Agenda — Farmersville City Council, May 13, 2024

CITY OF
Farmersville City Council
FARMERSVILLE Regular Meeting
Tina Hernandez, Mayor Monday, May 13, 2024 6:00 PM
Danny Valdovinos, Mayor Pro Tem (Closed Session starts at 6:00 and Gregorio Gomez, Council Member Public Session starts at 6:30 PM) Paul Boyer, Council Member Meeting held in Civic Center Council Chambers Armando Hinojosa, Council Member - 909 W. Visalia Road Farmersville, California Pending no technical difficulties, the City Council meeting will also be streamed (for observation only) via Zoom and accessed as follows:

Please dial 1-669-900-6833
Meeting ID: 872 9018 7704
Password: 692484

1. Call to Order:

Roll Call:

3. Adjourn to Closed Session:

PUBLIC EMPLOYEE
Pursuant to Government Code Section 54957(b)(1)
Title: Public Works Director
Reconvene to Open Session:

Invocation:

Pledge of Allegiance:

7. Public Comment:

8. Presentations:

9. Consent Agenda:

Under a CONSENT AGENDA category, a recommended course of action for each item is made. Any Council Member or Member of the Public may remove any item from the CONSENT AGENDA in order to discuss and/or change the recommended course of action, and the Council can approve the remainder of the CONSENT AGENDA.

A. Authorization to waive full reading of ordinances and resolutions and to identify by title only.

Recommend that the City Council approve the full reading of all ordinances and resolutions be waived and to identify by title only. •
B. Minutes of Special City Council Meeting of May 6, 2024 and Ad Hoc Committee Meeting of May 6, 2024
Recommend approval of minutes.

Documents: Draft Action Minutes of Special May 6, 2024
Documents: Draft Action Minutes of Ad Hoc Meeting May 6, 2024 C. Adopt Ordinance 525 amending ordinance no. 319 (as amended) of The City of Farmersville, relating to the classification of the zone of Particular parcels of real property.

Recommend that the City Council adopt Ordinance 525.

Documents: Ordinance 525
D. Resolution 2024-021 adopting Memorandum of Understanding with the International Brotherhood of Teamsters, Local 517.

Recommend that the City Council adopt Resolution 2024-021 authorizing the City Manager to execute the Memorandum of Understanding with the International Brotherhood of Teamsters, Local 517. And execute the Addendums to the Employment Agreement.

Documents:

1. Memorandum of Understanding Brotherhood of
Teamsters.

2. Resolution 2024-021
. 10. General Business
A. Planning Commission Application
Recommend that the City Council review an application from Irene Taff for the Planning Commission Unexpired Term.

Documents: Taff Application
' B. Request by Farmersville Falcons Football & Cheer for Special Event Funding.

Recommend that the City Council review a request from Farmersville -
Falcons Football & Cheer in the amount of $2,000.

Documents: Event Funding Application.

C. Budget Amendment for Fiscal Year 2023-2024
Recommend that the City Council review the approval and adopt the Budget Amendment.

Documents: ARPA Summary FY 25.

Measure Q Summary FY 25.

Resolution 2024-020.
:

D. Review of Draft Total Budget for Fiscal Year 2024-25 Recommend that the City Council review and approve the draft total budgets of the City Fiscal Year 2024-25.

Documents: Presentation
E. Expansion of the Drinking Water Program with The Greater Kaweah GSA and Self-Help Enterprises.

Recommend that the City Council review and approve an expansion program with The Greater Kaweah GSA and Self-Help Enterprises.

Documents: email from GSA.

F. Council Requests List
Recommend that the City Council review and discuss the Council Request List
Documents: Council Request List

11. Council Reports
A. City Council Updates and Committee Reports

12. Staff Communications:
•

13. Future Agenda Items:

Description' Responsible Party Agenda Date
Amend Ordinance- Temporary Outdoor Use Permit City Attorney Site Visits to Woodlake, Exeter, and Lindsay Acting City Manager Water Restrictions Acting PW Director
Update City Ordinance related to Code Enforcement City Attorney Reopening Two-way Traffic on E. Citrus at Freedom Dr. Acting City Manager Transit Services with Visalia Transit and TCRTA City Attorney Downtown Drinking Fountain Acting PW Director
Red curb @ N. Matthew and W. Walnut City Engineer
Business License- Prop 218-Ballot Measure Analysis City Attorney Pre-Approved ADU Plans and ADU Flyer Acting City Manager Invite Self Help to present Single-Family Low-Income
Housing
Future of Transit in Farmersville

14. Adjournment to Closed Session:

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2): 2 cases
B. PUBLIC EMPLOYEE
Pursuant to Government Code Section 54957(b)(1)
. Title: City Manager
Title: Public Works Director
C. PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957(b)
Title: City Attorney
D. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code Section 54957.6
Agency designated representative:

Steve Huntley, Teqia Velyines, and Michael Schulte
Groups: Police Officers Association
Department Heads
Miscellaneous Employees Association

NOTICE TO PUBLIC
The City of Farmersville Civic Center and City Council Chambers comply with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact City Hall at (559) 747-0458 please allow at least six (6) hours prior to the meeting so that staff may make arrangements to accommodate you.

Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City's offices during normal business hours. -
•

CITY OF
FARMERSVILLE Farmersville City Council
Special Meeting
Tina Hernandez, Mayor
Danny Valdovinos, Mayor Pro Tem Monday, May 6, 2024 6:00 PM Gregorio Gomez, Council Member Meeting held in Civic Center Council Chambers Paul Boyer, Council Member - 909 W. Visalia Road Farmersville, California Armando Hinojosa, Council Member
Pending no technical difficulties, the City Council meeting will also be streamed (for observation only) via Zoom and accessed as follows:

Please dial 1-669-900-6833
Meeting ID: 826 7577 5072
Password: 672566
Call to Order: 6:01 pm
Roll Call:

Attendee Name Title Status Arrived
Tina Hernandez Mayor Present 6:00 pm
Danny Valdovinos Mayor Pro Tem Present 6:00 pm
Greg Gomez Council Member Present 6:00pm
Paul Boyer Council Member Present 6:00 pm
Armando Hinojosa Council Member Present 6:00 pm
Invocation: Mayor Hernandez

4. Pledge of Allegiance: Mayor Hernandez

5. Public Comment: none given.

Provides an opportunity for members of the public to address the City Council on items of interest to the public within the Council's jurisdiction and which are not already on the agenda this evening. It is the policy of the Council not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than two (2) minutes. No more than twenty (20) total minutes will be allowed for Public Comment. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the council as each item is brought up for discussion. Comments are to be addressed to the Council as a body and not to any individual Council Member.

6. Presentations: none given.

7. Consent Agenda:

A. Authorization to waive full reading of ordinances and resolutions and to identify by title only.

Recommend that the City Council approve the full reading of all ordinances and resolutions be waived and to identify by title only.

B. Minutes of Emergency City Council Meeting of April 22, 2024.

Minutes of the Council Meeting of April 28, 2024.

Recommend approval of minutes.

Documents: Draft Action Minutes of April 22, 2024.

Draft Action Minutes of April 28, 2024
Ratify prior Council decision from April 28, 2024, emergency meeting.

Item No. #5A
(establish ad hoc communities)
D. Ratify prior council decision from April 28, 2024, emergency closed session.

Closed Item #6A
(Public Employee Discipline/Dismissal/Release
(Gov't Code 54954.5€ 54957 (b) (1).

Attorney Michael Schulte refreshed the Council's recollection regarding Consent items 7C and 7D, suggesting that any Councilmember who was unsure or did not recall the items from the 4/28/24 Special Emergency Meeting should pull them from the Consent Calendar. However, no Councilmember chose to pull either Item 7C and/or Item 7D, and they were passed through with the Consent Calendar.

Motion to approve. City Clerk adjusted the minutes on consent due to a clerical error.

RESULT APPROVED (UNANIMOUS)
MOVER Councilmember Boyer
SECONDER Councilmember Gomez
AYES Hernandez, Valdovinos, Gomez, Boyer, Hinojosa
ABSENT
ABSTAIN 0
•
General Business:

A. Department Head summaries of their department, what they're working on, what's on the horizon, and any issues.
•

1. City Engineer- 4 Creeks

2. City Planner

3. Police Department

4. Fire Department/Code Enforcement

5. Public Works

6. Finance/HR
City Engineer.

During the meeting, City Engineer Elsa Mejia from 4Creeks provided an update on several ongoing projects. She highlighted significant initiatives, including the 2024 Street Improvement Project, the Walnut Street and Road 168 Roundabout, the Birch Street Water Main installation, and the progress of Fire Station 83. Furthermore, Chris Crawford, also from 4Creeks, presented details about the ongoing Hwy 198 Beautification efforts, noting that the project is approximately 40-50% complete. He mentioned conducting a small-scale mock-up of the lighting system to ensure its compatibility with the planned rock features. Additionally, Ms. Mejia shared a comprehensive list of other projects currently being undertaken by 4Creeks.

Councilmember Boyer asked about the commencement date of the 2024 Street Improvement Project and whether the School District had been notified of this start date.

Ms. Mejia informed the Council that the project will begin in July 2024 and that she has yet to talk to the School District.

During the discussion, Councilmember Hinojosa inquired about the status of a fence at the Transit Center. Ms. Mejia responded, stating that plans are in place to install fencing on' the west and east sides and behind the Transit Center. Additionally, Ms. Mejia informed the Council that she would email a map illustrating the exact location of the proposed fence at the Transit Center.

Councilmember Hinojosa inquired about the booster pump for Freedom Field and Sequoia Gateway Park. Ms. Mejia advised the Council that it has not arrived and will not be available until October 2024.

Councilmember Gomez asked if there were any complaints from businesses regarding the street closure at Noble. In response, Ms. Mejia stated that she had not received any complaints. Additionally, Mr. Gomez inquired about any subdivision plans being reviewed by 4Creeks. Ms. Mejia replied that she had yet to obtain any information regarding subdivisions.

During the session, City Attorney Mike Schulte updated the Council on the regular meetings between 4Creeks and the City Manager every Thursday at 8:30 AM.

Additionally, Mr. Schulte inquired about the budget status for the Fire Station construction. Chris Crawford from 4 Creeks responded that the plans would arrive at their office today or tomorrow. However, they must still be returned to the design team for corrections. Mr. Schulte emphasized the importance of promptly informing the Council if any delays were anticipated in the project.

City Planner
City Planner Karl Schoettler provided the Council with an overview of ongoing planning activities within the city. He discussed several projects including the Eagle Meadows Subdivision, Hester Annexation, Fagundes Annexation, Barrios Zone Change, Walnut Woods. West, Plum Blossom Estates, and Shannon Subdivision. Additionally, Mr.

Schoettler presented a list of long-range planning initiatives to the Council.

During the meeting, Councilmember Boyer inquired about connecting Ash Street, which terminates on the west side of town, with the new subdivision Plum Blossom Estates.

Mr. Schoettler informed the Council that such a connection is part of the design plan.

During the discussion, Councilmember Gomez raised a question regarding the potential annexation of the Shannon Subdivision and its implications for Cameron Creek. In response, Mr. Schoettler informed the Council that several homes would need to be annexed before any subdivision could be developed. He also noted that there had been no recent communication from the involved parties in the project.

During the meeting, Councilmember Hinojosa asked the City Planner about the considerable interest from developers in Farmersville and inquired about the potential for low-income housing in the area. Mr. Schettler suggested that one-factor driving developer interest is the lower costs associated with development in Farmersville compared to neighboring cities. Additionally, he informed the Council that homes being constructed in Woodlake are designated as /ow-income housing through the Self-Help program.

During the meeting, Councilmember Boyer raised questions regarding the City's compliance with the Regional Housing Needs Allocation (RHNA). Additionally, he suggested obtaining standard plans for Accessory Dwelling Units (ADUs) and inquired whether ADUs would count towards fulfilling the RHNA requirements.

During the meeting, Mayor Hernandez suggested distributing information to residents about Accessory Dwelling Units (ADUs). City Attorney Mike Schulte recommended scheduling this as a future agenda item. Mayor Hernandez also inquired about the feasibility of conducting a public survey for the Downtown Specific Plan. City Planner Karl Schoettler informed the Council that previous surveys had been attempted, along with efforts to form a committee, but unfortunately, there was no response from the public.

Attorney Mike Schulte also informed the Council that the City Planner had merged with our City Engineer 4Creeks.

Police Department
• Chief Brock provided the Council with an update on the Police Department, which currently consists of 17 sworn officers and 2 Technical Service Clerks, totaling 19 staff positions. Each sworn officer has been equipped with a vehicle, and all necessary equipment is current.

Regarding ongoing projects, the Police Department is actively working on its Three-year Strategic Plan for 2024-2027. This plan includes conducting surveys with various stakeholders such as civic organizations, the community, and local businesses. Chief Brock himself is engaging with downtown business owners. Additionally, the Downtown Officer has increased communication with businesses and is focused on traffic enforcement in high-traffic areas. Two officers are undergoing Radar/Lidar training.

Chief Brock is also organizing the National Night Out event scheduled for August 6, 2024, likely to be held at the Church Museum. Also, plans are underway for a Citizens Police Academy, further enhancing community engagement and understanding of police operations.

During the meeting, Mayor Hernandez shared that she had been approached by three different businesses in Farmersville regarding the presence of police officers in the Downtown area. She expressed her gratitude to the Chief for ensuring the presence of officers in downtown businesses. Mayor Hemandez emphasized that this effort demonstrates the City's care for local businesses and believes it will encourage greater respect for the Police Department among the business community.

Chief Brock provided a brief update on Public Works, stating that he is currently collaborating with the department to review its processes and procedures; this includes assessing equipment requirements, scheduling, and ways to enhance efficiency.

