Agenda — Farmersville City Council, February 23, 2026

Mayor
FARMERSVILLE CITY COUNCIL Tina Hernandez

CITY OF
Mayor Pro Tem
Araceli Ochoa
FARMERSVILLE MEETING AGENDA Council Members
Gregorio Gomez
February 23, 2026 6:00 PM Paul Boyer
City Hall, 909 W. Visalia Rd. Danny Valdavinos
Farmersville, California 93223
Password: 063834
Notice is hereby given that the Farmersville City Council will hold a Regular Meeting on Monday, February 23, 2026 at 6:00 p.m. in person at City Hall located at 909 W. Visalia Rd. in Farmersville California, 93223.

Staff Reports related to items on the agenda are available on the City's website at https://www.cityoffarmersville-ca.gov/and available for viewing at City Hall.

A. CALL TO ORDER SESSION REGULAR COUNCIL MEETING
B. ROLL CALL
C. INVOCATION
Presented by Mayor Hernandez
D. PLEDGE OF ALLEGIANCE
Led by Mayor Hernandez
E. APPROVAL OF AGENDA
F. PUBLIC COMMENTS
The public is invited to comment on any subject under the jurisdiction of the Farmersville City Council. Please note that speakers that wish to comment on a Regular Item or Public Hearing on tonight's agenda will have an opportunity to speak when public comment for that item is requested by the Mayor. Comments shall be limited to two (2) minutes per person, with twenty (20) minutes for the total comment period, unless otherwise indicated by the Mayor.

The public may also choose to submit a comment before the meeting via email. Public comments received via email will be distributed to the Council prior to the start of the meeting and incorporated into the official minutes; however, they will not be read aloud.

Under state law, matters presented under public comment cannot be acted upon by the Council at this time.

G. SPECIAL PRESENTATIONS

1. Proclamation - Ricardo Maldanado

2. Introduction of New Contract City Planner - Derek Chambers

3. GRID Alternatives Presentation
H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Approval of February 9, 2026, regular meeting minutes

2. Approval of Fourth Amendment to Agreement with Hinderliter de Llamas & Associates for Cannabis Management Services

3. Approval of Lease Agreement with the County of Tulare to Operate a Public Library at 623 N. Avery Avenue

4. Approval of City Support for AB 1786 (Best Value Contracting) and Authorization for Mayor to Sign Letter

5. Approval of Sub Agreement with ActV/net / Farmersville Unified School District

6. Adoption of Job Description - Program Assistant - Senior Center (Part-Time) I. ACTION ITEMS
Comments related to Action and Public Hearing Items are limited to two (2) minutes per speaker, for a maximum of 20 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Amendment to Final Costs of 2025 Street Improvements Project

2. Measure R Citizens Oversight Committee - Authorization to Advertise Vacancy

3. Adoption of Resolution 2026-005 Authorizing Contract Award for HOME Administrative Subcontractor Services for the Gardenia Courtyards Senior Apartments Project

4. Adoption of Resolution 2026-004 Amending the Handbook of Rules and Procedures of the Farmersville City Council regarding the Inclusion of the Mayor and City Manager in Third-Party Communications
J. PUBLIC HEARINGS

1. Introduce and conduct first reading, waive reading in full, Chapter 9.04, adopting a update of the Farmersville Noise Ordinance

2. Adoption of Resolution No. 2026-002 Authorizing Submission of an Application for 2025 Community Development Block Grant (CDBG) Funding
K. DISCUSSION ITEMS

1. Discussion and Direction Regarding Environmental Safety Guidelines for the City of Farmersville
L. COUNCIL REPORTS
M. CITY MANAGER/DEPARTMENT COMMUNICATIONS
N. GENERAL BUSINESS
Council members may raise issues, request future agenda items, or provide comments regarding City business.

O. FUTURE AGENDA ITEMS
Description Responsible Party Agenda Date
Senior Housing-Gardenia Apts. City Manager TBD
Sewer DIF City Manager TBD
Sign Ordinance Fire Chief TBD
Potential Solar Project City Manager TBD
Potential Al Solutions City Manager TBD
Cannabis Revenues Finance Director TBD
Incentives for Commercial Development City Manager TBD
City Representation on Committees - City Manager TBD
Water Blueprint for the San Joaquin
Valley and San Joaquin Valley
Collaborative Action Program
P. EXECUTIVE (CLOSED) SESSION
None
Q. REGULAR MEETING ADJOURNMENT
State of California
County of Tulare SS.

City of Farmersville
I declare under penalty of perjury that I am employed by the City of Farmersville, in the City Manager's Office; and that I posted this Agenda on the bulletin board outside of City Hall, 909 W. Visalia Rd. Farmersville, CA 93223 on Feb 20, 2026 and online on the City of Farmersville website: https://www.cityoffarmersville-ca.gov/.

Rochelle Giovani, City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)747- 0458. Notification prior to the meeting will enable the City to make reasonable arrangement to ensure accessity do this meie agenda paidiet 102-.

35. 104 ADA Title II).

Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at Farmersville City Hall, 909 W. Visalia Rd., Farmersville CA 93223 during normal business hours.

Mayor
FARMERSVILLE CITY COUNCIL Tina Hernandez

CITY OF
Mayor Pro Tem
Araceli Ochoa
FARMERSVILLE/ MEETING AGENDA Council Members
Gregorio Gomez
February 9, 2026 6:00 PM Paul Boyer
City Hall, 909 W. Visalia Rd. Danny Valdavinos
Farmersville, California 93223
Password: 689312
Notice is hereby given that the Farmersville City Council will hold a Regular Meeting on Monday, February 9, 2026 at 6:00 p.m. in person at City Hall located at 909 W. Visalia Rd. in Farmersville California, 93223.

Staff Reports related to items on the agenda are available on the City's website at https://www.cityoffarmersville-ca.gov/ and available for viewing at City Hall.

A. CALL TO ORDER SESSION REGULAR COUNCIL MEETING 6:00 pm B. ROLL CALL Mayor Tina Hernandez
Mayor Pro Tem Araceli Ochoa
Councilmember Greg Gomez
Councilmember Paul Boyer
Councilmember Danny Valdavinos
C. INVOCATION
Prèsented by Mayor Hernandez
D. PLEDGE OF ALLEGIANCE
Led by Mayor Hernandez
E. APPROVAL OF AGENDA
Council Action: It was motioned by Councilmember Boyer, seconded by Councilmember Valdovinos and approved with a 5-0 vote.

F. PUBLIC COMMENTS
The public is invited to comment on any subject under the jurisdiction of the Farmersville City Council. Please note that speakers that wish to comment on a Regular Item or Public Hearing on tonight's agenda will have an opportunity to speak when public comment for that item is requested by the Mayor. Comments shall be limited to two (2) minutes per person, with twenty (20) minutes for the total comment period, unless otherwise indicated by the Mayor.

Under state law, matters presented under public comment cannot be acted upon by the Council at this time.

None
G. SPECIAL PRESENTATIONS

1. Proclamation - Ricardo Maldanado

2. Proclamation - Team KO

3. Introduction of New Employee - Nicole Little

4. GRID Alternatives Presentation
The proclamation for Ricardo Maldonado was tabled, as was the GRID Alternatives presentation. Mayor Tina Hernandez presented proclamations to Team KO and several of its members in recognition of their hard work and efforts. Finance Director Anthony Loza introduced new employee Nicole Little.

H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Approval of January 26, 2026, regular meeting minutes.

2. Approval of Monthly Investment Report November and December 2025.

3. Waive the Second Reading and Adopt Ordinance No. 536 - A comprehensive update of the Farmersville Zoning Ordinance.

4. Approval and Adoption of Resolution No. 2026-001, A Resolution for the Fiscal Year 2025-26 Transportation Development Act Claim by the City of Farmersville and Concurrence to a Claim by City of Visalia, Tulare County Regional Transit Agency, and Tulare County Association of Governments (TCAG).

Council Action: It was motioned by Councilmember Gomez, seconded by Councilmember Valdovinos and approved with a 5-0 vote.

I. ACTION ITEMS
Comments related to Action and Public Hearing Items are limited to two (2) minutes per speaker, for a maximum of 20 minutes per item. The Mayor may reasonably limit o extend the public comment period to preserve the Council's interest in conductin efficient, orderly meetings.

None
J. PUBLIC HEARINGS

1. Adoption of Resolution No. 2026-002 Authorizing Submission of an Application for 2025 Community Development Block Grant (CDBG) Funding.

Mayor Tina Hernadez opened the public hearing at 6:38 pm and closed it at 6:38 pm.

City Manager Daymon Qualls reviewed and discussed the application for CDBG funding.

Craig Chew of Self-Help Enterprises was present to answer questions. Following the discussion, the City Council directed staff to return the item to February 23, 2026, Council meeting and allocated $750,000 to the Homebuyer Assistance Program and $750,000 to the Housing Rehabilitation Program.

Council Action: A motion was made by Councilmember Gomez to bring the item back to February 23, 2026, Council meeting with corrections. The motion was seconded by Councilmember Valdovinos and approved by a 5-0 vote.

3. Adoption of Resolution No. 2026-003 Authorizing the Submission of a Five-Year Plan Amendment Application, and Acceptance and Appropriation of Permanent Local Housing Allocation (PLHA) Grant Funds from the State of California for Year 4(2022) and Year 5(2023).

Mayor Tina Hernandez opened the public hearing at 6:45 pm and closed it at 6:45 pm.

Council Action: It was motioned by Councilmember Gomez, seconded by Councilmember Valdovinos and approved with a 5-0 vote.

K. DISCUSSION ITEMS

1. Discussion and Direction on Proposed Farmers Market in the City of Farmersville.

The Farmersville Market will be held at The Ugly Company. The applicant operating the market will be required to pay a weekly permit fee of $85. All participating vendors must apply tor and obtain a business license with the City of Farmersville prior to conductina The Council would like to have the ordinance for events and permits added to a future agenda for review.

2. FEMA Update - Information on Letter of Map Revision (LOMR). lty Engineer Elsa Mejia provided a brief presentation and answered auestions from th citv Counci

3. Discussion of Estimated City Staffing and Resource Costs for Community Events.

Finance Director Anthony Loza provided a brief presentation and answered questions from the City Council.

L. COUNCIL REPORTS
Councilmembers reported on recent events and activities. Comments were informational only, and no action was taken.

M. CITY MANAGER/DEPARTMENT COMMUNICATIONS
The City Manager reported on recent events and discussed items of interest.

Comments were informational only, and no action was taken.

N. GENERAL BUSINESS
Council members may raise issues, request future agenda items, or provide comments regarding City business.

Councilmember Gomez requested that the City Manager provide a scorecard for the City's cannabis businesses, along with a list detailing how the associated funds are being used.

O. FUTURE AGENDA ITEMS
Description Responsible Party Agenda Date
Senior Housing-Gardenia Apts. City Manager TBD
Sewer DIF City Manager TBD
Homelessness Fire Hazard City Manager TBD
Environmental Safety Guidelines City Manager TBD
Sign Ordinance Fire Chief TBD
Potential Solar Project City Manager TBD
Potential Al Solutions City Manager TBD
Mayor Hernandez adjourned the meeting to closed session at 8:27 pm.

P. EXECUTIVE (CLOSED) SESSION

1. Conference with Legal Counsel - Anticipated Litigation (Gov. Code 54956.9(d)(2) - Significant exposure to litigation.

Number of cases: 1
Mayor Hernandez reconveyed to open session at 9:19 pm and adjourned the council meeting at 9:19 pm with nothing to report.

Q. REGULAR MEETING ADJOURNMENT
State of California
County of Tulare ) sS.

City of Farmersville )
I declare under penalty of perjury that I am employed by the City of Farmersville, in the City Manager's Office; and that I posted this Agenda on the bulletin board outside of City Hall, 909 W. Visalia Rd. Farmersville, CA 93223 on Feb 6, 2026 and online on the City of Farmersville website: https://www.cityoffarmersville-ca.gov/.

Rochelle Giovani, City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)747- 0458. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-

35. 104 ADA Title II).

CITY OF Item #: 2
STAFF REPORT Consent
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: February 23, 2026
DEPARTMENT: Police Dept.

FROM: Jay Brock, Chief of Police
AGENDA TITLE: Authorize the City Manager to Execute 4th Amendment with HDL Companies for Cannabis Management Services

ACTION & RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute amendment #4 with HDL Companies for continued cannabis management services.

BACKGROUND | ANALYSIS
Since the opening of cannabis dispensaries in the City of Farmersville, the City has used the services of HDL Companies for annual revenue audits, compliance inspections, supplemental background checks, and technical assistance as well as their subject matter expertise related to cannabis operations.

As the dispensaries hire employees and managers they are required to do background checks. By HDL Companies doing these background checks it is a significant savings of Farmersville employee staff time. It also ensures that those employees hired meet the state requirements.

HDL Companies services ensure that the City of Farmersville remains compliant with all state cannabis laws and regulations as well as ensuring quality control to protect the health and safety of our residents. In addition, the financial audits are done to confirm that all financial transactions are legal and that proper taxes are paid to the City and the State.

FISCAL IMPACT
The annual cost of services unit this Fourth Amendment is not to exceed $57,000. All City costs may be fully recoverable from applicants or permittees.

ATTACHMENTS

1. HDL Contract

2. HDL Contract Amendment #4
Reviewed Approved E
Hdl® Companies

EXHIBIT A

SCOPE OF SERVICES
Objective 1: Annual Revenue Audits
HdL will conduct an annual revenue audit of each cannabis business to verify the accuracy of the revenue reported and remitted to the City of Farmersville during the review period and will recommend a tax adjustment should the audit reveal any variances in reported revenue. As part of the audit process, HdL will conduct a risk-based review of each business using our proprietary methodology, which was developed to specifically address the unique challenges associated with auditing the cannabis industry. Our methodology allows audit staff to cross- analyze multiple business records to identify reporting variances, discrepancies and outliers to produce the most accurate measure of gross receipts on behalf of the City.

To initiate the process, the City shall provide HdL with a list of all licensed cannabis businesses subject to audit. HdL shall work with the City to determine the appropriate review period for each business and to develop a schedule for conducting all audits. As the time for each audit approaches, HdL will prepare a notification letter informing the licensee of the impending audit and providing a list of all records and documentation the business is required to provide, including remote access to the business's point-of-sale (POS) system where applicable. HdL recommends that the notification letter be sent by the City to communicate HdL's authority to conduct the audit and to encourage cooperation by the business.

The full annual audit shall include:
• Review Point-of-Sale (POS) and/or accounting system reports • Review inventory system (subject to METRC data)
• Analyze and compare POS/accounting data with other available data sources, including:
• City cannabis tax returns
• State tax returns
Federal tax returns
METRC sales and inventory data
CDTFA data
• Bank statements
• Sales receipts
• Other financial documents as available
• Identify any variances or over/under reporting
Calculate any taxes or fees due to the City
Prepare and issue report
Where cannabis cultivation is taxed on a square-footage basis, the audit shall include one annual site inspection to verify compliance with maximum permitted canopy area. Square Hdl® Companies 1
footage audits may also consider documented findings from inspections by the City, DCC or other agencies, where available.

A business that holds multiple state cannabis licenses shall be considered a single business for audit purposes, provided that all licenses are held and operated under the same name, ownership, location, and a single tax ID number. Any variation may indicate separate business entities requiring separate audits. Any such determination shall be made on a case-by-case basis in consultation with the City.

HdL will provide a draft audit report to the commercial cannabis business. The business will be given an appropriate opportunity to respond to the report or provide supplemental information to address any disagreement with the findings. HdL will review any additional documentation provided by the business and will adjust the tax/fee assessment as appropriate prior to issuing the final report to the City. Issuance of the final report constitutes completion of the audit.

The cost for this service assumes a standard 12-month review period. The cost for a longer term shall be increased per each additional 6-month period (2 fiscal quarters). Pricing available upon request. This cost also assumes reasonable cooperation from the licensee. Non- cooperation by the licensee may result in additional charges at HdL's hourly rate, or in termination of the audit and potential enforcement action by the City. Any such action or additional charges would be determined in consultation with the City.

