Agenda — Farmersville City Council, May 11, 2026

Mayor
FARMERSVILLE CITY COUNCIL Tina Hernandez

CITY OF
Mayor Pro Tem
Araceli Ochoa
FARMERSVILLE MEETING AGENDA Council Members
Gregorio Gomez
May 11, 2026 at 6:00 p.m. Paul Boyer
City Hall, 909 W. Visalia Rd. Danny Valdavinos
Farmersville, California 93223
ending no technical difficulties, the City Council meeting will also be streame for observation only) via Zoom and accessed as follows
Peeing D: 341 2878 2433
Password: 19053
Notice is hereby given that the Farmersville City Council will hold a Regular Meeting on Monday, May 11, 2026, at 6:00 p.m. in person at City Hall located at 909 W. Visalia Rd. in Farmersville California, 93223.

Staff Reports related to items on the agenda are available on the City's website at https://www.cityoffarmersville-ca.gov/and available for viewing at City Hall.

A. CALL TO ORDER SESSION REGULAR COUNCIL MEETING
B. ROLL CALL
C. INVOCATION
Presented by Mayor Hernandez
D. PLEDGE OF ALLEGIANCE
Led by Mayor Hernandez
E. APPROVAL OF AGENDA
F. PUBLIC COMMENTS
The public is invited to comment on any subject under the jurisdiction of the Farmersville City Council. Please note that speakers that wish to comment on a Regular Item or Public Hearing on tonight's agenda will have an opportunity to speak when public comment for that item is requested by the Mayor. Comments shall be limited to two (2) minutes per person, with twenty (20) minutes for the total comment period, unless otherwise indicated by the Mayor.

The public may also choose to submit a comment before the meeting via email. Public comments received via email will be distributed to the Council prior to the start of the meeting and incorporated into the official minutes; however, they will not be read aloud.

Under state law, matters presented under public comment cannot be acted upon by the Council at this time.

G. SPECIAL PRESENTATIONS

1. Proclamation- Pastor Brad Taylor

2. Lori Rhinebeck-Exeter Public Cemetery District
H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Approval of April 27, 2026, regular meeting minutes

2. SB 1359- Gas Transition Responsibility and Electrification Act

3. Ordering City Council Elections, Consolidation of Elections; Specifications of the Election Order, Enacting a Ten Percent (10%) Transient Occupancy Tax on Hotel and Specific Rendered to the District.

4. Request For Event Funding-Futsal Soccer Club

5. Resolution 2026-017 prepare the Engineers Report for Farmersville's Landscape and Lighting Assessment Districts for Fiscal Year 2025-2026.

I. ACTION ITEMS
Comments related to Action and Public Hearing Items are limited to two (2) minutes per speaker, for a maximum of 20 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Establishment of Board Members for Farmersville Community Cares Nonprofit

2. Approval of Farmers Market Request for Proposals (RFP)

3. Consideration of Relocating the Senior Center to the Transit Center

4. Approval of Senior Center Furnishing and Equipment Purchases J. PUBLIC HEARINGS
None
K. DISCUSSION ITEMS
Presentation on Grant and Funding Opportunities (ATP, SS4A, HSIP, SSP Round 5) L. COUNCIL REPORTS
M. CITY MANAGER/DEPARTMENT COMMUNICATIONS
N. GENERAL BUSINESS
Council members may raise issues, request future agenda items, or provide comments regarding City business.

O. FUTURE AGENDA ITEMS
Description Responsible Party Agenda Date
Sewer DIF City Manager TBD
Sign Ordinance Fire Chief July 2026
Potential Solar Project City Manager TBD
Potential Al Solutions City Manager TBD
City Representation on Committees - City Manager TBD
Water Blueprint for the San Joaquin
Valley and San Joaquin Valley
Collaborative Action Program
Incentives for Commercial Development City Manager July 2026 Cannabis Revenue City Manager 5-26-2026
Downtown Specific Plan City Planner TBD
C-Train Ordinance City Manager TBD
ADU Workshop City Planner TBD
MOU for positive PR with Visalia Talks City Manager TBD P. EXECUTIVE (CLOSED) SESSION
None
Q. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare ) ss.

City of Farmersville )
I declare under penalty of perjury that I am employed by the City of Farmersville, in the City Manager's Office; and that I posted this Agenda on the bulletin board outside of City Hall, 909 W. Visalia Rd. Farmersville, CA 93223 on May 8, 2026 and online on the City of Farmersville website: https://www.cityoffarmersville-ca.gov/.

Rochelle Giovani, City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)747- 0458. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35. 102-

35. 104 ADA Title II).

Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at Farmersville City Hall, 909 W. Visalia Rd., Farmersville CA 93223 during normal business hours.

Mayor
FARMERSVILLE CITY COUNCIL Tina Hernandez

CITY OF
Mayor Pro Tem
Araceli Ochoa
FARMERSVILLE MEETING AGENDA MINUTES Council Members
Gregorio Gomez
April 27, 2026 at 6:00 p.m. Paul Boyer
City Hall, 909 W. Visalia Rd. Danny Valdavinos
Farmersville, California 93223
ending no technical difficulties, the City Council meeting will also be streame or observation only) via Zoom and accessed as follow
Please dial 1-669-900-6833
Meeting ID: 846 2065 7671
in Farmersville California, 93223.

Staff Reports related to items on the agenda are available on the City's website at https://www.cityoffarmersville-ca.gov/ and available for viewing at City Hall.

A. CALL TO ORDER SESSION REGULAR COUNCIL MEETING 6:00pm B. ROLL CALL Mayor Hernandez
Mayor Pro Tem Ochoa
Councilmember Gomez
Councilmember Boyer
Councilmember Valdovinos
C. INVOCATION
Presented by Mayor Hernandez
D. PLEDGE OF ALLEGIANCE
Led by Mayor Hernandez
E. APPROVAL OF AGENDA
Council Action: It was motioned by Mayor Pro Tem Ochoa, seconded by Councilmember Valdovinos and approved with a 5-0 vote.

F. PUBLIC COMMENTS
The public is invited to comment on any subject under the jurisdiction of the Farmersville City Council. Please note that speakers that wish to comment on a Regular Item or Public Hearing on tonight's agenda will have an opportunity to speak when public comment for that item is requested by the Mayor. Comments shall be limited to two (2) minutes per person, with twenty (20) minutes for the total comment period, unless otherwise indicated by the Mayor.

Under state law, matters presented under public comment cannot be acted upon by the Council at this time.
none
G. SPECIAL PRESENTATIONS

1. Introduction of new CSO- Commander Troy Evrett introduction Justin Benitez

2. Introduction of new City Engineer- Jason Watts City Engineer Elsa Mejia introduced Jason Watts.

Mayor Hernandez took a brief break from 6:09pm to 6:11pm H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

Councilmember Boyer pulled consent item 4 for discussion.

1. Approval of April 13, 2026, regular meeting minutes

2. Approval of April 21, 2026, special meeting minutes

3. Approval Warrant Register March 2026

4. IT Infrastructure Assessment and Remediation Plan-ESP Computer Consulting Council Action: It was motioned by Councilmember Boyer, seconded by Mayor Pro Tem Ochoa and approved consent items 1-3 with a 5-0 vote.

Councilmember Boyer abstained from Self Help Enterprises Warrants.