Additionally, he mentioned ongoing communication with Woodlake to explore the possibility of adopting some of their processes in Farmersville. Chief Brock also informed the Council about the continuing efforts to appoint a new Public Works Director.

Mayor Pro Tem thanked staff for all of their hard work.

Councilmember Boyer informed Chief Brock that there were some alleys with dry grass that need to be maintained.

Councilmember Gomez informed Chief Brock that the barrier at Citrus was broken. He also wanted to know if there was a schedule for the barriers at the Church Museum.

During the meeting, City Attorney Mike Schulte updated the Council on the actions of the Ad Hoc Committee, stating that they had authorized Director of Finance and Administration Steve Huntley and Police Chief Jay Brock to initiate the process of finding an Interim City Manager.and Public Works Director. He further informed the Council about the significant challenges facing the Public Works department, expressing surprise at the extent of the department's issues and emphasizing the urgent need for improvement.

Code Enforcement
Battalion Chief Thomas provided the Council with an overview of the current operations of the Code Enforcement Department. He explained that the two existing officers offer coverage seven days a week, with Thursdays designated as a day with dual officer presence. Chief Thomas reported that both officers have completed all three required modules and are on track to achieve state certification by July of this year. Additionally, he informed the Council that the second Code enforcement truck has been recently delivered and is undergoing equipment outfitting, with expectations for it to be operational in a few weeks. Chief Thomas also mentioned that the Code officers are currently undergoing fire inspection training to enhance safety measures for residents.

Looking ahead, he expressed a goal of having the Code Enforcement officers certified as building inspectors, improving service provision, enhancing control, and streamlining development project processes.

Councilmember Gomez shared with the Council that he has received several positive comments from residents regarding the performance of the Code Enforcement Department.

Councilmember Hinojosa told Battalion Chief Thomas that he was unaware that the Code Enforcement officers were under his supervision. He suggested that residents be informed.

Mayor Hernandez inquired about the rules and regulations governing vendors in the City. Battalion Chief Thomas informed the Council that the number of vendors allowed in the City at any given time is unlimited. He indicated that if the Council wished to impose restrictions, the ordinance would need to be revised accordingly.

Councilmember Boyer asked if vendors have the freedom to set up wherever they please. Battalion Chief Thomas responded that he would investigate the matter further.

Attorney Mike Schulte informed the Council that he is aware of the issues regarding the vendor ordinance. He mentioned that he has been actively working on updating the ordinance and intends to present the revised version to the Council for consideration.

Public Comment
Ricardo Maldonado has concerns about all the vendors set up during the weekends' when the sports leagues are playing. He said that it detracts from the sports leagues.

Fire Department
Battalion Chief Thomas gave the Council an overview of the Fire Department's current' status. The department consists of 4 full-time staff and 22 volunteers, supported by eight fire vehicles, including a new patrol unit slated to arrive in October. One of the major ongoing projects for the Fire Department is the development of a new Fire Station.

During the briefing, Battalion Chief Thomas also raised concerns about the new AB 2146 Law to reduce cancer risks for fire personnel. This legislation will necessitate increased monthly and annual inspections of Personal Protective Equipment (PPE).

Public Comment
A Farmersville resident inquired whether Battalion Chief Thomas goes to the College of the Sequoias for potential recruitment. In response; Battalion Chief Thomas clarified to the Council that he goes to the Fire Academy graduations for recruitment.

The Council took a break from 7:25pm - 7:31 pm.

City Attorney Michae/ Schulte advised that Council consider Finance and Administration presentation and item 8B Budget Presentation Suggestions be heard together.

Finance and Administration
Director of Finance and Administration Steve Huntley presented the Council with an overview of the goals for the Finance and Administration department. He provided detailed insights into each department within the Administration, outlining their various job duties. These departments include Financial Services and Utility Billing, City Clerk and Office Administration, Human Resources and Risk Management, and Permitting and Development.

Mr. Huntley also highlighted that while staffing levels are minimal, they operate efficiently. Additionally, he mentioned the department's ongoing efforts to outsource specific tasks such as grants management.

Looking ahead, the department aims to implement several initiatives, including online payment options, a timesheet portal, cloud migration, cyber security enhancements, and improved payment management systems. These goals reflect a commitment to modemizing operations and ensuring the department remains responsive to evolving needs.

Councilmember Hinojosa inquired about the availability of online park reservations, the presence of electrical outlets at the park arbors in Freedom Field, and whether staff have ever utilized temporary staff to support the Administration department. Mr. Huntley responded, informing the Council that park reservations can now be made online. He also confirmed the presence of electricity at the Sequoia Gateway Amphitheater.

Additionally, Mr. Huntley acknowledged that temporary staff have indeed been utilized by the Administration department on occasions.

Councilmember Boyer raised questions regarding staff cross-training and cybersecurity measures at the Wastewater Treatment Plant (WWTP). Mr. Huntley addressed these concerns by stating that while some cross-training is feasible, specific job roles must remain distinct. He also assured the Council that the IT department is proactively avoiding potential cybersecurity threats to safeguard the WWTP's systems and data.

Councilmember Gomez inquired about the feasibility of residents submitting anonymous tips online through the city's website. Chief Brock responded affirmatively, stating that residents can submit suggestions through the dedicated Police Department section of the website while maintaining anonymity.

B. Budget presentation suggestions.
•
Steve Huntley, the Director of Finance and Administration, will be discussing the budget presentation for the upcoming Council meeting on May 13, 2024, and will be open to suggestions from the Council members.

Council Reports
A. City Council Updates and Committee Reports
Councilmember Hinojosa reported the following items:

A resident reported that residents have been setting off firework mortars near Ash and Camelia.

2.. Transients are congregating or staying, behind the new transit center on Front Street.

3. Someone reported that people are climbing into the burned-out attic at La Major.

4. In the area of east Costner and north Magnolia, the water drainage/sewer is clogged.

5. Pastors in the community have requested to lower the costs for the Museum for Sunday Night Services.

Councilmember Boyer reported the following items:

1. Would like to change the Arbor signs at the parks to arbors 1-4 so they are not so much confusion.

2. Landscaping at Farmersville Bivd needs work.

3. Graffiti at Armstrong Park
•.

Councilmember Boyer expressed appreciation for the efforts of the Police Department in addressing speeding vehicles in the Downtown area. Additionally, he shared with the Council that Rosa Vasquez has been selected as the Grand Marshal for this year's Memorial Day Parade.

Councilmember Gomez updated the Council on the recent meeting of the Ad Hoc Committee, during which they addressed the challenges currently facing the City. He expressed gratitude to Finance Director Steve Huntley and Chief Brock for their willingness to act as Acting City Manager. He also raised concerns about semi-trucks parking behind Rite Aid, causing visibility issues for traffic exiting Farmersville Blvd:

Mayor Pro Tem Valdovinos alerted the Police Department to reports of men loitering at the laundromat in Toy Time Plaza, where they have been observed harassing female patrons and engaging in narcotics use.

Mayor Hernandez thanked the staff for working together during this time.

10. Staff Communications:

Attomey Mike Schulte informed the Council that all steps and suggestions for the interim city manager will be in place. He also thanked staff for their help in the last couplę of weeks and updated the Council on additional notes from the Ad Hoc Search Committee meeting held on 5/6/2024 at 4:00 p.m.

Director of Finance and Administration Steve Huntley informed the Council that each week they will be receiving a report on weekly activities.

City Engineer Elsa Mejia informed the Council that she is currently working with Steve Huntley and Chief Brock to make sure tasks are completed.

Battalion Chief Thomas informed the Council that he would look into the vendor ordinance and send Code Enforcement to the Toy Plaza laundromat.

Chief Brock informed the Council that he is continuously working with Steve Huntley to make sure things get done.

11. Future Agenda Items (Council to consider/prioritize •

1. Amend Ordinance - Temporary Outdoor Use Permits
Site Visits to Woodlake, Exeter, and Lindsay

3. Water Restrictions

4. Update City Ordinances related to Code Enforcement

5. Reopening Two-way Traffic on E. Citrus at Freedom Drive Attorney Schulte noted that Council's comments during staff presentations indicated that the following should be added as Future Agenda Items: (1) Pre-Approved ADU Plans and ADU Flyer; (2) Invite Self-Help to present re Single-Family Low Income Housing Development Opportunities; (3) Future of Transit in Farmersville. •

12. Adjournment to Closed Session:

Mayor Hernadez closed the meeting to closed session at 8:23 pm.

PUBLIC EMPLOYMENT
Pursuant to Government Code Section 54957(b) •
Title: City Manager

13. Reconvene to Open Session:

Mayor Hernandez reconvened and adjourned the meeting at 9:11 pm

14. • Closed Session Report (if any): :

Attorney Michael Schulte presented the Closed Session item regarding negotiations -with the prior City Manager. Attorney Schulte presented the terms of a settlement that the Council discussed. Then, Mayor Pro Tem Valdovinos made a motion to approve the terms, with a second by Councilmember Gomez-a roll call vote of approval by all Councilmembers individually. Mayor Hemandez reconvened to open the session at 9:09 pm. Attorney Schulte read into the record the item that was voted on and the results of the vote. No terms of the confidential settlement were read into the record.

Materials related to an item on this agenda submitted to the Coúncil after distribution of the agenda packet are available for public inspection in the City's offices during normal business hours.

CITY OF
Farmersville Ad-Hoc Executive Search
Committee

FARMERSVILLE
Monday, May 6, 2024, 4:00 PM
Gregorio Gomez, Chairperson
Tina Hernandez, Committee Meeting held in Conference Room Danny Valdovinos, Committee
909 W. Visalia Road Farmersville, California

1. Call to Order: 4:07 pm

2. Roll Call:

Attendee Name Status Time
Chairperson Gomez Present 4:00 pm
Tina Hernandez Present 4:00 pm
Danny Valdovinos Present 4:07 pm

3. Public Comment: none given
Provides an opportunity for members of the public to address the Ag-Hoc Executive Search Committee on items of interest to the public within the Committees jurisdiction and which are not already on the agenda this evening. It is the policy of the Committee not to answer questions impromptu. Concerns or complaints will be referred to the City Manager's office. Speakers should limit their comments to not more than two (2) minutes. No more than twenty (20) total minutes will be allowed for Public Comment. For items which are on the agenda this evening, members of the public will be provided an opportunity to address the Committee as each item is brought up for discussion. Comments are to be addressed to the Committee as a body and not to any individual Committee Member.

4. General Discussion:

Authorized and instructed to review and appoint staff-level Acting (or Co- Acting) Interim City Manager for a period not to exceed five weeks without being renewed.

Attorney Michael Schulte briefed the Ad Hoc Committee, explaining that the Acting Interim City Managers will oversee the Public Works Department until a new Public Works Director is appointed. Schulte emphasized that the department faces more challenges than initially anticipated and requires a complete overhaul.

Acting Interim City Manager Steve Huntley and Chief Brock outlined the challenges confronting the Public Works Department. He informed the Committee that Commander Evrett is the acting Public Works Director. In addition, a meeting was convened on May 1, 2024, for the Public Works Department to communicate the department's new expectations, emphasizing the importance of full cooperation.

Attorney Michael Schulte requested that the Ad Hoc Committee make decisions regarding the Public Works Department and then they can inform the City Council.

B. Authorized and instructed to work with staff and new Acting Interim City Manager to organize and coordinate a process for obtaining an Interim City Manager who will relieve the Acting Interim City Manager. Authorization to include all necessary actions. However, a proposed Interim City Manager must be appointed by a vote of the full Council.

Acting Interim City Manager Steve Huntley and Chief Brock briefed the Committee on numerous projects and issues demanding the attention of a full-time City Manager.

They also voiced concerns about the strain on their respective departments resulting from the workload in both the City Manager's office and the Public Works Department.

Mr. Huntley also informed the Committee that the best possible outcome for the Interim City Manager and City Manager would be to run the recruitment process simultaneously.

Attomey Michael Schulte prepared a brief paragraph for the Interim City Manager recruitment process.

The Ad Hoc Committee wants to see the recruitment flyers on our website and social media.

C. Authorized and instructed to work with staff and any Acting and/or Interim City Manager to organize and create a process for obtaining a permanent City Manager.

Authorization to include creation of a scope of work, authorizing third-party search entities, and all other necessary actions. However, the review and hiring of a permanent City Manager shall be conducted by a vote of the full Council.

Mr. Huntley updated the Committee on receiving a proposal from CPSHR to aid in the recruitment process for the City Manager. Chairperson Gomez requested additional proposals to facilitate comparison before proceeding.

8. Adjournment
Chairperson Gomez adjourned the meeting at 6:00 pm.

NOTICE TO PUBLIC
:

The City of Farmersville Civic Center, City Council Chambers and Conference Room comply with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact City Hall at (559) 747-0458 please allow at least six (6) hours prior to the meeting so that staff may make arrangements to accommodate you.

Materials related to an item on this agenda submitted to the Committee after distribution of the agenda packet are available for public inspection in the City's offices during normal business hours. •
AGENDA

CITY OF

FARMERSVILLE
Staff Report 7C
TO: Honorable Mayor and Members of the Farmersville City Council FROM: Karl Schoettler, City Planning Consultant
DATE: May 13, 2024
RE: Second Reading for Ordinance No. 525 (Zone Change 2024-01 (166 N. Oakview Avenue))
RECOMMENDED ACTION:

It is respectfully recommended that the City Council conduct the second reading, waive reading in full, and adopt Ordinance No. 525 pertaining to a change of zoning on one parcel located at 166 N. Oakview Avenue.

ANALYSIS
On April 22, 2024 the City Council conducted a public hearing on a zone change and general plan land use amendment requested on a single parcel located at 166 N. Oakview Street (on the east side of Oakview, north of Visalia Road).