The cost does not include any review or revision to the audit after the final report has been issued to the City, nor does it include any assistance with collections or enforcement of audit findings, administrative appeals, litigation, cannabis tax policy questions or guidance, or other services not directly associated with preparing the revenue audit report. Any such additional services requested by the City would subject to agreement by HdL and would be billed at HdL's standard hourly rate.

Objective 2: Compliance Inspections
HdL will conduct one or more on-site compliance inspections annually, as requested by the City of Farmersville, for each permitted cannabis business to determine compliance with State and/or local laws. If HdL identifies any non-compliant activities, we will provide the City with a recommended appropriate action to address the deficiency and to ensure future compliance by the permittee.

The cost for these services includes all of the following:

Notifying permittee of pending inspection
• On-site inspection to ensure that each business complies with all State and local laws and regulatory protocols for all of the following:

Inventory management
Cash handling procedures
Access control
Video surveillance
Product safety
Hdl® Companies 2
• Alarm system maintenance and safety
• Lock standards
Packaging and labeling
Waste management
• Transportation documentation
• Surveillance equipment maintenance
• Occupational badges
• Business records
• Other items as necessary to ensure compliance with laws • Preparation of a draft report detailing the findings of the inspection and providing recommendations for improvement where needed. If the inspection identifies any violations of law or other non-compliance issues, then HdL will prepare a notice to comply as an included part of the report.
• All travel costs associated with the inspection, assuming a minimum of three inspections per day. If fewer than three inspections are requested, HdL will charge for travel based upon hourly rates, or a flat fee to be determined in consultation with City. • All phone, email and other communications involved in preparing for, scheduling and coordinating the inspections and providing the report.

Facilities greater than 30,000 square feet will be subject to an additional cost at HdL's hourly rate to account for the additional time involved in conducting inspections, documenting issues of non-compliance and preparing reports. HdL will notify the City in advance if additional hourly charges are necessary to complete the inspection.

Issuance of the inspection report constitutes completion of this service. The cost for this service does not include any follow-up re-inspection or review of any documents provided to address or contest any findings of non-compliance, nor does it include any assistance with administrative appeals, litigation, cannabis tax policy questions or guidance, or other services not directly associated with conducting the inspection. Any such additional services requested by the City would be subject to agreement by HdL and would be billed at HdL's standard hourly rate.

Objective 3: Supplemental Background Checks
HdL shall provide background checks of all owners, principals, managers and/or employees of cannabis businesses. Our background checks supplement the State-required Live Scan fingerprint check, which will only disclose Department of Justice (DOJ) records regarding arrests or convictions. California's licensing agencies are only allowed to consider convictions for certain "red line" offenses such as serious or violent felonies, or certain felonies involving fraud, minors or drug trafficking, as automatic disqualifiers before granting or denying a license.

Our supplemental background checks expand upon the Live Scan information to identify other factors that may be required by the local ordinance. These considerations may include other felony or misdemeanor convictions, arrest records, civil judgements, restraining orders, the terrorist screening database, the national sex offender registry, delinquent child support Hdl® Companies 3
payments, bankruptcies, employment and credit records, and more. Our search includes up to 5 variations on the subject's name and will alert if additional aliases are found which might warrant further investigation.

Our comprehensive background process checks the subject's name and social security number against over 200 million datasets nationwide, including all of the following:
• 7 yr. unlimited county courts and criminal records search • Social Security, name and address comparison
• DMV search
• National Criminal Court report
• National Sex offender registry
• Federal criminal history
• State Department of Public Safety
• State Department of Corrections
• Terror watch list
• Bankruptcy, lien and judgments
• Delinquent child support payments
• Employment credit report
Personal information comparison
• Address comparison
• Employment comparison
• Public records search
Any felony convictions that would be automatic disqualifiers pursuant to B&P 26057 (Violent and Serious Felony Convictions) must be confirmed through the Live Scan process. The degree to which other records may be used to inform the approval or renewal of a local business license or permit is subject to local ordinance requirements.

HdL offers separate rates for owners, principals or managers of cannabis businesses and for regular employees or line staff. We also offer a lower rate for annual renewals after the initial background check has been completed. Our rates include an HdL-designed employee identification badge with the city or county logo which meets all State regulatory requirements.

HdL provides an online portal for applicants to submit their application and authorization for background checks and all necessary documentation. Applicants provide their payment directly to HdL through the portal, so there is no cost to the City.

Background Checks Owner, principal Employee or
or manager line staff
Initial background check $300 $125
Annual renewal $125 $100
Reissue lost or stolen badge $15 $15
Renewals and background checks for employees include a lesser level of investigation.

Prices valid as of the date of this proposal and subject to change without notice.

Hdl° Companies 4
Obiective 4: Technical Assistance and Subject IVatter Expertise HdL will provide up to 40 hours of general consulting to be utilized on an as-needed basis at the City's request. Such assistance may include technical assistance, subject matter expertise, research and analysis, education, monitoring of changes to State laws and regulations, participation in conference calls, responding to staff inquires via phone and email, reviewing staff reports to the City Council, assisting with responses to inquiries from the public, or other issues as mutually agreed to by the City and HdL. Any such assistance will be billed at HdL's standard hourly rate. These additional hours may also be used to provide any other standard cannabis services that HdL offers, which will be billed at the standard rate for that service.

Hdle Companies
Hdl® Companies

EXHIBIT B

COST SCHEDULE
This proposal does not include any additional services that are not specifically enumerated herein. The proposal assumes that HdL will not be a part of any enforcement action, appeal, arbitration, or civil litigation resulting from the findings of an inspection and/or audit. Any such additional reports, documentation or assistance that may be required would be in addition to the costs shown in the table below and shall be billed at HdL's hourly rate. This includes assistance with administrative hearings and/or civil litigation involving cannabis applicants or licensees.

Prices are valid for 90 days from the date of this proposal to allow time for consideration and negotiating a service agreement. Once under contract, prices shall be honored for the initial term of the agreement, with extensions subject to mutually agreeable pricing.

Scope of Service Objectives Estimated
Cost
Objective 1: Annual Revenue Audits $10,000
Assumes standard 12-month review period per audit
Objective 2: Compliance Inspections $2,500
Two inspections per year, as requested by the City per inspection Objective 3: Supplemental Background Checks No charge
Cost paid directly to HdL by applicant to City
Objective 4: Technical Assistance and Subject Matter Expertise $12,0001 Up to 40 hours annually to be used as needed ($300 Hourly Rate)
Travel: As needed for site visits or in-person meetings Hourly Rate! Plus Expenses
TOTAL NOT TO EXCEED $57,0002
" Or at a flat rate to be determined in consultation with the City " Assumes 3 businesses subject to Objectives 1 and 2; and 40 of technical assistance as needed in Objective 4
All City costs may be fully recoverable from applicants or permittees Hdl® Companies 6
Prices Based on Hourly Rates
The prices in this proposal are calculated based on the hourly rates for each HdL staff member and the anticipated time involved. Any additional services requested by the client that are not specifically described in this proposal would be billed at HdL's standard hourly rate of $300 per hour. HdL will not exceed the maximum estimated number of hours without first notifying the City and receiving written approval in advance.

Conflicts of Interest and Non-Disclosure
HdL Companies works for the benefit of public agencies and has no private-sector clients in the cannabis industry. All cannabis business information will be kept confidential by HdL and will not be shared internally beyond those HdL employees who are required to have access for purposes of conducting the work contemplated herein, or for administrative purposes as necessary.

Drafts and Final Work Products
All work products assume one initial draft for review and comment, one iterative draft to incorporate any desired changes, and one final draft for presentation or publication. Additional drafts requested by the client may result in additional charges at HdL's hourly rate.

Delays
The ability to perform and complete our engagement consistent with the estimated fee included above depends upon the quality of client and business records and the timeliness of client and business personnel in providing information and responding to our requests. To assist with this process, HdL will provide itemized requests that identify the information clients and businesses will need to prepare and provide before and during our engagement, as well as the requested delivery date for those items. A lack of preparation, including not providing this information in an accurate and timely manner, unanticipated audit efforts, and/or untimely assistance by client and business personnel may result in an increase in our fees, billing our fees up front, and/or a delay in the completion of our engagement.

Cancellation Fee
In the event that the Client cancels any of the services described after that service has been initiated, HdL shall bill for time and expenses incurred up to that point. If a site visit or inspection is cancelled with less than 24 hours-notice, the service will be billed at the full cost.

Optional Services
Optional services are described here for information purposes, only. No additional services will be provided without the expressed mutual agreement of both parties.

Hdl® Companies 7

CITY OF FARMERSVILLE

FOURTH AMENDMENT TO

AGREEMENT FOR CANNABIS MANAGEMENT SERVICES
PARTIES AND DATE.

This Fourth Amendment to the Agreement for Cannabis Management Services ("Fourth Amendment") is entered into on the _day of _ 2026, by and between the CITY of FARMERSVILLE, organized under the laws of the State of California, ("CITY") and Hinderliter de Llamas and Associates, a California corporation ("Consultant"). CITY and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."

2. RECITALS.

Agreement. The Parties entered into that certain Agreement for Cannabis Management Services dated November 25, 2019 ("Agreement").

2.2 First Amendment. The Parties previously extended the expiration of the Agreement through November 24, 2023.

2.3 Second Amendment. The Parties previously extended the expiration of the Agreement through November 24, 2024 and updated the Exhibit A Scope of Services and Exhibit B Compensation.

2.4 Third Amendment. The Parties previously extended the expiration of the Agreement through February 14, 2026, and replace the existing Exhibit B Compensation in its entirety with a revised Exhibit B.

2.5 Fourth Amendment. The Parties now desire to amend the Agreement for ongoing consultation for Cannabis Services through February 14, 2027, and update the Scope of Work with the revised Exhibit B attached herein.

2.3 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this Fourth Amendment, the remaining provisions of the Agreement shall remain in full force and effect.

CITY OF FARMERSVILLE HINDERLITER DE LLAMAS & ASSOC.

By: By:

City Manager Gary Lott, COO
CITY OF Item #: 3

STAFF REPORT
Consent
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: February 23, 2026
DEPARTMENT: City Manager
FROM: Daymon Qualls, City Manager
AGENDA TITLE: Lease Agreement with the County of Tulare to Operate a Public Library at 623 N. Avery Avenue

ACTION & RECOMMENDATION
Staff recommends that the City Council approve the Lease Agreement with the County of Tulare to operate a public library in portions of the building located at 623 N. Avery Avenue, subject to minor, non-substantive changes requested by the County of Tulare and approved by the City Attorney.

BACKGROUND | ANALYSIS
In February 2017, the City entered into a lease agreement with the County of Tulare for approximately 1,540 square feet of interior building space at 623 N. Avery Ave., commonly known as the Farmersville Community Center. That February 2017 lease provided that the County of Tulare had the option and right to renew the lease for two (2) additional three (3) year terms upon written notice to the City of an option to exercise the renewal. The County of Tulare exercised both options to extend the Lease term. On February 24, 2020, the City Council approved the First Amendment, which extended the term of the Lease through February 2023.

Subsequently, in February 2023, the City Council approved the Second Amendment, which extended the term of the Lease through February 2026. The current Lease is set to expire on February 28, 2026.

The County of Tulare has indicated a desire to continue operating a public library at the Farmersville Community Center with an additional 243 square feet of storage space. The new Lease provides that, in total, the County of Tulare, will operate 1,783 square feet of the interior building for a public library. The new Lease provides the County of Tulare with the option and right to renew the Lease for two (2) additional three (3) year terms, provided the County of Tulare provides the City written notice to exercise the option. Under the new Lease, the City maintains responsibility for ongoing maintenance, preventative maintenance, repair and upkeep of the Premises including parking areas, sidewalks, grounds, building and improvements and equipment and fixtures attached thereto. The City is to bill the County of Tulare the pro-rated share of the monthly utility bills including, but not limited to, electricity, gas, water, sewer, and refuse/trash, which shall be limited to the percentage of the space within the building, 10.88%, occupied by the County of Tulare.

FISCAL IMPACT
The terms of the new Lease maintain the same rent structure as the initial Lease. The City will receive $1 per year for use of the Premises from the County of Tulare to operate a public library.

ATTACHMENTS

1. Lease Agreement
Reviewed/Approved:

LEASE AGREEMENT
This Lease ("Lease" or "Agreement") is entered into on _ by and between the CITY OF FARMERSVILLE, referred to as "LESSOR" and the COUNTY OF TULARE, referred to as "LESSEE", who agree as follows:

1. LEASE. LESSOR leases to LESSEE, and LESSEE leases from LESSOR, a portion of the real property located at 623 N. Avery Ave., City of Farmersville, County of Tulare, sac of altems, oniting an aproximately 128 sue of iting buildinonly known as the Farmersville Community Center. LESSEE shall also have the non-exclusive use of the building's restrooms and parking area. A floor plan of the Premises is attached hereto as EXHIBIT A, and incorporated by this reference.

2. TERM/OPTION TO RENEW. The term of the Lease shall commence upon approval by the Tulare County Board of Supervisors (the "Effective Date") and shall expire three (3) years thereafter. LESSEE shall have the option and right to renew this Lease for two (2) additional three (3) year terms upon the same terms and conditions by serving a written notice to exercise the option to renew to LESSOR no later than ninety (90) days prior to the end of the term.

3. RENT. Except as otherwise provided herein, commencing on the first day of the first full month following the Effective Date, and on every anniversary date of the Effective Date thereafter, LESSEE shall pay to LESSOR as annual rent, without deduction, set off, prior notice, or demand, the sum of One Dollar ($1.00).

4. ACCEPTANCE. On the Effective Date, the Premises shall be in good condition.

LESSEE's taking possession of the premises on the Effective Date shall constitute LESSEE's acknowledgement that, to the best of its knowledge, the Premises are in good condition.

5. USE.
a. LESSEE shall have exclusive use of the Premises for the purposes of a Branch Library for public use. LESSEE and LESSOR have formed a strategic partnership where: (a) LESSOR will provide the location and space within the City of Farmersville for a public library and (b) LESSEE will provide the appropriate staffing funded by a Community Development Block Grant ("CDBG") secured by LESSOR
b. Notwithstanding paragraph (a) of this Section 5, LESSOR shall have access to and use of the Premises for City-sponsored events at times when LESSEE is not using or operating the Premises as a public library, subject to LESSEE's consent, which consent shall not be unreasonably withheld or delayed. LESSOR will be liable for any damage or loss to LESSEE's property caused by the negligence of LESSOR during said events. LESSOR will be liable for any personal injuries 1 sustained during said events by attendees which take place in or around the Premises. In any month in which special arrangements of LESSOR result in significantly higher operational costs not budgeted by LESSEE, LESSOR will be required to pay such costs, provided that LESSEE provides prior written notice thereof to LESSOR no later than the end of the next calendar month following said higher operational cost.
c. LESSEE shall not use the Premises in any manner that will constitute waste or a nuisance.

6. MAINTENANCE
a. LESSOR shall provide, at LESSOR's sole cost and expense, all ongoing maintenance, preventative maintenance, repair, and upkeep of the Premises, including, but not limited to, the parking areas, sidewalks, grounds, building and improvements, and equipment and fixtures attached thereto. Such responsibility shall include, without limitation, the following:
i. The structural parts of the building and other improvements in which the Premises are located, which structural parts include foundations, bearing and exterior walls, subflooring, and roof;
ii. The exposes and unexposed electrical, plumbing, and sewage systems, including, without limitation, those portions of the systems lying outside the Premises;
iii. Window frames, gutters, and down spouts on the building and other improvements in which the Premises are located;
iv. Heating, ventilating, and air-conditioning systems ('HVAC"') servicing the Premises:

1. The HVAC shall be inspected at least once every twelve (12) months, and problems found during these inspections shall be corrected within thirty (30) days from discovery.

