1 Revised July 2022
Amendment 2
To Legal Services Agreement
Between
City of Fairfield
and
City Data Services LLC
This Amendment No.2, made by and entered into as of the _____ day of September, 2026, by and between the CITY of FAIRFIELD, a municipal corporation (hereinafter “CITY”), AND City Data Services LLC, (hereinafter “ATTORNEYS”), for the purpose of offering data management services (hereinafter “AGREEMENT”) dated September 26, 2018, between the parties. This Amendment does not take effect until signed by both parties.
The revisions to the AGREEMENT are limited to those specific below. All other provisions of the AGREEMENT remain in effect as set forth in Exhibit “A”.
The AGREEMENT is amended as follows:
• Term of Agreement: Amend the contract term from automatic renewal to a fixed three (3) year term, effective upon execution , through June 30, 2029, unless otherwise terminated in accordance with the contract terms.
• Renewal Provision : Remove the automatic renewal clause in its entirety. Any renewal or extension beyond June 30, 2029, must be mutually agreed upon in writing by both parties. • Scope of Services / Modules: The amended agreement shall include services for a total of one (1) module, consisting of: (1) Public Services
• Optional Additional Modules: The amended agreement shall include a provision for the optional addition of a total of two (2) modules, consisting of: (1) multi-family, and (2) Loans to be added at any time.
• Base Annual Service Fee : Effective upon execution, the annual contract price for the Public Services module shall be Seven Thousand Eight Hundred Fifty Dollars ($7,850) for the first year of the amended term. As additional modules are added, the base annual service fee shall increase as detailed in the attached Updated Fee Position document. • Annual Price Adjustment: Beginning on each anniversary of July 1, 2026, during the contract term, the annual service fee shall increase by a fixed rate of three percent (3%) over the previous year’s annual fee, as further detailed in the attached Updated Fee Position document. • One-Time Setup Fee: A one-time setup and implementation fee of Two Thousand Five Hundred Dollars ($2,500.00) shall be assessed upon execution of this amendment for the integration, configuration, and activation of the Public Services module and invoiced separately from annual service fees.
• One-Time Setup Fee for Additional Modules - Multifamily: A one-time setup and implementation fee of Five Thousand Dollars ($5,000.00) shall be assessed upon the addition of the Multifamily module for the integration, configuration, and activation of the Multifamily module and invoiced separately from annual service fees.
• One-Time Setup Fee for Additional Modules - Loans: A one-time setup and implementation fee of Five Thousand Dollars ($5,000.00) shall be assessed upon the addition of the Loan module for 2 Revised July 2022
the integration, configuration, and activation of the Loan module and invoiced separately from annual service fees.
• SOC 2 Compliance Commitment: CDS acknowledges that it is actively engaged in completing its SOC 2 audit process and agrees to use commercially reasonable efforts to obtain and provide the City with a completed SOC 2 report no later than June 30.202 7, which shall be delivered prior to any future contract renewal, extension, or renegotiation. • Fee Schedule Reference : The attached Updated Fee Position (Exhibit A) document is hereby incorporated by reference into this amendment and shall serve as the governing schedule for applicable pricing, fee adjustments, and module-related costs. • Payment Terms: The one-time setup fee and annual service fees shall be payable pursuant to the payment terms outlined in the original agreement unless otherwise amended herein.
Except as specifically set forth herein, all terms and conditions of the AGREEMENT shall remain in full force and effect.
In Witness whereof, the parties, through their authorized representatives, have affixed their signatures.
CITY OF FAIRFIELD
a municipal corporation (CITY)
By
David Gassaway, City Manager
City Data Services LLC
By