CITY OF.
FARMERSVILLE Farmersville City Council
Regular Meeting
Tina Hernandez, Mayor
Monday, April 22, 2024 6:00 PM
Danny Valdovinos, Mayor Pro Tem
Gregorio Gomez, Council Member Meeting held in Civic Center Council Chambers Paul Boyer, Council Member - 909 W. Visalia Road Farmersville, California Armando Hinojosa, Council Member
Pending no technical difficulties, the City Council meeting will also be streamed (for observation only) via Zoom and accessed as follows:
Please dial 1-669-900-6833
Meeting ID: 873 1134 0257
Password: 410616
Call to Order:
2. Roll Call:
3. Invocation:
4. Pledge of Allegiance:
5. Public Comment:
Provides an opportunity for members of the public to address the City Council on items of interest to the this evening, members of the public will be provided an opportunity to address. the council as each item is brought up for discussion. Comments are to be addressed to the Council as a body and not to any individual Council Member.
6. Presentations:
A. Kaweah Multibenefit Land Repurposing Program - Adriana Becerra on behalf of Self Help Enterprises
7. Consent Agenda:
Under a'CONSENT AGENDA category, a recommended course of action for each item is made. Any Council Member or Member of the Public may remove any item from the CONSENT AGENDA in order to discuss and/or change the recommended course of action, and the Council can approve the remainder of the CONSENT AGENDA.
•
A. Authorization to waive full reading of ordinances and resolutions and to identify by title only.
Recommend that the City Council approve the full reading of all ordinances and resolutions be waived and to identify by title only.
B. Minutes of Regular City Council Meeting of April 8, 2024 Recommend approval of minutes.
Documents: Draft Action Minutes of April 8, 2024
Finance Update for March 2024: Warrant Register and Investment Summary
Recommend that the City Council:
1. Approve the Warrant Register as presented for the period. This reporting period represents warrants issued for the current Fiscal Year (2023/2024); and
2. Accept the Investment Summary as presented for the period. This reporting period represents investment summary for the previous month.
Documents: March 2024 Warrant Register
Investment Summary March 2024
D. Resolution 2024-016 adopting Memorandum of Understanding with the Mid-Management Employee Association
Recommend that the City Council adopt Resolution 2024-016 authorizing the City Manager to execute the Memorandum of Understanding with the Mid-Management Employee Association.
Documents: Resolution 2024-016
Memorandum of Understanding
E. . 4Creeks Proposal for Engineering Services for the 2024 Streets Improvement Project
Recommend that the City Council authorize the City Manager to contract with 4 Creeks for engineering services of the 2024 Streets Improvement Project for an estimated amount of $274,898.
Documents: 4Creeks Proposal
i
8. General Business
A. Request by Farmersville Falcons Football & Cheer for Special Event Funding
Recommend that the City Council review a request from Farmersville Falcons Football & Cheer in the amount of $2,000.
Documents: Event Funding Application
B. Public Hearing: General Plan Amendment/Zone Change 2024-01 (Barrios)
Recommend that the City Council conduct a public hearing and vote to approve the request by:
1. Adopting Resolution 2024-018 approving the General Plan Amendment (from "General Commercial" to "Medium Density Residential") and adopting a Notice of Exemption as the environmental finding for the request;
2. Introducing Ordinance No. 525 approving the zone change for the site from "CG" (General Commercial) to "R-1" (Single Family Residential).
Documents:, Resolution 2024-018
Ordinance 525
Public Hearing: Adoption of new Water and Sewer Rates for the City of Farmersville effective May 1; 2024 by adopting Resolution 2024- Recommend that the City Council conduct a public hearing regarding the adoption of new water and sewer rates for the City of Farmersville by adopting Resolution 2024-017.
Documents:
1. Resolution 2024-017: Resolution of the City of Farmersville to adopt new water and sewer utility rates effective May 1, 2024
2. Willdan Financial Rate Study
3. Sample Proposition 218 compliant public hearing notice D. Review of Draft Budget for Enterprise Funds for Fiscal Year 2024-25 Recommend that the City Council accept, and review materials presented regarding the draft budgets for Water, Sewer, and Refuse services of the City for Fiscal Year 2024-2025.
Documents: Draft Utility Budget Presentation for Fiscal Year 2024-25
E. Animal Control Contract with City of Visalia
Recommend that the City Council consider and approve the attached contract with the City of Visalia renewing and clarifying the animal control services provided by the City of Visalia since 2018. The Contract will be effective as of January 1, 2024.
Council Reports
A. City Council Updates and Committee Reports
10. Staff Communications:
11. Future Agenda Items
1. Amend Ordinance - Temporary Outdoor Use Permits
2. Site Visits to Woodlake, Exeter, and Lindsay
3. Water Restrictions
4. Update City Ordinances related to Code Enforcement
5. Reopening Two-way Traffic on E. Citrus at Freedom Drive
6. Transit Services with Visalia Transit and TCRTA
7. Downtown Drinking Fountain
8. Red curb @ N. Matthew & W. Walnut •
12. Adjournment to Closed Session:
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2): 2 cases
B. CONFERENCE WITH LABOR NEGOTIATORS -
Pursuant to Government Code Section 54957.6
Agency designated representative: Mayor Tina Hernandez
Unrepresented employee: City Manager
C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b) (1)
Title: City Manager
D. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957(b)
Title: City Attorney
13. Reconvene to Open Session:
14. Closed Session Report (if any):
•
:
15. Adjournment:
NOTICE TO PUBLIC
The City of Farmersville Civic Center and City Council Chambers comply with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact City Hall at (559) 747-0458 please allow at least six (6) hours prior to the meeting so that staff may make arrangements to accommodate you.
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City's offices during normal business hours.
Drafted by: J. Gomez
Strong Roots.... Growing Possibilities
The Multibenefit Land
Repurposing Program
Increasingly frequent and intense droughts
are adding to a long-term imbalance between water
supply and demand in many of California's
agricultural regions. Bringing groundwater basins
into balance and agricultural production in line
with water supplies will require significant acreage
of irrigated farmland to be taken out of production
in the coming decades. California communities are
wrestling with this challenge as they work to
implement the Sustainable Groundwater
Management Act (SGMA), which sets a 2040/2042
target for transition to sustainable groundwater use.
Experts estimate 500,000 to 1,000,000 acres of renewable energy and climate benefits. In 2022, an farmland in the San Joaquin Valley alone may need additional $40 million was allocated to MLRP. to be fallowed or retired to balance groundwater
supply and demand and address climate Block grants for local entities change-driven water scarcity. If unmanaged,
fallowed or retired fields can emit dust and worsen
California's Department of Conservation
air quality; host weeds and pests; and adversely administers MLRP, with support from Self-Help impact agricultural economies, rural communities
Enterprises, Environmental Defense Fund, and
and ecosystems.
Environmental Incentives - jointly serving as the
program's Statewide Support Entity. MLRP delivers
However, there is an alternative: multibenefit block grants up to $10 million to local entities, such land repurposing, which is the practice of as groundwater sustainability agencies and transitioning irrigated land to new uses that community groups, to support coordinated conserve water and deliver benefits to communities
and ecosystems. With public funding, growers can planning and implementation of land repurposing projects. Local organizations can use these block
be compensated for voluntarily transitioning grants to collaboratively plan for land use formerly irrigated farmland to new uses, such as transitions, cover land repurposing project costs, habitat corridors, parks, wildlife friendly and provide incentive payments to growers who groundwater recharge basins, and well-managed voluntarily participate. The Statewide Support rangeland.
Entity provides support and coordination to all
block grantees.
In 2021, California established the Multibenefit
Land Repurposing Program (MLRP) with an
initial $50 million investment to reduce reliance on
groundwater while providing community health,
economic well-being, water supply, habitat,
California
Department of Environmenta
Conservation Incentives C
Self-Help Environmental
Enterprises Defense Fund
In addition to block grants, the MLRP can provide climate. Development of these plans will be grants directly to Tribes to plan and implement informed by stakeholder input and coupled with multibenefit agricultural land repurposing projects. outreach, education, and training.
Creating benefits for people and nature Block grantees are also required to monitor repurposing projects to ensure defined conservation
With funding from the state, local organizations outcomes have been achieved and maintained for have the flexibility to determine which land the agreed upon duration of the benefit. repurposing project types and durations make the
most sense and will provide the greatest benefits to In the first round of applications, the Department of their communities. Projects funded by the MLRP Conservation awarded block grants to four must use less water than the previously irrigated agricultural regions facing significant water scarcity cropland. Benefits of land repurposing projects can and agricultural transitions. be permanent or maintained for a minimum of 10
years.
Examples of strategies and projects that may be ounty of Madera
funded by the program include: Marine Sanctuan
oundatio
• Creation or restoration of habitat such as
pollinator habitat, wetland habitat, upland
Caweah Delta Water
habitat and riparian habitat. Conservatior
District
• Development of multibenefit groundwater
Pİxley
Irrigation C
recharge areas.
• Restoration of floodplains.
• Transition of irrigated land to dryland
farming or non-irrigated rangeland.
First-Round Block Grant Recipients
• Transition to less water intensive crops,
including those for native seed production.
• Planting of cover crops or conservation
cover.
• Reestablishment of Tribal land uses.
• Implementation of Tribal cultural practices.
• Facilitation of renewable energy projects
that have an overall net greenhouse gas
reduction.
• Creation of parks or community recreation
areas.
Supporting regional coordination
To ensure multibenefit land repurposing projects
funded through MLRP are coordinated and
prioritize the needs and preferences of local
stakeholders, each block grantee is required to
develop a multibenefit agricultural land
repurposing plan. These plans outline the regional
strategy to reduce reliance on groundwater while
providing other benefits related to community
health, economic well-being, water supply, flood
resilience, habitat, renewable energy and/or
Kaweah Subbasin MLRP
Program
The Kaweah Subbasin MLRP Program is committed
to the selection and implementation of multibenefit
projects that aim to reduce reliance on groundwater
while supporting a viable agricultural economy and
improving community and environmental health
outcomes.
There will be a public solicitation for project
proposals during the program. Projects may focus
on the sustainable management of groundwater
supplies, providing drought relief, restoring wildlife
habitat, and providing other direct benefits to
disadvantaged communities (DACs) and socially
disadvantaged farmers and ranchers (SDFRs), Groundwater recharge project at Kaweah Oaks Preserve. while also protecting the Kaweah Subbasin's
land-based economy. Projects will align with the Our Partners broader MLRP Program goals as well as with Kaweah Delta Water Conservation District regional land repurposing and Groundwater Greater Kaweah GSA Sustainability Strategies in the Kaweah Subbasin.
Mid-Kaweah GSA
A major component of the Kaweah MLRP Program East Kaweah GSA focuses on outreach and engagement with Sequoia Riverlands Trust communities and farmers in the Kaweah Subbasin Self-Help Enterprises to integrate their feedback into the program's SocioEnvironmental Education Network development. Outreach and engagement efforts Valley Eco include meetings with diverse stakeholder groups,
in-person campaigns to rural unincorporated DACs, Learn More and Get Involved targeted outreach to farmers and landowners, Stakeholders interested in learning more about the outdoor educational opportunities for youth,
curriculum development that aims to educate youth program or getting involved in land repurposing in DACs on water issues, and opportunities for projects should reach out to:
community members to engage in citizen science by [email protected]. monitoring nitrate for water quality in local
KAWEAH DELTA
households. GREATER KAWEAH
Water GROUNDWATER
SUSTAINABILITY
The outreach process is designed to build a better Conservation AGENCY understanding of the challenges disadvantaged DISTRICT
communities face and identify opportunities for this
program to help address them. This program will
also provide disadvantaged communities in the
Kaweah subbasin resources to learn about land MID-KAWEAH GSA repurposing and groundwater sustainability, as well
EAST KAWEAH
INDWATER DU
as water and air quality issues in the region.
SEEN - Valley SEQUOIA
Eco Riverlands Trust
SocioEnvironmental and Self-Help SERVING LAND and PEOPLE Education Network Enterprises
CITY OF
FARMERSVILLE Farmersville City Council
Regular Meeting
Tina Hernandez, Mayor
Danny Valdovinos, Mayor Pro Tem Monday, April 8, 2024 6:00 PM Gregorio Gomez, Council Member Meeting held in Civic Center Council Chambers Paul Boyer, Council Member - 909 W. Visalia Road Farmersville, California Armando Hinojosa, Council Member
Pending no technical difficulties, the City Council meeting will also be streamed (for observation only) via Zoom and accessed as follows:
Please dial 1-669-900-6833
Meeting ID: 868 3818 0309
Password: 208199
Call to Order: 6:00 pm
2. Roll Call:
Attendee Name Title Status Arrived
Tina Hernandez Mayor Present 6:00 pm
Danny Valdovinos Mayor Pro Tem Present 6:00 pm
Greg Gomez Council Member Present
Paul Boyer Council Member Present 600 pm
Armando Hinojosa Council Member Present 6:00 pm
Invocation: Mayor Hernandez
4. Pledge of Allegiance: Mayor Hernandez
5. Public Comment:
Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than two (2) minutes. No more than twenty (20) total minutes will be allowed for Public Comment. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the council as each item is brought up for discussion. Comments are to be addressed to the Council as a body and not to any individual Council Member.
Freddy Espinoza, a resident of Farmersville, expressed gratitude to the Public Works department for their efforts in preparing the parks for baseball season. Additionally, Mr.
Espinoza highlighted the importance of clearing the pathway to the High School to ensure safe passage for children walking to school.
Bruce Kopitar; CEO of Valley Pure, presented the Council with a rendering of the upcoming amphitheater they are constructing to host concerts.
6. Presentations: none :
7. Consent Agenda:
Under a CONSENT AGENDA category, a recommended course of action for each item is made. Any Council Member or Member of the Public may remove any item from the CONSENT AGENDA in order to discuss and/or change the recommended course of action, and the Council can approve the remainder of the CONSENT AGENDA.
A. Authorization to waive full reading of ordinances and resolutions and to identify by title only.
Recommend that the City Council approve the full reading of all ordinances and resolutions be waived and to identify by title only.
B. Minutes of Regular City Council Meeting of April 8, 2024 Recommend approval of minutes.
Documents: Draft Action Minutes of April 8, 2024
Adopt Ordinance 524 approving a zone change of a 14.3-acre parcel on the west side of Farmersville Boulevard south of the existing city limit boundary
Recommend that the City Council adopt Ordinance 524.
Documents: Ordinance 524
Motion to approve as presented.
RESULT APPROVED (UNANIMOUS)
MOVER Councilmember Gomez
SECONDER Mayor Pro Tem Valdovinos
AYES Hernandez, Valdovinos, Gomez, Boyer, Hinojosa
ABSENT
ABSTAIN 0
General Business
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A. Review of Draft Budget for General Fund for Fiscal Year 2024-25 Recommend that the City Council review materials presented regarding the draft budgets for the General Fund of the City for Fiscal Year 2024- 2025 and provide additional direction.
Documents: Draft General Fund Budget Presentation for Fiscal Year 2024-2025
Steve Huntley, Director of Finance and Administration, delivered a PowerPoint presentation on the general fund budget focusing on the fiscal year: 2024-25 revenue forecast. He discussed various aspects throughout the presentation, including the City Council, Administration, Membership Legislation, Administrative Overhead, City sponsorship, Police Department, Fire Department, Code Enforcement, Community Development, Public Works, and Animal Control. Mr. Huntley provided a comprehensive overview of both revenue and expenses for each department mentioned.
Discussion took place.
Councilmember Gomez inquired about Economic Development, specifically whether the focus should be commercial or housing development. Additionally, Mr. Gomez raised questions about electrification. Director of Finance and Administration Steve Huntley responded, suggesting that efforts should be directed toward both commercial and housing development. Regarding electrification; Mr. Huntley acknowledged its potential for long-term cost reduction but highlighted the significant upfront investment required.
Councilmember Hinojosa asked about grants to complete the parks. In response, Director of Finance Steve Huntley mentioned that while grants are accessible, there are associated application fees. City Manager Jennifer Gomez added that the availability of funds from Prop 68, the Parks and Water Bond Act, is ending. Mr. Hinojosa also raised the possibility of needing a hiring freeze. Mr. Huntley clarified that the proposed balanced budget includes the City having full staffing capacity and that a freeze is not neçessary.
During the Council discussion of Item 8A (review/discussion of the 2024/25 budget), the Council took ad hoc action regarding the City parks. Mayor Hernandez initiated the discussion by emphasizing the necessity of adequate funding for park maintenance in the new budget. She noted that the current condition of the City parks fell short of public expectations. This sentiment was shared by all other Councilmembers.
Councilmember Boyer read a letter into the record concerning the parks' condition including the following statements, "I believe we need to reprioritize how we spend some of our general fund whether it comes from our tax payers or cannabis tax, and establish a budget that adequately takes care of our parks as they deserve. Such a budget would cover the regular maintenance of our parks in combination with city staff and contracted landscaping firms. It would include funds for the labor and materials to fertilize turf and plants, maintain irrigation systems, mow grass, prune trees and shrubs and provide proper weed control especially to eradicate goat heads. This budget should also provide the funds to more frequently go after the ground squirrels and gophers that are still a big problem."
Mayor Hernandez extended an apology to the Public Works department on behalf of the Council for residents' tendency to attribute park upkeep issues solely to them. She expressed her belief that the responsibility for park maintenance decisions lies with the Council members.
•
The Council collectively affirmed their belief that the condition of the parks, coupled with the high-use season, posed an emergency health and safety concern, potentially leading to injuries among park users. City Attorney Schulte addressed the Council, inquiring whether they wished to take immediate action or designate it as a discussion item. The Council indicated their readiness to proceed with action.
City Attorney Schulte then outlined the procedure for adding an agenda item, clarifying that any action items would first require a motion to determine the matter as an emergency health and safety issue. Consequently, City Attorney Schulte verbally drafted a motion addressing the urgent nature of the issue and proposed to add it ad hoc to the agenda as an action item.
Ad Hoc Motion 1: To add an agenda item to the City Council Meeting Agenda for the consideration of funding specific repairs and maintenance to all City Parks for the remainder of the fiscal year, and to determine that the agenda item is a matter of health, safety and welfare of the City of Farmersville.
• Motion to approve Ad Hoc Motion 1.
RESULT APPROVED (UNANIMOUS)
MOVER Councilmember Gomez
SECONDER Mayor Pro Tem Valdovinos
AYES Hernandez, Valdovinos, Gomez, Boyer, Hinojosa
ABSENT
ABSTAIN
Secondly, with the matter added to the agenda, City Attorney Schulte collaborated with the Council to establish their list of items for consideration, prioritizing them along with funding issues. The ensuing discussion prompted City Attorney Schulte to propose the following motion:
Ad Hoc Motion 2:
With the determination that the condition of the Farmersville public parks poses a concern for the health, welfare, and safety of all citizens, and without regard to funding sources, City staff is hereby directed to immediately prepare the parks for baseball and soccer activities. This includes, but is not limited to:
(i) Mowing and maintaining the playing fields through the end of the respective seasons. (ii) Conducting weed abatement, including the removal of goat heads. (iii) Addressing ground squirrels and gophers, as well as their burrows. (iv) Clearing Park pathways and access paths.
This directive grants staff the authority to take necessary actions, without considering funding sources, and includes the discretion to engage outside contractors as permitted by emergency provisions.
After the language of the motion was determined, it was made by: Mayor Pro Tem Valdovinos Motion seconded by: Councilmember Gomez. Input was obtained from staff prior to a vote, and commentary was received from staff regarding availability of resources, and funding sources. A roll call vote was then taken, and the motion passed unanimously.
Motion to approve Ad Hoc Motion 2.
RESULT APPROVED (UNANIMOUS)
MOVER Mayor Pro Tem Valdovinos
SECONDER Councilmember Gomez
AYES Hernandez, Valdovinos, Gomez, Boyer, Hinojosa
ABSENT
ABSTAIN
A Special Meeting was subsequently scheduled to deliberate on the parks and funding • for the 2024/25 fiscal year. Council instructed Staff to be fully prepared to discuss the current resources allocated to parks, including inventory, costs, equipment, staffing, and other pertinent details. Additionally, Council requested that Staff come prepared to outline proposed resources for parks, along with comprehensive coverage of related issues such as potential funding sources.
B. Update on Cannabis Cultivation
Recommend that the City Council receive the status on cannabis çultivation in Farmersville. (informational item only)
City Manager Jennifer Gomez provided an update to the Council regarding cannabis cultivation in Farmersville. She. explained that while there was initial interest from growers, the reluctance to establish operations in the City appears to stem from concerns raised by property owners and the insufficient infrastructure. Additionally, Ms.
Gomez discussed the City's tax rate for cultivation, noting that it does not appear to be a determining factor for potential growers considering Farmersville as a location.
Councilmember Boyer inquired directly to cannabis business owners present at the meeting about their perspectives on. the absence of cannabis cultivations in the area.
Public Comment
Charles Woody from Platinum Connection informed the Council that there is currently an oversupply of cannabis compared to the demand, leading all cannabis businesses to stop cultivation activities.
C. Public Hearing: Resolution 2024-013 Adopting Tax Rate of Commercial Cannabis Related Business in the City of Farmersville for Fiscal Year 2024-25
Recommend that the City Council approve Resolution 2024-013 Adopting Tax Rate of Commercial Cannabis Related Business in the City of Farmersville for Fiscal Year 2024-25.
Documents: Resolution 2024-013
• City Manager Jennifer Gomez briefed the Council on the current tax rates for commercial cannabis. She emphasized that the maximum rate permitted by the Tax Measure is either 10% of gross receipts or $25 per square foot of canopied cultivation area. Additionally,. Ms. Gomez reassured the Council that the current retail rates remain competitive when.compared to neighboring cities.
Mayor Hernandez opened the public hearing at 8:08 pm and closed it at 8:08 pm with no comment.
Motion to approve as presented.
RESULT APPROVED (UNANIMOUS)
MOVER Mayor Pro Tem Valdovinos
SECONDER Councilmember Boyer
AYES Hernandez, Valdovinos, Gomez, Boyer, Hinojosa
ABSENT
ABSTAIN
Council Reports
A. City Council Updates and Committee Reports
Councilmember Hinojosa requested an update on the following items:
• Request update on homicides involving Juan Corona and Michael Perez from the Police Department.
Installation' of a drinking fountain for the Downtown area. : Address concems regarding faded red curb on E. Visalia Road, inquire about the possibility of adding "No Parking" signs.
• Report on parked cars blocking E. Visalia Road.
• Concerns regarding non-functioning splash pad.
• Request attention to blinking, light at crosswalk by Sam's Food Supermarket. • Follow-up on graffiti removal at Pocket Park.
• Request red curb painting on either N. Matthew or W. Walnut due to traffic issues.
• Inquire about the cleaning status of benches inside the Church Museum. • Seek information on potential compensation for the 17 days the High School swimming pool was closed last year.
City Manager Jennifer Gomez responded to Councilmember Hinojosa's concerns by providing updates. She conveyed that no drinking fountain would be installed Downtown. Regarding the red curbing on Visalia Rd., she explained that its proximity to a drive approach could potentially lead to enforcement issues. Additionally, Ms. Gomez clarified that the High School has jurisdiction over using the swimming pool.
Public Works Director Jeff Dowlen updated the Council on the Splash Pad, noting a sign with a telephone number for residents to report any issues with its functionality is already at the Splash Pad. He explained that the Splash Pad may shut off due to dirty water, grass, or food debris. Mir. Dowlen offered to demonstrate the maintenance process at the Splash Pad to the Council, ensuring they understand the reasons behind any operational interruptions and can effectively communicate with concerned residents.
Councilmember Boyer was happy to see children playing at the City's Baseball Fields.
He also shared his attendance at thẹ grand opening of Los Arroyos. He highlighted a concern raised by a resident who uses a wheelchair regarding access to the east side gate at the property. Mr. Boyer noted that the keys provided to Los Arroyos residents to unlock the gates do not work and that he had already discussed this matter with the property manager.
Councilmember Gomez informed the Police Chief that parents are stopping on Freedom Drive to let their children out for school, causing traffic issues around the crosswalk.
Mayor Pro Tem Valdovinos expressed gratitude to the Police Department for their presence at the Easter event and for effectively managing a situation involving a pedestrian. Additionally, he informed the Council that Team KO won at the Central California Junior. Olympics.
Mayor Hernandez attended the Los Arroyos ribbon cutting.
10. Staff Communications:
City Manager Jennifer Gomez participated in the ribbon-cutting ceremony for Los Arroyos and informed the Council of her intention to schedule a ribbon-cutting event for Freedom Field after reviewing the calendar. Additionally, she provided an update on her attendance at the ICSC event.
Public Works Director Jeff Dowlen updated the Council, noting that the first new stop sign for the Downtown area was installed today. He further informed the Council that after the Downtown area was completed, Public Works would proceed with finalizing Roy's Park and completing sidewalk and ADA improvements at Veterans Park.
City Engineer Elsa Mejia provided updates to the Council, stating that advertisements have been released for the Storm Drainage Master Plan, Water Master Plan, and Sewer Master Plan. Furthermore, she informed the Council that advertisements for the City Hall parking lot will be forthcoming within the next few weeks.
Police Chief Jay Brock updated the Council, informing them of his dedicated work developing a strategic plán for the Police Department over the past few months. He detailed his efforts involving engaging with downtown businesses to gather their input on desired initiatives. Chief Brock also reminded the Council members that he had emailed them to get their feedback on the strategic plan.
11. Future Agenda Items
1. Amend Ordinance - Temporary Outdoor Use Permits
2. Site Visits to Woodlake, Exeter, and Lindsay
3. Water Restrictions
4. Update City Ordinances related to Code Enforcement
5. Reopening Two-way Traffic on E. Citrus at Freedom Drive
6. Transit Services with Visalia Transit and TCRTA
12. Adjournment to Closed Session:
Mayor Hernandez adjourned the meeting to closed session at 8:33 pm.
A. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency desigrated representative:
Jennifer Gomez, Steve Huntley, Teqia Velyines, and Michael Schulte
Employee organization:
Miscellaneous Employees
Police Officers Association
International Brotherhood of Teamsters Local 517
Mid-Management Employee Association
Department Heads
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Government Code Section 54956.9 (d)(4): 1 case
C. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency designated representative: Mayor Tina Hernandez
Unrepresented employeé: City Manager
D. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957(b) (1)
Title: City Manager
13. Reconvene to Open Session:
Mayor Hernandez adjourned closed session to the regular meeting at 9:50 pm. :
-
14.. Closed Session Report (if any):
All closed session items were discussed by Council in closed session, but no action was taken on any item.
15. Adjournment:
Mayor Hernandez adjourned the meeting at 9:50 pm.
Respectfully submitted.
Rochelle Giovani, City Clerk
Strong Roots.....Growing Possibilities
CITY OF
FARMERSVILLE
City Council
Staff Report
Consent Item # 7C
TO: Honorable Mayor and City Council
FROM: Steve Huntley, CPFO, IPMA-SCP
Director of Finance & Administration
DATE: April 22, 2024
SUBJECT: Finance Update for March 2024: Warrant Register and Investment Summary
RECOMMENDED ACTION:
It is respectfully recommended that the City Council:
1. Approve the Warrant Register as presented for the period. This reporting period represents warrants issued for the Fiscal Year 2023/2024.
2. Accept the Investment Summary as presented for the period. This reporting period represents investment summary for the previous month.
COORDINATION & REVIEW:
Preparation and presentation of the Warrant Register has been coordinated with the City Finance Department and City Manager's Office.
Preparation and presentation of the Investment Summary is in compliance with Government Code 53607 and 53646(b) and has been coordinated with the City Finance Department and City Manager's Office.
1 FISCAL IMPACT:
Each demand has been audited for accuracy and sufficiency of funds for payment. The current Warrant Registers for November & December total to $2,019,704.13 inclusive of the following batches allowed for in the adopted Fiscal Year 2023/2024 Budget:
. NOVEMBER
GENERAL FUND WARRANTS #138222-138246 520,260.71
\ GENERAL FUND WARRANTS . #138246-138276 379,396.08
GENERAL FUND WARRANTS #138277-138305 179,361.54
GENERAL FUND WARRANTS #138306 160,162.72
GENERAL FUND WARRANTS #138307-138356 333,395.05
GENERAL FUND ACH 249,657.91
#1002268-1092291
GENERAL FUND ACH #1002292 41,297.05
PAYROLL WARRANTS #15236-15274 77,984.61
PAYROLL WARRANTS #15275-15317 • 78,188.46
$2,019,704.13
CONCLUSION:
It is respectfully recommended that the City Council approve the Warrant Register as presented for the period March 1, 2024, to March 31, 2024 It is respectfully recommended that the City Council accept the Investment Summary as presented for the period of March 2024
AttachmeNtarrant Registers March 2024.
2. Investment Summary March 2024.
2 CITY OF
CITY OF FARMERSVILLE
PORTFOLIO SUMMARY
FARMERSVILLE
Treasurer's Report for March 2024
Monthly Transaction Report as prescribed by Government Code Section 53607 & 53646(b) Market %of Days to Est. 1Mo
Investments Par Value Value Book Value Portfolio Term Maturity Yield CAMP Pool (PFM Asset Management) 5,333,682 5,333,682 5,333,682 22.29% 1 1 5.48% CLASS Pool (Public Trust Advisors) 5,794,479 5,794,479 5,794,479 24.21% 1 1 5.42% LAIF Pool (CA State Treasurer) 72,164 72,164 72,164 0.30% 1 1 4.12% CSJVRMA Pool (Chandler Asset Management) 2,669,521 2,600,445 2,600,445 10.87% 1 1 4.50% =
Pool Total 13,869,846 13,800,770 13,800,770 58%
Certificates of Deposit 3,966,000 3,859,065 3,859,065 16.12% 1465 599 2.52% Federal Agency Securities 4,302,000 4,085,411 4,085,411 17.07% 1753 686 1.14% Money Market (Time Value Investments) 391,836 391,836 391,836 1.64% 0 0 4.94% Money Market (Citizens Business Bank) 40,665 40,665 40,665 0.17% 1 1 0.08% Securities Total 8,700,501 8,376,977 8,376,977 35%
Cash 1,755,030 1,755,030 1,755,030 7.33% 1 1 0.00%
Grand Total 24,325,377 23,932,777 23,932,777 100%
This monthly report accurately reflects all the City pooled investments.
It is in conformity with the City's investment policy as amended.
The City has sufficient cash flow to meet six months expenditures.
Citizens Business Bank, Time Value Investments, Chandler Asset Management, CAMP, CLASS, and LAIF statements are the source for market values. 4/8/2024
Steve Huntley, Treasurer Date
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
VOUCHER INVOICE INV DATE PO WARRANT NET
| 03/04/2024 PRTD 544 SIERRA DESIGNS, INC 23-066-1 02/22/2024 3121 1,185.45 CHECK TOTAL: 1,185.45
03/04/2024 PRTD 1009 ALEX'S PAINT & BODY 27901 01/19/2024 3121 10,940.84 CHECK TOTAL: 10,940.84
- 03/04/2024 PRTD 1015 ABLE INDUSTRIES, INC 124025 01/31/2024 3121 2,466.40 523044 05/31/2023 3121 3,120.64
CHECK TOTAL: 5,587.04
- 03/04/2024 PRTD 1456 FRANCHISE TAX BOARD 1211639659-0228424 02/28/2024 3121 648.03 CHECK TOTAL: 648.03
03/04/2024 PRTD 1456 FRANCHISE TAX BOARD 1211639659-021424 02/14/2024 3121 648.03 CHECK I TOTAL: 648.03
I 03/04/2024 PRTD 1555 METLIFE 021424 02/14/2024 3121 10,980.67 CHECK I TOTAL: 10,980.67
MN 03/04/2024 PRTD 1703 MUNICIPAL EMERGENCY IN2007473 02/14/2024 3121 165.00 CHECK I TOTAL: 165.00
03/04/2024 PRTD 2307 EMERGENCY VEHICLE GR 91.89 12/05/2023 3121 91.89 CHECK TOTAL: 91.89
03/04/2024 PRTD 2406 MOORE TWINING ASSOCI 4136368 02/15/2024 3121 210.00 4136692 02/23/2024 3121 65.00
CHECK I TOTAL: 275.00
03/04/2024 PRTD 2466 CLOACINA LLC CL23-004-3 02/23/2024 3121 329,640.93 Report generated: 03/04/2024 08:31 Page 1
Program ID: apeshast
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
VOUCHER INVOICE INV DATE PO WARRANT NET
CHECK TOTAL: 329,640.93
- 03/04/2024 PRTD 2472 PACIFIC STORAGE COMP 5197746 02/27/2024 3121 164.24 CHECK HE TOTAL: 164.24
03/04/2024 PRTD 2525 ROMANAZZI GENERAL EN 1 02/21/2024 3121 96,938.00 CHECK TOTAL: 96,938.00
03/04/2024 PRTD 2527 CA DMV 022724 02/27/2024 3121 6,560.00 CHECK TOTAL: 6,560.00
- 03/04/2024 PRTD 3602 BILL WALL'S DIRECT A 16850 02/12/2024 3121 65.08 16851 02/16/2024 3121 1,301.98
16844 02/02/2024 3121 270.00
16849 02/16/2024 3121 90.00
16853 02/23/2024 3121 90.00
16854 02/23/2024 3121 1,464.69
16852 02/23/2024 3121 210.00
CHECK I TOTAL: 3,491.75
03/04/2024 PRTD 6085 CASCADE FIRE EQUIPME INV8305 10/19/2023 3121 2,188.45 INV6984 08/23/2023 3121 350.10
INV6693 08/10/2023 3121 967.61
INV8693 11/08/2023 3121 1,572.26
CHECK * TOTAL: 5,078-42
03/04/2024 PRTD 8250 COLLINS & SCHOETTLER 1489 02/05/2024 3121 35,750.00 1490 02/05/2024 3121 5,781.25
rora enerated: 032342024 08:32. Page 2
Program ID:
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
VOUCHER INVOICE INV DATE PO WARRANT NET
CHECK TOTAL: 41,531.25
M 03/04/2024 PRTD 9940 DEPARTMENT OF JUSTIC 713019 02/05/2024 3121 356.00 CHECK I TOTAL: 356.00
03/04/2024 PRTD 12000 FARLEY LAW FIRM 022624 02/26/2024 | 3121 2,173.41 CHECK TOTAL: 2,173.41
03/04/2024 PRTD 14651 FGL ENVIRONMENTAL 440813A 02/15/2024 3121 107.00 CHECK TOTAL: 107.00
| 03/04/2024 PRTD 16597 GRANT'S AIR CONDITIO 518 02/15/2024 3121 105.00 CHECK TOTAL: 105.00
03/04/2024 PRTD 23501 KENS STAKES & SUPPLI 367974 10/25/2023 3121 384.98 CHECK • TOTAL: 384.98
03/04/2024 PRTD 30200 MONARCH FORD, INC. 48438 10/02/2023 3121 104.64 CHECK I TOTAL: 104.64
/ 03/04/2024 PRTD 45000 TRUCK PARTS AND SERV 119074 02/16/2024 3121 3,038.04 CHECK • TOTAL: 3,038.04
| 03/04/2024 PRTD 46960 TULARE COUNTY JAIL I 20406 02/22/2024 3121 65.10 CHECK TOTAL: 65.10
Report generated: 03/04/2024 08:31 Page 3
User! 6175mame
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
NUMBER OF CHECKS 24 *** CASH ACCOUNT TOTAL *** 520,260.71
COUNT AMOUNT
TOTAL PRINTED CHECKS 24 520,260.71
*** GRAND TOTAL *** 520, 260.71
Report generated: 03/04/2024 08:31
User: 6175mame Page
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3121 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE
APPROVED UNPAID INVOICES TO BE POSTED
544 00000 SIERRA DESIGNS, 43-066-1 3121 1,185.45 .00 -00 2024/09 D0 03/02/2024 12400 5516 CCLGP 1,185.45 1099:
CAST 1100 SES: -PROFESSIONAL SERVICE
1009 00000 ALEX'S PAINT & B 47901 3121 10,940.84 .00 .00 CASH 01 2024/09 INV 01/19/2024 DISC 01411 5204 10,940.84 1099:
ACCT 1100 DEPT DUE 03/01/2024 SES-CHROFESSIONAL SERVICE 1015 00000 ABLE INDUSTRIES, 124025 3121 2,466.40 .00 .00 ACT 1100 2024/09 IN 0312024 DESCROFESSIONAL SERVICE 01425 5205 2,466.40 1099:
DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 1015/47572
