CITY OF
FARMERSVILLE Farmersville City Council
Regular Meeting
Tina Hernandez, Mayor
Danny Valdovinos, Mayor Pro Tem Monday, March 11, 2024 6:00 PM Gregorio Gomez, Council Member Meeting held in Civic Center Council Chambers Paul Boyer, Council Member - 909 W. Visalia Road Farmersville, California Armando Hinojosa, Council Member
Pending no technical difficulties, the City Council meeting will also be streamec (for observation only) via Zoom and accessed as follows:
Please dial 1-669-900-6833
Meeting ID: 897 8573 7124
Password: 427719
Call to Order:
2. Roll Call:
3. Invocation:
Pledge of Allegiance:
5. Public Comment:
Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than two (2) minutes. No more than twenty (20) total minutes will be allowed for Public Comment. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the council as each item is brought up for discussion. Comments are to be addressed to the Council as a body and not to any individual Council Member.
6. Presentations:
A. Fiscal Year 2022-2023 Financial Statements
7. Consent Agenda:
Under a CONSENT AGENDA category, a recommended course of action for each item is made. Any Council Member or Member of the Public may remove any item from the CONSENT AGENDA in order to discuss and/or change the recommended course of action, and the Council can approve the remainder of the CONSENT AGENDA.
A. Authorization to waive full reading of ordinances and resolutions and to identify by title only.
Recommend that the City Council approve the full reading of all ordinances and resolutions be waived and to identify by title only.
B. Minutes of Regular City Council Meeting of February 26, 2024 Recommend approval of minutes.
Documents: Draft Action Minutes of February 26, 2024
C. Approve Flyover Request for the 2024 Annual Memorial Day Parade Recommend that the City Council authorize the Mayor to sign the attached Request for Military Aerial Support application.
Documents: Request for Military Aerial Support application D. Lease Agreement with Community Services and Employment Training (CSET)
Recommend that the City Council authorize the City Manager to execute the Lease Agreement with CSET.
Documents: Lease Agreement
8. General Business
A. Review Draft Capital Improvement Plan for Fiscal Years 2024/2025 through Fiscal Year 2028/2029
Recommend that the City Council review Draft Capital Improvement Plan for Fiscal Years 2024/2025 through Fiscal Year 2028/2029 as presented by staff.
B. Resolution 2024-008 Establishing the Maximum Number of Cannabis Dispensaries Permitted to Operate in the City
Recommend that the City Council adopt Resolution 2024-008 increasing the maximum number of cannabis dispensaries permitted to operate in the City from three (3) to five (5).
Documents: Resolution 2024-008
9. Council Reports
A. City Council Updates and Committee Reports
10. Staff Communications:
11. Future Agenda Items
1. Amend Ordinance - Temporary Outdoor Use Permits
2. Review of Cannabis Cultivation
3. Site Visits to Woodlake, Exeter, and Lindsay
4. Water Restrictions
5. Update City Ordinances related to Code Enforcement
6. Reopening Two-way Traffic on E. Citrus at Freedom Drive
7. Transit Services with Visalia Transit and TCRTA
12. Adjourn to Closed Session:
A. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency designated representative:
Jennifer Gomez, Steve Huntley, Teqia Velyines, and Michael Schulte
Employee organization:
Miscellaneous Employees
Police Officers Association
International Brotherhood of Teamsters Local 517
Mid-Management Employee Association
Department Heads
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9 (d)(4): 1 case
C. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957
Title: City Attorney
D. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency designated representative: Mayor Tina Hernandez
Unrepresented employee: City Manager
E. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b)(1)
Title: City Manager
13. Reconvene to Open Session:
14. Closed Session Report (if any):
15. Adjournment:
NOTICE TO PUBLIC
The City of Farmersville Civic Center and City Council Chambers comply with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact City Hall at (559) 747-0458 please allow at least six (6) hours prior to the meeting so that staff may make arrangements to accommodate you.
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City's offices during normal business hours.
Drafted by: J. Gomez
Strong Roots..... Growing Possibilities
CITY OF
FARMERSVILLE Farmersville City Council
Regular Meeting
Tina Hernandez, Mayor
Danny Valdovinos, Mayor Pro Tem Monday, February 26, 20246:00 PM Gregorio Gomez, Council Member Meeting held in Civic Center Council Chambers Paul Boyer, Council Member - 909 W. Visalia Road Farmersville, California Armando Hinojosa, Council Member
Pending no technical difficulties, the City Council meeting will also be streamed (for observation only) via Zoom and accessed as follows:
Please dial 1-669-900-6833
Meeting ID: 854 5739 1839
Password: 859673
Call to Order: 6:00 pm
Roll Call:
Attendee Name Title Status Arrived
Tina Hernandez Mayor Present 6:00 pm
Danny Valdovinos Mayor Pro Tem Absent
Greg Gomez Council Member Present 6:00 pm
Paul Boyer Council Member Absent 6:00 pm
Armando Hinojosa Council Member Present 6:00 pm
Invocation: Mayor Hernandez
Pledge of Allegiance: Mayor Hernandez
5. Public Comment:
Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than two (2) minutes. No more than twenty (20) total minutes will be allowed for Public Comment. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the council as each item is brought up for discussion. Comments are to be addressed to the Council as a body and not to any individual Council Member.
Veronica Torres, a Tulare resident, addressed the Council to report on her ongoing efforts to clean up Farmersville's Baseball/Softball fields. She expressed concerns regarding the presence of homeless individuals leaving behind meth pipes and human feces. Additionally, she informed them about a stray dog in the area. Ms. Torres emphasized her worries about the safety of children participating in the cleanup efforts.
John Alvarez, a business owner in Farmersville voiced his concerns with the business license fees and process. Mr. Alvarez requests a meeting for clarification.
6. Presentations:
A. Update by GRID Alternatives - Hector Uriarte
Hector Uriarte, a representative from GRID Alternatives, provided an update on their initiatives benefiting Farmersville residents. He informed the Council that they currently have 68 applicants for solar installations, with 26 residents already having received solar panels, while 42 residents are still in the midst of the 6-month process.
Additionally, GRID Alternatives plans to aid in providing batteries for solar panels to help reduce costs. Mr. Uriarte thanked the Council for their support over the past five years.
He highlighted GRID Alternatives' ability to refer residents to other service providers such as Self Help, CSET, and Proteus for additional assistance. Mr. Uriarte presented the Council with a certificate of recognition for "Outstanding collaborative efforts to promote renewable energy to disadvantaged communities." Mayor Hernandez inquired about the situation regarding solar panels when homes that have received them are sold, mainly whether the new homeowner is responsible for any associated costs. Mr. Uriarte informed the Council that new homeowners are grandfathered in with the existing solar.
7. Consent Agenda:
Under a CONSENT AGENDA category, a recommended course of action for each item is made. Any Council Member or Member of the Public may remove any item from the CONSENT AGENDA in order to discuss and/or change the recommended course of action, and the Council can approve the remainder of the CONSENT AGENDA.
A. Authorization to waive full reading of ordinances and resolutions and to identify by title only.
Recommend that the City Council approve the full reading of all ordinances and resolutions be waived and to identify by title only.
B. Minutes of Regular City Council Meeting of February 12, 2024 Recommend approval of minutes.
Documents: Draft Action Minutes of February 12, 2024
C. Finance Update for January 2024: Warrant Register and Investment Summary
Recommend that the City Council:
1. Approve the Warrant Register as presented for the period. This reporting period represents warrants issued for the current Fiscal Year (2023/2024);
2. Accept the Investment Summary as presented for the period. This reporting period represents investment summary for the previous month.
