Tina Hernandez, Mayor
Danny Valdovinos, Mayor Pro Tem
Gregorio Gomez, Council Member
Paul Boyer, Council Member
Armando Hinojosa, Council Member
Farmersville City Council
Special Meeting
Monday, May 6, 2024 6:00 PM
Meeting held in Civic Center Council Chambers
– 909 W. Visalia Road Farmersville, California
Pending no technical difficulties, the City Council meeting will also be streamed (for observation only) via Zoom and accessed as follows:
Please dial 1-669-900-6833
Meeting ID: 826 7577 5072
Password: 672566
1. Call to Order: 6:01 pm
2. Roll Call:
Attendee Name Title Status Arrived
Tina Hernandez Mayor Present 6:00 pm
Danny Valdovinos Mayor Pro Tem Present 6:00 pm
Greg Gomez Council Member Present 6:00 pm
Paul Boyer Council Member Present 6:00 pm
Armando Hinojosa Council Member Present 6:00 pm
3. Invocation: Mayor Hernandez
4. Pledge of Allegiance: Mayor Hernandez
5. Public Comment: none given.
Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council’s jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager’s office. Speakers should limit their comments to not more than two (2) minutes. No more than twenty (20) total minutes will be allowed for Public Comment. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the council as each item is brought up for discussion. Comments are to be addressed to the Council as a body and not to any individual Council Member.
6. Presentations: none given.
7. Consent Agenda:
Under a CONSENT AGENDA category, a recommended course of action for each item is made. Any Council Member or Member of the Public may remove any item from the CONSENT AGENDA in order to discuss and/or change the recommended course of action, and the Council can approve the remainder of the CONSENT AGENDA.
A. Authorization to waive full reading of ordinances and resolutions and to identify by title only.
Recommend that the City Council approve the full reading of all ordinances and resolutions be waived and to identify by title only.
B. Minutes of Emergency City Council Meeting of April 22, 2024.
Minutes of the Council Meeting of April 28, 2024.
Recommend approval of minutes.
Documents: Draft Action Minutes of April 22, 2024.
Draft Action Minutes of April 28, 2024
C. Ratify prior Council decision from April 28, 2024, emergency meeting.
Item No. #5A
(establish ad hoc communities)
D. Ratify prior council decision from April 28, 2024, emergency closed session.
Closed Item #6A
(Public Employee Discipline/Dismissal/Release
(Gov’t Code 54954.5€ 54957 (b)(1).
Attorney Michael Schulte refreshed the Council's recollection regarding Consent items 7C and 7D, suggesting that any Councilmember who was unsure or did not recall the items from the 4/28/24 Special Emergency Meeting should pull them from the Consent Calendar. However, no Councilmember chose to pull either Item 7C and/or Item 7D, and they were passed through with the Consent Calendar.
Motion to approve. City Clerk adjusted the minutes on consent due to a clerical error.
RESULT APPROVED (UNANIMOUS)
MOVER Councilmember Boyer
SECONDER Councilmember Gomez
AYES Hernandez, Valdovinos, Gomez, Boyer, Hinojosa
ABSENT 0
ABSTAIN 0
8. General Business:
A. Department Head summaries of their department, what they’re working on, what’s on the horizon, and any issues.
1. City Engineer- 4 Creeks
2. City Planner
3. Police Department
4. Fire Department/Code Enforcement
5. Public Works
6. Finance/HR
City Engineer
During the meeting, City Engineer Elsa Mejia from 4Creeks provided an update on several ongoing projects. She highlighted significant initiatives, including the 2024 Street Improvement Project, the Walnut Street and Road 168 Roundabout, the Birch Street Water Main installation, and the progress of Fire Station 83. Furthermore, Chris Crawford, also from 4Creeks, presented details about the ongoing Hwy 198 Beautification efforts, noting that the project is approximately 40-50% complete. He mentioned conducting a small-scale mock-up of the lighting system to ensure its compatibility with the planned rock features. Additionally, Ms. Mejia shared a comprehensive list of other projects currently being undertaken by 4Creeks.
Councilmember Boyer asked about the commencement date of the 2024 Street Improvement Project and whether the School District had been notified of this start date.
Ms. Mejia informed the Council that the project will begin in July 2024 and that she has yet to talk to the School District.
During the discussion, Councilmember Hinojosa inquired about the status of a fence at the Transit Center. Ms. Mejia responded, stating that plans are in place to install fencing on the west and east sides and behind the Transit Center. Additionally, Ms. Mejia informed the Council that she would email a map illustrating the exact location of the proposed fence at the Transit Center.