Council Action: It was motioned by Councilmember Gomez, seconded by Councilmember Valdovinos and approved consent items 4 with a 5-0 vote.

1. Jennings Park Design Proposal
Public Comment
Alice Lopez, a resident of Farmersville, expressed a desire for more space where children line up to board school buses. She also suggested adding trash cans and planting trees to provide shade in the area.

Council Action: It was motioned by Councilmember Gomez, seconded by Mayor Pro Tem Ochoa and approved with a 5-0 vote

2. Planning Commission Vacancy Consideration of Applications.

Council Action: It was motioned by Councilmember Gomez, seconded by Mayor Pro Tem Ochoa and approved for Maria Carbajal to fill the vacant spot on the Planning Commission with a 5-0 vote.

3. Adopting a continuing resolution 2026-013 for the fiscal year budget 2026-2027 Council Action: It was motioned by Councilmember Gomez, seconded by Councilmember Valdovinos and approved with a 5-0 vote.

J. PUBLIC HEARINGS
None
K. DISCUSSION ITEMS
None
L. COUNCIL REPORTS
M. CITY MANAGER/DEPARTMENT COMMUNICATIONS
N. GENERAL BUSINESS
Council members may raise issues, request future agenda items, or provide comments regarding City business.

O. FUTURE AGENDA ITEMS
Description Responsible Party Agenda Date
Sewer DIF City Manager
Sign Ordinance Fire Chief TBD
Potential Solar Project City Manager TBD
Potential Al Solutions City Manager TBD
City Representation on Committees - City Manager TBD
Water Blueprint for the San Joaquin
Valley and San Joaquin Valley
Collaborative Action Program
Incentives for Commercial Development City Manager TBD
Cannabis Revenue Finance Director TBD
Downtown Specific Plan City Planner TBD
C-Train Ordinance City Manager TBD
ADU Workshop City Planner TBD
MOU for positive PR with Visalia Talks City Manager TBD Mayor Hernandez adjourned to closed session at 7:12pm.

P. EXECUTIVE (CLOSED) SESSION

1. Conference with Legal Counsel - Anticipated Litigation (Gov. Code 54956.9(d)(2) - Significant exposure to litigation. City Manager Number of cases: 1

2. Threat to Public Services or Facilities (Section 54957): Consultation with Interim City Manager/Chief of Police

3. Public Employee Performance Evaluation (Gov. Code 54957)- Finance Director Mayor Hernandez adjourned to open session at 8:18pm
Mayor Hernandez adjourned the Council meeting at 8:18pm Q. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare
City of Farmersville y8s.
1 declare under penalty of perjury that I am employed by the City of Farmersville, in the City Manager's Office; and that I posted this Agenda on the bulletin board outside of City Hall, 909 W. Visalia Rd. Farmersville, CA 93223 on April 23, 2026 and online on the City of Farmersville website: https://www.cityoffarmersville-ca.gov/.

35. 104 ADA Title II).

CITY OF STAFF REPORT Item #: 2
Consent
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: May 11, 2026
DEPARTMENT: City Manager
FROM: Jay Brock, Interim City Manager
AGENDA TITLE: SB 1359- Gas Transition Responsibility and Electrification Act- Oppose

ACTION & RECOMMENDATION
Adopt a position in opposition to SB 1359 and authorize the Mayor to sign a letter reflecting the City's position.

BACKGROUND | ANALYSIS
SB 1359 proposes changes to how natural gas infrastructure is maintained, upgraded, and potentially retired as part of the State's broader electrification goals. The bill would impose new limitations and policy thresholds that affect investments in existing gas systems.

1. Risks to Safety and Reliability
The bill restricts investment in gas infrastructure necessary to maintain and modernize existing systems.

Conditioning safety-critical upgrades on policy thresholds could delay essential maintenance and increase the risk of service disruptions. Reliable energy infrastructure is essential for public safety and emergency response.

2. Impacts on Local Businesses and Jobs
SB 1359 enables the retirement of gas infrastructure, which could result in loss of service for businesses that depend on natural gas. Restaurants, manufacturers, hospitals, and small businesses rely on gas for affordability, reliability, and operational needs. Eliminating this option may increase costs, limit operations, and threaten local jobs-particularly where electric alternatives are not feasible or cost-effective.

3. Community Concerns and Lack of Flexibility
Recent community meetings conducted under SB 1221 revealed strong public opposition to forced gas retirements. Residents expressed concerns about affordability, reliability, and maintaining energy choice. SB 1359 does not reflect these concerns and instead advances a one-size-fits-all approach that limits local flexibility.

FISCAL IMPACT
None

ATTACHMENTS

1. Opposition Letter for SB 1359

CITY OF

FARMERSVILLE
May 11, 2026
RE: SB 1359 (Stern) - Gas Transition Responsibility and Electrification Act - OPPOSE On behalf of The City of Farmersville, we oppose SB 1359.

This bill puts safety and reliability at risk by restricting investment in gas infrastructure needed to maintain and modernize existing systems. Tying safety-critical upgrades to policy thresholds will delay necessary work and increase the risk of service disruptions.

SB 1359 would also harm businesses by enabling the retirement of gas infrastructure and the loss of service many employers depend on to operate. Restaurants, manufacturers, hospitals, and small businesses rely on natural gas for affordability, reliability, and resilience. Losing gas service would increase costs, limit operations, and threaten jobs, especially where electric alternatives are not practical or affordable.

Finally, this approach ignores clear community opposition. Recent community meetings held under SB 1221 showed strong public resistance to forced gas retirements and concerns about affordability, reliability, and choice. Communities are asking for flexibility, not mandates that take energy options away.

For these reasons, we urge you to oppose SB 1359 and protect safety, reliability, and California's local businesses.

Sincerely,
Tina Hernandez
Mayor, The City of Farmersville
909 W. Visalia Road. Farmersville, CA. 93223 (559)-747-0458 What Does SB 1359 Do?
SB 1359 would:
• Limit investments in existing natural gas utility infrastructure, even when needed for safety.

Allow gas service to be discontinued based on policy decisions. • Require gas utility shareholders to absorb large costs when infrastructure is retired due to state policy, even if costs were approved by regulators or directed by state law.
• Set fixed rules for transitioning away from gas, rather than letting regulators evaluate impacts case by case.

Why Are People Concerned?
Public Safety and Reliability
Safe and reliable operation of the gas system requires continuous maintenance and regular infrastructure upgrades. Pipeline replacements, seismic improvements, and other safety-related projects are necessary to prevent outages and emergencies. Many of these projects are large and complex, requiring significant investment. SB 1359 makes it harder to approve this work by adding new policy hurdles, which could delay needed maintenance.

When safety upgrades are postponed, the risk of service disruptions and emergency situations increases. Decisions about safety should be grounded in engineering expertise and real-world conditions, not based on uncertain future projections.

Impacts on Homes and Businesses
Natural gas remains and will continue to remain an essential energy source for many households and businesses across California. It is widely used for home heating and cooking, and it is critical for restaurants, manufacturing, healthcare facilities, and other commercial operations. While electric alternatives may work in some settings, they are not always affordable, practical, or even available-particularly for existing buildings. Losing reliable gas service could result in higher energy costs, disruptions to business operations, and the loss of local jobs, especially in communities where alternatives are not yet ready.