2. Inspections and maintenance of the HVAC system shall be documented in writing. LESSOR shall record the name of the individual(s) inspecting and/or maintaining the HVAC system, the date of any inspections and maintenance, and the specific findings and action taken. LESSOR shall ensure that the records are kept for at least five (5) years.
v. Light fixtures and replacement bulbs;
vi. Pest control; and
vii. Upkeep of outdoor areas, including lawns and other landscaping. b. LESSOR shall be responsible for complying with all codes or laws requiring alterations, maintenance or restoration of the premises parking areas during the term of the lease, at no cost to LESSEE, including codes requiring fire extinguishers or other fire suppression equipment and related signage. 2 c. During an emergency, LESSEE shall take immediate steps to protect persons, property and the Premises. In the event that any condition(s) existing on the Premises poses an imminent risk of danger to persons, property or the Premises, LESSEE shall take reasonable steps to notify persons at risk, require library patrons to leave the Premises if necessary to avoid personal injury and notify LESSOR immediately.
d. Except for cases of emergency, LESSOR shall make all repairs LESSOR deems necessary as soon as is possible. In the event LESSOR has not made a repair referred to in a written notice from LESSEE to LESSOR within thirty (30) days after date of notice, LESSEE will have the right to repair or contract to repair and be reimbursed by LESSOR provided that total repair cost incurred for that month will not exceed one thousand U.S. dollars ($1,000 USD). If the full amount of the reimbursement is not delivered by LESSOR to LESSEE within ten (10) days after LESSEE's delivery to LESSOR of a written statement or bill evidencing the cost of the repair, LESSEE shall have the right to institute a civil action to recover costs for repair.

7. ALTERATIONS. LESSEE shall not make any structural or exterior alterations to the Premises without LESSOR's consent, which consent shall not be unreasonably withheld or delayed; however, LESSEE shall have the right without cost to LESSOR to make, with LESSOR's consent, nonstructural alterations to the interior of the premises that LESSEE requires in order to conduct operations on the Premises.

Upon termination of this Lease, if LESSEE is not then in default of any of the provisions of this Lease, LESSEE shall have the right to remove from the Premises immediately before the termination of the tenancy, or within ten (10) days thereafter, any alterations LESSEE has made to the Premises, as long as the removal will not cause any structural damage to the Premises, and LESSEE, at its cost, promptly restores any damage caused by such removal.

8. PREVAILING WAGE AND OTHER LABOR LAWS. LESSOR and LESSEE acknowledge that any deferred maintenance and potentially any subsequent alterations made to the Premises under the terms of this Lease are subject to such prevailing wage, apprenticeship and antidiscrimination provisions of the Labor Code as are applicable to public works projects contracted for by LESSEE, including Labor Code section 1771.

When required by law, LESSOR and LESSEE will require all contractors and subcontractors who complete such work contracted by them to: (a) maintain accurate and certified payroll records pursuant to Labor Code section 1776; (b) to make such records available for inspection by LESSEE, LESSOR and the Division of Labor Standards Enforcement of the Department of Industrial Relations, on a weekly basis and at no cost; and (c) to comply with all other applicable prevailing wage requirements. In addition, and when required by applicable statutes, LESSOR's and LESSEE's construction contracts) will require contractors) and subcontractors) to maintain complete and accurate records 3 with respect to the funds expended on such work, and will require that the contractors) and subcontractors) provide access to the Tulare County Auditor and to the State of California auditors, and to their agents and representatives of the parties hereto, for the purpose of auditing and/or copying such records for a period of five (5) years from the date of this Lease. LESSOR and LESSEE, as applicable, will require that all such records be prepared in accordance with generally accepted accounting procedures, be clearly identified and be readily accessible within each party hereto, upon request.

9. ASSURANCES OF NON-DISCRIMINATION. LESSOR and LESSEE will not discriminate in employment or the performance of the work or in the provision of services called for under this Lease on the basis of any characteristic or condition upon which discrimination is prohibited by local, state or federal law or regulation.

I0. MECHANIC'S LIENS. LESSEE shall pay all costs for construction done by it or caused to be done by it on the Premises as permitted under this Lease. LESSEE shall keep the building, other improvements, and land on which the Premises are located, free and clear of all mechanic's liens or stop notices resulting from construction done by or for LESSEE.

11. UTILITIES.
a. LESSOR shall bill LESSEE the pro-rated share of the monthly utility bills including, but not limited to, electricity, gas, water, sewer and refuse/trash. All charges shall be limited to the percentage of space within the building, 10.88%, occupied by LESSEE. LESSEE shall reimburse LESSOR for its pro-rated share within thirty (30) calendar days of receipt of the bill. b. LESSOR shall furnish and provide LESSEE with internet access capable of supporting LESSEE's connection to its online library resources for staff and the public at no cost to LESSEE.
c. LESSEE shall furnish, at its own expense, all janitorial services for the Premises.

LESSEE shall arrange for the installation of any and all telephones it shall require, and shall pay for any and all charges relating thereto.

12. INDEMNITY. To the fullest extent permitted by law, LESSEE will hold harmless, defend and indemnify LESSOR and its officers, agents, volunteers, contractors and employees from and against any liability, claims, actions, costs, damages or losses and expenses for injury, including without limitation, the death of any person or damage to any property, resulting from the negligent or intentionally wrongful acts or omissions of LESSEE or LESSEE's officers, agents, employees and contractors with respect to the Premises. LESSEE's obligation will continue beyond the expiration or termination of this Lease as to any act or omission which occurred during the term of this Lease or any renewal hereof.

To the fullest extent permitted by law, LESSOR will hold harmless, defend and indemnify LESSEE and its officers, agents, volunteers, contractors and employees from and against any liability, claims, actions, costs, damages, losses and expenses for injury, 4 including without limitation, the death of any person or damage to any property; enforcement actions under California Prevailing Wage laws with respect to work done by LESSOR, or under other applicable statute or ordinance; or resulting from LESSOR's or LESSOR's agents', , employees', or contractors' negligent or intentionally wrongful acts or omissions with respect to the Premises. LESSOR's obligation will continue beyond the expiration or termination of this Lease as to any act or omission which occurred during the term of this Lease or any renewal hereof.

13. INSURANCE.
a. LESSEE - LESSOR acknowledges and agrees that LESSEE is a self-insured entity, and waives any requirement that LESSEE procure and/or maintain third- party insurance of any kind, including liability and/or fire/extended coverage insurance. During the term of this Lease, LESSEE must maintain the self- insurance coverages outlined within EXHIBIT B, attached hereto and incorporated herein by reference.
b. LESSOR - LESSEE acknowledges and agrees that LESSOR is a self-insured public entity, and waives any requirement that LESSOR procure and/or maintain third-party insurance of any kind, including liability and/or fire/extended coverage insurance. During the term of this Lease, the LESSOR must maintain the self- insurance coverages outlined within EXHIBIT B.

14. DESTRUCTION. In the event the Premises is totally or partially destroyed by fire, earthquake, or other casualty so as to render such property unfit for occupancy, in whole or in part, LESSOR shall begin to restore or repair the Premises within ninety (90) days from the date of such damage; provided, however, that if it should reasonably appear that LESSOR cannot or will not restore or repair the Premises within ninety (90) days from the date of such damage, either party shall be entitled to terminate this Lease by giving the other party notice in writing of intention to so terminate ten (10) days before the proposed date of termination.

15. CONDEMNATION. If, during the tenancy, there is any taking by condemnation of all or part of the building, other improvements, or land of which the Premises are a part, or any interest in the tenancy, the rights and obligations of the parties shall be determined as follows:
a. If the Premises are totally taken by condemnation, the tenancy shall terminate on the date of the taking;
b. If any portion of the of the Premises is taken by condemnation, the tenancy shall remain in effect, except that LESSEE may elect to terminate the tenancy by giving notice of the same to LESSOR within ten (10) days of the date of the taking.

16. ASSIGNMENT. LESSEE shall not assign or encumber its interest in the tenancy, or sublease all or any part of the Premises, without the consent of LESSOR, which such consent shall not be unreasonably withheld or delayed.
5 17. DEFAULT. The occurrence of any of the following shall constitute a default by LESSEE:
a. Failure to pay rent when due, if the failure continues for ten (10) days after notice has been given to LESSEE;
b. Abandonment and vacation of the Premises;
c. Failure to perform any other provision of this Lease if the failure to perform is not cured within a reasonable time after notice has been given of the same to LESSEE;
d. LESSEE engages in misconduct or allows circumstances to exist which, in the sole discretion of LESSOR, expose LESSOR to an unreasonable risk of liability or loss;
e. Ceasing to use the Premises as a branch library for public use for more than thirty (30) consecutive days, except as provided in Paragraph 23.

Staffing of the public branch library is contingent upon approval of a Sub Recipient Agreement by both the LESSOR and LESSEE's respective legislative bodies.

Notices given under this Section 17 shall specify the alleged default and the applicable provisions of this Lease, and shall demand that LESSEE perform the provisions within the applicable period of time, or quit the Premises.

The purpose of the notice requirements set forth in this Section 17 is to extend the notice requirements of the unlawful detainer statutes of California.

In the event of a default, the parties shall have the remedies now or later allowed by law.

18. SIGNS. LESSEE may not install, or permit any other person to install, any sign, awning, canopy, marquee or other advertising on any exterior wall, door, or window on the Premises without LESSOR's prior written consent, which consent shall not be unreasonably withheld or delayed. On the expiration or termination of this Lease, LESSOR may remove and destroy any items which were permitted to be installed in accordance with the terms of this Section 18.

19. LESSOR'S ENTRY ON PREMISES. LESSOR and its authorized representatives shall have the right to enter the Premises at all reasonable times, and after reasonable notice to LESSEE, for any of the following purposes:
a. To determine whether the Premises are in good condition and whether LESSEE is complying with the obligations under this Lease;
b. To do any necessary maintenance and to make any restoration to the Premises or the building and other improvements in which the Premises are located that LESSOR has the right and obligation to perform;
c. To serve, post, or keep posted any notices required or permitted under this Lease; 6 d. To show the Premises to prospective brokers, agents, buyers, and prospective lessees at any time during the tenancy.

20. SURRENDER. On expiration or other termination of the tenancy, LESSEE shall surrender the premises to LESSOR in the same good condition as received, ordinary wear and tear excepted. LESSEE shall remove all its personal property, and shall perform all restoration made necessary by the removal of any alterations, fixtures, or signs.

21. HOLDING OVER. If LESSEE, with LESSOR's consent, remains in possession of the Premises after the expiration of the initial lease term or the renewal period, such possession shall be deemed to be a month-to-month tenancy terminable upon thirty (30) days' written notice given at any time by either party. During any such month-to-month tenancy, LESSEE shall pay all rent required by this Lease. All other provisions of this Lease shall apply to the month to-month tenancy.

22. TERMINATION. Either party may terminate this Lease for cause upon five (5) days' prior written notice to the other party. For purposes of this Section 22, "cause" shall be defined as the failure of either party to remedy any material breach of this Lease within thirty (30) days' written notice of the breach.

23. REDUCTION OF LESSEE'S FUNDING. LESSOR expressly understands and agrees that LESSEE is dependent upon certain Federal and/or State funding to pay the rent and associated operational costs provided in this Lease. If such Federal and/or State funding is discontinued and/or reduced, LESSEE and LESSOR shall each have the right to terminate this Lease. In either event, the terminating party shall provide the other party with at least ninety (90) days' prior written notice of termination.

24. SUCCESSORS. This Lease shall be binding on, and inure to, the benefit of the parties, their successors and assigns, except as otherwise limited by this Lease.

25. NOTICE. Any notice, demand, request, consent, approval or other communication required or permitted under this Lease shall be in writing and must be either delivered in person or sent by certified mail, postage prepaid, to the follow addresses:

LESSEE: With a copy to:

Board of Supervisors Tulare County General Services
County of Tulare Attn: Property Management
2800 W. Burrel 5953 S. Mooney Boulevard
Visalia, CA 93291 Visalia, CA 93277
7 LESSOR: With a copy to:

City Manager Nicholas M. Matoian, City Attorney
City of Farmersville Griswold, LaSalle, Cobb, Dowd & Gin 909 W Visalia Road 111 E 7th Street
Farmersville, CA 93223 Hanford, CA 93230
Notice shall be deemed communicated five (5) days from the time of mailing as provided in this Section 25.

26. WAIVER. The failure of either party to insist on strict compliance with any provision of this Lease will not be considered a waiver of any right to do so, whether for that breach or any subsequent breach. The acceptance by either party of either performance or payment will not be considered to be a waiver of any preceding breach of this Lease by the other party.

27. EXHIBITS. All Exhibits to this Lease all fully incorporated into and are integral parts of this Lease.

28. INTEGRATION. This instrument contains all the agreements of the parties relating to the Premises and cannot be modified or amended except by a subsequent agreement in writing.

29. NO THIRD PARTY BENEFICIARIES. Unless specifically set forth, the parties to this Lease do not intend to provide any third party benefit or enforceable legal or equitable right or remedy.

30. GOVERNING LAW. This Lease will be interpreted and governed under the laws of the State of California without reference to California conflicts of law principles.

31. HEADINGS. Paragraph headings are provided for organizational purposes only and do not in any manner affect the scope, meaning or intent of the provisions under the headings.

32. INTERPRETATION. This Lease reflects the contributions of both parties and accordingly the provisions of Civil Code Section 1654 shall not apply to address and interpret any uncertainty.

33. CONFLICT WITH LAWS OR REGULATIONS; SEVERABILITY. This Lease is subject to all applicable laws and regulations. If any provision of this Lease is found by any court or other legal authority, or is agreed by the parties, to be in conflict with any code or regulation governing its subject, the conflicting provision will be considered null and void. If the effect of nullifying any conflicting provision is such that a material benefit of the Lease to either party is lost, the Lease may be terminated at the option of the affected party. In all other cases the remainder of this Lease will continue in full force and effect.

34. AUTHORITY. Each person executing this Lease on behalf of a party represents and warrants that such person is duly and validly authorized to do so on behalf of the entity it 8 purports to bind, and if such party is a partnership, corporation or trustee, that such partnership, corporation or trustee has full right to enter into this Lease and perform all of its obligations hereunder.

35. COUNTERPARTS. This Lease may be executed in two or more counterparts, and by electronic signature, all of which shall be considered one and the same agreement.

36. ESTOPPEL CERTIFICATES. Upon LESSOR'S request, LESSEE must execute and deliver to LESSOR, no later than ten (10) business days after LESSOR's request, an estoppel certificate, stating that, to the best of LESSEE's knowledge:
a. This Lease is unmodified and in full force and effect, or, if this Lease is modified, the way in which it is modified accompanied by a copy modification documentation;
b. There is no outstanding default by LESSOR under this Lease, or identifying any default which exists; and
c. Such other matters as may be reasonably requested by LESSOR.

If LESSOR requests an estoppel certificate, and LESSEE does not respond within fifteen (15) business days, LESSEE shall be conclusively deemed to have delivered a certificate indicating that this Lease is unmodified and in full force and effect and that there is no outstanding default by LESSOR as of that date.

37. SUBORDINATION. This Lease shall be subject and subordinate at all times to the lien of all mortgages and deeds of trust securing any amount or amounts whatsoever which now exist or may hereafter be placed on or against the Premises or on or against LESSOR's interest or estate therein, all without the necessity of having further instruments executed by LESSEE to effect such subordination. Notwithstanding the foregoing, in the event of a foreclosure of any such mortgage or deed of trust or of any other action or proceeding for the enforcement thereof, or of any sale thereunder, this Lease shall not be terminated or extinguished, nor shall the rights and possession of LESSEE hereunder be disturbed, if no lessee default then exists under this Lease, and LESSEE shall attorn to the person who acquires LESSOR's interest hereunder through any such mortgage or deed of trust. LESSEE agrees to execute, acknowledge, and deliver upon demand such further instruments evidencing such subordination of this Lease to the lien of all such mortgages and deeds of trust as may reasonably be required by LESSOR, but LESSEE's covenant to subordinate this Lease to mortgages or deeds of trust hereafter executed is conditioned upon each such mortgage or deed of trust, or a separate subordination agreement containing the commitments specified in the preceding sentence.

SIGNATURES FOLLOW ON NEXT PAGE.
9 NOW, THEREFORE, LESSEE and LESSOR, having read and considered the above provisions, indicate their agreement by their authorized signatures below.