Councilmember Hinojosa inquired about the booster pump for Freedom Field and Sequoia Gateway Park. Ms. Mejia advised the Council that it has not arrived and will not be available until October 2024.
Councilmember Gomez asked if there were any complaints from businesses regarding the street closure at Noble. In response, Ms. Mejia stated that she had not received any complaints. Additionally, Mr. Gomez inquired about any subdivision plans being reviewed by 4Creeks. Ms. Mejia replied that she had yet to obtain any information regarding subdivisions.
During the session, City Attorney Mike Schulte updated the Council on the regular meetings between 4Creeks and the City Manager every Thursday at 8:30 AM.
Additionally, Mr. Schulte inquired about the budget status for the Fire Station construction. Chris Crawford from 4Creeks responded that the plans would arrive at their office today or tomorrow. However, they must still be returned to the design team for corrections. Mr. Schulte emphasized the importance of promptly informing the Council if any delays were anticipated in the project.
City Planner
City Planner Karl Schoettler provided the Council with an overview of ongoing planning activities within the city. He discussed several projects including the Eagle Meadows Subdivision, Hester Annexation, Fagundes Annexation, Barrios Zone Change, Walnut Woods West, Plum Blossom Estates, and Shannon Subdivision. Additionally, Mr.
Schoettler presented a list of long-range planning initiatives to the Council.
During the meeting, Councilmember Boyer inquired about connecting Ash Street, which terminates on the west side of town, with the new subdivision Plum Blossom Estates.
Mr. Schoettler informed the Council that such a connection is part of the design plan.
During the discussion, Councilmember Gomez raised a question regarding the potential annexation of the Shannon Subdivision and its implications for Cameron Creek. In response, Mr. Schoettler informed the Council that several homes would need to be annexed before any subdivision could be developed. He also noted that there had been no recent communication from the involved parties in the project.
During the meeting, Councilmember Hinojosa asked the City Planner about the considerable interest from developers in Farmersville and inquired about the potential for low-income housing in the area. Mr. Schoettler suggested that one-factor driving developer interest is the lower costs associated with development in Farmersville compared to neighboring cities. Additionally, he informed the Council that homes being constructed in Woodlake are designated as low-income housing through the Self-Help program.
During the meeting, Councilmember Boyer raised questions regarding the City's compliance with the Regional Housing Needs Allocation (RHNA). Additionally, he suggested obtaining standard plans for Accessory Dwelling Units (ADUs) and inquired whether ADUs would count towards fulfilling the RHNA requirements.
During the meeting, Mayor Hernandez suggested distributing information to residents about Accessory Dwelling Units (ADUs). City Attorney Mike Schulte recommended scheduling this as a future agenda item. Mayor Hernandez also inquired about the feasibility of conducting a public survey for the Downtown Specific Plan. City Planner Karl Schoettler informed the Council that previous surveys had been attempted, along with efforts to form a committee, but unfortunately, there was no response from the public.
Attorney Mike Schulte also informed the Council that the City Planner had merged with our City Engineer 4Creeks.
Police Department
Chief Brock provided the Council with an update on the Police Department, which currently consists of 17 sworn officers and 2 Technical Service Clerks, totaling 19 staff positions. Each sworn officer has been equipped with a vehicle, and all necessary equipment is current.
Regarding ongoing projects, the Police Department is actively working on its Three-year Strategic Plan for 2024-2027. This plan includes conducting surveys with various stakeholders such as civic organizations, the community, and local businesses. Chief Brock himself is engaging with downtown business owners. Additionally, the Downtown Officer has increased communication with businesses and is focused on traffic enforcement in high-traffic areas. Two officers are undergoing Radar/Lidar training.
Chief Brock is also organizing the National Night Out event scheduled for August 6, 2024, likely to be held at the Church Museum. Also, plans are underway for a Citizens Police Academy, further enhancing community engagement and understanding of police operations.
During the meeting, Mayor Hernandez shared that she had been approached by three different businesses in Farmersville regarding the presence of police officers in the Downtown area. She expressed her gratitude to the Chief for ensuring the presence of officers in downtown businesses. Mayor Hernandez emphasized that this effort demonstrates the City's care for local businesses and believes it will encourage greater respect for the Police Department among the business community.
Chief Brock provided a brief update on Public Works, stating that he is currently collaborating with the department to review its processes and procedures; this includes assessing equipment requirements, scheduling, and ways to enhance efficiency.
Additionally, he mentioned ongoing communication with Woodlake to explore the possibility of adopting some of their processes in Farmersville. Chief Brock also informed the Council about the continuing efforts to appoint a new Public Works Director.
Mayor Pro Tem thanked staff for all of their hard work.