Documents: January 2024 Warrant Register
Investment Summary January 2024
D. Request by Farmersville Elite Soccer Club for Special Event Funding for Fiscal Year 2023-24
Recommend that the City Council review and approve a request from Farmersville Elite Soccer Club in the amount of $1,050.
Documents: Event Funding Application
Motion to approve as presented.
RESULT APPROVED (UNANIMOUS)
MOVER Councilmember Gomez
SECONDER Councilmember Hinojosa
AYES Hernandez, Gomez, Hinojosa
ABSENT Valdovinos, Boyer
ABSTAIN
General Business
A. Consider Approving Resolution 2024-007 adopting Mid-Year Budget Amendment for Fiscal Year 2023-24
Recommend that the City Council approve Resolution 2024-007 adopting the Mid-Year Budget Amendment for Fiscal Year 2023-24.
Documents: Resolution 2024-007
Mid-Year Salary & Benefits
5 Year Capital Improvement Projects
Budget Journal Mid-Year FY2024
Steve Huntley, the Director of Finance and Administration, delivered a PowerPoint presentation to the Council. He provided an overview of the progress made in the current year, discussed proposed changes, and contextualized the budget within the framework of financial health.
Motion to approve Resolution 2024-007.
RESULT APPROVED (UNANIMOUS)
MOVER Councilmember Gomez
SECONDER Councilmember Hinojosa
AYES Hernandez, Gomez, Hinojosa
ABSENT Valdovinos, Boyer
ABSTAIN 0
Council Reports
A. City Council Updates and Committee Reports
Councilmember Hinojosa expressed apprehension regarding the introduction of the new police electric bike and sought information on the status of park cameras. Additionally, he requested an update on the recurring issue of panels falling at the Boys and Girls Club. Public Works Director Jeff Dowlen explained to the Council that the panels continue to fall due to children playing and kicking balls at them. Mayor Hernandez emphasized the importance of ensuring that children at the Boys and Girls Club are instructed not to kick balls at the panels.
Councilmember Gomez reported on the Transit Agency retreat he attended.
10. Staff Communications:
Director of Finance and Administration Steve Huntley expressed gratitude to the Council for their patience as he led the meeting.
Public Works Director Jeff Dowlen updated the Council on the ongoing installation of bleachers at Veterans Park. He also reminded them that Dump your Junk is scheduled for March 16, 2024. Councilmember Gomez suggested putting a flyer on the City webpage regarding household waste.
11. Future Agenda Items
1. Amend Ordinance - Temporary Outdoor Use Permits
2. Review of Cannabis Cultivation
3. Site Visits to Woodlake, Exeter, and Lindsay
4. Water Restrictions
5. Update City Ordinances related to Code Enforcement
6. Reopening Two-way Traffic on E. Citrus at Freedom Drive
7. Transit Services with Visalia Transit and TCRTA
12. Adjourn to Closed Session:
Mayor Hernandez adjourned to closed session at 6:56pm.
A. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency designated representative:
Jennifer Gomez, Steve Huntley, Teqia Velyines, and Michael Schulte
Employee organization:
Miscellaneous Employees
Police Officers Association
International Brotherhood of Teamsters Local 517
Mid-Management Employee Association
Department Heads
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9 (d) (2): 1 case
C. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9 (d)(4): 1 case
D. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957
Title: City Attorney
13. Reconvene to Open Session:
Mayor Hernandez reconvenes to Open Session at 8:40pm.
14. Closed Session Report (if any):
Item 12C- The Council voted to authorize the City Attorney to file against QK, Inc. related to the City's Wastewater Treatment Plant, pending termination of the current tolling agreement between the City and QK. Moved by Councilmember Gomez.
Seconded by Councilmember Hinojosa. Roll call vote- all in favor.
15. Adjournment:
Mayor Hernandez adjourned the meeting at 8:40pm.
Respectfully submitted,
Rochelle Giovani, City Clerk
Strong Roots..... Growing Possibilities
CITY OF
FARMERSVILLE
City Council
Staff Report 7C
TO: Honorable Mayor and City Council
FROM: Jennifer Gomez, City Manager
DATE: March 11, 2024
SUBJECT: Approve Flyover Request for the 2024 Annual Memorial Day Parade RECOMMENDED ACTION:
That the City Council authorize the Mayor to sign the attached Request for Military Aerial Support application.
BACKGROUND and DISCUSSION:
Farmersville Kiwanis is requesting a military flyover for the 2024 Memorial Day Parade which needs to include an approval by the City of Farmersville. Past practice is that the Mayor signs the authorization on behalf of the City.
Staff support for the Parade will continue and will be coordinated to assist with the event.
ATTACHMENTS):
Request for Military Aerial Support application
EQUEST FOR MILITARY AERIAL SUPPOR REQUEST NUMBER DeSerted so
LL EVENT REQUESTERS MUST READ THE INSTRUCTIONS ON PAGE
BEFORE COMPLETING THIS FORM. 6BSA9BBEF80 | 2026013
PLEASE DO NOT RETURN YOUR FORM TO THE ABOVE ORGANIZATION. RETURN COMPLETED FORM TO THE ADDRESS ON PAGE 4.
ALL DATA WILL BE HANDLED ON A "FOR OFFICIAL USE ONLY" BASIS.
SECTION I - ACTIVITY
1. CATEGORY REQUESTED (X and 1) DATE(S) REQUESTED (2) TYPE AIRCRAFT REQUESTED 13) MILITARY SERVICE REQUESTED (Start to End)
complete as applicable) (YYYYMMDD) ANY (* SPECIFIC (Optional) ALL (X) SPECIFIC (Oplional) XIa. FLYOVER (See paragraph 5 or 20240527 (a)Fixed Wing Jet, Fixed Wing Instructions! USAF
Prop
1b. STATIC DISPLAY (See paragraph
6 of instructions)
7C. SINGLE AIRCRAFT DEMONSTRATION
(See paragraph 8 of instructions)
Is this request for an air show?
YES XNO
d. OTHER AERIAL SUPPORT
(i.e. Parachute Demo, SAR Demo)
e. AERIAL DEMONSTRATION TEAM (Xall (a) PRIMARY DATE
requested. See Instructions.) (YYYYMMDD) (b) ALTERNATE DATE(S) MYYMMDD)
KC) I WILL CONSIDER ANY DATE
U.S. ARMY GOLDEN KNIGHTS DURING AIR SHOW SEASON
(Xone)
U.S. NAVY BLUE ANGELS
U.S. NAVY LEAP FROGS
DrES
U.S. AIR FORCE THUNDERBIRDS
U.S. AIR FORCE WINGS OF BLUE XINO
OTHER (Specify)
2. INCLUSIVE DATES/TIME OF EVENT (YYYYMMDD/0:00 a.m. or p.m.) START DATE END DATE REHEARSAL DATE (required for TTIME
air shows/open houses) X CHECK IF 1-DAY EVENT
20240527 10:15 am
SECTION II - EVENT AND SITE INFORMATION
3.a. EVENT TITLE (to include if air show) b. SITE OF EVENT (Must be accessible by persons with disabilities, 68th Farmersville Memorial Day Parade Farmersville Bivd c. SITE CITY, STATE AND ZIP CODE d. SITE ELEVATION e. RUNWAY . ARRESTING GEAR WITHIN g. TYPE OF SITE (e.g Farmersville, CA 93223 (Feet above sea level) LENGTH X WIDTH REQUIRED DISTANCE airport, park, lake, etc Xone)
350 0XO 4 lane bivd
TYES XNO
h. EXPLAIN RECRUITING SUPPORT (Including local Armed Forces point of contact if applicable.) We agree to provide local military recruiters, at i Drop off parade entry forms and event request support on line arge, prime space at the ev
1. WEBSITE AND SOCIAL MEDIA HANDLES FOR EVENT: (Contact aircraft parachute team for specific unit or Service level social medial platform handies and hashtags.)
