Agenda — Farmersville City Council, September 12, 2022 (part 1 of 2)

CITY OF
FARMERSVILLE Farmersville City Council
Regular Meeting
Paul Boyer, Mayor
Monday, September 12, 2022 6:00 PM
Tina Hernandez, Mayor Pro Tem
Meeting held in Civic Center Council Chambers
Gregorio Gomez, Council Member
Ruben Macareno, Council Member - 909 W. Visalia Road Farmersville, California Danny Valdovinos, Council Member
Pursuant to AB 361, the City of Farmersville will be allowing the public, staff, and City Council to attend this meeting via Zoom.

Please dial 1-669-900-6833
Meeting ID: 84778282104
Password: 84341

1. Call to Order:

2. Roll Call:

3. Invocation:

4. Pledge of Allegiance:

5. Public Comment:

Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than two (2) minutes. No more than twenty (20) total minutes will be allowed for Public Comment. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the council as each item is brought up for discussion. Comments are to be addressed to the Council as a body and not to any individual Council Member.

6. Presentations:

A. Exeter Public Cemetery District - Measure U
B. Johnson Controls - Update on WWTP Solar Project

7. Consent Agenda:

Under a CONSENT AGENDA category, a recommended course of action for each item is made. Any Council Member or Member of the Public may remove any item from the CONSENT AGENDA in order to discuss and/or change the recommended course of action, and the Council can approve the remainder of the CONSENT AGENDA.

A. Minutes of Regular City Council Meeting of August 22, 2022.

Recommend approval of minutes.

Documents: Draft Action Minutes of August 22, 2022
B. Minutes of Joint Session City Council & Planning Commission • Meeting of August 29, 2022.

Recommend approval of minutes.

Documents: Draft Action Minutes of August 29, 2022
Authorize the purchase of Well Generators pursuant to Capital Improvement Plan in the amount of $295,900
Recommend that the City Council approve the purchase of three Industrial Power Generac propane backup generators for City water wells 5, 6, and 7 which will cost $295,900.00.

Documents: A-C Electric Quote
D. Resolution Authorizing Financial Assistance Application for Wastewater Treatment Plant Photovoltaic Power Installation Project Recommend that the City Council authorize the City Manager to sign and file a Financial Assistance Application with the State Water Resources Board for the planning, design, and construction of Wastewater Treatment Plant Photovoltaic Power Installation project.

Documents: Resolution 2022-035
E. Approve Contract with Boys & Girls Clubs of the Sequoias for Youth Services in the amount of $100,000
Recommend that the City Council approve the contract with Boys & Girls Clubs of the Sequoias for Youth Services in the amount of $100,000.

Documents: Boys & Girls Club Agreement
F. Task Order with Collins & Schoettler for Comprehensive Update of the Farmersville General Plan in an amount not to exceed $318,520 Recommend that the City Council approve the Task Order with Collins & Schoettler for Comprehensive Update of the Farmersville General Plan in an amount not to exceed $318,520.

Documents: Task Order
Proposal
G. Street Striping Services
Recommend that the City Council approve utilizing Chrisp Company for citywide street striping services in the amount of $88,870.00.

Chrisp Company Quote
General Business
A. Road Diet for Downtown Corridor
Recommend that the City Council provide direction to staff on a "road diet" for the downtown corridor and authorize staff to proceed with developing a capital improvement project.

Documents: QK Traffic Analysis Memo dated October 30, 2020 Appeal of denial of building permit for addition to an existing dwelling at 348 N. Farmersville Boulevard
Recommend that the City Council conduct a hearing and vote to deny the appeal of the building permit that was denied (at 348 N. Farmersville Boulevard), by adopting Resolution 2022-036.

Documents: Resolution 2022-036
Location Map
Aerial Photo
Site Plan (focused)
Architectural Elevation Drawings
Site Photos
Letter of Appeal
Public Hearing: Final Grant Expenditures and Accomplishments for 20-CDBG-CV1-000013 COVID-19 Utility Subsistence Payment Program
Recommend that the City Council conduct a public hearing concerning closeout of the Community Development Block Grant (CDBG) 20-CDBG- CV1-000013; and authorize the City Manager to finalize and submit grant closeout documents to California's Department of Housing and Community Development (HCD).

D. Engineering Consulting Services Agreement with QK for Clean California Hwy 198 Gateway Project in the amount of $550,610 Recommend that the City Council approve the agreement with QK to provide engineering consulting services for the Clean California Hwy 198 Gateway Project in the amount of $550,610.

Documents: Agreement
County Letter on RFP Results
AB 361 and Teleconferenced Meetings
Recommend that the City Council provide findings and direction regarding AB 361 related to teleconference meetings.

Documents: AB 361
Council Reports
A. City Council Updates and Committee Reports

10. Staff Communications:

11. Future Agenda Items

1. Amend Ordinance - Temporary Outdoor Use Permits

2. Reservations for Picnic Shelters
Discussion regarding a Recreation Division

4. Expansion of Liberty Park

12. Adjournment:

NOTICE TO PUBLIC
The City of Farmersville Civic Center and City Council Chambers comply with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact City Hall at (559) 747-0458 please allow at least six (6) hours prior to the meeting so that staff may make arrangements to accommodate you.

Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City's offices during normal business hours.

Drafted by: J. Gomez
Strong Roots..... Growing Possibilities

CITY OF
FARMERSVILLE Farmersville City Council
Regular Meeting
Paul Boyer, Mayor
Tina Hernandez, Mayor Pro Tem Monday, August 22, 2022 6:00 PM Gregorio Gomez, Council Member Meeting held in Civic Center Council Chambers Ruben Macareno, Council Member - 909 W. Visalia Road Farmersville, California Danny Valdovinos, Council Member
Pursuant to AB 361, the City of Farmersville will be allowing the public, staff, and City Council to attend this meeting via Zoom.

Please dial 1-669-900-6833
Meeting ID: 82943956354
Password: 350035
Call to Order: Mayor Boyer called the meeting to order at 6:00 pm

2. Roll Call:

Attendee Name Title Status Arrived
Paul Boyer Mayor present 6:00pm
Tina Hernandez Mayor Pro Tem present 6:00pm
Greg Gomez Council Member present 6:00pm
Danny Valdovinos Council Member present 6:00pm
Ruben Macareno Council Member present 6:08pm
Invocation: Mayor Pro Tem Hernandez gave the invocation.

4. Pledge of Allegiance: Councilmember Valdovinos led the pledge of allegiance.

5. Public Comment:

Carols Vella, owner of 348 N. Farmersville Blvd., would like to know the process for appealing a denied building permit.

Ricardo Maldonado, coach for the Farmersville Youth Soccer League, voiced concern regarding the squirrels at Veterans Park.

Public Works Director Jeff Dowlen informed Mr. Maldonado that a contract has been signed with a new gardener, and their priority is the squirrel issue.

Al Vanderslice, a resident of Farmersville, let Council know that 174 E. Front St. is watering on unscheduled days and times, along with using excess water.

Presentations: none given

7. Consent Agenda:

Minutes of Regular City Council Meeting of August 8, 2022.

Recommend approval of minutes.

Documents: Draft Action Minutes of August 8, 2022
B. Finance Update for July 2022: Warrant Register and Investment Summary
Recommend that the City Council:

1. Approve the Warrant Register as presented for the period. This reporting period represents warrants issued for the Fiscal Year 2021/2022 and 2022/2023; and

2. Accept the Investment Summary as presented for the period. This reporting period represents investment summary for the previous month.

Documents: July 2022 Warrant Register
Investment Summary July 2022
C. Purchase of a Vactor Sewer Vacuum Truck
Recommend that the City Council approve the purchase of a Vactor sewer vacuum truck.

Documents: Haaker Equipment Company Quote
Municipal Maintenance Equipment Quote
Mayor Paul Boyer would like to pull item 7C from Consent for discussion.

Mayor Paul Boyer abstained from warrants to Yarbs and Self Help Enterprises.

Motion to approve items 7A-7B.

RESULT: APPROVED (UNANIMOUS)
MOVER: Councilmember Gomez
SECONDER: Mayor Pro Tem Hernandez
AYES: Boyer, Hernandez, Gomez, Valdovinos, Macareno
ABSENT: 0
C. Purchase of a Vactor Sewer Vacuum Truck
Public Works Director Jeff Dowlen provided information regarding the Sewer Vacuum Truck. Mr. Dowlen briefly discussed the new mandate requirements with the California Air Resources Board (CARB). He also informed Council that he is contacting CARB to determine if they will provide a waiver to use our current truck while waiting for a new Sewer Vacuum Truck.

City Council discussed possible options for the purchase of a new Sewer Vacuum Truck and the possibility of getting a waiver from CARB to continue to use our current Sewer Vacuum Truck.

Motion to approve item 7C the purchase of a new Sewer Vacuum Truck.

RESULT: APPROVED (UNANIMOUS)
MOVER: Councilmember Gomez
SECONDER: Mayor Pro Tem Hernandez
AYES: Boyer, Hernandez, Gomez, Valdovinos, Macareno
ABSENT:

General Business
Approve Contract with Community Services Employment Training (CSET) for Senior Services in the amount of $60,000
Recommend that the City Council approve the contract with SET for Senior Services in the amount of $60,000.

Documents: CSET Agreement
Raquel Gomez and Angel Avitia from CSET provided information regarding the services they will be offering to senior citizens in our community.

City Council discussed and asked questions regarding the services that CSET offers.

Motion to approve as presented.

RESULT: APPROVED (UNANIMOUS)
MOVER: Councilmember Gomez
SECONDER: Councilmember Valdovinos
AYES: Boyer, Hernandez, Gomez, Valdovinos, Macareno
ABSENT:

Council Reports
A. City Council Updates and Committee Reports
Council Member Macareno requested an update regarding traffic at Walnut and Freedom.

Council Member Valdovinos would like an update regarding the shopping carts and trash located by Dwight St.

Council Member Gomez thanked the School Resource Officers.

Mayor Boyer thanked Public Works for painting the Church Museum. Mayor Boyer also inquired about the lights on Farmersville Bivd. He would also like the Banner hung up early September for the Fall Festival. Mayor Boyer also requested a copy of the Public Works water report.

10. Staff Communications:

August 29, 2r danifer Gomez reminded Council about the Brown At training on Public Works Director Jeff Dowlen informed the Council that he had an Arborist check the trees at Veterans Park, and they will be removing the broken limb that recently fell. Mr. Dowlen also let Council know there is some design issue with the WTP.

Battalion Chief Jim Thomas let Council know that the crew from McKinney Fire has returned and the patrol vehicle is ready to go out again.

Police Chief Mario Krstic announced that the Fire Ladder Truck will be sold.

11. Future Agenda Items

1. Amend Ordinance - Temporary Outdoor Use Permits

2. Reservations for Picnic Shelters

3. Joint Session with Planning Commission regarding Brown Act and Governance Basics (August 29)

4. Discussion regarding a Recreation Division

5. Expansion of Liberty Park

12. Adjournment:

Mayor Boyer adjourned the meeting at 6:48pm.

Respectfully submitted,
Rochelle Giovani
City Clerk
Strong Roots..... Growing Possibilities

CITY OF
FARMERSVILLE Farmersville Joint Session
City Council & Planning Commission
Special Meeting
Paul Boyer, Mayor
Tina Hernandez, Mayor Pro Tem Monday, August 29, 2022 5:30 PM Gregorio Gomez, Council Member Meeting held in Civic Center Training Room - Ruben Macareno, Council Member 909 W. Visalia Road Farmersville, California Danny Valdovinos, Council Member

1. Call to Order: Mayor Boyer called the meeting to order at 5:41pm. Chairperson Luna called the meeting to order at 5:41pm.

2. Roll Call:

Attendee Name Title Status Arrived
Paul Boyer Mayor present 5:30pm
Tina Hernandez Mayor Pro Tem present 5:40pm
Greg Gomez Council Member present 5:30pm
Danny Valdovinos Council Member present 5:30pm
Ruben Macareno Council Member present 5:30pm
Attendee Name Title Status Arrived
Jerry Luna Chairperson present 5:30pm
Raul Casa Vice Chair absent
Marisa Llamas Commissioner present 5:30pm
Freddy Espinoza Commissioner present 5:30pm

3. Invocation: Principal from Snowden Elementary School Carlos Navarez

4. Pledge of Allegiance: Councilmember Gomez

5. Public Comment:

Comments from the public are limited to items listed on the agenda (GC 54954.3a). Speakers should limit their comments to not more than two (2) minutes. No more than twenty (20) total minutes will be allowed for Public Comment. Comments are to be addressed to the Council as a body and not to any individual Council Member.

Carlos Nevarez, the principal of Snowden Elementary School, explained the new pickup and drop-off location for the school year. He is requesting that the curb on Shasta behind the school be painted yellow where the drop-off location is. Mr. Nevarez is also asking for a street sign that says "Loading and Unloading" to be placed at the pickup and drop-off location. Mr. Nevarez would also like Council to take into consideration moving the existing crosswalk that is there to a safer location.

6. Presentation: Brown Act and Governance Basics
City Attorney Mike Schulte provided information and binders regarding the Brown Act and Ethics Training. Mr. Schulte responded to questions and concerns from City Council Members and Planning Commissioners.

7. Adjournment:

Mayor Boyer adjourned the meeting at 7:50pm.

Chairperson Luna adjourned the meeting at 7:50pm.

Respectfully submitted,
Rochelle Giovani
City Clerk
Strong Roots.... Growing Possibilities

CITY OF

FARMERSVILLE
Staff Report 7C
TO: Honorable Mayor and Members of the Farmersville City Council FROM: Jeff Dowlen, Director of Public Works
DATE: September 12, 2022
RE: Well Generator Purchase - 87% Grant Funded
RECOMMENDED ACTION:

It is respectfully requested that the City Council approve the purchase of three Industrial Power Generac propane powered backup generators for city water wells 5, 6 and 7 which will cost $295,900.00.

BACKGROUND and DISCUSSION:

Presently, water wells 5, 6 and 7 do not have backup generators to help maintain water supply to Farmersville customers. Should there be a power outage only well 8 would be able to supply water to the community. This has been a critical issue and a goal of the Public Works Department to have backup power provided at all rehabilitated well sites.

In 2021, staff obtained a Community Power Resiliency grant from Cal OES for $256,000.00 to help fund the installation of backup generators for these well sites. Unfortunately, the grant will not fund the entire purchase and installation of the three generators, therefore the city must provide $39,900.00 in additional funding to complete the project Backup generators require specialized contractors to install, perform the proper setup and startup Therefore, pursuant to our procurement policy, I sought a proposal from a licensed contractor to provide and install the generators.

FISCAL IMPACT:

The city will be required to provide $39,900.00 in additional funding for the purchase and installation of the generators.

ATTACHMENTS:

A-C Electric quote
1 AD A-C Electric Company - CALFORNIA C 10 CENSE 9819

ENGINEERING-CONSTRUCTION-AUTOMATION-SERVICE VISALIA DIVISION TRUC Box 328
105. 32750328
Phone 559/732-4733

PROPOSAL CONFIRMATION CONTRACT
9-7-22
City Of Farmersville
909 W. Visalia Rd
Farmersville, Ca. 93223
Attention: Jeff Dowlen
Via Email: [email protected]
Subject: Install Three Generators at Well's #5, #6, and #7.

SCOPE OF WORK -

1. Furnish and install three (3) propane generators, and three (3) 3R. automatic transfer switches (1) at well #5, (1) at well #6, and (1) at well #7.

2. Furnish labor to disconnect power and controls from the exiting chemical sheds.

3. Furnish and install three small 8 circuit load centers (1) at each well location.

4. Furnish and install three 3Kva. transformers (1) at each site to power the three load centers.

5. Furnish and install conduit and wire to re-feed power and controls to the Chemical sheds in their new locations.

CLARIFICATIONS

1. Down Payment of 50% for the cost of the Generators, and the final payment for the remaining balance of the Generators upon delivery.

2. An Invoice for 25% down for Mobilization at the signing of the contract.

EXCLUSIONS:

3. Overtime & shift work. This proposal is based on all work being performed from 7:00 a.m. to 3:30 p.m. Monday-Friday.

4. All permits and fees.

5. Any PE stamped permit drawings.

6. Troubleshooting and/or repairing existing electrical equipment, devices, and circuitry.

7. Supplying Fuel for the generators, Propane Storage Tanks and Connections to generator.

8. Extended warranty.

9. Removal & or Relocation of the Chemical Sheds.

10. Removal of existing concrete.

11. Forming and Pouring pads for the generators.

12. Craning in Generators to their permanent locations.

13. Air Quality Permit, fees, and compliance.

14. Vibration Isolators, Mounting under generators.

15. Bond - our bond rate is 0.810%

16. Liquidated damages due to events not under our control.

Warranty: All equipment & instrumentation supplied by A-C Electric Company is limited to the manutacturer's warranty and workmanship is warranted for (1) year from the date of installation. Warranty does not extend to preexisting conditions, damage or wear caused by misuse, negligence, accident, corrosion, modification by Client, loss of product, or tampering in any manner.

In no event shall A-C Electric Company be responsible for consequential or special damages which may arise in connection with such equipment, parts or programming.

The foregoing warranty terms are expressly made in lieu of any and all other warranties, expressed or implied, including warranties of merchantability and of fitness for any purpose.

Budget Price $295,900.00

PAYMENT TERMS
Upon completion all amounts are due Net-30.

Our proposal is conditioned on a mutually acceptable form of purchase order or contract document. Some clauses of importance to us are realistic payment clauses which protect both parties, guarantee that we get paid promptly for our work and eliminate unnecessary paperwork:
indemnification clauses which equitably allocate risk to the parties; scheduling clauses which give us adequate time to perform our work efficiently and safely, compensate us for acceleration required for reasons outside our control, and limit any requirement for us to accelerate at our cost to our failure to perform in meeting a reasonable schedule.

A-C Electric Company will indemnify and hold you harmless from negligent acts or omissions of its employees, subcontractors or agents. This indemnification does not extend to the negligent acts or omissions of the customer, its other contractors or agents Acceptance may be made by signing and returning one copy of this proposal letter or forwarding an acceptable form of your purchase order or subcontract document by 7/8/10 Thank you for allowing A-C Electric Company the opportunity to provide you with this proposal.

If you should have any questions or comments, please feel free to contact me at (559) 732- 4733.

OFFERED BY: ACCEPTED BY:

A-C Electric Company Customer
www.a-celectric.comwww.a-celectric.comwww.a-celectric.comwww.a-celectric.comwww.a-celectric.com

SIGNED SIGNED
Chris Calhoun/SSP

NAME, TITLE NAME, TITLE
June 8, 2010
Date Date
www.a-celectric.comwww.a-celectric.comwww.a-celectric.comwww.a-celectric.comwww.a-celectric.com TX611 Series Transfer Switch GENERAC | INDUSTRIAL
100 - 400 Amps
Contactor Type • Open and Delayed Transition
• Automatic Transfer Switch
• 100 - 400 A, up to 480 VAC, 50/60 Hz
• Single or Three Phase
• 2, 3, or 4 Poles
• NEMA 1 or 3R
• Open and Inphase or Open with Delayed Transition
• ETL/cETL Listed to UL 1008
• 3 Cycle Rated for Easy Upstream Breaker Coordination

GENERAC
Image used for #lustration purposes only
Codes and Standards Description
Generac's contactor type transfer switches are double-throw ETL/cETL Listed to UL 1008
robust switch construction with inherent interlocks to ensure safe positive transfer between power sources. The contacts are silver NFPA 70, 99, 110 composite for long life, resisting pitting or burning. The switches NFPA* are rated for full load transfers in mission critical, emergency. legally required, and optional power systems.

NEC 700, 701, 702, 708 The microprocessor based controller provides the customers with the flexibility to program a comprehensive group of set OSHPD and Seismic Certified CBC points to match the application needs. The controller has two Hospic201. 1302009. 230E 1C 2015. programmable inputs and one programmable output as standard and is available with optional expansion boards for up to four ASCE 7-16, ICC-ES AC-156 programmable inputs and outputs. The LCD displays real time and historical information with time-stamped events. The integrated plant exerciser can be configured in off, daily, day of week, biweekly, and monthly intervals with user selectable run time. Standard features of the controller include three phase sensing on both sources, phase unbalance, phase reversal, load shed, emergency inhibit, and communications.

TX611 SERIES
1 of 3
TX611 Series Transfer Switch GENERAC INDUSTRIAL
100 - 400 Amps
Contactor Type • Open and Delayed Transition

STANDARD FEATURES

GENERAL VOLTAGE AND FREQUENCY SENSING CONTROLS
• Small Footprint, Results in Easy Mounting and • Three Phase Under and Over Voltage Sensing on • Front Programmable Control Reduces PPE Need Installation for Reduced Time and Costs Normal and Emergency Sources ind Arc Flash Hazar • Cable Entry is Top or Bottom • Under and Over Frequency Sensing on Normal and Emergency • Built reduces ach prancion serich Reliabit • Double-Throw, Stored Energy Transfer Mechanism
• Can be Electrically Isolated while Energized • Selectable Settings: Single or Three Phase Voltage Alternate Sourc • Graphical LCD-Based Display for Programming, • Sensing on Normal, Emergency and Load • Battery Backup Able to Power the Controller for u 50 or 60 Hz 60 Minutes in the Event of No Source Availabilit System Diagnostics and Help Menu Display Mimic
• Diagram with Source Available and Connected • Phase Sequence Sensing for Phase Sensitive Loads • Generator Battery Backup for Controller LED Indicator • Accessible USB Port for Easy Data Downloads, • Method of Transfer: Open with Inphase Transition Start Circuit Firmware Updates without Requiring PPE, Reducing the Risk of Arc Flash
• Mechanically Interlocked to Prevent Connection of • All Amp Nodes Offered with Delayed Transition • 2-Wire Start
Both Sources • Heater Programmable through Control for Desired • Modbus' RTU • 3-Wire Start From C Contact for Circuit Monitoring • TXC 100 Controller Temperature and Humidity Settings
• Front Accessible Customer Connections
• Operating Temperature -4 ° to 158 °F Digital Outputs
(-20 ° to 70 °C) • Time-Stamped Event History Log
• Removable Top and Bottom Plates for Ease of Entry • Signal Before Transfer (Elevator) • Programmable Exerciser - Daily, Weekly. • Voltage Agnostic* • General Alarm Bi-Weekly, Monthly
• High Withstand and Closing Ratings
• Heater Kit Standard on All 3R Enclosures Digital Inputs • Auxiliary Output Includes: Two Wire Start, Signal • Emergency Inhibit (Permissive & Load Shed) Before Transfer, Fault, and a Programmable
Relay Output • Go to Emergency
• Auxiliary Input Includes: Permissive Inputs • Manual Generator Retransfer (24 VDC)
• General Alarm Indication
• 2 Year Standard Warranty
• IBC 2018, 2015, 2012, 2009
* 480 V 3-Wire Systems Must be Specified at Time of Ordering for Transformer Kit to be Included

CONFIGURABLE OPTIONS
• Chicago Code Kit • 2 Year Extended Limited Warranty Engineered Options • 3R Padlockable Cover for Controller (Standard on • 5 Year Basic Limited Warranty • Transient Voltage Surge Suppressor (TVSS)
3R Enclosure) • 5 Year Extended Limited Warranty
• CTs for Integrated Metering • NEMA 4X Stainless Steel (304) Enclosure • 7 Year Extended Limited Warranty • Manual Generator Retransfer Switch • Heater Option for Temperature and Humidity Control • 10 Year Extended Limited Warranty (Standard on 3R) • Go to Emergency Switch
• Time Delay in Neutral Transition (TDN), or Inphase
with a Default to Time Delay in Neutral Transfer Conversion Kits • Expandable Input/Output Board Module Includes:
4 Relay Outputs and 4 Optically Isolated Inputs • 480 V Transformer Kit for 3-Wire Systems • IBC Seismic Certified/Seismic Rated • NEMA Type 1 to 3R Kit TX611 SERIES
2 of 3
TX611 Series Transfer Switch GENERAC | INDUSTRIAL
100 - 400 Amps
Contactor Type • Open and Delayed Transition
UNIT DIMENSIONS*
0 0311 -
•
OOC
119|191919
Contactor Type, Open and Delayed Transition, 100 - 400 A in (mm) Cu/Al Ibs (kg)
Description M Standby
K Normal Load Neutral Ground
(Height) (Height) (Width) (Dim) (Dim) (Dim) (Dim) (Dim) (Dim) (Dim) (Dim) 75 °C Wire Source Weight (Depth) (Dim) (Dim) 75 °C Wire Connection Connection
75 °C Wire
100A NON SER 35.6 31.7 21.4 12.0 9.3 10.3 18.1 3.7 5.1 1.5 1.7 5.8 5.8 4.8 105.8 (1) 2/0 - 14 (1) 2/0 - 14 (1) 2/0 - 14 (5) 2/0 - 14 (2) 1/0 - 14 NEMA 1 (903) (806) (544) (305) (236) (262) (460) (93) (129) (38) (44) (148) (148) (122) (48) 100A NON SER 35.6 31.7 21.4 14.1 9.3 10.3 18.1 3.7 5.1 1.5 1.7 5.8 5.8 4.8 110.2 NEMA 3R (544) (148) (148) (1) 2/0 - 14 (1) 2/0 - 14 (1) 2/0 - 14 (5) 2/0 - 14 (2) 1/0 - 14 (903) (806) (358) (236) (262) (460) (93) (129) (38) (44) (122) (50) 150A NON SER 35.6 31.7 21.4 12.0 9.3 10.3 18.1 3.7 5.1 1.5 1.7 5.8 5.8 4.8 116.8 NEMA 1 (1) 250 - 6 (1) 250 - 6 (1) 250 - 6 (4) 350 - 6 (2) 250 - 6 (903) (806) (544) (305) (236) (262) (460) (93) (129) (38) (44) (148) (148) (122) (53) 150A NON SER 35.6 31.7 21.4 14.1 9.3 10.3 18.1 3.7 5.1 1,5 1.7 5.8 5.8 4.8 121.3 (1) 250 - 6 (1) 250 - 6 (1) 250-6 (4) 350 - 6 (2) 250 - 6 NEMA 3R (903) (806) (544) (358) (236) (262) (460) (93) (129) (38) (44) (148) (148) (122) (55) 200A NON SER 35,6 31.7 21.4 12.0 9.3 10.3 18.1 3.7 5.1 1,5 1.7 5.8 5.8 4.8 116.8 NEMA 1 (544) (148) (1) 250 - 6 (1) 250 - 6 (1) 250-6 (4) 350 - 6 (2) 250 - 6 (903) (806) (305) (236) (262) (460) (93) (129) (38) (44) (148) (122) (53) 200A NON SER 35.6 31.7 21.4 14.1 9.3 10.3 18.1 3.7 5.1 1.5 1.7 5.8 5.8 4.8 (1) 250 - 6 121.3 (806) (129) (148) (148) (1) 250 - 6 (1) 250 - 6 (4) 350 - 6 (2) 250 - 6 NEMA 3R (903) (544) (358) (236) (262) (460) (93) (38) (44) (122) (55) 300A NON SER 51.4 47.5 24.4 12.0 9.8 11.6 20,4 4.6 6.3 2.3 23 6.5 6.5 33 (1) 600 - 4 or (1) 600-4 or (1) 600 - 4 or (5) 600 MCM - 4 or 174.2 NEMA 1 (1,305) (305) (249) (295) (519) (116) (59) (166) (2) 250 - 1/0 (2) 250 - 1/0| (2) 250 - 1/0 (10) 250 MCM - 1/0 (2) 250 - 6 (1,206) (621) (161) (59) (166) (84) (79)
300A NON SER 51.4 47,5 24.4 14.1 9.8 11.6 20.4 4.6 6.3 2.3 2.3 6.5 6.5 3.3 (1) 600 - 4 or (1) 600 - 4 or (1) 600 - 4 or (5) 600 MCM - 4 or 178.6 NEMA 3R (1,305 (1,206) (621) (249) (295) (519) (116) (161) (59) (59) (166) (166) (84) (2) 250 - 1/0 (2) 250 - 1/0 (2) 250 - 1/0 (10) 250 MCM - 1/0 (2) 250 - 6 (81) (358)
400A NON SER 51.4 47.5 24.4 12.0 9.8 11.6 20.4 4.6 6.3 2.3 2.3 6.5 6.5 3.3 (1) 600 - 4 or (1) 600 - 4 or (1) 600 - 4 or (5) 600 MCM - 4 or (2) 250 - 6 174.2 VEMA + (1,305) (1,206 (621) (305) (249) (295) (519) (116) (161) (59) (59) (166) (166) (84) (2) 250 - 1/0 (2) 250 - 1/0| (2) 250 - 1/0 (10) 250 MCM - 1/0 (79) 400A NON SER 51.4 47.5฿ 24.4 14.1 98 11.6 20.4 4.6 6.3 23 6.5 6.5 3.3 (1) 600 - 4 or (1) 600-4 or (1) 600-4 or (5) 600 MCM - 4 or 178.6 NEMA 3R (1,305) (1,206) (621) (358) (249) (295) (519) (116)| (161) (59) (59) (166) (166) (84) (2) 250 - 100 (2) 250 - 1/0 (2) 250 - 1/0 (10) 250 MCM - 1/0 (2) 250 - 6 (81) UL 1008 Withstand and Closing Ratings
Ampere Rating Specific Breaker (kA)** 3-Cycle Rating (kA) Fuse Rating (Class J) 100 35 22 200 kA
150 42 22 200 kA
200 42 22 200 kA TX611 SERIES
300 65 35 200 kA
400 65 35 200 kA
*All measurements are approximate and for estimation purposes only. Specification characteristics may change without notice. Please contact a Generac Power Systems Industrial Dealer for detailed installation drawings See Specific Breaker List available on GENconnect.
3 of 3
Generac Power Systems, Inc. | P.O. Box 8 | Waukesha, WI 53189 Part No. A0000528440 P: (262) 544-4811 ©2021 Generac Power Systems, Inc. All rights reserved. All specifications are subject to change without notice. Rev. C 06/02/2021 SG100 | 9.0 | 100 kW GENERAC | INDUSTRIAL

INDUSTRIAL SPARK-IGNITED GENERATOR SET
EPA Certified Stationary Emergency

DEMAND RESPONSE READY
Standby Power Rating
100 KW, 125 KVA, 60 Hz
Prime Power Rating*
90 KW, 113 kVA, 60 Hz

ISO (USA
280.
*EPA Certified Prime ratings are not available in the US or its Territories Image used for illustration purposes only Codes and Standards Powering Ahead
Not all codes and standards apply to all configurations. Contact factory for details. Generac ensures superior quality by designing and manufacturing most of its generator components, such
UL2200, UL6200, UL1236, UL489 as alternators, enclosures, control systems and us communications software. Generac also makes its own
spark-ignited engines, and you'll find them on every
CSA C22.2
Generac gaseous-fueled generator. We engineer and
DIN manufacture them from the block up - all at our
BS5514 and DIN 6271 facilities throughout Wisconsin. Applying natural gas and LP-fueled engines to generators requires advanced
SA SAE J1349 engineering expertise to ensure reliability, durability and necessary performance. By designing specifically for
these dry, hotter-burning fuels, the engines last longer NFPA 37, 70, 99, 110 and require less maintenance. Building our own NFPA
engines also means we control every step of the supply
(ệc) NEC700, 701, 702, 708 chain and delivery process, so you benefit from single- source responsibility.