Councilmember Boyer informed Chief Brock that there were some alleys with dry grass that need to be maintained.
Councilmember Gomez informed Chief Brock that the barrier at Citrus was broken. He also wanted to know if there was a schedule for the barriers at the Church Museum.
During the meeting, City Attorney Mike Schulte updated the Council on the actions of the Ad Hoc Committee, stating that they had authorized Director of Finance and Administration Steve Huntley and Police Chief Jay Brock to initiate the process of finding an Interim City Manager and Public Works Director. He further informed the Council about the significant challenges facing the Public Works department, expressing surprise at the extent of the department's issues and emphasizing the urgent need for improvement.
Code Enforcement
Battalion Chief Thomas provided the Council with an overview of the current operations of the Code Enforcement Department. He explained that the two existing officers offer coverage seven days a week, with Thursdays designated as a day with dual officer presence. Chief Thomas reported that both officers have completed all three required modules and are on track to achieve state certification by July of this year. Additionally, he informed the Council that the second Code enforcement truck has been recently delivered and is undergoing equipment outfitting, with expectations for it to be operational in a few weeks. Chief Thomas also mentioned that the Code officers are currently undergoing fire inspection training to enhance safety measures for residents.
Looking ahead, he expressed a goal of having the Code Enforcement officers certified as building inspectors, improving service provision, enhancing control, and streamlining development project processes.
Councilmember Gomez shared with the Council that he has received several positive comments from residents regarding the performance of the Code Enforcement Department.
Councilmember Hinojosa told Battalion Chief Thomas that he was unaware that the Code Enforcement officers were under his supervision. He suggested that residents be informed.
Mayor Hernandez inquired about the rules and regulations governing vendors in the City. Battalion Chief Thomas informed the Council that the number of vendors allowed in the City at any given time is unlimited. He indicated that if the Council wished to impose restrictions, the ordinance would need to be revised accordingly.
Councilmember Boyer asked if vendors have the freedom to set up wherever they please. Battalion Chief Thomas responded that he would investigate the matter further.
Attorney Mike Schulte informed the Council that he is aware of the issues regarding the vendor ordinance. He mentioned that he has been actively working on updating the ordinance and intends to present the revised version to the Council for consideration.
Public Comment
Ricardo Maldonado has concerns about all the vendors set up during the weekends when the sports leagues are playing. He said that it detracts from the sports leagues.
Fire Department
Battalion Chief Thomas gave the Council an overview of the Fire Department's current status. The department consists of 4 full-time staff and 22 volunteers, supported by eight fire vehicles, including a new patrol unit slated to arrive in October. One of the major ongoing projects for the Fire Department is the development of a new Fire Station.
During the briefing, Battalion Chief Thomas also raised concerns about the new AB 2146 Law to reduce cancer risks for fire personnel. This legislation will necessitate increased monthly and annual inspections of Personal Protective Equipment (PPE).
Public Comment
A Farmersville resident inquired whether Battalion Chief Thomas goes to the College of the Sequoias for potential recruitment. In response, Battalion Chief Thomas clarified to the Council that he goes to the Fire Academy graduations for recruitment.
The Council took a break from 7:25pm – 7:31 pm.
City Attorney Michael Schulte advised that Council consider Finance and Administration presentation and item 8B Budget Presentation Suggestions be heard together.
Finance and Administration
Director of Finance and Administration Steve Huntley presented the Council with an overview of the goals for the Finance and Administration department. He provided detailed insights into each department within the Administration, outlining their various job duties. These departments include Financial Services and Utility Billing, City Clerk and Office Administration, Human Resources and Risk Management, and Permitting and Development.
Mr. Huntley also highlighted that while staffing levels are minimal, they operate efficiently. Additionally, he mentioned the department's ongoing efforts to outsource specific tasks such as grants management.
Looking ahead, the department aims to implement several initiatives, including online payment options, a timesheet portal, cloud migration, cyber security enhancements, and improved payment management systems. These goals reflect a commitment to modernizing operations and ensuring the department remains responsive to evolving needs.
Councilmember Hinojosa inquired about the availability of online park reservations, the presence of electrical outlets at the park arbors in Freedom Field, and whether staff have ever utilized temporary staff to support the Administration department. Mr. Huntley responded, informing the Council that park reservations can now be made online. He also confirmed the presence of electricity at the Sequoia Gateway Amphitheater.
Additionally, Mr. Huntley acknowledged that temporary staff have indeed been utilized by the Administration department on occasions.