1015 00000 ABLE INDUSTRIES, 523044 3121 3,120.64 .00 .00 ASH 0. 2024/09 UE 03/31/2024 DES-:PROFESSTONAL SERVIC ISC: .0 01425 5205 3,120.64 1099:
сст 110 DEPT DUE 03/01/2024
CONDITIONS THAT PREVENT POSTING INVOICE 1015/47585
* w9h1d
1456 00000 FRANCHISE TAX BO 47593 3121 648.03 -00 .00
1211639659-0228424
AST 1100 2024/09 DA 022024 DE:39659 DISC: .00 01 2230 648.03 1099:
DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 1456/47593
* w9hld
1456 00000 FRANCHISE TAX BO 47594 3121 648.03 .00 .00
1211639659-021424
CASH 01 2024/09 DUE 03/01/2024 DES-:1211639659 DISC: 01 01 2230 648.03 1099:
сст 1100 DEPT
serrt generated: 63/5ha2024 08:02 Page 1
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3121 NEW INVOICES
DOCUMENT
VENDOR REMET NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE CONDITIONS THAT PREVENT POSTING INVOICE 1456/47594
* W9hld
1555 00000 METLIFE 47592 3121 10,980.67 -00 -00
021424
CASH 01 2024/09 INV 02/14/2024 SEP-CHK ESC:03/024-03721/240 01 2335 ,241.0 1099 ACCT 1100 DEPT DUE 03/01/2024 01 2233 , 739.6 1099
CONDITIONS THAT PREVENT POSTING INVOICE 1555/47592
* w9hld
1703 00000 MUNICIPAL EMERGE 47578 3121 165.00 .00 .00
IN2007473
ASH O 2024/09 SEP-CHK: 01420 5205 165.00 1099:
сст 110 DEPT VE 03/01/2024 SES: PROFESSTONAL SERVIC
CONDITIONS THAT PREVENT POSTING INVOICE 1703/47578
* W9hld
2307 00000 EMERGENCY VEHICL 92.13 3121 91.89 .00 -00
CASH 01 2024/09 INV 12/05/2023 ISC: •C 01420 5203 91.89 1099:
ACCT 1100 DEPT DUE 03/01/2024 EPCCPROFESSTONAL SERVIC
2406 00000 MOORE TWINING AS 47567 3121 210.00 .00 .00
4136368
CAST 1100 2024/09 DUE 03/01/2024 SES PROFESSIONAL SERVICE 04425 5205 210.00 1099:
DEPT
2406 00000 MOORE TWINING AS 47568 3121 65.00 .00 •00
4136692
2024/09 DUE 03/03/2024 SES- PROFESSIONAL SERVICE 04425 5205 65.00 1099:
DEPT
2466 00000 CLOACINA LLC 47589 3121 329,640.93 .00 .00
EL23-004-3
CASH 01 2024/09 ENE 03/03/2024 DESC: SLICE-PROFESSIONAL SERVICE DISC: • 0f 04425 5205 SLDGE 329,640.93 1099:
ACT 1100 DEPT
sert generated: 03/5a2024 08:02 Page 2
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3121 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMEN INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 2472 00000 PACIFIC STORAGE 4799546 3121 164.24 .00 .00
ASH O 2024/09 DUE 03/02/2024 1411 520
сст 110 SES PROFESSIONAL SERVICE 1406 520 197:12 1099
2525 00000 ROMANAZZI GENERA 47562 3121 96,938.00 .00 .00 CAST 1100 2024/09 TUE 03/01/2024 SES-C GP-02/02/24-62/39/24 2400 5516 CCLG 103,002:00 1099 2 2245 CCLG 1099
2527 00000 CA DMV 7584 3121 6,560.00 -00 .00
12272
202109 DUE 03/07/2024 SED CRES FOR NEW FIRE PATROLE DISC: .00 60420 5504 6,560.00 1099:
CONDITIONS THAT PREVENT POSTING INVOICE 2527/47584
* w9hld
3602 00000 BILL WALL'S DIRE 47564 3121 65.08 .00 .00
16850
ASH 0 2024/09 DUE 03/02/2024 SES HARDWARE DISC: 00 01406 5205 65.08 1099:0 CCT 110 DEPT
3602 00000 BILL WALL'S DIRE 16851 3121 1,301.98 -00 .00 ACCT 1100 2021/09 DUE 03/01/2024 SEP-CHK: N DISC: .00 01406 5205 1,301.98 1099:0 DESC: HARDWARE
3602 00000 BILL WALL'S DIRE 47844 3121 270.00 -00 -00
CASH 01 2024/09 INV 02/02/2024 DISC: .00 01411 5205 270.00 1099:0 исст 110( DEPT DUE 03/01/2024 SES CONSULTING
3602 00000 BILL WALL'S DIRE 17849 3121 90.00 .00 .00
CASH 01 2024/09 INV 02/16/2024 DISC: .00 01411 5205 90.00 1099:0 ACCT 1100 DEPT DUE 03/01/2024
User: Prora enerated: 304/202 08:02 Page 3
Program ID:
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3121 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 3602 00000 BILL WALL'S DIRE 47586 3121 90.00 .00 - 00
16853
2024/09 01411 5205 90.00 1099:0
3602 00000 BILL WALL'S DIRE 17857 3121 1,464.69 • 00 -00 AAST 1100 2021/09 DUE 003/2024 DESHAMARE DISC: 00 01404 5205 1,464.69 1099:0 3602 00000 BILL WALL'S DIRE 17852 3121 210.00 -00 -00
ACET 1100 20710202 DESCONSULTING DISC: •00 01406 5205 210.00 1099:0 6085 00000 CASCADE FIRE EQU ANV3305 3121 2,188.45 - 00 .00 AST 1100 2024/09 INV 10/19/2023 SED PROFESSIONAL SERVICE DISC: .00 01420 5504 2,188.45 1099:
DEPT DUE 03/01/2024
6085 00000 CASCADE FIRE EQU 416984 3121 350.10 -00 .00
ACET 1100 2024/09 01420 5504 350.10 1099:
DEPT,
6085 00000 CASCADE FIRE EQU 47575 3121 967.61 .00 .00
INV6693
сет 1100 2024/09 DUE 09/01/202A DESCPROFESSTONAD SERVICE 014205504 967.61 1099:
DEPT
6085 00000 CASCADE FIRE EQU 47576 3121 1,572.26 .00 .00 INV8693
2021/09 IN 002024 DESCESSIONAL SERVICE 01420 5504 1,572.26 1099:
8250 000000 COLLINS & SCHOET 47853 3121 35,750.00 .00 - 00 ACET 1100 2024/09 DUE 0305/2024 DESC:PROFESSIONAL SERVICE DEPT
27,000.00
Program ID: usert generated: 03/9a2024 08:02 Page 4
apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3121 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMEN INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 8250 00000 COLLINS & SCHOET 47595 3121 5,781.25 .00 -00 1490
CASH 01 2024/09 INV 02/05/2024 02425 5205
ACCT 1100 DEPT DUE 03/01/2024 04425 5205 E3788
103414 5205
9940 00000 DEPARTMENT OF JU 47301, 3121 356.00 .00 -00
EAST 1100 2024/09 DUE 03/05/2024 DESC:PROFESSTONAL SERVICE 01411 5205 356.00 1099:
DEPT
12000 00000 FARLEY LAW FIRM 422624 3121 2,173.41 - 00 .00 2024/09 04425 5205 SLDGE 2,173.41 1099:0
DEPT
14651 00000 FGL ENVIRONMENTA 47570 3121 107.00 -00 .00
440813A
2024/09 SUE 03/05/2024 DESCEPROFE 02425 5205 107.00 1099:
DEPT ESC: PROFESSIONAL SERVICE
16597 00001 GRANT'S AIR COND 47571 3121 105.00 .00 -00
ASH 0: 2024/09 INV 02/15/2024 SEP-CHK: N DES PROFESSIONAL SERVICE 01425 5205 105.00 1099:
сст 110( DEPT DUE 03/01/2024
23501 00000 KENS STAKES & SU 377974 3121 384.98 .00 .00 ASH 01 2024/09 INV 10/25/2023 DISC: 31425 5516 ROYPK 384.98 1099:
ICCT 110( DEPT DUE 03/01/2024 SES ROP-PROFESSIONAL SERVICE 30200 00001 MONARCH FORD, IN 47438 3121 104.64 .00 • 00 AST 1100 2024/09 ONE 03/01/2024 DESCREP SERVICE DISC: . 0I 01411 5204 104.64 1099:
DEPT
45000 00000 TRUCK PARTS AND 175024 3121 3,038.04 .00 .00 2024/09 ENE 03/06/2024 SEC:PROFESSIONAL SERVICE DISC: .01 014205204 3,038.04 1099:
сст 110 DEPT
Usert generated: 0315man024 08:02 Page 5
User:
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3121 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 46960 00000 TULARE COUNTY JA 47406 3121 65.10 - 00 -00
CASH 01 2024/09 INV 02/22/2024 01411 5204 65.10 1099:
ACCT 1100 DEPT DUE 03/01/2024 SES ESSTONAD SERVICE
CONDITIONS THAT PREVENT POSTING INVOICE 46960/47580
* w9hld
36 APPROVED UNPAID INVOICES TOTAL 520,260.71
36 INVOICE (S) REPORT POST TOTAL 520,260.71
Report generated: 03/04/2024 08:02
Icer. 617Smame Page
ProGram ID: aninvent
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
VOUCHER INVOICE INV DATE PO WARRANT NET
• 03/08/2024 PRTD 542 THOMSON REUTERS 849799717 03/01/2024 3122 271.57 CHECK TOTAL: 271.57
03/08/2024 PRTD 575 OMEGA INDUSTRIAL SUP 155318 02/22/2024 3122 1,243.37 CHECK TOTAL: 1,243.37
- 03/08/2024 PRTD 633 CHARTER COMMUNICATIO 170047601022124 02/21/2024 3122 3,308.94 CHECK TOTAL: 3,308.94
03/08/2024 PRTD 990 TERMINIX 442764053 01/26/2024 3122 122.00 442764046 01/26/2024 3122 78.00
CHECK TOTAL: 200.00
03/08/2024 PRTD 1015 ABLE INDUSTRIES, INC 102322 10/31/2023 3122 3,941.40 CHECK • TOTAL: 3,941.40
03/08/2024 PRTD 1481 HINDERLITER DELLAMAS SIN033818 11/30/2023 3122 12,600.00 CHECK I TOTAL: 12,600.00
03/082049R11 1491 SIERRA AERIFORM LLC 1450 03/01/2024 3122 775.00 CHECK • TOTAL: 775.00
03/08/2024 PRTD 1584 L.N. CURTIS AND SONS INV797468 02/29/2024 3122 233.19 INV794891 02/22/2024 3122 865.03
CHECK TOTAL: 1,098.22
03/08/2024 PRTD 1614 CITIZENS BUSINESS BA 030124 03/01/2024 3122 14,517.62 CHECK TOTAL: 14,517.62
03/08/2024 PRTD 1614 CITIZENS BUSINESS BA 19073 03/01/2024 3122 19,073.00 usert generated: 63/3ma2024 09:10 Page 1
User:
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 01 CHK DATE TYPE VENDOR NAME ASH DUE ODUE FUCHE
HECK NC VOUCHER INVOICE INV DATE PO WARRANT NET
CHECK TOTAL: 19,073.00
• 03/08/2024 PRTD 1620 FARMERSVILLE ELITE S 022624 02/26/2024 3122 1,050.00 CHECK TOTAL: 1,050.00
03/08/2024 PRTD 1645 CORE & MAIN LP T913497 12/29/2023 3122 523.55 CHECK TOTAL: 523.55
03/08/2024 PRTD 1695 SUPERIOR POOL PRODUC 0Q2025493 11/15/2023 3122 490.00 580628SC 02/29/2024 3122 19.69
578001SC 01/31/2024 3122 53.04
575053SC 12/31/2023 3122 10.45
92025868 01/10/2024 3122 1,282.78
42025893 01/11/2024 3122 -440.00
CHECK • TOTAL: 1,415.96
03/08/2024 PRTD 1734 GOMEZ, JENNIFER 030424 03/04/2024 3122 153.00 CHECK W TOTAL: 153.00
03/08/2024 PRTD 1770 DATA TICKET INC 161370 02/20/2024 3122 150.00 161738 02/20/2024 3122 195.00
CHECK TOTAL: 345.00
03/08/2024 PRTD 1823 PHONES.COM 15937 01/15/2024 3122 1,304.81 CHECK TOTAL: 1,304.81
03/08/2024 PRTD 2167 ADVANCED BUILDING MA INV20646 03/01/2024 3122 1,149.75 CHECK TOTAL: 1,149.75
serrt generated: 63/5a2024 09:10 Page 2
User:
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CHECHNO CHR DATE TYPE VENDOR NAME CASH COUE TO/DUE FUCHE VOUCHER INVOICE
INV DATE PO WARRANT NET
03/08/2024 PRTD 2228 CENTRAL CAL WATERWOR 23002 02/01/2024 3122 26,479.00 23137 03/04/2024 3122 497.26
CHECK TOTAL: 26,976.26
03/08/2024 PRTD 2267 TOWNSEND PUBLIC AFFA 21232 03/01/2024 3122 5,000.00 CHECK TOTAL: 5,000.00
I 03/08/2024 PRTD 2406 MOORE TWINING ASSOCI 4137091 03/01/2024 3122 210.00 CHECK TOTAL: 210.00
| 03/08/2024 PRTD 2446 THE RETAIL COACH LLC 5063 10/30/2023 3122 10,000.00 CHECK • TOTAL: 10,000.00
03/08/2024 PRTD 2510 GANNETT CALIFORNIA L 6276347 02/29/2024 3122 489.10 CHECK I TOTAL: 489.10
M 03/08/2024 PRTD 2528 ZUMWALT CONSTRUCTION 2300402 01/31/2024 3122 89,715.59 CHECK • TOTAL: 89,715.59
03/08/2024 PRTD 2528 ZUMWALT CONSTRUCTION 2300401 12/31/2023 3122 144,970.00 CHECK TOTAL: 144,970.00
03/08/2024 PRTD 3602 BILL WALL'S DIRECT A 16856 03/01/2024 3122 240.00 16857 03/01/2024 3122 1,367.07
16855 03/01/2024 3122 390.00
CHECK TOTAL: 1,997.07
03/08/2024 PRTD 12000 FARLEY LAW FIRM 02262024 02/26/2024 3122 13,229.50 CHECK I TOTAL: 13,229.50
serrt generated: 63/5ma2024 09:10 Page
User:
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
VOUCHER INVOICE INV DATE PO WARRANT NET
03/08/2024 PRTD 20000 IDEA PRINTING & GRAP 121977 02/26/2024 3122 236.53 CHECK TOTAL: 236.53
03/08/2024 PRTD 23505 LANDSBERG 92857428 02/13/2024 3122 769.72 CHECK TOTAL: 769.72
| 03/08/2024 PRTD 34634 PITNEY BOWES-PURCHAS 02162024 02/18/2024 3122 600.00 CHECK TOTAL: 600.00
03/08/2024 PRTD 37000 QUAD KNOPF, INC. 122354 02/29/2024 3122 1,416.00 122353 02/29/2024 3122 8,218.24
122387 02/29/2024 3122 2,670.00
122386 02/29/2024 3122 2,565.30
122355 02/29/2024 3122 6,532.99
CHECK • TOTAL: 21,402.53
03/08/2024 PRTD 51550 VERIZON WIRELESS 9956974091 02/18/2024 3122 828.57 CHECK TOTAL: 828.57
NUMBER OF CHECKS 31 *** CASH ACCOUNT TOTAL *** 379,396.06
COUNT AMOUNT
TOTAL PRINTED CHECKS 379,396.06
*** GRAND TOTAL *** 379,396.06
User: Aroran enerated: 033na2024 09:20 Page 4
Program ID:
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3122 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMEN INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE
APPROVED UNPAID INVOICES TO BE POSTED
542 00000 THOMSON REUTERS 849799717 3122 271.57 -00 -00 CASH 01 2024/09 DUE 000/2024 DESE IONAL SERVICE SEP-CHK: N 01411 5205 271.57 1099:
ACCT 1100 DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 542/47621
* w9h1d
575 00000 OMEGA INDUSTRIAL 47609 3122 1,243.37 .00 .00
155318
ACT 1100 2024/09 NV 02/22/202 SED PROFESSIONAL SERVICE 01425 5203 1,243.37 1099:
DEPT UE 03/07/202
633 00000 CHARTER COMMUNIC 470047601022124 3122 3,308.94 .00 -00 CAST 1100 2024/09 ONE 0307/2024 DESC:PROFESSTONAL SERVICE 07404 5211 128.04 1099 CONDITIONS THAT PREVENT POSTING INVOICE 633/47640
* w9h1d
01411 5211
14411 5211 SLESF
01414 5211
01415 5211
01420 5211
1425 5217
1099
1099
1099
1099
1099
1099
06425 5211 1099
21404 5211 1099
1099:
1099:
1099:
Report generated: 03/08/2024 08:38
User: 6175mame Page 1
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3122 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 990 00000 TERMINIX 472764053 3122 122.00 •00 .00
ASH 0. 2024/09 DUE 02/2024 DISC: .0 01406 5205 122.00 1099:
сст 110 DEPT
990 00000 TERMINIX 472764046 3122 78.00 .00 -00
CAST 1100 2024/09 DUE 020/2024 01406 5205 78.00 1099:
DEPT
1015 00000 ABLE INDUSTRIES, 102322 3122 3,941.40 -00 .00 ACET 1100 2024/09 BUY 083/2024 ES PROFESSIONAL SERVICE ISC: ( 01425 5205 3,941.40 1099:
DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 1015/47606
* w9hld
1481 00000 HINDERLITER DELL 47604 3122 12,600.00 -00 .00 SIN033818
CASH 01 2024/09 INV 11/30/2023 DISC: .00 01404 5205 CNBIS 12,600.00 1099:
Асст 110( DUE 01/11/202 DESCENTS-PROFESSIONAL SERVICE
CONDITIONS THAT PREVENT POSTING INVOICE 1481/47604
1491 00000 SIERRA AERIFORM 47630 3122 175.00 -00 •00
1450
CASH 01 2024/09 INV 03/01/2024 31425 5516 FREE
ACCT 1100 DEPT DUE 03/07/2024 I SES- PROFESSIONAL SERVICE 1000010997 12400 5516 AHSC 100.00
CONDITIONS THAT PREVENT POSTING INVOICE 1491/47630
w9h1d
02420 320% DEVIP 495:00 1099:
1099:
1584 00000 L.N. CURTIS AND 47619 3122 233.19 .00 •00
INV797468
ASH 0 2024/09 DUE 0/07/2024 DESC: PROFESSIONAL SERVIC SEP-CHK: 01420 5504 233.19 1099:
сст 110
usert generated: 6323ma2024 08:38 Page 2
6175mame
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3122 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE CONDITIONS THAT PREVENT POSTING INVOICE 1584/47619
1584 00000 L.N. CURTIS AND 47620 3122 865.03 -00 -00
INV794891
CASH 01 2024/09 TN 03/22/2024 DESC:PROFESSIONAL SERVICE DISC: .00 01420 5504 865.03 1099:
ACC 1100 DEPT DUE 03/07/2024
CONDITIONS THAT PREVENT POSTING INVOICE 1584/47620
* w9hld
1614 00000 CITIZENS BUSINES 47631 3122 14,517.62 .00 .00 030124
ASH 0 2024/09 ISC: .0 03411 590
сст 110 DEPT NE 03/07/2024 DESC:LEASE #22-00 14, 073:33 1099:
03411 555
CONDITIONS THAT PREVENT POSTING INVOICE 1614/47631
* W9h1d
1614 00000 CITIZENS BUSINES 47644 3122 19,073.00 -00 - 00 19073
CASH 01 2024/09 INV 03/01/2024 EP-CHK DISC: .00 103411 5907 ACCT 1100 DEPT DUE 03/07/2024 ESC: 24-00 103411 5558 15:096:99 1099 CONDITIONS THAT PREVENT POSTING INVOICE 1614/47644
* w9hld
1620 00000 FARMERSVILLE ELI 47611 3122 1,050.00 •00 -00 022624
CASH 01 2024/09 SUE 00/2024 DESCENTS FUNDING DISC: 00 01407 5205 1,050.00 1099:
ACCT 1100 DEPT DUE 03/07/2024
CONDITIONS THAT PREVENT POSTING INVOICE 1620/47611
* w9h1d
1645 00000 CORE & MAIN LP 47627 3122 523.55 -00 .00
T913497
ASH 0 2024/09 INV 12/29/2023 SEP-CHK: 1 DES ROYA PROFESSTONAL SERVICE 60404 5516 ROY2 523.55 1099:
сст 110 DEPT DUE 03/07/2024
CONDITIONS THAT PREVENT POSTING INVOICE 1645/47627
Report generated: 03/08/2024 08:38 Page 3
User: 6175mame
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3122 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICEN PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 1695 00000 SUPERIOR POOL PR 47598 3122 490.00 .00 .00
0Q2025493
CASH 01 2024/09 DUe 03/03/2024 SEP-CHK: N DISC: .00 024255202 490.00 1099:
ACCT 1100 DEPT DESC: PROFESSIONAL SERVICE
CONDITIONS THAT PREVENT POSTING INVOICE 1695/47598
* w9hld
1695 00000 SUPERIOR POOL PR 47599 3122 19.69 -00 .00
580628SC
LAST 1100 3E24/09 DUE 0/2/2024 DES: PROFESSTONAL SERVICE 02425 5202 19.69 1099:
CONDITIONS THAT PREVENT POSTING INVOICE 1695/47599
1695 00000 SUPERIOR POOL PR 47600 3122 53.04 .00 .00
578001SC
CASH 01 2024/09 INV 01/31/2024 ISC: •( 02425 5202 53.04 1099:
ACCT 1100 DEPT DUE 03/07/2024 ESC: PROFESSIONAL SERVIC
CONDITIONS THAT PREVENT POSTING INVOICE 1695/47600
*W9h1d
1695 00000 SUPERIOR POOL PR 47601 3122 10.45 -00 .00
575053SC
ASH 0 2024/09 INV 12/31/202 SEP-CHK: N 024255202 10.45 1099:
ACCT 110( UE 03/07/202 DES PROFESSIONAL SERVICE
CONDITIONS THAT PREVENT POSTING INVOICE 1695/47601
1695 00000 SUPERIOR POOL PR 47602 3122 1,282.78 .00 -00 q2025868
CAST 1100 2024/09 DUE 03/07/2024 DESC: PROFESSIONAL SERVICE 02425 5202 1,282.78 1099:
DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 1695/47602
serrt generated: 03/5man024 08:38 Page 4
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3122 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 1695 00000 SUPERIOR POOL PR 47603 3122 -440.00 .00 -00
q2025893
CASH 01 2024/09 INV 01/11/2024 SE Credit DISC: .00 02425 5202 -440.00 1099:
ACCT 1100 DEPT DUE 01/11/2024
CONDITIONS THAT PREVENT POSTING INVOICE 1695/47603
* w9hld
1734 00000 GOMEZ, JENNIFER 47625 3122 153.00 .00 .00
030424
CASH 01 2024/09 0/2024 DESS CONFERENCE 014045208 153.00 1099:
ACCT 1100 DEPT DUE 03/07/2024
CONDITIONS THAT PREVENT POSTING INVOICE 1734/47625
* W9hld
1770 00000 DATA TICKET ING 161370 3122 150.00 •00 .00
A 100009 D BES JAN 2024( DISC: 00 01411 5205 150.00 1099:
1770 00000 DATA TICKET INC 161738 3122 195.00 .00 -00
ASH O 2024/09 INV 02/20/2024 DISC: .00 01411 5205 195.00 1099:
сст 110 DEPT UE 03/07/2024
Report generated: 03/3ma2024 08:38 Page 5
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3122 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMEN INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 1823 00000 VPHONES.COM 15537 3122 1,304.81 -00 - 00
ACCT 1100 2024/09 DUE 03/07/2024
DEPT 02411 5211 49727 1000
CONDITIONS THAT PREVENT POSTING INVOICE 1823/47639
* wohld
14411 5211 SLESF 12:33 1099
01414 5211 1099
01415 5211 31.07
01420 5211 124.27
01425 5211 6:11 1099
02404 5211 1099:
02415 5211 12.43 1099
02425 5211 79.22 1099
04404 5211 73.01 1099
04415 521 2.4 1099:
04425 521 76.1. 1099
06404 5211 15.53 1099:
06415 5211 6.21 1099
06425 5211 4.66 1099:
21404 5211 1099
21425 5211 1099
35425 5211 1099:
2167 00000 ADVANCED BUILDIN 47632 3122 1,149.75 .00 -00 INV20646
ASH O 2024/09 NV 03/01/202 DESC:MARCH 2024 DISC: 00 01406 5205 1,149.75 1099:
•CT 110 DEPT UE 03/07/202
CONDITIONS THAT PREVENT POSTING INVOICE 2167/47632
W9h1d
2228 00000 CENTRAL CAL WATE 23002 3122 26,479.00 -00 - 00 2024/09 NV 02/01/202 DISC: .00
DEPT UE 03/07/202 04425 5205 04425 22,830: S0 1033
02425 5205 2,839:50
2228 00000 CENTRAL CAL WATE 4313% 3122 497.26 .00 .00
ACCH 1700 2024/09 NV 03/04/202 DES PROFESSIONAL SERVICE SEP-CHK: N 04425 5205 497.26 1099:
UE 03/07/202
userrt generated: 033mano24 08:38 Page 6
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3122 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMEN INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 2267 00000 TOWNSEND PUBLIC 17232 3122 5,000.00 .00 - 00 ASH 01 2024/09 INV 03/01/2024 DISC: 01404 5205 5,000.00 1099:
CCT 110( DEPT UE 03/07/202
2406 00000 MOORE TWINING AS 47605 3122 210.00 .00 -00
4137091
CAST 1100 2024/09 NE 03/07/2024 DESE:PROFESSIONAL SERVIC ISC: . 04425 5205 210.00 1099:
DEPT
2446 00000 THE RETAIL COACH 47636 3122 10,000.00 .00 .00 CAST 1100 2021/09 IN 03/3/2024 DESCEVL-PROFESSONAL SERVICE 01414 5205 DEVLP 10,000.00 1099:
CONDITIONS THAT PREVENT POSTING INVOICE 2446/47626
* w9hld
2510 00000 GANNETT CALIFORN 4276347 3122 489.10 -00 .00 CASH 01 2024/09 INV 02/29/2024 01414 5205 489.10 1099:
ACCT 1100 DEPT DUE 03/07/2024 SES-PROFESSIONAL SERVICE
CONDITIONS THAT PREVENT POSTING INVOICE 2510/47597
* w9hid
2528 00000 ZUMWALT CONSTRUC 47633 3122 89,715.59 -00 .00 2300402
CASH 01 2024/09 CNV 01/31/202 2420 5516 STATA
ACCT 1100 DEPT UE 03/07/202 2 2245 STATI 94.137:86 1099 2528 00000 ZUMMALT CONSTRUE 2300401 3122 144,970.00 .00 .00 CASH 01 2024/09 DUE 03/07/2024 SEP-CHK: 1 EST-PROFESSIONAL SERVICI 2420 5516 STATI 152,600:00 1099 ACCT 1100 DEPT 2 2245 STATN
3602 00000 BILL WALL'S DIRE 17856 3122 240.00 -00 .00
CASH 01 2024/09 NV 03/01/202 01411 5205 240.00 1099:0
ACCT 1100 DEPT UE 03/07/202 DED :CONSULTING DISC: 100
Usert generated: 0373ma2024 08:38 Page 7
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3122 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHERWARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 3602 O0000 BILL WALL'S DIRE 17855 3122 1,367.07 -00 -00 CASH 01 2024/09 ENV 03/01/2024 DED HARDMARE DISC: 00 01406 5205 1, 367.07 1099:0 ACCT 1100 DEPT UE 03/07/202
3602 00000 BILL WALL'S DIRE 16853 3122 390.00 -00 - 00
CAST 1100 DE77/09 DUE 03/07/2024 DESE:CONSULTING DISC: .00 01406 5205 390.00 1099:0 12000 00000 FARLEY LAW FIRM ' 42262024 3122 13,229.50 .00 -00 ACT 1100 2021/09 IN 02/07/2024 DESC:PROFESSTONAL SERVICE DISC: .00 04425 5205 SLDGE 5.539.50 1099:0 014045205 1099:0
1411 520 ,432.0 1099:0
1406 520 ,117.0 1099:0
2000000000 IDEA PRINTING & 47596 3122 236.53 - 00 .00
121977
CAST 1100 2024/09 IN 002024 SES- PROFESSIONAL SERVICE 01414 5205 236.53 1099:
DEPT
23505 00001 LANDSBERG 92857428 3122 769.72 .00 .00
ASH 1100 2024/09 DUE 00/2024 DESCROFESSIONAL SERVICE 01406 5205 769.72 1099:
DEPT
34634 00001 PITNEY BOWES-PUR 92162024 3122 600.00 .00 .00 AST 1100 2024/09 DUE 03/07/2024 DESC:PROFE ED PROFESSIONAL SERVICE 01406 5205 600.00 1099:
DEPT
37000 00001 QUAD KNOPF, INC. 425334 3122 1,416.00 .00 .00 2024/09 INV 02/29/2024 SES- PROFESSIONAL SERVICE 01414 5205 1,416.00 1099:
ст 11( DEPT DUE 03/07/2024
37000 00001 QUAD KNOPF, INC. 422353 3122 8,218.24 .00 .00 ASH 0 2024/09 12400 5516 CCLGP 8,218.24 1099:
сСт 110
usert generated: 03/3ma2024 08:38 Page 8
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3122 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 37000 00001 QUAD KNOPF, INC. 422387 3122 2,670.00 .00 -00 CAST 1100 2024/0: CNV 02/29/202 SES- STAT-PROFESSIONAL SERVICE DISC: 72420 5516 STATN 2,670.00 1099:
DUE 03/07/202
37000 00001 QUAD KNOPF, INC. 422336 3122 2,565.30 -00 -00 CAST 1100 2024/09 IN 00202 DESP-PROFESSIONAL SERVICE 22425 5516 PMPY1 2,565.30 1099:
DEPT
37000 00001 QUAD KNOPF, INC. 122355 3122 6,532.99 .00 -00 024/0 DUE 03/02/2024 SES-HREE PROFESSTOCAL SERVICE 314255516 FREE 6,532.99 1099:
51550 00001 VERIZON WIRELESS 47612 3122 828.57 .00 .00
9956974091
CASH 01 2024/09 01411 5211
ACCT 110( DEPT 04425 5211 531: 30 103
01420 5211 1090
46 APPROVED UNPAID INVOICES TOTAL 379, 396. 06
46 INVOICE(S) REPORT POST TOTAL 379, 396.06
sert generated: 03/3a2024 08:38 Page 9
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CHEAR DATE TYPE VENDOR NAME CASH COUE TO/OUE FUCHER INVOICE INV DATE PO WARRANT NET 03/14/2024 PRTD 1009 ALEX'S PAINT & BOD 27985 03/07/2024 3124 6,403.36 CHECK I TOTAL: 6,403.36
03/14/2024 PRTD 1341 2MARKET VISUALS 239087 10/26/2023 3124 142.33 CHECK I TOTAL: 142.33
9 03/14/2024 PRTD 1378 MID VALLEY DISPOSAL M-2024-8 03/13/2024 3124 43,562.34 CHECK • TOTAL: 43,562.34
03/14/2024 PRTD 1378 MID VALLEY DISPOSAL M-2024-7 03/13/2024 3124 43,880.03 CHECK I TOTAL: 43,880.03
03/14/2024 PRTD 1481 HINDERLITER DELLAMAS SIN035839 01/31/2024 3124 344.10 CHECK • TOTAL: 344.10
- 03/14/2024 PRTD | 1633 PITNEY BOWES 3106567340 03/08/2024 3124 262.03 CHECK • TOTAL: 262.03
03/14/2024 PRTD 2100 AT&T MOBILITY 30224 03/02/2024 3124 2,406.18 CHECK • TOTAL: 2,406.18
M 03/14/2024 PRTD 2228 CENTRAL CAL WATERWOR 23067 02/13/2024 3124 2,076.13 23066 02/13/2024 3124 25,000.00
CHECK I TOTAL: 27,076.13
288 03/14/2024RD 2274 SUN BADGE COMPANY 587.38 01/11/2024 3124 587.38 CHECK TOTAL: 587.38
03/14/2024 PRTD 2406 MOORE TWINING ASSOCI 4136767 02/26/2024 3124 210.00 4135137 01/12/2024 3124 146.00
3378384 11/09/2023 3124 376.00
sert generated: 035a2024 12:24 Page 1
User:
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CHECK DATE VENDOR NAME CASH COVE TO/DUE VOUCHER INVOICE INV DATE PO
WARRANT NET
CHECK TOTAL: 732.00
103/14/2024 PRTD 2471 WILLDAN FINANCIAL SE 010-57733 03/13/2024 3124 3,743.00 CHECK TOTAL: 3,743.00
03/14/2024 PRTD 2505 CALPORTLAND COMPANY 96242862 02/23/2024 3124 1,529.04 CHECK TOTAL: 1,529.04
03/14/2024 PRTD 2513 BR WELDING AND FABRI INV1343 01/19/2024 3124 4,800.00 CHECK TOTAL: 4,800.00
03/14/2024 PRTD 3602 BILL WALL'S DIRECT A 16859 03/08/2024 3124 510.00 16858 03/08/2024 3124 510.00
16860 03/08/2024 3124 276.52
16847 02/09/2024 3124 90.00
CHECK I TOTAL: 1,386.52
03/14/2024 PRTD 4867 BOYS & GIRLS CLUB OF 101887 02/29/2024 3124 12,566.09 CHECK I TOTAL: 12,566.09
03/14/2024 PRTD 5300 B S & E COMPANY, INC 356671 02/23/2024 3124 300.41 CHECK - TOTAL: 300.41
03/14/2024 PRTD 6085 CASCADE FIRE EQUIPME INV8248 10/18/2023 3124 13,070.18 INV8233 10/18/2023 3124 59.08
CHECK A TOTAL: 13,129.26
03/14/2024 PRTD 8300 CITY OF FARMERSVILLE 022924 02/29/2024 3124 2,389.85 CHECK TOTAL: 2,389.85
Report generated: 03/14/2024 12:24 Page 2
6175mame
Program ID:
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CHECK DATE VENDOR NAME CASH COUE TO/DUE ORCHER INVOICE INV DATE PO WARRANT NET
03/14/2024 PRTD 8399 CITY OF VISALIA AR100814 03/01/2024 3124 6,155.42 CHECK TOTAL: 6,155.42
03/14/2024 PRTD 9940 DEPARTMENT OF JUSTIC 719699 03/04/2024 3124 354.00 CHECK TOTAL: 354.00
03/14/2024 PRTD 14651 FGL ENVIRONMENTAL 441235A 03/13/2024 3124 107.00 CHECK TOTAL: 107.00
03/14/2024 PRTD 16580 GRAFIX SHOPPE 155268 02/08/2024 3124 148.14 155188 02/05/2024 3124 415.00
CHECK TOTAL: 563.14
03/14/2024 PRTD 16603 GROSS & STEVENS INC 139568 12/29/2023 3124 682.16 CHECK • TOTAL: 682.16
03/14/2024 PRTD 23505 LANDSBERG 92874045 03/01/2024 3124 524.49 CHECK I TOTAL: 524.49
| 03/14/2024 PRTD 31560 OFFICE DEPOT 29912349 02/29/2024 3124 2,528.45 CHECK I TOTAL: 2,528.45
103/14/2024 PRTD 34500 AT & T 030724 03/07/2024 3124 319.23 CHECK I TOTAL: 319.23
• 03/14/2024 PRTD 41000 SELF-HELP ENTERPRISE FVLADM FEB-14 03/05/2024 3124 2,133.00 CHECK • TOTAL: 2,133.00
03/14/2024 PRTD 51550 VERIZON WIRELESS 9958320523 03/04/2024 3124 190.05 sert generated: 63/5m/m024 12:24 Page
user:
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CHECK A CHK DATE TYPE VENDOR NAME CASH (DUE TO/DUE FUCH INV DATE PO WARRANT
VOUCHER INVOICE NET
CHECK TOTAL: 190.05
03/14/2024 PRTD 51550 VERIZON WIRELESS 9958099609 03/01/2024 3124 564.55 CHECK - TOTAL: 564.55
NUMBER OF CHECKS 29 *** CASH ACCOUNT TOTAL *** 179, 361.54
COUNT AMOUNT
TOTAL PRINTED CHECKS 29 179,361.54
*** GRAND TOTAL *** 179, 361.54
Report generated: 03/14/2024 12:24
User: 6175mame Page
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3124 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE
APPROVED UNPAID INVOICES TO BE POSTED
1009 00000 ALEX'S PAINT & B 47985 3124 6,403.36 .00 -00 CASH 01 2024/09 INV 03/07/2024 DESC: PROFESSIONAL SERVICES DISC: .00 01411 5205 6,403.36 1099:
ACCT 1100 DEPT DUE 03/14/2024
1341 00000ZMARKET VISUALS 239087 3124 142.33 - 00 .00
CASH 01 2024/09 INV 10/26/2023 SEP-CHK: 01420 5205 142.33 1099:
ACCT 1100 DEPT DUE 03/14/2024 DESC:PROFESSIONAL SERVICES 1378 00000 MID VALLEY DISPO 47679 3124 43,562.34 .00 .00 M-2024-8
ACCT 1100 2024/09 IN 0313/2024 DESCRE24 DISC: .00 606225 4054 64;443:31 1099 DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 1378/47679
* w9hld
606425 4092
606425 4093 13320 1 1830.
606425 4094
1378 00000 MID VALLEY DISPO 47680 3124 43,880.03 .00 -00 M-2024-7
CAST 1100 2024/09 DUE 03/23/2024 DISC: 00 06425 5205 62,401:58 1099 DEPT 506425 400
CONDITIONS THAT PREVENT POSTING INVOICE 1378/47680
06425 409
06425 409 - ,202.08 103)
606425 4094 1099
1481 00000 HINDERLITER DELL 47670 3124 344.10 .00 .00
SIN035839
CASH 01 2024/09 INV 01/31/2024 SES- PROFESSIONAL SERVICE DISC: .0r 01404 5205 344.10 1099:
ACCT 1100 DEPT DUE 03/14/2024
CONDITIONS THAT PREVENT POSTING INVOICE 1481/47670
* W9h1 d
usport generated: 83/5mam22. 12:11 Page 1
Program ID:
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3124 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 1633 00000 PITNEY BOWES 47668 3124 262.03 -00 .00
3106567340
ASH O 2024/09 DUE 03/14/2024 DISC: 01406 5205 262.03 1099:
сст 110 DEPT DESC: PROFESSIONAL SERVICES
CONDITIONS THAT PREVENT POSTING INVOICE 1633/47668
* w9hld
2100 00001 AT&T MOBILITY 47681 3124 2,406.18 - 00 .00
3022
CASH 01 2024/09 SUE 12/2024 DESCPROFESSIONAL SERVICES DISC: .00 01404 5211 126.97 1099:
ACCT 1100 DEPT, DUE 03/14/2024 01411 5211 926.09 1099:
14411 5211 SLESF 92.38 1099:
01415 5211 119.17 1099:
01420 5211 321.86 1099.
01425 5211 130.90 1099:
02404 5211 88.40 1099:
02415 5211 47.67 1099:
02425 5211 127.78 1099:
04404 5211 83.73 1099:
04415 5211 47.67 1099:
04425 5211 123.27 1099:
06404 5211 9.33 1099:
06415 5211 23.83 1099:
06425 5211 14.28 1099:
21404 5211 8.83 1099:
35425 5211 21425 106:28 1099:
1099:
2228 00000 CENTRAL CAL WATE 43067 3124 2,076.13 -00 .00 ASH 01 2024/09 IV 02/13/202 SEP-CHK: N DISC: 00 04425 5205 2,076.13 1099:
сст 110 DEPT JE 03/14/201 DESC: PROFESSIONAL SERVICES
2228 00000 CENTRAL CAL MATE 43066 3124 25,000.00 .00 .00 CASH 01 2024/09 INV 02/13/2024 SEP-CHK 04425 5205 25,000.00 1099:
ACCT 1100 DEPT DUE 03/14/202
2274 00000 SUN BADGE COMPAN 47652 3124 587.38 .00 .00
587.38
2024/0s DUE 0814/2024 SEP-CHK: DES: PROFESSTONAL SERVICE 01411 5504 587.38 1099:
DEP-
usert generated: 63/31/2024 12:11 Page 2
User:
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3124 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMER INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 2406 00000 MOORE TWINING AS 47661 3124 210.00 .00 - 00
4136767
ASH C 2024/09 INV 02/26/2024 044255205 210.00 1099:
ест 110 DEPT DUE 03/14/2024 SEP-PROFESSIONAL SERVICES
2406 00000 MOORE TWINING AS 4735137 3124 146.00 .00 -00 ACT 1100 2024/09 DISC: .00 04425 5205 146.00 1099:
2406 00000 MOORE TWINING AS 47663 3124 376.00 .00 -00
3378384
ACCT 1100 2021/09 INV 11/09/2023 SES-PROFESSIONAL SERViCES 04425 5205 376.00 1099:
DUE 03/14/2024
2471 00000 WILLDAN FINANCIA 470-37733 3124 3,743.00 .00 .00 CAST 1100 2024/09 INV 03/13/202 SES PROFESSIONAL SERVICES DISC: .00 01404 5205 3,743.00 1099:
DEPT VE 03/14/202
2505 000000 CALPORTLAND COMP 96242862 3124 1,529.04 .00 .00 ECST 1100 2024/09 DUE 0323/202 DESC:PARKS-PROFESSIONAL. SERVICES 01425 5203 PARKS 1,529.04 1099:
DEPT
2513 00000 BR WELDING AND F 47678 3124 4,800.00 .00 .00 INV1343
ASH O 2024/09 _DUE 02/19/2024 01420 5208 4,800.00 1099:
сст 110 DEPT SES PROFESSIONAL SERVICES
3602 00000 BILL WALL'S DIRE 17859 3124 510.00 .00 .00
ACT 1100 20P1/09 _ DISC: .00 01411 5205 510.00 1099:0
3602 00000 BILL WALL'S DIRE 17858 3124 510.00 .00 .00
ACT 1100 2024/09 DUE 03/18/2024 DESC:CONSULTING DISC: .00 01406 5205 510.00 1099:0 DEPT DUE 03/14/2024
sert generated: 03/3m/2024 12:11 Page 3
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3124 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 3602 00000 BILL WALL'S DIRE 47860 3124 276.52 - 00 .00
CAST 1100 2024/09 INV 03/08/202 SES CHAROMARE DISC: .00 01406 5205 276.52 1099:0 DEPT UE 03/14/202
3602 00000 BILL WALL'S DIRE 17846 3124 90.00 •00 -00
CAST 1100 2021/09 DISC: .00 01411 5205 90.00 1099:0
4867 00000 BOYS & GIRLS CLU 106887 3124 12,566.09 -00 .00 EAST 1100 2021/09 DISC: 00 01414 5205 12,566.09 1099:
UE 03/14/2024
5300 00000B 5 & E COMPANY, 47664 3124 300.41 .00 - 00
356671
CASH 01 2024/09 INV 02/23/2024 DES PAR-PROFESSIONAL SERVICES DISC: .00 01425 5203 PARKS 300.41 1099:
ACCT 1100 DEPT DUE 03/14/2024
6085 00000 CASCADE FIRE EQU 47645 3124 13,070.18 .00 -00 INV8248
ASH 01 2024/09 ISC: .0 01420 5504 13,070.18 1099:
ССт 1100 DEPT SES PROFESSIONAL SERVICE
6085 00000 CASCADE FIRE EQU 47646 3124 59.08 .00 • 00
INV8233
LAST 1100 2024/09 DUE 03/24/2023 01420 5202 59.08 1099:
DEPT SES ROSSIONAL SERVICES
8300 00000 CITY OF FARMERSV 472934 3124 2,389.85 .00 .00 ASH C 2024/09 DISC: .00 1420 520 109g
сст 110 DEPT 1425 520 1,097:30
01406 5206 1099:
01425 520€ 1099:
1099:
1099
1099
sert generated: 03/5ame 24 12:11 Page 4
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3124 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMES INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 8399 00001 CITY OF VISALIA 47672 3124 6,155.42 -00 .00
AR100814
CASH 01 2024/09 #V 03/01/202 DISC: 00 01426 5205 6,155.42 1099:
ACCT 1100 DEPT JE 03/14/202 SED MARCH 2024
9940 00000 DEPARTMENT OF DU 419699 3124 354.00 .00 .00
2024/09 A 0122024 SES PROFESSIONAL SERVICE ISC: .( 01411 5205 354.00 1099:
DEPT
14651 00000 FGL ENVIRONMENTA 47660 3124 107.00 - 00 .00 441235A
ACT 1100 2024/09 ENV 03/13/2024 SC: PROFESSIONAL SERVICE ISC: . l 02425 5205 107.00 1099:
DEPT DUE 03/14/2024
16580 00000 GRAFIX SHOPPE 47658 3124 148.14 .00 -00
155268
ASH O1 2024/09 SUE 03/18/2024 DESC:PROFE 01411 5504 148.14 1099:
сст 110 ESC PROFESSIONAL SERVICES
16580 00000 GRAFIX SHOPPE 765 3124 415.00 -00 -00
5518
ASH 0 2024/09 INV 02/05/2024 SEP-CHK: 01411 5504 415.00 1099:
сст 110 DEPT ONE 03/14/2024 DESC:PROFESSTONAL SERVICES
16603 00000 GROSS & STEVENS 47657 3124 682.16 .00 -00
139568
CAST 1100 2024/09 01411 5204 682.16 1099:
DEPT DUE 00212023
23505 00001 LANDSBERG 47671 3124 524.49 .00 -00
92874045
CAST 1100 2024/09 NE 03/14/2024 DESC: PROF SES: PROFESSIONAD SERVICE 01406 5205 524.49 1099:
31560 00001 OFFICE DEPOT 23912349 3124 2,528.45 .00 -00 ACT 1100 2024/09 INV 02/29/2024 DISC: .00 01406 5201
DUE 03/14/2024 01411 5201 2. 340:69 1099
usert generated: 63751a2024 12:11 Page 5
User:
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3124 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 34500 00001 AT & T 4767! 3124 319.23 .00 - 00
030724
CASH 01 2024/09 INV 03/07/2024 DESC: PROFESSIONAL SERVICE DISC: .0 014065211 1900001099 ACCT 1100 DEPT DUE 03/14/2024
01420 5211 18.48 1099:
01415 5211 38.11 1099:
39425 5211 29.35 1099
04425 5211 29.35 1099
41000 00000 SELF-HELP ENTERP 47654 3124 2,133.00 .00 .00 FVLADM FEB-14
ASH 01 2024/09 ONE 03/14/2024 SES-PROFESSIONAL SERVICES DISC: .00 01414 5205 2,133.00 1099:
CCT 1100 DEPT DUE 03/14/2024
51550 00001 VERIZON WIRELESS 47674 3124 190.05 -00 .00
9958320523
ACCT 1700 2024/09 DUE 03/24/2024 DES PROFESSIONAL SERVICES 01411 5211 52.0- 109 DEPT 01415 5211 8.0 1099
51550 00001 VERIZON WIRELESS 47677 3124 564.55 -00 -00
9958099609
CASH 01 2024/09 01411 5211 376.39
сст 1100 DEPT IN 024/2024 DEDROFESSIONAD SERVICES 04425 5211 134.76 01420 5211
37 APPROVED UNPAID INVOICES TOTAL 179,361.54
37 INVOICE (S REPORT POST TOTAL 179,361.54
usert generated: 03/5man024 12:11 Page 6
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
'HK DATE TYPE VENDOR NAME CASH (DUE TO/DUE CHER INVOICE WARRANT
INV DATE PO NET
03/18/2024 PRTD 2531 CLEAN CUT LANDSCAPE 001 01/31/2024 3125 160, 162.72 CHECK TOTAL: 160, 162.72
NUMBER OF CHECKS 1 *** CASH ACCOUNT TOTAL *** 160,162.72
COUNT AMOUNT
TOTAL PRINTED CHECKS 160,162.72
*** GRAND TOTAL *** 160,162.72
Report generated: 03/18/2024 14:37
User: 6175mame Page 1
Program ID: abcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3125 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE
APPROVED UNPAID INVOICES TO BE POSTED
2531 3125 160,162.72 .00 .00
00000 CLEAN CUT LANDSC 47182
CASH 01 2024/09 INV 01/31/2024 SEP-CHK: N DISC: .00 103425 5205 ADAFX 160,162.72 1099:
ACCT 1100 DUE 03/18/2024 DESC: ADA IMPROVEMENTS PROJEC
L APPROVED UNPAID INVOICES TOTAL 160, 162.72
1 INVOICE (S REPORT POST TOTAL 160, 162-72
Report generated: 03/18/2024 14:29 Page 1
user: 6175mame
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CHEAT A OUR TYPE VENDOR NAME CASH COUE TO/OVE FUCHER INVOICE INV DATE PO WARRANT NET
03/22/2024 PRTD 436 SHAPE INC. R-23769B15356 08/23/2023 3126 34,867.93 CHECK TOTAL: 34,867.93
03/22/2024 PRTD 543 EXETER SMALL ENGINE 1048 09/13/2023 3126 40.80 CHECK I TOTAL: 40.80
03/22/2024 PRTD 1005 AAA QUALITY SERVICES 00344842 02/10/2024 3126 308.69 CHECK I TOTAL: 308.69
03/22/2024 PRTD 1024 VISALIA TIRE & WHEEL 126541B 02/09/2024 | 3126 202.08 CHECK TOTAL: 202.08
03/22/2024 PRTD 1080 ACME ROTARY BROOM SE 2580 02/09/2024 3126 883.01 CHECK • TOTAL: 883.01
03/22/2024 PRTD 1207 PROFESSIONAL PRINT & 120140 03/07/2024 3126 2,414.61 CHECK I TOTAL: 2,414.61
03/22/2024 PRTD 1234 AUTOZONE 3711551085 11/08/2023 3126 14.66 3711591869 01/22/2024 3126 37.50
CHECK • TOTAL: 52.16
03/22/2024 PRTD 1276 CALIFORNIA TURF EQUI 620955 01/29/2024 3126 232.27 CHECK I TOTAL: 232.27
03/22/2024 PRTD 1481 HINDERLITER DELLAMAS SIN036777 02/29/2024 3126 400.00 SIN036673 03/15/2024 3126 150.00
CHECK I TOTAL: 550.00
03/22/2024 PRTD 1633 PITNEY BOWES 262.03 03/08/2024 3126 262.03 userrt generated: 03/32/2024 10:16 Page 1
User:
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
VOUCHER INVOICE INV DATE PO WARRANT NET
CHECK TOTAL: 262.03
03/22/2024 PRTD 1645 CORE & MAIN LP 4220826 01/15/2024 3126 541.05 CHECK I TOTAL: 541.05
03/22/2024 PRT 1657 LASQUITE, ANTHONY WI 030124 03/01/2024 3126 375.00 CHECK TOTAL: 375.00
I 03/22/2024 PRTD 1658 DIAZ, VINCENT A. 022424 02/24/2024 3126 450.00 CHECK I TOTAL: 450.00
03/22/2024 PRTD 1695 SUPERIOR POOL PRODUC 02025955 03/18/2024 3126 1,066.70 CHECK • TOTAL: 1,066.70
03/22/2024 PRTD 1761 AUTOTECH SERVICE CEN 1121221 12/15/2023 3126 41.75 1121227 12/15/2023 3126 41.75
1121255 12/19/2023 3126 41.75
CHECK SI TOTAL: 125.25
03/22/2024 PRTD 1813 HOPEWELL MFG, INC H24862 03/14/2024 3126 1,145.00 CHECK • TOTAL: 1,145.00
03/22/2024 PRTD 1823 VPHONES.COM 16359 03/15/2024 3126 1,370.07 CHECK I TOTAL: 1,370.07
103/22/2024 PRTD 1854 PROACTIVE ENVIRONMEN 33689 03/13/2024 3126 235.00 CHECK WE TOTAL: 235.00
03/22/2024 PRTD 2203 WESTSCAPES, INC 20911 11/30/2023 3126 1,691.00 20910 11/30/2023 3126 2,275.00
21065 01/31/2024 3126 2,275.00
Report generated: 03/22/2024 10:16 Page 2
6175mame
Program ID: apcshdsb
munis
CITY OF FARMERSVILLE
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CHECK NOCHK DATE TYPE VENDOR NAME CASH COUE TO/DUE FUCHER INVOICE INV DATE PO WARRANT NET 21064 01/31/2024 3126 1,691.00
CHECK I TOTAL: 7,932.00
03/22/2024 PRTD 2220 JESSE'S AUTO GARAGE 3071 02/07/2024 3126 126.05 3093 02/13/2024 3126 126.05
3089 02/13/2024 3126 126.05
3072 02/07/2024 3126 125.65
3079 02/07/2024 3126 142.83
3077 02/07/2024 3126 126.73
3070 02/07/2024 3126 126.93
3073 02/07/2024 3126 112.89
3116 02/22/2024 3126 126.05
CHECK I TOTAL: 1,139.23
N 03/22/2024 PRTD 2226 INFOARMOR, INC 5537MAR24 03/19/2024 3126 260.00 CHECK TOTAL: 260.00
03/22/2024 PRTD 2244 CAL APPAREL, INC. 10425 02/12/2024 3126 493.96 9141 09/18/2023 3126 94.43
CHECK I TOTAL: 588.39
03/22/2024 PRTD 2255 POSM SOFTWARE LLC 3547 01/12/2024 3126 1,000.00 CHECK • TOTAL: 1,000.00
03/22/2024 PRTD 2266 TD ENTERPRISES LLC 11 03/08/2024 3126 4,445.55 CHECK I TOTAL: 4,445.55
8 030/22/20249011 2295 MOORE, SKYLER Q 022724 02/27/2024 3126 875.00 Report generated: 03/22/2024 10:16 Page 3
user: 6175mame
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
VOUCHER INVOICE INV DATE PO WARRANT NET
CHECK TOTAL: 875.00
| 03/22/2024 PRTD 2296 HOPF, LATHAN A 031424 03/14/2024 3126 300.00 CHECK I TOTAL: 300.00
• 03/22/2024 PRTD 2311 FLAMING, EMILEE A 022824 02/28/2024 3126 300.00 CHECK TOTAL: 300.00
- 03/22/2024 PRTD 2402 THE EXPERIENCED GARD 207876 03/18/2024 3126 2,568.00 207171 03/18/2024 3126 2,568.00
CHECK TOTAL: 5,136.00
- 03/22/2024 PRTD 2415 NICKELS, STUART 030624 03/06/2024 3126 1,700.00 CHECK A TOTAL: 1,700.00
03/22/2024 PRTD 2429 BENEDETTA, MICHAEL R 022924 02/29/2024 3126 500.00 CHECK • TOTAL: 500.00
03/22/2024 PRTD 2460 ASPEN RENTALS, INC 62888690 02/19/2024 3126 15,768.75 62888643 01/19/2024 3126 15,768.75
CHECK • TOTAL: 31,537.50
03/22/2024 PRTD 2489 BOTELLO, DIEGO 030124 03/01/2024 3126 375.00 CHECK I TOTAL: 375.00
03/22/2024 PRTD 2493 SANDOVAL, MARIA 030224 03/02/2024 3126 750.00 CHECK M TOTAL: 750.00
03/22/2024 PRTD 2505 CALPORTLAND COMPANY 96125878 11/03/2023 3126 1,468.14 96125877 11/02/2023 3126 1,468.14
96125876 11/01/2023 3126 1,468.14
usert generated: 63/3m2m024 10:16 Page 4
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CHECH A CUND TYPE VENDOR NAME CASH (DUE TO/DUE EUCHER INVOICE INV DATE PO WARRANT NET 96240210 02/22/2024 3126 1,529.04