WEBSITE
TWITTER
OTHER
K. IS THERE CIVILIAN AERIAL PARTICIPATION PLANNED FOR THE EVENT? (Xone) YES XINO . VE he requesting organization he fore in a in tre use i eat sie need above, an agreement has been made Tr. TELEPHONE NO. (Include area code)
Tina Hernandez 15597502053
d SIGNATURE e. DATE SIGNED (YYYMMDD)
5. ATTENDANCE 6. PLANNED MEDIA COVERAGE (X as applicable) a. PROJECTED 6. PRIOR EVENT X TELEVISION X|RADIO X/SOCIAL MEDIA X REGIONAL X/PRINT Paul Boyer
4,000 5,000 TELEPHONE 15597319774
]NATIONAL •NONE EMAIL [email protected]
DD FORM 2535, JAN 2023 PREVIOUS EDITION IS OBSOLETE. Page 1 of 4
CITY OF
FARMERSVILLE
City Council
Staff Report 7D
TO: Honorable Mayor and City Council
FROM: Jennifer Gomez, City Manager
DATE: March 11, 2024
SUBJECT: Lease Agreement with Community Services and Employment Training (CSET) RECOMMENDED ACTION:
Staff recommends that the City Council authorize the City Manager to execute the Lease Agreement with CSET.
BACKGROUND and DISCUSSION:
The current agreement with Community Services and Employment Training (CSET) to lease space at 623 N. Avery for the Farmersville Senior Services program expired on December 31, 2023. Services were not impacted in the delay of executing a new agreement. A multiyeal agreement has been proposed to begin January 1, 2024 through June 30, 2026 Only minor changes to the agreement regarding liability insurance were made, otherwise City staff have no further recommendations to any additional changes to the lease agreement.
FISCAL IMPACT:
No changes.
ATTACHMENT(S):
Lease Agreement
LEASE AGREEMENT
This Lease is made and entered into on January 1, 2024, by and between the CITY OF FARMERSVILLE ("Lessor"), a municipal corporation, and COMMUNITY SERVICES AND EMPLOYMENT TRAINING, INCORPORATED ("CSET" or "Lessee").
RECITALS
A. The parties desire to enter into a lease agreement for the non-exclusive use of a portion of space in the building located at 623 N. Avery Avenue, Farmersville, California ("Farmersville Community Center").
Lessee desires to provide support and nutrition services to senior citizens programs Monday through Friday of each week between the hours of 8:00 a.m. and 1:30 Accordingly, it is agreed:
SPECIFIC TERMS
LEASED PREMISES. Lessor, for the consideration and covenants described within this Lease, hereby leases to Lessee, and Lessee agrees to lease from Lessor, a portion of the Farmersville Community Center from 8:00 a.m. until 1:30 p.m.
Monday through Friday, consisting of approximately 1,440 square feet of interior building space ("Premises") within an approximately 16,380 square foot building on a non- exclusive basis. Lessee shall also have the non-exclusive use of the building's restrooms and parking area. A floor plan of the Premises is attached hereto as EXHIBIT A. (Commencement Date), and sen. This he 30, 202l| Original Term, anuss terminad earlier pursuant to the provisions of this Lease.
RENT. In consideration for the use and occupancy of the Premises, Lessee agrees to provide senior services benefiting the senior citizens of Farmersville, pay annual rent of $1.00, and provide janitorial services to the common areas as specified in Section 6, below.
USE OF PREMISES. The use of the Premises by Lessee shall be considered non-exclusive. However, Lessee shall have full and exclusive management authority over the Premises from 8:00 a.m. until 1:30 p.m. Monday through Friday for the purposes of providing senior citizen food services and programs for the senior citizens of Farmersville.
In addition, after written consent of Lessor, Lessee shall have full and exclusive management and authority over the Premises and other areas of the building for special events organized by Lessee. Such special events may include Thanksgiving, Christmas and other special events. Lessee agrees to reimburse the Lessor for any additional costs incurred by Lessor as a result of the special event.
Lessee and Lessor have formed a strategic partnership where: (a) the Lessor will provide the location and space within the City of Farmersville (the "City") for senior citizens to receive support and nutrition services and (b) the Lessee will provide the appropriate staffing funded and resources necessary for meals and programming partially funded bi _essor. The provision of food services and programmina for senior citizens is a materia provision of the Agreement, a breach of which, would entitle the City the right to terminate the Agreement.
GENERAL TERMS
CONDITION OF PREMISES. By taking possession of the Premises, Lessee accepts the Premises, including improvements thereon, in their present condition and stipulates that the Premises and improvements are in good, clean, safe and tenantable condition. Lessee further agrees with and represents to Lessor that the Premises have been inspected by Lessee, that it has received assurances acceptable to Lessee by means independent of Lessor or any agent of Lessor of the truth of all facts material to this Lease, and that the Premises are being leased by Lessee as a result of its own inspection and investigation and not as a result of any representations made by Lessor or any agent of Lessor except those expressly set forth in this Lease.
6. MAINTENANCE BY TENANT. Lessee, at its sole cost and expense, shall be solely responsible for minor repairs [i.e. holes in walls, light bulb changes, broken windows due to neglect] on the Premises directly caused by the Lessee's use of the premises.
Lessee will provide, at its own expense three times a week, janitorial services for the shared spaces of the Premises, including the bathrooms, kitchen, and the north room with lobby. Lessee will also provide, at its own expense, routine pest control services for the facility. This provision is considered a material provision, a breach of which constitutes termination of the agreement.
ALTERATIONS AND LIENS. Lessee shall not make or permit any other person to make any alterations to the Premises or to any improvements on the Premises, if any, without the prior written consent of Lessor. Lessor shall not unreasonably withhold this consent. Lessee, at its sole cost and expense, shall be responsible for any and all costs incurred as a result of such approved alterations or improvements. Lessee shall keep the Premises free and clear from any and all liens, claims, and demands for work performed, materials furnished, or operations conducted on the Premises at the instance or request of Lessee. Furthermore, any and all alterations, additions, improvements made or placed in or on the Premises by Lessee or any other person shall on expiration or earlier terminations of this Lease, become the Premises of Lessor and remain on the Premises. Lessor shall have the option, however, on expiration or termination of this Lease, of requiring Lessee, at Lessee's sole cost and expense, to remove any or all such alterations, additions, improvements, or fixtures from the Premises.
8. UTILITIES. Lessor shall provide utilities, including, but not limited to, electricity, gas, water, and sewer.
9. INDEMNIFICATION. Lessee agrees to protect, indemnify, and hold Lessor harmless from and against any and all liability resulting from Lessee's occupation and use of the Premises, including, without limitation, any claim, liability, loss, or damage arising by reason of:
(a) The death or injury of any person or persons, including Lessee, or any person who is an employee, agent, or invitee of Lessee, or by reason of the damage to or destruction of any Premises, or any person who is an employee, agent, or invitee of Lessee, and caused or allegedly caused by either the condition of the Premises, or some act or omission of Lessee, or of some agent, contractor, employee, servant, subtenant, concessionaire, or invitee of Lessee on the Premises; and
(b) Any work performed on the Premises or material furnished to the Premises at the instance or request of Lessee, or any employee, agent, or invitee of Lessee; and
(c) Lessees' failure to perform any provision of this Lease or to comply with any requirement of law or any requirement imposed on Lessee or the Premises by any duly authorized governmental agency or political subdivision.
