CITY OF FAIRFIELD
CITY COUNCIL
MEETING AGENDA
Tuesday, September 15, 2026, 6:00 p.m.
Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
Councilmember Manveer Sandhu will be attending remotely via Zoom. Teleconference Location (Gov't Code 59453 (b)) 4700 Airport Plaza Drive, Lobby, Long Beach, CA, 90815. **Open to the Public**
Notice to Public
The City of Fairfield is committed to providing meeting facilities that are accessible to persons with disabilities and/or have language barriers. To request meeting materials in alternative formats, or to request a sign language interpreter, realtime captioning, or other accommodation, please contact the City Clerk's Office, at least 72 hours in advance of the meeting at (707) 428-7400.
For individuals with hearing or speaking limitations, dial 711 or (800) 735-2922 (English). For Spanish, Tagalog or other language, please dial (800) 855-3000 and provide the communication assistant with the following City telephone number: (707) 399-4010.
DISCLOSURE OF CAMPAIGN CONTRIBUTIONS:
Pursuant to Government Code 84308, City Council Members are disqualified and not able to participate in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises, discretionary land use permits and other entitlements if the City Council Member received more than $250 in campaign contributions from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively supports or opposes the City's decision on the agenda item in the 12 months prior to the date the item is on the agenda. Members of the City Council who have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to a City Council Member in the 12 months prior to the date the item is on the agenda are required to disclose that fact for the official record of the subject proceedings. Disclosures must include the amount of the campaign contribution and identify the recipient City Council Member and may be made either in writing to the City Clerk before the agenda item or by verbal disclosure during consideration.
Members of the public can observe the meeting on Roku City of Fairfield, Xfinity Channel 26, AT&T U-Verse Channel 99, and web streamed live at www.youtube.com/FFCATV. The public may join the meeting via Zoom at: https://fairfield.ca.gov/zoomcitycouncil or via phone (408) 638-0968, Webinar ID: 814 7538 5275, Passcode: 7074287400
Pages
A. CALL TO ORDER 6:00 PM
B. ROLL CALL
Councilmember Doug Carr
Councilmember Doriss Panduro
Councilmember Manveer Sandhu
Councilmember Scott Tonnesen
Councilmember K. Patrice Williams
Vice Mayor Pam Bertani
Mayor Rick Vaccaro
C. INVOCATION - Michelle King, M.D. of Freedom from Religion Foundation and the Satanic Temple
D. PLEDGE OF ALLEGIANCE
E. COUNCIL REPORTS
F. CITY MANAGER'S REPORT
G. CITY ATTORNEY'S REPORT
H. CITY CLERK'S REPORT
I. PRESENTATIONS
I.1 Proclamation Declaring National Hispanic Heritage Month Presented by Councilmember Doriss Panduro and Poet Laureate Micheal Wyly I.2 Certificate of Congratulations for Emmanuel Care Center Presented by Mayor Rick Vaccaro
I.3 Homeless Services Division Point in Time Count and End of Year Update Presented by Homeless Services Manager Samantha Burrows J. PUBLIC COMMENTS
Persons wishing to address the City Council on subjects not on the agenda but within the jurisdiction of the council may do so at this time. The council cannot discuss or take action on matters, not on the agenda for this meeting, but councilmembers may briefly respond to statements made or questions raised by the public, ask for clarification from staff, refer the matter to staff, request staff to report back to the council at a subsequent meeting, or place the matter on a future agenda. To speak on an agenda item, please use the “raise your hand” feature or press *9 on your phone. Speakers are limited to three minutes per item, as determined by the mayor.
K. CONSENT CALENDAR
All matters listed on the Consent Calendar are to be approved with one motion unless a member of the City Council or the public requests that separate action be taken on a specific item.
Recommended Action:
To approve the consent calendar.
K.1 CM Approval of Meeting Minutes for August 2026 6
Approval of Meeting Minutes for August 2026
Funding Source: N/A
Contact: Karen Rees, (707) 428-7767
Recommended Action:
Approve the meeting minutes.
K.2 Resolution 2026-186 HD Updating Prohousing Incentive Program (PIP) Allocation
22 Updating the Allocation of $200,000 in Prohousing Incentive Program (PIP) Funds to Accurately Reflect the Final Reimbursement Amounts from the Housing Authority Senior Manor Building Fund and the General Fund Funding Source: $200,000 ($72,167, Housing Authority Senior Manor Building Fund; $127,833, General Fund)
Contact: LaTanya Terrones, (707) 428-7454
Recommended Action:
Adopt resolution.
K.3 Resolution 2026-187 IT Tyler Technologies Amendment for DigEPlan Services 29 Authorizing the City Manager to Execute an Amendment to the Software-as-a- Service Agreement with Tyler Technologies for DigEPlan Services Funding Source: $481,600; Computer Fund
Contact: Naveed Ashraf, (707) 428-7582
Recommended Action:
Approve resolution.
K.4 Resolution 2026-188 PW Budget Adjustment for the Parks Capital Projects and Streets Capital Projects Funds
53 Authorizing an Update to the Fiscal Year 2026-2027 Parks Capital Projects and Streets Capital Projects Budgets for Temporary Appointment of CalPERS Consultant Retired Annuitant
Funding Source: $50,400 ($25,200, AB1600 Parks Fund; $25,200, Gas Tax Fund) Contact: Ryan Panganiban, (707) 428-7017
Recommended Action:
Adopt resolution.
K.5 Resolution 2026-189 PW Matt Garcia Community Park Budget Update 58 Authorizing City Manager to Execute a Professional Services Agreement with
Nicols Consulting Engineers, Chtd. for the Matt Garcia Community Park Implementation Plan and Authorizing an Update to the Fiscal Year 2026-2027 Budget
Funding Source: $224,000; AB1600 Parks Fund
Contact: Ryan Panganiban, (707) 428-7017
Recommended Action:
Adopt resolution.
K.6 Resolution 2026-190 PW Robbieburr Berger Park Design Amendment 73 Authorizing the City Manager to Execute Amendment No. 8 to the Design Services Agreement between the City of Fairfield and Callander Associates, Inc. for the Implementation Plan of the Central Fairfield Revitalization and Linear Park Improvements (Robbieburr Berger Park)
Funding Source: $261,646; Parks Capital Fund
Contact: Ryan Panganiban (707) 428-7017
Recommended Action:
Adopt resolution.
K.7 Resolution 2026-191 PW Low or No Emission Grant Program and Bus and Bus Facilities Competitive Program Grant Application
83 Authorizing the Submission of Grant Applications to the Federal Transit Administration 5339(c) Low or No Emission Grant Program and the 5339(b) Grants for Bus and Bus Facilities Competitive Grant Program Funding Source: N/A
Contact: Shaun Vigil, (707) 434-3807
Recommended Action:
Adopt resolution.
L. NEW BUSINESS
L.1 Resolution 2026-192 PW Annex Territory Horizon Self Storage and Authorize the Levy of Special Taxes
88 Declaring the City of Fairfield’s Intention to Annex Territory (Horizon Self Storage) to Community Facilities District No. 20122 and Authorizing the Levy of Special Taxes Therein for Annexation No. 73
Funding Source: N/A
Contact: Valerie Standfill, (707) 428-7055
Recommended Action:
Adopt resolution.
M. PUBLIC HEARINGS
M.1 Resolution 2026-193 HD Fiscal Year 2025-26 Community Development Block Grant (CDBG) Program Consolidated Annual Performance Evaluation Report 106
Approving the Submission of the Fiscal Year 2025-2026 Community Development Block Grant (CDBG) Program Consolidated Annual Performance Evaluation Report (CAPER) to the U.S. Department of Housing and Urban Development (HUD) and Authorizing the City Manager to Execute Any Agreements or Documents Requested by HUD
Funding Source: N/A
Contact: Miesha Garnett, (707) 428-7426
Recommended Action:
Hold public hearing and adopt resolution.
M.2 Resolution 2026-194 HD First Amendment to Fiscal Year 2026-2027 Annual Action Plan
140
Approving the First Amendment to the Fiscal Year 2026-2027 Community Development Block Grant Annual Action Plan and Authorizing the City Manager to Execute Any and All Documents, Contracts, and Memorandums of Understanding
Funding Source: N/A
Contact: Miesha Garnett, (707) 428-7426
Recommended Action:
Hold a public hearing and adopt resolution.
N. ADJOURN
ADJOURN TO TUESDAY, OCTOBER 20, 2026, 6:00 P.M., HARRY T. PRICE MEMORIAL COUNCIL CHAMBER.
Any disclosable public records related to an open session item on a regular meeting agenda and distributed by the City of Fairfield to all or a majority of the Fairfield City Council less than 72 hours prior to that meeting are available for public inspection at City Hall, in the 4th floor lobby, 1000 Webster Street, Fairfield, California during normal business hours.
PUBLIC NOTIFICATION
I, Kelly Ballard, Deputy City Clerk, do hereby certify that I have caused a true copy of the above notice and agenda to be delivered to each of the members of the Fairfield City Council, at the time and in the manner prescribed by law and that this agenda was posted at City Hall, 1000 Webster Street, Fairfield, California on Thursday, September 10, 2026.
Agenda Item No: K.1
AGENDA REPORT
DATE: September 15, 2026
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: CM Approval of Meeting Minutes for August 2026
Funding Source: N/A
Contact: Karen Rees, (707) 428-7767
RECOMMENDED ACTION
Approve the meeting minutes.
STATEMENT OF ISSUE
Minutes need approval by the City Council.
DISCUSSION
The City Council Minutes for August 2026 have been approved by the city attorney and need council approval.
FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose to modify the minutes , which will result in bringing this item back at a future date.
COORDINATED WITH
City Attorney’s Office
STAFF CONTACT
Esther Beavers, Deputy City Clerk
(707) 428-7402
[email protected]
ATTACHMENTS
Attachment 2: 2026-08-04 Closed Session Minutes
Attachment 3: 2026-08-04 City Council Minutes
Attachment 4: 2026-08-18 Closed Session Minutes
Attachment 5: 2026-08-18 City Council Minutes
CITY OF FAIRFIELD CITY COUNCIL
CLOSED SESSION MEETING
TUESDAY, AUGUST 4, 2026; 5:00 PM
CITY MANAGER’S OFFICE CONFERENCE ROOM
1000 WEBSTER STREET, 4TH FLOOR, FAIRFIELD, CA 94533
OR VIA ZOOM
MINUTES
CALL TO ORDER
Mayor Vaccaro called the meeting to order at 5:00 p.m. City Attorney David Lim called roll.
Councilmember Doug Carr - Present
Councilmember Doriss Panduro - Present
Councilmember Manveer Sandhu - Absent
Councilmember Scott Tonnesen - Present
Councilmember K. Patrice Williams - Present
Vice Mayor Pam Bertani - Present
Mayor Rick Vaccaro - Present
PUBLIC COMMENTS
There were no public comments.
The City Council went into closed session on the following items with the listed people present:
F.1 Conference with Legal Counsel - Existing Litigation
(Paragraph (1) of subdivision (d) of Section 54956.9) Workers Compensation Claims by Kevin Carella Claim No. FFL1900080
Contact: David Lim, (415) 421-8484
Present were City Attorney David Lim, City Manager David Gassaway, Assistant City Manager Farbod Pirouzmand, Assistant Human Resources Director Angela Broaddus, Attorney Shannon Ripple, and Police Chief Dan Marshall.
The City Council came out of closed session. No items were reported out.
Mayor Vaccaro adjourned the meeting at 5:04 p.m.
______________________________
City Attorney
________________________________
Mayor
1 CITY OF FAIRFIELD
CITY COUNCIL MINUTES
August 4, 2026, 6:00 p.m.
Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
_____________________________________________________________________
A. CALL TO ORDER 6:00 PM
Mayor Rick Vaccaro called the meeting to order at 6:00 p.m.
B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu, Scott Tonnesen, and K. Patrice Williams, Vice Mayor Pam Bertani, and Mayor Vaccaro.
C. INVOCATION - Youth Pastor Elliot Urbina of Liberty Church Youth Pastor Elliot Urbina of Liberty Church gave an invocation.
D. PLEDGE OF ALLEGIANCE
Councilmember Tonnesen led the Pledge of Allegiance.
E. COUNCIL REPORTS
Councilmember Williams announced that she wanted to address a growing problem of cyberbullying, doxing, cyberstalking, and online harrassment. She stated that public officials should expect criticism and disagreement, as those are part of public service and the democratic proce ss. However, targeted harassment, threats, stalking, publishing private information, and using AI to create racist and dehumazing images is not acceptable or legitimate. She reported that in recent months she has been the victim of online harassment involv ing anonymous accounts, fake profiles, false information, digitally manipulated images intended to demean, intimidate and silence her.
Therefore, she has documented everything, filed a police report and requested guidance from Police Chief Dan Marshall and City Attorney David Lim. In light of this, she is planning to convene a community panel on cyberbullying that will help residents recognize online abuse, how to preserve evidence, protect their personal information and report credible threats. She shared that October is National Bullying Month and she plans to hold a live webinar on October 14 (which is National Stop the Bullying Day). For anyone interested in participating or being a panelist, please contact her.
2 Councilmember Tonnesen congratulated the owners of The Archer's Den in downtown Fairfield on their successful grand opening, noting the event was well attended and enjoyable for everyone. He also attended the quarterly downtown business owners meeting at Inventive, another new downtown business, w here he learned about the positive momentum and exciting growth taking place in the downtown area. He recognized the opening of Sweet Home and Heart, a new premium assisted living care home in the Wood Creek neighborhood, and attended its ribbon-cutting ceremony. Next, he reported that the Annual Taste of Downtown on July 30 featured 12 participating restaurants and sold out for the third consecutive year, highlighting the event's continued popularity. Lastly, he attended two back -to-school resource events hosted by Bethel Community Church and Mt. Calvary Baptist Church, thanking the sponsors and volunteers for their dedication to supporting local families.
Councilmember Carr reminded folks the walking path around the Octo Inn Soccer fields is open and is a nice stroll in the evenings. He shared that he attended several of the events that were mentioned by his colleagues. Lastly, he announced that he has received positive feedback about his neighborhood from residents (District 3) when he's out walking.
Councilmember Panduro announced her excitement for the grand opening of Robbieburr Berger Park and Recreation Center at 2030 North Texas Street that is expected to open in mid-to-late September. She said the shiny new playground looks like FUN! And the First 5 Children's Center in Fairfield is located adjacent to the site (which is for ages 0 -5, early education center). She reported that she attended the Back To School Resource Fair hosted by Fairfield Community Services Foundation, where 242 youth received band new athletic shoes, 51 free professional haircuts, 88 vision screenings, and 225 families received groceries and fresh produce. She thanked staff and community volunteers who helped make it a successful event.
Vice Mayor Bertani wished each and every stu dent of the Travis Unified School District and the Fairfield-Suisun Unified School District a happy and healthy new school year which starts August 12. She wishes everyone a safe and productive year! Councilmember Sandhu gave a shout out to the Police Depa rtment for their cool social media post highlighting National Night Out to be held on the first Tuesday of October (October 6) and said he hopes everyone participates!
Mayor Vaccaro shared that he very much enjoyed the Taste of Downtown event on July
30. Next, he read the following statement:
The Fairfield City Council supports the right of individuals to exercise their First Amendment rights to speak on topics that are the business of the Fairfield City Council.
However, as Mayor I feel it is important to let our wider community know that while First Amendment rights give great protection to speakers on a variety of topics, the use of public comment to spew hate-filled rhetoric or conspiracy theories against any person or group of people based on their race, religion, gender, sexual orientation, or any other protected class is abhorrant to the culture of exclusivity and diversity that make our community a
3 wonderful place to live. So while individuals will always have the right to speak on matters protected by the First Amendment, as Mayor I will likewise exercise my right under the First Amendment to speak out against the rhetoric of hate and fear.
F. CITY MANAGER'S REPORT
City Manager David Gassaway had nothing to report.
G. CITY ATTORNEY'S REPORT
City Attorney David Lim had nothing to report.
H. CITY CLERK'S REPORT
City Clerk Karen Rees did not have a report.
I. PRESENTATIONS
I.1 Valley Strong Business Etiquette Gauntlet Scholarship Presentation to the Police Activities League
Police Lt. Sam Rowland gave a brief presentation and introduced Michelle Prenez, Field Marketer of Valley Strong, to distribute the scholarships to first place winner, Alex Agustin Gonzalez Fierros, and second place winner Alahna Dotson. Alex was awarded $1,500 and Alahna was awarded $1,000 in scholarship funds for their dedication to service and excellence at PAL.
I.2 LS Power Summer Internship Scholarship Presentation to the Police Activities League
Police Lt. Sam Rowland gave a brief overview and presented a scholarship in the amount of $1,500 to PAL student Israel Jones for his dedication to excellence with his various responsiblities at PAL.
I.3 Sister City Exchange Program Presentation by Assistant to the City Manager Liz Aptekar
Assistant to City Manager Liz Aptekar gave a brief overview of the Fairfield-Nirasaki Sister City Program. Student Ambassador Ryan Lee gave a presentation, highlighting the Fairfield students visit to Nirasaki for two weeks June -July.
S\students are: Drew Davenport, Khloe Lam, King Watson, Ryan Lee, and So fia Velasco. They were chaperoned by Deborah San Juan and had an amazing trip! Ms.
Aptekar presented each member a certificate. For more information, visit fairfield.ca.gov/sistercity
I.4 4th of July Parade Awards Presented by Parks & Recreation Program Coordinator Juan Segura
Parks and Recreation Program Coordinator Juan Segura presented awards to participants of the July 4 Independence Day Parade during the Fairfield City Council meeting on August 4. The parade, celebrated as part of Fairfield's
4 designation as an America 250 P ledge City, commemorated the upcoming 250th anniversary of the United States.
J. PUBLIC COMMENTS
The following individuals spoke during public comment: Ryan Messano, Dave Harrison, Adeline Piazza, Adrienne LaCielo, Patrick Williams, Jeann McDouglad, Michae l Jefferson, Rhamell Stevenson*, Ruthie Fisher*, Richard Ellison, Bahra Fisher, Lisa Murphy (online) and John Oliver.
* City Attorney David Lim left the dais when Minor MW's family spoke as they are represented by an attorney and are in potential litigation.
K. CONSENT CALENDAR
Monica Brown asked that Item K.5 be pulled for discussion.
After a separate presentation and vote in Item K.5, Councilmember Sandhu made a motion to approve the remainder of the consent calendar, excluding K.5. Councilmember Carr seconded the motion. The motion was approved unanimously (7-0).
Moved by: Councilmember Sandhu
Seconded by: Councilmember Carr
To approve the consent calendar.
Motion Carried
K.1 Resolution 2026-161 PW FAST Transit Advertising Services Adopt resolution.
K.2 Resolution 2026-169 PW North Bay Regional Treatment Plant Expansion Bartle Wells Professional Services Agreement for Financial Consulting and Budget Adjustment
Adopt resolution.
K.3 Resolution 2026-170 PW Fiscal Year 2026-2027 Budget Adjustment for the Smith Ranch Assessment District Phase Two Improvement Fund Adopt resolution.
K.4 Resolution 2026-171 PW Fiscal Year 2026-2027 Budget Adjustment for the Storm Drains Maintenance Fund and Additional Contribution to the Vehicle Replacement Fund
Adopt resolution.
K.5 Resolution 2026-172 HD Second Amendment to the Development Loan Agreement with 212 E. Tabor Fairfield EAH, LLC and Amending Home and Local
5 Housing Trust Fund Allocations for the Tabor Commons Affordable Housing Project
Monica Brown and Nicole Gordillo asked to speak on Item K.5, so the matter was pulled from the Consent Calendar. Ms. Brown and Ms. Gordillo spoke on Item K.5.
Vice Mayor Bertani made a motion to approve Item K.5. Councilmember Sandhu seconded the motion. The motion was approved unanimously (7-0).
Moved by: Vice Mayor Bertani
Seconded by: Councilmember Sandhu
Adopt resolution.
Motion Carried
K.6 Resolution 2026-173 HD Amendment of the Memorandum of Understanding Renewal for the Provision of Temporary Emergency Shelter Operations Mission Samoa
Adopt resolution.
K.7 Resolution 2026-174 PD Approving Acceptance of the California Highway Patrol Cannabis Tax Fund Grant Program 2026-2027
Adopt resolution.
L. NEW BUSINESS
L.1 Resolutions 2026-175 and 2026-176 CM Fairfield City Council in Support of Measures P and Q
Assistant City Manager and Human Resources Director Farbod Pirouzmand gave a brief overview. There were no requests to speak. Councilmember Carr made a motion to approve Resolutions 2026 -175 and 2026 -176. Councilmember Tonnesen seconded the motion. he motion carried unanimously (7-0).
Moved by: Councilmember Carr
Seconded by: Councilmember Tonnesen
Adopt the attached resolutions of the Fairfield City Council supporting Measure P and Measure Q appearing on the November 3, 2026 general election.
Motion Carried
L.2 Resolution 2026-156 PR Golf Volunteer Program
City Manager David Gassaway gave a brief presentation. Chris Pedersen, Dennis Spiller, and James Birchall spoke on Item L.2. Vice Mayor Bertani made a motion to ask staff to return with Resolution 2026-156 at the next council meeting, adding
6 the 30 volunteers at each golf course. Councilmember Tonnesen seconded the motion. The motion carried unanimously (7-0).
M. ADJOURN
Mayor Vaccaro adjourned the meeting at 7:54 p.m. to Tuesday, August 18, 2026, 6:00 pm, at the Harry T. Price Memorial Council Chamber.
Mayor City Clerk
1 CITY OF FAIRFIELD CITY COUNCIL
CLOSED SESSION MEETING
TUESDAY, AUGUST 18, 2026; 5:30 PM
CITY MANAGER’S OFFICE CONFERENCE ROOM
1000 WEBSTER STREET, 4 TH FLOOR, FAIRFIELD, CA 94533
OR VIA ZOOM
Councilmember Manveer Sandhu will be attending remotely via Zoom. Teleconference location (Gov’t Code 59453 (b)) 2440 Sand Hill Road, Suite 101, Menlo Park. ***Open to the Public*** The public may join the meeting via Zoom at https://fairfield.ca.gov/zoomclosedsession or via phone (408) 638-0968, Meeting ID: 827 2363 4960, Passcode: 02110527
MINUTES
CALL TO ORDER
Mayor Vaccaro called the meeting to order at 5:30 p.m. City Attorney David Lim called roll.
Councilmember Doug Carr - Present
Councilmember Doriss Panduro - Present (Arrived 5:31 p.m) Councilmember Manveer Sandhu - Present via Zoom
Councilmember Scott Tonnesen - Present
Councilmember K. Patrice Williams - Present
Vice Mayor Pam Bertani - Present
Mayor Rick Vaccaro - Present
PUBLIC COMMENTS
There were no public comments.
The City Council went into closed session on the following items with the listed people present:
F.1 Conference with Legal Counsel - Existing Litigation
(Paragraph (1) of subdivision (d) of Section 54956.9) Workers Compensation Claims by Gail Hill Claim No. FFL2400114
Contact: David Lim, (415) 421-8484
Present were City Attorney David Lim, Assistant City Manager Farbod Pirouzmand, Assistant Human Resources Director Angela Broaddus, Brianna Brewster (HR), and Attorney Shannon Ripple (Zoom)
The City Council came out of closed session. No items were reported out.
Mayor Vaccaro adjourned the meeting at 5:35 p.m.
2 ______________________________
City Attorney
________________________________
Mayor
1 CITY OF FAIRFIELD
CITY COUNCIL MINUTES
August 18, 2026, 6:00 p.m.
Harry T. Price Memorial Council Chamber
1000 Webster Street, Fairfield, CA 94533 or Via Zoom
_____________________________________________________________________
A. CALL TO ORDER 6:00 PM
Mayor Rick Vaccaro called the meeting to order at 6:00 p.m.
B. ROLL CALL
On roll call were Councilmembers Doug Carr, Doriss Panduro, Manveer Sandhu (online), Scott Tonnesen, K. Patrice Williams, Vice Mayor Pam Bertani, and Mayor Rick Vaccaro.
C. INVOCATION - Pastor John Reed of Fairfield Church of Christ Pastor John Reed of Fairfield Church of Christ gave an invocation.
D. PLEDGE OF ALLEGIANCE
Councilmember Carr led the Pledge of Allegiance.
E. COUNCIL REPORTS
Councilmember Williams thanked her community and support -system during a barrage of hostile attacks online against her. She especially thanked the Solano -Napa Chapter of Black Women Organized for Political Action (BWOPA), Emerge Career Solano County Workforce Board, other local elected officals, neighbors, and labor and trade groups, who have all reached out to offer support and to make certain she is okay. This has made her think of how love equals community. That even if people disagree about the vision of Fairfield, people can do so with respect.
Councilmember Tonnesen reported that he attended several backpack giveaways recently, including one at St. Mark's Lutheran Church, which served 700 hot dogs at its event. The ever -popular Kid Day 707 event at Laurel Creek Park celebra ted its 10 -year anniversary. NorthBay Church hosted a car wash, and the 35th Annual Tomato & Vine Festival featured a competitive tomato -eating contest between the Fire and Police Departments. Lastly, he thanked Solano County for renovating its building at 701 Texas Street, noting that the exterior looks great.
2 Councilmember Carr stated he would like to see the Tomato & Vine Festival expanded next year. He reported that the next Homeless Outreach Partnership Event (HOPE) would be held on September 30 in Wi llow Hall at the Fairfield Community Center, 10 a.m. to 2 p.m. He asked Mayor Vaccaro if he could adjourn the meeting in memory of his mother - in-law Lynn Pile, who passed away last week.
Councilmember Panduro reported she attended the California Associatio n of Sanitation Agencies (CASA) 2026 Annual Conference, themed "Rooted in Resilience," August 5 -7 in Napa, as a member of the Fairfield -Suisun Sewer District Board. She and her colleagues leared about wastewater infrastructure funding, regulatory updates, circular resources and other key topics. She wished all students and teachers a safe and productive school year. Lastly, she stated publicly that she condemns the hateful rhetoric and social posts aimed at her colleague, Councilmember K. Patrice Williams and others, and says she stands with them in solidarity.
Vice Mayor Bertani reported that she attended the Youth Empowerment event on August 13, hosted by Leaders of Men Inc. Executive Director Anthony McDonald in partnership with St. Stephen CME Church. T he event focused on mentorship, leadership, character - building, and self -management for African -American youth and teens. Participants completed a summer -long life skills program and received certificates recognizing their commitment and dedication. Mayor Vaccaro also spoke at the event. Next, Vice Mayor Bertani added that, in the words of her kids, the Tomato & Vine Festival was “lit!” Lastly, she announced her attendance at the Travis Regional Armed Forces Committee meeting at the Vacaville Veterans Hall and it was fantastic, as the veterans prepared a home-cooked meal for attendees.
Councilmember Sandhu thanked Visit Fairfield and the Suisun Valley Vintners & Growers Association for the work they continue to do to support the region. He and several colleagues had the privilege of attending their annual dinner and commended their efforts to make the region special and support the local ecosystem. He and Councilmember Panduro also attended the Asian Pacific American Public Affairs Association (APAPA) Solano County Chapter’s 11th Anniversary & Internship Fundraising Awards Gala, “Celebration of Young Leaders,” on August 7, which he described as a great event. He thanked them for highlighting the civic engagement of young people.
Mayor Vaccaro said he always en joys attending backpack giveaway events as a lifelong educator. He wished all returning students a wonderful and safe school year. He also praised Anthony McDonald and Leaders of Men, Inc. for their excellent work, noting that the hard work of the young me n who completed the life skills summer program was evident in their accomplishments. Lastly, he reminded everyone to slow down and drive carefully now that school is back in session.
F. CITY MANAGER'S REPORT
3 Assistant City Manager Farbod Pirouzmand announced that Item L.1 (Firefighter Overhire) was pulled and would be returned to council at the September 1, 2026 meeting.
No other changes to the agenda.
G. CITY ATTORNEY'S REPORT
City Attorney David Lim reported that during the closed session held on August 4 , 2026, concerning Paragraph (1) of subdivision (d) of Section 54956.9 regarding a workers’ compensation claim filed by Kevin Carella (Claim No. FFL1900080), the City Council approved a compromise and release settlement in the amount of $150,000.