96216082 01/30/2024 3126 911.89
96171041 12/12/2023 3126 1,534.48
1468.14 11/03/2023 3126 1,468.14
CHECK TOTAL: 9,847.97
03/22/2024 PRTD 2525 ROMANAZZI GENERAL EN 2 03/19/2024 3126 131,676.15 CHECK • TOTAL: 131,676.15
03/22/2024 PRTD 2528 ZUMWALT CONSTRUCTION 2300403 02/29/2024 3126 68,492.62 CHECK • TOTAL: 68,492.62
M 03/22/2024 PRTD 3300 BATTERY SYSTEMS, INC 50982403050959 03/05/2024 3126 63.61 41181219231145 12/19/2023 3126 158.04
CHECK • TOTAL: 221.65
03/22/2024 PRTD 3602 BILL WALL'S DIRECT A 16861 03/15/2024 3126 210.00 CHECK I TOTAL: 210.00
- 03/22/2024 PRTD 4399 BLAIS & ASSOCIATES BA-7105-2024 03/14/2024 3126 55.00 BA-7206-2024 03/14/2024 3126 1,155.00
BA-7109-2024 03/14/2024 3126 586.50
BA-7108-2024 03/14/2024 3126 1,437.50
BA-7107-2024 03/14/2024 3126 220.54
BA-7171-2024 03/14/2024 3126 2,600.00
CHECK I TOTAL: 6,054.54
03/22/2024 PRTD 10524 EMPIRE SAFETY & SUPP 1040713 12/06/2023 3126 26.99 Report generated: 03/22/2024 10:16 Page 5
User: 6175mame
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CHECE NO CUK DATE TYPE VENDOR NAME CASH COUE TO/DUE FUCH) VOUCHER INVOICE INV DATE PO WARRANT NET CHECK TOTAL: 26.99
NW 03/22/2024 PRTD 10553 EXETER IRRIGATION & 45444 11/13/2023 3126 18.66 CHECK TOTAL: 18.66
03/22/2024 PRTD 11900 EXETER MERCANTILE CO 20270/1 01/10/2024 3126 53.29 CHECK TOTAL: 53.29
03/22/2024 PRTD 14651 FGL ENVIRONMENTAL 440944A 02/23/2024 3126 107.00 441150A 02/23/2024 3126 107.00
44152A 02/22/2024 3126 45.00
348921A 01/16/2024 3126 41.00
348919A 01/16/2024 3126 41.00
347362A 11/13/2023 3126 99.00
347264A 11/08/2023 3126 35.00
346199A 09/23/2023 3126 41.00
346020A 09/21/2023 3126 41.00
346018A 09/21/2023 3126 99.00
CHECK TOTAL: 656.00
03/22/2024 PRTD 16597 GRANT'S AIR CONDITIO 863 03/18/2024 3126 770.00 CHECK TOTAL: 770.00
03/22/2024 PRTD 41000 SELF-HELP ENTERPRISE FVL21REJAN-24 03/15/2024 3126 3,943.77 FVL21HBNOV23-JAN24 03/15/2024 3126 2,121.58
CHECK TOTAL: 6,065.35
03/22/2024 PRTD 43700 SUBURBAN PIPE & STEE 74140 11/06/2023 3126 940.69 userrt generated: 03/3nane24 10:16 Page 6
User:
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CHECK NO CHE DATE TYPE VENDOR NAME CASH DUE TO/DUE FUCHS VOUCHER INVOICE INV DATE PO WARRANT NET CHECK TOTAL: 940.69
| 03/22/2024 PRTD 45000 TRUCK PARTS AND SERV 119854 03/15/2024 3126 3,402.61 CHECK TOTAL: 3,402.61
03/22/2024 PRTD 47100 TULARE COUNTY ENVIRO INO214109 03/05/2024 3126 295.00 CHECK TOTAL: 295.00
MAN 03/22/2024 PRTD 48300 USABLUEBOOK, INC. INV00229562 12/22/2023 3126 398.22 INV00229456 12/22/2023 3126 791.49
CHECK TOTAL: 1,189.71
N 03/22/2024 PRTD 48350 UNITED SECURITY ALAR 112008-22583 01/01/2024 3126 823.50 112008-22584 01/01/2024 3126 690.00
CHECK TOTAL: 1,513.50
NUMBER OF CHECKS 50 *** CASH ACCOUNT TOTAL *** 333,395.05
COUNT AMOUNT
TOTAL PRINTED CHECKS 50 3357395.05
*** GRAND TOTAL *** 333,395.05
Report generated: 03/22/2024 10:16 Page 7
User: 6175mame
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMEN INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE
APPROVED UNPAID INVOICES TO BE POSTED
436 00000 SHAPE INC. 423769815356 3126 34,867.93 -00 .00 CASH 01 2024/09 IN 22024 DEPRESSIONAL SERVICE 04425 5203 34,867.93 1099:
Аст 1100 DEPT
543 00000 EXETER SMALL ENG 17745 3126 40.80 -00 -00
AAST 1100 2021/09 01425 5203 40.80 1099:0
1005 00002 AM QUALITY SERV 47344842 3126 308.69 .00 •00 AST 1100 2024/09 DUE 0320/2024 DESCRIPROFESSTONAL SERVICE 60404 5516 ROY2 308.69 1099:
DEPT
1024 00000 VISALIA TIRE & W 47787 3126 202.08 .00 -00
126541B
ACT 1100 2024/09 06425 5203 STSWP 202.08 1099:0
DEPT
1080 0000 ACME ROTARY BROO 480° 3126 883.01 .00 .00
ISH ( 2024/09 NE 03/21/2024 DESCASTSP-PROFESSTONAL SERVIC 06425 5203 STSWP 883.01 1099:0 ст 11( DEPT UE 03/21/202
1207 00000 PROFESSIONAL PRI 47708 3126 2,414.61 .00 .00 120140
ASH 0 2024/09 DUE 02/2024 DES: PROFESSIONAL SERVICE 02425 5205 сст 110 DEPT 04425 80. 87 103:
06425 5205 804.87
1234 00000 AUTOZONE 3771951085 3126 14.66 .00 -00
AST 1100 2024/09 A 202 DES OF SIONAL SERVICE 02425 5203 3:67 1099 DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 1234/47740
21425 5203 3:65 10993
serrt generated: 03/32a202a 10:03 Program Io: Page 1
apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMEN INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIREN 1234 00000 AUTOZONE 47757 3126 37.50 -00 .00
3711591869
CAST 1100 2024/09 DUE 022/2024 SEE PROPESSEONAL SERVICEN DISC: .00 02433 5203 12:50 1093 DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 1234/47757
* w9hld
04425 5203 12.50 1099:
1276 00000 CALIFORNIA TURF 47756 3126 232.27 -00 -00
620955
CASH 01 2024/09 INV 01/29/2024 SES: PROFESSTONAL SERVICE DISC:.00 1425 520 ACCT 1100 DEPT DUE 03/21/2024 1425 520 116:13 1093
CONDITIONS THAT PREVENT POSTING INVOICE 1276/47756
* w9hld
1481 00000 HINDERLITER DELL 47695 3126 400.00 •00 .00
SIN036777
2024/09 NV 02/29/202 DES CNTS-PROFESSIONAL SERVICE DISC: 01404 5205 CNBIS 400.00 1099:
CAST 1100 DEPT JE 03/21/202
CONDITIONS THAT PREVENT POSTING INVOICE 1481/47695
* w9hld
1481 000000 HINDERLITER DELL 47N036673 3126 150.00 - 00 .00 CASH 01 2024/09 CNV 03/15/2024 DES PROFESSIONAL SERVIC ISC: •( 01414 5205 150.00 1099:
ACCT 1100 DEPT DUE 03/21/202
CONDITIONS THAT PREVENT POSTING INVOICE 1481/47697
* w9hld
1633 00000 PITNEY BOWES 262.03 3126 262.03 -00 .00
ASH 01 2024/09 DISC: .0 01406 5205 262.03 1099:
CCT 1100 DEPT IN 023/2024 DES:PROFESSIONAL SERVICE
CONDITIONS THAT PREVENT POSTING INVOICE 1633/47760
W9l1d
Report generated: 03/22/2024 10:03 Page 2
User: 6175mame
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANTIN NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 1645 00000 CORE & MAIN LP 47748 3126 541.05 .00 .00
u220826
AST 1100 2021/09 _DUE 03/25/2024 SES PROFESSIONAL SERVICE DISC: .00 31425 5516 FREE 541.05 1099:
CONDITIONS THAT PREVENT POSTING INVOICE 1645/47748
* w9hld
1657 00000 LASQUITE, ANTHON 430124 3126 375.00 -00 -00
ASH 0 2024/09 INV 03/01/2024 01420 5205 375.00 1099:0
CCT 1100 DEPT DUE 03/21/2024
CONDITIONS THAT PREVENT POSTING INVOICE 1657/47690
* w9h1d
1658 00000 DIAZ, VINCENT A. 47687 3126 450.00 •00 .00
022424
CASH 01 2024/09 INV 02/24/2024 014205205 450.00 1099:
ACCT 1100 DEPT UE 03/21/2024
CONDITIONS THAT PREVENT POSTING INVOICE 1658/47687
1695 00000 SUPERIOR POOL PR 47701 3126 1,066.70 -00 •00 02025955
ACCT 1100 2022/09 DUE 03/2/2024 SES-PROFESSTONAL SERVICE 02425 5202 1,066.70 1099:
CONDITIONS THAT PREVENT POSTING INVOICE 1695/47701
* wohld
1761 00000 AUTOTECH SERVICE 47736 3126 41.75 -00 •00
1121221
CASH 01 2024/09 INV 12/15/2023 EP-CHK: N 01425 5205 1099฿ ACCT 1100 DEPT DUE 03/21/2024 02425 5205 13:92
CONDITIONS THAT PREVENT POSTING INVOICE 1761/47736
* w9hld
044255205 13.91 1099:
Report generated: 03/22/2024 10:03 Page 3
User: 6175mame
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMEN INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 1761 00000 AUTOTECH SERVICE 47737 3126 41.75 -00 .00
1121227
ACT 1100 2024/09 _BUY 03/25/2024 DESC: PROFESSIONAL SERVIC ISC: .0 02425 5205 8:35 1099 DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 1761/47737
* w9hld
04425 5205
06425 5205
21425 5205
1761 00000 AUTOTECH SERVICE 47738 3126 41.75 .00 -00
1121255
CASH 01 2024/09 ONE 03/23/2024 DESC: PROFESSIONAL SERVIC 02435 3205 CCT 1101 VE 03/21/202 10:00 1093:
CONDITIONS THAT PREVENT POSTING INVOICE 1761/47738
* W9hld
21425 5205 11:09 1093
21425
1813 00000 HOPEWELL MFG, IN 47700 3126 1,145.00 .00 .00 H24862
2024/09 DUE 03/2/2024 SEP-CHK: N DESC FREE PROFESSTONAL SERVICE 31425 5516 FREE 1,145.00 1099:
DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 1813/47700
* w9h1d
Program 10: Prora enerated: 0 2 2020 20:03
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMER INVOICE VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 1823 00000 VPHONES.COM 17355 3126 1,370.07 -00 .00
ACT 1100 2024/09 DU 052024 DESOFESSIONAL SERVICE 02111 5211 521:50 1099:
CONDITIONS THAT PREVENT POSTING INVOICE 1823/47785
* w9hld
01414 5211 SLESF
HE
02415 5211
02425 5211
04404 5211
04415 5211
04425 5211
06404 5211 16.31 1099
06415 5211 6.52 1099:
06425 5211 4.89 1099
21404 5211 3.26 1099:
21425 5211 63:59 1099:
35425 5211
1854 00000 PROACTIVE ENVIRO 47696 3126 235.00 .00 -00
33689
2024/09 04425 5202 235.00 1099:
DEPT UE 03/21/2024
CONDITIONS THAT PREVENT POSTING INVOICE 1854/47696
* w9hld
2203 00000 WESTSCAPES, INC 20312 3126 1,691.00 .00 .00
AST 1100 2EP1/09 ON 2202 DESPESTONAL SERVICE 01425 5205 1,691.00 1099:
CONDITIONS THAT PREVENT POSTING INVOICE 2203/47732
W9hld
usert generated: 034322024 10:03 Page 5
User:
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMEN INVOICE Po VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 2203 00000 WESTSCAPES, INC 20910 3126 2,275.00 •00 .00
CAST 1100 2021/09 DISC: .00 354255205 2,275.00 1099:
CONDITIONS THAT PREVENT POSTING INVOICE 2203/47733
* W9hld
2203 00000 WESTSCAPES, INC 21065 3126 2,275.00 - 00 .00 ASH 0 2024/09 INV 01/31/2024 SES PROFESSIONAL SERVICEN 35425 5205 2,275.00 1099:
CCT 1100 DEPT DUE 03/21/2024
CONDITIONS THAT PREVENT POSTING INVOICE 2203/47746
* wohld
2203 00000 WESTSCAPES, INC 47747 3126 1,691.00 -00 .00
21064
2024/09 INV 01/31/2024 SES: Or ESSIONAL SERVICE 01425 5205 1,691.00 1099:
сст 110 DUE 03/21/2024
CONDITIONS THAT PREVENT POSTING INVOICE 2203/47747
* w9h1d
2220 00000 JESSE'S AUTO GAR 17719 3126 126.05 .00 -00
3024/09 0/02 DESCROFESTONA SEV:00 02435 3205 25:00 1099 CONDITIONS THAT PREVENT POSTING INVOICE 2220/47719
06423 5205 5205 33.00 1033,
21425 5205 1099:
2220 00000 JESSE'S AUTO GAR 47720 3126 126.05 .00 •00
3093
ASH 0 2024/09 DUE 03/2/2024 02423 5203 25:00 1099:
сст 110 DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 2220/47720
usert generated: 03437a2024 10:03 6175mame Page
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMEN INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 04425 5205
06425 5205 36.30 18
21425 5205
2220 00000 JESSE'S AUTO GAR 1789) 3126 126.05 .00 -00
ASH 2024/09 IN 03/23/2024 DESCEPROFESSIONAL SERVICE DISC: .0C 01425 5205 25:00 1039:
CT 110 DEPT 02425 5205
CONDITIONS THAT PREVENT POSTING INVOICE 2220/47721
W9hld
4425 520
16425 520 36.80 1033
2220 00000 JESSE'S AUTO GAR 17722 3126 125.65 .00 -00
ASH O 2024/09 INV 02/07/2024 SEP-CHK: 02423 5205
сст 110 DUE 03/21/2024 SES: PROFESSIONAL SERVICE 35:00 1099 CONDITIONS THAT PREVENT POSTING INVOICE 2220/47722
*w9hld
044255205
21423 5205 06425 39:69 1033: 25.00
25.65 2220 O0000 JESSE'S AUTO GAR 17733 3126 142.83 .00 •00 CAST 1100 2024/09 TU 03/07/2024 DESCROFESSIONAL SERV:CE 02425 5205 28:57 1099 DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 2220/47723
9623 2305 3:13
userrt generated: 03/3122024 10:03 Page 7
6175mame
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMEN INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 2220 00000 JESSE'S AUTO GAR 497734 3126 126.73 .00 -00
CAST 1100 2024/09 DUE 027/2024 I SES PROFESSIONAL SERVICE 02435 3205 25:00 1099 DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 2220/47724
* w9hld
04425 5205
06425 5205 3690033
21425 5205
2220 00000 JESSE'S AUTO GAR 47725 3126 126.93 -00 -00
3070
CASH 01 2024/09 ONE 0212024 SEC:PROFESTONAL SERVICE 02423 5205 ACCT 1100 DEPT DUE 03/21/2024 35:00 1093:
CONDITIONS THAT PREVENT POSTING INVOICE 2220/47725
04425 5205 35.00 1099
06425 5205
21425 5205 26.93 1099:
2220 O0000 JESSE'S AUTO GAR 10736 3126 112.89 .00 •00
ASH 0 2024/09 INV 02/07/2024 SEP-CHK: N DES PROFESSONAL SERVICE 425 52 сст 110 DEPT DUE 03/21/2024 2425 52 35:00 1099
CONDITIONS THAT PREVENT POSTING INVOICE 2220/47726
06425 5205 15.00
06425 25.0
21425 5205 12.89
2220 00000 JESSE'S AUTO GAR 3776) 3126 126.05 .00 -00
ASH O 2024/09 DUE 02/2/2024 DISC:
сст 110 DES PROFESSIONAL SERVICE 02423 5205 25:00 1039
CONDITIONS THAT PREVENT POSTING INVOICE 2220/47727
* w9hld
06425 5205 35:00 109
Report generated: 03/22/2024 10:03 Page 8
User: 6175mame
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMEN INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 21425 5205 26.05 1099:
2226 00000 INFOARMOR, INC 47694 3126 260.00 .00 -00
5537MAR24
CASH 01 2024/09 INV 03/19/2024 DESC: PROFESSIONAL SERVICE DISC: .0 01404 5205 260.00 1099:
ACCT 1100 DEPT DUE 03/21/202
CONDITIONS THAT PREVENT POSTING INVOICE 2226/47694
* w9hld
2244 00000 CAL APPAREL, INC 47710 3126 493.96 .00 -00
10425
ASH 0 2E21/09 INV 02/12/2024 SEP-CHK: N SES VEX-PROFESSIONAL SERVICE 01420 5202 VFEXP 493.96 1099:
сст 110( DEPT DUE 03/21/2024
CONDITIONS THAT PREVENT POSTING INVOICE 2244/47710
2244 00000 CAL APPAREL, INC 47711 3126 94.43 .00 -00
9141
ASH 1100 2024/09 INV 09/18/202 SES WEX-PROFESSIONAL SERVICE 01420 5202 VFEXP 94.43 1099:
DEPT UE 03/21/202
CONDITIONS THAT PREVENT POSTING INVOICE 2244/47711
* w9hld
2255 00000 POSM SOFTWARE LL 1547 3126 1,000.00 -00 .00
ASH C 2024/09 vV 01/12/202 DESCE PROFESSIONAL SERVIC DISC 044255205 1,000.00 1099:
сст 110 DEPT JE 03/21/202
CONDITIONS THAT PREVENT POSTING INVOICE 2255/47761
* Wohld
2266 00000 TED ENTERPRISES 47702 3126 4,445.55 -00 .00
ASH 01 2024/09 INV 03/08/2024 DESC: PROFESSIONAL SERVICE DISC: .00 04425 5202 4,445.55 1099:
ССт 110( DEPT DUE 03/21/2024
usert generated: 03/3mam024 10:03 Page 9
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMER INVOICE VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 2295 00000 MOORE, SKYLER & 422924 3126 875.00 -00 .00
CAST 1100 2024/09 01420 5205 875.00 1099:0
CONDITIONS THAT PREVENT POSTING INVOICE 2295/47691
* w9hld
2296 00000 HOPF, LATHAN A 431424 3126 300.00 .00 - 00
ASH O 2024/09 INV 03/14/2024 SEP-CHK: M DES RESERVE SHIFTS: •00 01420 5205 300.00 1099:0 CCT 1100 DEPT DUE 03/21/2024
CONDITIONS THAT PREVENT POSTING INVOICE 2296/47689
* W9hld
2311 00000 FLAMING, EMILEE 47688 3126 300.00 -00 -00
022824
ASH 0 2024/09 INV 02/28/2024 DISC: .00 01420 5205 300.00 1099:0 сст 110 DUE 03/21/2024
CONDITIONS THAT PREVENT POSTING INVOICE 2311/47688
* W9hld
2402 00000 THE EXPERIENCED 207876 3126 2,568.00 .00 .00 ACCT 1100 20109 DUE 03/28/2024 SES: PARKS-PROFESSIONAL SERVICE DISC: .00 01425 5203 PARKS 2,568.00 1099:
CONDITIONS THAT PREVENT POSTING INVOICE 2402/47752
* w9h1d
2402 00000 THE EXPERIENCED 407172 3126 2,568.00 .00 .00 CASH 01 2024/09 INV 03/18/2024 SES- PARKS-PROFESSIONAL SERVICE DISC: .00 01425 5203 PARKS 2,568.00 1099:
ACCT 1100 DEPT DUE 03/21/202
CONDITIONS THAT PREVENT POSTING INVOICE 2402/47753
* w9h1d
usert generated: 03/3ma2024 10:03 Page 10
User:
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMER INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 2415 00000 NICKELS, STUART 130624 3126 1,700.00 .00 .00 ACST 1100 2021/09 IN 022024 DESCASERVE SHIRTSC: 100 01420 5205 1,700.00 1099:0 CONDITIONS THAT PREVENT POSTING INVOICE 2415/47692
* w9hld
2429 00000 BENEDETTA, MICHA 422924 3126 500.00 -00 .00
ASH O: 2024/09 INV 02/29/2024 01420 5205 500.00 1099:
сст 1100 DEPT DUE 03/21/2024
2460 00000 ASPEN RENTALS, I 47683 3126 15,768.75 -00 .00 62888690
ISH C 2024/09 _DUE 03/29/2024 SES SIDGE-PROFESSIONAL SERVICE DISC: .00 04425 5205 SLDGE 15,768.75 1099:
C 110 DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 2460/47683
* w9hld
2460 00000 ASPEN RENTALS, I 42888643 3126 15,768.75 .00 .00 CASH 01 2024/09 INV 01/19/2024 SES DE-PROFESSIONAL SERVICE 04425 5205 SLDGE 15,768.75 1099:
сст 1100 DEPT DUE 03/21/2024
CONDITIONS THAT PREVENT POSTING INVOICE 2460/47684
*w9hld
2489 00000 BOTELLO, DIEGO 47686 3126 375.00 .00 -00
030124
ASH 0 2024/09 NE 03/21/2024 DESCRESERVE SHIF DISC: .0 01420 5205 375.00 1099:0 сст 110 DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 2489/47686
Report generated: 03/22/2024 10:03 Page 11
User: 6175mame
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMER INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 2493 00000 SANDOVAL, MARIA 47693 3126 750.00 -00 -00
030224
CAST 1100 2024/09 DUE 0202/2024 SE SERVE SEC: 00 01420 5205 750.00 1099:
DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 2493/47693
2505 00000 CALPORTLAND COMP 46125878 3126 1,468.14 -00 -00 ASH 01 2024/09 INV 11/03/2023 SES ROY PROFESSTONAL SERVICE SEP-CHK: 60404 5516 ROY2 1,468.14 1099:
ACCT 1100 DEPT DUE 03/21/2024
2505 00000 CALPORTLAND COMP 47713 3126 1,468.14 .00 •00 96125877
ACCT 1100 2024/09 INV 11/02/202: SES CROY2* PROFESSTONAL SERVICE 60404 5516 ROY2 1,468.14 1099:
DEPT DUE 03/21/2024
2505 00000 CALPORTLAND COMP 47125876 3126 1,468.14 .00 -00 ASH 0 2024/09 INV 11/01/2023 SEP-CHK: 1 604045516 ROY2 1,468.14 1099:
сст 110 DUE 03/21/2024 ESCRPROFESSTONAL SERVICE
2505 00000 CALPORTLAND COMP 47780 3126 1,529.04 .00 .00 96240210
ASH O 2024/09 INV 02/22/2024 SEP-CHK: EST PROFESSIONAL SERVIC 01425 5203 PARKS 1,529.04 1099:
сст 110 DEPT DUE 03/21/2024
2505 00000 CALPORTLAND COMP 47781 3126 911.89 .0o .00
621608
CASH 01 2024/09 INV 01/30/2024 SES: PROFESSIONAL SERVICE 604045516 ROY2 911.89 1099:
ACCT 1100 DEPT DUE 03/21/2024
2505 00000 CALPORTLAND COMP 47782 3126 1,534.48 .00 -00 96171041
ASH 01 2024/09 INV 12/12/2023 604045516 ROY2 1,534.48 1099:
Асст 110( DEPT
serrt generated: 63/32a202a 10:03 Page 12
Program ID:
munis
CITY OF FARMERSVILLE
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 2505 00000 CALPORTLAND COMP 47783 3126 1,468.14 -00 -00 1468.14
ASH 0. 2024/09 INV 11/03/2023 ESCROY - PROFESSIONAL SERVIC ISC: . 60404 5516 ROY2 1,468.14 1099:
CCT 110 DEPT DUE 03/21/2024
2525 00000 ROMANAZZI GENERA 47705 3126 131,676.15 .00 -00 ASH 0 2024/09 VE 03/29/2024 DES CCGP-PROFESSIONAL SERVIC ISC: .( 2400 5516 CCLG 136,90032 1003:
сст 110 DEPT DUE 03/21/2024 2 2245 CCLC
2528 00000 ZUMWALT CONSTRUC 4300403 3126 68,492.62 .00 -00 CASH 01 2024/09 INV 02/29/2024 SEP-CHK: 1 2420 5516 STAT 73:09:88 2039:
ACCT 1100 DEPT 2 2245 STATI
3300 00001 BATTERY SYSTEMS, 47698 3126 63.61 .00 .00
50982403050959
ACT 1100 2024/09 DUE 0/21/2024 DES:PARKS-PROFESSIONAL SERVICE INV 03/05/2024 01425 5203 PARKS 63.61 1099:
DEPT
3300 00001 BATTERY SYSTEMS, 47699 3126 158.04 •00 -00
41181219231145
2024/09 DUE 03/29/2024 DESPROFESSIONAL SERVICE 01425 5203 50.00 DEPT 02425 5203 50.00 1 183
04425 5203 58.04
3602 00000 BILL WALL'S DIRE 47759 3126 210.00 .00 .00
16861
ASH ( 2024/09 DISC: 00 01406 5205 210.00 1099:0
ст 11( DEPT
4399 00001 BLAIS & ASSOCIAT 47764 3126 55.00 -00 .00
BA- 7105-2024
CASH 01 2024/09 INV 03/14/2024 SEP-CHK: N DESC: PROFESSTONAL SERVICE 01414 5205 55.00 1099:
ACCT 1100 DEPT DUE 03/21/2024
4399 00001 BLAIS & ASSOCIAT 47765 3126 1,155.00 .00 .00 BA-7206-2024
CASH 01 2024/09 DUE 021/2024 DES FRE PROFESSIONAL SERVICE DISC: .00 31425 5516 FREE 1,155.00 1099:
ACCT 1100 DEPT
sert generated: 037322024 10:03 Page 13
6175mame
Program ID: apinvent
munis
CITY OF FARMERSVILLE
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 4399 00001 BLAIS & ASSOCIAT 47766 3126 586.50 -00 .00
BA-7109-2024
AST 1100 2024/09 ISC: .l 01414 5205 586.50 1099:
DEPT
4399 00001 BLAIS & ASSOCIAT 47767 3126 1,437.50 -00 .00 BA- 7108-2024
ASH O 2024/09 DUE 03/2/2024 DESCLOP-PROFESSIONAL SERVICE 12400 5516 CCLGP 1,437.50 1099:
сст 110 DEPT
4399 00001 BLAIS & ASSOCIAT 47768 3126 220.54 .00 .00
BA- 7107-2024
ASH O 2024/09 DUE 03/21/2024 DESC: PROFESSTONAL SERVIC ISC: .0 01414 5205 220.54 1099:
сст 110 DEPT DUE 03/21/2024
4399 00001 BLATS & ASSOCIAT 47-7371-2024 3126 2,600.00 •00 .00 ASH 01 2024/09 INV 03/14/2024 DESC: PROFESSIONAL SERVICE SEP-CHK: N 01414 5205 2,600.00 1099:
сст 1100 DEPT DUE 03/21/2024
10524 00000 EMPIRE SAFETY & 47731 3126 26.99 -00 •00
1040713
CASH 01 2024/09 DUE 02/2/2024 SES PROFESSIONAL SERVICE 02425 5203 26.99 1099:
АСс 1100 DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 10524/47731
w9hld
10553 00000 EXETER IRRIGATIO 45442 3126 18.66 .00 -00
ASH 01 2024/09 INV 11/13/2023 SEP-CHK: N DESC: PROFESSTONAL SERVIC 01425 5203 18.66 1099:
CCT 1100 DEPT DUE 03/21/2024
11900 00000 EXETER MERCANTIL 27270/1 3126 53.29 .00 .00 CASH 01 2024/09 INV 01/10/2024 DESE PROFESSIONAL SERVICE DISC: .00 01425 5205 ACCT 1100 DEPT DUE 03/21/2024 02425 5205 22.74 1038:
04425 5205 1099
Report generated: 03/22/2024 10:03 Page 14
Iser: 6175mame
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 14651 00000 FGL ENVIRONMENTA 47770 3126 107.00 -00 .00
440944A
CAST 1100 2024/09 INV 02/23/2024 02425 5205 107.00 1099:
DEPT DUE 03/21/2024
14651 00000 GL ENVIRONMENTA 47771 3126 107.00 .00 .00
441150A
CAST 1100 2024/09 DUE 03/23/2024 02425 5205 107.00 1099:
DEPT
14651 00000 FGL ENVIRONMENTA 47772 3126 45.00 -00 -00
44152A
AST 1100 2024/09 DUE 03/22/2024 SES: PROFESSIONAL SERVIC ISC: .0 02425 5205 45.00 1099:
DEPT
14651 00000 FL ENVIRONMENTA 173931A 3126 41.00 .00 .00
ASH O 2024/09 INV 01/16/2024 SES PROFESSIONAL SERVICE DISC: .00 02425 5205 41.00 1099:
ест 1100 DEPT DUE 03/21/2024
14651 00000 GL ENVIRONMENTA 47774 3126 41.00 -00 .00
348919A
CASH 01 2024/09 02425 5205 41.00 1099:
ACCT 1100 DEPT
14651 00000 FGL ENVIRONMENTA 47775 3126 99.00 .00 .00
347362A
ACCT 1100 202109 00 12010202 02425 5205 99.00 1099:
14651 00000 FL ENVIRONMENTA 47776 3126 35.00 -00 .00
347264A
CAST 1100 2024/09 DUE 03/23/2024 SES-:PROFESSIONAL SERViCE 02425 5205 35.00 1099:
DEPT
14651 00000 FGL ENVIRONMENTA 47777 3126 41.00 .00 -00
346199A
SH ( 2024/09 DUE 03/23/2023 DESCPROFESSIONAL SERVICE 02425 5205 41.00 1099:
CT 110 DEPT DUE 03/21/2024
sert generated: 037222024 10:03 Page 15
User:
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler ep solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 14651 00000 FGL ENVIRONMENTA 47778 3126 41.00 -00 -00
346020A
CAST 1100 2024/09 INV 09/21/2023 SES ESSTONAD SERVICE 02425 5205 41.00 1099:
DEPT DUE 03/21/2024
14651 00000 GL ENVIRONMENTA 47779 3126 99.00 -00 -00
346018A
AST 1100 2024/09 Đ0 024/2023 DES PROFESSIONAL SERVIC ISC : . 024255205 99.00 1099:
DEPT
16597 00001 GRANT'S AIR COND 47303 3126 770.00 .00 .00
ACT 1100 2024/09 INV 03/18/202 39425 5205 770.00 1099:
DEPT
41000 00000 SELF-HELP ENTERP 47706 3126 3,943.77 -00 -00 FVL21REJAN-24
CASH 01 2024/09 DISC: .00 12400 5205 00005 3,943.77 1099:
ACCT 1100 DEPT
41000 00000 SELF-HELP ENTERP 47707 3126 2,121.58 -00 .00 FVL21HBNOV23-JAN24
CASH 01 2024/09 1240052050004 2,121.58 1099:
ACCT 1100 DEPT IN 03/2/2024 DESC: 004 PROFESSTNAL SERVICE 43700 00000 SUBURBAN PIPE & 47143 3126 940.69 .00 .00
AT 1100 SES PROFESSIONAL SERVICE 02425 5203 940.69 1099:
DEPT
45000 00000 TRUCK PARTS AND 473894 3126 3,402.61 .00 .00 ACCT 1100 2021/09 DUE 03/25/2024 DESCREP SERVICE DISC : .01 014205204 3,402.61 1099:
47100 00000 TULARE COUNTY EN 47754 3126 295.00 -00 .00
INO214109
ACT 1100 2024/09 ONE 21/2024 DESCPROFESSTONAL SERVICE 02425 5205 295.00 1099:
DEPT DUE 03/21/2024
sert generated: 83/3242024 10:03 Page 16
User:
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3126 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 48300 00000 USABLUEBOOK, INC 47729 3126 398.22 -00 .00
INV00229562
ASH 01 2024/09 NV 12/22/2023 SEP-CHK: N SES PROFESSIONAL SERVICE 02425 5203 398.22 1099:
CCT 110 DEPT DUE 03/21/2024
48300 00000 USABLUEBOOK, INC 47730 3126 791.49 .00 •00
INV00229456
CAST 1100 2024/09 02425 5203 791.49 1099:
DEPT
48350 00001 UNITED SECURITY 47755 3126 823.50 -00 .00
112008-22583
2024/09 01425 5205
DEPT 02425 02425 5205 274:50 1093
274.50 1099
48350 00001 UNITED SECURITY 47762 3126 690.00 .00 -00
112008-22584
CASH 01 2024/09 NV 01/01/2024 DES PROFESSIONAL SERVICE DISC : .01 04425 5205 690.00 1099:
ACCT 1100 UE 03/21/202
92 APPROVED UNPAID INVOICES TOTAL 333,395.05
92 INVOICE (S) REPORT POST TOTAL 333,395.05
sport generated: 03/3mam024 10:03 Page 17
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CHECH NO CHR DATE TYPE VENDOR NAME CASH (DUE TO/DUE FUCH) VOUCHER INVOICE INV DATE PO WARRANT NET 03/28/2024 PRTD 488 US TREASURY 032724 03/27/2024 ACH3129 33,053.63 CHECK TOTAL: 33,053.63
- 03/28/2024 PRTD 488 US TREASURY 031524 03/13/2024 ACH3129 33,212.45 CHECK - TOTAL: 33,212.45
03/28/2024 PRTD 1075 AFLAC 461763 03/27/2024 ACH3129 1,043.91 CHECK TOTAL: 1,043.91
03/28/2024 PRTD 1247 LEAF 030424 03/04/2024 ACH3129 702.29 CHECK • TOTAL: 702.29
# 03/28/2024 PRTD 1507 TEAMSTERS LOCAL UNIO 032724 03/27/2024 ACH3129 180.00 CHECK • TOTAL: 180.00
03/28/2024 PRTD 1556 BLUE SHIELD OF CALIF 032424 03/27/2024 ACH3129 35,563.97 CHECK I TOTAL: 35,563.97
03/28/2024 PRTD 1873 MICROSOFT E0400R1XH8 03/09/2024 ACH3129 1,406.00 CHECK I TOTAL: 1,406.00
- 03/28/2024 PRTD 2144 MERCHANT STATEMENT 030424 03/04/2024 ACH3129 105.90 CHECK TOTAL: 105.90
03/28/2024 PRTD 2278 GLOBAL PAYMENTS 030424 03/04/2024 ACH3129 221.93 03042024 03/04/2024 ACH3129 53.95
CHECK A TOTAL: 275.88
03/28/2024 PRTD 2289 WEX FUEL CARD 32824 03/27/2024 ACH3129 12,010.96 CHECK I TOTAL: 12,010.96
Report generated: 03/28/2024 15:34 Page 1
User: 6175mame
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CHES NOCK DATE TYPE VENDOR NAME CASH DUE TO/DUE ECH) VOUCHER INVOICE INV DATE PO WARRANT NET 03/28/2024 PRTD 2380 EDIS, INC 031524 03/15/2024 ACH3129 2,208.11 CHECK TOTAL: 2,208.11
03/28/2024 PRTD 6070 CALPERS 032724 03/27/2024 ACH3129 20,559.78 CHECK TOTAL: 20,559.78
03/28/2024 PRTD 6070 CALPERS 01032024 03/13/2024 ACH3129 21,119.37 CHECK TOTAL: 21,119.37
03/28/2024 PRTD 6070 CALPERS 031324 03/13/2024 ACH3129 20,534.79 CHECK TOTAL: 20,534.79
- 03/28/2024 PRTD 10530 EMPLOYMENT DEVELOPME 032724 03/27/2024 ACH3129 4,672.89 CHECK I TOTAL: 4,672.89
03/28/2024 PRTD 10530 EMPLOYMENT DEVELOPME 021524 02/16/2024 ACH3129 4,617.68 CHECK • TOTAL: 4,617.68
03/28/2024 PRTD 10530 EMPLOYMENT DEVELOPME 031324 03/13/2024 ACH3129 4,709.39 CHECK I TOTAL: 4,709.39
03/28/2024 PRTD 14500 FARMERSVILLE POLICE 032724 03/27/2024 ACH3129 455.00 CHECK TOTAL: 455.00
03/28/2024 PRTD 14500 FARMERSVILLE POLICE 031324 03/13/2024 ACH3129 455.00 CHECK I TOTAL: 455.00
03/28/2024 PRTD 42000 SOUTHERN CALIFORNIA 30824 03/15/2024 ACH3129 33,732.92 CHECK TOTAL: 33,732.92
Report generated: 03/28/2024 15:34 Page 2
User: 6175mame
Program ID: abcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CHECK NACHK DATE TYPE VENDOR NAME CASH COUE TO/DUE VOUCHER INVOICE INV DATE PO
WARRANT NET
03/28/2024 PRTD 42000 SOUTHERN CALIFORNIA SL030824 03/15/2024 ACH3129 6,845.62 CHECK TOTAL: 6,845.62
03/28/2024 PRTD 43000 THE GAS COMPANY 031524 03/15/2024 ACH3129 1,442.73 CHECK TOTAL: 1,442.73
03/28/2024 PRTD 50100 VALIC 032724 03/27/2024 ACH3129 5,374.82 CHECK I TOTAL: 5,374.82
03/28/2024 PRTD 50100 VALIC 031324 03/13/2024 ACH3129 5, 374.82 CHECK TOTAL: 5, 374.82
NUMBER OF CHECKS 24 *** CASH ACCOUNT TOTAL *** 249,657.91
COUNT AMOUNT
TOTAL PRINTED CHECKS 24 249.657-911
*** GRAND TOTAL *** 249,657.91
Report generated: 03/28/2024 15:34 Page 3
User: 6175mame
Program ID: apcshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3129 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMER INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE
APPROVED UNPAID INVOICES TO BE POSTED
488 00000 US TREASURY 4779 ACH3129 33,053.63 •00 -00
3272
CASH 01 2024/09 INV 03/27/2024 SEP-CHK: N DISC: .00 01 2223 ACCT 1100 DEPT DUE 03/28/2024 DESC: PAYROLL 01 2222 15; 378:52 1099:
CONDITIONS THAT PREVENT POSTING INVOICE 488/47796
* w9hld
01 2224 14,201.75 1099:
488 00000 US TREASURY 47801 ACH3129 33,212.45 .00 .00
031524
ASH 01 2024/09 VE 03/28/2024 DES PAYROL DISC: .00
CCT 1100 DEPT VE 03/28/202 01 2223 15:394:80 100
CONDITIONS THAT PREVENT POSTING INVOICE 488/47801
* w9hld
012224 14,459.29 1099:
1075 00000 AFLAC 47792 ACH3129 1,043.91 -00 .00
461763
ASH 0. 2024/09 DUE 03/2/2024 SES- MARCH DISC: .00 01 2227 1,043.91 1099:
CCT 110( DEPT
1247 00000 LEAF 1780! ACH3129 702.29 .00 -00
30424
ACT 1100 2024/09 BUT 03/2/2024 DESE PROFESSIONAL SERVICE DISC: .00 1406 520 351.14 1099 DEPT 1411 520
CONDITIONS THAT PREVENT POSTING INVOICE 1247/47805
W9hld
1507 00000 TEAMSTERS LOCAL 032724 ACH3129 180.00 .00 .00 CASH 01 2024/09 INV 03/27/2024 SEP-CHK: N DISC: .00 012232 180.00 1099:
ACCT 1100 DEPT DUE 03/28/2024 DESC: PAYROLL
CONDITIONS THAT PREVENT POSTING INVOICE 1507/47790
* w9hld
usport generated: 0373ma2024 15:27 Page 1
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3129 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMEN INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 1556 00000 BLUE SHIELD OF C 47793 ACH3129 35,563.97 .00 .00 032424
CAST 1100 2024/09 INV 03/27/202 SESC:04/01/24-04930/2400 01 2233 35,563.97 1099:
DEPT VE 03/28/202
CONDITIONS THAT PREVENT POSTING INVOICE 1556/47793
1873 00000 MICROSOFT 47812 ACH3129 1,406.00 -00 .00
E0400R1XH8
ASH 0 2024/09 INV 03/09/2024 SEP-CHK: N DISC: 00 01401 5211 2.4 1099 ССт 110 DEPT DUE 03/28/2024 DESC: MARCH 01404 5211 1108 .099 CONDITIONS THAT PREVENT POSTING INVOICE 1873/47812
01414 5211 24.24 1099:
01415 5211 48.48 1099:
01420 5211 193.93 1099:
01425 5211 128.48 1099
02404 5211 118.78 1099:
02415 5211 19.30 1099
02425 5211 123.63 1099
04404 5211 113.93 1099
04415 5211 19.39 1099
04425 5211 128:28 1099:
06404 5211 1099:
06415 5211 9.70 1099:
06425 5211 1099:
21404 5211 1099:
21425 5211 101110 1099:
35425 5211 1099:
2144 00000 MERCHANT STATEME 47806 ACH3129 105.90 .00 • 00 030424
2024/09 SUE 0/28/2024 01414 5205 105.90 1099:
CAST 1 DEPT
CONDITIONS THAT PREVENT POSTING INVOICE 2144/47806
useort generated: 03/3a2024 15:27 Page 2
user:
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3129 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 2278 00000 GLOBAL PAYMENTS 47807 ACH3129 221.93 .00 .00 030424
CAST 1100 2024/09 :NV 03/04/202 DISC: .00 01406 5205 221.93 1099:
DEPT VE 03/28/202
CONDITIONS THAT PREVENT POSTING INVOICE 2278/47807
* w9hld
2278 00000 GLOBAL PAYMENTS 47808 ACH3129 53.95 -00 .00
03042024
CASH 01 2024/09 INV 03/04/2024 SEP-CHK: 1 01406 5205 53.95 1099:
ACCT 1100 DEPT DUE 03/28/2024
CONDITIONS THAT PREVENT POSTING INVOICE 2278/47808
* w9h1d
2289 00000 WEX FUEL CARD 47813 ACH3129 12,010.96 -00 -00 32824
ASH 0 2024/09 INV 03/27/2024 SES HEL DISC: .00 01406 5255 7, 84-87 1099:
сст 110 DEPT DUE 03/28/2024 01411 525
CONDITIONS THAT PREVENT POSTING INVOICE 2289/47813
* w9hld
01415 5255 1,788-65 1099
01420 5255 1099:
01425 5255 530.18 1099:
2425 525 09.7 1099:
4425 525 09.7 1099:
064255255 40.78 1099:
21425 5255 28.2 1099
35425 5255 0.4
2380 00000 EDIS, INC 4780 ACH3129 2,208.11 •00 .00
03152
ACCT 1100 2024/09 DUE 03/28/2024 SEP-CHK 01 2233 2,208.11 1099:
DEPT
6070 00000 CALPERS 432724 ACH3129 20,559.78 .00 .00
20P1/09 DISC: .00 01 2226 20,559.78 1099:
sert generated: 03/342024 15:27 Page 3
User:
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3129 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMER INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 6070 00000 CALPERS 47798 ACH3129 21,119.37 .00 .00
01032024
CAST 1100 2021/09 DISC: 00 01 2226 21,119.37 1099:
6070 00000 CALPERS 071934 ACH3129 20,534.79 .00 .00
ACT 1100 2024/0S DISC: .00 01 2226 20,534.79 1099:
DEPT
10530 00001 EMPLOWMENT DEVEL 432934 ACH3129 4,672.89 -00 •00 AST 1100 2024/09 Đ0 022/2024 DISC: .00 01 2235 4,672.89 1099:
DEPT
10530 00001 EMPLOYMENT DEVEL 471524 ACH3129 4,617.68 .00 . 00 A5100 2024/09 INV 02/16/2024 SEP-CHK: Y DISC: .00 01 2235 4,617.68 1099:
DEPT DUE 03/28/2024 DESC: PAYROLL
10530 00001 EMPLOYMENT DEVEL 471324 ACH3129 4,709.39 .00 .00 ASH 2024/09 INV 03/13/2024 SEP-CHK: DISC: .00 01 2235 4,709.39 1099:
ст 110 DEPT DUE 03/28/2024 ESC: PAYROL
14500 00000 FARMERSVILLE POL 432724 ACH3129 455.00 .00 .00 CAST 1100 2024/09 DUE 03/28/2024 DISC: .00 01 2232 455.00 1099:
DEPT
14500 00000 FARMERSVILLE POL 431334 ACH3129 455.00 .00 .00 CAST 1100 2024/09 DISC: .00 01 2232 455.00 1099:
DEPT
42000 00001 SOUTHERN CALIFOR 47810 ACH3129 6,845.62 -00 .00 SL030824
ACCT 1100 2024/09 NV 03/15/2024 SEP-CHK: DISC:00 21425 5206 6,845.62 1099:
DEPT DUE 03/28/2024 ESC: ELECTR
Report generated: 03/28/2024 15:27 Page 4
6175mame
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3129 NEW INVOICES
DOCUMENT
VENDOR REMIT NAMER INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 42000 00001 SOUTHERN CALIFOR 47824 ACH3129 33,732.92 -00 .00 CAST 1100 2024/09 NV 03/15/202 DISC: 00 01420 5206 614.50 1099 DEPT JE 03/28/202
21425 5206
02425 520€
04425 5206
01406 5206
35425 5206
425 5206 HLTI 1, 210.83 1099 1099
425 5206 СМС
43000 00001 THE GAS COMPANY 47809 ACH3129 1,442.73 .00 - 00 031524
ASH 0 2024/09 DUE 03/28/2024 DES HAS DISC: .00 01406 5206 сст 110 DEPT DESC: GAS 19: 83 1080
39425 5206 CMCTR 1099
50100 00001 VALIC 47791 ACH3129 5,374.82 -00 .00
032724
CAST 1100 2024/09 DUE 03/28/2024 DESC: PROFE DESE PROFESSTONALSERVICE 01 2332 5,374.82 1099:
DEPT
50100 00001 VALIC 031324 ACH3129 5,374.82 -00 .00
CASH 01 2024/09 INV 03/13/2024 SEP-CHK: Y DISC:00 01 2332 5,374.82 1099:
ACCT 1100 DEPT DUE 03/28/2024 DESC: PAYROLL
25 APPROVED UNPAID INVOICES TOTAL 249,657.91
25 INVOICE(S) REPORT POST TOTAL 249,657.91
Report generated: 03/28/2024 15:27 Page
User: 6175mame
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
A/P CASH DISBURSEMENTS JOURNAL
CASH ACCOUNT: 01 TYPE VENDOR NAME CASH (DUE TO/DUE FRO
CHECK NO CHK DATE VOUCHER INVOICE INV DATE PO WARRANT
NET
03/28/2024 PRTD 1211 US BANK 022624 02/26/2024 ACH3130 41,297.05 CHECK TOTAL: 41,297.05
NUMBER OF CHECKS 1 *** CASH ACCOUNT TOTAL *** 41,297.05
COUNT AMOUNT
TOTAL PRINTED CHECKS 41,297.05
*** GRAND TOTAL *** 41,297.05
report generated: 03/28/2024 16:31 1
User: 5175mame Page
Program ID: aneshdsb
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3130 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE
APPROVED UNPAID INVOICES TO BE POSTED
Report generated: 03/28/2024 16:29 Page
User: 6175mame
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3130 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 1211 00001 US BANK 428124 ACH3130 41,297.05 -00 .00
CAST 1100 2024/09 DISC: .00 1404 520 30.00 1099-
DEPT 2425 520 130.00
CONDITIONS THAT PREVENT POSTING INVOICE 1211/47814
* w9hld
04425 5205 136:92 1099
01404 5211 1099
01411 5211 930.08 1099:
14411 5211 SLESF 51•3 1099:
01415 5211 5.45 1099:
01420 5211 320.82 1099:
01425 5211
01 Report generated: 03/28/2024 16:29 Page
User: 6175mame
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 01414 5205 380.91 1099
01406 5205 630 00 1099:
01411 5205 9. 85 1099
01404 5205 80. 3 1099
01404 5205 10.00 1099:
01420 5202 VFEXP 188 25 1099:
01420 5202 VFEXP 78.69 1099:
01420 5208 239.50 1099:
01420 5203 100. 50 1099:
01420 5255 52.18 1099:
01411 5504 37 16 1099:
01411 5205 251 78 1099:
01411 5504 31 6 8 1099:
01411 5504 68 1099:
01411 5504 1099:
01401 5208 513 3 1099:
01420 5202 1099:
01420 5204
01420 5203
1099:
014:
014
014
1,500- 00
63 1,040
500
PARKS
14 52 1,500
20 202
DEVLP
·ÉS 0500
014.
Report generated: 03/28/2024 16:29 Page
User: 6175mame
Program ID: apinvent
CITY OF FARMERSVILLE munis
a tyler erp solution
INVOICE ENTRY PROOF LIST
CLERK: 6175mame BATCH: 3130 NEW INVOICES
DOCUMENT
VENDOR REMIT NAME INVOICE PO VOUCHER WARRANT NET AMOUNT EXCEEDS PO BY PO BALANCE CHK/WIRE 01420 5208 702.50 1099:
01420 5203 421.50 1099:
01411 5208 580.29 1099:
01411 5209 110.00 1099:
01411 5208 90.00 1099:
01411 5208 907.05 1099:
01411 5202 144.59 1099:
01411 5202 14.13 1099:
01411 5504 744.81 1099:
01411 5504 277.80 1099:
01411 5208 500.00 1099:
01417 5504 81.54 1099:
01411 . 5208 875.00 1099:
01411 5208 35.87 1099:
E APPROVED UNPAID INVOICES TOTAL 41,297.05
1 INVOICE (S REPORT POST TOTAL 41,297.05
port generated: 03/28/2024 16:1
User: 6175mar Page 4
Program ID: apinvent
03/23/2024 13:54
1Sm 03/5024-0. 0572/2020 Poradures
WARRANT: 031524
EMP # NAME CHK # NET PAY
2: 363:35
18 1,939.14
149 3:033:35
23 4,-90.61
98 2,173.24
148 1,594.85
112 2,081.20
152 1,153.58
25 2,694.33
119 2,062.98
135 71.84
26 2,956.12
39 75 2, 513:67
113 1,872.56
82 1,850.48
111 1,342.01
86 3,869.83
157 1,101.97
38 2,033.51
154 1,227.12
55 4,236.31
151 2,067.39
117 2,107.98
97 2,194.30
145 1,937.85
143 1,605.40
81 1,827
124 12:
108 30
141
80 147 802
61 763
156 963 20
155 ,551 .41
130 2:124.69
Total Deposits: 39 77,984.61
** END OF REPORT - Generated by Betina Ashoori **
03/27/2024 10:33 CITY OF FARMERSVILLE
6175bash ADVICE REGISTER - BI WEEKLI pradured
WARRANT: 032924 From: 03/13/2024 To: 03/26/2024
NAME CHK # NET PAY
- -----
}
17.|
18 1,939.13
149 2:050:39
23 500 277.05
11 4,190.62
98 2,113.23
148 1,530.11
112 1,952.54
152 1,261.16
25 2,607.79
119 1,575.06
135 160.41
26 2,877.1B
35 505.10
113
82 111 1,625.28
501 277.05
86 ,601.19
157 093.80
38 ,918.11
154 386. 50
504 271.83
55 ,227. 49
151 1. 731. 64
117 1,925.92
97 724.86
145. 2:348:21
143 1,521.86
81 1,827.93
124 1,898.30
108 2,003.65
144 ,585.54
80 2,499.94
147 1,750.70
61 1,665.34
256 1,963.20
503 273.75
255 1,757.7:
230 2,029.31
Total Deposits: 43 78,188.46
** END OF REPORT - Generated by Betina Ashoor1 **
CITY OF
FARMERSVILLE
City Council
Staff Report 7D
TO: Honorable Mayor and City Council
FROM: Jennifer Gomez, City Manager
DATE: April 22, 2024
SUBJECT: Resolution 2024-016 adopting Memorandum of Understanding with the Mid- Management Employee Association
RECOMMENDED ACTION:
Adopt Resolution 2024-016 authorizing the City Manager to execute the Memorandum of Understanding with the Mid-Management Employee Association.
BACKGROUND and DISCUSSION:
The City Council has been negotiating with each of the City's bargaining units as the current MOUs expire June 30, 2024. A one-year agreement has been reached with the Mid- Management Employee Association which will reflect the following changes:
Mid- Management Employee Association
• Cost of Living (COLA): 2.50% increase to base pay effective July 1, 2024 • Deferred Compensation:
Increase the employer match to four percent (4%)
All other provisions of the current labor agreement shall remain in effect.
FISCAL IMPACT:
These adjustments have been included in the Operations Budget for the upcoming 2024/2025 fiscal year.
ATTACHMENT(S):
Resolution 2024-016
Memorandum of Understanding:
Mid- Management Employee Association
RESOLUTION 2024-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FARMERSVILLE, STATE
OF CALIFORNIA ADOPTING MEMORANDUMS OF UNDERSTANDING BETWEEN
THE CITY OF FARMERSVILLE AND THE EMPLOYEE BARGAINING UNITS AND
DEPARTMENT HEADS
WHEREAS, Resolution No. 1989-02 establishes procedures for employer- employee relations; and
WHEREAS, the Meyers-Milias-Brown Act of the State of California, commencing with Government Code Section 3500, requires certain procedures to be followed regarding employee-employer relations; and
WHEREAS, the City Council has directed the City Manager to meet and confer in good faith with the members of the employee bargaining units and department heads; WHEREAS, the City Council recognizes the following as labor bargaining units for the employees of the City of Farmersville: Mid-Management Employees, Miscellaneous Employees, Police Officer's Association, International Brotherhood of Teamsters, Local 517; and
WHEREAS, the City Council wishes to establish labor agreements in the form of memorandums of understanding (MOU) with each of the acknowledged bargaining units; WHEREAS, the City Council intends the MOUs to formalize the relationship between the employees of each bargaining unit and the City of Farmersville; and WHEREAS, the term of the MOUs will be one year, commencing on July 1, 2024 and terminating on June 30, 2025.