The lot contains a single family dwelling but is zoned commercial (the "CG" (General Commercial) zone. The applicant had constructed a rear patio cover without permits and at that time it was determined the site is zoned CG, which prevents the expansion of the dwelling (as a legal non- conforming use).

The property own subsequently applied to change the zoning to "R-1" (Single Family Residential) which if approved would permit the patio cover (with a building permit). Staff determined the request was reasonable, given the site's location adjacent to other parcels already zoned "R-1", position away from Visalia Road and that the site is developed with an existing dwelling.

At the April 22 public hearing, no persons spoke for or against the request. Following discussion, the City Council voted to approval the general plan amendment and also introduced the zone change Ordinance.

COORDINATION & REVIEW: (OR PUBLIC OUTREACH AND REVIEW)
1 The proposed project has been reviewed by City Departments. Public hearing notices were published and notices mailed to all property owners within 300 feet of the site prior to the public hearing on April 22, 2024.

FISCAL IMPACT:

None. The applicant has paid fees to cover processing of the request. •
CONCLUSION:

Based on the information provided above and previous recommendation by the Planning Commission, it is recommended the City Council approve the request.

Respectfully submitted, Approved as to form:

Karl Schoettler Steve Huntley
City Planning Consultant Interim City Manager
Attachments):
• Ordinance No. 525 (zone change)
•
•
2 Map 1: Location

E FRONT ST

E COTTONWOOD ST

N KEMP EPEPPER ST

CAMELIA AVE AVERY AVE SANDY AVE NGENE AVE DWIGHT AVE

E YEW ST

N ROSE AVE

E ASH ST

HESTER W GENE AVE N OAKVIEW AVE N BRUNDAGE AVE
Subject Parcel:
166 N Oakview Avenue
ER ST

RCHS LARRY ST N DWIGHT ST
NGENE
ALLEY

VISALIA RO
S ROSE
north
3 ORDINANCE NO. 525

AN ORDINANCE OF THE CITY OF FARMERSVILLE, COUNTY OF TULARE, STATE OF CALIFORNIA, AMENDING ORDINANCE NO. 319 (AS AMENDED) OF THE CITY:

OF FARMERSVILLE, RELATING TO THE CLASSIFICATION OF THE ZONE OF PARTICULAR PARCELS OF REAL PROPERTY.

The City Council of the City of Farmersville does ordain as follows:

SECTION 1. Sections 17.12.020 and 17.12.030 of the Municipal Code of the City of Farmersville, are amended by changing the Zoning Map for one parcel located on the east side of Oakview Avenue, north of Visalia Road. (Assessor Parcel Number 129-063- 019) as shown on Exhibit 1.

SECTION 2. Severability. If any part of this Ordinance is held to be invalid for any reason, such decision shall not affect the validity of the remaining portions of this Ordinance, and the City 'Council hereby declares that it would have passed the remainder of this Ordinance, as if such invalid portion thereof had been deleted.

SECTION 3. This ordinance shall take effect thirty (30) days after its passage.

SECTION 4. The City Clerk is hereby ordered and directed to certify the passage of this Ordinance and to cause the same to be published once in a newspaper of general circulation, published in the County of Tulare.

I hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Farmersville held on the 22nd day of April, 2024 passed and adopted at a Regular meeting of the City Council held on the 13th day of May, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

Tina Hernandez, Mayor
City of Farmersville
Rochelle Giovanni, City Clerk
City of Farmersville

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Farmersville City Council
Ordinance No. 525

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Exhibit 1: Proposed Zoning
Z
Proposed Zoning:

N DWIGHT ST "R-1" (Single Family
N. OAK VIEW AVE. Residential

VISALIA RD
north

CITY OF
City Council
Staff Report 7D
TO: Honorable Mayor and City Council
FROM: Steve Huntley, Acting Interim City Manager
DATE: May 13, 2024
SUBJECT: Resolution 2024-021 adopting Memorandum of Understanding with the International Brotherhood of Teamsters, Local 517.

RECOMMENDED ACTION:

Adopt Resolution 2024-021 authorizing the City Manager to execute the Memorandum of Understanding with the International Brotherhood of Teamsters, Local 517.

BACKGROUND and DISCUSSION:

The City Council has been negotiating with each of the City's bargaining units as the current MOUs expire June 30, 2024. A two-year agreement has been reached with the International Brotherhood of Teamsters, Local 517 which will reflect the following changes:

International Brotherhood of Teamsters, Local 517
• Cost of Living (COLA): 2.50% increase to base pay effective July 1, 2024 • Cost of Living (COLA): 2.50% increase to base pay effective July 1, 2025 • Deferred Compensation:
• Increase the employer match to four percent (4%)
Uniform Allowance:

Increase the annual uniform allowance to $1,000.

All other provisions of the current labor agreement shall remain in effect.

FISCAL IMPACT:

These adjustments have been included in the Operations Budget for the upcoming 2024/2025 fiscal year.

ATTACHMENTS):

Resolution 2024-021 :

Memorandum of Understanding:

International Brotherhood of Teamsters, Local 517
RESOLUTION 2024-021

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FARMERSVILLE, STATE

OF CALIFORNIA ADOPTING MEMORANDUMS OF UNDERSTANDING BETWEEN

THE CITY OF FARMERSVILLE AND THE EMPLOYEE BARGAINING UNITS AND

DEPARTMENT HEADS
WHEREAS, Resolution No. 1989-02 establishes procedures for employer- employee relations; and
WHEREAS, the Meyers-Milias-Brown Act of the State of California, commencing with Government Code Section 3500, requires certain procedures to be followed regarding employee-employer relations; and
WHEREAS, the City Council has directed the City Manager to meet and confer in good faith with the members of the employee bargaining units and department heads; WHEREAS, the City Council recognizes the following as labor bargaining units for the employees of the City of Farmersville: Mid-Management Employees, Miscellaneous Employees, Police Officer's Association, International Brotherhood of Teamsters, Local 517; and
WHEREAS, the City Council wishes to establish labor agreements in the form of memorandums of understanding (MOU) with each of the acknowledged bargaining units; and
WHEREAS, the City Council intends the MOUs to formalize the relationship between the employees of each bargaining unit and the City of Farmersville; and WHEREAS, the term of the MOUs will be two years, commencing on July 1, 2024 and terminating on June 30, 2026.

NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Farmersville as follows:

1. That the attached Memorandum of Understanding between the City and the International Brotherhood of Teamsters, Local 517 is hereby adopted and approved for execution by the Acting Interim City Manager.

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PASSED, ADOPTED AND APPROVED this 13nd day of May, 2024 by the following vote:

AYES:_
NOES:_
ABSTAIN:

ABSENT:

TINA HERNANDEZ
MAYOR of the City of Farmersville
Attest:

ROCHELLE GIOVANI

CITY CLERK

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MEMORANDUM OF UNDERSTANDING

BETWEEN

THE CITY OF FARMERSVILLE
AND

THE INTERNATIONAL BROTHERHOOD OF
TEAMSTERS, LOCAL 517
(JULY 1, 2024 - JUNE 30, 2026)
Table of Contents
ARTICLE I. GENERAL PROVISIONS. ..4
Section 1. Application: ..4
Section 2. Amendments and Revisions:.. .. 4
ARTICLE II. SALARY PLAN ..4
Section 1. Salary on Appointment: ...4
Section 2. Salary Adjustments: ... ...........4
Section 3. Salary on Promotion:... ...5
Section 4. Salary on Demotion:.... ...5
Section 5. Salary on Transfer::.. ..5
Section 6. Salary on Position Reclassification:.... ..6 Section 7. Salary on Re-employment:. ..6
Section' 8. Uniform and Clothing Pay/Allowances:.. 6
Section 9. Salary Schedule/Salary and Classification Plan.. ...6 Section 10. Computation of Salary for Payroll Purposes: ...7 Section 11.Cost of living: . ..7
ARTICLE III. WORK PERIOD/OVERTIME ... 7
Section 1. Overtime Exemption: .... ..7
Section 2. Work Period: ...7
Section 3. Overtime and Hours of Work:. ..7
ARTICLE IV. LEAVE OF ABSENCE WITH PAY... 8
Section 1. Sick Leave:.. 8
Section 2. Vacation Accrual and Carryover Policy: ... ..10 Section 3. Use of Vacation Time: . ... 10
Section 4. Vacation Buy Back:.. ...11
Section 5. Holidays: ...11
Section 6. Civic Responsibility Leave:. ..11
Section 7. Temporary Military Leave..................... ..12 Section 8. Bereavement Leave:. ... 12
ARTICLE V. HEALTH & WELFARE ...12
Section 1. Workers Compensation.. ...12
Section 2. Medical Vérification: .. ... 12
Section 3. Health, Dental and Vision Insurance: .... ..12 Section 4. Retirement: ... 13
Section 5. Life Insurance:....... .. 13
ARTICLE VI. FIRE BENEFITS ...13
Section 1. Mileage Reimbursement*.... ...13
Section 2. Tuition Reimbursement Program: 13
Section 3. Bilingual Pay: ... 14
Section 4. Long Term Disability and Life Insurance: ..14 Section 5. Certificate Pay: ...14
Section 6. Educational Incentive Pay: 15
Section 7. Deferred Compensation: 15
Section 8. Longevity Pay:.... 15
Section 11. Healthy Living Pay:*.... ..15
ARTICLE VIL. TERM OF MOU. ..15
3 ARTICLE I. GENERAL PROVISIONS
Section 1. Application:

This Memorandum of Understanding ("MOU" or "Agreement") serves as the labor agreement between CITY OF FARMERSVILLE ("City") and the INTERNATIONAL BROTHERHOOD OF TEAMSTERS, LOCAL 517 (UNION"').

The City recognizes UNION as the exclusive collective bargaining representative for all employees who are or become employed in those job classifications contained on Exhibits A and B, which are attached hereto and made an integral part of this Agreement.

The parties recognize that this Agreement contains wages and benefits that pertain only to members of the UNION. The Agreement shall be effective as of July 1, 2024, and shall- Section 2. Amendments and Revisions:
• Recommendation for the amendment and revision of policies and procedures may be made by the Personnel Officer after compliance with the Meyers-Milias- Brown Act ("MMBA"), Government Code §§ 3500 et seq. Unless otherwise noted, amendments ano revisions shall become effective upon adoption of a resolution by City Council ARTICLE II. SALARY PLAN
Section 1. Salary on Appointment:

New employees will normally be hired at Step A salary amount of the appropriate position range as identified in the Salary Schedule (Exhibit A and B). If unusual recruitment difficulties - are encountered with a candidate that is exceptionally well qualified, an appointment at a higher step may be authorized by the City Manager.

Section 2. Salary Adjustments:

A Salary Step Increases, as shown in the Salary Schedule, shall be considered on the employee's employment date anniversary, and shall be based on a satisfactory evaluation and recommendation by the employee's department head. •
:
a. Tier 1 employees are those hired prior to January 01, 2018, and shall be eligible for step increases as shown in the Tier 1 salary schedule as adopted.
b. Tier 2 employees are those hired on/after January 01, 2018, and shall be eligible for step increases as shown in the Tier 2 salary schedule as adopted.

B. Authorized salary adjustments shall become effective at the beginning of the pay period nearest the employee's anniversary date.

C. If, in the supervisors judgment, the employee's performance does not justify an adjustment on the anniversary date, the employee shall be re-evaluated before the expiration of the six (6) months. If the employee receives a satisfactory evaluation at the end of the six (6) month period and a recommendation from the department head for a salary adjustment, the employee will receive said adjustment. In such an event, the employee shall maintain the same anniversary date.

D. The granting of an official leave of absence of more than thirty (30) continuous calendar days, other than for military leave, shall cause the employee's salary adjustment date to be extended the number of calendar days of leave.

E. Should an employee's approved adjustment be overlooked, upon discovery of the error the employee shall receive a supplemental payment compensating said employee for the adjustment he/she would have received had the adjustment been granted at the appropriate time.

Section 3. Salary on Promotion:

An employeé who is promoted to a position in a class with a higher salary range shall be paid at the appropriate range and step amount effective as of the date of the promotion. The appropriate range and step amount shall be determiried by the employee's department head with the approval of the City manager.

Section 4. Salary on Demotion:

An employee who is demoted to a position in a class with a lower salary range shall be paid at the appropriate range and step amount effective as of the date of the demotion. The appropriate range and step amount shall be determined by the employee's department head with the approval of the City manager.

Section 5. Salary on Transfer:

An employee who is transferred from one position to another in the same class or to another position in a similar class having the same salary range shall receive the same •
•
5 -
salary range and step class shall be treated as non-disciplinary demotions for salary, seniority, and benefit purposes.

Section 6. Salary on Position Reclassification:

When an employee's position is reclassified and the employee is appointed to the postion, their salary shall be determined by the Salary Schedule clasilication for the new Section 7. Salary on Re-employment:

An employee recalled after a layoff to their previous position shall receive the same range and step salary amount provided, they are rehired within twelve (12) months. Employees shall receive credit for prior service with City for seniority and benefit purposed provided they are rehired within twelve (12) months of the layoff.

Section 8. Uniform and Clothing Pay/Allowances:

A. Sworn Fire employees who are required to wear uniforms shall be paid nine hundred U.Ș. dollars ($1,000.00 USO) per year to be used for the purchase/maintenance and cleaning of their uniforms. A prorated amount shall be paid for any portion of a year worked. The uniform allowance shail be paid in two installments separate from the regular paychecks. This will occur in June and December of each fiscal year.

Alternatively, if costs increase in the future to exceed the amount allowed, the City will purchase the list of specific clothing as needed for the employees, in lieu of a paid allowance.