Councilmember Carr made the motion to approve the settlement, which was seconded by Councilmember Tonnesen. The motion carried unanimously, 6-0, with Councilmember Sandhu absent.
The settlement was subsequently approved by the Workers’ Compensation Appeals Board under Case No. ADJ122 -73535. As the matter is a public record, additional details are available through the Workers’ Compensation Appeals Board.
H. CITY CLERK'S REPORT
City Clerk Karen Rees reported that Human Resources is currently recruiting for several open full and part-time positions. Interested parties can visit fairfield.ca.gov/jobs. She announced that the Landscape Oversight Committee currently as two open positions, one for District 2 and one for District 4. People can email [email protected] for an application.
I. PRESENTATIONS
I.1 Legislative Update Presented by Assistant to the City Manager Liz Aptekar Assistant to the City Manager Liz Aptekar and Partner and Legislative Advocate Jason Gonsalves of Joe Gonsalves & Sons gave a legislative update.
J. PUBLIC COMMENTS
The following individuals spoke during public comment: Ryan Messano, EJ Johnson, Dr.
Latressa Wilson Alford, Caroline Kelleher, Rita Urshaw, Ana Petero, Patrick Williams, Michael Jefferson, Jeann McDougald, Elease Cheek, Rhamell S tevenson, Andrea Lair, Andrea Shaw (online), Alicia Minyen (online), and Diana Solis (online).
As some public speakers spoke against building a data center in Fairfield, City Attorney Lim issued a statement clarifying that the comments appear to stem from an August 17, 2026, article in the Vallejo Sun regarding a commercial real estate company and developer seeking investors to develop a 300 -acre industrial campus in northeast Fairfield. The proposed campus would include a 150-megawatt data center, with the potential for future expansion.
The proposed site is located between Vanden Road and North Gate Road, within Fairfield’s northeastern boundary and near residences at the outer edge of Vacaville.
4 City Attorney Lim clarified that this proposal has not been presented to the Fairfield Planning Commission. At this time, the data center is only a concept being considered by the developer and is not a project before the City for review or approval.
K. CONSENT CALENDAR
City Clerk Rees stated that resident Charlie Stoehr would like to pull Item K.2 and Councilmember Williams announced that she would like to pull K.4 for discusson.
There were no requests to speak on the remaining items (K.1, K.3 and K.5). After council voted on Items K.2 and K.4 separately, Councilme mber Tonnesen made a motion to approve the remainder of the consent calendar. Vice Mayor Bertani seconded the motion.
By a roll call vote, the motion carried unanimously (7-0).
Moved by: Councilmember Tonnesen
Seconded by: Vice Mayor Bertani
To approve the consent calendar.
Motion Carried
K.1 CM Approval of Meeting Minutes for July 2026
Approve the meeting minutes.
K.2 Resolution 2026-156 PR Golf Volunteer Program
Item K.2 was pulled for discussion. The following individuals spoke on Item K.2:
Charlie Stoehr, Ron Collins, Chris Pedersen, and Carol Haddock. Vice President of Operations for Kemper Sports James Birchall (online) and Parks and Recreation Administration Division Manager answered questions from councilmembers.
After a lengthy discussion, Councilm ember Williams made a motion to approve Resolution 2026-156. Councilmember Sandhu seconded the motion. By a roll call vote, the motion carried 4 -3, with Mayor Vaccaro, Vice Mayor Bertani, and Councilmember Tonnesen voting no.
Moved by: Councilmember Williams
Seconded by: Councilmember Sandhu
Adopt resolution.
Motion Carried
K.3 Resolution 2026-177 PW Vision for our Water Future
Adopt resolution.
5 K.4 Resolution 2026-178 PW Authorizing Amendment #1 to the Engineering Design Services Agreement for the Lopes Road Emergency Storm Damage Repair Project
Councilmember Williams asked for Item K.4 to be pulled. She asked Assistant Public Works Director Michael Hether to give an update on Lopes Road.He shared that anyone wanting more information on Lopes Road should subscribe to the web page at www.fairfield.ca.gov/lopes.
There were no requests to speak. Councilmember Williams made a motion to approve Resolution 2026-178. Councilmember Panduro seconded the motion. By a roll call vote, the motion carried unanimously (7-0).
Moved by: Councilmember Williams
Seconded by: Councilmember Panduro
Adopt resolution.
Motion Carried
K.5 Resolution 2026-179 PW Awarding Construction Contract for the Fiscal Year 2025-2026 Rancho Solano Pavement Maintenance Project
Adopt resolution.
L. NEW BUSINESS
L.1 Resolution 2026-180 FD Firefighter Overhire
As Assistant City Manager Pirouzmand stated in his report, Item L.1 is continued to the September 1, 2026, council meeting.
M. ADJOURN
Mayor Vaccaro adjourned the meeting at 7:56 p.m. in memory of Councilmember Carr's mother-in-law Lynn Pile, who passed away last week, to Tuesday, September 1, 2026, 6 p.m., in the Harry T. Price Memorial Council Chamber.
Mayor City Clerk
Agenda Item No: K.2
AGENDA REPORT
DATE: September 15, 2026
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2026-186 HD Updating Prohousing Incentive Program (PIP) Allocation
Updating the Allocation of $200,000 in Prohousing Incentive Program (PIP) Funds to Accurately Reflect the Final Reimbursement Amounts from the Housing Authority Senior Manor Building Fund and General Fund
Funding Source: $200,000 ($72,167, Housing Authority Senior Manor Building Fund; and $127,833 in General Fund)
Contact: LaTanya Terrones, (707) 428-7454
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
In March 2026, the City Council adopted Resolution 2026 -31 approving the reallocation of $200,000 in Prohousing Incentive Program (PIP) funds to reimburse eligible homeless services expenditures previously paid with City funds. The final reconciliation of those expenditures resulted in a different distribution between the Housing Authority Senior Manor Building Fun d and General Fund than reflected in Resolution 2026 -31. The proposed resolution updates the allocation to reflect the actual reimbursement amounts of $72,167.29 from the Housing Authority Senior Manor Building Fund and $127,832.71 from the General Fund. This action does not increase the $200,000 PIP allocation or authorize additional expenditures.
DISCUSSION
The City previously received $535,541 in Prohousing Incentive Program (PIP) funding from the California Department of Housing and Community Developme nt (HCD). Of the total PIP funding received, $200,000 was initially designated to support the City's Tenant-Based Rental Assistance (TBRA) Program.
Due to delays in implementing the TBRA Program, the City faced a potential loss of $200,000 in PIP funds if the funds could not be utilized within the required timeframe. To avoid forfeiting the funding, staff reviewed eligible expenditures that had already been incurred by the City for homeless services during the applicable period.
Staff identified eligible homeless services expenditures that had been paid using City funds and could be reimbursed with PIP funds. This approach allowed the City to utilize the PIP funding for an eligible purpose while replacing City funds that had already been expended on eligib le homeless services.
In March 2026, the City Council adopted Resolution 2026 -31 authorizing the reallocation of the $200,000 in PIP funds. Based on the information available at the time, the allocation was identified as $148,002 from the Housing Authority Senior Manor Building Fund and $51,998 from the General Fund.
As staff completed the reimbursement process and finalized the supporting documentation for HCD, the eligible expenditures were reconciled and the final amounts attributable to each funding source were determined to be:
Funding Source Amount
Housing Authority Senior Manor Building Fund $72,167.29 General Fund $127,832.71
Total $200,000.00
The final reconciliation resulted in a different distribution between the two funding sources than the amounts reflected in Resolution 2026 -31. The total PIP funding being allocated, however, remains unchanged at $200,000.
The proposed resolution will update the allocation authorized by Resolution 2026 -31 to reflect the final reimbursement amounts. Thi s will ensure that the City's financial records accurately correspond with the final PIP reimbursement documentation submitted to HCD.
This action does not request or authorize additional PIP funds, increase the City's overall PIP allocation, or authorize new expenditures. The proposed resolution is limited to updating the funding sources associated with the previously approved $200,000 allocation.
FINANCIAL IMPACT
There is no additional financial impact associated with this action.
The proposed resolution updates the allocation of the previously approved $200,000 in PIP funds based on the final reconciliation of eligible expenditures. The PIP funds will replace $72,167.29
in expenditures from the Housing Authority Senior Manor Buildi ng Fund and $127,832.71 in expenditures from the General Fund.
The action does not require an additional General Fund appropriation or increase the amount of PIP funding available to the City.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
No public contact or advisory body recommendation is required for this action.
ALTERNATIVE ACTION
The City Council may choose not to approve this resolution ; doing so, the City w ould not be properly reflecting the record and the final amounts for reimbursement would not be properly reflected.
COORDINATED WITH
Finance Department
STAFF CONTACT
LaTanya Terrones, Interim Housing Services Director
(707) 428-7454
[email protected]
ATTACHMENTS
Attachment: Proposed Resolution
Attachment: City Council Resolution 2026-31
CITY OF FAIRFIELD
RESOLUTION NO. 2026-186
UPDATING THE ALLOCATION OF $200,000 IN PROHOUSING INCENTIVE PROGRAM (PIP)
FUNDS TO ACCURATELY REFLECT THE FINAL REIMBURSEMENT AMOUNTS FROM THE
HOUSING AUTHORITY SENIOR MANOR BUILDING FUND AND GENERAL FUND
WHEREAS, the City of Fairfield (City) received $535,541 in Prohousing Incentive Program (PIP) funding from the California Department of Housing and Community Development (HCD); and
WHEREAS, $200,000 of the PIP funding was initially designated to support t he City's Tenant - Based Rental Assistance (TBRA) Program; and
WHEREAS, due to delays in implementing the TBRA Program, the City identified eligible homeless services expenditures that had previously been incurred and paid using City funds and could be reimbursed with PIP funding; and
WHEREAS, utilizing PIP funds to reimburse eligible expenditures allowed the City to utilize the funding for an eligible purpose and avoid the potential forfeiture of the $200,000 PIP allocation; and
WHEREAS, on March 3, 2026, the City Council adopted Resolution No. 2026 -31 approving the reallocation of $200,000 in PIP funds to reimburse eligible homeless services expenditures previously paid with City funds; and
WHEREAS, Resolution No. 2026 -31 identified the anticipated funding sources for the $200,000 allocation as $148,002 from the Housing Authority Senior Manor Building Fund and $51,998 from the General Fund; and
WHEREAS, following completion of the reimbursement process and reconciliation of the eligible expenditures, the final amounts attributable to each funding source were determined to be $72,167.29 from the Housing Authority Senior Manor Building Fund and $127,832.71 from the General Fund, for a total of $200,000; and
WHEREAS, the final reconciliation resulted i n a different distribution between the Housing Authority Senior Manor Building Fund and General Fund than the amounts reflected in Resolution No. 2026-31, while the total PIP allocation remained unchanged at $200,000; and
WHEREAS, the council desires to clarify and correct the allocation authorized by Resolution No. 2026-31 so that the City's financial records accurately reflect the final amounts reimbursed from each funding source; and
RES. NO. 2026-186
WHEREAS, this Resolution does not authorize additional PIP funding, increase the City's total PIP allocation, or authorize any new expenditures.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The council hereby clarifies and corrects the allocation of $200,000 in PIP funds previously approved by Resolution No. 2026 -31 to reflect the final reimbursement amounts of $72,167.29 for Housing Authority Senior Manor Building Fund and $127,832.71 in General Fund.
Section 2. The allocation identified in Section 1 replaces and supersedes the fundi ng source amounts identified in Resolution No. 2026-31 solely for purposes of accurately reflecting the final allocation of the previously approved $200,000 in PIP funds.
Section 3. Except as expressly clarified and corrected by this Resolution, all other provisions and actions authorized by Resolution No. 2026-31 shall remain unchanged and in full force and effect.
Section 4. The city manager, or designee, is hereby authorized to take all actions and execute any documents necessary or appropriate to impl ement this Resolution and to ensure that the City's financial records accurately reflect the allocation identified herein.
PASSED AND ADOPTED this 15th day of September 2026, by the following vote:
AYES: MEMBERS: VACCARO/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
LJUVUDIIJ. 1I CIIVCIUpt; ILJ. 0004/ U/ C- 1 IyL- 0/ l+ C- O I LL- UM-+ Ljr JUrrLrV
CITY OF FAIRFIELD
RESOLUTION NO. 2026- 31
AUTHORIZING THE CITY MANAGER TO EXECUTEA 1S- MONTH CONTRACT WITH CAMINAR
FOR THE PROVISION OF TENANT SUPPORTSERVICESTO HOMELESSHOUSEHOLDS ENROLLED IN THE TENANT BASEDRENTAL ASSISTANCEPROGRAM, FUNDED THROUGH $ 200, 000 IN
GENERAL FUND ALLOCATIONS OFFSETBY CALIFORNIA HOUSING AND COMMUNITY
DEVELOPMENT PROHOUSING INCENTIVE PROGRAM FUNDS
WHEREAS, December3, 2024, the City Councildirected staff to enter into agreementsfor homeless servicesfollowing a competitive Request for Proposals process issued in September 2024; and
WHEREAS, the council authorized an agreement with Change and New Beginnings for Homeless Outreach Servicesand directed staff to enter into an agreement with Caminar in the amount of 200,000to provideTenantSupportiveServicesfor individualsexperiencinghomelessness; and WHEREAS, the Tenant Supportive Services agreement was delayed due to a pause in the Tenant - BasedRentalAssistance (TBRA) programadministeredby the CaliforniaDepartmentof Housing and Community Development ( HCD); and
WHEREAS, the Cityhasnowreceivedauthorizationfrom HCDto proceedwith the TBRAprogram, which providesupto 24monthsof rentalassistanceto unhousedindividualsandfamilies; and WHEREAS, supportiveservicesincludinghousingnavigationandcasemanagementareessential to ensuringprogramparticipantsachievelong-term housingstability; and WHEREAS, the agreement with Caminar will provide housing navigation, stabilization, and case managementservicesto supportup to 30unhousedfamiliesoveratwo-yearperiod; and WHEREAS, ProhousingIncentiveProgram (PIP) fundsallocatedto the Citymust be expendedby March 30, 2026; and
WHEREAS, due to delays in the TBRAprogram timeline, there is insufficient time to expend the PIPfunds to Caminarfor the TBRAprogram prior to the deadline; and WHEREAS, eligible homelessservice expenditures have already been incurred during fiscal year 2025- 2026, including $ 113, 856. 57 in General Fund expenditures and $ 86, 143.43 in Housing Authority SeniorManorBuildingFundexpenditures; and
WHEREAS, reimbursement of these eligible expenditures with PIP funds will preserve local funding resources while ensuring homeless outreach and shelter services continue uninterrupted; and
WHEREAS, reimbursed funds will be transferred to the Housing Fund to support the Tenant Supportive Services agreement; and
UUUUb1yTI CIIVV1UPV IU. VOO' T/ U/ C- I 1I LC-Uf114UrJUrrGrU RES.
NO. 2026-31 Page
2 WHEREAS,
this actiondoes not increasethe overallfundingcommitmentpreviously approved by the counciland representsa strategicreallocationto maximizeavailable funding resources. NOW, THEREFORE, THE COUNCILOF THECITY OF FAIRFIELDHEREBY RESOLVES: Section
1. Thecity manageris authorizedto executea 15-monthagreementwith Caminarin anamount not to exceed $200, 000 for the provisionof TenantSupportiveServices supportingthe TBRA program. Section
2. Thecity manageris authorizedto approveup to 2 additionalextensionsfor thisagreement, contingent upon the contractorbeing in fullcompliancewith the provisionsof theagreement, and fundingis available. Section
3. Thereimbursementof $ 51, 998.41 in GeneralFund expendituresand $ 148, 001. 59 in Housing AuthoritySenior Manor BuildingFund expenditureswith PIP funds. Section
4. Thetransferof reimbursedfunds to theHousingFund to supportTenant SupportiveServices.
Section
5. Authorizationof thecity manageror designeeto takeall necessaryadministrativeactions to implementthis resolution. PASSED
AND ADOPTEDthis 3rd dayof March2026, by thefollowingvote: AYES:
MEMBERS: MOY/ BERTANI/CARR/ RA* 9- b9/SANDHU/TONNESE N/ WILLIAMSNOES: MEMBERS:
ABSENT: MEMBERS:
Pant urd ABSTAIN: MEMBERS:
Qa^. a Signedby:
C f
Vi7-
1ATTEST: SSiiggned
by:
CITY CLERK
Agenda Item No: K.3
AGENDA REPORT
DATE: September 15, 2026
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2026-187 IT Tyler Technologies Amendment for DigEPlan Services
Authorizing the City Manager to Execute an Amendment to the Software-as-a-Service Agreement with Tyler Technologies for DigEPlan Services
Funding Source: $481,600; Computer Fund
Contact: Naveed Ashraf, (707) 428-7582
RECOMMENDED ACTION
Approve resolution.
STATEMENT OF ISSUE
The City seeks authorization to amend its Software -as-a-Service (SaaS) agreement with Tyler Technologies to add Dig EPlan services to the City’s Enterprise Permitting & Licensing (EPL) (EnerGov/Fairfield BUILD) system.
DISCUSSION
The City currently has a five-year Software-as-a-Service (SaaS) agreement with Tyler Technologies for the Munis Enterprise Resource Planning (ERP) system and EnerGov Enterprise Permitting & Licensing (EPL) system. The agreement was amended in 2025 to extend these s ervices through 2030. This proposed amendment would add DigEPlan services to the existing agreement under a separate five -year service term and w ill not extend the existing term of the City’s Munis and EnerGov services.
Following the implementation of Ene rGov (branded as Fairfield BUILD ) in April 2025, City staff have experienced persistent issues with the out -of-the-box electronic plan review integration, Bluebeam. Because issues may originate within either application or within the integration between the two systems, support efforts have frequently required coordination between Tyler Technologies and Bluebeam. This has resulted in delays in resolving issues and has affected staff confidence in the reliability of the integrated plan review process.
In the second quarter of 2025, Tyler T echnologies, in partnership with Avolve Software, Inc., introduced DigEPlan, a plan review integration designed specifically to work with EnerGov. The jointly developed solution is intended to provide a more seamless and reliable integration with EnerGov while improving system performance and streamlining technical support.
The Information Technology (IT) Department evaluated DigEPlan through multiple product demonstrations with Avolve Software, internal analysis, and feedback from industry resources.
Based on this evaluation, staff determined that DigEPlan is the preferred solution to replace the existing Bluebeam integration.
The addition of DigEPlan is expected to improve the City's electronic plan review process by:
reducing recurring technical issues associated with the existing Bluebeam integration providing a more seamless integration with EnerGov
improving coordination and accountability for technical support reducing staff time spent troubleshooting integration-related issues improving the efficiency and reliability of the plan review process enhancing the experience for City staff and public applicants providing additional functionality to support a more streamlined permitting workflow
The proposed amendment would add DigEPlan services to the City's existing Tyler Technologies agreement for a separate five-year service term at a total amount not to exceed $481,600. This amount includes $450,100 for five years of DigEPlan services and a one-time implementation fee of $31,500, consisting of $26,100 for professional implementation services and $5,400 for project manager services.
FINANCIAL IMPACT
The City’s existing Software -as-a-Service (SaaS) agreement with Tyler Technologies, Inc. was amended in 2025 in an amount not to exceed $3,239,525 for Munis and EnerGov (EPL) licensing, hosting, support, training, and related services. The existing agreement extends through September 2030.
This proposed amendment is separate from the existing five -year renewal and would add DigEPlan services under a separ ate five -year service term at a total amount not to exceed $481,600. The five-year DigEPlan service costs total $450,100, with the following contract -year costs:
Fiscal Year 2027 $66,150
Fiscal Year 2028 $91,000
Fiscal Year 2029 $97,650
Fiscal Year 2030 $97,650
Fiscal Year 2031 $97,650
One-time Implementation Fee $31,500
Total Contract $481,600
The one-time implementation fee consists of $26,100 for professional implementation services and $5,400 for project manager services.
Upon approval, the total authorized value of the Tyler Technologies agreement, including the existing agreement and this proposed amendment, would be $3,721,125. The two amounts have different service terms and are presented separately for clarity.
This e xpense will be funded through the Computer Fund, EnerGov (Project OITGOV002). The Fiscal Year 2027 budget includes $150,000 for EnerGov-related projects, including the proposed DigEPlan implementation and first -year services. Funding for subsequent years w ill be included in future year budgets, subject to annual budget appropriations.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to approve the request to amend the agreement. If not approved, the City would continue using the existing Bluebeam plan review integration. This would allow the City to maintain the current plan review process; however, the known technical and integration issues would remain, potentially resulting in continued system reliabili ty issues, delays in resolving technical problems, additional staff time spent coordinating support between vendors, and reduced efficiency and user confidence in the electronic plan review process.
COORDINATED WITH
City Attorney’s Office
STAFF CONTACT
Jeff Bertany, IT Manager
(707) 428-7531
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Amendment
CITY OF FAIRFIELD
RESOLUTION NO. 2026-187
AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE SOFTWARE-AS-A-
SERVICE AGREEMENT WITH TYLER TECHNOLOGIES FOR DIGEPLAN SERVICES
WHEREAS, the City of Fairfield (“City”) entered into a Software-as-a-Service (“SaaS”) agreement with Tyler Technologies, Inc. (“Tyler Technologies”) for the City’s Munis Enterprise Resource Planning system and EnerGov Enterprise Permitting and Licensing system, branded locally as Fairfield BUILD, and the agree ment was amended in 2025 to continue these services through September 2030; and
WHEREAS, following implementation of EnerGov in April 2025, the City has experienced persistent technical and integration issues with the existing Bluebeam electronic plan review integration, resulting in delays in issue resolution and additional staff effort; and
WHEREAS, Tyler Technologies, in partnership with Avolve Software, Inc., has developed DigEPlan as an integrated plan review solution for EnerGov, and the Informat ion Technology Department has determined that DigEPlan is the preferred solution to replace the existing Bluebeam integration; and
WHEREAS, the proposed amendment will add DigEPlan plan review services for a separate five - year term, including a one-time implementation fee of $31,500, for a total amount not to exceed $481,600, and does not extend the existing term of the City’s Tyler Munis and EnerGov services; and
WHEREAS, funding for the DigEPlan services will be provided through the Computer Fund, EnerGov (Project OITGOV002), subject to annual budget appropriations.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The City Manager, or designee, is authorized to execute an amendment to the City’s Software-as-a-Service Ag reement with Tyler Technologies, Inc. to add DigEPlan plan review services for a separate five -year term, including implementation services, in an amount not to exceed $481,600, substantially in the form presented to the City Council.
Section 2. The City Manager, or designee, is authorized to execute such documents and take such actions as may be necessary to implement the amendment, subject to approval as to form by the City Attorney.
RES. NO. 2026-187
PASSED AND ADOPTED this 15th day of September 2026, by the following vote:
AYES: MEMBERS: VACCARO/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
1 AMENDMENT e City of Fairfield, a municipal corporation in the WHEREAS, Tyler and the Client wish to add DigEplan Premium and related implementation services to the Agreement; and THEREFORE, in consideration of the mutual covenants contained herein, Tyler and Client agree as follows. 1. The items set forth in the Amendment Investment Summary attached as Exhibit 1 to this Amendment are hereby added to the Agreement as of the Amendment Effective Date and, notwithstanding anything to the contrary in Exhibit 1, ending coterminous with the SaaS Term as defined in the Agreement. Payment of fees and costs for such items shall conform to the following terms: a. Date, prorated for the time period commencing on such date and ending concurrently with be invoiced annually in accordance with the terms of the Agreement. Contract Year 1: $66,150.00 Contract Year 2: $91,000.00 Contract Year 3: $97,650.00 Contract Year 4: $97,650.00 Contract Year 5: $97,650.00 The foregoing fees include up to sixty-three (63) named DigEplan Premium users, of which two (2) are administrative users. Additional named DigEplan Premium users may be purchased at any time during the five (5) year term from the Amendment Effective Date at a rate of $1,550.00 per named user, prorated for partial years. The Client shall pay Tyler within thirty (30) days after b. Fees for Third-Party Services are invoiced as delivered, along with applicable expenses, at the rates set forth in the Amendment Investment Summary. 2. The Third Party Software listed in the Amendment Investment Summary will be made available to Client according to the terms of the SLA, as that term is defined in the Agreement.
2 3. This Amendment shall be governed by and construed in accordance with the terms andconditions of the Agreement.4. The Amendment Investment Summary , attached as Exhibit 1, is incorporated into the Agreementby this reference. In the event of any conflict or inconsistency, the following order of precedencecontrols: (i) the Agreement, and (ii) this Amendment, and (iii) Exhibit 1.5. The LCT Software LLC Subscription Terms & Conditions referenced in Exhibit 1 are attached asExhibit 2 in the form in effect as of the Amendment Effective Date and are incorporated in thatform. To the extent Exhibit 2 conflicts with the Agreement or this Amendment, the Agreement andthis Amendment controls.6. All other terms and conditions of the Agreement shall remain in full force and effect.IN WITNESS WHEREOF, persons having been duly authorized and empowered to enter into this Amendment hereunto executed this Amendment effective as of the date last set forth below.Tyler Technologies, Inc. City of FairfieldBy: By:Name: Name: Title: Title: Date: Date:
Exhibit 1
3 Exhibit 1 Amendment Investment Summary The following Amendment Investment Summary details the additional software, products, and services to be delivered by us to you under the terms of the Agreement. This Amendment Investment Summary is effective as of the Amendment Effective Date, despite any expiration date in this Amendment Investment Summary that may have lapsed as of the Amendment Effective Date. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
2026-613119-C8K8K3 CONFIDENTIAL Page 1
Quoted By:Quote Expiration:Quote Name:Andrew Meyer9//26DigEplan Premium - YEAR 1Sales Quotation For:FAIRFIELD, CA CITY OF 1200 KENTUCKY STREETFAIRFIELD CA 94533-4808Professional ServicesDescriptionQuantityUnit PriceExtended PriceMaintenanceProfessional ServicesProfessional Implementation Services116 $ 225 $ 26,100 $ 0Project Manager Services24 $ 225 $ 5,400 $ 0TOTAL: $ 31,500 $ 0
2026-613119-C8K8K3 CONFIDENTIAL Page 2
Third-Party Hardware, Software and ServicesDescriptionQtyUnit PriceUnit DiscountTotalPriceUnit Maint /SaaS Unit Maint/SaaS DiscountTotal Maint / SaaSThird PartyDigEplan Premium 1 $ 0 $ 0 $ 0 $ 66,150 $ 0 $ 66,150TOTAL $ 0 $ 66,150Summary One Time Fees Recurring FeesTotal Services $ 31,500 $ 0Total Third-Party Hardware, Software, Services $ 0 $ 66,150Summary Total $ 31,500 $ 66,150Customer Approval: Date:Print Name: P.O.#:Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms:
2026-613119-C8K8K3 CONFIDENTIAL Page 3
License fees for Tyler and third party software are invoiced upon the earlier of (i) delivery of the license key or (ii) when Tyler makes such softwareavailable for download by the Client;Fees for hardware are invoiced upon delivery;Fees for year one of hardware maintenance are invoiced upon delivery of the hardware;Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available fordownload by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually thereafter in accord with the Agreement.Fees for services included in this sales quotation shall be invoiced as indicated below.oImplementation and other professional services fees shall be invoiced as delivered.Expenses associated with onsite services are invoiced as incurred.CommentsSaaS Monthly Fees are rounded to the nearest dollar. The Annual Fee value represents the cost to the customer.DigEplan Pro. Your use of DigEplan Pro is subject to the LCT Software LLC Subscription Terms & Conditions found here: https://www.tylertech.com/client-terms/lct-software-llc-an-avolve-company-subscription-terms-conditions. By signing a Tyler Agreement or Order Form including DigEPlan Pro, or accessing, installing, or using DigEplan Pro, you agree that you have read, understood, and agree to such terms.Fee includes up to 63 named users (2 admin users are included)Features Available:oCompare & OverlayoCalibrated Measurements
2026-613119-C8K8K3 CONFIDENTIAL Page 4
oStandard CommentsoReal-time CollaborationoSSO/MFAoDoc ComposeroMarkup CalculatoroCustom Data FieldsoAdvanced Markup LibraryDigEplan Digital Projects (included with Premium)Online Plan Submission (Civic Access Integration)This is required functionality for EP&L DigE integrationOne-Time Implementation Fees Professional Implementation Services - DigEplan - 116 hours Current/future state analysis, best practice consulting, configuration, troubleshooting assistance, end-user training, andproduction cutover support for the DigEplan Core implementation.Delivered remotely by a Tyler Implementation Consultant.Project Management Services - DigEplan - 24 hours Internal resource coordination, project planning, and recurring client status calls related to the DigEplan Standardimplementation.