Community Opposition
Public engagement around gas transition programs has revealed significant concern and opposition from residents and small business owners. In recent community meetings, participants consistently raised issues related to rising costs, reliability of service, lack of clear or affordable alternatives, and the loss of personal and business choice. Many communities have asked for a slower, more careful approach. SB 1359 mandates contrary actions even despite this feedback, raising concerns that community voices are not being adequately considered.

Jobs and Local Economies
Maintaining and operating energy infrastructure supports thousands of skilled, middle-class jobs throughout the state. These positions provide stable employment and contribute to local economies. Accelerated shutdowns of gas systems could eliminate these jobs before replacement work or new opportunities are available. This creates uncertainty for workers and raises questions about whether the proposed transition would be truly fair or "just" for the people and communities most affected.

Changing the Rules Mid-Stream
Gas utilities were required by the state to build and maintain infrastructure in order to serve customers safely and reliably. For example, after the San Bruno pipeline explosion in PG&E's service territory the state passed several pipeline safety laws requiring more stringent monitoring, repair and replacement work. SB 1359 changes long-standing rules by shifting costs and responsibilities after the system has already been built. Changing expectations retroactively creates uncertainty that can discourage investment, destabilize long-term planning, and increase costs for customers over time, and ultimately impact safety and reliability.

There Is Already a Process in Place
The California Public Utilities Commission is already conducting a comprehensive review of how the gas system should evolve in the future. This existing process examines how to maintain safety and affordability, how communities and workers could be affected, and how any transition should be managed responsibly. SB 1359 would override much of this ongoing work by locking key decisions into law, rather than allowing regulators to complete a careful, evidence-based process that includes public input.

Contrary to Long-Standing Regulatory Compact the Ratemaking Principles This bill would replace a flexible, expertise-driven regulatory framework with rigid statutory mandates that subordinate safety, reliability, and long-term system planning to prescriptive policy outcomes, fundamentally altering how gas utilities operate in California. The regulatory compact also requires the regulated utility be provided an opportunity for a reasonable return on investment. This is a complex and multi-faceted assessment that is best determined through intentional structured regulatory mechanisms like the GRC and related regulatory cost proceedings. In contrast, this bill would, without any substantive justifications or findings, arbitrarily and capriciously increase safety risks and costs in conflict with existing ratemaking and regulatory compact principles and the public interest.

CITY OF Item #: 3

STAFF REPORT
Consent
FARMERSVILLE/ TO: Farmersville City Council
MEETING DATE: May 11, 2026
DEPARTMENT: City Manager
FROM: Jay Brock, Interim City Manager
AGENDA TITLE: Resolution 2026-015 Ordering City Council Election; Consolidation of Elections; Specifications of the Election Order; and Specific Services Rendered to the District.

ACTION & RECOMMENDATION
Recommend that the City Council adopt Resolution 2026-015 BACKGROUND | ANALYSIS
California Elections Code requires that a general municipal election be held in each district to elect successors for offices with terms expiring on the first Friday in December following the election. These elections are conducted on the first Tuesday after the first Monday in November of even-numbered years.

The Elections Code also allows for the consolidation of local elections with statewide elections when it is beneficial to do so. Consolidation can reduce costs and improve voter participation. Additionally, the Code requires that districts reimburse the County for the actual costs incurred in conducting the election.

DISCUSSION
The proposed Resolution 2026-015 orders the City Council election to be held in accordance with state law and requests consolidation with the statewide general election. Consolidation allows the County to administer the election on behalf of the City, ensuring efficiency and cost-effectiveness.

The resolution also outlines the services to be provided by the County, including election administration, voter services, and ballot processing. It further establishes that the City will reimburse the County for all associated costs.

In addition, the resolution provides direction regarding candidate statements, including whether candidates will be required to pay for the cost of printing and distribution.

ATTACHMENTS
Resolution 2026-015

BEFORE THE BOARD OF DIRECTORS OF THE

NAME OF DISTRICT
Resolution Ordering City Council Election; Resolution 2026-015 Consolidation of Elections;
Specifications of the Election Order; and
Specific Services Rendered to the District
WHEREAS, California Elections Code requires a general district election be held in each district to choose a successor for each elective officer whose term will expire on the first Friday in December following the election to be held on the first Tuesday after the first Monday in November in each even-numbered year; and
WHEREAS, other elections may be held in whole or in part of the territory of the district, and it is to the advantage of the district to consolidate pursuant to Elections Code Section 10400; and
WHEREAS, Elections Code Section 10520 requires each district involved in a general election to reimburse the county for the actual costs incurred by the county elections official in conducting the election for the district; and
WHEREAS, Elections Code Section 13307(c) requires that before the nominating period opens, the governing body must determine whether a charge shall be levied against each candidate submitting a candidate's statement to be sent to the voters; WHEREAS, Elections Code Section 12112 requires the elections official of the principal county to publish notice of the election once in a newspaper of general circulation in the district; and
WHEREAS, pursuant to the Elections Code, the governing body of any special district or city may, by Resolution, request the Board of Supervisors of the County to permit the county elections official to render specified services to the special district or city relating to the conduct of an election;
NOW, THEREFORE, BE IT RESOLVED that an election be held within the territory included in this district on the 3rd day of November 2026, for the purpose of electing members to the Board of Directors in accordance with the following specifications:

1. The election shall be held on Tuesday, the 3rd day of November 2026. The purpose of the election is to choose members of the board of directors for the following seats (list offices and terms):

Councilmember 2026-2030
Councilmember 2026-2030
Councilmember 2026-2030

2. This governing board hereby requests and consents to the consolidation of this election with other elections which may be held in whole or in part of the territory of the district, as provided in Elections Code Section 10400.

3. The district will reimburse the County for the actual cost incurred by the County Registrar Voters office in conducting the general district election upon receipt of a bill stating the amount due as determined by the Elections Official.

4. The district has determined that the District/Candidate will pay for the Candidate's Statement. The Candidate's Statement will be limited to 200 words.

5. The district directs that the County Registrar of Voters of the principal county publish the notice of elections in the following newspaper, which is a newspaper of general circulation that is regularly circulated in the territory:

6. The Board of Supervisors of Tulare County is hereby requested to permit the County Registrar of Voters to render services to the special district relating to the conduct of the November 3, 2026, General Elections as follows:
a. Distribute and file nomination papers and candidate statements for candidates for district offices.
b. Make all required publications
c. Prepare, print and mail to the qualified electors of the district sample ballots and voter pamphlets.
d. Provide Vote by Mail ballots for said Municipal Election for use by registered voters in the manner provided by law.
e. Order consolidation of precincts, appoint precinct boards, designate polling places and instruct election officers concerning their duties. f. Conduct and canvas the returns of the election and certify the votes cast. g. Prepare, print and deliver to the polling places supplies, including the official ballots and a receipts for said supplies.
h. Recount votes, if requested, in accordance with state law. i. Conduct the above election duties in accordance with the Voting Rights Act of j. Perform all other pertinent services required to be performed for said election other than the requirements of the Fair Political Practices Commission; said Fair Political Practices Commission requirements to be performed by the district clerk.

