Mayor
FARMERSVILLE CITY COUNCIL Tina Hernandez
CITY OF
Mayor Pro Tem
Araceli Ochoa
FARMERSVILLE MEETING AGENDA Council Members
Gregorio Gomez
May 26, 2026 at 6:00 p.m. Paul Boyer
City Hall, 909 W. Visalia Rd. Danny Valdavinos
Farmersville, California 93223
Pending no technical difficulties, the City Council meeting will also be streamed (for observation only) via Zoom and accessed as follows Please dial 1-669-900-6833
Password: 549466
Notice is hereby given that the Farmersville City Council will hold a Regular Meeting on Tuesday, May 26, 2026, at 6:00 p.m. in person at City Hall located at 909 W. Visalia Rd. in Farmersville California, 93223.
Staff Reports related to items on the agenda are available on the City's website at https://www.cityoffarmersville-ca.gov/ and available for viewing at City Hall.
A. CALL TO ORDER SESSION REGULAR COUNCIL MEETING
B. ROLL CALL
C. INVOCATION
Presented by Mayor Hernandez
D. PLEDGE OF ALLEGIANCE
Led by Mayor Hernandez
E. APPROVAL OF AGENDA
F. PUBLIC COMMENTS
The public is invited to comment on any subject under the jurisdiction of the Farmersville City Council. Please note that speakers that wish to comment on a Regular Item or Public Hearing on tonight's agenda will have an opportunity to speak when public comment for that item is requested by the Mayor. Comments shall be limited to two (2) minutes per person, with twenty (20) minutes for the total comment period, unless otherwise indicated by the Mayor.
The public may also choose to submit a comment before the meeting via email. Public comments received via email will be distributed to the Council prior to the start of the meeting and incorporated into the official minutes; however, they will not be read aloud.
Under state law, matters presented under public comment cannot be acted upon by the Council at this time.
G. SPECIAL PRESENTATIONS
H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approval of May 11, 2026, regular meeting minutes
2. Approval Warrant Register April 2026
I. ACTION ITEMS
Comments related to Action and Public Hearing Items are limited to two (2) minutes per speaker, for a maximum of 20 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Action Pertaining to the approval of the City Manager Contract
2. Approval of 2026 Task Order No. 1 for Design-Farmersville Pedestrian Improvement Project.
J. PUBLIC HEARINGS
1. Resolution 2026-016 Calling for the Submission to the Voters a Measure Relating to the Enactment of a Ten Percent (10%) Transient Occupancy Tax (TOT).
K. DISCUSSION ITEMS
L. COUNCIL REPORTS
M. CITY MANAGER/DEPARTMENT COMMUNICATIONS
N. GENERAL BUSINESS
Council members may raise issues, request future agenda items, or provide comments regarding City business.
O. FUTURE AGENDA ITEMS
Description Responsible Party Agenda Date
Sewer DIF City Manager TBD
Sign Ordinance Fire Chief July 2026
Potential Solar Project City Manager TBD
Potential Al Solutions City Manager TBD
City Representation on Committees - City Manager TBD
Water Blueprint for the San Joaquin
Valley and San Joaquin Valley
Collaborative Action Program
Incentives for Commercial Development City Manager July 2026 Cannabis Revenue City Manager 5-26-2026
Downtown Specific Plan City Planner TBD
C-Train Ordinance City Manager TBD
ADU Workshop City Planner TBD
MOU for positive PR with Visalia Talks City Manager TBD P. EXECUTIVE (CLOSED) SESSION
Public Employment Section 54957- Farmersville Community Center Public Employee Performance 54957- Account Clerk
Q. REGULAR MEETING ADJOURNMENT
State of California
County of Tulare ) SS.
City of Farmersville
I declare under penalty of perjury that I am employed by the City of Farmersville, in the City Manager's Office; and that I posted this Agenda on the bulletin board outside of City Hall, 909 W. Visalia Rd. Farmersville, CA 93223 on May 22, 2026 and online on the City of Farmersville website: https://www.cityoffarmersville-ca.gov/.
Rochelle Giovani, City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)747- 0458. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-
35. 104 ADA Title II).
Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at Farmersville City Hall, 909 W. Visalia Rd., Farmersville CA 93223 during normal business hours.