2026-613119-C8K8K3 CONFIDENTIAL Page 5
Delivered remotely by a Tyler Project Manager.Scope of Work All services delivered remotely. Tyler will deploy and implement DigEplan Core for existing Enterprise Permitting & Licensing processes. Services included in this proposal are estimated assuming Enterprise Permitting & Licensing processes have been optimized for use with eReviews and are estimated based on information provided by Fairfield. If Fairfield requires additional Enterprise Permitting & Licensing process configuration for optimal use with eReviews or DigEplan Core, additional services fees will apply. Services may be purchased at the rates included in this proposal for a period of no more than 6 months following client-execution of this proposal.
Purchase or use of the Service (defined below) is subject to these Subscription Terms TermsLCT SoftwareTyleraccess to and use of the Software and provision of Services. Any reference to an authorized reseller, distributor, or channel partner in these Terms shall mean Tyler. By executing an Order with Tyler, and using any of the Software or Services, Customer agrees to be bound by these Terms. In consideration of the mutual covenants and conditions contained in these Terms and intending to be legally bound, Customer and PartyParties 1. DEFINITIONS Agreementor other written agreement between Customer and LCT Software that incorporates these Terms by reference. Communication Dataexchanged between Customer and any End User, or between End User and any third party (including any third-party network or website), using the Service, with respect to any transaction or other communication enabled by the Service, but excluding Security Data. CustomerLCT Software or through an authorized reseller, distributor, or other channel partner of LCT Software. "End Users" means individuals who are authorized by Customer to use the Service and for whom Customer has purchased a subscription to the Service. End Users may User will be associated with a single, unique email address for purposes of accessing (and being identified within) the Service.
Intellectual Property Rightsapplications and disclosures), copyrights, trade secrets, know-how, and any other intellectual property rights recognized in any country or jurisdiction in the world. Optional Services-ons to the Service that may be available for purchase either directly from LCT Software or through an authorized reseller or partner of LCT Software, as more particularly described or identified in the applicable Order. Orderincluding the Subscription Service and, where applicable, Optional Services). Security Datato establish secure transmissions through use of the Service, including but not limited to personal information, information used to identify account names or numbers, routing information, usernames, passwords, access codes and prompts. ServiceSubscription Service-based network security service(s) for which Customer has obtained a subscription from Tyler, as more particularly described in the applicable agreement or Order under which such subscription was obtained. If and as designated in the Specifications, the Service may be inclusive of application programming interfaces (APIs) developed by LCT Software to enable interaction and integration with the Service. Unless otherwise specified herein or other applicable contractual terms, all references tany and all Optional Services. SoftwareLCT Software makes available for download or otherwise provides for use with the Service. Specificationsthe then-current user documentation for the Service or in these Terms. Subscription Period(s)access to the Service, as designated in the Order(s). means a configuration of or modification to the Service requested by Customer that can be consistently supported by LCT Software via APIs, does not require direct database changes and is capable of being tested and maintained by LCT Software. 2. AUTHORIZED USERS. User may use any reasonable number of compatible devices for purposes of accessing
the Service; provided that, LCT Software reserves the right to determine whether a number of devices is reasonable and, in its sole discretion, to place a corresponding cap on the number of devices. Unless expressly authorized by LCT Software, End User subscriptions cannot be shared or used by more than one individual but may be permanently reassigned to new End Users. 3. USE OF THE SERVICE 3.1. Technical Support. If Customer experiences material downtime or errors in the Service, Customer shall contact Tyler for support services. If Tyler is unable to resolve the problem, Tyler will work with LCT Software to resolve the matter. 3.2. Responsibilities. Customer will (i) be responsible for meeting LCT (whether or not authorized by Customer) osolely responsible for the accuracy, quality, integrity and legality of Communication Data, (iv) use commercially reasonable efforts to prevent unauthorized access to or use of the Service under its account, and notify LCT Software promptly of any such unauthorized access or use, and (v) use the Service only in accordance with the applicable documentation, laws and government regulations, and any written instructions provided by LCT Software to Customer. 3.3. Prohibitions. Customer will not, and will ensure that its End Users do not, (i) make the Service available to anyone other than End Users; (ii) sell, resell, rent, lease or transfer the Service in whole or in part to any third party (including Customer affiliates) without the express permission of LCT Software and execution of designated transfer documentation; (iii) use the Service to store or transmit infringing, libelous, or otherwise unlawful or tortious material, or to store or transmit material in violation of third-party privacy or intellectual property rights; (iv) use the Service to store or transmit viruses, worms, time bombs, Trojan horses and other harmful or malicious code, files, scripts, agents or programs; (v) interfere with or disrupt the integrity or performance of the Service or third-party data contained therein; (vi) attempt to gain unauthorized access to the Service or any related systems or networks; or (vii) obtain intellectual property rights to the use of any component of the Services (inclusive of APIs). 3.4. Security Data and Privacy. Customer understands that failure to protect Security Data may allow an unauthorized person or entity to access the Service. In addition, Customer acknowledges that LCT Software generally does not have access to and cannot retrieve lost Security Data. If Customer loses Security Data, Customer may no longer have access to the Service. Customer agrees that: (i) Customer (or its End User) is solely responsible for collecting, inputting and updating all Security Data; (ii) LCT Software assumes no responsibility for supervision, management or control of responsibility for any fraudulent or unauthorized use of the Software or any portion of the Service.
4. PROPRIETARY RIGHTS 4.1. Reservation of Rights. Subject to the limited rights expressly granted hereunder, LCT Software reserves all rights, title and interest in and to the Service and any associated Software and documentation, including all related Intellectual Property Rights. No rights are granted to Customer hereunder other than as expressly set forth herein. 4.2. Restrictions. In addition to the other prohibitions set forth in these Terms, Customer will not and will ensure that its agents do not (i) create derivate works based on the Service, (ii) copy, frame or mirror any part or content of the Service, other than copying or reverse engineer the Service, or (iv) access the Service (inclusive of any APIs) in order to build or patent a competitive product or service or to copy any features, functions or graphics of the Service. 4.3. Communication Data Ownership. Customer reserves all its rights, title and interest in and to the Communication Data. No rights are granted to LCT Software hereunder with respect to the Communication Data, except that LCT Software may (i) store, copy, process, and transmit such Communication Data for purposes of providing the Service to Customer and (ii) otherwise utilize Communication Data if and as permitted by the 4.4. Customer Suggestions. Customer grants LCT Software a royalty-free, worldwide, transferable, sublicensable, irrevocable, perpetual license to use or incorporate into the recommendations, or other feedback provided by Customer or End Users relating to the operation or features of the Service, provided that such feedback is not attributed to Customer or End Users. 5. CONFIDENTIALITY 5.1. Definition. As used herein, "Confidential Information" means all confidential information disclosed by a Party ("Disclosing Party") to the other Party ("Receiving Party"), whether orally or in writing, that is designated as confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. However, Confidential Information will not include any information that (i) is or becomes generally known to the public without breach of any obligation owed to the Disclosing Party, (ii) was known to the Receiving Party prior to its disclosure by the Disclosing Party without breach of any obligation owed to the Disclosing Party, (iii) is received from a third party without breach of any obligation owed to the Disclosing Party, (iv) was independently developed by the Receiving Party, or (v) is available to the public pursuant to applicable law.
5.2. Protection. Except as otherwise permitted in writing by the Disclosing Party and subject to the other terms of this Agreement Policy, https://www.avolvesoftware.com/privacy-policy/ (i) the Receiving Party will use the same degree of care that it uses to protect the confidentiality of its own confidential information of like kind (but in no event less than reasonable care) not to disclose or use any Confidential Information of the Disclosing Party for any purpose outside the scope of these Terms, and (ii) the Receiving Party will limit access to Confidential Information of the Disclosing Party to those of its employees, contractors and agents who need such access for purposes consistent with these Terms and who are legally bound to protect such Confidential Information consistent with these Terms. 5.3. Compelled Disclosure. The Receiving Party may disclose Confidential Information of the Disclosing Party if it is compelled by law to do so, provided the Receiving Party gives the Disclosing Party prior notice of such compelled disclosure (to the extent legally permitted) and reasonable assistance, at the Disclosing Party's cost, if the Disclosing Party wishes to contest, limit, or protect the disclosure. 6. WARRANTIES AND DISCLAIMERS 6.1. Specifications. Subject to the limitations set forth below, LCT Software warrants that the Service will operate in all material respects in accordance with the liability for any breach of the foregoing warranty, LCT Software will use commercially reasonable efforts to modify the Service so that it conforms to the foregoing warranty. 6.2. Disclaimers. EXCEPT AS EXPRESSLY PROVIDED HEREIN, LCT SOFTWARE DOES NOT MAKE ANY WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY OR OTHERWISE, AND LCT SOFTWARE SPECIFICALLY DISCLAIMS ALL IMPLIED WARRANTIES, INCLUDING ANY WARRANTIES OF MERCHANTABILITY, NON-INFRINGEMENT OR FITNESS FOR A PARTICULAR PURPOSE, OR ANY WARRANTIES ARISING OUT OF THE COURSE OF DEALING OR USAGE OF TRADE, TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW. LCT Software will not be responsible to the extent failure of the Service to operate as warranted is caused by or results from: (i) any modification to the Service other than a Supported Modification; (ii) combination, operation or use of the Service with expressly contemplated under these Terms, the user documentation for the Service, or other than in accordance with the terms of this Agreement and/or the applicable event, Internet access issues, or other problems beyond the Service demarcation point. 7. MUTUAL INDEMNIFICATION
7.1. Indemnification by Customer. To the extent permitted by applicable law, Customer will defend (or settle), indemnify and hold harmless LCT Software, its officers, directors, employees and subcontractors, from and against any liabilities, losses, damages and expenses, including court connection with any third-party claim (i) that a third party has suffered injury, damage or claim for which LCT Software is responsible under Section 7.2); or (ii) arising out of LCT Software providing Customer with prompt written notice of such claim; (b) LCT defense and settlement of such claim; and (c) Customer having sole authority to defend or settle such claim. 7.2. Indemnification by LCT Software. LCT Software will defend (or settle) any suit or action brought against Customer to the extent that it is based upon a claim that the Service, as furnished by LCT Software hereunder, infringes or misappropriates the Intellectual Property Rights of any third party, and will pay any costs, damages and Customer providing LCT Software with prompt written notice of such claim; (b) expense, in the defense and settlement of such claim; and (c) LCT Software having sole authority to defend or settle such claim. THIS SECTION 7.2 STATES THE ENTIRE OBLIGATION OF LCT SOFTWARE AND ITS LICENSORS WITH RESPECT TO ANY ALLEGED OR ACTUAL INFRINGEMENT OR MISAPPROPRIATION OF INTELLECTUAL PROPERTY RIGHTS BY THE SERVICE. LCT Software will have no liability under this Section 7.2 to the extent that any third-party claims described herein are based on any combination of the Service with products, services, methods, or other elements not furnished by LCT Software or not expressly contemplated under these Terms, the user documentation for the Servicany use of the Service in a manner that violates this Agreement or the instructions given to Customer by LCT Software. 7.3. Mitigation Measures. In the event that (i) any claim or potential claim covered by discretion, seek to mitigate the impact of such claim or injunction by obtaining the right to continue providing the Service, by replacing or modifying the Service to make it non-reasonable notice to Customer. In the case of a suspension or termination pursuant to this Section 7.3, LCT Software will pay to Customer an amount equal to the portion of fees prepaid by Customer for the then-current Subscription period, prorated to the portion of that Subscription period that is affected by the suspension or termination.
8. LIMITATIONS OF LIABILITY. OBLIGATIONS UNDER SECTIONS 7.1 AND 7.2, MISAPPROPRIATION OR PARTY ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO USE THE SERVICE, WHETHER IN CONTRACT, TORT OR UNDER ANY OTHER THEORY OF LIABILITY, EXCEED THE TOTAL AMOUNT PAID BY CUSTOMER FOR THE SERVICES OR SOFTWARE OR, WITH RESPECT TO ANY SINGLE INCIDENT, THE AMOUNT PAID BY CUSTOMER FOR THE SERVICES OR SOFTWARE IN THE TWELVE (12) MONTH PERIOD PRECEDING THE INCIDENT. 8.1. Exclusion of Damages. EXCEPT IN THE CASE OF MISAPPROPRIATION OR PARTY NOR ANY OTHER PERSON OR ENTITY INVOLVED IN CREATING, PRODUCING, OR DELIVERING THE SERVICE WILL BE LIABLE FOR ANY INCIDENTAL, SPECIAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES, INCLUDING LOST PROFITS, LOSS OF DATA OR LOSS OF GOODWILL, SERVICE INTERRUPTION, COMPUTER DAMAGE OR SYSTEM FAILURE OR THE COST OF SUBSTITUTE PRODUCTS OR SERVICES, ARISING OUT OF OR IN CONNECTION WITH THIS AGREEMENT OR FROM THE USE OF OR INABILITY TO USE THE SERVICE, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR ANY OTHER LEGAL THEORY. THE FOREGOING EXCLUSIONS APPLY WHETHER OR NOT PARTY HAS BEEN INFORMED OF THE POSSIBILITY OF SUCH DAMAGE, AND EVEN IF A LIMITED REMEDY SET FORTH HEREIN IS FOUND TO HAVE FAILED OF ITS ESSENTIAL PURPOSE. NOTHING IN THESE TERMS EXCLUDES OR RESTRICTS THE LIABILITY OF EITHER PARTY FOR DEATH OR PERSONAL INJURY RESULTING FROM ITS NEGLIGENCE. 8.2. Security and Other Risks. Customer acknowledges that, notwithstanding security features of the Service, no product, hardware, software or service can provide a completely secure mechanism of electronic transmission or communication and that there are persons and entities, including enterprises, governments and quasi-governmental actors, as well as technologies, that may attempt to breach any electronic security measure. Subject only to its limited warranty obligations set forth in Section 6, LCT Software will have no liability for any security breach caused by any such persons, entities, or technologies. Customer further acknowledges that the Service is not guaranteed to operate without interruptions, failures, or errors. If Customer or End Users use the Service in any application or environment where failure could cause personal injury, loss of life, or other substantial harm, Customer assumes any associated risks and will, to the extent permitted by applicable law, indemnify LCT Software and hold it harmless against those risks.
8.3. Basis of Bargain. THE LIMITATIONS OF LIABILITY AND EXCLUSIONS OF DAMAGES SET FORTH IN THIS SECTION 8 ARE FUNDAMENTAL ELEMENTS OF THE BASIS OF THE BARGAIN BETWEEN LCT SOFTWARE AND CUSTOMER AND WILL APPLY TO THE MAXIMUM EXTENT ALLOWED UNDER APPLICABLE LAW. 9. SUBSCRIPTION PERIOD AND TERMINATION 9.1. Term of End User Subscriptions. End User Subscriptions purchased by Customer commence on the start date specified in the applicable Order and, unless terminated continue fSubscription Period 9.2. Termination or Suspension for Cause. A Party may terminate any Subscription for breach remains uncured at the expiration of such thirty (30) day period. In addition, LCT Software may, at its sole optaccess to the Service, or any portion thereof, immediately if LCT Software, in its sole discretion: (i) if suspects that any person other than Customer or an End User is using or attempting to use Security Data, (ii) suspects that Customer or an End User is using the Service in a way that violates these Terms and could expose LCT Software or any other entity to harm or legal liability, or (iii) is or reasonably believes it is required to do so by law or court order. 9.3. Effect of Termination. Within thirty (30) calendar days following the end of format. LCT Software will comply in a timely manner with such request; provided that, Customer (a) pays all costs of and associated with such copying, as calculated at LCT -current time-and-materials rates; and (b) pays any and all unpaid amounts for the Software or Services. 9.4. Surviving Provisions. Sections 4 (Proprietary Rights), 5 (Confidentiality), 6.2 (Disclaimers), 7 (Mutual Indemnification), 8 (Limitations of Liability), 9.3 (Effect of Termination), 9.4 (Surviving Provisions) and 10 (General) will survive any termination or expiration of this Agreement. 10. GENERAL 10.1. Notice. Except as otherwise specified in these Terms, all notices, permissions and approvals hereunder will be in writing and will be deemed to have been given upon: (i) personal delivery, (ii) the second business day after mailing, or (iii) sending by confirmed ethe next business day). Notices will be sent to the address specified by the recipient in
Service (or such other address as the recipient may thereafter specify by notice given in accordance with this Section 10.1). 10.2. Governing Law and Jurisdiction. This Agreement and any action related thereto will be governed by the laws of the state where Customer has its primary place of business, without regard to its conflict of laws provisions. The exclusive jurisdiction and venue of any action related to the Service or this Agreement will be the state and federal courts located in the same state and each of the Parties hereto waives any objection to jurisdiction and venue in such courts. 10.3. Compliance with Laws. Each Party will comply with all applicable laws and regulations with respect to its activities under this Agreement including, but not limited to, export laws and regulations of the United States and other applicable jurisdictions. Without limiting the foregoing, Customer will not permit End Users to access or use the Service in violation of any U.S. export embargo, prohibition or restriction. 10.4. Relationship of the Parties. This Agreement does not create a partnership, franchise, joint venture, agency, fiduciary or similar relationship between the Parties. 10.5. Waiver and Cumulative Remedies. No failure or delay by either Party in exercising any right under this Agreement will constitute a waiver of that right. Other than as expressly stated herein, the remedies provided herein are in addition to, and not exclusive of, any other remedies of a Party at law or in equity. 10.6. Severability. If any provision of this Agreement is held by a court of competent jurisdiction to be contrary to law, the provision will be modified by the court and interpreted so as best to accomplish the objectives of the original provision to the fullest extent permitted by law, or if it cannot be so modified, then severed, and the remaining provisions of this Agreement will remain in full force and effect. 10.7. Assignment. Customer may not assign or transfer this Agreement, whether by operation of law or otherwise, without the prior written consent of LCT Software. Any attempted assignment or transfer, without such consent, will be void. Subject to the foregoing, this Agreement will bind and inure to the benefit of the Parties, their respective successors and permitted assigns. 10.8. Publicity. Subject to the provisions of Section 5, each Party will have the right to publicly announce the existence of the business relationship between the Parties. In use Custom Markscustomer, and for providing the Service to Customer; provided that, LCT Software will use commercially reasonable efforts to adhere to any usage guidelines furnished by such permission in writing.
10.9. Force Majeure. The Parties will not be liable for any delay or failure to perform under this Agreement to the extent such delay or failure results from acts of God; flood, fire, earthquake or explosion; war or hostilities; terrorist threats or acts; cyberattacks; riot or other civil unrest; government order, law, or other acts of governmental authorities; embargoes or blockades; emergencies; epidemic or other illness outbreaks; or other circumstances or causes beyond the reasonable control of the Party. The impacted Party will promptly notify the other Party of such force majeure event and shall use reasonable efforts to reduce the consequences of the event and to resume performance of all relevant obligations as soon as possible. Updated 05/28/2026
Agenda Item No: K.4
AGENDA REPORT
DATE: September 15, 2026
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 202 6-188 PW Budget Adjustment for the Parks Capital Projects and Streets Capital Projects Funds
Authorizing an Update to the Fiscal Year 202 6-2027 Parks Capital Projects and Streets Capital Projects Budgets for Temporary Appointment of CalPERS Consultant Retired Annuitant
Funding Source: $50,400 ($25,200, AB1600 Parks Fund; $25,200, Gas Tax Fund)
Contact: Ryan Panganiban, (707) 428-7017
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The Public Works Department is requesting an update to the Fiscal Year (FY) 202 6-2027 Parks Capital Projects and Streets Capital Projects budgets, increasing appropriations by a total of $50,400 to cover the cost of a CalPERS Consultant Retired Annuitant, Thomas Martian, who will provide construction and project management services for the Public Works Department through June 30, 2027.
DISCUSSION
The Public Works Department, Engineering Division (Division) continues to manage a significant workload with p roject management, traffic engineering, inspections services, construction administration, utility coordination, and capital improvement program (CIP) delivery services, including the planning, design, and implementation of roadway, park, and infrastructure improvements throughout the city. The Department also supports development review, prepares technical specification s and standards, administers assessment districts, and coordinates with regional agencies, utility providers, and developers to deliver critical infrastructure projects.
Due to staffing limitations in key positions and the current volume and complexity of active capital improvement projects and development -related assignments, the Division requires
additional support to maintain project schedules and meet regulatory and operational deadlines.
Existing staff resources are currently fully allocated to high -priority CIP projects, development review activities, and ongoing operational responsibilities. Temporarily appointing Thomas Martian as a Consultant Retired Annuitant will provide critical continuity for construction management activities during the 2026-2027 construction season and augment engineering staff for the delivery of capital improvement projects currently in design.
There are several key capital projects in construction like Robbieburr Berger Park, West Texas Complete Street s, East Tabor Safe Routes to School, Phase 1A - Corporation Yard Fleet Electrification, and several pavement maintenance projects. In addition to this heavy workload on City-lead projects, private land development continues within the One Lake master planne d community.
In addition to supporting the construction management team, Thomas Martian will provide project management services for Capital Improvement Program initiatives, including:
Coordinating updates to the City's A mericans with Disabilities Act (ADA) Transition Plan with Disability Access Consultants (DAC). The ADA Transition Plan was last prepared in 2020, and the city is required to update the plan to receive federal grant funding. Working with staff to develop plans and specifications (i.e., in-house design) for the City’s upcoming pavement maintenance project
Managing and assisting with the Heart of Fairfield Utilities Relocation Project Coordinating updates for the City’s municipal code related to tree and sidewalk maintenance (Chapter 16 and 21)
Thomas Martian is a retired city employee with over thirty years of municipal public works experience for the City of Fairfield, including extensive experience with the capital improvement program, construction management, project design, and contr act administration. He possesses specialized institutional knowledge of the City's engineering standards, infrastructure systems, Capital Improvement Program, and project delivery processes that cannot be readily replicated by new staff.
The Engineering D ivision’s need is temporary, with the workload anticipated to decrease following the conclusion of the 2026-2027 construction season and completion of several design assignments. Retaining Thomas Martian as a retired annuitant provides the most efficient a nd cost-effective solution by allowing the Engineering Division to maintain continuity on critical projects while existing staff focus on construction oversight, development review, and recruitment efforts.
The total cost for the temporary appointment of CalPERS Consultant Retired Annuitant, Thomas Martian, is $72,000. The Utilities Division (Fund 461) will cover $21,600, or 30%, of the costs in their current budget, commensurate with the Utilities projects Mr. Martian is expected to support. Public Works is requesting an update to the FY 202 6-2027 Parks Capital Projects and Streets Capital Projects budgets for the remaining 70% of costs, increasing appropriations by
$25,200 in each fund ($ 50,400 total), which will be financed using available A ssembly Bill (AB) 1600 – Parks and Gas Tax funds.
FINANCIAL IMPACT
The total authorization is for a one -time budget adjustment of $ 25,200 from AB 1600 – Parks (Fund 263) increasing appropriations in the FY 202 6-2027 Parks Capital Projects budget (Fund 251) and a one-time budget adjustment of $ 25,200 from Gas Tax Fund (Fund 162) increasing appropriations in the FY 2026-2027 Streets Capital Projects budget (Fund 252).
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to approve the budget adjustment or direct staff to return with more information.
COORDINATED WITH
Finance Department
STAFF CONTACT
Chris Lewis, Administration Division Manager
(707) 428-7089
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
CITY OF FAIRFIELD
RESOLUTION NO. 2026-188
AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2026-2027 PARKS CAPITAL PROJECTS AND
STREETS CAPITAL PROJECTS BUDGETS FOR TEMPORARY APPOINTMENT OF CALPERS
CONSULTANT RETIRED ANNUITANT
WHEREAS, the Public Works Department – Engineering Division (Division) continues to manage a significant workload with project management, traffic engineering, construction administration and inspections services, development review and coordination, utility coordination, and capital improvement program (CIP) delivery , including the planning, design, and implementation of roadway, park, and critical infrastructure improvements throughout the city; and
WHEREAS, due to staffing limitations in key positions and the current volume and complexity of active capital improvement projects and development-related assignments, the Division requires additional support to maintain project schedules and meet regulatory and operational deadlines; and
WHEREAS, the Public Works Department wishes to temporarily appoint CalPERS Consultant Retired Annuitant, Thomas Martian , to assist with specialized construction and project management services; and
WHEREAS, the cost for the required CalPERS Consultant Retired Annuitant services were not included in the Fiscal Year 2026-2027 Parks Capital Projects and Streets Capital Projects budgets; and
WHEREAS, a total budget adjustment of $50,400 from available Assembly Bill (AB) 1600 – Parks and Gas Tax funds to increase appropriations in the Parks Capital Projects and Streets Capital Projects funds is required to cover the cost of the services; and
WHEREAS, the revised appropriations constitute an update to the FY 202 6-2027 budget approved pursuant to Resolution No. 2026-114.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The City Council hereby approves a one-time budget transfer of $25,200 from AB 1600 – Parks (Fund 263) to Parks Capital Projects Fund (Fund 251) and $25,200 from Gas Tax (Fund 162) to Streets Capital Projects Fund (Fund 252).
Section 2. The council hereby approves an increase in appropriations of $25,200 to the Parks Capital Projects Fund (Fund 251) and $25,200 to the Streets Capital Projects Fund (Fund 252).
RES. NO. 2026-188
PASSED AND ADOPTED this 15th day of September 2026, by the following vote:
AYES: MEMBERS: VACARRO/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
Agenda Item No: K.5
AGENDA REPORT
DATE: September 15, 2026
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2026-189 PW Matt Garcia Community Park Budget Update
Authorizing City Manager to Execute a Professional Services Agreement with Nicols Consulting Engineers, Chtd. , for the Matt Garcia Community Park Phase I Implementation Plan and Authorizing an Update to the Fiscal Year 2026-2027 Budget
Funding Source: $224,000; AB1600 Parks Fund
Contact: Ryan Panganiban, (707) 428-7017
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
On March 4, 2025, the City Council approved Resolution No. 2025-31, adopting the Matt Garcia Community Park Master Plan (Master Plan), establishing the site programming and planned improvements for the future park as identified in the Train Station Specific. To advance the Master Plan , the city contracted with Nichols Consulting Engineers, Chtd. (NCE) to prepare a Phase 1 implementation plan for the park.
Staff recommend NCE complete an aquatic resources delineation and biological resources assessment to support continued project implementation and coordination with regulatory agencies. The proposed resolution would authorize the city manager to execute a professional services agreement with NCE in an amount of $147,615 and approve a $224,000 adjustment to the Fiscal Year (FY) 2026-2027 budget in the Assembly Bill (AB) 1600 Park Capital Fund.
DISCUSSION
The Matt Garcia Community Park (Park) is approximately 50-acres located along Vanden Road, east of the Fairfield-Vacaville-Hannigan Train Station and is envisioned to provide a combination of active and passive recreational amenities. Based on community feedb ack, the Master Plan
includes soccer fields, sports courts, playgrounds, trails, picnic areas, a recreation center, and supporting infrastructure.
A key priority identified through the master-planning process was establishing a viable, long-term location for recreational and competitive travel soccer programs currently operating at the Octo Inn Soccer Complex. The existing complex is not adequately sized to accommodate the programs and is located within a residential neighborhood. Its operations have resul ted in nighttime light impacts and overflow parking within the surrounding subdivision.
To address the se concerns , the City initiated a new effort with NCE to advance the adopted Master Plan into an implementable first phase centered on soccer facilities and the infrastructure necessary to support them. Although the Master Plan established the park’s overall programming, layout, and amenities, additional technical analysis was required to confirm the feasibility of the proposed improvements and support the future preparation of plans, specifications, and construction-level cost estimates.
