number. Documentation of ownership of lease agreement shall be required. Such application shall be signed by the owner of the premises or his or her duly authorized agent, which shall include tenants or lessees.

If the applicant is a firm, corporation, partnership, association, limited liability company, joint venture, trust, estate or any other legal or commercial entity, proof of registration with the Secretary of State and the name, address and telephone number of the registered agent shall be required.

The application shall contain an agreement on the part of the applicant to pay the stipulated rates for sewer, and water service, as set or amended from time to time by the City Council, and reserving to the City the right to enforce and collect charges and penalties in the manner provided in the FCC, these Regulations, and other applicable laws and regulations.

The City may not require the owner of rental property, other than master -metered residential structures, to place water service in his or her name. This does not, however, prohibit such a property owner from requesting that water service be placed in his or her name.

The owners of rental property are responsible for any utility charges incurred while the property remains vacant, including, but not limited to, charges for water used for irrigation.

Section II-2. Application for Rebate
The following conditions must be met to qualify for the Low-Income Senior/Disabled Refund:
(1) The applicant must be the head of the household receiving water service;
(2) The total household income must be less than or equal to the United States Housing and Urban Development eligibility limit for respective family size of household with very low income for the preceding calendar year;
(3) The applicant must have been a customer of the water system for the entire previous calendar year, w ith the account remaining in the applicant's name throughout that period, to be eligible for the refund. (4) Only one application for the rebate may be made by the applicant for any one calendar year; and

7 (5) The applicant must be either:
a. Age 62 or older by March 1 of the calendar year for which a rebate is claimed;
b. Disabled as defined under the laws, rules and regulations governing Social Security. The applicant must have received supplemental Social Security Income for disabled persons during the year for which a rebate is claimed. A copy of the applicant's current Social Security Administration letter of disability award must accompany the application; or
c. The applicant must be a veteran in receipt of a non-service connected disability pension from the Veteran's Administration.

A copy of the applicant's current Veteran's Administration pension award letter addressed to the veteran must accompany the application.

Rebate applications shall be provided to Fairfield Municipal Utility and shall include all information necessary to determine whether the applicant is qualified for the refund.

Section II-3. Deposit for New Application for Service
A deposit for a new application for water service may be required unless the applicant is able to demonstrate sufficient creditworthiness, to the satisfaction of the Director of Finance. Creditworthiness may be demonstrated by one of the following:
(1) satisfactory credit history with the City's municipal utility system; (2) satisfactory credit history with the applicant's most recent past water service provider; or
(3) satisfactory credit history as reflected in the applicant's current credit history report.

If the applicant is unable to demonstrate a satisfactory credit history by one of the above listed methods, the applicant may be required to pay a security deposit not to exceed an amount equal to the estimated bill for one cycle of utility service.

Deposits shall be refunded with no interest payment upon a 'request to discontinue service permanently or after one year of satisfactory credit rating has been established with the City. Any such deposits shall be credited to the customer's final bill.

Receipt of an application for water service shall not o bligate the City to provide service until the application has been approved by the City.

8 Section II-4. Refusal of Service
The City may refuse water service or may discontinue water service to any premises, in accordance with all applicable laws, rules and regulations, for the following reasons:

1. To protect the City, the Municipal Utility, and/or the water system from fraud or abuse;

2. The applicant and/or other named parties on ownership documentation or lease agreements has outstanding unpaid bills with the municipal utility;

3. The requested water service demand may be detrimental or injurious to the water service of other customers;

4. The distribution facilities are inadequate to supply the water service demand;

5. The requested water service is outside City limits;

6. The water service installation has not been approved by the City;

7. A certificate of occupancy has not been issued for the building by the Building Division.

8. An appropriate backflow prevention device has not been installed and inspected after written notice by the City;

9. Sanitary Sewer Spill (SPILL);

10. If deemed unlawful activities;

11. Any other reason detailed in these regulations;

12. If the Chief Building Official deems the property uninhabitable;

13. If the Police Department has issued a red tag or otherwise declared the premises unsafe, restricted, or prohibited from occupancy or use, the City may discontinue or refuse water service until such time as the red tag is cleared and written authorization for re-occupancy or restoration of services is provided by the appropriate authority.

Section II-5. Limit of Service
The City shall have the right to limit the total quantity of water furnished to any premises or to establish the times and the rates of draft at which water may be taken or will be furnished to any premises. Should it be deemed necessary for the safety of the City from a health or fire standpoint or to prevent overtaking the existing water system facilities, water service shall be regulated in a manner that will permit the water system to maintain adequate reserve, supply and pressure to cope with emergencies of this or any other type.

9 Section II-6. User Request to Close Account
Requests to close a utility account shall be submitted to Fairfield Municipal Utilities and shall stipulate a definite date at least 24 hours prior to the desired date, which shall be a regular business day of the City, during which utility service shall be discontinued. The request to close an account shall include a proper forwarding address at which the customer will receive a closing bill. In the absence of a subsequent applicant, the property owner shall be responsible for any charges accruing thereafter.

ARTICLE III. BILLING
Section III-1. Billing Period
Bills for service will be rendered monthly or bimonthly as determined by the City. Water meters shall be read at approximately equal intervals for the preparation of periodic billing.

Special readings shall be taken for opening or closing bills.

Section III-2. Billing of Separate Meters
Each water meter on a customer's premises shall be billed separately. The readings and daily fixed service charges of two, or more meters, will not be combined.

Section III-3. Back Billing
If a consumer is found to be using water for which no bills have been issued, the City shall install a meter, if not installed, and bill the consumer under an average bill for a period of twelve months last past or for as much of the past twelve months as the consumer has been occupying or in possession of the premises without paying bills.

Section III-4. Bills Due and Payable
A. Timing and Location for Payment
Bills are due and payable on or before the due date printed on the bill. Payment shall be made in the office of the Department of Finan ce or other place or places designated by the City. The City accepts no responsibility for nonreceipt of bills, except in circumstances which are under its direct control.

B. Dishonored Checks
If a customer's check is not honored by his or her bank, a charge of $25 may be imposed on the customer's account.

Section III-5. Payments Marked “Paid in Full”
The City may accept checks, money orders, or other types of payment marked "payment in full" or other language indicating full satisfaction of indebtedness without being bound by such language or waiving any rights under these Regulations. Full satisfaction of indebtedness shall be accepted by the City only in a written agreement, signed by an authorized employee of the City.

10 Section III-6. Delinquent Accounts: In General
A. First Notice
A bill becomes delinquent after the due date printed on the bill. A notice of pending termination of service shall be mailed to the customer at least 7 days prior to the proposed termination. Such notice must contain the following information in a clear and legible format:

1. the name and address of the customer whose account is delinquent;

2. the amount of the delinquency;

3. the date by which payment or arrangements for payment is required in order to avoid termination;

4. the procedure by which a residential customer may request amortization of the unpaid charges;

5. the procedure for a residential customer to obtain information on the availability of financial assistance, including private, local, state, or federal sources, if available; and

6. the telephone number of a representative of the City who can provide additional information.

B. Third-Party Notification
The City shall make available to all residential customers who are 65 years of age or older or who are dependent adults i, a third-party notification service, whereby the City will attempt to notify a person designated by the customer to receive notification when the customer's account is past due and subject to termination.

Such notice shall include information on what is required to prevent termination of service.

The customer must request such notification service from the City by completing the appropriate city provided form and obtaining the written consent of the designated third-party. Third-party notification does not obligate the third -party to pay the past due charges, nor does it serve to prevent or delay termination of service.

C. Investigation of Complaints
A residential customer may initiate a complaint or request an investigation into a disputed bill within 5 days of receipt of the bill.

The Director of Finance may provide for an administrative procedure to consider complaints or disputed bills and may rectify errors and adjust disputed bills.

11 D. Fee for Doorhanger Style Disconnect Notices
A ten-dollar ($10) fee may be imposed upon the processing of each doorhanger style service disconnect warning notice whether or not the notice is delivered.

E. No Disconnection of Service on Holiday
Water service may not be discontinued on a Saturday, Sunday, legal holiday, or at any time during which City offices are not open to the public.

F. Amortization Agreements
The City shall consider entering into an amortization agreement with a residential customer, not to exceed 12 months in duration, for satisfaction of a bil l the customer asserts is beyond his or her ability to pay in full during the normal period for payment.

If a licensed physician certifies that discontinuance of water service would be life threatening to a residential customer and the customer is financially unable to pay for service within the normal payment period, the City shall, upon request of the customer, enter into an amortization agreement with the customer. Such agreement shall not exceed 12 months in duration.

If a residential customer enters i nto an amortization agreement with the City to satisfy unpaid charges and subsequently fails to comply with the terms of the agreement, the City shall not terminate water service without giving the customer notice, 48 hours prior to termination of service, of the conditions the customer is required to meet in order to avoid termination.

G. No Termination of Water Service
Water service may not be terminated for nonpayment in the following situations:

1. during the pendency of an investigation into a customer dispu te or complaint;

2. when a customer has been granted an extension of the period for payment of a bill; or

3. when a licensed physician has certified that terminating water service will be life threatening to a residential customer and the customer is financially unable to pay for service within the normal payment period and is willing to enter into an amortization agreement.

H. Penalty Charges on Delinquent Accounts
A one-time ten percent (10%) basic penalty charge shall be added to any past due account. For each mo nth delinquent an additional penalty of one -half of one percent (1/2 of 1%) which is an annual rate of six percent (6%), shall be calculated on and added to the delinquent amount plus the basic penalty.

I. Eligibility for Late Fee Waiver
Late fees may be wai ved once every 12 months for residential customers who meet any of the following criteria:

12 1. Are enrolled in public assistance programs such as CalWORKs, CalFresh, Medi-Cal, SSI/SSP, or WIC.

2. Certify that their household income is below 200% of the federal poverty level.

3. Experience a documented billing system error or transition issue (e.g., autopay migration failure).

4. Are directly impacted by a federal or state government shutdown, including furloughed employees or those experiencing delayed pay.

5. Experience other extraordinary circumstances  that, in the judgment of the Director of Finance or designee, warrant a waiver of late fees.

J. Proof Requirements
Customers must submit the following documentation with their waiver request:

1. For income-based eligibility:
i. Proof of enrollment in a qualifying public assistance program or recent tax return/pay stub demonstrating income level.

2. For billing errors:
i. Copy of the disputed bill and a written explanation.

3. For government shutdown impact:
i. A furlough notice or official communication from a government agency/employer, or
ii. A pay stub showing missed or delayed payment during the shutdown period.

4. For other extraordinary circumstances:
i. Supporting documentation as deemed appropriate by the Director of Finance or designee (e.g., medical bills, eviction notices, disaster declarations).

K. Application Process
Customers must submit a completed  Late Fee Waiver Request Form  and supporting documentation within 30 days of late notice or disconnect notice.

L. Administrative Review
The Finance Department shall review all requests and issue a determination within 10 business days. Requests under the “extraordinary circumstances” clause shall be reviewed and approved by the Director of Finance or designee.

M. Non-Precedent Clause
Approval of a waiver does not establish precedent for future billing cycles or other customers.

N. Deposit Required If Two or More Past Due Bills
A cash deposit equal to the estimated bill for one cycle of utility service may be imposed if a customer has two or more past due bills within a one-year period. The deposit shall be applied to the final bill issued when service is terminated.

13 O. Cash Only Account
A customer may be required to pay his or her account only with cash or a cash equivalent if the customer has two or more past due bills within a one-year period or one or more dishonored check(s) within a one-year period.

Section III-7. Delinquent Accounts: Multi-Unit Residential Structures or Mobile home Parks
A. Master-Meters
Water service may not be discontinued to a multi -unit residential structure or mobile home park with one or more master meters on one account until a good faith effort has been made to inform the residential occupants that the utility account is past due and water serv ice will be discontinued by a specified date if payment is not received.

Written notice must be posted on the door of each residential unit at least 15 days prior to the scheduled termination.

If it is not reasonable or practicable to post the notice on the door of each unit, two copies of the notice must be posted in each accessible common area and at each point of access to the structure or structures.

The notice must be in English and, if practical, in any other language the City has determined is spoken by a significant number of the residential occupants. It must include clear wording, large and bold face type and comprehensive instructions to ensure full notice to the residents. At a minimum, the notice must contain the following:

1. the date of termination;

2. information advising the residential occupants that they have the right to become utility customers, to whom service will be billed, without being required to pay the amount due on the delinquent account;

3. information explaining that the tenants may for m an association to pay future utility bills;

4. an estimate of the monthly cost of service;

5. the name, address and telephone number of a city representative who can assist the occupants in continuing service; and

6. the address and telephone number of a legal services project, such as Legal Services of Northern California, that can provide legal assistance regarding termination of utility service.

The City is not required to make service available to the residential occupants unless there is a physical means, legally available, of selectively providing service to those occupants who agree to the terms and conditions of service and meet the requirements of law including these Regulations or unless there is one or more

14 residential occupant or representative of the residential occupants willing and able to assume responsibility for subsequent charges to the account.

For purposes of this Section, a residential occupant may demonstrate satisfactory creditworthiness by providing proof of prompt payment of rent or other o bligation for a period of one year immediately preceding becoming a customer of the utility system.

Water service shall not be terminated if one or more of the following conditions exist:

1. there is a pending dispute or complaint from the customer;

2. the customer has been granted an extension of time in which to pay the outstanding bill;

3. there is no outstanding water service bill but the customer owes money to the City or another public agency for something other than water service;

4. the delinquency is for another property owned or managed by the customer;

5. a public health or building officer has certified that termination of service would result in a significant threat to the health or safety of the residential occupants or the public.

Should water service b e discontinued, the City may commence an action to recover delinquent charges accruing prior to the expiration of the 15-day notice, reasonable costs related to restoration of the service and reasonable attorney's fees incurred in the enforcement of the law or the collection of delinquent charges.

B. Individual Meters
Water service may not be discontinued to an individually metered account in a multi-unit residential structure or mobile home park where the owner, manager, or operator is listed as the customer of record, until a good faith effort has been made to inform the residential occupants that the utility account is past due and water service will be discontinued by a specified date if payment is not received.

Written notice of the termination of water se rvice must be provided to the residential occupants at least 10 days prior to the scheduled termination. If the notice is mailed, it must be mailed at least 15 days prior to the scheduled termination.

At a minimum, the notice must contain the date of termi nation and information advising the residential occupants that they have the right to become utility customers, to whom service will be billed, without being required to pay the amount due on the delinquent account.

The City is not required to make service available to a residential occupant unless there is a physical means, legally available, of selectively providing service to those occupants who agree to the terms and conditions of service and meet the requirements of law including these Regulations or u nless there is one or more

15 residential occupant willing and able to assume responsibility for the entire account.

For purposes of this Section, a residential occupant may demonstrate satisfactory creditworthiness by providing proof of prompt payment of rent or other obligation for a period of one year immediately preceding becoming a customer of the utility system.

Section III-8. Reconnect After Disconnect
When water service has been discontinued because of delinquency in payment, the City may either reconnect the existing account after full payment (or payment arrangement) has been made or close the account.

A. Reconnection of an Existing Account
To reconnect an existing account, the customer shall pay all delinquent charges and a turn -on charge of twenty -five dollars ($25) if the water is to be turned on during working hours or thirty -five dollars ($35) if the water is to be turned on outside of working hours. The customer also may be required to pay a cash deposit up to the estimated bill for one cycle of utility service. All payments must be received prior to the resumption of service.