10. INSURANCE HAZARDS. Lessee shall not commit or permit the commission of any acts on the Premises nor use or permit the use of the Premises in any manner that will increase the existing rates for, or cause the cancellation of, any fire, liability, or other insurance policy insuring the Premises or the improvements on the Premises. Lessee shall, at its own cost and expense, comply with any and all requirements of Lessor's insurance carriers necessary for the continued maintenance at reasonable rates of fire and liability insurance policies on the Premises and the improvements on the Premises.
11. GENERAL LIABILITY INSURANCE. Lessee shall, at its own cost and expense, procure and maintain during the entire term of this Lease, public liability insurance issued by an insurance company reasonably acceptable to Lessor and insuring Lessor against loss or liability caused by or connected with Lessee's occupation and use of the Premises under this Lease in amounts not less than:
(a) General Liability Insurance of at least $2,000,000 per occurrence and $4,000,000 aggregate liability; and
(b) Automobile Liability Insurance of at least $1,000,000 per accident Combined Single Limit; and
(c) Statutory Workers' Compensation Insurance, including Employer's Liability coverage of at least $1,000,000; and
(d) Property insurance against all risks of loss to any tenant improvements or betterments, at full replacement cost with no coinsurance penalty provision.
Lessee shall name Lessor as an additional insured on all insurance policies covering the Premises (Insurance Services Form CG 20 10, or equivalent); coverage shall be primary and contain a waiver of subrogation in favor of the City.
The insurance required under this section shall be placed with insurers admitted in the State of California and with an AM Best rating of A- VIl or higher.
Lessee shall within ten days of entering into this Lease, deposit with Lessor a certificate showing that insurance to be in full force and effect, and endorsement in favor of City, its officers, agents, employees, and volunteers. The Lessee shall provide yearly updates upon renewal.
Each of the insurance policies shall be in a form reasonably satisfactory to Lessor and shall carry an endorsement that, before changing or canceling any policy, the issuing insurance company shall give Lessor at least 30 days prior written notice. Duplicate originals or certificates of all such insurance policies shall be delivered to Lessor.
12. RESTRICTION AGAINST SUBLETTING OR ASSIGNMENT. Lessee shall not encumber, assign, sublet, or otherwise transfer this Lease, any right or interest in this Lease, or any right or interest in the Premises or any of the improvements that may now or hereafter be constructed or installed on the Premises without first obtaining the express written consent of Lessor. Lessee shall not sublet the Premises or any part of the Premises or allow any other person, other than Lessee's agents, servants, employees and invitees to occupy the Premises or any part of the Premises without the prior written consent of Lessor. Consent by Lessor to one assignment, one subletting, or occupation of the Premises by another person shall not be deemed to be consent to any subsequent assignment, subletting, or occupation of the Premises by another person(s). Any encumbrance, assignment, transfer, or subletting without the prior written consent of Lessor, whether voluntary or involuntary, by operation of law or otherwise, is void and shall, at the option of Lessor, terminate this Lease.
13. DEFAULT DEFINED. The occurrence of any of the following shall constitute a material default and breach of this Lease by Lessee:
(a) The abandonment or vacation of the Premises by Lessee (the absence of Lessee from or the failure by Lessee to conduct business on the Premises for a period in excess of 45 consecutive days shall constitute an abandonment or vacation for purposes of this Lease); or (b) A failure by Lessee to observe and perform any other provision of this Lease to be observed or performed by Lessee, including the failure to pay rent, when that failure continues for five days after written notice of Lessee's failure is given by Lessor to Lessee; provided, however, that if the nature of that default is such that it cannot reasonably be cured within a five day period, Lessee shall not be deemed to be in default if Lessee commences that cure within five days and thereafter diligently prosecutes it to completion; or
(c) A failure to provide senior services and programs from the leased premises; (d) A failure to provides janitorial services as required in Section 6, above.
14. TERMINATION OF LEASE. In the event of any default by Lessee under this Lease, in addition to any other remedies available to Lessor at law or in equity, Lessor shall have the right to terminate this Lease and all rights of Lessee hereunder by giving written notice of the termination. Lessor may terminate this lease without cause at any time by providing 60 days of written notice to Lessee.
15. BINDING ON HEIRS AND SUCCESSORS. This Lease shall be binding on and shall inure to the benefit of the heirs, executors, administrators, successors, and assigns or Lessor and Lessee, but nothing in this section shall be construed as a consent by Lessor to any assignment of this Lease or any interest therein by Lessee.
16. NOTICES. Except as otherwise expressly provided by law, any and all notices or other communications required or permitted by this Lease or by law to be served on or given to either party to this Lease by the other party to this Lease, shall be in writing and shall be deemed duly served and given when personally delivered to the party to whom they are directed, or in lieu of personal service, when deposited in the United States mail, first-class or certified return-receipt requested and postage prepaid, addressed to the other party at:
Lessee: CSET
Mary Alice Escarsega-Fechner
312 NW 3rd Ave.
Visalia, CA 93291
Lessor: Jennifer Gomez
City Manager
CITY OF FARMERSVILLE
909 West Visalia Road
Farmersville, CA 93223
Either party, Lessee or Lessor, may change its address for the purpose of this section by giving written notice of that change to the other party in the manner provided in this section.
17. WAIVER OF BREACH. The waiver by Lessor of any breach by Lessee of any of the provisions of this Lease shall not constitute a continuing waiver or a waiver of any subsequent breach by Lessee either of the same or another provision of this Lease.
18. ENTIRE AGREEMENT. This instrument constitutes the sole and only full, final, and complete agreement between Lessor and Lessee respecting the Premises, the leasing of the Premises to Lessee and the Lease term created under this Lease, and correctly sets forth the obligations of Lessor and Lessee to each other as of the Commencement Date. Any agreements or representations respecting the Premises or their leasing by Lessor to Lessee not expressly set forth in this instrument are null and void. All prior negotiations between the parties are subsumed into this Lease to the extent they have been agreed to, and if not agreed to by the parties, such negotiations are not set forth in the terms and conditions of this Lease. This Lease may not be extended, amended, modified, altered, or changed, except in a writing signed by Lessor and Lessee.
19. SEVERABILITY. Partial Invalidity if any provision of this Lease is held by a court of competent jurisdiction to be either invalid, void, or unenforceable, the remaining provisions of this Lease shall remain in full force and effect unimpaired by the holding.
20. HOLDING OVER. If Lessee holds over with the written consent of the Lessor after expiration of the Original Term, said holding over shall be from month-to- month, for a period, provided that Lessee pays the monthly rent on or before the first day of each month of holding over. All other terms and conditions of this lease shall apply to any such holding over.
21. WASTE OR NUISANCE. Lessee shall not commit or permit the commission by others of any waste on the Premises. Lessee shall not maintain, commit, or permit the maintenance or commission of any nuisance as defined in Civil Code section 3479 on the Premises. Lessee shall not use or permit the use of the Premises for any unlawful purpose.
22. COMPLIANCE WITH LAWS. Lessee shall at Lessee's own cost and expense comply with all statutes, ordinances, regulations, and requirements of all governmental entities, both federal and state and county or municipal, relating to Lessee's specific use and occupancy of the Premises (and specifically excluding any such laws and requirements which would pertain to any lawful use and occupancy of the Premises in contrast to Lessee's specific use), whether those statutes, ordinances, regulations, and requirements are now in force or are subsequently enacted.