ISO 3046, 7637, 8528, 9001
Plus, Generac Industrial Power's distribution network
provides all parts and service so you don't have to deal NEMA ICS10, MG1, 250, ICS6, AB1
with third-party suppliers. It all leads to a positive
ANSI C62.41 owner experience and higher confidence level. Generac ANSI
American Soden Standarde oth spark-ignited engines give you more options in IBC 2009, CBC 2010, IBC 2012, commercial and industrial generator applications as ospd ASCE 7-05, ASCE 7-10, well as extended run time from utility-supplied natural ICC-ES AC-156 (2012)
gas. I of 6
SG100 | 9.0L | 100 kW GENERAC INDUSTRIAL

INDUSTRIAL SPARK-IGNITED GENERATOR SET
EPA Certified Stationary Emergency

STANDARD FEATURES DEMAND RESPONSE READY
ENGINE SYSTEM Electrical System GENERATOR SET
• Oil Drain Extension • Battery Charging Alternator • Internal Genset Vibration Isolation • Air Cleaner • Battery Cables • Separation of Circuits - High/Low Voltage • Fan Guard • Battery Tray • Separation of Circuits - Multiple Breakers • Stainless Steel Flexible Exhaust Connection • Rubber-Booted Engine Electrical Connections • Wrapped Exhaust Piping • Factory Filled Oil and Coolant • Solenoid Activated Starter Motor • Standard Factory Testing • Radiator Duct Adapter (Open Set Only) • 2 Year Limited Warranty (Standby and Demand • Critical Silencer (Open Set Only) ALTERNATOR SYSTEM Response Rated Units) • UL2200 GENprotect™ • 1 Year Warranty (Prime Rated Units) Fuel System • Class H Insulation Material • Silencer Mounted in the Discharge Hood • NPT Fuel Connection on Frame (Enclosed Units Only)
• 2/3 Pitch
• Primary and Secondary Fuel Shutoff • Skewed Stator
ENCLOSURE (If Selected)
• Brushless Excitation
Cooling System • Rust-Proof Fasteners with Nylon Washers • Sealed Bearing
to Protect Finish
• Closed Coolant Recovery System • Amortisseur Winding
• High Performance Sound-Absorbing Material
• UV/Ozone Resistant Hoses • Full Load Capacity Alternator (Sound Attenuated Enclosures)
• Factory-Installed Radiator • Gasketed Doors
• 50/50 Ethylene Glycol Antifreeze • Upward Facing Discharge Hoods • Radiator Drain Extension (Radiator and Exhaust)
• Stainless Steel Lift Off Door Hinges
• Stainless Steel Lockable Handles
• RhinoCoat™ - Textured Polyester Powder
Coat Paint
CONTROL SYSTEM • Auto/Off/Manual Switch • Engine Speed
• E-Stop (Red Mushroom-Type) • Battery Voltage
• NFPA110 Level | and II (Programmable) • Frequency
• Customizable Alarms, Warnings, and Events
• Modbus® Protocol Alarms and Warnings
• Predictive Maintenance Algorithm • Oil Pressure
GENERAC • Sealed Boards • Coolant Temperature
• Password Parameter Adjustment Protection • Coolant Level • Single Point Ground • Low Fuel Pressure
• 16 Channel Remote Trending • Engine Overspeed
Digital H Control Panel- Dual 4x20 Display • 0.2 msec High Speed Remote Trending • Battery Voltage • Alarm Information Automatically Annunciated • Alarms and Warnings Time and Date Stamped Program Functions on the Display • Snap Shots of Key Operation Parameters During • Programmable Crank Limiter Alarms and Warnings
Full System Status Display • Alarms and Warnings Spelled Out (No Alarm Codes) • 7-Day Programmable Exerciser
• Power Output (KW)
• Special Applications Programmable Logic Controller
• Power Factor
• RS-232/485 Communications
• KW Hours, Total, and Last Run
• All Phase Sensing Digital Voltage Regulator
• Real/Reactive/Apparent Power
• 2-Wire Start Capability
• All Phase AC Voltage
• Date/Time Fault History (Event Log)
• All Phase Currents
• Isochronous Governor Control
• Oil Pressure
• Waterproof/Sealed Connectors
• Coolant Temperature
• Audible Alarms and Shutdowns
• Coolant Level 2 of 6
• Not in Auto (Flashing Light)
SG100 | 9.0L | 100 kW GENERAC INDUSTRIAL

INDUSTRIAL SPARK-IGNITED GENERATOR SET
EPA Certified Stationary Emergency

CONFIGURABLE OPTIONS DEMAND RESPONSE READY

ENGINE SYSTEM CIRCUIT BREAKER OPTIONS CONTROL SYSTEM
• Engine Block Heater • Main Line Circuit Breaker • NFPA 110 Compliant 21-Light Remote Annunciator • Baseframe Cover/Rodent Guard • 2nd Main Line Circuit Breaker • Remote Relay Assembly (8 or 16) • Oil Heater • Shunt Trip and Auxiliary Contact • Oil Temperature Indication with Alarm • Air Filter Restriction Indicator • Electronic Trip Breakers O Remote E-Stop (Break Glass-Type, Surface Mount) • Radiator Stone Guard (Open Set Only) • Remote E-Stop (Red Mushroom-Type, • Level 1 Fan and Belt Guards (Enclosed Units Only) GENERATOR SET • Extended Factory Testing (3-Phase Only) • Remote E-Stop (Red Mushroom-Type, Flush Mount) FUEL SYSTEM • 8 Position Load Center • Remote Communication - Modem • IBC Seismic Certification • 10A Engine Run Relay
• NPT Flexible Fuel Line
O Pad Vibration Isolators • Ground Fault Annunciator
ELECTRICAL SYSTEM • Damper Kit Auxiliary Contacts (with Motorized ENCLOSURE Dampers Only)
• 10A UL Listed Battery Charger • 100 dB Alarm Horn
• Battery Warmer • Weather Protected Enclosure
• Level 1 Sound Attenuated • 120V GFCI and 240V Outlets ALTERNATOR SYSTEM • Level 2 Sound Attenuated WARRANTY (Standby Gensets Only) • Alternator Upsizing • Level 2 Sound Attenuated with Motorized Dampers • 2 Year Extended Limited Warranty
• Anti-Condensation Heater
O Aluminum Enclosure • 5 Year Limited Warranty
• Tropical Coating
• Up to 200 MPH Wind Load Rating (Contact Factory • 5 Year Extended Limited Warranty • Permanent Magnet Excitation • 7 Year Extended Limited Warranty for Availability)
O AC/DC Enclosure Lighting Kit • 10 Year Extended Limited Warranty • Enclosure Heater (with Motorized Dampers Only)
• Door Open Alarm Switch

ENGINEERED OPTIONS

ENGINE SYSTEM CONTROL SYSTEM
• Coolant Heater Ball Valves • Spare Inputs (x4) / Outputs (x4) • Fluid Containment Pan O Battery Disconnect Switch

ALTERNATOR SYSTEM GENERATOR SET
• 3rd Breaker Svstem • Special Testing
• Battery Box

SPEC SHEET
SG100 | 9.0L 1100 W GENERAC INDUSTRIAL

INDUSTRIAL SPARK-IGNITED GENERATOR SET
EPA Certified Stationary Emergency

APPLICATION AND ENGINEERING DATA DEMAND RESPONSE READY

ENGINE SPECIFICATIONS
General Cooling System
Make Generac Cooling System Type Pressurized Closed
Cylinder # Fan Type Pusher
Type Fan Speed - RPM 2,386
Displacement - In (L) 543(8.9) Fan Diameter - in (mm) 22(559) Bore - in (mm) 4.49 (114.23)
Fuel System
Stroke - in (mm) 4.25 (107.95)
Compression Ratio 9.9:1 Fuel Type Natural Gas, Propane Vapor Intake Air Method Naturally Aspirated Carburetor Down Draft Number of Main Bearings 5 Secondary Fuel Regulator Standard Connecting Rods Forged Steel Fuel Shut Off Solenoid Standard Cylinder Head Cast Iron 11 - 14(2.7 - 3.5)|
Operating Fuel Pressure - in H,0 (kPa)
Ignition High Energy Optional Operating Fuel Pressure - in H20 (kPa) 7 - 11 (1.7 - 2.7) Piston Type Aluminum Alloy
Crankshaft Type Forged Steel
Lifter Type Hydraulic Roller Engine Electrical System
Intake Valve Material Steel Alloy 12 VDC
System Voltage
Exhaust Valve Material Stainless Steel
Battery Charger Alternator 40 Amps
Hardened Valve Seats Yes
Battery Size See Battery Index 0161970SBY
Battery Voltage 12 VDC
Engine Governing Ground Polarity
Negative
Governor Flectronic
Frequency Regulation (Steady State) =0.25%
Lubrication System
Oil Pump Type Gear Driven
Oil Filter Type Full-Flow Spin-On Cartridge
Crankcase Capacity - qt (L) 10.0 (9.5)

ALTERNATOR SPECIFICATIONS
Standard Model K0130124Y21 Standard Excitation Synchronous Brushless Poles Bearings Sealed Ball
Field Type Revolving Coupling Direct Drive
Insulation Class - Rotor Prototype Short Circuit Test Yes Insulation Class - Stator HI Voltage Regulator Type Full Digital Total Harmonic Distortion <5% (3-Phase) Number of Sensed Phases All Telephone Interference Factor (TIF) <50 Regulation Accuracy (Steady State) +0.25%

SPEC SHEET
4 of 6
SG100 | 9.0 | 100 kW GENERAC INDUSTRIAL

INDUSTRIAL SPARK-IGNITED GENERATOR SET
EPA Certified Stationary Emergency

OPERATING DATA DEMAND RESPONSE READY

POWER RATINGS - NATURAL GAS/PROPANE VAPOR
Standby Prime
Single-Phase 120/240 VAC @1.0pf 100 KW/100 KVA Amps: 417 90 KW/90 KVA Amps: 375 Three-Phase 120/208 VAC @0.8pf 100 KW 125 KVA Amps: 347 90 KW/ 113 KVA Amps: 313 Three-Phase 120/240 VAC @.8pf 100 KW/125 KVA Amps: 301 90 KW/113 KVA Amps: 271 Three-Phase 277/480 VAC @0.8pf 100 kW/125 kVA Amps: 151 90 kW/113 KVA Amps: 135 Three-Phase 346/600 VAC @0.8pf 100 KV/125 KVA. Amps: 120 90 KW/113 KVA Amps: 108

MOTOR STARTING CAPABILITIES (SKVA)
SKVA vs. Voltage Dip
277/480 VAC 30% 208/240 VAC 30%
K0130124Y21 327 K0130124Y21 327
FUEL CONSUMPTION RATES*
60 Hz Natural Gas - sch (m/hr) 60 Hz Propane Vapor - sch (m3/hr) 60 Hz LP Liquid - gph (Lph) Percent Load Standby Prime Percent Load Standby Prime Percent Load Standby Prime 25% 497 (14.1) 475 (13.5) 25% 194 (5.5) 188 (5.3) 25% 5.1 (19.3) 4.8 (18.2) 50% 768 (21.7) 714 (20.2) 50% 294 (8.3) 274 (7.8) 50% 7.9 (29.9) 7.3 (27.6) 75% 1,017 (28.8) 942 (26.7) 75% 394 (11.2) 364 (10.3) 75% 10.5 (39.7) 9.7 (36.7) 100% 1,280 (36.2) 1.175 (33.3) 100% 487 (13.8) 450 (12.7) 100% 12.9 (48.8) 11.9 (45.0) * Fuel supply installation must accommodate fuel consumption rates at 100% load.

COOLING
Standby Prime
Air Flow (Fan Air Flow Across Radiator) - Open Set scfm (m/min) 6.589 (186) 6.864 (194) Coolant Flow gpm (Lpm) 27.5 (104.1) 27.5 (104.1)
Coolant System Capacity gal (L) 5.5 (20.8) 5.5 (20.8)
Maximum Operating Ambient Temperature oF (°C) 122 (50) 122 (50) Maximum Operating Ambient Temperature (Before Derate) See Bulletin No. 0199270SSD] Maximum Additional Radiator Backpressure in H20 (kPa) 0.5 (0.12) 0.5 (0.12)

COMBUSTION AIR REQUIREMENTS
Standby Prime
Flow at Rated Power - scfm (m/min) 230 (6.5) 208(5.9)

ENGINE EXHAUST
Standby Prime Standby Prime
Rated Engine Speed RPM 1,800 1,800 Exhaust Flow (Rated Output) scfm (m/min) 771(21.8) 682(19.3) Horsepower at Rated KW** hp 154฿ 139 Maximum Exhaust Backpressure inHg (kPa) 0.75 (2.54) 0.75 (2.54) Piston Speed tt/min (m/min) 1.275 (389) 1.275 (389) Exhaust Temp (Rated Output - Post Catalyst) oF (°C) 1,350 (732) 1,315 (713) BMEP psi (kPa) 123(846) 112 (775)
** Refer to "Emissions Data Sheet" for maximum bHP for EPA and SCAQMD permitting purposes.

Deration - Operational characteristics consider maximum ambient conditions. Derate factors may apply under atypical site conditions.

Please contact a Generac Power Systems Industrial Dealer for additional details. All performance ratings in accordance with IS03046, BS5514, ISO8528, and DIN6271 standards.

Standby - See Bulletin 0187500SSB
Demand Response - See Bulletin 10000018250.
5 of 6
SG100 | 9.0L | 100 kW GENERAC INDUSTRIAL

INDUSTRIAL SPARK-IGNITED GENERATOR SET
EPA Certified Stationary Emergency
DIMENSIONS AND WEIGHTS* DEMAND RESPONSE READY
OPEN SET (Includes Exhaust Flex)
L x W×H - in (mm) 93.0 (2,362) × 40.0 (1.016) x 48.0 (1,219) Weight - Ibs (kg) Steel: 2.245 - 2,543 (1.018 - 1,153)

WEATHER PROTECTED ENCLOSURE
LxW×H - in (mm) 129.4 (3,287) x 40.0 (1,016) x 56.2 (1,428) Steel: 2,774 (1,258) - 3.072 (1.393)
Weight - Ibs (kg)
Aluminum: 2,504 (1.136) - 2,802 (1,271)
LEVEL 1 SOUND ATTENUATED ENCLOSURE
.× W x H - in (mm) 129.4 (3.287) x 40.0 (1,016) × 56.2 (1,428) Steel: 2,935 (1,331) - 3,233 (1,466)
Weight - Ibs (kg) Aluminum: 2,630 (1,193) - 2,873 (1.303) LEVEL 2 SOUND ATTENUATED ENCLOSURE
L x W x H - in (mm) 111.8 (2,840) × 40.0 (1,016) × 68.6 (1,742) Steel: 3,062 (1,389) - 3.360 (1,524)
Weight - Ibs (kg) Aluminum: 2,630 (1.193) - 2.928 (1,328) Foll
* All measurements are approximate and for estimation purposes only.

YOUR FACTORY RECOGNIZED GENERAC INDUSTRIAL DEALER

SPEC SHEET
Specification characteristics may change without notice. Please contact a Generac Power Systems Industrial Dealer for detailed installation drawings. 6 of 6
Generac Power Systems, Inc. | P.O. Box 8 | Waukesha, WI 53189 Part No. 0K4291 P: (262) 544-4811 ©2020 Generac Power Systems, Inc. All rights reserved. All specifications are subject to change without notice. Rev. G 03/20/2020

CITY OF

FARMERSVILLE
City Council
Staff Report 7D
TO: Honorable Mayor and City Council
-ROM Jennifer Gomez, City Manager
DATE: September 12, 2022
SUBJECT: Resolution Authorizing Financial Assistance Application for Wastewater Treatment Plant Photovoltaic Power Installation Project RECOMMENDED ACTION:

Staff recommends that the City Council authorize the City Manager to sign and file a Financial Assistance Application with the State Water Resources Board for the planning, design, and construction of Wastewater Treatment Plant Photovoltaic Power Installation project BACKGROUND and DISCUSSION:

Under the Capital Improvement Plan, the City Council approved a capital improvement project to construct a solar plant at the Wastewater Treatment Plant to assist and offset some of the utility costs related to the new plant. The City has contracted with Johnson Controls to develop the scope of the solar project and prepare a grant application with the State Water Resources Board to fully fund this project. A part of the grant application process is for the City Council to authorize the City Manager to sign and submit the CWSRF application materials, certify compliance with applicable state and federal laws, execute the financial assistance agreement and amendments, and certify disbursement requests. The attached resolution provides this authorization
FISCAL IMPACT:

The amount of assistance being requested is $7,350,000.

ATTACHMENT(S):

Resolution 2022-035
RESOLUTION 2022-035

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FARMERVILLE

AUTHORIZING FINANCIAL ASSISTANCE APPLICATION
WHEREAS, the City of Farmersville seeks funding for engineering, procurement, and construction of a photovoltaic power generation system at the City Wastewater Treatment Plant; and
WHEREAS, the system will generate electricity for the Wastewater Treatment Plant to offset the electricity usage and electrical demand of the facility.

RESOLVED BY THE CITY COUNCIL OF THE CITY OF FARMERSVILLE (the "Entity'), AS FOLLOWS:

The City Manager (the "Authorized Representative") or designee is hereby authorized and directed to sign and file, for and on behalf of the Entity, a Financial Assistance Application for a financing agreement from the State Water Resources Control Board for the planning, design, and construction of Wastewater Treatment Plant Photovoltaic Power Installation (the "Project").

This Authorized Representative, or his/her designee, is designated to provide the assurances, certifications, and commitments required for the financial 'assistance application, including executing a financial assistance agreement from the State Water Resources Control Board and any amendments or changes thereto.

The Authorized Representative, or his/her designee, is designated to represent the Entity in carrying out the Entity's responsibilities under the financing agreement, including certifying disbursement requests on behalf of the Entity and compliance with applicable state and federal laws.

PASSED, ADOPTED AND APPROVED this 12" day of September, 2022 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

PAUL BOYER
MAYOR of the City of Farmersville
Attest:

ROCHELLE GIOVANI

CITY CLERK

CERTIFICATION
I do hereby certify that the foregoing is a full, true, and correct copy of a resolution duly and regularly adopted at a meeting of the City Council held on September 12, 2022. -

ROCHELLE GIOVANI

CITY CLERK

CITY OF

FARMERSVILLE
City Council
Staff Report 7E
TO: Honorable Mayor and City Council
FROM: Jennifer Gomez, City Manager
DATE: September 12, 2022
SUBJECT: Approve Contract with Boys & Girls Clubs of the Sequoias for Youth Services in the amount of $100,000
RECOMMENDED ACTION:

It is recommended that the City Council approve the contract with Boys & Girls Clubs of the Sequoias for Youth Services in the amount of $100,000.

BACKGROUND and DISCUSSION:

The CDBG subrecipient agreement with Boys & Girls Club is expiring, and as the City desires for Boys & Girls Club to continue providing youth services, the attached contract has been prepared for Council's review and approval. The activities include providing health and fitness instruction; character and citizenship programs and activities; and academic enrichment.

The City will monitor the performance of Boys & Girls Club against the goals and performance measures identified in the agreement, and drawdowns for payment shall be made against the line items specified in the Budget.

The performance period is from November 1, 2022 through October 31, 2023 with a contracted amount of $100,000
FISCAL IMPACT:
$100,000 was previously approved by the City Council as part of the 2022/23 Fiscal Year Budget and funded by Measure Q: Cannabis Business Tax.

ATTACHMENT(S):

Boys & Girls Club Agreement

AGREEMENT BETWEEN THE CITY OF FARMERSVILLE

AND BOYS & GIRLS CLUBS OF THE SEQUOIAS
FOR

FARMERSVILLE YOUTH SERVICES
SEQUOIAS (herein called BGCS).

WHEREAS, the City wishes to engage BGCS to assist the City in utilizing funds as follows;
NOW, THEREFORE, it is agreed between the parties hereto that; I. SCOPE OF SERVICE
A. Activities
BGCS shall be responsible for administering Youth Services funded hrough in a manner satisfactory to the City. Such program will include the ollowing activities
Program Delivery
Activity #1 Health and fitness instruction will utilize the Triple Play Healthy Habits and Triple Play Daily Challenges curriculum.

These curricula are designed to teach kids healthy nutrition habits and the importance of exercise and fitness. The
curricula are fun and interactive. It is anticipated that 120 youth will participate in the Triple Play Programs.

Additionally, a year-round sports program will include
barticipation by vouth ages 6 to 18.
• -
Activity #2 Character and citizenship programs and activities will focus making a contribution will take place both at the Boys & Girls Club and in the community. Leadership and character
Youth of the Year Program, which provides community
recognition and role models for Farmersville youth. It is estimated that 60 youth will participate in these proarams. li addition. 60 vouth will be engaged in the Serve Sauac
1 Program, providing volunteer services within the community.

The Boys & Girls Club will serve as clearinghouse for youth volunteers in Farmersville.

Activity #3 Academic enrichment will utilize Boys & Girls Clubs of America's evidence-based program, Project Learn, which
will involve 150 youth per year. Project Learn incorporates learning in every aspect of the Club, from the computer lab to the gymnasium, from the art room to the games room. he Boys & Girls Club will also offer career exploration and goal etting through the CareerLaunch Program to approximatel O vouth per vear. The Club also offers a Summer Readin
Program, STEM activities, and the My.Future technology
All services will be provided at the Farmersville Community Center located at 623 N Avery St., Farmersville, CA 93223.

General Administration
asial maintain daily program attendant records. pus wil intain Agreement.
• B. Levels of Accomplishment - Goals and Performance Measures BGCS agrees to provide the following levels of program services:

Activity Attendance per Month Attendance per Year
Activity #1 70 Average 200 Average
Activity #2 70 Average 200 Average
Activity #3 70 Average 200 Average
Health and Fitness activities include the following programs: Triple Play Healthy Habits, Triple Play Daily Challenges, Intramural sports leagues
Character and citizenship activities include the following programs:

Torch Club, Keystone Club, Community Service, and BGCA Youth of the Year program.

Academic enrichment activities include the following programs: Project Learn, CareerLaunch, Summer Reading Program, STEM activities, •and the My.Future technology exploration program.
2 C. Staffing
• Area Director - 5 hours per week - Ensure compliance with regulations and program delivery;
• Unit Director 40 hours per week - Direct overall program; supervise program staff;
• Program Specialist - Fitness - 20 hours per week'- Coordinate daily sports activities at Club and intramural sports program, including coordination of volunteer coaches;
• Program Specialist - Health & Character - 20 hours per week - Conduct Healthy Habits and Character development programs;
• Program Specialist - Citizenship & Academic - 20 hours per week - Conduct Project Learn, Career Launch, and Summer Reading Programs at Club; Coordinate youth community service and volunteer activities;
• Program Receptionist - 28 hours per week - Check all youth in and out; maintain paperwork, eligibility, and attendance data entry into Member Tracking System (MTS).

D. Performance Monitoring
City will monitor the performance of BGCS against goals and performance standards as stated above. Substandard performance as determined by the City will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by BGCS within a reasonable period of time after being notified by thé City, contract suspension or termination procedures will be initiated.

TIME OF PERFORMANCE
'This Agreement shall begin on November 1, 2022, and end October 31, 2023..

IIII. BUDGET (Fiscal)
Line Item Amount:

Salaries
| Fringe
Utilities
Technology Services
Reproduction/Printing
Supplies and Materials 3,500
Mileage
Audit 750
3 [Training
Facility Expense - Maintenance 2,000
Non-employee insurance 2,000
TOTAL $100,000
The City may require a more detailed budget breakdown than the one contained • herein, and.BGCS shall provide such supplementary budget information in a timely fashion in the form and content prescribed by the City. Any amendments to the budget must be approved in writing by both the City and BGCS.

PAYMENT
It is expressly agreed and understood that the total amount to be paid by the City under this Agreement shall not exceed $100,000. Drawdowns for the payment of eligible expenses shall be made against the line item budgets specified in Paragraph Ill herein and in accordance with performance. Expenses for géneral administration shall also be paid against the line item budgets specified in Paragraph Ill and in accordance with performance.

V. NOTICES
Notices required by this Agreement shall be in writing and delivered via mail (postage prepaid), commercial courier, or personal delivery or sent by facsimile or other electronic means. Any notice delivered or sent as aforesaid shall be effective on the date of delivery or sending. All notices and other written communications under' this Agreement shall be addressed to the individuals in the capacities indicated below, unless otherwise modified by subsequent written notice.

Communication and details concerning this contract shall be directed to the following contract representatives:

City BGCS
Jennifer Gomez, City Manager Galen Quenzer, Exec. Director City of Farmersville Boys & Girls Clubs of the Sequoias 909 W. Visalia Rd. 215 W Tulare Ave
Farmersville, CA 93223 Visalia, CA 93277
(559) 747-0458 (559) 592-4074
VI. GENERAL CONDITIONS
A. General Compliance
BGCS agrees to comply with all applicable Federal, state and local laws, regulations, and policies regarding their obligations under this Agreement.

BGCS further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available. 4 B. "Independent Contractor"
Nothing contained in this Agreement is intended to, or shall be construed in as creating establishing the relationship
employer/employee between the parties. BGCS shall at all times remain an "independent contractor" with respect to the services to be performed under this Agreement. City shall be exempt from payment of all Unemployment Compensation, FICA, retirement, life and/or medical insurance and Workers' Compensation Insurance, as BGCS is an independent contractor.

Hold Harmless
BGCS shall hold harmless, defend, and indemnify the City from any and all claims, actions, suits, charges, and judgments whatsoever that arise out of BGCS's performance or nonperformance of the services or subject matter called for in this Agreement.

D. Workers' Compensation
BGCS shall provide Workers' Compensation Insurance coverage for all of its employees involved in the performance of this Agreement.

E. Insurance & Bonding
BGCS shall carry sufficient insurance coverage pursuant to City's Procurement Policy to protect contract assets from loss due to theft, fraud and/or undue physical damage, and as a minimum shall purchase a blanket fidelity bond covering all employees in an amount equal to cash advances from the City or as may be required by City.

BGCS shall comply with the bonding and insurance requirements of 24 CFR 84.31 and 84.48, Bonding and Insurance.
-
City Recognition
• BGCS shall insure recognition of the role of the City in providing services through this Agreement. All activities, facilities and items utilized pursuant to thion, eCS wit shall dearerence the support prided herein i all publications made possible with funds made available under this 5 Amendments
The City or BGCS may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each organization, and approved by the City's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release the City or BGCS from its obligations under this Agreement.

The City may, in its discretion, amend this Agreement to conform with Federal, State, or local governmental guidelines, policies and available incorporated only by written amendment signed by both City and BGCS.

H. Suspension or Termination
The City may suspend or terminate this Agreement if BGCS materially fails to comply with any terms of this Agreement, which include (but are not limited to) the following:

Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, policies or directives as may become applicable at any time; Failure, for any reason, of BCS to fulfill in a timely and proper manner its obligations under this Agreement;
Ineffective or improper use of funds provided under this Agreement; Submission by BGCS to the City reports that are incorrect or incomplete in any material respect.

This Agreement may also be terminated for convenience by either the City or BGCS, in whole or in part, by setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if in the case of a partial termination, the City, determines that the remaining portion of this Agreement will not be accomplished as required herein, the City may terminate this Agreement in its entiretv.
6 VII. ADMINISTRATIVE REQUIREMENTS
A. Financial Management

1. Accounting Standards
BGCS agrees to comply with 24 CFR 84.21-28 and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. •

2. Cost Principles
BGCS shall administer its program in conformance with OMB Circulars A-122, "Cost Principles for Non-Profit Organizations," o A- 21, "Cost Principles for Educational Institutions," as applicable.

These principles shall be applied for all costs incurred whether • B. Documentation and Record Keeping
Records to be Maintained
BGCS shall maintain all records required by the Federal regulations specified in 24 CFR 570.506, that are pertinent to the activities to be unded under this Agreement. Such records shall include but not be limited to:
a) Records providing a full description of each activity Financial records as required by 24 CFR 570.502, and
24 CFR 84.21-28; and
e) Other records necessary to document compliance with
Subpart K of 24 CFR Part 570.

2. Retention
BGCS shall retain all financial records, supporting documents, statistical records, and all other records pertinent to the Agreement If there is litigation, claims, audits
that have started before the expiration of the four-year period, then •
7 •
•
such records must be retained until completion of the actions and resolution of all issues, or the expiration of the four-year period, whichever occurs later.

Client Data
BGCS shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to, client name, address, income level or other basis for determining eligibility, and description of service provided. Such information shall be made available to City monitors or their designees for review upon request.

Disclosure
BGCS understands that client information collected under this contract is private and the use or disclosure of such information, when not directly connected with the administration of the City's or BGCS's responsibilities with respect to services provided under this Agreement, is prohibited by applicable State of Federal law unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian.

5. Closeouts
-
BGCS's obligation to the City shall not end until all close-out requirements are completed. Activities during this close-out period shall include, but are not limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment, unspent cash advances, and accounts receivable to the City), and determining the custodianship of records.

6. Audits & Inspections
All BGCS records with respect to any matters covered by this Agreement shall be made available to the City, or anyone else authorized by City, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data. Any deficiencies noted in audit reports must be fully cleared by BGCS within 30 days after receipt by BGCS. Failure of BGCS to comply with the above audit requirements will constitute a violation of this contract and may result in the withholding of future payments. BGCS hereby agrees to have an annual agency audit conducted in accordance with current City policy or directive.
8 C. Reporting and Payment Procedures
Income
BGCS shall report monthly/quarterly all income (as defined at 24 CFR 570.500(a)) generated by activities carried out under this Agreement. The use of income by BGCS shall comply with all Federal, State, and local laws, ordinances and regulations.

2. Indirect Costs
If indirect costs are charged, BGCS will develop an indirect cost allocation plan for determining the appropriate BGCS's share of administrative costs and shall submit such plan to the City for approval, in a form specified by the City.

Payment Procedures
The City will pay to BGCS funds available under this Agreement based upon information submitted by BGCS and consistent with any approved budget and City policy concerning payments. With the exception of certain advances, payments will be made for eligible expenses actually incurred by BGCS, and not to exceed actual cash , requirements. Payments will be adjusted by the City in accordance with advance fund and program income balances available in BGCS accounts. In addition, the City reserves the right to liquidate funds available under this contract for costs incurred by the City on behalf of BGCS.

4. Progress Reports
BGCS shall submit annual Progress Reports to the City in the form, content, and frequency as required by the City.

D. Procurement
Compliance
BGCS shall comply with current City policy concerning the purchase of equipment and shall maintain inventory records of all non- expendable personal property as defined by such policy as may be procured with funds provided herein. All program assets (unexpended income, property, equipment, etc.) shall revert to the City upon termination of this Agreement.
9 2. OMB Standards
Unless specified otherwise within this agreement, BGCS shall procee mo 24 R 84,40. 0r services in accordance with the Travel
BGCS shall obtain written approval from the City for any travel outside the metropolitan area with funds provided under this Agreement.