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Farmersville as follows:
1. That the attached Memorandum of Understanding between the City and the the Mid-Management Employee Association are hereby adopted and approved for execution by the City Manager.
PASSED, ADOPTED AND APPROVED this 22nd day of April, 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
TINA HERNANDEZ
MAYOR of the City of Farmersville '
Attest:
ROCHELLE GIOVANI
CITY CLERK
MEMORANDUM OF UNDERSTANDING
BETWEEN
CITY OF FARMERSVILLE
AND
THE FARMERSVILLE MID-MANAGEMENT
EMPLOYEE ASSOCIATION
(JULY 1, 2024 - JUNE 30, 2025)
Table of Contents
ARTICLE I. GENERAL PROVISIONS
Section 1. Application:
Section 2. Amendments and Revisions
ARTICLE II. SALARY PLAN
Section 1. Salary on Appointment:
Section 2. Salary Adjustments:..
Section 3. Salary on Promotion:
Section 4. Salary on Demotion:
Section 5. Salary on Transfer:.
Section 6. Salary on Position Reclassification
Section 7. Salary on Re-employment:
Section 8. Acting Pay:
Section 9. Uniform and Clothing Pay/Allowances
Section 10. Salary Schedule/Salary and Classification Plan:
Section 11. Computation of Salary for Payroll Purposes:
Section 12. Cost of living
ARTICLE III. WORK PERIOD/OVERTIME
Section 1. Work Period
ARTICLE IV. LEAVE OF ABSENCE WITH PAY
Section 1. Sick Leave:
Section 2. Vacation Accrual and Carryover Policy:
Section 3. Use of Vacation Time:...
Section 4. Vacation Buy Back:
Section 5. Holidays:
Section 6. Civic Responsibility Leave:
Section 7. Temporary Military Leave 1
Section 8. Management Administrative Leave: 1
Section 9. Bereavement Leave: 1
ARTICLE V. HEALTH & WELFARE 1 1
Section 1. Workers Compensation:
Section 2. Medical Verification:
Section 3. Health, Dental and Vision Insurance:
Section 4. Retirement:
Section 5. Life Insurance
ARTICLE VI. MANAGEMENT BENEFITS
Section 1. Mileage Reimbursement:
Section 2. Tuition Reimbursement Program: .
Section 3. Bilingual Pay: 3
Section 4. Long Term Disability and Life Insurance: 3
Section 5. Vehicle Take-Home Program: 3
Section 6. Certification Pay: 13
Section 8. Deferred Compensation:.. 13
Section 9. Longevity Pay 4
Section 10. Parity Clause 14
Section 11. Healthy Living Pay: 14
ARTICLE I. GENERAL PROVISIONS'
Section 1. Application:
This Memorandum of Understanding (MOU) serves as the labor agreement between the City of rarmersville and the rarmersville Mid-Management employees. The agreement shall be effective as of July 1, 2024, and shall terminate on June 30, 2025.
Section 2. Amendments and Revisions:
Recommendation for the amendment and revision of policies and procedures may be made by the Personnel Officer after compliance. with Government Code Chapter 3500 et seq. Unless otherwise noted, amendments and revisions shall become effective upon adoption of a resolutior ARTICLE II. SALARY PLAN
Section 1. Salary on Appointment:
New employees will normally be hired at Step A salary amount of the appropriate position range as identified in the Salary Schedule (Exhibit A). If unusual recruitment difficulties are encountered with a candidate that is exceptionally well qualified, an appointment at a higher. step may be authorized by the City Manager.
Section 2. Salary Adjustments:
Salary Step Increases, as shown in the Salary Schedulé, shall be considered on the employee's employment date anniversary, and shall be based on a satisfactory evaluation and recommendation by the employee's department head.
a. Tier 1 employees are those hired prior to January 01. 2018 and shall be eligible for Step' iricreases as shown in the Tier 1 salary schedule as adopted. b. Tier 2 employees are those hired on/after January 01, 2018, and shall be eligible for step increases as shown in the Tier 2 salary schedule as adopted.
8. Authorized salary adjustments shall become effective at the beginning of the pay period of the beginning of the fiscal year, based on a satisfactory evaluation. 3 C. If, in the supervisor's judgment, the employee's performance does not justify an adjustment on the anniversary date, the employee shall be re-evaluated before the expiration of the six (6) months. If the employee receives a satisfactory evaluation at the end of the six (6) month period and a recommendation from the department head for a salary adjustment, the employee will receive said adjustment. In such an event, the employee shall maintain the same anniversary date.
. D. The granting of an official leave of absence of more than thirty (30) continuous calendar days, other than for military leave, shall cause the employee's salary adjustment date to be extended the number of calendar days of leave.
E. Should an employee's approved adjustment be overlooked; upon discovery of the error the employee shall receive a supplemental payment compensating said employee for the adjustment he/she would have received had the adjustment been granted at the appropriate time.
Section 3. Salary on Promotion:
An employee who is promoted to a position in a class with a higher salary range shall be paid at the appropriate range arid step amount effective as of the date of the promotion. The appropriate range and step amount shall be determined by the employee's department head with the approval of the City Manager.
Section 4. Salary on Demotion: •
An employee who is demoted to a position in a class with a lower salary range shall be paid at the appropriate range and step amount effective as of the date of the demotion. The appropriate range and step amount shall be determined by the employee's department head * with the approval of the City Manager.
Section 5. Salary on Transfer:
An employee who is transferred from one position to another in the same class or to another position in a similar class having the same salary range shall receive the same salary range and step class shall be treated as non-disciplinary demotions for salary, seniority, and benefit purposes.
Section 6. Salary on Position Reclassification:
position. '.÷
•
Section 7. Salary on Re-employment:
An employee recalled after a layoff to their previous position shall receive the same range and step salary amount provided, they are rehired within. twelve. (12) months. Employees shall receive credit for prior service with City for seniority and benefit purposed provided they are rehired within twelve (12) months of the layoff.
Section 8. Acting Pay:
A. Acting pay shall be in the salary range of the acting position's class. To receive acting pay, the employee must:
1. Be formally assigned duties appropriate to the higher class. Such assignment shall be confirmed by the processing of a personnel action form by the employee's supervisor.
2. Work in the higher class for at least thirty (30) consecutive days.
B. Subject to the conditions noted above, qualifying employees shall be paid acting pay for all days worked in an acting position after the first 30 days.
Section 9. Uniform and Clothing Pay/Allowances:
•Sworn police employees who are required to wear uniforms shall be paid $1,000.00 per • year to be used for the purchase/maintenance and cleaning of their uniforms. A prorated amount shall be paid for any portion of a year worked.
• Sworn fire employees who are required to wear uniforms shall be paid $1,000.00 per year to be used for the purchase/maintenance and cleaning of their uniforms. A prorated amount shall be paid for any portion of a year worked.
Public Works management employees will be allowed a boot allowance of $300.00 annually. In addition, Public Works management employees shall receive an annual uniform allowance of $640 paid in December of each year.
• Non-sworn administrative management staff shall receive a clothing allowance of $250 annually. A prorated amount shall be paid for any portion of a year worked.
Section 10. Salary Schedule/Salary and Classification Plan:
The Tier 1 Salary Schedule (attached as Exhibit A) shall remain in full force as of July 1, 2017, and shall provide ranges with six (6) steps of 5% each. The Tier 2 Salary Schedule (attached as Exhibit B) shall provide ranges set with eight (8) steps of 3.125% each:
A 10% adjustment shall be reflected in the salary schedule in consideration for the employee paying the Employee contribution of the PERS.
5 Section 11. Computation of Salary for Payroll Purposes:
The monthiy salary shall be those amounts as shown in Exhibit A for Tier 1 employees and Exhibit B for Tier 2 employees of this article and will be paid bi-weekly at the amount equal to the result of multiplying the monthly amount by 12 and dividing by 26.
Section 12. Cost of living:
A. A 2.50% adjustment shall be made to the Salary Schedule effective July 1, 2024.
The pay changes will be effective at the béginning of the first full pay period after the start of the fiscal year July 1, 2024.
ARTICLE III. WORK PERIOD/OVERTIME
Section 1. Work Period:
A. The normal work period for administrative, clerical, and non-sworn police personnel shall be a period of forty (40) hours within a period of seven (7) consecutive days starting at 12:00 A.M. on Wednesday, and ending at 11:39 P.M. on the following Tuesday and in the same increments thereafter. Management Employees shall not be eligible for overtime for hours worked in excess of forty (40) hours in a pay period.
B. This. section is not to be interpreted as prohibiting the adoption of different work periods or schedules in the respective departments with the preapproval of City manager.
ARTICLE IV. LEAVE OF ABSENCE WITH PAY
Section 1. Sick Leave:
Following completion of six (6) months or continuous full-time service, an employee shall be credited with six (6) days of sick leave. Thereafter for each calendar month or service in which the employee is paid for more than two-thirds (2/3) of the working days in such month, they. shall be credited with one (1) day of sick leave. Unused sick leave may be accumulated without limit.
Upon the approval of the department head and the personnel officer, an employee having less than six (6) months of continuous service may be permitted to use sick leave. Such sick leave shall be an advance on credited sick leave and, should the employee terminate before the completion of six (6) months of service, the amount of sick pay received will be deducted from their final check.
6 . A. Credited sick léave may be used for the absence on account of:
1) An employee's bona fide illness, injury, or pregnancy. , 2) - The treatment or examination of the employée includes, but not limited to, medical, dental, optometric, psychological, or psychiatric.
3) For serious illness or injury of a member of the employee's immediate family (i.e., spouse, parent, brother, sister, child, stepchild, mother-in-law, father-in-law, grandchila, grandchild, or grandparent). Use of sick leave under this section is restricted to a maximum of six (6) days each fiscal year. For purposes of this section, "serious illness or injury" is defined as an illness or injury of such severity that death is imminent, or someorie be immediately available to assist the afflicted and/or monitor their condition.
B. Sick leave usage is subject to the approval of the employee's department head or immediate supervisor, in the absence of the department head. The department head may require evidence in the form of a physician's certificate, or otherwise verifying the reason for an employee's absence during the time for which sick leave is requested. A failure to submit the required verification shall result in denial of sick leave usage and constitute grounds for disciplinary action.
C. No employee shall be entitled to sick leave with pay while absent from duty on account of the following:
1) Disability arising from sickness or injury supposedly self-inflicted or caused by any of their own willful misconduct.
2) Sickness or disability sustained while on leave of absence without pay.
D. Sick leave shall not be used in lieu of or in addition to vacation.
E. An employee who has completed a minimum of five (5) years' continuous service and who leaves in good standing shall be paid at their salary raté then in effect for 30% of their unused sick leave.
F. Observed Holidays occurring during sick leave shall' not be counted as a day of sick leave.
G. Sick leave is not accrued by or credited to non-regular, emergency, seasonal, relief, or temporary employees paid solely on an hourly or daily basis.
H. Part-time employees who regularly work at least twenty-nine (29) hours per week, but less than forty (40) hours per week, with at least six (6) months of continuous service shall be entitled to sick leave pay accrued at one-half (1/2) the rate of full-time employees.
I. Any employee who does not use any sick time in a full fiscal year will be granted an added day of vacation, regular part-time positions shall receive 1/2 day, on July 1st of the next fiscal year.
Section 2. Vacation Accrual and Carryover Policy:
7 •.
"
A. Employees shall accrue vacation at the following rates.
Years of Completed Vacation Accruals Maximum
Service Accumulation at the
end of Fiscal Year
0 to 2 (4.31 hrs. /pay period) 14 days
3 to 4 (4.92 hrs. /pay period) 16 days
5 to 9 (5.54 hrs. /pay period) 18 days
(6.15 hrs. /pay period) | 20 days
B. Vacation accrual shall be capped at (3) three times the employee's annual accrual.
a. Employees who reach their cap will cease to accrue vacation leave time unless a waiver is provided at the request of their department head and approved by the City Manager.
C. Regular part-time employees with at least six (6) months of continuous service shall accrue vacation time at the rate of 3.3 hours. per month of Service. a. Vacation accrual for part-time employees shall be capped at (1) one time the annual accrual.
Section 3. Use of Vacation Time:
After the completion of six (6) months of continuous service, an employee may apply for vacation leavé not to exceed the number of hours earned.
A. Vacations shall be taken at times approved by the department head with due regard to the wishes of the employee and the particular regard for needs of City.
B. Unless otherwise provided by department rules, employees shall submit vacation requests to their supervisor at least ten (10) calendar days prior to the intended start of. vacation.
C. An employee who, terminates their city employment shall be paid for all unused vacation.
D.. No person shall be permitted to work for compensation for the City during their vacation.
E. In the event that one or more city holidays fall within an annual vacation leave, such holiday shall not be charged as vacation leave, however, extension of the vacation leave for the period of such holiday(s) is subject to approval of the employee's department head.
F. With the exception of terminating employees, pay will not be given in lieu of vacation time that is not taken.
Section 4. Vacation Buy Back:
8 Each fiscal year, after using 60 hours of Vacation leave, an employee may sell back up to a maximum 36 hours of Vacation leave per year. In order to sell back hours, an employee must have a minimum of 100 hours in their bank before the employee can cash out the 36 hours.
•
Section 5. Holidays:
A. Management personnel shall receive paid time off for each of the following holidays:
New Year's Day
Martin Luther King Jr. Day President's •
Day
Cesar Chavez Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veteran's Day
Thanksgiving
Day following Thanksgiving Christmas
Eve
Christmas
New Year's Eve
Employee's Birthday
Any special holidays declared by the Mayor, Governor, or President
8. In the event a holiday falls on a Saturday, the preceding Friday will be the day that the employees will observe as the holiday. In the event a holiday falls on a Sunday, the following Monday will be the day that the employees will observe as the holiday.
C. In the event any employee does not utlize all of their holiday time by the end of the last pay period in the fiscal year, he/she shall carry the time over and shall be •
compensated at an hourly rate at the time of separation with the City.
Section 6. Civic Responsibility Leave:
A. Absence from work because of required trial jury duty will be considered an excused absence with pay. To receive their full salary the émployee shall turn into the administrative department any payment for trial jury duty; excluding pay for travel and meals.
B. In accordance with the California Elections Code, Sections 14400 and 14401, if a registered voter employee does not have sufficient time outside of regular working hours within which to vote at general, direct primary or presidential primary elections, they may take off working time as will, when added to their voting time outside their working hours, enable them to vote. The scheduling of the time referenced above shall be subject to the prior approval of the respective department head and shall normally • be at the beginning or end of a work shift. A maximum of two (2) hours may be taken with pay to vote provided a ballot stub is given to the department head upon returning to work.
Section 7. Temporary Military Leave:
Payment of employees on temporary military leave as governed by section 395.1 of Military and Veteran Code of the State of California, which states:
"Any public employee which is on temporary military leave or absence and who has been •in the service of the public agency from which the leave is taken for a period of not less than one year immediately prior to the date on which the absence begins shall be entitled to receive their salary or compensation as such public employee for the first thirty (30) days in any one year of public agency service, all service of said public employee in the recognized military service shall be counted as public agency service." Section 8. Management Administrative Leave:
A. Employees in the Management Bargaining Unit may be authorized administrative, or management leave each fiscal year depending upon individual performance, departmental workload, special problems, or long periods of emergency work, provided approval is obtained from City manager prior to the time being taken. Administrative Leave shall be allocated, on an annual basis, in accordance with the following schedule:
• City Clerk 100 hours
• Police Commander 100 hours
Battalion Chief 100 hours
Finance Manager 100 hours
100 hours
HR Manager 100 hours
B. Administrative leave will be received by the employee in a lump sum at the beginning - of the fiscal year. Up to 20 hours of unused administrative leave will automatically be paid out at the last check in June of each year. No hours will be carried over to the following fiscal year.
G. Employees shall be compensated for unused administrative leave upon separation at the current hourly rate of earnings.
Section 9. Bereavement Leave:
•
In the event of the death of a member of the employee's immediate family (i.e., spouse, registered domestic partner, parent, brother, sister, child, stepchild, mother-in-law, father-in- law, grandchild, or grandparent), an employee may use up to 5 days off with the approval of their department head. An employee may use up to 3 days of Sick Leave in addition to bereavement leave, if needed, with the approval of their department head.
ARTICLE V. HEALȚH & WELFARE
Section 1. Workers Compensation:
A. An employee of City who is disabled, whether temporarily or permanently, by injury or illness arising out of and in the course of their duties, shall be compensated as follows: on the first, second and third day of the injury, employee shall use accrued sick leave, vacation, floating holiday and/or compensatory time off for full salary continuance.
Section 2. Medical Verification:
Employees may be required to provide medical verification of their ability to perform required tasks. Such verification may be requested when the City has cause to believe that the employee's condition presents a hazard to the employee, other employees, or the public.
Section 3. Health, Dental and Vision Insurance:
A. For the period of July 1, 2023, through June 30, 2024, City of Farmersville shall pay the premiums for Tier 1 employees and their dependents for a Healthcare Program, Dental Plan, and Vision Plan in accordance with the rules and regulations governing those programs as described in Exhibit C at no cost to the employee.
•B. For the period of July 1, 2023, through June 30, 2024, Tier 2 employee's the City of Farmersville shall provide a fixed contribution of up to $1,150 towards the purchase of a Healthcare Program, Dental Plan, and Vision Plan for the employee and their dependents in accordance with the rules and regulations governing those programs as described in Exhibit C. Tependents, spose, and these lies and lil for he aling coverage, per thay • period, for a maximum allowable incentive of $150.00.
1. Opt Out of Dependent coverage (all dependents) $50
2. Opt Out of Spousal coverage $50
3. Opt Out of Employee Coverage $50
•
•.
During an approved leave of absence or absence without pay, an employee may continue their health insurance coverage by paying City in advance for each month, or portion thereof, in which they are absent plus a 5% administrative fee.
Section 4. Retirement:
City shall provide the Public Employees Retirement System (PERS) retirement to all employees. The City shall pay the various employer's rates. Employees shall pay the employe contribution to PERS and be responsible for any future increases to the: Employee rate ir accordance with current PERS rules and guidelines. For Mid-Management employees, at no time shall the cost be more than 12% of base pay, any additional employee cost shall be paid by the City.
For non-public safety personnel, the City shall pay for the (2%) at 60 retirement programs for "classic" employees and (2%) @ 62 for "new" employees. For public safety personnel, the City shall pay for the (2%) @55 retirement program for "classic" employees and (2%) @57 for "new" Additionally, City shall pay (6.2%) of the employee's salary towards the employee share of Social Security. The (6.2%) contribution to social security by the City for the employees shall not count in any computation towards the PERS retirement program provided for in this section.
Section 5. Life Insurance:
City shall provide a life insurance policy of $100,000 for each management employee.
ARTICLE VI. MANAGEMENT BENEFITS
Section 1. Mileage Reimbursement:
Employees who, at the city's request, use a private vehicle on city business shall be reimbursed for mileage at the Federal GSA rate per mile. Prior approval from the department head must be obtained.
Section 2. Tuition Reimbursement Program:
A. All full-time personnel are eligible to participate in the City's tuition reimbursement program.
Employees must obtain their department head's approval prior to taking a requested course. This approval must be obtained in writing prior to starting the course.
B. Each course approval is contingent upon there being a relationship between course and/or degree and the employee's present or reasonable anticipated duties. The department head shall determine whether such a relationship exists.
C. Once the department head's approval is obtained the request will be forwarded to the City manager for final approval. Upon successful completion of the class, (grade "B." or •
better) the employee shall provide the finance department with a copy of the grade report and all receipts and cancelled checks relating to the tuition expenses incurred. Once all necessary information is received by finance, the finance department will make the appropriate payment.
D. Reimbursement will not exceed the per unit cost for an equivalent class taken at a state college/university subject to a maximum reimbursement in any one fiscal year of $2,000 per employee.
E. Employees that terminate employment with City, voluntarily or involuntarily prior to three years after completing a course that he/she received a tuition reimbursement, shall be responsible to pay back to City a portion of the reimbursement received. For each month worked after the reimbursed course is completed, employee shall be forgiven 2.78% of the reimbursement.
Section 3. Bilingual Pay:
A. Effective July 1, 2021, any new eligible employees shall receive $100 a month for fluency in conversational and written Spanish. Such fluency shall be determined through a competency examination developed and administered by City.
B. Any employees receiving bilingual pay Prior to July 1; 2021, shall have their 3.5% incentive pay converted to their equivalent dollar amount as of June 30, 2021. these employees shall receive the converted fixed amount going forward regardless of changes to salary.
Section 4. Long Term Disability and Life Insurance:
All full-time employees are provided with long-term disability and life insurance coverage.
Section 5. Vehicle Take-Home Program:
The following positions shall be allowed to take home city vehicles pursuant to those policies adopted by their respective departments: Police Commander, and Public Works Supervisor:
Section 6. Certification Pay:
•
City shall provide 2.5% above the employee's normal hourly or monthly rate for obtaining and maintaining a maximum of one certificate and is approved by the City Council, It shall also include a 2.5% increase for a notary license.
City shall provide 5.0% Deputy City Clerk incentive pay above the employee's normal hourly or monthly rate.
Section 8. Deferred Compensation:
13 .' •
If an employee elects to participate in a voluntary deferred compensation retirement program, the City shall match each dollar contributed by employee up to four percent (4%) of employee's reoccurring pay.
Section 9. Longevity Pay:
After an employee has worked for the City for at least ten years, the employee shall be entitled to longevity pay. Longevity pay shall be equal to 5% of employee's base salary and shall only be awarded pending the following two conditions: employee is on the top step of their job classification scale and the employee received a satisfactory rating in their most recent annual performance evaluation. An additional 5% shall be paid in the event the employee has worked for at least-20 years and the same conditions described above exist.
Section 10. Parity Clause:
. If an employee bargaining group is granted an increase in benefit the management employee supervising their group shall be granted thie same increase in benefit, provided they are contractually eligible for the benefit.
Section 11. Healthy Living Pay:
The City shall provide employees with an annual $180 healthy living incentive to maintain their health and wellness payable in two payments, one in December and one in June. •
14 IN WITNESS WHEREOF, the parties hereto have executed this Memorandum of Understanding on this 16" day of April 2024.
MANAGEMENT EMPLOYEES CITY OF FARMERSVILLE
1/R/ 423
By: By:
Justin Baker, Public Works Jennifer Gomez, City Manager By: Bet
Attest:
Betina Ashoori, Finance Manager Rochelle Giovani, City Clerk Approved as to Form:
Michael Schulte, City Attorney
CITY OF
FARMERSVILLE
City Council
Staff Report 7E
TO: Honorable Mayor and City Council
FROM: Jennifer Gomez, City Manager
DATE: April 22, 2024
SUBJECT: 4Creeks Proposal for Engineering Services for the 2024 Streets Improvement Project
RECOMMENDED ACTION:
It is recommended that the City Council authorize the City Manager to contract with 4Creeks for engineering services of the 2024 Streets Improvement Project for an estimated amount of $274,898.
BACKGROUND and DISCUSSION:
Construction is expected to begin this summer, therefore, the City needs to have several engineering tasks completed as soon as possible, as well as oversee the project during construction. Pursuant to the Procurement Policy, as the City Engineer, 4Creeks can provide these services without the City going through a competitive process. 4Creeks has provided a proposal which is attached to include the following tasks:
Task 1: Topographic Survey
Task 2: Geotechnical Analysis
Task 3: Utility Coordination Services
Task 4: Construction Plans
Task 5: Cost Estimate and Specifications
Task 6: Bidding Assistance
Task 7: Construction Assistance
Task 8: Construction Staking Services
Task 9: Construction Management and Inspection
Some tasks will be provided on a Time and Materials basis and others as a fixed fee with a total estimate of $274,898.
1 FISCAL IMPACT:
Street funds will be used for this project.
ATTACHMENTS):
4Creeks Proposal
$ 4CREEKS
April 19, 2024
Ms. Jennifer Gomez
City of Farmersville
909 W. Visalia Road
Farmersville, CA 93223
(559) 747-0458
Subject: Task Order No. 6 - 4Creeks Job #23544 - 2024 Streets Improvements Project
Dear Ms. Gomez,
We have prepared a scope and fee for the services required to complete the proposed project design for the 2024 Streets Improvements Project which will include a Base Bid, Alternate #1 and Alternate #2 construction scope of work. Our understanding is that the scope of work will generally include the following improvements also shown in the conceptual drawing included as Attachment B:
BASE BID:
• Remove and replace asphalt section on N. Virginia Avenue between W. Front Street and Costner Street, June Avenue between W. Ash Street and Costner Street, Steven Avenue between W. Ash Street and W. Visalia Road, Costner Street between N. Virginia .
Avenue and N. Steven Street, Ash Street between N. Virginia Avenue and N. Steven Avenue, and W. Front Street between N. Virginia Avenue and N. Ventura Avenue.
Full street replacement on W. Front Street between N. Ventura Avenue and Farmersville Boulevard.
Removal and replacement of 12 curb ramps.
• Construction of 3 new curb ramps for new pedestrian crossings. •
ALTERNATE #1:
• Pavement rehabilitation on E. Front Street between Farmersville Boulevard and Creek Court, including:
• Asphalt replacement.
• Slurry and crack seal.
Removal and replacement of 2 curb ramps.
VISALIA - HQ ¡ SAN LUIS OBISPO / TULARE
324 S Sante Fe St, Suite A 180 W Bullard Ave, Suite 101 ; 605 Santa Rosa St Suite A 132 SN SL Visalia, CA 93292 Clavis, CA 93612 | San Luis Obispo, CA 93401 Tulare, CA 93274 559-802-3052 559-802-3052 720-210-9488 559-802-3052 . 805-904-4394 559-802-3052 [email protected] [email protected] [email protected] [email protected]| [email protected] [email protected] 4CREEKS
ALTERNATE #2:
• Asphalt replacement on Rose Avenue between E. Ash Street and E. Costner Street and on the north side of E. Costner St. between N. Rose Avenue and N. Hester Avenue. • Slurry and crack seal on E.: Costner Street between N. Rose Avenue and N. Hester Avenue.
• Removal and replacement of 4 curb ramps.
The following pages will provide a breakdown of the tasks needed to complete this project.
Encl: Scope of Work and Estimated Fees
Attachment A - Fee Schedule
Attachment B - Project Map
Job No. 23544
VISALIA -HO CLOVIS | SAN LUIS OBISPO
324 S Sante Fe St, Suite A 180W Bullard Ave, Suite 101 605 Santa Roșa St, Suite A | 132 S N St.
Visalia, CA 93292 Clovis, CA 93612 . San Luis Obispo, CA 93401 Tulare, CA 93274 559-802-3052 559-802-3052 720-210-9488 805-904-4394 559-802-3052 [email protected] [email protected] : [email protected] [email protected]/ [email protected] / [email protected] 4CREEKS
SCOPE OF WORK
TASK I: TOPOGRAPHIC SURVEY
This task includes a topographic field survey of the property located throughout the City of Farmersville to facilitate various overlay and curb return construction projects. The scope items necessary to perform said topographic field survey shall include (but not be limited to):
• 50' pavement stationing
• Observable utilities
• Concrete/sidewalk (from curb/sidewalk to curb/sidewalk) • Curb returns
• Tie into City of Farmersville benchmark system (or GPS NAVD88 datum) • Tie in adjacent centerline or property line monuments for base line control of site • Prepare topographic field survey map
The above-described Task 1 services will be provided on a Time and Materials Basis for an estimated fee of $26,000. Any additional items requested not specifically mentioned above will be billed as "extra" on a Time and Materials basis.
TASK 2: GEOTECHNICAL ANALYSIS
4Creeks' subconsultant, Krazan & Associates, will perform limited geotechnical engineering investigation services for the project. Krazan will core ten (10) samples throughout the project site for laboratory R-Value testing. Soil samples will be retained for laboratory testing. The soils encountered will be continuously examined and visually classified in accordance with the Unified Soil Classification System. All fieldwork will be done under the supervision of a Geotechnical Engineer or Senior Geologist. Results of the testing and analysis will be provided.
The above-described Task 2 services will be provided for a Fixed Fee of $6,153.
TASK 3: UTILITY COORDINATION SERVICES
4Creeks will work with utility companies affected by the project in providing a complete set of plans for construction bidding. 4Creeks will complete utility research to identify and mitigate existing and potential conflicts. 4Creeks will complete the following:
• Conduct utility research and identify potential conflicts with record utilities. • Show existing utility locations on construction documents.
VISALIA - HO CLOVIS
324 S Sante Fe St. Suite A 180 W Bullard Ave, Suite 101 Visalia, CA 93292 Clovis, CA 93612 Tulare, CA 93274
559-802-3052 559-802-3052 720-210-9488 559-802-3052 559-802-3052 info@@4-creeks.com [email protected] . [email protected] [email protected] , 4CREEKS
• Coordinate with utility companies to ensure critical paths for design and construction schedules are maintained.
The above-described Task 3 services shall be provided for a Fixed Fee of $5,000 based on our current Fee Schedule.
TASK 4: CONSTRUCTION PLANS
4Creeks will submit construction documents that conform to current regulations and guidelines in accordance with City of Farmersville Standard Plans and Specifications.
Documents will be submitted to the City for review at 30%, 90%, and 100% stages of completion.
It is anticipated that the City will provide a full PS&E review at each submittal stage of the project and will provide their comments to 4Creeks. The 4Creeks team will then review and revise the PS&E documents in accordance with City comments. This task includes an initial kick-off design meeting with the City, a 30% plan check review meeting, 90% plan check review meeting, and a final plan check meeting before bidding, if needed.
The above-described Task 4 services shall be provided for a Fixed Fee of $124,375 based on our current Fee Schedule.
TASK 5: COST ESTIMATE AND SPECIFICATIONS
4Creeks will prepare the project specifications and engineer's opinion of probable construction costs for the project. The City shall provide 4Creeks with their current specifications and technical special provisions in MS Word. It is our understanding that the City will provide their typical front-end bid document in MS Word and we will modify the information for this project. 4Creeks shall prepare and provide the following:
• Short project description to include-in the project specifications.
Special provisions, technical specifications, and needed appendices for the project specifications.
• Engineer's opinion of probable construction costs.
• Bid item description, including measurement and payment for each item. • Excel file showing itemized quantity breakdowns.
4Creeks will submit the engineer's opinion of probable construction costs with the 30%, 90%, and 100% final submittal stages. 4Creeks will submit the project specifications with the 90% and 100% final submittal stages.
VISALIA - HQ | SANLUIS OBISPO /TULARE
324 S Sante Fo St Suite A 605 Santa Rosa St, Suite A 132 SN St.
Visalia, CA 93292 Clovis, CA 93612 Hanford, CA 93230 | San Luis Obispo, CA 93401 TulaTe, CA 93274 559-802-3052 559-802-3052 805-904-4394 559-802-3052
[email protected] [email protected] [email protected] | [email protected] 1 [email protected] , 4CREEKS
The above-described Task 5 services shall be provided for a Fixed Fee of $11,270 based on our current Fee Schedule.
TASK 6: BIDDING ASSISTANCE (OPTIONAL)
4Creeks will assist during the bidding process and provide the following services:
• Hold a pre-bid meeting with contractors.
• Maintain a contractor plan holder's list.
• Provide supplemental instructions and clarifications to bidders as necessary. " • Produce addendum(s) to modify the bid documents (plans and specifications), as required.
• Receive bids.
• Tabulate bids after opening and recommend the lowest awarded bidder to the City.
The above-described Task 6 (optional) services shall be provided for a Fixed Fee of $8,860 based on our current Fee Schedule.
This task assumes any advertising to bid the project will be paid by the City.
TASK 7: CONSTRUCTION ASSISTANCE (OPTIONAL)
4Creeks will assist during the construction phase and provide the following services:
• Attend the pre-construction meeting.
• Respond to Requests for Information (RFI).
• Review submittals, if requested by the City.
• Issue contract document revisions, as required.
• Assist the City with change order review, as required.
Draft a set of Record As-Built plans at project completion using information provided by the City/Contractor.
Update City's GIS.
The above-described Task 7 (optional) services shall be provided for a Fixed Fee of $9,240 based on our current Fee Schedule.
Task 8: CONSTRUCTION STAKING SERVICES (OPTIONAL)
• Curb returns and ramps (approximately 21)
• Re-establishment of site control points and benchmark VISALIA - HO 1 CLOVIS ¡ SAN LUIS OBISPO
324 S Sante fe St. Suite A 180. W Bullard Ave, Suite 101 Visolia, CA 93292 Clovis, CA 93612 Tulare, CA 93274
559-802-3052 559-802-3052 559-802-3052
[email protected] [email protected] [email protected] [email protected] l [email protected] 4CREEKS
: Demolition staking
Fine grade/curb ramp/return staking (it is assumed rough grade staking will not be " necessary since tie in conditions will be existing)
• Cut sheets (as-needed/requested)
The above-described Task 8 services will be provided on a Time and Materials Basis with an estimated fee of $15,000. Extra and re-staking will be billed on an as needed basis.
TASK 9: CONSTRUCTION MANAGEMENT AND INSPECTION (OPTIONAL) 9A: Construction Management
Our understanding is the City would like to utilize our services on a part-time basis to perform construction management services for this project. Our understanding is that these services will be needed starting around June 2024 and will continue the 40 working day duration of the construction contract. Listed below is the scope of services that we anticipate performing for this project:
• Review and respond to the Contractor's submittals and RFls. • Coordinate errors and omissions and unforeseen field issues with the City for resolution.
• Review materials testing reports and verify that materials comply with the City of Farmersville's requirements.
• Review change orders and provide recommendations for City acceptance or rejection.
Review and process Contractor progress payments.
• Perform daily coordination with the Contractor as necessary to keep the project on schedule.
• Lead project progress meetings with the City and Contractor as needed. Issue meeting minutes for the project.
Coordinate with the City project manager and other City staff. :: Utilize Mis program to manage the project documents and maintain electronic files in the format and order the City prefers.
The above-described Task 9A services will be provided on a Time and Materials basis with an estimated fee of $21,000 based on our current Fee Schedule. 9B: Construction Inspection
VISALIA - HO / CLOVIS | TULARE
324 $ Sante Fo 52, Suite A 180 W Bullard Ave, Suite 101 Visalia, CA 9329: Clovis, CA 93612 San tuis Obispo, CA 93401 Tulare, CA 9327 559-802-3052 559-802-3052 {805-904-4394 359-802-305:
[email protected] [email protected] [email protected] [email protected]| [email protected] [email protected] , 4CREEKS
Our understanding is the City would like to utilize our services on a full-time basis to perform inspections services for this project. Our understanding is that these services will be needed starting around June 2024 and will continue the 40 working day duration of the construction contract. Listed below is the scope of services that we anticipate performing for this project:
• Inspect traffic control to make sure it complies with the City's approved plan for the project.
• Coordinate with the materials testing company to schedule testing for the project. 4Creeks inspector will be present for testing done at the site. • Verify that materials used on the project match the submittals approved by the City's • Construction Manager (CM).
• Coordinate errors and omissions and unforeseen field issues with the City CM for resolution.
• Coordinate required inspections and testing with City departments. • Perform Daily Inspections of the work performed by the Contractor and record on the City's standard documents and the CMIS program. Take pictures of construction progress.
• Inspect the Contractor's work throughout construction visually and using normal hand tools smart levels, soil probes, tape measures, measuring wheels, etc. • Perform field measurements for the City CM to verify progress payment amounts.
The Inspector will be on site full-time during this period to observe the improvements being constructed to verify compliance with City requirements.
The above-described Tasks 9B services will be provided on a Time and Materials basis with • an estimated fee of $48,000 based on our current Fee Schedule.
PROPOSAL SUMMARY
TASK DESCRIPTION FEE COST
1. TOPOGRAPHIC FIELD SURVEY T&M $26,000.00
2 GEOTECHNICAL ANALYSIS FIXED FEE $6,153.00
UTILITY COORDINATION SERVICES FIXED FEE $5,000.00
4 CONSTRUCTION PLANS FIXED FEE $124,375.00
COST ESTIMATE AND SPECIFICATIONS FIXED FEE $11,270.00
VISALIA - HQ 1 HANFORD SAN LUIS OBISP ¡ TULARE
3245 Santo Fe SL Suite A COVIS Engero, coole, suite 10 308 NInin St. 605 Santa Rosa St, Suite. 132S N SL Visalia, CA 93292 559-802-3053230 805-804-3830, CA 93401 Tutore, CA 93274 559-802-3052 559-802-3052 0-210-94 559-802-3052 559-802-3052 [email protected] [email protected] [email protected] [email protected]| [email protected] [email protected] 4CREEKS
SUBTOTAL FEE WITHOUT OPTIONAL TASKS: $172,798.00
OPTIONAL TASKS
6 BIDDING ASSISTANCE FIXED FEE $8,860.00
7 CONSTRUCTION ASSISTANCE FIXED FEE $9,240.00
8 CONSTRUCTION STAKING SERVICES T&M $15,000.00
9A CONSTRUCTION MANANAGEMENT T&M $21,000.00
9B CONSTRUCTION INSPECTION T&M $48,000.00
SUBTOTAL WITH OPTIONAL TASKS: $274,898.00
CITY OF FARMERSVILLE RESPONSIBLIITIES
• The City shall provide the following information/data upon notice to proceed:
• Current City Standard Plans.
- • Current City specifications and technical special provisions in MS Word. • Record drawings of the project area.
• Right of way documents or title reports for the project. • Any utility information the City may have for the project area. • Provide responses to Consultant's questions within two (2) days throughout the project.
• Attend and participate in project coordination meetings and City review meetings.
ASSUMPTIONS AND EXCLUSIONS
All fixed fee and time and material services are determined using the fee schedule under our current agreement, dated September 25, 2023. Optional services in the future will be assessed and estimates may be updated and provided in the event the agreement and fee schedule •has been updated. The optional services are also estimated based on an assumed timeline.
Costs are subject to change due to updates to the construction timeline of base bid and alternates.
Excluded from this scope of work are the following services:
• City or other agency permit fees.
•' Bid advertising costs.
• Any work not specifically listed in this scope of work.
VISALIA - HQ I CLOVIS HANFOR | SAN LUIS OBISPO I TULARE 324 S Sante Fe St, Suite A 9540 Maroon Circle, Suite 110 308 Nirvin SI 605 Santa Rosa St, Suite A 132S NSt Visalia, CA 93292 Clovis, CA 93612 Englewood, CO 80112 Hanford, CA 93230 San Luis Obispo, CA 93401 | Tulare, CA 93274 559-802-3052 559-802-3052 720-210-9488 559-802-3052 805-904-4394 559-802-3052 [email protected] [email protected] [email protected]| [email protected] [email protected] [email protected]
4CREEKS
City and Engineer mutually agree to the terms and conditions of this Task Order, and upon execution of this Task Order by both parties, this Task Order shall be approved, subject to all the terms and conditions contained herein, and in the Agreement and this Task Order shall be appended to and become part of the Agreement.
City of Farmersville 4Creeks, Inc.
x
Chil
T
By: Jennifer Gomez By: Chris Crawford, RCE
City Manager Public Works Department
Manager
Date: Date: 4/19/24
VISALIA - HQ CLOVIS DENVER HANFORD SAN LUIS OBISPO TULARE 324 S Sante Fe St, Suite A 180W Bullard Ave, Suite 101 9540 Maroon Circle, Suite 110 308 N Irwin St. 605 Santa Rosa St. Suite A 132 S N St Visalia, CA 93292 Clovis, CA 93612 Englewood, CO 80112 Hanford, CA 93230 San Luis Obispo, CA 93401 Tulare, CA 93274 559-802-3052 559-802-3052 720-210-9488 559-802-3052 805-904-4394 559-802-3052 [email protected] [email protected] [email protected] [email protected] [email protected] [email protected]
ATTACHMENT A
Effective May 1, 2022 - Amended (8/01/2023)
4Creeks, Inc. Fee Schedule - Professional
ees are based on the median hourly pay rate for employees in each classificatio lus indirect costs, overhead, and profit. Multi-Year contracts are subject to any subsequent changes 4CREEKS these rates. Fee schedules for the various billing categories are:
Charges Per Charges Per
Classification Classification
Hour Hour
Civil Engineering Services ¡ Architectural Services
Associate Engineer $125 Associate Architeci* $130
Engineer $145 Architect $145
Senior Engineer $175 Senior Architect** $175
Principal Engineer $200
Planning Services nstruction Inspectio
on-Prevailing Wag
Assistant Planner $90 Associate Construction Inspector $110 Associate Planner** $105 Construction inspector $130
Planner $135 Senior Construction Inspector $150
Senior Planner $165
Principal Planner $185 Construction Management
Associate Construction Manager $125
Structural Engineering Services Construction Manager $145 Associate Structural Engineer $145 Senior Construction Manager $175 Structural Engineer $160
Senior Structural Engineer $180 Project Manager/Coordinator** Associate Project Manager/Coordinator $120
GIS Services Project Manager/Coordinator $140
Associate GIS Technician $90 Senior Project Manager/Coordinator $175 GIS Technician $100
Senior GIS Technician $120 Technical Services
Project Technician! $85
Utility Design Services Project Technician I! $95
Associate Designer $105 Project Technician Ill $105
Designer $130 Project Technician IV $120
Senior Designer $160.
Public Outreach Coordination
Land Surveying Services Associate Outreach Coordinator $105 Assistant Surveyor $110 Outreach Coordinator $125
Land Surveyor $135
Senior Surveyor $155 | Water Consulting Services
Principal Land Surveyor $180 Associate Water Consultant $115 1-Man Survey Crew* $150 Water Consultant $135
2-Man Survey Crew * $220 Senior Water Consultant $165
3-Man Survey Crew* $275
Drone Pilot $155 Executive Staff
Associate Executive $120
Software Engineering Services Executive $145
Assistant Software Engineer $75 Senior Executive $165
Associate Software Engineer $90
Software Engineer $135 Expert Witness
Senior Software Engineer $165 Expert Witness $300
Direct Charges
At cost plus fifteen percent (15%):
Transportation and per-diem expenses (auto mileage @ current IRS rate, off-road charges $50.00/day) • Printing and reproduction: $0.03 per b/w copy, $0.12 per color copy, $0.80 per sq. ft large printing • Equipment rentals, subcontractors, laboratory analyses • Website Hosting Fees. $15/mo. / $150/annual
*Prevailing wage rates by separate schedule - Varies by County **Amended Rates
1 of1
ATTACHMENT B
LEGEND
CURB RETURN
BASE BID AC REMOVAL/REPLACEMENT
CAPE SEAL
FRONT ST
FARMERSVIELE BLVD
ROSE AVE
ASH ST
BASE BID
ALT #2 ALT #3 NOT A PART OF
THIS PROJECT
JUNE AVE STEVEN AVE SHASTA AVE
BIRCH ST OAKVIEW AVE
COSTNER ST
VISALIA RD
NOT A PART OF NOT A PART OF
THIS PROJECT THIS PROJECT
1'=500'
CITY OF FARMERSVILLE
STREET IMPROVEMENT (YEAR 2--5)
CITY OF
FARMERSVILLE
City Council
Staff Report 8A
TO: Honorable Mayor and City Council
FROM: Jennifer Gomez, City Manager
DATE: April 22, 2024
SUBJECT: Request by Farmersville Falcons Football & Cheer for Special Event Funding RECOMMENDED ACTION:
It is recommended that the City Council review a request from Farmersville Falcons Football & Cheer in the amount of $2,000.
BACKGROUND and DISCUSSION:
The City Council established an annual grant program in which funds may be awarded to applicants that fund activities or events which will benefit the community. The Farmersville Falcons Football & Cheer has requested $2,000 to assist with their expenses pertaining to various equipment and fees.
Councilmembers Gomez and Valdovinos have reviewed the application and recommend that the City Council have a general discussion on funding organizations that are new in which the success of the program is unknown. Following the discussion and potential questions to the applicant, staff recommends that the City Council determine if $2,000 should be allocated for this event or not.
FISCAL IMPACT:
Approving this request will leave a balance of $3,340 in the Special Event Budget in the current fiscal year.
DOCUMENTS:
Event Funding Application
CITY op
APR 9:24e11:54
mill
FARMERSVILLE
2024-2025
City of Farmersville Event Funding
Request Form A
(Request for Assistance $100-$2000)
Special Notice for Fiscal Year 2024-2025:
This announcement of submission of an application is in no way a commitment of funding.
Request Guidelines:
• If you are requesting financial assistance for more than one event, a separate request form and distinct separate budget must be submitted for each request. • Any questions re submitting a funding request should be directed to the City of Farmersville 559-747-0458
1 Name of enFarmersville Falcons Football A Cheer
2. Date of Event: May 2024- November 2024
3. Location of Event: tannersville, CA
4. Name of Applicant/Organization hosting event: FarmersVille Falcons Football
5. Contact pere: Veronica Torres
Title: secretan.
hone: (559) 697-244
Email [email protected]
Address: 193 N. Bundade Are
City:-AYm013/)//l State: (44 - Zip: 93773
6. Description of Event: Football 4 Cheer Season for the 2024 season - Accomade afforable League Fees to families.
- Competitive, instill values of Education
instIl Good SportsmanShip, and create great and
Respectful Values With players
7. Describe what benefits the community and City of Farmersville will receive from the event:
We are bringing a new and upcoming le age
tor communit nave a more respectful, price range
for our parents, As well as our players have
neate relates they Payers.
8. Anticipated Number of out-of-town overnight attendees: _
9. Anticipated number of local attendees: _ 150
10. Is this a fundraising event? Yes No . L
11. Event Promotion- What type of advertising/public relations/promotion methods do you. plan to use to advertise the event? For example, provide details of promotional activities, materials, and ad placements, including the name of publications, location of billboards, tv/radio stations, websites, number of postcards to be produced, etc.
TeAm Reach App
FACebOOK
Avers
word of month
12. Is this event free to the public: Yes. No X
13. is this a first time event: Yes. No
14. What hotels have committed to special rates or packages for the event date?
15. Describe your procedures for crowd control and security:
League board members, coaches, and
Adkzor will all be there to help witk
rawd contral and Security at all
events, prachces and games.
16. How many estimated hotel room nights will be generated by this event? NIA
17. Liability Insurance: Yes_ No.
18. Have you consulted with City/County/State and other agencies to determine what permits will be required to conduct this event? Yes_V No
19. Total Amount of Financial Assistance requesting: $. 2000
20. Complete this projected event budget worksheet:
Anticipated Revenue:
1. Admissions $ 9,000
plaler registration
2 Booth/Space Rental $3,050
fome Game Admissions
. corporate/ingividual Sponsor $ 3,000
OnCeSsiOn
sponsors $_ 1,000
$.
4. Other Revenue (please list)
5. Requested City of Farmersville In Kind Support (Please List) (i.e., Permit Fee Waive, Traffic Control, Security, Electrical Support, Other City Staff Labor, City Equipment, Portable Restrooms, Street Barricades, City Facilities, etc.) $.
$_
$_
-
$.
6. Requested City of Farmersville Monetary Support $_ 1,000 Total Projected Revenue: $- 15,000
Anticipated Expenses:
1. Personnel:
equipment 10,000
Administrative
Artistic uniforms 3,000
rechnicaoaches Clinics
Other -- 300
2. SpaceRentar League Fees 100
3. Equipment Rental -
Costodialfees S 800
4. Miscellaneous Supplies
5. Permits/License - $.
6. Advertising/Marketing-
7. Other Expenses
Canopies 200
$
Total Projected Expenses: $ 15,000
OFFICIAL WITH CONTRACTING AUTHORITY FOR THE
• ORGANIZATION
I HEREBY CERTIFY that the facts stated herein this Event Funding Request are true and correct to the best of my knowledge. The Event described herein will be conducted in accordance with all applicable city/county and other regulations, and the Event provides equal access to employment and event participation without regard to race, color, religion, sex, national origin, age, disability, or military status in accordance with applicable federal laws.
omans sense Torng one 4/12/24
• orials Name a rein: Veronica Tores , Secretary
Phone Number: (537) 4497-24047 EMail address:[email protected]
CITY OF
FARMERSVILLE
City Council
Staff Report 8B
TO: Honorable Mayor and City Council
FROM: Karl Schoettler, City Planning Consultant
DATE: April 22, 2024
RE: Public Hearing: General Plan Amendment/Zone Change 2024-01 (Barrios) RECOMMENDED ACTION:
The action is a request to change the zoning and General Plan land use designation for a lot located on the east side of Oakview Avenue, north of Visalia Road (166 N. Oakview).