On February 20, 2024, t he council adopted Resolution No. 2024 -32 authorizing a Professional Services Agreement (PSA) with NCE for Engineering Design Services for Fiscal Year (FY) 2025 – 2026. NCE was selected based on its qualifications and experience with similar projects, resulting in an on-call PSA. Under this agreement, the task order for Matt Garcia Community Park Phase 1 (CPW050101) was issued to NCE in the amount of $199,600.
Given the park’s proximity to Union Creek, staff and NCE expanded the hydrologic and floodplain evaluation to develop a more comp rehensive understanding of site drainage conditions. The analysis considered 2-year, 25-year, and 100-year storm events, multiple grading scenarios, and the park’s interface with planned roadway widening of Vanden Road. This information allows the City to make informed decisions about the location and design of park improvements, reduce the potential for stormwater ponding, and improve year-round usability of the proposed soccer facilities. The analysis also provides a stronger technical foundation for protecting the City’s long- term investment as the project advances.
Staff and NCE have determined that updated aquatic -resource and biological documentation is necessary to identify potential jurisdictional resources and support project planning. NCE proposes to prepa re a formal aquatic resources delineation report, submit a request to the United States Army Corps of Engineers for an approved jurisdictional determination, and prepare a biological resources assessment. Due to the seasonal sensitivity of biological fieldwork, the City issued a limited Notice to Proceed to NCE on May 18, 2026, authorizing approximately $22,000 for fieldwork and related supporting activities.
Staff recommend executing a new professional services agreement that consolidates the additional technical work already completed with the environmental studies needed for the next phase of project development. This work will allow the City to define the park’s developable acreage and coordinate with federal and state resource agencies before advancing the Phase 1 design.
FINANCIAL IMPACT
The total authorization for the PSA with NCE is for a not-to-exceed amount of $224,000, which is the total contract amount plus a management reserve for unforeseen technical or regulatory work that may arise during coordination with federal and state resource agencies. ($147,615 total PSA amount + $76,385 management reserve). This PSA will be funded with $224,000 from AB1600 Parks Fund (Fund 263).
AB1600 Parks Funds were not allocated for the Project in fiscal year (FY) 2026 Capital Budget.
Therefore, a budget adjustment is required to authorize a transfer of $224,000 from AB1600 Parks Fund (Fund 263) and an increase in appropriations to the Capital Park Fund (Fund 251; CPW050101). Sufficient fund balance is available, and no General Fund contribution is required.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to approve the proposed agreement or may direct staff to modify its scope or funding. Delaying or declining the agreement would postpone the environmental studies and agency coordination needed to define the park’s developable acreage and advance Phase 1 design. The Council may also direct staff to return with additional information or alternative implementation strategies.
COORDINATED WITH
Finance, Parks and Recreation Department
STAFF CONTACT
Ryan Panganiban, Assistant Public Works Director and City Engineer (707) 428-7017
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Agreement
CITY OF FAIRFIELD
RESOLUTION NO. 2026-189
AUTHORIZING CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH NICOLS CONSULTING ENGINEERS, CHTD., FOR THE MATT GARCIA COMMUNITY PARK PHASE I IMPLEMENTATION PLAN AND AUTHORIZING AN UPDATE TO THE FISCAL YEAR 2026-2027 BUDGET
WHEREAS, on March 4, 2025, the City Council approved Resolution 2025-31, adopting the Matt Garcia Community Park Master Plan (Master Plan); and
WHEREAS, on February 20, 2024 , the council adopted Resolution No. 2024 -32, authorizing a Professional Services Agreement (PSA) with Nichols Consulting Engineers, Chtd. (NCE) to prepare an implementation plan focused on soccer facilities and the infrastructure necessary to support them; and
WHEREAS, staff and NCE have determined that updated aquatic -resource and biological documentation is necessary to identify potential jurisdictional resources and support project planning; and
WHEREAS, staff recommend executing a PSA with NCE t o complete technical services and the environmental studies required for the Matt Garcia Community Park Phase 1 Implementation Plan (Project); and
WHEREAS, a budget adjustment to transfer $224,000 from AB1600 Parks Fund (Fund 263) to the Capital Parks Fund (Fund 251; CPW050101) is necessary to fund the agreement and management reserve; and
WHEREAS, the revised appropriation constitutes an update to the FY 2026 -2027 Budget approved pursuant to Resolution 2026-114.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The city manager is authorized and directed to execute on behalf of the city that certain professional services agreement with NCE for the Project in a not-to-exceed amount of $147,615.
Section 2. The city manager is authorized to execute contract amendments for an amount up to $76,385 for a total not-to-exceed amount of $224,000 ($147,615 + $76,385).
RES. NO. 2026-189
Section 3. The city council hereby approves a budget transfer of $224,000 adjustment from AB1600 Parks Fund (Fund 263 ) to the Capital Parks Fund (Fund 251; CPW050101) to fund the Project.
Section 4. The council hereby approves an increase in appropriations of $224,000 to the FY 2026-2027 Capital Parks Fund (Fund 251) for the Matt Garcia Community Park Phase 1 Project (CPW050101).
Section 4. The city manager is authorized to take all actions necessary or appropriate to implement this resolution.
PASSED AND ADOPTED this 15th day of September 2026, by the following vote:
AYES: MEMBERS: VACCARO/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
1 Revised 1/09/2025
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT is made at Fairfield, California, as of ______ 8/28__________, 2026, by and between the City of Fairfield, a municipal corporation (the “CITY") and Nichols Consulting Engineers, Chtd. ("CONSULTANT"), who agree as follows:
1) SERVICES. Subject to the terms and conditions set forth in this Agreement, CONSULTANT shall provide to the CITY the services described in Exhibit “A,” which consists of the proposal submitted by CONSULTANT. CONSULTANT shall provide said services at the time, place, and in the manner specified in Exhibit “A.”
2) PAYMENT. CITY shall pay CONSULTANT for services rendered pursuant to this Agreement at the times and in the manner set forth in Exhibit “B.” The payments specified in Exhibit “B” shall be the only payments to be made to CONSULTANT for services rendered pursuant to this Agreement.
CONSULTANT shall submit all billings for said services to the CITY in the manner specified in Exhibit “B.” 3) FACILITIES AND EQUIPMENT . CONSULTANT shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. 4) GENERAL PROVISIONS . The general provisions set forth in Exhibit “C” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the provisions set forth in Exhibit “C” shall control. 5) INSURANCE REQUIREMENTS. The insurance requirements set forth in Exhibit “D” are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the requirements set forth in Exhibit “D” shall control. 6) BUSINESS LICENSE. The CONSULTANT shall obtain and keep current a business license for work within the City of Fairfield pursuant to Chapter 10B of the Fairfield City Code, with respect to the gross receipts received pursuant to this Agreement. No payments shall be made to any SERVICE PROVIDER until such business license has been obtained, and all fees paid therefore, by the CONSULTANT. Business license applications and information may be obtained from the Community Development Department, Fairfield City Hall, 1000 Webster Street, Fairfield, CA 94533-4883, (707-428- 7509) and online at
www.fairfield.ca.gov/biz.
7) EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference incorporated herein.
8) TERM. This agreement shall be in effect through December 31, 2027. 9) GOVERNING LAW AND VENUE. Should either Party to this Agreement bring legal action against the other, the validity, interpretation, and performance of this Contract shall be controlled by and construed under the laws of California, excluding California’s choice of law rules. Venue for any such action relating to this Agreement shall be in the Solano County Superior Court. 10) Where applicable, vehicles
with a GVWR greater than 8,500 lbs. and light-duty package delivery vehicles operated in California may be subject to the California Air Resources Board Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions of
2 Revised 1/09/2025
air pollutants. For more information, please visit the CARB Advanced Clean Fleets webpage at https://ww2.arb.ca.gov/our-work/programs/advanced-clean-fleets
11) ENTIRE AGREEMENT. This Agreement, including any other documents incorporated herein by specific reference, represents the entire and integrated agreement between CITY and CONSULTANT.
This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be modified or amended, nor any provision or breach waived, except in a writing signed by both parties which expressly refers to this Agreement. 12) COUNTERPARTS. This Agreement may be executed in counterpart originals, duplicate originals, or both, each of which is deemed to be an original for all purposes. 13) NOTICES. This Agreement is managed and administered on the CITY’s behalf by the individual named below. All invoices must be submitted and approved by this individual and all notices shall be given to the CITY using the following contact information:
CITY Contact: Ryan Panganiban
E-mail: [email protected]
Invoices: [email protected]
Address: 1000 Webster Street, 3rd Floor, Fairfield, CA 94533 Telephone: 707-428-7485
Notices must be given to CONSULTANT at the following:
CONSULTANT Contact: J. Ryan Shafter, Principal
E-mail: [email protected]
Address: 1003 West Cutting Blvd. Suite 110, Richmond, CA 94804 Telephone: (510)215-3620
3 Revised 1/09/2025
EXECUTED as of the day first above-stated.
City of Fairfield, a municipal corporation
By:__________________________________
CONSULTANT
By:_
J. Ryan Shafter, Principal
1003 West Cutting Blvd. Suite 110
Richmond, CA 94804
4 Revised 1/09/2025
EXHIBIT “A”
SCOPE OF SERVICE
5 Revised 1/09/2025
EXHIBIT “B”
PAYMENT
1) The total contract price for services rendered by CONSULTANT under this Agreement shall not exceed $147,615, or as amended, in accordance with the hourly rates specified on the following page. 2) Payment shall be made to CONSULTANT on a time and materials basis, and CONSULTANT shall submit monthly invoices to the CITY (at CITY Contact’s attention) for the same. 3) Any additional meetings or work required beyond that set forth in Exhibit “A” shall be mutually agreed to in writing by the CITY and CONSULTANT and shall be billed on a time and materials basis to the CITY (at the CITY Contact’s attention).
6 Revised 1/09/2025
EXHIBIT “C”
GENERAL PROVISIONS
1) INDEPENDENT CONSULTANT. At all times during the term of this Agreement, CONSULTANT shall be an independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONSULTANT only insofar as the results of CONSULTANT's services rendered pursuant t o this Agreement; however, CITY shall not have the right to control the means by which CONSULTANT accomplishes services rendered pursuant to this Agreement. 2) LICENSES; PERMITS; ETC. CONSULTANT represents and warrants to CITY that CONSULTANT has all licenses, permits, qualifications, and approvals of whatsoever nature which are legally required for CONSULTANT to practice CONSULTANT's profession. CONSULTANT represents and warrants to CITY that CONSULTANT shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any licenses, permits, and approvals which are legally required for CONSULTANT to practice his profession.
3) TIME. CONSULTANT shall devote such services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of CONSULTANT's obligations pursuant to this Agreement. CONSULTANT shall adhere to the Schedule of Activities as described in their Executive Summary.
4) CONSULTANT NOT AN AGENT. Except as CITY may specify in writing, CONSULTANT shall have no authority, express or implied, to act on behalf of CITY in any capacity whatsoever as an agent.
CONSULTANT shall have no authority, express or implied, pursuant to this Agreement, to bind CITY to any obligation whatsoever.
5) ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
6) PERSONNEL. CONSULTANT shall assign only competent personnel to perform services pursuant to this Agreement. In the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any person or persons assigned by CONS ULTANT to perform services pursuant to this Agreement, CONSULTANT shall remove any such person immediately upon receiving notice from CITY of the desire of CITY for the removal of such person or persons. 7) STANDARD OF PERFORMANCE. CONSULTANT shall perform all services required pursuant to this Agreement. Services shall be performed in the manner and according to the standards observed by a competent practitioner of the profession in which CONSULTANT is engaged in the geographical area in which CONSULTANT practices his profession. All products which CONSULTANT delivers to CITY pursuant to this Agreement shall be prepared in a workmanlike manner, and conform to the standards of quality normally observed by a person practicing in CONSULTANT's profession. CITY shall be the sole judge as to whether the product of the CONSULTANT is satisfactory.
8) CANCELLATION OF AGREEMENT. This Agreement may be canceled at any time by the CITY at its discretion upon written notification to CONSULTANT. CONSULTANT is entitled to receive full payment for all services performed and all costs incurred up to and including the date of receipt of written notice
7 Revised 1/09/2025
to cease work on the project. CONSULTANT shall be entitled to no further compensation for work performed after the date of receipt of written notice to cease work. All completed and incomplete products up to the date of receipt of written notice to cease work shall become the property of CITY. 9) PRODUCTS OF CONSULTING. All products of the CONSULTANT provided under this Agreement shall be the property of the CITY.
10) INDEMNIFY AND HOLD HARMLESS.
a) If AGREEMENT is an agreement for design professional services subject to California Civil Code § 2782.8(a) and CONSULTANT is a design professional, as defined in California Civil Code § 2782.8(c)(2), to the fullest extent permitted by law, CONSULTANT shall indemnify, defend and hold harmless CITY and its elected officials, officers, agents, employees and designated volunteers (collectively “CITY Indemnitees”) from and against any and all claims, losses, liabilities, damages, costs and expenses, including attorney’s fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the CONSULTANT. CONSULTANT’s duty to defend shall consist of reimbursement of defense costs incurred by CITY in direct proportion to the CONSULTANT’s proportionate percentage of fault. CONSULTANT’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the CONSULTANT’s percentage of fault, the parties agree to mediation with a third party neutral to determine the CONSULTANT’s proportionate percentage of fault for purposes of dete rmining the amount of indemnity and defense cost reimbursement owed to the CITY.
b) If AGREEMENT is not an agreement for design professional services subject to California Civil Code § 2782.8(a) or CONSULTANT is not a design professional as defined in California Civil Code § 2782.8(c)(2), to the fullest extent allowed by law, CONSULTANT shall indemnify, defend, and hold harmless the CITY Indemnitees from all claims, suits, or actions of every name, kind and description, brought forth on account of injuries to or death of any person or damage to property arising from or connected with the willful misconduct, negligent acts, errors or omissions, ultra- hazardous activities, activities giving rise to strict liability, or defects in design by CONSULTANT or any person directly or indirectly employed by or acting as agent for CONSULTANT in the performance of this Agreement, including the concurrent or successive passive negligence of the CITY Indemnitees.
It is understood that the duty of CONSULTANT to indemnify and hold harmless includes the duty to defend as set forth in Section 2778 of the California Civil Code.
Acceptance of insurance certificates and endorsements required under this Agreement does not relieve CONSULTANT from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply whether or not such insurance policies are determined to be applicable to any such damages or claims for damages.
CONSULTANT’S responsibility for such defense and indemnity shall survive termination or completion of this agreement for the full period of time allowed by law. 11) PROHIBITED INTERESTS. No employee of the CITY shall have any direct financial interest in this agreement. This agreement shall be voidable at the option of the CITY if this provision is violated.
8 Revised 1/09/2025
12) LOCAL EMPLOYMENT POLICY . The CITY desires wherever possible, to hire qualified local residents to work on city projects. Local resident is defined as a person who resides in Solano County.
The CITY encourages an active affirmative action program on the part of its contractors, consultants, and developers. When local projects require, subcontractors, contractors, consultants and developers will solicit proposals from qualified local firms where possible.
As a way of responding to the provisions of the Davis -Bacon Act and this program, contractor, consultants, and developers will be asked, to provide no more frequently than monthly, a report which lists the employee's name, job class, hours worked, salary paid, city of residence, and ethnic origin. 13) CONSULTANT NOT A PUBLIC OFFICIAL. CONSULTANT is not a "public official" for purposes of Government Code §§ 87200 et seq. CONSULTANT conducts research and arrives at his or her conclusions, advice, recommendation, or counsel independent of the control and direction of the CITY or any CI TY official, other than normal contract monitoring. In addition, CONSULTANT possesses no authority with respect to any CITY decision beyond these conclusions, advice, recommendation, or counsel. 14) EMPLOYMENT DEVELOPMENT DEPARTMENT REPORTING REQUIREMENTS . When the CITY executes an agreement for or makes payment to CONSULTANT in the amount of $600 (six hundred dollars) or more in any one calendar year, CONSULTANT shall provide the following information to CITY to comply with Employment Development Department (EDD) reporting requirements:
a) Whether CONSULTANT is doing business as a sole proprietorship, partnership, limited liability partnership, corporation, limited liability corporation, non -profit corporation or other form of organization.
b) If CONSULTANT is doing business as a sole proprietorship, CONSULTANT shall provide the full name, address and social security number of the sole proprietor. c) If CONSULTANT is doing business as other than a sole proprietorship, CONSULTANT shall provide CONSULTANT’S federal tax identification number.
9 Revised 1/09/2025
EXHIBIT “D”
INSURANCE REQUIREMENTS
CONSULTANT shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the CONSULTANT, its agents, representatives, or employees. 1) MINIMUM SCOPE AND LIMITS OF INSURANCE
a) Commercial General Liability coverage (occurrence Form CG 00 01) with minimum limits of $1,000,000 per occurrence for bodily injury, personal injury, products and completed operations, and property damage. If Commercial General Liability or other form wit h a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
b) Automobile Liability coverage (Form CA 00 01 with Code 1 – any auto) with minimum limits of $1,000,000 per accident for bodily injury and property damage. c) Workers’ Compensation insurance as required by the State of California and Employers’ Liability insurance, each in the amount of $1,000,000 per accident for bodily injury or disease. 2) INDUSTRY SPECIFIC COVERAGES
If checked below, the following insurance is also required.
Professional Liability Insurance / Errors and Omissions Liability in the minimum amount of $1,000,000 per occurrence.
Pollution Liability Insurance in the minimum amount of $1,000,000 per occurrence Garage Keepers Insurance in the minimum amount of $1,000,000 per occurrence Fidelity / Crime / Dishonesty Bond in the minimum amount of $____________ MCS-90 Endorsement to Business Automobile insurance for transportation of hazardous materials and pollutants
Builder’s Risk / Course of Construction Insurance in the minimum amount of $__________.
3) INSURANCE PROVISIONS
a) DEDUCTIBLES AND SELF-INSURED RETENTIONS. Any deductibles or self-insured retentions must be declared to and approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the CITY, its officers, officials, employees and volunteers; or the CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. b) The general and automobile liability policies (and if applicable, pollution liability, garage keepers X
10 Revised 1/09/2025
liability and builder’s risk policies) are to contain, or be endorsed to contain, the following provisions:
i) The CITY, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of work or operations performed by or on behalf of the CONSULTANT; products and completed operations of the CONSULTANT; premises o wned, occupied or used by the CONSULTANT; and automobiles owned, leased, hired or borrowed by the CONSULTANT. The coverage shall contain no special limitations on the scope of protection afforded to the CITY, its officers, officials, employees or volunteers. ii) For any claims related to this project, the CONSULTANT’S insurance coverage shall be primary insurance as respects the CITY, its officers, officials, employees and volunteers. Any insurance or self-insured maintained by the CITY, its officers, officials, employees or volunteers shall be in excess of the CONSULTANT’S insurance and shall not contribute with it. iii) Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the CITY, its officers, officials, employees or volunteers.
iv) The CONSULTANT’S insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. v) Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after thirty (30) days’ prior written notice by certified mail, return receipt requested, has been given to the CITY.
vi) The policy limits of coverage shall be made available to the full limits of the policy. The minimum limits stated above shall not serve to reduce the CONSULTANT’S policy limits of coverage.
Therefore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified in this agreement, or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured, whichever is greater. c) ACCEPTABILITY OF INSURER. Insurance is to be placed with insurers with a current A.M. Best’s rating of no less than A:VII, unless otherwise acceptable to the CITY.
VERIFICATION OF COVERAGE. CONSULTANT shall furnish the CITY with original endorsements effecting coverage required by this Exhibit D. The endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf; on forms equivalent to CG 20 10 11 85, subject to CITY approval; and submitted electronically via email at [email protected]. All insurance certificates and endorsements are to be received and approved by the CITY before work commences. At the request of the CITY, CONSULTANT shall provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications. d) SUB-CONTRACTORS. CONSULTANT shall require all subcontractors to procure and maintain insurance policies subject to the requirements of Exhibit D. Failure of CONSULTANT to verify existence of sub- contractor’s insurance shall not relieve CONSULTANT from any claim arising from sub-contractors work on behalf of CONSULTANT.
Agenda Item No: K.6
AGENDA REPORT
DATE: September 15, 2026
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2026-190 PW Robbieburr Berger Park Design Amendment
Authorizing the City Manager to Execute Amendment No. 8 to the Design Services Agreement between the City of Fairfield and Callander Associates, Inc. for the Implementation Plan of the Central Fairfield Revitalization and Linear Park Improvements (Robbieburr Berger Park)
Funding Source: $261,646; Parks Capital Fund
Contact: Ryan Panganiban (707) 428-7017
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The construction of the Robbieburr Berger Recreation Center and Park (Project) is approximately 95% complete. Staff are coordinating closely with First 5 Solano in anticipation of opening the recreation center to the public in October, with the playground, fields, and sports courts scheduled to open November. To ensure successful completion of the Project, the design team, led by Callander Associates, has continued providing design services, including site observations, product submittal reviews, responses to requests for information, and design clarifications. The proposed resolution authorizes the city manager to execute Amendment No. 8 to the agreement with Callander Associates in the amount of $261,646, increasing the total contract amount to $2,577,152.
DISCUSSION
On August 30, 2018, the City Council adopted Resolution No. 2018 -210, authorizing a Design Services Agreement with Callander Associates for the Implementation Plan of the Project. The agreement has subsequently been amended, most recently through Amendment No. 7, which was approved by the council on June 17, 2025, which increased the agreement amount by $172,790 through Resolution No. 2025 -111. Amendment No. 7 increased the scope to provide
additional engineering and design services for the furniture, fixtures, and equipment procurement package, as well as complete construction administration services.
On December 17, 2024, the council adopted Resolution No. 2024-291, executing a contract with CWS Construction Group, Inc. (CWS) for the Project. Construction for the Project began in March 2025 with an original contract duration of 240 working days and an anticipated completion date of April 2026.
As construction progressed, the Project schedule was extended beyond April 2026 due to several factors. Inclement weather, procurement of long-lead-time materials and equipment, coordination w ith utility providers, and varying field conditions, contributed to ongoing construction continuing through fall 2026. The extended construction timeline, along with the volume and complexity of contractor product submittals, requests for information, design clarifications, and field coordination, required a greater level of involvement from Callander Associates, Group 4 Architecture, Research + Planning, Inc., and BKF Engineers than anticipated in the original scope. Internal City staff retirements and resignations further heightened this demand, requiring significant reliance on the consultant team to carry the project forward. Given the size and complexity of the Project , issues during the construction phase and the need for continued coordination are common; however, the extended duration and increased level of coordination required exceeded the budget allowance included in the original agreement.
Amendment No. 8 would compensate the consultant team for additional design services during construction services provided through July 2026 and establish an allowance for continued support through October 2026. This ongoing support will assist staff in completing the remaining work, resolving close-out items, and facilitating the transition of the recreation center and park into public use.
FINANCIAL IMPACT
The total authorization for Amendment No. 8 is $ 261,646, increasing the Callander Associates’ agreement from $2,315,506 to $2,577,152. Funding is allocated within Linear Park Node 4A Project (CPW050035), Parks Capital Fund (Fund 251) and funded through a combination of AB 1600 Parks (Fund 263), Bedroom Tax (Fund 165), and First 5 Solano grant funds. The total project budget approved by council for this project is $ 18,255,703 including $1,338,500 in construction contingency. The total project cost, including this request, i.e., design services cost (including all amendments) and construction costs (including all change orders) are expected to be within the council approved total budget for the project. There will be no impact on the General Fund.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The City Council may choose not to approve Amendment No. 8 or may direct staff to renegotiate the scope and compensation. This alternative could delay responses to remaining construction and closeout items, final record documents, warranty documentation, and completion of the
Project. If council directs reneg otiation, staff will return with a revised amendment before authorizing additional services beyond those otherwise permitted under the existing agreement.
COORDINATED WITH
Finance
STAFF CONTACT
Ryan Panganiban, Assistant Public Works Director and City Engineer (707) 428-7017
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Proposed Amendment
CITY OF FAIRFIELD
RESOLUTION NO. 2026-190
AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 8 TO THE DESIGN SERVICES AGREEMENT BETWEEN THE CITY OF FAIRFIELD AND CALLANDER ASSOCIATES, INC.
FOR THE IMPLEMENTATION PLAN OF THE CENTRAL FAIRFIELD REVITALIZATION AND LINEAR
PARK IMPROVEMENTS (ROBBIEBURR BERGER PARK)
WHEREAS, the City C ouncil adopted the Linear Park Concept Plan and its five -year Implementation Plan for the Linear Park on March 20, 2018; and
WHEREAS, the city selected Callander Associates, Inc. (Callander) to provid e design services for the Linear Park Node 4A improvements, also known as the Robbieburr Berger Recreation Center and Park Project (Project); and
WHEREAS, on August 21, 2018, the City entered into a Design Services Agreement (Agreement) with Callander to assist the City with California Environmental Quality Act and National Environmental Policy Act analyses, design development, schematic design, construction documents, and construction assistance for the Project through Resolution No. 2018-210; and
WHEREAS, the city has executed Amendments No. 1 through 7 with Callander to address changes in scope, pursue grant funding opportunities, and provide additional design; and
WHEREAS, construction of the Project is nearing completion, and continued construction-phase services from Callander and its subconsultant team are necessary to support the anticipated opening of the recreation center and park to the public; and
WHEREAS, Amendment No. 8 will provide compensation for additional design services during construction.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The city manager is authorized and directed to execute on behalf of the city amendment no. 8 to the Agreement with Callander for the Project.
Section 2. Amendment No. 8 will increase the Agreement with Callander by $261,646 for a total not-to-exceed fee of $2,577,152.
Section 3. The city manager is authorized to take all action s necessary or appropriate to implement this resolution.
RES. NO. 2026-190
PASSED AND ADOPTED this 15th day of September 2026, by the following vote:
AYES: MEMBERS: VACCARO/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
1 Revised September 2024
AMENDMENT NO. 8 TO THE AGREEMENT FOR CONSULTING SERVICES (DESIGN) FOR THE
IMPLEMENTATION PLAN OF THE CENTRAL FAIRFIELD REVITALIZATION AND LINEAR PARK
IMRPOVEMENTS BETWEEN THE CITY OF FAIRFIELD AND CALLANDER ASSOCIATES On August 21, 2018, the City of Fairfield, a municipal corporation, hereinafter referred to as “CITY” and CALLANDER ASSOCIATES, hereinafter referred to as “CONSULTANT”, entered into an agreement for consulting services for Professional Consulting Services for the I mplementation Plan for the Central Fairfield Revitalization and Linear Park Improvement Project, also known as the 2030 North Texas Recreation Center and Robbieburr Berger Park, hereinafter referred to as the “PROJECT”.
Based upon the need for additional consulting work outside the scope of the agreement, the CITY and CONSULTANT do hereby agree to amend the existing AGREEMENT for CONSULTING SERRVICES as follows:
WITNESSETH:
WHEREAS, CITY desires to obtain additional design services during construction for PROJECT; and WHEREAS, CONSULTANT has provided design services during construction for the PROJECT; and WHEREAS, continued services are necessary to address requests for information, submittal reviews, design clarifications, field conditions, project closeout activities, and other design-related matters arising during construction of the PROJECT; and
WHEREAS, CITY has requested CONSULTANT provide these additional design services during construction, as more particularly described in the scope of services attached to Amendment No. 8; and
WHEREAS, C ONSULTANT
is w illing an d q ualified t o p rovide t he ad ditional d esign s ervices d uring construction for the PROJECT.
The AGREEMENT is amended as follows:
1. Section 1, SERVICES of the AGREEMENT, shall be amended to include Exhibit “AMENDMENT #8 - REV” to this Amendment.
2. Section 2, PAYMENT of the AGREEMENT, shall be amended as follows a) The total contract price for services rendered by the CONSULTANT shall be increased by TWO HUNDRED SIXTY-ONE THOUSAND SIX HUNDRED AND FORTY- SIXTY DOLLARS ($261,646) for a total contract amount not to exceed TWO
MILLION FIVE HUNDRED AND SEVENTY-SEVEN THOUSAND ONE HUNDRED AND FIFTY-TWO DOLLARS ( $2,577,152)
2 Revised September 2024
In Witness whereof, the parties, through their authorized representatives, have affixed their signature.