LESSOR LESSEE
Tina Hernandez, Mayor Amy Shuklian, Chairman, Board of
Supervisors
Date: Date:

ATTEST ATTEST
Rochelle Giovani, City Clerk Jason T. Britt
County Administrative Officer
Date: Date:_

APPROVED AS TO FORM APPROVED AS TO FORM
Nicholas M. Matoian, City Attorney By:

County Counsel
Date: Date:
10 EXHIBIT A
Tulare County Library
623 N. Avery Ave., Farmersville, CA
Floor Plan
1,783 square feet of internal building space ("Library" + "Stor." highlighted in green) Storage Room 19.7 ft s 12.3 - 242.31 sq ft
ROOM-12 $.016.5r.
50'8* 20-4 _ 8:10" 14'6
29:6, 5:8
10 24:2-
24:9 24:2 24'2
20134 110% CP& CP9
118:6 - DE1
-135
EELEV. STAIR LAND'G
DETA
To Be
STOR.

SUPPLIED BY ROOM 3 ELEV.

OWNER
20-5* LIBRARY
4:7 OCM.1 1.252 50 HALLWAY
(2)
SEROOMS 25
10 CAL WH
W/ STRAPS TO WALL R.R. R.R.

ROOK 7

AT UPPER & LOWER
OFFICE-1
.2:9 TYP. 2x8 STUDS ODD
ROOM 2
2:12 @ 75000
TYP. 2x6 STUDS
1%* TYPE X GY
2:9
0 0 0 G
<25) (P2G) (P27) (P28)
22:8" 27-51 27'5
3:20
6-2° 13:3 20:7 5 1'5:5
3,. 28:8 9:10 9:10
10% 137°
11 EXHIBIT B

COUNTY AS LESSEE

INSURANCE REQUIREMENTS
Each party shall procure and maintain insurance or shall self-insure for the duration of this Lease against claims for injuries to persons and damage to property which may arise from, or in connection with, their performance under this Lease, their agents, representatives, employees, and contractors, if applicable:

A. Minimum Scope & Limits of Insurance

1. Insurance Services Office Commercial General Liability coverage of $1,000,000 combined single Limit per occurrence (occurrence Form CG 00 01). If an annual aggregate applies, it must be no less than $2,000,000.

Insurance Services Office Form Number CA 00 01 covering Automobile Liability, (any auto) of $1,000,000 per occurrence. If an annual aggregate applies, it must be no less than $2,000,000.

3. Workers' Compensation insurance as required by the State of California, with Statutory Limits, and Employer's Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.

4. LESSOR shall carry Property Insurance against all risks of loss on all real property being leased that LESSOR owns, including improvements and betterment. Limits of full replacement cost with no coinsurance provision.

B. Specific Provisions of the Certificate

1. The General Liability, Comprehensive Automobile Liability and Property Insurance policies must contain the following provisions.

Each party will provide endorsements reflecting the following requirements:
a. The other party, its elected and appointed officials, officers, agents, employees, and volunteers are to be covered as
additional insureds with respect to liability arising out of ownership, maintenance, or use of that part of the Premises leased to the LESSEE.
b. During LESSEE's onsite control over and operation of the Premises through personnel not under the control of
LESSOR, which shall include the normal operating hours
of the public library, LESSEE's insurance and self-
insurance shall provide primary coverage except as to the 12 improvements on, and physical condition of, the Premises, which shall at all times be primarily covered by LESSOR's insurance and self-insurance. At all other times, LESSOR's insurance shall be primary as to the limits specified herein.

Beyond said coverages, any additional insurance or self- insurance maintained by each party, its officers, agents, officials, employees or volunteers shall be excess of the other party's insurance and shall not contribute with it. c. Each insurance policy required by this Lease shall be endorsed to state that coverage shall not be canceled,
except after thirty (30) days prior written notice has been provided to LESSEE.

2. The Workers' Compensation policy shall be endorsed with a waiver of subrogation in favor of each party for all work performed by the other party, its employees, agents and subcontractors:
a. Waiver of Subrogation (in favor of LESSEE). The workers' compensation policy shall be endorsed with a waiver of
subrogation in favor of LESSEE for all work performed by LESSOR, or its employees, agents and subcontractors.

LESSOR waives all rights against LESSEE and its elected and appointed officials, officers, agents, employees, and volunteers for recovery of damages to the extent these
damages covered by the workers compensation and
employers' liability.
b. Waiver of Subrogation (in favor of LESSOR). The workers' compensation policy shall be endorsed with a waiver of
subrogation in favor of LESSOR for all work performed by LESSEE, or its employees, agents and subcontractors.

LESSEE waives all rights against LESSOR and its elected and appointed officials, officers, agents, employees, and volunteers for recovery of damages to the extent these
damages covered by the workers compensation and
employers' liability.

C. Deductibles and Self-Insured Retentions
The Risk Manager of each party must approve any deductible or self-insured retention of the other party which exceeds One Hundred Thousand Dollars ($100,000). 13 D. Acceptability of Insurance
Insurance must be placed with insurers with a current rating given by A.M. Best and Company of no less than A-:VII and a Standard & Poor's Rating (if rated) of at least BBB and from a company approved by the Department of Insurance to conduct business in California. Any waiver of these standards is subject to approval by the Risk Manager of the other party.
14 CITY OF
STAFF REPORT Item #:4
Consent
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: February 23, 2026
DEPARTMENT: City Manager
FROM: Daymon Qualls, City Manager
AGENDA TITLE: Approval of City Support for AB 1786 (Best Value Contracting) and Authorization for Mayor to Sign Letter

ACTION & RECOMMENDATION
Staff recommends that the City Council approve a letter of support for AB 1786 and authorize the Mayor to sign and transmit the letter to Assembly Member John Harabedian.

BACKGROUND | ANALYSIS
AB 1786, introduced by Assembly Member John Harabedian, proposes to extend best value contracting authority to cities and certain joint powers authorities, creating parity with counties that already have this option.

This request for support was submitted to the City by Townsend Public Affairs, the City's contracted public relations firm that assists with grant funding and legislative advocacy services. Townsend Public Affairs has provided a draft support letter and requested that the City consider submitting it in advance of the policy committee hearing.

Under current law, cities are generally required to award construction contracts to the lowest responsible bidder. While appropriate for many routine projects, this framework can constrain a city's ability to consider factors such as:
• Contractor experience on similar complex projects
• Safety performance history
• Capacity to manage complex staging, coordination, and community impacts • Long-term value and project reliability
AB 1786 would provide cities with an optional procurement tool to evaluate objective qualifications alongside price, through a transparent and competitive process. Traditional bidding methods remain fully available.

Cities are increasingly responsible for delivering complex capital projects, including transportation improvements, water and sewer infrastructure upgrades, public safety facilities, parks and recreation projects, and affordable housing developments. These projects often involve layered funding from local, state, and federal sources, and are subject to strict deadlines and performance requirements. Challenges such as labor shortages, supply chain disruptions, and cost volatility can result in delays, change orders, and additional costs.

Best value contracting allows a city to reduce project risks and cost escalation, improve schedule reliability, ensure higher quality project outcomes, and maintain accountability and transparency with public bidding requirements. Adopting AB 1786 would strengthen fiscal stewardship and provide the City with additional flexibility to deliver large-scale or technically complex infrastructure projects more effectively.

FISCAL IMPACT
There is no direct fiscal impact associated with supporting this legislation. Should AB 1786 be enacted and the City choose to use best value contracting in the future, it may provide cost savings and risk mitigation on large projects.

ATTACHMENTS
Draft letter of support addressed to Assembly Member John Harabedian Reviewed/Approved:

CITY OF Item #: 5

STAFF REPORT
Consent
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: February 23, 2026
DEPARTMENT: City Manager
FROM: Daymon Qualls, City Manager
AGENDA TITLE: Approval of City Support for AB 1786 (Best Value Contracting) and Authorization for Mayor to Sign Letter

ACTION & RECOMMENDATION
Staff recommends that the City Council approve a letter of support for AB 1786 and authorize the Mayor to sign and transmit the letter to Assembly Member John Harabedian.

ATTACHMENTS

1. Draft letter of support addressed to Assembly Member John Harabedian Reviewed/Approved:

CITY OF

FARMERSVILLE
February 24, 2026
The Honorable John Harabedian
California State Assembly
1021 O Street, Suite 4350
Sacramento, CA 95814
RE: AB 1786 (Harabedian): Best Value Contracting
City of Farmersville - Notice of Support
Dear Assembly Member Harabedian:

On behalf of the City of Farmersville, I write in strong support of your AB 1786, which extends existing best value construction contracting authority to cities and certain infrastructure focused joint powers authorities, creating parity with procurement tools already available to counties.

Cities across California are responsible for delivering increasingly complex capital projects, including transportation improvements, water and sewer infrastructure upgrades, public safety facilities, parks, stormwater systems, and affordable housing developments. These projects are often funded through layered financing structures that combine local revenue, state grants, federal appropriations, and bond proceeds. They are delivered in a construction environment marked by material cost volatility, skilled labor shortages, supply chain disruptions, and heightened schedule pressures tied to grant deadlines and performance requirements.

Under current law, general law cities are generally required to award construction contracts to the lowest responsible bidder. While that framework remains appropriate for many projects, it can constrain a city's ability to account for important risk factors when delivering large scale or technically complex infrastructure. Lowest bid procurement may limit the ability to meaningfully evaluate contractor experience with similar projects, demonstrated capacity to manage complex staging or coordination requirements, safety performance history, and long term value considerations.

Several past and upcoming capital projects in Farmersville, including water and sewer improvements, street resurfacing, and community facility renovations, illustrate the potential benefits of evaluating contractor qualifications in addition to cost. Best Value Contracting would provide the City with a tool to enhance schedule reliability, manage risks, and achieve higher- quality outcomes for residents.

AB 1786 provides cities with an optional procurement tool that allows objective qualifications to be evaluated alongside price through a transparent and competitive process. Best value contracting does not eliminate competition or bypass accountability. Instead, it establishes clea evaluation criteria, maintains public notice and bidding requirements, requires documentation of 909 W. Visalia Road Farmersville, Ca. 93223 - P (559) 747-0458 Strong Roots Growing Possibilities
award decisions, and preserves reporting obligations and a sunset date. Cities would retain full discretion to continue using traditional lowest responsible bidder procurement where appropriate.

For projects involving complicated phasing, sensitive community impacts, coordination with utilities and outside agencies, or heightened safety concerns, best value contracting can reduce the risk of delays, litigation, change orders, and cost escalation. By selecting the contractor offering the strongest overall combination of price and qualifications, cities can better safeguard taxpayer resources, improve schedule reliability, and deliver higher quality outcomes for AB 1786 ensures parity between counties, cities, and qualified regional delivery entities while maintaining transparency and legislative oversight. We commend your leadership on this issue and are proud to support this legislation.

Sincerely,
Tina Hernandez
Mayor
City of Farmersville
February 11, 2026
The Honorable John Harabedian
California State Assembly
1021 O Street, Suite 4350
Sacramento, CA 95814
RE: AB 1786 (Harabedian): Best Value Contracting
City of Farmersville - Notice of Support
Dear Assembly Member Harabedian:

AB 1786 provides cities with an optional procurement tool that allows objective qualifications to be evaluated alongside price through a transparent and competitive process. Best value contracting does not eliminate competition or bypass accountability. Instead, it establishes clear evaluation criteria, maintains public notice and bidding requirements, requires documentation of award decisions, and preserves reporting obligations and a sunset date. Cities would retain full discretion to continue using traditional lowest responsible bidder procurement where appropriate.

AB 1786 ensures parity between counties, cities, and qualified regional delivery entities while maintaining transparency and legislative oversight. We commend your leadership on this issue and are proud to support this legislation.

Sincerely,
Tina Hernandez
Mayor
City of Farmersville
CITY OF Item #: 5
STAFF REPORT Consent
FARMERSVILLE/ TO: Farmersville City Council
MEETING DATE: February 23, 2026
DEPARTMENT: Police Dept.

FROM: Jay Brock, Chief of Police
AGENDA TITLE: Approval of Sub Agreement with ActV/net / Farmersville Unified School District

ACTION & RECOMMENDATION
It is recommended that the City Council authorize the Chief of Police to execute a sub-agreement with ActVnet on behalf of the City for participation with the Farmersville Unified School District.

BACKGROUND | ANALYSIS
The Farmersville Unified School District has entered into a contract with ActV/net. This web-based system is used for a standardized mapping system of the school campuses in Farmersville as well as an assessment of the school cameras and their fields of view.

During a critical incident, the mapping system and cameras are made available to law enforcement dispatch which allows for "real time" reporting of information to officers who are responding to the site as well as those on scene. The goal of the program is to improve the response times of emergency services during a critical incident and prevent further injury or loss of life.

Participation in ActV/net allows the Police Department to access critical campus information in emergencies, ensuring that response decisions are informed, timely, and coordinated with school personnel.

FISCAL IMPACT
There is no fiscal impact associated with this action.

ATTACHMENTS

1. ActVnet sub-agreement with attachments 1-3
Reviewed/Approved: &

SUBLICENSE AGREEMENT WITH

CITY OF FARMERSVILLE THROUGH FARMERSVILLE

POLICE DEPARTMENT
NOTE TO DISTRICT/SCHOOL:

The attached Sublicense Agreement should be signed and dated by District/ School, and then provided, together with Attachments 1-3, to the City of Farmersville through Farmersville Police Department for review and execution.

No changes to the Sublicense Agreement may be made without the prior written consent of TCOE.

Following execution of the Sublicense Agreement by District/School and the City of Farmersville through Farmersville Police Department, a copy of the executed Sublicense Agreement must be returned to TCOE at:

Tulare County Superintendent of Schools
Attention: Bob Mayo, School Safety Program Administrator 6500 S. Mooney Blvd., Suite E
Visalia, CA 93277
[email protected]

FARMERSVILLE POLICE DEPARTMENT

SUBLICENSE AGREEMENT
This Sublicense Agreement ("Sublicense Agreement") is entered into effective as of December 18, 2025 ("Etfective Date"), by and between Farmersville Unified School District ("District/School"), and the City of Farmersville through the Farmersville Police Department ("Agency"). District/School and Agency may be referred to individually as "Party" and collectively as "Parties" in this Sublicense Agreement.

RECITALS
A. WHEREAS, District/School and the Tulare County Office of Education ("TCOE") have entered into a license agreement ("License Agreement") for District/School's use of certain proprietary software commonly known as ActVnet, developed and wholly owned by TCOE, which is more fully described in Attachment 1; and,
B. WHEREAS, ActVnet is designed to promote cooperation between participating schools and school districts and participating law enforcement agencies, fire departments, and emergency personnel ("Safety Agencies" or "Safety Agency") during an Emergency, as defined in Attachment 1, on school campuses with the ultimate goal of protecting students, employees, and community members; and,
C. WHEREAS, Agency is a Tulare County Safety Agency; and D. WHEREAS, the City of Farmersville has determined that District/School's Campuses are within the jurisdiction of the Agency; and,
E. WHEREAS, in order to enable Safety Agencies to respond quickly and efficiently to emergencies on District/School Campuses, and to benefit the safety of the community at large, District/School wishes to grant Agency a sublicense and Agency hereby desires to accept the sublicense, to use ActVnet in accordance with the terms and conditions set forth in this Sublicense Agreement.

NOW, THEREFORE, in consideration of the mutual representations, warranties and agreements contained herein, the Parties hereto agree as follows:

SUBLICENSE AGREEMENT

1. Necessary Terms. The terms identified in Sections 2-15 below are "Necessary Terms" which shall be included in this Sublicense Agreement. Necessary Terms shall not be modified, altered, or removed without the prior written consent of TCOE.

Sublicense Agreement: City of Farmersville through
Farmersville Police Department Page 1 of 9

2. Grant of Sublicense. Subject to the terms and conditions of this Sublicense Agreement, District/School hereby grants, and Agency hereby accepts, a nonexclusive, non-transferable sublicense ("Sublicense") for the installation and use of ActVnet. A fully executed copy of this Sublicense Agreement shall be provided to TCOE for recordkeeping.

3. Services. The Sublicense shall give Agency access to the following services provided by TCOE:
a. Installation. Assistance with the installation of ActVnet on Agency hardware. b. Iraining. As set forth in Attachment 2, TCOE shall provide District/School and Agency personnel with a set number of training hours, which may be delivered in various formats, including, but not limited to online, in-person, or via pre-recorded videos and written materials. Training sessions shall be scheduled and coordinated by District/School, Agency, and TCOE and shall be mandatory for all District/School and Agency personnel who will operate and have access to ActVnet. c. Maintenance and Support. TCOE Maintenance and Support services as defined in Attachment 2.