23. CUMULATIVE REMEDIES. The remedies granted to Lessor in this paragraph shall not be exclusive but shall be cumulative and in addition to all remedies now or hereafter allowed by law or provided in this Lease.
24. ATTORNEYS' FEES. If any litigation is commenced between the parties to this Lease concerning the Premises, this Lease, or the rights and duties of either in relation to the Premises, or to this Lease, the party prevailing in that litigation shall be entitled to, in addition to any other relief that may be granted in litigation, a reasonable sum as and for its attorneys' fees in that litigation that are determined by the court in that litigation or in a separate action brought for that purpose.
25. GOVERNING LAW. This Agreement shall be construed and enforced in accordance with the laws of the state of California.
Lessor:
CITY OF FARMERSVILLE
Date: _
Bennifer Gomez
City Manager
Lessee:
COMMUNITY SERVICES AND
EMPLOYMENT TRAINING, INCORPORATED
Date:
Mary Alice Escarsega-Fechner
Executive Director
CITY OF
FARMERSVILLS
City Council
Staff Report 8A
TO: Honorable Mayor and City Council
FROM: Steve Huntley, CPFO, IPMA-SCP
Director of Finance and Administration
DATE: March 11, 2024
SUBJECT: Review Draft Capital Improvement Plan for Fiscal Years 2024/2025 through Fiscal Year 2028/2029
RECOMMENDED ACTION:
Review Draft Capital Improvement Plan for Fiscal Years 2024/2025 through Fiscal Year 2028/2029 as presented by staff.
BACKGROUND and DISCUSSION:
The annual budget process for the City spans months with many puzzle pieces fitting together to create the final form that is adopted by resolution in June. The first piece of that puzzle is the update to the Capital Improvement Plan for the next 5-year period (Fiscal Year 2024/2025 through Fiscal Year 2028/2029) with any additions, deletions, and modifications needed.
Staff has a presentation that is geared towards a high-level review of these projects and purchases so City Council can give feedback and direction for its integration in the overall budget for next year, Fiscal Year 2024/2025.
Staff will present the existing updated plan with new requests from operations departments and answer any questions for the planning process. Once direction is given, staff will move forward with the draft with any edits as needed, to ultimately be finalized and adopted with the total budget in June.
1 CAPITAL IMPROVEMENT PLAN
(CIP) AND CAPITAL BUDGET
WORKSHOP
CITY OF FARMERSVILLE
3/11/2024
Table of Contents
• Chapter 1: Introduction
1?-
• Chapter 2: Overview
• Chapter 3: CIP and Capital Budget by Department
• Chapter 4: CIP and Capital Budget by Fund
• Chapter 5: Focus on Measure Q and ARPA
• Chapter 6: Conclusion and Next Steps
INTRODUCTION What is the Capital Improvement Plan and Capital Budget? CIP and Capital Budget
The City is required by The first year of the CIP
State law and policy to The City makes a five- (Capital Budget) is then have a Capital year CIP for long-term
project planning added into the total
Improvement Plan (CIP) budgeting for the next
ourposes
and Capital Budget fiscal year
The Capital Budget is The Planning
Council for direction and LN Commission reviews the reviewed by the City CIP to make sure there
are no conflicts with the
Strategic Plans of the
City's General Plan
City
The CIP Basics - Who, What, When, Where
and How?
• The City adopts a variety of Strategic • Based upon the stated goals of the Plans so that everyone is on the same strategic plans, department directors page when making decisions: make requests for their departments to • City Strategic Plan the City Manager (organized by Finance) • Pavement Management Plan • Requests include large projects down to • ADA Assessment and Transition Plan
• Parks Strategic Plan (over $5,000 in value).
• Infrastructure Master Plan
• Downtown Specific Plan • Many projects are multi-year endeavors and take a lot of time and coordination
• Other policies, City code, and directives
to prepare for and complete
Converting CIP to Capital Budget
The CIP is a long-term The CIP is reviewed The total budget is The remaining four Slar covering at least firet year shipe plants resolution by the City Thready five-year CIP consideration and
added to operational
expenses like alanies the afia spending Budgestor to Capital lowed by law for the year.
and benefits) to make
the total budget next year
OVERVIEW What is the big picture of the Capital Improvement Plan and Capital Budget? We will review the ClP for
the five-year period Fiscal
CIP for Year (FY) 2025-2029
Fiscal Years
2025-2029
There are 39 proposed
projects in the five-year CIP
for a total of $38,758,881
CIP for Fiscal
Capital Projects by Year
Years 2025-
FY 2029, 2,225,000,
2029 6%
• The plan calls for
spending in each of the
FY 2025, 10,659,015
five years of the plan. FY 2028, 9,302,425,
, 27%
27% of the spending is 24%
planned for the first
year and 9% is planned
for the second year.
• The last 64% is planned
over the last three FY 2026, 3,532,673,
years. 9%
FY 2027, 13,039,768
, 34%
# FY 2025 # FY 2026 3 Fy 2027 » FY 2028 a FY 2029
Capital Projects By Department
Public Works, Code Enforcement,
4,239,500, 11% , 0%
Police, 852,573, 2% Administration, CIP FOR
103,500, 0%
Planning, 291,525, FISCAL
1%
YEARS
Fire, 7,418,360, 19%
2025-2029
Engineering,
25,853,423, 67%
THE CAPITAL
IMPROVEMENT PLAN
INCLUDES PROJECTS IN
• Administration a Code Enforcement » Engineering • Fire = Planning • Police Public Works
SIX DIFFERENT
DEPARTMENTS
CIP for
Fiscal Years
Capital Projects by Fund
2025-2029 8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
• The Capital 3,000,000
Improvement Plan is 2,000,000
1,000,000
paid for with 15 different
funds 20 STP
02 WATER UTILITY 04 SEWER UTILITY 22 TDA
03 WATER DEVELOPMENT 05 SEWER DEVELOPMENT 12 FEDERAL AND STATE GRANTS 26 MEASURE R FUND 27 RMRA (S81) FUND 39 CITY PROPERTIES 40 COBG PROGRAM INCOME 60 AMERICAN RESCUE PLAN (ARPA) 62 GOVERNMENT FACILITIES... 72 FIRE COST REPLACEMENT 103 GENERAL FUND CAPITAL CIP for
New vs. Existing Projects
Fiscal Years
New Projects (2)
2025-2028 0%
• 2 new projects have
been added to the plan
for a total cost of
$85,000, or less than
1% of the total plan.
• The majority of the plan
was already approved
by City Council
previously and is in
process
Existing Projects (37)
100%
* Existing Projects (37) * New Projects (2)
CIP for
Fiscal Years
Largest Capital Projects
2025-2029
Other Projects (29)
16%
• Not all projects are equal. There are
10 projects that cost over $1,000,000
each and they make up about 84% of
the total plan. Another 29 projects
make up the remaining 16% of the
plan.
LARGEST PROJECTS
(10)
84%
• LARGEST PROJECTS (10) = Other Projects (29)
CIP for
Funding Status of Capital Projects Fiscal Years
2025-2029
• However, not all
Unfunded (6), proposed projects have
13,980,550, 36% a suitable funding
source to pay for them
yet. Six projects still do
not have an
appropriate funding
source at this time.