THE FOREGOING RESOLUTION WAS ADOPTED upon motion of Çouncilmember_ Seconded by Councilmember_ _ at a regular meeting on thisday of by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Tina Hernandez, Mayor Rochelle Giovani, City Clerk
CITY OF Item #: 4

STAFF REPORT
Consent
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: May 11, 2026
DEPARTMENT: City Manager
FROM: Jay Brock, Interim City Manager
AGENDA TITLE: Request for Event Funding- Futsal Soccer Club

ACTION & RECOMMENDATION
Consider the request from the Futsal Soccer Club for event funding in the amount of $1,350 and provide direction to staff
BACKGROUND | ANALYSIS
The Futsal Soccer Club has submitted a request for financial assistance to support a community youth futsal event. The event is intended to provide a free recreational opportunity for local children and promote youth engagement through sports.

DISCUSSION
The Futsal Soccer Club is requesting $1,350 in funding to help offset costs associated with hosting the event The event will be free of charge to all participating youth, ensuring accessibility for families within the community.

Requested funds will be used for:
• Facility rental fees
• Liability insurance
The event will take place at the City's Community Center and is designed to encourage physical activity, teamwork, and positive community involvement.

Staff recognizes that this event aligns with the City's goals of supporting youth programs and enhancing community engagement.

FISCAL IMPACT
The requested funding amount is $1,350. The current available balance in the funding account is $4,900. If approved, the remaining balance will be $3,550.

ATTACHMENTS
Application

CITY OF

FARMERSVILLE
2025-2026
City of Farmersville Event Funding
Request Form A
(Request for Assistance $1,000)
Special Notice for Fiscal Year 2024-2025:

This announcement of submission of an application is in no way a commitment of funding.

Request Guidelines:
• If you are requesting financial assistance for more than one event, a separate request form and distinct separate budget must be submitted for each request. • Any questions re submitting a funding request should be directed to the City of Farmersville 559-747-0458

1. Name of Event: Futsal (Soccer)

2. Date of Event: _Tuesdays & Thursdays 6 PM - 8 pm June 11 thru Sept 17

3. Location of Event: Farmersville Community Center Gym

4. Name of Applicant/Organization hosting event: Farmersville Elite Soccer Club

5. Contact Person:

Name: Michal Jordan
Title:Club Vice President
Phone:559-281-6724
Email:[email protected]
Address: 1853 N Steven Ct
City: Farmersville _ State:CA _Zip:93223

6. Description of Event: Opening the gym for the community to come play and learn about Futsal Soccer
APR 20:26 PN12:82
1 15. Describe your procedures for crowd control and security:

No security needed, only people participating will be allowed into the gym

16. How many estimated hotel room nights will be generated by this event?

17. Liability Insurance: Yes No

18. Have you consulted with City/County/State and other agencies to determine what permits will be required to conduct this event? Yes_ No

19. Total Amount of Financial Assistance requesting: $1,350.00

20. Complete this projected event budget worksheet:

Anticipated Revenue:

1. Admissions -- $_400.00

2. Booth/Space Rentals $

3. Corporate/Individual Sponsors------------

4. Other Revenue (please list)
3 I HEREBY CERTIFY that the facts stated herein this Event Funding Request are true and correct to the best of my knowledge. The Event described herein will be conducted in accordance with all applicable city/county and other regulations, and the Event provides equal access to employment and event participation without regard to race, color, religion, sex, national origin, age, disability, or military status in accordance with applicable federal laws.

Michad Jordan are 4/20/21
Official's Signature: _
Official's Name & Title (Print): Michal Jordan Farmersville Elite Soccer Club Vice President
Phone Number: 559-281-6724 E-Mail address:
[email protected]

FARMERSVILLE COMMUNITY CENTER

FACILITY RENTAL AGREEMENT-FEE WAIVER
Organization/ Group Name: Farmersville Elite Soccer Club (FESC) Address: _1853 N Steven Ct. Farmersville CA 93223 Phone: 559-623-5861 Contact person:_Michal Jordan Phone: 559-281-6724
Cell phone Email:[email protected]
Room(s) to be used: Gym
Purpose of use: Futsal Soccer
Group is not to start activity until agreed-upon start time. User group agrees to following:
• Reservation days and time:_Tuesdays & Thursdays 6:00 P.M - 8:00 P.M • Dates agreement is in effect:_June 11, 2025 - Sept 17. 2025 Damage deposit and rental fees are to be paid in advance of facility use.

4. Agreed fee for Boys & Girls Club Attendant: $25 per hour x 58 hours = $

1.450.00 - $100 = $1,350.00 (total fee)
2 days of Credit:
2 days of credit, 2 hours each day at $25 per hour gives us a credit of $100 to go towards this year's gym rental.

City to fund the Fee: Date:
(City manager signature)
Or
PPR 20/26 PN12:83
1 City waives the presence of an Attendant: Date:
(City manager signature)
Damage/cleaning deposit: $300 - will be refunded at discretion of BGCS and in full if facility is left clean and undamaged and rules and policies are followed. The renter will be billed for any damages or extra staff time not covered by deposit. Allow up to four (4) weeks for processing and return of deposits.

First payment of deposit plus use fee = $ due by:

Subsequent payments due _ each week/month, etc.

Liability Insurance:

A Certificate of Liability Insurance is required for facility reservations.

Renters are to provide proof of liability insurance with minimum coverage of $1,000,000, naming the City of Farmersville, its officers, officials, employees, agents, representatives, volunteers and Boys & Girls Clubs of the Sequoias as additional insured. If alcohol is served at the event, the policy must specifically state that it covers an event with alcohol. Contact your local insurance agent to obtain insurance or obtain an insurance certificate online at:
https://www.theeventhelper.com/
Turn in insurance certificate to facility at: 623 N. Avery Ave. Farmersville, CA 93223 or email - [email protected] Failure to provide appropriate documentation will result in cancellation.

Security Guard Service
Professional security guard services are required for all public and private gatherings which include the following: dances, music, and alcohol.

Clean Up
The renter is responsible for ensuring the clean-up for all areas used. This includes kitchen, areas in need of mopping due to spilled beverages, and assistance with take down of tables and chairs, taking down all decorations, 2 removing trash to the proper area. Building attendants will clean restrooms and assume other basic custodial cleaning. Additional hours of required cleaning post rental due to messy rentals, will lead to deduction in facility damage/cleaning deposit return. Facility must be left as you found it.

Adult Supervision
Programs involving youth under age 18 must be supervised by an adult at all times with a minimum of one (1) adult per 20 youth.

Renter Conduct
The renter is solely responsible for all accidents or injuries to individuals or property resulting from use of the facilities. The renter is responsible for the control and supervision of all people in attendance. The renter must ensure that no damage is done to the facilities, and that all of the attendees conduct themselves in an orderly manner in and around the facility, including the parking lot. If behavior of the group is deemed inappropriate or unsafe for any reason, the function may be stopped and denied further use of the facility. The latter applies to any damages to facilities and equipment during function.

Furthermore, if it becomes necessary during the course of the function to summon the police for any reason, all or part of the damage/cleaning deposit may be forfeited. The damage/cleaning deposit may also be forfeited for litter in parking lot, property, or excessive cleaning done by building attendant.

Renters will be billed for damages, cleaning expenses, and staff overtime in excess of the deposit or for total damages.