C
ITY OF FAIRFIELD
a municipal corporation (CITY)
B
y
David Gassaway, City Manager
C
ONSULTANT
B
y
CALLANDER ASSOCIATES
12150 TRIBUTARY POINT DRIVE, SUITE 140
GOLD RIVER, CA 95670
w
ww.callanderassociates.com
BURLINGAME GOLD RIVER RENO SAN JOSE
1633 Bayshore Highway,
Suite 133
12150 Tributary Point Drive,
Suite 140
275 Hill St,
Suite 260
2025 Gateway Place,
Suite 285
Burlingame, CA 94010 Gold River, CA 95670 Reno, NV 89501 San Jose, CA 95110 650.375.1313 916.985.4366 775.787.2828 408.275.0565
Recreate
Educate
Live+Work
Connect
Sustain Via Email
A
ugust 26, 2026
AMENDMENT #8-REV
TO: Ryan Panganiban
City of Fairfield
r [email protected]
RE
: LINEAR PARK- NODE 4A CSI 5-YEAR IMP. PLAN/ Construction Administration Services T
he following additional services will be provided on this project in accordance with our agreement dated August 30, 2018, and are considered an amendment thereto:
Scope
This amendment is for additional consultant fees for Callander Associates (CALA) and ou r subconsultant team to continue providing coordination and support for the duration of the project’s construction. This amendment describes what contributed to the depletion of the original construction support budget and includes time for continued c oordination and preparation of additional construction administration tasks for the duration of the project.
Anticipated completion of the project is Fall 2026, which is longer than the 240 working days anticipated for the project (March 2025 start date).
The project is now anticipated to continue through October 2026. The p roposal reflects the current construction and closeout schedule, including anticipated substantial completion, punch-list work, record documents, warranty documentation, and final completion.
Our team’s construction budget was depleted in November 2025 and in order to provide continued uninterrupted service to the City with the understanding that we would be reimbursed for our additional time . Below are some of the contributing factors that depleted the construction administration allowance and why the request is being made.
1. Additional Construction Review Onsite: The City Construction Management team requested additional on-site support from the consultant team. This was an increase in the number of site visits originally anticipated due to an extended construction schedule and the quality control issues encountered with construction. (ongoing)
2. Additional Meetings : Additional weekly OAC meetings by CALA and Group 4 Architecture (Group 4) due to the schedule extension. (Nov. 2025- ongoing)
3. Sewer Line: During the design phase, CALA coordinated with the City on their water main project in N. Texas Street to identify the location of a new sewer stub to the site.
The information coordinated was included in the construction documents and permitted plan set reviewed and approved by the City. During construction, the consultant team was made aware that the location of the stub installed was in a different location than coordinated. This led to a significant redesign of the site's
Additional Services Authorization #8
RE: Linear Park -Node 4A/ Construction Administration
Feb. 23rd,2026 Aug 10th, 2026
18057_MEM_FeeAmendment8_CAServices-REV.doc
© copyrighted 2026 Callander Associates
Landscape Architecture, Inc.
sewer and storm drain system, which was rerouted to the new location. (April-May 2025)
a. Includes redesign of sewer inverts, storm drain lines, grading, etc. b. Coordination of lines connections and conflicts with building plans c. Architectural time spent on coordinating the point of connection change. (Does not include time addressing redundant sewer lines inside building and elimination of stubs no longer necessary)
4. Trail Connection Elimination: Included the c oordination and revision to the plans to disconnect the trail connection from the project. Value added change since the connection would have needed to be demolished due to new design direction of the adjacent linear park trail. (April 2025)
5. Unknown Utility Locations: Wall shift at the northern edge of the project based on location of storm drain line found in the field. Original City records did not have correct information on the location of the line. (May-June 2025)
6. Playground Surfacing: Research on sealant for playground surfacing as a result of issues found at other park site. (August)
Below is a summary of some construction administration items that required significantly more support from the design team than initially expected, and this support has been necessary for a longer duration than originally planned. This i ncludes additional requests by City to review resubmittals, along with Requests for Information (RFIs), Time Impact Analysis (TIAs) and review of change order items. Below is a list of some of those items.
1. Trash Enclosure: Not constructed per plans, resulting in a request by the contractor to review if it could remain. Required analysis by design team on grading, layout, structure and function resulting in a solution that allowed the contractor to keep some of the structure remaining. (August-September 2025)
7. Signage: Ongoing coordination of the site and building s ignage changes due to new building name (Robbieburr Berger) and additional signage for the First 5 tenant included coordination of the appropriate location of the sign, analysis of various options and revisions to the plans and details. Also included new set of submittal reviews related to this on both site and building plans. (ongoing)
8. Roof Reframing: Roof redesign due to contractor using a truss joist manufacturer different from basis of design manufacturer. The contractor-selected manufacturer could not provide a product that performed the same as the basis of design joists in a couple of key details, which was not discovered until after the roof had been partially framed and the contractor requested a redesign. The contractor's requested redesign approach would have created significant architectural ripple effects with the street elevation of the building that were unacceptable. A redesign to add structural steel to the roof by the structural engineer was required to maintain the original design. (May- Oct. 2025)
9. Substitution Requests:
a. Playground equipment substitution request, including additional meetings, recommendation emails, and additional submittal reviews. (April-Aug. 2025)
Additional Services Authorization #8
RE: Linear Park -Node 4A/ Construction Administration
Feb. 23rd,2026 Aug 10th, 2026
18057_MEM_FeeAmendment8_CAServices-REV.doc
© copyrighted 2026 Callander Associates
Landscape Architecture, Inc.
TOTAL
1.0 188,414.00 $
2.0 73,232.00 $
TOTAL 261,646.00 $
6,545.00 $
AMENDMENT NO. 8 SUMMARY
CALA GROUP 4 BKF
Construction Support -Nov.2025-July2026 (lump sum) 55,869.00 $ 126,000.00 $ 29,982.00 $ 30,000.00 $ 13,250.00 $
19,795.00 $
Construction Support -3mo.(hrly allowance)
85,851.00 $ 156,000.00 $
b. Fitness equipment substitution request, including additional meetings, recommendation emails, and additional submittal reviews. (April-Sept. 2025) c. Shade shelter substitution requests, including additional meetings, recommendation emails, and multiple submittal reviews. (July 2025-Jan. 2026) d. Booster Pump: RFI to coordinate substituted Booster Pump with potential space constraints. (Oct. 2025- Jan. 2026)
e. Light Pole Standards: Help City research potential substitution for light poles as a result of delays occurring at other park site. (April-May 2025) f. Sectional Overhead Doors: Multiple potential substitutions discussed with separate meetings because the contractor wanted to use an alternate manufacturer. In the end, the alternate manufacturer could not meet the size and construction detail intent shown in the contract documents. (April - Nov. 2025)
10. TPO Roof (RFI 233): This includes review of contractor’s work, City’s requests for proposed solutions, additional coordination and site reviews to observe construction. (January - July 2026)
• For the remaining 3 months of work ( August through October 2026) the consultant team anticipates the following for project completion and closeout of the project:
o The CALA team anticipates approximately $9,994/mo.
o The Civil team (BKF) anticipates approximately $4,416/mo. o The Architect team (Group 4) anticipates approximately $10,000/mo.
COMPENSATION SUMMARY
Schedule
Callander Associates will continue with the above service upon receipt of a signed copy of this authorization.
Signatures
Callander Associates Landscape
Architecture, Inc.
Agreed and authorized to proceed for:
City of Fairfield
Melissa Ruth, PLA, ASLA, Principal
Signature date Name & Title
Attachment: Standard Schedule of Compensation dated 202 6GR BKF 2026 Rate Sheet
Group 4 2026 Rate Sheet
Notice: Landscape architects are licensed by the State of California. Terms and conditions are sub ject to change after ninety days.
Agenda Item No: K.7
AGENDA REPORT
DATE: September 15, 2026
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 202 6-191 PW Low or No Emission Grant Program and Bus and Bus Facilities Competitive Program Grant Application
Authorizing the Submission of Grant Applications to the Federal Transit Administration 5339(c) Low or No Emission Grant Program and the 5339(b) Grants for Bus and Bus Facilities Competitive Grant Program
Funding Source: N/A
Contact: Shaun Vigil, (707) 434-3807
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The City of Fairfield is nearing completion of Phase 1 A of the initial construction for the Corporation Yard Transit Electrification Project (Project, CPW080105). This resolution authorizes the city manager or designee to execute and submit a grant application to the Federal Transit Administration (FTA) 5339(c) Low- or No-Emission Grant Program and 5339(b) Grants for Bus and Bus Facilities Program for the procurement of up to five (5) zero -emission medium -duty bus paratransit vehicles.
DISCUSSION
On December 14, 2018, the California Air Resource Board (CARB) adopted the Innovative Clean Transit Act (ICT) that requires all public transit agencies in California to gradually transition their bus fleets to zero -emission with a goal of achieving 100% of zero emission fleets by 2040.
Additionally, on April 28, 2023, the Advance Clean Fleet Act (ACF) rule was adopted by CARB requiring medium and heavy -duty vehicles, such as vehicles greater than 8,500 pounds , to transition to zero-emission vehicles. Under the ACF, beginning January 1, 2024, all new vehicles are required to be at least 50% zero emission with this requirement progressing to 100% by 2027.
Starting in 2026, in accordance with ICT regulations, 50% of all new vehicles must be zero emission, incre asing to 100% by 2029. On December 16, 2025, the City Council adopted Resolution No. 2025-257 authorizing a contract with Bockmon & Woody Electrical Company for the Project.
On July 27, 2026, the FTA released a joint Notice of Funding Opportunity (NOFO) f or the availability of up to $589 million in competitive grants for the Fiscal Year (FY) 2026 Low or No Emission Grant Program (Low-No Program) and approximately $21 million in competitive grants for the FY 2026 Bus Program. Under the Low -No Program, funds will be awarded competitively for the purchase or lease of buses that use low- or no-emission propulsion technologies, including equipment or facilities that support such technologies. Funds for the Bus Program will be awarded competitively to projects that replace, rehabilitate, purchase, or lease buses and related equipment or bus -related facilities. FTA will accept applications under both programs and determine which one to fund the project with.
On March 15, 2016, the council adopted FAST’s Alternative Fuels and Fleet Replacement Policy through Resolution No. 2016-61. The Policy outlines the City’s commitment to meeting the CARB Innovative Clean Transit regulation, which requires public transit agencies to transition to a zero- emission fleet by 2040.
In April 2020, the City contracted Willdan Energy Solutions (Willdan) to model FAST’s fleet transition and develop a comprehensive infrastructure and fleet replacement buildout plan. This effort resulted in the Zero-Emission Bus (ZEB) Rollout Plan, which was adopted by the council in July 2023 through Resolution No. 2023-135. The ZEB Rollout Plan establishes a phased approach for transitioning FAST to a zero-emission fleet by 2040.
The city previously received a FY22 Bus and Bus Facilities grant originally intended to procure five battery electric buses. However, due to a policy change by the current administration, the City modified the project during the obligation phase and replaced the electric buses with diesel vehicles. This shift in propulsion technology creates additional challenges for the city in achieving CARB’s zero-emission fleet deadlines.
Transit staff now seek s funding to purchase up to five battery -electric medium-duty buses to replace aging gas -powered cutaway vehicles. These vehicles, manufactured in 2007 and 2011, significantly exceed the FTA’s typical seven-year useful life benchmark.
The City is requesting up to $1,400,000 in federal funding and anticipates provid ing approximately $350,000 in matching funds from local transportation sources
FINANCIAL IMPACT
If awarded this grant, the City anticipates that the FTA could provide up to 80% of the total Project costs to renovate and expand the existing vehicle mainten ance facility. The City would provide the required 20% local match using State and Local Transportation funding. As the Low-No
Program and Bus Program are competitive grant programs, funding is subject to FTA review and approval of the application.
All operating and capital expenses associated with FAST are funded through state and federal grant funds. No City General Fund resources are used to support FAST’s operating or capital expenses.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
The council may choose not to approve the submission for these grant applications.
COORDINATED WITH
N/A
STAFF CONTACT
Shaun Vigil, Operations Manager – Transit (707) 434-3807 [email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
CITY OF FAIRFIELD
RESOLUTION NO. 2026-191
AUTHORIZING THE SUBMISSION OF GRANT APPLICATIONS TO THE FEDERAL TRANSIT ADMINISTRATION 5339(C) LOW OR NO EMISSION GRANT PROGRAM AND THE 5339(B)
GRANTS FOR BUS AND BUS FACILITIES COMPETITIVE PROGRAM
WHEREAS, the California Air Resource Board (CARB) adopted the Innovative Clean Transit Act (ICT) and the Advance Clean Fleet Act (ACF); and
WHEREAS, the ICT and ACF require all public agencies to fully transition their vehicular fleets to zero emission; and
WHEREAS, on December 16, 2026, the City Council adopted Resolution No. 2026 -257, authorizing an agreement with Bockmon & Woody Electrical Company for the Phase 1A – Corporation Yard Fleet Electrification Project (Project); and
WHEREAS, the Project is currently nearing its completion of the initial construction of Phase 1A; and
WHEREAS, the Federal Transit Administration (FTA) Section 5339(c) Low or No Emission Grant Program has made $589 million available, and the Section 5339(b) Bus and Bus Facilities Program has made $21 million available, to assist local transit agencies, cities, and counties with the replacement, rehabilitation, purchase, or lease of zero -emission buses, chargers, related infrastructure, and facilities; and
WHEREAS, the FTA Section 5339(c) and 5339 (b) applicants require evidence of availability of local matching funds with a board resolution; and
WHEREAS, the City of Fairfield has funding available and will provide up to $350,000 in State and Local Transportation Development Act funds for the purchase of up to five zero -emission medium duty-bus paratransit vehicles; and
WHEREAS, under the guidelines developed by the State of California, the City of Fairfield is an eligible applicant for these funds.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The city manager, public works director, or transportation manager is hereby authorized to execute and submit all required documents to the Federal Transit Administration (FTA) for submitting and accepting grant allocations from FTA Section 5339(c) Low or No Emissions and 5339(b) Bus and Bus Facilities Program for purchase of zero-emission buses.
RES. NO. 2026-191
Section 2. The City of Fairfield recognizes it is responsible for compliance with all FTA grant assurances and state and federal laws.
Section 3. The city manager or designee is hereby authorized to do all things necessary to complete the steps required for the grant application.
PASSED AND ADOPTED this 15th day of September 2026, by the following vote:
AYES: MEMBERS: VACCARO/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
Agenda Item No: L.1
AGENDA REPORT
DATE: September 15, 2026
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2026-192 PW Annex Territory Horizon Self Storage and Authorize the Levy of Special Taxes
Declaring the City of Fairfield’s Intention to Annex Territory (Horizon Self Storage) t o Community Facilities District No. 20122 and Authorizing the Levy of Special Taxes Therein for Annexation No. 73
Funding Source: N/A
Contact: Valerie Standfill, (707) 428-7055
RECOMMENDED ACTION
Adopt resolution.
STATEMENT OF ISSUE
The adoption of this resolution will begin the proceedings for the annexation of certain property, known as Horizon Self Storage, t o Community Facilities District 20122 (CFD 20122). CFD 20122 was established as an annexable district to provide funding to offset the increased cost for public safety services, open space operation, and park maintenance created by new development.
DISCUSSION
On November 20, 2012, the City Council adopted Resolution No. 2012 -233, establishing CFD 2012-2 under the Mello -Roos Act with the intention that future developments within the City of Fairfield would annex to this district. The special taxes collected from the property owners within the district are us ed to fund public safety services, open space operation, and park maintenance.
The property proposed for annexation is owned by Sixto Rodriguez, David Rodriguez, and Luis Rodriguez and is located south of Horizon Drive, north of Western Street, and west of Clay Bank Road within the boundary of Assessor’s Parcel Number (APN) 0168 -320-930, as depicted on
Exhibit A . The development on the property will be self-storage (Horizon Self Storage).
Development of this property will change the property’s characteristics and manner in which the property will be used, thereby creating a need for more services funded by CFD 20122.
The City contracts with Willdan Financial Services for the preparation of the necessary resolutions and balloting procedures for the annexation process. This process is a specialty service that the City has contracted out since 1995, on an individual consultant services basis for each development requiring annexation into a MelloRoos community facilities district.
Adoption of the Resolution of Intention is the first step to annexing this property to CFD 2012-22.
This will be the 73rd annexation to the district. The resolution also establishes October 20, 2026, as the public hearing date for the final consideration of the annexation of the property to CFD 2012-2. Once the annexation is complete, the property owners will be required to pay annual special taxes for the property beginning in Fiscal Year (FY) 2027-2028, as itemized on their property tax bill in accordance with the rate set forth in the CFD 20122 Rate and Method of Apportionment of Special Tax.
The CFD 20122 Rate and Method of Apportionment was established as part of the formation of the district and fixed FY 2012-2013 as the base year for the annual special tax rate as shown in Exhibit B. Since the formation, special taxes have increased based on the cost inflator allowed in the original formation documents. The special tax rate for the District for FY 2025-2026 is shown on Exhibit C.
FINANCIAL IMPACT
The anticipated annual revenue to be received by the City from (CFD 20122 Fund 332) for this annexation is estimated to be $2,659.92, which is based on the FY 20262027 maximum special tax rate of $0.030 per net square foot of lot area for 87,120 square feet for a commercial property. The CFD 20122 maximum special tax rates include an automatic annua l consume r price index (CPI) adjustment . The proces s for the annexatio n is funded by the Developer, and no general fund monies are used for this effort.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
N/A
ALTERNATIVE ACTION
If the council has any questions concerning the required annexation of this development, this item may be reschedule d until the next council meeting to allow staff to provide the necessar y background information. However, if the annexation is not approved, the conditions of approval for this development would not be fulfilled and the development process would cease.
COORDINATED WITH
N/A
STAFF CONTACT
Valerie Standfill, Management Analyst
(707) 428-7055
[email protected]
ATTACHMENTS
Attachment 2: Proposed Resolution
Attachment 3: Exhibit A – Boundary Map
Attachment 4: Exhibit B – Rate and Method of Apportionment of Special Tax Attachment 5: Exhibit C – Maximum Special Tax Rate
CITY OF FAIRFIELD
RESOLUTION NO. 2026-192
DECLARING THE CITY OF FAIRFIELD’S INTENTION TO ANNEX TERRITORY (HORIZON SELF STORAGE) TO COMMUNITY FACILITIES DISTRICT NO. 2012-2 AND AUTHORIZING THE LEVY OF SPECIAL TAXES THEREIN FOR ANNEXATION NO. 73
WHEREAS, the City Council has conducted proceedings to establish Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (CFD) pursuant to the Mello-Roos Community Facilities Act of 1982, as amended (Act), Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code; and
WHEREAS, under the Act, the council, as the legislative body for the CFD, is empowered with the authority to annex territory to the CFD and now desires to undertake proceedings to annex territory to the CFD.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The council hereby finds and determines that public convenience and necessity require that territory be added to the CFD.
Section 2. The name of the existing CFD is “Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation and Park Maintenance).”
Section 3. The territory included in the existing CFD is as shown on the map thereof filed in Book 24 of Maps of Assessment and Community Facilities Districts at page 87 -100 in the Office of the County Recorder, County of Solano, State of California, to which map reference is hereby made, as well as the maps for Annexations 1 throu gh 40 filed in Book 25 of Maps of Assessment and Community Facilities Districts at Pages 8, 12, 14, 19, 20, 31, 33, 34, 35, 38, 44, 45, 51, 53, 54, 57, 58, 59, 65, 64, 66, 68, 72, 73, 76, 77, 78, 79, 80, 81, 83, 84, 89, 90, 93, 94, 95, 96, 97 and 99 and th e maps for Annexations 41 through 67 filed in Book 26 of Maps of Assessment and Community Facilities Districts at Pages 2, 4, 5, 6, 7, 13, 14, 15, 18, 23, 24, 25, 26, 34, 35, 40, 41, 42, 54, 55, 58, 66, 67, 85, 92, 95 and 98 and the map for Annexation 68 t hrough 72 filed in Book 27 of Maps of Assessment and Community Facilities Districts at Pages 2, 7, 11, 13 and 14 which have been filed with the Solano County Recorder’s Office.
The territory now proposed to be annexed to the CFD is as shown on the Annexation Map No. 73 to the CFD, on file with the city clerk, a copy of which is attached hereto as Exhibit A and made a part hereof, the boundaries of which territory are hereby preliminarily approved. The city clerk is hereby directed to cause the recordation of said Annexation Map No. 73 to the CFD, showing the territory to be annexed, in the Office of the County Recorder of the County of Solano within 15 days after this resolution's adoption date.
RES. NO. 2026-192
Section 4. The types of public services financed by the CFD a nd pursuant to the Act consist of those services (Services) described in Exhibit A to Resolution No. 2012-233 adopted by the council on the 20 th day of November 2012, (Resolution of Formation). It is presently intended that the Services will be shared, wit hout preference or priority, by the existing territory in the CFD and the territory proposed to be annexed to the CFD. It has been determined that this project will intensify the use of the property, creating a need for more services under this CFD.
Section 5. Except to the extent that funds are otherwise available to the CFD to pay for the Services and/or the principal and interest as it becomes due on bonds of the CFD issued to finance the Services, a special tax sufficient to pay the costs thereof is i ntended to be levied annually within the CFD and collected in the same manner as ordinary ad valorem property taxes. The proposed rate and method of apportionment of the special tax among the parcels of real property within the CFD, as now in existence and following the annexation proposed herein, and in sufficient detail to allow each landowner within the territory proposed to be annexed to the CFD to estimate the maximum amount such owner will have to pay, is described in Exhibit B, and the maximum special tax rate for the 2026-2027 fiscal year is described in Exhibit C. Both Exhibits are hereby incorporated by this reference.
Section 6. Notice is given that on October 20, 2026, at 6:00 p.m., in the regular meeting place of the council at Council Chambers, located at 1000 Webster Street, Fairfield, California, the council, as legislative body for the CFD, will conduct a public hearing on the annexation of territory to the CFD and consider and finally determine whether the public interest, convenien ce and necessity require said annexation of territory to the CFD and the levy of said special tax therein.
Section 7. The city clerk is hereby directed to cause notice of said public hearing to be given by publication one time in a newspaper of general c irculation in the CFD. The publication of said notice shall be completed at least seven days before the date herein set for said hearing. Said notice shall be substantially in the form specified in Section 53339.4 of the Act.
RES. NO. 2026-192
PASSED AND ADOPTED this 15th day of September 2026, by the following vote:
AYES: MEMBERS: VACCARO/BERTANI/CARR/PANDURO/SANDHU/TONNESEN/WILLIAMS NOES: MEMBERS: _________________________________________________ ABSENT: MEMBERS: _________________________________________________ ABSTAIN: MEMBERS: _________________________________________________
_________________________________________________
MAYOR
ATTEST:
___________________________
CITY CLERK
ANNEXATION MAP NO. 73 (HORIZON SELF STORAGE)
COMMUNITY FACILITIES DISTRICT NO. 2012-2
(PUBLIC SAFETY SERVICES, OPEN SPACE OPERATION, AND PARK MAINTENANCE) C I T Y O F F A I R F I E L D
C O U N T Y O F S O L A N O
S T A T E O F C A L I F O R N I A
V i c i n i t y M a p
F I L E D I N T H E O F F I C E O F T H E C I T Y C L E R K T H I S _ _ _ _ _ _ _ _ _ _ _ D A Y O F _ _ _ _ _ _ _ _ _ _ , 2 0 _ _ _ _ .
I H E R E B Y C E R T I F Y T H A T T H E W I T H I N M A P S H O W I N G P R O P O S E D B O U N D A R I E S O F A N N E X A T I O N M A P N O . 7 3 ( H O R I Z O N S E L F S T O R A G E ) O F C O M M U N I T Y F A C I L I T I E S D I S T R I C T N O . 2 0 1 2 - 2 ( P U B L I C S A F E T Y S E R V I C E S , O P E N S P A C E O P E R A T I O N , A N D P A R K M A I N T E N A N C E ) , C I T Y O F F A I R F I E L D , C O U N T Y O F S O L A N O , S T A T E O F C A L I F O R N I A , W A S A P P R O V E D B Y T H E C I T Y C O U N C I L O F T H E C I T Y O F F A I R F I E L D A T A R E G U L A R M E E T I N G , T H E R E O F , H E L D O N T H E _ _ _ _ _ _ _ _ _ _ _ _ D A Y O F _ _ _ _ _ _ _ _ _ _ _ _ , 2 0 _ _ _ , B Y I T S R E S O L U T I O N N O . _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ .
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ C I T Y C L E R K
C I T Y O F F A I R F I E L D
F I L E D T H I S _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ D A Y O F _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , 2 0 _ _ _ , A T T H E H O U R O F _ _ _ _ _ _ _ _ _ _ _ _ 0 C L O C K _ _ _ _ _ _ _ _ _ , M . I N B O O K _ _ _ _ _ _ _ _ _ _ P A G E ( S ) _ _ _ _ _ _ _ _ _ _ _ O F M A P S O F A S S E S S M E N T A N D C O M M U N I T Y F A C I L I T I E S D I S T R I C T A N D I N S T R U M E N T N O . _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ I N T H E O F F I C E O F T H E C O U N T Y R E C O R D E R I N T H E C O U N T Y O F S O L A N O , S T A T E O F C A L I F O R N I A . G L E N N Z O O K , A S S E S S O R / R E C O R D E R _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ B Y D E P U T Y
C O U N T Y R E C O R D E R
C O U N T Y O F S O L A N O
S T A T E O F C A L I F O R N I A
R E F E R E N C E I S M A D E T O T H A T B O U N D A R Y O F C O M M U N I T Y F A C I L I T I E S D I S T R I C T N O . 2 0 1 2 - 2 ( P U B L I C S A F E T Y S E R V I C E S , O P E N S P A C E O P E R A T I O N , A N D P A R K M A I N T E N A N C E ) O F T H E C I T Y O F F A I R F I E L D R E C O R D E D W I T H T H E S O L A N O C O U N T Y R E C O R D E R S O F F I C E O N D E C E M B E R 2 8 , 2 0 1 2 , I N B O O K 2 4 O F M A P S O F A S S E S S M E N T A N D C O M M U N I T Y F A C I L I T I E S D I S T R I C T O N P A G E S 8 7 - 1 0 0 .
T H E L I N E S A N D D I M E N S I O N S O F E A C H L O T O R P A R C E L S H O W N O N T H I S D I A G R A M S H A L L B E T H O S E L I N E S A N D D I M E N S I O N S A S S H O W N O N T H E S O L A N O C O U N T Y A S S E S S O R S M A P S F O R T H O S E P A R C E L S L I S T E D .
T H E S O L A N O C O U N T Y A S S E S S O R S M A P S H A L L G O V E R N F O R A L L D E T A I L C O N C E R N I N G T H E L I N E S A N D D I M E N S I O N S O F S U C H L O T S O R P A R C E L S .
S H E E T 1 O F 1
Legend
A n n e x a t i o n 7 3
S i t e
A i r B a s e P k w y
H i g h w a y 8 0
H o r i z o n D r
W e s t e r n S t
APN
0168-320-930
D i c k s o n H i l l R d
EXHIBIT B
RATE AND METHOD OF APPORTIONMENT OF SPECIAL TAX
A Special Tax of City of Fairfield Community Facilities District No. 2012-2 (Public Safety Services, Open Space Operation, and Park Maintenance) (“CFD”) shall be levied on all Assessor's Parcels within the CFD and collected each Fiscal Year commencing in Fiscal Year 2012-13 in an amount determined by the City through the application of the rate and method of apportionment of the Special Tax set forth below. All of the real property in the CFD, unless exempted by law or by the provisions hereof, shall be taxed for the purposes, to the extent and in the manner herein provided.