Mayor
FARMERSVILLE CITY COUNCIL Tina Hernandez
CITY OF
Mayor Pro Tem
Araceli Ochoa
MEETING AGENDA MINUTES Council Members
FARMERSVILLE
Gregorio Gomez
May 11, 2026 at 6:00 p.m. Paul Boyer
City Hall, 909 W. Visalia Rd. Danny Valdavinos
Farmersville, California 93223
Password: 190531
Notice is hereby given that the Farmersville City Council will hold a Regular Meeting on Monday, May 11, 2026, at 6:00 p.m. in person at City Hall located at 909 W. Visalia Rd. in Farmersville California, 93223
Staff Reports related to items on the agenda are available on the City's website at https://www.cityoffarmersville-ca.gov/and available for viewing at City Hall. • A. CALL TO ORDER SESSION REGULAR COUNCIL MEETING 6:01PM B. ROLL CALL Mayor Tina Hernandez
Mayor Pro Tem Araceli Ochoa
Councilmember Greg Gomez
Councilmember Paul Boyer
Councilmember Danny Valdovinos
C. INVOCATION
Presented by Mayor Hernandez
D. PLEDGE OF ALLEGIANCE
Led by Mayor Hernandez
E. APPROVAL OF AGENDA
Council Action: It was motioned by Mayor Pro Tem Ochoa, seconded by Councilmember Valdovinos and approved with a 5-0 vote.
F. PUBLIC COMMENTS
The public is invited to comment on any subject under the jurisdiction of the Farmersville City Council. Please note that speakers that wish to comment on a Regular Item or Public Hearing on tonight's agenda will have an opportunity to speak when public comment for that item is requested by the Mayor. Comments shall be limited to two (2) minutes per person, with twenty (20) minutes for the total comment period, unless otherwise indicated by the Mayor.
The public may also choose to submit a comment before the meeting via email. Public comments received via email will be distributed to the Council prior to the start of the meeting and incorporated into the official minutes; however, they will not be read aloud.
Under state law, matters presented under public comment cannot be acted upon by the Council at this time.
None
G. SPECIAL PRESENTATIONS
1. Proclamation- Pastor Brad Taylor
Mayor Tina Hernandez presented Pastor Taylor with a Proclamation
2. Lori Rhinebeck-Exeter Public Cemetery District
Ms. Rhinebeck gave a brief presentation regarding the Exeter Public Cemetery and explained Measure O.
H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approval of April 27, 2026, regular meeting minutes
2. SB 1359- Gas Transition Responsibility and Electrification Act
3. Ordering City Council Elections, Consolidation of Elections; Specifications of the Election Order, Enacting a Ten Percent (10%) Transient Occupancy Tax on Hotel and Specific Rendered to the District.
4. Request For Event Funding-Futsal Soccer Club
5. Resolution 2026-017 prepare the Engineers Report for Farmersville's Landscape and Lighting Assessment Districts for Fiscal Year 2025-2026.
Mayor Pro Tem Ochoa pulled item 4 Event Funding for Futsal Soccer Club to review with Attorney.
Council Action: It was motioned to approve consent items 1-3 and 5 by Councilmember Valdovinos, seconded by Councilmember Gomez and approved with a 5-0 vote.
I. ACTION ITEMS
Comments related to Action and Public Hearing Items are limited to two (2) minutes per speaker, for a maximum of 20 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Establishment of Board Members for Farmersville Community Cares Nonprofit Councilmember Gomez requested that Action Item 1 be tabled so he can review it with the City Attorney.
Council Action: It was motioned by Councilmember Gomez, seconded by Councilmember Valdovinos and approved with a 5-0 vote.
2. Approval of Farmers Market Request for Proposals (RFP) Council Action: It was motioned by Councilmember Gomez, seconded by Mayor Pro Tem Ochoa and approved with a 5-0 vote.
3. Consideration of Relocating the Senior Center to the Transit Center Council Action: It was motioned by Mayor Pro Tem Ochoa, seconded by Mayor Hernandez and approved with a 5-0 vote.
4. Approval of Senior Center Furnishing and Equipment Purchases Council Action: It was motioned by Mayor Pro Tem Ochoa, seconded by Councilmember Valdovinos and approved with a 5-0 vote.
J. PUBLIC HEARINGS
None
K. DISCUSSION ITEMS
Presentation on Grant and Funding Opportunities (ATP, SS4A, HSIP, SSP Round 5) The Council directed staff to start the process for the Safe Streets and Roads for All (SS4A) program.
L. COUNCIL REPORTS
Councilmembers reported on recent events and activities. Comments were informational only, and no action was taken.
M. CITY MANAGER/DEPARTMENT COMMUNICATIONS
The City Manager reported on recent events and discussed items of interest.
Comments were informational only, and no action was taken.