VIlI. PERSONNEL & PARTICIPANT CONDITIONS
A. Civil Rights
Compliance
BGCS agrees to comply with local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Section 104(b) and - Section 109 of Title I of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086.

Nondiscrimination
BCS agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR 570.607, as revised by Executive Order 13279.

The applicable non-discrimination provisions in Section 109 of the HCDA are still applicable.

B. Employment Restrictions
Prohibited Activity
BGCS is prohibited from using funds provided herein or personnel employed in the administration of the program for: political activities; inherently religious activities; lobbying; political patronage; and 10 2. Labor Standards
BGCS agrees to comply with the requirements of the Secretary of Labor in accordance with the Davis-Bacon Act as amended, the provisions of Contract Work Hours and Safety Standards Act (40 U.S.C. 327 et seq.) and all other applicable Federal, state and local laws and regulations pertaining to labor standards insotar as those acts apply to the performance of this Agreement. BGCS agrees to comply with the Copeland Anti-Kick Back Act (18 U.S.C. 874 et seq.. and its implementing regulations of the U.S. Department of Labor al 29 CFR Part 5. BGCS shall maintain documentation that
demonstrates compliance with hour and wage requirements of this part. Such documentation shall be made available to the City for review upon request.

Conduct

1. Assignability
BGCS shall not assign or transfer any interest in this Agreement without the prior written consent of the City thereto; provided, however, that claims for money due or to become due to BGCS from the City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the City.

2. Subcontracts
a) Approvals: BGCS shall not enter into any subcontracts with any agency or individual in the performance of this contract without the written consent of the City prior to the execution of such agreement.

Monitoring: BGCS will monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance.
c) Content: BGCS shall cause all of the provisions of this Agreement in its entirety to be included in and made a part of any subcontract executed in the performance of this
Agreement.

Selection Process: BGCS shall undertake to ensure that all subcontracts let in the performance of this Agreement shall be 11 awarded on a fair and open competition basis in accordance with applicable procurement requirements. Executed copies of all subcontracts shall be forwarded to the City along with documentation concerning the selection process.

Hatch Act
BGCS agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engaged in the conduct of political activities in violation of Chapter 15 of Title V of the U.S.C.

Copyright
If this Agreement results in any copyrightable material or inventions, the City reserves the right to royalty-free, non-exclusive and irrevocable license to reproduce, publish or otherwise use and to authorize others to use, the work or materials for governmental purposes.
• 5. Religious Activities
BGCS agrees that funds provided under this Agreement will not be utilized for inherently religious activities prohibited by 24 CFR 570.200(i), such as worship, religious instruction, or proselytization.

IX. SEVERABILITY
If any provision of this Agreement is held invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect.

SECTION HEADINGS AND SUBHEADINGS
The section headings and subheadings contained in this Agreement are included for convenience only and shall not limit or otherwise affect the terms of this Agreement.

XI. WAIVER
The City's failure to act with respect to a breach by BGCS does not waive its right to act with respect to subsequent or similar breaches. The failure of the City to exercise or enforce any right or provision shall not constitute a waiver of such right or provision.
12 :

XII. ENTIRE AGREEMENT
This agreement constitutes the entire agreement between the City and BGCS for the use of funds received under this Agreement and it supersedes all prior or contemporaneous communications and proposals, whether electronic, oral, or written between City and BGCS with respect to this Agreement.

Date_
IN WITNESS WHEREOF, the Parties have executed this contract as of the date written above.

City of Farmersville Boys & Girls Clubs of the Sequoias By_ By_
City Manager Executive Director
Attest_
City Clerk
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:

City Attorney
13 CITY OF

FARMERSVILLE
City Council
Staff Report 7F
TO: Honorable Mayor and City Council
FROM: Jennifer Gomez, City Manager
DATE: September 12, 2022
SUBJECT: Task Order with • Collins & Schoettler for Comprehensive Update of the Farmersville General Plan in an amount not to exceed $318,520 RECOMMENDED ACTION:

It is recommended that the City Council approve the Task Order with Collins & Schoettler for Comprehensive Update of the Farmersville General Plan in an amount not to exceed $318,520.

BACKGROUND and DISCUSSION:

The current General Plan was adopted in 2002 and is intended to guide the City's growth through the year 2025. Therefore, the General Plan needs to be updated, and it will take approximately 24 months to complete this project. Once completed, it will be the guide for the next twenty years.

The General Plan addresses the following elements and issues:
• Land Use Element
• Circulation Element
• Open Space Element
• Conservation Element
• Noise Element
• Safety Element
• Environmental Justice Element
The proposal also includes an Environmental Impact Report which will be prepared by Crawford & Bowen.

This proposal does not include the Housing Element as the City will be participating in a Multi- Jurisdictional Housing Element with other Tulare County cities.

Staff recommends contracting this project with the City Planner due to the firm's familiarity and knowledge of the City of Farmersville and for their preparation of the General Plan done in 2002. Competitive bidding is not required when relying upon contracted professional staff to act under their existing contract, therefore the attached Task Order has been prepared for Council's review and approval.

FISCAL IMPACT:

The General Plan Update was previously approved and budgeted as part of the Capital Improvement Plan. The original estimate was $252,000 when first added to the CIP a few years ago. A budget amendment will be forthcoming to update the cost of the project to $318,520.

The General Fund, Sewer Fund, and Water Fund will split the costs equally.

ATTACHMENT(S):

Proposal
Task Order

CITY OF FARMERSVILLE

TASK ORDER

ON-CALL PLANNING SERVICES
Job No.

Project #: Phase #: Task #:

Project Title: Comprehensive General Plan Update and Environmental Impact Report The project involves four main components centered around the preparation of a comprehensive update of the

1. General Plan Update. The General Plan update establishes goals, objectives, and action plans for the City of Farmersville to achieve its desired state over the next 20 years related to physical development and topics including land use, circulation/transportation, open space and recreation, conservation of natural resources, noise, safety, air quality and environmental justice.

2. A public involvement program will ensure the General Plan reflects the thoughts and desires of the community by engaging community members in a rigorous public involvement program.

3. A Community Profile will provide a snapshot of existing conditions in the community as they relate to information needs of the General Plan. This document will provide background information used to inform policies of the General Plan and also findings and impacts described in the Environmental Impact Report.

The Environmental Impact-Report will be prepared as required by the California Environmental Impact Report and document potential impacts related to implementation of the General Plan. Where appropriate, mitigation measures will be identified that can reduce or eliminate potential impacts.

Period of Performance:

As shown within the formal project Proposal, the General Plan is expected to occur over a two-year period. This time frame can be extended over a greater period to spread out costs, if desired by the City.

The proposed cost for the General Plan update, including four components under Scope of Work" is $318,520.

Special Terms and Conditions:

All of the terms and conditions of the Agreement with Consultant for the Provisions of Planning Services between the City of Farmersville and Collins & Schoettler effective September 12, 2022, are incorporated by reference as if fully set forth herein.

Invoicing Requirements:

Payment Terms: Net 30 days
Contract Type: X Time & Materials $318,520 •.Fixed Fee $ Invoice Frequency: Monthly
Collins and Schoettler City of Farmersville
By: By:

Signature Signature
Name: Name:

Title: Title:

Date: Date:
•
Proposal
Comprehensive Update of the
Farmersville General Plan

CITY OF

FARMERSVILLE
Submitted by
Collins & Schoettler
Proposal
Comprehensive update of the
Farmersville General Plan

CITY OF

FARMERSVILLE
Submitted by
COLLINS & SCHOETTER vita

PLANNING CONSULTANTS
URBAN PLANING • PLANNING POLICY • DESION REVIEW
Table of Contents
Executive Summary.. .......1
Environmental Impact .Report... ...1
Time Frame...... ..2
The Team... ..2
Preparation of General Plan Elements .... ...3
Land Use Element.. ..3
Circulation Element
Conservation, Open Space, Parks and Recreation Element.. 3 Noise Element 4
Safety Element 4
Air Quality Element 4
Environmental Justice Element 4
Public Involvement 5
General Plan Committee ................... 5
Project Website....

Community Workshops.. 6
Joint City Council/Planning Commission Workshops 7
Public Hearings. 7
Budget and Schedule
Budget.... ....

Schedule ........10

APPENDICES
A Scope of Work for Environmental Impact Report
Executive Summary
The City of Farmersville has requested a proposal for a comprehensive update of the Farmersville General Plan. CITY OF The existing General Plan was adopted in 2002 and is
intended to guide the City's growth through the year
2025. Therefore, the General Plan needs to be updated in the near future. FARMERSVILLE
This proposal to update the General Plan addresses the
following elements and issues:

General Plan Elements
• Land Use Element
• Circulation Element
• Open Space Element
• Conservation Element
Noise Element
Safety Element
• Environmental Justice Element
It should be noted that the Housing Element is not included in this proposal; the City of Farmersville will be participating in Tulare County's Multi-Jurisdictional Housing Element - a coordinated effort of most of the cities in the County. However, the General Plan elements will be synchronized with population projections and other data contained within the Housing Element, as appropriate.

Environmental Impact Report
As required by CEQA (California Environmental Quality Act) the proposal also includes the preparation of an Environmental Impact Report - to determine potential impacts to the environment that will result from implementation of the General Plan.

The EIR will be prepared by the consulting firm of Crawford & Bowen supported by a team of subconsultants. The scope for the EIR pis attached as Appendix "A" and proposes several key technical studies, including:
• Traffic/circulation
• Hydrogeology
Noise
• Biology
1 -
:

Proposal - Farmersville General Plan
Time Frame
The General Plan will likely pertain to a 20 year period (which can be rounded up or down to correspond with an even sunset date (suchi as 2045 or 2050, for instance).

The General Plan is proposed to be prepared over a two year period (see schedule on page 9).

This time frame could be lengthened to spread the cost out over a greater time, if that is beneficial to the City.

The Team
Collins & Schoettler will serve as the lead for the Farmersville General Plan update.

Subconsultants will include
Crawford & Bowen, will prepare the Environmental Impact Report for the General Plan; Ruettgers & Schuler Civil Engineers will prepare a citywide traffic analysis (and assist with the Circulation Element);
Kenneth Schmidt & Associates will prepare an analysis of water supply; Colibri Ecological Consulting will prepare an analysis of potential impacts on biotic resources (rare and endangered species) for use in the Environmental Impact Report; and WJV Acoustical Consultants will assist with preparation of the Noise Element and provide noise-related information for use within the Environmental Impact Report. 2 Proposal - Farmersville General Plan
Preparation of General Plan Elements
The following is a brief description of the work plan and components for each element of the General Plan:

Land Use Element

1. Population projections must be revised and updated as per the 2020 Census and California Department of Finance data.

2. Land demand projections must be revised and updated to take into account the updated population projections.

3. A Planning Area boundary will be established around the City. This may include areas outside the existing Sphere of Influence (in anticipation of the potential expansion of the SOI)

4. Goals, objectives and action plans will be reviewed and revised that reflect Farmersville's values regarding growth and development (while also adhering to State requirements and policies pertaining to planning).

5. The Land Use Map will be revised, to designate specific land use categories within the current Sphere of Influence (SOI) area. Depending on land demand projections, the SOI may need to be expanded. This would be recommended as a policy statement in the General Plan.

Circulation Element

1. Working with circulation consultant Ruettgers & Schuler, traffic Level of Service projections will be determined for major roadways and intersections in the current SOl area.

Projections of Vehicle Miles Traveled will also be established, as is now required by CEQA '2. Goals, objectives and action plans will be reviewed, revised and updated as necessary.

3. The Future Circulation Map will be updated.

Conservation, Open Space, Parks and Recreation Element

1. Open space and conservation resource features will be inventoried, particularly within the expanded SOI.

2. Population projections will be used to determine future park and open space demands. 3 Proposal - Farmersville General Plan

3. Goals, objectives and action plans will be reviewed and updated as necessary.

4. A Parks and Open Space Space map will be created to designate future park and recreation facilities in the community, based on population projections.

Noise Element

1. Traffic projections will be utilized to update and designate noise contours on major roadways in the planning area.

2. Goals, objectives and action plans will be reviewed and updated as necessary:

Safety Element

1.. Hazard and safety issues (including flood zones) will be inventoried.

2. Goals, objectives and action plans will be reviewed and updated as necessary.

Air Quality Element
Since 2009, cities in the San Joaquin Valley have been required to prepare an Air Quality Element. This element profiles existing conditions as they relate to air quality, and establish policies, goals and action plans the City will take to improve local and regional air quality, as urban growth occurs.

Environmental Justice Element
As of 2018, cities are required to incorporate an Environmental Justice Element into the General Plan. Environmental Justice means the fair treatment of people of all races, cultures, and incomes with respect to the development, adoption, implementation, and enforcement of environmental laws, regulations and policies.

This element will inventory existing conditions related to environmental justice and prescribe goals, objectives and action plans that the City can use to ensure low income and minority neighborhoods are not exposed to undue environmental pollutants. 4 Proposal - Farmersville General Plan
Public Involvement
Having the public involved in the preparation of the General Plan helps to ensure the plan is supported by the public over time. From this perspective a vigorous public involvement •
program is proposed for the General Plan update:

General Plan Committee
It is proposed that a committee of interested residents be assembled to meet with and work with the consultant team during preparation of the plan. At least 8 meetings would be conducted, with a general outline of meetings as follows:

Introduction
The kickoff meeting will be intended to excite and motivate participants and include a fascinating and exciting video presentation on the components of city planning and what makes for great cities.
"Great Planning" Bus Tour
From a planning and community development perspective, sometimes it is beneficial to get out and see how other communities approach development issues. This optional one-day tour will be conducted by Karl Schoettler and Tristan Suire. It will involve an all- day bus tour of several cities that have implemented cutting-edge design standards, including Reedley, Clovis, Davis, Turlock and Sacramento, California.

The purpose of the tour is to examine first-hand what these cities are doing to put strong planning mechanisms into practice. Lunch and refreshments will be provided.

Land Use Element
Two meetings will be scheduled for this critical General Plan element. Components of land use planning will be reviewed, including population projections and the amount of land that will be needed to accommodate growth of Farmersville through the planning period. The meeting will include goal-setting and mapping for a wide variety of topics including residential neighborhoods, commercial areas, downtown Farmersville and industrial development, among others
Circulation Element
A review of existing and proposed circulation features will be conducted, including streets, bike routes, trails, sidewalks and transit. Ideas regarding future circulation features will be solicited from participants.
5 •
Proposal - Farmersville General Plan
Conservation, Open Space, Parks and Recreation and Air Quality Elements This session will touch on a variety of subjects including the size and location of future park and recreation facilities (and programs), conservation of natural resources (water, soil, air, etc.) and also a specific focus on the issue of air quality, as it relates to growth and development.

Noise, Safety and Environmental Justice
This workshop will focus on issues relating to noise and safety as it relates to future growth and development of the community. Topics related to environmental justice will also be reviewed for ideas and input.

Project Website
The consultant team will work with the City to establish a website for the General Plan update. Information will be posted and continually updated including workshop dates, maps, surveys and proposed policies and action plans, among others.

Community Workshops
While a strong technical base is important in the General Plan process, another key is the articulation of community preferences for the future. To obtain this input, Collins & Schoettler will conduct a community "visioning" workshop. The first step in the workshop is to review the General Plan process and purpose, and then show a presentation highlighting existing features of the community. This exercise helps remind people of what is in their community; it also helps them see the town with a fresh perspective.

The next exercise in the workshop is to break into small groups; each with a facilitator.

Three questions are asked: "What do you like about Farmersville?" "What do you dislike about Farmersville?" and "What would you change if you could (setting aside concerns about money and politics for now)?" These likes, dislikes, and changes are reviewed with the entire group. This exercise highlights the community's strengths and weaknesses, as well as begins the articulation of the ideas for achieving a preferred future.

In the next exercise, small groups are again formed and asked to create a picture of the future of the City. Groups will be provided with large sheets of paper, as well as colored markers, magazines with scissors, tape, glue sticks, etc. Groups are encouraged to use whatever technique they prefer to get across their ideas. Sometimes, the vision tends to be literal, looking like a map of the future showing roads, land uses, parks, etc. Other times, the group's vision is more impressionistic-sometimes a montage of images. 6 Proposal - Farmersville General Plan
The visions created by each of the small groups are shared with everyone. People are also given cards or other forms so they can record their individual ideas as well.

Based on this input, Collins & Schoettler will prepare "planning principles" to act as guidelines for the preparation of the General Plan update.

Joint Planning Commission/City Council Study Session(s) Based on the results from the General Plan Committee meetings and the Community Visioning Workshops, the Consultant will present the preferred General Plan to the Commission and City Council along with alternatives. It is the intention of Collins & Schoettler that the preferred General Plan would be "fine-tuned" at these sessions and that the Environmental Impact Report be prepared on the preferred General Plan.

Public Hearings before Planning Commission and City Council Collins & Schoettler will attend all public hearings to present the General Plan and Environmental Impact Report to the Planning Commission and City Council. :

Proposal - Farmersville General Plan
Budget and Schedule
Budget proposals are provided for the 4 major work products and activities, including:

General Plan Update
Community Profile
Public involvement
Draft and Final Environmental Impact Report
A. General Plan
Chapters and Elements

1. Introduction $1,025

2. Land Use Element $23,800

3. Circulation Element $17,850

4. Open Space, Conservation, Parks and
Recreation Element $6,525

5. Safety Element $5,750

6. Noise Element $10,730

7. Environmental Justice Element $3,450

8. Air Quality Element $3,250
Maps $9,330
Subtotal $81,710
Public Involvement:

1. General Plan Committee $17,280

2. Bus Tour $8,180

3. Community meetings $4,230

4. Joint City Council/Planning
Commission $1,440

5. Public Hearings $2,880
Subtotal $34,010
8 Proposal - Farmersville General Plan
B. Community Profile
...- 4. 4en

1. Human Environment $15,790

2. Physical Environment $3,220

3. Resources $6,280
Maps $7,110
Subtotal $32,400
.....

C. Environmental Impact Report
: Public Scoping / Notice of Preparation (NOP) $3,250
Tech Studies
Biological Report $16,650
Noise Study $10,450
Traffic Analysis Memo $32,450
Hydrogeologic Evaluation $23,800
Draft EiR
' Admin Draft. EIR
Public Review Draft EIR $59,500
Final EIR $8,100
( Meetings/Hearings/Management $7,900
$8,300
Subtotal: $170,400
*:•
Project Grand Total $318,520
)
Month
Task Activity 10 11 12 13 14 15 16 17 18 Schedule of Tasks/ Activities Public Involvement:

General Plan Committee
bus Tour
community meetings
Joint City Council/Planning Commission
WOrKSnODS
Public Hearings
General Plan Chapters and Elements
Land Use Element
Circulation Element
Open Space. Conservation. Parks and
Recreation Element
Safety Element
Noise Element
Environmental justice Flement
Air Quality Element
Community Profile
Human Environment
Physical Environment
Resources
Environmental Impact Report
Public Scoping / Notice of Preparation
(NOP)
Tech Studies
Biological Report
Noise Study
Traffic Analvis Memo
Hydrogeologic Evaluation
Draft EIR
Admin Draft FIR Proposal - Farmersville General Plan
Public Review Draft EIR
Final EIR
Scope of Work • Crawford & Bowen
Environmental Impact Report for the Farmersville General Plan Attachment A
Scope of Work: Program Environmental Impact Report
o the extent feasible, some of the existing information can be used as part of the current update process. The The steps for preparation and certification of the EIR are as follows:

Task 1: Public Scoping Process / Notice of Preparation
The Consultant Team will conduct the public scoping process, including preparation of a Notice of Preparation NOP). The NOP will be noticed, published and circulated to applicable local and State agencies pursuant to CEQA suidelines. A Scoping Meeting will be held during the 30-day NOP public review period to solicit input as to the cope and content of the EIR. The Consultant Team will be responsible for running the meeting (presenting the project, preparing handouts, answering questions, etc.).

Task 2: Technical Studies
The Consultant Team anticipates that the General Plan EIR will require the following technical studies, as further described below:

2.1 Biological Survey Report (Colibri Ecological Consulting, LLC)

2.2 Noise Study (WJV Acoustics, Inc.)

2.3 Traffic Analysis / VMT Technical Memorandum (Ruettgers & Schuler Civil Engineers, Inc.)

2.4 Hydrogeologic Evaluation (Kenneth D. Schmidt & Associates) The technical reports will be used to prepare the associated topic sections of the EIR.

Task 2.1 - Biological Resources Survey
olibri Ecological Consulting (Colibri) will provide the Biological Resources Survey. Preparation of the Study i upport of the City of Farmersville General Plan Update EIR will involve the following task:

Review Background Information and Database Searches
As a framework for the biological resource evaluation, Colbri will review topographic maps, satellite imagery, and relevant plans, policies, and literature. Colibri will also search the California Natural Diversity Data Base (CNDDB) and the California Native Plant Society's Inventory of Rare and Endangered Plants for records of special status plant and animal species from and near the GPU area.

Field Survey
To characterize the land use, habitats, and plant and wildlife resources in the GPU area, Colibri will conduct a general biological reconnaissance survey. During this survey, Colibri will identify the presence of any habitats such as wetlands or waterways potentially regulated by the United States Army Corps of Engineers, the Regional Water Quality Control Board, or the California Department of Fish and Wildlife. The survey will also identify habitats that could support special-status plants or animals, including federally or state-listed species. -1-
Scope of Work • Crawford & Bowen
Environmental Impact Report for the Farmersville General Plan Biological Evaluation Report
Colibri will prepare a biological resource evaluation report based on the results of the database searches and field Task 2.2 - Noise Study
VJV Acoustics, Inc (WJV) will provide a noise study in support of an updated Noise Element of the Farmersvill jeneral Plan and associated EIR. Tasks for the noise study include the following • Prepare an assessment of existing and future noise levels in the plan area äs required by Government Code Section 65302(f), including state highways and major local streets, railroad operations and local commercial/industrial sources. Railroad noise exposure calculations will be based upon WJV file data and operations data to be obtained from the railroad operator. • Prepare noise contour: maps representing existing and future conditions based upon data collected in the above task.
•
impacts, and the effectiveness of such measures.

Task 2.3 - Traffic Analysis
Ruettgers & Schuler Civil Engineers (R&S) will provide a Traffic Analysis Technical Memorandum associated with the General Plan Update. The information presented in the Traffic Analysis Technical Memorandum will be used by Collins & Schoettler for use in preparing the General Plan Circulation Element. R&S will conduct the following' tasks:

1. Determine the scope of intersections and roadways to be included in the General Plan Update. a. Coordinate with City Planner and Crawford & Bowen to finalize the scope of the roadway aci to died a is of ales ions and road sene and le reposed amendent to the City's sphere of influence, the following is proposed:
ii.
• Obtain existing AM and PM peak hour intersection traffic at the identified intersections for analysis.

3. Estimate future traffic volumes on the roadways and intersections. Future. traffic will be based on the TCAG future traffic model. This task includes coordination with TCAG regarding the model base run request and base model.
-2-
•
Scope of Work • Crawford & Bowen
Environmental Impact Report for the Farmersville General Plan

4. Prepare level of service analysis to determine street and intersection capacities and levels of service for the -
b. Future General Plan Buildout
c. Future General Plan Buildout with mitigation to identify signal improvement locations. • Vehicle Miles Travelled Analysis (VMT): VMT analysis will be consistent with OPR Guidelines and a. Coordinate with TCAG regarding model runs and assumptions. It is assumed that the following model runs will be required:
i. Existing with current street circulation
i. Future General Plan buildout year with current street circulation ill. Future General Plan buildout year with proposed street circulatior

6. Prepare a Technical Memorandum concerning LOS and VMT investigations.

Task 2.4 - Hydrogeologic Evaluation
Kenneth D. Schmidt and Associates will prepare a Hydrogeologic Evaluation (Evaluation) for the proposed Farmersville General Plan Update. Their scope of work consists of:

Review of DWR well logs.
• Prepare representative subsurface geologic cross section through the area. • Provide table on well construction for City wells and a basemap showing locations of selected wells and the subsurface cross section.
• Obtain water-level data from the SWR and Tulare Irrigation District and prepare a water-level elevation and direction of groundwater flow map.
• Prepare representative water-level hydrographs for several wells in the area.

Obtain recent pump tests for City wells.

Obtain recent chemical analyses of water for City wells.

Discuss groundwater quality problems in the area.

Evaluate groundwater overdraft in the study area.
• Review the GSP and discuss GMA issues relevant to the City. : Prepare grindicate gur on for hydout of General Plans to S.

Prepare a technical report on the hydrogeologic conditions to support the Project EIR.

Task 3: Draft Program Environmental Impact Report
Executive Summary. This chapter provides a summary of the content and findings of the Draft EIR.

II. Introduction. This chapter introduces the EIR along with its contents, intent and legal foundations.

II. Piect Description. This section describes the project - in this case the General Plan and Sphere of Influence IV. Environmental Impact Analysis, including the following issue areas:
-3-
Scope of Work • Crawford & Bowen
Environmental Impact Report for the Farmersville General Plan Agricultural and Forestry Resources
Air onical Resources
Cultural Resources
Noisral Resources
Population and Housing
Public Services
Recreation
Transportation/Traffic
Tribal Cultural Resources
Utilities and Service Systems
Wildfire
Aesthetics/Visual Resources
Agricultural Resources
measures included as necessary.

Air Quality
Crawford & Bowen will provide the air quality analysis in the ADEIR. In 2015, the SJVAPCD updated its Guidance for Assessing and Mitigating Air Quality Impacts (GAMAQI). The following guidance is provided specifically for long-range planning documents, such as General Plans. "CEQA applies to a wide variety of projects. Complete general plan updates covering thousands of acres are discretionary projects and so are parcel maps and even site plans in some jurisdictions. The general plan often only identifies the eventual use of a parcel of land in vague terms. The site plan review may occur too late in the process and affect too small of an area to allow effective mitigation measures to be identified. In addition, differences in conditions at a site greatly influence the effectiveness of mitigation measures. The overall approach recommended by the District is to use policy statements, design standards, and community-wide programs at the general plan/specific plan level, and site-specific measures when the site-specific uses are proposed." Based on this approach, Crawford & Bowen will provide a qualitative air emission analysis for the Farmerville General Plan Update based on the SJVAPCD's GAMAQI.

Biological Resources
The program-level biological resources assessment prepared as part of Task 2.1 will be used to complete this section of the ADEIR.
-4-
Scope of Work • Crawford & Bowen
Environmental Impact Report for the Farmersville General Plan Cultural Resources
Energy
The analys wile it he Side gie ame for energy grae socied with a geral the General Plan.

Geology, Soils, and Seismicity
rawford & Bowen will address impacts related to soils
evel. reces associal lites erosion, reposition displacemen, hazard, on or inerage of soils, alertin ti topography, and geologic hazards. Potential impacts will be assessed and mitigation measures included if necessary.

Greenhouse Gases
Crawford & Bowen will provide a qualitative analysis of greenhouse gases associated with buildout of the Genera Plan. The analysis will follow the SJVAPCD's guidelines for greenhouse gas analysis associated with a general plar update.

Hazards and Hazardous Materials
Pursuant ko CEOA, the Califormia Department of Toxic Substances Control TS) maintains arses, ohich ate and Substances Sites List (Cortese List).
impacts will be assessed and mitigation measures included if necessary.

Hydrology and Water Quality
The Hydrogeologic Evaluation identified in Task 2.4 will be used to complete this section of the EIR as it pertains t water usage. Potential effects of project development will be described. The State Water Resources Control Boar Land Use and Planning
' Crawford & Bowen will analyze the proposed project's impacts in terms of compatibility with existing land uses and consistency with policies.

Mineral Resources
-5-
Scope of Work • Crawford & Bowen
Environmental Impact Report for the Farmersville General Plan Crawford & Bowen will evaluate any potential impacts to mineral resources within the study area.

Noise
The Noise Study technical report prepared in Task 2.2 will be used to complete this section of the DEIR.

Population and Housing
"rawford & Bowen will describe population and housing impacts, in light of the proposed project as analyzed gainst growth assumptions and policies
Public Services
Recreation
This section code an inventil odes potencilies, ats to tess atone propose in the are as are sul of earlie, and the potential necessity to construct additional facilities.

Transportation
The Traffic Analysis Technical Memorandum prepared in Task 2.3 will be used to complete this section of the DEIR.

Tribal Cultural Resources
Phe General an are are even wil is age propit is ario me i tries or to are and any responses that are received.

Utilities and Service Systems
This section of the DEIR will address potential effects related to the availability and capacity of utilities and services. Utilities and services that will be addressed include sewer service, water service, and solid waste collection and disposal. This section will discuss whether any of these services or facilities is below adopted standards, or near or beyond their capacity to adequately serve the proposed project. Where significant impacts are Wildfire
General Plan Updan will valuate impacts to and from wildfire within the context of CERA as it pertains co the V. Unavoidable Impacts. This section describes significant unavoidable impacts of the General Plan.

VI. Aedative impact of this charier present aleratives that are feasible to the selected project, and ascertains VII. Long Term Implications of the Project. This chapter describes long-lasting impacts of the General Plan. •
-6-
Scope of Work • Crawford & Bowen
Environmental Impact Report for the Farmersville General Plan VIll. Cumulative Impacts. This section discusses impacts that result when combined with impacts of other projects that may contribute to the magnitude of the particular impact.

IX. Impacts Considered to be Less Than Significant. This section describes impacts that have been determined to be below thresholds of significance.

X. Persons and Agencies Consulted. This chapter includes a list of persons and agencies that were consulted to obtain information used in preparation of the EIR.

Administrative Draft, Screencheck Version, and Public Review Draft Program EIR hours of staff time. Crawford & Bowen will prepare the both the Notice of Completion and Summary Form for the State Clearinghouse submittal.

Final Program BIR
Pursuant to Section 15088 of the CEQA Guidelines, the Final Environmental Impact Report (FEIR) must respond in writing to each oral and written comment on the DEIR made by individuals, agencies, and organizations that review ' it. Additional research and analysis will be undertaken by Crawford & Bowen as necessary to effectively respond to comments. Comments regarding the sections or technical reports prepared by subconsultants will be routed to them for review and comment, with Crawford & Bowen responsible for final review for consistency and compilation of the final responses.

The FEIR will incorporate written comments received and response to comments. Along with the comments and responses, a list will be compiled of all persons, organizations, and agencies commenting on the DEIR. The FEIR will include revisions to the DEIR text and summary table, as necessitated by comments. Comments, responses to comments, and the list of all persons, organizations, and agencies commenting on the DEIR will be included. Also included are errata and other information, which when combined with the DEIR, will constitute a FEIR. This task also includes preparation of a Statement of Overriding Considerations and Findings of Fact.

A cost estimate is provided herein which we believe will be adequate for the task. If the level of response exceeds the assumed number of hours in the cost estimate, Crawford & Bowen will respond to those comments that are above and beyond the threshold on a time-and-materials basis, or another mutually agreeable formula. Crawford & Bowen proposes to review all comments and then provide the City with an estimate to complete the FEIR.