It is respectfully recommended that the City Council conduct a public hearing and vote to approve the request by:
1. Adopting Resolution 2024-018 approving the General Plan Amendment (from "General Commercial" to "Medium Density Residential") and adopting a Notice of Exemption as the environmental finding for the request;
2. Introducing Ordinance No. 525 approving the zone change for the site from "CG" (General Commercial) to "R-1" (Single Family Residential).
ANALYSIS
The applicant is requesting a zone change and a General Plan land use amendment for a lot with a single-family residential home located at 166 N Oakview Ave (on the east side of N. Oakview Avenue, about 175 feet north of Visalia Road (see Maps 1 (Location) and 2 (Aerial Photo).
The lot is currently zoned "CG" (General Commercial) and is also designated "General Commercial" on the General Plan's land use map.
The lot contains an existing single-family home that was built decades ago. The applicant purchased the home within the last several years without any knowledge that the parcel was zoned commercially. In addition, it was discovered by Code Enforcement that a patio addition was being built onto the home without a permit. When the applicant attempted to get a permit to continue building the patio structure, staff then discovered that the parcel was a legal non- conforming use. The applicant would like to continue making improvements to the home, however this is prevented by the commercial zoning of the site.
In order to allow the patio addition, the zoning would need to be changed to a residential district.
Given that the parcels immediately surrounding the parcel to the north, east, and west are zoned "R-1" (Single-family Residential) the change in designation and zoning of the parcel will not have an adverse impact on the neighborhood.
The subject site was originally zoned commercially because of its proximity to Visalia Road, and these zoning designations go back many decades. Map 3 shows existing zoning in the area.
The idea was to provide a certain "depth" of commercial zoning along Visalia Road to accommodate larger-scale commercial development. Such commercial development has obviously never occurred in this area and in fact staff cannot recall any inquiries about potential commercial development on these lots.
Based on the foregoing considerations, staff is recommending in favor of the zone change and land use amendment for this lot.
:
PLANNING COMMISSION REVIEW
The Planning Commission conducted a public hearing to consider this request on April 17, 2024.
No members of the public spoke on the issue. Following discussion, the Commission voted . unanimously to recommend approval of the application.
COORDINATION & REVIEW: (OR PUBLIC OUTREACH AND REVIEW)
The proposed project has been reviewed by City Departments. Public hearing notices have been published and notices mailed to all property owners within 300 feet of the site.
FISCAL IMPACT:
None. The applicant has paid fees to cover processing of the request.
CONCLUSION:
Based on the information provided above and review by the Planning Commission, it is recommended the City Council approve the request.
Respectfully submitted, Approved as to form:
Karl Schoettler Jennifer Gomez
City Planning Consultant City Manager
• Attachments):
Resolution 2024-018 (General Plan Amendment and Environmental finding) Ordinance No. 525 (zone change)
2 Map 1: Location
E FRONT ST
E COFTONWOOD ST
N KEMP EPEPPER ST
AVERY AVE SANDY AVE EYEWST N GENE AVE DWIGHT
N ROSE AVE
E ASH ST
N GENE AVE N BRUNDAGE AVE w/aiaion
HESTER VIEW AVE
ELM Subject Parcel:
166 N Oakview Avenue
IER ST
RCHS ELARRY ST. N DWIGHT ST
N GENE
ALLEY
/ISALIA RD
S ROSE
north
Map 2: Aerial Photo
Site
5,000 square feet
Oakview Ave.
CDC
Map 3: Existing Zoning
Yew St Он
R-1
U Ash St
Gene Ln
R-1 Oak View Ave
Brundage Ave
R-1
Elm St
R-1
Proposed
Rezone
Dwight Ave
Ave
Hester Ave R-M Gene Ln
CG CG
Visalia Road.
north
Wastawater Traatmant Plant
5 RESOLUTION 2024-018
BÉFORE THE CITY COUNCIL
CITY OF FARMERSVILLE
COUNTY OF TULARE, STATE OF CALIFORNIA
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FARMERSVILLE APPROVING GENERAL PLAN AMENDMENT 2024-01 (BARRIOS).
WHEREAS, the City has received an application from Paula Gallegos arrios, 166 N Oakview Avenue, to amend zoning and land use designations f parcel located on the east side of N. Oakview Avenue. north of Visalia Road The Assessor Parcel Number is 129-063-019, and
WHEREAS, the General Plan Amendment proposes to amend the land use designation for the parcel from "General Commercial" to "Medium Density i Residential" and the zone change proposes to amend the zoning from "CG" (General Commercial) to the "R-1" (Single-family Residential) zone, and WHEREAS, the proposed action is intended to allow for the parcel to be converted to a residential designation which would allow for the expansion of the current non-conforming use, and
WHEREAS, property owners within 300 feet of the subject parcel were notified of the City Council's meeting and a public hearing notice was published ten (10) days prior to the City Council's meeting, and
WHEREAS, the Planning Department has prepared a staff report and environmental finding, and
WHEREAS; the City Council held a public hearing on this action and • accepted testimony.
NOW, THEREFORE, BE IT RESOLVED that the City Council, after considering all the evidence presented, determined the following findings were relevant in evaluating this action:
1. The proposed action is consistent with the goals, objectives, and policies of the 2025 Farmersville General Plan.
2. The City has determined the action is exempt from environmental review under 15061 (b) (3) (General Exemption) of the Guidelines of the
Farmersville City Council
Resolution 2024-018
General Plan Amendment 2024-01 (Barrios)
California Environmental Quality Act (CEQA and a Notice of Exemption is hereby adopted.
The proposed action will not have an adverse impact on the health, safety, and welfare of residents in the neighborhood or community.
Farmersville City Council.
The foregoing resolution was adopted upon a motion of Council member _, second by Council member .
meeting of the Farmersville City Council on the 22nd day of April, 2024, by the following roll call vote:
AYES: :
•NOES:
ABSENT:
ABSTAIN:
Tina Hernandez, Mayor
Farmersville City Council
. Rochelle Giovani, City Clerk
City of Farmersville
•.
Farmersville City Council
Resolution 2024-018
General Plan Amendment 2024-01 (Barrios)
Exhibit 1: Proposed General Plan Designation
Proposed Land Use
Designation:
N DWIGHT ST "Medium Density:
N. OAK VIEW AVE Residential"
VISALIA RD
north
ORDINANCE NO. 525
AN ORDINANCE OF THE CITY OF FARMERSVILLE, COUNTY OF TULARE, STATE OF CALIFORNIA, AMENDING ORDINANCE NO. 319 (AS AMENDED) OF THE CITY
OF FARMERSVILLE, RELATING TO THE CLASSIFICATION OF THE ZONE OF PARTICULAR PARCELS OF REAL PROPERTY.
The City Council of the City of Farmersville does ordain as follows:
SECTION 1. Sections 17.12.020 and 17.12.030 of the Municipal Code of the City of Farmersville, are amended by changing the Zoning Map for one parcel located on the east side of Oakview Avenue, north of Visalia Road. (Assessor Parcel Number 129-063- 019) as shown on Exhibit 1.
SECTION 2. Severability: If any part of this Ordinance is held to be invalid for any reason, such decision shall not affect the validity of the remaining portiors of this Ordinance, and the City Council hereby declares that it would have passed the remainder of this Ordinance, as if such invalid portion thereof had been deleted.
SECTION 3. This ordinance shall take effect thirty (30) days after its passage.
SECTION 4. The City Clerk is hereby ordered and directed to certify the passage of this Ordinance and to cause the same to be published once in a newspaper of general circulation, published in the County of Tulare.
I hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Farmersville held on the 22nd day of April, 2024 passed and adopted at a Regular meeting of the City Council held on the _ day of May, 2024, by the following vote:
AYES:
• NOES:_
ABSTAIN:
ABSENT:
Tina Hernandez, Mayor
City of Farmersville
Rochelle Giovanni, City Clerk
City of Farmersville
•
Farmersville City Council
Ordinance No. 525
Exhibit 1: Proposed Zoning
14L
Proposed Zoning:
NDWIGHT ST "R-1" (Single Family
N. OAK VIEW AVE! Residential
VISALIA RD
Harror
north
CITY OF
FARMERSVILLE
City Council
Staff Report 8C
TO: Honorable Mayor and City Council
FROM: Steve Huntley, CPFO, IPMA-SCP
Director of Finance & Administration
DATE: April 22, 2024
SUBJECT: Public Hearing: Adoption of new Water and Sewer Rates for the City of Farmersville effective May 1, 2024 by adopting Resolution 2024-017.
RECOMMENDED ACTION:
It is recommended that the City Council conduct a public hearing regarding the adoption of new water and sewer rates for the City of Farmersville by adopting Resolution 2024-017.
BACKGROUND and DISCUSSION:
On February 12, 2024, City Council heard from City staff and Willdan consultants regarding the findings and proposed rate structures needed for the water and sewer utility funds through the presentation of the Rate Study Report.
It was discussed that the new rates are necessary to keep up with rising costs, ensure that the city utility operations are funded and operationally sound, and meet all requirements and mandates by the State and debt covenants that the City has agreed to.
The City has followed the law and posted a hearing notice as required for this public hearing and has made every effort to make sure customers are aware of the rate changes by mailing notices directly, through utility bills, online posting on the website and social media, as well as announcements in public meetings and handouts at City Hall.
As of the writing of this report, no protests have been received by the City Clerk. The City is ready to move forward with the changes to the rates for both water and sewer services. The rate consultants from Willdan will also be present to review the new rates and answer any questions from the public or the City Council.
By way of summary, the new water utility rates for all customers are as follows:
Proposed Monthly Water Rates.
May 1, 2024 - January 1, 2028
Existing May 1: Projecied For Calendar Year Beginning January I:
Descriplion
Rates 2024 2025 2026 2027
Monthly Base Charge by Meter Size:
Single-Family Residential (3/4 Inch and 1 Inch) 27.32 24.38| $ 26.57 28.96 31.57 $ 34.41 3/4 Inch 27.32 24.38 $ 26.57 $ 28.96 31.57 $ 34.41
1.0 Inch $ 27.32 40.63 $ 44.28 $ 48.27 $ 52.62 $ 57.35
1.5 Inch $ 43.71 $ 81.26 $ 88.57 $ 96.53 $ 105.23 $ 114.70
2.0 Inch $ 43.71 $ 130.01 $ 141.71 $ 154.45 $ 168.37 $ 183.52
3.0 Inch 68.29 $ 243.77 265.70 $ 289.60 $ 315.70 $ 344.10
4.0 Inch VA tA 68.29 $ 406.28 442.83 $ 482.67 $ 526.17 $ 573.50
6.0 Inch 109.26 $ 812.55 $ 885.67 $ 965.33 $ 1,052.33 $ 1,147.00
8.0 Inch $ 109.26 $ 1,300.08 $ 1.417.07 $ 1.544.53 $ 1.683.73 $ 1.835.20
10.0 Inch N/A $ 1,868.87 $ 2,037.03 $ 2,220.27 $ • 2,420.37 $ 2,638.10 Volumetic Rates Per 100 Cubic Feet - Residential:
0 - 1,500 Cubic Feet $ 0.0000 $ 0.3230 $ 0.3521 $ 0.3838 $ 0.4183 0.4559 Over 1,500 cubic feet $ 0.9300 $ 0.6945$ 0.7570 $ 0.8251 0.8994 $ 0.9803 Volumetric Rates Per 100 Cubic Feet - All Other:
0 - 1,500 Cubic Feet $ 0.0000 $ 0.4875 $ 0.5314 $ 0.5792 0.6313$ 0.6881 Over 1,500 cubic feet $ 0.9300 $ 0.4875 $ 0.5314 $ 0.5792 0.6313 $ 0.6881 Water -
Proposed water rates consist of 1) a monthly fixed charge for all customers, that varies based on meter size, and which designates the minimum amount a customer will pay regardless of the amount of water used, and 2) a volumetric rate per 100 cubic feet, based upon the amount of monthly metered water use. Residential customers pay incremental volumetric rates, where the rate per 100 cubic feet increases for all water use once they exceed their base usage block threshold of 1,500 cubic feet. All other customers pay a uniform volumetric rate per 100 cubic feet for all water use.
The fixed charge recovers the fixed costs of maintaining and operating utility infrastructure and facilities, while the volumetric rate recovers variable costs of pumping, treating, and distributing water. The rate structure was designed so that each system user will be charged an amount that represents their proportional share of the City's cost of serving them, based on their historical -
demand and usage characteristics.
Additionally, the new sewer utility rates are as follows:
Proposed Monthly Sewer Rates
May 1, 2024 - January 1, 2028
Description Existing May 1: Projecled For Calendar Year Beginning January 1:
Rates 2024 2025 2026 2027 2028
Monthly Base Charge:
Residential'
Single-Family Residential 56.61 56.76| $ 55.52 3 63.75 1$ 66.30 | 68.95 Multiple-Dwelling Unit $ 56.61 $ 49.75 53.72| 55.87 S 58.11 $ 60.43 Non-Residential
Service Stations, Garages, Churches, Social,
Fraternal, Non-Profit, Other Retail/Service 56.61 31.91 $ 34.46$ 35.84 $ 37.27$ 38.76 Restaurants, Cafes, Drive-Ins, Grocery Stores, 13.00 $ 31.91 $ 34.46 $ 35.84 $ 37.27 38.76 Bars, Car Washes, Laundromats
Hotels (per unit). Motels, (per unit), Rooming
Units (per unit], Camps (per unit), Auto Courts 14.53 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76 with Cooking Faclities (per unit)
Hotels (per unit], Motels (per unit). Rooming
Units (per unit), Camps (per unit), Auto Courts 11.53 $ 31.91 .$ 34.46 $ 35.84 $ 37.27 38.76 without Cooking Facilities (per unit]
Public Schools 13.00 31.91 $ 34.46 $ 35.84 $ 37.27 38.76 Professional Offices or Other Business 53.03 $ 31.91 $ 34.46 $ 35.84 $ 37.27 38.76 Volumetric Rates Per 100 Cubic Feet:
Residential
Single-Family Residential $ $ $ $
Multiple-Dwelling Unit $ $ $ $ $
Non-Residential
Service Stations, Garages, Churches, Social,
$ $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05
Fratemal, Non-Profit, Other Retail/Service
Restaurants, Cafes, Drive-Ins, Grocery Stores,
$ 1.15 $ 3:33 $ 3.60 $ 3.74 $ 3.89 $ 4.05
Bars, Car Washes, Laundromats
Hotels (per unit). Motels (per unit), Rooming
Units (per unit), Camps. (per unit), Auto Courts. $ $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05 with Cooking Facilities (per unit)
Hotels (per unil], Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ $ 3.33 $ 3.60 $ 3.74 3.89 $ 4.05 without Cooking Facilities (per unit]
Public Schools $ 1.79 $ 1.91 2.06 $ 2.14 2.23 2.32
Professional Offices or Other Business $ $ 3.33 $ 3.60 $ 3.74 3.89 $ 4.05 Ill. All single-family and multi-family customers pay only a flat monthly fee per dwelling unit regardless of usage.
Sewer -
Proposed sewer rates consist of 1) separate monthly fixed charges for Single-Family, Multi-Family and Non-Residential customers, regardless of their usage, and 2) Volumetric rates for Non- Residential customers only, per 100 cubic feet, that vary by sewer discharge strength. Single and Multi-Family customers pay only a flat monthly fee, and no volumetric rate per 100 cubic feet.
The fixed charges recover the fixed costs associated with the operation and maintenance of sewer collection and treatment facilities, while the volumetric rates recover the variable costs of treatment and disposal of wastewater. The rate structure was designed so each system user will be charged an amount that is proportional to the cost of serving them, based upon their demand, discharge strength and usage characteristics.
:
Once the public meeting has concluded it is recommended that the City Council then vote on the potential approval of resolution 2024-017 to make the new rates effective May 1, 2024.
ATTACHMENT(S):
• Resolution 2024-017: Resolution of the City of Farmersville to adopt new water and sewer utility rates effective May 1, 2024.
: Willdan Financial Rate Study
Sample Proposition 218 compliant public hearing notice
RESOLUTION 2024-017
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FARMERSVILLE, CALIFORNIA
ADOPTING THE WATER UTILITY RATES AND SEWER UTILITY RATES FOR ALL
CUSTOMERS
WHEREAS, The City of Farmersville last approved a multi-year water and sewer rate adjustments with the last changes to billed rates being made in January 2022 for water and October 2017 for sewer; and
WHEREAS, as utility rates and operational costs throughout the industry continue to •. rise, the City is committed to managing those costs and remaining efficient while upholding the City's commitment to supplying high-quality water and sewer services to our community; and WHEREAS, it is necessary for the City to periodically adjust and increase water and sewer rates to support the maintenance and replacement of aging infrastructure, which will mean fewer water delivery issues and interruptions in service, and make the necessary revenue adjustments for the City's utilities in order to continue funding annual operations and maintenance expenses, debt service on two outstanding loans, meet the debt service coverage ratio requirements of the loans, and maintain a compliant fund balance requirements; and WHEREAS, the water and sewer utility revenues from existing rates will not be sufficient to meet anticipated costs over the next four fiscal years, thereby necessitating revenue adjustments to meet projected costs; and
WHEREAS, it is necessary for the City to adjust and increase multi-year water and sewer rates and service charges as set forth in Tables 1 and 2, below, in order to meet projected utility costs and expenses for the next four years; and WHEREAS, the City has provided notice of the proposed adjustments and increase of water and sewer rates to its customers through the City Utility Department.billing process, the. newspaper, website and social media, pursuant to proposition 218; and WHEREAS, such multi-year water and sewer rates and service charges, as increased, shall be effective May 1, 2024, and then each January 1st for Fiscal Years 2025 through 2028, and shall be reflected on all customer bills beginning with the biling cycle in June 2024; and WHEREAS, the City Council finds that the adjustment and increase in water and sewer rates and service charges is necessary and in the best interest and welfare of the City.
NOW, THEREFORE, BE IȚ RESOLVED BY THE CITY COUNCIL OF THE CITY OF FARMERSVILLE, CALIFORNIA, AS FOLLOWS:
Section 1. Recitals Adopted. That the above-stated recitals are hereby adopted and confirmed.
Section 2. Water and Sewer Multi-Year Rates and Service Charges Approved and Adopted.
Effective May 1, 2024, and then each January 1st for Fiscal Years 2025 through 2028, the rates and service charges for water and sewer service shall be as set forth in tables 1 and 2 attached hereto and are hereby approved and adopted. Section 3. Authorization: Implementation. The City Manager and City staff are authorized to take all action necessary to implement the water and sewer rate and service charge adjustments and the purposes of this Resolution.
Table 1: Water Rates:
Description Existing May 1: Projected For Calendar Year Beginning January 1:
Rates 2024 2025 2026 2027 2028
Monthly Base Charge by Meter Size:
Single-Family Residential (3/4 Inch and 1 Inch) $ 27.32$ 24.38 $ 26.57 $ 28.96 $ 31.57| $ 34.41 3/4 Inch 27.32 $ 24.38 $ 26.57 $ 28.96 $ 31.57 $ 34.41
1.0 Inch 27.32 $ 40.63 44.28 48.27 $ 52.62 $ 57.35
1.5 Inch 43.71 81.26 88.57 96.53 105.23 $ 114.70
2.0 Inch 43.71 $ 130.01 160/67 60 141.71 100/60/60/60/60 154.45 $ 168.37 $ 183.52
3.0 Inch tests to 344.10
68.29 $ 243.77 265.70 289.60 $ 315.70 $
4.0 Inch 68.29 $ 406.28 442.83 482.67 $ 526.17 573.50
6.0 Inch 109.26 $ 812.55 $ 885.67 965.33 $ 1,052.33 $ 1,147.00
8.0 Inch $ 109.26 1,300.08 $ 1,417.07 $ 1,544.53 $ 1,683.73 $ 1,835.20
10.0 Inch N/A $ 1,868.87| $ 2,037.03 $ 2,220.27 $ 2,420.37 2,638.10 Volumetric Rates Per 100 Cubic Feet - Residential:
0 - 1,500 Cubic Feet $ 0.0000 $ 0.3230 $ 0.3521 0.3838 0.4183 0.4559 ca 60
Over 1,500 cubic feet $ 0.9300 $ 0.6945 $ 0.7570 0.8251 0.8994 0.9803 Volumetric Rates Per 100 Cubic Feet - All Other:
0 - 1,500 Cubic Feet 0.0000 | $ 0.5314 0.6313 0.6881
0.5314 8 05192 8
Over 1,500 cubic feet 0.5792| 0.6313$ 0.6881
Table 2: Sewer Rates:
Description Existing May 1: Projecied For Calendar Year Beginning January 1h Rates 2024 2025 2026 2027 2028
Monthly Base Charge:
Residential "''
Single-Family Residential 56.61 56.76 61.30 $ 63.75 $ 66.30 68.95 Multiple-Dwelling Unit 56.6 49.75 53.72 $ 55.87 $ 58.11 $ 60.43 Non-Residential
Service Stations, Garages, Churches, Social
$ 56.61 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76
Fraternal, Non-Profit, Other Retail/Service
Restaurants, Cafes, Drive-Ins, Grocery Stores,
13.00 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76
Bars, Car Washes, Laundromats
Hotels (per unit). Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 14.53 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76 with Cooking Facilities (per unit)
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 11.53 $ 31.91 34.46 $ 35.84 $ 37.27 $ 38.76 without Cooking Facilities (per unit)
Public Schools 13.00 31.91 34.46 $ 35.84 | $ 37.27 $ 38.76 Professional Offices or Other Business 53.03 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76 Volumetric Rates Per 100 Cubic Feet:
Residential
Single-Family Residential I$
Multiple-Dwelling Unit $ $
Non-Residential
Service Stations, Garages, Churches, Social,
$ $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05
Fraternal, Non-Profit, Other Retail/Service
Restaurants, Cafes, Drive-Ins, Grocery Stores,
$ 1.15 $ 3.33 $ 3.60 $ 3.74| $ 3.89 $ 4.05
Bars, Car Washes, Laundromats
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ $ 3.33 $ 3.60 $ 3.74 | $ 3.89 $ 4.05 with Cooking Facilities (per unit)
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05 without Cooking Facilities (per unit)
Public Schools 1.79 $ 2.06 | $ 2.14 2.32
3.31 8 3.74 $ 3.83 $ 4.05
Professional Offices or Other Business - $ 3.60 $
Notes:
[1] All single-family and multi-family customers pay only a flat monthly fee per dwelling unit regardless of usage. 2 PASSED, ADOPTED AND APPROVED this 221d day of April, 2024 by the following vote:
AYES :
NOES:
ABSTAIN:
ABSENT:
Tina Hernandez
MAYOR of the City of Farmersville
Attest:
ROCHELLE GIOVANI - City Clerk
3 City of Farmersville, CA
Report
Comprehensive Water & Sewer
Utility Rate Study
CITY OF
FARMERSVILLE
FARMERSVILLE
CITY HALL
M WILLDAN
City of
FARMERSVILLE
TABLE OF CONTENTS
TABLE OF CONTENTS
Section 1 - Executive Summary.. ...1
1.1 Introduction.. ..1
1.2 Overview of the Rate Study Process 1
1.3 Summary of Proposed Rates... 3
Section 2 - Revenue Sufficiency Analysis ...6
2.1 Financial Planning Principles .....
2.2 Existing Rates. .............6
2.3 Revenue Sufficiency Process ... ..9
2.3.1 Budget 9
2.3.2 Capital Improvement Plan (CIP) 9
2.3.3 Debt Service ..10
2.3.4 Gross and Net Revenue Requirement.. ..11
2.4 Customers & Billable Flows.. 12
2.4.1 Customer Billing Analysis. ..12
2.5 Financial Projections Under Existing Rates.. .13
Section 3 - Cost-of-Service (COS) Analysis... ...16
3.1 General .16
3.2 Water Cost-of-Service... .16
3.2.1 Peaking Factors ....... .16
3.2.2 Functional Unbundling of Revenue Requirements. .18
3.2.3 Classification of Water System Costs .19
3.2.4 Allocation to Customer Classes and Unit Cost Development .20
3.2.5 Rate Design by Unit Cost.... .22
3.2.6 COS and Revenue Check. 25
3.3 Sewer Cost-of-Service................. . 26
3.3.1 Functional Unbundling of Revenue Requirements ..26
3.3.2 Classification of Revenue Requirements .27
W WILLDAN Water & Sewer Rate Study - Draft Report
FINANCIAL SERVICESI
February 7, 2024
City of
FARMERSVILLE
FARMERSVILLE
3.3.3 Allocation to Customer Classes and Unit Cost Development .28
3.3.4 COS and Revenue Check.. ..30
Section 4 - Proposed Test Year Rates ... ..31
4.1 General.. 31
4.2 Typical Monthly Bill Comparison.. .34
4.3 Rate Comparison with Other Utilities. .36
Section 5 - Projected Operating Results. ..38
5.1 General.. .38
5.2 Projected User Rate Revenues... .38
5.3 Debt Service Coverage 41
5.4 Summary of Projected Operating Results .. .42
Section 6 - Conclusions and Recommendations.. .46
6.1 Disclaimers.. 46
6.1.1 General Disclaimer.. 46
6.1.2 Municipal Advisory Disclaimer 46
6.2 Conclusions... 47
6.3 Recommendations ..48
W WILLDAN ii Water & Sewer Rate Study - Draft Report
FINANCIAL SERVICE
February 7, 2024
City of
FARMERSVILLE
Section 1 - Executive Summary
1.1 Introduction
Willdan Financial Services (Willdan) is pleased to submit to the City of Farmersville (the "City") the Water and Sewer Rate Study report (the "Report") for your consideration. Willdan has completed the study of the City's water and sewer rates and summarized the results of the investigations, analyses, and conclusions in this Report.
The City owns and operates water wells, storage tanks, and transmission and distribution facilities, and also provides sewer treatment and collection services to residential and nonresidential customers within its incorporated limits. The City has focused a significant amount of attention and effort on strategic planning measures in all areas of utility operations to ensure that it is able to provide uninterrupted service to its customers, and so that it remains prepared for the future. As part of its ongoing strategic planning efforts, the City commissioned Willdan to perform a water and sewer rate study to analyze the revenue sources and expenditures of the utility system and provide recommendations for proposed rate and/or rate structure adjustments to meet the financial and administrative goals and objectives of the City. The primary objectives of the rate study include:
> Full recovery of costs related to utility operations (i.e., operating and maintenance costs, debt, and other expenditure requirements);
• Cost-based rate structures;
• Consistency with American Water Works ("AWWA") and Water Environment Federation ("WEF") guidelines;
> Equity among customer classes;
• Meeting substantive and procedural Proposition 218 requirements; • Administrative efficiency (i.e., easy to understand and implement); and • 5-Year capital funding plan.
1.2 Overview of the Rate Study Process
This study develops water and sewer financial plans for a 5-year planning period and includes the development of cost-based rates through a cost-of-service and rate design analysis. Utility rates must be set at a level such that operating, maintenance, debt, and capital expenses are funded with the revenues received from customers. In addition, the revenues generated from utility rates must only be used for this purpose and for each system separately. This is a significant point, as failure to achieve the needed revenues can lead to unacceptable service levels and inadequately maintained facilities. Therefore, a rate study typically consists of following three interrelated analyses:
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1. Financial Planning/Revenue Requirement Analysis: Creates a five-year plan to support an orderly, efficient program of on-going maintenance and operating costs, capital improvement and replacement activities, debt financing, and retirement of outstanding debt. In addition, the plan should fund and maintain appropriate reserve balances based on industry standards, as well as the City's fiscal policies and specific needs.
Il. Cost-of-Service Analysis: Identifies and apportions annual revenue requirements (i.e., expenditures) to operational and functional cost components based on the demand placed on the utility system. The purpose of this analysis is to develop rates that generate revenues relatively proportionate to the share of each utility's costs. This objective is consistent with industry standards as well as the requirements of Proposition 218.
III. Rate Design: Develops an equitable and proportionate fixed/variable schedule of rates for the City's customer base. The policy objectives are coordinated with Proposition 218 (Prop 218) requirements and cost-of-service objectives to achieve a balance between customer equity and financial stability goals. The balance of fixed and variable charges considers the need for a stable revenue source (the fixed charge) and the variable component of the rate structure such that customers placing higher costs on the system (through higher water and sewer use) incur a higher bill reflective of their impact on the system.
Revenue Requirement Analysis
Compares the revenues to the expenses of the utility
to determine the overall rate adjustment required.
Cost of Service Analysis
Allocates the revenue requirements to the fixed/variable cost components based on cost of service.
Rate Design Analysis
Considers both the level and structure of the rate design to collect the appropiate and targeted level of revenues.
This rate study utilizes generally accepted rate-making principles and standards established by industry experts such as the AWWA in its "M1 - Principles of Water Rates Fees and Charges" manual and WEF in its "Financing and Charges for Sewer Systems, Manual of Practice No. 27". The principles established by these entities are used as guidelines in the development of the proposed rates for water and sewer. A discussion of some of the key principles of ratemaking is presented in the following subsection of this Report. 2 | Page
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1.3 Summary of Proposed Rates
The rate study methodology applied in the development of updated water and sewer rates, outlined in this Report, consisted of reviewing the historical operating results of the water and sewer utility systems, historical customer billing and consumption data, analyzing the budget to identify the net revenue requirements to be recovered from user rate revenues, performing general cost-of-service allocations based on the rate components and functional cost categories, and revising the rates based on the applicable costs and expenditures to be recovered from user rates. In addition, an analysis of the system customers and usage characteristics was performed to identify the rate determinants since they drive the recommended rates, which are the primary sources for generating revenues.
The allocated revenue requirements were utilized in conjunction with the rate determinants and rate structure to develop proposed rates for water and sewer.
The findings and conclusions of the rate analysis, as well as the resulting revised rate recommendations, were utilized to develop a projection of future operating results for a 5- year planning period from Fiscal Year (FY) 2024 (beginning July 1, 2023) through FY 2028 (ending June 30, 2028), herein referred to as the "Projection Period". The purpose for developing the 5-year projections is to demonstrate the financial capability of the water and sewer revenues to support system operations and fund planned capital improvements. The analyses, findings and accompanying recommendations are presented in the subsequent sections of the Report.
The water and sewer rate analyses described in the Report are performed based on the general guidelines of the defined objectives, as well as common industry standards for setting utility rates. In addition to focusing on these major objectives, the rate analyses performed herein will consider other factors in designing rates. As will be discussed in detail later in the Report, such other rate considerations generally include sensitivity to the impact on existing customers, the relative comparability with neighboring utilities and the City's existing rate structure. The proposed water and sewer rates for assumed implementation effective May 1, 2024 (or other such date as determined by the City) for FY 2023/24 (FY 2024, herein referred to as the "Test Year") are provided in Tables 1 and 2, respectively. The existing rates are provided in Tables 3 and 4, respectively.
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Table 1 - Proposed Monthly Water Rates
Description Rate
Monthly Base Charge by Meter Size:
Single-Family Residential (3/4 Inch and 1 Inch) $ 24.38 3/4 Inch 24.38
1.0 Inch 40.63
1.5 Inch 81.26
2.0 Inch $ 130.01
3.0 Inch 243.77
4.0 Inch $ 406.28
6.0 Inch 812.55
8.0 Inch $ 1,300.08
10.0 Inch $ 1,868.87
Volumetric Rates Per 100 Cubic Feet - Residential:
0 - 1,500 Cubic Feet $ 0.3230
Over 1,500 cubic feet $ 0.6945
Volumetric Rates Per 100 Cubic Feet - All Other:
All Flow $ 0.4875
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Table 2 - Proposed Monthly Sewer Rates
Description Rate
Monthly Base Charge:
Residential ''
Single-Family Residential $ 56.76
Multiple-Dwelling Unit $ 49.75
Non-Residential
Service Stations, Garages, Churches, Social, $
31.91 Fraternal, Non-Profit, Other Retail/Service
Restaurants, Cafes, Drive-Ins, Grocery Stores,
31.91 Bars, Car Washes, Laundromats
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 31.91 with Cooking Facilities (per unit)
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 31.91 without Cooking Facilities (per unit)
Public Schools $ 31.91
Professional Offices or Other Business $ 31.91
Volumetric Rates Per 100 Cubic Feet:
Residential
Single-Family Residential $ 0.00
Multiple-Dwelling Unit $ 0.00
Non-Residential
Service Stations, Garages, Churches, Social,
$ 3.33
Fraternal, Non-Profit, Other Retail/Service
Restaurants, Cafes, Drive-Ins, Grocery Stores, 3.33
$
Bars, Car Washes, Laundromats
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 3.33
with Cooking Facilities (per unit)
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 3.33
without Cooking Facilities (per unit)
Public Schools $ 1.91
Professional Offices or Other Business $ 3.33
Notes:
[1] All single-family and multi-family customers pay only a flat monthly fee per dwelling unit regardless of usage.
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Section 2 - Revenue Sufficiency Analysis
2.1 Financial Planning Principles
While the individual rates for each of the utility systems vary based on a variety of factors, rates should be consistent with common rate-making principles within the utility industry. The guiding principle is that rates designed for any utility should provide a reasonable balance between several key factors. In general, the utility rates should:
> Generate a stable revenue stream that, when combined with other sources of funds, is sutficient to meet the expenditure requirements and goals of the system; > Be based upon the proportionate cost of providing the service and not exceed the cost of providing the service - in compliance with California Proposition 218; > Be equitable - that is, they should generate revenue from customer classes in a manner which is reasonably in proportion to the cost to provide service to that customer class;
• Be easy to understand by customers; and
• Be easy to administer by the utility.
Striking the appropriate balance between the principles of ratemaking is the result of a detailed process of evaluation of revenue requirements and cost-of-service, and how those translate into the rate design alternatives which meet legal requirements and the specific objectives of the utility under the circumstances in which it operates.
2.2 Existing Rates
The City has established user rates for water and sewer service that are applied to retail customers of the system. The rates charged for water and sewer service are approved by the City Council and are not subject to administrative review or approval by any other local or state agency. The City has historically adjusted rates, as necessary, to provide for recovery of financial obligations including operating expenses, debt service, capital expenditures and any other expenses and transfers.
The existing water rates consist of 1) a monthly base rate that designates the minimum amount a customer will pay, which includes 1,500 cubic feet of water, and 2) a volumetric rate per 100 cubic feet based upon the amount of monthly metered water usage over 1,500 cubic feet. The monthly base rate varies based on meter size. The volumetric rates apply a uniform rate structure for all water usage over 1,500 cubic feet, such that the rate per 100 cubic feet remains the same regardless of the amount of water usage. The existing rates for water service are provided in Table 3.
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Table 3 - Existing Monthly Water Rates
Description Rate
Monthly Base Charge by Meter Size:
Single-Family Residential (3/4 Inch and 1 Inch) $ 27.32 3/4 Inch $ 27.32
1.0 Inch $ 27.32
1.5 Inch $ 43.71
2.0 Inch $ 43.71
3.0 Inch $ 68.29
4.0 Inch 68.29
6.0 Inch $ 109.26
8.0 Inch $ 109.26
10.0 Inch N/A
Volumetric Rates Per 100 Cubic Feet - Residential:
0 - 1,500 Cubic Feet $ 0.0000
Over 1,500 cubic feet $ 0.9300
Volumetric Rates Per 100 Cubic Feet - All Other:
0 - 1,500 Cubic Feet $ 0.0000
Over 1,500 cubic feet $ 0.9300
The existing sewer rates consist of 1) a monthly base rate (flat monthly fee) that applies to all single-family residential and multi-family residential customers by dwelling unit regardless of their usage, 2) a monthly fixed service charge that designates the minimum amount a non- residential customer will pay by account and 3) a non-residential volumetric rate component that recovers the costs of treatment and disposal of wastewater. Residential customers pay only a monthly flat fee, and therefore, do not pay a volumetric rate based on their respective sewer discharge such as the non-residential customer classes. The existing rates for sewer service are provided in Table 4.
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Table 4 - Existing Monthly Sewer Rates
Description Rate
Monthly Base Charge:
Residential''
Single-Family Residential 56.61
Multiple-Dwelling Unit $ 56.61
Non-Residential
Service Stations, Garages, Churches, Social, 56.61
Fraternal, Non-Profit, Other Retail/Service $
Restaurants, Cafes, Drive-Ins, Grocery Stores, $ 13.00
Bars, Car Washes, Laundromats
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 14.53 with Cooking Facilities (per unit)
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 11.53 without Cooking Facilities (per unit)
Public Schools 13.00
Professional Offices or Other Business 53.03
Volumetric Rates Per 100 Cubic Feet:
Residential
Single-Family Residential $ 0.00
Multiple-Dwelling Unit $ 0.00
Non-Residential
Service Stations, Garages, Churches, Social,
$ 0.00
Fraternal, Non-Profit, Other Retail/Service
Restaurants, Cafes, Drive-Ins, Grocery Stores, 1.15
$
Bars, Car Washes, Laundromats
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 0.00
with Cooking Facilities (per unit)
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit). Auto Courts $ 0.00
without Cooking Facilities (per unit)
Public Schools $ 1.79
Professional Offices or Other Business $ 0.00
Notes:
[1] All single-family and multi-family customers pay only a flat monthly fee per dwelling unit regardless of usage.
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2.3 Revenue Sufficiency Process
In evaluating whether the existing rates will generate sufficient revenue to meet the expenditure requirements of the water and sewer systems, the annual expenditures required herein referred to as the "Revenue Requirements") must be developed. The Revenue Sufficiency Analysis compares the forecasted revenues of each system under existing rates (including customer growth) to the projected Revenue Requirements.
2.3.1 Budget
The revenue sufficiency analysis performed as part of this study utilizes the City's budget for FY 23/24 (the "Budget" for FY ending June 30, 2024) as one variable to determine the gross Revenue Requirements to be recovered from user rates over the Projection Period. The Budget, as prepared by the City, is provided on a line-item basis, and is used for projecting the budgeted financial needs for the Test Year and the remainder of the Projection Period.
In developing the rate analysis, certain adjustments are made such that the expenditures are categorized into either Operating and Maintenance (O&M) expenses or non-operating expenses. The O&M expenses are primarily those ongoing costs for labor, materials, supplies, services, etc., required to manage and operate the utility system on a day-to-day basis while maintaining a dependable level of service. The O&M requirements are generally a function of a budgetary process and are directly related to the level of service provided to customers of the utility system. The non-operating expenses include such items as capital outlay and any other expenses & transfers.
The Budget also identifies estimated revenues to be derived from sources other than the retail water and sewer user rates. Such other revenue sources include interest earnings on investments, water meter sales and various other miscellaneous service charges. The revenues generated from the other sources are applied to the gross Revenue Requirements to reduce the amount of revenue required from user rates. The result is the net Revenue Requirement.
2.3.2 Capital Improvement Plan (CIP)
The City provided a list of anticipated capital projects to be funded over the Projection Period. These are also included in the development of the gross Revenue Requirements. The capital projects provided by and identified by the City in the CIP are required in order to maintain uninterrupted service to customers by investing in improvements, repairs, or replacements of aging system components as they wear over time. The City provided cost estimates for the identified capital projects by the fiscal year in which they are estimated to be undertaken for each system. These capital costs were then used in the analysis, along with O&M and non-operating expenses, to determine the gross revenue requirements for both the water and sewer systems. The capital projects included in the CIP, along with their assumed funding sources, for the Projection Period are provided in Tables 5 and 6. 9 | Page
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Table 5 - Water CIP
Funding Fiscal Year Ending June 30,
Description
Source 2024 2025 2026 2027 2028
Water projects
Birch Water Line Relocation Cash $ 35,000 $ 326,000 $ $ Master Plans for Sewer, Water, and Storm Drain Cash 70,000 Water Storage Tank (pending future grant) Grant 18,000 3,400,000 Urban Water Management Plan Cash 53,000
New Corporation Yard for Public Works Cash 83,250 83,250 Skid Steer Loader (Bobcat) Cash 49,000
Digital Sign Cash 15,000
Public Works Backhoe Cash 57,333
Pick Up Trucks (F-150 x2) Cash 26,656
Downtown Specific Plan Cash 15,000
General Plan Update Cash 58,666 43,175
Line Replacement Program Cash 250,000 250,000
Vehicle Replacement Cash 75,000 75,000
Total Water projects $ 311,655 $ 470,425 $ 3,551,250 $ 325,000 $ 325,000 Table 6 - Sewer CIP
Funding Fiscal Year Ending June 30,
Description
Source 2024 2025 2026 2027 2028
Sewer projects
Master Plans for Sewer, Water, and Storm Drain Cash $ 70,000 $ $ $ $ Solar Plant at WWTP (pending future grant) Grant 5,000,000 New Corporation Yard for Public Works Cash 83,250 83,250 Skid Steer Loader (Bobcat) Cash 49,000
Digital Sign Cash 15,000
Vacuum Truck Cash 384,500
Public Works Backhoe Cash 57,333
Pick Up Trucks (F-150 x2) Cash 26,656
Downtown Specific Plan Cash 15,000
General Plan Update Cash 58,666 43,175
Line Replacement Program Cash 250,000 250,000
Vehicle Replacement Cash 75,000 75,000
De-Watering System Asset Purchase Cash 934,341
Total Sewer projects $ 6,595,496 $ 126,425 $ 98,250 $ 325,000 $ 325.000
2.3.3 Debt Service
The City currently has outstanding debt for the sewer utility only. There is no current outstanding debt or assumed future debt issuances relating to the water system. A debt service coverage ratio of 1.10 times is required to be maintained on an annual basis, based on the City's current bond covenants associated with this existing debt. In simple terms, this means the utilities must have $1.10 in net operating revenues for every $1.00 of debt service they are committed to pay on existing debt. The debt service coverage is calculated by. dividing net operating revenues (revenues less operations and maintenance expenses) by annual debt service. The annual existing debt payments over the Projection Period are provided in Table 7.
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Table 7 - Annual Debt Service Payments
Projected for Fiscal Year Ending June 30,
Description
2024 2025 2026 2027 2028
Water Annual Debt Service!!
Annual Debt Service $ $
Total Water Annual Debt Service $ $
Sewer Annual Debt Service
2018 WWTP Project - SRF 491,214 $ 491,214 $ 491,214 491,214 $ 491,214 2018 WWTP Project - USDA 207,674 $ 208,125 $ 207,843 $ 207,505 $ 208,436 Total Sewer Annual Debt Service $ 698,888 $ 699,339 $ 699,057 $ 698,719 $ 699,650 Total Annual Debt Service $ 698,888 $ 699,339 $ 699,057 $ 698,719 $ 699,650 Notes:
[1] There is no outstanding debt service associated with the water system; therefore, the annual debt service payment is $0.00.
2.3.4 Gross and Net Revenue Requirement
The proposed water and sewer rates developed in the Report are designed for assumed implementation for FY 2023/24 (the Test Year as previously defined). The projected Test Year gross and net Revenue Requirements are estimated by utilizing the Budget, actual debt service requirements as provided in the applicable debt service schedules, capital estimates and assumed funding sources of capital projects as provided by the City, and transfers. The Test Year Revenue Requirements that are used for developing the user rates proposed herein are detailed in Appendix A at the end of this report and summarized in Table 8.
Table 8 - Test Year Revenue Requirements - FY 2024
Description Water Wastewater Total
Total O&M $ 1,267,913 $ 1,850,203 $ 3,118,116
Debt Service 698,888 98 88
Other Expenditures & Transfers 1,168 (327,856) (724,433) Gross Revenue Requirement $ 1,269,081 $ 2,221,235 $ 3,092,571 Less Other Revenues (37,549) (138,817) (176,366)
Net Revenue Requirement $ 1,231,532 $ 2,082,418 $ 2,916,205 The projected Revenue Requirements for the water and sewer systems over the entire Projection Period are provided in Tables 9 and 10.
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Table 9 - Water Revenue Requirements for the Projection Period Projected for Fiscal Year Ending June 30,
Description
2024 2025 2026 2027 2028
Total O&M $ 1,267,913 $ 1,331,312 $ 1,397,880 1,467,777 $ 1,541,170 Existing Debt Service
Future Debt Service
Other Expenditures & Transfers 1,168 32,794 125,289 232,428 355,888 Gross Revenue Requirement $ 1,269,081 $ 1,364,106 $ 1,523,169 $ 1,700,205 $ 1,897,058 Less Other Revenues (37,549) (37,549) (37,549) (37,549) (37,549) Net Revenue Requirement $ 1,231.532 $ 1,326,557 $ 1,485,620 $ 1,662,656 $ 1,859,509 Table 10 - Sewer Revenue Requirements for the Projection Period Projected for Fiscal Year Ending June 30,
Description
2024 2025 2026 2027 2028
Total O&M $ • 1,850,203 : 1,732,713 $ 1,819,351 $ 1,910,316 $ 2,005,831 Existing Debt Service 698,888 699,339 699,057 698,719 699,650 Future Debt Service
Other Expenditures & Transfers (327,856) (61,680) 70,210 167,204 269,596 Gross Revenue Requirement $ 2,221,235 $ 2,370,372 $ 2,588,618 $ 2,776,239 $ 2,975,077 Less Other Revenues (138,817) (138,817) (138,817) (138,817) (138,817) Net Revenue Requirement $ 2,082,418 $ 2,231,555 $ 2,449,801 $ 2,637,422 $ 2,836,260
2.4 Customers & Billable Flows
The rate study performed herein is heavily reliant upon a detailed analysis of system customers and accompanying usage and demand characteristics. The existing utility customer base and metered/billable flows provide the determinants utilized in the cost-of- service analysis, and ultimately in calculating the monthly user rates and charges, which become the foundation for projecting future revenues generated by the water and sewer systems.
It is important to note that the customer and flow analysis focuses primarily on the customer classifications that will be subject to and impacted by the user rates and charges to be developed in the Report. This consists of the general service (retail) customers that currently pay for utility services pursuant to the existing user rates and charges as previously detailed.
For the purposes of the rate study, it is these customers and their accompanying usage characteristics that will generate revenues based upon the proposed user rates and charges.
2.4.1 Customer Billing Analysis
For the rate study, detailed monthly billing information was provided for each individual customer. This data offered a breakdown of water and sewer customers by class, usage characteristics and billed charges. The historical billing data was queried from the City's electronic billing records. An analysis of the billing data was conducted to obtain an understanding of existing customers, customer classes, and metered usage per customer 12 | Page
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class. In accordance with the data, as well as discussions with the City staff, the utility system provides service to various identifiable retail customer classes consisting of:
• Single-Family Residential
• Multi-Family Residential
• Commercial/Non-Residential
• Government, and
• Schools.
Each of these customer classes embodies certain common characteristics in their utility use and service demand profiles that provide the basis for establishing an equitable allocation of system costs. The billing data was utilized to identify the number of customer accounts within each class, the applicable equivalent residential units (ERUs) based on meter size, the metered/billable usage profiles, and strength characteristics.
The historical customer data was also utilized to establish growth trends for each customer classification. The growth trends were then used to project the average number of customers within each class for the Test Year plus the remaining years of the Projection Period.
2.5 Financial Projections Under Existing Rates
The projected customers and accompanying billable flows are applied to the existing rates to develop a projection of user rate revenues that would be generated under existing rates.