Cancellations
Should a renter need to cancel. It must be cancelled 2 weeks prior to the event with a $25 reservation fee. Cancellations between one and two weeks will be charged $75 and less than one week will be charged the full damage/cleaning deposit ($150). BGCS has the right to cancel the event if deposits) have not been paid by date due or other required paperwork has not been submitted by date due.
3 Refund Policy
Refunds on damage/cleaning deposit and dance/music deposits are based on compliance with the rental contact, as well as the security and clean-up requirements. To receive a full refund on the damage/cleaning deposit; the building must be cleaned, and cleared of all guests, rental party, etc. at the agreed upon time. Caterers, musicians, etc. may continue cleaning up during the last hour of the rental time. The renter is responsible for caterers, musicians, photographers, and guest's tardiness and may have all or part of their security deposit withheld if they go over the agreed upon rental time. The renter will be billed for any damages or extra staff time not covered by deposit. Deposit will be refunded at discretion of BCS and in full if facility is left clean and undamaged and rules and policies are followed. Allow up to four (4) weeks for processing and return of deposits.

I hereby certify that I have read and agree to abide by the policies and regulations set forth by this agreement, and I understand that failure to comply may result in the cancellation of use of the facility. I agree as representative of the group or organization to hold the Boys & Girls Clubs of the Sequoias (Club) and City of Farmersville (City) harmless, indemnify and defend the Club and City and all its officers, employees, volunteers and independent agents from any claim, damage, demand, liability, loss, cost or expense, for any damage whatsoever, including but not limited to death or injury to any person or injury to any property, resulting from misconduct, negligent acts, or of any of its officers, employees or agents in the performance of this agreement, except such damage as is caused by the sole negligence of the Club or City or any of its officers, employees, volunteers or agents.

The Boys & Girls Club has the authority to approve applications. Facility rentals are not confirmed until the application has been approved in writing by authorized staff of the Boys & Girls Club and City of Farmersville. Permits are immediately revocable if false statements were made when reserving a facility or if an individual or group willfully violated any city ordinance, facility policies or regulations. Fees will be retained in the event that the activity is terminated due to violation of any city ordinance, rule or regulation, or the falsification of the application.

T. Prey Date: 4-21-2026
City Manager/Designee signature:

Michel Jordan Date: 4/20/26
User signature:
4 B&GC signature: _Date:_
CITY OF Item #: 5

STAFF REPORT
Consent
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: May 11, 2026
DEPARTMENT: Public Works
FROM: Jason Watts, City Engineer
AGENDA TITLE: Direction to Prepare Engineer's Report and Set Public Hearing Date for the Landscape and Lighting Assessment Districts for Fiscal Year 2025/2026

ACTION & RECOMMENDATION
Staff recommends that the City Council adopt resolution 2026-017 directing the City Engineer to prepare the Engineer's Report for Farmersville's Landscape and Lighting Assessment Districts and that the City Council set the Public Hearing for July 13, 2026.

BACKGROUND | ANALYSIS
The City currently has 13 landscape and lighting districts and 822 lots, formed as a part of the approval process of various subdivisions for maintaining the surrounding landscaping in each of the subdivisions. The City maintains the turf, shrubs, trees, irrigation systems, lighting (in some districts), and walls (in some districts) on the exterior of the parcels of land which are all located in the public right of way.

Each parcel within each subdivision is assessed an amount equal to their share of the costs for said maintenance. Each fiscal year, the City is required, by the rules for the assessment districts (in accordance with the Landscape and Lighting Act of 1972), to do a cost accounting of the assessments for the upcoming year.

There are several steps in the process to recover the cost of maintenance for these districts. The following is a summary of the steps that take place in this process:

1. On May 11, 2026, the City Council adopts a resolution directing the City Engineer to prepare the Engineer's Report and sets the Public Hearing for July 13, 2026.

2. The City Engineer prepares the Engineer's Report and incorporates applicable charges for the individual districts.

3. On June 8, 2026, the City Council adopts a resolution approving the Engineer's Report and adopts a resolution of intent to levy and collect assessments on the Landscape and Lighting Assessment Districts.

4. Advertise a notice in the newspaper on June 11, 2026, for the Public Hearing on July 13, 2026, announcing the annual updates.

5. On July 13, 2026, conduct a Public Hearing and adopt a resolution levying the assessments for each district.

6. After the Public Hearing and Council action, the City Clerk will deliver a master list with the assessment to be applied to each applicable parcel to the County Assessor's office.

7. The adjusted assessments will be added to the County's assessment rolls in August and the City would receive from the County the monies from the two normal, semiannual property tax collections (one in December and one in April) to pay the expense of providing the above maintenance activities.

During the Public Hearing, proposed to be held on July 13, 2026, property owners/residents will be allowed to offer any testimony in person or in writing regarding the assessments that are proposed.

The Engineer's Reports will be made available for public review after the notice for the Public Hearing is published.

FISCAL IMPACT
The assessment districts are self-funded, and costs recovered for the County Assessor cover the actual costs of maintaining the districts. The applicable charges will be included in the 2025/2026 fiscal budget.

ATTACHMENTS
Resolution 2026-017
RESOLUTION NO. 2026-017

RESOLUTION BY THE CITY COUNCIL OF THE CITY OF FARMERSVILLE, TULARE COUNTY,

CALIFORNIA, DIRECTING THE CITY ENGINEER TO PREPARE THE ENGINEER'S REPORT

FOR FARMERSVILLE'S LANDSCAPE AND LIGHTING ASSESSMENT DISTRICTS WHEREAS, the City of Farmersville has formed 13 assessment districts pursuant to the Landscaping and Lighting Act of 1972 (Section 22500 and following, Streets & Highways Code) for the purpose of the following improvements:

Maintenance of turf, shrubs, trees, irrigation systems, lighting (in some districts), and walls (in some districts); and
WHEREAS, the City Council needs to direct the City Engineer to prepare and file with the City Clerk a report in accordance with Article 4 of Chapter 1 of the Landscaping and Lighting Act of 1972.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Farmersville does herewith direct and order the City Engineer to prepare and file with the City Clerk a report in accordance with Article 4 of Chapter 1 of the Landscaping and Lighting Act of 1972.

The motion was made by Councilmember seconded
Councilmember _ at a regular meeting held on the 11th of May 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

BY: ATTEST:

Tina Hernandez, Mayor City Clerk
CITY OF STAFF REPORT Item #: 1
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: May 11, 2026
DEPARTMENT: City Manager
FROM: Jay Brock, Interim City Manager
AGENDA TITLE: Establishment of Board Members for Farmersville Community Cares Nonprofit

ACTION & RECOMMENDATION
Staff recommends that the City Council approve the appointment of the following positions for the Farmersville Community Cares nonprofit organization:
• Chief Executive Officer (CEO)
• Chief Financial Officer (CFO)
• Secretary
• Two (2) At-Large Board Members
BACKGROUND | ANALYSIS
The City of Farmersville has been working toward the establishment of a nonprofit organization, Farmersville Community Cares, to support community programs, services, and outreach efforts. This organization is intended to enhance the City's ability to provide resources and opportunities that benefit residents, particularly in areas such as community wellness, senior services, and local assistance programs.

As part of the nonprofit formation process, a governing board must be established to provide oversight, direction, and fiduciary responsibility.

DISCUSSION
The appointment of a CEO, CFO, Secretary, and two additional board members represents the final step required to formally establish the nonprofit organization. These positions are essential to ensure proper governance, financial oversight, recordkeeping, and operational leadership.

Once the board positions are filled, the City Attorney will proceed with preparing and filing the appropriate legal documents necessary to complete the formation of the nonprofit, including incorporation paperwork and any required bylaws or governance documents.