B. Closed Account
If an account is closed, the customer shall be required to apply for new service. A new account will not be opened until the applicant has paid all outstanding unpaid bills with the municipal utility and may be required to make a cash deposit to re - establish credit. Such deposit shall not exceed the average bill for one billing cycle.

Section III-9. Unauthorized Turn-on After Delinquency
If, after service has been discontinued by the water system, service is resumed without authorization, the meter may be removed. A fifty ($50) charge shall be paid prior to resumption of service. Such charge is in addition to all other charges and deposits.

Section III-10. Adjustment to Bill Due to Leaks or Loss Bill adjustments will not be made on excess delivery unless evidence clearly shows that the excessive delivery is due to concealed leaks in underground or unexposed pipes and not wasteful use or otherwise due to the consumer's act, omissions or negligence.

If it is determined that an adjustment is warranted, FMU shall determine the amount of excess delivery by calculating the average bill in accordance with the standard method.

An adjustment will be made only after repai rs to prohibit such leak or loss have been completed. No adjustment or allowance will be made covering more than the billing period in which the same is requested. Not more than one adjustment or allowance shall be made to the same customer for the same premises in any twelve-month period.

16 Section III-11. Recordation of Delinquent Service Charges The officer whose duty it is to collect the charges set forth in Chapter 22 or his or her designee, shall determine each month if any charges are delinquent. Upon such determination, said officer shall record a list of delinquent unpaid charges for non­tenant accounts with the County Recorder pursuant to California Government Code Section 54355.

The recorded lien will be removed upon payment of delinquent charges. The payment shall include the costs of recording and removing the lien.

Section III-12. Deposit Upon Transfer of Multi-Unit Residential Upon transfer of fee title or transfer of utility service to a master -metered residential structure of four or more units, the transferee shall be required to notify the City within 30 days of the transfer.

The transferee may be required to pay up to 6 months estimated charges as a security deposit. The City may hold such security deposit for a period of two years and for a n additional two year period if the customer's account has been more than 30 days delinquent two or more times within the initial two-year deposit period.

If the transferee does not pay the required deposit or fails to notify the City within 30 days of the transfer, the City may record a lien against the property in the amount of the required deposit.

The deposit requirement may be waived at the discretion of the City upon consideration of the transferee's creditworthiness and other factors as determined by the City.

Such deposit requirement does not apply to transfers to court-appointed receivers.

Section III-13. Disputed Bills (Contested Payments)
In case of dispute as to payment of a bill previously rendered, the customer will be required to present the r eceipted bill, canceled check or other satisfactory evidence before adjustment or corrections shall be made.

ARTICLE IV. WATER CONNECTIONS
Section IV-1. Water Connections Generally
Whenever a water service connection change in water service connection size or relocation of an existing water service connection is requested for other than a single - family dwelling, the City Engineer shall determine, from water demand figures submitted by the applicant, a minimum size of the service pipe and meter to be installed. Such determination shall be based on the Uniform California Plumbing Code, as adopted by the City, other applicable ordinances adopted by the City and requirements of the State Department of Public Health and/or any other authority having jurisdiction.

17 Section IV-2. Standard Water Service Connections
The standard water service connection shall be a one -inch service pipe and one -inch meter and the same shall be the minimum require d to provide service to a single -family dwelling.

Section IV-3. Location of Service Connections
Water service connections shall be installed only in public streets, easements or rights - of-way under the control of the water system.

Where the premises to be served front on more than one street, the City Engineer shall have the right to designate on which frontage the service connection shall be installed.

New or relocated meters shall be installed behind and adjacent to the public sidewalk within the public right-of-way. All meters must be installed at a minimum distance of three feet from a driveway area in accordance to city Standard specs and details (Engineering Design Standard 6.2 H) unless, in the opinion of the FMU Director, it is impractical to do so.

Section IV-4. Service Connections to Separate Premises
A single service connection shall not serve more than one premise. Separate premises under a single ownership, control or management shall be supplied water through separate service connections unless the FMU Director determines otherwise.

When investigating requests for single service connection, the FMU Director shall be guided by, but not restricted to, the following considerations:

1. That the service connection will not violate the regulations against reselling or redelivery to other consumers.

2. That the service connection will not establish a private distribution system.

3. That the service connection will not avoid main extension requirements.

4. That the service connection will not be a means of avoidance of meter or connection service charges or securing an advantageous water price without an equivalent guaranteed minimum.

Section IV-5. Service Connections to Separate Consumers Each separate consumer shall be supplied water through a separate service conne ction unless the FMU Director determine s otherwise in accordance with the following guidelines:

1. Where more than one consumer is supplied through a single service connection, only the property owner or his authorized agent shall be the applicant and/or customer for billing or any other purpose.

18 2. Whenever it is practical to serve separate customers through separate connections the FMU Director shall require that it be done.

Section IV-6. Service Connections Outside City
Applications for new or revised water service connections to supply premises which are wholly or partly outside the corporate city limits of the City shall not be accepted or approved nor ordered installed, unless the City Council has approved such applica tion.

Before granting approval, the City Council shall conduct an investigation and obtain satisfactory proof that:

1. A severe hardship exists;

2. The area cannot be annexed at present;

3. The property will be annexed upon request by City;

4. There will be full compl iance with the provisions of Chapter 22 and these Regulations;

5. That the connection shall be granted on a temporary basis until annexation is completed with the water system reserving the right to disconnect the applicant of applicant's assigns upon violati on of the terms of the agreement covering the granting of such connection;

6. That the granting of such application will be in the best interest of the City and in compliance with all applicable laws.

The intent of the above provisions is not to cause or prol ong any hardship, rather it is intended to discourage uncontrolled expansion which is detrimental to the interest of the City. The sale of water to other municipalities and the special districts is exempt from the provisions of this paragraph but shall be governed by Chapter 22 of the Fairfield Municipal Code.

Notwithstanding the provisions of Section IV -6 above, the City Council may approve service connections without requiring annexation where the property is designated "Agricultural - Open Space Lands" i n the agreement between the City and the Solano Irrigation District, dated January 8, 1974, and receives treated effluent from the Fairfield- Suisun Sub-Regional Wastewater Treatment Plant.

Section IV-7. Fire Service Connection
No application for fire service connection shall be approved unless:

1. A single fire service connection from the water main shall not serve more than one parcel. No fire service shall be tapped for use as a domestic water service.

2. Such sprinkler and fire service installation is not less than four inches in size for non-residential, except in the case of residential sprinkler systems where the service connection shall not be less than one-inch in size;

19 3. Each fire service has installed therein a double check detector assembly or greater protection equipped with a metered bypass that conforms to City Standards of such pattern and design as approved by the FMU Director.

4. See Municipal code 22.15 “Account Activation Required for Service”.

Section IV-8. Building Construction
All water service connections for building construction shall be metered. The subdivider or developer shall install the water service(s) and box(es). The City shall install the water meter(s) and provide box(es). The subdivider or developer shall conform to the following:

A. Domestic

1. The subdivider or developer shall make application for water service at the commercial office in accordance with Article II. Water Services of these Regulations before using any water.

2. The subdivider or developer agrees to use the metered services to supply the water needed for all building construction and related activities.

3. The subdivider or developer shall be responsible for payment of the water bills until such time as the account i s transferred into the name of the new occupant at the commercial office.

B. Fire

1. The subdivider or developer shall make application for water service at the commercial office in accordance with Article II. Water Services of these Regulations before using any water.

2. The subdivider or developer agrees to use the metered services to supply the water needed for all building construction and related activities.

3. The subdivider or developer shall be responsible for payment of the water bills until such time as th e account is transferred into the name of the new occupant at the commercial office.

C. Irrigation

1. The subdivider or developer shall make application for water service with FMU in accordance with Article II. Water Services of these Regulations before using any water.

2. The subdivider or developer agrees to use the metered services to supply the water needed for all building construction and related activities.

3. The subdivider or developer shall be responsible for payment of the water bills until such time as the account is transferred into the name of the new occupant at the commercial office.

20 ARTICLE V. EXTENSION OF FACILITIES
Section V-1. Plans for Water Main Extension
The City Engineer shall not approve any plan for a water main extension which does not provide for the installation of fire hydrants.

Section V-2. Minimum Size of Water Mains
The inside diameter of every water main to be installed shall not be less than eight inches, unless otherwise determined by the FMU Director.

Section V-3. Standard Specifications
The City Engineer shall prepare specifications for the construction of water system facilities. The specifications shall govern all extensions, add itions and revisions to the water distribution system.

ARTICLE VI. TESTING
Section VI-1. Request for Testing: Deposit Required
Arrangements for such test shall be made within five working days after receipt of the request and deposit. The customer shall be notified no less than twenty-four hours before the time set for the test. Any request for meter tests must be accompanied by a cash deposit for the respective meter size as follows:

Meter Size Deposit
5/8” – 3/4" inch $125
1-inch $125
1 ½-inch $250
2-inch $250
3-inch $500
4-inch $500
6-inch $500
Larger than 6-inch $500

ARTICLE VII. FIRE HYDRANTS
Section VII-1. Purpose
Fire hydrants are provided for the sole purpose of extinguishing fires and are to be opened and used only by FMU, the Fire Department, or other persons authorized by FMU.

21 Section VII-2. Operation
To ensure the safety of fire hydrants for fire protection, any person authorized to open fire hydrants shall use only an approved spanner wrench and shall replace the caps on the outlets when not in use.

Section VII-3. Temporary Service
If temporary service is to be supplied through a fire hydrant, a permit for the same must be obtained from the Public Works Department. Such permit must be presented upon request by the City. The terms and conditions of the construction water permit and the requirements set forth in Sections 23 through 25 of Chapter 22 of the FMC shall apply.

Section VII-4. Relocation of Fire Hydrants
Property owners and/or others desiring the removal or changes in location of a fire hydrant shall first make a written request to the City Engineer. After consultation with the Fire Marshal and the Publi c Works Manager - Water Division (PWM-WD), the City Engineer shall prepare an estimate of the cost of the proposed work. The person requesting the removal or relocation must deposit an amount equal to the estimated cost with the commercial office prior to materials being ordered or work commencing. The city shall make a determination on such request as approved or denied. Upon completion of the work, the actual cost shall be compiled and any difference between the actual and estimated cost shall be billed or refunded to the applicant's account.

ARTICLE VIII. CONTROL OF BACKFLOW AND CROSS-

CONNECTIONS
Section VIII-1. General
A. Purpose
The purpose of this Article is to:

1. Protect the potable water system of the City of Fairfield from the possibility of backflow contamination or pollution originating from within its customers' private water system(s).

2. Provide for the maintenance of a continuing Cross -Connection Control Program which will systematically and effectively prevent the contamination or pollution of the City water distribution system.

B. Responsibility
The Public Works Water Distribution Manager (PW -WDM) shall maintain the protection of the City potable water distribution system from contamination or pollution due to the back-pressure or back-siphonage of contaminants or pollutants through all water service connections. If, in the judgment of the PWM -WD, an approved backflow prevention device is required, at the City's water service

22 connection to any customer's premises, for the safety of the City water system, the PW-WDM shall give notice in writing to said customer to install such an approved backflow prevention device at each service connection to their premises. The customer shall be responsible to immediately install such approved device or devices at the ir own expense; and failure, refusal or inability on the part of the customer to install said device or devices immediately shall constitute a ground for termination of water service to the premises until such device or devices have been properly installed per City standards. In a case where the water supply to a customer cannot be interrupted for inspection, the customer shall be required to supply two (2) backflow prevention devices of the same design and type in parallel.

The PWM-WD is responsible for enforcement of the provisions of this article.

C. Cross-Connection Contril Policy Handbook
The Fairfield Municipal Utilities Cross -Connection and Backflow program is outlined in the City of Fairfield Cross -Connection Control Policy Handbook (CCCPH) as adopted but City Council. If any conflict arises between these FMU Regulations and the CCCPH, the CCCPH shall control.

Section VIII-2. Definitions
For purposes of this article the following terms shall be defined as follows:

Approved
Accepted by the Public Works M anager - Water Distribution Manager Division (PWM­ WDM).

Auxiliary Water Supply
Any water supply on or available to the customer's premises other than from the City potable water system. These auxiliary waters include water from another purveyor's potable water system, and water from any natural source(s) (e.g., well, spring, river, stream, pond, etc.).

Backflow
“Backflow” means an undesired or unintended reversal of flow of water and/or other liquids, gases, or other substances into a public water system’s distribution system or approved water supply. The flow of water or other liquids, mixtures or substances into the distributing pipes of a potable water supply system from any source or sources other than its intended source.

There are two (2) types of backflow: back-siphonage and back-pressure. (a) Back-Pressure
The flow of water or other liquids, mixtures or substances under pressure into the distributing pipes of a potable water supply system from any source other than its intended source caused by a pump, elevated tank, boiler, or other means. (b) Back-Siphonage
The flow of water or other liquids, mixtures or substances into the distributing pipes of a potable water supply system from any source other than its intended source

23 due to a negative or subatmospheric pressures within the distributing pipes of a potable water supply system.

Backflow Preventer
A device or means designed to arrest contamination or pollution before entering a potable water system as a result of back-pressure or back-siphonage. (a) Air-Gap (AG)
The unobstructed vertical distance through the free atmosphere between the lowest opening from any pipe or faucet supplying water to a tank, plumbing fixture, or device and the flood level rim of said vessel. An approved AG separation shall be at least double the diameter of the supply pipe, measured vertically, above the top of the rim of the vessel; and, in no case less than one inch. All piping from the service connection to the AG shall be above flood grade and entirely visible to view unless the PWM-WD and the State approve of the burial of the pipe. (b) Reduced Pressure Principle Device (RP)
An assembly of two independently operating approved check valves with an automatically operating differential relief valve between the two check valves, plus properly located test cocks for the testing of the check and relief valves.

The entire assembly shall meet the design and performance specifications and approval of a State recognized and approved testing agency for backflow prevention assemblies. Unless otherwise approved by the PWM-WD, the RP shall be installed directly behind the City water supply water meter. The dev ice shall operate to maintain the pressure in the zone between the two check valves at a level less than the pressure on the City water supply side of the device. At cessation of normal flow the pressure between the two check valves shall be less than the pressure on the City water supply side of the device. In case of leakage of either of the check valves the differential relief valve shall operate to maintain the reduced pressure in the zone between the check valves by discharging to the atmosphere. When the inlet pressure is two pounds per square inch or less, the relief valve shall open to the atmosphere. To be approved the RP must be readily accessible for in-line maintenance and testing and be installed in a location where no part of the device will be submerged. The RP shall be installed a minimum of twelve (12) inches above surrounding grade and no more than eighteen (18) inches above grade measured from the bottom of the relief valve and with a minimum of twenty-four (24) inches side clearance. Where water spillage creates a moisture problem, the RP shall have an adequate size drain line to drain receptacle.
(c) Double Check Valve Assembly (DC)
An assembly of two independently operating approved check valves with tightly closing shut­ off valves on each side of the check valves, plus properly located test cocks for the testing of each check valve.

No new Double Check Valve Assemblies (DC) shall be installed in the water system. Any grandfathered assemblies will need to meet new city spec(RP) upon failure.