The revenues are then compared to the projected revenue requirements/expenditures to determine if revenue adjustments are needed. Based on this comparison, it is projected that under the existing rates, neither the water nor sewer systems would meet their projected operating (0&M) financial obligations, debt service payment or coverage requirements, cover costs of capital projects, and be able to make transfers that are anticipated to be funded with cash reserves. Therefore, revenue increases are required to generate additional cash to fund projected costs of operations and capital projects, meet debt service requirements, and maintain adequate cash reserves. In addition, the City has established an objective of maintaining a target of at least 180 days of cash reserves to help fund ongoing operations in the event of periodic fluctuations in cash flow, and to address unexpected needs that may need to be funded with cash. The cash-flow statements outlining the projected operating results under existing rates are summarized in Tables 11 and 12 for the water and sewer systems, respectively. The proposed rates and projected financial results are addressed in the subsequent sections of this Report. 13 | Page
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Table 11 - Water System Projected Operating Results Under Existing Rates Projected for Fiscal Year Ending June 30, ($1.000s)
Description Existing Proposed
2025 2026 2027 2028
2024 2024
Revenues:
Water Sales $ 1,162 $ 1,162 $ 1,198 $ 1.23| $ 1,263 $ 1,296 Other Revenues 38 38 38
Total Revenues $ 1,199 $ 1,199 $ 1,235 $ 1,268 $ 1,301 $ 1,334 O&M Expenses (1,268) (1,268) (1,331) (1,398) (1,468) (1,541) Net Income For Debt (69) $ (69) S (96) $ (130) $ (167) $ (207) Debt Service ''!:
Existing $ $ - $ - $
Future :
Total Debt Service $ • $ • s - $
Balance After Debt $ (69) $ (69) $ (96) $ (130) $ (167) $ (207) Other Expenditures & Transfers:
Capital Outlay $ - $ - $ - $ - $
Transfers In
Transfers Out
Total Other Expenditures & Transfers $ . s - s
Net Results (69) $ (69) $ (96) $ (130) $ (167) $ (207)
Fund Balance Activity:
Operating Fund
Beginning Balance $ 1,252 $ 1,252 $ 872$ 323 $ 42 $ 450) Deposit/(Withdrawal) from Operations (69) (69) (96) (130) (167) (207) Capital Projects From Capital Improvement Plan (312) (312) (453) (151) (325) (325) Total Operating Fund Balance $ 872 872S 323 $ 42 $ (450) $ (982) Debt Coverage ''! N/A N/A N/A N/A N/A N/A
[1] There is no outstanding debt service associated with the water system; therefore, the annual debt service payment is $0.00 and there is no applicable debt service coverage ratio calculation. 14 | Page
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Table 12 - Sewer System Projected Operating Results Under Existing Rates Projected for Fiscal Year Ending June 30, ($1.000s)
Description Existing Proposed
2025 2026 2027 2028
2024 2024
Revenues:
Wastewater Sales $ 2,025 $ 2,025 $ 2,087 $ 2,163 $ 2,239 $ 2,315 Other Revenues 139 139 139 139 139 139
Total Revenues 2,164 2,164 $ 2,226 2,302 $ 2,378 $ 2,454 O&M Expenses (1,850) (1,850) (1,733) (1,819) (1,910) (2,006) Net Income For Debt 314 $ 314 $ 493 $ 482 $ 468 $ 448
Debt Service:
Existing $ 699 $ 699 $ 699฿ $ 699 $ 699 $ 700
Future
Total Debt Service $ 699 $ 699 $ 699 $ 699 $ 699 $ 700
Balance After Debt $ (385) $ (385) $ 207) $ (217) $ (231) $ (251) Other Expenditures & Transfers:
Capital Outlay - $ - $ - $ - $
Transfers In
Transfers Out
Total Other Expenditures & Transfers • $ - $ • 5. 5 • $ Net Results $ (385) $ (385) $ (207) $ (217) $ (231) $ (251) Fund Balance Activity:
Operating Fund
Beginning Balance $ 5,524 5,524 $ 3,543 $ 3,210 $ 2,896 $ 2,339 Deposit/(Withdrawal) from Operations (385) (385) (207) (217) (231) (251) Capital Projects From Capital Improvement Plan (1,596) (1,596) (127) (98) (325) (325) Total Operating Fund Balance $ 3,543 3,543 $ 3,210 $ 2,896 $ 2,339 $ 1,763 Ending Fund Balance $ 3,543 3,543 3,210 $ 2,896 $ 2,339 $ 1,763 Debt Coverage 0.45 0.45 0.70 0.69 0.67 0.64
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Section 3 - Cost-of-Service (COS) Analysis
3.1 General
In accordance with the American Water Works Association (AWWA) Manual M1, the costs incurred in a water utility system are generally driven by specific service requirements imposed on the system by its customers. The primary service requirements that drive costs include annual flow volumes, peaking flow volumes (i.e., peak day, peak hour), the number of customers and the types of customers served. The water cost-of-service analysis performed for this rate study utilizes a common industry approach known as the base-extra capacity method. The sewer cost-of-service analysis involves an examination of flows, strength factors, the number and type of customers served in accordance with the California State Water Resources Control Board (SWRCB) Revenue Program Guidelines for Wastewater Agencies.
3.2 Water Cost-of-Service
The COS utilizes the revenue requirements for the Test Year as the cost basis. The Test Year revenue requirements as identified in the previous section of the Report are functionally unbundled, classified and allocated to customer classes to determine the proportionate cost of service by class. More detail relating to the water COS approach can be found in Appendix B.
3.2.1 Peaking Factors
System-wide peaking factors are used to derive the cost component allocation bases for Base (Delivery). Max Day, and Max Hour costs. Base represents average daily demand during the year, which has been normalized to a factor of 1.00. Based on data provided by City staff, the average water demand was 1.25 million gallons per day (MGD) and the Max Day water demand was 2.36 MGD in the most recent full year. The Max Day peaking factor shows that the system-wide Max Day demand is 1.89 (2.36 Max Day MGD divided by 1.25 Base Delivery) times greater than the average daily demand. The City does not track Max Hour demand; therefore, Max Hour demand is not factored into this analysis. The system- wide peaking factors are shown in Table 13.
The Max Day allocations are calculated as follows:
Base Delivery: 1.25 / 2.36 x 100% = 52.95%
Max Day: (2.36 - 1.25) / 2.36 × 100% = 47.05%
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Table 13 - Peaking Factors System-Wide
Demand
Description Factor Base Max Day Total
(MGD)
Avg Day 1.25 1.00 100.00% 0.00% 100.00%
Max Day 2.36 1.89 52.95% 47.05% 100.00%
Max Day Customer specific peaking factors are then developed, based on the maximum monthly usage divided by average monthly usage for each customer class and tier. Since daily peaking statistics are not available for individual customer classes, the maximum month peaking factor from the customer/billing data is used as a proxy for the class-specific Max Day peaking factors. Using the customer billing data, peaking factors by customer class and tier were calculated as shown in Table 14.
Table 14 - Peaking Factors by Customer Class
Max Day
Description
Peaking Factor
Single-Family Residential
Tier 1 - 0 - 1.500 Cubic Feet 1.24
Tier 2 - Over 1,500 Cubic Feet 2.24
All Other Classifications
All Flow 1.69
Once peaking factors are determined, the Max Day demand of each customer class is calculated and shown in Table 15. Total annual usage is derived from the customer data and then converted to an average daily usage by dividing the total annual usage by 365 days in a year. Total Max Day capacity is developed by multiplying the customer-specific peaking factor (from Table 14) by the average daily usage to arrive at the total capacity required to meet each class's Max Day demand. The extra capacity required to meet Max Day demand is calculated by subtracting the average daily usage from the total required capacity for Max Day. The calculation of additional capacity to meet the Max Day demand for each customer class is shown in Table 15.
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Table 15 - Usage and Extra Capacity
Flows Max Day
Description Total Annual Average Peaking Total Additional Flow (CCF) Daily Flow Factor Capacity Capacity
(CCF) (CCF/Day) (CCF/Day)
Single-Family Residential
Tier 1 - 0 - 1,500 Cubic Feet 339,556 930 1.24 1,157 227 Tier 2 - Over 1,500 Cubic Feet 127,799 350 2.24 786 436 All Other Classifications
All Flow 142,018 389 1.69 656 267
Total 609,373 1,670 2,599 929
3.2.2 Functional Unbundling of Revenue Requirements
The water system costs are unbundled into operating components consisting of Supply/Treatment, Transmission, Distribution, Customer, and Administration functions. These are the primary services provided by most water utility systems to its customers. A brief description of each component is as follows:
• Supply/Treatment - the costs associated with obtaining and converting raw water to potable water;
• Transmission - the costs associated with major pumping and large diameter line facilities that transmit potable water throughout the system at-large; • Distribution - the costs associated with smaller diameter lines that carry water to individual customer properties;
• Customer - the costs associated with metering, billing, and providing other services to customers (e.g., printing, delivering and collecting utility bills, recordkeeping, etc.):
• Administration - various overhead and other non-operating costs.
The allocation of the functionally unbundled revenue requirements for the Test Year are summarized in Table 16.
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Table 16 - Functionally Unbundled Cost Allocations
Description Test Year
Total O&M $ 1,267,913
Existing Debt Service -
Future Debt Service
Other Expenditures & Transfers 1,168
Gross Revenue Requirement $ 1,269,081
Less Other Revenues (37,549)
Net Revenue Requirement $ 1,231,532
Functional Unbundled Revenue Requirement
Treatment $
Transmission & Distribution 90,840
Pumping
Customer Service
Admin 924,573
Source of Supply 252,500
Transfers
Existing Bond DS
New Bond DS
CIP
Non-Rate Revenue (37,549)
Fund Balance !!! (310,532)
Total $ 1,231,532
Notes:
[1] Represents a transfer from reserves to provide funding for capital outlay and CIP costs.
3.2.3 Classification of Water System Costs
As previously addressed, the functionally unbundled water system revenue requirements are then classified using the base-extra capacity cost allocation method. Applying this methodology, costs are classified into the following categories:
• Base Costs - capital costs and O&M expenses associated with service to customers under average demand conditions. This category does not include any costs attributable to variations in water use resulting from peaks in demand. Base costs tend to vary directly with the total quantity of water used. • Maximum Day/Extra Capacity Costs - costs attributable to facilities that are designed to meet peaking requirements. These costs include capital and operating costs for additional plant and system capacity beyond that required for average usage. For the purposes of this analysis, the max/extra capacity costs are further separated into systemwide facilities and distribution facilities. • Customer Costs - costs associated with any aspect of customer service including billing, accounting, recordkeeping, and meter services. These costs are independent of the amount of water used and the size of the customer's meter and are not subject to peaking factors.
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As the name would indicate, using the base-extra capacity method, the costs are separated between those attributed to base capacity (and demand) and those attributed to extra capacity (and demand). Other components such as treatment, transmission and distribution are allocated based on flows and peaking factors. All customer service-related costs are allocated 100% to customer billing.
Based on discussions with City staff, the general makeup of the customer base is not expected to change, so it is anticipated that the allocation percentages and factors will not change materially during the Projection Period. However, it is important to note that COS analyses are based on the data at a specific point in time (i.e., the most recent fiscal year).
To the extent that weather conditions, economic conditions and customer usage characteristics change during the Projection Period, the cost allocators can be impacted.
The system-wide costs by service characteristic are shown in Table 17.
Table 17 - Classification of Unbundled Revenue Requirements Meters &
Component Base Max Day Total
Services
Treatment $ $ $
Transmission & Distribution 48,098 42,742 90,840
Pumping
Customer Service
Admin 924,573 924,573
Source of Supply 133,693 118,807 252,500
Transfers -
Existing Bond DS
New Bond DS
CIP 311,700 311,700
Capital Outlay
Non-Rate Rev & Fund Balance (272,423) (40,059) (35,599 (348,081) Total $ 963,850 $ 141,732 $ 125,950 $ 1,231,532
3.2.4 Allocation to Customer Classes and Unit Cost
Development
The functionalized and classified revenue requirements are allocated to customer classes utilizing a unit cost approach as follows:
• Base Costs - Based on relative percentage of Base Annual Usage. • Maximum Day/Extra Capacity System Costs - Based on relative percentage of Extra Capacity for the entire system.
• Maximum Day/Extra Capacity Distribution Costs - Based on relative percentage of Extra Capacity for the distribution system. • Customer Costs - Based on relative percentage of Equivalent Residential Units (ERUs).
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The units of service for each component of cost by customer class (if applicable) are provided in Table 18. The units of service consist of the number of accounts and/or units, ERUs, annual flows in 100 cubic feet and Max Day extra capacity. Accounts and/or units are based on the number of customers as provided in the customer data. ERUs are based on meter equivalencies in accordance with AWWA standards. For reference, Table 21, showing meter equivalency factors follows in the next section (3.2.5) of this report. Base is the tota annual usage projected for the test year based on historical customer data. Max Day is the extra capacity demand result as previously developed in Table 15.
Table 18 - Units of Service
Monthly
Max Day
Rate Class Accounts/ ERUs Base (CCF)
Units (CCF/Day)
Single-Family Residential 2,559 2,563 467,355 662
Tier 1 - 0 - 1,500 Cubic Feet 339,556 227
Tier 2 - Over 1,500 Cubic Feet 127,799 436
All Other Classifications 228 732 142,018 267
All Flow 142,018 267
Total 2,787 3,295 609,373 929
The revenue requirement for each cost component is divided by its respective unit of service to calculate a unit cost. The unit cost for each cost component is demonstrated in Table 19.
Table 19 - Cost Per Unit
Meters & Base
Description Max Day Total
Services
Total Revenue Requirement $ 963,850 141,732 $ 125,950 $ 1,231,532 Units of Service 3,295 609,373 929
ERUs/Month CCF CCF/Day
Cost Per Unit 24.38 $ 0.2326 $ 135.54
ERU/Monthly CCF CCF/Day
The allocation of the revenue requirement to each customer class is determined by multiplying the Units of Service for each customer class (from Table 18) by the Cost per Unit for each cost component (from Table 19). The resulting total cost to be recovered from each customer class by cost component is shown in Table 20. To calculate the Account/Units and ERU Cost of Service by Customer Class, the monthly Units of Service from Table 18 are first multiplied by 12 to determine the total annual Accounts/Units and ERUs being served, then that result is multiplied by the Cost per Unit shown in Table 19. For the Base and Max Day Costs, the Units of Service from Table 18 are multiplied by the Costs per Unit from Table 19. 21 | Page
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Table 20 - Cost of Service by Customer Class and Cost Component Rate Class Max Day
ERUS Base (CCF) Total Costs
(CCF/Day)
Single-Family Residential $ 749,824 $ 108,701 $ 89,742 948,266 Tier 1 - 0 - 1,500 Cubic Feet 78,976 $ 30,710
Tier 2 - Over 1,500 Cubic Feet $ 29.724 $ 59,033
All Other Classifications $ 214,026 $ 33,031 $ 36,208 $ 283,266 All Flow 33.031 $ 36,208
Total $ 963,850 $ 141,732 $ 125,950 $ 1,231,532
3.2.5 Rate Design by Unit Cost
The unit costs developed in the previous section are used to develop the proposed rates for the Test Year. The fixed rate components are based on accounts, ERUs and the allocated customer-related costs. The volumetric rate component is based on the annual usage and extra capacity requirements (Max Day).
The meter charge is calculated on an ERU basis. It is common practice in the utility rate- making industry to establish a rate structure that includes an incremented service availability charge (monthly meter charge, sometimes also called a base charge) such that customers placing a greater potential demand requirement on the system (those with larger meters) will pay proportionately more for the service availability component.
The methodology for incrementing the availability charge is based upon standardized meter/capacity criteria established by the AWWA relative to the size and capacity of the water meter. The AWWA equivalent meter capacity criteria are commonly used to establish a standard unit of measure for customers referred to as an ERU. Based upon the established standards, an ERU is equal to one single-family residential connection with a 3/4-inch water meter (the typical standard meter size for a single-family residential customer). The applicable ERU factors for larger water meters are based upon the incremental increase in potential capacity of those meters as compared to the standard meter size. These factors are derived from actual flow testing results as performed and defined by the AWWA, and commonly utilized by the water and sewer utility industry. The AWWA equivalency factors can be applied to the meter charge for a 3/4-inch meter to calculate the applicable meter charges for each meter size.
While the service availability charge (base charge) may be incremented based upon standardized meter/capacity criteria established by the AWWA relative to the size and capacity of the water meter, this methodology was modified for single-family residential customers whose meter size is 1-inch or smaller. Due to California Residential Code section R313.2, automatic residential fire sprinkler systems that can produce a minimum of 30 gallons per minute (gpm) are required. Based on meter tests, 5/8-inch and 5/8x3/4-inch meters are only rated for approximately 20-25 gpm. Also, several manufacturers who produce 3/4-inch 22 | Page
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meters have indicated that those meters cannot meet the 30-gpm requirement. Therefore, 1-inch meters are now the new standard single-family residential meter being installed since these meters can meet the 30-gpm requirement under California Residential Code section R313.2. Since a 1-inch meter is required to meet the state requirement of 30 gpm for fire suppression purposes, and not because a 1-inch single-family customer is truly placing more demand on the water system, relative to a 5/8-inch or 3/4-inch meter customer, these 1-inch single-family residential customers are assumed to place the same demand on the water system as a 5/8-inch or 3/4-inch residential customer. As such, both the 3/4-inch and 1-inch meters are normalized with a factor of 1.00 as shown in Table 21. A full summary of the AWWA and single-family residential meter-size equivalency factors are provided in Table 21. The proposed monthly base charges for the Test Year are shown in Table 22.
Table 21- AWWA & Single-Family Residential Meter Equivalency Factors Single-Family
Description AWWA Factors !!
Residential Factors 12)
Meter Size
3/4 Inch 1.00 1.00
1.0 Inch 1.67 1.00
1.5 Inch 3.33 3.33
2.0 Inch 5.33 5.33
3.0 Inch 10.00 10.00
4.0 Inch 16.67 16.67
6.0 Inch 33.33 33.33
8.0 Inch 53.33 53.33
10.0 Inch 76.67 76.67
Notes:
[1] Meter-size equivalency factors established by the AWWA and identified in AWWA Standards C700, M1 and M22.
(2] Due to the fire supression requirements under California Residential Code section R313.2, it is assumed that 3/4-inch and 1-inch single-family residential customers place the same demand on the system. 23 | Page
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Table 22 - Monthly Base Charge Calculation
Capacity Meter Proposed
Meter Size I
Ratio Charge Charge
General Service
3/4 Inch 1.00 $ 24.38 $ 24.38
1.0 Inch 1.67 $ 40.63 $ 40.63
1.5 Inch 3.33 $ 81.26 81.26
2.0 Inch 5.33 $ 130.01 $ 130.01
3.0 Inch 10.00 $ 243.77 $ 243.77
4.0 Inch 16.67 $ 406.28 $ 406.28
6.0 Inch 33.33 $ 812.55 $ 812.55
8.0 Inch 53.33 $ 1,300.08 $ 1,300.08
10.0 Inch 76.67 $ 1,868.87 $ 1,868.87
Notes:
[1] 3/4-inch and 1-inch single-family residential customers pay the 3/4-inch monthly meter charge of $24.38. All other customers pay the monthly meter charge shown for their respective meter size.
The water volumetric rates are made up of two different rate components. The first component is for base usage and related costs. The second component represents peak usage and peaking costs (the Max Day cost component). The Max Day peaking costs for each customer class (from Table 20) are divided by the annual usage to calculate the peaking unit costs shown in Table 23.
Table 23 - Peaking Unit Cost Calculation
Peaking Annual Use Peaking Unit
Rate Class Costs (CCF) Cost
[AI [B] (C]=[A]/[B]
Single-Family Residential
Tier 1 - 0 - 1,500 Cubic Feet $ 30,710 339,556 $ 0.0904 Tier 2 - Over 1,500 Cubic Feet $ 59,033 127,799 $ 0.4619 All Other Classifications
All Flow 36,208 142,018 $ 0.2550
Total $ 125,950 609,373
The peaking unit costs are then added to the base unit cost of $0.2326 per 100 cubic feet as previously identified in Table 19 to calculate the proposed volumetric rates for each customer class and tier shown in Table 24.
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Table 24 - Volumetric Rate Calculation
Proposed Tier
Base Peaking
Rate Class Rate (S/CCF) Differential
[A] [B] [C]=[A]+[B] [D]
Single-Family Residential
Tier 1 - 0 - 1,500 Cubic Feet $ 0.2326 $ 0.0904 0.3230 1.00 Tier 2 - Over 1,500 Cubic Feet $ 0.2326 0.4619 $ 0.6945 2.15 All Other Classifications
All Flow $ 0.2326 $ 0.2550 $ 0.4875 1.00
3.2.6 COS and Revenue Check
Once the rates are developed from the unit cost analysis, as shown in Sections 3.2.4 and
3.2.5, they are then applied to the customer service units identified in Table 18 above. The unit cost rates are applied to the customer service units to ensure that the rates calculated under the base-extra capacity method generate revenues from each customer class equitably and in a manner that reflects the costs associated with serving them. The revenues generated by customer class and the cost allocated to each customer class are provided in Table 25.
Table 25 - Proposed Rate Revenues vs COS
Total Fixed
Monthly Meter Annual Use
Monthly ERUs Charge
Charge/ERU (CCF)
Description Revenues
[A1] [B1] [D1]
*12
Single-Family Residential 2,563 $ 24.38 $ 749,824 467,355 Tier 1 - 0 - 1,500 Cubic Feet 339,556
Tier 2 - Over 1,500 Cubic Feet 127,799
All Other Classifications 732 24.38 $ 214,026 142,018
Total 3,295 963,850 609,373
Total
Proposed Rate Total Allocated
Volumetric
Description (S/CCF) Revenues Costs
Revenues
[A2] [C2]=[C1]+[B2) [D2]
Single-Family Residential 198,443 $ 948,266 $ 948,266
Tier 1 - 0 - 1,500 Cubic Feet $ 0.3230 $ 109,686
Tier 2 - Over 1,500 Cubic Feet $ 0.6945 $ 88,757
All Other Classifications $ 0.4875 69.239 283,266 $ 283,266 Total 267,682 $ 1,231,532 $ 1,231,532
25 | Page
City of
FARMERSVILLE
ARMERSVILL
3.3 Sewer Cost-of-Service
As with the water system, the COS analysis for the sewer utility utilizes the revenue requirements for the Test Year as the cost basis. The Test Year revenue requirements are functionally unbundled, classified and allocated to customer classes to determine the cost- of-service by class. More detail relating to the sewer COS approach can be found in Appendix C.
3.3.1 Functional Unbundling of Revenue Requirements
The sewer system costs are unbundled into Collection, Treatment, and Customer functions.
A brief description of each component is as follows:
• Collection - costs associated with lines and facilities that transport wastewater from customer properties to the plants for treatment;
• Treatment - costs associated with treating wastewater for disposal reclamation and/or discharge;
• Customer - costs associated with metering, billing, and providing other services to customers (e.g., printing, delivering and collecting utility bills, recordkeeping, etc.).
The allocation of the functionally unbundled revenue requirements for the Test Year are summarized in Table 26.
26 | Page
City of
, FARMERSVILLE
Table 26 - Functional Unbundled Cost Allocations
Description Test Year
Total O&M $ 1,850,203
Existing Debt Service 698,888
Future Debt Service
Other Expenditures & Transfers (327,856)
Gross Revenue Requirement $ 2,221,235
Less Other Revenues (138,817)
Net Revenue Requirement 2,082,418
Functional Unbundled Revenue Requirement
Treatment $ 862,000
Collection 313,340
Administration 674,863
Pumping
Customer Service
Transfers
CIP
Capital Outlay
Existing Bond DS 698,888
New Bond DS
Non-Rate Revenue (138,817)
Fund Balance !!! (1.923,356)
Non-Rate Rev & Fund Balance $ 2,082,418
Notes:
[!] Represents a transfer from reserves to provide funding for capital outlay and CIP costs.
3.3.2 Classification of Revenue Requirements
The functionally unbundled revenue requirements for the sewer system are classified into fixed and volumetric customer components based on methodology consistent with the Water Environmental Federation (WEF). Manual of Practice No. 27. As discussed for the water COS analysis, it is anticipated that the allocation percentages will not change materially during the Projection Period. However, it is important to note that COS analyses are based on the data at a specific point in time (i.e., the most recent fiscal year). To the extent that weather conditions, economic conditions and customer usage characteristics change during the Projection Period, the cost allocators can be impacted. The system-wide costs by service characteristic are shown in Table 27.
27 | Page
City of
FARMERSVILLE
FARMERSVILLE
Table 27 - Classification of Unbundled Revenue Requirements Component Strength -
Volume Capacity Strength - SS Customer Total
BOD
Treatment $ 99,647 $ 99,647 $ 338,114 $ 324,592 $ $ 862,000 Collection 156,670 156,670 313,340
Administration 674,863 674,863
Pumping
Customer Service
Transfers
CIP 1,595,500 1,595,500
Capital Outlay
Existing Bond DS 349,444 349,444 698,888
New Bond DS
Non-Rate Rev & Fund Balance (301,401] (301,401) (168,231) (161,503) (1,129,637) (2,062, 173) Total $ 304,360 $ 304,360 $ 169,883 $ 163,089 $1,140,726 | $2,082,418
3.3.3 Allocation to Customer Classes and Unit Cost
Development
The functionalized and classified revenue requirements are allocated to customer classes utilizing a unit cost approach as follows:
• Collection - Based on relative percentage of annual sewer usage; • Treatment - Based on relative percentage of sewer strength discharge (BOD and SS);
• Customer - Based on relative percentage of units by customer class.
The units of service for each component of cost by customer class (if applicable) are provided in Table 28. The units of service consist of the number of customer units, annual flows in 100 cubic feet, and sewer strength discharge. Customer units are based on the number of customers as provided in the customer data. Collection is the total annual sewer flows projected for the test year. BOD and SS reflect the strength per pound of the sewer discharge collected by the City from each customer class. 28 | Page
City of
FARMERSVILEE FARMERSVILLE
Table 28 - Units of Service
Total CCF BOD BOD TSS TSS
Description Units
Flow Factor [1] Pounds Factor U Pounds
Residential Classes 12)
Single-Family Residential 2,424 309,237 250 482,281 250 482,281 Apartment 419 38,367 250 59,837 250 59,837
Non-Residential Classes 31
Commercial Class
Commercial 109 27,60l 481 110,721 380 87,472
Government 3 692 130 751 100 577
Church 15 175 175 255 175 255
Sub-Total Commercial 127 28,468 111,727 88,305
Schools
Schools 9 17,959 130 14,565 100 11,204
641,625
[1] Average strength factors for BOD and TSS are based on the State Water Resources Control Board Revenue Program Guidelines, Appendix G.
[2] Assumed annual residential sewer flows were calculated by taking the average winter consumption for the lowest three months of the most recent full fiscal year of water customer data provided, then determining the factor of the winter average usage to the total annual average monthly water usage for the most recent full fiscal year of water customer data provided. This factor was then applied to the projected monthly average "Test Year" water flows to determine the "Test Year" annual sewer flows. [3] All non-residential flow was provided from sewer billing data.
The revenue requirement for each cost component is divided by its respective unit of service to calculate a unit cost. The unit cost for each cost component is demonstrated in Table 29.
Table 29 - Cost Per Unit
Description Volume Strength -
Capacity Strength - SS Customer Total
BOD
Total Revenue Requirement $ 304,360 $ 304,360 $ 169,883 $ 163,089 $ 1,140,726 $ 2,082,418 Units of Service 394,032 394,032 668,409 641,625 2,979
CCF CCF Pound Pound Units/Month
Cost Per Unit $ 0.77 $ 0.77 $ 0.25 $ 0.25 $ 31.91
CCF CCF Pound Pound Units/Month
The allocation of the revenue requirement to each customer class is based on the unit costs for each component multiplied by the units of service for each customer class. The total costs to be recovered from each customer class by rate component are shown in Table 30. 29 | Page
City of
FARMERSVILLE
FARMERSVILLE
Table 30 - Cost of Service by Customer Class and Cost Component Rate Class Capacity Strength - Strengih - SS Customer Total Residential
Single-Family Residential $ 238,863 122,577 $ 122,587 928,204 $ 1,651,093 Apartment 29,636 29,636 15,208 15,209 160,445 250,133
Non-Residential
Commercial Class 21,989 21,989 28,397 22,445 48,631 143,452 Schools 13,872 13,872 3,702 2,848 3,446 37,740
Total 304,360 304,360 169,883 163,089 1,140,726 2,082,418
3.3.4 COS and Revenue Check
Once the unit costs are developed and the costs associated with each customer class based on the units of service are determined in Section 3.3.3, rates can be developed to ensure that each customer class is generating sufficient revenues to cover their allocated cost of service. The proposed rate structure for the sewer rates are as follows:
• Residential Customers - For single-family and multi-family residential customers, the proposed rates will consist of a flat monthly charge based on the number of dwelling units for single-family and multi-family, respectively. • Commercial/Non-Residential Customers - For commercial customers, the proposed rates will consist of a fixed monthly charge and a volumetric rate per 100 cubic feet based on each customer class's respective sewer strength discharge (commercial and school classifications).
The revenues generated by customer class vs the cost allocated to each customer class is provided in Table 31.
Table 31 - Proposed Rate Revenues vs COS
Billable Total
Proposed Total
Annual Volumetric Total COS
SEE Volumetric Calculated
Description Volume Rate Revenues
Revenues
(CCF) Revenues
[A] [B] (C]-[A]*[B)*12 [D] [E) (H]
Residential
Single-Family Residential 2,424 56.76 $ 1,651,093 N/A N/A 1,651,093 $ 1,651,093 Apartment 419 $ 49.75 250,133 N/A N/A 250,133 $ 250,133 Non-Residential
Commercial Class 127 $ 31.91 $ 48,631 3.33 $ 94,820 $ 143,452 $ 143,452 27,959 1
Schools 9 $ 31.91 3,446 17,959 1.91 $ 34.294 $ 37.740 $ 37,740
51.953.306
Total 2,979 46,427 $ 129.114 2,082,418 $ 2,082,418
30 | Page
CITY Be City of
FARMERSVILLE
FARMERSVILLE
Section 4 - Proposed Test Year Rates
4.1 General
The methodology used to calculate the water and sewer rates proposed herein involves applying the projected customers and flows to the user rates in order to develop the estimated revenues (separately for water and sewer), comparing the projected revenues to the estimated Test Year revenue requirements, and adjusting the water and/or sewer rates on a percentage basis as necessary to generate the revenues sufficient to meet the revenue needs of the utility system. In addition, there are other factors that must be considered in designing rates to satisfy the City's objectives. Such other rate considerations include, but are not limited to:
1. Sensitivity to existing customers - the proposed rates must consider the impact on existing customers and avoid putting an inequitable financial burden on any particular customer class.
2. Comparability with neighboring utilities - the proposed rates should consider the rates and charges applied to customers of neighboring utilities of relatively similar size for similar service.
3. Existing rate structure - the proposed rates must consider the logistics and cost/benefit implications of instituting changes to the existing rates and rate structure.
4. Economic development - the proposed rates must consider the potential for future development within the City's service area and ensure that the rates do not make it cost-prohibitive for future development.
The proposed rates developed herein utilize these considerations, as well as discussions with the City staff, professional judgment, and prior experience with comparable utility systems.
When reviewing potential rate structure options in conjunction with the need for additional revenues, it was determined that revenue adjustments are needed, and the existing rate structure needs to be adjusted based on the cost-of-service analysis.
In conjunction with the existing rate structure, the proposed water and sewer rates for the upcoming fiscal year are composed of two rate components consisting of a monthly base charge and a volumetric rate for both water and sewer. The proposed water and sewer rates for the Test Year are provided again in Tables 32 and 33, respectively. 31| Page
City of
FARMERSVILLE
FARMENEYLE
Table 32 - Proposed Monthly Water Rates
Description Rate
Monthly Base Charge by Meter Size:
Single-Family Residential (3/4 Inch and 1 Inch) $ 24.38 3/4 Inch $ 24.38
1.0 Inch $ 40.63
1.5 Inch $ 81.26
2.0 Inch $ 130.01
3.0 Inch. $ 243.77
4.0 Inch $ 406.28
6.0 Inch $ 812.55
8.0 Inchi $ 1,300.08
10.0 Inch $ 1,868.87
Volumetric Rates Per 100 Cubic Feet - Residential:
0 - 1,500 Cubic Feet $ 0.3230
Over 1,500 cubic feet $ 0.6945
Volumetric Rates Per 100 Cubic Feet - All Other:
All Flow $ 0.4875
32 | Page
City of
FARMERSVILLE
Table 33 - Proposed Monthly Sewer Rates
Description Rate
Monthly Base Charge:
Residential "'
Single-Family Residential 56.76
Multiple-Dwelling Unit 49.75
Non-Residential
Service Stations, Garages, Churches, Social,
Fraternal, Non-Profit, Other Retail/Service $ 31.91
Restaurants, Cafes, Drive-Ins, Grocery Stores,
$ 31.91
Bars, Car Washes, Laundromats
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 31.91 with Cooking Facilities (per unit)
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 31.91 without Cooking Facilities (per unit)
Public Schools $ 31.91
Professional Offices or Other Business $ 31.91
Volumetric Rates Per 100 Cubic Feet:
Residential
Single-Family Residential $ 0.00
Multiple-Dwelling Unit $ 0.00
Non-Residential
Service Stations, Garages, Churches, Social, 3.33
$
Fraternal, Non-Profit, Other Retail/Service
Restaurants, Cafes, Drive-Ins, Grocery Stores, 3.33
$
Bars, Car Washes, Laundromats
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 3.33
with Cooking Facilities (per unit)
Hotels (per unit). Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 3.33
without Cooking Facilities (per unit)
Public Schools $ 1.91
Professional Offices or Other Business $ 3.33
Notes:
[1] All single-family and multi-family customers pay a flat monthly fee per dwelling unit regardless of usage.
33 | Page
City of
FARMERSVILLE
FARMERSVILLE
4.2 Typical Monthly Bill Comparison
Figure 1 In addition to
Bill Comparison @ Various Units of Flow reviewing the effect Combined Water & Sewer Bill that a change in the
rates will have on the
3,200
system revenues, it is
2,400
also important for City
1,600 utility management to
1,400 understand the
impact that a change
800
will have on the
400
existing customers.
200
Tables 34, 35 and 36
$- $20 $40 $60 $80 $100 provide a comparison
• Proposed • Existing
of several monthly bills
at various flow levels for water and sewer, as well as the combined utility bills under the existing and proposed rates. A graphical illustration of a bill comparison at various units of flow is provided in Figure 1 for a residential customer with both water and sewer service. It was determined after conducting a historical billing analysis that an average residential customer uses 1,600 cubic feet monthly. Based on the proposed rates, a typical City residential customer will experience an increase of $1.82 in their combined monthly water and sewer bill.
Table 34 - Residential Water Rate Impact
Monthly Monthly Charges S Amount
Description
Flow Existing Proposed Difference
Residential
3/4 Inch & 1.0 Inch $ 27.32 $ 24.38 $ (2.94)
3/4 Inch & 1.0 Inch 200 27.32 $ 25.02 $ (2.30)
3/4 Inch & 1.0 Inch 400 27.32 25.67 $ (1.65)
3/4 Inch & 1.0 Inch 600 $ 27.32 $ 26.31 (1.01)
3/4 Inch & 1.0 Inch 800 27.32 $ 26.96 S (0.36)
3/4 Inch & 1.0 Inch 1,000 27.32 $ 27.61 0.29
3/4 Inch & 1.0 Inch 1,200 27.32 $ 28.25 0.93
3/4 Inch & 1.0 Inch 1,400 27.32 $ 28.90 1.58
3/4 Inch & 1.0 inch 1,600 28.25 $ 29.92 S 1.67
3/4 Inch & 1.0 Inch 1,800 $ 30.11 $ 31.31 $ 1.20
3/4 Inch & 1.0 Inch 2,000 31.97 $ 32.69 0.72
3/4 Inch & 1.0 Inch 2,400 $ 35.69 $ 35.47 (0.22)
3/4 Inch & 1.0 Inch 2,800 39.41 $ 38.25 (1.16)
3/4 Inch & 1.0 Inch 3,200 43.13 $ 41.03 (2.10)
3/4 Inch & 1.0 Inch 3,600 46.85 $ 43.81 (3.04)
34 | Page
City of
FARMERSVILLE
FARMERSVILLE
Table 35 - Residential Sewer Rate Impact
Monthly Monthly Charges S Amount
Description
Flow Existing Proposed Difference
Residential
3/4 Inch & 1.0 Inch 0 S 56.61 $ 56.76 $ 0.15
3/4 Inch & 1.0 Inch 200 56.61 $ 56.76 $ 0.15
3/4 Inch & 1.0 Inch 400 $ 56.61 $ 56.76 $ 0.15
3/4 Inch & 1.0 Inch 600 $ 56.61 $ 56.76 $ 0.15
3/4 Inch & 1.0 Inch 800 56.61 $ 56.76 $ 0.15
3/4 Inch & 1.0 Inch 1,000 56.61 $ 56.76 $ 0.15
3/4 Inch & 1.0 Inch 1,200 56.61 $ 56.76 $ 0.15
3/4 Inch & 1.0 Inch 1,400 $ 56.61 $ 56.76 $ 0.15
3/4 Inch & 1.0 Inch 1,600 56.61 56.76 $ 0.15
3/4 Inch & 1.0 Inch 1,800 $ 56.61 $ 56.76 $ 0.15
3/4 Inch & 1.0 Inch 2,000 $ 56.61 $ 56.76 $ 0.15
3/4 Inch & 1.0 Inch 2,400 $ 56.61 $ 56.76 $ 0.15
3/4 Inch & 1.0 Inch 2,800 $ 56.61 $ 56.76 0.15
3/4 Inch & 1.0 Inch 3,200 56.61 $ 56.76 0.15
3/4 Inch & 1.0 Inch 3,600 56.61 $ 56.76 0.15
Table 36 - Residential Combined Rate Impact
Monthly Monthly Charges $ Amount
Description
Flow Existing Proposed Difference
Residential
3/4 Inch & 1.0 Inch 83.93 81.14 $ (2.79)
3/4 Inch & 1.0 Inch 83.93 81.78 $ (2.15)
3/4 Inch & 1.0 Inch 88880 83.93 $ 82.43 $ (1.50)
3/4 Inch & 1.0 Inch 83.93 $ 83.07 $ (0.86)
3/4 Inch & 1.0 Inch 83.93 $ 83.72 $ (0.21)
3/4 Inch & 1.0 Inch 1,000 83.93 84.37 0.44
3/4 Inch & 1.0 Inch 1,200 83.93 $ 85.01 $ 1.08
3/4 Inch & 1.0 Inch 1,400 83.93 $ 85.66 $ 1.73
3/4 Inch & 1.0 Inch 1,600 $ 84.86 $ 86.68 $ 1.82
3/4 Inch & 1.0 Inch 1,800 86.72 $ 88.07 $ 1.35
3/4 Inch & 1.0 Inch 2,000 88.58 $ 89.45 $ 0.87
3/4 Inch & 1.0 Inch 2,400 92.30 $ 92.23 (0.07)
3/4 Inch & 1.0 Inch 2,800 96.02 95.01 (1.01)
3/4 Inch & 1.0 Inch 3,200 99.74 97.79 $ (1.95)
3/4 Inch & 1.0 Inch 3,600 103.46 100.57 (2.89)
35 | Page
City of
FARMERSVILLE
FARMERSVILLE
4.3 Rate Comparison with Other Utilities
In order to provide the City with additional insight regarding the proposed rate levels, the analysis includes a comparison of both the existing and proposed user rates relative to the user rates imposed by other water and sewer utility systems located in same region. A summary analysis is provided comparing the cost of monthly water and sewer service for a typical residential customer (assumed to have a 3/4-inch or 1-inch water meter) calculated under the existing and proposed rates of the City with those of the other utilities. The rates utilized for the other neighboring utilities shown were in effect as of December of 2023 and are exclusive of local taxes, outside surcharges, franchise fees, regulatory fees, or other rate adjustments. A summary comparison with other utilities for a residential customer using 1,600 cubic feet per monthly billing is illustrated in Figure 2.
Figure 2
Neighboring Utility Comparison
Combined Water & Sewer Bill
$180.00
Assumes an inside residential customer receiving 1,600 CF $169.29 (or = 12,000 Gallons) of service per month.
$160.00
$140.00
$120.00 $113.41 $115.10 $116.91
$100.00 $100.60
$100.00 $90.80 $92.75
$83.16 $84.86 $85.02 $85.43 $86.59 $86.68 $86.74
$80.00 $74.20
$60.00
$40.00
$20.00
$-
Dinuba, CA Farmersville Existing Tulare, CA Lemoore, CA Delano, CA Farmersville Proposed Exeter, CA McFarland, CA Lamont, CA Woodlake, CA "Соль, СА Porterville, CA Coor. CA California CIty. CA Rosamond, CA - Monthly Water Bill @ 1600 Cubic Feet Monthly Wastewater Bill @1600 Cubic Feet — Average Monthly Bill 36 | Page
City of
FARMERSVILLE
It should be noted that when making comparisons for water and sewer service, severa factors affect the level of rates and charges. Such factors may include:
1) Terms of wholesale service agreements;
2) Time since last rate update for comparison providers; 3) Level of treatment required before the distribution of water to the ultimate customers;
Level of treatment and effluent disposal methods of sewer service; Anticipated capital improvement programs and capital financing methods; Plant capacity utilization, age of facilities, and assistance in construction by federal or state grants, connection fees, developer contributions, etc.; 7) General Fund and/or administrative fee transfers made by other systems which may account for differences in the level of rates charged; and 8) Bond covenants and funding requirements of the rates.
For the utilities included in the rate comparisons, no analysis has been performed with consideration of the above-mentioned factors as they relate to the reported water and sewer rates currently being charged.
37 | Page
City of
FARMERSVILLE
FARMERSVILLE
Section 5 - Projected Operating Results
5.1 General
As a conclusion to the study, individual proforma operating statements are developed for both the water and sewer systems. The statements summarize the projected financial results based on the system revenues, expenses and other revenue requirements anticipated in future years.
The individual operating statements cover the 5-fiscal year Projection Period through June 30, 2028 and are prepared on a cash-flow basis. In addition, the individual statements include the applicable annual percentage rate adjustments necessary to meet the projected revenue requirements. The annual rate adjustments are considered separately for both water and sewer and further separated by the base charge and volumetric rate components. The following discussions describe the development of the major components of the projected operating results.
5.2 Projected User Rate Revenues
The user rate and charge revenues are estimated by applying the existing and proposed rates to the projected customers and flows. The revenues for the Projection Period are estimated separately for both water and sewer. The resulting revenues are then compared to the projected revenue requirements (i.e., O&M expenses, debt service, capital outlay, transfers, etc.) in each fiscal year to determine if the revenues are sufficient to satisfy the expenditure needs of the system. To the extent that there are revenue shortfalls in any given year of the Project Period, the water and/or sewer rates developed from the Cost-of-Service and Rate analysis outlined in Section 3 of this report are adjusted on a percentage basis as necessary to generate the required level of revenues. The projected water, sewer and combined user rate revenues are provided in Table 37.
Table 37 - Projected User Rate Revenues
Existing Proposed Projected FY
System
2024 2024 2025 2026 2027 2028
Total Water Revenue $ 1,161,798 $ 1,231,532 $ 1,326,557 $ 1,485,620 $ 1,662,656 $ 1,859,509 Total Sewer Revenue $ 2,025,057 $ 2,082,418 $ 2,231,555 $ 2,449,801 $ 2,637,422 $ 2,836,260 Total Combined Revenue $ 3,186,855 $ 3,313,950 $ 3,558,112 $ 3,935,421 $ 4,300,078 $ 4,695,769 38 | Page
City of
FARMERSVILLE
ARMERSYNE
The projected revenues include the annual water and sewer rate adjustments anticipated for the remaining years of Projection Period beyond the Test Year. The proposed user rates from which the projected operating results are developed for the entire 5-fiscal year Projection Period are provided in Tables 38 and 39. The rates identified in the tables reflect the cost of providing service to individual customer classes based on peaking factors, volume of flow, and strength characteristics.
Table 38 - Proposed Monthly Water Rates
Existing Projected For Fiscal Year Ending June 30:
Description
Rates 2024 2025 2026 2027 2028
Monthly Base Charge by Meter Size:
Single-Family Residential (3/4 Inch and 1 Inch) 24.38 $ 26.57 $ 28.96 $ 31.57 $ 34.41 3/4 Inch 27.32 $ 24.38 $ 26.57 $ 28.96 $ 31.57 $ 34.41
1.0 Inch 27.32 $ 40.63 $ 44.28 $ 48.27 52.62 $ 57.35
1.5 Inch 43.71 81.26 88.57 96.53 105.23 $ 114.70
2.0 Inch $ 43.71 130.01 141.71 154.45 168.37 $ 183.52
3.0 Inch $ 68.29 243.77 265.70 $ 289.60 $ 315.70 $ 344.10
4.0 Inch 68.29 406.28 $ 442.83 482.67 526.17 $ 573.50
6.0 Inch 109.26 812.55 885.67 965.33 $ 1,052.33 $ 1,147.00
8.0 Inch $ 109.26 $ 1,300.08 $ 1,417.07 $ 1,544.53 $ 1,683.73 $ 1,835.20
10.0 Inch N/A $ 1,868.87 $ 2,037.03 $ 2,220.27 $ 2,420.37 $ 2,638.10 Volumetic Rates Per 100 Cubic Feet - Residential:
0 - 1,500 Cubic Feet 0.0000 $ 0.3230 $ 0.3521 0.3838 0.4183 0.4559 Over 1,500 cubic feet 0.9300 $ 0.6945 $ 0.7570 $ 0.8251 0.8994 0.9803 Volumetic Rates Per 100 Cubic Feet . All Other:
0 - 1,500 Cubic Feet 0.0000 0.4875 0.5314 0.5792 $ 0.6313 0.6881 Over 1,500 cubic feet 0.9300 $ 0.4875 0.5314 0.5792 $ 0.6313 0.6881 39 | Page
City of
FARMERSVILLE
FARMERSVILLE
Table 39 - Proposed Monthly Sewer Rates
Description Existing Projected For Fiscal Year Ending June 30:
Rates 2024 2025 2026 2027 2028
Monthly Base Charge:
Residential "'!
Single-Family Residentia 56.61 $ 56.76 $ 61.30 $ 63.75 $ 66.30 $ 68.95 Multiple-Dwelling Unit 56.61 $ 49.75 $ 53.72 $ 55.87 $ 58.11 $ 60.43 Non-Residential
Service Stations, Garages, Churches, Social,
Fraternal, Non-Profit, Other Retail/Service $ 56.61 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76 Restaurants, Cafes, Drive-Ins, Grocery Stores.
Bars, Car Washes, Laundromats $ 13.00 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76 Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 14.53 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76 with Cooking Facilities (per unit)
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 11.53 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76 without Cooking Facilities (per unit)
13.00 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76
Professional Offices or Other Business 53.03 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76 Volumetic Rates Per 100 Cubic Feet:
Residential
Single-Family Residentia 0.00 $ 0.00 0.00 $ 0.00 0.00 0.00 Multiple-Dwelling Unit 0.00 0.00 0.00 0.00 0.00 $ 0.00
Non-Residential
Service Stations, Garages, Churches, Social,
$ 0.00 $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05
Fraternal, Non-Profit, Other Retail/Service
Restaurants, Cafes, Drive-Ins, Grocery Stores,
$ 1.15 $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05
Bars, Car Washes, Laundromats
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts 0.00 $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05 with Cooking Facilities (per unit)
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 0.00 $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05 without Cooking Facilities (per unit)
1.79 1.91 $ 2.06 $ 2.14 2.23 $ 2.32
Professional Offices or Other Business $ 0.00 $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05 Notes:
[1] All single-family and multi-family customers pay only a flat monthly fee per dwelling unit regardless of usage.
The projected user rates provided herein for the periods beyond the Test Year are intended for strategic planning purposes, and to provide the City with the estimated future rates that may be needed to satisfy the projected cash flow requirements. The rates are developed in accordance with the assumed customer, flow, expenditure, and revenue estimates projected in this rate study. It is important to note that, since it is necessary to utilize numerous assumptions to develop the projected operating results, to the extent that actual customers, flows and/or system expenditures differ from those assumed herein, additional rate adjustments may be required. For informative purposes, a calculation of the typical monthly bill for a representative City residential customer based on the projected rates, as well as the accompanying change in the monthly bill for each year of the Projection Period is included herein. An illustration of the projected typical bill rate path is provided in Figure 3. 40 | Page
City of
FARMERSVILLE
FARMERSVILLE
Figure 3
Projected 5-Year Bill Path
1,600 Cubic Feet Per Month
$120
$100 $111.18
$105.04
$99.30
$80 - $84.86 $86.68 $93.91
$60
$40
$20
$-
Existing 2024 2025 2026 2027 2028
• Water •Sewer
5.3 Debt Service Coverage
The water and sewer operating statements also include a calculation of the annual debt service coverage. It should be noted though, that all current outstanding debt is associated with the sewer system only. There is no current outstanding debt or assumed future debt issuances associated with the water system throughout the Projection Period. Debt service coverage is generally viewed as an indicator of the financial strength of the utility. The debt service coverage ratio is broadly calculated by dividing the net revenues by the annual debt service requirement. For the purposes of the debt service coverage calculation developed herein, the net revenues consist of the total operating revenues (user rate revenues plus other revenues) less the O&M expenses. In accordance with the requirements of the outstanding loan agreements, the City must maintain coverage of at least 110% (1.10 times) of the annual debt service payment. The pro-forma operating statements indicate that the sewer system is expected to meet or exceed the minimum level of debt service coverage in each fiscal year of the Projection Period. It is important to note that the coverage results are provided for informative purposes only and not intended as a legally supportable calculation for representation to bondholders. The debt service coverage for the water and sewer enterprise systems respectively over the projection period is provided in Table 40.