Establishing a fully staffed board will allow Farmersville Community Cares to begin operations, pursue funding opportunities, and implement programs that serve the community.

FISCAL IMPACT
There is no immediate fiscal impact associated with the appointment of board members.

ATTACHMENTS
None
CITY OF Item #: 2

STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: May 11, 2026
DEPARTMENT: City Manager
FROM: Jay Brock, Interim City Manager
AGENDA TITLE: Approval of Farmers Market Request for Proposals (RFP)

ACTION & RECOMMENDATION
Staff recommends that the City Council:

1. Review the draft Farmers Market Request for Proposals (RFP); and

2. Approve the RFP as presented, or provide direction on specific revisions; and

3. Authorize staff to release the finalized RFP to the public.

BACKGROUND | ANALYSIS
The City of Farmersville is preparing to solicit proposals for the operation and management of the City's Farmers Market. The Request for Proposals (RFP) has been developed to identify a qualified operator responsible for vendor coordination, event management, and compliance with all applicable regulations.

DISCUSSION
The draft RFP is now ready for Council consideration as an action item. Council review is requested to ensure the document aligns with the City's goals and expectations for the Farmers Market.

Key components of the RFP include:

Scope of services and operator responsibilities
Vendor requirements and selection criteria
• Days, hours, and season of operation
Insurance and liability requirements
• Fees, revenue structure, or cost recovery
Community engagement and programming expectations
• Health, safety, and regulatory compliance
Council may approve the RFP as presented or recommend modifications. Upon approval, staff will incorporate any changes and proceed with releasing the RFP.

FISCAL IMPACT
There is no direct fiscal impact associated with this discussion.

ATTACHMENTS
Draft RFP for Farmers Market

CITY OF
#Д

FARMERSVILLE

REQUEST FOR PROPOSALS

FARMERS MARKET OPERATIONS

CITY OF FARMERSVILLE
909 W VISALIA RE
FARMERSVILLE, CA. 93223

GENERAL INFORMATION
Contact Person
Jay Brock
City Manager
[email protected]
(559) 747-0458 x1105
Schedule
RFP Released to Public XX-XX-XXXX
RFP Reponses Due XX-XX-XXXX
Oral Interviews XX-XX-XXXX
Presented to Council for Approval XX-XX-XXXX
Market Season Starts XX-XX-XXXX
General
The City of Farmersville is accepting proposals to run operations for the Farmers Market. Intereste parties should submit three (3) copies of their proposal and bids by 4:00 PM, xx-xx-xxxx to the City Clerks Office
City of Farmersville
Attn: Rochelle Giovani, City Clerk
909 W Visalia Rd
Farmersville, CA 93223
Questions about this Request for Proposal should be directed to Jay Brock, City Manager, at Brock @cityoffarmersville-ca.gov Or (559)747-0458 ext. 1105.

It is the bidder's responsibility to ensure bids are received prior to the 4:00 PM bid closing time.

Late bids will not be accepted. The City of Farmersville reserves the right to change any/all deadlines, award or reject bids, in part or in whole and on any basis, it deems in the best interest of the City.

INTRODUCTION
The Farmers Market is a well-attended and important part of the culture in Farmersville. The City is interested in reviewing and evaluating options for continuing the Market experience for residents and vendors. The purpose of this RFP is to solicit proposals from qualified and experienced market operators to not only enhance the market experience, but also to ensure its sustainability for years to come. The City encourages individuals, businesses and organizations experienced in operating markets (e.g. swap meets, farmers markets, vendor fairs, or other major events on a regular basis) to submit proposals.

The City will endeavor to administer the proposal process in accordance with the terms and dates outlined in this RFP; however, the City reserves the right to modify the activities, timeline, or any other aspect of the process at any time, as deemed necessary.

The award of any contract shall be contingent on the requisite staff and Council approvals.

Determination of best value to the City shall be based upon, but not limited to, the following considerations: revenue to the City; the ability, capacity, and skill of the proposer to provide the services; the ability of the provider to help the Market prosper; the character, integrity, reputation, judgment, experience, and efficiency of the provider; and the quality of the provider's performance on previous contracts with the City. No single factor will determine the final award decision.

In its sole discretion, the City reserves the right to (1) withdraw this RFP without notice, (2) accept or reject any or all submittals, and (3) accept submittals which deviate from the RFP as the City deems appropriate and in its best interest. The City reserves the right to negotiate with any, all or none of the applicants responding to the RFP. Following submission, the applicant agrees to deliver such further details, information, and assurances relating to the purpose of providing a Market. Presentations regarding submissions may be required at the sole discretion of the City and may include a review of current services offered at other locations.

All costs and expenses associated with the preparation of any response, report, statement, or presentation in response to or in conjunction with this RFP shall be borne by the applicant.

The City shall have no obligation or liability with respect to this RFP and/or this selection and award process, nor does the City make any representation that an award will be made. Any recipient of this RFP who responds hereto fully acknowledges all the provisions of this disclaimer and agrees to be bound by the terms hereof. The City reserves the right to use any information submitted in response to this document in any manner it deems appropriate in evaluating the services proposed.

VISION FOR THE MARKET
The City envisions a market and market partner that encourages positive community engagement and involvement, a focus on community building, provides a fun and festive atmosphere, and offers support for local vendors and agriculture. The City is open to discussions related to keeping this footprint, expanding, or relocating the Market. Respondents are encouraged to reach out to the City Manager for questions.

The Market is a family-friendly event. The operator will need to isolate alcohol consumption to a designated area. Vendors should be placed in locations that do not compromise Saturday sales at local restaurants or of other downtown vendors. 4, searen inis area
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I PROPOSAL PROCESS
Contract Term
It is the intent of the City to award the contract for an initial one-year period with active market operations held annually from April through October. Any extension or renewal of the contract term or months of operation will be at the sole discretion of the City. No changes to the special event form or Market designation shall be made by the Operator without written approval of the City.

Proposal Submission & Questions
Proposals must be submitted to: City of Farmersville
Attn: Rochelle Giovani, City Clerk
909 W Visalia Rd
Farmersville, CA 93223
Questions shall be submitted via email only to: Jay Brock, City Manager Brock @cityoffarmersville-ca.gov
Email subject line should begin with: City of Farmersville - Farmers Market RFP
Proposal Format
Proposals shall be no more than 8 pages in length using standard 8½½" × 11" letter-sized paper, printed one-sided and bound along the long edge. Three printed copies of the proposal should be submitted. Proposals shall consist of primary information, experience and market strategy, market methodology, rules and regulations, personnel, and references.

PROPOSAL CONTENTS
Proposals shall include sections as follows:

Primary Information
• Executive Summary of the proposal, describing important elements of the proposal • Identification of the lead entity, including legal name and address of company or non- profit proposing to conduct the Farmersville Market
• Physical address(es) of office(s) working on this project • Name, title, address, email, and telephone number of the person to serve as project manager and a proposal contact.

Experience and Market Strategy
• Description of experience in operating markets/events on resume. • Description of any past event management experience including, but not limited to, booth arrangement, traffic flow, parking, market event set-up and take-down, security, and any other related information.
• Description of advertising and marketing philosophy and experience as it relates to operating a market.
• Description of knowledge and ability to obtain all regulatory/health permits and County and State certifications applicable to the operation and management of a market
• Description of proposed market items and proposed percentages of items such as fruits and vegetables, other raw food, prepared food, and non-food items. • Description of any past special event management expertise including, but not limited to, event production.
• Description of revenue share with the City (flat rate or percentage). • Description of experience working with existing retail and restaurant merchants to include them in Market opportunities and events. • Number of vendor complaints received and actions taken to resolve.