B. At the time of hire, the City shall purchase a complete uniform consisting of: 2 pairs . of Crewboss pants; 2 pairs of Workrite Fire Officer shirt (nomex); 2 pairs of Long sleeve Workrite Fire Officer Shirt (nomex); 1 Boston leather 1¾ belt (basket weave):
4 FFD 5.11 T-shirts; 1 FFD 5.11 Job shirt; 1 FFD Dress Cap; 1 Clip on dress tie; and 1 Pair of Pro Warrington 3003, 8" Wildland/Station Boot, NFPA 1977. Failure to satisfactorily complete the required probationary period shall cause a forfeiture of the uniform credit and the City shall be reimbursed, on a prorated basis, for the credit amount.

C. The above items shall be the only approved uniform items for duty wear. Personal Protective Equipment (PPE) ensembles outside of the above items will be provided by the City in accordance with applicable provisions of the California Code of Regulations, Title 8, including General Industry Safety Orders ("GISO").

Section 9. Salary Schedule/Salary and Classification Plan A. The Tier 1 Salary Schedule (attached as Exhibit A) shall remain in full force as of July 1, 2021, and shall provide ranges with six (6) steps of 5% each. The Tier 2 6 Salary Schedule attached as Exhibit B shall provide ranges with eight (8) steps of 3.125% each.

B. The Fire Lieutenant range shall be considered the junior level within the class series. Fire Captain shall be considered the senior level within the class series.

Section 10. Computation of Salary for Payroll Purposes:

The monthly salary shall be those amounts as shown in Exhibit A for Tier 1 employees and Exhibit B for Tier 2 employees of this article and will be paid bi-weekly at the amount equal to the result of multiplying the monthly amount by 12 and dividing by 26.

Section 11. Cost of living:
•
A. A 2.50% adjustment shall be made to the Salary Schedule effective July 1, 2024.

B. A 2.50% adjustment shall be made to the Salary Schedule effective July 1, 2025.

The pay changes will be effective at the beginning of the first full pay period after the start of the fiscal year July 1, 2024.

ARTICLE II. WORK PERIOD/OVERTIME
Section 1. Overtime Exemption:

A. Fire personnel are exempt from overtime under Section 213(b)(20) of the FLSA, which provides for a total overtime exemption for public agencies employing less than five employees in fire protection.

B. Notwithstanding the exemption, the City agrees to pay overtime in accordance with the below provisions. Similarly, in the event the exemption no longer applies, fire personnel will be paid in accordance with the provisions below.

Section 2. Work Period:

A. Fire personnel shall be subject to a 24-day work period in accordance with Section 207(k) of the FLSA.

B. Pay Period: Employees will be paid bi-weekly every other Friday. • Section 3. Overtime and Hours of Work:

A. Schedule and Hours of Work: Employees will normally work a schedule consisting of 7 -
two 24-hour shifts, followed by four days off on a repeating basis (also known as a "48/96" work schedule). The schedule will result in an employee working roughly 2,912 hours per year and an average of 56 hours per week.

B. Overtime: Employees will receive overtime at the rate of time and one-half for all hours actually worked in excess of 182 hours in a 24-day work period. The change to overtime will be at the beginning of the first full pay period after the start of the fiscal year July 1, .. 2023. Unpaid protected leave of absences other than vacation and sick leave will not be counted towards the overtime threshold.

C. Shift Trades: The parties that agree to the provisions below aré compliant with the FLSA. Employees have the right to trade shifts with their colleagues subject to the following conditions:

1. Both employees agree to the shift trade voluntarily.

The employees trading the shifts shall make appropriate notifications to their supervisors. Supervisors will not unreasonably deny a trade. -
IlI. The employee whose shift is worked gets credit for the shift.

IV. Payback of the traded shift will be the responsibility of the two employees who trade shifts and will not be monitored by the City. If an employee leaves the City having not paid back a shift, it shall be the responsibility of the two employees to work out any pay back.

V. If an employee who agrees to work a shift trade calls in sick, the employee who called in sick will have their sick leave reduced.

D. Special Pass-Through Pay: The at actual OES reimbursement rates, terms, and conditions, will apply to responses and/or cover behind while in the course of their employment and away from their official duty station and either assigned to an emergency incident, in support of an emergency incident or pre-positioned for an emergency response through the California Fire Assistance Agreement (CFAA).

When special pass-through assignments are available a rotation will be used to eliminate back-to-back assignments for the safety of the individual where primary duties are outside of the official duty station/ first due response area. When authorized under the terms of the CFAA, personnel will be compensated by OES beginning at the time of dispatch until the return to FF D jurisdiction (portal to portal) when equipment and personnel are in service and available for agency response. • ARTICLE IV. LEAVE OF ABSENCE WITH PAY
Section 1. Sick Leave:

A Following completion of six (6) months of continuous full-time service, an employee shall be credited with six (6) days of sick leave (48 hours). Thereafter for each calendar month of service in which the employee is paid for more than two-thirds 8 (2/3) of the working days in such a month, they shall be credited with one (1) day of sick leave (8 Hours). Unused sick leave may be accumulated without limit.

A. 56-hour Shift Personnel shall have these accrual rates multiplied by the 56- hour shift conversion factor of 1.4 and use credits on an hour for hour basis.

B. Upon the approval of the department head and the personnel officer, an employee having less than six (6) months of continuous service may be permitted to use sick leave. Such sick leave shall be an advance on credited sick leave and, should the employee terminate before the completion of six (6) months of service, the amount of, sick leave pay received will be deducted from their final check.

C. Credited sick leave may be used for the absence on account of:
1) An employee's bona fide illness, injury, or pregnancy. 2) The treatment or examination of the employee includes, but not limited to, medical, dental, optometric, psychological, or psychiatric. 3) For serious illness or injury of a member of the employee's immediate family (i.e., spouse, parent, brother, sister, child, stepchild, mother-in-law, father-in-law, grandchild, or grandparent). Use of sick leave under this section is restricted to a maximum of six (6) days each fiscal year. For purposes of this section, "serious illness or injury" is defined as an illness or injury of such severity as to require that someone be immediately available to assist the afflicted and/or monitor their condition or that death is imminent.

D. Sick leave usage is subject to the approval of the employee's department head or immediate supervisor, in the absence of the department head. The department head may require evidence in the form of a physician's certificate, or otherwise verifying the reason for an employee's absence during the time for which sick leave is requested. A failure to submit the required verification may result in denial of sick leave usage and constitute grounds for disciplinary action.

E. No employee shall be entitled to sick leave with pay while absent from duty on account of the following:
1) Disability arising from sickness or injury supposedly self-inflicted or caused by any of their own willful misconduct.
2) Sickness or disability sustained while on leave of absence without pay.

F. Sick leave shall not be used in lieu of or in addition to vacation.

G. An employee who has completed a minimum of five (5) years' continuous service and who leaves in good standing shall be paid at their salary rate then in effect for thirty percent (30%) of their unused sick leave.

H. Sick leave is not accrued by or credited to non-regular, emergency, seasonal, relief, or temporary employees paid solely on an hourly or daily basis. •

1. Part-time employees who regularly work at least twenty-nine (29) hours per week, but less than forty (40) hours per week, with at least six (6) months of continuous service shall be entitled to sick leave pay accrued at one-half (1/2) the rate of full- time employees.

J. Any employee who does not use any sick time in a full fiscal year will be granted an added day of vacation (11.2 Hours for 56 Hour Shift Employees).

Section 2. Vacation Accrual and Carryover Policy:

A. Employees shall accrue vacation at the following rates:

Years of Completed Service Vacation Accruals Maximum Accumulatior (40 Hour Employee) at end of Fiscal Year
0 to 2 3.08 hrs/pay period 10 days
3 to 4 3.38 hrs/ pay period 11 days
5 to 9 3.69 hrs/ pay period 12 days
10 5.23 hirs/ pay period 17 days
Years of Completed Service Vacation Accruals Maximum Accumulation (56 Hour Employee) at end of Fiscal Year
0 to 2 4.31 hrs/pay period 14 days
3 to 4 4.73 hrs/pay period 15 days
5 to 9 5.59 hrs/pay period 18 days
10 7.93 hrs/pay period 25 days
B. Shift Personnel shall have these accrual rates multiplied by the 56-hour shift conversion factor of 1.4 and use credits on an hour for hour basis.

C. Vacation accrual shall be capped at (3) three times the employee's annual accrual. a. Employees who reach their cap will cease to accrue vacation leave time unless a waiver is provided at the request of their department head and approved by the City Manager.

D. Regular part-time employees with at least six (6) months of continuous service shall accrue vacation time at the rate of 3.3 hours per month of service. a. Vacation accrual for part-time employees shall be capped at (1) one time the annual r. accrual.

E. Upon separation from service any unused vacation time shall be paid out.

Section 3. Use of Vacation Time:

A. After the completion of six (6) months of continuous service, an employee may apply for vacation leave notto exceed the number of hours earned. •
B. Vacations shall be taken at times approved by the department head with due regard to the wishes of the employee and the particular regard for needs of City.

C. Unless otherwise provided by department rules, employees shall submit vacation requests to their supervisor at least ten (10) calendar days. prior to the intended start of vacation.

D. An employee who terminates their City employment shall be paid for all unused vacation at the current hourly rate.

E. No person shall be permitted to work for compensation for the City during their vacation.

F. With the exception of terminating employees, pay will not be given in lieu of vacation time that is not taken.

Section 4. Vacation Buy Back:

Each fiscal year, after using 60 hours of Vacation leave, an employee may sell back up to a maximum 36 hours of Vacation leave per year. In order to sell back hours, an employee must have a minimum of 100 hours in their bank before the employee can cash out the 36 hours.

Section 5. Holidays:

All City Employees receive one hundred and twenty (120) hours of holiday time. Fire shift personnel will receive Holiday in Lieu pay of one hundred and twenty (120) hours at any cause) in Lieu pay shall be pro-rated on a percentage basis, based upon two thousand nine hundred twelve (2912) nominal hours worked each year.

Section 6. Civic Responsibility Leave:

A. Absence from work because of required trial jury duty will be considered an excused absence with pay. To receive their full salary the employee shall turn into the administrative department any payment for trial jury duty, excluding pay for travel and meals.

B. In accordance with the California Elections Code, Sections 14400 and 14401, if a registered voter employee does not have sufficient time outside of regular working hours within which to vote at general, direct primary or presidential primary elections, they may take off working time as well, when added to their voting time outside their working hours, enable them to vote. The scheduling of the time referenced above shall be subject to the prior approval of the respective department head and shall normally be at the beginning or end of a work shift. A 11 maximum of two (2) hours may be taken with pay to vote provided a ballot stub is given to the department head upon returning to work.

Section 7. Temporary Milltary. Leave:

Payment of employees on temporary military leave as governed by section 395.1 of Military and Veteran Code of the State of California, which states:
"Any public employee which is on temporary, military leave or absence and who has been in the service of the public agency from which the leave is taken for a period of not less than one year immediately prior to the date on which the absence begins shall be entitled to receive their salary or compensation as such public employee for the first thirty (30) days in any one year of public agency service, all service of said public employee in the recognized military service shall be counted as public agency service."
Section 8. Bereavement Leave:
in the event of the death of a member of the employee's immediate family (i.e., spouse, domestic partner, parent, brother, sister, child, stepchild, mother-in-law, father- in-law, grandchild, or grandparent), an employee may use up to 5 days off with the approval of their department head. An employee may use up to 3 days of Sick Leave in addition to bereavement leave, if needed, with the approval of their department head.

ARTICLE V. HEALTH & WELFARE
Section 1. Workers Compensation ;
A. A safety employee of the City, who is disabled, whether temporarily or permanently, by injury or illness arising out of and in the course of their duties, shall be compensated in accordance with section 4850 of the Labor Code.

Section 2. Medical Verification:

Employees may be required to provide medical verification of their ability to perform requited tasks. Such verification may be requested when the City has cause to believe that the employee's condition presents a hazard to the employee, other employees, or the public.

Section 3. Health, Dental and Vision Insurance:
•A. For the period of July 1, 2024, through June 30, 2026, City of Farmersville shall pay the premiums for Tier 1 employees and their dependents for a Healthcare Program, Dental Plan, and Vision Plan in accordance with the rules and regulations governing 12 :
those programs as described in Exhibit C at no cost to the employee.

B. For the period of July 1, 2024, through June 30, 2026, Tier 2 employee's the City of Farmersville shall provide a fixed contribution of up to $1, 150 towards the purchase of a Healthcare Program, Dental Plan, and Vision Plan for the employee and their dependents in accordance with the rules and regulations governing those programs as described in Exhibit C.

C. Tier 1 Employees may, at their discretion, "Opt Ouf" of Healthcare coverage for their dependents, spouse, and themselves and be eligible for the following incentive, per • pay period, for a maximum allowable incentive of $150.00.

1. Opt Out of Dependent coverage (all dependents) $50

2. Opt Out of Spousal coverage $50

3. Opt Out of Employee Coverage $50
Section 4. Retirement:

City shall provide the Public Employees Retirement System (PERS) retirement to all employees. City shall pay the required Employer contribution to PERS to maintain the two percent (2%) @ 55 program for "classic" employees and the two percent (2%) @ 57 program for "new" employees. Effective July 1, 2014, safety employees shall pay the employee contribution to PERS. At no time shall this cost exceed twelve percent (12%) of. base pay in accordance with the Public Pension Reform Act (PEPRA). Any additional costs shall be paid by the City.

Additionally, the City shail pay the full cost of the employee's share of Social Security tax, up to six-point two percent (6.2%) of the employee's compensation. The contribution to social security by the City for the employees shall not count in any computation towards the PERS retirement program provided for in this section.