N. GENERAL BUSINESS
Council members may raise issues, request future agenda items, or provide comments regarding City business.
None
O. FUTURE AGENDA ITEMS
Description Responsible Party Agenda Date
Sewer DIF City Manager TBD
Sign Ordinance Fire Chief July 2026
Potential Solar Proiect City Manager TBD
Potential Al Solutions City Manager TBD
City Representation on Committees - City Manager TBD
Water Blueprint for the San Joaquin
Valley and San Joaquin Valley
Collaborative Action Program
Incentives for Commercial Development City Manager July 2026 Cannabis Revenue City Manager 5-26-2026
Downtown Specific Plan City Planner TBD
C-Train Ordinance City Manager TBD
ADU Workshop City Planner TBD
MOU for positive PR with Visalia Talks City Manager TBD P. EXECUTIVE (CLOSED) SESSION
None
Q. REGULAR MEETING ADJOURNMENT
Mayor Hernandez adjourned the meeting at 8:05pm
State of California )
County of Tulare ) Ss.
City of Farmersville )
I declare under penalty of perjury that I am employed by the City of Farmersville, in the City Manager's Office; and that I posted this Agenda on the bulletin board outside of City Hail, 909 W. Visalia Rd. Farmersville, CA 93223 on May 8, 2026 and online on the City of Farmersville website: https://www.cityoffarmersville-ca.gov/.
Rochelle Giovani, City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)747- 0458. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-
35. 104 ADA Title II).
Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at Farmersville City Hall, 909 W. Visalia Rd., Farmersville CA 93223 during normal business hours.
CITY OF STAFF REPORT Item #: 2
Consent
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: May 26, 2026
DEPARTMENT: Finance
FROM: Interim City Manager Jay Brock
AGENDA TITLE: Approval of April 2026 Warrant Registers
ACTION & RECOMMENDATION
It is respectfully recommended that the City Council approve the warrant registers as presented for the period.
This reporting period represents warrants issued for the Fiscal Year 2025-2026.
BACKGROUND | ANALYSIS
Preparation and presentation of the Warrant Register has been coordinated with the Finance Department and the City Manager. The Warrant Register contains a listing of all payments made by the City for goods and services during the specified period. These payments include routine expenditures such as payroll-related costs, utilities, supplies, contract services, and other operational expenses authorized in the adopted budget.
FISCAL IMPACT
Each demand has been audited for accuracy and sufficiency of funds for payment. The current Warrant Registers for April 2026 total $812,974.70, inclusive of the following batches allowed for in the adopted budget for Fiscal Year 2025/2026:
APRIL GENERAL FUND WARRANTS
AP DATE MONTHLY BATCH TOTAL START END
4/2/2026 $ 30,800.29 200386 200420
4/8/2026 $ 266.28 200421 200421
4/10/2026 $ 8.345.00 200422 200432
4/17/2026 $ 262,813.10 200433 200479
4/23/2026 $ 550.00 200480 200490
TOTAL WARRANTS: S 579,974.67
APRIL PAYROLL WARRANTS
PAYROLL DATE BATCH TOTAL START END
4/10/2026 $ 100.331.99 18100 18142
04/10/2026 SPECIAL $ 1,167.97 18143 18143
04/09/2026 SPECIAL $ 25,293.60 18144 18144|
4/24/2026 $ 93,872.40 18145 18190
04/23/26 SPECIAL $ 4,138.56 18191 18191|
4/30/2026 SPECIAL $ 8.195.51 18193 18193
TOTAL PAYROLL: $ 233,000.03
GRAND TOTAL: $ 812,974.70