New Releases and Updates. All new software releases and updates for ActVnet during the Term of the Sublicense Agreement, as defined below.

4. Term, Termination, and Survival.
a. Term. The term of this Sublicense Agreement shall commence upon the Effective Date, and unless earlier terminated pursuant to the terms of this Sublicense Agreement, shall run concurrently with District/School's License Agreement with TCOE ("Term") and shall automatically terminate upon the cancellation or expiration of District/School's License Agreement with TCOE.
b. Termination for Convenience. Either Party may terminate this Sublicense Agreement by providing the other Party and TCOE at least thirty (30) days prior written notice. c. Effects of Termination. Following any termination or cancellation of this Sublicense Agreement: (i) Agency will, immediately upon District/School's request, either destroy or return to TCOE (at Agency's expense) all copies of ActVnet, and all related documentation, materials, and Proprietary Information, as defined in Section 5 below (collectively, "ActVnet Records"); (ii) Agency shall immediately give notice to its personnel authorized to use ActVnet that use of ActVnet must be suspended immediately with respect to District/School and all copies of ActVnet and ActVnet Records must be returned to TCOE or destroyed; and (ill) Agency shall complete and return the Acknowledgment form received from District/School to TCOE within thirty (30) days of the termination of this Sublicense Agreement attesting that all copies of ActVnet and Act Vnet Records have been destroyed or returned to TCOE. A sample of the Acknowledgment form that must be completed and returned to TCOE is attached hereto as Attachment 3.

Sublicense Agreement: City of Farmersville through
Farmersville Police Department Page 2 of 9
d. Failure to Comply with Termination Obligations. In the event Agency fails or refuses to comply with the requirements of Section 4.c., above, following termination of the Sublicense and TCOE is required to seek legal redress for Agency's failure to comply with its obligations and is deemed a prevailing party for purposes of such litigation, Agency shall reimburse TCOE for any and all litigation costs, including, without limitations, filing fees, attorney fees, and expert witness fees.

5. Fee. Agency shall not be assessed a fee for the Sublicense or use of ActVnet.

6. Survival. Sections 6, 7, 8, 9, 10, 11, 12, 13, and 17 of this Sublicense Agreement shall survive the expiration and termination of this Sublicense Agreement for any reason.

7. Proprietary Information and Intellectual Property.
a. Proprietary Information. Agency understands and acknowledges that TCOE developed and owns certain intellectual property that TCOE used in the development of ActVnet, including but not limited to, source code, software tools or documentation, trade secrets, reports, memorandum, training manual and materials, data visualizations, files, input materials, output materials, software, and any other data or materials provided or made available to Agency under this Sublicense Agreement ("Proprietary Information"). In addition, TCOE shall own all other ideas, concepts, themes, documentation or other intellectual property or copyrightable material conceived, developed, created, written or contributed which improves, enhances, or directly impacts any Proprietary Information, excepting any public domain data or information. Agency further acknowledges and agrees that the rights of whatever nature in the Proprietary Information are and shall remain the property of TCOE, and nothing in this Sublicense Agreement shall be construed as assigning or transferring the ownership of any such rights to Agency or any third party.
b. Ownership. Title to and ownership of ActVnet and all applicable proprietary rights including, but not limited to, rights in patents, copyrights, author's rights, trademarks, trade names, Proprietary Information, graphic design and design elements, know-how and identified trade secrets in ActVnet, shall remain at all times with TCOE. Agency shall not reverse engineer, decompile or disable ActVnet or any portion thereof, nor otherwise attempt to create or derive the source code of ActVnet. Except for the rights set forth in this Sublicense Agreement, no other right or license with respect to any intellectual property is granted under this Sublicense Agreement. c. Know-How. Agency acknowledges that Know-How is and shall at all times be and remain the sole and exclusive property of TCOE, and Agency shall derive no rights, title, or interest therein except as expressly set forth in this Sublicense Agreement. "Know- How" means all technical and other information, or knowledge useful for the use or implementation of ActVnet that is necessary or convenient to use/implement ActVnet and which is not in the public domain, including without limitation, concepts, discoveries, data, designs, formulae, ideas, inventions, methods, models, assays, research plans, procedures, processes, designs for experiments and tests and results of experimentation and testing (including results of research and development), and process Sublicense Agreement: City of Farmersville through
Farmersville Police Department Page 3 of 9
(including manufacturing processes, specification and techniques), and includes any rights including but not limited to patent, copyright, trade secret or non-disclosure agreements or design rights protecting any of the foregoing. The fact that an item is known to the public shall not be taken to exclude the possibility that a compilation including the item, or a development relating to the item, is or remains not known to the public.

8. Third Party Requests. If any third party requests copies of, or access to, ActVnet or Proprietary Information pursuant to the California Public Records Act or any other applicable law, Agency will provide the TCOE notice of such request as soon as reasonably practicable.

9. Student Data. Agency acknowledges and agrees that Agency shall not have access to, or the right to access any Student Data provided by District/School to TCOE and uploaded to or maintained with ActVnet, except as provided herein. For purposes of this Agreement, Student Data includes "education records" as defined in the Family Educational Rights and Privacy Act ("FERPA") (20 U.S.C. § 1232g; 34 CFR Part 99, as amended); as well as "pupil records" as defined in Education Code sections 49061(b) and 49073.1, and "directory information" as defined in Education Code section 49061(c). Notwithstanding the foregoing, Agency may have access to certain security camera footage as described in this Agreement during an emergency situation, as determined by the District/School, and should such security camera footage contain education records the parties agree it is provided in such an emergency situation because the information is necessary to protect the health or safety of the student or other individuals pursuant to 34 CFR § 99.36. Further, the Agency may be permitted access to certain security camera footage as described in this Agreement as part of a training, drill, or other preparedness exercise as the District/School has determined that the threat of an emergency situation, including an active shooter scenario, is an articulable and significant threat necessitating the disclosure of such security camera footage as provided for herein, including to the extent the footage contains education records. Further, the Parties understand and agree that with respect to access to security camera footage as described in this Agreement, the Agency is performing an institutional function for which the District/School would otherwise use employees, that the Agency is under the direct control of the District/School with respect to the use and maintenance of education records, and that the Agency is subject to 34 CFR § 99.33(a) governing the use and redisclosure of personally identifiable information from education records. The Agency shall use the security camera footage solely for the purposes outlined in this Agreement, maintain the confidentiality of any education records contained in the footage, and not redisclose or use the footage for any purpose not explicitly authorized by this Agreement. The District/School retains the right to determine what constitutes an emergency situation warranting disclosure and to limit or revoke Agency's access to security camera footage at any time.

10. Limited Warranty.
a. Software Warranty. Agency acknowledges and understands that TCOE warrants that ActVnet as delivered will materially comply with the published specifications by TCOE for ActVnet. TCOE's obligations under this warranty are limited to providing District/School and Agency with properly operating versions of ActVnet. TCOE does not warrant that the operation of ActVnet will be uninterrupted or error-free. IN Sublicense Agreement: City of Farmersville through
Farmersville Police Department Page 4 of 9

PARTICULAR, FOR PURPOSES OF THE FOREGOING WARRANTY, AGENCY ACKNOWLEDGES THAT ACTVNET IS NOT AND CANNOT BE MADE 100%

ACCURATE, AND THAT ANY ERRORS OR FAILURE TO PERFORM SHALL NOT BE DEEMED A BREACH OF SUCH WARRANTY.
b. No Other Warranty. AGENCY ACKNOWLEDGES AND UNDERSTANDS THAT EXCEPT AS EXPRESSLY SET FORTH ABOVE, ACTVNET IS PROVIDED "AS IS"

AND TCOE DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, WITH

REGARD TO ALL TECHNOLOGY, THIRD PARTY AND OPEN SOURCE

MATERIALS, SOFTWARE OR DERIVATIVE WORKS PROVIDED OR

OTHERWISE SUBLICENSED TO AGENCY IN CONNECTION WITH THIS

SUBLICENSE AGREEMENT, INCLUDING BUT NOT LIMITED TO, THE IMPLIED

WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR USE AND NON-INFRINGEMENT. AGENCY FURTHER ACKNOWLEDGES AND

UNDERSTANDS THAT TCOE DOES NOT GUARANTEE THE SAFETY OF ANY

DISTRICT/SCHOOL STUDENTS, STAFF, OR PERSONNEL, AGENCY STAFF OR PERSONNEL, OR ANY OTHER PERSON.

11. Limitation of Liability. EXCEPT WITH RESPECT TO BREACHES INVOLVING A

PARTY'S NEGLIGENCE OR WILLFUL MISCONDUCT OR A PARTY'S

INDEMNIFICATION OBLIGATIONS HEREUNDER, NO PARTY SHALL BE LIABLE

FOR ANY INDIRECT, SPECIAL, CONSEQUENTIAL, EXEMPLARY OR PUNITIVE

DAMAGES ARISING OUT OF OR IN CONNECTION WITH THIS SUBLICENSE

AGREEMENT, HOWEVER CAUSED AND UNDER ANY THEORY OF LIABILITY

AND WHETHER OR NOT SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

12. Indemnification. Except to the extent caused by the gross negligence of willful misconduct of TCOE or District/School, or any person or entity under their explicit direction or control, Agency agrees to defend, indemnify and hold harmless TCOE, District/School, and their directors, officers, governing boards, members of their governing boards, employees, and agents from and against any and all claims of any nature whatsoever arising out of, based upon, or resulting from: (i) the use of ActVnet or Proprietary Information by Agency or its directors, officers, employees, or agents (collectively "Agency"); (ii) claims, damages, or liabilities arising out of the negligence or intentional misconduct of Agency arising from Agency's use of ActVnet; (iii) claims, damages, or liabilities arising out of the breach of any of the representations, warranties or covenants contained herein by Agency; (iv) any liability for death, bodily injury, injury to property, or any other loss arising from Agency's use of ActVnet, including but not limited to any death, bodily injury, injury to property, or any other loss to District/School or TCOE students or employees, staff, personnel, or agents; and (v) claims, damages, or liabilities arising out of any non-authorized and/or misuse of ActVnet by Agency, including any use that is inconsistent with the terms of this Sublicense Agreement and the ActVnet Scope of Services set forth in Attachment 1.

13. Non-Authorized Use of ActVnet.

Sublicense Agreement: City of Farmersville through
Farmersville Police Department Page 5 of 9
a. Agency shall not use or access ActVnet except in the event of an Emergency, as defined in Attachment 1, and solely for the purposes set forth in Attachment 1. Agency shall take all reasonable steps to ensure that only authorized and trained Agency personnel use and have access to ActVnet. Agency acknowledges and understands that Agency is solely responsible for managing and monitoring its personnel's User Accounts, as defined in Attachment 1, and that unauthorized use of ActVnet shall make the Sublicense immediately voidable by COE and/or District/School.
b. Immediately upon becoming aware of any unauthorized use or access of ActVnet, Agency shall notify District/School and TCOE, and shall fully cooperate with an investigation of and response to the incident.
c. ActVnet Director, as defined in Attachment 1, or other designee shall provide District/School and Site Primaries a minimum of forty-eight (48) hour prior notice before accessing a Campus surveillance system for training purposes. d. Agency shall be liable and responsible for any claims, damages, and liability arising out of or relating to non-authorized use and/or misuse of ActVnet as set forth in this Sublicense Agreement.

14. No Assignment. Agency may not assign this Sublicense Agreement or transfer its obligations hereunder without the prior written consent of TCOE and District/School.

15. Amendments, Waivers and Severability. Except as otherwise provided herein and notwithstanding any modification or changes to the Necessary Terms, this Sublicense Agreement may be amended, and compliance with any non-Necessary Terms of this Sublicense Agreement may be omitted or waived, only by written agreement duly signed by both Parties. Any provision of this Sublicense Agreement that is prohibited or unenforceable in any jurisdiction will not invalidate or render unenforceable the remaining provisions of this Agreement. Necessary Terms may only be modified with the prior written consent of TCOE.

16. Representations. Each Party represents and warrants that (i) it has the right and authority to enter into this Sublicense Agreement and perform its obligations, covenants and promises hereunder, (li) it is duly organized and validly existing and in good standing under the laws of the state of its incorporation or formation, (ili) the execution, delivery and performance of this Sublicense Agreement has been duly authorized by all requisite corporate action, (iv) this Sublicense Agreement constitutes the legal, valid and binding agreement of such Party, enforceable against it in accordance with its terms, and (v) it has obtained all authorization, approvals, consents or permits required to perform its obligations under this Sublicense Agreement under all applicable law and regulation.

17. Insurance.
a. Coverage Required. Before the commencement of this Sublicense Agreement and during the Term hereof, Agency and District/School shall each obtain and maintain, at their expense, with insurance companies acceptable to TCOE, the following insurance policies:

Sublicense Agreement: City of Farmersville through
Farmersville Police Department Page 6 of 9
Commercial general liability insurance for bodily injury, personal injury and property damage and including products and completed operation and non-owned and hired automobile coverage, with liability limits of not less than One Million Dollars ($1,000,000.00) per occurrence, and Two Million Dollars ($2,000,000.00) aggregate.
ii. Automobile liability insurance for bodily injury, personal injury and property damage for vehicles owned, non-owned, or hired, with policy limits of or not less than One Million Dollars ($1,000,000.00) combined single limit. iii. Worker's compensation insurance coverage for no less than the statutory limits.

This insurance shall be in strict accordance with the requirements of the most current and applicable State Worker's Compensation Insurance Laws. Such coverage shall remain in effect throughout the Term of this Agreement. b. Insurance Provisions.
i. The policies described in Section 17.a., above shall: (a) name District/School and TCOE as additional insureds and be provided on an occurrence basis; (b) state that such policy is primary, excess, and non-contributing with any other insurance carried by District/School and TCOE; (iii) state that the naming of an additional insureds shall not negate any right the additional insureds would have had as claimant under the policy if not so named; and (iv) state that not less than 30 days written notice shall be given to District/School and TCOE before the cancellation or reduction of coverage or amount of such policy.
ii. A certificate issued by the carrier of the policies described in Section 17.a., above shall be delivered to District/School and TCOE prior to Agency's use of ActVnet.

Each such certificate shall set forth the limits, coverage, and other provisions required under this Section. A renewal certificate for each of the policies described above shall be delivered to District/School and TCOE not less than thirty (30) days before the expiration of the term of such policy. Coverage shall be subject to District/School and TCOE's approval and shall carry a rating of A- or higher, unless otherwise agreed to in advance by District/School and TCOE, and insurance company shall be admitted and licensed in California to transact insurance coverage and issue policies.
iii. The policies described in Section 17.a., above may be made part of a blanket policy of insurance so long as such blanket policy contains all of the provisions required in this Section and does not reduce the coverage, impair District/School's or COE's rights under this Sublicense Agreement, or negate or decrease Agency's obligations under this Sublicense Agreement.
iv. Agency agrees that if Agency does not take out and maintain such insurance as required by this Section, then District/School or TCOE may (but shall not be required to) procure said insurance on Agency's behalf and charge Agency the premiums, together with a 10% handling charge, payable upon demand.

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18. Relationship of the Parties. Nothing contained in this Sublicense Agreement will be construed as creating any agency, partnership, or other form of joint enterprise between the District/School, Agency, and TCOE. The relationship between these Parties will at all times be that of independent contractors. No Party will have authority to contract for or bind another in any manner whatsoever. This Sublicense Agreement confers no rights upon any Party except those expressly granted herein.

19. Entire Agreement. This Sublicense Agreement, along with any exhibits attached to this Sublicense Agreement, which are hereby incorporated herein by this reference, constitutes the final and complete understanding between the Parties and replaces and supersedes all previous oral or written agreements, understandings, or arrangements between the Parties with respect to the subject matter contained in this Sublicense Agreement.

20. Interpretation. This Sublicense Agreement will be construed without regard to any presumption or rule requiring construction or interpretation against the Party drafting an instrument or causing any instrument to be drafted. The headings in this Sublicense Agreement are for reference only and will not affect the interpretation of this Sublicense Agreement.