24 (d) Double Check Detector Assembly (DCDA)
A complete integral unit consisting of a main -line double check valve assembly, and a low flow by­ pass line double check valve assembly complete with a low flow registration meter. The main -line and the by -pass line double check valve assembly shall each consist of two independently operating approved check valves with tightly closing shut­ off valves (rising stem on the main -line only) on each side of the check valves, plus properly located test cocks for the testing of each check valve. The entire unit shall meet the design and performance specifications and approval of a State recognized and approved testing agency for backflow prevention devices. To be approved these devices must be readily accessible for in-line maintenance and testing and be installed in a location where no part of the device will be submerged. Installation requirements shall be the same as for the RP device with the exception that 12 -18” will be measured from lowest point of device instead of relief valve.

No connection shall be made to the fire line service between the City water service connection and the DCDA. Unless otherwise approved by the PWM -WD, the DCDA shall be installed within 48 inches of the back of the City sidewalk or curb. (e) Reduced Pressure Detector Assembly (RPDA)
A complete integral unit consisting of a main -line reduced pressure principal assembly and a low flow bypass line reduced pressure principal assembly complete with a low flow registration meter. The main -line and the by -pass line reduced pressure principal assembly shall consist of two independently operating approved check valves with an automatically operating differential relief valve between the two check valves, tightly closing (rising stem on the main -line only) shut off valves on either side of the check valves, plus properly located test cocks for testing of the check and relief valves. The entire assembly shall meet the design and performance specifications and approval of a State recognized and approved testing agency for backflow prevention assemblies. Unless otherwise approved by the PWM-WD, the RPDA shall be installed within 48 inches of the back of the City sidewalk or curb. The device shall operate to maintain the zone between the two check valves at a level less than the pressure on the City water supply side of the device. At the cessation of normal flow, the pressure between the two check valves shall be less than the pressure on the City water supply side of the device. In case of leakage of either of the check valves, the differential relief valve shall operate to maintain the reduced pressure in the zone between the check valves by discharging to the atmosphere. When the inlet pressure is 2 lbs. per square inch or less, the relief valve shall open to the at mosphere. To be approved, the RPDA must be readily accessible for in -line maintenance and testing and be installed in a location where no part of the device will be submerged. The RPDA shall be installed a minimum of twelve (12) inches above surrounding gr ade and no more than eighteen (18) inches above grade measured from the bottom of the relief valve with a minimum of twenty -four (24) inches side clearance. Where water spillage creates a moisture problem, the RPDA shall have an adequate size drain line to a drain receptacle.

25 No connection shall be made to the fire line between the City water service connection and the RPDA.

City Water Service Connection
The terminal end of the City's water distribution system, i.e., where the City loses jurisdiction and sanitary control over the water as it enters the customer's private water system. If a City water meter is employed, then the service connection shall mean the downstream end of the meter. If a City water meter is not employed, then the service connection shall mean the downstream end of the piping where the piping connects to the customer's backflow prevention device. If a customer does not have a backflow prevention device, then the service connection shall mean the downstream end of the piping where the p iping connects to the detector check or where the piping crosses the property line, whichever is closest to the street.

City Water System
Shall consist of the source facilities and the distribution system; and shall include all those facilities of the City water system under the complete control of the City, up to the point of the City water service connection.

Cross-Connection
Any actual or potential connection or structural arrangement between a public or a consumer’s potable water system and any other so urce or system through which it is possible to introduce into any part of the potable system any used water, industrial fluid, gas, or substance other than the intended potable water with which the system is supplied. Bypass arrangements, jumper connection s, removable sections, swivel or change-over devices and other temporary or permanent devices through which or because of which backflow can occur are considered to be cross-connections.

Customer Water System
Shall include all piping and facilities beyond the City water service connection.

Hazardous Fluids
Any system containing a fluid or solution which may be chemically, biologically or otherwise contaminated or polluted in a form or concentration such as would constitute a health hazard if introduced into the City or customer water systems. This may include, but not be limited to: all types of processed waters and used waters; chemicals in fluid form; plating acids and alkalies, circulated cooling waters connected to an open cooling tower and/or cooling t owers that are chemically or biologically treated or stabilized with toxic substances; treated or untreated sewage; contaminated natural waters such as from wells, springs, streams, rivers, bays, harbors, seas, irrigation canals or systems, etc.,; oils, gases, glycerine, paraffins, caustic and acid solutions and other liquids and gaseous fluids used in industrial or other purposes of for fire­fighting purposes.

Pollutants
The presence of any foreign substance (organic, inorganic, or biological) in water which tends to degrade its quality or impair the usefulness of the water to a degree, but which does not create an actual hazard to the public health. Examples of pollutants are beer, wine, tomato sauce, etc.

26 State
The California State Water Resources Control Board.

Potable Water
Any water which is deemed safe by state laws for human consumption.

Section VIII-3. Requirements
A. No water service connection to any premises shall be installed or maintained by the City unless the water supply is protected as requ ired by State laws and regulations and these regulations. Service of water to any premises shall be terminated by the City if a backflow prevention device required by the City’s Cross- Connection Control Policy Handbook is not installed, tested and maintain ed, or if it is found that a backflow prevention device has been removed, bypassed, or if a cross-connection has not been corrected to the satisfaction of the PW -WDM.

Service will not be restored until such conditions or defects are corrected.

B. A cross-connection on-site survey shall be performed where, in the judgment of the PWM-WD, the nature of activities or the materials on the premises create a cross-connection hazard. Such an evaluation shall include, but not be limited to, the following: the degree of hazard, the probability of a backflow occurring, and the complexity of piping and probability of modifications.

C. If cross-connections or violations of these regulations are found to exist, the PW - WDM shall deny or immediately terminate service to the premises by providing for a physical break in the service line until the customer has corrected the condition(s) in conformance with State laws and regulations and these regulations.

D. An approved backflow prevention device shall be installed on the customer's private water system directly behind the City water meter as per city standards, but, in all cases, before the first branch line leading off of the customer service line wherever the following conditions exists:

1. In the case of premises having an auxiliary wa ter supply, the City water distribution system shall be protected against backflow from the customer's private water system by installing an approved backflow prevention device in the service line commensurate to the degree of hazard.

2. In the case of premis es on which any hazardous fluids or pollutants are handled or stored in such a fashion as to create an actual or potential hazard to the City water system, the City system shall be protected against backflow from the premises by installing a backflow preve ntion device in the service line commensurate to the degree of hazard.

3. In the case of premises having (1) internal cross­ connections that cannot be permanently corrected and controlled to the satisfaction of the City Engineer, or (2) intricate plumbing and piping arrangements or where entry to all portions of the premises is not readily accessible for inspection

27 purposes, making it impractical or impossible to ascertain whether or not dangerous cross­ connections exists, the City Water System shall be protected against backflow of used water from the premises by installing a reduced pressure principle device in the customer's service line.

4. In the case of premises having an irrigation system which is connected to the City water system, the City water system shall be protected against backflow from the premises by installing a backflow prevention device in the service line commensurate to the degree of hazard.

5. In the case of premises having a fire protection systems with a direct connection to the City water s ystems, the City water system shall be protected against backflow from the premises by installing a backflow prevention device in the service line commensurate to the degree of hazard.

E. The type s of protective device required under subsection (d) are listed in the CCCPH.

F. Any backflow prevention device required herein shall be of a model and size approved by the University of Southern California (USC) cross -connection program and/or the PWM­WD. The term "Approved Backflow Prevention Device" shall mean a devic e that has been tested and approved by a recognized testing organization which has been approved to perform the testing by the State (Section 760 of the California Code of Regulations).

Backflow preventers which may be subjected to back­ pressure or back-siphonage that have been fully tested and have been granted a Certificate of Approval by USC and are listed on USC's current list of "Approved Devices" may be used without further test or qualifications.

It shall be the duty of the customer at any premise where backflow prevention devices are installed to have certified inspections by the City and operational tests made at least once per year. In those instances where the PWM­ WD deems the hazard to be great enough, he may require certified inspections at m ore frequent intervals.

These inspections and tests shall be at the expense of the customer and shall be performed by the PWM-WD. It shall be the duty of the PWM-WD to see that these timely tests are made. The PWM -WD shall notify the customer in advance wh en the tests are to be undertaken. These devices shall be repaired, overhauled or replaced at the expense of the customer whenever said devices are found to be defective.

Records of such tests, repairs and overhaul shall be kept by the PWM -WD and a copy delivered to the customer.

All presently installed backflow prevention devices which do not meet current requirements of this section but were approved devices for the purposes described herein at the time of installation and which have been properly maintained, shall, except for the inspection and maintenance requirements, be Grandfathered so

28 long as the PW-WDM is assured that they will satisfactorily protect the City water distribution system. Whenever the existing device is moved from the present location or requires more than minimum maintenance or when the PW-WDM finds that the maintenance constitutes a hazard to health, the unit shall be replaced by a backflow prevention device meeting the requirements of this section, at the customer's expense.

G. All exis ting water connections which may be deemed by the PWM -WD to be subject to backflow prevention shall, upon written notice, have an appropriate backflow prevention device installed and inspected within forty-seven (47) days of said notification and failure, refusal, or inability on the part of the customer to install said device or devices shall constitute a ground for termination of water service to the customer's private system until such device or devices have been properly installed. The PWM -WD may cause the installation, inspection, or repair of the appropriate backflow prevention device to be performed after sixty (60) days from notification. The customer shall be billed for the work and submit payment to the City within thirty (30) days of receipt of a proper invoice. Customer's failure to submit payment may result in the City filing a lien on the property or taking other appropriate legal action.

H. If immediate cross-connection danger exists to the water system, the PW-MD has the right to turn off service immediately until corrective action has been taken.

29 i Welfare & Institutions Code Section 15610(b)(1) defines a "dependent adult" as a person … between the ages of 18 and 64, who has physical or mental limitations which restrict his or her ability to carry out normal activities or to protect his or her rights includin g, but not limited to, persons who have physical or developmental disabilities or whose physical or mental abilities have diminished because of age."

Section
I-1·.

I-2.

I-3.

Section
II-1.

II-2.

II-3.

II-4.

II-5.

II-6.

II-7.

Section
III-1.

III-2.

III-3.

III-4.

III-5.

III-6.

III-7.

III-8.

III-9.

FAIRFIELD MUNICIPAL UTILITY

ADMINISTRATIVE REGULATIONS
Article I . General
Fire Precautions
Unauthorized Tampering with Distribution System
Reselling or Redistribution of Water
Artic l e II . Water Serv ices
Application for Service
Application for Low Income Senior/Disabled Water Refund Deposit for New Application for Service
Refusal of Service
Limit of Service
User Request to Close Account
Business Transa .ctions By Other Than Personal Appearance Article II~. Billing
Billing Period
Billing of Separate Meters
Back Billing
Bills Due and Payable
(A) Timing and Location for Payment
(B) Dishonored Checks
Payments Marked "Paid in Full"
Delinquent Accounts: In General
(A) First Notice
(B) Second Notice
(C) Third-Party Notification
(D) Investigation of Complaints
(E) Fee for Doorhanger Style Disconnect Notices
(F) No Disconnection of Service on Holiday
(G) Amortization Agreements
(H) No Termination of Water Service
(I) Penalty Charges on Delinquent Accounts
(J) Deposit Required if Two or More Past·Due
Bills
(K) Cash Only Accounts
Delinquent Accounts: Multi-Unit Residential Structures
or Mobilehome Parks
(A) Master-Meters
(B) Individual Meters
Turning on Water After Shut-off
(A) Reconnection of an Existing Account
(B) Closed Account
Unauthorized Turn on After Delinquency

III-10 .

III-11.

III-12.

Section
IV-1.

IV-2.

IV-3.

IV-4.

IV-5.

IV-6.

IV-7.

IV-8.

Section
V-1.

V-2.

V-3.

Section
VI-1.

VI-2.

Section
VII-1.

VII-2.

VII-3.

VII-4.

Adjustment to Bill Due to Leaks or Loss
Recordation of Delinquent Service Charges
Deposit Upon Transfer of Multi-Unit Residential
Structure
Article IV. Water Connections
Water Connections Generally
Standard Water Service Connections
Location of Service Connections
Service Connections to Separate Premises
Service Connections to Separate Consumers
Service Connections Outside City
Fire Service Connection
Building Construction
Article V. Extension o f Facilities
Plans for Water Main Extension
Minimum Size of Water Mains
Standard Specifications
Article VI. Testing
Requests for Testing : Deposit Required
Connection to Meters for Testing Pipes
Article VII. Fire Hydrants
Purpose
Operation
Temporary Service
Relocation of Fire Hydrants
Article VIII. Control of Backflow and Cr0ss-Connections Section
VIII-1.

VIII-2.

VIII-3.

Cross-Connection Control Requirements
(A) Purpose
(B) Responsibility
Definitions
Requirements

ARTICLE I. GENERAL
Section I-1. Fire Precautions.

In case of fire or alarm or fire, upon determination of the Fire Chief:
(1) The use of fountains or yard sprinklers is prohibited; (2) The Fire Chief and/or Director of Public Works shall have the right to disconnect water service to any
customer or customers without notice, for as long as
necessary;
(3) The Fire Chief shall have the authority to request the setting of gates and valves in water mains to secure
the greatest possible pressure at the points required.

When the need for such changes has passed, the Fire
Chief shall notify the Director of Public Works in
order that the system may be restored to its normal
operating conditions.

I
Section I-2. Unauthorized Tampering with Distribution System.

No person except a water system employee shall open or close any valve or tap on any of the water pipes of the main line or distribution system or insert tees, stopcocks or ferrules therein. Where service pipes are found disconnected at the corporation stop, they shall be reconnected only by a water system employee.

Section I-3. Reselling or Redistribution of Water.

Water shall not be sold or supplied to any customer if the water is to be resold or redistributed to other consumers except in the case of other public entities purchasing water from the water system pursuant to an approved contract.

It shall be a violation of Chapter 22 of the Fairfield City Code (FCC) if water received from the system is (1) resold or redelivered to premises other than those stipulated on the water service application, or (2) resold to occupants on the premises at rates higher than those charged by the City.

ARTICLE II. WATER SERVICES
Section II-1. Application for Service.

All persons or entities desiring water service from the municipal utility system shall make an application, on the form provided, at the commercial office(s) In addition to other 1

information, the application shall include the applicant's driver's license number and telephone number. Such application shall be signed by the owner of the premises or his or her duly authorized agent, which shall include tenants or lessees. If the applicant is a firm, corporation, partnership, association, limited liability company, joint venture, trust, estate or any other legal or commercial entity, proof of registration with the Secretary of State and the name, address and telephone number of the registered agent shall be required.

The application shall contain an agreement on the part of the applicant to pay the stipulated rates for sewer, garbage and water service, as set or amended from time to time by the City Council, and reserving to the City the right to enforce and collect charges and penalties in the manner provided in the FCC, these Regulations, and other applicable laws and regulations.

The City may not require the owner of rental property, other than master-metered residential structures, to place water service in his or her name. This does not , however, prohibit such a propert y owner from requesting that water service be placed in his or her name.

The owners of rental property are responsible for any
utility charges incurred while the property remains vacant, including, but not limited to, charges for water used for irrigation.

Section II-2 . App lication for Low Income Seni o r / Di s abled Water Refund.

The following conditions must be met to qualify for the Low Income Senior / Disabled Water Refund:
(1) The applicant must be the head of the household
receiving water service;
(2) The total household income must be less than or equal to the currently adjusted maximum as set by the City
Council;
(3) The applicant must have been a customer of the water system for the past twelve months as evidenced by the
account being in the applicant's name for that period
of time; and
(4) The applicant must be either:
a. Age 62 or older by March 1 of the calendar year
after the year for which a rebate is claimed;
2

b, 100% disabled as defined under the laws, rules and
regulations governing Social Security. The
applicant must have received supplemental Social
Security Income for disabled persons during the
year for which a rebate is claimed. A copy of the
applicant's current Social Security Administration
letter of disability award must accompany the
application; or
c. The applicant must be a veteran in receipt of a
non-service connected disability pension from the
Veteran's Administration. A copy of the
applicant's current Veteran's Administration
pension award letter addressed to the veteran must
accompany the application.