Market Methodology
• Description of space requirements and, if any, electrical requirements. • Description of proposed Market operating hours.
• Description of proposed project organization, including security, staffing and responsibilities of key personnel, and availability during non-market hours. Include resumes for key personnel as attachments.
• Description of qualifications and experience of the individual who will act as the Market Manager including a detailed job/duties description. Market Manager must be on site during the Market. If a Market Manager has not yet been identified, describe in detail the process for recruiting and selecting a Market Manager and include a detailed job/duties description for same as attachment. • Provide a projected operational budget of costs and services proposed, including but not limited to costs associated with marketing and vendor recruitment.
• Provide a project timeline for services provided leading up to, and including, the opening day of the Market, and throughout the operation throughout the Market.

Rules and Regulations
Provide an outline for the following Rules and Regulations for the operation of the Market, which should include consideration of, but is not limited to, the following:
• General rules for all participants
• Application process and price for vendors
• Process for vendor selection and space allocation
• Process for vendor approval, or denial and maintenance of a waiting list • Requirements for Edible Food Vending
• Fundraisers and Non-Profit organizations
• Compliance with City municipal code including waste
• Must comply with SB 1383 and Municipal Code 8.04.

City Requirements
Potential Operators shall consider the following requirements:
• Electricity will not be provided by the City
• Market operator shall be responsible for providing additional safety lighting • Market operator shall be responsible for any damages incurred during the market session
• Market operator will be granted access to public restrooms at Freedom Field Park and will be responsible for fully stocking, cleaning, and managing the restrooms during the market session.
• Market operator shall take in consideration of local vendors when renting spots to vendors
• Market operator shall have set fees and layout for spots rented out to vendors • Market operator shall take in consideration of local businesses (those who front the market pathway) requests
• Market operator shall be responsible to let vendors know they need to get a business license from the City of Farmersville before operating. • Market operator will be responsible to make sure all food vendors have there Environmental Health Permit (Food Facility Permit).

Personnel
All personnel used by the Market Operator under this program will be employees of the Market Operator. Market Operator shall pay insurance and expenses, all federal and state taxes.

Market Operator must comply with legal requirements including the Federal Fair Labor Standards Act, Equal Opportunity Employment, and the Americans with Disabilities Act.

The Market Operator, the Market Operator's employees, and its contractors and sub- contractors, shall be competent and careful workers skilled in their respective trades. The Market Operator shall neither knowingly employ nor contract with any person who engages in misconduct or is incompetent or negligent in due and proper performance of his or her duties and the Market Operator must warrant the fitness of all employees.

References
Respondents shall provide three references directly familiar with respondent's experience in market operations. Should include description of and length of relationship and contact information.

VIS INSURANCE REQUIREMENTS
Market Operator Insurance
Prior to commencing work, the Market Operator shall procure and maintain at Market Operator's own cost and expense for the duration of the Contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work or services hereunder by the Market Operator, his or her agents, representatives, employees, or sub-contractors. The cost of such insurance shall be included in Market Operator's proposal.

The City of Farmersville shall be named as additional insured under such insurance policies and Market Operator shall provide the City with Certificates of Insurance evidencing such insurance and proof of payment of insurance premiums. Market Operator must notify the City within 24 hours of any cancellations of such insurance policies.

Without in any way affecting the indemnity provided, the Market Operator shall secure before commencement of the work and throughout the contract the following types and amounts of insurance:

Minimum Limits of Insurance
Market Operator shall obtain insurance of the types and in the amounts described below (subject to modification prior to contract execution):

If Market Operator, for any reason, fails to maintain insurance coverage that is required pursuant to this Contract, the same shall be deemed a material breach of contract. The City, at its sole option, may terminate this Contract and obtain damages from the Market Operator resulting from said breach.

Commercial General Liability Insurance
Market Operator shall maintain commercial general liability (CGL) with a limit of not less than $1,000,000 each occurrence/$1,000,000 in the annual aggregate.

Business Auto Liability Insurance
Market Operator shall maintain business auto liability with a limit of not less than $1,000,000 each accident.

Workers' Compensation and Employer's Liability Insurance Market Operator shall maintain workers' compensation insurance as required by the State of California and Employer's Liability Insurance in the amount of $1,000,000 per accident for bodily injury or disease.

Property Damage
Market Operator shall maintain broad form property damage insurance, to include fire legal liability with a limit of not less than $50,000 per occurrence.

Workers' Compensation and Employer's Liability
The insurer shall agree to waive all rights of subrogation against the City of Farmersville, its officers, officials, employees, and volunteers for losses arising from activities and operations of Market Operator in the performance of services under the contract.

1. If Market Operator, for any reason, fails to maintain insurance coverage that is required pursuant to this Contract, the same shall be deemed a material breach of contract. The City, at its sole option, may terminate this Contract and obtain damages from the Market Operator resulting from said breach.

Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A:6 unless otherwise approved by the City.

Verification of Coverage
Market Operator shall furnish the City of Farmersville with original certificates and amendatory endorsements effecting coverage required by this section. The certificates and endorsements for each policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. The certificates and endorsements should be on forms provided by the City or on other than the City's forms, provided those forms and endorsements conform to the requirements.

All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements effecting the coverage required by these specifications at any time.

Sub-Contractors
Market Operator shall include all sub-contractors as insureds under its policies or shall furnish separate certificates and endorsements for each sub-contractor. All coverages for sub- contractors shall be subject to all requirements stated herein.

VI. EVALUATION OF PROPOSALS
Selection will be made from a short list of proposers deemed to be fully qualified and best suited among those submitting proposals based on the evaluation factors listed here:

Scoring Criteria Points

1. Quality of proposal 10

2. Ability, capacity of operator 15

3. Generate revenue for City 10
Total: 35
VIl AWARD OF CONTRACT
The City Council will make the final decision and award the contract. The City of Farmersville reserves the right to reject any or all proposals submitted, to request clarification or additional information from competitors, and to waive any irregularity in the proposal. Formal interviews may be conducted.

The City also reserves the right to award a contract to the respondent that presents the proposal which, in the sole judgment of the City, best demonstrates the expertise and work relationship desired by the City. This Request for Proposal does not represent a commitment on the part of the City to award a contract.

The City of Farmersville shall not be liable for any pre-contractual expenses incurred by the proposer of selected contractor or contractors. The City of Farmersville shall be held harmless and free from any and all liability, claims, or expenses whatsoever incurred by, or on behalf of, any person or organization responding to this RFP.

CITY OF Item #: 3

STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: May 11, 2026
DEPARTMENT: City Manager
FROM: Jay Brock, Interim City Manager
AGENDA TITLE: Consideration of Relocating the Senior Center to the Transit Center

ACTION & RECOMMENDATION
That the City Council review and provide direction regarding the potential relocation of the Senior Center to the Transit Center facility.

BACKGROUND | ANALYSIS
The City's Transit Center was completed in 2024 with funding from the California Department of Housing and Community Development, along with additional funding sources. Since its completion, the facility has remained vacant and underutilized.