21. Governing Law and Venue. This Sublicense Agreement shall be governed by and interpreted under the laws of the State of California applicable to instruments, persons, transactions and subject matter that have legal contacts and relationships exclusively within the State of California. Any action or proceeding seeking any relief under or with respect to this Sublicense Agreement shall be brought solely in the Superior Court of the State of California for the County of Tulare, subject to any motion for transfer of venue.

22. Dispute Resolution. In the event of a dispute between the Parties concerning this Sublicense Agreement or the rights and duties of either Party under this Agreement, the Parties shall first attempt to resolve the dispute informally. If the Parties cannot reach a resolution, they shall attempt in good faith to settle the dispute through nonbinding mediation to be held at a mutually agreeable location within Tulare County. The Parties shall agree upon and select a mediator and share equally the costs and fees of mediation. If the Parties are unable to resolve the dispute through nonbinding mediation, each Party may pursue its legal rights and remedies through any other legally permissible means, but neither Party may pursue any such legal remedy unless and until the Parties have engaged in at least one session of non-binding mediation. District/School shall provide written notice to TCOE within forty-eight (48) hours if the Parties cannot resolve a dispute through mediation.

23. Notices. Any notice, request, demand, approval, consent, instruction, or other communication to be given to any Party hereunder shall be delivered by personal service, regular mail, certified mail, overnight mail with proof of delivery, facsimile with proof of transmission, or by email provided receipt is acknowledged as follows:

If to District/School:

Farmersville Unified School District
Sublicense Agreement: City of Farmersville through
Farmersville Police Department Page 8 of 9
Attention: Manuel Mendez
571 E. Citrus, Farmersville, CA 93223
Email: [email protected]
If to Agency:

City of Farmersville through the Farmersville Police Department Attention: Jay Brock, Farmersville Police Chief
909 W. Visalia Road, Farmersville, CA 93223
[email protected]
With copy to:

Tulare County Superintendent of Schools
Attention: Bob Mayo, School Safety Program Administrator 6500 S. Mooney Blvd., Suite E
Visalia, CA 93277
[email protected]
Each Party shall give the other Party written notice within seven (7) days of any change to the designee identified above.

24. Due Authority of Signatories. Each individual signing this Sublicense Agreement on behalf of a Party represents and warrants that he or she has been duly authorized by appropriate action of such Party to execute, and thereby bind such Party to, this Sublicense Agreement.

IN WITNESS WHEREOF, the Parties have entered into this Sublicense Agreement as of the Effective Date.

FARMERSVILLE UNIFIED SCHOOL

DISTRICT
Date: 2/17/2026
By nooner
Name: Manuel Mendez
Title: Superintendent

CITY OF FARMERSVILLE THROUGH

THE FARMERSVILLE POLICE
Date: DEPARTMENT
By:

Name: Jay Brock
Sublicense Agreement: City of Farmersville through
Farmersville Police Department Page 9 of 9
Title: Farmersville Police Chief
Sublicense Agreement: City of Farmersville through
Farmersville Police Department Page 10 of 9

CITY OF
STAFF REPORT Item #: 6
Consent
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: February 23, 2026
DEPARTMENT: City Manager
FROM: Daymon Qualls, City Manager
AGENDA TITLE: Adoption of Job Description - Program Assistant - Senior Center (Part-Time)

ACTION & RECOMMENDATION
It is recommended that the City Council adopt the job description for the position of Senior Services Assistant (Part-Time), and authorize incorporation of the classification into the City's classification plan.

BACKGROUND | ANALYSIS
For a number of years, the City of Farmersville contracted with the Community Services Employment Training (CSET) organization to administer operations and programming at the City's Senior Center.

On August 18, 2025, the City received formal written notice from CSET advising that, following a review of its financial position and future funding commitments, the organization was unable to sustain program activities at the level required under its agreement with the City of Farmersville. The agreement was terminated effective September 18, 2025.

Under the agreement, the City was paying CSET approximately $30,000 annually to administer the Senior Program.

Since termination of the agreement, the Senior Program has continued to operate through volunteers with supplemental support provided by City staff.

While volunteers have played an essential role in maintaining services, the ongoing administration of the Senior Center has increasingly required additional staff time to:

Coordinate and oversee programming and activities
Ensure meal service support and attendance tracking
• Maintain necessary supplies and inventory
• Provide customer service to participants
• Ensure compliance with safety standards and operational procedures City staff are currently absorbing these responsibilities in addition to their primary duties. As program participation and operational needs continue, this approach is not sustainable long-term without affecting other City functions.

Establishing a formal Program Assistant - Senior Center (Part-Time) classification will:

Provide consistent and accountable program oversight
• Support volunteers and improve program coordination
• Ensure continued service delivery to senior residents • Formalize operational responsibility within the City
Importantly, transitioning to a part-time City position is expected to result in cost savings compared to the prior contractual arrangement. Even accounting for wages and payroll-related costs, the total annual expense of a part-time employee is anticipated to be significantly less than the $30,000 previously paid to CSET.

This approach allows the City to maintain local control over the program while improving fiscal efficiency.

FISCAL IMPACT
The hourly pay range for this position is $17.00 - $21.54. All associated costs will be absorbed within existing appropriations.

ATTACHMENTS

1. Job Description - Program Assistant - Senior Center (Part-Time) Reviewed/Approved:

CITY OF Program Assistant
Senior Center

FARMERSVILLE
(Part-Time)

SALARY RANGE
$17.00 - $21.54 per Hour
(No benefits)

DEFINITION
To assist in the daily operations, programs, and activities of the Senior Center.

Pertorms a variety of paraprofessional, program support, customer service, and clerical duties in support of senior services, recreational programming, and facility operations. Provides direct assistance to senior participants and helps ensure a safe, welcoming, and organized environment.

SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the assigned supervisor or department head.

Exercises no direct supervision over staff.

ESSENTIAL AND MARGINAL FUNCTIONS -- may include, but are not limited to, the following:

Essential Functions:

Assist in organizing, coordinating, and leading senior center activities, classes, and special events.

Greet participants and visitors; provide information regarding programs, services, and facility use.

Assist with meal service activities, registration processes, and attendance tracking.

Set up, clean, and maintain activity areas, equipment, and supplies.

Provide basic clerical and administrative support including answering telephones, filing, copying, and data entry.

Ensure safety and well-being of participants by following established policies and procedures.

Work collaboratively with staff, volunteers, and community partners.

Maintain accurate records related to program participation and services.

Marginal Functions:

Assist with outreach efforts and special projects as assigned.

Perform other duties as assigned to support Senior Center operations.

Experience and Training Guidelines --Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

Experience working with older adults is desirable.

Experience in customer service, recreation programming, or community services is desirable.

Training:

Equivalent to completion of the twelfth grade.

Basic computer and office skills required.

MINIMUM PHYSICAL AND MENTAL ABILITIES
Data Utilization: Requires the ability to perform basic level of data analysis including the ability to review, classify, categorize, prioritize and/or reference data, statutes and/or guidelines and/or group, rank, investigate and diagnose. Requires discretion in determining and referencing such to established standards to recognize interactive effects and relationships.

Human Interaction: Requires the ability to communicate effectively and courteously with senior participants, the public, volunteers, and City staff; provide assistance and explain program guidelines and procedures.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to utilize standard office equipment including computers, telephones, copiers, and basic program-related equipment.

Verbal Aptitude: Requires the ability to understand and convey information in written and oral form including program materials, forms, attendance sheets, and safety procedures.

Mathematical Aptitude: Requires the ability to perform basic arithmetic calculations including counting, addition, and simple recordkeeping tasks.

Functional Reasoning: Requires the ability to follow written and oral instructions and perform semi-routine tasks with limited independent judgment.

Situational Reasoning: Requires the ability to exercise sound judgment in situations involving participant assistance, safety awareness, and changing program needs.

Physical Ability: Tasks involve the ability to exert light physical effort including lifting, carrying, pushing, and pulling objects weighing up to 25 pounds. Requires standing, walking, bending, and moving during program activities.

Sensory Requirements: Requires the ability to observe participant activities and recognize potential safety concerns.

Environmental Factors: Work is generally performed in an indoor community center environment with occasional exposure to moderate noise levels and routine activity.

SPECIAL REQUIREMENTS
Applicants must possess or be willing to obtain a Food Safety Certificate.

Must be reliable, flexible, and able to work scheduled hours, which may include evenings or weekends.

Driver License
Possession of a valid California Class C Driver License may be required depending on assignment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by-case basis.

The City of Farmersville is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Farmersville will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

CITY OF Item #: 1

STAFF REPORT
Action Items
[FARMERSVILLE TO: Farmersville City Council
MEETING DATE: February 23, 2026
DEPARTMENT: Public Works
FROM: Steven Thompson, Director of Public Works
AGENDA TITLE: Amendment to Final Costs of 2025 Street Improvements Project

ACTION & RECOMMENDATION
Staff recommends that the City Council Consider approving an additional $51,046 for the 2025 Street Improvements Project to reconcile the final contact amount prior to issuance of final payment.

BACKGROUND | ANALYSIS
At the January 12, 2026, City Council meeting, the Council approved the filing of the Notice of Completion (NOC) for the 2025 Street Improvements Project. At that time, staff submitted the most current documentation received from the contractor reflecting contract amounts.

Upon subsequent review, it was determined that the City had inadvertently received and processed a draft invoice rather than the contractor's final invoice. As a result, the NOC was filed using draft invoice figures, which did not include certain additional project costs.

The discrepancy was identified through an internal review conducted prior to issuance of final payment to the contractor, Cal Valley. Once identified, staff verified the corrected figures toensure that the final documentation accurately reflected the total project costs.

The additional costs are associated with necessary repairs to ten existing drainage outlets that were identified during construction as not meeting current code requirements. These repairs were necessary to ensure proper functionality, public safety, and regulatory compliance and were completed as part of the overall project scope.

The City remains committed to transparency and fiscal responsibility and has taken appropriate corrective measures to ensure all expenditures are accurately documented and approved in in accordance with City policies.

FISCAL IMPACT
Staff is requesting Council authorization of the additional $51,046.26 to align the project budget with the final contract amount and authorize issuance of the corrected final payment.

The total adopted FY26 budget for Pavement Management Plan Year 2 is $3,028,412.00.

The project is funded as follows:
• Fund 20 - STP: $802,748
• Fund 22 - TDA: $342,860
• Fund 26 - Measure R: $1,882,804
The requested additional $51,046.26 will be allocated proportionally across the existing funding sources. Sufficient appropriations remain within the adopted project budget to accommodate this adjustment.

ATTACHMENTS

1. Draft Progress Payment #3

2. Final Progress Payment #3
Reviewed/Approved: &2
4CREEKS - CONSTRUCTION MANAGEMENT

PROJECT PROGRESS PAYMENT
4CREEKS
251511 2025 Farmersville Street Improvements Project | Project No: - | Payment No. 3 PAYMENT TO: Cal Valley Construction PURCHASE ORDER NO:

CONTRACTOR: PM: Chris Grimm PAY ESTIMATE NO.: 3 (Final Payment) lan Williams PAYMENT PERIOD: 09/01/2025 - 09/30/2025
AGENCY REPRESENTATIVE:

P:(559) 212-543 E: [email protected] DATE OF THIS ESTIMATE: 01/28/2026 CONTRACT NO: DAYS ALLOWED: 80
IN-T-P DATE: 06/27/2025 DAYS EXPENDED:

AWARD DATE: 06/22/2025 DAYS COMPLETE: 61.25%

ORIGINAL CONTRACT NEW AUTHORIZED PREVIOUS PAYMENT THIS PAYMENT TOTAL PAYMENT ITEM # ITEM DESCRIPTION CCO
QTY UNIT PRICE OTY AMOUNT QTY AMOUNT aTY AMOUNT OTY AMOUNT %

INC/DEC
Mobilization, Demobilization, Bonds and insurance 1.00 LS $100,000.00 0.00 1.00 $100,000.00 0.90 $90,000.00 0.100 $10.000.00 1.00 $100,000.00 /100.0% 2 Traffic Control System 1.00 LS $41,000.00 0.00 1.00 $41.000.00 0.95 $38,950.00 0.050 S2,050.00 1,00 $41.000.00 100.0% Dust Control 1.00 LS $600.00 0.00 1.00 $600.00 1.00 S600.00 1.00 $600.00 4 SWPPP Storm Water Pollution Prevention Plan 1.00 LS $2, 100.00 0.00 1.00 $2,100.00 1.00 $2,100.00 1.00 $2,100.00 100.0% Construction Notification Sign 3.00 EA $1,500.00 (3.00) 0.00 $0.00 6 Miscellaneous Facilities and Operations 1.00 LS $15,000.00 0.00 1.00 $15,000.00 0.95 $14,250.00 0.050 $750.00 1.00 $15,000.00 100.0% Sawcut & Remove Concrete (Curb & Gutter) 216.00 LF $20.00 68.40 284.40 $5,688.00 284.40 $5,688.00 284.40 $5,688.00 11000%
Sawcut & Remove Concrete (Curb Ramp) 22.00 EA $2,000.00 2.00 24.00 $48,000.00 24.00 $48,000.00 24.00 $48,000.00 100.0% Sawcut and Remove Concrete (Street Cross Gutter) 1,180.00 SF $6.00 (90.20) 1,089.80 $6.538.80 1,089.80 S6,538.80 1.089.80 $6.538.80 7100,0% 10 Sawcut & Remove Concrete (4-inch Sidewalk) 728.00 SF $4.00 559.00 1,287.00 $5,148.00 1,287.00 $5,148.00 1,287.00 T $5,148.00 7100.0% 11 Sawcut & Remove Concrete (Drive Approach) 119.00 SF $8.00 0.00 119.00 $952.00 119.00 $952.00 119.00 $952.00 100.0% 12 Grind & Remove Existing Asphalt Concrete (F) 49,057.00 SY $3.00 0.00 49,057.00 5147,171.00 49,057.00 $147,171.00 49.057.00 5147,171.00 100.0% 13 Roadway Excavation & Subgrade Prep 1.00 LS $345,000.00 0.00 1,00 $345.000.00 1.00 $345,000.00 1.00 5345,000.00 100.0% 14 Hot Mix Asphalt Concrete 10,078.00 TN $90.00 87.94 10,165.84$914,925.60 10,062.44 $905,619.60 103.400 $9,306.00 10,165.84 5914.925.60 |100.0% 15 Aggregate Base (Class II) 17,102.00 TN $40.00 17,090.43$683,617.20 [15,588.37| $623,534.80 1,502.060 $60,082.40 17,090.43 $683,617.20 100.0% (11.57)
16 Concrete Curb Ramp 25.00 EA $5,000.00 2.00 27.00 $135,000.00 25.00 $125.000.00 2.000 $10,000.00 27.00 $135,000.00 100.0% Concrete Sidewalk 452.00 SF $11.00 88.60 540.80 $5,948.80 540.80 $5,948.80 540.80 $5,948.60 7100.0% 18 Concrete Curb & Gutter 154.00 LF $46.00 31.80 185.80 58.546.80 185.80 $8,546.80 185.60 $8,546.80 100.0% Concrete Cross Gutter 1,202.00 SF $15.00 (75.35) 1,126.65 $16,899.75 1,126.65 $16,899.75 1.126.65 $16,099.73 100.0% 20 Concrete Drive Approach (6-inch) 164.00 SF $13.00 0.00 164.00 $2,132.00 164.00 $2,132.00 164.00 $2.132.00 (100.0% 21 Masonry Site Wall 33.00 $900.00 0.00 33.00 $29,700.00 33.000 $29.700.00 33.00 $29,700.00 100.0% 22 Masonry Site Wall with Fence 21.00 LF $1,300.00 (21.00) 0.00 50.00 23 Adjust Utility Manhole to Finish Grade 1.00 LS $100,000.00 0.00 1.00 $100,000.00 0.95 $95.000.00 0,050 $5,000.00 1.00 S100,000.00 100.0% 24 Adjust Water Vaive to Finish Grade 1.00 LS $130,000.00 0.00 1.00 S130,000.00 0.95 S123.500.00 0.050 $6,500.00 1.00 5130,000.00 100.0% 25 Rectangular Rapid Flashing Beacon 2.00 EA $25,000.00 0.00 2.00 $50,000.C0 2.000 $50,000.00 2.00 $50,000.00 100.0% 26 Signing, Striping & Marking 1,00 LS $50,000.00 0.00 1.00 $50,000.00 0.25 $12,500.00 0.750 $37,500.00 1.00 $S0.000.00 1100.0% CONTRACT ITEM TOTAL: $2.849 953.00 $2.843.967.95 $2.623,079.55 $220,888.40 $2.843.967.95 100.0%