Meetings and Hearings
hopion hearill sure aeror & Bowen wil be available tested and present he conside on loption hearing(s) 21000
Cost Estimate
The above described services will be conducted on a fixed fee basis as identified below and billed as a percentage of completed work on a monthly basis.
-7-
Scope of Work • Crawford & Bowen
Environmental Impact Report for the Farmersville General Plan Task Description Fee
1 Public Scoping / NOP $3,250
2 Tech Studies

2.1 Biological Report $16,650

2.2 Noise Study $10,450
.3 Traffic Analysis Memo $32,450
.4 Hydrogeologic Evaluatior $23,800
3 Draft EIR
Admin Draft EIR $59,500
Public Review Draft EIR $8,100
inal EIR
Meetings/Hearings/Managemen 58,300
Total: $170,400
Schedule
Crawford & Bowen will work with Collins & Schoettler to develop an EIR schedule based on the City of Farmersville's needs and requirements.
-8-

CITY OF

FARMERSVILLE
Staff Report 7G
TO: Honorable Mayor and Members of the Farmersville City Council FROM: Jeff Dowlen, Director of Public Works
DATE: September 12, 2022
RE: Street Striping Services
RECOMMENDED ACTION:

It is respectfully requested that the City Council approve utilizing Chrisp Company for citywide street striping services.

BACKGROUND and DISCUSSION:

I have sought proposals for citywide street striping and pavement marking services from two local qualified striping services. To date, I have only received one proposal for $88,870.00 from Chrisp Company. I have made several attempts (in 2020, 2021 and 2022) to obtain a proposal from Safety Striping Service. The contractor has acknowledged the requests yet has failed to provide a proposal.

Services I have requested include:

1. Street striping citywide (6" lines per MUTCD)

2. Pavement markings citywide

3. Raised pavement reflectors on Visalia Road, Walnut Avenue and Farmersville Boulevard.

4. Center line realignment at Visalia Road and Virginia Avenue.

FISCAL IMPACT:

The city has previously budgeted for this service.

ATTACHMENTS:

Chrisp Company quote
Chrisp Company Contractors License No. 374600
Stockton Office Fresno'Office DIR Registration No. 1000000306 1001 Stokes Ave 049 East Malaga Av A General Engineering Stockton CA 95215 resno CA 9372 C-13 Fence, Wire, wooc
Phone: (209) 948-2175 Fax (209) 948-2179 C-32 Highway Improvement Union Contractor / No Minority Status
Bond Rate 1.2%
To: City Of Farmersville Contact: Jeff Dowlen
Address: Department Of Public Works Phone: (559) 747-3330 Farmersville, CA Fax:

Project Name: Maintenance Striping & Pavement Markings Bid Number: 54197 Project Location: Tulare, Farmersville, CA Bid Date: 9/7/2022 Item # Item Description Estimated Quantity Unit Unit Price Total Price 1 Restripe Striping And Markings Per Emailed List 1.00 LS. $88,870.00 $88,870.00 Total Bid Price: $88,870.00
Notes:
•
Includes Restripe Per List in Paint
Includes Re-Alignment on Visalia at West End per Drawing Includes Marker placement on Farmersville, Visalia and Walnut Excludes Marker Removal.
1 Move- In(s) included. Additional Move- Ins $1,500.00
Chip Company shal be reisure the til amount for boris upon sir to on to enteral Centrat. Reton stall not be held from bond reimbursement.

THIS QUOTATION IS BASED ON A STANDARD MONDAY THROUGH FRIDAY WORK WEEK. ADDITIONAL COSTS WILL OCCUR FOR WORK

PERFORMED ON WEEKENDS
CHRISP COMPANY WILL USE EXISTING EMPLOYEE POOL TO PERFORM ALL WORK ON THIS PROJECT. IF THERE ARE ANY HIRING

GOALS FOR THIS PROJECT THIS WILL BE EXCLUDED
EXCLUDE: ALL Safety Training, Badging, Drug Testing and Orientation (To be paid at time and material Cal-Trans This quotation excludes installing permanent striping while other operations are in progress on jobsite.

Chrisp Co. will remove contractors short term temporary markers (Floppies) placed for lanelines and centerlines only (no edgelines of shoulders). No Tape removal. Short Term Temporary markers are to be placed so that striping may be placed before removal of temporary markers.

This quotation Excludes furnishing or placing ALL signage for advance posting of ramp closures / detours for our operations.

This quotation Excludes furnishing or placing ALL detour signage for our operations XCLUDE: Encroachment Permit (If required to be provided at No Cost to Chrisp Company EXCLUDE: ALL Etching, Inscribing on curb,
EXCLUDE: Advanced posting of "No Parking" signs
Changeable Message board if required to be provided by General Contractor for Chrisp Co. Use at no Charge to Chrisp Company EXCLUDE: Traffic Control Plan
Traffic Control INCLUDED for Chrisp Company work ONLY
9/7/2022 12:40:14 PM Page 1 of 2
Chrisp Campany Contractors License No. 374600
Stockton Office Fresno Office DIR Registration No. 1000000306 IC01 Stokes Ave 49 East Malaga F A General Engineering
Stockton CA.95215 esno CA 937 C-13 Fence, Wise, Hood
Phone: (209) 948-2175 Fax (209) 948-2179 C-32 Highway Improvement Union Contractor / No Minority Status
Bond Rate 1.2%
To: City Of Farmersville Contact: Jeff Dowlen
Address: Department Of Public Works Phone: (559) 747-3330 Farmersville, CA Fax:

Project Name: Maintenance Striping & Pavement Markings Bid Number: 54197 Project Location: Tulare, Farmersville, CA Bid Date: 9/7/2022 Contractor is to Provide Stockpile Location for Striping Removal Debris.

This quotation excludes performing removal work while other operations are in progress on jobsite.

This quotation excludes the removal & disposal of hazardous grindings & spoils from jobsite. ime contractor to provide disposal area & dispose of all Non-hazardous stripe & marker debris. Disposal area to be on jobs eneral Contractor to Provide Clean Water Source At No Cost to Chrisp Company. Must be Located On Jobsi This quotation EXCLUDES removal of Yellow stripe and markings treated as hazardous.

ACCEPTED: CONFIRMED:

The above prices, specifications and conditions are satisfactory and Chrisp Company Stockton are hereby accepted.

Buyer:

Signature: Authorized Signature:

Date of Acceptance: Estimator: Brent Barton
760-270-2787 [email protected]
9/7/2022 12:40:14 PM Page 2 of 2

FARMERSVILLE
City Council
Staff Report 8A
TO: Honorable Mayor and City Council
FROM: Jennifer Gomez, City Manager
DATE: September 12, 2022
SUBJECT: Road Diet for Downtown Corridor
RECOMMENDED ACTION:

It is recommended that the City Council provide direction to staff on a "road diet" for the downtown corridor and authorize staff to proceed with developing a capital improvement project.

BACKGROUND and DISCUSSION:

For many years, Council Members have wanted to see improvements in the downtown area which is Farmersville Blvd. between Front Street and Visalia Road. To achieve a more traditional streetscape feel for a downtown area, the elements the Council should consider are ways to slow traffic and to make the area more pedestrian friendly. Narrowing Farmersville Blvd. to two lanes of traffic and widening the sidewalks can achieve this goal. A traffic analysis was prepared by the City Engineer in October 2020 noting roadway maximum capacity and concluding the reduction of lanes would still handle future growth projections. This concept of a "road diet" was first introduced to Council in early 2021, and a redesign of Farmersville Blvd was then included in the Strategic Plan by Council.

At this time, staff would like to present this concept to Council once again to receive official direction and authorization to move forward in developing a capital improvement project.

FISCAL IMPACT:

If Council authorizes staff to develop this concept into a project, then City staff will work with TCAG to identify potential funding for this project.

ATTACHMENT(S):

QK Traffic Analysis Memo dated October 30, 2020
QK
MEMO
Date: October 30, 2020 Project No.: 190321
To: Jennifer Gomez, City Manager
From: Lisa M. Wallis-Dutra, PE, TE, PTOE, RSP; City Engineer Subject: N. Farmersville Boulevard between Visalia Road and Front Street CC:

Background
With the completion of S. Farmersville Boulevard and in anticipation of the construction of N.

Farmersville Boulevard, north of Walnut Avenue, N. Farmersville Boulevard within the Downtown area (see Figure 1) needs to be analyzed for more efficient traffic operations and better mobility of various modes of transportation to promote walkability. The existing street segment of N. Farmersville Boulevard between Visalia Road and Front Street is an undivided 4-lane arterial street, with a mix of parallel and diagonal on-street parking and 7-foot wide sidewalks but no bike lanes.
1,000
WIERONISI E FRONT S1
N

ONWOOD ST
w COTTONOOD ST

EPER ST PEPPER ST

VENTURA AVE
SH S
N MAI

WELM ST

STNER ST

N BIRCH E LARRY ST

W PECO ST

HE VISALIA RI
Project Segment
Figure 1 - Project Location
601 Pollasky Avenue, Suite 301 • Clovis, California 93612 • Tel (559) 449-2400 • Fax (559) 733-7821 www.qkinc.com
QK
MEMO
PAGE 2 OF 4
The following analysis will provide recommendations and conclusions of the existing traffic volume in relation to the need for improvements.

Traffic Analysis
The 2025 General Plan Circulation Element, adopted in 2002, provides allowable Levels. of Service (LOS) thresholds for roadways in the City (see Table 1). These thresholds are used to acmpare current and projected traffic volumes and determine if an acceptable LOS can be Table 1
Level of Service (LOS) Descriptions
LOS : Description Volume/Capacity
A Free flow, low volume, high operating speed, high 0.00-0.59 maneuverability.

B Stable flow, moderate volume, speed somewhat restricted by 0.60-0.69 traffic conditions, high maneuverability.

C Stable flow, high volume; speed and maneuverability 0.70-0.79 determined by traffic conditions.

D Unstable flow, high volumes, tolerable but fluctuating operating 0:80-0.89 speed and maneuverability.

E Unstable flow, high volumes approaching roadway capacity, 0.90-0.99 limited speed,
intermittent vehicle queuing.

F Forced flow, volumes lower than capacity due to very low above 1.0 speeds; heavy queuing of vehicles, frequent stoppage.

Source: Farmersville General Plan Circulation Element
Furthermore, the Circulation Element provides daily capacity thresholds for various road section types, such as 4-Lane Divided Arterial, and what would be the maximum capacity of such a roadway, refered to as LOS E (see Table 2).

Table 2
Roadway Maximum Capacity
Roadway Type Maximum Capacity
(vehicles per day
Lane Freeway 80,000
4- Lane Divided Arterial 27,000
2-Lane Divided Arterial 15,000
4-Lane Undivided Arterial 24,000
2-Lane Undivided Arterial 12,000
4-Lane Divided Collector 20,000
2-Lane Divided Collector 10,000
4-Lane Undivided Collector 18,000
2-Lane Undivided Collector 9,000
Source: Farmersville General Plan Circulation Element
601 Pollasky Avenue, Suite 301 • Clovis, California 93612 • Tel (559) 449-2400 • Fax (559) 733-7821 www.akinc.com
QKI
MEMO
PAGE 3 OF 4
Under the General Plan Circlation Element, a roadway or intersection within the City of Farmersville should operate at a LOS C. Based on the existing conditions at the time of the General Plan (2002), the proposed segment, N. Farmersville Boulevard north of Visalia Road, carries an average of approximately 8,000 vehicles per day. As shown in Table 2, the ultimate capacity of the 4-Lane Undivided Arterial is 24,000 vehicles per day. The'LOS can be calculated by dividing volume (8,000) by capacity (24,000) resulting in a ratio of 0.33. As shown in Table 1, a volume to capacity ratio of 0.33 is a LOS A. For comparitive purposes, an LOS C of the same roadway would be a maximum of 18,960 daily trips according to the General Plan Circulation Element.

QK retained Metro Traffic Data to perform 24-hour average daily traffic counts on a typical weekday, Wednesday, August 21, 2019 on Farmersville Boulevard, south of Ash Street. The counts collected included vehicles, bicycles, and pedestrians. The daily total traffic volume count is 9,939 vehicles and the total traffic volume count during the peak hour, from 3:00 PM to 4:00 PM, is 833 vehicles. The traffic counts show that this segment appears to be operating at LOS A (9,939 trips divided by 24,000 maximum trips equals a 0.41 volume to capacity ratio) in accordance with the thresholds established within the General Plan Circulation Element, as shown in Table 1.

The Walnut Avenue and Freedom Drive Roundabout Feasibility Study (Feasbility Study) utilized an annual growth rate of 0.52 percent. This rate was established by doubling the annual growth rate of 0.26 percent between the years of 2010 and 2017. Doubling the rate creates a more conservative estimate of projected growth for planning purposes. By utilizing the Feasibility Study growth rate, the segment estimates to have approximately 10,253 average daily trips by 2025. The General Plan Circulation Element also projected that this segment would have a volume of 11,000 by 2025. These projections appear to be a fairly accurate estimate of future traffic to be generated for this roadway, as the current traffic count estimates a daily volume of 9,939 trips.

If the estimated annual rate established by the Feasability Study for future City growth is 0.52 percent, the trips anticipated, totaling 11,082 average daily trips, would still operate at a LOS C in 2040 if trips rise at a rate identical with growth. The use of a higher growth rate than the historic average (0.26 percent from 2010 to 2017) of the City would be a more conservative approach as it would ensure that the infrastructure could accommodate unanticipated growth and not be underbuilt for the capacity needed.

The traffic volume count data is attached.

One way to improve mobility for all roadway users is to provide a multi-modal transportation facility with a complete street concept that safely and efficiently accommodates bicyclists and pedestrians as well as vehicular traffic. Exclusive bicycle lanes and ADA-compliant pedestrian facilities are typically required improvements. For N. Farmersville Boulevard, these improvements could be obtained by reducing the number of travel lanes from four to two with a center turn lane. This would allow room to add exclusive bicycle lanes and maintain some on- street parking.

By changing the roadway to two travel lanes with a center turn lane, it is assumed to be classified as a 2-Lane Divided Arterial. The maximum daily capacity of the roadway would be reduced from 601 Pollasky Avenue, Suite 301 • Clovis, California 93612 • Tel (559) 449-2400 • Fax (559) 733-7821 www.qkinc.com
MEMO
PAGE 4 OF 4
24,000 to 15,000 according to Table 2. The new volume to capacity ratio of N. Farmersville Boulevard would be 0.66, a LOS B (9,939 trips divided by 15,000 trip capacity).

If the projected traffic volume of 11,000 trips is utilized for the 2025 buildout anticipated by the General Plan Circulation Element, the proposed improvements and conversion to a 2-Lane , Divided Arterial would maintain a LOS C according to Table 2 (11,000 trips divided by 15,000 trip capacity equals a 0.73 volume to capacity ratio).

Finding and Conclusion
Based on actual traffic counts performed by Metro Traffic Data and QK's traffic analysis in accordance with the General Plan Circulation Element, the reduction of travel lanes on N.

Farmersville Boulevard will still allow a current LOS B to be maintained exceeding the goals set forth in the General Plan. Furthermore, future 2040 growth projections established in the Feasibility Study do not exceed the LOS C threshold required by the City's General Plan Circulation Element. Current and projected volumes with Levels of Service are shown in Table 3.

Table 3
Current and Projected Traffic Volumes for N. Farmersville Boulevard (2-Lane Divided Segment)
Year Average Daily Segment Volume/Capacity Level of
Trips Capacity Ratio Service
2019 9,939 15,000 0.66 B
20251 10,253 15,000 0.68
20252 11,000 15,000 • 0.73 C
2040 11,082 15,000 0.74 C
Notes: Projections based on Feasibility Study annual growth rate of 0.52 percent.

Based on General Flam indicted stout
A comprehensive traffic study to include intersection analysis based on future traffic volumes is recommended prior to implementation of this street reconfiguration concept to further confirm •
Attachment: Traffic Count Data
JK/wbe
601 Pollasky Avenue, Suite 301 • Clovis, California 93612 • Tel (559) 449-2400 • Fax (559) 733-7821 www.akinc.com
Metro Traffic Data Inc. Multi-Modal Directional Volume
310 N. Invin Street - Suite 20
Hanford, CA 93230
Metro Traftic Data Inc Prepared For:
800-975-6938 Phona/Fax Quad Knopt, Inc.
www.metrotrafficdata.com 5110 West Cypress Ave
Visalia, CA 93277
LOCATION Farmersville Rd south of Ash St LATITUDE 36.3015094 COUNTY Tulare LONGITUDE -119.2071436
COLLECTION DATE Wednesday, August 21, 2019 WEATHER Cloar Northbound Southbound TOTALS TOTALS TOTALS TOTALS
Time Vehicles Bicycles Peds Vehicles Bicycles 1 Peds Vehicles Bicycles Pedestrlans 12:00 AMI 12:15 AM
12:15 AM 10 12:30 AM -
12:30 AM 10 712:45 AM --°
12:45 AM 1:00 AM --
1:00 AM 1:15 AM
1:15 AM g 1:30 AM
1:30 AM 1:45 AM
1:45 AM g 2:00 AM
2:00 AM 2:15 AM
2:15 AM 2:30 AM
2:30 AM| g 2:45 AM
2:45 AM g 3:00 AM
3:00 AM 3:15 AM
3:15 AM 2 3:30 AM
3:30 AM 3:45 AM
3:45 AM 4:00 AM
4:00 AM 4:15 AM
4:15 AM 4:30 AM
4:30 AM 4:45 AM
4:45 AM 5:00 AM
5:00 AM 5:15 AM
5:15 AM 5:30 AM
5:30 AM 5:45 AM
5:45 AM 6:00 AM
6:00 AM 6:15 AM
6:15 AM 6:30 AM
6:30 AM 6:45 AM
6:45 AM 7:00 AM g
7:00 AM 7:15 AM
7:15 AM 7:30 AM
7:30 AM 7:45 AM 0 - 000om
7:45 AM 8:00 AM
8:15 AM
8:15
•000 - 00000o-o - -~--o00
8:45
9:00 9:15 AM
9:30 AM
9:30 9:45 AM
9:45 AM| 10:00 AM
10:00 AM 10:15 AM
10:15 10:30 AM
10:30 AM 10:45 AM
10:45 11:00 AM
11:00 11:15.
00 _ 00 |
11:15
E0E2E 0000 ~
12:15
12:30
NO O N m
2:00 PM 2:15 PM
2:15 PM 2:30 PM
2:30 PM 2:45 PM
2:45 PM 3:00 PM
3:00 PM 3:15 PM
3:15 PM 3:30 PM
3:30 PM 3:45 PM
3:45 PM 4:00 PM
4:00 PM 4:15 PM olo goldro
4:15 PM 4:30 PM
4:30 PM 4:45 PM
4:45 PM 5:00 PM
5:15 PM
oloN o N N N
6:00 PM 6:15 PM
6:15 PM 6:30 PM
6:30 PM 6:45 PM
6:45 PM 7:00 PM • FONTO
7:00 PM| 7:15 PM
7:15 PM 7:30 PM
7:30 PM 7:45 PM
7:45 PM 8:00 PM
8:00 PM 8:15 PM
8:15 PM 8:30 PM
8:30 PM 8:45 PM 147
8:45 PM 9:00 PM
9:00 PM 9:15 PM
9:15 PM 9:30 PM
9:30 PM 9:45 PM|
9:45 PM 10:00 PM
10:00 PM 10:15 PM
10:15 PM 10:30 PM
10:30 PM 10:45 PM
10:45 PM 11:00 PM |
11:00 PM 11:15 PM
11:15 PM 11:30 PM
11:30 PM 11:45 PM
11:45 PM 12:00 AM
DAILY TOTALS 5057 108 4882 9939
Northbound Southbound PH PH PH
PEAK HOUR Vehicles Bicycles Peds Vehicles Bicycles Vehicles Bicycles Pedestrians ALL PHF 3:00 PM 10 /4:00 PM 429 875 0.91
CITY F

FARMERSVILLE
City Council
Staff Report 8B
TO: Honorable Mayor and Members of the Farmersville City Council FROM: Karl Schoettler, City Planning Consultant
DATE: September 12, 2022
RE: Appeal of denial of building permit for addition to an existing dwelling at 348 N Farmersville Boulevard
RECOMMENDED ACTION:

It is respectfully recommended that the City Council conduct a hearing and vote to deny the appeal of the building permit that was denied (at 348 N. Farmersville Boulevard), by adopting Resolution 2022-036.

BACKGROUND:

The applicant applied for a building permit to add a room and a porch to an existing residential dwelling located at 348 N. Farmersville Blvd. The site is zoned Central Commercial (CC) and additions to dwellings are not permitted. Accordingly, the permit was denied.

ANALYSIS
On August 3, 2022, Mr. Armando Banuelos submitted a building permit to construct a 131-square foot building addition and a 90 square foot rear porch, on the rear of the existing residential dwelling located at 348 N. Farmersville Boulevard. Attachment "A" shows the site location and Attachment "B" is an aerial photo. Attachment "C" is a site plan for the project. Attachment "D" shows proposed architectural elevation drawings. Attachment "E" shows site photos of the existing dwelling.

To staff's knowledge no inquiry was made as to whether such an addition was permitted by the Farmersville Municipal Code, prior to submittal of the building permit. Had that been done the applicant would have been advised that their request was not allowed.

The subject parcel is zoned "CC" (Central Commercial). Single family homes are not a permitted use in this zone (Farmersville Municipal Code Section No 17.56.020 (Commercial Land Use 1 Table) However, a legally established home may continue to exist indefinitely, but may not be expanded. This is provided for in Section 17.68.080 (Nonconforming Uses).

The purpose of this provision is to facilitate a gradual transition of these older residential properties to commercial uses (like stores, restaurants; offices, etc.) - that are permitted (and encouraged) in the CC zone.

It should be noted that basic maintenance of non-conforming houses is permitted - such as roofing repairs, electrical, plumbing, window replacement, painting, etc.

Upon reviewing the permit, the City Planner issued a denial of the application.

The applicant has filed an appeal of the decision (see Attachment "F"). The letter makes several points that are addressed as follows:

1. The letter states the existing house would make a poor storefront. RESPONSE: The City does not expect the house to be converted to a store. The preferrable approach would be for a new commercial building to be constructed on this site that meets current zoning and building code standards (an example is the Family Health Clinic on Farmersville Blvd and Pepper Street). However, that would likely be delayed many years if the house is expanded, further delaying the City's goals for revitalizing downtown.

2. The letter states there is a vacant storefront across the street. RESPONSE: The building across the street is old and not built to code, which makes it difficult to market to commercial uses. As long as these older commercial (and residential) buildings continue to éxist, it will be very difficult to revitalize the downtown.

3. The letter states there is an abundance of vacant lots and space in the downtown for someone who wants to open a business. RESPONSE: Staff believes the revitalization of downtown continues to be hindered due to the presence of substandard and non- conforming properties (such as the subject house) resulting in vacant lots and storefronts.

The revitalization of downtown will not be served by the entrenchment of existing single family homes that are allowed to expand

4. The applicant indicates they don't want another unoccupied property (if the home cannot be expanded). RESPONSE: The City is not preventing the existing home from being occupied. The home can continue to exist indefinitely and can be improved for health and safety purposes (such as electrical, plumbing, roofing and similar repairs). It just cannot be expanded.

Previous Actions
In 2009 the City Council denied an application for the addition of a porch on a house at 463 N.

Farmersville Boulevard (also located within the CC zone).

Precedent-Setting Concern
If the City Council allows this expansion, it would set a poor precedent for the downtown and the City as a whole. It would signal that non-conforming uses can be expanded virtually any time and anywhere, and that zoning standards really do not matter. 2 -
For this reason and the purpose of the City's long-term goal of revitalizing downtown (currently underway with preparation of the Downtown Specific Plan) it is recommend the City Council deny the appeal.

COORDINATION & REVIEW: (OR PUBLIC OUTREACH AND REVIEW)
The report has been reviewed by the City Manager who concurred with the permit denial.

FISCAL IMPACT:

The applicant has paid the required fee to appeal the decision.

CONCLUSION:

It is recommended the City Council concur with staff and vote to deny the appeal Respectfully submitted, Approved as to form:
had Schoettler
Karl Schoettler Jennifer Gomez
City Planning Consultant City Manager
Attachments):

Resolution No. 2022-036
A: Location Map
B: Aerial Photo
C: Site Plan (focused)
D: Architectural Elevation Drawings
E: Site Photos
F: Letter of Appeal
3 RESOLUTION 2022-036

BEFORE THE CITY COUNCIL

CITY OF FARMERSVILLE, COUNTY OF TULARE

STATE OF CALIFORNIA

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FARMERSVILLE

DENYING AN APPEAL OF STAFF'S DECISION TO DENY BUILDING PERMIT #22-000456 (BANUELOS) AT 348 N. FARMERSVILLE BOULEVARD
WHEREAS, on August 3, 2022, a Building Permit application (Permit No. 22-000456) was submitted by Armando Banuelos (A&C Funding, Inc.) PO Box 1109, Visalia, CA 93279 for construction of an addition to an existing dwelling located at 348 N. Farmersville Boulevard (Assessor Parcel Number 129-111-003). The proposed addition includes a room and patio containing approximately 131 square feet, and
WHEREAS, the subject site is zoned CC (Central Commercial) and the existing use of the site as a residential dwelling is classified as a "Legal, Non-Conforming Use" according to the Non-Conforming Uses section of the Farmersville Zoning Ordinance (Section 17.68.080).

Further, this section prohibits the expansion or addition to legal non-conforming uses in Farmersville.

WHEREAS, staff determined that the proposed expansion would violate provisions of the Farmersville Zoning Ordinance (Title 17 of the Farmersville Municipal Code) including Section

17.56.020 (Permitted Uses in Commercial Zones) and Section 17.68.080 (Nonconforming Uses) and accordingly, staff denied the building permit on August 4, 2022, and WHEREAS, on August 31, 2022 the applicant filed an appeal of the denial by submitting a letter and paying the required appeal fee, and
WHEREAS, the Planning Department has analyzed this request and prepared a staff report to the City Council, and
WHEREAS, the City Council held a meeting on this Appeal and accepted testimony.

NOW, THEREFORE, BE IT RESOLVED that the City Council, after considering all the evidence presented, determined the following findings were relevant in evaluating this amendment:

1. The site is zoned "CC" (Central Commercial) by the official zoning map of the City of Farmersville.

2. The permit is requesting approval to construct a 131-square foot addition to an existing single family dwelling located at 348 N. Farmersville Boulevard.

Farmersville City Council
Resolution 2022-036
Appeal of Permit 22-000456 (348 N. Farmersville Blvd.)

3. The dwelling is considered a "legal non-conforming use" under provisions of Section

17.68.080 of the Farmersville Zoning Ordinance. This means the use can continue to exist indefinitely but cannot be expanded.

4. The project would be a violation of Section 17.68.080 in that it would constitute the expansion of an existing non-conforming use.

5. The project would be a violation of Section 17.56.020 in that single family dwellings are not a permitted use in the CC (Central Commercial) zone.

6. Approval of the appeal would hinder the City's long-adopted goals of revitalizing the downtown, by allowing the entrenchment of a use that is not permitted in the downtown.

7. Approval of the appeal would set a poor precedence and signal that the City's code is not administered consistently.

8. Denial of the appeal does not prevent the property owner from making basic improvements to the structure related to health and safety, such as improvements to electrical and plumbing systems, roofing, heating, air conditioning and similar systems.

BE IT FURTHER RESOLVED that the City Council hereby denies the appeal filed by Armando Banuelos (A&C Funding) filed on August 31, 2022. The foregoing resolution was adopted upon a motion of Councilmember _, second by
at a regular meeting of the Farmersville City Council on the 12th day of September, 2022, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Paul Boyer, Mayor
City of Farmersville
Rochelle Giovani CMC, City Clerk
City of Farmersville
• 2

ATTACHMENTS
Attachment "A": Location Map
N MAG

SHASTA AVE
Location

COSTNER ST

LINNEL ALLEY MAGNOLIA AVE E BIRCH ST

NNEL FARMERSVILLE BLVD

VISALIA ROAD ALLEY
VOLIA AVE north
EAVE
a
Attachments for Appeal of Building Permit 22-000456
Attachment "B": Aerial Photo
Farmersvil United States stal Service
Location
FARMERSVILLE BLVD.

E Costner St
north
Costner St
b
Attachments for Appeal of Building Permit 22-000456
Attachment "C": Site Plan of Proposed Expansion
1" = 10'-0" SITE PLAN
FARMERSVILLE BLVD.
:

NORTH

PUBLIC SIDEWALK

50.00 те•т
- 100 — + —
1zz-7 scr
25 - 7105
50,.00
1/4° - 1-0°

EAST ELEVATION NORTH ELEVATION
1/4° • 1:0° 1/4° = 1:0

WEST ELEVATION SOUTH ELEVATION
5 ECP, LP
A-201 348 N. Farmersville BIve Capito

VESTHENT GROUP, L
Farmersville, CA
20NWEST STREET MAMLA CA M24
Attachment "D" Architectural Elevation Drawings
Attachments for Appeal of Building Permit 22-000456
Attachments for Appeal of Building Permit 22-000456
Attachment "E": Site Photos
Attachments for Appeal of Building Permit 22-000456
Attachment "D": Site Photos (continued)
• Attachments for Appeal of Building Permit 22-000456
Attachment "f": Letter of Appeal
A&C FUNDING, INC.

PO Box 1109, Visalia; CA 93279
Office: 559-697-5552
Fax: 661.902.6968
August 31, 2022
RE: 348 N. Farmersville Blvd., Farmersville, CA
Permit #22-000456 Appeal
- To Whom It May Concern,
We are asking that you reconsider your decision to deny a permit for a 120 S.F. addition and new patio to the residential property located at 348 N. Farmersville Blvd: that sits along the border of the Central Commercial Zone (C-C). I have outlined below some reasons why it would be beneficial for this one-bedroom, one-bath (1+1) home to become a two-bedroom, one-bath home (2+1) and not a commercial property.

The primarily reason is because of the ongoing housing shortage. We need more residential properties, and an updated 2+1 home could house a small family. If we were to leave the floor pian as a 463 S.F. (1+1), it would barely house a single person comfortably. Our plan is to add a larger kitchen and a back patio with washer and dryer hookups making this house a fully contained home for a small family to enjoy (see existing floor plan and proposed new floor plan below). - -
5- a
•
Existing Floor Plan Now Floor Plan
Even though this house is in a commercial zone, this house will not be the only residence in the zone. The property next door is an occupied residential property. Plus, there are over ten (10) occupied residential properties located within the Central Commercial zone.
-
g
Attachments for Appeal of Building Permit 22-000456
Attachment "f": Letter of Appeal (continued)
We also feel that this property in its current state is commercial space would require a huge amount of
financial investment and a tenant willing to put in
the money and work. In fact, across the street from
our lot is an available commercial space that also
sits far back from the street, and it sits vacant (See Pict 1: Available commercial property located across the street from our lot.

Pict 1).

Furthermore, there are at least two other vacant
commercial properties and multiple vacant lots
available in our zone. At this time there is no
shortage of available commercial space if
someone wanted to open a business on
Farmersville Bivd.