Applications shall be made at the commercial office(s) on a form provided by the Fairfield Municipal Utility and shall irlclude all information necessary to determine whether the applicant is qualified for the refund. Only one application for the rebate may be made by the applicant for any one calendar year.

Section II-3. Deposit for New Appli cation for Service.

A deposit for a new application for water service shall be required unless the applicant is able to demonstrate sufficient creditworthiness, to the satisfaction of the Director of Finance.

Creditworthiness may be demonstrated by one of the following:
(1) satisfactory credit history with the City's municipal utility system;
(2) satisfactory credit history with the applicant's most recent past water service provider; or
(3) satisfactory credit history as reflected in the
applicant's current credit history report.

If the applicant is unable to demonstrate a satisfactory credit history by one of the above listed methods, the applicant shall be required to pay a security deposit not to exceed an amount equal to the estimated bill for one cycle of utility service.

Deposits shall be refunded with no interest payment upon a 'request to discontinue service permanently or after one year of satisfactory credit rating has been established with the City.

Any such deposits shall be credited to the customer's final bill. 3

Receipt of an application for water service shall not
obligate the City to provide service until the application has been approved by the City.

Section II-4. Refusal of Service.

The City may refuse water service or may discontinue water service to any premises, in accordance with all applicable laws, rules and regulations, for the following reasons:
(1) To protect the City, the Municipal Utility, and/or the water system from fraud or abuse;
(2) The applicant has outstanding unpaid bills with the municipal utility;
(3) The requested water service demand may be detrimental or injurious to the water service of other customers;
(4) The distribution facilities are inadequate to supply the water service demand;
(5) The requested water service is outside City limits; (6) The water service installation has not been approved by the City;
(7) A certificate of occupancy has not been issued for the building by the Building Division.
(8) An appropriate backflow prevention device has not been installed and inspected after written notice by the
City.

Section II-5. Limit of Service.

The City shall have the right to limit the total quantity of water furnished to any premises or to establish the times and the rates of draft at which water may be taken or will be furnished to any premises. Should it be deemed necessary for the safety of the City from a health or fire standpoint or to prevent overtaking the existing water system facilities, the City shall be divided into controlled water usage zones and water service shall be regulated in a manner that will permit the water system to maintain adequate reserve, supply and pressure to cope with emergencies of this or any other type.
4

Section II-6. User Requ est to Close Account.

Requests to close a utility account shall be submitted at the commercial office(s) and shall stipulate a definite date, which shall be a regular business day of the City, during which utility service shall be discontinued. The request to close an account shall include a proper forwarding address at which the customer will receive a closing bill. In the absence of a subsequent applicant, the property owner shall be responsible for any charges accruing thereafter.

Section II-7. Business Transactions By Other Than Personal Appearance .

If a customer is unable to appear at the commercial
office(s) during regular business hours, the customer shall be allowed to conduct the transaction by telephone, mail, or both with the exception of an initial request for service and/or payment arrangements which may not be conducted by telephone but may be conducted by mail or facsimile.

Article III. Billing
Section III-1. Billing Period.

Bills for service will be rendered monthly or bimonthly as determined by the City. Water meters shall be read at
approximately equal intervals for the preparation of periodic billing. Special readings shall be taken for opening or closing bills.

Section III-2. Billi ng of Separate Meters.

Each water meter on a customer's premises shall be billed separately, and the readings of two or,more meters will not be combined unless the City shall, for operating convenience or necessity, install two or more meters in place of one.

Section III-3. Back Billing .

If a consumer is found to be using water for which no bills have been issued, the City shall install a meter and bill the consumer under an average bill for a perio d of twelve months last past or for as much of the past twelve months as the consumer has been occupying or in possession of the premises without paying bills.
5

Section III-4. Bill s Du e a n d Pavab l e.
(A) Timing a nd Loca t ion fo r Payment
Bills are due and payable on or before the due date
printed on the bill. Payment shall be made in the
office of the Department of Finance or other place or
places designated by the City. The City accepts no
responsibility for nonreceipt of bills, except in
circumstances which are under its direct control.
(Bl Dishonored Checks
If a customer's check is not honored by his or her
bank, a charge of $25 may be imposed on the customer's
account.

Section III-5. Pavments Marked "Paid in Full".

The City may accept checks, money orders, or other types of payment marked "payment in full" or other language indicating full satisfaction of indebtedness without being bound by such language or waiving any rights under these Regulations. Full satisfaction of indebtedness shall be accepted by the City only in a written agreement, signed by an authorized employee of the City.

Section III-6. Deli nquent Ac counts: In General.
(A) First Notice
A bill becomes delinquent after the due date printed on the bill. A notice of pending termination of service
shall be mailed to the customer at least 15 days prior
to the proposed termination. Such notice must contain
the following information in a clear and legible
format:
(1) the name and address of the customer whose account
is delinquent;
(2) the amount of the delinquency;
(3) the date by which payment or arrangements for
payment is required in order to avoid termination;
(4) the procedure by which a residential customer may
request amortization of the unpaid charges;
(5) , the procedure for a residential customer to obtain 6

(B)
information on the availability of financial
assistance, including private, local, state, or
federal sources, if available; and
(6) the telephone number of a representative of the
City who can provide additional information.

Second Notice
For residential customers, the City shall make a
reasonable attempt to contact an adult residing at the
service address by telephone or personal contact at
least 24 hours prior to termination of service. When
telephone or personal contact cannot be accomplished,
the City shall give a second notice of termination by
mail, in person, or by posting in a conspicuous
location on the service premises, at least 48 hours
prior to termination. Such notice must contain the
following information in a clear and legible format:
(1) the name and address of the customer whose account
is delinquent;
(2) the amount of the delinquency;
(3) the date by which payment or arrangements for
payment is required in order to avoid termination;
(4) the procedure for a residential customer to obtain
information on the availability of financial
assistance, including private, local, state, or
federal sources, if available; and
(5) the telephone number of a representative of the
City who can provide additional information.
(C) Third-Party Notification
The City shall make available to all residential
customers who are 65 years of age or older or who are
dependent adults, 1 a third-party notification service, whereby the City will attempt to notify a person
1 Welfare & Institutions Code Section 15610 (b) ( 1) defines a "dependent adult" as a person 11 ••• between the ages of 18 and 64, who has physical or mental limitations which restrict his or her ability to carry out normal activities or to protect his or her rights including, but not limited to, persons who have physical or developmental disabilities or whose physical or mental abj lities have diminished because of age."
7

(D)
(E)
designated by the customer to receive notification when the customer's account is past due and subject to
termination. Such notice shall include information on
what is required to prevent termination of service.

The customer must request such notification service
from the City by completing the appropriate city
provided form and obtaining the written consent of the
designated third-party. Third-party notification does
not obligate the third-party to pay the past due
charges, nor does it serve to prevent or delay
termination of service.

Investigation of Compla i nts
A residential customer may initiate a complaint or
request an investigation into a disputed bill within 5
days of receipt of the bill.

The Director of Finance may provide for an
administrative procedure to consider complaints or
disputed bills, and may rectify errors and adjust
disputed bills.

Fee for Doorhanger Style Disconnect Notices
A ten dollar ($l0) fee may be imposed upon the
processing of each doorhanger style service disconnect
warning notice whether or not the notice is delivered.
(F) No Disconne c tio n of Service on Hol iday
(G)
Water service may not be discontinued on a Saturday,
Sunday, legal holiday, or at any time during which City offices are not open to the public.

Amortiz a tion Ag ree ments
The City shall consider entering into an amortization
agreement with a residential customer, not to exceed 12 months in duration, for satisfaction of a bill the
customer asserts is beyond his or her ability to pay in full during the normal period for payment.

If a licensed physician certifies that discontinuance
of water service would be life threatening to a
residential customer and the customer is financially
unable to pay for service within the normal payment
period, the City shall, upon request of the customer,
enter into an amortization agreement with the customer.

Such agreement shall not exceed l2 months in duration.
8

If a residential customer enters into an amortization
agreement with the City to satisfy unpaid charges and
subsequently fails to comply with the terms of the
agreement, the City shall not terminate water service
without giving the customer notice, 48 hours prior to
termination of service, of the conditions the customer
is required to meet in order to avoid termination.
(H) No Terminat ion of Water Service
(I)
Water service may not be terminated for nonpayment in
the following situations:
(1) during the pendency of an investigation into a
customer dispute or complaint;
(2) when a customer has been granted an extension of
the period for payment of a bill; or
(3) when a licensed physician has certified that to
terminate water service will be life threatening
to a residential customer and the customer is
financially unable to pay for service within the
normal payment period and is willing to enter into
an amortization agreement.

Penalty Charges on Delinquent Accounts
A one-time ten percent (10%) basic penalty charge shall be added to any past due account. For each month
delinquent an additional penalty of one-half of one
percent (1/2 of 1%) which is an annual rate of six
percent (6%), shall be calculated on and added to the
delinquent amount plus the basic penalty.
(J) Deoosit Required if Two or More Past Due Bills
(K)
A cash deposit equal to the estimated bill for one
cycle of utility service may be imposed if a customer
has two or more past due bills within a one year
period. The deposit shall be applied to the final bill
issued when service is terminated.

Cash Only Account
A customer may be required to pay his or her account
only with cash or a cash equivalent if the customer has two or more past due bills within a one year period or
one or more dishonored check(s) within a one year
period.
9

)
Section III-7. Delinquent Accounts: Mul ti-Unit Residential Struct ures or Mobileho me Parks
(A) Master-Meters
Water service may not be discontinued to a multi-unit
residential structure or mobilehome park with one or
more master meters on one account until a good faith
effort has been made to inform the residential
occupants that the utility account is past due and
water service will be discontinued by a specified date
if payment is not received.

Written notice must be posted on the door of each
residential unit at least 15 days prior to the
scheduled termination.

If not reasonable or practicable to post the notice on
the door of each unit, two copies of the notice must be posted in each accessible common area and at each point of access to the structure or structures.

The notice must be in English and, if practical, in any other language the City has determined is spoken by a
significant number of the residential occupants. It
must include clear wording, large and bold face type
and comprehensive instructions to ensure full notice to the residents. At a minimum, the notice must contain
the following:
{l) the date of termination;
{2) information advising the residential occupants
that they have the right to become utility
customers, to whom service will be billed, without
being required to pay the amount due on the
delinquent account;
(3) information explaining that the tenants may form
an association to pay future utility bills;
(4) an estimate of the monthly cost of service;
(5) the name, address and telephone number of a city
representative who can assist the occupants in
continuing service; and
(6) the address and telephone number of a legal
services project, such as Legal Services of
Northern California, that can provide legal
assistance regarding termination of utility
service.
10

(B)
The City is not required to make service available to
the residential occupants unless there is a physical
means, legally available, of selectively providing
service to those occupants who agree to the terms and
conditions of service and meet the requirements of law
including these Regulations or unless there is one or
more residential occupant or representative of the
residential occupants willing and able to assume
responsibility for subsequent charges to the account.

For purposes of this Section, a residential occupant
may demonstrate satisfactory creditworthiness by
providing proof of prompt payment of rent or other
obligation for a period of one year immediately
preceding becoming a customer of the utility system.

Water service shall not be terminated if one or more of the following conditions exist:
(1) there is a pending dispute or complaint from the
customer;
(2) the customer has been granted an extension of time
in which to pay the outstanding bill;
(3) there is no outstanding water service bill but the
customer owes money to the City or another public
agency for something other than water service;
(4) the delinquency is for another property owned or
managed by the customer;
(5) a public health or building officer has certified
that termination of service would result in a
significant threat to the health or safety of the
residential occupants or the public.

Should water service be discontinued, the City may
commence an action to recover delinquent charges
accruing prior to the expiration of the 15 day notice,
reasonable costs related to restoration of the service
and reasonable attorney's fees incurred in the
enforcement of the law or the collection of delinquent
charges.

Individual Meters
Water service may not be discontinued to an
individually metered account in a multi-unit
residential structure or mobilehome park where the
11

owner, manager, or operator is listed as the customer
of record, until a good faith effort has been made to
inform the residential occupants that the utility
account is past due and water service will be
discontinued by a specified date if payment is not
received.

Written notice of the termination of water service must be provided to the residential occupants at least 10
days prior to the scheduled termination. If the notice
is mailed, it must be mailed at least 15 days prior to
the scheduled termination.

At a minimum, the notice must contain the date of
termination and information advising the residential
occupants that they have the right to become utility
customers, to whom service will be billed, without
being required to pay the amount due on the delinquent
account.

The City is not required to make service available to a residential occupant unless there is a physical means,
legally available, of selectively providing service to
those occupants who agree to the terms and conditions
of service and meet the requirements of law including
these Regulations or unless there is one or more
residential occupant willing and able to assume
responsibility for the entire account.

For purposes of this Section, a residential occupant
may demonstrate satisfactory creditworthiness by
providing proof of prompt payment of rent or other
obligation for a period of one year immediately
preceding becoming a customer of the utility system.

Section III-8. Turning on Water After Shut-Off .

When water service has been discontinued because of
delinquency in payment, the City may either reconnect the existing account after full payment has been made or close the account.
(A) Reconnect ~ on of an &xiscing Acceunt
To reconnect an existing account, the customer shall
pay all delinquent charges and a turn-on charge of
twenty-five dollars ($25) if the water is to be turned
on during working hours or thirty-five dollars ($35) if the water is to be turned on outside of working hours.

The customer also may be required to pay a cash deposit up to the estimated bill for one cycle of utility
12

(Bl
service. All payments must be received prior to the
resumption of service.

Closed Account
If an account is closed, the customer shall be required to apply for new service. A new account will not be
opened until the applicant has paid all outstanding
unpaid bills with the municipal utility and made a cash deposit to re-establish credit. Such deposit shall not
exceed the average bill for one billing cycle.

Sec t ion III- 9 . Unauthorized Tu rn On Afte t Delin gue ncy .

If, after service has been discontinued by the water system, service is resumed without authorization, the meter may be removed. A fifty ($50) charge shall be paid prior to resumption of service. Such charge is in addition to all other charges and deposits.

Section III-10. Ad justment to Bill Due to Leaks or Loss .

Bill adjustments will not be made on excess delivery unless evidence clearly shows that the excessive delivery is due to concealed leaks in underground or unexposed pipes and not wasteful use or otherwise due to the consumer's act, omissions or negligence.

If it is determined that an adjustment is warranted, the water system shall determine the amount of excess delivery by calculating the average bill in accordance with the standard method. An adjustment will be made only after repairs to prohibit such leak or loss have been completed. No adjustment or allowance will be made covering more than the billing period in which the same is requested. Not more than one adjustment or allowance shall be made to the same customer for the same premises in any twelve month period.

Section III-11. Re cordation of Delinquent Service Charges .

The officer whose duty it is to collect the charges set forth in Sections 22 through 40 and Section 22 through 41 of Chapter 22 or his or her designee, shall determine each month if any charges are delinquent. Upon such determination, said officer shall record a list of delinquent unpaid charges for non­ tenant accounts with the County Recorder pursuant to California Government Code Section 54355.
13

The recorded lien will be removed upon payment of delinquent charges. The payment shall include the costs of recording and removing the lien.