ATTACHMENTS
1. Warrant Register (s)
2. Payroll Register (s)
CITY OF FARMERSVILLE munis
AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 01 1100 FOR: Cleared and Uncleared
CHECK EN CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH 200386 04/02/2026 PRINTED 000542 THOMSON REUTERS 299.41 NVOICE NO ORG ова PROSE
853267411 01411 5205 299.41
200387 04/02/2026 PRINTED 000633 CHARTER COMMUNICATIONS 53759 170047601032126 5211 3,3823,382.22
01411
200388 04/02/2026 PRINTED 000897 DUNN'S SAND, 1,874.85
53778 70184 21425 5203 1,874.85
200389 04/02/2026 PRINTED 000908 EWING IRRIGATION PRODUCTS 871.21 26134012 864.30
29337314 35425 5203 6.91
200390 04/02/2026 PRINTED 000990 TERMINIX 334.00
90.00 53764 469643256 103.00
53765 469643142 141.00
200391 8102/2026 PRIONS 362252 QUIN RENAL 5 1283 WON50036406 2:18107.65 WON50036407
200392 53732/2026 P128921 TA207 PROFESSORAL PRINT 28 MAIL 128921 TAX 33.3033.30 415.17
138.39
138.39
138.39
200394 53792/2026 PR199219381247 LEAF 302.45
19921938 01420 5205 302.45
200395 53782/2026 PRIN2223001276 CALIFORNT TURF E3203MENTA PARKS 10,958.1958.15 200396 04/02/2026 PRINTED 001456 FRANCHISE TAX BOARD 524.86 29050012481-#2 524.86
200397 53732/2026 PRSINO028481 HINDERLIER DELLAS ASS 226.69 SIN061428 226.69
200398 93197/2026 PREENIP 05 455/2026-49 01404 5121 6,453.3953.39 200399 04/02/2026 PRINTED 001633 PITNEY BOWES 253.14
800-090-0402-6279MAR 01406 5205 218.24
01406 34.90
rora enerated: 02623026 16:27 Page
Program ID:
CITY OF FARMERSVILLE munis
AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 01 1100 FOR: cleared and Uncleared
CHECK # CHECK DATE TYPE! VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE:
200400 04/02/2026 PRINTED 001695 SUPERIOR POOL PRODUCTS LL 3,015.14
INVOICE NO ORG AMOUNT
3757 6K025477 01425 5202 211.30
53772 6K025455 01425 5205 117.72
53781 Q2034175 01425 5202 2,686.12
200401 04/02/2026 PRINTED 002137 4CREEKS, INC 42,771.92 53750 4C110334 5516 5,580.
53751 4C109939 01411 5205 343.00
53752 4C109942 02425 5205 2,755.00
53753 4C109947 01414 5205 322.
53754 4C109946 01414 5205 11,090.50
53755 4C109944 01414 5205 22,680.92
200402 04/02/2026 PRINTED 002167 ADVANCED BUILDING MAINTEN 1,149.75 53756 INV45355 01406 5205 1, 149.75
200403 03/82/2026 PRINZ119002285 THE POLICE 1ND SHEROEFS P 20.00 132119 20.00
200404 01/02/2026 PR72916,002301 KINGS MEDICAL CENTEL 101.00 101.00
20020595/2/2026 PENDEN, 02106 MOORE INGLENG ABSOLATES, 315.0405.00 135.00
53741 2603103 02425 640.00
53742 2603032 02425 5205 315.00
500.00
200406 51193/2026 PRANNY CASTAN MARY VALENA PHOSCHOL 500.00 200407 S3732/2026 PRIND615802472 PACIFIC STORAGE CONDSY 196.12
98.06 01406 98.06
200408 53762/2026 PR13790 002538 TELSTAR INSUMENTSOS 1,671.0671.00 200409 02/02/2026 PRINTED 002609 WILLIANS BAYESTIGATOYE AG 1, 29016290.62 200410 53202/2026 PRE-000 20 0412 473.00
5208 473.00
3,7333 333.33
200412 33732/2026 PRINV488990811 ADAMSON BO4ZCE PROUTS INV448950 770.9670.96 sert generated: 05/5621926 16:17 Page
Program ID: apchkren
CITY OF FARMERSVILLE munis
AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 01 1100 FOR: Cleared and Uncleared
CHECK # CHECK DATE TYPER VENDOR NAMER UNCLEARED BATCH CLEAR DATE
59.68 ENVOTICE NO ORG ОВ3: AMOUNT
53785 16463 01401 5205
59.68 200414 04/02/2026 PRINTED 006100 CENTRAL SAN JOAQUIN VALLE 109,832.00 53795 INV0488 01404 5117 870.