The last thing we want is to have another
unoccupied property along Farmersville Blvd. An
occupied residential property along the outskirts of
this zone is substantially better than having a Pict 2: Vacant house on Farmersville Bivd. vacant property like this house pictured to the right
(Pict 2) located on the same block as ours.

We ask that you reconsider your decision and allow us to do a small addition to this house to make it a more suitable place for someone to live. Please do not allow this house to be another vacant property for people to vandalize when it could be someone's home.

Respectfully,
aers
Armando Banuelos
A&C Funding, Inc.
h

CITY OF
City Council
Staff Report 8C
TO: Honorable Mayor and City Council
FROM: Jennifer Gomez, City Manager
DATE: September 12, 2022
SUBJECT: Public Hearing: Final Grant Expenditures and Accomplishments for 20-CDBG- CV1-000013 COVID-19 Utility Subsistence Payment Program RECOMMENDED ACTION:

It is recommended that the City Council conduct a public hearing concerning closeout of the Community Development Block Grant (CDBG) 20-CDBG-CV1-000013; and authorize the City Manager to finalize and submit grant closeout documents to California's Department of Housing and Community Development (HCD).

BACKGROUND and DISCUSSION:

The purpose of the hearing is to allow Farmersville citizens the opportunity to review and comment on the following subject associated with the 20-CDBG-CV1-000013 grant including • Final Grant Expenditures and Accomplishments of COVID-19 Utility Subsistence Payment Program
A Public Hearing notice was published in the Visalia Times Delta newspaper on August 30. 2020 CDBG GRANT ACTIVITIES (20-CDBG-CV1-000013)
The City received a grant award of $82,268.00 from the Department of Housing and Community Development (HCD) CDBG-CV1 Program to operate a COVID-19 Utility Subsistence Payment Program. Due to the pandemic, many local residents were impacted financially and struggled to make payments for their utility services. To assist local residents, the City applied for this grant and partnered with CSET to manage the program.

The final grant budget included $74,892.10 for Utility Assistance and $7,375.90 for SET's administration of the program. In total the grant assisted 102 households with an original goal of only 65. Data collected regarding income levels showed that 68 households were identified as Extremely Low, 19 households were Low, and 15 households were Moderate.

The City is now at grant closeout and will submit a package of required documents to HCD.

Residents are encouraged to comment in-person and/or submit written comments to the City, regarding any aspect of this CDBG grant. Residents may contact Rochelle Giovani, City Clerk, at City Hall located at 909 W. Visalia Road, Farmersville, CA 93223 for additional information or to submit written comments.

FISCAL IMPACT:

All grant funds were expended.

CITY OF

FARMERSVILLE
City Council
Staff Report 8D
TO: Honorable Mayor and City Council
FROM: Jennifer Gomez, City Manager
DATE: September 12, 2022
SUBJECT: Engineering Consulting Services Agreement with QK for Clean California Hwy 198 Gateway Project in the amount of $550,610
RECOMMENDED ACTION:

It is recommended that the City Council approve the agreement with QK to provide engineering consulting services for the Clean California Hwy 198 Gateway Project in the amount of $550,610.

BACKGROUND and DISCUSSION:

The City of Farmersville requested the assistance of Tulare County Resource Management Agency to seek proposals for consulting engineering services for this project. The Request for Proposals were issued on June 8'h and submittals due on July 13"h. After the 5 weeks had assed, no proposals were received. The lack of responses to bids has become a growin roblem for other cities as well. The County conducted follow-ups with consultants to gai insight into the reasons behind the RFP procurement outcome. Those responses are included in the attached letter from the County of Tulare. Many responses involved the lack of staff at firms to submit a proposal, or they were too busy with other projects.

The project was competitively bid to multiple sources and provided inadequate results and is unlikely to receive a different outcome if advertised again, therefore, sole sourcing this project is warranted and in line with the City's procurement policy. Staff also contacted Caltrans and confirmed that we may proceed with this option
Staff recommends contracting with the City Engineer, QK, to provide engineering consulting services. As a general rule, the City asks QK to not submit proposals that are being competitively bid so they can act as a neutral party as City Engineer during the project.

However, as no other options are available, it would be prudent to contract with QK at this point in order to keep the project moving forward so it may be completed on schedule.

The proposal submitted by QK was reviewed by the City Manager and services will include overall project management, survey services, environmental compliance services, civil designs including grading, and structural design for retaining walls, Caltrans coordination and encroachment permit submittals. QK is partnering with subconsultants Sierra Designs, Inc. for Landscape and irrigation design; Rose Sing Eastham & Associates for Electrical and lighting design; and Soils Engineering, Inc for Geotechnical services.

FISCAL IMPACT:

This agreement is within budget and will be paid by the Clean California Local Grant Program.

ATTACHMENT(S):

Agreement
County Letter on RFP Results

FARMERSVILLE
Strong Roots Growing Possibilities

7. 8
15 E
QKI
901 East Main Street | Visalia, CA 93292 | (559) 733,0440 September 2, 2022
Jennifer Gomez
City Manager
City of Farmersville
909 Visalia Road
Farmersville, CA 93223
Subject: Engineering Consulting Services for Clean California Farmersville 198 Gateway and Downtown Improvements - City of Farmersville, CA
Dear Jennifer:

Thank you for the opportunity to provide services for the proposed Clean California Farmersville 198 Gateway and Downtown Improvements project located at the State Route 198/Farmersville Boulevard interchange of Farmersville, California. This proposal contains the following sections including a Background, Project Understanding, Scope of Services, Schedule, Fee Estimate, Exclusions and Assumptions, and Authorization of Services.

BACKGROUND
The City of Farmersville (City; Client) has recently been awarded the Clean California Local Grant for the Farmersville 198 Gateway and Downtown Improvements. Services include but are not limited to, preliminary engineering, design reviews, final design plans, specifications and estimates, and coordination with the City. This project will be funded through the Clean California Local Grant Program. The City has requested a proposal from OK and teaming partner, Sierra Designs, Inc. to provide professional services for the project.

PROJECT UNDERSTANDING
The City of Farmersville is located in Tulare County, California. The Farmersville Boulevard corridor is an arterial roadway that links State Route 198 to the City of Farmersville's downtown and surrounding communities. This project is intended to enhance the beautification and functionality of the State Route 198/Farmersville Bld interchange and the Citys downtown area through implementing art, landscape, and other aesthetic improvements.

QK has teamed with Sierra Designs, Inc., Rose Sing Eastham & Associates, and Soils Engineering, Inc. to provide the City with a team that understands the vision and goals of the City of Farmersville as well as the project specific requirements as described in the RFP and Clean California Local Grant application.

State Route 198 Gateway Improvements
The RFP provides a detailed description of the improvements to be constructed with the State Route 198 Gateway Improvement Project as shown below:

The proposed improvements at the State Route 198 City gateway will celebrate Farmersville's rich tarming heritage. Designed by local landscape architects, the agricultural theme will transform the State Route 198/Farmersville Boulevard interchanges within Caltrans right-of-way areas (see Figure 1). These areas are highly visible to vehicular traffic traveling along State Route 198 and exiting State Route 198 at Farmersville Boulevard (Exit 111). Pedestrians and bicyclists on the recently improved North Farmersville Boulevard will have enhanced vistas of the interchange as they commute to and from work destinations.

Engineering | Land Surveying | Planning | Environmental | Landscape Architecture | Construction Management QKinc.com Jennifer Gomez, City of Farmersville Page 2 of 13
September 2, 2022
The design concept represents Farmersville's unique geographic location at the base of the Sierra Mountains where the foothills meet the rich alluvial plain (See Figure 1). The design incorporates three zones:
• Low-lying fertile fields of row crops and nut and fruit orchards represented by alternating rows of distinctive plantings and rock
Groves of deep-rooted trees at the base of the foothills represented by plum trees • Mountain forests represented by conifers
The focal point of the south area design is a two-level gabion wall where blue glass rocks contained within the framework represent the natural waterways that traverse the region. The City name will be displayed on the top section of the wall and the City's motto, "Strong Roots... Growing Possibilities" will be featured on the lower wall. Each wall will be 4 to 6 feet tall, with 3-foot lettering. From the signage fulcrum, the landscape will feature rows of alternating colors of gravel and drought tolerant plantings to mimic row crops. Blue gravel in the deep furrows between rows will symbolize the valuable waters that sustain the crops that feed the world. The rows and furrows are arranged in a one-point radial perspective toward infinity to represent the vastness of agriculture in the San Joaquin Valley. Other specific design elements include:
• Planting 48 low-water and drought-tolerant trees including 6 Canary Island Pine and 42 Purple Pony Red Leaf Plum trees that will provide valuable carbon sequestration and shade. • Planting 914 native and drought-tolerant shrubs in distinctive alternative. rows of Manzanita, Sage and Chrysactinia Mexicana (Damianita). The plantings require minimal water after establishment and will be colorful and dramatic during their bloom season. The plant palette has been transmitted to Caltrans District 6 Landscape Architect Brad Cole for review and to provide recommendations or approval of the selections.

Installing approximately 4,650 linear feet of irrigation lines in a state-of-the-art bubbler and drip irrigation system will use significantly less water (50-75%) than allowed by the Water • Installing approximately 254,620 square feet of permeable landscape design. The "smart" irrigation system will not overwater and any runoff from rain events is expected to be minimal because the design features all permeable surfaces atop highly absorbent native sandy loam soils. The grading will be designed to keep all rainwater on site. • Two metal art installations featuring agricultural themes on each of the triangular gabion walls (west facing). They will be backlit to showcase the design at night. • Installation of LED solar powered rope lighting that illuminate the blue glass rock wall and showcase the Farmersville letter with back lighting.
• Installation of LED solar powered rope lighting that will back light the Farmersville motto lettering.

The gateway improvements will be constructed in Caltrans' right-of-way in previously disturbed open spaces that were recently graded when dual roundabouts were installed in 2016. Farmersville has been in communications with Caltrans District 6 staff and does not anticipate any delays in implementing the project during the permitting phase to formalize roles and responsibilities during the three-year plant establishment period. The project will preserve all existing Caltrans access points, shoulders, and surface areas. The project complements existing roundabout improvements, crosswalks, sidewalk installations included with the North Farmersville Boulevard widening project which will be complete this summer.

Signage will be installed in the north area mounted on a triangular gabion wall with the City's name The sign will be 6-feet high, and lettering will be 3-feet high. The embankment in this area will be covered with tan decomposed granite (DG) with bluish grey DG stripes that mirror the furrow design of the south area. A serpentine band of blue rock (symbolizing flowing water) runs along the embankment.
•
Jennifer Gomez, City of Farmersville Page 3 of 13
September 2, 2022
The consultant shall consider inclusion of these sustainable techniques and drought tolerant landscaping benefits:
• This project is to be designed in compliance with the State's Model Water Efficient Landscape Ordinance.
• The irrigation control systems will incorporate soil moisture sensors and rain sensors linked to automatic control system which will enable the system to match the water use to actual need for irrigation.
• The landscape planting palette is to be based in a xeriscape approach. The palette is to will exclude invasive plants and include minimal maintenance plantings consisting of native and climate appropriate plants which will reduce the need for extensive water, toxic pesticides and inorganic fertilizers.
• Energy efficient LED light fixtures will be used for site lighting. • The irrigation will be controlled by a control system that is connected to an evapotranspiration sensor.
• The irrigation control syster will incorporate a flow sensor which will shut down irrigation water when unexpected flows occur.
• Continuously attractive landscaping throughout the community regardless of the season and yearly rainfall totals.
• Reduced maintenance labor and water consumption expenses during years with normal rainfall.
• Reduce cost to recover from future droughts."
Downtown Improvements
The Clean California grant application included other Downtown Improvements and a Litter Removal program. Based on the RFP and discussions with the City, these improvements and programs will be performed by others and are not included with this proposal.

APPROACH/SCOPE OF SERVICES
QK will provide overall project management, survey services, environmental compliance services, civil designs including grading, and structural design for retaining walls, Caltrans coordination and encroachment permit submittals. OK has partnered with the following subconsultants to complete this project:
• Sierra Designs, Inc. - Landscape and irrigation design (through Preliminary Designs) Rose Sing Eastham & Associates - Electrical and lighting design • Soils Engineering, Inc. (SEI) - Geotechnical services The following scope of services has been developed based on our understanding of the project as well as the stated objectives communicated by the Client. Fees associated with the tasks identified in the following scope of services are provided in the Fee Estimate section for your review and consideration.

TASK 1.0 PROJECT MANAGEMENT
QK will manage project tasks including work needed to:
• Lead, direct, and monitor the QK design team
Prepare for, attend, and document team meetings and action items • Prepare, coordinate, and maintain a critical path method schedule using Microsoft Project software • Prepare monthly progress reports, which are to be included with monthly invoicing (11 meetings assumed) • Conduct miscellaneous coordination and support
• Prepare monthly invoices and specific work completed
Jennifer Gomez, City of Farmersville Page 4 of 13
September 2, 2022
It is anticipated that monthly project development team (PDT) meetings will be held between the QK, City staff, and subconsultants (as needed). Based on the proposed schedule, QK has assumed up to 11 PDT meetings including the kick-off meeting. OK will prepare a quality control plan for the project so design calculations, exhibits, plans, reports, etc. are independently checked, corrected, and back-checked for accuracy and completeness.

Deliverables:
• Project schedule (MS Project)
• Response(s) to questions/correspondence (PDF)
• Project invoices (monthly), one hard copy
TASK 2.0 SURVEY AND MAPPING
QK will perform the surveying and mapping services below as required for the project and as outlined in the RFP.

Subtask 2.1 Project Survey Control
QK will perform control surveys and set control to provide the basis for the base map for the project team and control for construction. Horizontal coordinates to be based on the California Coordinate System of 1983, Zone 4, (2017.50), tied to California Spatial Reference Network, or equivalent stations. Elevations to be based on North American Vertical Datum of 1988..

Subtask 2.2 Obtain City Permission to Enter From Adjoining Property Owners Under this task, QK will identify those properties where access is required in order to complete the field surveys and obtain required permissions to enter.

Subtask 2.3 Topographic Survey
OK will perform a topographic survey of visible surface features including, utilities, fences, mailboxes, trees, driveways, existing utility locations (rim and inverts), sign location and nomenclature, and other detailed topography. This task will also include the following:

Subtask 2.3.1 Utility Mapping
QK will contact utility companies to obtain utility plat maps, obtain documented confirmation from utility companies of the location of existing facilities (plat maps), and provide a base map for review and comment.

Subtask 2.4 Property Surveys and Resolution
OK will perform property boundary and right-of-way surveys of affected parcels, property boundary only needed as required to define limits of right-of-way acquisitions.

Subtask 2.5 Monument Perpetuation
QK will perform research and survey to locate monuments of record that exist and may be affected by the project construction.

Subtask 2.6 Base Map Preparation
OK will prepare a base map, in imperial units, showing property boundaries, easements, rights-of-way, existing utilities, existing monuments, and topographic information. The base map will be prepared in accordance with City CAD Standards.

Jennifer Gomez, City of Farmersville Page 5 of 13
September 2, 2022
Subtask 2.7 Right-of-Way Acquisition
This task will include the preparation of right-of-way appraisal maps, including the preparation of right-of-way descriptions and exhibits (plat maps and legal descriptions) for utility, drainage, slope, temporary construction easements, and other acquisition required for the project. OK will set layout stakes and mark existing boundary locations and acquisitions corners. For purposes of this proposal, QK has assumed up to two acquisition packages with legal descriptions and exhibits for additional right-of-way, temporary construction easements, or easements.

Subtask 2.8 Traffic Control
OK will set-up and maintain approved traffic safety devices during the field surveys in the City, State, or County right- of-way. QK will obtain required encroachment permits to perform survey within the roadway.

Deliverables:
• Topographic & Survey Base Map (AutoCAD Civil 3D)
: Acquis one docences
Acquisition documents (legal description and exhibit (two total)) TASK 3.0 - FIELD EXPLORATION AND GEOTECHNICAL ENGINEERING Subtask 3.1 Review of Existing Data
SEI will perform the geotechnical scope of work which will include review of readily available geologic and geotechnical work near the site; a field exploration and laboratory testing program; development of a Preliminary Geotechnical Design Report (PGDR); and analysis to support the preparation of a design-level Geotechnical Design Report (GDR) for the Retaining Wall. •
Subtask 3.2 Geotechnical and Materials Report
SEI's geotechnical investigations, laboratory testing, geotechnical analyses, studies, foundation designs, recommendations, and associated documentation will be presented in GDRs conforming to Caltrans requirements.

The purpose of the GDR is to provide geotechnical recommendations and opinions to aid in the project design.

Subtask 3.3 Pre-field Activities
For this task, SEI will:
• Perform site reconnaissance to review project limits, evaluate potential access issues, and if required, mark the exploratory boring locations for required USA utility clearance. • Obtain an encroachment permit from California Department of Transportation (Caltrans). • If required, retain the services of a California licensed drilling subcontractor to perform the exploratory borings utilizing hollow stem auger and roadway coring. • If required, retain the services of a California licensed traffic control subcontractor to provide lane closure during the field exploration.

Subtask 3.4 Field Exploration Program
The field exploration will include shallow (5 to 10 feet) test borings along the proposed State Route 198 Gateway Improvements area in order to collect soil samples of the subsurface conditions.

SEI will classify and continuously log subsurface soil conditions encountered in the test boring at the time of drilling and will obtain "relatively undisturbed" and bulk samples of substrata from test borings. Borings will be drilled and capped in accordance with the permit requirements.

Upon completion, the borings will be backfilled with soil cuttings.

Jennifer Gomez, City of Farmersville Page 6 of 13
September 2, 2022
Final exploration depths and locations will be based on soil conditions (i.e., uniformity and relative density of subsurface soils) encountered.

Subtask 3.5 Laboratory Testing Program
SEI will perform laboratory testing to evaluate certain characteristics of the subgrade soils. Typical tests can include:
• In-place density and moisture content, American Society for Testing and Materials (ASTM) D2937 Direct shear strength, AST D3080
Grain-size distribution, ASTM D422
• Atterberg Limits, ASTM D4318
Sand Equivalent, ASTM D2419
• Soluble sulfate, California Test Method No. 417
• Soluble chloride, California Test Method No. 422
pH and Minimum electrical resistivity, California Test Method No. 643 • Unconfined compression
• Corrosion tests
• Plasticity Index Test
Subtask 3.6 Engineering Analysis Report Preparation
The PGDR will summarize the field and laboratory programs, provide comments and preliminary recommendations to support a typical 65% design phase, and will follow Caltrans guidelines. The PGDR will be updated as necessary to produce the final GDR for support of the final design of the retaining wall. It is anticipated the GDR will include:
• A description of the proposed project, including a site vicinity map showing the location. of the project site plan and the approximate locations of the exploration points for this study. • General description and characteristics of the subsurface materials within the project area, including boring • A summary of the field exploration and laboratory testing programs. • Discussion of regional and local geology, including faults and seismicity. • Comments and recommendations for site preparation and earthwork grading. • Recommendations for lateral earth pressure for use in design of retaining walls, if necessary. • Comments on the general corrosion potential of on-site soils to buried metal and concrete. • Log of test borings.

Deliverables:

Geotechnical Report (PDF)
TASK 4.0 ENVIRONMENTAL
Subtask 4.7 CEQA Compliance
Because the project area is already developed and disturbed, we anticipate that a Class 1 15301 (c) and (h) Categorical Exemption is necessary. A Notice of Exemption (NOE) will be prepared and include technical memos to substantiate the determination is the sufficient level of effort needed to comply with the California Environmental Quality Act (CEQA).

Technical memos will include the following:
• Biological Resources
• Tribal/Cultural Resources
• Hazardous Waste
Air Quality
• Water Quality and Demand
Jennifer Gomez, City of Farmersville Page 7 of 13
September 2, 2022
QK will prepare the technical memos to be included with a copy of the NOE. We anticipate one round of comments for each memo and the NOE. Once these documents are finalized and the NOE is signed, QK, who is authorized to submit to the State Clearinghouse on behalf of the City, will submit.them via their online portal. A copy of the signed NOE and attachments will also be submitted to the County clerk. Our fee estimate includes payment of this fee as Deliverables:
• NOE (PDF)
• Biological Resources Technical Memo (PDF)
Tribal/Cultural Resources Technical Memo (PDF)
• Hazardous Waste Technical Memo (PDF)
• Air Quality Technical Memo (PDF)
• Water Quality and Demand (PDF)
Subtask 4.2 Project Permitting
It is anticipated that a Caltrans encroachment permit will be the only permit required for this project. Based on our discussions with the City, Tulare County staff will prepare the Caltrans encroachment permit application documents required for the project. It is anticipated that QK's design team will need to prepare the support documents to be submitted with the application. See Subtask 6.5 for a description of the support documents to be provided No deliverables or scope of work is anticipated for this subtask. We have included 8 hours of general coordination time with City and Tulare County staff regarding the Caltrans encroachment permit.

TASK 5.0 PRELIMINARY ENGINEERING (35% DESIGN)
This task includes work required to develop the preliminary landscape plans and estimate for budgeting and funding purposes, and final design. This work includes the following:

Subtask 5.1 Preliminary Landscape Design
Sierra Designs, Inc. will prepare the 35% landscape design submittal to show the initial design concept and how major components of the project will be addressed to facilitate City and Caltrans approval of the landscape elements. Identification of project impacts (i.e., available water lines, encroachment permit, etc.) are key objectives of the 35% design. Plans will be prepared in conformance with City and Caltrans Landscape Architecture standards.

The project will, at a minimum, include installation of drought tolerant landscaping, irrigation systems, landscape lighting where appropriate, hardscaping (i.e., using native rock and/or custom structures), and other recommended minimal maintenance features.

Subtask 5.1.1 Prepare Drawings
Sierra Designs. Inc. will prepare drawings that include preliminary plans such as: general site plan, grading plans, drainage plan, irrigation plan, planting plan; hardscape details design development documents that, upon approval by the City, will serve as the basis for preparing construction documents.

Subtask 5.1.2 Prepare Estimates
Sierra Designs, Inc. will prepare an engineer's estimate of probable cost. Costs will be based on preliminary quantities and will include approximately 25% contingency and 15% for construction engineering.

Deliverables (Submittals will be provided in hard copy and applicable MS Office or Adobe PDF format):
• Summary of work, including preliminary plans, right-of-way or temporary easements needed, and anticipated design exceptions (if applicable)
• Preliminary Quantitates and Estimated Construction Cost • List of issues to be resolved during final design
Jennifer Gomez, City of Farmersville Page 8 of 13
September 2, 2022
Subtask 5.2 Preliminary Retaining Wall Design
QK will prepare the 35% retaining wall design submittal to show the initial design concept and how it will be incorporated into the Landscape Design component of the project.

Subtask 5.2.1 Prepare Drawings
QK will prepare drawings that include preliminary (retaining wall layout) plan, elevation, and typical section.

Subtask 5.2.2 Prepare Estimate
QK will prepare an engineer's estimate of probable cost on a cost per linear foot basis for the retaining wall. The cost will be based on preliminary quantities and will include approximately 25% contingency and 15% for construction engineering
Deliverables (Submittals will be provided in hard copy and applicable MS Office or Adobe PDF format):
. • Summary of work, including preliminary plans, right-of-way or temporary easements needed, and anticipated design exceptions (if applicable)
• Preliminary Quantitates and Estimated Construction Cost • List of issues to be resolved during final design
TASK 6.0 FINAL DESIGN (PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E)) Subtask 6.1 Final Design (65% PS&E)
Upon acceptance of the 35% PS&E by the City and Caltrans and upon receiving environmental clearance, OK will • prepare and submit the draft plans, specifications, and estimate to the City.

Subtask 6.1.1 Landscape Design
QK will prepare calculations and plans for the design concept agreed upon during the Preliminary Engineering task (Task 5.0). This submittal will represent complete, unchecked set of construction documents to be submitted to the City. Rose Sing Eastham & Associates will provide solar lighting designs and lighting analysis as required for the project. The design will be performed in general accordance but not limited to the following:
• Caltrans 2018 Standard Specifications and Plans
• City of Visalia Landscape Standard Specifications
Subtask 6.1.2 Retaining Wall Design
QK will prepare structural calculations (if required for non-standard wall type) and retaining wall plans for the wall type and configuration agreed upon during the Preliminary Engineering task (Task 5.0). This submittal will represent complete, unchecked set of retaining wall construction documents to be submitted to the City. The retaining wall will be performed in general accordance with the following: - • Caltrans 2018 Standard Specifications and Standard Plans • Caltrans Seismic Design Criteria (latest version), if applicable Subtask 6.1.3 Engineer's Estimate of Probable Construction Cost QK will provide cost estimates at the 65% PS&E design submittal. OK will prepare detailed quantities in accordance with Caltrans Standards Specifications and payment items. The engineer's estimate of probable construction cost ("Marginal Estimate") for the project will be prepared using the most recent and relevant Caltrans Cost Data, Jennifer Gomez, City of Farmersville Page 9 of 13
September 2, 2022
Consultants cost data, as well as the City's cost data. Costs will be based on the 65% quantities and will include approximately 25% contingency and 15% for construction engineering Subtask 6.1.4 Contract Specifications/Special Provisions QK will prepare the contract Special Provisions for the project based in general on the Caltrans 2018 Standard Special Provisions, Caltrans 2018 Standard Specifications, and City construction contract standards.

Subtask 6.2.1 Independent Check
Prior to moving to the preparation of the 90% PS&E documents, the 65% PS&E will be sufficiently completed by QK so that an internal independent design check in accordance with QK's Quality Management Program (QMP) can be completed. An internal independent engineer, who was not involved in the design, will re-analyze the project, and review the special provisions for the project. The checker will provide a list of comments and a set of "red-marked" plans and communicate issues uncovered during the preparation of the independent check. A constructability review will also be conducted by our Construction Management (CM) group. Issues raised by the checker and the CM group will be discussed with and resolved by the designer and checker. The final design will reflect agreement between the two engineers.

Subtask 6.2.2 Response to Comments
OK will provide written responses to Independent Check (QK QMP) comments and City comments to 65% PS&E.

Subtask 6.2.3 Update PS&E
QK will update the PS&E based on the agreement and resolution of comments for final submittal to the City. This submittal will represent the final contract documents that will be issued for bid and construction.

Deliverables (Submittals will be provided in hard copy and applicable MS Office or Adobe PDF format):
• One Half-Size Set of Plans (11 in x 17in)
• Standard Specifications/Special Provisions with Track Changes (MS Word) • One Set of Checked Design Calculations
• Engineers Estimate (PDF)
Subtask 6.3 100% PS&E
Following the reviews by the City, agreed-upon revisions shall be made to the 90% PS&E. The specifications, plans, and other bid documents will be submitted to the City for final approval.

Deliverables (Submittals will be provided in hard copy and applicable MS Office or Adobe PDF format):
• Updated comments/response matrix
• One Half-Size Set of Plans (11 in x 17in)
, • One Full-Size Set of Plans (22in x 34in)
• Standard Specifications/Special Provisions (MS Word and PDF) Engineers Estimate (PDF)
• All Updated Design Calculations
Jennifer Gomez, City of Farmersville Page 10 of 13
September 2, 2022
Subtask 6.4 Deliver Final PS&E
After receipt of final approval, an original set of stamped and signed plans and an Engineer's Estimate will be submitted to the City for its use in soliciting construction bids. QK shall provide the quantity calculations to the City for use in administering the contract.

Deliverables (Submittals will be provided in hard copy and applicable MS Office or Adobe PDF format unless otherwise noted):
• Wet Signed Plans (Full Size (22in x 34in)), signed by Engineer or Architect of Record acting in responsible charge
• Final Plans in AutoCAD 2020 format. CAD files to be prepared using City CAD Standards Standard Specifications/Special Provisions (MS Word and PDF) Engineers Estimate (MS Excel and PDF)
• One Full-Size Set of Plans (22in x 34in)
• Independently Checked Design Calculations
•• Independently Checked Quantity Calculations
• Geotechnical Design Report (PDF)
Subtask 6.5 Caltrans Coordination
QK will meet with Caltrans after.each submittal (35%, 65%, 90%, and 100% PS&E) to review and discuss comments Caltrans has on the design.

Based on our discussions with the City, Tulare County staff will prepare the Caltrans encroachment permit application documents required for the project. It is anticipated that QK's design team will need to prepare the support documents to be submitted with the application.

OK will coordinate with Caltrans during the duration of the preliminary engineering phase. As part of this task, QK will complete the necessary Caltrans paperwork for the preliminary engineering phase such as the ADA certification form, stormwater data report, and traffic management plan.

QK will also coordinate with Caltrans during the duration of the right-of-way phase. As part of this task, QK will complete the necessary Caltrans paperwork for the right-of-way phase such as the right-of-way certification and utility process paperwork.

Deliverables (Submittals will be provided in hard copy and applicable MS Office or Adobe PDF format unless otherwise noted):
: One electronic copy of the ceting notes per meeting (total of 4 meetings) One electronic copy of ADA Certification One electronic copy of Stormwater Data Report
One electronic copy of Traffic Management Plan
• Right-of-Way Certification
• Utility Process Paperwork
Subtask 6.6 Southern California Edison Coordination (Optional) On-Site Utility Coordination
OK will coordinate with SCE to instail a pedestal to power a Welcome Sign.

Jennifer Gomez, City of Farmersville Page 11 of 13
September 2, 2022
In orderto facilitate the utility coordination on this project, the following information is needed for the utility application and design:

1. Electrical Panel Size

2. Pedestal location

3. In accordance with the requirements of the local Utility Companies, QK will need to provide electronic files in ACAD Version 2007, which is a requirement of the utility companies, and one PDF of the improvement Plans and Final Map for reproduction and utility company submittal.

QK will work with SCE to coordinate a design that will support the requirements of the project.

We propose the following services to support the project:

Prepare application documents and coordinate with City for signature. • Submit application documents to SCE (One submittal).
• Submit Civil Improvement Plans to SCE to start the design. • Coordinate with SCE to obtain preliminary design and requirements which will include final conduit requirements, verified points-of-connection, and stub outs. • Coordinate the receipt of the final SCE design on behalf of the developer, for construction. • Coordinate the receipt of utility contract, invoice, and easement documents from SCE on behalf of the client, if applicable.
• Follow-up with the City to assure signed contract, payment and easement documents have been returned to the utility provider so construction may proceed.
• Attend up to three project meetings; additional meetings will be billed on a time and materials basis, per the attached 2022 Charge Rate Schedule, and upon request.

Deliverables:
• Obtain SCE Final design that shows the final conduit requirements, verified points-of-connection, stub outs, as well as the joint trench route.
• Coordinate the receipt of SCE contract with invoice, easement documents, and submit to the Client for review and execution.
• Provide the City with copy of final plan in PDF format.

The bid-phase services include:

Bid-Phase preparation and coordination with City.

Conduct Pre-Bid Meeting.

Maintain a list of plan holders and forward the list as requested.

Respond to bidder's questions and prepare addendums, as required.

Provide electronic versions of the bid package to the Central California Builders Exchange, Tulare Kings Builders Exchange, and the Kern County Builders Exchange.