Section III-12. Deposit Upon Transfer of Multi-Unit Residential Structure
Upon transfer of fee title or transfer of utility service to a master-metered residential structure of four or more units, the transferee shall be required to notify the City within 30 days of the transfer.

The transferee may be required to pay up to 6 months
estimated charges as a security deposit. The City may hold such security deposit for a period of two years and for an additional two year period if the customer's account has been more than 30 days delinquent two or more times within the initial two year deposit period.

If the transferee does not pay the required deposit or fails to notify the City within 30 days of the transfer, the City may record a lien against the property in the amount of the required deposit.

The deposit requirement may be waived at the discretion of the City upon consideration of the transferee's creditworthiness and other factors as determined by the City.

Such deposit requirement does not apply to transfers to court-appointed receivers.

Section IV-1.

ARTICLE IV. WATER CONNECTIONS
Water Connections Generally.

Whenever a water service connection change in water service connection size or relocation of an existing water service connection is requested for other than a single-family dwelling, the City Engineer shall determine, from water demand figures submitted by the applicant, a minimum size of the service pipe and meter to be installed. Such determination shall be based on the Uniform Plumbing Code, as adopted by the City, other applicable ordinances adopted by the City and requirements of the State Department of Public Health and/or any other authority having jurisdiction.
14

Section IV-2. Standard Water Service Connections.

The standard water service connection shall be a one inch service pipe and three-quarter inch meter and the same shall be the minimum required to provide service to a single-family dwelling. If residential fire sprinklers are approved, meters and. service connections of an appropriate size to meet flow requirements, but no less than one inch, shall be used.

Section IV-3. Location of Service Connections.

Water service connections shall be installed only in public streets, easements or rights-of-way under the control of the water system.

Where the premises to be served front on more than one
street, the City Engineer shall have the right to designate on which frontage the service connection shall be installed.

New or relocated meters shall be installed behind and
adjacent to the public sidewalk within the public right-of-way.

All meters must be installed at a minimum distance of three feet from a driveway area unless, in the opinion of the City Engineer, it is impractical to do so.

Section IV-4. Service Gonnections to Separate Premises.

A single service connection shall not serve more than one premise. Separate premises under a single ownership, control or management shall be supplied water through separate service connections unless the City Engineer shall determine otherwise.

When investigating requests for single service connection, the City Engineer shall be guided by, but not restricted to, the following considerations:
(1) That the service connection will not violate the
regulations against reselling or redelivery to other
consumers;
(2) That the service connection will not establish a
private distribution system;
(3) That the service connection will not avoid main
extension requirements; and
(4) That the service connection will not be a means of
avoidance of meter or connection service charges or
securing an advantageous water price without an
equivalent guaranteed minimum.
15

Section IV-5. Service Connections to Separate Consumers.

Each separate consumer shall be supplied water through a separate service connection unless the City Engineer shall determine otherwise in accordance with the following guidelines:
(1) Where more than one consumer is supplied through a
single service connection, only the property owner or
his authorized agent shall be the applicant and/or
customer for billing or any other purpose;
(2) Whenever it is practical to serve separate customers through separate connections the City Engineer shall
require that it be done.

Section IV-6. Service Connections Ou ts i de City .

Applications for new or revised water service connections to supply premises which are wholly or partly outside the corporate limits of the City shall not be accepted or approved nor ordered installed, unless the City Council has approved such application.

Before granting approval, the City Council shall conduct an investigation and obtain satisfactory proof that:
(1) A severe hardship exists;
(2) The area cannot be annexed at present;
(3) The property will be annexed upon request by City;
(4) There will be full compliance with the provisions of Chapter 22 and these Regulations;
(5) That the connection shall be granted on a temporary basis until annexation is completed with the water
system reserving the right to disconnect the applicant
of applicant's assigns upon violation of the terms of
the agreement covering the granting of such connection; (6) That the granting of such application will be in the best interest of the City and in compliance with all
applicable laws.

The intent of the above provisions is not to cause or
prolong any hardship, rather it is intended to discourage uncontrolled expansion which is detrimental to the interest of the City. The sale of water to other municipalities and the Fairfield-Suisun Sewer District is exempt from the provisions of this paragraph, but shall be governed by Chapter 22 of the Fairfield City Code.
16

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Notwithstanding the provisions of Section IV-6(c) above, the City Council may approve service connections without requiring annexation where the property is designated "Agricultural - Open Space Lands" in the agreement between the City and the Solano Irrigation District, dated January 8, 1974, and receives treated effluent from the City's Sub-Regional Wastewater Treatment Plant.

Section IV-7. Fire Service Connection.

No application for fire service connection shall be approved unless:
(1) A single fire service connection from the water main shall not serve more than one parcel unless approved by the City Engineer and the Fire Marshal. No fire
service shall be tapped for use as a domestic water
service.
(2) Such sprinkler and fire service installation is not less than four inches in size, except in the case of
residential sprinkler systems where the service
connection shall be large enough to meet required
flows, but not less than one inch in size;
(3) Each fire service has installed therein a detector
check valve or double check detector check of such
pattern and design as approved by the City Engineer. A
"detector check valve" is defined as a spring-loaded or weight-loaded swing check valve equipped with a metered bypass.

Section IV-8. Build ing Construction .

All water service connections for building construction shall be metered. The subdivider or developer shall install the water service(s) and the City shall install the water meter(s) and box(es) The subdivider or developer shall conform to the following:
(1)
(2)
The subdivider or developer agrees to use the metered
services to supply the water needed for testing and
inspection of plumbing and for the actual building
under construction.

The subdivider or developer shall make application for
water service at the commercial office in accordance
with Article II. Water Services of these Regulations
before using any water.
17

}
(3) The subdivider or developer shall be responsible for payment of the water bills until such time as the
account is transferred into the name of the new
occupant at the commercial office.

Section V-1.

Article V. Extension of Facilities
Plans for Water Main Extension.

The City Engineer shall not approve any plan for a water main extension which does not provide for the installation of fire hydrants.

Section V-2. Minimum Size of Water Mains.

The inside diameter of every water main to be installed shall not be less than eight inches, unless otherwise determined by the City Engineer.

Section V-3. Standard Specifications.

The City Engineer shall prepare specifications for the
construction of water system facilities. After approval and adoption by the City Council, the specifications shall govern all extensions, additions and revisions to the water distribution system.

Article VI. Testing
Section VI-1. Requests for Testing: Deposit Required.

Arrangements for such test shall be made within five working days after receipt of the request. The customer shall be notified twenty-four hours before the time set for the test. The request for meter tests must be accompanied by a cash deposit for the respective meter size as follows:

Meter Size
5/8" - 3/4" - l"
1 1/2"
2"
3 II
4"
6"
Larger than 6 11
18 Deoosit
$25
$30
$40
$SO
$60
$75
$125

Section VI-2. Connection to Meters for Testing Pipes.

Whenever any person connecting service pipes to the property side of a meter uses the water for testing pipes, he or she shall turn off the water from the unoccupied premises before leaving the premises. In all cases, the meter box shall be left properly installed to full depth in the ground or sidewalk with the cover securely fastened in place.

Article VII. Fire Hydrants
Section VII-1. Purpose.

Fire hydrants are provided for the sole purpose of
extinguishing fires and are to be opened and used only by the water system, the Fire Department or other authorized persons.

Section VII-2. Opera tion .

To ensure the safety of fire hydrants for fire protection, any person authorized to open fire hydrants shall use only an approved spanner wrench and shall replace the caps on the outlets when not in use.

Section VII-3. Temporary Service.

If temporary service is to be supplied through a fire
hydrant, a permit for same must be obtained from the Public Works Department. Such permit must be exhibited upon the worksite while taking water. The terms and conditions of the construction water permit and the requirements set forth in Sections 22 through 26 of Chapter 22 of the FCC shall apply.

Section VII-4. Relocat ion of Fire Hydrants .

Property owners and/or others desiring the removal or
changes in location of a fire hydrant shall first make a written request to the City Engineer. After consultation with the Fire Marshal and the Public Works Manager - Water Division (PWM-WD), the City Engineer shall prepare an estimate of the cost of the proposed work. The person requesting the removal or relocation must deposit an amount equal to the estimated cost with the commercial office prior to materials being ordered or work commencing. Upon completion of the work, the actual cost shall be compiled and any difference between the actual and estimated cost shall be billed or refunded to the applicant's account. 19

Article VIII. Control of Backflow and Cross-Connections Section VIII-1. Cross-Connection Control Requirements.
(A)
(B)
Purpose
The purpose of this Article is to:
(1) Protect the potable water system of the City of
Fairfield from the possibility of backflow
contamination or pollution originating from within
its customers' water system(s).
(2) Provide for the maintenance of a continuing
Program of Cross-Connection Control which will
systematically and effectively prevent the
contamination or pollution of the City potable
water system.

Resoonsibility
The PWM-WD shall maintain the protection of the City
potable water distribution system from contamination or pollution due to the back-pressure or back-siphonage of contaminants or pollutants through the water service
connection. If, in the judgment of the PWM-WD, an
approved backflow prevention device is required, at the City's water service connection to any customer's
premises, for the safety of the City water system, the
PWM-WD shall give notice in writing to said customer to install such an approved backflow prevention device at
each service connection to his premises. The customer
shall be responsible to immediately install such
approved device or devices at his own expense; and
failure, refusal or inability on the part of the
customer to install said device or devices immediately
shall constitute a ground for discontinuing water
service to the premises until such device or devices
have been properly installed. In a case where the
water supply to a customer cannot be interrupted for
inspection, the customer shall be required to supply
two (2) backflow prevention devices of the same design
and type in parallel. The PWM-WD is responsible for
enforcement of the provisions of this article.

Section VIII-2. Definit i ons.

For purposes of this article the following terms shall be defined as follows:
20

Approved.

Accepted by the Public Works Manager - Water Division (PWM­ WD).

Auxiliary Wa ter Supply.

Any water supply on or available to the customer's premises other than from the City potable water system. These
auxiliary waters include water from another purveyor's
potable water system, and water from any natural source(s) (e.g., well, spring, river, stream, pond, etc.).

Backflow.

The flow of water or other liquids, mixtures or substances into the distributing pipes of a potable water supply system from any source or sources other than its intended source.

There are two (2) types of backflow: back-siphonage and back-pressure.
(a) Ba c k - Pres sure.

The flow of water or other liquids , mixtures or
substances under pressure into the distributing
pipes of a potable water supply system from any
source other than its intended source caused by a
pump, elevated tank, boiler, or other means.
(b) Back-S i pho na ge.

The flow of water or other liquids, mixtures or
substances into the distributing pipes of a
potable water supply system from any source other
than its intended source due to a negative or
subatmospheric pressures within the distributing
pipes of a potable water supply system.

Backflow Preventer.

A device or means designed to arrest contamination or
pollution before entering a potable water system as a result of back-pressure or back-siphonage.
(a) Air -Gap (AG} .

The unobstructed vertical distance through the
free atmosphere between the lowest opening from
any pipe or faucet supplying water to a tank,
plumbing fixture, or device and the flood level
rim of said vessel. An approved AG separation
shall be at least double the diameter of the
supply pipe, measured vertically, above the top of
the rim of the vessel; and, in no case less than
one inch. All piping from the service connection
to the AG shall be above flood grade and entirely
visible to view unless the PWM-WD and the State
approve of the burial of the pipe .
21

(b) Reduced Pressure Principle Device (RP).

An assembly of two independently operating
approved check valves with an automatically
operating differential relief valve between the
two check valves, plus properly located test cocks
for the testing of the check and relief valves.

The entire assembly shall meet the design and
performance specifications and approval of a State
recognized and approved testing agency for
backflow prevention assemblies. Unless otherwise
approved by the PWM-WD, the RP shall be installed
directly behind the City water supply water meter.

The device shall operate to maintain the pressure
in the zone between the two check valves at a
level less than the pressure on the City water
supply side of the device. At cessation of normal
flow the pressure between the two check valves
shall be less than the pressure on the City water
supply side of the device. In case of leakage of
either of the check valves the differential relief
valve shall operate to maintain the reduced
pressure in the zone between the check valves by
discharging to the atmosphere. When the inlet
pressure is two pounds per square inch or less,
the relief valve shall open to the atmosphere. To
be approved the RP must be readily accessible for
in-line maintenance and testing and be installed
in a location where no part of the device will be
submerged. The RP shall be installed a minimum of
twelve (12) inches above surrounding grade and no
more than eighteen (18) inches above grade
measured from the bottom of the relief valve and
with a minimum of twenty-four (24) inches side
clearance. Where water spillage creates a
moisture problem, the RP shall have an adequate
size drain line to drain receptacle.
(c) Double Check Valve Assemblv (DC) .

An assembly of two independently operating
approved check valves with tightly closing shut­
off valves on each side of the check valves, plus
properly located test cocks for the testing of
each check valve. The entire assembly shall meet
the design and performance specifications and
approval of a State recognized and approved
testing agency for backflow prevention devices.

Unless otherwise approved by the PWM-WD, the DC
shall be installed directly behind the City water
supply water meter. To be approved these devices
must be readily accessible for in-line maintenance
and testing and be installed in a location where
no part of the device will be submerged.
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Installation requirements shall be the same as for
the RP device.
(d) Double Check Detector Assembly (DCDA) .

A complete integral unit consisting of a main-line
double check valve assembly, and a low flow by­
pass line double check valve assembly complete
with a low flow registration meter. The main-line
and the by-pass line double check valve assembly
shall each consist of two independently operating
approved check valves with tightly closing shut­
off valves (rising stem on the main-line only) on
each side of the check valves, plus properly
located test cocks for the testing of each check
valve. The entire unit shall meet the design and
performance specifications and approval of a State
recognized and approved testing agency for
backflow prevention devices. To be approved these
devices must be readily accessible for in-line
maintenance and testing and be installed in a
location where no part of the device will be
submerged. Installation requirements shall be the
same as for the RP device. No connection shall be
made to the fire line service between the City
water service connection and the DCDA. Unless
otherwise approved by the PWM-WD, the DCDA shall
be installed within 48 inches of the back of the
City sidewalk or curb.
(e) Reduced Pressure Detector Assemblv {RPDA).

A complete integral unit consisting of a main-line
reduced pressure principal assembly and a low flow
by-pass line reduced pressure principal assembly
complete with a low flow registration meter. The
main-line and the by-pass line reduced pressure
principal assembly shall consist of two
independently operating approved check valves with
an automatically operating differential relief
valve between the two check valves, tightly
closing (rising stem on the main-line only) shut
off valves on either side of the check valves,
plus properly located test cocks for testing of
the check and relief valves. The entire assembly
shall meet the design and performance
specifications and approval of a State recognized
and approved testing agency for backflow
prevention assemblies. Unless otherwise approved
by the PWM-WD, the RPDA shall be installed within
48 inches of the back of the City sidewalk or
curb. The device shall operate to maintain the
zone between the two check valves at a level less
23

'·
than the pressure on the City water supply side of
the device. At the cessation of normal flow, the
pressure between the two check valves shall be
less than the pressure on the City water supply
side of the device. In case of leakage of either
of the check valves, the differential relief valve
shall operate to maintain the reduced pressure in
the zone between the check valves by discharging
to the atmosphere. When the inlet pressure is 2
lbs. per square inch or less, the relief valve
shall open to the atmosphere. To be approved, the
RPDA must be readily accessible for in-line
maintenance and testing and be installed in a
location where no part of the device will be
submerged. The RPDA shall be installed a minimum
of twelve (12) inches above surrounding grade and
no more than eighteen (18) inches above grade
measured from the bottom of the relief valve with
a minimum of twenty-four (24) inches side
clearance. Where water spillage creates a
moisture problem, the RPDA shall have an adequate
size drain line to a drain receptacle. No
connection shall be made to the fire line between
the City water service connection and the RPDA.