Funded (33),
24,773,331, 64%
= Funded (33) = Unfunded (6)
CIP YEAR 1 TO
CAPITAL BUDGET
What will be in the Capital Budget (taken from CIP year 1)? Capital Budget
Capital Budget FY 2024-25
Public Works Code Enforcement for FY 2024-2025
4%
Police Administration
2% • The Capital Budget has projects in 5
departments. 63% of the budget is
Planning
1% Fire and 30% of the budget is
Engineering for a total of $9,870,467
Engineering between the two.
30%
• Projects range from a new Fire Station,
Solar Plant, road repairs, park
improvements, facility repairs, and
Fire
63% beautification of highway areas, and
more.
• Administration = Code Enforcement = Engineering • Fire = Planning a Police a Public Works
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEARS
CAPITAL BUDGET FOR FISCAL YEAR 2024-25 2024-25 2025-26 2026-27 2027-28 2028-29 TOTAL Birch Water Line Relocation 326,000 326,000
Master Plans for Sewer, Water, and Storm Drain 126,000 126,000 City Hall Parking Lot (Phase 1) 400,000 400,000
Pavement Management Program: Ongoing Repairs 1,800,000 2,000,000 2,000,000 5,800,000 Highway 198 Gateway Improvements (CCLP) 360,107 360,107 Citrus/Road 168 Connectivity Street Project 190,000 45,192 1,867,124 2,102,316 Central Fire Station 6,500,000 6,500,000
Fire Patrol Vehicle 168,360 168,360
General Plan Update 145,761 145,764 Not all projects in 291,525 Sports Park Rehabilitation Project 39,000 the Capital Budget 39,000 Booster Pump & Electrical Panel for Sports Park 120,000 120,000 will be completed
Liberty Park Trail Improvements 141,000 141,000
Roy's Park - Phase I! 155,000 in one year
155,000
Soccer Field Improvements 8,500 8,500
Patrol Vehicle Replacement (FY22) 58,070 58,070
Patrol Vehicle Replacement (FY24) 76,292 76,292 57,219 209,803 Axon Fleet 3 In-Vehicle Camera System 44,925 44,925 44,925 44,925 179,700 TOTAL 10,659,015 2,312,173 3,969,268 44,925 16,985,381, DEPARTMENTS What are the requests from departments for the CIP and Capital Budget? YEAR 1, YEAR 2 YEAR 3 YEAR 4 YEAR 5
ADMINISTRATION & FINANCE CAPITAL PROJECTS 2024-25 2025-26 2026-27 2027-28 2028-29 TOTAL Admin Vehicle (Air Quality Grant) 43,500 43,500
Human Resources & Training Office Repurposing 60,000 60,000 TOTAL 60,000 43,500 103,500
Administration & • One new project added this year that depends upon the Fire Station completion.
• One existing project for a replacement
Finance administration vehicle used by staff (planned for Fiscal Year 2027-28
QUESTIONS ABOUT THE
ADMINISTRATION PLAN?
ib mar apr ma 154,560
56,845 99,011 154,200
125,058 110,000 99,216 110,000
125,487 150,000 101,090 89,000
124,000 35,000 101,684 50,000
AEn . n1 962
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
CODE ENFORCEMENT DEPARTMENT CAPITAL PROJECTS 2024-25 2025-26 2026-27 2027-28 2028-29 TOTAL TOTAL
CODE ENFORCEMENT PLAN
QUESTIONS ABOUT
THE CODE
ENFORCEMENT PLAN?
ib mar apr ma 154,500 y..- yui
56,845 99,011 154,200
125,058 110,000 99,216 110,000
125,487 150,000 101,090 89,000
124,000 35,000 101,684 50,000
- 150 • n+ 962 • • 700
Engineering
• 14 existing projects still in process from
previously approved plans
• No new projects added this year.
• Several Revisions:
• Master Plans for Sewer, Water & SD
• City Hall Parking Lot - Phase I
/11. • Pavement Management Program Repairs
1080780
• Highway Improvements
30 d/y 4,9005
Engineering
Plan
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
ENGINEERING CAPITAL PROJECTS 2024 25 2025-26 2026-27 2027-28 2028-29 Central Farmersville Bld Repairs 150,000 • Unless other direction is 1,342,500 1,492,500
326,000 326,000 given, Year 1 will be
Master Plans for Sewer, Water, and Storm Drain 126,000 126,000 added to the draft for Water Storage Tank 18,000 3,400,000 3,418,000
New Water Well (ARP allocation) 822,000 2,000,000 2,822,000 the total budget next City Hall Parking Lot (Phase 1) 400,000 400,000 year (July 1, 2024 - City Hall Parking Lot (Phase 2) 47,500 200,000 247,500
June 30, 2025).
Pavement Management Program: Ongoing Repairs 1,800,000 2,000,000 2,000,000 5,800,000 Solar Plant located at new WWTP 7,000,000 7,000,000
• CIP: 6 projects,
Highway 198 Gateway Improvements (CCLGP) 360,107 360,107 70,000 70,000 $3,202,107
ub are Wangement Program 11,500
177,500 189,000
Citrus/Road 168 Connectivity Street Project 190,000 45,192 1,867,124 2,102,316 • Capital Budget: 14 1,500,000 1,500,000 projects, $25,853,423
TOTAL 3,202,107 2,115,192 11,857,124 8,301,500 377,500 25,853,4231 • Some projects are
subject to pending
funding or awards
Still working to complete the ongoing deferred maintenance projects and other existing grant projects
QUESTIONS
ABOUT
ENGINEERING
PLANS?
Fire Department
• Three existing projects previously approved
• Fire Station
• Replacement Fire Patrol Vehicle
• Fire Bulldozer & Transport
• No new projects added this year
• Bulldozer project is pending potential award
• Fire Station is expected to be completed soon
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
FIRE DEPARTMENT CAPITAL PROJECTS 2024-25 2025-26 2026-27 2027-28 2028-29 TOTAL Central Fire Station 6,500,000 6,500,000
Fire Patrol Vehicle 168,360 168,360
Fire Bulldozer and Transport 750,000 750,000
TOTAL 6,668,360 750,000 7,418,360,
FIRE DEPARTMENT PLAN
QUESTIONS
ABOUT FIRE
DEPARTMENT
PLAN?
Planning
Department
• Only one existing project left that is already
previously approved and underway
• General Plan Update
• Two projects recently completed and will be
moving to the next steps
• Downtown Specific Plan
• Zoning Ordinance Update
YEAR T YEAR 2 YEAR 3 YEAR 4 YEAR 5
PLANNING DEPARTMENT CAPITAL PROJECTS 2024-25 2025-26 2026-27 2027-28 2028-29 TOTAL General Plan Update 145,761 145,764 291,525
TOTAL 145,761 145,764 291,525.
PLANNING DEPARTMENT
QUESTIONS
ABOUT THE
PLANNING
DEPARTMENT?
Police
Department
• No new projects added this year. Five existing
projects already previously approved, some of
which are underway.
• Fiscal Year 2022 Replacement Vehicles
• Fiscal Year 2024 Replacement Vehicles
• Fiscal Year 2026 Replacement Vehicles
• In-Vehicle Camera System
• Fiscal Year 2028 Replacement Vehicles
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
POLICE DEPARTMENT CAPITAL PROJECTS 2024-25 2025-26 2026-27 2027-28 2028-29 TOTAL Patrol Vehicle Replacement (FY22) 58,070 58,070
Patrol Vehicle Replacement (FY24) 76,292 76,292 57,219 209,803 Patrol Vehicle Replacement (FY26) 80,000 80,000 80,000 240,000 Axon Fleet 3 In-Vehicle Camera System 44,925 44,925 44,925 44,925 179,700 Patrol Vehicle Replacement (FY28) 82,500 82,500 165,000 TOTAL 179,287 201,217 182,144 207,425 82,500 852,573
POLICE DEPARTMENT PLAN
QUESTIONS
ABOUT THE
POLICE
DEPARTMENT?