41 | Page
City of
FARMERSVILLE
FARMERSVILLE
Table 40 - Water and Sewer Utility System Projected Debt Service Coverage Water Enterprise I' Sewer Enterprise 121
Fiscal Year
Projected Minimum Projected Minimum
2024 N/A N/A 1.10 1.10
2025 N/A N/A 1.10 1.10
2026 N/A N/A 1.10 1.10
2027 N/A N/A 1.24 1.10
2028 N/A N/A 1.39 1.10
Notes:
[!] There is no outstanding debt service associated with the water system; therefore, there is no applicable debt service coverage ratio calculation. [2] The rate stabilization fund established by the City is being utilized to meet the minimum debt service coverage requirement of 1.10x through FY 2025. The sewer system is able to meet the minimum debt service coverage requirement of 1.10x without utilizing the rate stabilization fund starting in FY 2026.
5.4 Summary of Projected Operating Results
The cash-flow statements outlining the projected operating results are summarized in Tables 41 and 42 for the water and sewer systems, respectively. The projected results are graphically illustrated in Figure 4 for the water and sewer systems, respectively. The results demonstrate that the proposed rates and charges along with the other system revenues are anticipated to be sufficient to satisfy the projected revenue requirements and capital needs of the combined utility system.
42 Page
City of
FARMERSVILLE
Table 41 - Water System Projected Operating Results
Projected for Fiscal Year Ending June 30, ($1.000s)
Description Existing Proposed
2025 2026 2027 2028
2024 2024
Revenues:
Water Sales $ 1,162 $ 1,232 $ 1,327 $ 1,486 $ 1,663 $ 1,860 Other Revenues 38 38 38 38 38 38
Total Revenues $ 1,199 $ 1,269 $ 1,364 $ 1,523 $ 1,700 $ 1,897 O&M Expenses (1,268) (1,268) (1,331] (1,398) (1,468) (1,541] Net Income For Debt $ (69) $ 1 $ 33 $ 125 $ 232 $ 356
Debt Service '':
Existing $ $ $ $ $ $
Future
Total Debt Service $ - $ - $ • $ • $ - $
Balance After Debt $ (69) $ 1 $ 33 $ 125 $ 232 $ 356
Other Expenditures & Transfers:
Capital Outlay $ $ $ $ - $ $
Transfers In
Transfers Out
Total Other Expenditures & Transfers - $ $ • $ • $
Net Results $ (69) $ $ 33 $ 125 $ 232 $ 356
Fund Balance Activity:
Operating Fund
Beginning Balance $ 1,252 $ 1,252 $ 941 $ 522 $ 496 $ 403 Deposit/(Withdrawal) from Operations 232 356
Capital Projects From Capital Improvement Plan (312) (312) (453) (151) (325) (325) Total Operating Fund Balance $ 872 $ 941 $ 522 $ 496 $ 403 $ 434 Debt Coverage ''! N/A N/A N/AN/A N/A N/A
Notes:
[1] There is no outstanding debt service associated with the water system; therefore, the annual debt service payment is $0.00 and there is no applicable debt service coverage ratio calculation. 43 | Page
City of
FARMERSVILLE
Table 42 - Sewer System Projected Operating Results
Projected for Fiscal Year Ending June 30, ($1.000s)
Description Existing Proposed
2024 2025 2026 2027 2028
2024
Revenues:
Wastewater Sales $ 2,025 2,082 $ 2,232 $ 2,450 $ 2,637 $ 2,836 Other Revenues 139 139 139 139
Total Revenues $ 2,164 $ 2,221 $ 2,370 $ 2,589 $ 2,776 $ 2,975 O&M Expenses (1,850) (1,850) (1,733) (1,819) (1,910) (2,006) Net Income For Debt 314 $ 371 $ 638 $ 769 $ 866 $ 969
Debt Service:
Existing $ 699 $ 699 $ 699 $ 699 $ 699 $ 700
Future
Total Debt Service $ 699 $ 699 $ 699 $ 699 $ 699 $ 700
Balance After Debt $ (385) $ (328) $ (62) $ 70 $ 167 $ 270 Other Expenditures & Transfers:
Capital Outlay $-$- $ - $ - $- $
Transfers In
Transfers Out
Total Other Expenditures & Transfers • $ • $
Net Results $ (385) $ (328) $ (62) $ 70 $ 167 $ 270
Fund Balance Activity:
Operating Fund
Beginning Balance $ 5.524 $ 5,524 $ 3,203 $ 3,281 $ 3,385 $ 3,227 Deposit/(Withdrawal) from Operations (385 (328) (62) 70 167 270 Rate Stabilization Fund Transfer (455 (398) 266 132
Capital Projects From Capital Improvement Plan (1,596 (1,596) (127) (98 (325) (325 Total Operating Fund Balance $ 3,088 $ 3,203 $ 3,281 $ 3,385 $ 3,227 $ 3,171 Rate Stabilization Fund "'!
Beginning Fund Balance $ - $ - $ 398 $ 132 $
Net Transfers In/(Out) 455 398 (266) (132
Total Rate Stabilization Fund Balance $ 455 $ 398| $ 132 $ • $ Ending Fund Balance $ 3,543 $ 3,601 $ 3,413 $ 3.385 $ 3,227 $ 3,171 Debt Coverage ''! 1.10 1.10 1.10 1.10 1.24 1.39
Notes:
[!] The City established a rate stabilization fund to effectively manage additional fund balance and to help meet the minimum debt service coverage requirement. The rate stabilization fund is utilized to meet the minimum debt service coverage requirement through FY 2025. The sewer system is able to meet the minimum debt service coverage requirement without utilizing the rate stabilization fund starting in FY 2026. 44 | Page
City of
FARMERSVILLE
(FARMERSVILLE
Figure 4
Projected Operating Results Under Proposed Rates ($1,000s) $700
$500
$300
$100
$100
$300
$500
Existing Proposed 2025 2026 2027 2028
2024 2024
Water • Wastewater —Combined
45 | Page
City of
FARMERSVILLE
FARMERSVILL
Section 6 - Conclusions and Recommendations
6.1 Disclaimers
6.1.1 General Disclaimer
In the development of the proposed user rates and charges, certain historical reviews and analyses have been performed, together with the application of assumptions based on prudent financial, operational, and ratemaking relationships. The cost criteria and customer usage characteristics associated with general ratemaking procedures are representative of averages and are not intended as indicators of any individual customer.
In the preparation of the rate study, certain assumptions have been made with respect to conditions that may occur in the future. While it is believed that these assumptions are reasonable for the purpose of this update, they are dependent upon future events and actual conditions may differ from those assumed. In addition, the study has used and relied upon certain information that was provided by other parties not associated with Willdan.
Such information includes, among other things, the City's audited financial statements, annual operating budgets, periodic reports, and other information and data provided by the City, its independent auditors, and other sources. While the sources are believed to be reliable, there has been no independent verification of the information, and no assurances are offered with respect thereto. To the extent that future conditions differ from those assumed herein or provided by others, the actual results may vary from those projected.
6.1.2 Municipal Advisory Disclaimer
Unless the City of Farmersville, California (the "City") has a written engagement from Willdan Financial Services ("Willdan") for municipal advisory services, Willdan is not advising or recommending any action be taken by the recipient of this information with respect to any prospective, new, or existing municipal financial products or issuance of municipal securities including with respect to the structure, timing, terms and other similar matters concerning such financial products or issues). The City shall discuss any such information and material contained in Willdan's work product with any and all internal and/or external advisors and experts, including its own municipal advisor, that it deems appropriate before acting on the information and material.
For the avoidance of doubt and without limiting the foregoing, in connection with any revenue projections, cash-flow analyses, feasibility studies and/or other analyses Willdan may provide the City with respect to financial, economic or other matters relating to a prospective, new or existing issuance of municipal securities of the City, (A) any such projections, studies and analyses shall be based upon assumptions, opinions or views (including, without limitation, any assumptions related to revenue growth) established by the City, in conjunction with such of its municipal, financial, legal and other advisers as it deems appropriate; and (B) under no circumstances shall Willdan be asked to provide, nor shall it 46 | Page
City of
FARMERSVILLE
FARMERSVLLE
provide, any advice or recommendations or subjective assumptions, opinions or views with respect to the actual or proposed structure, terms, timing, pricing or other similar matters with respect to any municipal financial products or municipal securities issuances, including any revisions or amendments thereto.
6.2 Conclusions
As previously addressed, the purpose of this study is to provide a review of the City's existing utility rates to determine if rate adjustments are necessary to meet the budgeted and/or projected financial needs in future years. This Report is the result of the collaborative efforts of representatives from both the City and Willdan. City staff were diligent and cooperative in their efforts to ensure the availability and quality of source data on financial and operating matters. Based on the reviews, analyses and assumptions discussed herein, it is concluded that:
1. The proposed user rates and charges are anticipated to generate sufficient revenues to meet the revenue requirements of the system based upon the projected expenditures, transfers, customers, and billable flows estimated for the Test Year. The proposed rates are based on an assumed implementation date of May 1, 2024 (or other such date as determined by the City). To the extent that the implementation date is postponed, additional rate adjustments and/or appropriations from existing reserves may be necessary.
2. The estimated revenues and resulting rate adjustments for the remaining years of the Projection Period beyond the Test Year are developed based on the customer growth assumptions generated from the historical analyses and discussions with City staff. If the customer growth projections are not realized, additional rate adjustments may be necessary.
3. Customer growth for the water and sewer systems is projected based on historical customer data as provided by the City as well as discussions with the City staff regarding developer activity and anticipated construction. If it turns out that the customer growth assumptions are not realized, the resulting revenues could be different than projected.
4. The projection of billable water and sewer flows is based on historical trends regarding the average flow per user for each customer class. The average water and sewer flow per account is developed from historical customer data and is assumed to remain relatively constant for the Projection Period. The historical billing data provided by the City was utilized to identify the average flow statistics for system customers. For the analyses developed herein, it is assumed that the average usage statistics for the Projection Period will be consistent with recent historical average usage levels as realized in recent years, or as otherwise assumed based on discussions with staff. When applying the estimated average usage statistics, it is assumed that the water and sewer 47 | Page
City of
• FARMERSVILLE
FARMERSVILLE
sales will increase with the estimated growth in customers. However, it is important to note that annual variations in rainfall and other climatological factors may influence the level of future water demands and the accompanying billable sewer flows for the City.
Future capital improvement projects are assumed to occur as reported by the City in its CIP. To the extent that the timing of such projects may change from that estimated herein, the cost of such projects and resulting impact on future rates and charges may vary from those indicated.
6. The proposed rates and rate structure are consistent with industry standards for rate-setting practices, comply with Proposition 218 and conform to the City's financial policies with respect to:
a. Equitably recovering costs;
b. Being based upon the proportionate cost of providing services; and c. Generating sufficient revenue to recover system revenue requirements, meet debt service coverage requirements, fund capital needs, and meet reserve requirements.
6.3 Recommendations
Based on the reviews, analyses and assumptions addressed herein, as well as the resulting conclusions provided above, it is respectfully recommended that the City:
1. Adopt the proposed water and sewer rates.
2. Enact the proposed rates to become effective as of May 1, 2024 (or other such date as determined by the City). Based on the timing of the project and the required public hearing notice procedures, it is expected that the effective date will occur on the recommended date.
Readdress the cost-of-service analysis portion of this study every three to five years to ensure costs are recovered consistent with cost-of-service principles and customer characteristics.
We appreciate the opportunity to be of service to the City in this engagement. In addition, we would like to thank City staff for the valuable assistance provided during the completion of the rate study.
Respectfully Yours,
WILLDAN FINANCIAL SERVICES
48 | Page
APPENDIX
DETAIL FOR THE COMPREHENSIVE WATER &
SEWER UTILITY RATE STUDY
CITY OF City of -
FARMERSVILLE
FARMERSVILLE
CALIFORNIA
COMPREHENSIVE WATER & SEWER UTILITY RATE STUDY FOR THE
CITY OF FARMERSVILLE, CALIFORNIA
W WILLDAN
APPENDIX A
Revenue Requirement
from User Rates
APPENDIX-A
CITY OF FARMERSVILLE, CA
Development of Rate Revenue Requirements
Test Year for Rate Revenue
Line No: Requirement
FY 2024 % to Water Water % to Sewer Sewer
Total Operäting Revenue Requirement 3,490,316 $ 1,269,081 $ . 2,221,235 1 Less:
Other Operating Revenues
Water User Fees 100%
Reconnection Fees.. 5,000 100% 5,000
Investment Earnings 32,049 100% 32,049
Returned Check Fee 500 _500
Misc Income 0%
State Grant - Sb2 0%
Equipment 0%
Transfer-In_ 100% 0%
Sewer User Fees 0% 100%
Investment Eainings 138,817 _$ 100% 138,817:
State Revolving Fund 100%
cien
State Revolving Fund 0% 100%
USDA 0% 07 ca 100%
'Increase/(Decrease) in Revenues (0): (0):
Total Other Operating Revenues 176,366 37,549 138,817
17 Total Rate Revenue Requirement 3,313,950 37% $ 1,231,532 63% 2,082,418 A- 1
V
APPENDIX B
Water Cost-of-Service
• novs.
uaav
lesidential
re/Dup ngle-Family
of Fixed Charge Rates/ Revenue - Test Year FY 2024 Vater
CITY OF FARMERSVILLE, CA
APPENDIX - B
APPENDIX - B
CITY OF FARMERSVILLE, CA
Water Max Day/Hour Allocation Factors - Test Year FY 2024 [A] [E] [FI
Max Day Total Max Day Extra
Peak Month Average Month Max Day/Avg Capacity Capacity
Line No: Description Flow (CCF) (CCF) Day Factor (CCF/Day) (CCF/Day) Operating Statistics: MGD Factor
Avg Day Flow (MGD) 1.25 1.00
Max Day Flow (MGD) 2.36 1.89
Cost Allocation Factors: Base Max Day
3 Base/Max Day 52.95% 47.05%
Peaking Factors:
Single-Family Residential
4 Tier 1 - 0 - 1,500 Cubic Feet 32,910 26,465 1.24
Tier 2 - Over 1,500 Cubic Feet 29,230 13,026 2.24
All Other Classifications
All Flow 20,278 12,023 1.69
Maximum Day
[D] x [B] (E] - [B]
Total Annual Average Daily
Estimated Max Day/Hour Flows: Flow (CCF) Flow (CCF) Peaking Factor Total Capacity Extra Capacity Single-Family Residential
Tier 1 - 0 - 1,500 Cubic Feet 339,556 930 1.24 1,157 227 Tier 2 - Over 1,500 Cubic Feet 127,799 350 2.24 786 436 All Other Classifications
All Flow 142,018 389 1.69 656 267
10 Total 609.373 1,670 2,599 929
B-2
APPENDIX.-B
CITY OF FARMERSVILLE, CA
Water Units of Service by Cost Component - Test Year FY 202 Monthly"• - Máx Dày
Line No: Description ERUs Accounts/Units Base (CCF) (CCF/Day) Single-Family Residential 2,563 662:
Tier 1 - 0 - 1,500 Cubic Feet ™ - -- 3,559 189,568 "•.221 Tier 2 - Over 1,500 Cubic Feet - 127.799 436
i.. 4 CAll other Classifications = 732 228% 142,018 "267:
All Flow 142,018 267
Total 3,295 2,787. 609,373 9293
•.
B - 3
APPENDIX - B
CITY OF FARMERSVILLE, CA
Allocation of Water Costs - Test Year FY 2024
Extra Capacity
.......
Meters &
Line No: Description Water Costs Base Max Day Services Total Allocation Factors:
Treatment 52.95% 47.05% 0.00% 100.00%
Transmission & Disiribution. 52.95% 47.05% 0,00% 100.00% Pumping 52.95% 47.05% 0.00% 100.00%
4 Customer Service 0.00% 0.00% * 0.00% 100.00%
Admin 0.00% 0.00% 100.00% 100.00%
6 Source of Supply 52.95% 47.05% 0.00% 100.00%
7 Transfers 75.00% 0.00% 25.00% > 100.00%
8 Existing Bond D$ 0.00% 0.00% 100.00% 100.00%
9 New Bond DS 0.00% 0.00% 100.00% 100.00%
10 CIP 0.00% 0.00% 100.00% 100.00%
11 Capital Outlay 0.00% 0.00% 100.00% 100.00%
Allocation of Costs:
12 Treatment $
13 Transmission & Distribution 90,840 48,098 42,742 90,840 14 Pumping.
15 Customer Service
16 Admin 924,573 924,573 924,573
17 Source of Supply 252,500 133,693 118,807 252,500
Transfers
19 Existing Bond DS
20 New Bond Ds
21 CIP 311,700 311,700 311,700
22 Capital Outlay
23 Non-Rate Rev & Fund Balance (348,081) (40,059) (35,599) (272.423) (348,081)
24.7 •Total $ _ 1,231,532_ S. 141,732 $ 125,950S. 963,850 $ -1,231,532.
Units of Service -609.373.42. 929.21 3,295.00
L.......
CCF ccriDay ERUs/Month
--'
Cost Per Unit 0.2326 S 135.5365 $ 243766
CỘF CCF/Day. ERL/Monthly
B-4
APPENDIX - B
CITY OF FARMERSVILLE, CA
Water Cost of Service by Cost Component and Customer Class - Test Year FY 2024 BI.. IDI
Max Day
Line No: Description ERUs Base (CCF) (CCF/Day) Tota
Ingle-Family Residentia ...! 749,324 $ 108,701. 30,710 89,7428 948,266 Ter 1 - 0 - 1,500 Cubic Fee 78,976
• ... .. Tier?: Over 1,500 Cubic Feet - 29,724 s - 59,033 4 All other Classifications $ 214,026 " 36,208 5. = 283,266) 5 All Flow 33,031 36,208
Total $..... 963,850, $ 141,732 S_125,950 $._1,231,532) B-5
APPENDIX - B
CITY OF FARMERSVILLE, CA
Nater Rate Calculation - Test Year FY 202
[A] (B] IC] IDI [E)
Proposed Existing
Line No: Description Capacity Ratio Meter Charge Charge Difference 3/4 Inch 24.38 $ 27.32 S (2.94)
1.0 Inch 1.67 40.63 $ 40.63 27.32 $ 13.31
1.5 Inch 3.33 81.26 81.26 43.71 $ 37.55
2.0 Inch 5.33 130.01 130.01 43.71 $ 86.30
3.0 Inch 10.00 243.77 243.77 68.29 $ 175.48
4.0 Inch 16.67 $ 406.28 406.28 68.29 $ 337.99
6.0 Inch 33.33 $ 812.55 812.55 $ 109.26 $ 703.29
9 8.0 Inch 53.33 $ 1,300.08 $ 1,300.08 $ 109.26 $ 1,190.82 10 10.0 Inch 76.67 1,868.87 $ 1,868.87 N/A N/A
[A] [B] [C] [D] (E [F]
Proposed Rate Existing Rate
Line No: Customer Class Base Peaking ($/CCF) ($/CCF) Difference Tier Differential Single-Family Residential
Tier 1 - 0 - 1,500 Cubic Feet $ 0.2326 0.0904 $ 0.3230 $ $ 0.3230 1.00 2 Tier 2 - Over 1,500 Cubic Feet $ 0.2326 0.4619 $ 0.6945 $ 0.9300 $ (0.2355) 2.15 All Other Classifications Existing rate structure includes 1,500 cubic feet of flow for "All Other Classifications" All Flow $ 0.2326 $ 0.2550 $ 0.4875 $ 0.9300 $ (0.4425) 1.00 Annual Use Peaking Unit
Line No: Customer Class (CCF) Peaking Costs Cost
Single-Family Residential
Tier 1 - 0 - 1,500 Cubic Feet 339,556 30,710 $ 0.09
Tier 2 - Over 1,500 Cubic Feet 127,799 $ 59,033 $ 0.46
All Other Classifications
3 All Flow 142,01 36,208 $ 0.25
Total 509,37: 125,950
B- 6
Navigation
APPENDIX -B
CITY OF FARMERSVILLE, CA
Water Rate Design and Revenue Requirement Check - Test Year FY 2024 Single-Family Residential Rates - Cost of Service Component $948,266 Service Charge, $ per Bill Rate Units Revenue
0.625 $ 24.38 $0
0.75 24.38 1,473 430,880
1.00 24.38 1,085 317,383
1.50 81.26 0
2.00 130.01 1 1,560
3.00 243.77 0 0
4.00 406.28
6.00 812.55
8.00 1,300.08
10.00 1,868.87 0
Total Service Charge Revenue $749,824
Volume Charge Revenue to be Recovered $198,443
% Volume in Billed Cumulative Volume Rate
Block Block Volume Factor Rate Revenue
15 HCF 72.7% 339,556 1.00 $ 0.3230 $109,686
All Over 15 HCF 27.3% 127,799 2.15 $ 0.6945 88,757
Total 100% 467,355 $198,443
Factor Adjusted Flow 614,322
Annual Surplus/(Deficiency) $0
All Other Classifications Rates - Cost of Service Component 5283,266 Service Charge, $ per Bill Rate Units Revenue
0.625 $ 16.25 0 50
0.75 24.38 117 34,225
1.00 40.63 30 14,626
1.50 81.26 16 15,601
2.00 130.01 49 76,445
3.00 243.77 5 14,626
4.00 406.28 10 48,753
6.00 812.55 9,751
8.00 1,300.08
10.00 1,868.87
Total Service Charge Revenue $214,026
Volume Charge Revenue to be Recovered $69,239
% Volume in Billed Cumulative Volume Rate
Block Block Volume Factor Rate Revenue
All Flow HCF 100.0% 142,018 1.00 $ 0.4875 $69,239
Total 100% $69,239
Factor Adjusted Flow 142,018
Annual Surplus/(Deficiency) $0
Variance From
Customer Class Proposed FY 2022 COS COS Percent Variance Single-Family Residential $948,266 $948,266 $0 0.00%
All Other Classifications $283,266 $283,266 0.00%
1,231,532 1,231,532 0.00%
B-7
APPENDIX C
Sewer Cost-of-Service
AnOIvsI
Navigation
APPENDIX - C
CITY OF FARMERSVILLE, CA
Calculation of Fixed Charge Rates/ Revenue - Sewer FY 2024 Sewer
Inside
Single-Family
Class -> Residential Apartment Commercial Government School Church Meter Size Billing Basis-> Units Units Units Units Units Units All Customers Total
2,424 419 109 9 15 2,979
C - 1
Navigation
APPENDIX - C
CITY OF FARMERSVILLE, CA
Customer Account & Stength Characteristics by Customer Class - Sewer FY 2024 Total Total CCF BOD BOD TSS TSS
Units Bills Flow Factor'" Pounds Factor '"' Pounds
Residential Classes 12)
Single-Family Residential 2,424 29,088 309,237 250 482,281 250 482,281 Apartment 419 5,028 38,367 250 59,837 250 59,837
Von-Residential Classes "")
Commercial Class
Commercial 109 1,308 27,601 481 110,721 380 87,472
Government 3 36 692 130 751 100 577
Church 15 180 175 175 255 175 255
Sub-Total Commercial 127 1,524 28,468 111,727 88,305
Schools
Schools 108 17,959 130 14,565 100 11,204
Total 2,979 35,748 394,032 668,409 641,625
Notes:
[1) Average strength factors for BOD and TSS are based on the State Water Resources Control Board Revenue Program Guidelines, Appendix G. ] Assumed annual residential sewer flows were calculated by taking the average winter consumption for the lowest three months of the most rece I fiscal year of water customer data provided, then determining the factor of the winter average usage to the total annual averace monthly wa usage for the most recent full fiscal year of water customer data provided. This factor was then applied to the projected monthly average "Test Year" water flows to determine the "Test Year" annual sewer flows. [3] All non-residential flow was provided from sewer billing data.
C-2
APPENDIX - C
CITY OF FARMERSVILLE, CA
Allocation of Sewer Costs FY - 2024
.. _Allocation to Volume and Customer Service - Sewer FY 2024. ..:. .....
...- ......
_.....
L. . - Sewer Costs. Volume Capacity Strength - BOD Strength - SS Customer Total Aflocation Factors:
--•• --.
Treatment 11.56%" -11.56% ..: 39.22%. 37.66% 0.00%" •-- -100.00% .. - .. t
Collection 50,00% 50.00% 0.00% 0,00% 0.00% 100.00%
Administration 0.00% 0.00%* - -- 0.00% - - 0,00% - -100.00% 100.00% Pumping 11.56% 11.56% 39.22% 37.66% 0.00% 100.00%
Customer Service 0,00% 0.00% 0.00% 0,00% 100.00% 100,00% Transfers. 50,00% 50.00% 0.00% 0.00% 0.00% 100.00%
CIP 0,00% 0.00% 0.00% 0.00% 100.00% 100.00%
Capital Outlay 11.56% 11.56% 39,22% 37.65% 0.00% 100.00% Existing Bond DS 50.00% 50.00% 0.00% 0.00% 0.00% 100.00% 10 New Bond DS 11.56% 11.56% 39.22% 37.65% 0.00% 100.00% Allocation of Costs:
11. Treatment... 862,000 99,647 $ 99,647 338,114 $ 324,592 $ 862,000 Collection 313,340 156,670 156,670 313,340
13 Administration. 674,863 674,863
14 Pumping
15 Customer Service
Transfers
17 CIP 1,595,500 1,595,500 1,595,5001
18 Capital Outlay
19 Existing Bond DS 698,888 349,444... 349,444 " 698,888 ] 20 New Bond DS
21 Non-Rate Rev & Fund Bala"' (2,062;173) (301,401) (301,401) (168,231) (161,503) (1.129,637) (2.062,173)|
22. Total 2,082,418 304,360 304,360 169,883 163,089 1,140,726 2,082,418 Fixed Charge Component 1,140,726 _1,140,726
Flow Charge Component 304,360 304,360 169,883 163,089 941,692 Total 304,360 $ 304,360 169,883 163,089 1,140,726 2,082,418 Units of Servico 394,032 394,032] 668,409 _641,625 _2,979 CCF - Pound Pound "Units/Month_
Cost per Unit D7T S 0.25 $ 0.25 "31.91
C-3
APPENDIX - C
CITY OF FARMERSVILLE, CA
Sewer Cost of Service by Cost Component and Customer Class - Test Year FY 2024 .…."
Line No: Description Strength - BOD Strength - SS
Single. Family Residential 5329638 2905 8 1206 3 1620 0000 7,50.095 Apartment
::. Commercial Class - 21,989 21,989 - 28,397
....
Schools 13,872 13,872 3,702 2,848 3,446 37.740
Total $ 304,360 $ 304,360 _$. 169,883 -163,089 $ 1,140,726. $.. 2,082,418] -..-
C. 4
APPENDIX - C
CITY OF FARMERSVILLE, CA
Sewer Rate Calculation - Test Year FY 2024
Proposed Existing
Customer Class Difference
Single-Family Residential 1,651,093 2429 $ 49.76 $ 5661 3 Non-Residential Classes
Commercial Class 48,631 127 $ 31.91 $ 13.00 $ 18.91 $ 94,820 28,468 $ 3.331 1.15 $ 2.18 Schools $ 3,446 18.91 $ 34,294 17,959 $ 1.91: 0.12
C - 5
Navigation
APPENDIX - C
CITY OF FARMERSVILLE, CA
Sewer Revenue vs Cost of Service by Customer Class Check - Test Year FY 2024 [A] [B] [DJ
Proposed Billable Proposed Volumetric
Monthly Total Fixed Annual Volumetric Calculated Total COS Difference Line No: Description Fee Revenue Volume (CCF) Revenues Revenues Revenues Calc vs COS Single-Family Residential 2,424 $ 1,651,093 NIA 1,651,093 $ 1,651,093 Apartment 49.75 $ 250,133 N/A 250,133
Commercial Class 28,468 $ 3.33 $ 94,820 $ 143,452 $ 143,452 $ Schools 9 $ 31.91 $ 3,446 17,959 1.91 34,294 $ 37,740 $ 37,740 5 Total 2,979 1,953,304 46,427 129,114 $ 2,082,418 $ 2,082,418 o en C - 6
CITY OF
FARMERSVILLE
FARMERSVILLE
CITY HALL
™ WILLDAN
27368 Via Industria, Suite 200
Temecula, CA 92590
800.755.6864 | Fax: 888.326.6864
www.willdan.com
CITY OF CITY OF FARMERSVILLE
NOTICE OF PUBLIC HEARING REGARDING
PROPOSED CHANGES TO WATER AND SEWER RATES
FARMERSVILLE Hearing Date & Time: April 22, 2024, 6:00 PM Hearing Location: Farmersville City Council Chambers
909 West Visalia Road, Farmersville, California 93223
Why are you receiving this notice?
The City of Farmersville (City) is mailing this notice to you because you are a water and/or sewer customer, or record owner of property that receives one or both services. This notice is being provided pursuant to California Constitution Article XIlID (also known as "Proposition 218), which requires the City to notify property owners and customers of. proposed changes to property-related fees such as those for water or sewer service. This notice describes proposed changes to the rates for these services and provides information about a public hearing to be held on April 22, 2024, at the City Council Chambers, 909 West Visalia Road, Farmersville, CA 93223: If adopted, the proposed rates for water and sewer service will be in effect beginning May 1, 2024.
What do water and sewer rates fund?
The City provides water and sewer service to residential, mülti-family, and non-residential customers within its service territory. Monthly water and sewer rates charged to system users (customers) are the. primary source of revenue to operate and maintain the water and sewer systems and are used solely for this purpose. Water and sewer rate revenue provides funding for costs related to system operations, maintenance, capital projects, debt repayment, administration, as well as costs related to prudent long-term operational or financial management of the utilities, such as maintaining adequate fund reserves and planning for contingències.
The proposed rates are based on a comprehensive utility rate study, and financial plan completed by an independent consultant. The rate structures for each utility were designed so that, revenues derived from the proposed rates do not exceed the amount of revenue required for thè City to provide the services, nor will the revenue from the water and sewer rates be used for any purposes other than those for which they are imposed. The amount of the proposed rates imposed on any parcel or person as an incidence of their property ownership will not exceed the proportional cost of the service(s) attributable to such parcel; and no rate will be imposed for a sèrvice unless that service is actually used by, or immediately available to, the property owner or customer ín question.
Why are water and sewer rate changes needed?
The utility rate study and financial plan determined that the City's current water and sewer rates are not sufficient to meet rising costs associated with. system operations and maintenance, which like most costs, increase over time. These costs also include administrative support for operations, repair and replacement of aging system components, maintenance of designated reserves, and capital facilities projects to ensure quality uninterrupted water and sewer service.
How the water and sewer rates are determined and how they work To develop water and sewer rates that generate sufficient revenue to meet fiscal and policy objectives of the City, a determination of the annual revenue requirements from water and sewer rates was completed. As previously mentioned, revenue requirements include projected expenditures for operations, maintenance, repair and replacement of aging system components, equipment, debt repayment, minimum coverage for scheduled debt payments, and capital projects.
The revenue requirement for each utility also includes maintenance of designated reserves. Healthy reserve funds are critical to the ability of the City to serve its customers and respond to unforeseen and unpredictable costs. The reserves, like all elements of the water and sewer charges, may only be used to fund costs associated with those systems.
The revenue requirements were compared to the total sources of available funds under existing rates during each year of the forecast period to determine the adequacy of projected revenues to meet those requirements. Where a shortage of revenue was found, a series of revenue adjustments was calculated, which if implemented, will provide revenue sufficient to meet those needs. A description of the proposed water and sewer rates follows on the next page.
Water - Proposed water rates consist of 1) a monthly fixed charge for all customers, that varies based on meter size, and which designates the minimum amount a customer will pay regardless of the amount of water used, and 2) a volumetric rate per 100 cubic feet, based upon the amount of monthly metered water use. Residential customers pay incremental volumetric rates, where the rate per 100 cubic feet increases for all water use once they exceed their base usage block threshold of 1,500 cubic feet. All other customers pay a uniform volumetric rate per 100 cubic feet for all water use. The fixed charge recovers the fixed costs of maintaining and operating utility infrastructure and facilities, while the volumetric rate recovers variable costs of pumping, treating, and distributing water. The rate structure was designed so that each system user will be charged an amount that represents their proportional share of the City's cost of serving them, based on their historical demand and usage characteristics.
Sewer - Proposed sewer rates consist of 1) separate monthly fixed charges for Single-Family, Multi-Family and Non- Residential customers, regardless of their usage, and 2) Volumetric rates for Non-Residential customers only, per 100 cubic feet, that vary by sewer discharge strength. Single and Multi-Family customers pay only a flat monthly fee, and no volumetric rate per 100 cubic feet. The fixed charges recover the fixed costs associated with the operation and maintenance of sewer collection and treatment facilities, while the volumetric rates recover the variable costs of treatment and disposal of wastewater. The rate structure was designed so each system user will be charged an amount that is proportional to the cost of serving them, based upon their demand, discharge strength and usage characteristics.
New water rates
The City is proposing to implement new water rates as a series of annual adjustments starting on May 1, 2024, and then each January 1 thereafter, until January 2028. The following table summarizes the proposed water rates. The Fixed and Volumetric charges will go into effect and remain in effect until superseded by Council action.
Proposed Monthly Water Rates
May 1, 2024 - January 1, 2028
Existing May 1: Projected For Calendar Year Beginning January 1:
Description
Rates 2024 2025 2026 2027 2028
Monthly Base Charge by Meter Size:
Single-Family Residential (3/4 Inch and 1 Inch) $ 27.32 $ 24.38 $ 26.57 $ 28.96 $ 31.57 $ 34.41 3/4 Inch $ 27.32 24.38 $ 26.57 28.96 31.57 $ 34.41
1.0 Inch 27.32 40.63 $ 44.28 $ 48.27 $ 52.62 $ 57.35
1.5 Inch 43.71 81.26 $ 88.57 96.53 105.23 $ 114.70
2.0 Inch 43.71 130.01 $ 141.71 154.45 168.37 $ 183.52
3.0 Inch $ 68.29 243.77 265.70 $ 289.60 315.70 $ 344.10
4.0 Inch $ 68.29 406.28 442.83 $ 482.67 $ 526.17 $ 573.50
6.0 Inch 109.26 812.55 $ 885.67 $ 965.33 $ 1,052.33 $ 1.147.00
8.0 Inch $ 109.26$ 1,300.08 $ 1,417.07 $ 1,544.53| 1.683.73 1,835.20
10.0 Inch N/A $ 1,868.87 $ 2,037.03 $ 2,220.27 $ 2,420.37 $ 2,638.10 Volumetric Rates Per 100 Cubic Feet - Residential:
0 - 1,500 Cubic Feet $ 0.0000 0.3230 0.3521 $ 0.3838 0.4183 0.4559 Over 1,500 cubic feet $ 0.9300 0.6945 0.7570 $ 0.8251 0.8994 $ 0.9803 Volumetric Rates Per 100 Cubic Feet - All Other:
0 - 1,500 Cubic Feet $ 0.0000 0.4875 0.5314 0.5792 $ 0.6313 0.6881 Over 1,500 cubic feet $ 0.9300 0.4875 0.5314 0.5792 $ 0.6313 $ 0.6881 New sewer rates
In order to provide necessary funding for the sewer system, the City is proposing to implement new sewer rates as a series of annual adjustments starting on May 1, 2024, and each January 1 thereafter until January 2028. The following table summarizes the proposed sewer rates. The rates will go into effect and remain in effect until superseded by Council action.
Proposed Monthly Sewer Rates
May 1, 2024 - January 1, 2028
Description Existing May 1: Projected For Calendar Year Beginning January 1:
Rates 2024 2025 2026 2027 2028
Monthly Base Charge:
Residential"
Single-Family Residential 56.61 $ 56.76 61.30 63.75 66.30 68.95 Multiple-Dwelling Unit 56.61 $ 49.75 53.72 55.87 $ 58.11 $ 60.43 Non-Residential
Service Stations, Garages, Churches, Social, 56.61 31.91 34.46 $ 35.84 $ 37.27 38.76 Fraternal, Non-Profit, Other Retail/Service $
Restaurants, Cafes, Drive-Ins, Grocery Stores, $ 13.00 $ 31.91 34.46 $ Bars, Car Washes, Laundromats $ 35.84 $ 37.27 $ 38.76
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 14.53 $ 31.91 $ 34.46 35.84 37.27 $ 38.76 with Cooking Facilities (per unit)
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 11.53 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76 without Cooking Facilities (per unit)
Public Schools 13.00 31.91 34.46 $ 35.84 $ 37.27 $ 38.76 Professional Offices or Other Business 53.03 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76 Volumetric Rates Per 100 Cubic Feet:
Residential
Single-Family Residential $ $ $ $ $
Multiple-Dwelling Unit $ $ $ $
Non-Residential
Service Stations, Garages, Churches, Social,
$ $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05
Fraternal, Non-Profit, Other Retail/Service
Restaurants, Cafes, Drive-Ins, Grocery Stores,
$ 1.15 $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05
Bars, Car Washes, Laundromats
Hotels (per unit). Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ $ 3.33 3.60 $ 3.74 $ 3.89 $ 4.05 with Cooking Facilities (per unit)
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts - $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05 without Cooking Facilities (per unit)
Public Schools $ 1.79 $ 1.91 2.06 $ 2.14 2.23 $ 2.32
Professional Offices or Other Business $ - $ 3.33 | $ 3.60 3.74 3.89 4.05 Notes:
[!] All single-family and multi-family customers pay only a flat monthly fee per dwelling unit regardless of usage.
Impact on your water and sewer bill
Per the proposed rates, effective May 1, 2024, the combined water and sewer bill for a typical single-family home that uses 1,600 cubic feet of water per month would increase from $84.86 per month currently to $86.68 per month. The accompanying graph provides a summary of existing and proposed rates under various usage scenarios. $110.00
$99.74 $97.79
$100.00
$90.00 * $83.93 $82:43 - $83:93-$83:72- $83:93-$85:66- $84.86_$86.68 , $80.00
$70.00 -
$60.00
$50.00 -
$40.00 -
$30.00
$20.00 -
$10.00
$-
400 CF 800 CF 1,400 CF 1,600 CF 3,200 CF
• Existing Bill Proposed Bill
How do you file a protest or participate in the public hearing? The City will consider the new water and sewer rates at a Public. Hearing on Monday, April 22, 2024, at 6:00 p.m. at the er oni hate no were do a read are sets i proposed rites mary sumit intend protest against the proposed rate revisions. If written protests are filed for a majority of the affected parcels, the proposed rate revisions will not be adopted.!
In accordance with Government. Code section 53759, there is a 120-day statute of limitations for challenging any new, increased, or extended fee or charge, commencing from the later of the effective date of the new rates or of the date of the final passage, adoption, or approval of the, resolution adopting the new rates.
In order for a written protest to be counted, it must include the following: a statement indicating that the identified property owner or customer of record is in opposition.to the proposed water or sewer rate changes; the street address or Assessor's Parcel Number (APN) for the parcel(s) with respect to which the protest is made; and the name and signature of the owner or customer:
- Protests may be mailed, or hand delivered, to the City Clerk at 909 West Visalia Road, Farmersville, CA 93223, prior to 4:00 p.m. on April 22, 2024, or hand delivered to the City Clerk at the Public Hearing on April 22, 2024. To be counted, a signed written protest must be received by the City Clerk before the conclusion of the Public Hearing. Protests submitted via e- mail or other electronic means will not be accepted. For any written protest, whether mailed or submitted in person to the City Clerk, please identify on the front of the envelope that the enclosed protest is for the Public Hearing on the Proposed Rate Changes - Water and Sewer Rates.
The City Council will hear and consider all written and oral protests to the proposed rate changes at the Public Hearing.
Oral comments at the Public Hearing will not qualify as formal protests unless accompanied by a written. protest. Upon the conclusion of the Public Hearing, there will be no more written protests accepted and no more testimony taken, and the City Council will consider adoption of the proposed rates for water and sewer service described in this notice. If written. protests, as outlined above, are not presented by a majority of property owners or customers of record, the City Council will be authorized to adopt the proposed rates. While both property owners and customers of record may submit written protests, only one protest will be counted for each parcel. If adopted, the rates for water and sewer service will be in effect beginning Mạy 1, 2024.
City of Farmersville
Water & Sewer Utility Rate Study
April 22, 2024
Willdan Financial Services
Chris Fisher, Vice President
Michael Cronan, Project Manager
CITY OF City of -
FARMERSVILL
W WILLDAN FARMERSVILLE
FINANCIAL SERVICES
CALIFORNIA
Rate Study Objectives
• Primary goals and objectives of the rate study included:
• Development of a 5-year financial plan
• Funding current and future operations, capital
• Debt repayment, compliance with bond covenants
• Maintenance of adequate operating reserves
• Equitable, cost-based rate structure
• Proposition 218 compliance
W WILLDAN
FINANCIAL SERVICES
Factors Driving Financial Plans & Recommendations
• Rising operating costs (equipment, supplies, treatment, etc.) • Rising personnel costs (labor, benefits, pensions, etc.) • Effectively manage additional fund balance - sewer fund • Establishment of rate stabilization fund reserve
• Meeting debt service coverage to maintain compliance with debt covenants
• Sludge De-Watering Equipment asset purchase and equipment rental
Last Rate Adjustments: Water - Jan. 1, 2022; Sewer - Oct. 1, 2017
W WILLDAN
FINANCIAL SERVICES
City of Farmersville
Water & Sewer Utility Rate Study
Methodology & Projections
W WILLDAN
FINANCIAL SERVICES
General Rate Study Methodology
Customer
Accounts Usage/Volumes
Customer Billing/Revenue Reconciliation
Revenue Sufficiency under
Existing Rates
Other Revenues Rate Design
Total Revenue Requirements
Debt Service & Debt Liquidity
O&M Expenses Capital Expenditures
Service Coverage Requirements
WILLDAN
FINANCIAL SERVICES
Status Quo Projections: Water
Revenues over Expenditures (excluding Capital Expenses) $2.00
$1.50
$1.00
$0.50
$0.00
2024 2025 2026 2027 2028
-$0.50
• Revenues Expenditures -Net Results
Number of Days O&M in Cash Reserves Debt Service Coverage 300 1.2
200 1 There is no outstanding debt
100 0.8
associated with the water system.
0.6 (100) 2024 2025 2026 2027 2028 0.4
0.2 (200)
(300) 2024 2025 2026 2027 2028
Days - Target a Ratio -Target
W WILLDAN
FINANCIAL SERVICES
Status Quo Projections: Sewer
Revenues over Expenditures (excluding Capital Expenses) $3.00
Millions
$2.00
$1.00
$0.00
2024 2025 2026 2027 2028
-$1.00
Revenues Expenditures -Net Results
Number of Days O&M in Cash Reserves Debt Service Coverage 800 1.20
1.00 600
0.80 400 0.60
0.40 200
0.20 2024 2025 2026 2027 2028 2024 2025 2026 2027 2028
- Target • Ratio - Target
W WILLDAN
FINANCIAL SERVICES
Capital Improvement Plan: Water
Funding Fiscal Year Ending June 30,
Description
Source 2024 2025 2026 2027 2028
Water projects
Birch Water Line Relocation Cash $ 35,000 $ 326,000 $ - $ $ Master Plans for Sewer, Water, and Storm Drain Cash 70,000 - Water Storage Tank (pending future grant) Grant - 18,000 3,400,000 - Urban Water Management Plan Cash - 53,000
New Corporation Yard for Public Works Cash 83,250 83,250 Skid Steer Loader (Bobcat) Cash 49,000
Digital Sign Cash - 15,000
Public Works Backhoe Cash 57,333
Pick Up Trucks (F-150 x2) Cash 26,656
: :
Downtown Specific Plan Cash 15,000
General Plan Update Cash 58,666 43,175
Line Replacement Program Cash 250,000 250,000
Vehicle Replacement Cash 75,000 75,000
Total Water projects 311,655 470,425 $ 3,551,250 $ 325,000 $ 325,000
WILLDAN
FINANCIAL SERVICES
Capital Improvement Plan: Sewer
Funding Fiscal Year Ending June 30,
Description
Source 2024 2025 2026 2027 2028
Sewer projects
Master Plans for Sewer, Water, and Storm Drain Cash $ 70,000 $ $ - $ $ Solar Plant at WWTP (pending future grant) Grant 5,000,000 New Corporation Yard for Public Works Cash 83,250 83,250 Skid Steer Loader (Bobcat) Cash 49,000
-
Digital Sign Cash 15,000
Vacuum Truck Cash 384,500 -
Public Works Backhoe Cash 57,333 -
Pick Up Trucks (F-150 x2) Cash 26,656
Downtown Specific Plan Cash 15,000
General Plan Update Cash 58,666 43,175
Line Replacement Program Cash 250,000 250,000
Vehicle Replacement Cash : 75,000 75,000
De-Watering System Asset Purchase Cash 934,34l
Total Sewer projects $ 6,595,496 126,425 $ 98,250 325,000 $ 325,000
W WILLDAN
FINANCIAL SERVICES
• 5-year water & sewer rate path
• Existing vs proposed monthly bill at various units of flow • Comparison with neighboring utilities
• Projected financial metrics & operating results over the 5- year financial plan including rate adjustments
5-Year Financial Plan M WILLDAN
FINANCIAL SERVICES
5-Year Rate Path: Water
Existing Projected For Fiscal Year Ending June 30:
Description
Rates 2024 2025 2026 2027 2028
Monthly Base Charge by Meter Size:
Single-Family Residential (3/4 Inch and 1 Inch) 27.32 $ 24.38 $ 26.57 $ 28.96 $ 31.57 $ 34.41 3/4 Inch 27.32 24.38 $ 26.57 $ 31.57 $ 34.41
1.0 Inch 27.32 $ 40.63 $ 44.28 $ 48.27 $ 52.62 $ 57.35
1.5 Inch 43.71 $ 81.26 $ 88.57 $ 96.53 $ 105.23 $ 114.70
2.0 Inch 43.71 $ 130.01 141.71 $ $ 168.37 $ 183.52
3.0 Inch 68.29 243.77 $ 265.70 $ $ 315.70 $ 344.10
4.0 Inch 68.29 $ 406.28 $ 442.83 $ $ 526.17 $ 573.50
6.0 Inch 109.26 $ 812.55 885.67$ $ 1,052.33 $ 1,147.00
8.0 Inch $ 109.26 $ 1,300.08 $ 1,417.07 $ 1,683.73 $ 1,835.20
10.0 Inch N/A $ 1,868.87 $ 2,037.03 $ 2,420.37 $ 2,638.10 Volumetric Rates Per 100 Cubic Feet - Residential:
O - 1,500 Cubic Feet $ 0.0000 $ 0.3230 0.3521 $ 0.3838 $ 0.4183 $ 0.4559 Over 1,500 cubic feet $ 0.9300 $ 0.6945 $ 0.7570 $ 0.8251 $ 0.8994 $ 0.9803 Volumetric Rates Per 100 Cubic Feet - All Other:
0 - 1,500 Cubic Feet $ 0.0000 $ 0.4875 $ 0.5314 $ 0.5792 $ 0.6313 $ 0.6881 Over 1,500 cubic feet $ 0.9300 $ 0.4875 $ 0.5314 $ 0.5792 $ 0.6313 $ 0.6881
WILLDAN
FINANCIAL SERVICES
5-Year Rate Path: Sewer Monthly Base Charge
Description Existing Projected For Fiscal Year Ending June 30:
Rates 2024 2025 2026 2027 2028
Monthly Base Charge:
Single-Family Residential [1] $ 56.61 $ 56.76 $ 61.30 $ 63.75 $ 66.30 $ 68.95 Multiple-Dwelling Unit [1] $ 56.61 $ 49.75 $ 53.72 $ 55.87 $ 58.11 $ 60.43 Service Stations, Garages, Churches, Social,
$ 56.61 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76
Fraternal, Non-Profit, Other Retail/Service
Restaurants, Cafes, Drive-Ins, Grocery Stores,
13.00 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76
Bars, Car Washes, Laundromats
Hotels (per unit). Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ 14.53 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76 with Cooking Facilities (per unit)
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit). Auto Courts $ 11.53 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76 without Cooking Facilities (per unit)
Public Schools $ 13.00 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76 Professional Offices or Other Business $ 53.03 $ 31.91 $ 34.46 $ 35.84 $ 37.27 $ 38.76 Notes:
[1] All single-family and multi-family customers pay a flat monthly fee per dwelling unit regardless of usage.