A. DEFINITIONS
The terms hereinafter set forth have the following meanings:
“Acre or Acreage” means the land area of an Assessor’s Parcel, expressed in acres, as shown on an Assessor’s Parcel Map, or if the land area is not shown on an Assessor’s Parcel Map, the land area shown on the applicable Final Subdivision Map, other final map, other parcel map, other condominium plan, or functionally equivalent map or instrument recorded in the Office of the Country Recorder. The square footage of an Assessor’s Parcel is equal to the Acreage multiplied by 43,560.
“Act” means the Mello-Roos Community Facilities Act of 1982, being Chapter 2.5, Part 1, Division 2 of Title 5 of the Government Code of the State of California, as amended.
“Administrative Expenses” means the actual or estimated costs incurred by the City as administrator of the CFD to determine, levy and collect the Special Taxes, including salaries and benefits of City employees whose duties are directly related to administration of the CFD and the fees of consultants, legal counsel, the costs of collecting installments of the Special Taxes upon the general tax rolls, preparation of required reports; and any other costs required to administer the CFD as determined by the City.
“Affordable Residential” or “Affordable Unit(s)” means for each Fiscal Year, any Dwelling Unit(s) located on an Assessor’s Parcel of Developed Property that is available at an affordable housing cost, as defined by Health and Safety Code Section 50052.5, or an affordable rent, as defined in Health and Safety Code Section 50053, to lower income households as defined in Health and Safety Code Section 50079.5. Affordable Units will require annual application to the City for verification of their affordable housing status on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being l evied. Any Unit not verified and approved by the City as an Affordable Unit shall be classified as Taxable Property for the Fiscal Year in which the Special Tax is being levied. The City will have the authority to approve and establish policies r egarding Affordable Units and their status.
Exhibit B
“Annual Escalation Factor” means the annual percentage increase, if any, in the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) for the San Francisco-Oakland-San Jose area as det ermined by the Bureau of Labor Statistics f or the twelve months ending the previous December.
“Assessor's Parcel” means a par cel of land sh own on an Assessor's P arcel Map with a par cel number assigned by the Assessor of the County that corresponds to a number shown on the County Assessor’s roll.
“Assessor's Parcel Map” means an official map of the Assessor of the County designating parcels by Assessor's Parcel number.
“Base Year” means Fiscal Year ending June 30, 2013.
“Building Permit” means a permit issued for new construction of a residential or non-residential structure. For purposes of this definition, “Building Permit” shall not include permits issued solely for grading, utility improvements, or other such improvements that are constructed and installed and are not intended for human occupancy.
“Certificate of Occ upancy” means a certificate issued by the City that authorizes the actual occupancy of a Dwelling Unit for habitation by one or more residents or the occupancy of a Non- residential structure.
“CFD Administrator” means an official of the City, or designee thereof, responsible for determining the Special Tax Requirement and providing for the levy and collection of the Special Taxes.
“CFD” means City of Fairfield Community Facilities District N o. 2012-2 (Public Safety Services, Open Space and Park Maintenance).
“City” means the City of Fairfield.
“City Clerk” means the City Clerk for the City or his or her designee.
“City Engineer” means the City Engineer for the City or his or her designee.
“Commercial Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has be en issued f or purposes of constructing n on-residential property for any non- residential use located in a commercial zoning district as described in Section 25.22 of the Zoning
Exhibit B
Ordinance and all other property considered commercial as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.
“Council” means the City Council of the City, acting as the legislative body of the CFD.
“County” means the County of Solano, California.
“Density” means for each Assessor’s Parcel of Taxable Property the number of Dwelling Units per Acre determined pursuant to City’s Zoning Ordinance, or applicable Specific Plan, or a project- specific approval, whichever reflects the most accurate number of Dwelling Units planned for the project.
“Developed Property” means an Assessor’s Parcel within the CFD for which a Certificate of Occupancy was issued on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being l evied, bas ed on the number of Dw elling Units, the amount of Commercial or Office building fl oor area, and/or the amount of Industrial lot area included in each C ertificate of Occupancy for that Assessor’s Parcel.
“Dwelling Unit” means each separate residential unit that comprises an independent facility capable of conveyance or rental separate from adjacent residential units, in which a person or persons may live, which comprises an independent facility and is not considered to be for non- residential use only.
“Exempt Property” means for each Fiscal Year, an Assessor's Parcel within the CFD not subject to the Special Tax. Exempt Property includes: (i) Public Property, (ii) Property Owner Association Property, (iii) Affordable Units, (iv) Assessor’s Parcels with public or utility easements making impractical th eir utilization f or other than the purposes s et f orth in the easement, (v) Undeveloped Property and (vi) property reasonably designated by the City or CFD Administrator as Exempt Property due to deed restrictions, conservation easement, or similar factors.
“Final Map” means an Assessor’s Parcel Map, a Final Subdivision Map, parcel map, condominium plan, or any other map functionally considered to be an equivalent development map that has been recorded in the Office of the County Recorder.
“Final Subdivision Map” means a subdivision of pr operty creating single family residential buildable lots by recordation of a final subdivision map or parcel map pursuant to the Subdivision Map Act (California Government Code Section 6610 et seq.), or recordation of a condominium plan pursuant to California Civil Code Section 1352, that creates individual lots for which building
Exhibit B
permits may be issued without further subdivision and is recorded prior to April 1 preceding the Fiscal Year in which the Special Tax is being levied.
“Fiscal Year” means the period starting July 1 and ending on the following June 30.
“High Density Residential Housing” means all Assessor’s Parcels of Developed Property for which a building permit has been issued as of April 1st preceding the Fiscal Year in which the Special Tax is being levied for a residential structure consisting of two or more Dwelling Units, including, but not limited to, duplexes, triplexes, townhomes, condominiums, and apartment units intended for multi-family apartment and condominium development of 18 Dwelling Units or greater per Acre.
“Industrial Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for any allowable use in an industrial zoning district, as described in Section 25.24 of the Zoning Ordinance, which is not an office or financial institution and all other property considered industrial as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.
“Land Use Class” means any of the classes listed in Table 1.
“Lot” means an individual legal lot created by a Final Map for which a Building Permit could or has been issued.
“Maximum Special Tax” means the maximum Special Tax, determined in accordance with Section ”C” below, that can be levied by the CFD in any Fiscal Year on any Assessor’s Parcel.
“Mixed-Use Property” means an Assessor’s Parcel of Developed Property containing or planned for containing a structure or structures that consists of one or more Dwelling Units, but also has dedicated space for non-residential use.
“Multi-Family Residential” means an Assessor’s Parcel within the CFD for which a Building Permit has been issued for purposes of constructing a residential structure or structures consisting of two or more Dwelling Units, including, but not limited to, duplexes, tripl exes, town homes, condominiums, and apartment units, int ended for development of less than 18 Dwelling Units per Acre, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.
“Non-Residential” means an Assessors’ Parcel within the CFD for which a Building Permit has been issued for a non-residential use and which does not contain any Dwelling Units.
Exhibit B
“Office Property” means all Assessor's Parcels of Developed Property for which a building permit(s) has been issued for purposes of constructing non-residential property for an office or financial in stitution in an indu strial z oning distri ct, as des cribed in S ection 25 .4 of the Zoning Ordinance. Office property includes all office and financial institutions, as described in Table 25- 11 of the Zoning Ordinance and all other property considered office as coded by the County’s assessor or as determined by the City, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.
“Open Space” means any lands and interest in lands of a term of not less than five years, including easements, rights-of-way, and other interests, deemed appropriate for the use as public open space in, around, or adjacent to the City of Fairfield.
“Open Space Operation” means the estimated and reasonable costs of operating public open space lands in cluding maintenance of improvements, fire control measures, educational programs and park ranger services. The costs for these activities include but not limited to (i) the costs of contracting for open space operation services, (ii) the salaries and benefits of City staff, including staff, that directly provide open space operation services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.
“Open Space Operation Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Open Space Operation applicable to the CFD for such Fiscal Year.
“Park” means a public park owned by the City of Fairfield, as defined in Section 12B.1 of the Municipal Code of the City of Fairfield.
“Park Maintenance” means the estimated and reasonable costs of providing park maintenance, including but not limited to (i) the costs of contracting f or park maintenance services, (ii) the salaries and benefits of City staff, including maintenance staff, th at directly provide park maintenance services, (iii) the expense related to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.
“Park Maintenance Requirement” means, for any Fiscal Year in which Sp ecial Taxes are levied, the amount equal to the budgeted costs for Park Maintenance applicable to the CFD for such Fiscal Year.
Exhibit B
“Property Owner Association Property” means for each Fiscal Year any property within the CFD that is owned by, or irrevocably dedicated as indicated in an instrument recorded with the County Recorder to a property owner association, including any master or sub-association.
“Proportionately” means for Developed Property, the ratio of the actual Special Tax levied per Unit to the Maximum Special Tax per Unit for Developed Pr operty is equal for all Assessor’s Parcels of Developed Property.
“Public Property” means for each Fiscal Year any property within the CFD that is, or is expected to be, used for rights-of-way, parks, public schools or any other public purpose determined by the CFD Administrator or is owned by or irrevocably offered for dedication to the federal government, the State, the County, the City or any other public agency. Public Property does not include property for which a public agency is a landowner within the meaning of Section 53317(f) of the Act.
“Public Safety Services” means the estimated and reasonable costs of providing police services, fire protection and suppression services, and paramedic services including but not limited to (i) the costs of contracting for police, fire, and paramedic services, (ii) the salaries and benefits of City staff, if the City directly provides police services, fire protection and suppression services, and/or paramedic services, (iii) the expense r elated to equipment, apparatus, and supplies related to these services and authorized by the Act, and (iv) City overhead costs associated with providing such services within the CFD.
“Public Safety Services Requirement” means, for any Fiscal Year in which Special Taxes are levied, the amount equal to the budgeted costs for Public Safety Services applicable to the CFD for such Fiscal Year.
“Reserve Fund for Maintenance” means a fund that shall be created and maintained for the CFD for each Fiscal Year to provide necessary cash flow for the first six months of each Fiscal Year, reserve capital to cover monitoring, maintenance and repair cost overruns and delinquencies in the payment of Special Taxes and a reasonable buffer to prevent large variations in annual Special Tax levies.
“Single-Family Residential” means an Ass essors’ Par cel within the CFD f or which a Building Permit has be en issued f or purposes of c onstructing a residential structure consisting of one single-family Dwelling Unit, as of April 1st preceding the Fiscal Year in which the Special Tax is being levied.
Exhibit B
“Special Tax” means the Special Tax to be levied in each Fiscal Year on each Assessor's Parcel of Taxable Property to fund the Special Tax Requirement and shall include Special Taxes levied or to be levied under Sections “C” and “D”, below.
“Special Tax Requirement” means that amount required in any Fiscal Year for the CFD to pay for:
(i) the Public Safety Services Requirement; (ii) the Open Space Operation Requirement; (iii) the Park Maintenance R equirement; (iv) reasonable Administrative Expenses; (v) any amounts required to establish or r eplenish a r eserve fund that will not exceed 50% of the Special Tax requirement for that Fiscal Year; (vi) any amounts required to establish or replenish the Reserve Fund f or Maint enance to the Reserve Fund f or Maint enance Requirement; and (vii) pay for reasonably anticipated delinquent Special Taxes based on the delinquency rate for Special Taxes levied in the previous Fiscal Year; less any surplus of funds available from the previous Fiscal Year’s Special Tax levy.
“State” means the State of California.
“Taxable Property” means all Assessor's Parcels within the CFD that are not Exempt from the Special Tax pursuant to law or as defined herein.
“Undeveloped Property” means, for each Fiscal Year, an Assessor’s Parcel within the CFD for which a Certificate of Occupancy has not been issued on or prior to April 1st preceding the Fiscal Year in which the Special Tax is being levied and is not classified as Property Owner Association Property or Public Property, includ ing an Assessor’s Par cel that is d esignated as a r emainder parcel by any final documents and/or maps available to the CFD Administrator.
“Zoning Ordinance” means the Zoning Ordinance adopted by the City of Fairfield, as found in Chapter 25 of the Fairfield City Code.
B. ASSIGNMENT TO LAND USE CATEGORIES
Each Fiscal Year, commencing with Fiscal Year 2012-13, using the definitions above, each Assessor’s Par cel within the CFD shall be classified as Taxable Property or Exempt Property. In additi on, each Fiscal Year, beginning with Fiscal Year 2012-2013, each Assessor’s Parcel of Taxable Property shall be further classified as Developed Property or Undeveloped Property. Developed Property shall be further classified as Single-Family Residential, Multi -Family Residential, High Density Residential, Mixed-Use Property, Commercial Property, Office Property, or Industrial Property.
Exhibit B
C. MAXIMUM SPECIAL TAX RATE
1. Developed Property
TABLE 1
Maximum Special Tax for Developed Property
Community Facilities District No. 2012-2
Fiscal Year 2012-13 (Base Year)
Land Use Class
Description
Maximum Special Tax
1 Single-Family Residential $736.77 per Dwelling Unit
2 Multi-Family Residential $503.28 per Dwelling Unit
3 Mixed-Use Property Sum of applicable Land Uses,
Maximum Special Tax Rate
4 High Density Residential $489.68 per Dwelling Unit
5 Commercial $0.21 per gross square foot of
building floor area
6 Office $0.07 per gross square foot of
building floor area
7 Industrial $0.02 per net square foot of lot area
On each July 1st following the Base Year, the Maximum Special Tax rates in Table 1 shall be increased in accordance with the Annual Escalation Factor.
2. Exempt Property
No Special Tax shall be levied on Exempt Property as defined in Section A.
For each Fiscal Year, if the use or ownership of an Assessor's Parcel of Exempt Property changes so that such Assessor's Parcel is no longer classified as one of the uses set forth in Section A, therefore making such Assessor's Parcel no longer eligible to be classified as Exempt Property, such Assessor's Parcel shall be deemed to be Taxable Property and shall be taxed pursuant to the provisions of Section C.1.
Exhibit B
D. METHOD OF APPORTIONMENT OF THE SPECIAL TAX
Commencing with Fiscal Year 2012-13, and for each subsequent Fiscal Year, the CFD Administrator shall calculate the Special Tax Requirement bas ed on the definitions in Section “A” and levy the Special Tax as follows until the amount of the Special Tax levied equals the Special Tax Requirement:
The Special Tax shall be Proportionately levied each Fiscal Year on each Assessor’s Parcel of Developed Property up to 100% of the applicable Maximum Special Tax. The applicable Maximum Special Tax shall be based on the Developed Property’s classification as Single- Family Residential, Multi-Family R esidential, Mix ed-Use Property, High Density Residential, Commercial, Office or Industrial Property.
E. APPEALS
Any landowner who pays the Special Tax and believes that the amount of the Special Tax levied on their Assessor’s Parcel is in error shall first consult with the CFD Administrator regarding su ch error. If following such consultation, the CFD Administrator determines that an error has occurred, the CFD Administrator may amend the amount of the Special Tax levied on such Assessor’s Parcel. If following such consultation and action, if any, the landowner believes such error still exists, such person may file a written notice with the City Clerk of the City appealing the amount of the Special Tax levied on such Assessor’s Parcel. Upon the receipt of any such written notice, the City Clerk shall forward a copy of such notice to the City Engineer who shall establish as part of the proceedings and administration of the CFD, a special three-member Review/Appeal C ommittee. The Review/Appeal C ommittee may establish such pr ocedures, as it deems necess ary to undertake the review of any such appeal. The Review/Appeal Committee shall interpret this Rate and Method of Apportionment and make determinations relative to the annual administration of the Special Tax and any landowner appeals, as herein specified. The decision of the Review/Appeal Committee shall be final and binding as to all persons.
F. MANNER OF COLLECTION
Special Taxes levied pursuant to Section “D” above shall be collected in the same manner and at the same time as ordinary ad valorem property taxes; provided, however, that the CFD may directly bill the Special Tax, may collect Special Taxes at a different time or in a different manner if necessary to meet the financial obligations of the CFD or as otherwise determined appropriate by the City Council.
Exhibit B
G. TERM OF SPECIAL TAX
Taxable Property in the CFD shall remain subject to the Special Tax in perpetuity or until the City Council takes appropriate actions to terminate the Special Tax pursuant to the Act.
EXHIBIT C
Maximum Special Tax for Developed Property
Community Facilities District No. 2012-2
Fiscal Year 2026-2027
Land Use Class
Description
Maximum Special Tax
1 Single-Family Residential $1,124.74 per Dwelling Unit 2 Multi-Family Residential $768.30 per Dwelling Unit
3 Mixed-Use Property Sum of applicable Land Uses,
Maximum Special Tax Rate
4 High Density Residential $747.54 per Dwelling Unit
5 Commercial $0.320 per gross square foot of
building floor area
6 Office $0.106 per gross square foot of
building floor area
7 Industrial $0.030 per net square foot of lot
area
On each July 1st following the Base Year, the Maximum Special Tax rates in Table 1 shall be increased in accordance with the Annual Escalation Factor as defined in the Rate and Method of Apportionment.
Exempt Property
No Special Tax shall be levied on E xempt Property as defined in the Rate and Method of Apportionment (RMA).
Agenda Item No: M.1
AGENDA REPORT
DATE: September 15, 2026
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2026 -193 HD Fiscal Year 2025-26 Community Development Block Grant (CDBG) Program Consolidated Annual Performance Evaluation Report Approving the Submission of the F iscal Year 2025-2026 Community Development Block Grant (CDBG) Program Consolidated Annual Per formance Evaluation Report (CAPER) to the U.S.
Department of Housing and Urban Development (HUD) and Authorizing the City Manager to Execute Any Agreements or Documents Requested by HUD
Funding Source: N/A
Contact: Miesha Garnett, (707) 428-7426
RECOMMENDED ACTION
Hold public hearing and adopt resolution.
STATEMENT OF ISSUE
Staff requests that the City Council adopt a resolution approving the Consolidated Annual Performance Evaluation Report (CAPER) for submission to the U.S. Department of Housing and Urban Development (HUD). The CAPER details fiscal year (FY) 2025 -2026 accomplishments and outlines progress towards achieving the goals established in the FY 2022 -2027 Five -Year Consolidated Plan.
DISCUSSION
The CAPER details the achievements made in FY 2025-2026 outlined in the FY2025-2026 Annual Action Plan, toward achieving the current FY 2022-2027 Five-Year Consolidated Plan goals. HUD funded the City of Fairfield $847,959 in Entitlement Funds for FY 2025 -2026 to help meet the priority needs of it's lower-income residents and neighborhoods. Additionally, the City also used unallocated p rior-year funds to address the needs of the Strategic Plan. The City spent $892,786.98 to address the needs of the Strategic Plan.
The City’s highest priorities for public services are homeless, affordable housing, youth, and senior services. The City also prioritized housing rehabilitation for lower-income households. The following summarizes the accomplishments, priority goals, and annual strategies funded in the FY 2025-2026 entitlement grant.
Priority Agency Amount
Funded
Amount
Expended
Accomplishment
Seniors Meals on
Wheels
$54,444 $54,444 Meals on Wheels Elder Nutrition Program provides nutritious meals daily to reduce senior meal nutrition
and food insecurity and promote senior independence
and socialization through human connection.
Goal: 500 people Served: 777 (Exceeded goal)
Seniors Empowered
Aging
$12,750 $12,744 Empowered Aging is an ombudsman program that serves older and disabled adults and their families by
protecting the rights of those living in long-term care, mostly over 65, and ~30% low-income.
Goal: 1,700 people Served: 283
Affordable
Housing/
Housing
Services
Lions Center
for the
Visually
Impaired
$15,000 $12,903 Lions Center provides virtual and in-home independent living skills instruction and training to blind and visually impaired adults so they will maintain their
independence and avoid institutionalization.
Goal: 37 people Served: 31
Youth The Leaven $15,000 $15,000 Provides educational support, tutoring, and mentoring that empowers and lifts students. Services are
primarily provided to low-income individuals and
families.
Goal: 100 people Served: 173 (Exceeded goal)
Youth Fairfield
Parks and
Recreation
Department
$30,000 $30,000 The Parks and Recreation Department Youth Scholarship program enables youth of low-income
families to participate in the department's fee-based
recreation programs and events. The funds are
distributed on a sliding scale, based on family income, and subsidize 25-100% of the registration fees.
Goal: 56 Youth Served: 62 Youth (Exceeded goal) Public
Infrastructure/
Public Facilities
City of
Fairfield
Public
Works
$134,805 $132,765 The ADA Access Phase 2 Project will improve accessibility by installing new wheelchair -accessible
curb ramps at key locations across Fairfield. Focused on compliance with the Americans with Disabilities Act
(ADA), the project removes barriers that limit s afe
mobility for individuals with disabilities. By prioritizing low- to moderate -income neighborhoods, the City
promotes equity and ensures all residents can navigate
public sidewalks safely and independently. This project is complete.
Priority Agency Amount
Funded
Amount
Expended
Accomplishment
Public
Infrastructure/
Public Facilities
City of
Fairfield Public
Works
$701,173 $298,121 The Lee Bell Park Bathroom Project will meet the needs of on-site pubic restroom facilities. Lee Bell
Park has amenities that attract more park activities
and can host many people, such as the softball games
being routinely hosted at the ball field. A restroom
facility is proposed to accommodate park users. Work
requires design, construction, and installation. This is a multi-year project that is currently in the
construction phase. The project is scheduled to be
completed by May 2027.
CDBG
Administration
City of
Fairfield
$169,592 $184,595 General administration of the CDBG program.
Affordable
Housing
Housing
Rehabilitation
Revolving Loan
Fund
$250,000 $152,215 The Housing Rehabilitation Program provides grants and deferred- or low-interest loans for necessary
repairs for income-eligible households. In FY 25-26, 5 low-income residents received CDBG Housing Rehab
grants.
FINANCIAL IMPACT
N/A
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A notice was published in the Fairfield Daily Republic newspaper on August 26, 2026, in English, Spanish, and Tagalog, announcing the 15 -day public comment period. The notice advised the public of the public hearing to be held by the council at the September 15, 2026, council meeting.
The report was available at six Fairfield locations and on the City website.
ALTERNATIVE ACTION
The council may choose not to take the recommended action; however, the CAPER is the final reporting requirement in the annual f unding cycle by HUD and ensures that the City meets all HUD compliance requirements to receive continued CDBG entitlement funding.
COORDINATED WITH
N/A
STAFF CONTACT
Miesha Garnett, Management Analyst II
(707) 428-7426
[email protected]
ATTACHMENTS
Attachment: Proposed Resolution
Attachment: Proposed CAPER (Draft)
CITY OF FAIRFIELD
RESOLUTION NO. 2026-193
APPROVING THE SUBMISSION OF THE FISCAL YEAR 2025-2026 COMMUNITY DEVELOPMENT
BLOCK GRANT (CDBG) PROGRAM CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) TO THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD)
AND AUTHORIZING THE CITY MANAGER TO EXECUTE ANY AGREEMENTS OR DOCUMENTS
REQUESTED BY HUD
WHEREAS, in order to receive Community Development Block Grant (CDBG) funds, the U.S.
Department of Housing and Urban Development (HUD) requires the submission of a Consolidated Annual Performance Evaluation Report (CAPER) to report on the progress made towards the annual action plan; and
WHEREAS, the CAPER summarizes the achievements of funded public services and non -public service activities during the fiscal year and is the final required activity by HUD in the annual CDBG funding cycle; and
WHEREAS, a notice was published in the Fairfield Daily Republic newspaper on August 26, 2026, announcing the 15 -day public comment period from August 26, 2026, through September 10, 2026. The notice also advised the public of the public hearing at the Cit y Council meeting on September 15, 2026.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES:
Section 1. The council approves the submission of the CAPER for fiscal year (FY) 2025-2026 to HUD.
Section 2. The city manager is hereby auth orized and directed to take all necessary actions to submit the CAPER for FY 2025-2026 to HUD and execute any agreements requested by HUD.
RES. NO. 2026-193
PASSED AND ADOPTED this 15th day of September 2026, by the following vote:
AYES: MEMBERS: VACCARO/BERTANI/CARR/PANDURO / TONNESEN/ SANDHU / WILLIAMS
NOES: MEMBERS:
ABSENT: MEMBERS:
ABSTAIN: MEMBERS:
______________________________________________________
MAYOR
ATTEST:
____________________________
CITY CLERK
COMMUNITY DEVELOPMENT BLOCK GRANT
(CDBG)
FY 2025-2026 CONSOLIDATED ANNUAL
PERFORMANCE EVALUATION REPORT (CAPER)
Third Year of the 2022-2027 Consolidated Plan
Housing Services Department
1525 Webster Street, Suite B
Fairfield, CA 94533-4883
In accordance with the Americans with Disabilities Act and California Law, it is the policy of the City of Fairfield to offer documents in a manner that is readily accessible to everyone, including individuals with disabilities. If you are a person with a disability and require information or materials in an appropriate alternative format, or if you require any other accommodation or language assistance, please contact LaTanya Terrones by telephone at (707) 428-7454 or by email at [email protected]. Hearing impaired individuals may call the California Relay Service at (800) 735-2929 or TDD (707) 399-5623 for assistance.
CAPER 1
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-05 - Goals and Outcomes
Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year.
Fiscal Year 2025-2026 was the fourth year of the 2022-2027 Consolidated Plan. The City of Fairfield received $847,959 in Entitlement funding to address the needs and priorities described in the Consolidated Plan. The City also used unallocated prior-year funds to address the needs of the Strategic Plan. The City spent $892,786.98 to address the needs of the Strategic Plan.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals.
Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
–
Strategic
Plan
Actual –
Strategic
Plan
Percent
Complete
Expected
–
Program
Year
Actual –
Program
Year
Percent
Complete
Administration Administration CDBG:
$184,595.40 Other Other 5 4
80.00% 1 1
100.00%
Affordable
Housing
Affordable
Housing
CDBG: $0 Rental units
rehabilitated
Household
Housing
Unit
50 0
0.00% 10 0
0.00%
Affordable
Housing
Affordable
Housing
CDBG:
$152,215.04
Homeowner
Housing
Rehabilitated
Household
Housing
Unit
10 5
50.00% 10 5
50.00%
Economic
Development
Non-Housing
Community
Development
CDBG: $0 Businesses
assisted
Businesses
Assisted
1 0
0.00%
0 0 0.00%
DRAFT
CAPER 2
OMB Control No: 2506-0117 (exp. 09/30/2021)
Fair Housing
Non-Housing
Community
Development
CDBG: $0
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 200 75
37.50%
0 0 0.00%
Fair Housing
Non-Housing
Community
Development
CDBG: $0
Public service
activities for
Low/Moderate
Income Housing
Benefit
Households
Assisted
50 82 164.00% 50 82
164.00%
Homeless
Prevention Homeless CDBG: $0
Tenant-based
rental assistance
/ Rapid
Rehousing
Households
Assisted 20 3
15.00%
0 0 0.00%
Homeless
Prevention Homeless CDBG: $0 Homelessness
Prevention
Persons
Assisted 150 37
0.00% 0 0 24.67%
Homeless
Services
Homeless CDBG: $0
Homeless Person
Overnight
Shelter
Persons
Assisted 600 109
0.00%
0 0 18.17%
Public Facilities
and
Infrastructure
Community
Development
CDBG:
$430,885.83
Public Facility or
Infrastructure
Activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted
5000 16124
322.48%
5000 2500
50.00%
DRAFT
CAPER 3
OMB Control No: 2506-0117 (exp. 09/30/2021)
Special Needs
Populations
Non-Homeless
Special Needs
Non-Housing
Community
Development
CDBG:
$80,090.71
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 350 8945
2,555.71%
2037 1091
53.6%
Youth
Non-Housing
Community
Development
CDBG:
$45,000
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 300 1266
422.00%
156 235
150.64%
Table 1 - Accomplishments – Program Year & Strategic Plan to Date
DRAFT
CAPER 4
OMB Control No: 2506-0117 (exp. 09/30/2021)
Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified.
The Community Development Block Grant (CDBG) funds were used to address the priorities and specific objectives identified in the FY 2022- 2027 Consolidated Plan. All funded activities meet at least one of the highest priority needs identified in the Consolidated Plan. The City has made progress in meeting the goals and objectives of the Five-Year Consolidated Plan. During FY 2025-2026, CDBG-funded public service projects provide a wide range of social services to more than 1,300 low-income households, including the Fairfield community's homeless, seniors, and youth.