Prepare Bid-Phase RFls and Addenda.
• Revise/Update PS&E documents per Addenda.

Perform bid opening at the City offices.

Receive all submitted bids from the City and verify the three low bidder's qualifications.

Prepare a bid summary and recommendation of award of contract.

Prepare and issue a Notice of Award to the successful bidder. • Prepare contracts for contractor's execution after the City awards the project.

Jennifer Gomez, City of Farmersville Page 12 of 13
September 2, 2022
• Return Bid bonds to all contactors.
• Review the Contractors executed contracts and submit contracts to the City for final execution. • Forward executed contract to the Contractor.

Following the award of the project, QK will prepare and transmit the contract documents to the contractor. After the contractor executes the documents, QK will review the contracts, bonds and insurance and forward these documents to the City for review and execution. These services will be provided on a Time and Materials (T&M) basis.

Deliverables:
• Bid-phase RFI responses and Addenda, as applicable
• Bid Recommendation Letter
• Final Executed Contracts
TASK 8.0 DESIGN SUPPORT DURING CONSTRUCTION
It is understood that the City intends to provide a construction management (CM) firm for this project. Therefore, OK's project manager and design team will be available to assist the City and their CM team during construction and provide construction support services. The scope of work for construction support services will be determined during the tinal design phase and prior to construction. A preliminary budget has been provided based on our team's current nderstanding of the project. The preliminary budget is based on approximately 150 hours of design support troi le OK design team. Prior to construction, the contract will be amended to include adjustments to the constructic support services based on the approved plans and the City's desired level of design support.

SCHEDULE
All bid documents are targeted for completion in July 2023.

Task Description Duration
(Working Days)

1.0 Project Management 68weeks weeks

2.0 Survey and Mapping 4 weeks

3.0 Field Exploration and Geotechnical Engineering (runs concurrently with 16 weeks Tasks 2.0 & 5.0)

4.0 Environmental (runs concurrently with Tasks 2.0 & 5.0) 14 weeks

5.0 Preliminary Engineering (35% Design) 12 weeks

6.0 Final Design (Plans, Specifications & Estimates (PS&E)) 26 weeks

7.0 Bidding Assistance 6 weeks

8.0 | Design Support During Construction 20 weeks
Total Duration 68 weeks (340 days)

FEE ESTIMATE
Description FeelTypel Tee Amount

1.0 Project Management Fixed Fee $40,044

2.0 Survey and Mapping Fixed Fee $19,680

3.0 Field Exploration and Geotechnical Engineering Fixed Fee $20,125

4.0 Environmental Fixed Fee $40,317

5.0 Preliminary Engineering (35% Design) Fixed Fee $158,834

6.0 Final Design (Plans, Specifications & Estimates (PS&E)) Fixed Fee $233,734

7.0 Bidding Assistance Time & Materials $17,260

8.0 Design Support During Construction (preliminary only - Time & Materials $25,616 final fee to be determined prior to Task 7.0)
Total Fee $555,610
Jennifer Gomez, City of Farmersville Page 13 of 13
September 2, 2022
Notes:

Expenses for reproduction, mailing, mileage, etc. are included in the fixed fee above and billed per our attached Charge Rate Schedule.

2. All time-and-materials fees will be invoiced monthly based on the level of effort in terms of hours relative to our Charge Rate Schedule.

3. When a Task is set on a time-and-materials fee basis, it signifies that it is not possible to accurately predict the amount of work effort required typical of on-call type services. QK will work with the client to set expectations where applicable.

Tasks billed by fixed fees will be invoiced monthly based on the percentage of work completed.

5. Additional Services requested in writing and approved by the client will be provided on a time-and-materials basis.

6. Fees for field surveying activities are subject to the payment of Prevailing Wages for Tulare County.

EXCLUSIONS AND ASSUMPTIONS

1. QK will review the form of agreement with the City to edit, revise, or confirm the agreement language prior to execution.

2. QK will provide 10-H forms following approval of the proposal by the City, if required.

3. This proposal excludes the following
a. Construction Administration, Construction Management and Labor Compliance b. Right of way acquisition or appraisal services

4. Prior to construction, the City and QK will amend the budget for Task 8.0 Design Support During Construction based on the final plans and the City's desired level of design support.

5. Any Downtown Improvements not included above, and the Litter Removal program included in the City's Clean California grant application will be performed by others and are not included with this proposal.

AUTHORIZATION OF SERVICES
Following approval of the proposal, coordination with the City on the approved agreement, and execution of the agreement, the City will issue a Notice to Proceed. Typically, we can begin our services within 5 business days of the time authorization is received depending on Client need and schedule constraints.

Thank you for your continued confidence with the QK team. If you have any questions or would like to discuss this proposal further, please contact Kevin Gross or Amber Aguayo at (559) 733-0440. We look forward to beginning this work upon your approval.

Sincerely,
Ams Aguago
Kevin Gross, PE Amber Aguayo
Project Engineer CFO/COO
Enclosures: Charge Rate Schedule
cc: Jeff Cowart, QK
P220473
cl/kg/jsc/mm/aa
Charge Rate Schedule
QKI
2022 CHARGE RATE SCHEDULE
Current

TECHNICAL SERVICES
Project Assistant $69/hour |
Project Administrator $92 / hour
Assistant CADD Technician / Assistant CADD Designer / GIS Technician $87 / hour Associate CADD Technician / Associate CADD Designer / Associate GIS Anatyst $102 / hour Senior Associate CADD Techniciar/ Senior Associate CADD Designer / Senior Associate GIS Analyst $118 / hour Senior CADD Technician / Senior CADD Designer / Senior GIS Analyst $133 / hour Landscape Architect Technician $102 / hour

PROFESSIONAL SERVICES
(Engineering.

Assistant Engineer $115 / hour
Associate Engineer $140 / hour
sentor Associate Engineer $160/hour
Project Engineer $180 /hour
Senior Engineer / City Engineer / District Engineer $210 / hour Principal Engineer $250/hour
Planning / Environmental / Landscape Architecture
Assistant Environmental Scientist $85/hour
Assistant Planner $95 / hour
Associate Plannes / Associate Environmental Scientist $110 / hou Senior Associate Environmental Scientist $135/hour
Senior Associate Ptanner $135 / hour
Senior Environmental Scientist $160 / hour
Senior Planner / Senior Landscape Architect $160 / hour Principal Planner / Principal Environmental Scientist $175/hour Senior Principal Planner / Senior Principal Environmental Scientist $195 / hour Construction and Projoct Management
Field Construction Observer $118/bour
Senior Field Construction Observer $138 / hour
Assistant Construction Manager / Assistant Project Manager $110/hour Associate Construction Manager / Associate Project Manager $129 / hour Project Manager $133 / hour
Senior Associate Construction Manager / Senior Associate Project Manager. $148 / hour Senior Construction Manager / Senior Project Manager $170 / hour Principal Construction Manager / Principal Project Manager $185 / hour Surveying
Assistant Surveyor $110 / hour
Associate Surveyor $125 / hour
Senior Associate Surveyor $150 / hour
Project Surveyor $165 / hour
Senior Surveyor $180/hour
One Person Survey Crew $140 / hour
Two Person Survey Crew $225 / hour
Three Person Survey Crew $275/hoer!
UAV Pilot $165 / hour
UAV Fight Observer $125/hour:

Fees are based on the median hourty pay rate for employees in each classification, plus indirect costs, overhead, and profit.

EXPENSES
Plotting, Printing and Reproduction, Equipment Rental, Postage and Shipping 1.15 x Cost i Transportation and per diem (QK will provide documented evidence of business travel travel outside of work areas shall be pre approved by Client) 1.15 x Cost Mileage $0.67 / mile
Olher Expenses - inculing Subconsultants & Purchased Services through Subcontacts - 115x Cost. ates are effective through December 31, 2022. If contract assignment extends beyond that date, a new rate schedule may be added to the contra:
pert Witness/ Litication support will be billed as quote Rates based on "Prevailing Wage" (PW) for Construction Surveying will be determined by project and County per Califomia law. 12/28/2021 CITY

CLEAN CALIFORNIA
FARMERSVILLE 198 GATEWAY AND

DOWNTOWN IMPROVEMENTS PROJECT

RFP - ENGINEERING CONSULTANT SERVICES

CITY OF FARMERSVILLE COUNTY OF TULARE
Date: August 22, 2022
City of Farmersville
909 West Visalia Road
Farmersville, CA 93223
Attention: Jennifer Gomez
RE: Request for Proposal - Clean California Farmersville 198 Gateway and Downtown Improvements Project
The City of Farmersville (City) requested the assistance of Tulare County Resource Management Agency (County) to seek proposals for consulting engineering services for the Clean California Farmersville 198 Gateway Downtown Improvements Project. The County followed the procurement process set forth in LAPM Chapter 10, Section 10.1.5: Consultant Selection Using the One-Step RFP Method.

The County had the following RFP schedule in place:

Issue RFP June 8, 2022
Written Questions Due June 21, 2022 at 5:00 PM
County/City Response to Questions July 5, 2022
Proposals Due July 13, 2022 at 5:00 PM
Notifications of Consultant Shortlist July 27, 2022
Scoping/Negotiations Complete September 5, 2022
Contract Approval (City Council) October 2022
Notice to Proceed October 2022
Questions were received by consultants and responses were provided by the County/City per the schedule oted above. After 5 weeks of bidding, no proposals were received. The County conducted follow-ups wit he consultants via telephone and email to gain insight on the reasons behind the RFP procurement outcom The City reviewed its procurement policy and reached out to the District Local Assistance Engineer and concluded that the City will sole-source the project since the competitive solicitation resulted in no and/or inadequate results. Based on the feedback provided by prospective consultants, the County believes that the City's determination to sole-source the project is warranted since the City is not likely to receive any bids if the County/City were to re-bid the project. The consultants' responses are attached for your reference.

Sincerely,
Claudia Sanchez
Engineer III
Enclosures (attachments)

1. Attachment A - Consultant Follow-Up Questions and Responses

2. Attachment B - No Response Consultant List

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Attachment A
Consultant Follow-Up Questions and Response

CITY OF

CLEAN CALIFORNIA
FARMERSVILLE 198 GATEWAY AND

DOWNTOWN IMPROVEMENTS PROJECT

RFP - ENGINEERING CONSULTANT SERVICES

CITY OF FARMERSVILLE COUNTY OF TULARE

CONSULANT FOLLOW-UP QUESTIONS
Name of Firm: 4 Creeks (Spoke with Matt)

1. Question: Did your firm receive the email notification for the Request for Proposal (RFP) for the Clean California Farmersville 198 Gateway and Downtown Improvements Project? Answer: Yes

2. Question: Is there a reason(s) your firm did not submit a proposal? Answer: Recently started new projects and they didn't think they'd be able to dedicate the time the project deserved.
• Question: Cano propid felcher partions for what the Counts af Tulared City of better outcome for future RFPs?
Answer: No feedback, RFP was fine, they just didn't have enough time.

General Information: Please note that the due date to submit proposal and supplemental documents was July 13, 2022 at 5:00 PM

Page 1 ends

CLEAN CALIFORNIA
FARMERSVILLE 198 GATEWAY AND

DOWNTOWN IMPROVEMENTS PROJECT

RFP - ENGINEERING CONSULTANT SERVICES

CITY OF FARMERSVILLE COUNTY OF TULARE

CONSULANT FOLLOW-UP QUESTIONS
Name of Firm: GHD (Spoke with Jay)

1. Question: Did your firm receive the email notification for the Request for Proposal (RFP) for the Clean California Farmersville 198 Gateway and Downtown Improvements Project? Answer: No, Joe Weiland retired. He dealt with project proposals. Jay Walter has no information.

2. Question: Is there a reason(s) your firm did not submit a proposal? Answer: N/A

3. Question: Can you provide feedback/suggestions for what the County of Tulare/City of Farmersville can do to promote better participation from consultants and/or achieve a better outcome for future RFPs?
Answer: N/A
General Information: Please note that the due date to submit proposal and supplemental documents was July 13, 2022 at 5:00 PM

Page 1 ends

CITY OF

CLEAN CALIFORNIA
FARMERSVILLE 198 GATEWAY AND

DOWNTOWN IMPROVEMENTS PROJECT
RFP - ENGINEERING CONSULTANT SERVICES РОЗІРОВИН

CITY OF FARMERSVILLE COUNTY OF TULARE

CONSULANT FOLLOW-UP QUESTIONS
Name of Firm: ISL Engineering (Spoke with Ivy)

1. Question: Did your firm receive the email notification for the Request for Proposal (RFP) for the Clean California Farmersville 198 Gateway and Downtown Improvements Project? Answer: Yes.

2. Question: Is there a reason(s) your firm did not submit a proposal? Answer: Ivy is working on shutting the firm down. She is retiring soon.

General Information: Please note that the due date to submit proposal and supplemental documents was July 13, 2022 at 5:00 PM
Page l

CITY OF

CLEAN CALIFORNIA
FARMERSVILLE 198 GATEWAY AND

DOWNTOWN IMPROVEMENTS PROJECT
RFP - ENGINEERING CONSULTANT SERVICES БАЗОВАНА

CITY OF FARMERSVILLE COUNTY OF TULARE

CONSULANT FOLLOW-UP QUESTIONS
Name of Firm: Lane Engineers (Spoke with John)

1. Question: Did your firm receive the email notification for the Request for Proposal (RFP) for the Clean California Farmersville 198 Gateway and Downtown Improvements Project? Answer: Yes

2. Question: Is there a reason(s) your firm did not submit a proposal? Answer: They don't do proposals with the County of Tulare because they know their company's prices aren't what the county is looking for and they're usually not chosen. They know they're on the more expensive side because they do their best to provide quality work. For that reason, they choose to not submit proposals.

3. Question: Can you provide feedback/suggestions for what the County of Tulare/City of Farmersville can do to promote better participation from consultants and/or achieve a better outcome for future RFPs?
Answer: Some methods they've seen that they've liked are using a general "on call list". This is a general on call list for engineers that lasts 3 years. After they are chosen to go on this list the company goes with their first choice, then for the next project the next consultant on that list.

This gives everybody an opportunity.

General Information: Please note that the due date to submit proposal and supplemental documents was July 13, 2022 at 5:00 PM

Page 1 ends

CITY OF

CLEAN CALIFORNIA
FARMERSVILLE 198 GATEWAY AND

DOWNTOWN IMPROVEMENTS PROJECT

RFP - ENGINEERING CONSULTANT SERVICES

CITY OF FARMERSVILLE COUNTY OF TULARE

CONSULANT FOLLOW-UP QUESTIONS
Name of Firm: Mark Thomas & Company Inc. (Spoke to Ed)

1. Question: Did your firm receive the email notification for the Request for Proposal (RFP) for the Clean California Farmersville 198 Gateway and Downtown Improvements Project? Answer: Yes

2. Question: Is there a reason(s) your firm did not submit a proposal? Answer: Farmersville has mainly been working with 2K. They feel they can't win and work from the County. So, since they feel the consultant is already chosen, they don't send proposals because it requires a lot of time and work on their part.

3. Question: Can you provide feedback/suggestions for what the County of Tulare/City of Farmersville can do to promote better participation from consultants and/or achieve a better outcome for future RFPs?
Answer: He thinks the industry needs to feel it's a fair process. Not necessarily Tulare County but that's has been his experience with other cities. It is not a fair process.

General Information: Please note that the due date to submit proposal and supplemental documents was July 13, 2022 at 5:00 PM

Page 1 ends

ITY OF

CLEAN CALIFORNIA
FARMERSVILLE 198 GATEWAY AND

DOWNTOWN IMPROVEMENTS PROJECT

RFP - ENGINEERING CONSULTANT SERVICES

CITY OF FARMERSVILLE COUNTY OF TULARE

CONSULANT FOLLOW-UP QUESTIONS
Name of Firm: NCM Engineering Corporation (Spoke to Steve)

1. Question: Did your firm receive the email notification for the Request for Proposal (RFP) for the Clean California Farmersville 198 Gateway and Downtown Improvements Project? Answer: Yes

2. Question: Is there a reason(s) your firm did not submit a proposal? Answer: The firm had no time to submit the proposal.

General Information: Please note that the due date to submit proposal and supplemental documents was July 13, 2022 at 5:00 PM

Page 1 ends

CITY OF

CLEAN CALIFORNIA
FARMERSVILLE 198 GATEWAY AND

DOWNTOWN IMPROVEMENTS PROJECT

RFP - ENGINEERING CONSULTANT SERVICES

CITY OF FARMERSVILLE COUNTY OF TULARE

CONSULANT FOLLOW-UP QUESTIONS
Name of Firm: Provost & Pritchard (Spoke to Sheila)

1. Question: Did your firm receive the email notification for the Request for Proposal (RFP) for the Clean California Farmersville 198 Gateway and Downtown Improvements Project? Answer: Dennis Mills no longer works at Provost & Pritchard and Sheila is only available through email [email protected].

2. Question: Is there a reason(s) your firm did not submit a proposal? Answer: N/A

3. Question: Can you provide feedback/suggestions for what the County of Tulare/City of Farmersville can do to promote better participation from consultants and/or achieve a better outcome for future RFPs?
Answer: N/A
General Information: Please note that the due date to submit proposal and supplemental documents was July 13, 2022 at 5:00 PM

Page 1 ends

CITY OF

CLEAN CALIFORNIA
FARMERSVILLE 198 GATEWAY AND

DOWNTOWN IMPROVEMENTS PROJECT

RFP - ENGINEERING CONSULTANT SERVICES

CITY OF FARMERSVILLE COUNTY OF TULARE

CONSULANT FOLLOW-UP QUESTIONS
Name of Firm: IJKM (Spoke to Robert)

1. Question: Did your firm receive the email notification for the Request for Proposal (RFP) for the Clean California Farmersville 198 Gateway and Downtown Improvements Project? Answer: No RFP received. Robert gave me an updated email to send RFPs to, [email protected].

2. Question: Is there a reason(s) your firm did not submit a proposal? Answer: N/A

3. Question: Can you provide feedback/suggestions for what the County of Tulare/City of Farmersville can do to promote better participation from consultants and/or achieve a better outcome for future RFPs?
Answer: N/A
General Information: Please note that the due date to submit proposal and supplemental documents was July 13, 2022 at 5:00 PM

Page 1 ends

CLEAN CALIFORNIA
FARMERSVILLE 198 GATEWAY AND

DOWNTOWN IMPROVEMENTS PROJECT

RFP - ENGINEERING CONSULTANT SERVICES

CITY OF FARMERSVILLE COUNTY OF TULARE

CONSULANT FOLLOW-UP QUESTIONS
Name of Firm: Kiewit Infrastructure (Spoke to Amanda)

1. Question: Did your firm receive the email notification for the Request for Proposal (RFP) for the Clean California Farmersville 198 Gateway and Downtown Improvements Project? Answer: Spoke with Amanda. The staff member that receives the proposals is currently out on vacation. That's probably why they didn't receive it. Email address we have on file is correct.

2. Question: Is there a reason(s) your firm did not submit a proposal? Answer: N/A

3. Question: Can you provide feedback/suggestions for what the County of Tulare/City of Farmersville can do to promote better participation from consultants and/or achieve a better outcome for future RFPs?
Answer: N/A
General Information: Please note that the due date to submit proposal and supplemental documents was July 13, 2022 at 5:00 PM

Page 1 ends

CITY OF

CLEAN CALIFORNIA
FARMERSVILLE 198 GATEWAY AND

DOWNTOWN IMPROVEMENTS PROJECT
RFP - ENGINEERING CONSULTANT SERVICES САЗ РОВАН

CITY OF FARMERSVILLE COUNTY OF TULARE

CONSULANT FOLLOW-UP QUESTIONS
Name of Firm: Rainscape Co.

1. Question: Did your firm receive the email notification for the Request for Proposal (RFP) for the Clean California Farmersville 198 Gateway and Downtown Improvements Project? Answer: Yes

2. Question: Is there a reason(s) your firm did not submit a proposal? Answer: We are landscape contractors, and are allowed to design commercial buildings and tract homes that we will be the contractor on. We thought the design aspect of this job being a state project would need to be drawn by a licensed landscape architect and be put out for bid. We would love to bid the project once its designed.

3. Question: Can you provide feedback/suggestions for what the County of Tulare/City of Farmersville can do to promote better participation from consultants and/or achieve a better outcome for future RFPs?
Answer: N/A
General Information: Please note that the due date to submit proposal and supplemental documents was July 13, 2022 at 5:00 PM

Page 1 ends

CLEAN CALIFORNIA
FARMERSVILLE 198 GATEWAY AND

DOWNTOWN IMPROVEMENTS PROJECT

RFP - ENGINEERING CONSULTANT SERVICES

CITY OF FARMERSVILLE COUNTY OF TULARE

CONSULANT FOLLOW-UP QUESTIONS
Name of Firm: Work of Art Landscape (Spoke with Owner (Arthur))

2. Question: Is there a reason(s) your firm did not submit a proposal? Answer: N/A

3. Question: Can you provide feedback/suggestions for what the County of Tulare/City of Farmersville can do to promote better participation from consultants and/or achieve a better outcome for future RFPs?
Answer: N/A
General Information: Please note that the due date to submit proposal and supplemental documents was July 13, 2022 at 5:00 PM

Page 1 ends

Attachment B
No Response Consultant List

CITY OF

CLEAN CALIFORNIA
FARMERSVILLE 198 GATEWAY AND

DOWNTOWN IMPROVEMENTS PROJECT

RFP - ENGINEERING CONSULTANT SERVICES

CITY OF FARMERSVILLE COUNTY OF TULARE

CONSULANT FOLLOW-UP LIST
No. Consultant Phone Number Follow-Up #1 Follow-Up #2 Response 4 Creeks (559) 802-3052 Phone See Attachment A
2 AECOM (661) 283-2323 Phone, Voicemail Via Email No Response 3 Burne Engineering Services, Inc (530) 672-1600 Phone, Voicemail Via Email No Response 4 Dokken Engineering (916) 858-0642 Phone, Voicemail Via Email No Response GHD (805) 242-0461 Phone See Attachment A
6 ISL Engineering (209) 304-2001 Phone See Attachment A 7 Lane Engineering (559) 688-5263 Phone See Attachment A Mark Thomas & Company, Inc (559) 447-1938 Phone See Attachment A NCM Engineering Corporation (949) 357-9015 Phone See Attachment A 10 O'Dell Engineering (209) 571-1765 Phone, Voicemail Via Email No Response 11 Peters Engineering Group (559) 299-1544 Phone, Voicemail Via Email No Response 12 Provost & Pritchard (559) 636-1166 Phone See Attachment A 13 QK, Inc (559) 733-0440 Phone, Voicemail Via Email No Response 14 Quincy Engineering (916) 368-9181 Phone, Voicemail Via Email No Response 15 TJKM (559) 325-7530 Phone See Attachment A
16 TRC (559) 439-2576 Phone, Voicemail Via Email No Response 17 Yamabe & Horn Engineering, Inc (559) 244-3123 Phone, Voicemail Via Email No Response 18 Kiewit Infrastructure (707) 439-7300 Phone See Attachment A 19 Rainscape (559) 651-2333 Phone, Voicemail Via Email See Attachment A 20 Creative Landscape Design (559) 733-1742 Phone, Voicemail Via Email No Response 21 Sierra Designs, Inc (559) 733-3690 Phone, Voicemail Via Email No Response 22 Work of Art Landscape (559) 280-9977 Phone See Attachment A 23 Wood Architecture, Inc (559) 754-2852 Phone. Voicemail Via Email No Response 24 RRM Design Group (805) 543-1794 Phone, Voicemail Via Email No Response | 25| Design Lab 252 (559) 472-9966 Phone, Voicemail | Via Email No Response

Page 1 ends

CITY OF FARMERSVILLE

PROFESSIONAL ENGINEERING CONSULTING SERVICES
FOR THE CLEAN CA FARMERSVILLE 198 GATEWAY AND DOWNTOWN IMPROVEMENTS PROJECT THIS AGREEMENT ("Agreement") is entered into as of September 12, 2022, between the CITY OF FARMERSVILLE, a municipal corporation ("CITY"), and QUAD KNOPF, INC, a California Corporation dba QK ('CONTRACTOR"). CITY and CONTRACTOR are each a "Party" and together are the "Parties" to this Agreement, which is made with reference to the following:

A. CITY has requested proposals for professional engineering and environmental support services for the • Clean CA Farmersville 198 Gateway and Downtown Project located within City of Farmersville. These consultant services are to include project management, environmental analysis and support, preliminary engineering, design and development of plans, specifications, and estimate (PS&E), bidding, and other compliance tasks as described per the attached Exhibit A ("Scope of Work"), to the satisfaction of the CITY, State, Federal Highway Administration (FHWA) and other jurisdictional agencies. CONTRACTOR shall document the results of the work to the satisfaction of the CITY, the State and FHWA. This may include preparation of progress and final reports or similar evidence of attainment of the agreement objectives.

B. CONTRACTOR'S proposal indicates that it possesses the professional qualifications, relevant experience and demonstrated competence to provide such services. If there is any conflict between the CONTRACTOR'S approved Cost Proposal (attached as Exhibit B) and this Agreement, this Agreement shall take the precedence.

THE PARTIES AGREE AS FOLLOWS:

1. TERM: This Agreement becomes effective as of September 12, 2022, and expires at 11:59 PM on June 30, 2024, unless earlier terminated as provided below, or unless the Parties extend the term by a written amendment to this Agreement.

2. SERVICES: CONTRACTOR will provide professional engineering and environmental services, more , particularly described in Exhibit A. All work performed and billed to the CITY by the CONTRACTOR shall be eligible for state reimbursement in accordance with the Caltrans Local Assistance Procedures Manual - (LAPM), unless otherwise directed by the CITY, in writing.

3. PAYMENT FOR SERVICES: See attached Exhibit B ("CONTRACTOR'S Cost Proposal).

A. The CITY shall reimburse the CONTRACTOR for hours worked at the hourly rates specified in Exhibit B. The specified hourly rates shall include direct salary costs, employee benefits, overhead, and fee. These rates are not adjustable for the performance period set forth in this Agreement.

In addition, the CONTRACTOR will be reimbursed for incurred direct costs other than salary costs that are identified in Exhibit A and Exhibit B.
c. No additional compensation will be paid to the CONTRACTOR, unless there is a change in the scope of the work or the scope of the project. In the instance of a change in the scope of the work or the scape of the project, adjustment to the fee will be negotiated between the CONTRACTOR and CITY.

Adjustment in the fee will not be effective until authorized by a written amendment to this Agreement which has been approved by the CITY.
1 D. The CONTRACTOR shall not commence performance of work or services until this Agreement has been approved by CITY, and a notification to proceed has been issued. No payment will be made for any work performed prior to CITY approval of this Agreement.

The CONTRACTOR will be reimbursed, as promptly as fiscal procedures will permit, upon receipt by CITY'S Contract Administrator of itemized invoices in triplicate. Invoices shall be submitted no later than 45 calendar days after the performance of work for which CONTRACTOR is billing.

Invoices shall detail the work performed on each milestone, on each project as applicable. invoices shall follow the format stipulated for the Cost Proposal and shall reference this Agreement number and project title. Final invoice must contain the final cost and all credits due CITY that include any equipment purchased under the provisions of Exhibit E of this Agreement. The final invoice should be submitted within 60 calendar days after completion of CONTRACTOR'S work. Invoices shall be emailed to [email protected] AND [email protected].

E. The total amount payable by the CITY for services identified in Exhibit A and Exhibit B shall not exceed total sum of FIVE HUNDRED FIFTY THOUSAND SIX HUNDRED TEN DOLLARS AND NO CENTS ($550,610.00).

4. INSURANCE: Before approval of this Agreement by CITY, CONTRACTOR must file with the City Clerk evidence of the required insurance as set forth in the attached Exhibit C.

5. GENERAL AGREEMENT TERMS AND CONDITIONS: CITY'S "General Agreement Terms and Conditions" are hereby incorporated by reference and made a part of this Agreement as if fully set forth herein. CITY'S "General Agreement Terms and Conditions" are identified in Exhibit F.

6. ADDITIONAL EXHIBITS: CONTRACTOR shall comply with the terms and conditions of the Exhibits listed below and identified with a checked box, which are by this reference made a part of this Agreement.

Exhibit A Scope of Work
Exhibit B Contractor's Cost Proposal
Exhibit C •Risk Matrix and_Insurance Language
Exhibit D Additional Terms and Conditions for State Agency Only-Funded Contracts.

Exhibit E Mandatory Fiscal and Federal Provisions Required by Caltrans for State Agency Only-Funded Projects
Exhibit F General Agreements Terms and Conditions

7. NOTICES:

A. Except as may be otherwise required by law, any notice to be given must be written and must be either personally delivered, sent by facsimile transmission or sent by first class mail, postage prepaid and addressed as follows:
2 CITY:

CITY OF FARMERSVILLE
Attention: Jennifer Gomez, City Manager
909 West Visalia Road
Farmersville, CA 93223
Phone No.: (559) 747-0458
Fax No.: (559) 747-6724
CONTRACTOR:

QUAD KNOPF, INC. dba QK, a California corporation
901 East Main Street
Visalia, CA 93292
Phone No.: (559) 733-0440
• B. Notice personally delivered is effective when delivered. Notice sent by facsimile transmission is deemed to be received upon successful transmission. Notice sent by first class mail will be deemed received on the fifth calendar day after the date of mailing. Either Party may change the above address by giving written notice under this section.

8. AUTHORITY: CONTRACTOR represents and warrants to CITY that the individual(s) signing this Agreement on its behalf are duly authorized and have legal capacity to sign this Agreement and bind CONTRACTOR to its terms. CONTRACTOR acknowledges that CITY has relied upon this representation and warranty in entering into this Agreement.

9. ORDER OF PRECEDENCE: Notwithstanding anything to the contrary in this Agreement, including the CITY'S "General Agreement Terms and Conditions" incorporated by reference, and the attached Exhibits, because the services to be provided under this Agreement are at least partially state-funded, the provisions of the attached Exhibit E shall prevail over any inconsistent provisions herein.

10. COUNTERPARTS: The Parties may sign this Agreement in counterparts, each of which is an original and all of which taken together, form one single document. [THIS SPACE LEFT BLANK INTENTIONALLY; SIGNATURES FOLLOW ON NEXT PAGE] •
•
THE PARTIES, having read and considered the above provisions, indicate their agreement by their authorized signatures below.

QUAD KNOPF, INC. dba QK, a California corporation
-
Date:_ By -
Print Name.

Title

CITY OF FARMERSVILLE
Date: By...

Mayor
ATTEST:

Date: By
City Clerk
Approved as to Form
City Attorney •
Date: By_
4 EXHIBIT A
Scope of Work
901 East Main Street | Visalla, CA 93292 1 (559) 733-0440 September 2, 2022
Jennifer Gomez
City Manager
City of Farmersville
909 Visalia Road
Farmersville, CA 93223
Subject: Engineering Consulting Services for Clean California Farmersville 198 Gateway and Downtown Improvements - City of Farmersville, CA
:

Dear Jennifer:

Thank you for the opportunity to provide services for the proposed Clean California Farmersville 198 Gateway and Downtown Improvements project located at the State Route 198/Farmersville Boulevard interchange of Farmersville California. This proposal contains the following sections including a Background, Project Understanding, Scope of Services, Schedule, Fee Estimate, Exclusions and Assumptions, and Authorization of Services.