Ci ty Wat er Servi c e Connec tion .

The terminal end of the City's water distribution system; i.e., where the City loses jurisdiction and sanitary control over the water as it enters into the customer's water
system. If a City water meter is employed, then the service connection shall mean the downstream end of the meter. If a City water meter is not employed, then the service
connection shall mean the downstream end of the piping where the piping connects to the customer's backflow prevention device. If a customer does not have a backflow prevention device, such as in the case of a private on-site fire
hydrant, then the service connection shall mean the
downstream end of the piping where the piping connects to the detector check or where the piping crosses the property line, whichever is closest to the street.

City Water System.

Shall consist of the source facilities and the distribution system; and shall include all those facilities of the City water system under the complete control of the City, up to the point of the City water service connection.

Cross-Connection.

Any physical connection or arrangement of piping fixtures between two otherwise separate piping systems one of which contains potable water and the other containing, or having the potential to contain non-potable water, hazardous
24

''
)
fluids, or pollutants. Physical connections which can
create a cross-connection are: swing connections, removable sections, four-way plug valves, spools, dummy sections of pipe, swivel or change-over devices, sliding multiport tube, and solid connections.

Customer Water Sy s tem.

Shall include all piping and facilities beyond the City water service connection.

Hazardous Fluids.

Any system containing a fluid or solution which may be
chemically, biologically or otherwise contaminated or
polluted in a form or concentration such as would constitute a health hazard if introduced into the City or customer water systems. This may include, but not be limited to:
all types of processed waters and used waters; chemicals in fluid form; plating acids and alkalies, circulated cooling waters connected to an open cooling tower and/or cooling towers that are chemically or biologically treated or
stabilized with toxic substances; treated or untreated
sewage; contaminated natural waters such as from wells, springs, streams, rivers, bays, harbors, seas, irrigation canals or systems, etc,; oils, gases, glycerine, paraffins, caustic and acid solutions and other liquids and gaseous fluids used in industrial or other purposes of for fire­ fighting purposes.

Pollutants.

The presence of any foreign substance (organic, inorganic, or biological) in water which tends to degrade its quality or impair the usefulness of the water to a degree but which does not create an actual hazard to the public health.

Examples of pollutants are beer, wine, tomato sauce, etc.

State.

The California Department of Health Services.

Potable Water.

Any water which is deemed safe by state laws for human
consumption.

Section VIII-3. Requirements.
(a) No water service connection to any premises shall be installed or maintained by the City unless the water
supply is protected as required by State laws and
regulations and these regulations. Service of water to
any premises may be discontinued by the City if a
backflow prevention device required by this ordinance
is not installed, tested and maintained, or if it is
25

found that a backflow prevention device has been
removed, bypassed, or if a cross-connection has not
been corrected to the satisfaction of the PWM-WD.

Service will not be restored until such conditions or
defects are corrected.
(b) A premises evaluation shall be performed where, in the judgment of the PWM-WD, the nature of activities or the materials on the premises create a cross-connection
hazard. Such an evaluation shall include, but not be
limited to, the following: the degree of hazard, the
probability of a backflow occurring, and the complexity of piping and probability of modifications.
(c) If cross-connections or violations of these regulations are found to exist, the PWM-WD shall deny or
discontinue service to the premises by providing for a
physical break in the service line until the customer
has corrected the condition(s) in conformance with
State laws and regulations and these regulations.
(d) An approved backflow prevention device shall be
installed on the customer's water system directly
behind the City water meter, but, in all cases, before
the first branch line leading off of the customer
service line wherever the following conditions exists:
(1) In the case of premises having an auxiliary water
supply, the City water system shall be protected
against backflow from the customer's water system
by installing a backflow prevention device in the
service line commensurate to the degree of hazard.
(2) In the case of premises on which any hazardous
fluids or pollutants are handled or stored in such
a fashion as to create an actual or potential
hazard to the City water system, the City system
shall be protected against backflow from the
premises by installing a backflow prevention
device in the service line commensurate to the
degree of hazard.
(3) In the case of premises having (1) internal cross­
connections that cannot be permanently corrected
and controlled to the satisfaction of the City
Engineer, or (2) intricate plumbing and piping
arrangements or where entry to all portions of the
premises is not readily accessible for inspection
purposes, making it impractical or impossible to
ascertain whether or not dangerous cross­
connections exists, the City Water System shall be
26

)
protected against backflow of used water from the
premises by installing a reduced pressure
principle device in the customer's service line.
(4) In the case of premises having an irrigation
system which is connected to the City water
system, the City water system shall be protected
against backflow from the premises by installing a
backflow prevention device in the service line
commensurate to the degree of hazard.
(5) In the case of premises having a fire protection
systems with a direct connection to the City water
systems, the City water system shall be protected
against backflow from the premises by installing a
backflow prevention device in the service line
commensurate to the degree of hazard.
(e) The type of protective device required under
subsections (d) (1), (d) (2), (d) (3), (d) (4), and (d) (5) shall be as follows:

APPLICATION
Auxiliary Water Supply (Interconnected)
Auxiliary Water Supply (Not Interconnected)
Brewery
Buildings
Buildings
Buildings
Car Wash
w/Booster System or Storage Tanks
w/Three or more stories
w/Sewage Ejectors
Car Wash w/Reclamation
Cement, Concrete, Sand & Gravel Plants
Chemical Storage or Processing Facilities
Daily or Cold Storage
Film Processing or Printing
Fire Systems
Classes 1, 2, and 3
Classes 4, 5, and 6
Gas Station
Double Check
Reduced Pressure
Hospital, Medical, or Dental Facility
Heating & Air Conditioning (using water)
Irrigation System
Irrigation System w/Chemical Feed
Laboratories (commercial or research)
Laundry or Dry Cleaner
Manufacturing or Processing
w/Toxic Chemicals
Mobile Home Park
Ornamental Pools, Ponds or Fountains
Radioactive Materials
Restricted or Classified Facilities
27 Air
Air
Air

TYPE OF DEVICE
Reduced Pressure
Reduced Pressure
Reduced Pressure
Reduced Pressure
Reduced Pressure
Air Gap
Reduced Pressure
Reduced Pressure
Reduced Pressure
Reduced Pressure
Reduced Pressure
Reduced Pressure
Detector Assembly
Detector Assembly
Reduced Pressure
Reduced Pressure
Reduced Pressure
Reduced Pressure
Reduced Pressure
Reduced Pressure
Reduced Pressure
Gap/Reduced Pressure
Reduced Pressure
Reduced Pressure
Gap/Reduced Pressure
Gap/Reduced Pressure

)
Restaurant Reduced Pressure
Air Gap Sewage or Storm Drain Facilities
Solar Heating Reduced Pressure
Reduced Pressure
Reduced Pressure
Air Gap
Steam Generation
Swimming Pools (Commercial)
Tank Trucks or Chemical Spray Rigs
Veterinary Clinics Reduced Pressure
Reduced Pressure
Air Gap
Warehousing & Storage
Wastewater Reclamation (Interconnected)
Wastewater Reclamation (Not Interconnected)
Schools & Other Services 2" and Larger
Reduced Pressure
Reduced Pressure
Ori a case where more than one of the above applications apply to the same service the most procecti ve device shall apply. (f)
(g)
(h)
Any backflow prevention device required herein shall be of a model and size approved by the State and the PWM­
WD. The term "Approved Backflow Prevention Device"
shall mean a device that has been tested and approved
by a recognized testing organization which has been
approved to perform the testing by the State (Section
760 of the California Code of Regulations).

Backflow preventers which may be subjected to back­
pressure or back-siphonage that have been fully tested
and have been granted a Certificate of Approval by the
State and are listed on the State's current list of
"Approved Devices" may be used without further test or
qualifications.

It shall be the duty of the customer at any premise
where backflow prevention devices are installed to have certified inspections and operational tests made at
least once per year. In those instances where the PWM­
WD deems the hazard to be great enough, he may require
certified inspections at more frequent intervals.

These inspections and tests shall be at the expense of
the customer and shall be performed by the PWM-WD. It
shall be the duty of the PWM-WD to see that these
timely tests are made. The PWM-WD shall notify the
customer in advance when the tests are to be
undertaken. These devices shall be repaired,
overhauled or replaced at the expense of the customer
whenever said devices are found to be defective.

Records of such tests, repairs and overhaul shall be
kept by the PWM-WD and a copy delivered to the
customer.

All presently installed backflow prevention devices
which do not meet the requirements of this section but
were approved devices for the purposes described herein at the time of installation and which have been
28

)
properly maintained, shall, except for the inspection
and maintenance requirements, be excluded from the
requirements of these rules so long as the PWM-WD is
assured that they will satisfactorily protect the City
water system. Whenever the existing device is moved
from the present location or requires more than minimum maintenance or when the PWM-WD finds that the
maintenance constitutes a hazard to health, the unit
shall be replaced by a backflow prevention device
meeting the requirements of this section, at the
customer's expense.
(i) All existing water connections which may be deemed by the PWM-WD to be subject to backflow prevention shall,
upon written notice, have an appropriate backflow
prevention device installed and inspected within forty­ five (45) days of said notification and failure,
refusal, or inability on the part of the customer to
install said device or devices shall constitute a
ground for discontinuing water service to the
customer's system until such device or devices have
been properly installed. The PWM-WD may cause the
installation, inspection, or repair of the appropriate
backflow prevention device to be performed after sixty
(60) days from notification. The customer shall be
billed for the work and submit payment to the City
within thirty (30) days of receipt of a proper invoice.

Customer's failure to submit payment may result in the
City filing a lien on the property or taking other
appropriate legal action.
29

Agenda Item No: K.4

AGENDA REPORT
DATE: July 21, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-162 PW Awarding Construction Contract for the Highway Safety Improvement Program Cycle 11 Citywide Systemic Signal Visibility Upgrades Project

Approving the Plans and Specifications and Awarding a Contract to W. Bradley Electric, LLC for the Highway Safety Improvement Program Cycle 11 Citywide Systemic Signal Visibility Upgrades Project

Funding Source: N/A

Contact: Ryan Panganiban, (707) 428-7017

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The City of Fairfield secured a State Highway Safety Improvement Program (HSIP) grant to standardize signal heads to be 12” and have reflective backplates citywide. The grant will also install advanced intersection warning signs with flashing beacons at 3 locations, lane line extension striping at 8 intersections, and Traffic Signal and Civil improvements at the intersection of Travis Boulevard and Solano Town Center Driveway . This resolution approves the plans and specifications for the HSIP Cycle 11 Citywide Systemic Signal Visibility Upgrades Project (Project) and awards a contract in the amount of $1,373,430 to W. Bradley Electric, LLC (WBE) of Novato, California.

DISCUSSION
In March 2022, the City was granted $101,000 of State Local Roadway Safety Plan (LRSP) funds, which were applied towards the development of a Countywide Local Roadway Safety Plan with the Solano Transportation Authority. The Countywide LRSP document assessed underlying crash risks on a citywide scale within Solano County and identified appropriate citywide systemic safety solutions. The Project addresses the need to enhance visibility at signalized intersections by

installing signal heads with larger lenses at seventeen intersections and yellow reflective backplates at one hundred and five intersections. To enhance safety, the Project includes the installation of lane line extension striping at 8 intersections to reduce lane departure crashes, advanced intersection warning signage with flashing beacons at 3 intersections to improve driver awareness, and pedestrian crossing improvements including crosswalk relocation, curb ramp upgrades that are complaint with the Americans with Disabilities Act (ADA) , and associated concrete improvements at the intersection of Travis Boulevard and Solano Town Center Driveway. The Project also includes the installation of additional signal heads and yellow reflective backplates as provisional items to account for any equipment upgrades needed during installation since some of the signal heads may be damaged or deteriorated and need replacement.

Six bids for the Project were received and opened on June 23, 2026, with the engineer’s estimate of $2,120,000. The engineer’s estimate consists of the total base bid and the total provisional bid price. The bids ranged in price fr om $1,373,430 to $2,410,982. The apparent lowest bidder was submitted by W. Bradley Electric LLC (WBE) of Novato, California in the amount of $1,373,430.

Staff have reviewed the bid submitted by WBE and have determined that WBE is incompliance with the bid requirements and recommends that the contract be awarded to WBE. WBE is appropriately licensed and has completed projects of similar size and complexity for other agencies.

FINANCIAL IMPACT
The construction authorization for this Project will be $1,648,430, which is the total bid amount, total base bid plus total provisional bid, plus a 20% contingency for unforeseen traffic equipment maintenance or replacements ($1,373,430 total bid + $275,000 contingency). The Project will be funded with $1,663,200 from the State Grant HSIPL-5132(065) and $14,770 from Senate Bill 1 (Fund 163) totaling $1,677,970. The excess grant fund of $29,540 is due to the total bid being lower than anticipated from the eng ineer’s estimate that will be utilized for any unknown variables the Project may encounter.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice inviting bids for this Project was advertised twice in the Daily Republic newspaper on May 27, 2026, and June 3, 2026. Additionally, a notice of the Project, a complete bid package, or both were distributed to eleven builder’s exchanges throughout the State of California, covering the regions of Redding, San Diego, Santa Rosa, and San Francisco . Seven contractors purchased bid documents for this Project.

ALTERNATIVE ACTION
The City Council may choose not to award the contract, reject all bids and restart the bid process, which would result in a significant delay in the construction Project schedule. Sta ff does not recommend this as it would cause delays in the Project schedule as required by the grant and the City may potentially lose grant funding.

COORDINATED WITH

N/A

STAFF CONTACT
David Vong, Senior Civil Engineer
(707) 428-7784
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Bid Results
Attachment 4: Project Plans

CITY OF FAIRFIELD

RESOLUTION NO. 2026-162

APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO W. BRADLEY ELECTRIC, LLC FOR THE HIGHWAY SAFETY IMPROVEMENT PROGRAM CYCLE 11 CITYWIDE

SYSTEMIC SIGNAL VISIBILITY UPGRADES PROJECT

WHEREAS, the HSIP Cycle 11 Citywide Systemic Signal Visibility Upgrades Project (Project ; CPW070094) was selected to receive $1,663,200 in Highway Safety Improvement Program funds to address the need for signal visibility improvements citywide, advanced signage with fl ashing beacons and striping at several high-collision intersections , and pedestrian crossing improvements at the intersection of Travis Boulevard and Solano Town Center Driveway; and

WHEREAS, the Public Works Traffic Engineering Division applied state funds towards a Countywide Local Roadway Safety Plan that assessed high -collision intersections and citywide systemic solutions throughout Solano County and determined that safety and visibility improvements are needed at the Project intersections and locations; and

WHEREAS, the bid opening for the Project took place on June 23, 2026, and the apparent low bidder was W. Bradley Electric, LLC of Novato, California in the amount of $1,373,430; and

WHEREAS, staff has reviewed the bid documents submitted by W. Bradley Electric, LLC and found the bid to be compliant and responsive; and

WHEREAS, staff is recommending that the council award the contract to W. Bradley Electric, LLC as the lowest responsive and responsible bidder for the total bid amount of $1,373,430.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The plans and specifications for the Project are hereby approved.