SENIORS/ SPECIAL POPULATIONS
Meals On Wheels Solano County
Meals on Wheels Elder Nutrition Program provides nutritious meals daily to reduce senior meal nutrition and food insecurity and promote senior independence and socialization through human connection. Through the Home-Delivered Meals Program, older adults received nutritious meals that supported their health, reduced food insecurity, and enabled them to remain safely and independently in their own homes. Regular wellness checks and friendly social interaction from staff and volunteers also helped reduce social isolation while providing an added layer of safety for vulnerable seniors. In addition to daily meal delivery, the Meals+ Program provided supplemental groceries, including shelf-stable foods and fresh produce, to Fairfield seniors to improve access to nutritious food beyond their delivered meals. Through these combined efforts, the organization continues to improve food security, support healthy aging, and help Fairfield seniors maintain their independence and quality of life.
Funded: $ 54,44.85 Expended: $ 54,443.85
Goal: 300 people Served: 777 (Significantly exceeded goal)
Empowered Aging
Empowered Aging is an ombudsman service. This program serves older and disabled adults and their families by protecting the rights of those living in long-term care, most over 65 and ~30% low-income. Most clients served have disabilities and impairments requiring care and assistance with at least three activities of daily living; more than half experience the effects of dementia and two additional co-occurring conditions such as diabetes, heart disease, mental illness, etc.
Funded: $ 12,750 Expended: $ 12,743.66
DRAFT
CAPER 5
OMB Control No: 2506-0117 (exp. 09/30/2021)
Goal: 1,700 people Served: 283
Lions Center for the Visually Impaired
Provides virtual and in-home independent living skills instruction and training to blind and visually impaired adults so they will maintain their independence and avoid institutionalization. The goal of services is to preserve functional eyesight and prevent further vision loss, foster independence and safety for visually impaired seniors and improve their quality of life. Continuous efforts to increase awareness about free services to seniors with vision loss. Is a continued priority.
Funded: $ 15,000 Expended: $ 12,903.20
Goal: 37 people Served: 31
YOUTH
Leaven Kids
Provides educational support, tutoring, and mentoring that empower and uplift students, primarily serving low-income individuals and families. The program offers daily, holistic support to children across key developmental areas. Academically, it includes structured lesson plans in Math, Language, Reading Comprehension, and Written Communication to strengthen core skills and improve academic performance. Beyond academics, students participate health and nutrition education, physical activity, and creative and social-emotional learning opportunities designed to support the whole child. Enrichment activities such as STEAM initiatives, Social-Emotional Learning, and Creative Arts are also included. Activities like painting, music, storytelling, and performance foster imagination, build confidence, and encourage self-expression, supporting both cognitive development and personal growth. Through this comprehensive approach, Leaven Kids helps equip youth with the skills, resilience, and confidence needed to succeed in school and beyond.
Funded: $ 15,000 Expended: $15,000
Goal: 100 people Served: 173 (Significantly exceeded goal) City of Fairfield Parks and Recreation Department
The Fairfield Parks and Recreation Department Youth Scholarship program addresses the need for youth recreational activities for low-income families in the Fairfield community by enabling youth of low-income families to participate in Fairfield Parks and Recreation department’s fee-based recreation programs and events. Scholarships cover 25-100% of registration fees, based on household income. Funded activities included youth sports, aquatic programs, preschool, instructional classes, camps, and DRAFT
CAPER 6
OMB Control No: 2506-0117 (exp. 09/30/2021)
recreational enrichment activities. These programs promoted physical activity, social development, skill-building, and personal growth while providing safe, structured environments where children could learn, build confidence, and develop meaningful relationships. The program continues to demonstrate effective use of CDBG funding by promoting equitable access, supporting healthy youth development, and enhancing community engagement for Fairfield's most underserved families.
Funded: $ 30,000 Expended: $ 30,000
Goal: 56 Youth Served: 62 Youth (Exceeded goal)
Public Infrastructure/Public Facilities
City of Fairfield Public Works
The ADA Access Phase 2 Project is designed to improve accessibility and mobility for all residents by installing new wheelchair- accessible curb ramps at various key locations throughout the City. This critical infrastructure initiative focuses on enhancing compliance with the Americans with Disabilities Act (ADA) and eliminating physical barriers that hinder the safe movement of individuals with disabilities. The project will primarily target areas within low- to moderate-income neighborhoods, where access to essential pedestrian infrastructure has historically been limited. By prioritizing these communities, the City aims to ensure that all residents, regardless of physical ability or economic status, can navigate public sidewalks safely and independently.
Funded: $ 134,805.32 Expended: $132,765.33
City of Fairfield Public Works
The Lee Bell Park Bathroom Project will meet the need for public restroom facilities on-site. Lee Bell Park has amenities which attract more park activities and can host large numbers of people such as the softball games being routinely hosted at the ball field.
A restroom facility is proposed to accommodate park users. Work requires, design, construction and installation. This is a multi-year project that is currently in the design phase. The project is scheduled to be completed by May 2027.
Funded: $701,173.35 Expended: $298,120.50 ( This project takes place over a span of 3 fiscal years.)
Housing Rehabilitation
DRAFT
CAPER 7
OMB Control No: 2506-0117 (exp. 09/30/2021)
The Housing Rehabilitation Program provides grants and deferred or low-interest loans to income-eligible households that need home repairs. The program allocates funding to improve and maintain the housing stock, remove architectural barriers, and reduce blighted conditions in low-income neighborhoods. This past fiscal year, 5 CDBG Housing Rehabilitation Grants were issued to serve low-income residents. Although no loans were issued, applications are being reviewed and processed to assist various households while fully preparing to reactivate the Housing Rehabilitation Program.
Funded: $500,000 Expended: $ 152,215.04
Administration of the CDBG Program
FY 2025-2026, funds are allotted for the administration of the CDBG program to ensure that community needs and key objectives of the CDBG program are achieved.
Expended: $ 184,595.40
Total expended for all CDBG Entitlement programs: $ 892,786.98
DRAFT
CAPER 8
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
CDBG
White 737
Black or African American 301
Asian 93
American Indian or American Native 18
Native Hawaiian or Other Pacific Islander 10
Total 1159
Hispanic 295
Not Hispanic 1035
Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative
The City of Fairfield promotes activities and actions that do not violate any applicable Federal anti-discrimination laws, including Title VI of the Civil Rights Act of 1964. The City works with its subrecipients to ensure that services are made available to all demographics, targeting low- moderate income residents. This table does not show all the races served using the CDBG grant funds. A total of 1330 individuals are served with CDBG funding during the fiscal year. The chart above does not represent all the races served. One hundred and seventy-one (171) individuals identified their race as other and, are omitted in this chart. All ethnicity’s claimed are included in the table.
DRAFT
CAPER 9
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-15 - Resources and Investments 91.520(a)
Identify the resources made available
Source of Funds Source Resources Made
Available
Amount Expended
During Program Year
CDBG public - federal 1,228,127 892,786.98
Table 3 - Resources Made Available
Narrative
Identify the geographic distribution and location of investments Target Area Planned
Percentage of
Allocation
Actual
Percentage of
Allocation
Narrative Description
City of Fairfield 100 100 Citywide Service Area
LOW/MODERATE INCOME
CENSUS TRACTS 65 65
Public Infrastrcture funding used
in the Low/Mod Census tracts
Table 4 – Identify the geographic distribution and location of investments
Narrative
The City of Fairfield is committed to utilizing federal funding to support low-moderate-income residents. While CDBG resources are available throughout the city, the public infrastructure projects were isolated to the Low/Moderate income census tracts to support the advancement of those communities.
The FY 2025-2026 Annual Action Plan allocated all the available resources the city had. This included the annual entitlement allocation as well as the prior year’s income. Prior Year income includes both Housing and Economic Development Revolving Loan fund programs. The funds were used to address the city’s high-priority needs. $46,550 in Low Mod Income Housing Affordability Fund (LMIHAF) funds were used to provide Fair Housing Services to the Fairfield Community.
During FY 2025–2026, the City of Fairfield allocated CDBG funds to housing rehabilitation and public facilities activities that contributed to lower-than-anticipated expenditures for the program year.
The City allocated $474,655 in CDBG funds for a multifamily housing rehabilitation project at Orchard Crossing. Following the allocation, the property owner elected not to move forward with the use of CDBG funds for the project. As a result, those funds were not expended during FY 2025–2026 and will be reprogrammed in a subsequent program year.
Additionally, the Lee Bell Bathroom Accessibility Project is a multiyear public facilities and infrastructure project administered in partnership with the City's Public Works Department, for DRAFT
CAPER 10
OMB Control No: 2506-0117 (exp. 09/30/2021)
which $551,173.35 in CDBG funds was allocated in FY 2025–2026. The project is currently in Phase 2, with construction actively underway. Due to the phased nature of the project, expenditures are drawn incrementally as construction milestones are reached. The project is on schedule and slated for completion in 2027. Remaining funds will continue to be expended in the subsequent program year consistent with the project timeline.
Taken together, the Orchard Crossing withdrawal and the multiyear draw schedule for the Lee Bell Bathroom Accessibility Project account for the gap between funds made available and funds expended during FY 2025–2026. The City remains committed to full and timely expenditure of all CDBG resources and will continue to monitor project progress to ensure compliance with HUD timeliness requirements.
Leveraging
Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan.
• Vista Ridge: The Vista Ridge Project demonstrates the City of Fairfield's ability to leverage multiple funding sources to maximize affordable housing impact. The City was awarded $21,535,540 in Homekey+ Program funds from the California Department of Housing and Community Development (HCD) to support the acquisition and rehabilitation of an existing 100-room, three-story hotel to be converted into 51 units of permanent supportive housing comprised of 50 residential units plus one manager's unit, with onsite supportive services.
In addition, the City committed $1,000,000 from the Local Housing Trust Fund (LHTF) and $535,541 from the Prohousing Incentive Program (PIP) to further support the project. To ensure long-term affordability, the City will enter into a 20-year contract with the developer that includes 50 Project Based Vouchers, providing ongoing housing subsidies for a minimum of 20 years. In total, the Vista Ridge Project leverages approximately $23,071,081 in combined federal, state, and local funding to deliver permanent supportive housing for individuals experiencing homelessness.
• Ohio Street Homeless Shelter: The City owns the property where Ohio St. Shelter is operated. CDBG and other local funds were used to rehabilitate the property. The city supports the shelter’s operations through CDBG and the TBRA program. Currently, the property is being leased to the Shelter operator. The Operator uses CDBG funds to leverage other funds to operate the homeless shelter and has served multiple homeless Fairfield residents.
• Tabor Commons: The developer for Tabor Commons used CDBG funds to acquire the property from a private owner. The developer is working with the city to leverage $2 million in local City funds and 25 Project-Based Vouchers (PBVs) to develop 67 affordable housing units. The city has committed funds from the Local Housing Trust Fund and committed 20 Project-Based Voucher for this project.
DRAFT
CAPER 11
OMB Control No: 2506-0117 (exp. 09/30/2021)
• Parkside Flats The City completed negotiations with a developer to develop 168 affordable housing units. The construction was completed in January 2026 and leasing began in February 20206. This 168 apartment complex expands Fairfield’s affordable housing opportunities for low-moderate income families.
• Fair Housing-The city utilizes local funds to support Fair Housing Services and Training for the residents, owners and staff of the City of Fairfield. The City supported Fair Housing Advocates of Northern California with $46,550 to provide Fair Housing training for owners and staff, training for First time Home Buyers as well as fair housing services to more than 50 Fairfield residents.
• Tenant Based Rental Assistance (TBRA)-The City receives HOME funds from California Housing and Community Development Department(HCD). With these funds, the city has created a TBRA Program to support the homeless and at-risk homeless individuals with rental assistance for a period of up to 24 months. The rental assistance is coupled with wrap-around supportive services, which is supported by the city’s community partners.
DRAFT
CAPER 12
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served.
One-Year Goal Actual
Number of Homeless households to be
provided affordable housing units 0 0
Number of Non-Homeless households to be
provided affordable housing units 10 5
Number of Special-Needs households to be
provided affordable housing units 0 0
Total 10 5
Table 5 – Number of Households
One-Year Goal Actual
Number of households supported through
Rental Assistance 0 0
Number of households supported through
The Production of New Units 0 0
Number of households supported through
Rehab of Existing Units 10 5
Number of households supported through
Acquisition of Existing Units 0 0
Total 10 5
Table 6 – Number of Households Supported
Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
Due to a delay in the city’s Housing Rehab program and an increase in project scope, the City couldn’t assist as many homeowners with rehabilitation as anticipated. During the fiscal year, the city has made great efforts to advertise the rehabilitation program further. While the city didn’t help as many homeowners as anticipated during the fiscal year, the community has shown great interest in the program, with many applicants on the waiting list. Additional projects are in the pipeline and applications continued to be reviewed for eligibility. The City anticipates more applications than the funding will allow in the upcoming fiscal year.
DRAFT
CAPER 13
OMB Control No: 2506-0117 (exp. 09/30/2021)
Discuss how these outcomes will impact future annual action plans.
The City anticipates that in future annual action plans, there will be more applicants than the city has funding for. Therefore, we will closely monitor the application and funding process.
Continual advertisement of the rehabilitation program will continue to be a focus for the city’s most vulnerable homeowners.
Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity.
Number of Households Served CDBG Actual HOME Actual
Extremely Low-income 3 0
Low-income 2 0
Moderate-income 0 0
Total 5 0
Table 7 – Number of Households Served
Narrative Information
During the year, the City supported five low-moderate income households with housing rehabilitation for their units. The City is deeply committed to addressing the identified needs in the 2022-27 consolidated plan as much as possible. Housing rehabilitation allows the city to preserve existing housing for low-moderate-income households, preventing homelessness. In addition to preserving the existing housing, the City continues to work with developers to provide affordable housing to the City’s most vulnerable population.
DRAFT
CAPER 14
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City of Fairfield Homeless Services Division, Police Department’s Homeless Intervention Team (HIT), and city sponsored non-profit provider street outreach team conducts regional outreach efforts in partnership with area law enforcement, social services, mental health, healthcare, libraries, faith based-organizations, shelter services, animal care, housing providers, and crisis intervention teams to reach those who are unsheltered and connect them to resources. The contract with the local service provider provides two full-time street outreach workers who work directly with those residing on the streets within the City of Fairfield.
The Homeless Services Division, HIT and the city funded service provider outreach team assist those who are unhoused to connect to emergency shelter beds funded by the City of Fairfield, housing resources, and other services needed to overcome their unhoused situation. The HIT team and service provider outreach team respond not only to concerns reported from the community but proactively connects to those who are unsheltered in the community and offer available resources.
Additionally, the Homeless Services Division conducts centralized provider events that bring resources to the community in a centralized location several times a year. Services brought together include mobile showers, food, clothing, medical, behavioral health, and dental services, legal, substance abuse support, veteran services, haircuts and shaves, pet care, linkages to housing and other social services. The annual community resource fairs bring 40+ providers to one site reaching over 100 unhoused or at-risk individuals.
Lastly, the Homeless Services Manager has led regional efforts in assessing, coordinating, and improving outreach services not only in the City of Fairfield but across Solano County. The efforts have especially looked at disparities in the rates of those who are unhoused in the community and those receiving services.
Addressing the emergency shelter and transitional housing needs of homeless persons The City of Fairfield Homeless Services Division oversees contracts with two year-round emergency shelter and one winter shelter located within the City of Fairfield. The City of Fairfield provides operational funds and results of investment accountability with the partner non-profit agencies that supported on average 26 beds a night across the three year-round DRAFT
CAPER 15
OMB Control No: 2506-0117 (exp. 09/30/2021)
shelters and up to 10 beds for the winter shelter. The winter shelter is run by a faith-based provider and was opened every night from November 1, 2025 through March 31, 2026, providing consistency for those without shelter in the winter months rather than only opening during inclement weather.
There was an 81% success rate in exits to positive housing outcomes from the year-round emergency shelters. Additionally, the winter shelter was able to assist nine individuals in moving into permanent or temporary housing.
Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The Homeless Services Manager sits on the Board for Solano County’s Continuum of Care, Housing First Solano, providing expertise and advocacy for the best use of funds coming into the county to address houselessness and those at-risk including prevention assistance. The Homeless Services Division assists probation, local health systems, and behavioral health in accessing the shelter beds or other housing solutions. The Homeless Services Division contributes finically and works in partnership with Resource Connect Solano, Family Justice Center, and the Family Resource Center to connect households with prevention and rehousing assistance to address their unique needs.
Lastly, through the Homeward Bound program the HIT team assists those discharged from institutional facilities located within the city receive transportation back to their support systems with housing solutions and avoid being displaced into houselessness.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again
The Homeless Services Manager sits on the Board for Solano County’s Continuum of Care, Housing First Solano, and is the Co-Chair of the Technical Advisory Board for the CAPSolano Joint Powers Authority, providing expertise, advocacy, and best practices in addressing houselessness and those at-risk including prevention assistance. As a board officer, the Homeless Services Manager has worked closely with service partners to improve the quality of DRAFT
CAPER 16
OMB Control No: 2506-0117 (exp. 09/30/2021)
outcomes and to shorten the length of time unhoused. The county has made efforts to improve system performance measures by increasing accountability, better coordination of services, monitoring of progress across the continuum, and working towards improving systems to decrease length of time it takes to access services, transition out of the systems of case and into permanent and stable housing solution and tracking the rates of returning to houselessness within the county.
DRAFT
CAPER 17
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
The City of Fairfield ensures that all the Public Services resources are made available to participants in our Housing programs. While the City conducted a needs assessment in early 2022, the needs and desires of the city's low-moderate-income individuals were assessed. This included the needs of the Housing Choice Voucher Program participants. Therefore, the City can address the needs of the community all around.
Actions taken to encourage public housing residents to become more involved in management and participate in homeownership
The Public Housing Authority and the City’s Housing Services Department work collaboratively to ensure that housing resources and information are accessible to all members of the community. Materials related to homeownership programs are readily available at the Housing Authority's informational kiosk.
The City hosted a free homeownership workshop in partnership with Fair Housing Advocates of Northern California during this fiscal year. Every effort was made to ensure that all Public Housing Authority participants were informed of and had the opportunity to attend this and any other workshop hosted by partner organizations or neighboring jurisdictions.
Actions taken to provide assistance to troubled PHAs
The City of Fairfield is not a troubled PHA therefore there are no actions to take.
DRAFT
CAPER 18
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City of Fairfield reviews its policies, Zoning Ordinance, and development regulations continuously to reduce barriers to affordable housing. During the past five years, the City has adopted and continues to implement the following:
• 2023-31 Housing Element. The City continues to implement the Fairfield Housing Element, which was certified by the State of California Department of Housing and Community Development (HCD). This Housing Element plans and zones for the Regional Housing Needs Allocation (RHNA) for the creation of 3,069 units of housing. Of these, 792 are to be affordable for households earning 0-30% of the Area Median Income (AMI), 464 to be affordable for households earning from 31-50% AMI, 539 to be affordable for households earning from 51-80% AMI, and 1,274 to be affordable for incomes higher than 80% AMI.
• Fairfield Train Station Specific Plan (FTSSP). The City continues to implement the FTSSP, a major new Transit-Oriented Community master plan (“Plan”)developed along with the new Capitol Corridor Train Station at the southeast corner of Peabody Road and Vanden Road. The Plan addresses the development of approximately 2,970 acres of land in northeastern Fairfield near the station (not in the NRSA). The Plan provides 1,050 dwelling units in a range of housing types, including condominiums, townhomes, and small lot single-family homes.
• Building and permit fee updates. The City conducted a nexus study to determine the costs for various services provided by the Building Division, which informs updates to its building and permit fee schedule. On April 7, 2026, the City Council approved the fee study, and the updates to the fee schedule went into effect on July 1, 2026. • ADU Ordinance. The City is working with HCD on an update to its ADU ordinance.
Updates will provide development standards aligned with state ADU regulations, and the City is also exploring additional standards to incentivize ADUs proposed with an affordability deed restriction. The ADU ordinance is expected to be reviewed by City Council late 2026.
DRAFT
CAPER 19
OMB Control No: 2506-0117 (exp. 09/30/2021)
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City has many underserved needs but has made good strides in meeting all those outlined in the Consolidated Plan and Action Plan in FY 2025-26, as outlined in this report. The City continued its work with local nonprofits and other agencies to facilitate activities and projects benefitting special-need populations, including people experiencing homelessness, seniors, and disabled people. Housing Rehabilitation and several new affordable housing projects are underway. The City continues to enhance the neighborhoods in low-moderate income census tracts to ensure that the residents of those communities have access to equal resources.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) Lead-based paint, commonly used in homes before its ban in 1978, poses significant health risks, particularly to children and pregnant women. When the paint peels and cracks, lead paint chips and dust can spread throughout indoor environments and be ingested or breathed in, increasing risk of lead poisoning. Residents living in older neighborhoods who cannot afford to renovate or repair their homes are especially at risk of exposure.
The City of Fairfield works with Solano County and the Fairfield Housing Authority to identify properties that may be at greatest risk for the presence of lead and raise awareness of funds available through the County’s Lead Paint Abatement Program .
The City of Fairfield Housing Rehabilitation, Loan and Grant program complies with Title 24 CFR Part 35. It has a lead-based paint policy and procedures that comply with HUD regulations, as well as a relocation plan. The City complies with Lead Hazard Assessment and Evaluation regulations and Lead Hazard Reduction, defined in Subpart R of the regulation. All documentation is retained in the project file. There were five homes during the fiscal year where a lead-based paint assessment was completed. 5 of the 5 units assessed were built before 1978. Those 5 units were exempt from lead-based paint remediation as no work was completed that disturbed lead-based paint.
Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City continues to create affordable housing opportunities reducing the rent burden for low- income renters. Through the Housing Choice Voucher Program, the City serves more than 700 families with rental subsidies, allowing families to pay 30% of their income towards the rent.
The City also recently pulled 84 families from its Housing Choice Voucherwaiting list and 316 families from its Project Based Voucher waiting lists to help additional families reduce their rent burden, reducing the number of families in poverty. In addition, the City held a First-Time Homebuyer workshop. This workshop was open to all Fairfield residents. They learned the benefits of home ownership. Doing so creates an opportunity for residents of all income levels DRAFT
CAPER 20
OMB Control No: 2506-0117 (exp. 09/30/2021)
to prepare for the needs of homeownership, which creates additional housing opportunities.
Construction of the Parkside Flats affordable apartment community was completed with certificate of occupancies issued in 2026. The project will deliver 168 rental units exclusively for low-income households. The unit mix includes 36 one-bedroom/one-bath units (21.4%), 104 two-bedroom/two-bath units (61.9%), and 28 three-bedroom/two-bath units (16.6%).Tabor Commons, an affordable multifamily housing complex project, was approved by Planning Commission in 2025. The project will deliver 67 rental units to households with income levels ranging from 20% to 50% Area Medium Income (AMI). The unit mix includes 18 one-bedroom units (27%), 31 two-bedroom units (54%), and 18 3-bedroom units (27%).
Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City is committed to improving coordinated, effective programs that improve access to affordable housing. During FY 2023-24, the City’s Housing Services Department worked closely with the Planning Department to apply for California’s ProHousing Designation. Being awarded this designation allows the City to be recognized as a jurisdiction that has created policies and ordinances that allow for affordable housing to be more streamlined, therefore increasing the opportunities for housing production. This also eliminated unnecessary regulatory impediments to the development of affordable housing.
Additionally, the City has enacted a process to conduct an inclusionary housing study. This study involves multiple departments and developers and will allow the City an opportunity to generate dedicated funding to support ongoing affordable housing development opportunities.
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The City creates strategic partnerships to enhance the availability of resources and to leverage services provided to low- and moderate-income residents and neighborhoods. Annually the City and Fairfield Housing Authority sign a “Consistency with the Consolidated ”Plan’ document.
This document ensures that activities taken throughout the year are consistent with the strategic goals outlined in the Consolidated Plan.
Additionally, with the CDBG Program, the City can partner with public service agencies that bring services directly to the low-moderate income residents.
Housing Successor Agency. The Housing Authority of Fairfield serves as the Successor agency to the former Redevelopment Agency. As such, it administers all remaining assets and loan payoffs of the agency. An upcoming project with MidPen has been previously discussed. Some units may have Section 8 project-based or other types of subsidies attached and may have DRAFT
CAPER 21
OMB Control No: 2506-0117 (exp. 09/30/2021)
accompanying supportive services.
CAP Solano JPA and CoC. Through homeless Continuum of Care funding, important supportive services can be paired with affordable housing to enhance housing success for chronically homeless residents, those with mental illnesses, and those with other disabilities.
As part of the City of Fairfield’s adopted Homeless Strategy, the City entered into a three-year Memorandum of Understanding with the County of Solano and all seven cities to expand and support the county-wide Coordinated Entry System, Resource Connect Solano. Through this MOU, Resource Connect Solano will be able to increase case management, hire a housing navigator, and create a landlord incentive program to house those more difficult to place.
Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) Impediment #1
INCREASE CITY AND DEVELOPER AWARENESS OF AREAS OF RESIDENTIAL
SEGREGATION
The Housing Services Department works closely with other city departments, including the Housing Authority, Planning and Public Works, to provide them with information related to the Low-Income Census Tracts, as well as maps to determine areas of minority concentration. Providing this information has increased the knowledge for departments to help make decisions and to provide information to developers for new developments within the city.
Impediment #2 DEVELOP STRATEGIES TO INCREASE AFFORDABLE HOUSING The City has reviewed all its available properties available for development. The City has followed all the Surplus Land Act, which requires the City to market all surplus land to affordable housing developers prior to disposition. In following this state law, the City can seek opportunities to increase affordable housing. Additionally, the City has recently been recognized as a Prohousing city by the State of California, which recognizes the fact that the City has streamlined processes to increase affordable housing opportunities. It also places the City in a position to receive incentives for developing more affordable housing. The City has also developed a Development Policy which identifies the parameters in which affordable housing is developed. This information includes information related to loans, grants, zoning and any other incentives that the City may offer.
Impediment #3: REDUCE INSTITUTIONAL BARRIERS TO AFFORDABLE HOUSING DEVELOPMENT The City has established a Housing Development Policy which outlines the steps that the City will utilize related to housing development. Within the policy, the City outlines the development process and other policies that impact how the City and Developers produce affordable housing.
Additionally, the City recently completed a development fee study and updated all its fees in accordance with the results of the study.
DRAFT
CAPER 22
OMB Control No: 2506-0117 (exp. 09/30/2021)
Impediment #5: FAIR HOUSING FUNDING, REPORTING, MONITORING, AUDITING AND PUBLIC
EDUCATION
The City currently funds Fair Housing of Northern California (FHANC) using Low-Moderate Income Housing Affordable Housing Funds (LMIHAF) to support these efforts. FHANC provides services to Fairfield residents to address housing discrimination. Additionally, FHANC conducted a Fair Housing Training for City staff and Landlords to increase awareness of housing laws. FHANC provides resource information throughout the city to ensure residents have access to housing resources as well as information about FHANC services.
DRAFT
CAPER 23
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City of Fairfield has been working diligently to ensure both short-term and long-term compliance with all applicable federal regulations and timeliness requirements under the Community Development Block Grant (CDBG) Program. This includes adherence to the Davis- Bacon Act, National Environmental Policy Act (NEPA) environmental review, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, Section 3 requirements, and other relevant federal guidelines. All City activities are conducted in a manner that upholds and does not violate any applicable federal anti-discrimination laws, including Title VI of the Civil Rights Act of 1964.
A new Analysis of Impediments was created to coincide with the updated Consolidated Plan.
That document will be updated regularly to synchronize with the Consolidated Plan. Action Plans and CAPERs work to achieve the vision and goals outlined in the Consolidated Plan.
Risk and Monitoring. The City conducts an initial pre-award risk analysis, which is the initial review of an application, and annually performs a post-award risk analysis on all sub-recipients.
Agencies/programs scoring in the range of high risk and some in medium risk receive physical site monitoring. During site monitoring, staff inspects the site, interviews agency staff, verifies source data from quarterly reports, and reviews project files using Consortium Program and Financial monitoring forms.