Currently, the Senior Center operates out of the Community Center, where it shares space with the Boys and Girls Club. While this arrangement allows for joint use of a City facility, it presents ongoing challenges for senior programming and daily operations.

DISCUSSION
Due to the shared nature of the Community Center, Public Works and seniors are required to set up and take down tables and chairs on a daily basis. Additionally, they must share access to the kitchen and other amenities, and are required to store and secure essential items after each use to prevent them from being misplaced. This limits the ability to create a consistent, welcoming, and functional environment for senior activities.

The Transit Center presents an opportunity to provide a dedicated space for the Senior Center. Relocating senior services to this facility would allow for a permanent setup, where tables, chairs, and program materials could remain in place. It would also allow for the consistent availability of coffee service, snacks, games, and other amenities without the need for daily setup and breakdown.

The Transit Center's close proximity to the new Fire Station allows for a faster response time by fire personnel, ensuring that emergency services can quickly assist seniors in the event of a medical emergency. This enhanced accessibility to first responders helps better serve the center's vulnerable population by providing an added layer of safety and timely care when it is needed most.

Establishing the Senior Center at the Transit Center would enhance the overall experience for participants, improve operational efficiency, and better utilize an existing City asset that is currently vacant.

FISCAL IMPACT
The City is currently in the process of finalizing the formation of a nonprofit organization, which is anticipated to assist with costs associated with the relocation. This support may help offset expenses related to moving, setup, and ongoing operations at the Transit Center.

ATTACHMENTS
None
CITY OF Item #: 4
STAFF REPORT Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: May 11, 2026
DEPARTMENT: City Manager
FROM: Jay Brock, Interim City Manager
AGENDA TITLE: Approval of Senior Center Furnishings and Equipment Purchases

ACTION & RECOMMENDATION
Staff recommends that the City Council approve the purchase of furnishings and equipment for the new Senior Center, including but not limited to chairs, tables, refrigerators, and other necessary items to support operations and programming at the facility.

BACKGROUND | ANALYSIS
The City of Farmersville has been working toward the establishment and opening of a new Senior Center to provide services, activities, and programs for the senior community. In preparation for the facility opening, the City must purchase essential furnishings and equipment necessary for daily operations and public use.

At this time, the City is in the final stages of establishing a nonprofit organization that will help support senior services and future Senior Center operations. Once the nonprofit organization is officially completed and operational, staff intends to utilize nonprofit funding sources, donations, grants, and fundraising proceeds to reimburse the City for eligible expenditures related to the Senior Center furnishings and equipment

DISCUSSION
The proposed purchases include items necessary to make the Senior Center functional and accessible for programming and community use. These items may include:
• Tables and chairs
• Refrigerators and kitchen equipment
Storage cabinets
• Television
• Additional furnishings and supplies as needed
To allow the Senior Center to begin operations in a timely manner, the City will initially fund the purchase of these items through available City funds. Because the nonprofit organization is still in the process of being finalized, it is currently unable to directly purchase or fund these items at this time.

Once the nonprofit organization is officially established and operational, staff intends for the nonprofit to reimburse the City for eligible upfront costs associated with the purchase of furnishings and equipment for the Senior Center. Reimbursement would occur through nonprofit-generated revenue sources such as donations, sponsorships, grants, fundraising activities, and community contributions. Any reimbursement would be subject to available nonprofit funding, applicable laws, and approval by the nonprofit governing board, if required. The intent of this arrangement is to allow the City to move forward with opening and operating the Senior Center without delay while also creating a long-term funding mechanism to support senior services.

FISCAL IMPACT
The City will initially fund the purchase of furnishings and equipment for the Senior Center through available City funds. Staff anticipates seeking reimbursement from the nonprofit organization once it is fully established and funding becomes available.

ATTACHMENTS
None
CITY OF Item #:

STAFF REPORT
Discussion Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: May 11, 2026
DEPARTMENT: Public Works
FROM: Jason Watts, City Engineer
AGENDA TITLE: Presentation on Grant and Funding Opportunities (ATP, SS4A, HSIP, SPP Round 5)

ACTION & RECOMMENDATION
Provide direction to staff on the prioritization and advancement of grant applications under the Active Transportation Program (ATP), Safe Streets and Roads for All (SS4A), Highway Safety Improvement Program (HSIP), and State Planning Program (SPP), including confirmation of project priorities and authorization for staff to proceed with application development and submittal.

At a minimum, staff is requesting immediate direction on the SS4A program to ensure the City meets upcoming application deadlines.

BACKGROUND | ANALYSIS
The City is actively pursuing multiple state and federal funding opportunities to improve transportation safety, expand multimodal access, and enhance park and recreation facilities. These include the Active Transportation Program (ATP), Safe Streets and Roads for All (SS4A), Highway Safety Improvement Program (HSIP), and the State Planning Program (SPP). A brief overview of each program and the proposed projects is provided below.

Active Transportation Program (ATP)
The Active Transportation Program (ATP) is a statewide competitive grant program that funds projects to improve safety and accessibility for pedestrians and bicyclists, with an emphasis on school-aged children and disadvantaged communities. Eligible projects include both infrastructure and non-infrastructure efforts.

Proposed ATP projects include:

1. Bike Rodeo - Educational bicycle safety event for children to promote safe riding practices.

2. Liberty Park Pedestrian Enhancement Project - Construction of pedestrian improvements to connect Liberty Park to Farmersville Boulevard and provide a safe pathway to the high school.

Safe Streets and Roads for All (SS4A)
The Safe Streets and Roads for All (SS4A) program is a federal grant initiative that supports local efforts to reduce roadway fatalities and serious injuries through a data-driven Safe System approach. Funding is available for both planning and implementation projects.

Proposed SS4A project:

1. SS4A Report - Planning Grant

2. Ventura Avenue and Walnut Avenue Roundabout - Conversion of the existing intersection to a roundabout to address a history of collisions and improve overall intersection safety. - Implementation Grant
Highway Safety Improvement Program (HSIP)
The Highway Safety Improvement Program (HSIP) is a federal-aid program focused on reducing traffic fatalities and serious injuries through infrastructure improvements supported by collision data.

Proposed HSIP projects include:

1. Virginia Avenue and Visalia Road Roundabout - Construct a roundabout to address traffic congestion and safety concerns in the intersection.

2. Walnut Avenue Safety Improvements - Installation of median islands and curb bulb-outs to reduce vehicle speeds and improve pedestrian safety.

3. Farmersville Boulevard Safety Improvements - Installation of median islands and curb bulb-outs to enhance corridor safety and reduce conflict points.

State Planning Program (SPP) - Round 5
The State Planning Program (SPP) provides funding to create new parks and expand or renovate existing park facilities in underserved communities.

Proposed SPP projects include:

1. Sequoia Gateway Park Expansion - Expansion of existing park facilities to serve the surrounding community.

2. Liberty Park Renovations - Improvements to existing park amenities to enhance usability and accessibility.

While City Council approval is not required to submit applications for these programs, staff is seeking direction to ensure alignment with Council priorities and to confirm which projects should be advanced. Immediate direction is requested for the SS4A project due to upcoming application deadlines.

FISCAL IMPACT
There is no fiscal impact associated with this informational item. Council needs to be aware that these grants do require a match which will have to be burden by the City upon grant award. • ATTACHMENTS

1. None
Reviewed/Approved:

Farmersville City CouncilMay 11, 2026

Farmersville City Council
May 11, 2026