Section 2. The city manager or designee is authorized to enter into a contract with W. Bradley Electric, LLC for the Project in the amount of $1,373,430.

Section 3. The director of public works is hereby authorized to execute and administer change orders for an amount not to exceed the 20% contingency of the agreement value in the amount of $275,000 for a total construction authorization amount of $1,648,430.

Section 4. The city manager or designee is authorized to enter into an escrow agreement for security deposits in lieu of retention for said contract, if necessary.

Section 5. The city manager or designee is hereby authorized to implement the above mentioned contract.

RES. NO. 2026-162

PASSED AND ADOPTED this 21st day of July 2026, by the following vote:

AYES: MEMBERS: VACCARO/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

City of Fairfield
Public Works Department

HSIP Cycle 11 Citywide Systemic Signal Visibility
Upgrades Project

NAME OF PROJECT
June 23, 2026, 2:00 p.m.

DATE OF BID

NO. BIDDER AMOUNT
1 W Bradley Electric, LLC Novato $1,373,430.00
2 Tennyson Electric, LLC Livermore $1,498,829.00
3 St. Francis Electric, LLC San Leandro $1,695,700.00
4 Mike Brown Electric Co Cotati $1,786,454.40
5 Bay Area Lightworks San Francisco $2,076,550.00
6 PTM General Engineering Svcs. Riverside $2,410,982.00

Engineer’s Estimate $2,120,000
Note: This bid summary shows the bids in order as opened but is not a determination of award, responsiveness, or responsibility of bids received. The values computed are values based on staff’s interpretation of the bids, correction of mathematical errors and assumptions made where ambiguous and/or illegible entries are encountered during the review process.

© 2025 Microsoft Corporation © 2025 TomTom
CITY OF FAIRFIELDPUBLIC WORKSENGINEERING DIVISION1000 WEBSTER ST, 3rd FLOORFAIRFIELD, CA 94533

REVDATEBY DESCRIPTION SHEET OF
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DAVID C. MAHAMAREGISTERED PROFESSIONAL ENGINEERSTATE OF CALIFORNIACIVIL 04/24/2026

TITLE SHEET
SHEETS:FAIRFIELD CITYWIDE SYSTEMIC SIGNAL VISIBILITY UPGRADESCITY PROJECT NUMBER CPW070094FEDERAL AID PROJECT HSIPL-5132(065)PROJECT CONTACTS:
1T-1

© 2025 Microsoft Corporation © 2025 TomTom
CITY OF FAIRFIELDPUBLIC WORKSENGINEERING DIVISION1000 WEBSTER ST, 3rd FLOORFAIRFIELD, CA 94533

REVDATEBY DESCRIPTION SHEET OF
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DAVID C. MAHAMAREGISTERED PROFESSIONAL ENGINEERSTATE OF CALIFORNIACIVIL 04/24/2026

GENERAL NOTES
GENERAL NOTES:LEGEND:

ABBREVIATIONS:
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CITY OF FAIRFIELDPUBLIC WORKSENGINEERING DIVISION1000 WEBSTER ST, 3rd FLOORFAIRFIELD, CA 94533

REVDATEBY DESCRIPTION SHEET OF
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025 Maxar ©CNES (2025) Distribution Airbus DS
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REVDATEBY DESCRIPTION SHEET OF
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CITY OF FAIRFIELDPUBLIC WORKSENGINEERING DIVISION1000 WEBSTER ST, 3rd FLOORFAIRFIELD, CA 94533

REVDATEBY DESCRIPTION SHEET OF
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REVDATEBY DESCRIPTION SHEET OF
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TRAVIS BLVD AND SOLANO MALL DRWYSTRIPING MODIFICATION PLAN16 CONSTRUCTION NOTES:

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SOLANO MALL

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© 2025 Microsoft Corporation © 2025 Maxar ©CNES (2025) Distribution Airbus DS CITY OF FAIRFIELDPUBLIC WORKSENGINEERING DIVISION1000 WEBSTER ST, 3rd FLOORFAIRFIELD, CA 94533

REVDATEBY DESCRIPTION SHEET OF
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CITY OF FAIRFIELDPUBLIC WORKSENGINEERING DIVISION1000 WEBSTER ST, 3rd FLOORFAIRFIELD, CA 94533

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DETAIL C: WARNING SIGN ASSEMBLY WITH FLASHING BEACON ONTYPE 1-B POLEDETAIL A: CROSSWALK STRIPING DETAIL B: LIMIT LINE STRIPING
20SS-14

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REVDATEBY DESCRIPTION SHEET OF
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DAVID C. MAHAMAREGISTERED PROFESSIONAL ENGINEERSTATE OF CALIFORNIACIVIL 04/24/2026 SCALEPLAN SCALEFEET0250 250500125SCALEPLAN SCALEFEET0250 250500125 REFLECTIVE TRAFFIC SIGNALBACKPLATE INTERSECTIONS22TS-2

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CITY OF FAIRFIELDPUBLIC WORKSENGINEERING DIVISION1000 WEBSTER ST, 3rd FLOORFAIRFIELD, CA 94533

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ELECTRICAL GENERAL NOTES
GENERAL NOTES (ELECTRICAL)LEGEND:

ABBREVIATIONS:
43TS-23

TRAVIS BLVD AND SOLANO MALL DRWYSIGNAL MODIFICATION PLAN44 CONSTRUCTION NOTES:

TS-24
GENERAL NOTE(S):

CITY OF FAIRFIELDPUBLIC WORKSENGINEERING DIVISION1000 WEBSTER ST, 3rd FLOORFAIRFIELD, CA 94533

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DAVID C. MAHAMA
REGISTERED PROFESSIONAL ENGINEERSTATE OF CALIFORNIACIVIL04/24/2026

TRAVIS BLVD

SOLANO MALL

TRAVIS BLVD
SOLANOMALLSCALEPLAN SCALEFEET0 202040 10

TRAVIS BLVD AND SOLANO MALL DRWYPOLE AND CONDUCTOR SCHEDULE45TS-25 CITY OF FAIRFIELDPUBLIC WORKSENGINEERING DIVISION1000 WEBSTER ST, 3rd FLOORFAIRFIELD, CA 94533

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DAVID C. MAHAMA
REGISTERED PROFESSIONAL ENGINEERSTATE OF CALIFORNIACIVIL04/24/2026 DETAIL D: MODIFIED TYPE E LOOP DETECTOR CONFIGURATION

CITY OF FAIRFIELDPUBLIC WORKSENGINEERING DIVISION1000 WEBSTER ST, 3rd FLOORFAIRFIELD, CA 94533

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POLLUTION PREVENTION PLAN
46PP-1

Agenda Item No: K.5

AGENDA REPORT
DATE: July 21, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026-163 PW First Amendment to the Solano Express Intercity Transit Funding and Cost-Sharing Agreement

Authorizing the City Manager to Execute the First Amendment to the Solano Express Intercity Transit Funding and Cost-Sharing Agreement by and Among the Solano Transportation Authority, the County of Solano, Solano County Transit, the Cit y of Dixon, the City of Fairfield, the City of Suisun City, and the City of Vacaville

Funding Source: $547,146; Transportation Development Act Funding

Contact: Melissa Minton, (707) 434-3804

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
On July 15, 2025, the City Council approved the City of Fairfield’s participation in the Intercity Funding and Cost Sharing Agreement (Solano Express) By and Among the Solano Transportation Authority (STA), the County of Solano, the City of Fairfield, the City of Suisun City, and the City of Vacaville (Agreement) through Resolution No. 2025 -150. The proposed resolution would authorize the city manager to execute the first amendment to the Agreement for intercity Solano Express services for fiscal year (FY) 2026-2027.

DISCUSSION
Solano Express provides intercity and inter -regional bus services that connect Solano County cities along the I-80 corridor to the University of California Davis, and the El Cerrito del Norte and Walnut Creek BART stations. As these routes provide transit services for residents throughout Solano County, participating cities and the county jointly fund Solano Express services through a funding and cost-sharing agreement.

Each contributing jurisdiction’s portion of the operating costs for the five Solano Ex press routes are determined annually using a cost -sharing formula recommended by the Intercity Transit Funding Working Group (ITFWG) , which is facilitated by the STA and is comprised of representatives from the STA, Solano County and each participating city.

The FY 2026 -2027 cost-sharing formula budgets for 45,000 revenue service hours and $11.1 million in anticipated operational expenses. Contributions by participating parties to the agreement are calculated based on two key factors: Solano Express ridership by residence and population data.

Based on the cost -sharing formula, the City’s contribution for FY 202 6-2027 is $5 47,146. In accordance with the conditions of the funding and cost -sharing agreement, contributions for future fiscal years shall require formal approval by the STA Board by May of each year and will subsequently be brought to council for approval.

FINANCIAL IMPACT
The City’s contribution under the propo sed amendment to the funding and cost -sharing Agreement for FY 2026-2027 is $547,146, which will be paid using Transportation Development Act funds. These funds are identified for transit purposes and will have no impact on the General Fund.

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
The funding and cost -sharing agreement was a pproved by the STA Board during its regular meeting on Wednesday, June 10, 2026.

ALTERNATIVE ACTION
The council may choose not to authorize the execution of the amendment to the funding and cost-sharing agreement. This is not recommended, however, as doing so may impact Solano Express services utilized by Fairfield residents.

COORDINATED WITH
Solano Transportation Authority

STAFF CONTACT
Melissa Minton, Transportation Planner
(707) 434-3804
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Amendment to the Funding Agreement Attachment 4: Original Funding Agreement

CITY OF FAIRFIELD

RESOLUTION NO. 2026-163

AUTHORIZING THE CITY MANAGER TO EXECUTE THE FIRST AMENDMENT TO THE SOLANO

EXPRESS INTERCITY TRANSIT FUNDING AND COST-SHARING AGREEMENT BY AND AMONG

THE SOLANO TRANSPORTATION AUTHORITY, THE COUNTY OF SOLANO, SOLANO COUNTY

TRANSIT, THE CITY OF DIXON, THE CITY OF FAIRFIELD, THE CITY OF SUISUN CITY, AND THE

CITY OF VACAVILLE

WHEREAS, Solano Express provides intercity and inter -regional bus services connecting cities within Solano County to UC Davis and the El Cerrito del Norte and Walnut Creek BART stations ; and

WHEREAS, the Solano Transportation Authority (STA) has sponsored, and other jurisdictions have joined, the Intercity Transit Funding Working Group (ITFWG) to facilitate shared funding of Solano Express transit services; and

WHEREAS, the City Council approved the City of Fairfield’s participation in the Intercity Funding and Cost Sharing Agreement (Solano Express) By and Among the Solano Transportation Authority, the County of Solano, the City of Fairfield, the City of Suisun City, and the City of Vacaville (Agreement) for fiscal year (FY) 2025-2026 through Resolution No. 2025-150; and

WHEREAS, the ITFWG has negotiated the First Amendment to the Agreement for FY 2026-2027.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The city manager is hereby authorized and directed to execute the amendment to the Agreement, by which the City of Fairfield will contribute $547,146 in Transportation Development Act funding.

Section 2. The city manager, director of public works, the transportation manager, or designee is hereby authorized to do all things necessary to implement the above-mentioned amendment.

RES. NO. 2026-163

PASSED AND ADOPTED this 21st day of July 2026, by the following vote:

AYES: MEMBERS: VACCARO/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

1st Amendment - ITF Cost Sharing 06-2026

FIRST AMENDMENT TO

INTERCITY TRANSIT FUNDING AND COST SHARING AGREEMENT
(SOLANO EXPRESS) BY AND AMONG

THE SOLANO TRANSPORTATION AUTHORITY, THE COUNTY OF SOLANO,

THE SOLANO COUNTY TRANSIT, THE CITY OF DIXON, THE CITY OF

FAIRFIELD, THE CITY OF SUISUN CITY, AND

THE CITY OF VACAVILLE

This First Amendment (“First Amendment”) is made and entered into on July 1, 2026 by and among the SOLANO TRANSPORTATION AUTHORITY, a joint powers entity organized under Government Code section 6500 et seq., and the Congestion Management Agency (CMA) and the County Transportation Authority (CTA) for Solano County, hereinafter referred to as “STA”, and the governmental entities in Solano County providing intercity transit services to the citizens of Solano County: to wit:

THE COUNTY OF SOLANO (“ County”), a political subdivision of the State of California; SOLANO COUNTY TRANSIT (“SolTrans”), a joint powers entity organized under Government Code section 6500 et seq.; and FOUR MUNICIPAL CORPORATIONS (“Cities”) in Solano County:

The City of Dixon,
The City of Fairfield,
The City of Suisun City, and
The City of Vacaville

Unless specifically identified, the various public agencies herein may be commonly referred to as the “Parties” or “County, City, and Cities” or “Jurisdictions· or “Intercity Transit Operators” as the context may require.

1. RECITALS

A. The parties entered into an intercity transit funding and cost sharing agreement dated July 1, 2025 (the “Agreement”) to establish certain goals and principles for Intercity Transit activities for Solano Express (SE) in Solano County;

B. The parties desire to amend the Contract to extend the term and amend the performance benchmarks for SE.

C. The parties agree to amend the Agreement as set forth below.

2. AGREEMENT

A. Term

The Agreement is extended through June 30, 2027.

B. Attachment A of the Agreement is amended, in part, as follows:

Cost Per Revenue Hour: $246.76

1st Amendment - ITF Cost Sharing 06-2026
C. Exhibit B of the Agreement is amended, in part, as follows:

Service Hours by Route are estimates as:

Route 60 (Formerly Red Line) 21,757
Route 70 (Formerly Yellow Line) 7,758
Route 40 (Formerly Blue Line) 10,757
Route 90 (Formerly Green line) 1,897
Route 82 2,424
Total Service Hours 44,593

3. EFFECTIVENESS OF CONTRACT

Except as set forth in this First Amendment, all other terms and conditions specified in the Agreement remain in full force and effect.

CITY OF DIXON

By: ______________________________
Jim Lindley, City Manager

APPROVED AS TO FORM

By: ______________________________
City Attorney

CITY OF FAIRFIELD

By: ______________________________
David Gassaway, City Manager

APPROVED AS TO FORM

By: ______________________________
City Attorney

CITY OF SUISUN CITY

By: ______________________________
Bret Prebula, City Manager

APPROVED AS TO FORM

By: ______________________________
City Attorney

CITY OF VACAVILLE

By: ______________________________
Savita Chaudhary, City Manager

APPROVED AS TO FORM

By: ______________________________
City Attorney

COUNTY OF SOLANO

By: ______________________________
Ian Goldberg, County Administrator

APPROVED AS TO FORM

By: ______________________________
County Counsel

SOLANO COUNTY TRANSIT (SOLTRANS)

By: ______________________________
Beth Kranda, Executive Director

APPROVED AS TO FORM

By: ______________________________
SolTrans Legal Counsel

SOLANO TRANSPORTATION AUTHORITY (STA)

By: ______________________________
Daryl K. Halls, Executive Director

APPROVED AS TO FORM

By: ______________________________
STA Legal Counsel

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Agenda Item No: K.6

AGENDA REPORT
DATE: July 21, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 2026 -164 PW Awarding Construction Contract for 2025 -2026 Pavement Maintenance Project

Approving the Plans and Specifications and Awarding a Contract to VSS International Inc., for the 2025-2026 Pavement Maintenance Project CPW070083

Funding Source: $4,832,432; Senate Bill 1

Contact: Phil Layoso (707) 428-7505

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
The 2025-2026 Pavement Maintenance Project (Project) continues the City’s ongoing investment in preserving and improving roadway conditions throughout Fairfield . Maintenance will be performed on approximately 2.1 million square feet of arterial and collector streets. This resolution approves the plans and specifications for the Project and awards a contract to VSS International Inc., of West Sacramento California, in the amount of $4,393,120.