CONTRACT CHANGE ORDER

CHANGE ORDER NEW AUTHORIZED PREVIOUS PAYMENT THIS PAYMENT TOTAL PAYMENT

CCO DESCRIPTION TUNIT T PRICE OTYI AMOUNT
OTY OTY 38000 AMouNT %
301 co 1 - Drainage Inlets 8.00 EA S11,000.00 8.00 S38,000.00 8.00 8.00 S68,000.00 100.0% 302 Survey Monuments 1.00 LS 59.80.000 0.000 59,800.00 1.000 $9,800.00 1.00$9,800.00 100.0% 303 Overtime & Weekend Inspection Cosis 1.00 LS (S16,923.00) 0.00 (1.00 ($16,923.00) 1.000 (S16.923.00) 1.00 (S16,93.00) 7 100.0% 304 Additional Materials Testing Costs 1.00 LS (S8.53.50) 0.00 1.00 ($8.532.50) 1.000 (58.532.50) 1.00 (S9,532.50) 100.0% CONTRACT CHANGE ORDER TOTAL: $72,344.50 $72,344.50 $88,000.00 (S15,655.50) $72,344.50 100.0%

MATERIAL ON HAND / DEDUCTIONS / RETENTION

MATERIAL ON HAND / DEDUCTIONS / RETENTION TOTAL VALUE I PREVIOUS TOTAL T THIS PAYMENT TOTAL PAYMENT MOH DEDUCTIONS & WITHHOLDINGS TOTAL: 50.00 50.00 $0.00 $0.00

PAYMENT SUMMARY

CONTRACT TOTAL
ORIGINAL CONTRACT BID AMOUNT: $2,849,953.00
CHANGE ORDER ITEM INC/DEC: ($5,985.05)
01/28/2026 Page 1 of 3 c-mis.com
APPROVED CHANGE ORDER AMOUNT: $72,344.50
TOTAL CONTRACT AMOUNT TO DATE: $2,916,312.45

PROGRESS PAYMENT THIS ESTIMATE TOTAL TO DATE
ITEM WORK: 220,888.40 $2,843,967.95
CHANGE ORDER WORK: (S15,655.50) $72,344.50
TOTAL CONTRACT: $205,232.90 $2,916,312.45
MOH DEDUCTIONS & WITHHOLDINGS: $0.00 $0.00
RETENTION HELD 5%: ($10,261.65) ($145,815.62)
NET EARNINGS: $2,770,496.83
LESS TOTAL PREVIOUS PAYMENT: $2,575,525.57
TOTAL PAYMENT THIS PERIOD: $194,971.26
01/28/2026 Page 2 of 3 C-mis.com
4CREEKS - CONSTRUCTION MANAGEMENT

PROJECT PROGRESS PAYMENT SIGNATURE
4CREEKS
251511 2025 Farmersville Street Improvements Project | Project No: - | Payment No. 3 Authorized Representative Signature
YAN DOUGLA Pending

AL VALLEY CONSTRUCTIC
Contractor RYAN DOUGLAS 400031559
IAN WILLIAMS Jan Williams
4CREEKS
Construction Manager IAN WILLIAMS Nov 19, 20254:00:00 PM PST According to the best of my knowledge and belief, I certify that all items and amounts shown on the Project Progress Payment and Change Order Summary are correct: that all work has been performed andror material supplied in full accordance with the requirements of Contract.

I certity that I have checked and verified the above and foregoing Project Progress Payment and the Change Order Summary, that to the best of my Knowledge and beliefits a true and correct stalemeril of work performed andior material supplied by the Contractor. 01/28/2026 Page 3 of 3 c-mis.com
4CREEKS - CONSTRUCTION MANAGEMENT

PROJECT PROGRESS PAYMENT
4CREEKS
251511 2025 Farmersville Street Improvements Project | Project No: - | Payment No. 3 PAYMENT TO: Cal Valley Construction PURCHASE ORDER NO:

CONTRACTOR: PM: Chris Grimm PAY ESTIMATE NO.:
lan Williams PAYMENT PERIOD: 09/01/2025 - 09/30/2025
AGENCY REPRESENTATIVE:

P:(559) 212-543 E: [email protected] DATE OF THIS ESTIMATE: 10/08/2025 CONTRACT NO: DAYS ALLOWED: 80
N-T-P DATE: 06/27/2025 DAYS EXPENDED: 49
AWARD DATE: 06/22/2025 DAYS COMPLETE: 61.25%

ORIGINAL CONTRACT NEW AUTHORIZED PREVIOUS PAYMENT THIS PAYMENT TOTAL PAYMENT ITEM # ITEM DESCRIPTION
OTY JUNIT CCO aTY AMOUNT OTY aTY AMOUNT OTY AMOUNT | %

PRICE INC/DEC AMOUNT
Mobilization, Demobilization, Bonds and Insurance 1.00 LS $100,000.00 0.00 1.00 $100,000.00 0.90 $90,000.00 0.100 $10,000.00 1.00 S100,000.00 100.0% Traffic Control System 1.00 LS $41,000.00 0.00 1.00 $41,000.00 0.95 $38,950.00 0.050 52,050.00 1.00 $41.00.00 100.0% Dust Control 1.00 LS $600.00 0.00 1.00 $600.00 1.00 $600.00 1.00 SWPPP Storm Water Pollution Prevention Plan 1.00 LS $2,100.00 0.00 1.00 $2,100.00 1.00 $2,100.00 10000 $2,100.00 100.0% Construction Notification Sign 3.00 EA $1,500.00 0.00 3.00 $4,500.00 Miscellaneous Facilities and Operations 1.00 LS $15,000.00 0.00 1.00 $15,000,00 0.95 $14.250.00 0.050 $750.00 1.00 $15,000.00 7100.0% Sawcut & Remove Concrete (Curb & Gutter) 216.00 LF $20.00 0.00 216.00 $4,320.00 284.40 $5,686.00 284.40 $5,648.00 131.7% Sawcut & Remove Concrete (Curb Ramp) 22.00 EA $2,000.00 0.00 22,00 $44,000.00 24.00 $48,000.00 24.00 $48,000.00 T109.1% Sawcut and Remove Concrete (Street Cross Gutter) 1,180.00 SF $6.00 0.00 1,180.00 $7,080.00 1,089.80 $6,538.80 1,069.80 $6.538.80 92.4% 10 Sawcut & Remove Concrete (4-inch Sidewalk) 728.00 SF $4.00 0.00 728.00 $2,912.00 1,287.00 $5,148.00 1,287.00 $5,148.00 (176.8% Sawcut & Remove Concrete (Drive Approach) 119.00 SF $8.00 0.00 119.00 $952.00 119.00 $952.00 119.00 $952.00 100.0% 12 Grind & Remove Existing Asphall Concrete (F) 49,057.00 SY 53.00 0.00 49.057.00$147,171.00 49,057.00$147,171.00 49,057.00$147,171.00 100.0% 13 Roadway Excavation & Subgrade Prep 1.00 LS $345.000.00 0.00 1.00 $345.000.00 1.00 $345.000.00 1.00 $345,000.00 /100.0%) 14 Hot Mix Asphall Concrete 10,078.00 TN $90.00 0.00 |10.078.00 $907,020.00 10.06244 S905.619.60 10,062.44 $905,619.60 99.8% Aggregate Base (Class Il) 17,102.00 TN $40.00 0.00 17.102.00| $684,080.00 15,588.37 $623.534.60 [15,588.37 $623,534.80 91.1% 16 Concrete Curb Ramp 25.00 EA $5,000.00 0.00 25.00 $125,000.00 25.00 $125.000.00 2.000 $10,000.00 27,00 $135.000.00 108.0% 17 Concrete Sidewalk 452.00 SF $11.00 0.00 452.00 $4,972.00 540.80 $5,948.80 540.80 $5,948.80 119.6% 18 Concrete Curb & Gutter 154.00 LF $46.00 0.00 154.00 $7,084.00 185.80 $8,546.80 185.80 $8,546.80 120.6% 19 Concrete Cross Gutter 1,202.00 SF $15.00 0.00 1,202.00 $18,030.00 1,126.65 $16,899.75 /1.126.65 $16,899.75 93.7% 20 Concrete Drive Approach (6-inch) 164.00 SF $13.00 0.00 164.00 $2,132.00 164.00 $2,132.00 164.00 $2,132.00 1100.0%
Masonry Site Wall 33.00 LF $900.00 0.00 33.00 $29,700.00 33.000 $29,700.00 33.00 $29,700.00 7100.0% 22 Masonry Site Wall with Fence 21.00 LF $1,300.00 0.00 21.00 $27,300.00 23 Adjust Utility Manhole to Finish Grade 1.00 LS $100,000.00 0.00 1.00 $100,000.00 0.95 $95,000.00 0.050 $5,000.00 1.00 $100,000.00 100.0% Adjust Water Valve to Finish Grade 1.00 LS $130,000.00 0.00 1.00 $130,000.00 0.95 $123.500.00 0.050 $6,500.00 1.00 $130,000.00 100.0% Rectangular Rapid Flashing Beacon 2.00 EA $25,000.00 0.00 2.00 $50,000.00 2.000 $50,000.00 . 2.00 $50,000.00 1100.0% 26 Signing, Striping & Marking 1.00 LS $50,000.00 0.00 1.00 $50,000.00 0.25 $12,500.00 0.750 $37,500.00 1.00 $50,000.00 100.0%
CONTRACT ITEM TOTAL: $2,849,953.00 $2.849,953.00 $2,623,079.55 $151,500.00 $2.774,579.55 97.4%

CONTRACT CHANGE ORDER
CHANGE ORDER NEW AUTHORIZED T PREViOUS PAYMENT T THIS PAYMENT TOTAL PAYMENT CCO# CCO DESCRIPTION AMOUNT
OTY | UNIT T INCIDE JOTY AMOUNT AMOUNT OY AMOUNT
301 CO 1 - Drainage Inlets 8.00EA 311,000.00 18.00 380,00000 S88.000.00 8.00 $88,000.00 CONTRACT CHANGE ORDER TOTAL: $88,000.00

MATERIAL ON HAND / DEDUCTIONS / RETENTION

MATERIAL ON HAND / DEDUCTIONS / RETENTION TOTAL VALUE T PREVIOUS TOTAL THIS PAYMENT TOTAL PAYMENT MOH DEDUCTIONS & WITHHOLDINGS TOTAL: $0.00 $0.00 $0.00
$0.00

PAYMENT SUMMARY

CONTRACT TOTAL
ORIGINAL CONTRACT BID AMOUNT: $2,849,953.00
CHANGE ORDER ITEM INC/DEC: $0.00
APPROVED CHANGE ORDER AMOUNT: $88,000.00
Pay Estimate #: 3 25151T 2025 Farmersville Street Improvements Project ©c-mis.com

Page 1 of 3 ends

TOTAL CONTRACT AMOUNT TO DATE: $2,937,953.00

PROGRESS PAYMENT THIS ESTIMATE TOTAL TO DATE
ITEM WORK: 151,500.00 $2,774,579.55
CHANGE ORDER WORK: $0.00 $88,000.00
TOTAL CONTRACT: $151,500.00 $2,862,579.55
MOH DEDUCTIONS & WITHHOLDINGS: $0.00 $0.00
RETENTION HELD 5 % ($7,575.00) ($143,128.98)
NET EARNINGS: $2,719,450.57
LESS TOTAL PREVIOUS PAYMENT: $2,575,525.57
TOTAL PAYMENT THIS PERIOD: $143,925.00
Pay Estimate #: 3 251511 2025 Farmersville Street Improvements Project © c-mis.com

Page 2 of 3 ends

4CREEKS - CONSTRUCTION MANAGEMENT

PROJECT PROGRESS PAYMENT SIGNATURE
4CREEKS
251511 2025 Farmersville Street Improvements Project | Project No: - | Payment No. 3 Authorized Representative Name Signature Date
According to the best of my knowledge and beef, I certify that all items and amounts shown on the Project Progress Payment and Change Order Summary are correct: that all work has bec erformed andior material supplied in full accordance with the requirements of Contrad salemely that hape treated and vented these any foregoing Project Progress Payment and the Change Order Summay: that to the best of my knowledge and belt is a tue and corecl Pay Estimate #: 3 251511 2025 Farmersville Street Improvements Project ©c-mis.com

Page 3 of 3 ends

CITY OF
STAFF REPORT Item #: 2
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: February 23, 2026
DEPARTMENT: City Manager
FROM: Daymon Qualls, City Manager
AGENDA TITLE: Measure R Citizens Oversight Committee - Authorization to Advertise Vacancy

ACTION & RECOMMENDATION
It is recommended that the City Council authorize staff to advertise and solicit applications for the City of Farmersville representative to the Measure R Citizens Oversight Committee (COC), and direct staff to return with qualified applicants for Council consideration and appointment.

BACKGROUND | ANALYSIS
The City of Farmersville's seat on the Measure R Citizens Oversight Committee (COC) is currently vacant. The COC plays an important role in providing oversight and ensuring transparency in the expenditure of Measure R funds. Continued City representation is important to maintain participation and assist the Committee in achieving quorum for its meetings.

In accordance with COC requirements, the appointed representative must:
• Be at least 18 years of age
• Be a resident of Tulare County
• Not be an elected official
• Not be an employee of a state, county, or city agency The Committee meets approximately four (4) times per year.

Staff recommends that Council authorize the advertisement of the vacancy and the solicitation of applications in accordance with the City's standard board and committee appointment process. Following the close of the application period, staff will return to Council with qualified applicants for consideration and appointment.

Taking action at this time will allow sufficient time to complete the recruitment and appointment process prior to the next COC meeting scheduled for May 11.

FISCAL IMPACT
There is no fiscal impact associated with advertising the vacancy or appointing a representative to the Committee.

Reviewed/Approved:

CITY OF Item #: 3
STAFF REPORT Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: February 23, 2026
DEPARTMENT: Planning
FROM: Daymon Qualls, City Manager
AGENDA TITLE: Adoption of Resolution 2026-005 Authorizing Contract Award for HOME Administrative Subcontractor Services for the Gardenia Courtyards Senior Apartments Project

ACTION & RECOMMENDATION
Staff recommends that the City Council adopt Resolution 2026-005 authorizing award of contract to Self-Help Enterprises to perform administrative subcontractor services for the HOME Investment Partnerships Program (HOME) loan committed to the Gardenia Courtyards Senior Apartments project.

BACKGROUND | ANALYSIS
The Gardenia Courtyards Senior Apartments project consists of the development of a 42-unit senior apartment complex within a single two-story structure, including amenities such as a community center, community garden, fenced dog park, bocce ball court, and picnic area with barbeque facilities. Occupancy of the dwelling units will be restricted to seniors aged 62 and older earning between 30 and 60 percent of the Area Median Income (AMI) for Tulare County.

The approximately 2.39-acre project site is located on the east side of Farmersville Boulevard between Dillon Avenue to the north and Walnut Street (Avenue 288) to the south.

On December 13, 2023, the Farmersville Planning Commission recommended that the City Council approve the Gardenia Courtyards Senior Apartments project, including adoption of a Mitigated Negative Declaration for environmental review (State Clearinghouse No. 2023100519), General Plan Amendment 2023-01 to redesignate the project site from General Commercial to Medium High Density Residential, Zone Change 2023-01 to rezone the site from C-G (General Commercial) to RM-2.5 (Multiple Family Residential), and Site Plan Review 2023-01.

On January 8, 2024, the Farmersville City Council approved the project as recommended by the Planning Commission.

The City of Farmersville has received $12,075,000 in HOME loan commitments from the California Department of Housing and Community Development (HCD) for the Gardenia Courtyards Senior Apartments project. On December 8, 2025, the City Council authorized issuance of Request for Proposals (RFP) 23-HOME-16305 to solicit proposals for administrative subcontractor services to assist in implementing the HOME loan.

The selected administrative subcontractor will provide services as detailed in the Scope of Work contained in RFP 23-HOME-16305 (Attachment 2).