W WILLDAN
FINANCIAL SERVICES 1:
5-Year Rate Path: Sewer Volumetric Charge
Existing Projected For Fiscal Year Ending June 30:
Description
Rates 2024 2025 2026 2027 2028
Volumetric Rates Per 100 Cubic Feet:
Single-Family Residential [1] $ - - $ $ $
Multiple-Dwelling Unit [1] $ $ - $ - - $
Service Stations, Garages, Churches, Social, 3.33 $ $ 4.05 $ - $ 3.60 $ 3.74 $ 3.89
Fraternal, Non-Profit, Other Retail/Service
Restaurants, Cafes, Drive-Ins, Grocery Stores,
$ 1.15 $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05
Bars, Car Washes, Laundromats
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ - $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05 with Cooking Facilities (per unit)
Hotels (per unit), Motels (per unit), Rooming
Units (per unit), Camps (per unit), Auto Courts $ - $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05 without Cooking Facilities (per unit)
Public Schools $ 1.79 $ 1.91 $ 2.06 $ 2.14 $ 2.23 $ 2.32 Professional Offices or Other Business $ - $ 3.33 $ 3.60 $ 3.74 $ 3.89 $ 4.05 Notes:
[!] All single-family and multi-family customers pay a flat monthly fee per dwelling unit regardless of usage.
W WILLDAN
FINANCIAL SERVICES
Existing vs Projected W&S Bill @ Various Units of Flow
$120
$99.74 $97.79
$100
$83.93 $82.43 $83.93 $83.72 $83.93 $85.66 $84.86 $86.68 $80
$60
$40
$20
$-
400 CF 800 CF 1,400 CF 1,600 CF 3,200 CF
• Existing Bill $83.93 $83.93 $83.93 $84.86 $99.74
• Proposed Bill $82.43 $83.72 $85.66 $86.68 $97.79
Difference $(1.50) $(0.21) $1.73 $1.82 $(1.95)
• Existing Bill • Proposed Bill Difference W WILLDAN
FINANCIAl SERVICES 14
Neighboring Utility Comparison @ 1,600 Cubic Feet
$180 $169.29
$160
$140
$120 $113.41 $115.10 $116.91
$100.00 $100.60
$100 $85.43" $86.59 $86.68 " $86.74 " 590.80 - $92.75 - $83.16 $84.86 $85.02
$80 $74.20
$60
$40
$20
$-
Dinuba, CA Tulare, CA Farmersville Existing Lemoore, CA Delano, CA Farmersville Proposed Exeter, CA McFarland, CA Lamont, CA Woodlake, CA Clovis, CA Porterville, CA Cutler, CA California City, CA Rosamond, CA « Total Water & Sewer Bill — Average of Comparison Utilities
W WILLDAN
FINANCIAL SERVICES 1!
Adjusted Financial Metrics: Water
Revenues over Expenditures (excluding Capital Expenses) $2.00
Millions
$1.50
$1.00
$0.50
$0.00
2024 2025 2026 2027 2028
• Revenues Expenditures -Net Results
Number of Days O&M in Cash Reserves Debt Service Coverage 300 1.2
250 1 There is no outstanding debt
200 0.8 associated with the water system.
150 0.6
100 0.4
50 0.2
2024 2026 2024 2025 2026 2027 2028
2025 2027 2028
Days -Target M Ratio -Target
W WILLDAN
FINANCIAL SERVICES 11
Adjusted Financial Metrics (Includes RSF): Sewer
Revenues over Expenditures (excluding Capital Expenses) $4.00
Millions
$3.00
$2.00
$1.00
$0.00
2024 2025 2026 2027 2028
-$1.00
• Revenues Expenditures -Net Results
Number of Days O&M in Cash Reserves Debt Service Coverage 800 1.50
600
1.00 400
0.50 200
2024 2025 2026 2027 2028 2024 2025 2026 2027 2028
Days •Target • Ratio - Target
W WILLDAN
FINANCIAL SERVICES
Including RSF vs Excluding RSF: Sewer
• Below are the differences between revenue adjustments that would have been necessary - with and without the
option of establishing a sewer rate stabilization fund
Description Fiscal Year Ending June 30,
2024 2025 2026 2027 2028
Revenue Adjustments
Including Rate Stabilization Fund 8.50% 8.00% 4.00% 4.00% 4.00% Excluding Rate Stabilization Fund 15.50% 15.50% 3.00% 3.00% 3.00%
W WILLDAN
FINANCIAL SERVICES 18
• Rate study results and recommendations presented Feb 12 • Prop 218 Public Hearing Notices were mailed March 7
• Tabulate written protests received to-date
• Conduct Public Hearing, receive testimony/comments
• Tabulate additional protests received prior to close of PH • Council discussion and consideration
• If no majority written protest, Council can adopt new rates • Implement new rates May 1
Recap and Next Steps M WILLDAN
FINANCIAL SERVICES
City of Farmersville
Water & Sewer Utility Rate Study
QUESTIONS
W WILLDAN
FINANCIAL SERVICES
CITY OF
FARMERSVILLE
City Council
Staff Report 8D
TO: Honorable Mayor and City Council
FROM: Steve Huntley, CPFO, IPMA-SCP
Director of Finance & Administration
DATE: April 22, 2024
SUBJECT: Review of Draft Budget for Enterprise Funds for Fiscal Year 2024-25 RECOMMENDED ACTION:
It is recommended that the City Council accept, and review materials presented regarding the draft budgets for Water, Sewer, and Refuse services of the City for Fiscal Year 2024-2025.
BACKGROUND and DISCUSSION:
On March 11, 2024, the City Council reviewed the draft Capital Improvement Budget for Fiscal Year 2024-25 and gave approval to move forward with the draft pending any updated information through the budgeting process.
Then on April 8, 2024, the City Council reviewed the draft General Fund budget for Fiscal Year 2024-25 and gave direction on how to move forward with the draft pending any further updates and additions.
Now, staff will present the next portion of the draft budget for Fiscal Year 2024-25, which pertains to the Water, Sewer, and Refuse Funds of the City. These funds are the accounting vehicles for these Enterprise (or business-like services) offered by the City to residents.
The presentation will provide an overview of the estimated net position, revenues, expenditures, and other changes relevant in the budget for next year and their impacts. The Council will have opportunity to ask questions and give direction as appropriate to proceed in the budget process.
No voting or resolution is needed at this time because this item exists to only discuss the draft budget as it is now with final presentation to follow in May or June and ultimate adoption of the spending plan for Fiscal Year 2024-25 in June 2024.
ATTACHMENT(S):
Draft Utility Budget Presentation for Fiscal Year 2024-25
CITY OF FARMERSVILLE
SIMPLIFIED UTILITY BUDGETS FOR FISCAL YEAR 2024-2025 DRAFT 4/17/2024 Fund 02: Water Utility Fund 04: Sewer Utility Fund 06: Refuse Utility Estimated Beg. Balance 1,147,479.00 Estimated Beg. Balance 2,585,357.00 Estimated Beg. Balance 272,787.00 Less Debt Payments 0.00 Less Debt Payments 378,507.00 Less Debt Payments 0.00 Sub-Total 1,147,479.00 Sub-Total 2.26,850.00 Sub-Total 272,787.00 Capital improvements Capital Improvements Capital Improvements Expense 232,587.00 Expense 111,587.00 Expense 0.00
Revenue 0.00 Revenue 0.00 Revenue 0.00
Sub-Total -232,587.00 Sub-Total -111,587.00 Sub-Total 0.00 Utility Operations Utility Operations Utility Operations Expense 1,414,113.00 Expense 2,060,626.00 Expense 877,353.00 Revenue 1,293,507.00 Revenue 2.209,603.00 Revenue 1,030,039.00 Sub-Total - 120,606.00 Sub-Total 148,977.00 Sub-Total 152,686.00 Estimated End Balance 799,286.00 Estimated End Balance 2.244,240.00 Estimated End Balance 425,473.00 Net Change -353,193.00 Net Change -341,117.00 Net Change 152,686.00 Percent -31% Percent -13% Percent 56%
Notes: Notes: Notes:
Updated Water Utility revenue projections include new rate structures Updated Sewer Utility revenue projections include new rate structures Refuse Utility rates are scheduled to increase in July 2024 Water Utility rates are scheduled to increase in January 2025 Sewer Utility rates are scheduled to increase in January 2025 Refuse Net Revenue target is >$101,000 for alleys and sweeper Water Utility is only one projected operational deficit Sewer Utility balance does not include Rate Stabilization Fund Refuse cash down from FY 2024 - shared alley project cost of $300,000 Sewer Utility cash lower by major asset purchase in FY 24 (de-watering system) REVIEW: UTILITY %. may
• jur.
FUNDS DRAFT • jul
auB
a sep
BUDGET FOR
i oct
i nov
FISCAL YEAR 24-25 a dec
City of Farmersville
4/22/2024 124,50
ct
125,0
95,054 154;
154,568 97,511 95
99,011
56,845 15
125,058 99,216
125,487 110,000 101,090
150,000 101,684
124,000 35,000
105,450 83,000 101,962
86,502 15.000 102,747
• Capital Budget and CIP: Reviewed on 3/11/2024
• General Fund: Reviewed on 4/8/2024
• Utility Funds: Reviewing today!
• Water
• Sewer
• Refuse
• Total Budget: Presented on 5/13/2024
• Adopt by Resolution: June 2023
REVIEW:
PIECES OF THE BUDGET PUZZLE
WATER FUND DRAFT BUDGET
OVERVIEW
Fiscal Year 2024-2025
Fund 02: Water Utility • Beginning Balance is sufficient for now but may prove different when the Utility Master
Estimated Beg. Balance 1,147,479.00 Plan is completed.
Less Debt Payments 0.00
• Capital Improvements are a drain on
Sub-Total 1,147,479.00
available cash, but they are only supporting
Capital Improvements a fraction of the total project cost.
Expense 232,587.00
Revenue 0.00 • Operations are in an adverse position, but Sub-Total -232,587.00
new rates should change this soon.
Utility Operations
• Changes this year include continuation of
Expense 1,414,113.00
Revenue 1,293,507.00 capital projects and new rate structures.
Sub-Total - 120,606.00
Estimated End Balance 794,286.00
Net Change -353,193.00
Percent -31% WATER UTILITY -
THE BIG PICTURE
Beginning Balance is carried over
from the prior year and necessary for
capital purchases, emergencies, and
Estimated Beg. Balance 1,147,479.00 efficient operations.
Less Debt Payments 0.00
Sub-Total 1,147,479.00 Capital Improvement costs are one- time and come from the 5-year CIP
Capital Improvements and are generally considered
Expense 232,587.00 "outside operations" and paid from
Revenue 0.00
reserves.
Sub-Total -232,587.00
CASH AND CAPITAL
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
TOTAL CAPITAL BUDGET AND FIVE YEAR PROJECTION 2024-25 2025-26 2026-27 2027-28 2028-29 TOTAL Birch Water Line Relocation 121,000 326,000 - - 447,000 Master Plans for Sewer, Water, and Storm Drain 63,000 - 63,000 Water Storage Tank 18,000 3,400,000 3,418,000
Digital Sign 15,000 15,000
General Plan Update 48,587 48,587 97,174
232,587
WATER FUND CAPITAL PROJECTS
• Expenses exceed revenues by
$120,606.
• Operational structure has changed
little but costs keep increasing faster
than revenue rates.
Utility Operations
• Requires more revenue to operate
Expense 1,414,113.00
effectively - expenses are already
Revenue 1,293,507.00
trimmed down.
Sub-Total - 120,606.00
• Rates are scheduled to increase in
January 2025.
ANNUAL
OPERATIONS
Use of reserved funds decreases the
overall position of the fund by 31%.
Most of this reduction is due to one-
time capital costs but also chronic
timated End Balance 794,286.00 under-funding.
Net Change -353,193.00
Percent -31% However, operations costs are not
sustainable and will need to be
modified immediately to avoid
problems
ENDING BALANCE
OF THE WATER FUND
SEWER FUND DRAFT BUDGET
OVERVIEW
Fiscal Year.2024-2025
• Beginning Balance is sufficient for now but
may prove different when the Utility Master
Fund 04: Sewer Utility Plan is completed.
Estimated Beg. Balance 2,585,357.00 • Debt payments and Capital Less Debt Payments 378,507.00 Improvements are a drain on available Sub-Total 2,206,850.00 cash too but must happen.
Capital Improvements • Operations are degrading so a solar Expense 111,587.00 project and rates will both be addressed to Revenue 0.00
Sub-Total -111,587.00 stop this trend by reducing expense and increasing revenue.
Utility Operations
Expense 2,060,626.00 • The Utility is projected to be compliant with Revenue 2,209,603.00
Sub-Total Rate Stabilization Fund injecting cash.
148,977.00
Estimated End Balance 2,244,240.00
Net Change -341,117.00 SEWER UTILITY -
Percent -13%
THE BIG PICTURE
CASH AND CAPITAL
Estimated Beg. Balance 2,585,357.00
DEBT PAYMENTS ARE NECESSARY FOR
Less Debt Payments 378,507.00 THE NEXT 40 YEARS. PRINCIPAL AND Sub-Total 2,206,850.00 INTEREST ARE ABOUT $693,000 TOTAL ANNUALLY.
Capital Improvements CAPITAL IMPROVEMENT COSTS ARE
Expense 111,587.00 ONE-TIME AND COME FROM THE 5-
YEAR CIP AND ARE GENERALLY
Revenue 0.00 CONSIDERED "OUTSIDE OPERATIONS"
Sub-Total - 111,587.00 AND PAID FROM RESERVES.
YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5
TOTAL CAPITAL BUDGET AND FIVE YEAR PROJECTION 2024-25 2025-26 2026-27 2027-28 2028-29 TOTAL Master Plans for Sewer, Water, and Storm Drain 63,000 63,000 Solar Plant located at new WWTP 7,000,000 - 7,000,000
Digital Sign 15,000 15,000
General Plan Update 48,587 48,588 97,175
111,587
SEWER FUND CAPITAL PROJECTS
• Revenues exceed expenses by $148,977.
Towever, This Tigure neeas to be closer Te
$693,130 of additional revenue to be
compliant with debt covenants.
• Operational structure has changed little
trom the prior years but costs keep
increasing taster than revenue rates.
Utility Operations • Requires more revenue to operate
Expense 2,060,626.00 effectively - expenses are already Revenue 2,209,603.00 trimmed down.
Sub-Total 148,977.00 • Rates are scheduled to increase in January 2025.
ANNUAL
OPERATIONS
Use of funds decreases the overall
position of the fund by 13%.
Most of this reduction is due to on-
going debt payments and one-time
Estimated End Balance 2,244,240.00 capital expenses.
Net Change -341,117.00
However, operations costs are not at
Percent - 13%
a safe enough level to maintain
compliance with debt covenants.
ENDING BALANCE
OF THE SEWER FUND
REFUSE FUND DRAFT BUDGET
OVÉRVIEW
Miscal Year 2024-2025
• Beginning Balance is sufficient for now due
Fund 06: Refuse Utility
to preemptive rate increases in place to
Estimated Beg. Balance 272,787.00 handle SB 1383 compliance.
Less Debt Payments 0.00 • Capital Improvements are a drain on Sub-Total 272,787.00
available cash, but this is what they have
Capital Improvements been saved up to complete!
Expense 0.00
Revenue 0.00 • Operations are in a positive position and Sub-Total 0.00
looking more stable for now. Future minor
Utility Operations rate increases will be needed to keep up Expense 877,353.00 with contract costs.
Revenue 1,030,039.00
Sub-Total 152,686.00
Estimated End Balance 425,473.00
Net Change 152,686.00 REFUSE UTILITY -
Percent 56%
THE BIG PICTURE
Beginning Balance is carried over
from the prior year and necessary
for capital purchases, emergencies,
Estimated Beg. Balance 272,787.00 and efficient operations.
Less Debt Payments 0.00
Sub-Total 272, 787.00
Capital Improvement costs are one-
time and come from the 5-year CIP
Capital Improvements
Expense 0.00 and are generally considered
Revenue 0.00 "outside operations" and paid from
Sub-Total 0.00 reserves.
CASH AND CAPITAL
• NO PROJECTS THIS YEAR WHILE FUNDS REBUILD FROM ALLEY PROJECT
REFUSE FUND CAPITAL PROJECTS
• Revenues exceed expenses by
$152,686 (the goal is at least $101,000).
• Allocation of Code Enforcement to
work with SB 1383 compliance and
other State mandates should curb
issues related to compliance.
Utility Operations
Expense 877,353.00 • More compliance requirements in the Revenue 1,030,039.00 future could be a threat to the
Sub-Total 152,686.00 effective operations of this service and may raise contract costs.
ANNUAL
OPERATIONS
Building up funds increases
the overall position of the fund
by 56% from last year.
Most of this increase is needed
for continuation of much-
Estimated End Balance 425,473.00 needed one-time capital costs to improve alleyways.
Net Change 152,686.00
Percent 56%
It will take time to build back
savings, but the new asset
should last for years. Ongoing
cost increases are main threat.
ENDING BALANCE
OF THE REFUSE FUND
nd 02: Water Utility Fund 04: Sewer Utility Fund 06: Refuse Utility timated Beg. Balance 1,147,479.00 Estimated Beg. Balance 2,585,357.00 Estimated Beg. Balance 272,787.00 Less Debt Payments 0.00 Less Debt Payments 378,507.00 Less Debt Payments 0.00 Sub-Total 1,147,479.00 Sub-Total 2,206,850.00 Sub-Total 272,787 pital Improvements Capital Improvements Capital Improvements Expense 232,587.00 Expense 111,587.00 Expense 0.00
Revenue 0.00 Revenue 0.00 Revenue 0.00
Sub-Total -232,587.00 Sub-Total -111,587.00 Sub-Total 0 ility Operations Utility Operations Utility Operations
Expense 1,414,113.00 Expense 2,060,626.00 Expense 877,353.00 Revenue 1,293,507.00 Revenue 2,209,603.00 Revenue 1,030,039.00 Sub-Total -120,606.00 Sub-Total 148,977.00 Sub-Total 152,686 timated End Balance 794,286.00 Estimated End Balance 2,244,240.00 Estimated End Balance 425,473 Net Change -353,193.00 Net Change -341,117.00 Net Change 152,686 Percent -31% Percent -13% Percent
Status of the Enterprise Funds will be dependent upon future rate increases (positive operations), capital maintenance and repair needs (capital improvements), and debt payments and the revenue coverage ratio.
QUESTIONS AND
NEXT STEPS FOR
BUDGET
ADOPTION
Thank you!
CITY OF
FARMERSVILLE
City Council
Staff Report 8E
TO: Honorable Mayor and City Council
FROM: Michael Schulte, City Attorney
DATE: April 22, 2024
SUBJECT: Animal Control Contract with City of Visalia
RECOMMENDED ACTION:
It is respectfully requested that the City Council consider and approve the attached contract with the City of Visalia renewing and clarifying the animal control services provided by the City of Visalia since 2018. The Contract will be effective as of January 1, 2024.
BACKGROUND and DISCUSSION:
In November of 2018, the City of Farmersville contracted with the City of Visalia for animal control services, mostly including the retention and holding of loose dogs from the City of Farmersville. That 2018 was terminated at the end of 2023, and a new contract was proposed, to clarify and resolve issues in the prior scope of services.
Visalia's primary issues were related to pricing, leading Farmersville to coordinate with Exeter to provide some increased scale so that Visalia can provide services to both Farmersville and Exeter. The overall increase in cost for services is an increase from $74,000/yr to $211,700/yr., but with a dedicated field officer for Farmersville and Exeter, and additional scope of services that were not addressed in the prior contract.
While the increase in pricing is substantial, Staff did consider whether there were any third-party alternatives (there are currently none), and whether hiring "in-house" was a viable option.
Relatively speaking, at the present time, contracting with the City of Visalia is the most cost- efficient means to provide 7 day per week animal control services, including the facilities and management of the program.
FISCAL IMPACT:
The prior contract for services was approximately $74,000/yr, and the new contract has been negotiated at $211,700/yr.
ATTACHMENT(S):
Contract for Services - effective date 1/1/2024
Animal Control Services Agreement
This AGREEMENT between the City of Visalia ("Visalia") and the City of Farmersville ("Farmersville") is hereby effective as of January 1, 2024.
RECITALS
WHEREAS, Farmersville is authorized and empowered to employ contractors and specialists in the performance of its duties and functions; and WHEREAS, Farmersville has a need for animal shelter services, pursuant to California Health & Safety Code sections 121575, et seq.; and
WHEREAS, Farmersville has a need for a contractor to handle animal shelter services, animal licensing and animal control field services; and •
WHEREAS, Visalia will provide these services to meet Farmersville's needs on the terms and conditions set forth herein; and
WHEREAS, Visalia and Farmersville previously entered into an agreement for these services on November 2, 2018 and Visalia has provided those services; and WHEREAS, Parties have agreed to modify and replace the prior agreement with this revised agreement; and
WHEREAS, Parties agree the prior agreement shall be considered to have expired on December 31, 2023 and shall be replaced with this revised animal control services agreement beginning on January 1, 2024; and
WHEREAS, Farmersville shall pay Visalia all outstanding amounts owed under the prior agreement within thirty days of this new agreement taking effect or as otherwise agreed upon in writing between the Parties.
WHEREAS, Farmersville agrees that it will consider an ordinance that mandates the spaying or neutering of animals, unless the health or age of an animal would prevent alteration, as a condition of being released from an animal shelter. Visalia shall provide a proposed ordinance upon request. Farmersville shall consider such an ordinance within sixty days of this Agreement being signed. If Farmersville adopts such a requirement, then it will notify Visalia so that it will be implemented for the release of animals being held for Farmersville residents. If Farmersville does not adopt this ordinance, then Visalia may terminate this Agreement on ten days written notice to Farmersville.
NOW, THEREFORE, it is mutually understood and agreed as follows:
1 ARTICLE 1 - COMPLETE AGREEMENT
This Agreement, including the recitals stated above which are incorporated herein by reterence, and the attachments and documents incorporated herein constitute the complete and exclusive statement of the terms of the Agreement between Visalia and Farmersville and it supersedes all prior representations, understanding and communications. The invalidity in whole or in part of any provision of this Agreement shall not affect the validity of other provisions.
ARTICLE 2-STANDARD OF CARE
The standard of care with respect to Visalia's services hereunder will be the degree of skill and diligence ordinarily used by reputable professionals performing in the same or similar time and locality and under the same or similar circumstances.
ARTICLE 3 - INDEPENDENT CONTRACTOR
• J
Visalia's relationship to Farmersville in its performance of this Agreement is that of an independent contractor. Visalia may, at its own expense, use employees or subcontractors as Visalia deems necessary to perform the services required under this Agreement. The personnel performing services under this Agreement shall at all times be under Visalia's exclusive direction and control and shall be employees or subcontractors of Visalia and not employees of Farmersville.
Visalia shall pay all wages, salaries, and other amounts due its employees, or subcontractors in connection with the performance of this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers compensation insurance, and similar matters. The personnel performing services under this Agreement shall not be entitled to the rights or benefits afforded to Farmersville employees, including disability or unemployment insurance, workers' compensation, medical insurance, sick leave, or any other Farmersville employment benefit.
The relationship between Visalia and Farmersville is non-exclusive. Visalia may perform services for, and contract with other clients, persons, or companies.
ARTICLE 4 - DUTIES AND SCOPE OF WORK
4.1 Scope of Work. Subject only to the general policies and direction of Farmersville with regard to animal control operations, and to the provisions and requirements of this Agreement, Visalia shall do all things necessary to provide animal control services, animal shelter services and animal licensing services for Farmersville. This includes providing space at the Visalia Animal Care Center for sheltering animals from Farmersville. As stated in Exhibit "A" Visalia will designate a specific space in the Animal Care Center for animals from Farmersville. Parties agree that Visalia is only agreeing to shelter dogs and cats for Farmersville under this Agreement. The term "animals" under this Agreement shall, unless otherwise specified, refer only to dogs and cats. 2 4.2 Handling of Animals Brought by Farmersville. As described specifically in Exhibit A (Scope of Work), Visalia shall be deemed to be acting on behalf of Farmersville in the capacity of providing animal shelters, and any animals sent by Farmersville to the animal shelter owned and operated by Visalia shall be deemed to be held in custody for the benefit of Farmersville. Visalia will track all animals received by or for the benefit of Farmerville. Parties agree that these animals will be considered the responsibility of Farmersville under this Agreement, whether they are owned by a private party that picks them up from the Animal Care Center or are stray animals Without a private owner that will be considered as owned by Farmersville unless Visalia and Farmersville agree, in writing, to transfer ownership of the animals.
Animals brought to the Animal Care Center under this Agreement are treated with the level care described under the Service Standards stated in Section 1.7 of Exhibit "A." This is the same level of care taken for all animals that are brought into the Animal Care Center, whether they are from Visalia or from another jurisdiction.
Visalia shall hold the animals for the time period required by state law, plus an additional two-day period. After the state mandated hold period plus two days, the animals will be humanely euthanized at Farmersville expense or, if Farmersville directs Visalia in writing to continue holding an animal after these time periods, then Visalia shall continue to hold the animal pursuant to the terms of this Agreement until Visalia receives further direction as to the handling of the animal from Farmersville. As stated in more detail in Exhibit "A" Visalia will begin charging Farmersville costs incurred by Visalia after holding an animal for seven days. This period shall not begin until the day after the animal is received by Visalia. These charges will be billed separately from the base services stated in Article 7 of this Agreement and will be based on the applicable , daily boarding fee in the currently adopted comprehensive fee schedule rates for Visalia.
In no event shall Visalia accept ownership of an animal that has been determined to be vicious under the Farmersville Municipal Code unless such determination is overturned on appeal.
4.3 Adherence to Legal Standards. Visalia shall be solely responsible for ensuring that all animal shelter services provided hereunder are provided in strict conformance with all laws and statutes relating to the humane treatment of animals and safe handling of animals under applicable state and local statutes, ordinances, and regulations.
Visalia and Farmersville agree to cooperate over municipal code enforcement by Visalia on behalf of Farmersville. Farmersville acknowledges that it has implemented changes to its municipal code violations to allow Visalia personnel, acting under the scope of this Agreement as animal control officers for Farmersville, to issue citations for Farmersville municipal code violations related to animal control.
Parties acknowledge that each maintains separate municipal ordinances regarding animals and agree that they shall cooperate in modifying their ordinances to be consistent on what constitutes violations for items such as defining excess noise by animals, vicious dogs, impounding animals, commercial kennel requirements, leash regulations, and licensing requirements. Parties acknowledge that this section recognizes each agency is 3 solely responsible for determining its applicable municipal ordinances and that each may implement separate rules on specific issues. This Agreement is not intended to require either agency to have the same requirements for all animals within its jurisdiction.
4.4 Applicable Charges Collected on Behalf of Farmersville. Farmersville will provide Visalia with a list of applicable charges, such as licensing fees, that Visalia is to collect on behalf of Farmersville. These amounts will be separately accounted for and paid to Farmersville monthly with an accounting of each amount charged on behalf of Farmersville. Parties agree that this rate of applicable charges may be adjusted by Farmersville. Farmersville shall provide the revised list of applicable charges to Visalia at least thirty days prior to the date upon which it shall become effective.
ARTICLE 5 - CHANGES IN SCOPE OF WORK; AMENDMENT
It is understood and agreed by Visalia and Farmersville that it may be necessary, from time to time during the term of this Agreement, to modify its provisions or to revise the scope and/or extent of Visalia work under this Agreement for the operation and maintenance of the animal control operations. In each such instance, Visalia and Farmersville shall consult with each other and shall come to a mutually acceptable agreement as to the nature of the required modification or revision desired.
ARTICLE 6 - TERM OF AGREEMENT
This Agreement shall become effective as of January 1st, 2024 and shall continue in full force and effect through December 31, 2024
After this term this Agreement may be renewed for up to four additional one-year (twelve month) terms. Parties agree that each of these one-year extensions shall begin automatically unless a party notifies the other of non-renewal at least sixty days prior to the expiration of then current term, unless earlier terminated as herein provided. Parties may agree in a writing signed by both Parties to further extend the term of this Agreement.
ARTICLE 7 - COMPENSATION
For the base services performed pursuant to this Agreement, which are described in Exhibit "A" Farmersville agrees to pay, and Visalia agrees to accept, as payment in full an annual contract amount of $211,700.00. Farmersville has agreed to pay this amount annually in twelve equal monthly installments of $17,641.67 beginning on the effective date of this Agreement. Visalia is not providing separate invoices for the base service fee, payment of each monthly installment shall be due on the 1st of each month and must be received by the 20th day of each month or a late fee of $250.00 shall be charged to Farmersville in addition to the amount owed. If payment is not received, then Farmersville will be in breach of this Agreement and Visalia may terminate the Agreement on fifteen (15) days written notice to Farmersville if the breach is not cured prior to termination.
For each contract year, Parties agree that the annual contract amount in this agreement will be increased by the annual CP! rate. All other fees will be adjusted to match the current adopted comprehensive fee schedule rates of Visalia, as applicable. The CPI rate is calculated using the November year-over-year measurement immediately prior the 4 effective date of each agreement. For purposes of this section, CPI means the United States Department of Labor, Consumer Price Index for All Urban Consumers, US City Average, All items, unadjusted index as agreed upon by Visalia and Farmersville, that tracks changes of average consumer prices will be applied.
In addition to the base services performed pursuant to this Agreement, Visalia shall bill Farmersville for additional identified specific costs in addition to the base services. These specific costs include the following:
• The costs of euthanizing animals - currently $71.00.
• The costs of cremating animals - currently $98.00.
• The costs of Visalia providing staff to Farmersville for special events, as requested by Farmersville - currently $250.00 per four hours of staff time. • Cost recovery fee for animals received at Visalia animal shelter after operating hours - currently $200.00
• Cost incurred by Visalia after holding an animal for more than seven days , as specified in Exhibit "A" - currently $20.00 per day.
Visalia will charge Farmersville for the costs incurred by Visalia in providing these additional services. These amounts shall be recorded and invoiced within thirty days from being incurred by Visalia with a description of the item incurring the costs. Costs will be the applicable rates and fees charged by Visalia in most current adopted fee schedule.
Payment is due by Farmersville within thirty days of being invoiced by Visalia. A late payment penalty fee of $250.00 shall be charged to Farmersville if the payment is not made within this time period. Included in Exhibit "A" to this Agreement is a description of these services, that if provided by Visalia, will be separately charged to Farmersville in addition to the annual fee for base services.
ARTICLE 8 - INSURANCE
With respect to performance of work under this Agreement, Visalia agrees to maintain adequate self-insurance. If Visalia utilizes subcontractors to perform any duties required by Visalia under this Agreement, then it shall require its subcontractors to maintain insurance as described below and shall name Farmersville as additional insured:
A. Workers' compensation insurance with statutory limits, and employer's liability insurance with limits of not less than One Million Dollars ($1,000,000) per accident.
Commercial general liability insurance with a combined single limit of not less than Two Million Dollars ($2,000,000) per occurrence Such insurance shall include coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products and Completed Operations Liability, Broad Form Property Damage (if applicable), Independent Contractor's Liability (if applicable); C. Comprehensive Automobile Liability coverage with a combined single limit of not less than Two Million Dollars ($2,000,000) per occurrence. Such insurance shall include coverage for owned, hired, and non-owned automobiles and shall be provided by a business automobile policy.
5 Evidence of insurance, or self-insurance by Visalia, will be made available to Farmersville upon request.
Visalia must provide proof of insurance coverage for any Visalia employee or subcontractor that delivers or receives animals to or from Farmersville under this Agreement. Visalia agrees to provide Farmersville with proof of insurance that names Farmersville as additional insured and indicates that any insurance maintained by the City. of Farmersville shall apply in excess of and not contribute with the insurance provided.
Farmersville agrees that this insurance may be in the form of self-insurance or insurance policies that meet or exceeds the coverage requirements stated above for any subcontractors used by Visalia.
If any Farmersville employees or subcontractors will be delivering animals to Visalia, then Farmersville must provide proof of insurance coverage that names Visalia as additional insured and indicates that any insurance maintained by the City of Visalia shall apply in excess of and not contribute with the insurance provided. This insurance by Farmersville may be in the form of self-insurance or insurance policies that meet or exceed the coverage requirements stated in this Section.
ARTICLE 9 - INDEMNIFICATION
To the fullest extent permitted by law, Contractor shall hold harmless, defend at its own expense, and indemnify they City of Farmersville and its officers, employees, agents, and volunteers, against any and all liability, claims, losses, damages, or expenses, including reasonable attorney's fees, arising from all acts or omissions of contractor or its otticers, agents, or employees in rendering services under this contract; excluding, however, such liability, claims, losses, damages, or expenses arising from the City of Farmersville's sole negligence or willful acts. This obligation is independent of, and shall not in any way be limited by, the minimum Insurance obligations contained in this agreement. These obligations shall survive the completion or termination of this agreement.
Farmersville hereby agrees to indemnify and hold Visalia and its officers, agents, employees and assigns harmless trom any liability imposed for injury (as defined by Government Code 810.8), whether arising before or after completion of work hereunder, or in any manner directly or indirectly caused, occasioned or contributed to any act or omission, including strict liability or negligence of Farmersville, or of anyone acting under Farmersville's direction or control or on its behalf, in connection with or incident to, or arising out of the performance of this contract.
This indemnity and hold harmless provision, insofar as it may be adjudged to be against public policy, shall be void and unenforceable only to the minimum extent necessary so. that the remaining terms of this indemnity and hold harmless provision may be within public policy and enforceable.
6 -ARTICLE 10 - TERMINATION
This Agreement may be terminated by either Visalia or Farmersville in whole or in part, at any time by ninety days written notice from one party to the other.
ARTICLE 11 - EMPLOYMENT REGULATIONS
All services performed by Visalia pursuant to this Agreement shall be performed in accordance and full compliance with áll applicable state and federal laws relating to employment including but not limited to the Fair Labor Standards act, Fair Employment Practices, Equal Opportunity Employment Act and all other applicable Federal and State and regulations regarding employment and immigration, including nondiscrimination, compensation, taxation, etc.
Visalia agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, sexual orientation, age, or disability.
ARTICLE 12 - CONFLICT OF INTEREST
Visalia covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of service required to be performed under this Agreement.
ARTICLE 13 - AUDIT; RETENTION OF RECORDS]
Visalia shall allow the authorized representatives of Farmersville to inspect and audit all data and records of Visalia relating to performance under this Agreement. Such audit shall be allowed upon reasonable notice of Farmersville. Further, Visalia shall maintain all required records for three (3) years after final payment under this Agreement and until all other pending matters are closed.
•ARTICLE 14 - ACCESS TO RECORDS
Visalia agrees to provide Farmersville or any of their authorized representatives access to any books, documents, papers, and records of Visalia, which are directly pertinent to this Agreement for the purposes of making audits, examinations, excerpts, and transcriptions.
Visalia agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.
ARTICLE 15 - ATTORNEY'S FEES
In the event it is necessary to institute litigation to enforce any of the terms and conditions of this Agreement, the prevailing party in any such litigation shall be entitled to an award of reasonable attorney's fees and costs incurred therein, as determined by the court. 7 ARTICLE 16 - NOTICE
All notices hereunder and communications with respect to this Agreement shall be effected upon the mailing thereof of registered or certified mail return receipt requested and addressed as follows:
FOR Visalia: FOR Farmersville:
Animal Services Manager Jennifer Gomez, City Manager
29016 Highway 99 909 W. Visalia Road
Visalia, CA93277 Farmersville, CA 93223
ARTICLE 17 - MODIFICATIONS
Modifications to this Agreement shall be in writing signed by both parties, unless explicitly indicated otherwise herein.
IN WITNESS WHEREOF; the parties have caused this Agreement to be executed.
CITY OF VISALIA CITY OF FARMERSVILLE
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Approved as to Form Approved as to Form
City Attorney City Attorney
Risk Manager
Exhibits:
A: SCOPE OF WORK
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EXHIBIT "A"
SCOPE OF WORK
SECTION 1 - SHELTERING
Visalia also referred to as "CONTRACTOR" shall perform the duties and accept the responsibilities set forth below in connection with its operation of animal sheltering services. It is the intent of the parties that Visalia shall provide all necessary services to shelter and care for animals delivered by or on behalf of Farmersville to Visalia. This does not include services for the adoption of animals.
1.1 Sheltering - General
Visalia shall provide Farmersville with animal care for the legally required holding periods, including Stray Hold, Current License and Microchip/Notice of Impound, Protective Custody, Vicious Hold, and Quarantine as required pursuant to Food a Agriculture Code Sections 17006 & Sections 30501-32003 and applicable City of Farmersville Municipal Code provisions, as provided to Visalia by Farmersville.
Below is a list of applicable required holding periods, after each of these holding periods there shall be an additional two-day holding period that the animal shall remain the responsibility or property of Farmersville and during which time Visalia shall determine whether the animal shall be euthanized at the expense of Farmersville or if Farmersville will direct Visalia to retain the animal for an additional period. Farmersville may instruct Visalia, in writing, to hold an animal after these designated time periods and in these instances the animal will remain the property of Farmersville and held under this Agreement until Farmersville provides alternative instructions to Visalia. Farmersville may direct Visalia to hold all animals received from Farmersville for designated periods.
As stated under section 4.2 of this Agreement Farmersville shall begin paying boarding costs after an animal has been held by Visalia for seven days, this period shall not begin until the day after the animal is received by Visalia.
Visalia may, if it determines that an animal could be adopted after the mandatory hold period, notify Farmersville, in writing, and request that ownership of the specified animal be transferred to Visalia to facilitate adoption. Farmersville, at its discretion, may transfer ownership of the animal to Visalia. Visalia is under no requirement to facilitate the adoption of any specific number of animals under this Agreement. Farmersville and Visalia may agree to allow all animals that could be adopted to be transferred to Visalia without prior notice to Farmersville to facilitate adoption after the applicable holding period has passed allowing animals to be adopted. Visalia agrees to report any such transfers in the monthly report required below in Section 1.4. • Both parties agree to designate specific points of contact to deal with animal transfers.
Parties agree that written communications regarding animal transfers, hold periods, and adoptions under this Agreement may be made by e-mail between designated points of contact between the parties.
9 If Visalia euthanizes an animal at the expense of Farmersville, then it shall track the date and cost. Visalia shall bill Farmersville within thirty days of the animal being euthanized. This amount shall be charged separately from the base services fee by Visalia.
Description Duration
Stray Hold Four (4) business days, (not counting the day received) '
Current Six (6) business days; (not counting the day received).
License &
Microchip
Notice of
Impound
Protective Fourteen (14) consecutive days, (not counting the day received) Custody
Vicious Hold Thirty (30) consecutive days, (not counting the day received). Hold may be extended pending legal appeals. Any animal that has been determined to be vicious shall be humanely euthanized following exhaustion of any appeal period and shall in no circumstances be released to CONTRACTOR. In the event a vicious determination has been reversed on appeal of the animal owner, subject to a probationary period or otherwise, the animal shall be retumed to the property owner and shall not become the property of the CONTRACTOR.
Quarantine Ten (10) consecutive days, (not counting the day received) The above hold periods are subject to change based on legal requirements. Business days are Monday through Friday.
Visalia shali bill Farmersville the applicable daily charge from the Visalia rates and fees for holding an animal after an animal has been held for more than seven days. This amount shall be charged separately from the base services fee by Visalia.
1.2 Sick and Injured
Visalia shall provide sick and injured animal care, required vaccinations (DHPP for dogs and FVRCP for cats), microchip implanting of animals redeemed by their owners, and dead animal disposal services pursuant to Penal Code Sections 597f and 597.1.
Sick and injured animal care includes any veterinary cost incurred, or veterinary medications prescribed for animal care for administration, during the mandated holding period; no additional compensation shall be provided by Farmersville for such costs.
Visalia will be responsible for ascertaining the basic humane treatment needed.
1.3 Jurisdiction
Visalia shall house animals brought into the shelter by Farmersville's residents or Farmersville employees, contractors, or agents, providing animal control services. , 1.4 Reporting
Visalia shall submit a Monthly report, by the 20th of the following month, which shall include Farmersville animal intake and disposition numbers, specifically listing protective custody, vicious & quarantine holds. Intake and Disposition totals shall list 10 number of animals in each stray hold category and any adoption transfers. The Monthly Report shall also include a record of all training for ACO's and any vicious dog hearings attended.
1.5 Shelter/Performance Standards
Visalia shall take reasonable steps to provide temporary care for wild animals and fowl that come into its custody from Farmersville and will attempt to transfer custody of wild animals and fowl to a wildlife care facility or other suitable facility for treatment and rehabilitation. If transfer is not possible, then Visalia will humanely euthanize the animal and charge Farmersville the standard fee for euthanasia and disposal, which amount is currently set at $71 and an additional $98 for animal disposal under for this contract period, with any future changes in the amount to be noticed to Farmersville prior to each new contract period.
Visalia shall maintain suitable office hours at the animal shelter for the convenience of the public and for any other purpose under the Agreement.
Farmersville employees, performing official functions at the shelter, shall be granted access to animal shelter when Visalia staff are working at the facility. If Farmersville requires access when it is not during normal Visalia operating hours, Visalia shall charge a flat fee of $200.00 to Farmersville. This amount shall be charged separately from the base services fee by Visalia.
Visalia may appoint competent and qualified agents for the carrying out of responsibilities under this Agreement.
1.6 Impounding and Sheltering
Visalia shall provide all necessary food, water, shelter and give all basic care and attention to such animals while they are in Visalia's possession and until adopted, placed or otherwise humanely euthanized and disposed of in accordance with federal, state; or local law.
Visalia shall fully cooperate with the Tulare County Health Department by following procedures required by applicable state or local quarantine codes concerning persons or animals bitten by an animal in the City of Farmersville All animals licensed, redeemed, or adopted at the shelter or clinic shall be micro- chipped.
Owners of animals shall be responsible for and separately charged by Farmersville for all shelter fees incurred in the impoundment, including, but not limited to: boarding, vaccinations, quarantine & protective custody fees. As stated in Section 2, Visalia will bill these amounts on behalf of Farmersville based on the applicable list of fees provided by Farmersville.
11 1.7 Service Standards.
Visalia shall be responsible for the employment and supervision of all employees necessary to perform animal sheltering operations.
Visalia shall communicate customer care standards and animal care standards to all employees at the time of hire and as part of an ongoing coaching/training program.
Those standards include professionalism, fairness, objectivity, respect and compassionate animal care.
Visalia shall comply with applicable State and federal employment laws, including Section 1735 of the California Labor Code and Title VI of the Civil Rights Act of 1964, as amended.
Nothing in this section shall be construed by either Visalia or Farmersville to be in conflict with the language and intent of Article 4, entitled "Independent Contractor," of the AGREEMENT of which this Scope of Work is a part.
The maximum number of animals Visalia can take by Farmersville is limited to 300 animals for the initial contract period (the "Base Amount of Animals per contract period"). If this amount is exceeded, then Visalia will notify Farmersville. After this capacity is reached, then Visalia will only accept animals from Farmersville if there is space and capacity at the animal shelter but an additional charge of $315.00 per animal will be applied in such instances. Further, the Base Amount of Animals per contract period will be tracked in the monthly reports, and the annual report. Parties agree that the Base Amount of Animals per contract period will be subject to review and potential revision by a written agreement signed by both parties prior to the commencement of a new contract.
1.8 Animal Care Center Customer Service Assistance
Visalia shall provide customer service staff to support the public counter at the Animal Care Center during hours and days that the Center is open. Duties for such customer service staff shall include, but not be limited to, answering telephones, helping citizens to look for lost animals, etc.
1.9 Emergencies and Natural Disasters
In the event of an emergency or natural disaster, Visalia agrees to work with Farmersville to provide sheltering services and facilities to assist Farmersville in dealing with such incidents. Visalia may be required to limit services under this Agreement if staffing and animal shelter space become unavailable and shall notify Farmersville if they are unable to provide services due to an emergency or natural disaster. Visalia shall be entitled to be paid reasonable compensation for providing such emergency services and facilities, to Farmersville, provided however, that the amount of such compensation and time of its payment shall be mutually agreed upon by Visalia and Farmersville following the conclusion of the emergency or disaster, or at such other time as they may mutually agree.
12 SECTION 2 - LICENSE REVENUE COLLECTION AND REPORTING Visalia shall be responsible for animal licensing on behalf of Farmersville. Visalia will track amounts received and deposit funds received with Farmersville on a monthly basis with the monthly reports, as well as the annual report for each contract period, or as otherwise agreed with between Visalia and Farmersville.
It is acknowledged herein that financial obligations may take precedent over the tracking and receipt of funds from any source. Accordingly, tracking and payment of funds received or to be paid will be coordinated between Visalia and the City Finance Director for Farmersville. •
Farmersville shall be responsible for providing Visalia with a schedule of applicable fees and license requirements for Visalia to apply for each fiscal year on or before July 1.
Visalia will be responsible for mailing license bills, following up on licensing leads received from Farmersville, assist persons at shelter with licensing questions and paying for their pet licenses.
Visalia shall include in the monthly report all licenses issued on behalf of Farmersville, expiration dates of licenses, and applicable owner information.
SECTION 3 - ANIMAL CONTROL SERVICES
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3.1 Field Services
Visalia shall provide the following animal control field services during normal business hours:
a. Respond to calls for service related to alleged violations of the Farmersville municipal code or state law pertaining to the care, keeping, treatment, and management of animals. This includes but is not limited to excessive animal noise complaints, animals running at large, and vicious dog matters within the Farmersville. Response time will be dependent on officer availability. Visalia shall hire an animal control officer to be assigned for the purpose of addressing animal control calls in the area of Farmersville and Exeter, Monday through Friday during regular business hours. During other hours an on-call officer would be available, although the response time could vary as the on- call officer would be responsible for addressing calls in Visalia, Farmersville, and Exeter.
b. Pick-up stray animals that are in violation of applicable municipal ordinances or otherwise subject to impoundment under applicable municipal ordinances. c. Pick up dead animals for disposal.
d. Pick up and transfer to shelter animals that have been surrendered to Farmersville municipal services, or animals that have been captured by Farmersville employees for transfer to animal control shelter.
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e. Investigate reports of animal bites and pick up animals for quarantine of animals under applicable laws for rabies observation.
f. Investigate reports of rabid animals and attempt to capture such animals and investigate reports of wild animals upon request.
g. Assist in the preparation and filing of administrative, civil, or criminal prosecution of Farmersville municipal code ordinances, or as applicable state law. h. If authorized by Farmersville, issue administrative citations for Farmersville municipal code violations, and appear at any administrative appeal hearings to support the issuance of the citation. Farmersville shall be responsible for prosecution of all matters.
I. AssIst with public outreach programs as requested by Farmersville, such as public education on animal licensing, spaying or neutering clinics, (including assisting with spaying or neutering domestic animals at low cost) other services, such as encouraging animals to be vaccinated or assisting Farmersville with providing low-cost vaccination •
programs. Visalia agrees that, pending applicable scheduling requirements, it can provide special event services onsite to Farmersville or animal control assistance to Farmersville staff during special events. Visalia cannot guarantee staff availability to Farmersville for any special event but agrees to reasonably work with Farmersville so that Visalia staff may be available: If Visalia staff are used at a Farmersville special event, then Visalia statt can attend for an additional cost of $250.00 per four hours of 'staff time, with four hours being the minimum amount charged by Visalia. This amount shall be charged separately from the base services fee by Visalia.
3.2 Emergency Animal Control Services
Visalia shall respond to the following circumstances during normal business hours, or at any time if an emergency call for services is forwarded to City of Visalia dispatch requesting animal control field services. Response time will be dependent on officer availability.
a. Animals posing, an active and present threat to public safety, such as potentially rabid animals or animals that have bitten humans. :
b. Respond to calls for assistance for animal-related issues from Farmersville emergency services.
3.3 Farmersville Obligations
Farmersville shall be responsible for the following:
a. Provide for the preparation, filing, and prosecution of civil or criminal violations of Farmersville municipal codes or state law. Visalia animal control officers will assist with preparation of such documents but it will be the responsibility of Farmersville to decide whether to prosecute such cases. Farmersville is also solely responsible for defending any administrative citation issued by Visalia personnel on behalf of Farmersville that is appealed.
14 b. If an administrative process is used for citations or vicious dog determinations, then Farmersville is solely responsible for the implementation and costs of the administrative appeal process. The responsibilities of Farmersville will include, but are not limited to, receiving, and processing appeals, selecting a hearing officer, arranging a space for a hearing, coordinating the dates for the hearing with the hearing officer, appellant, and the Visalia staff that issued the citation, payment of the hearing officer, delivery of the hearing decision, and defense of any appeal of the administrative decision. c. Provide assistance and support to Visalia animal control officers as necessary to safely and effectively execute the operational requirements of this Agreement.
3.4 Oversight and Inspection of Commercial Kennels and Breeders Visalia shall enforce any applicable municipal ordinances concerning commercial kennels and animal breeders that apply within Farmersville city limits.
3.5 Annual Animal Control Service Reports
Visalia shall provide, within 75 days of the end of the contract period; an annual report reflecting field services provided to Farmersville under this Agreement. The annual report shall also include all monthly and financial information identified for reporting in this Agreement. After providing such réport Farmersville and Visalia representatives shall endeavor to meet and confer within 30 days to discuss service issues and whether modifications to the scope of services should be made.
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