Section 5. Life Insurance:

City shall provide a life insurance policy of $50,000 for each Fire employee.

ARTICLE VI. FIRE BENEFITS
Section 1. Mileage Reimbursement:

A. Employees who, at the City request, use private vehicles on City business shall be reimbursed for mileage at the current Federal GSA rate per mile. Prior approval from the department head must be obtained.

Section 2. Tuition Reimbursement Program:
. •
A. All full-time personnel are eligible to participate in the City's tuition reimbursement program.

B. Employees must obtain their department head's approval prior to taking a requested course. This approval must be obtained in writing prior to starting the course.

C. Each course approval is contingent upon there being a relationship between course and/or degree and the employee's present or reasonable anticipated duties. The department head shall determine whether such a relationship exists.

D. Once the department head's approval is obtained the request will be forwarded to the ty manager tor tinal approval. Upon successful completion of the class, (grade "B or better) the employee shall provide the finance department with a copy of th grade report and all receipts and cancelled checks relating to the tuition expenses incurred. Once all necessary information is received by finance, the finance department will make the appropriate payment.

E. Reimbursement will not exceed the per unit cost for an equivalent class taken at a state college/university subject to a maximum reimbursement in any one fiscal year of $2,000 per employee.

F. Employees that terminate employment with City, voluntarily or involuntarily prior to five years after completing a course that he/she received a tuition reimbursement, shall be responsible to pay back to City a portion of the reimbursement received. For each month worked after the reimbursed course is completed, employee shall be forgiven 2.78% of the reimbursement.

Section 3. Bilingual Pay:

A. Effective July 1, 2021, any new eligible employees shall receive $100 a month for fluency in conversational and written Spanish. Such fluency shall be determined through. a competency examination developed and administered by City.

B. Any employees receiving bilingual pay prior to July 1, 2021, shall have their 3.5% incentive pay converted to their equivalent dollar amount as of June 30, 2021. These employees shall receive the converted fixed amount going forward regardless of changes to salary:

Section 4. Long Term Disability and Life Insurance:

All full-time employees are provided long term disability and life insurance coverage, which is subject to the insurance carrier's terms, conditions, and exclusions.

Section 5. Certificate Pay:
:

A. City shall provide two and one-half percent (2.5%) above the employee's normal •
•
•
hourly or monthly rate for obtaining and maintaining certification as an Emergency Medical Technician.

B. City shall provide two and one-half percent (2.5%) above the employee's normal hourly or monthly rate for completion of Fire Technology Certificate (30 Units) from a Community College.

C. City shall provide ($50) per pay period to employee's who obtain and maintain a certification for Company Officer.

D. City shall provide ($50) per pay period to employee's who obtain and maintain a certification for Chief Officer.

Section 6. Educational Incentive Pay:

A. City shall provide two and one-half percent (2.5%) above the employee's normal hourly or monthly rate if employee possesses an Associates of Arts or Associate of Science degree from an accredited institution of learning.

B. City shall provide five percent (5.0%) above the employee's normal hourly or monthly rate if employee possesses a Bachelor of Arts or Bachelor of Science degree from an accredited institution of learning.

Section 7. Deferred Compensation:

If an employee elects to participate in a voluntary deferred compensation retirement program, the City shall match each dollar contributed by employee up to four percent (4%) of employee's reoccurring pay.

Section 8. Longevity Pay:

After an employee has worked for the City for at least ten years, the employee shall be entitled to Longevity Pay. Longevity Pay shall equal 5% of employee's base 5% shall be paid in the event the employee has worked for at least 20 years and the Section 11. Healthy Living Pay:

The City shall provide employees with an annual $180 healthy living incentive to maintain their health and wellness payable in two payments, one in December and one in June.

ARTICLE VII. TERM OF MOU

CITY OF
City Council
Staff Report 10A
TO: Honorable Mayor and City Council
FROM: Steve Huntley- Acting Interim City Manager
DATE: May 13, 2024
SUBJECT: Appointment to Planning Commission for Unexpired Term RECOMMENDED ACTION:

Recommend that the City Council appoint Irene Taff to the Planning Commission for an Unexpired Term.

BACKGROUND and DISCUSSION:

With the resignation of Freddy Espinosa, the Planning Commission has a seat that needs to be filled. The vacancy has been noticed by the City Clerk, and applications have been made available at the City Clerk's office. Recently, the City has received an application from Irene Taff This term will expire on June 30, 2025, so filling this vacancy will be for the remaining term. The applicant would be eligible for reappointment to a full term.

ATTACHMENTS:

Taff application
CITY Gi
SUBMIT TO: FARMERSVILLE
City Clerk
909 W.. Visalia Road
Farmersville, Ca. 93223
559-747-0458

CITY OF FARMERSVILLE

APPLICATION FOR COMMISSION APPOINTMENT

APPLICANTS ARE ENCOURAGED TO CONTACT A COUNCILMEMBER TO COMMUNICATE THEIR INTEREST FOR APPOINTMENT.

1. Irene Renee Taff
First Middle Last

2. Residence address: 233 S. Rose Ave:

Farmersville Tulare County Ca 93223
City Courty State Zip:

Cell/Home
-Phone (559)967-3501
Email Address: [email protected]

3. Position sought: (List in order of preference)
1) Board Member for Planning Commission_
2)_
3)
Business Title or Occupation: Community Care Coordinator Company: Kaweah Health Hospital
Address: 400 W. Mineral King Ave
Visalia Tulare CA 93223
City County State Zip
Phone (559)563-0016.
•

5. Education- List schools attended and/or graduated/degree(s):

Exeter High School Diploma
Fresno Pacific Business, BA Business Administration: Organizational Leadership Emphasis

6. Other Special Training or Experience:

Reserve Officer with Farmersville Police Department, Medical Assistant, Clinical Supervisor Training and coaching to maintain Housing Tenancy and Sustaining Services helping clients with specific move in needs.

7. Previous and present governmental and civic experience. Indicate when, position and duties:

On a daily basis l work in fostering relationships with hilping individuals understand their rights and responsibilities as citizens, which empowers them to contribute to a positive change in their individual lives and communitie...

8. Please explain why you wish to serve on a Commission for The City of Farmersville:

As a native of Tulare County, I have a deep understanding of our community's history, culture and unique challenges.

In my daily interaction, collaborating with other organizations has helped build valuable relationships networking for the betterment of the communities. I have the privilege of working with clients coaching and assisting them with housing needs. Given the. "Opportunity; I would like to collaborate with city officials, and local residents for communities needs and interest creating value, pride. and cohesion. My hope is to come together to brainstorm and create innovative solutions for local challenges to help the committee prioritize projects and develop solutions that truly benefit our community.. 9: Do you have any interests or associations, which might present a conflict of interest? If yes, please explain:

None
Please attach your resume, and any additional information or statements which you feel would be helpful in reviewing your qualifications.

AUTHORIZATION AND RELEASE
I understand that in connection with this application for appointment, this document and the information contained herein will be made available to the general public upon request. hee on Taff 04-19-2024
Signature of Applicant Date
Irene Renee Taff
233 S Rose Ave Farmersville, Ca 93223
559-967-3501 [email protected]
Patient Advocate:/ Clinical Supervisor / Organizational Leadership Strong Team Player in the clinical health services field with excellent communication skills, organization, and consistently strong work ethic. Proven ability to excel in performance during fast-paced and intense situations. Able to adapt to change and develop effective relationships that facilitate efficiency. A true patient advocate providing first class care for patients and families.

Education, Certification & Training
B.A. in Business Administration, emphasis in Organizational Leadership Fresno Pacific University, Visalia, CA, Graduated: July 2015 General Education
College of the Sequoias, Visalia, CA, 2013
Certificate in Medical Assistant Certificate in Peace Officers Standards and Training Visalia Adult School, Visalia, CA, 2011 Tulare and Kings Police Academy College of Sequoias, Visalia, CA, 2007 In-house training programs, Family Health Care Network
Supervisor Academy, 2008, Team Workshops, Supervisor Harassment Prevention.

Key Skills & Competencies
Compliance Audits Customer Relations & Follow-up Microsoft Office Proficient Planning & Scheduling Record Compliance & Supervision Presentation Facilitation Training Implementation Medical Terminology & Equipment Relationship Development Professional Experience
Community Care Coordinator- Kaweah Health Hospital Aug 2018 to Present • Medical Assistant
Family Health Care Network, Bridge Clinic, California, Jan. 2012 - August 2018 Proficient in appointment scheduling. Prioritize patient daily care according to acuity and scheduled patient procedures. Assist patients by taking vital signs, processing referrals. Ensure strict adherence to HiPPA compliance and Patient Privacy Laws. Serve as Mentor for new staff. - Assist patients with financial counseling and the completion of necessary forms. - Regularly perform EKGs, audiometric testing, vision screening, CLIA Waived tests. - Proficient in Electronic Health Records. Proficient in Microsoft Office, E Clinical Works.

Clinical Supervisor
Family Health Care Network, Farmersville, California, Nov 2007 - Jan. 2012 Oversaw the direct supervision of medical assistants and day to day operations. Ensured compliance with OSHA and Joint Commission. Oversaw and maintained all logs; Sterilization, Pap, Medication, HGB, AIC, Crash Cart, refrigerator and oxygen tanks. Facilitated monthly team meetings. Ordered and maintained supplies, medications, forms and equipment for all staff. Serve as a pațient advocate demonstrating excellent customer service.
- Monthly schedules completed in a timely manner for assigned staff. - Supervised 25 employees, ensuring staff was adequately trained and performed job duties as expected. Administered Annual Skills Proficiency/Competency tests for all assigned staff. - Awarded Employee of the Year in 2008.

CITY OF

FARMERSVILLE
City Council
Staff Report 10B
TO: Honorable Mayor and City Council
FROM: Steve Huntly, Acting Interim City Manager
DATE: May 13, 2024
SUBJECT: Request by Farmersville Falcons Football & Cheer for Special Event Funding RECOMMENDED ACTION:

It is recommended that the City Council review a request from Farmersville Falcons Football & Cheer in the amount of $2,000
BACKGROUND and DISCUSSION:

The City Council established an annual grant program in which funds may be awarded to applicants that fund activities or events which will benefit the community. The Farmersville Falcons Football & Cheer has requested $2,000 to assist with their expenses pertaining to various equipment and fees.

Councilmembers Gomez and Valdovinos have reviewed the application and recommend that FISCAL IMPACT:

Approving this request will leave a balance of $3,340 in the Special Event Budget in the current fiscal year.

DOCUMENTS:

Event Funding Application
CITY OF 3'24 AM11:54

FARMERSVILLE
2024-2025
City of Farmersville Event Funding
Request Form A
(Request for Assistance $100-$2000)
Special Notice for Fiscal Year 2024-2025:

This announcement of submission of an application is in no way a commitment of funding.

Request Guidelines:
• If you are requesting financial assistance for more than one event, a separate request form and distinct separate budget must be submitted for each request. • Any questions re submitting a funding request should be directed to the City of Farmersville 559-747-0458

1. Name of EventFarmersville Falcons Football a cheer

2. Date of Event: May 2024- November 2024

3. Location of Event: tamesville, CA

4. Name of Applicant/Organization hosting event: FArmersVille Falcons Football

5. Contact Person:

Name: Veronica Torres
Phone Cretan 2447
Zip: 93223

6. Description of Event: Football + Cheer Season for the 2024 Season Of Education
inst Competitisman rip, and Create great and
respectful Values With Players

7. Describe what benefits the community and City of Farmersville will receive from the event:
ve are brinaina a new ana upcoming leage
tor commutes nave a more respectiful price range
a safe zone, to be who they are for our parents, As well as out players have healing relationships w coaches of Players.
• 8. Anticipated Number of out-of-town overnight attendees:

9. Anticipated number of local attendees: 150

10. Is this a fundraising event? Yes. No .L

11. Event Promotion- What type of advertising/public relations/promotion methods do you. plan to use to advertise the event? For example, provide details of promotional activities, materials, and ad placements, including the name of publications, location of billboards, tv/radio stations, websites, number of postcards to be produced, etc.

Team Reach App
FAcebook.

Evers
Word of Monk

12. Is this event free to the public: Yes No.

13. Is this a first time event: Yes P No

14. What hotels have committed to special rates or packages for the event date? NIA

5. Describe your procedures for crowd control and security laque Doara members, coaches, anc
Advisors will all be there to help with
craud control and Security at all
events, practices and games.

16. How many estimated hotel room nights will be generated by this event? N/$

17. Liability Insurance: Yes_ No

18. Have you consulted with City/County/State and other agencies to determine what permits will be required to conduct this event? Yes. V

19. Total Amount of Financial Assistance requesting: $ 2000

20. Complete this projected event budget worksheet:

Anticipated Revenue:

1. Admissions 89,000
Player registration
Home ase Antissions $3,050
. Corporate/ Individual Sponsor $ 3,000
OnCoSSToRs
sponsors $_ 1,000
$

4. Other Revenue (please list)

5. Requested City of Farmersville In Kind Support (Please List) (i.e., Permit Fee Waive, Traffic Control, Security, Electrical Support, Other City Staff Labor, City Equipment, Portable Restrooms, Street Barricades, City Facilities, etc.) $.
$

6. Requested City of Farmersville Monetary Support $ 2,000 Total Projected Revenue: $_ 15,050
Anticipated Expenses:

1. Personnel:

Equipment 10,000
Admintstrative - $.