Two proposals were received in response to the RFP: Self-Help Enterprises and B&A Grant Services (Attachments 3 and 4). Proposals were evaluated in accordance with the Award Criteria and Selection Process outlined in RFP 23-HOME-16305, resulting in the following scores:

Evaluation Criteria Available Points Self-Help Enterprises B&A Grant Services Proposal for addressing the
scope of work and
approach to projects: 35 35 30
Specific experience in
HOME Administrative
Subcontractor services: 50 50 20
Knowledge of other housing
and community development
programs: 5 5 5
Availability and accessibility
to City Staff: 5 5 2
Administrative Subcontractor fee: 5 3 5
TOTAL: 100 98 62
Pursuant to the Award Criteria and Selection Process, the City reserves the right to award a contract to the firm that, in the sole judgment of the City, best serves the City's interests. Based on the evaluation results, Self- Help Enterprises received the highest overall score and demonstrated superior experience in HOME administrative services.

Accordingly, staff recommends awarding the contract to Self-Help Enterprises.

FISCAL IMPACT
There is no impact to the General Fund associated with this action. Costs associated with the administrative subcontractor services will be paid from HOME program funds.

ATTACHMENTS

1. Resolution 2026-005

2. Request for Proposal (RFP) 23-HOME-16305

3. Self-Help Enterprises Proposal

4. B&A Grant Services Proposal
Reviewed/Approved 22
ATTACHMENT 1
RESOLUTION NO. 2026-005

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FARMERSVILLE, TULARE COUNTY,

CALIFORNIA, AUTHORIZING AWARD OF CONTRACT TO SELF-HELP ENTERPRISES TO PERFORM

ADMINISTRATIVE SUBCONTRACTOR SERVICES FOR THE GARDENIA COURTYARDS SENIOR WHEREAS, the City of Farmersville has received HOME Investment Partnerships Program (HOME) loan commitments from the California Department of Housing and Community Development (HCD) in the amount of $12,075,000 for the Gardenia Courtyards Senior Apartments Project; and WHEREAS, the City must procure professional administrative subcontractor services to assist in implementing the HOME loan committed to the Gardenia Courtyards Senior Apartments Project; and WHEREAS, in accordance with the City's purchasing policy and the California Public Contract Code, the City Council authorized issuance of Request for Proposals (RFP) 23-HOME-16305 to solicit proposals to perform administrative subcontractor services in accordance with the Scope of Work outlined therein (attached hereto as Exhibit A); and
WHEREAS, proposals were received, evaluated, and ranked pursuant to the criteria set forth in RFP 23- HOME-16305, and Self-Help Enterprises was determined to be the most qualified firm to provide the required services.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Farmersville as follows:

1. The City Council hereby awards the contract for administrative subcontractor services for the Gardenia Courtyards Senior Apartments Project to Self-Help Enterprises in accordance with the Scope of Work outlined in RFP 23-HOME-16305 (Exhibit A).

2. The City Manager is hereby authorized to execute the professional services agreement and any related documents necessary to implement this Resolution, subject to approval as to form by the City Attorney.

PASSED AND ADOPTED this 23d day of February 2026, by the following vote:

AYES:

NOES:_
ABSENT:_
ABSTAIN:

Tina Hernandez, Mayor Rochelle Giovani, City Clerk

EXHIBIT A

CITY OF FARMERSVILLE

REQUEST FOR PROPOSALS
2022-2023 HOME PROGRAM - GRANT NO. 23-HOME-16305

ADMINISTRATIVE SUBCONTRACTOR SERVICES
Release Date: December 15, 2025
Closing Date: January 6, 2026
RFP No: 23-HOME-16305
CONTACT PERSON: Daymon Qualls
City Manager
City of Farmersvill
909 W. Visalia Road,
Farmersville, CA 93223
(559) 747-0458
[email protected]
Proposals to received by 4:00 p.m. on January 6, 2026, at the address listed above. Submittals must be made by mail, email, or hand delivered to the address listed above. The City will not be responsible for late or lost proposals or accept proposals that fail to be delivered to the address listed above by the time and date listed above.

I. INTRODUCTION
The City of Farmersville (the "CITY") has received 2022 and 2023 HOME Program funds for the development of a 42-unit senior rental, new construction housing project in Farmersville, California. This RFP is issued to obtain proposals for the performance of Administrative Subcontractor services as outlined in Section II: Scope of Work.

The CITY will enter into a negotiated contract with the successful applicant for administrative subcontractor services. The successful Administrative Subcontractor will provide all the services for implementing the 2022 and 2023 HOME Program grant listed in the Scope of Work, below, the HOME Standard Agreement, and the HOME NOFA in conformance with all state and federal regulations.

II. SCOPE OF WORK
A. Administrative Subcontractor shall ensure proper completion and submission of all financial and performance reports required by the HOME Program (i.e., monthly project status reports, quarterly [only required for Programs], annual [applicable sections], close-out, etc.). Completion and submission of these reports is dependent upon the CITY's and Pacific West Communities, Inc. (the "DEVELOPER") timely completion and submission of their responsibilities associated with this project.

B. Administrative Subcontractor shall be present at all appropriate public meetings if requested by the CITY.

C. Administrative Subcontractor shall prepare and submit to the California Department of Housing and Community Development ("HCD") and the CITY a file containing all of the necessary materials to meet the Set-Up and Disbursement Conditions outlined in the HOME Standard Agreement, Exhibit B, Sections 2-4. Completion and submission of this file is dependent upon the CITY's and DEVELOPER's timely completion and submission of their responsibilities associated with the compilation of this file.

D. Administrative Subcontractor shall establish and maintain administrative files in accordance with the system preferred by HCD, outlined in the HOME contract management manual. This includes maintaining the required Public Information Binder.

E. Administrative Subcontractor will directly participate in any monitoring by the state or other agencies (if requested) and provide the necessary documents and files for such monitoring visits.

Administrative Subcontractor will advocate on the CITY's behalf, to the maximum extent appropriate, and respond to and correct any monitoring findings under control of the Administrative Subcontractor.

F. Administrative Subcontractor shall keep the CITY updated as to project status on a regular basis.

G. Administrative Subcontractor shall prepare a close-out manual to guide the CITY after the project has been completed. Such guide will outline the CITY's ongoing program responsibilities. The CITY has agreed that this manual can be structured to contain pertinent sections of HOME information previously developed by HCD/HOME.

H. Administrative Subcontractor shall monitor program milestones and recommend amendments as necessary.

I. Administrative Subcontractor shall facilitate communications between the DEVELOPER and the CITY and HOME representatives and owner entity.

J. Administrative Subcontractor shall apprise CITY of all applicable federal and state requirements related to the HOME funds and facilitate the meeting of such requirements.

K. Administrative Subcontractor shall prepare the applicable level of NEPA environmental clearance on behalf of the CITY, including the Statutory Worksheet and Environmental Assessment as required, on HOME required forms. Administrative Subcontractor shall prepare all documents required by the HOME program for the CITY to receive the Authority to Use Grant Funds from the state HOME program.

L. Administrative Subcontractor shall monitor all Federal Labor Standard Requirements to ensure compliance. If State Prevailing wage requirements are required for this project, the Administrative Subcontractor shall ensure that the higher of the two wages is paid. The Administrative Subcontractor will update the CITY's Labor Standards Compliance Officer on a weekly basis during the project and maintain files required by the HOME program.

III. PROPOSAL FORMAT
A qualifying proposal must address all of the points in the Scope of Work.

A. Brief description of firm, contact person, address, telephone number, fax number, and email address.

B. Resumes of staff who will work on the program.

C. Administrative Subcontractor's experience in successfully implementing CDBG and HOME housing new construction and rehabilitation programs. Experience with rental housing developments. Give examples, dates, persons, projects, and scope of work performed.

D. Three references who have knowledge of Administrative Subcontractor's recent work completed and in progress.

The selected firm is required to comply with all terms and conditions of the State Department of Housing and Community Development, Home Investment Partnership Program.

IV. PROPOSAL SUBMITTAL
A. One (1) original and two (2) copies of the proposal shall be received no later than 4:00 p.m. on January 6, 2026. Send proposals to:

City of Farmersville
Attn: 23-HOME-16305 Admin Svc Proposal
909 W. Visalia Road
Farmersville, CA 93223
Phone: (559) 747-0458
B. All proposals shall be submitted in a sealed envelope, if mailed or manually delivered, which is clearly marked with the RFP number, title of RFP, and closing date and time.

C. Late proposals shall not be accepted.

D. All proposals, whether selected or rejected, shall become the property of the CITY.

E. Cost of preparation of proposal shall be borne by the proposer.

F. Proposals shall be signed by an authorized employee in order to receive consideration.

G. The CITY will not be responsible for proposals delivered to a person/location other than specified herein.

V. AWARD CRITERIA AND SELECTION PROCESS
The CITY is using the competitive negotiation process, wherein the experience of each proposer is evaluated as it relates to the Scope of Work and grant purpose. The CITY is particularly interested in receiving proposals from female, minority, and locally owned small businesses. After the evaluation committee has reviewed and discussed proposals with the proposing firms, each firm will be rated using the following criteria and rating schedule.

A. Evaluation Criteria

EVALUATION CRITERIA RATING POINTS
Administrative Subcontractor's proposal for addressing 35 the Scope of Work items and approach to projects.

Specific experience of the Administrative Subcontractor 50 in the areas of State of California HOME Administrative Subcontractor services.

Knowledge of various other housing and community 5
development programs which may further the grant purpose.

Availability and accessibility to CITY staff. 5
Administrative Subcontrator fee.

TOTAL 100
B. CITY staff will then exercise its discretion in selecting a firm and will negotiate and contract in accordance with that City selection.

C. The CITY reserves the right to award a contract to the firm or individual that presents the proposal which, in the sole judgment of the City, best serves the interest of the City.

D. The CITY reserves the right to reject any proposals, to waive minor irregularities in said proposals, or to negotiate minor deviations with the successful firm.

VI. CONFLICT OF INTEREST
Administrative Subcontractor warrants that no official or employee of the CITY nor any business entity in which an official of the CITY has an interest, has been employed or retained to solicit or assist in the procuring of the resulting contract, nor that any such person will be employed in the performance of such contract without immediate divulgence of such fact to the CITY.

VII. INSURANCE REQUIREMENTS
The successful proposer shall provide a Certificate of Insurance naming the CITY as additional insured for the following:

A. Workers Compensation.

B. General Liability and Property Damage with a combined limit of $1,000,000.00.

C. Automobile Liability Insurance in an amount not less than $500,000.00.

D. The policy shall not be cancelable within thirty (30) days advance written notice to CITY and shall be in a form and by a surety approved by the CITY.

E. In the event the policy is cancelled prior to the completion of the project and the Administrative Subcontractor does not furnish a new Certificate of Insurance prior to cancellation, the CITY may obtain the required insurance and deduct the premiums) from contract monies due to the Administrative Subcontractor.

F. If the policy is a claims-made policy, the policy shall contain language providing coverage up to six (6) months following the completion of the contract in order to provide insurance coverage for the hold harmless provisions herein.

G. As used above, the term Administrative Subcontract includes the Administrative Subcontractor, and its officers, agents, or employees.

VIII. INDEMNIFICATION
A. Administrative Subcontractor agrees to hold harmless and to indemnify the CITY from every claim or demand which may be made for any injury or death, or damage to property caused by Administrative Subcontractor in performance of this contract.

B. Such duty shall be irrespective of the date upon which the claim or demand is asserted.

C. If any judgment is rendered against the CITY for any injury, death, or damage caused by contractor in the performance of this contract, Administrative Subcontractor shall, at his own expense, satisfy and discharge the judgment.

D. None of the foregoing paragraphs shall be applicable if the injury, death, or damage is caused solely by the CITY's negligence.

E. Administrative Subcontractor agrees that it shall immediately notify the CITY and Contract's insurance carriers of any incident occurring during the performance of this contract which may result in a claim or liability.

F. As used above, the term CITY means the City of Farmersville or its officers, agents, or employees.

G. As used above, the term Administrative Subcontractor includes Administrative Subcontractor and Administrative Subcontractor's officers, agents, or employees.

IX. ASSIGNMENT
Any contract resulting from this bid and any amendments or supplements thereto shall not be assignable by the successful bidder either voluntarily or by operation of law, without the written approval of the CITY and shall not become an asset in any bankruptcy, receivership, or guardianship proceedings. Any assignee would need to have equivalent qualifications as to retain HOME award eligibility.

X. INQUIRY
Direct all inquiries to:

Daymon Qualls
City Manager
City of Farmersville
909 W. Visalia Road
Farmersville, CA 93223
(559) 747-0458
[email protected]
ATTACHMENT 2

CITY OF FARMERSVILLE

REQUEST FOR PROPOSALS
2022-2023 HOME PROGRAM - GRANT NO. 23-HOME-16305

ADMINISTRATIVE SUBCONTRACTOR SERVICES
Release Date: December 15, 2025
Closing Date: January 6, 2026
RFP No: 23-HOME-16305
CONTACT PERSON: Daymon Qualls
City Manager
City of Farmersville
909 W. Visalia Road,
Farmersville, CA 93223
(559) 747-0458
[email protected]
Proposals to received by 4:00 p.m. on January 6, 2026, at the address listed above. Submittals must be made by mail, email, or hand delivered to the address listed above. The City will not be responsible for late or lost proposals or accept proposals that fail to be delivered to the address listed above by the time and date listed above.

B. Administrative Subcontractor shall be present at all appropriate public meetings if requested by the C. Administrative Subcontractor shall prepare and submit to the California Department of Housing and Community Development ("HCD") and the CITY a file containing all of the necessary materials to meet the Set-Up and Disbursement Conditions outlined in the HOME Standard Agreement, Exhibit B, Sections 2-4. Completion and submission of this file is dependent upon the CITY's and DEVELOPER's timely completion and submission of their responsibilities associated with the compilation of this file.

E. Administrative Subcontractor will directly participate in any monitoring by the state or other agencies (if requested) and provide the necessary documents and files for such monitoring visits.

F. Administrative Subcontractor shall keep the CITY updated as to project status on a regular basis.

H. Administrative Subcontractor shall monitor program milestones and recommend amendments as necessary.

1. Administrative Subcontractor shall facilitate communications between the DEVELOPER and the CITY and HOME representatives and owner entity.

J. Administrative Subcontractor shall apprise CITY of all applicable federal and state requirements related to the HOME funds and facilitate the meeting of such requirements.

K. Administrative Subcontractor shall prepare the applicable level of NEPA environmental clearance on behalf of the CITY, including the Statutory Worksheet and Environmental Assessment a:
required, on HOME required forms. Administrative Subcontractor shall prepare all documents required by the HOME program for the CITY to receive the Authority to Use Grant Funds from the state HOME program.

III. PROPOSAL FORMAT
A qualifying proposal must address all of the points in the Scope of Work.

A. Brief description of firm, contact person, address, telephone number, fax number, and email address.

B. Resumes of staff who will work on the program.

D. Three references who have knowledge of Administrative Subcontractor's recent work completed and in progress.

The selected firm is required to comply with all terms and conditions of the State Department of Housing and Community Development, Home Investment Partnership Program.

IV. PROPOSAL SUBMITTAL
A. One (1) original and two (2) copies of the proposal shall be received no later than 4:00 p.m. on January 6, 2026. Send proposals to:

C. Late proposals shall not be accepted.

D. All proposals, whether selected or rejected, shall become the property of the CITY.

E. Cost of preparation of proposal shall be borne by the proposer.

F. Proposals shall be signed by an authorized employee in order to receive consideration.

G. The CITY will not be responsible for proposals delivered to a person/location other than specified herein.

A. Evaluation Criteria

EVALUATION CRITERIA RATING POINTS
Administrative Subcontractor's proposal for addressing 35 the Scope of Work items and approach to projects.

Specific experience of the Administrative Subcontractor 50 in the areas of State of California HOME Administrative Subcontractor services.

Knowledge of various other housing and community 5
development programs which may further the grant purpose.

Availability and accessibility to CITY staff. 5
Administrative Subcontrator fee. 5
TOTAL 100
B. CITY staff will then exercise its discretion in selecting a firm and will negotiate and contract in accordance with that City selection.