Public Works
• 13 existing projects previously approved
and moving ahead as planned.
• One new project added this year:
• Chimes System at the Church Museum
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
PUBLIC WORKS DEPARTMENT CAPITAL PROJECTS 2024-25 2025-26 2026-27 2027-28 2028-29 TOTAL Jennings Park Remodel Project 500,000 500,000 1,000,000 New Corporation Yard 500,500 500,500 1,001,000
Sports Park Rehabilitation Project 39,000 39,000
Digital Sign 45,000 45,000
Booster Pump & Electrical Panel for Sports Park 120,000 120,000 Liberty Park Trail Improvements 141,000 141,000
Pocket Park Improvements 150,000 150,000
Liberty Park - Phase I| 545,000 545,000
Roy's Park - Phase Il 155,000 155,000
Roy's Park - Phase III 500,000 500,000
Veteran's Park Improvements 500,000 500,000
Soccer Field Improvements 8,500 8,500
Library Improvements 10,000 10,000
Chimes at Museum 25,000 25,000
TOTAL 463,500 1,010,500 1,000,500 1,765,000 4,239,500
QUESTIONS
ABOUT THE
PUBLIC WORKS
PLAN?
FUNDING SOURCES What is paying for the Capital Improvement Plan and Capital Budget? Funding Sources
for CIP
• As previously mentioned, the five-year CIP is
funded from 15 different funds, some of which
are paid from ongoing revenues, fund balance,
or grants.
• Since Capital Improvements are generally
considered one-time purchases or investments
they are best funded with one-time money.
Ongoing revenue streams are best reserved for
ongoing expenses like salaries and benefits.
• Many of these resources are "restricted"
meaning they can only be spent on specific
things (roads, utilities, etc). Grants are also very
restrictive and bound the City by contract.
5x22323l
CAPITAL PROJECTS BY FUND TOTAL
02 WATER UTILITY 3,919,175
03 WATER DEVELOPMENT 256,500
FUNDS
04 SEWER UTILITY 7,175,175
05 SEWER DEVELOPMENT 186,500 HOUSE
12 FEDERAL AND STATE GRANTS 4,674,607
20 STP 760,814 SEPARATE
22 TDA 1,152,000
26 MEASURE R FUND SOURCES
4,363,502
27 RMRA (SB1) FUND 1,626,000 OF CASH
39 CITY PROPERTIES 10,000
40 CDBG PROGRAM INCOME 1,000,000
60 AMERICAN RESCUE PLAN (ARPA) 984,360
62 GOVERNMENT FACILITIES DEVELOPMENT 20,000
72 FIRE COST REPLACEMENT 7,250,000
103 GENERAL FUND CAPITAL 5,380,248
MEASURE Q 24
What will Measure Q pay for next year?
31 Focus on Measure C
Measure O is a special tax assessed only on cannabis business within Farmersville City limits
The revenue source is significant but continues to decline for over two years While it may be tempting to treat the revenue as stable income, the source is volatile due to the small number of businesses taxed and the dynamic state of regulations Therefore, Measure O revenue is considered one-time and should be directed to fund one-time expenses primarily at this point
Measure Q Revenue Down 46% from Peak
Revenue declined
Measure Q Quarterly Tax Payments
for eleven quarters
400,000.00 in a row. Average
350,000.00 loss is 7% per
300,000.00 quarter. Now hitting
bottom?
250,000.00
200,000.00
150,000.00
100,000.00
50,000.00
0.00 May-19 Dec-19 Jun-20 Jan-21 Jul-21 Feb-22 Aug-22 Mar-23 Oct-23 Apr-24 YEAR 1 YEAR 2 YEAR 3 YEAR 4T YEAR 5 -YEAR 6. YEAR T YEAR 8 YEAR 9 YEAR 10% MEASURE O CAPITAL COST PROIECTIONS 2024/25 2025-26 2026.27 2027-28 2028.29 2029.30 2030-31 2031-32 2032.33 TOTAL Admin Vehicle (PARTIAL) 43,500
43,500
Human Resources & Training Office Repurposing 50,000
50,000
City Hall Parking Lot (Phase 2) 47,500 200,000 247,500
City Hall Backup Generator 11,500 177,500 189,000
Street Light Project 1,500,000 1,500,000
New Corporation Yard (PARTIAL) 334,000 334,000 668,000
Sports Park Rehabilitation Project 39,000 39,000
Digital Sign (PARTIAL) 15,000 15,000
Pocket Park Improvements 150,000 150,000
Liberty Park - Phase I! 545,000 545,000
Roy's Park - Phase III 500,000 500,000
Veteran's Park Improvements 500,000 500,000
Sports Park Soccer Field Irrigation Upgrades 8,500 8,500 Chimes as Museum 25,000 25,000
General Plan Update (PARTIAL) 48,587 48,588 97,175
Patrol Vehicle Replacement (FY22) 58,070 58,070
Patrol Vehicle Replacement (FY24) 76,292 76,292 57,219 209,803 Patrol Vehicle Replacement (FY26) 80,000 80,000 80,000 240,000 Axon Fleet 3: In-Vehicle Camera System 44,925 44,925 44,925 44,925 179,700 Patrol Vehicle Replacement (FY28) 82,500 82,500 82,500 247,500 Patrol Vehicle Replacement (FY30) 87,000 87,000 87,000 261,000 Patrol Vehicle Replacement (FY32) 92,000 92,000 92,000 276,000 Patrol Vehicle Replacement (FY34) 97,000 97,000
TOTAL 275,374 583,805 516,144 1,859,925 500,000 169,500 587,000 329,000 637,000 689,000 6,146,748 Measure O • Because source is limited and precarious, the City pays for projects out of cash on hand, not projected
revenues
Spending Strategy • Revenue has stopped declining? New factors impacting income levels?
Measure Q Budget by Type for FY 2024-25 Measure Q
in the Capital
Budget
CAPITAL
IMPROVEMENTS, • Cannabis Business Tax
275,374, 37% (Measure Q) is used in
this Capital Budget by
offsetting General Fund
Capital costs. $477,000
of Measure Q will be
needed in FY 2024-25
operations and
$275,374 to pay for
OPERATIONS, capital improvements.
477,000, 63%
* OPERATIONS = CAPITAL IMPROVEMENTS
Measure Q Measure Q Budget by Department
applied across Public Works
the City Administration
28%
• The General Fund
Capital expense and
operations related to
Measure Q ($752,374)
Engineering
covers many different
0%
categories of projects Police
and helps to fund 37%
projects in five different
departments Code Enforcement
0%
Fire
Planning
23%
6%
# Administration # Code Enforcement # Engineering a Fire a Planning Police • Public Works MEASURE Q CAPITAL BUDGET FY 2024-25 MEASURE O OPERATION COSTS FOR FY 2024-25 AMOUNT HDL Cannabis Compliance Services & Management 30,000
Axon Fleet 3 In-Vehicle Camera System
Salary & Benefits of 1 additional police officer 87,000 Patrol Vehicle Replacement (FY24)
Salary & Benefits of Fire Battalion Chief 170,000
Patrel Vehicie Replacement (FY22)
Additional officer supplies and equipment 10,000
General Plan Update Townsend Public Affairs contract
60,000
Sports Park Soccer Field Irigation Upgrades FUSD Swim Program 20,000 Sports Park Rehabilitation Project Contingency 100,000
10,00020,00030,00040,03050,00060,000 70,00080,00090,000 TOTAL 477,000 MEASURE O: CAPITAL IMPROVEMENT COSTS
AMERICAN RESCUE
PLAN ACT
What will the ARPA funds pay for next year?