Artistic Uniforms $ 3,000:
rechnicoaches airies $
Other - $ 30C

2. SpaceRentat League Fees $ 100

3. Equipment Rental $

4. Miscellaneous Supplies Custodial Fees 800
$_

5. Permits/License $

6. Advertising/Marketing- $
. Other Expenses
Canopies $ 200
$
Total Projected Expenses: $15,000.

OFFICIAL WITH CONTRACTING AUTHORITY FOR THE

ORGANIZATION
I HEREBY CERTIFY that the facts stated herein this Event Funding Request are true and correct to the best of my knowledge. The Event described herein will be conducted in accordance with all applicable city/county and other regulations, and the Event provides equal access to employment and event participation without regard torace, color, religion; sex, national origin, age, disability, or military status in accordance with applicable federal laws.
omans some en Tong Date: 14/02/24
Orcas Name a Tre Pim: Veronica Tones, Secretary
Phone Number: (557 17-2047E-Mail address:[email protected]

CITY OF

FARMERSVILE
City Council
Staff Report 10C
TO: Honorable Mayor and City Council
FROM: Steve Huntley, CPFO, IPMA-SCP
Director of Finance & Administration
DATE: May 13, 2024
SUBJECT: Proposed Budget Amendment for Fiscal Year 2023-24 by Resolution 2024-020 RECOMMENDED ACTION:

It is recommended that the City Council review and adopt a budget amendment for Fiscal Year 2023-24 by Resolution 2024-020
BACKGROUND and DISCUSSION:

The Acting Interim City Managers have been tasked with ensuring that the City Council priorities are enacted with regard to increasing park maintenance and the completion of park projects in a timely and effective manner. With the recent changes to staffing, and the development of certain projects, staff is now proposing a realignment of previously budgeted projects with ARPA funds to now meet more urgent City Council priorities. Staff will present the proposed options in order to address all the moving parts.

Specifically, staff is proposing to delay the City Hall Parking Lot project (Phases 1 and 2) until other priorities have been accomplished first. The City has been advised, and is currently working with Tulare County, regarding the widening of Visalia Road at the West entrance of the City. This widening project has now been updated, on a preliminary basis, to include a signalized intersection and realignment of Virginia Ave slightly to the West of its current position to match future development North of Visalia Road
This is significant to this project because substantial repairs to the parking lots and their entrances at City Hall may be premature given that their potential realignment would likely require their removal and repositioning anyway. Additionally, there is the expectation that when the new Fire Station project is completed, this will substantially change the traffic and parking needs of City Hall and repairs and modifications based upon current use would be short-sighted when the ultimate goal is for the Fire Department to operate from the new Front Street locations.

Second, staff also propose the delay of the Liberty Park trail rehab project. While the trail could use improvements, currently there are other priority projects in other parks that need to be attended to and have strict grant deadlines and other restrictions. With limited staff, the City will need to focus on completing these other projects first.

As a result, staff anticipates that this would free-up approximately $454,649 to be reallocated to a couple different priority projects with this one-time ARPA funding.

First, the Roy's Park project will be addressed to ensure that it is back on track and open to the public as soon as possible. There are sidewalks, some final picnic arbor amenities, and irrigation installation that need to be completed which is partially funded by Proposition 68 Parks Allocation funding and so needs to be completed timely. The park js a priority for the City Council and needs to return to public use as soon as possible given the appropriate measures to ensure it safety and enjoyment by all. This cost is currently estimated at about $325,000 but a budget of about $200,000 is all that is remaining so about $125,000 additional funds will be needed reallocated to complete it.

The funds will also be used to outfit the public works department with the necessary equipment and supplies needed, as ascertained by recent assessments. This will allow the department to be more proactive in parks maintenance and responsiveness to resident and City Council needs and requests. This estimated cost is about $150,000.

Lastly, about $179,700 of the one-time funds will be used to make the final installment payment on the in-vehicle camera system for the police department. This is a one-time equipment cost that the City is already part way through paying on. By leveraging these one-time funds to pay this cost down, the City will be able to free-up Measure Q funds that can be used for on-going costs related to increased parks maintenance in future years.

If there are remainder funds, they will be held in reserve until these projects are completed and then brought back to Council for consideration to either refund, in part or whole, the delayed projects or redirected for another use. It is anticipated that the projects will be.completed over the next several months and so these funds will be discussed again in the next Fiscal Year, likely in the fall or winter of 2024/2025.

FISCAL IMPACT:

There is no impact to the General Fund, and these projects are one time in nature and paid for by one-time funds through ARPA.

DOCUMENTS:

Budget Amendment Presentation
ARPA Summary
Measure Q Summary
Resolution 2024-020
RESOLUTION 2024-020

A RESOLUTION OF THE COUNCIL OF THE CITY OF FARMERSVILLE

APPROVING AND ADOPTING THE BUDGET AMENDMENT
FOR FISCAL YEAR 2023-24
WHEREAS, the adopted budget for Fiscal Year 2023-24 was approved by the City Council on June 12, 2023 by Resolution 2023-17; and
WHEREAS, the City Council has received and reviewed the staff report and proposed budgetary amendment on May 13, 2024; and
WHEREAS, the City Council has considered the recommended amendment to the budget presented in the attached staff report to reallocated one-time funds from delay projects with the City Hall Parking Lot and Liberty Park Trail to prioritize the completion of Roy's Park and proper outfitting of Public Works Department staff; NOW, THEREFORE, BE IT RESOLVED, the Farmersville City Council hereby makes the budget amendment for Fiscal Year 2023-24, as attached hereto as the supporting staff report, regarding the revenues and expenditures are hereby approved and adopted effective May 13, 2024.

The foregoing resolution was adopted upon motion of Council Member and Council Member seconded the motion at a regular meeting of the City Council held on the 13th day of May, 2024, by the following roll call vote:

AYES:

NOES:.

ABSTAIN:

ABSENT:

Tina Hernandez, Mayor
Rochelle Giovani, City Clerk

PROPOSED
BUDGET

AMENDMENT
FOR FY 2023-24

BUDGET PRIORITIES
• Prioritize effective park maintenance.
• Keep General Fund healthy & City operations running
well.
• Balance Measure Q spending but minimize reductions
and delays to projects.
• Adjust spending of ARPA funds to appropriate levels.
• Keep City Council informed on progress of Measure Q,
ARPA, and Project budgets and spending.

PROPOSED CHANGES TO BUDGET
• Delay / Defund City Hall Parking Lot Phase 1($341,000) • Delay / Defund Liberty Park Trail project ($114,000)
• Pay off PD Camera System to free up Measure Q ($179,700) • Increase Park equipment and supplies ($150,000)
• Re-Open Roy's Park by completing amenities ($125,000) • Use Measure Q to fund ongoing park expense (~$45,000)

IMPACTS OF PROPOSED CHANGES
• Measure Q is now projected to stay healthy through 2028. • ARPA funds are now more appropriately funded (and spent on time).
• General Fund operations are expected to stay the same without impact for current year.
• Evaluation of some projects will be needed in the future.

KEEP CITY COUNCIL INFORMED
• Regular Updates regarding the budget and spending of:
• ARPA funds
• Measure O
• Major Projects

THANK YOU
Questions?
MEASURE Q EXPENSE AND REVENUE PROJECTIONS - 10 YEAR ESTIMATES 5/9/2024 YEAR 1 YEAR 2 YEAR 3 YEAR 4
MEASURE Q CAPITAL COST PROJECTIONS 2024-25 2025-26 2026-27 2027-28 2028-29 TOTAL Admin Vehicle (PARTIAL) 43,500 43,500
City Hall Parking Lot (Phase 2) 47,500 200,000 247,500
City Hall Backup Generator 11,500 177,500 189,000
Street Light Project
New Corporation Yard (PARTIAL) 334,000 334,000 668,000
Sports Park Rehabilitation Project 39,000 39,000
Digital Sign (PARTIAL) 15,000 15,000
Pocket Park Improvements 150,000 150,000
Liberty Park - Phase I! 545.000 545,000
Roy's Park - Phase III 500,000 500,000
Veteran's Park Improvements 500,000 500,000
Sports Park Soccer Field Irrigation Upgrades 8,500 8,500 Chimes as Museum 25,000 25,000
General Plan Update (PARTIAL) 48,587 48,588 97,175
x Patrol Vehicle Replacement (FY22) 58,070 58,070
x Patrol Vehicle Replacement (FY24) 76,292 76,292 57,219 209,803 Patrol Vehicle Replacement (FY26) 80,000 80,000 80,000 240,000 Ongoing Park Maintenance Costs** 44,925 44,925 44,925 44,925 179,700 Patrol Vehicle Replacement (FY28) 82,500 82,500 247,500 37300
Patrol Vehicle Replacement (FY30) 87,000 87,000 261,000 Patrol Vehicle Replacement (FY32) 92,000 92,000 92,000 276,000 Patrol Vehicle Replacement (FY34) 97,000 97,000
TOTAL 275,374 249,805 182,144 309,925 500,000 169,500 921,000 663,000 637,000 689,000 4,596,748 YEAR 1 YEAR 2 YEAR 3 YEAR 4 YEAR 5 YEAR 6 YEAR 8 YEAR 9 YEAR 10 MEASURE Q OPERATIONS COST PROJECTIONS 2024-25 2025-26 2026-27 2027-28 2028-29 2029-30 2031-32 2032-33 2033-34 TOTAL x HDL Cannabis Compliance Services & Management 32,000 32,640 33,293 33,959 34,638 35,331 36,758 37,493 38,243 350,391 x Additional Police Officer S&B and O&M 97,000 97,000 97,000 97,000 97,000 97,000 97,000 97,000 97,000 970,000 Salary & Benefits of Fire Battalion Chief 170,000 170,000 170,000 170,000 170,000 170,000 170,000 170,000 170,000 1,700,000 x Townsend Public Affairs contract 66,000 66,000 66,000 72,600 72,600 72,600 79,860 79,860 79,860 727,980 FUSD Swim Program 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 200,000 Additional Temporary Staff for Public Works
SET contract for Senior Services 30,000 30,000 30,000 30,000 30,000 30,000 30,000 30,000 300,000 * * BGC contract for Youth Services
Contingency 100,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 50,000 550,000 TOTAL 515,000 465,640 466,293 473,559 474,238 474,931 483,618 484,353 485,103 4,798,371 BEGINNING BALANCE 800,000 709,626 694,181 745,744 662,261 388,023 (253,045) (699,663) (1,121,016) CAPITAL COSTS 275,374 249,805 182,144 309,925 500,000 169,500 663,000 637,000 689,000 OPERATION COSTS 515,000 465,640 466,293 473,559 474,238 474,931 483,618 484,353 485,103 TOTAL COST 790,374 715,445 648,437 783,484 974,238 644,431 1,146,618 1,121,353 1,174,103 ENDING BALANCE 9,626 (5,819) 45,744 (37,739) (311,977) (256,408) (953,045) (1,399,663) (1,821,016) (2,295,119) ESTIMATED REVENUE (SAVED FOR NEXT YEAR'S USE) 700,000 700,000 700,000 700,000 700,000 700,000 700,000 700,000 700,000 700,000 *GREYED-OUT LINES ARE PROJECTS AND SERVICES ALREADY COMMITTED TO OR ARE IN PROGRESS.

SUMMARY OF ARPA FUNDS BUDGETED AND SPENT-TO-DATE

BUDGETED ITEM BUDGET AMOUNT SPENT TO DATE STATUS
LIGHTS FOR PARKS 114,000.00 112,258.56 COMPLETE
FIRE RESCUE EQUIPMENT 38,000.00 39,848.90 COMPLETE
FIRE AED DEVICES 18,000.00 22,838.07 COMPLETE
FIRE MODEM & TABLET UPDATE 25,000.00 28,153.05 COMPLETE CODE ENFORCEMENT VEHICLE 50,000.00 IN PROCESS
CITY HALL PARKING LOT PHASE I 450,000.00 NOT STARTED
FIRE PATROL VEHICLE 255,000.00 93,126.87 IN PROCESS
FIRE WATER TENDER VEHICLE 250,000.00 241,207.26 COMPLETE SPORTS PARK PUMP UPGRADE 160,000.00 38,168.41 IN PROCESS PW CORPORATION YARD - LAND 240,000.00 20,185.00 IN PROCESS ROYS PARK IMPROVEMENTS PHASE II 775,000.00 577,800.58 IN PROCESS PUBLIC WORKS BUCKET TRUCK 180,737.00 180,736.31 COMPLETE LIBERTY PARK TRAIL IMPROVEMENTS 141,000.00 NOT STARTED
TOTAL 2,696,737.00 1,354,323.01
INITIAL ALLOCATION 2,560,386.00 2,560,386.00
BALANCE (136,351.00) 1,206,062.99
*HIGHLIGHTED LINES ARE PROJECTS AND EQUIPMENT ALREADY COMMITTED TO OR ARE IN PROGRESS.

BUDGETED ITEM BUDGET AMOUNT SPENT TO DATE STATUS
LIGHTS FOR PARKS 114,000.00 112,258.56 COMPLETE
FIRE RESCUE EQUIPMENT 38,000.00 39,848.90 COMPLETE
FIRE AED DEVICES 18,000.00 22,838.07 COMPLETE
FIRE MODEM & TABLET UPDATE 25,000.00 28,153.05 COMPLETE CODE ENFORCEMENT VEHICLE 50,000.00 IN PROCESS
CITY HALL PARKING LOT PHASE! DELAYED
FIRE PATROL VEHICLE 255,000.00 93,126.87 IN PROCESS
FIRE WATER TENDER VEHICLE 250,000.00 241,207.26 COMPLETE SPORTS PARK PUMP UPGRADE 160,000.00 38,168.41 IN PROCESS PW CORPORATION YARD - LAND 240,000.00 20,185.00 IN PROCESS ROYS PARK IMPROVEMENTS PHASE II 775,000.00 577,800.58 IN PROCESS PUBLIC WORKS BUCKET TRUCK 180,737.00 180,736.31 COMPLETE LIBERTY PARK TRAIL IMPROVEMENTS 141,000.00 NOT STARTED
TOTAL 2,246,737.00 1,354,323.01
INITIAL ALLOCATION 2,560,386.00 2,560,386.00
BALANCE 313,649.00 1,206,062.99
*HIGHLIGHTED LINES ARE PROJECTS AND EQUIPMENT ALREADY COMMITTED TO OR ARE IN PROGRESS.