Councilmember Boyer raised questions regarding staff cross-training and cybersecurity measures at the Wastewater Treatment Plant (WWTP). Mr. Huntley addressed these concerns by stating that while some cross-training is feasible, specific job roles must remain distinct. He also assured the Council that the IT department is proactively avoiding potential cybersecurity threats to safeguard the WWTP's systems and data.
Councilmember Gomez inquired about the feasibility of residents submitting anonymous tips online through the city's website. Chief Brock responded affirmatively, stating that residents can submit suggestions through the dedicated Police Department section of the website while maintaining anonymity.
B. Budget presentation suggestions.
Steve Huntley, the Director of Finance and Administration, will be discussing the budget presentation for the upcoming Council meeting on May 13, 2024, and will be open to suggestions from the Council members.
9. Council Reports
A. City Council Updates and Committee Reports
Councilmember Hinojosa reported the following items:
1. A resident reported that residents have been setting off firework mortars near Ash and Camelia.
2. Transients are congregating or staying behind the new transit center on Front Street.
3. Someone reported that people are climbing into the burned-out attic at La Major.
4. In the area of east Costner and north Magnolia, the water drainage/sewer is clogged.
5. Pastors in the community have requested to lower the costs for the Museum for Sunday Night Services.
Councilmember Boyer reported the following items:
1. Would like to change the Arbor signs at the parks to arbors 1-4 so they are not so much confusion.
2. Landscaping at Farmersville Blvd needs work.
3. Graffiti at Armstrong Park
Councilmember Boyer expressed appreciation for the efforts of the Police Department in addressing speeding vehicles in the Downtown area. Additionally, he shared with the Council that Rosa Vasquez has been selected as the Grand Marshal for this year's Memorial Day Parade.
Councilmember Gomez updated the Council on the recent meeting of the Ad Hoc Committee, during which they addressed the challenges currently facing the City. He expressed gratitude to Finance Director Steve Huntley and Chief Brock for their willingness to act as Acting City Manager. He also raised concerns about semi-trucks parking behind Rite Aid, causing visibility issues for traffic exiting Farmersville Blvd.
Mayor Pro Tem Valdovinos alerted the Police Department to reports of men loitering at the laundromat in Toy Time Plaza, where they have been observed harassing female patrons and engaging in narcotics use.
Mayor Hernandez thanked the staff for working together during this time.
10. Staff Communications:
Attorney Mike Schulte informed the Council that all steps and suggestions for the interim city manager will be in place. He also thanked staff for their help in the last couple of weeks and updated the Council on additional notes from the Ad Hoc Search Committee meeting held on 5/6/2024 at 4:00 p.m.
Director of Finance and Administration Steve Huntley informed the Council that each week they will be receiving a report on weekly activities.
City Engineer Elsa Mejia informed the Council that she is currently working with Steve Huntley and Chief Brock to make sure tasks are completed.
Battalion Chief Thomas informed the Council that he would look into the vendor ordinance and send Code Enforcement to the Toy Plaza laundromat.
Chief Brock informed the Council that he is continuously working with Steve Huntley to make sure things get done.
11. Future Agenda Items (Council to consider/prioritize
1. Amend Ordinance – Temporary Outdoor Use Permits
2. Site Visits to Woodlake, Exeter, and Lindsay
3. Water Restrictions
4. Update City Ordinances related to Code Enforcement
5. Reopening Two-way Traffic on E. Citrus at Freedom Drive Attorney Schulte noted that Council's comments during staff presentations indicated that the following should be added as Future Agenda Items: (1) Pre-Approved ADU Plans and ADU Flyer; (2) Invite Self-Help to present re Single-Family Low Income Housing Development Opportunities; (3) Future of Transit in Farmersville.
12. Adjournment to Closed Session:
Mayor Hernadez closed the meeting to closed session at 8:23 pm.
PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957(b)
Title: City Manager
13. Reconvene to Open Session:
Mayor Hernandez reconvened and adjourned the meeting at 9:11 pm
14. Closed Session Report (if any):
Attorney Michael Schulte presented the Closed Session item regarding negotiations with the prior City Manager. Attorney Schulte presented the terms of a settlement that the Council discussed. Then, Mayor Pro Tem Valdovinos made a motion to approve the terms, with a second by Councilmember Gomez—a roll call vote of approval by all Councilmembers individually. Mayor Hernandez reconvened to open the session at 9:09 pm. Attorney Schulte read into the record the item that was voted on and the results of the vote. No terms of the confidential settlement were read into the record.
NOTICE TO PUBLIC
The City of Farmersville Civic Center and City Council Chambers comply with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact City Hall at (559) 747-0458 please allow at least six (6) hours prior to the meeting so that staff may make arrangements to accommodate you.
Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City’s offices during normal business hours.