BACKGROUND
The City of Farmersville (City; Client) has recently been awarded the Clean California Local Grant for the Farmersville 198 Gateway and Downtown Improvements. Services include but are not limited to, preliminary, engineering, design reviews, final design plans, specifications and estimates, and coordination with the City. This project will be funded through the Clean California Local Grant Program. The City has requested a proposal from QK and teaming partner, Sierra Designs, Inc. to provide professional services for the project.

PROJECT UNDERSTANDING
The City of Farmersville is located in Tulare County, California. The Farmersville Boulevard corridor is an arterial roadway that links State Route 198 to the City of Farmersville's downtown and surrounding communities. This project is intended to enhance the beautification and functionality of the State Route 198/Farmersville Blvd interchange and the City's downtown area through implementing art, landscape, and other aesthetic improvements.

OK has teamed with Sierra Designs, Inc., Rose Sing Eastham & Associates, and Soils Engineering, Inc. to provide the City with a team that understands the vision and goals of the City of Farmersville as well as the project specific requirements as described in the RFP and Clean California Local Grant application.

State Route 198 Gateway Improvements
The RFP provides a detailed description of the improvements to be constructed with the State Route 198 Gateway Improvement Project as shown below:

The proposed improvements at the State Route 198 City gateway will celebrate Farmersville's rich farming heritage. Designed by local landscape architects, the agricultural theme will transform the State Route 198/Farmersville Boulevard interchanges within Caltrans right-of-way areas (see Figure 1). These areas are highly visible to vehicular traffic traveling along State Route 198 and exiting State Route 198 at Farmersville Boulevard (Exit 111). Pedestrians and bicyclists on the recently improved North Farmersville Boulevard will have enhanced vistas of the interchange as they commute to and from work destinations.
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Jennifer Gomez, City of Farmersville Page 2 of 13
September 2, 2022
The design concept represents Farmersville's unique geographic location at the base of the Sierra Mountains where the foothills meet the rich alluvial plain (See Figure 1). The design incorporates three zones:
• Low-lying fertile fields of row crops and nut and fruit orchards represented by alternating rows of distinctive plantings and rock
Groves of deep-rooted trees at the base of the foothills represented by plum trees : Mountain forests represented by conifers
The focal point of the south area design is a two-level gabion wall where blue glass rocks contained fulcrum, the landscape will feature rows of alternating colors of gravel and drought tolerant plantings to mimic row crops. Blue gravel in the deep furrows between rows will symbolize the valuable waters that sustain the crops that feed the world. The rows and furrows are arranged in a one point radial perspective toward infinity to represent the vastness of agriculture in the San Joaquin Valley. Other specific design elements include:
• Planting 48 low-water and drought-tolerant trees including 6 Canary Island Pine and 42 Purple Pony Red Leaf Plum trees that will provide valuable carbon sequestration and shade. • Planting 914 native and drought-tolerant shrubs in distinctive alternative rows of Manzanita, Sage and Chrysactinia Mexicana (Damianita). The plantings require minimal water after • establishment and will be colorful and dramatic during their bloom season. The plant palette has been transmitted to Caltrans District 6 Landscape Architect Brad Cole for review and to provide recommendations or approval of the selections.
• Installing approximately 4,650 linear feet of irrigation lines in a state-of-the-art bubbler and drip irrigation system will use significantly less water (50-75%) than allowed by the Water Efficient Landscape Ordinance (WELO).
• Installing approximately 254,620 square feet of permeable landscape design. The "smart" irrigation system will not overwater and any runoff from rain events is expected to be minimal because the design features all permeable surfaces atop highly absorbent native sandy loam soils. The grading will be designed to keep all rainwater on site. • Two metal art installations featuring agricultural themes on each of the triangular gabion walls (west facing). They will be backlit to showcase the design at night. • Installation of LED solar powered rope lighting that illuminate the blue glass rock wall and showcase the Farmersville letter with back lighting.
• Installation of LED solar powered rope lighting that will back light the Farmersville motto lettering.

The gateway improvements will be constructed in Caltrans' right-of-way in previously disturbed open spaces that were recently graded when dual roundabouts were installed in 2016. Farmersville has beer in communications with Caltrans District 6 staff and does not anticipate any delays in implementing the project during the permitting phase to formalize roles and responsibilities during the three-year plant establishment period. The project will preserve all existing Caltrans access points, shoulders, and surface areas. The project complements existing roundabout improvements, crosswalks, sidewalk installations included with the North Farmersville Boulevard widening project which will be complete this summer.

Signage will be installed in the north area mounted on a triangular gabion wall with the City's name.

Jennifer Gomez, City of Farmersville Page 3 of 13
September 2, 2022
The consultant shall consider inclusion of these sustainable techniques and drought tolerant landscaping benefits:
• This project is to be designed in compliance with the State's Model Water Efficient Landscape Ordinance.
• The irrigation control systems will incorporate soil moisture sensors and rain sensors linked to automatic control system which will enable the system to match the water use to actual need for irrigation.
• The landscape planting palette is to be based in a xeriscape approach. The palette is to will exclude invasive plants and include minimal maintenance plantings consisting of native and climate appropriate plants which will reduce the need for extensive water, toxic pesticides and inorganic fertilizers.

Energy efficient LED light fixtures will be used for site lighting. • The irrigation will be controlled by a control system that is connected to an evapotranspiration sensor.
• The irrigation contro/ system will incorporate a flow sensor which will shut down irrigation water when unexpected flows occur.
• Continuously attractive landscaping throughout the community regardless of the season and yearly rainfall totals.
• Reduced maintenance labor and water consumption expenses during years with normal rainfall.
• Reduce cost to recover from future droughts."
Downtown Improvements
The Clean California grant application included other Downtown Improvements and a Litter Removal program. Based on the RFP and discussions with the City, these improvements and programs will be performed by others and are not included with this proposal.

APPROACH/SCOPE OF SERVICES
QK will provide overall project management, survey services, environmental compliance services, civil designs including grading, and structural design for retaining walls, Caltrans coordination and encroachment permit submittals. QK has partnered with the following subconsultants to complete this project:
• Sierra Designs, Inc. - Landscape and irrigation design (through Preliminary Designs) Rose Sing Eastham & Associates - Electrical and lighting design • Soils Engineering, Inc. (SEI) - Geotechnical services The following scope of services has been developed based on our understanding of the project as well as the stated objectives communicated by the Client. Fees associated with the tasks identified in the following scope of services / are provided in the Fee Estimate section for your review and consideration.

TASK 1.0 PROJECT MANAGEMENT
QK will manage project tasks including work needed to:

Lead, direct, and monitor the QK design team
• Prepare for, attend, and document team meetings and action items • Prepare, coordinate, and maintain a critical path method schedule using Microsoft Project software Prepare monthly progress reports, which are to be included with monthly invoicing (11 meetings assumed) Prepare monthly invoices and specific work completed
Jennifer Gomez, City of Farmersville Page 4 of 13
September 2, 2022
It is anticipated that monthly project development team (PDT) meetings will be held between the QK, City staff, and subconsultants (as needed). Based on the proposed schedule, QK has assumed up to 11 PDT meetings including the kick-off meeting. QK will prepare a quality control plan for the project so design calculations, exhibits, plans, reports, etc. are independently checked, corrected, and back-checked for accuracy and completeness.

Subtask 2.3 Topographic Survey
QK will perform a topographic survey of visible surface features including, utilities, fences, mailboxes, trees, driveways, existing utility locations (rim and inverts), sign location and nomenclature, and other detailed topography. This task will also include the following:

Subtask 2.5 Monument Perpetuation
QK will perform research and survey to locate monuments of record that exist and may be affected by the project construction.

Subtask 2.6 Base Map Preparation
QK will prepare a base map, in imperial units, showing property boundaries, easements, rights-of-way, existing utilities, existing monuments, and topographic information. The base map will be prepared in accordance with City CAD Standards.

Subtask 2.8 Traffic Control
QK will set-up and maintain approved traffic safety devices during the field surveys in the City, State, or County right- of-way. QK will obtain required encroachment permits to perform survey within the roadway.

Deliverables:
• Topographic & Survey Base Map (AutoCAD Civil 3D)
• Traffic Safety Devices
• Acquisition documents (legal description and exhibit (two total)) TASK 3.0 FIELD EXPLORATION AND GEOTECHNICAL ENGINEERING Subtask 3.1 Review of Existing Data
SEI will perform the geotechnical scope of work which will include review of readily available geologic and geotechnical work near the site; a field exploration and laboratory testing program; development of a Preliminary Geotechnical Design Report (PGDR); and analysis to support the preparation of a design-level Geotechnical Design Report (GDR for the Retaining Wall.

Subtask 3.2 Geotechnical and Materials Report
SEl's geotechnical investigations, laboratory testing, geotechnical analyses, studies, foundation designs, recommendations, and associated documentation will be presented in GDRs conforming to Caltrans requirements The purpose of the GDR is to provide geotechnical recommendations and opinions to aid in the project design.

Subtask 3.3 Pre-field Activities
For this task, SEl will:
• Perform site reconnaissance to review project limits, evaluate potential access issues, and if required, mark the exploratory boring locations for required USA utility clearance. • Obtain an encroachment permit from California Department of Transportation (Caltrans). • If required, retain the services of a California licensed drilling subcontractor to perform the exploratory borings utilizing hollow stem auger and roadway coring. • If required, retain the services of a California licensed traffic control subcontractor to provide lane closure during the field exploration.

Upon completion, the borings will be backfilled with soil cuttings. -
i Jennifer Gomez, City of Farmersville Page 6 of 13
September 2, 2022
Final exploration depths and locations will be based on soil conditions (i.e., uniformity and relative density of subsurface soils) encountered
Subtask 3.5 Laboratory Testing Program
SEI will perform laboratory testing to evaluate certain characteristics of the subgrade soils. Typical tests can include:
• In-place density and moisture content, American Society for Testing and Materials (ASTM) D2937 • Direct shear strength, ASTM D3080
• Grain-size distribution, ASTM D422
• Atterberg Limits, ASTM D4318
• Sand Equivalent, ASTM D2419
• Soluble sulfate, California Test Method No. 417
• Soluble chloride, Calitornia Test Method No. 422
• pH and Minimum electrical resistivity, California Test Method No. 643 • Unconfined compression
• Corrosion tests
• Plasticity Index Test
Subtask 3.6 Engineering Analysis Report Preparation
The PGDR will summarize the field and laboratory programs, provide comments and preliminary recommendations to support a typical 65% design phase, and will follow Caltrans guidelines. The PGDR will be updated as necessary to produce the final GDR for support of the final design of the retaining wall. It is anticipated the GDR will include:
• A description of the proposed project, including a site vicinity map showing the location of the project site plan and the approximate locations of the exploration points for this study. • General description and characteristics of the subsurface materials within the project area, including boring • A summary of the field exploration and laboratory testing programs. • Discussion of regional and local geology, including faults and seismicity. • Comments and recommendations for site preparation and earthwork grading. • Recommendations for lateral earth pressure for use in design of retaining walls, if necessary. • Comments on the general corrosion potential of on-site soils to buried metal and concrete. • Log of test borings.

Deliverables:
• Geotechnical Report (PDF)
TASK 4.0 ENVIRONMENTAL
Subtask 4.1 CEQA Compliance
Because the project area is already developed and disturbed, we anticipate that a Class 1 15301 (c) and (h) Categorical Exemption is necessary. A Notice of Exemption (NOE) will be prepared and include technical memos to substantiate the determination is the sufficient level of effort needed to comply with the California Environmental Quality Act (CEQA).

Technical memos will include the following:
• Biological Resources
• Tribal/Cultural Resources
• Hazardous Waste
• Air Quality
• Water Quality and Demand
Jennifer Gomez, City of Farmersville Page 7 of 13
September 2, 2022
QK will prepare the technical memos to be included with a copy of the NOE. We anticipate one round of comments for each memo and the NOE. Once these documents are finalized and the NOE is signed, QK, who is authorized to submit to the State Clearinghouse on behalf of the City, will submit them via their online portal. A copy of the signed NOE and attachments will also be submitted to the County clerk. Our fee estimate includes payment of this fee as well.

Deliverables:
• NOE (PDF)
• Biological Resources Technical Memo (PDF)
• Tribal/Cultural Resources Technical Memo (PDF)
• Hazardous Waste Technical Memo (PDF)
• Air Quality Technical Memo (PDF)
• Water Quality and Demand (PDF)
Subtask 4.2 Project Permitting
It is anticipated that a Caltrans encroachment permit will be the only permit required for this project. Based on our discussions with the City, Tulare County staff will prepare the Caltrans encroachment permit application documents required for the project. It is anticipated that QK's design team will need to prepare the support documents to be submitted with the application. See Subtask 6.5 for a description of the support documents to be provided.

No deliverables or scope of work is anticipated for this subtask. We have included 8 hours of general coordination time with City and Tulare County staff regarding the Caltrans encroachment permit.

Subtask 5.1 Preliminary Landscape Design
Sierra Designs, Inc. will prepare the 35% landscape design submittal to show the initial design concept and how major components of the project will be addressed to facilitate City and Caltrans approval of the landscape elements. Identification of project impacts (ie., available water lines, encroachment permit, etc.) are key objectives of the 35% design. Plans will be prepared in conformance with City and Caltrans Landscape Architecture standards.

The project will, at a minimum, include installation of drought tolerant landscaping, irrigation systems, landscape lighting where appropriate, hardscaping (ie., using native rock and/or custom structures), and other recommended minimal maintenance features.

Subtask 5.1.1 Prepare Drawings
Sierra Designs. Inc. will prepare drawings that include preliminary plans such as: general site plan, grading plans, drainage plan, irrigation plan, planting plan, hardscape details design development documents that, upon approval by the City, will serve as the basis for preparing construction documents.

Subtask 5.2.1 Prepare Drawings
QK will prepare drawings that include preliminary (retaining wall layout) plan, elevation, and typical section.

Subtask 5.2.2 Prepare Estimate
?K will prepare an engineer's estimate of probable cost on a cost per linear foot basis for the retaining wall. The cost will be based on preliminary quantities and will include approximately 25% contingency and 15% for construction engineering.

Deliverables (Submittals will be provided in hard copy and applicable MS Office or Adobe PDF format):
• Summary of work, including preliminary plans, right-of-way or temporary easements needed, and anticipated design exceptions (if applicable)
• Preliminary Quantitates and Estimated Construction Cost • List of issues to be resolved during final design
TASK 6.0 FINAL DESIGN (PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E) Subtask 6.1 Final Design (65% PS&E)
Upon acceptance of the 35% PS&E by the City and Caltrans and upon receiving environmental clearance, OK will prepare and submit the draft plans, specifications, and estimate to the City.

Caltrans 2018 Standard Specifications and Plans
: City of Visalia Landscape Standard Specifications
Subtask 6.1.2 Retaining Wall Design
QK will prepare structural calculations (if required for non-standard wall type) and retaining wall plans for the wall type and configuration agreed upon during the Preliminary Engineering task (Task 5.0). This submittal will represent complete, unchecked set of retaining wall construction documents to be submitted to the City. The retaining wall will be performed in general accordance with the following:

Caltrans 2018 Standard Specifications and Standard Plans : Caltrans Seismic Design Criteria (latest version), if applicable Subtask 6.1.3 Engineer's Estimate of Probable Construction Cost QK will provide cost estimates at the 65% PS&E design submittal. QK will prepare detailed quantities in accordance with Caltrans Standards Specifications and payment items. The engineer's estimate of probable construction cost (Marginal Estimate") for the project will be prepared using the most recent and relevant Caltrans Cost Data, Jennifer Gomez, City of Farmersville Page 9 of 13
September 2, 2022
Consultants cost data, as well as the City's cost data. Costs will be based on the 65% quantities and will include approximately 25% contingency and 15% for construction engineering Subtask 6.1.4 Contract Specifications/Special Provisions OK will prepare the contract special Provisions for the project based in general on the Caltrans 2018 Standard Special Provisions, Caltrans 2018 Standard Specifications, and City construction contract standards.

Deliverables (Submittals will be provided in hard copy and applicable MS Office or Adobe PDF format):
• One Half-Size Set of Plans (11in x 17in)
• Annotated Standard Specifications/Special Provisions (MS Word) • One Draft Design Calculations
Subtask 6.2 90% PS&E
Upon City review of the 65% PS&E, QK will prepare the PS&E for the 90% submittal. • Subtask 6.2.1 Independent Check
Prior to moving to the preparation of the 90% PS&E documents, the 65% PS&E will be sufficiently completed by QK so that an internal independent design check in accordance with QK's Quality Management Program (QMP) can be completed. An internal independent engineer, who was not involved in the design, will re-analyze the project, anc eview the special provisions for the project. The checker will provide a list of comments and a set of "red-marked plans and communicate issues uncovered during the preparation of the independent check. A constructability review will also be conducted by our Construction Management (CM) group. Issues raised by the checker and the CM group will be discussed with and resolved by the designer and checker. The final design will reflect agreement between the two engineers.

Subtask 6.2.2 Response to Comments
QK will provide written responses to Independent Check (QK QMP) comments and City comments to 65% PS&E Subtask 6.2.3 Update PS&E
OK will update the PS&E based on the agreement and resolution of comments for final submittal to the City. This submittal will represent the final contract documents that will be issued for bid and construction.

Deliverables (Submittals will be provided in hard copy and applicable MS Office or Adobe PDF format):
• One Half-Size Set of Plans (11in x 17in)
• Standard Specifications/Special Provisions with Track Changes (MS Word) • One Set of Checked Design Calculations
• Engineers Estimate (PDF)
Subtask 6.3 100% PS&E
Following the reviews by the City, agreed-upon revisions shall be made to the 90% PS&E. The specifications, plans, and other bid documents will be submitted to the City for final approval.

Deliverables (Submittals will be provided in hard copy and applicable MS Office or Adobe PDF format); • Updated comments/response matrix
• One Half-Size Set of Plans (11in x 17in)
• One Full-Size Set of Plans (22in x 34in)
• Standard Specifications/Special Provisions (MS Word and PDF) • Engineers Estimate (PDF)
• All Updated Design Calculations
•
Jennifer Gomez, City of Farmersville Page 10 of 13
September 2, 2022
Subtask 6.4 Deliver Final PS&E
After receipt of final approval, an original set of stamped and signed plans and an Engineer's Estimate will be submitted to the City for its use in soliciting construction bids. QK shall provide the quantity calculations to the City for use in administering the contract.

Deliverables (Submittals will be provided in hard copy and applicable MS Office or Adobe PDF format unless otherwise noted):

Wet Signed Plans (Full Size (22in x 34in)), signed by Engineer or Architect of Record acting in responsible charge
• Final Plans in AutoCAD 2020 format. CAD files to be prepared using City CAD Standards ' • Standard Specifications/Special Provisions (MS Word and PDF) • Engineers Estimate (MS Excel and PDF)
• One Full-Size Set of Plans (22in x 34in)
: Independently Checked Dean ar
Independently Checked Quantity Calculations
• Geotechnical Design Report (PDF)
Subtask 6.5 Caltrans Coordination
QK will meet with Caltrans after each submittal (35%, 65%, 90%, and 100% PS&E) to review and discuss comments Caltrans has on the design.

QK will coordinate with Caltrans during the duration of the preliminary engineering phase. As part of this task, QK will complete the necessary Caltrans paperwork for the preliminary engineering phase such as the ADA certification form, stormwater data report, and traffic management plan.

OK will also coordinate with Caltrans during the duration of the right-of-way phase. As part of this task, OK will complete the necessary Caltrans paperwork for the right-of-way phase such as the right-of-way certification and utility process paperwork.

Deliverables (Submittals will be provided in hard copy and applicable MS Office or Adobe PDF format unless otherwise noted):

One electronic copy of the meeting notes per meeting (total of 4 meetings) • One electronic copy of ADA Certification
• One electronic copy of Stormwater Data Report
• One electronic copy of Traffic Management Plan
• Right-of-Way Certificatior
• Utility Process Paperworl
Subtask 6.6 Southern California Edison Coordination (Optional) On-Site Utility Coordination
QK will coordinate with SCE to install a pedestal to power a Welcome Sign. •
Jennifer Gomez, City of Farmersville Page 11 of 13
September 2, 2022
In order to facilitate the utility coordination on this project, the following information is needed for the utility application and design:

1. Electrical Panel Size

2. Pedestal location
In accordance with the requirements of the local Utility Companies, QK will need to provide electronic files in ACAD Version 2007, which is a requirement of the utility companies, and one PDF of the Improvement Plans and Final Map for reproduction and utility company submittal.

QK will work with SCE to coordinate a design that will support the requirements of the project.

We propose the following services to support the project:

Prepare application documents and coordinate with City for signature.

Submit application documents to SCE (One submittal).
• Submit Civil Improvement Plans to SCE to start the design. • Coordinate with SCE to obtain preliminary design and requirements which will include final conduit requirements, verified points-of-connection, and stub outs. • Coordinate the receipt of the final SCE design on behalf of the developer, for construction. • Coordinate the receipt of utility contract, invoice, and easement documents from SCE on behalf of the client, if applicable.
• Follow-up with the City to assure signed contract, payment and easement documents have been returned to the utility provider so construction may proceed.
• Attend up to three project meetings; additional meetings will be billed on a time and materials basis, per the attached 2022 Charge Rate Schedule, and upon request.

TASK 7.0 BIDDING ASSISTANCE
Based on our discussions with the City, the Bidding Assistance services are expanded from those described in the RFP. OK will provide and conduct the pre-bid meeting and bid-phase services, including soliciting bids from contractors for the project, reviewing and evaluating the bid results of all bidders, including verifying that the three lowest bidders are qualified. The bid result evaluation includes verifying licensing and qualifications of the three lowest bidders and preparing a recommendation of award to the lowest responsible bidder for the project The bid-phase services. include:
• Bid-Phase preparation and coordination with City.
• Conduct Pre-Bid Meeting.
• Maintain a list of plan holders and forward the list as requested. • Respond to bidder's questions and prepare addendums, as required. • Provide electronic versions of the bid package to the Central California Builders Exchange, Tulare Kings Builders Exchange, and the Kern County Builders Exchange. • Prepare Bid-Phase RFis and Addenda.
• Revise/Update PS&E documents per Addenda.
• Perform bid opening at the City offices.
• Receive all submitted bids from the City and verify the three low bidder's qualifications. • Prepare a bid summary and recommendation of award of contract. • Prepare and issue a Notice of Award to the successful bidder. • Prepare contracts for contractor's execution after the City awards the project.

Deliverables:
• Bid-phase RFI responses and Addenda, as applicable
• Bid Recommendation Letter
• Final Executed Contracts
TASK 8.0 DESIGN SUPPORT DURING CONSTRUCTION
It is understood that the City intends to provide a construction management (CM) firm for this project. Therefore, QK's project manager and design team will be available to assist the City and their CM team during construction and provide construction support services. The scope of work for construction support services will be determined during the final design phase and prior to construction. A preliminary budget has been provided based on our team's current understanding of the project. The preliminary budget is based on approximately 150 hours of design support from the QK design team. Prior to construction, the contract will be amended to include adjustments to the construction support services based on the approved plans and the City's desired level of design support.

SCHEDULE
All bid documents are targeted for completion in July 2023.

Task *Description * Duration
Working Days):

1.0 Project Management 68 weeks

2.0 Survey and Mapping 4 weeks

3.0 Field Exploration and Geotechnical Engineering (runs concurrently with 16 weeks Tasks 2.0 & 5.02

4.0 Environmental (runs concurrently with Tasks 2.0 & 5.0) 14 weeks

5.0 Preliminary Engineering (35% Design) 12 weeks

6.0 Final Design (Plans, Specifications & Estimates (PS&E)) 26 weeks

7.0 Bidding Assistance 6 weeks

8.0 Design Support During Construction 20 weeks
Total Duration 68 weeks (340 days)]

FEE ESTIMATE
Task Description: 241555

1.0 Project Management Fixed Fee $40,044

2.0 Survey and Mapping Fixed Fee $19,680

3.0 Field Exploration and Geotechnical Engineering Fixed Fee $20,125

4.0 Environmental Fixed Fee $40,317

5.0 Preliminary Engineering (35% Design) Fixed Fee $158,834

6.0 Final Design (Plans, Specifications & Estimates (PS&E)) Fixed Fee $233,734

7.0 Bidding Assistance Time & Materials $17,260

8.0 Design Support During Construction (preliminary only- Time & Materials $25,616 final fee to be determined prior to Task 7.0)
Total Fee $555,6101
Jennifer Gomez, City of Farmersville Page 13 of 13
September 2, 2022
Notes:

1. Expenses for reproduction, mailing, mileage, etc. are included in the fixed fee above and billed per our attached Charge Rate Schedule.

2. All time-and-materials fees will be invoiced monthly based on the level of effort in terms of hours relative to our Charge Rate Schedule.

3. When a Task is set on a time-and-materials fee basis, it signifies that it is not possible to accurately predict the amount of work effort required typical of on-call type services. OK will work with the client to set expectations where applicable.

4. Tasks billed by fixed fees will be invoiced monthly based on the percentage of work completed. dditional Services requested in writing and approved by the client will be provided on a time-and-materials bas es for field surveving activities are subject to the payment of Prevailing Wages for Tulare Coun

EXCLUSIONS AND ASSUMPTIONS

1. QK will review the form of agreement with the City to edit, revise, or confirm the agreement language prior to execution.

2. QK will provide 10-H forms following approval of the proposal by the City, if required.

3. This proposal excludes the following:
a. Construction Administration, Construction Management and Labor Compliance Prior to construction, the City and QK will amend the budget for Task 8.0 Design Support During Construction based on the final plans and the City's desired level of design support.

Sincerely,
Aman Aignago
Kevin Gross, PE Amber Aguayo
Project Engineer CFO/COO
Enclosures: Charge Rate Schedule
cc: Jeff Cowart, QK
P220473
c/kg/jsc/mm/aa
-
Charge Rate Schedule
2022 CHARGE RATE SCHEDULE
Current

TECHNICAL SER
Project Assistant $69 / hour
Project Administrator $92 / hour
Assistant CADD Technician / Assistant CADD Designer / GIS Technician $87 / hour Associate CADO Tectnician / Associate CADD Designer / Associate GIS Analyst $102 / hour Senior Associate CADD Technician/ Senior Associate CADD Designer / Senior Associate GIS Analyst $116 / hour Senior CADD Tecturician / Senior CADD Designer / Senior GIS Analyst Landscape Architect Technician $102 / lour

PROFESSIONAL SERV
Engineerin........

Assistant Engineer S115/hour
Associate Engineer $140/hour
senior Associate Engineer $160 / hour
Project Engineer $160 hour
Senior Engincer / City Engincer / District Engineer $210 / hour Principal Engineer $250 / hour
Planning Environmental/ Landscape Architeciure
Assistant Envionniental Scienlist $95 / hous
Assistant Planner S95 / hour
Associate Planner / Associate Envitarmenlal Scientist $110 / hour Senior Associate Environinental Scientist $135/hour
$135 /now
Senior Associate Planner
Senior Environmental Scientist $160 / hour
Senior Planner / Senior Landscape Architect $160/hou
Principal Planne! / Principal Environmental Scientist $175/hour Senior Principal Planner / Senior Principal Environmental Scientist 95/tour Conotruction and Project Managoment.

Field Construction Observer $118
Senior Fieid Construstion Oberver 8128 / how
Assistant Construction Manager / Assisiont Project Manager $110/holr Associate Construction Manager / Associate Project Manager Project Manager 3133 / hour
Senion Associate Construction Manager / Serbor Associate Projet Manager $148 /110tr Senior Construction Manager / Senior Project Manager $170/hour Principal Construction Manager / Principal Project Manager $185 /hour Surveying...

Assistan: Surveyor $110 / hour
Associate Surveyor $125 / hour
Senior Associate Surveyor $150/hour
Project Surveyor $165/hour
Senior Sinveyar $180 / hour
One Peasan Survey Crew $140 / 10u
Two Person Survey Crew $225 / hour
Tlee Person Survey Crew $275 / hour
UAV Pilot $165/hou
UAV Flight Obs 5125/hou:
....

Fees are based (

EXPENSI
Plotting, Printing and Reproduction, Equipment Rental, Postage and Shipping .15 x Cost Transportation and per diem (QK will provide documented evidence of trusiness travel, travel outside of work areas shall be pre approved by Client 1,15 x Cost Mileage $0.67 / mile
Other Expenses- incuding Subconsultants & Purchased Services through Subcontracts 1.15 x COSt J Rates are effective rough December 31, 2022. If contract assignment extends beyond that date, a new rate schedule may be added to the contract Exuent Witness/ Litigation cupport will be billed as enroled.

Rates based on "Prevailing Wage' (PW) for Construction Surveying will be determined by project and County per California law. 12/78/2021

EXHIBIT B
Contractor's Cost Proposal

FEE ESTIMATE
Task Description Fee Type Fee Amount

1.0 Project Management Fixed Fee $40,044

2.0 Survey and Mapping Fixed Fee $19,680

3.0 Field Exploration and Geotechnical Engineering Fixed Fee $20,125

4.0 Environmental Fixed Fee $40,317

5.0 Preliminary Engineering (35% Design) Fixed Fee $158,834

6.0 Final Design (Plans, Specifications & Estimates Fixed Fee $233,734 (PS&E)) •

7.0 Bidding Assistance Time & Materials $17,260

8.0 Design Support During Construction Time & Materials $25,616 (preliminary only - final fee to be determined
prior to Task 7.0)
Total Fee $555,610
Charge Rate Schedule
QK 2022 CHARGE RATE SCHEDULE
Current

TECHNICAL SERVIC
Project Assistant $69 / hour
Project Administrator 592/hoir
$87/hour
Assistant CADD Technician / Assistant CADD Designer / GIS Technician $102 / hour
Associate CADD Technician / Assoclate CADD Designer / Associate GIS Analyst 5118/hour Senior Ascociate CADD Technician/ Senior Associate CADD Designer / Senior Associate GIS Analyst $133/hour
Senior CADD Technician / Senior CADD Designer / Senior GIS Analyst Landscape Architect Technician $102 / hour

PROFESSIONAL SERVICES
Engineering : S115/hoir
Assistant Engineer
$140/how
Associate Enginecr
Senior Associate Engicer
Project Engineer $180 thour
Senior Engineer / Cily Engineer / District Engineer. 520/hou $250 / hour
Principal Engineer
Planning / Environmental/ Landecape Architecture S8s/hou Assistant Environmental Scientist
Assisiant Planner $95 / hour
Associata Planner / Associate Environmentat Scientist $110 /hour $135 / hour
Senior Associate Environmental Scientist
$135 / hour
Senior Associnte Planner
$100/hour
Senior Environmental Scientist
Senior Planner / Senior Landscare Arditect $160/howr
Precipal Planner / Principal Environmental Scientist $175 / hour Senior Principal Planner / Senior Principal Environmental Scintist 5195/hour Conotruction and Project Management
5118/lw
Field Construction Observer
Senior Field Construction Ohserver $138 / lott
Assistant Cortstruction Manager / Assistant Project Manager $110 / hour $129 /hou:

Associate Construction Manager / Associo Project Manager $133/hou
Project Manager
$148 / lou
Serior Ascental Consiructior Mirage / Sorior Associate Pruject Manager Senior Coristruction Manager / Senior Project Manager $170/hour Principal Construction Manager / Principal Project Manager $185/hour Surveying....

