CITY OF FAIRFIELD
RESOLUTION NO. 2026-183
APPROVING THE SECOND AMENDMENT TO THE CITY DATA SERVICES PROFESSIONAL
SERVICES AGREEMENT AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AND ALL
DOCUMENTS, CONTRACTS, AND MEMORANDUM OF UNDERSTANDING
WHEREAS, on September 26, 2018, the City Council adopted Resolution No. 2018-235, approving the original Professional Services Agreement with City Data Services (the “Agreement”) in the amount of $39,300, which provided the City with a lifetime software license and ongoing annual maintenance and support services; and
WHEREAS, the Agreement reflected the council’s intent that the City utilize the software over the long term, including the ongoing maintenance and support services necessary to preserve that use; and
WHEREAS, on February 24, 2024, Amendment No. 1 to the Agreement was approved to increase the contract amount by $1,800; and
WHEREAS, from 2018 through 2025, the City has paid approximately $148,200 under the Agreement, consisting of the one -time implementation fee, ongoing annual maintenance and support fees, and Amendment No. 1; and
WHEREAS, Amendment No. 2 to the Agreement is necessary to complete system upgrades required to maintain the functionality, security, compatibility, and vendor support of the City’s software, and to extend the term of the Agreement for an additional three years, through June 30, 2029, at a cost of $87,764; and
WHEREAS, approval of Amendment No. 2 will bring the cumulative value of the Agreement to $235,964, which exceeds the city manager’s current contract execution authority, and council approval is therefore required; and
WHEREAS, because the original Agreement was approved by the council and contemplated the City’s continued investment in maintaining and supporting the software throughout its useful life, Amendment No. 2 is presented as a continuation of that Council-approved Agreement rather than a new procurement; and
WHEREAS, funding for Amendment No. 2 is available within the Department’s approved budget and will be provided through Community Development Block Grant (CDBG) and Low - and Moderate-Income (Low-Mod) funds.
RES. NO. 2026-183
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES Section 1. The foregoing recitals are true and correct and are incorporated here in by this reference.
Section 2. The council hereby approves Amendment No. 2 to the City Data Services Professional Services Agreement, in the amount of $87,764, extending the term of the Agreement through June 30, 2029.
Section 3. The city manager is hereby authorized to execute Amendment No. 2 and any and all documents, contracts, and memoranda of understanding necessary or appropriate to implement this Resolution and carry out its intent, subject to approval as to form by the city attorney.
PASSED AND ADOPTED this 1st day of September 2026, by the following vote:
AYES: MEMBERS: VACCARO/BERTANI/CARR/PANDURO / TONNESEN/ SANDHU / WILLIAMS
NOES: MEMBERS:
ABSENT: MEMBERS:
ABSTAIN: MEMBERS:
______________________________________________________
MAYOR
ATTEST:
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CITY CLERK