Focus on ARPA
American Rescue Plan Act provided one-time
allocation of funds to Cities, Counties, Districts,
and States for a variety of reasons and uses
The total allocation to the City of Farmersville is
$2,560,385 and should be spent by 12/31/2026
BUDGETED ITEM FY 2022 COST FY 2023 COST FY 2024 COST TOTAL SPENT REMAINING BALANCE BUDGET REMAINING STATUS 2,560,386.00
LIGHTS FOR PARKS 112,258.56 112,258.56 2,448,127.44 114,000.00 1,741.44
FIRE RESCUE EQUIPMENT COMPLETE
39,848.90 39,848.90 2,408,278.54 38,000.00 (1,848.90) COMPLETE FIRE AED DEVICES 22,838.07 22,838.07 2,385,440.47 18,000.00 (4,838.07) COMPLETE FIRE MODEM & TABLET UPDATE 28,153.05 28,153.05 2,357,287.42 25,000.00 (3,153.05) COMPLETE CODE ENFORCEMENT VEHICLE 2,357,287.42 50,000.00 50,000.00 CITY HALL PARKING LOT PHASE I 2,357,287.42 450,000.00 450,000.00 FIRE PATROL VEHICLE 93,126.87 93,126.87 2,264,160.55 255,000.00 161,873.13 FIRE WATER TENDER VEHICLE 233,853.87 7,353.39 241,207.26 2,022,953.29 250,000.00 8,792.74 COMPLETE SPORTS PARK PUMP UPGRADE 20,748.13 17,514.96 38,263.09 1,984,690.20 160,000.00 121,736.91 PUBLIC WORKS CORPORATION YARD 20,185.00 20,185.00 1,964,505.20 240,000.00 219,815.00 ROYS PARK IMPROVEMENTS PHASE 1! 568,649.41 568,649.41 1,395,855.79 775,000.00 206,350.59
PUBLIC WORKS BUCKET TRUCK 180,736.31 180,736.31 1,215, 119.48 180,737.00 0.69 COMPLETE LIBERTY PARK TRAIL IMPROVEMENTS 1,215,119.48 141,000.00 141,000.00 2,560,386.00 112,258.56 345,442.02 887,565.94 1,345,266.52 1,215,119.48 2,696,737.00 1,351,470.48
ARPA SPENDING PLAN AND PROGRESS
CONCLUSION What are the next steps for the Capital Improvement Plan and Capital Budget?
1. City Council asks clarifying
questions about the projects as
needed
2. City Council reviews the plan Action
and gives any additional direction
needed about the projects Required
3. Staff can make updates for a final
review at a future meeting, if
necessary
1. Updates will be 2. Updated Capital
made to CIP as Budget will be
needed brought back to City
Council, ibneeded
Next Steps
3. CIP and Capital 4. Capital Budget will
budget will be be incorporated with
presented to the the rest of the budget
Planning Commission process for FY 2024
for review 2025
QUESTIONS?
CITY OF
FARMERSVILLE
City Council
Staff Report 8B
TO: Honorable Mayor and City Council
FROM: Jennifer Gomez, City Manager
DATE: March 11, 2024
SUBJECT: Resolution 2024-008 Establishing the Maximum Number of Cannabis Dispensaries Permitted to Operate in the City
RECOMMENDED ACTION:
It is recommended that the City Council adopt Resolution 2024-008 increasing the maximum number of cannabis dispensaries permitted to operate in the City from three (3) to five (5).
BACKGROUND and DISCUSSION:
Since the opening of 2 dispensaries in 2019, there has been recent interest to allow more than 3 permits for cannabis dispensaries. The original resolution of issuing 3 permits was to give the Council time to determine how the initial dispensaries were impacting the community and to see if the market would support more or not. As for the current dispensaries, their customers live near and far and do not rely solely on Farmersville residents. This shows we have a regional market and therefore it has the opportunity for growth.
While revenues have decreased in the last couple of years, this is partially explained due to dispensaries opening in nearby communities, but mostly due to the overall cost of the products dropping statewide as competition has increased. Our two current dispensaries have in fact expanded their locations here in Farmersville and if the market was considered saturated, then they would not have invested more funds here, and there would be no interest in opening more dispensaries in Farmersville. The current dispensaries have been successful, so the demand is here, it is just that the industry's costs have significantly decreased thus impacting City revenue.
As demand and competition remains high, it is time to determine if the City of Farmersville wants to be ahead of neighboring agencies. As part of marketing for economic development, the City Manager has identified the current location of dispensaries as "Cannabis Row" and adding 2 more dispensaries could bring about a larger marketing opportunity as the place to go for local and regional customers, as well as tourists that travel Highway 198. It is anticipated that more dispensaries would bring more revenue as cannabis customers could be attracted to the unique shopping experience offered at "Cannabis Row" by conveniently going to multiple stores.
Over the last four years, the current dispensaries have not brought any negative impacts to the community, and in tact have contributed financially to local non-profits and youth organizations.
Other benefits have also occurred in that the vacancies located on the north side of Noble Avenue have been filled since the dispensaries opened in 2019 and an increase in traffic is noticeable. Therefore, City staff does not believe adding 2 more permits to operate dispensaries would have a negative impact. Additional dispensaries could support the City's desire to increase sales tax revenue, create more jobs, and encourage other commercial businesses to develop near the highway.
If the City Council chooses to amend the City resolution to increase the number of dispensaries from 3 to 5, then the City Manager will work at implementing the application process that will ultimately result in recommendations to the Council to award the additional permits.
Zoning for the dispensaries would remain the same and be limited to the parcels located on the south side of Noble Avenue.
FISCAL IMPACT:
Revenue would increase, but it is difficult to predict without seeing projections by applicants.
City staff anticipates with the current revenue that some projects will need to be delayed for several years, and Council will need to review operational expenses funded by Measure Q that may need to be eliminated in the future. Any additional revenue would allow Measure Q to continue to fund operational and capital improvement projects, ATTACHMENT(S):
Resolution 2024-008
RESOLUTION 2024-008
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FARMERSVILLE
ESTABLISHING THE MAXIMUM NUMBER OF CANNABIS DISPENARIES
PERMITTED TO OPERATE IN THE CITY
WHEREAS, the City Council has adopted an ordinance in the Municipal Code regarding cannabis regulations; and
WHEREAS, pursuant to Chapter 17.53 under section 17.53.077, the City Council may set the maximum number of Cannabis dispensaries that shall be permitted to operate in the City by resolution; and
WHEREAS, the limitation on the maximum number of Cannabis dispensaries is only intended to create a maximum number of Cannabis dispensaries that may be issued permits to operate in the City, but this does not mandate that the City Council must issue any or all of the regulatory permits available; and
WHEREAS, the current maximum number is 3 as set by Resolution 2019-010 and this maximum may be amended by resolution.
NOW, THEREFORE, BE IT RESOLVED, the City Council hereby amends the maximum number of cannabis dispensaries permitted to operate in the City of Farmersville to PASSED, ADOPTED AND APPROVED this 11th day of March, 2024 by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Tina Hernandez, Mayor
Attest:
Rochelle Giovani, City Clerk