Unbudgeted ARPA 313,649.00
less: Payoff for Axon3 Cameras 179,700.00
Remaining ARPA for PW 133,949.00

CITY OF

FARMERSVILLE
City Council
Staff Report 10D
TO: Honorable Mayor and City Council
FROM: Steve Huntley, CPFO, IPMA-SCP
Director of Finance & Administration
DATE: May 13, 2024
SUBJECT: Review of Draft Total Budget for Fiscal Year 2024-25 RECOMMENDED ACTION:

It is recommended that the City Council accept, and review materials presented regarding the draft total budget of the City for Fiscal Year 2024-2025 and direct staff toward the ultimate adoption of a budget for Fiscal Year 2024-2025 starting July 1st.

BACKGROUND and DISCUSSION:

On March 11, 2024, the City Council reviewed the draft Capital Improvement Budget for Fiscal Year 2024-25 and gave approval to move forward with the draft pending any updated information through the budgeting process.

Additionally, on April 8, 2024, the City Council reviewed the draft General Fund Budget for Fiscal Year 2024-25 and gave feedback and direction.

Most recently, on April 22, 2024, the City Council reviewed the draft Enterprise Fund Budgets (Water, Sewer, and Refuse) for Fiscal Year 2024-25 and gave feedback and direction.

Now, staff will present the next portion of the draft budget for Fiscal Year 2024-25, which pulls all parts of the budget together for a comprehensive review. The Council will have the opportunity to ask questions and give direction as appropriate needed to proceed to the next steps of the budget process.

No voting or resolution is needed at this time because this item exists to only discuss the draft budget as it is now, with final presentation and ultimate adoption of the spending plan for Fiscal Year 2024-25 in June 2024 with direction by City Council.

ATTACHMENT(S):

Draft Total Budget Presentation for Fiscal Year 2024-2025

DRAFT BUDGET

FISCAL YEAR
+
2024-2025 •
City of Farmersville
5/13/2024
AGENDA
Review Budget Process
What is the Total Budget?
Capital Budget
Utility Budgets
General Fund Budget
Other Fund Budgets
Summary of Complete Budget
Next Steps
Pieces of the
Budget Puzzle
• Capital Budget & CIP: Reviewed 3/11/24
• General Fund: Reviewed 4/8/24
• Utility Funds: Reviewed 4/22/24
• Total Budget: Reviewing today, 5/13/24!
• Last Step:
• Adopt by Resolution: June 10, 2024
+ WHAT IS THE TOTAL +
BUDGET?
The Complete Budget for the City for Fiscal Year 2024-25 Total Budget is the
complete spending
plan of the City Total Budget by Fiscal Year
35,000,000
Total Budget can swing substantially 30,000,000
from year to year depending upon the
25,000,000
funding sources used and the projects
being worked on. 20,000,000
The last several years have been 15,000,000
inflated by large dollar amount grants, 10,000,000
spending large amounts on street
repairs, and spending large allocations 5,000,000
of cash like Measure Q or ARPA.
2022 2023 2024 2025
The total spending plan includes all
parts of the budget already reviewed at • Revenue • Expense previous meetings.

Budget "Formula"
Putting all the pieces together to see the picture!
Capital Budget
+ Utility Fund Budgets V
+ General Fund Budget v
+ Other Fund Budgets
Total Budget for the City

CAPITAL BUDGET
Updates from 3/11/2024
Capital Budget
Draft from 3/11/2024 Draft as of 5/13/2024
• Total Expenses: $10,659,015 • Total Expenses: $11,268,089 • Total Projects: 17 • Total Projects: 14
• Highlights: • What Changed:
• Road Repairs • Removed In-Vehicle Cameras
• Highway 198 Improvements (swap ARPA for Measure Q) to • Park Improvements free up cashflow for Park
Maintenance, as needed.
• New Fire Station
• Delayed Liberty Park Project &
City Hall Parking Lot to free one-
time funds for Public Works.
• Revised Street Repairs to most
recent projected costs.

Updates to purchases / projects
Why did - revised cost projections
this
Updated timelines for ordered
equipment (delays)
budget
change? Changes to allocations to cover
urgent one-time costs and
complete languishing projects
Measure Q Revenue Down 48%
from Peak
Measure Q Quarterly Tax Payments
400,000.00
350,000.00
300,000.00
250,000.00
200,000.00 Revenue declined
for 12 quarters in
150,000.00 a row. Average
100,000.00 loss is slowing,
but not stopped.
50,000.00

0.00 May-19Dec-19 Jun-20 Jan-21 Jul-21 Feb-22 Aug-22 Mar-23 Oct-23 Apr-24 Nov-24

UTILITY FUND
+
•

BUDGETS
Updates from 4/22/2024
•
Water Fund Budget
Draft from 4/22/2024 Draft as of 5/13/2024
• Water Fund Operations: • Water Fund Operations:
• Expense: $1,414,113 • Expense: $1,455,615
• Revenue: $1,293,507 • Revenue: $1,293,007
• Operational loss of $120,606 • Operational loss of $162,608 • No Debt • No Debt
• $232,587 in Capital Outlay • $232,587 in Capital Outlay •
Sewer Fund Budget
Draft from 4/22/2024 Draft as of 5/13/2024
• Sewer Fund Operations: • Sewer Fund Operations:
• Expense: $2,060,626 • Expense: $2,112,975
• Revenue: $2,209,603 • Revenue: $2,209,603
• Net Income of $148,977 • Net Income of $96,628
• Principal Debt Service $378,507 • Principal Debt Service $372,997 • $111,587 in Capital Outlay • $111,587 in Capital Outlay •
Refuse Fund Budget O
Draft from 4/22/2024 Draft as of 5/13/2024
• Refuse Fund Operations: • Refuse Fund Operations:
• Expense: $877,353 • Expense: $938,893
• Revenue: $1,030,039 • Revenue: $1,030,039
• Net income of $152,686 • Net income of $91,146
• No Debt • No Debt
• $O in Capital Outlay this year • $O in Capital Outlay this year Updates based on
Why did interest earnings
these
Updates based on
expense allocations
budgets
change? Updates based on
Capital Budget updates
+ GENERAL FUND
•
BUDGET
Updates from 4/8/2024
•
General Fund Budget O
Draft from 4/8/2024 Draft as of 5/13/2024
• Total Expenses: $6,380,852 • Total Expenses: $6,518,902 • Total Revenues: $6,390,897 • Total Revenues: $6,497,375 • Net Income: $10,046 (0.16%) • Net Deficit: $21,527 (-0.33%) • Highlights: • Highlights:
• Salary increases despite dropping • Slight deficit position despite revenues expense cuts
• Expense cuts to maintain services • Patience is needed as the dust levels and not over-spend settles from staffing changes Updates based upon
Why did negotiations
this Updates to salary &
budget benefit expenses
change? Updates to some
expense allocations
o l
. OTHER FUND BUDGETS
Other Operations Related to the General Fund
•
What are "other funds"?
These are funds that typically • Examples of "other funds" in hold restricted funds, grants, or the budget are:
designated cash held for
specific purposes. • Measure Q Fund
• Street Repair Funds
• Development Impact Fees
Expenses are typically paid • Maintenance Districts & Rental from cash on hand or through
Facilities
grant reimbursements toward
the capital budget. • Police SLESF
• Program Income for CDBG,
HOME, and CalHOME.

Some expense exceptions
apply, but they are usually
accounted for through the
capital budget.

Fund Name Revenue Expense Net Gain / (Loss)
103 General Fund Capital 230,449.00 230,449.00
104 Measure Q 760,691.00 745,449.00 15,242.00
3 Water DIF 27,907.00 27,907.00
Other Fund 5 Sewer DIF 46,876.00 46,876.00
11 Drug Enforcement 424.00 424.00
12 Grants 918,107.00 918,107.00
Budgets
14 Police SLESF 175,266.00 208,815.00 (33,549.00)
20 STP 27,641.00 859,944.00 (832,303.00)
Funds other than the main operations 21
Gas Tax 294,917.00 379,093.00 (84,176.00)
in the Capital Burger ador arted for 22 TDA / LTF 436,631.00 430,056.00 6,575.00 23 Storm Drain DIF 10,430.00 10,430.00
restricted funds that spend down cash 26 Measure R 320,622.00 2,130,000.00 (1,809,378.00) allocations already on hand. 27 RMRA 284,161.00 284,161.00 30 Park DIF 16,583.00 16,583.00
Many of these funds are not 31 Park Improvements
programmed to spend any funds for FY 35 Maintenance Districts 63,040.00 56,241.00 6,799.00 39 City Properties 94,949.00 76,000.00 18,949.00
2024-25, and this is normal as they
40 CDBG Program Income 348,699.00 348,699.00
may store up cash over years in order HOME Program Income 41 6,574.00 - 6,574.00
to have enough to contribute toward a 42 CalHOME Program Income 531.00 531.00
project later on. 60 ARPA 57,899.00 593,360.00 (535,461.00) Some funds house a portion of salary 61 Circulation DIF 2,500.00 2,500.00 62 Government Facilities DIF 3,470.00 3,470.00
and benefit cost, but it is not usually a 63 Library DIF 135.00 135.00 large share. Gas Tax and SLESF funds 64 Community Facilities DIF 7,317.00 7,317.00 are good examples of this. 71 Fire DIF 11,403.00 11,403.00 72 Fire Cost Recovery 384,153.00 6,585,500.00 (6,201,347.00) 81 Police DIF 8,196.00 8,196.00
82 State Asset Forfeiture
Total 4,539,571.00 13,213,014.00 (8,673,443.00),
Many Let's breakdown the
purpose of all these funds
Funds and some of their
restrictions briefly.
for
They are not mixed
Many because they have legal
reasons or accounting
Reasons reasons not to be, or both.

Funds to Support
the General Fund
Fund 103 keeps all General Fund
Capital items together, separate from
the General Fund. Fund Name Revenue Expense Net Gain / (Loss) 103 General Fund Capital 230,449.00 230,449.00
Fund 104 receives Measure Q cash and 104 760,691.00 745,449.00 15,242.00 Measure Q
distributes to other funds to spend. 12 Grants 918,107.00 918,107.00 Expense listed are transfers to other 60 ARPA 57,899.00 593,360.00 (535,461.00) funds.

Fund 12 keeps active grant spending
and reimbursements separate from
other funds. Expense listed here is for
current HOME grant spending.

Fund 60 holds ARPA cash separate
from other funds for specific spending.

Funds to Repair &
Build Streets
All of these funds pay for road repairs,
improvements, and transportation. It is
Fund Name Revenue Expense Net Gain / (Loss)
almost entirely spent through the
Capital Budget. 20 STP 27,641.00 859,944.00 (832,303.00) 21 Gas Tax 294,917.00 379,093.00 (84,176.00)
Some gas tax funds support ongoing 22 TDA / LTF 436,631.00 430,056.00 6,575.00 minor repairs and salaries and benefits 26 Measure R 320,622.00 2,130,000.00 (1,809,378.00) for Public Works. Some ongoing 27 RMRA 284,161.00 284,161.00 engineering costs are budgeted for the
TDA fund.

Funds to Support
Police
These funds are specific to Police work
and can only be used for certain
purposes. Fund 11 and Fund 82 will
be zeroed out by the end of FY 2024 Fund Name Revenue Expense Net Gain / (Loss) to purchase ALPR cameras (equipment 11 Drug Enforcement 424.00 424.00 is an eligible expense). 14 Police SLESF 175,266.00 208,815.00 (33,549.00) 82 State Asset Forfeiture
SLESF is designed to support new
police officer positions and currently
pays for two police officers for the
City. It is intentionally spending more
than the revenue coming in.

Funds to Support
Fire
This fund is set aside for all expense
and revenues related to out of County
strike-team work and anything related
Fund Name Revenue Expense Net Gain / (Loss)
to the new Fire Station construction
72 Fire Cost Recovery 384,153.00 6,585,500.00 (6,201,347.00) project.

Any revenues exceeding expense will
be directed toward fire apparatus
replacement costs.

Funds to Support
Development
Fund Name Revenue Expense Net Gain / (Loss)
These funds are the collection point for 3 Water DIF 27,907.00 27,907.00 Development Impact Fees. Fees are 5 Sewer DIF 46,876.00 46,876.00 restricted to spending only on new 23 Storm Drain DIF 10,430.00 10,430.00 expansion of services caused by 30 Park DIF 16,583.00 16,583.00 development. 61 Circulation DIF 2,500.00 2,500.00
62 Government Facilities DIF 3,470.00 3,470.00
These are critical to funding 63 Library DIF 135.00 135.00 infrastructure needed because of new 64 Community Facilities DIF 7,317.00 7,317.00 development within the City. 71 Fire DIF 11,403.00 11,403.00 No spending is planned in the coming 81 Police DIF 8,196.00 8,196.00 year, but this will depend upon the
Capital Budget and current
development in the City.

Funds to Support
Housing
These funds support the program
income that comes in from each of the
housing programs run by the City.

Fund Name Revenue Expense Net Gain / (Loss)
These funds are highly restricted 40 CDBG Program Income 348,699.00 348,699.00 federal funds that require agreements 41 HOME Program Income 6,574.00 6,574.00 to be spent unless recycled into new 42 CalHOME Program Income 531.00 531.00 housing loans.