Assistant Surveyor $110 / hour
$125 / hour
Associate Surveyor
$150/hour
Serior Associate Surveyor
Project Surveyor $165 / haus
Senior Surveyor $180 / how
One-Person Stuvey Crew $140 / hour
Two-Person Suvey Crew $225 / hour
Tiree Person Survey Crenv $275 / haur
UAV Pilot $165/hour
UAV Flight Otiserver . 5125 / bou
Fees are based on the median hourly pay rate fo: employees in each classification, plus indirect costs, overread, and profit.

EXPENSESENE
Ploting, Printing and Reproduction, Equipment Rentat, Pastage and Shipping 1.15 x Cost Transportalon and per dien (QK will provile documented evidence of business tavet, travel cuiside of work areas shallbe preapproved ty Cliem) 115x Cost:

Mileage $0.67 / inule
Other Expenses - Including subconsultants & Purchased Serices through subcontracts 1.15 x Cost Rates are effective througi December 31, 2022. If contract assignmem extend's beyond that dale, a new rate schedule may be added to the contract.

Expell Witness/ Liligation support will be billed as quoted.

Rates based on "Prevailing Wage" (PW) for Construction Surveying vill be detemined by project and County per Celifornia law.

EXHIBIT C
Insurance Requirements

RISK MATRIX

INSURANCE

LANGUAGE

YORK RISK SERVICES
Revised July 2019
ane 39
Table of Contents
Exhibit 1: Risk Matrix Definitions…............. ... 1
Exhibit 2: Risk Matrix. ... 2
Category 1 "Low Risk". ...... 3
Category 2 "Intermediate Risk"..... 4
.. 6
_ Category 3 "High Risk"
Exhibit 3: Ancillary Coverage Requirements. ...........9

Page 40 ends

Exhibit 1
Risk Matrix Definitions
(Determine Risk Category by evaluating all factors that could increase the agency's liability for that particular project. Once Risk Category is determined, utilize Exhibit 2 to select insurance terms:) ; Risk Category. Risk Level Examples
1 Law • Vending machine providers
• Facilities use
• Special events
Some professional service providers
• General contracts
2 Intermediate • Construction contracts -
• Some professional service providers
• Technology consultants
• Facilities use
• Special events
3 High • Major construction contracts
• Garbage haulers
• Some professional service providers
Other Undefined • The risk is unique
• Custom insurance requirements needed
-

Page 41 ends

Exhibit 2
Risk Matrix
(''z" = Limits may need to increase for Risk Categories 2 & 3, depending on the project.) Risk Workers' Compensation Auto Liability
Category General Liability
$2,000,000 per occurrence
1 Statutory (may accept $1,000,000 per
occurrence for lower risks) $2,000,000
Employer's Liability $1,000,000 Combined Single Limit
$4,000,000 (may accept $1,000,000 for
general aggregate lower risks)
$1,000,000
products/completed
operations aggregate
$2,000,000+
2 Statutory per occurrence
$2,000,000+
, Employer's Liability $1,000,000 $4,000,000+ Combined Single Limit general aggregate
$2,000,000+
products/completed
operations aggregate
$5,000,000+
Statutory per occurrence
$5,000,000+
Employer's Liability $1,000,000 $10,000,000+ Combined Single Limit general aggregate
$5,000,000+
products/completed
operations aggregate
Consult with Consult with Consult with
Other Risk Management Risk Management Risk Management
Professionals Professionals Professionals

Page 42 ends

Language Templates for Risk Categories 1-3

1. Category 1 "Low Risk"
Insurance Requirements
i. Commercial General Liability
a. Vendor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Vendor's general liability policies shall be primary and shall not seek contribution from the City's coverage, and be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. For construction projects, an endorsement providing completed operations coverage for the additional insured, ISO form CG 20 37 (or equivalent), is also required. b. Any failure to comply with reporting provisions of the policies by Vendor shall not affect coverage provided the City.
c. Coverage shall state that Vendor insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
d. Coverage shall contain a waiver of subrogation in favor of the City. ii. Business Automobile Liability
a. Vendor shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01 (or equivalent) with a limit of no less than two million dollars ($2,000,000) per accident. ili. Workers' Compensation and Employers' Liability

Page 43 ends

: a. Vendor shall maintain Workers' Compensation Insurance and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000). Vendor shall submit to City, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers. iv. All Coverages
a. Each insurance policy required by the agreement shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in limits except after thirty (30) days' prior written notice has been given to the City, except that ten (10) days' prior written notice shall apply in the event of cancellation for nonpayment of premium.
b. All self-insurance, self-insured retentions, and deductibles must be declared and approved by the City.
c. Evidence of Insurance - Prior to commencement of work, the Vendor shall furnish the City with certificates, additional insured endorsements, and waivers of subrogation evidencing compliance with the insurance requirements above.

2. Category 2 "Intermediate Risk"
Insurance Requirements
i. Commercial General Liability
• a. Vendor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall

Page 44 ends

•
be twice the required occurrence limit. Vendor's general liability policies shall be primary and shall not seek contribution from the City's coverage, and be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. For construction projects, an endorsement providing completed operations coverage for the additional insured, ISO form CG 20 37 (or equivalent), is also required. b. Any failure to comply with reporting provisions of the policies by Vendor shall not affect coverage provided the City.
c. Coverage shall state that Vendor insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
d. Coverage shall contain a waiver of subrogation in favor of the City. il. Business Automobile Liability
a. Vendor shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01 (or equivalent) with a limit of no less than two million dollars ($2,000,000) per accident. ill. Workers' Compensation and Employers' Liability
a. Vendor shall maintain Workers' Compensation Insurance and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000). Vendor shall submit to City, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers. iv. All Coverages
a. Each insurance policy required by the agreement shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in limits except after thirty (30) days' prior written notice has been given to the City, except that ten (10) days' prior written notice shall apply in the event of cancellation for nonpayment of premium.
• •

Page 45 ends

•
b. All self-insurance, self-insured retentions, and deductibles must be declared and approved by the City.
c. Evidence of Insurance - Prior to commencement of work, the Vendor shall furnish the City with certificates, additional insured endorsements, and waivers of subrogation evidencing compliance with the insurance requirements above.

The Vendor must agree to provide complete, certified copies of all required insurance policies if requested by the City.
d. Acceptability of Insurers - Insurance shall be placed with insurers admitted in the State of California and with an AM Best rating of A- VIl or higher. e. Subcontractors and Consultants - A category of risk and the applicable insurance requirements will be determined on a "per subcontractor" or "per consultant" basis, considering the particular work to be done by the subcontractor or consultant and the interrelationship of that work to other work being conducted by the Vendor.

3. Category 3 "High Risk"
Insurance Requirements
i. Commercial General Liability
a. Vendor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than five million dollars ($5,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. Vendor's general liability policies shall be primary and shall not seek contribution from the City's coverage, and be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. For construction projects, an endorsement providing completed operations coverage for the additional insured, ISO form CG 20 37 (or equivalent), is also required.

Page 46 ends

•
b. Any failure to comply with reporting provisions of the policies by Vendor shall not affect coverage provided the City.
c. Coverage shall state that Vendor insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
d. Coverage shall contain a waiver of subrogation in favor of the City. ii. Business Automobile Liability
•
a. Vendor shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01 (or equivalent) with a limit of no less than five million dollars ($5,000,000) per accident. ili. Workers' Compensation and Employers' Liability
a. Vendor shall maintain Workers' Compensation Insurance and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000). Vendor shall submit to City, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers. iv. All Coverages
f. Each insurance policy required by the agreement shall be endorsed to state that coverage shall not be suspended, voided, cancelled, or reduced in limits except after thirty (30) days' prior written notice has been given to the City, ' except that ten (10) days' prior written notice shall apply in the event of cancellation for nonpayment of premium.
g. All self-insurance, self-insured retentions, and deductibles must be declared and approved by the City.
h. Evidence of Insurance - Prior to commencement of work, the Vendor shall furnish the City with certificates, additional insured endorsements, and waivers of subrogation evidencing compliance with the insurance requirements above.

The Vendor must agree to provide complete, certified copies of all required insurance policies if requested by the City.

Page 47 ends

Acceptability of Insurers - Insurance shall be placed with insurers admitted in the State of California and with an A.M. Best rating of A- VIl or higher. j. Subcontractors and Consultants - A category of risk and the applicable insurance requirements will be determined on a "per subcontractor" or "per consultant" basis, considering the particular work to be done by the subcontractor or consultant and the interrelationship of that work to other work being conducted by the Vendor.

Page 48 ends

Exhibit 3
Ancillary Coverage Requirements
Professional Pollution Builders Aircraft Cyber Installation Contract Activity Involved Liability Liability RISK Liability Liability Floater Construction or
Remodeling Projects -
Construction or x
remodeling projects
Hazardous or Waste
Materials - Removal of
asbestos or lead-based
paint; or the use,
application, transport,
removal, cleanup, or
disposal of hazardous
material in quantities of
100 gallons or more; or the
disposal, treatment,
transport, or storage of
waste.

Installation of Equipment
Professional Service
Provider - Services from an
accountant, architect,
attorney, claims
administration firm,
consultant, insurance
broker, engineer, financial
advisor, medical
professional, or other
person who maintains a
professional license.

Technology Vendor x
Use of Aircraft or
Helicopter

Page 49 ends

1. The following are suggested insurance language if Ancillary Coverages are recommended. Please consult with the Risk Manager for customized limits and language for specific circumstances.
a. Aircraft Liability Insurance
i. Aircraft liability insurance coverage shall provide limits of $5,000,000 $10,000,000 per accident.
ii. The policy shall be endorsed to include the City, its officers, employees, and agents as additional insureds.
b. Builders Risk Insurance
Contractor shall obtain and maintain Builders Risk/Course of Construction insurance. Policy shall be provided for replacement value on an "all-risk" basis, including earthquake and flood. The City shall be named as Loss Payee on the policy and there shall be no coinsurance penalty provision in any such policy.

Policy must include: (1) coverage for removal of debris, and insuring the buildings, structures, machinery, equipment, materials, facilities, fixtures, and all other properties constituting a part of the project; (2) "Installation Floater" coverage with limits sufficient to insure the full replacement value of any property or equipment stored either on or off the project site. Such insurance shall be on a form acceptable to City to ensure adequacy of terms and limits.

Contractor shall not be required to maintain property insurance for any portion of the Project following transfer of control thereof to City. c. Cyber Liability Insurance
i. Cyber Liability Insurance with limits not less than $1,000,000 per claim. ii. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion, and network security.

Page 50 ends

The policy shall provide coverage for breach response costs as well as regulatory fines and penalties, and credit monitoring expenses with limits sufficient to respond to these obligations.
d. Pollution Liability Insurance
i. Pollution Coverage shall be provided for liability arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less than two million dollars ($2,000,000) per claim. All activities contemplated in this agreement shall be specifically scheduled on the policy as "covered operations." The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non-owned disposal sites. ii. The policy shall be endorsed to include the City, its officers, employees, and agents as insureds.
e. Professional Liability Insurance
i. Contractor shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount of two million dollars ($2,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement, and Contractor agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this agreement.

Page 51 ends

EXHIBIT D
Additional Terms and Conditions for
State Agency Only-Funded Contract

CITY OF FARMERSVILLE

EXHIBIT D
• TO SERVICES AGREEMENT

ADDITIONAL TERMS & CONDITIONS FOR STATE AGENCY ONLY-FUNDED

CONTRACTS
STATE AGENCY ONLY-FUNDED SERVICES. CITY will be contract or understanding, a notice to be provided advising paying for the services to be provided under this the said labor union or workers' representatives of the Agreement, in whole, or in part, with State grant funds, CONTRACTOR'S commitments under this section, and and so the following additional terms and conditions will shall post copies of the notice in conspicuous places apply to this Agreement: available to employees and applicants for employment.(5) The CONTRACTOR will comply with all provisions of
(1) Equal Employment Opportunity - Except as otherwise Executive Order 11246 of September 24, 1965, and of the provided under 41 CFR Part 60, if this Agreement meets the rules, regulations, and relevant orders of the Secretary of definition of "federally assisted construction contract" in Labor.(6) The CONTRACTOR will furnish all information 41 CFR Part 60-1.3, then during the performance of this and reports required by Executive Order 11246 of Agreement, the CONTRACTOR agrees as follows:(1) The September 24, 1965, and by rules, regulations, and orders CONTRACTOR will not discriminate against any employee of the Secretary of Labor, or pursuant thereto, and will or applicant for employment because of race, color, permit access to his books, records, and accounts by the religion, sex, sexual orientation, gender identity, or ad- ministering agency and the Secretary of Labor for national origin. The CONTRACTOR will take affirmative purposes. of investigation to ascertain compliance with action to ensure that applicants are employed, and that such rules, regulations, and orders.(7) In the event of the CONTRACTOR'S noncompliance with the
employees are treated during employment without regard
to their race, color, religion, sex, sexual orientation, gender nondiscrimination clauses of this contract or with any of identity, or national origin. Such action shall include, but the said rules, regulations, or orders, this Agreement may not be limited to the following: Employment, upgrading, be canceled, terminated, or suspended in whole or in part demotion, or transfer; recruitment or recruitment and the CONTRACTOR may be declared ineligible for advertising; layoff or termination; rates of pay or other further Government. contracts or federally assisted forms of compensation; and selection for training, construction contracts in accordance with procedures including apprenticeship. The CONTRACTOR agrees to post authorized in Executive Order 11246 of September 24, in conspicuous places, available to employees and 1965, and such other sanctions may be imposed and applicants for employment, notices to be provided setting remedies invoked as provided in Executive Order 11246 of forth the provisions of this nondiscrimination clause.(2) September 24, 1965, or by rule, regulation, or order of the The CONTRACTOR will, in all solicitations or advertisements Secretary of Labor, or as otherwise provided by law.(8) The for employees placed by or on be- half of the CONTRACTOR will include the portion of the sentence CONTRACTOR, state that all qualified applicants will receive immediately preceding paragraph (1) and the provisions consideration for employment without regard to race, of paragraphs (1) through (8) in every subcontract or color, religion, sex, sexual orientation, gender identity, or purchase order unless exempted by rules, regulations, or national origin.(3) The CONTRACTOR will not dis- charge orders of the Secretary of Labor issued pursuant to section or in any other manner discriminate against any employee 204 of Executive Order 11246 of September 24, 1965, 50 or applicant for employment because such employee or that such provisions will be binding upon each applicant has inquired about, discussed, or disclosed the subcontractor or vendor. The CONTRACTOR will take such compensation of the employee or applicant or another action with respect to any subcontract or purchase order as employee or applicant. This provision shall not apply to the CITY may direct as a means of enforcing such instances in which an employee who has access to the provisions, including sanctions for noncompliance:
compensation information of other employees or Provided, however, that in the event CONTRACTOR becomes applicants as a part of such employee's essential job involved in, or is threatened with, litigation with a sub- functions discloses the compensation of such other contractor or vendor as a result of such direction by the employees or applicants to individuals who do not CITY, then the CONTRACTOR may request the United otherwise have access to such information, unless such States to enter into such litigation to protect the interests disclosure is in response to a formal complaint or charge, in of the United States. The CITY further agrees that it will be furtherance of an investigation, proceeding, hearing, or bound by the above equal opportunity clause with respect action, including an investigation conducted by the to its own employment practices when it participates in employer, or is consistent with the CONTRACTOR'S legal federally assisted construction work. duty to furnish information.(4) The CONTRACTOR will
send to each labor union or representative of workers with The CITY agrees that it will assist and cooperate actively with which he has a collective bargaining agreement or other

Page 1 of 4 ends

CITY OF FARMERSVILLE

EXHIBIT D

TO SERVICES AGREEMENT

ADDITIONAL TERMS & CONDITIONS FOR STATE AGENCY ONLY-FUNDED

CONTRACTS
the administering agency and Secretary of Labor in be provided under the subject Agreement. The obtaining the compliance of contractors and subcontractors CONTRACTOR'S execution of the subject Agreement with the equal opportunity clause and the rules, constitutes the CONTRACTOR'S acceptance of the wage regulations, and relevant orders of the Secretary of Labor, determination. The CITY must report all suspected or that it will furnish the administering agency and the reported violations to the Federal awarding agency.

Secretary of Labor such information as they may require for the supervision of such compliance, and that it will (3) Copeland "Anti- Kickback" Act (40 U.S.C. 3145). - otherwise assist the administering agency in the discharge CONTRACTOR must comply with the Copeland "Anti- Kick- of the agency's primary responsibility for securing back" Act (40 U.S.C. 3145), as supplemented by compliance. The CITY further agrees that it will refrain Department of Labor regulations (29 CFR Part 3, from entering into any contract or contract modification "Contractors and Subcontractors on Public Building or subject to Executive Order 11246 of September 24, 1965, Public Work Financed in Whole or in Part by Loans or with a contractor debarred from, or who has not Grants from the United States"). Under the Copeland demonstrated eligibility for, Government contracts and "Anti- Kickback" Act, CONTRACTOR and all federally assisted construction contracts pursuant to. the subcontractors are prohibited from inducing, by any Executive Order and will carry out such sanctions and means, any person employed in the construction penalties for violation of the equal opportunity clause as completion, or repair of public work, to give up any part may be imposed upon contractors and subcontractors by of the compensation to which he or she is otherwise the administering agency or the Secretary of Labor entitled. The CITY must report all suspected or reported pursuant to Part II, Subpart D of the Executive Order. In violations to the Federal awarding agency. addition, the CITY agrees that if it fails or refuses to comply with these undertakings, the administering agency may (4) Contract Work Hours and Safety Standards Act (40 take any or all of the following actions: Cancel, terminate, U.S.C. 3701-3708) - If this Agreement involves payments or suspend in whole or in part this grant (contract, loan, for services in excess of $100,000 that include the insurance, guarantee); refrain from extending any further employment of mechanics or laborers, then the assistance to the CITY under the program with respect to CONTRACTOR must comply with 40 U.S.C. 3702 and which the failure or refund occurred until satisfactory 3704, as supplemented by Department of Labor assurance of future compliance has been rèceived from regulations (29 CFR Part 5). Under 40 U.S.C. 3702 of the Act, the CITY; and refer the case to the Department of Justice the CONTRACTOR is re- quired to compute the wages of for appropriate legal proceedings every mechanic and la- borer on the basis of a standard work week of 40 hours: Work in excess of the standard
The CONTRACTOR and each of its subcontractors shall work week is permissible provided that the worker is include the equal opportunity clause in each of its compensated at a rate of not less than one and a half subcontracts. times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40
(2) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). U.S.C. 3704 are applicable to construction work and provide - If this Agreement involves payment for construction that no laborer or mechanic must be required to work in services in excess of $2,000, then the CONTRACTOR must surroundings or under working conditions which are comply with the Davis-Bacon Act (40 U.S.C. 3141-3144, unsanitary, hazardous or dangerous. These requirements and 3146-3148) as supplemented by Department of Labor do not apply to the purchases of supplies or materials or regulations (29 CFR Part 5, "Labor Standards Provisions articles ordinarily available on the open market, or Applicable to Contracts Covering Federally Financed and contracts for transportation or transmission of intelligence.

Assisted Construction"). In accordance with the Davis-
Bacon Act, the CONTRACTOR is required to pay wages to (5) Rights to Inventions Made Under a Contract or laborers and mechanics at a rate not less than the Agreement - If the Federal award supporting payments prevailing wages specified in a wage determination made for services under this Agreement meets the definition of by the U.S. Secretary of Labor. In addition, the "funding agreement" under 37 CFR 5401.2 (a) and the CONTRACTOR is required to pay wages not less than once Agreement is with a small business firm or nonprofit a week. The CIT must provide CONTRACTOR with a copy of organization regarding the substitution of parties, the current prevailing wage determination issued by the assignment or performance of experimental, • U.S. Department of Labor with respect to the services to developmental, or research work under that "funding

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CITY OF FARMERSVILLE

EXHIBIT D

TO SERVICES AGREEMENT

ADDITIONAL TERMS & CONDITIONS FOR STATE AGENCY ONLY-FUNDED

CONTRACTS
agreement," then the CITY and the CONTRACTOR (A) Retention requirements for records. CONTRACTOR recipient or subrecipient must comply with the must retain all financial records, supporting documents, requirements of 37 CFR Part 401, "Rights to inventions statistical records, and all other of its records pertinent to Made by Nonprofit Organizations and Small Business Firms this Agreement for a period of three years from the date of Under Government Grants, Contracts and Cooperative submission of the final expenditure report or, for Federal Agreements," and any implementing regulations issued by awards that are renewed quarterly or annually, from the the awarding agency. date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding (6) Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal agency or CITY. The only exceptions to the 3 year limit are Water Pollution Control Act (33 U.S.C. 1251-1387), as
amended - If this Agreement involves payments for
services in excess of $150,000, then the CONTRACTOR (a) If any litigation, claim, or audit is started before must comply with all applicable standards, orders or the expiration of the 3-year period, then the records regulations issued pursuant to the Clean Air Act (42 U.S.C. must be retained until all litigation, claims, or audit 7401-7671q) and the Federal Water Pollution Control Act findings involving the records have been resolved as amended (33 U.S.C. 1251-1387). Violations must be and final action taken. reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).
(b) When the CONTRACTOR is notified in writing by
(7) Debarment and Suspension (Executive Orders 12549 the CITY or Federal awarding agency, cognizant and 12689) - By execution of this Agreement, agency for audit, oversight agency for audit, or cognizant agency for indirect costs to extend the
CONTRACTOR certifies to the CITY that it is not a party listed on the government-wide exclusions list in the retention period.

System for Award Management (SAM), in accordance
with the OMB guidelines at 2 CFR 180 that implement (c) Records for real property and equipment xecutive Orders 12549 (3 CFR part 1986 Comp., p. 189 acquired with Federal funds must be retained for 3 and 12689 (3 CFR part 1989 Comp., p. 235), "Debarmeni years after final disposition. and Suspension," and is not debarred, suspended, or
otherwise excluded from the award of a federally- (d) When records are transferred to or maintained supported contract under statutory or regulatory by the CITY, or Federal awarding agency, the 3-year authority other than Executive Order 12549. retention requirement is not applicable to the CONTRACTOR.
(8) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) — If
this Agreement involves payments for services in excess of (e) Records for program income transactions after $100,000, then by execution of this Agreement, the the period of performance. In some cases recipients CONTRACTOR certifies to the CITY that it will not and has must report program income after the period of
not used Federally-appropriated funds to pay any person or organization for influencing or attempting to influence an performance. Where there is such a requirement, officer or employee of any agency, a member of Congress, the retention period for the records pertaining to the officer or employee of Congress, or an employee of a earning of the program income starts from the end member of Congress in connection with obtaining any of the CONTRACTOR'S fiscal year in which the Federal contract, grant or any other award covered by program income is earned. 31 U.S.C. 1352. The CONTRACTOR must also disclose to the CITY is writing any lobbying with non-Federal funds that takes place in connection with obtaining any Federal
award.
(9) Records Retention and Access — Pursuant to 2 CFR
§5200.333 through 200.337, the following provisions
regarding Records Retention and Access will apply to this Agreement:

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CITY OF FARMERSVILLE

EXHIBITD

TO SERVICES AGREEMENT

ADDITIONAL TERMS & CONDITIONS FOR STATE AGENCY ONLY-FUNDED

CONTRACTS
(f) Indirect cost rate proposals and cost allocations (C) Access to records. plans. This paragraph applies to the following types (a) Records of CONTRACTOR. The Federal of documents and their supporting records: indirect awarding agency, Inspectors General, the cost rate computations or proposals, cost allocation Comptroller General of the United States, and the plans, and any similar accounting computations of CITY, or any of their authorized representatives, the rate at which a particular group of costs is must have the right of access to any documents, chargeable (such as computer usage chargeback papers, or other records of the CONTRACTOR rates or composite fringe benefit rates). which are pertinent to the Federal award, in order to make audits, examinations, excerpts, and
(1) If submitted for negotiation. If the proposal, transcripts. The right also includes timely and plan, or other computation is required to be reasonable access to the CONTRACTOR'S personnel submitted to the CITY or the Federal Government to for the purpose of interview and discussion related form the basis for negotiation of the rate, then the 3- to such documents. year retention period for its supporting records
starts from the date of such submission. (b) Only under extraordinary and rare circumstances would such access include review of
(2) If not submitted for negotiation. If the the true name of victims of a crime. Routine proposal, plan, or other computation is not required monitoring cannot be considered extraordinary and to be submitted to the CITY or Federal Government rare circumstances that would necessitate access to for negotiation purposes, then the 3-year retention this information. When access to the true name of period for the proposal, plan, or computation and its victims of a crime is necessary, appropriate steps to supporting records starts from the end of the fiscal protect this sensitive information must be taken by year (or other accounting period) covered by the both the CONTRACTOR and the Federal awarding proposal, plan, or other computation. agency or CITY. Any such access, other than under a court order or subpoena pursuant to a bona fide
(B) Methods for collection; transmission and storage of in- confidential investigation, must be ap- proved by formation. In accordance with the May 2013 Executive Or- the head of the Federal awarding agency or delegate. der on Making Open and Machine Readable the New
Default for Government Information, the Federal (c) Expiration of right of access. The rights of access awarding agency and the CONTRACTOR should, whenever in this section are not limited to the required practicable, collect, transmit, and store Federal award- retention period but last as long as the records are related information in open and machine readable etained. Federal awarding agencies and CITY mu:
formats rather than in closed formats or on paper. The not impose any other access requirements upon Federal awarding agency or CITY must always provide or CONTRACTOR. accept paper versions of Federal award-related
information to and from the CONTRACTOR upon request. If paper copies resubmitted, the Federal awarding agency or CITY must not require more than an original and two
copies. When original records are electronic and cannot be altered, there is no need to create and retain paper copies. When original records are paper, electronic
versions may be substituted through the use of duplication or other forms of electronic media provided that they are subject to periodic quality control reviews, provide
reasonable safeguards against alteration, and remain
readable.
•

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EXHIBIT E
Mandatory Fiscal and Federal Provisions Required
by Caltrans for State Agency Only-Funded Projects

CITY OF FARMERSVILLE

EXHIBIT E
The Fiscal and Federal Provisions Required by Caltrans for State-Agency Only Funded Contracts (Form Revision approved 06/06/2022)
ARTICLE IV PERFORMANCE PERIOD Cost Proposal and in the executed Task Order.

A. This AGREEMENT shall go into effect on September 12, C. Specific projects will be assigned to CONTRACTOR through 2022, contingent upon approval by CITY, and CONTRACTOR issuance of Task Orders. shall commence work after notification to proceed by After a project to be performed under this AGREEMENT is CITY'S Contract Administrator. The AGREEMENT shail end identified by CITY, CITY will prepare a draft Task Order; less on June 30, 2024, unless extended by AGREEMENT the cost estimate. A draft Task Order will identify the scope amendment. of services, expected results, project deliverables, period B. CONTRACTOR is advised that any recommendation for of performance, project schedule and will designate a CITY AGREEMENT award is not binding on CITY until the Project Coordinator. The draft Task Order will be delivered AGREEMENT is fully executed and approved by CITY. to CONTRACTOR for review. CONTRACTOR shall return the draft Task Order within ten (10) calendar days along with a Use paragraph C below in addition to paragraphs A & B Cost Estimate, including a written estimate of the number above for on-call AGREEMENTs. On-call AGREEMENTs shall of hours and hourly rates per staff person, any anticipated be 5 years maximum.
reimbursable expenses, overhead, fee if any, and total
C. The period of performance for each specific project shall dollar amount. After agreement has been reached on the be in accordance with the Task Order for that project. If negotiable items and total cost; the finalized Task Order work on a Task Order is in progress on the expiration date shall be signed by both CITY and CONTRACTOR. of this AGREEMENT, the terms of the AGREEMENT shall be
E. Task Orders may be negotiated for a lump sum (Firm Fixed extended by AGREEMENT amendment prior to the Price) or for specific rates of compensation, both of which expiration of the contract to cover the time needed to must be based on the labor and other rates set forth in complete the task order in progress only. The maximum
CONTRACTOR's approved Cost Proposal.
term shall not exceed five (5) years.

CONTRACTOR shall be responsible for any future
adjustments to prevailing wage rates including, but not ARTICLE V ALLOWABLE COSTS AND PAYMENTS limited to, base hourly rates and employer payments as (Choose either Option 1, 2, 3, or 4) determined by the Department of Industrial Relations. (Option 1 - For Cost-Plus-Fixed Fee AGREEMENTs. Use CONTRACTOR is responsible for paying the appropriate Exhibit 10-H1: Cost Proposal Format) rate, including escalations that take place during the term of the AGREEMENT.
(Option 2 - For Cost per Unit of Work AGREEMENTs. Use
Exhibit 10-H3: Cost Proposal Format). (CITY to include either (a) or (b) below; delete the other one/
(Option 3 - For Specific Rates of Compensation Agreements (a) Reimbursement for transportation and subsistence
(such as on-call Agreements). Use Exhibit 10-H2: Cost
costs shall not exceed State rates.

Proposal Format).
(Option 4 - For lump sum agreements. Use Exhibit 10-H1: (b) Reimbursement for transportation and subsistence Cost Proposal Format costs shall not exceed the rates as specified in the approved Cost Proposal. CONTRACTOR will be responsible
for transportation and subsistence costs in excess of State (City of Farmersville uses Specific Rates of Compensation, rates.

Use Exhibit 10-H2: Cost Proposal Format G. When milestone cost estimates are included in the A. CONTRACTOR will be reimbursed for hours worked at the approved Cost Proposal, CONTRACTOR shall obtaini prior hourly rates specified in the CONTRACTOR's approved Cost written approval in the form of an AGREEMENT Proposal. The specified hourly rates shall include direct amendment for a revised milestone cost estimate from the salary costs, employee benefits, prevailing wages, Contract Administrator before exceeding such estimate. employer payments, overhead, and fee. These rates are. Progress payments for each Task Order will be made not adjustable for the performance period set forth in this monthly in arrears based on services provided and actual AGREEMENT. CONTRACTOR will be reimbursed within
costs incurred.
thirty (30) days upon. receipt by CITY'S Contract
Administrator of itemized invoices in duplicate. 1. CONTRACTOR shall not commence performance of work or services until this AGREEMENT has been approved by CITY

8. in addition, CONTRACTOR will be reimbursed for incurred and notification to proceed has been issued by CITY'S (actual) direct costs other than salary costs that are in the Contract Administrator. No payment will be made prior to approved Cost Proposal and identified in the approved

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Farmersville City CouncilSeptember 12, 2022

Farmersville City Council
September 12, 2022