53795 INV0488 01411 5117 56,528.86
53795 INV0488 14411 S117 SLESF 8,016.35
53795 INV0488 01415 5117 373.91
53795 INV0488 01425 5117 16,820.03
53795 INV0488 01420 5117 25,495.62
53795 INV0488 01414 5117 207.19
53795 INV0488 02404 5117 1,015.23
53795 INV0488 02425 5117 11,809.81
53795 INV0488 04404 5117 973.79
53795 INV0488 04425 5117 11,094.06
53795 INV0488 5117 207.19
53795 INV0488 5117 1,073.62
53795 INV0488 21404 5117 41.44
53795 INV0488 21425 5117 8,588.95
53795 INV0488 5117 715.75
200415 53782/2026 PR260119007550 CENTRAL VALLEY BUSINESS F 1,103.04 1,103.04
25,584.00
20016 0702/2026 Pa 08250 COLLINS 9013585 23,270.00
2,314.00•
264.00
20042 03702/2026 P50355, 0940 DЕРАЯТИЕО7Й 057388 194.00
70.00 200418 04/02/2026 PRINTED MOOD FARLEY LOI405RM
5205
53744 V4715-880 BRUNDAGE 5205
53745 V4799- SABRINA VERON 01406
53746 V4948- INVESTIGATION 01406 5205
53747 V4949-TRANSIENT OCCU 01406 5205
53748 V4950 RETAINER 01406
53749 V858 GENERAL MATTER 01406
200429 53/62/2026 PR26434 048030 TULARE COUNTY GENEROL SER 72.9872.98 200420 04/02/2026 PRINTED 051550 VERIZON WIRELESS 822.8468.58 6138853046 5211
33775 6138853046 5211 822.86
5211 822.86
Page
sor generated: g24il323p26 26:27 Program ID:
CITY OF FARMERSVILLE munis
AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 01 1100 FOR: Cleared and Uncleared
CHECK #N CHECK DATE TYPE VENDOR NAME BATCH
200421 04/08/2026 PRINTED 001261 GOMEZ, GREG 266.28
ENVOICE NO. AMOUNT
53796 COSTA MESA-ROOM/PARK 01401 5208 266.28
200422 04/10/2026 PRINTED 001365 HAYASHI, 1420 CHASEN 820.00 53800' 1365-STIPEND MAR 26 5208 820.00
200423 04/10/2026 PRINTED 002295 MOORE, SKYLER Q 1,050.00 53802 2295-STIPEND MAR 26 01420 1,050.00
200424 04/10/2026 PRINTED 002296 HOPF, 26 01420 LATHAN A 1,050.00 53807 2296- STIPEND MAR 5208 1,050.00
200425 04/10/2026 PRINTED 002311 FLAMING, 1420 200.00
53803 2311-STIPEND MAR 26 MAZE A 208 1, 200100
200426 93809/2026 PRIN25-SPEND MAR 26ÔLTCHAEL 08Y 875.00 2429-STIPEND MAR 26 875.00
200427 03809/2026 PR2497- STIPENO NAR 26 0743 VAROA503 700.00 700.00
200428 04/10/2026 PRINTED PEND MAN, 801420 BROOKE
5208 1,225.0225.00
200429 53799/2026 PRITISTSPEND MAR 26. 42U LIAMS208 175.00 175.00
200430 04/10/2026 PRINTED 002742 XAVIER VELASQUEZ 175.00 2742- STIPEND MAR 26 01420 5208 175.00
200431 04/10/2026 PRINTED 002814 MARTIN MONTES 875.00
2814-STIPEND MAR 26 01420 5208 875.00
200.00
5208 200.00
200433 53897/2026 P$29563 280908 EWING IRBIATION 203UCTS 86413064.02 499.86
53899 26145568 PARKS 499.86
200434 53888/2026 PRO03643831005 AMA QUAL 640 SERVICES INC 104.50 00364383 104.50
200435 53577/2026 PR326025001015 ABLE INDUSTRIES, 5203 5,4125,012.00 200436 04/17/2026 PRINTED 001024 VISALIA TIRE & WHEEL 562.17 Report generated: 85/14/2026 16:17 Page
Program ID: apchkron
CITY OF FARMERSVILLE MUnIS
AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 01 1100 FOR: Cleared and Uncleared
CHECK FA CHECK DATENTYPEN VENDOR NAMENNE UNCLEARED CLEAR DATE 53859 135548B 01425 5204 456.54
ENVOICE NO ORG: ОВЗ PROT. AMOUNT
53891 135696B 01420 5204 105.63
200437 04/17/2026 PRINTED 001207 PROFESSIONAL PRINT & MAIL 5,469.86 53810 129339 02425 5205 413.53
53810 129339 04425 5205 613.34
53810 129339 06425 5205 1, 703:53
53864 12933 02425 5205
53864 12933 04425 5205 613.34
53864 12933 06425 5205 1,708.06
200438 04/17/2026 PRINTED 001247 LEAF 604.90
53834 20071850 01411 5205 302.45