All spending is accounted for in the
Capital Budget, or none is planned.

Funds to Support
Parks & Facilities
These funds hold grant activity,
property assessments, and rental
income, to pay for improvements and
Fund Name Revenue Expense Net Gain / (Loss)
maintenance in Parks, City owned
31 Park Improvements
properties, and Lighting & Landscape
Maintenance Districts. 35 Maintenance Districts 63,040.00 56,241.00 6,799.00 39 City Properties 94,949.00 76,000.00 18,949.00
Maintenance is usually outsourced for
Maintenance Districts and expense
related to City properties are related to
their high repair needs and utility costs.

The City has designated these funds be
prioritized for these purposes and are
restricted as such.

TOTAL BUDGET
The Big Picture for FY 2024-25
Total Budget • Summary:
• Expenses far outweigh
revenues because the City is
spending down cash
allocations already received
(ARPA, Street Funds, etc).

Budget Category Expense Revenue • Operations are operating Capital Budget 11,268,090.00 effectively, or if not, the Water Budget 1,688,202.00 1,293,007.00 issues are known and being Sewer Budget 2,023,345.00 2,209,603.00 resolved (utility rate study).

Refuse Budget 938,893.00 • Revenue listed in Other Funds 1,030,039.00
General Fund Budget typically offset expenses in
6,518,902.00 6,497,375.00 the Capital Budget. Any
Other Fund Budgets 13,213,014.00 4,539,571.00 amount of expense exceeding Total Budget 35,650,446.00 15,569,595.00 revenue is paid out of cash on hand.
•
Summary & I Next Steps
• Issues to Address: • Should we be concerned?
• Recent staffing changes will • No, volatility in economic Budget the merile to of the activity that impacts revenues and expenses are a natural
• Measure Q Revenue continues process that budgeting must to decline tor 3 years straight work around.
but may be leveling off. • Yes, spending trends out-pace • The General Fund has a small revenue trends and this is not operating deficit, but this will sustainable.
be revisited. • However, the City takes
• Potential recessionary
economic changes.
• Potential changes to the tax needed throughout the year to base through development. keep long-term stability.

Summary &
Next Steps
• Total Budget is similar to past
years but with more focused on
Parks Maintenance.
• Budget is in transition and will be
revisited when the dust has settled
more, and better projections can
then be made.
• Changes to some capital projects
will have impacts in various ways.

Budget Timeline
You are
here!
CIP Utilities General Fund Total Draft Adoption
Review the "big Break out the The meat of the The sum total The official projects" that separate budget that of everything spending plan take a lot of "business-like" houses all the reviewed to of the City planning and entities first to most visible date with a few adopted by money first. show their City services adjustments resolution of Set a five-year needs and like Police, Fire, and odds and the City plan to enable performance. Parks, Facilities, ends fit in for Council. effective and City Hall. final review.

June 2024
implementation.

Next
Time!
+
Next Steps
Process &
Formal Adoption Documents New Budget
• City Council adopts • Multiple resolutions
• The new budget is
the budget by need to be approved
effective 7/1/2024
Resolution making it for budget,
the official spending appropriation limit, through 6/30/2025. plan of the City for capital 5-year plan, • Budget is distributed the next year. salary schedule, and
and posted on the
so on.
• Mid-Year budget website and is a
review gives the • The City advertises public document. update on progress the date in advance
and any changes for a public hearing. • Budget set up in needed at that time. financial system and
• The Budget Book is
created. enforced.

Conservative
budgeting is still
key to long-term
success.

Fiscal Year 2024-25

THANK YOU
Questions or Comments?

CITY OF

FARMERSVILLE
City Council
Staff Report 10 E
TO: Honorable Mayor and City Council
FROM: Steve Huntley- Acting Interim City Manager
DATE: May 13, 2024
SUBJECT: Greater Kaweah Groundwater Sustainability Agency (GSA) and Self-Help Enterprise.

RECOMMENDED ACTION:

Recommend that the City Council direct staff about an expansion of the existing program with The Greater Kaweah Groundwater Sustainability Agency (GSA) and Self-Help Enterprises.

BACKGROUND and DISCUSSION:

The City of Farmersville currently operates a drinking water fill station program on N.

Farmersville Blvd. in front of the Greater Kaweah GSA office.

This station offers a reliable source of high-quality, clean drinking water to residents in adjacent rural areas facing water quality issues. The City's support and provision of water from their system make this service possible. It has proven crucial at a time when many in our community struggle to meet their basic water needs.

In many rural areas surrounding Farmersville, domestic well owners have lost access to groundwater due to quality issues or overuse, relying instead on water storage tanks until their wells can be repaired or replaced. These tanks and the water supplied to them are primarily provided through a local program administered by Self-Help Enterprises.

Self-Help Enterprises aims to expand the use of the fill station facilities to fill their water trucks for refilling individual tanks. They have confirmed a water demand of approximately 500,000 gallons per month (2-3 tanker trucks per day, 5 days a week), which will be paid for by the GSA and Self-Help Enterprises. The Groundwater Sustainability Agency (GSA) believes that this volume of water needed for the program will not strain the City's groundwater supply or facilities while providing significant benefits to surrounding rural communities.

ATTACHMENTS: email Greater Kaweah GSA
Steve Huntley
From: Mark Larsen <[email protected]>
Sent: Thursday, May 2, 2024 8:28 AM
To: Tina Hernandez.

Cci Steve Huntley; Jay Brock, [email protected]
subject: [EXTERNAL]Farmersville Drinking Water Supply
Follow Up Flag: Follow up
Flag Status: Flagged •
Mayor Tina Hernandez,
The Greater Kaweah Groundwater Sustainability Agency (GSA) and the Kaweah Delta Water Conservation District (District) would first of all like to express our appreciation to the City of Farmersville for their cooperation with the drinking water fill station program on north Farmersville Bld in front of the District office, and we would like to request Farmersville's approval for an expansion of this program.

This station currently provides a dependable source of quality, clean drinking water to those in the adjacent rural areas who have water quality issues. The City's support and allowance to utilize water fróm their system makes this possible. This has been a crucial program in a time when many in our own backyard struggle to meet their basic-water needs.

As you are likely awäre, there are many areas in the rural community around Farmersville where domestic well owners have lost use of their groundwater well due to groundwater quality issues or overdraft conditions and are deperdent on a water storage tank in their yard to provide a temporary source of water until their well can be repaired or replaced. The temporary storage tanks and the water supplied for them are mostly provided through a localprogram administrated by Self-Help Enterprises (SHE).. Our reason for contacting you is that SHE needs a local source of water to refill those storage tanks, and with your permission, we would like to expand the use of the fill station facitities and the use of Farmersville water for SHE to fill their water trucks in order to refill those individual tanks:

SHE has confirmed the water demand to accomplish this is around 500,000 gallons per month (2 - 3 tanker trucks per day, 5 days a week). This water will be paid for by our organizations. We believe the quantity of water needed for this program is not at a volume that would tax the City's water groundwater supply or the City's water facilities, and yet provide a great benefit to the surrounding rural community. We did not want to provide this water without first checking with you. Please consider this request and feel free to contact Shane Smith or Mark Larsen if you have any questions (559)747-5601.

Thanks, Mark Larsen - General Manager, Greater Kaweah GSA, and Shane Smith - General Manager, Kaweah Delta WCD
Mark Larsen
General Manager
Greater Kaweah GSA
2975 N. Farmersville, Farmersville CA 93223
Phone (559) 302-9987 Ext 137
J
NARNING: This e-mail and any attachments are intended only for use by the addressees) named on the e-mail and may contain legally privilege and/or confidential Information. If you are not the intended recipient of this e-mail; you are hereby notified that any dissemination, distribution or copyin of this e-mail or its attachments is strictly prohibited. If you receive this e-mail in error, please immediately notify the sender by replying to this message. •
1 CITY OF

FARMERSVILLE
City Council
Staff Report 10 F
TO: Honorable Mayor and City Council
FROM: Steve Huntley- Acting Interim City Manager
DATE: May 13, 2024
SUBJECT: Discussion about Council Requests List
RECOMMENDED ACTION:

Recommend that the City Council review the Council Requests List.

BACKGROUND and DISCUSSION:

This discussion will enable the Council to review the status of outstanding requests, address any emerging priorities, and offer guidance on the management and execution of pending tasks.

This proactive approach ensures efficient coordination and alignment between the City Council's objectives and the operational endeavors of the staff.

The staff has compiled a Council Requests List derived from the Council Reports and Minutes of prior Council Meetings. This comprehensive report encompasses the date of each request he corresponding Councilmember who initiated it, a detailed description of the request, its current status, the designated individual or department responsible for its fulfillment, and the completion date.

The City Staff remains committed to diligently updating this list on a weekly basis, incorporating any newly generated requests arising during Council sessions.

ATTACHMENTS: Council Requests List
COUNCIL REQUESTS LIST 5/9/2024
COUNCIL DATE REQUESTOR ITEM /DESCRIPTION STATUS / AGENDIZED? RESPONSIBLE PERSON / DEPT CLOSE DATE 11/13/2023 Boyer Replace mural on Bathroom structure at Armstrong Park Public Works 1/8/2024 Hinjosa Temporary lighting on Farmersville Bivd, 5/8/2024 =
1/8/2024 Valdovinos Repairs for Oakview Road (potholes) Public Works Results of Safety Study: Remove tree from Ash & Bivd SE Corner, add 1/8/2024 Council flashing lights on stop sign, add rumble strips getting quotes for tree removal Public Works 1/22/2024 Hinjosa Sign for Roys Park Researching Options Administration 1/22/2024 Hernandez Asked about Polo Shirts for the Planning Commission In process Administration 2/12/2024 Boyer Potential crosswalk at Snowden School Unknown Engineering Requested to reach out to Elections office to ensure no issues for Waiting for candidate election window 2/12/2024 Valdovinos residents intending to run for council to open in July 2024 Administration 2/26/2024 Hinojosa Status of park cameras Waiting for Delivery Police 2/26/2024 Hinojosa Ceiling Panets damaged at Boys and Girts Club Unknown Public Works 3/11/2024 Hinojosa Ceiling Panels damaged at Boys and Girts Club Unknown Public Works 3/11/2024 Boyer Light at Farmersville/Pepper that needs to be fixed Public Works Proposed organizing more community cleanup events & potentially 3/25/2024 Hinojosa helping seniors with yardwork Public Works 3/25/2024 Hernandez Proposed organizing more community cleanup events Unknown Public Works regular patrol checks of these areas
3/25/2024 Hernandez Concerns about homeless at Baseball Fields are being done 4/15/2024 4/8/2024 Hinojosa Drinking Fountain Located downtown Public Works 4/8/2024 Hinojosa Address faded red curb on E. Visalia Rd and add "no parking signs" Public Works 4/8/2024 Hinojosa Parked cars blocking E. Visalia Rd. Unknown Police 4/8/2024 Hinojosa Splash Pad not working Unknown Public Works Existing system from Farmersville Bivd
will be moved to Visalia Road when the
upgraded system is installed on the
4/8/2024 Hinojosa Concerning the Installation of Crosswalk RFB system on Visalia Road Boulevard 4/8/2024 4/8/2024 Hinojosa Report on the status of Graffiti at Pocket Park Unknown Public Works Can a red curb be painted at N. Matthew and W. Walnut due to traffic 4/8/2024 Hinojosa issues Unknown Engineering
Contract states funds are at sole
4/8/2024 Hinojosa Can City recoup funding for high school pool closures last summer discretion of FUSD 5/6/2024 4/8/2024 Hinojosa Can pews in Church Museum be cleaned? Yes, pews were cleaned on 4/18/24 4/18/2024 Can there be wheelchair access added to the East side gate at Los 4/8/2024 Boyer Arroyos / Sports Park? Unknown Engineering 5/7/2024 Boyer Research providing Generic Plans for ADUs researching options Engineering 5/7/2024 Boyer Alleys with dry grass that needs to be maintained Unknown Public Works 5/7/2024 Gomez Bullard at the end of Citrus Ave is broken Unknown Public Works Does the Church/Museum have a scheduled removal of parking lot Bullards are broken, need to research 5/7/2024 Gomez bullards? options to replace Police
5/7/2024 Hernandez Research updates for ordinance regarding vendors Unknown City Attorney 5/7/2024 Hinojosa Mortars set off at Ash and Camelia Increased patrol checks in the area 5/8/2024 Downtown officer addressing this
5/7/2024 Hinojosa Transients congregating behind transit center construction site issue 5/8/2024 Investigated claim but didn't find any
5/7/2024 Hinojosa People climbing into burned out attic at La Major issue 5/8/2024 5/7/2024 Hinojosa E. Costner & N. Magnolia water /sewer clogged researching this issue Public Works 5/7/2024 Boyer Plants on new section of N. Farmersville Bivd growing into road way researching this issue Public Works 5/7/2024 Boyer Graffiti at Armstrong Park needs to be addressed researching this issue Public Works 5/7/2024 Gomez Trucks parking behind Rite Aid are blocking view of traffic on Walnut Ave researching this issue Police Sent Code enforcement to inspect and
5/7/2024 Valdovinos People disturbing patrons at Toy Plaza laundromat incresed patrol checks 5/8/2024 Research options to adjust fees at Church/Museum for Sunday Night 5/7/2024 Hinojosa Services Unknown
Change arbor signs at Freedom Field to be sequential with Sequoia 5/7/2024 Boyer Gateway Waiting for delivery of replacements 5/7/2024 Hinojosa Requested a copy of transit layout to see fencing Unknown

Farmersville City CouncilMay 13, 2024

Farmersville City Council
May 13, 2024