All monitoring contact letters, the completed joint monitoring forms, final monitoring results, and any follow-up communication about the monitoring are electronically submitted and stored in the City Data Services online reporting system. Monitoring Findings, Concerns, and/ or Observations are noted in the files. City staff works with subrecipients under monitoring to resolve issues promptly.
Citizen Participation Plan 91.105(d); 91.115(d)
Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
During FY 2025-26, the public received multiple opportunities to comment on performance reports. A Public Notice was published on August 26, 2026, allowing residents a chance to review the FY 2025-26 CAPER.
The Public Notice for the CAPER was posted for public comment on August 26, 2026. The Draft DRAFT
CAPER 24
OMB Control No: 2506-0117 (exp. 09/30/2021)
CAPER was posted on the City’s website for viewing and is available on the 1st Floor Lobby of City Hall. It is also posted in the Community Development Department, City Clerk’s office, the Housing Authority, the Solano County Library Downtown Fairfield Branch, and the Fairfield Transportation Center. The City Council conducted a Public Meeting to consider the CAPER on Tuesday, September 15, 2026, at 6:00 p.m. at which the public has an opportunity to comment.
DRAFT
CAPER 25
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-45 - CDBG 91.520(c)
Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences.
The City didn’t see any challenges with its current objectives.
Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants?
No.
[BEDI grantees] Describe accomplishments and program outcomes during the last year.
DRAFT
CAPER 26
OMB Control No: 2506-0117 (exp. 09/30/2021)
CR-58 – Section 3
Identify the number of individuals assisted and the types of assistance provided
Total Labor Hours CDBG HOME ESG HOPWA HTF
Total Number of Activities 0 0 0 0 0
Total Labor Hours 0
Total Section 3 Worker Hours 0
Total Targeted Section 3 Worker Hours 0
Table 8 – Total Labor Hours
Qualitative Efforts - Number of Activities by Program CDBG HOME ESG HOPWA HTF Outreach efforts to generate job applicants who are Public Housing Targeted Workers
Outreach efforts to generate job applicants who are Other Funding Targeted Workers.
Direct, on-the job training (including apprenticeships).
Indirect training such as arranging for, contracting for, or paying tuition for, off-site training.
Technical assistance to help Section 3 workers compete for jobs (e.g., resume assistance, coaching).
Outreach efforts to identify and secure bids from Section 3 business concerns.
Technical assistance to help Section 3 business concerns understand and bid on contracts.
Division of contracts into smaller jobs to facilitate participation by Section 3 business concerns.
Provided or connected residents with assistance in seeking employment including: drafting resumes,preparing for interviews, finding job opportunities, connecting residents to job placement services.
Held one or more job fairs.
Provided or connected residents with supportive services that can provide direct services or referrals.
Provided or connected residents with supportive services that provide one or more of the following: work readiness health screenings, interview clothing, uniforms, test fees, transportation.
Assisted residents with finding child care.
Assisted residents to apply for, or attend community college or a four year educational institution.
Assisted residents to apply for, or attend vocational/technical training.
Assisted residents to obtain financial literacy training and/or coaching.
Bonding assistance, guaranties, or other efforts to support viable bids from Section 3 business concerns.
Provided or connected residents with training on computer use or online technologies.
Promoting the use of a business registry designed to create opportunities for disadvantaged and small businesses.
Outreach, engagement, or referrals with the state one-stop system, as designed in Section 121(e)(2) of the Workforce Innovation and Opportunity Act.
DRAFT
CAPER 27
OMB Control No: 2506-0117 (exp. 09/30/2021)
Other.
Table 9 – Qualitative Efforts - Number of Activities by Program
Narrative
DRAFT
Agenda Item No: M.2
AGENDA REPORT
DATE: September 15, 2026
TO: Mayor and Council
FROM: David Gassaway, City Manager
SUBJECT: Resolution 2026-194 HD First Amendment to Fiscal Year 2026-2027 Annual Action Plan
Approving the First Amendment to the Fiscal Year 2026-2027 Community Development Block Grant Annual Action Plan and Authorizing the City Manager to Execute Any and All Documents, Contracts, and Memorandum of Understanding
Funding Source: N/A
Contact: Miesha Garnett, (707) 428-7426
RECOMMENDED ACTION
Hold a public hearing and adopt resolution.
STATEMENT OF ISSUE
Adopt a resolution approving a Substantial Amendment to the fiscal year (FY) 2026–2027 Annual Action Plan to reprogram $250,000 entitlement funds to the Homeowner Rehabilitation Program thereby increasing the overall budget to the Homeowner Rehabilitation Program by $250,000.
DISCUSSION
Each year, the City receives Community Development Block Grant (CDBG) Program funds from the U.S. Department of Housing and Urban Development (HUD). Each year, these resources are allocated through the City’s Annual Action Plan. The goal of the CDBG Program is to create viable communities by providing decent housing, a suitable living environment, and expanded economic opportunities with a focus on benefiting low- and moderate- income people.
During FY 2026–2027, the City allocated $300,000 in CDBG funds for a Workforce Development Program. The program is currently in the development and planning phase, and implementation is not anticipated to occur during the current fiscal year. As a result, the $300,000 allocation is not expected to be expended during FY 2026 –2027. The proposed Ann ual Action Plan Amendment would reprogram these funds to support an activity that is currently ready to utilize
the funding and address an identified community need. The Workforce Development Program remains under development and may be considered for future funding as the program is finalized and funding becomes available.
The City currently administers a Housing Rehabilitation Revolving Loan Program, which supports low-to-moderate income homeowners with essential health and safety repairs. The program is supported by CDBG funds and loan repayments that are returned to the RLF and made available for future rehabilitation assistance. Due to increasing rehabilitation needs among eligible homeowners, additional funding is necessary to expand the program’s capacity.
During FY 2025 –2026, $150,000 in CDBG funds was allocated to the Housing Rehabilitation Program. The proposed Annual Action Plan Amendment would provide an additional $250,000.
The additional $250,000 will be reprogrammed from funds previously allocated for the workforce development program that are not anticipated to be expended during FY 2026–2027.
This increased investment will allow the City to assist additional low - and moderate -income homeowners with critical health and safety repairs, address deferred maintenance, and preserve the City's existing affordable housing stock.
FINANCIAL IMPACT
There is no fiscal impact to the City’s General Fund. The proposed action involves the reprogramming of existing FY 2026 –2027 CDBG funds to increase the Housing Rehabilitation Program budget. No new funds are requested, and the amendment does not increase the City’s overall CDBG entitlement allocation or require additional local funds.
PUBLIC CONTACT/ADVISORY BODY RECOMMENDATION
A public notice was published in the Daily Republic Newspaper on August 16, 2026, to enable the public to respond to the First Amendment to the FY 2026-2027 CDBG Annual Action Plan.
ALTERNATIVE ACTION
The council may choose not to approve the resolution to amend the FY 2026-2027 CDBG Annual Action Plan. However, this decision could result in the Housing RLF being fully expended and may therefore be insufficient to meet the current program demand and constrain the City’s ability to assist additional low-and moderate-income homeowners.
COORDINATED WITH
N/A
STAFF CONTACT
Miesha Garnett, Management Analyst II
(707) 428-7426
[email protected]
ATTACHMENTS
Attachment: Proposed Resolution
Attachment: FY 2026-2027 Annual Action Plan Amendment
CITY OF FAIRFIELD
RESOLUTION NO. 2026-194
APPROVING THE FIRST AMENDMENT TO THE FISCAL YEAR 2026-2027 COMMUNITY
DEVELOPMENT BLOCK GRANT ANNUAL ACTION PLAN AND AUTHORIZING THE CITY
MANAGER TO EXECUTE ANY AND ALL DOCUMENTS, CONTRACTS, AND MEMORANDUMS OF
UNDERSTANDING
WHEREAS, the City is required by the U.S. Department of Housing and Urban Development (HUD) to submit an Annual Action Plan (AAP) for fiscal year (FY) 2026-2027 to receive annual Community Development Block Grant (CDBG) entitlement funds; and
WHEREAS, the City of Fairfield submitted the FY 202 6-2027 Annual Action Plan to HUD on May 14, 2026. The Action Plan was approved by HUD in September 2026; and
WHEREAS, Substantial amendments to the Annual Action Plan require a Public Hearing to receive public feedback and resubmission of the amendments to the Annual Action to HUD for approval; and
WHEREAS, the Housing Revolving Loan Fund (RLF) is currently administered as part of the City’s CDBG Program to support low-to-moderate income homeowners with health and safety repairs; and
WHEREAS, annual CDBG entitlement funds can be used to allocate and increase the funds in the Housing RLF; and
WHEREAS, the City will allocate $250,000 in CDBG entitlement funds to the Housing RLF to increase the allocation to support low-to-moderate income homeowners; and
WHEREAS, increasing the Housing RLF does not impact the City’s general fund, nor any other fund. The reallocation of the entitlement funds does not impact any other CDBG funding; and
WHEREAS, a public notice seeking public comment and notification of the public hearing was published on August 16, 2026.
NOW, THEREFORE, THE COUNCIL OF THE CITY OF FAIRFIELD HEREBY RESOLVES Section 1. The city manager is authorized to submit the First Amendment to the FY 2026-2027 CDBG Annual Action Plan to HUD and execute any and all documents , contracts, and memorandums of understanding associated with the FY 202 6-2027 CDBG Annual Action Plan Amendments.
RES. NO. 2026-194
Section 2. The city manager is authorized to allocate $250,000 in CDBG Entitlement funds to the Housing RLF, and to increase the total RLF budget to $400,000 for FY 2026-2027.
PASSED AND ADOPTED this 15th day of September 2026, by the following vote:
AYES: MEMBERS: VACCARO/BERTANI/CARR/PANDURO / TONNESEN/ SANDHU / WILLIAMS
NOES: MEMBERS:
ABSENT: MEMBERS:
ABSTAIN: MEMBERS:
______________________________________________________
MAYOR
ATTEST:
____________________________
CITY CLERK
Annual Action Plan
2026
1 OMB Control No: 2506-0117 (exp. 09/30/2021)
Amendment No. 1
Annual Action Plan
2026
2 OMB Control No: 2506-0117 (exp. 09/30/2021)
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)
1. Introduction
The City of Fairfield (City) is an entitlement jurisdiction that receives federal funding from the U.S.
Department of Housing and Urban Development (HUD) through the Community Development Block Grant (CDBG) Program. The CDBG Program provides annual grants on a formula basis to entitlement cities and counties to develop viable urban communities. HUD expects them to achieve this goal by providing decent housing, a suitable living environment, and expanding economic opportunities, principally for low- and moderate-income persons.
As a CDBG entitlement jurisdiction, the City must prepare an Annual Action Plan (AAP) that describes the activities that the City will implement to spend its CDBG funds and meet the Consolidated Plan (Con Plan) goals and priorities. This 2026-2027 Annual Action Plan describes the information concerning the goals outlined in the 2022-2026 Con Plan.
For FY 2026-2027, the City of Fairfield was granted $866,668 in CDBG funding to address the priority needs in the community. All funding will be utilized based on the opportunities and constraints of each program or project.
In FY 2026-2027, the City will implement steps to protect individuals from housing discrimination by affirmatively furthering fair housing through the Analysis of Impediments to Fair Housing Choice. The City will also expand outreach to people in Fairfield with limited English proficiency and ensure that all funded agencies can serve persons with disabilities and those who are not proficient in English.
2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.
The Annual Action Plan provides information related to the proposed geographic distribution of investment. It includes general descriptions of the homeless and other community development needs and activities. It also provides for actions to reduce poverty and barriers to meet the needs of the underserved.
Fairfield has several public service needs, including affordable housing, homelessness, and other community development needs identified in this Annual Action Plan, as well as through the consultation and citizen participation processes. The Consolidated Plan anticipates using CDBG funds to assist in
Annual Action Plan
2026
3 OMB Control No: 2506-0117 (exp. 09/30/2021)
achieving Fairfield City Council and community goals to address the community's various needs. The City has identified the following goals that provide the framework for the Annual Action Plan:
• Affordable Housing
• Homeless Services
• Senior Services
• Youth Services
• Economic Development
• Fair Housing
• Public Facilities and Infrastructure
3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects.
In FY 25-26, the City of Fairfield CDBG Program supported multiple non-profit organizations, providing services to low-income individuals within the community. During FY 25-26, CDBG funds supported more than 600 residents. Additionally, during FY 25-26, the city of Fairfield met its timeliness requirements.
4. Summary of Citizen Participation Process and consultation process Summary from citizen participation section of plan.
The City of Fairfield follows its Citizen Participation Plan (CPP) when preparing the Annual Plan. The City prioritizes a transparent and collaborative approach with the community. In preparation for this plan, the city held multiple public meetings with the CDBG Advisory Committee (CAC). Since FY 2026-27 will be the third year of the three-year cycle for funding for the subrecipients, the City did not accept new applications for the Annual Action Plan period. However, the City worked with its CAC to review the Annual Action Plan and allowed opportunities for the public to attend and make comments.
Additionally, the City published a public notice to receive public comments, as well as an opportunity for a public hearing.
5. Summary of public comments
This could be a brief narrative summary or reference an attached document from the Citizen Participation section of the Con Plan.
There were no public comments received.
Annual Action Plan
2026
4 OMB Control No: 2506-0117 (exp. 09/30/2021)
6. Summary of comments or views not accepted and the reasons for not accepting them The City will receive and accept all comments.
7. Summary
The CDBG Program has been a critical component of the Fairfield Community, allowing low- to moderate-income residents access to services that they may not otherwise be able to access. Fairfield’s Annual Action Plan outlines how funds will be allocated to address various community needs such as affordable housing, homelessness, senior services, youth services, economic development, fair housing, and public facilities. The Plan reflects input gathered through citizen participation processes, including public meetings with the CDBG Advisory Committee and community workshops. In the past year, CDBG funds supported non-profits serving low-to-moderate income individuals. Fairfield is committed to transparency and collaboration, ensuring residents have opportunities to provide feedback on the Plan's priorities and allocations.
Annual Action Plan
2026
5 OMB Control No: 2506-0117 (exp. 09/30/2021)
PR-05 Lead & Responsible Agencies – 91.200(b)
1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.
Agency Role Name Department/Agency
CDBG Administrator FAIRFIELD Housing Services Department Table 1 – Responsible Agencies
Narrative (optional)
Consolidated Plan Public Contact Information
LaTanya Terrones
Sr. Project Manager
[email protected]
707-428-7454
Annual Action Plan
2026
6 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-10 Consultation – 91.100, 91.200(b), 91.215(l)
1. Introduction
The City of Fairfield takes the coordination and consultation of the CDBG Program as a high priority. The City ensures that there are opportunities for all vested parties to participate throughout the year with the CDBG program including contributions towards the plans, upcoming activities, and planning for the year ahead.
Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City of Fairfield partners with local service providers and the County of Solano in responding to the needs of the unhoused and those at risk of being displaced into homelessness. Additionally, the City of Fairfield provides funding and site assistance, public outreach and education, policy development and strategic planning, and coordination and collaboration. The City of Fairfield is actively involved in the local Continuum of Care, Housing First Solano, holding an officer seat on the Board of the Continuum. Additionally, two Council members sit upon the CAP Solano Joint Powers Authority (JPA), working in partnership with all the regional cities and the County of Solano, which provides oversight and coordination of homeless and safety net services in Solano County. This regional approach is unique in the State of California, creating a collective response to the growing crisis addressing the impacts of homelessness. Lastly, the Homeless Services Manager serves on the Technical Advisory Committee, providing expertise and assistance to the JPA.
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.
The JPA board includes governmental regional representatives from all the cities and the County of Solano in the decision-making process on addressing the growing impact of homelessness. The Technical Advisory Committee has a representative with local expertise in the unhoused community from each city and county to guide the electives on the JPA Board.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS Housing First Solano, the COC, brings together local city staff, county staff, health care agencies, behavioral health, veterans, intimate partner violence agencies, local homeless service providers, faith-
Annual Action Plan
2026
7 OMB Control No: 2506-0117 (exp. 09/30/2021)
based organizations, criminal justice organizations, department of education, housing providers, local business, and those with lived experience. Additionally, including committees to improve systems, which include coordinated entry, governance, HMIS users, and Lived Experience to provide additional oversight and expertise.
The City of Fairfield partners with local service providers and the County of Solano in responding to the needs of the unhoused and those at risk of being displaced into homelessness. Additionally, the City of Fairfield provides provision of funding and site assistance, public outreach and education, policy development and strategic planning, and coordination and collaboration. The City of Fairfield is actively involved in the local Continuum of Care, Housing First Solano, holding an officer seat on the Board of the Continuum. Additionally, two Council members sit upon the CAP Solano Joint Powers Authority (JPA) working in partnership with all the regional cities and the County of Solano, which provides overnight and coordination of homeless and safety net services in Solano County. This regional approach is unique in the State of California, creating a collective response to the growing crisis of addressing the impacts of homelessness. Lastly, the Homeless Services Manager serves on the Technical Advisory Committee providing expertise and assistance to the JPA.
The Continuum of care is working on expanding and improving the countywide Coordinate Entry System including looking at racial equality. With the creation of the Solano Racial Equity Action Lab (REAL) Core Team, the COC is looking at systems improvements in coordination entry systems and outreach services in Solano County.
Regional coordination has led to the creation of more robust diversion and prevention programs launching in the next year. The efforts of CAPSolano have increased support services to specialized populations including TAY, Veterans, and those displaced into houselessness due to intimate partner violence. CAPSolano partners with health care providers, mental health agencies, drug assistance programs, local non-profits and faith-based organizations, and has expanded capacities in partnerships with TAY groups, those with lived experience, intimate partner violence agencies, and housing providers.
2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
Annual Action Plan
2026
8 OMB Control No: 2506-0117 (exp. 09/30/2021)
Table 2 – Agencies, groups, organizations who participated 1 Agency/Group/Organization Fairfield Housing Authority Agency/Group/Organization Type PHA
What section of the Plan was addressed by Consultation? Public Housing Needs Homelessness Needs - Veterans
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
The City of Fairfield partners with multiple other entities to forward the homeless strategic plan of the JPA. The overall goal of multiple partnerships is to secure housing and other requisite programming for unhoused families.
2 Agency/Group/Organization EDEN HOUSING
Agency/Group/Organization Type Housing
Services - Housing
Services-Elderly Persons
Services-homeless
What section of the Plan was addressed by Consultation? Homeless Needs - Chronically homeless Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
As an affordable housing developer that supplies Permanent and Supportive Housing in the County, Eden Housing has been a collaborative partner contributing to the advancement of the homeless strategic plan.
3 Agency/Group/Organization Caminar Solano County
Agency/Group/Organization Type Housing
Services - Housing
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Annual Action Plan
2026
9 OMB Control No: 2506-0117 (exp. 09/30/2021)
What section of the Plan was addressed by Consultation? Housing Need Assessment Homelessness Needs - Veterans
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Caminar (Resource Connect Solano) is the County's Coordinated Entry Operator. They also are represented as the Chair of the COC. 4 Agency/Group/Organization Solano Black Chamber of Commerece Agency/Group/Organization Type Business Leaders
What section of the Plan was addressed by Consultation? Economic Development Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
As a member of the Solano COC Board, the Solano Black Chamber actively participate in the discussion of homelessness. 5 Agency/Group/Organization BENICIA
Agency/Group/Organization Type Housing
PHA
Services - Housing
Other government - Local
What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Annual Action Plan
2026
10 OMB Control No: 2506-0117 (exp. 09/30/2021)
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
City of Benicia is a partner of the COC as a City in the County, we are able to collaborate on common problems and find solutions. 6 Agency/Group/Organization CITY OF VALLEJO
Agency/Group/Organization Type Housing
PHA
Services - Housing
Services-homeless
Other government - Local
What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
City of Vallejo is a partner of the COC as a City in the County, we are able to collaborate on common problems and find solutions. 7 Agency/Group/Organization City of Vacaville Community Development Department Agency/Group/Organization Type Housing
PHA
Services - Housing
Services-homeless
Service-Fair Housing
Services - Victims
Other government - Local
Annual Action Plan
2026
11 OMB Control No: 2506-0117 (exp. 09/30/2021)
What section of the Plan was addressed by Consultation? Housing Need Assessment Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
City of Vacaville is a partner of the COC as a City in the County, we are able to collaborate on common problems and find solutions. 8 Agency/Group/Organization SOLANO COUNTY
Agency/Group/Organization Type Housing
PHA
Services - Housing
Services-Children
Services-Elderly Persons
Services-Persons with Disabilities
Services-Persons with HIV/AIDS
Services-Victims of Domestic Violence
Services-homeless
Services-Health
Other government - County
What section of the Plan was addressed by Consultation? Homelessness Strategy Briefly describe how the Agency/Group/Organization was
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
Solano County is a partner of the COC as a City in the County, we are able to collaborate on common problems and find solutions.
Annual Action Plan
2026
12 OMB Control No: 2506-0117 (exp. 09/30/2021)
Identify any Agency Types not consulted and provide rationale for not consulting There were no agency types that were excluded.
Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan? Continuum of Care Housing First
Solano
The Continuum of Care works to end homelessness by: Facilitating multi -agency cooperation and coordination, connecting persons experiencing homelessness with housing, job employment, family, and medical resources, and securing funds from the State of California, Department of Housing and Urban Development, and private organizations to end homelessness.
City of Fairfield
Housing Element
City of Fairfield The Fairfield Housing Element addresses housing development, rehabilitation, and housing conservation. It sets forth actions the City will undertake to assist residents to maintain their homes and to help ensure that there is an adequate supply of safe, affordable housing for existing and future residents.
City of Fairfield
Analysis of
Impediments
City of Fairfield The Action Plan incorporates and funds both Fair Housing and Tenant/Landlord Counseling. Other elements of the AI are funded through the Low- and Moderate-Income Housing Fund.
Table 3 – Other local / regional / federal planning efforts
Narrative (optional)
The JPA board includes governmental regional representatives from all the cities and the County of Solano in the decision-making process on how to address the growing impact of homelessness. The Technical Advisory Committee has a representative with local expertise on the unhoused community from each city and the county to provide guidance for the electives on the JPA Board.
Housing First Solano, the COC, brings together local city staff, county staff, health care agencies, behavioral health, veterans, intimate partner violence agencies, local homeless service providers, faith-based organizations, criminal justice organizations, department of education, housing providers, local business, and those with lived experience. Additionally, there are committees to improve systems including coordinated entry, governance, HMIS users, and Lived Experience to provide additional oversight and expertise.
Annual Action Plan
2026
13 OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-12 Participation – 91.105, 91.200(c)
1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting
City staff developed a detailed Citizen Participation Plan (CPP) as part of the 2022-2026 Consolidated Plan. As required by HUD, non-profits, and community residents were provided adequate opportunities to review and comment on the original Citizen Participation Plan and Substantial Amendments to the Plan, if necessary.
City staff engaged citizens through community meetings, public hearings, and workshops. Citizens who participated in the process received extensive information about the Con Plan, the citizen participation process, the HUD requirements for an Entitlement City, the amount of funding the City anticipates receiving, and how the City can use those funds. Residents were given the opportunity to provide City staff with input on the use of CDBG funds. These efforts, including the review of HUD Data and relevant policy documents, assisted the City in its goal- setting efforts.
At each step in the process, the City was careful to ensure that low- and moderate-income residents, members of minority groups, agencies involved in the provision of services to these populations, and others who are directly impacted by the programs and activities supported by the Con Plan programs had the opportunity to be actively involved.
Citizen Participation Outreach
Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If applicable)
1 Public Meeting Minorities
Non-English
Speaking - Specify
other language:
We held a CDBG
Advisory Committee
meeting that was
open to and
publicized to the
No comments were
received.
We did not receive any
public comments and
no comments were
declined.
Annual Action Plan
2026
14 OMB Control No: 2506-0117 (exp. 09/30/2021)
Spanish and Tagalog
Non-targeted/broad
community
public. No public
comments were
received.
2 Newspaper Ad Minorities
Non-English
Speaking - Specify
other language:
Spanish and Tagalog
Non-targeted/broad
community
We published public
notices in English,
Spanish, and Tagalog
and no comments
were received.
No comments were
received.
We did not receive any
public comments and
no comments were
declined.
3 Public Meeting Minorities
Non-English
Speaking - Specify
other language:
Spanish and Tagalog
Persons with
disabilities
Non-targeted/broad
community
Residents of Public
and Assisted
Housing
We held a public
hearing and received
no responses or
comments from the
public.
We did not receive
any public
comments.
We did not receive any
public comments and
no comments were
declined.
Table 4 – Citizen Participation Outreach
Annual Action Plan
2026
15 OMB Control No: 2506-0117 (exp. 09/30/2021)
Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
Anticipated Resources
Program Source
of
Funds
Uses of Funds Expected Amount Available Year 1 Expected Amount
Available
Remainder
of ConPlan
$
Narrative Description
Annual
Allocation:
$
Program
Income: $
Prior Year
Resources:
$
Total:
$
CDBG public -
federal
Acquisition
Admin and
Planning
Economic
Development
Housing
Public
Improvements
Public Services
866,668.00 158,564.54 585,318.44 1,610,550.98 0.00 The City received $158,564,.54 in Housing revolving Loan pay offs, which
are documented as Program Income,
however, have been receipted back into
the RLF for Program expenditure.
Table 5 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
Although CDBG regulations do not require matching funding, many of the activities that the City intends to fund through CDBG will require
Annual Action Plan
2026
16 OMB Control No: 2506-0117 (exp. 09/30/2021)
additional public and private resources. CDBG funds will be used to leverage these other funding sources. The Prior Year Resources consist of the following: $266,988.71 Housing Revolving Loan Fund, and $585,318.44 Prior Year Funds. The City may use the 15% calculation of program income to fund public Service Activities. The City has a history of using CDBG funds to leverage General Fund revenue and other resources to complete sidewalk improvements and fund fair housing services and emergency shelter operations and anticipates continuing to fund these activities similarly during the five-year planning period.
Annual Action Plan
2026
17 OMB Control No: 2506-0117 (exp. 09/30/2021)
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The City of Fairfield Housing Department manages various properties to address community housing needs. Among these are three vacant parcels designated for future affordable housing development.
However, the City recognizes that development on these sites is unlikely to commence within the current planning period.
One key property under the Housing Authority’s oversight is located at 315 Jefferson St., which is currently leased to a homeless shelter operator providing essential emergency services to individuals in need. This partnership reflects the City’s commitment to addressing immediate housing challenges for its residents.
Additionally, another City-owned property, in an undisclosed location is leased to a domestic violence service provider. This facility serves as a refuge for women and children affected by domestic violence, helping to prevent homelessness and create a safe, supportive environment.
The City also owns properties at 421 Madison St., 460 Tabor Ave., Strassberger Subdivision, and a site along Highway 12, all of which have been designated as Surplus Land. Developers have been invited to submit proposals for affordable housing projects on these sites. Currently, the City is reviewing proposals for the Strassberger Subdivision and anticipates prioritizing all City-owned properties for affordable housing development.
The City remains committed to expanding housing opportunities and ensuring that publicly owned land is utilized to support affordable housing initiatives.
Discussion
The City of Fairfield is dedicated to maximizing the use of its Housing Authority properties to address the critical need for affordable housing. Every parcel under the Housing Authority’s jurisdiction is carefully assessed and strategically allocated to support the City’s ongoing housing initiatives. Through thoughtful planning and resource allocation, the City aims to optimize the impact of its properties in meeting the community’s housing needs.
Beyond utilizing its land assets, the City employs a multifaceted approach to funding affordable housing initiatives. A key funding source is Fairfield’s Local Housing Trust Fund, which plays a vital role in financing affordable housing projects. This fund supports both the development of new housing units and the implementation of innovative programs that enhance housing accessibility and affordability for residents.
The City’s efforts have been further strengthened by its recent Prohousing Designation from the State of California. This recognition reaffirms Fairfield’s commitment to housing affordability and expands
Annual Action Plan
2026
18 OMB Control No: 2506-0117 (exp. 09/30/2021)
opportunities for additional funding. The designation enhances the City’s and developers’ eligibility for state and federal affordable housing funds, streamlining application processes and expediting project approvals.
This milestone marks a significant step forward in the City’s mission to foster vibrant, inclusive communities by expanding access to safe and affordable housing.