DISCUSSION
The Project proposes to perform pavement maintenance on the following streets: Pennsylvania Avenue, Alaska Avenue, Brighton Drive, Webster Street, Auto Mall Parkway, Woolner Avenue, Gregory Street, Park Lane, and Gateway Boulevard. The Project locations are identified per Exhibit A.

Two types of pavement maintenance treatments will be applied for the Project:
 Two-layer asphalt rubber cape seals on all the streets except Park Lane.  Three-layer asphalt rubber cape seal on Park Lane as it requires more robust treatment to repair the heavy pavement deterioration.

The Project also includes replacing ramps on Woolner Avenue to comply with the Americans with Disability Act (ADA) with associated concrete curb, gutter, and sidewalk improvements, and striping work. A map highlighting the streets to be paved is attached.

While construction activities may cause som e disruptions, staff have incorporated several measures into the Project requirements to minimize impacts and effectively communicate with the public. Businesses and residents in the surrounding area who may be affected will receive advance notifications. During Sheldon Academy's school hours , contractor's work hours on Woolner Avenue will be modified to avoid drop -off and pick up times. Night work will be permitted for activities occurring on Gateway Boulevard. Additionally, a City inspector will be present on-site to oversee the work and address any concerns from motorists.

Although the paving improvements for this Project do not conflict with the ongoing West Texas Complete Streets Project, staff acknowledge that temporary traffic control activities may coincide at times. Efforts will be made to coordinate construction schedules and traffic control measures between both projects to reduce disruptions, ensure public safety, and maintain smooth traffic flow throughout the construction period.

Three bids were received and opened on June 16, 2026. The bids ranged in price from $4,393,120 to $4,654,958.96. The engineer’s estimate is $4,738,868.76. The low est bidder is VSS International of West Sacramento, California in the amount of $4,393,120. The other two bids were competitive within 6% of the low bid. Staff have reviewed the bid submitted by VSS International and determined that it is responsive and meets all bid requ irements. VSS International and their subcontractors are appropriately licensed and have completed projects of similar size and complexity for other local agencies.

FINANCIAL IMPACT
The total construction authorization for this Project will be $4,832,432, which is the total bid amount plus a 10% contingency ($4,393,120 total base bid+ $439,312 contingency). Funding for this Project will be captured through Senate Bill 1 (Fund 163, CPW070083).

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice inviting bids for this Project was advertised twice in the Daily Republic newspaper on May 20, 2026, and May 27, 2026. Additionally, a notice of the Project, a complete bid package, or both were distributed to a total of 12 builder’s exchanges throughout the State of California covering the regions of Redding, San Jose, Stockton and Santa Rosa. Four contractors purchased bid documents for this project.

ALTERNATIVE ACTION
The City Council may elect not to award the contract, reject all bids, and reinitiate the solicitation process. However, doing so would result in a significant delay to the project schedule and is therefore not recommended by staff.

COORDINATED WITH
N/A

STAFF CONTACT
Phil Layoso, Assistant Engineer
(707) 428-7505
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Bid Results
Attachment 4: Exhibit A – Pavement Map

CITY OF FAIRFIELD

RESOLUTION NO. 2026-164

APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO VSS INTERNATIONAL, INC. FOR THE 2025-2026 PAVEMENT MAINTENANCE PROJECT CPW070083

WHEREAS, the 2025-2026 Pavement Maintenance Project (Project, CPW070103) continues the City’s ongoing investment in preserving and improving roadway conditions throughout Fairfield; and

WHEREAS, the Project proposes to perform pavement maintenance of Pennsylvania Avenue, Alaska Avenue, Brighton Drive, Webster Street , Auto Mall Parkway, Woolner Avenue, Gregory Street, Park Lane, and Gateway Boulevard; and

WHEREAS, the bid opening for the Project took place on June 16, 2026, and the apparent low bidder was VSS International, Inc of West Sacramento; and

WHEREAS, staff have reviewed the bid documents and found them to be responsive and in order; and

WHEREAS, staff is recommending the City Council award the Project to VSS International, Inc for the total amount of $4,832,432, which includes the total base bid and contingency.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:

Section 1. The plans and specifications for the Project are hereby approved.

Section 2. The city manager is hereby authorized to enter into a contract with VSS International, Inc. for the Maintenance Project in the amount of $4,393,120.

Section 3. The public works director is hereby authorized to execute and administer change order for an amount not-to-exceed 10% ($439,312) of the above-mentioned contract amount.

Section 4. The city manager is hereby authorized to enter into an escrow agreement for security deposits in lieu of retention for said contract, if necessary.

Section 5. The city manager or designee is hereby authorized to do all things necessary to implement the above-mentioned contract.

RES. NO. 2026-164

PASSED AND ADOPTED this 21st day of July 2026, by the following vote:

AYES: MEMBERS: VACCARO/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________

_________________________________________________
MAYOR
ATTEST:
___________________________

CITY CLERK

City of Fairfield
Public Works Department

2025-2026 Pavement Maintenance Project

NAME OF PROJECT
June 16, 2026, 2:00 p.m.

DATE OF BID

NO. BIDDER AMOUNT
1 VSS International West Sacramento $4,393,120.00
2 American Pavement Systems, Inc Modesto $4,586,119.95
3 Pavement Coatings Co. Sacramento $4,654,958.96

Engineer’s Estimate $4,740,000
Note: This bid summary shows the bids in order as opened but is not a determination of award, responsiveness, or responsibility of bids received. The values computed are values based on staff’s interpretation of the bids, correction of mathematical errors and assumptions made where ambiguous and/or illegible entries are encountered during the review process.

3-LAYER SURFACE TREATMENTON PARK LANE
Note: The street segments highlighted in thedashed section on this 5-year maintenance planare funded through local Assessment Districtcontributions. These improvements are not financed by the City's General Fund or Gas Taxrevenues.

FY 2025-2026 RANCHO SOLANO PAVEMENT MAINTENANCE (AR CAPE SEAL)FY 2025-2026 (AR CAPE SEAL)FY 2026-2027 (AR CAPE SEAL)FY 2027-2028 (AR CAPE SEAL)FY 2028-2029 (AR CAPE SEAL OR MICROSURFACE)

Agenda Item No: K.7

AGENDA REPORT
DATE: July 21, 2026

TO: Mayor and Council

FROM: David Gassaway, City Manager

SUBJECT: Resolution 202 6-165 PW Awarding Construction Contract for the Lopes Road Emergency Storm Damage Repair Project

Approving the Plans a nd Specifications and Awarding a Construction Contract to Teichert Construction for the Lopes Road Emergency Storm Damage Repair Project and Authorizing an Update to the Fiscal Year 2026-2027 Capital Budget

Funding Source: $9,344,057 ($902,529.38, Federal Emergency Management Agency Grant; $3,702,490.95, Federal Highway Administration Grant; $ 225,632.34, California Office of Emergencies Grant; $3,240,311.08, City of Benicia; $870,730.78, Water Enterprise Capital Fund; $392,362.08, Senate Bill 1)

Contact: Jason Riley, (707) 428-7481

RECOMMENDED ACTION
Adopt resolution.

STATEMENT OF ISSUE
During the winter storms in 2023, the hillside along Lopes Road became saturated and caused a landslide that significantly damaged a section of Lopes Road, a City of Fairfield 30 -inch potable water pipeline, and a 36 -inch City of Benicia raw water pipeline. The City is working collaboratively with the Federal Emergency Management Agency (FEMA), Federal Highway Administration (FHWA), California Office of Emergency Services (Cal OES), and the City of Benicia to reconstruct the damaged critical infrastructure. Adoption of the proposed resolution approves the plans specifications for the Lopes Road Emergency Storm Damage Repair Project (Project, CPW090069) and awards a construction contract in the amount of $8,485,506 to Teichert Construction of Roseville, California.

DISCUSSION
During the winter storm in 2023 , the hillside adjacent to Lopes Road experienced saturation, resulting in a landslide that caused substantial damage to a segment of Lopes Road, as well as to

a 30-inch potable water pipeline operated by the City of Fairfield and a 36-inch raw water pipeline managed by the City of Benicia. Both Cities declared local emergencies to seek assistance from the State and Federal governments. In late March 2023, Governor Newsom announced that the White House approved the State’s request for federal assistance to support local response and recovery efforts. On June 9, 2023, Solano County was added to the list of counties eligible for disaster-related assistance from Cal OES and FEMA. In August 2024 , it was determined that the roadway portion of the Project is ineligible for FEMA reimbursement and may be reimbursable through FHWA. An application for the roadway portion was submitted to FHWA and has been awarded.

The Cities of Fairfield and Benicia experienced water pipeline and roadway damage and share the need to repair the infrastructure and stabilize the adjacent hillside slope. The Cities have worked collaboratively to execute a Memorandum of Understanding (MOU) for efficient Project delivery. Through this process, Public Works staff from each City formed a Project delivery team that meets weekly to discuss Project progress. FEMA and Cal OES staff regularly attend these meetings for assistance. The team developed the MOU to memorialize cost-sharing and delivery obligations.

As the design consultants advanced the plans for the Project, a cost estimate was prepared that serves as the foundation for determining the cost -sharing arrangement between Fairfield and Benicia. The City of Fairfield and the City of Benicia will each submit for FEMA and FHWA reimbursement for their respective items, as outlined in the MOU.

The Project includes stabilization of the slope above Lopes Road using Deep Soil Mixing (DSM), removal and replacement of the damaged 30-inch City of Fairfield water line and 36-inch City of Benicia water line, reconstruction of Lopes Road, striping installation and guardrail replacement.

The cities have received authorization from FEMA and FHWA to proceed with construction for the Project. Bids were received from seven contractors and were public ly opened on June 25, 2026. Bid proposals ranged from $9,129,511.50 to $11,835,214.00. The apparent low bidder was Teichert Construction of Roseville, California in the amount of $9,129,511.50. Staff reviewed the bid package submitted by Teichert Construction and determined that the bid was responsive and met all bid requirements. Teichert Construction and their subcontractors are appropriately licensed to complete the Project.

The bid advertisement included two bid alternatives for work related to the City of Benicia. In order to compare bid proposals between contractors, the basis of bids for contract award included Alternative #1. However, the City of Benicia has chosen to proceed with Alternative #2 rather than Alternative #1. Therefore, the total bid received from Teichert Construction which includes Alternative #2 is $8,485,506. 00. Staff recommend that the City Council adopt the Resolution to award a construction contract to Teichert Construction for the Project.

FINANCIAL IMPACT
The construction authorization for this Project will be $9,334,056.61, which is the total bid amount plus a 10% contingency for any unforeseen field conditions encountered during construction such as unsuitable soils or underground utility conflicts ( $8,485,506 total bid + $848,550.61 10 % contingency). This Project will be funded with $902,529.38 from FEMA grant, $3,702,490.95 from FHWA grant, $225,632.34 from CalOES grant, $ 3,240,311.08 from City of Benicia, $870,730.78 from the Water Enterprise Capital Fund (Fund 462) and $392,362.08 from Senate Bill 1 (Fund 163). The City of Benicia will work independently with FEMA and CalOES for reimbursements related to Benicia’s share of Project costs.

Award of the construction contract for the Lopes Road Emergency Storm Damage Repair Project (requires a budget adjustment of the adopted F iscal Year (FY) 2026-2027 Capital budget. This budget adjustment is necessary to account for the inclusion of the FHWA grant and more accurate costs from the construction bid. As a result, the net adjustment of City of Fairfield local funds is $272,092.86. A summary of the budget adjustment is provided below:

Construction Contract Budget Adjustment Summary
Revenue Source Approved FY26-27
Budget
Requested Budget
Adjustment
Total
FEMA Grant $3,411,000 -$2,508,470.63 $902,529.38
FHWA Grant $0 +$3,702,490.95 $3,702,490.95
CalOES Grant $633,000 -$407,367.66 $225,632.34
City of Benicia $2,502,000 +$738,311.08 $3,240,311.08
Fairfield Fund 462 $521,000 +$349,730.78 $870,730.78
Fairfield Fund 163 $470,000 -$77,637.92 $392,362.08
Total $7,537,000 +$1,797,056.60 $9,334,056.61

PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice inviting bids for this Project was advertised twice in the Daily Republic newspaper on May 31, 2026, and June 7, 2026. Additionally, a notice of the Project, complete bid package, or both were distributed to 12 Builder’s Exchanges throughout the State of California, covering the regions of Redding, San Jose, Stockton and Santa Rosa.

ALTERNATIVE ACTION
The council may choose not to award the contract, reject all bids and restart the bid process, which would result in a significant delay in the Project construction schedule. Staff does not recommend this as it would delay ordering and installation of critical water pipeline for both the City of Fairfield and City of Benicia, and the City may potentially lose Federal grant funding for the repairs.

COORDINATED WITH
City of Benicia

STAFF CONTACT
Jason Riley, Assistant City Engineer/Acting Transportation Manager (707) 428-7481
[email protected]

ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Bid Results

CITY OF FAIRFIELD
RESOLUTION NO. 2026-165

APPROVING THE PLANS AND SPECIFICATIONS AND AWARDING A CONTRACT TO TEICHERT

CONSTRUCTION FOR THE LOPES ROAD EMERGENCY STORM DAMAGE REPAIR PROJECT AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2026-2027 CAPITAL BUDGET

WHEREAS, during the winter storms in 2023, the hillside along Lopes Road became saturated and caused a landslide that significantly damaged a section of Lopes Road, a City of Fairfield 30-inch potable water pipeline, and a 36-inch City of Benicia raw water pipeline; and

WHEREAS, both cities declared local emergencies to seek assistance from the State and Federal governments; and

WHEREAS, the cities have received authorization from the Federal Highway Administration (FHWA) and the Federal Emergency Management Agency (FEMA) to proceed with construction for the Lopes Road Emergency Storm Damage Repair Project (Project); and

WHEREAS, the bid opening for the Project took place on June 25, 2026; and

WHEREAS, the apparent low bidder was A. Teichert & Son, Inc. dba Teichert Construction of Roseville, California in the amount of $8,485,506.50; and WHEREAS, staff have reviewed the bid documents from Teichert Construction and found them to be in order; and
WHEREAS, staff are recommending that the City Council award the contract to Teichert Construction as the lowest responsive and responsible bidder; and WHEREAS, additional funding of $1,797,056.60 is required to reflect the inclusion of the FHWA grant and reflect accurate costs from the construction bid; and WHEREAS, the City of Fairfield’s portion of additional costs total $272,092.86 (increase in Water Capital Fund 462 of $349,730.78 and decrease in Gas Tax Fund 163 of $77,637.92); and WHEREAS, the City of Fairfield’s portion of additional costs total $272,092.86 (increase in Water Capital Fund 462 of $349,730.78 and decrease in Gas Tax Fund 163 of $77,637.92); and WHEREAS, the revised appropriation constitutes an update to the Fiscal Year (FY) 2026-2027 Budget approved pursuant to Resolution No. 2026-114.