53834 20071850 01420 5205 302.45
396.36
200439 04/17/2026 PRINT 001261 GOREZ, GR1401 53892 2026 CITY LEADERS 5208 396.36 200440 53887/2026 PRIN3EA 001276 CALIFORNDA TURF ESZOPMENT, 135.63 135.63
200441 04/17/2026 PRINTED 001378 MID VALLEY 25 SPOSAL 708?3642.77 53816 3491996 04425 5202 4,649.94
53817 3491854 06425 5205 2,283.86
200442 04/17/2026 PRINTED 001456 FRANCHISE, TAX BOAR230 495.49 53822 29050012481#3 495.49
200443 53907/2026 PRINTI04991584 L.N. CURTIS AND 50254 INV1049912 1,014.0014.00 200444 04/17/2026 PRINTED 001614 CITIZENS BUSINESS BANK FEB 2026 ONE POLICE 103411 5514 2:9%t 3235.05
FEB 2026 25-001 103411 5514
575.82
20015 01(17/2026 202302695 SUPERTO 0201 32075 77.10
6K025706 498.72
200446 93867/2026 PR31969 001708 NHA ADVISORS '''S205 600.00 600.00
23, 660.,229.52
830.07
1,638.74
200448 04/17/2026 PRINTED 002100 AT&T MOBILITY 1,310.80 Page
reiran enerated: 82823926 16:177
Program Io:
CITY OF FARMERSVILLE munis
AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 01 1100 FOR: cleared and Uncleared
CHECK F CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 53831 287309535277X0410202 01411 5211 45.48
ENVOTCE NO: ORG: AMOUNT
53837 287309535277×0410202 01415 5211 12.87
53831 28730953 X0410202 02425 5211 5.15
53831 2873091 <0410202 04415 5211 5.15
53831 10202 06415 5211 2.57
53831 0201 01415 5211 100.00
53831 02404 5211 79.54
53831 04404 5211 70.45
53831 10202 06404 5211 18.18
53831 21404 5211 4.55
53831 01425 5211 149.78
53831 410202 02425 5211 177.72
53831 0410202 04425 5211 173.17
53831 X0410202 06425 5211 14.40
53831 7×0410202 21425 5211 101.42
53831 287309535277X0410202 35425 5211 7.07
53837 000025065007 01404 5201 31.91
53838 000025066547 01404 5201 19.83
53840 00025066546 01404 5201 118.98
53841 000025066545 01420 5201 40.81
53842 0000025065009 01404 5201 31.91
53843 000025066544 01404 5201 99.86
5,698.00
20019 96172026 PARTED 02203 WESTSCAP5,25" 5205 3,344:00 29,037.70
20015 1617/2026 PASTED 0228 CeNTRAL SA MATERIES, + 26,479.00 2,558.70
200451 53872/2026 PR2S119 002267 TOWNSEND P4B4IC A5203RS, 5,500 5500000 200452 93807/2026 PRI092002285 THE POLIOND S5202S 40.00 01411 40.00
2043 0917/2026 Р8580929 КОВАТ 024 ИЕ КАТОМАЯ 3.80.32.00 1, 169.5807.77
191.61
446.62
200455 53883/2026 PROVS PA02384 RINCON T814, SERVIS203 ROYS PARK PARKS 6,400.0000.00 sert generated: 0543643926 16:17 Page
program ID: apchkren
CITY OF FARMERSVILLE munis
AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 01 1,100 FOR: Cleared and Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED CLEARED BATCH CLEAR DATE 200456 04/17/2026 PRINTED 002406 MOORE TWINING ASSOCIATES, 1,160.00
DOC INVOICE AMOUNT
3844 2603654 02425 5205 160.00
53845 2603667 02425 5205 315.00
53846 2603557 02425 5205 160.00
53847 2603484 02425 5205 210.00
53848 2604071 02425 5205 315.00
200457 04/17/2026 PRINTED 002425 FIRST AMERICAN DATA TREE, 3,000.00 53906' 20200410226 5205 3,000.00
200458 04/17/2026 PRINTED 002462 SCA OF CA6425 4,595.00 53893 2026-002180 4,595.00
04/17/2026 PRINTED 002593 SMOKIN BURROW RODENT 500.00
687.50
5635 01425 5205 812.50
200461 53903/2026 PR POST/SUPER 3500 SCH01411 5208 1,075.0075.00 200462 33877/2026 PRINTED 002730 LEMON TROL404OPERTY MANAG 3, 42530425.00
56.14 56.14
2046 817/2026 80 002812 1-80 - оло о зат 3.303 33.54
80.0022.00
7,042.00
2,600.0197.50
1,160.00
CCLGP 1,437.50
18, 16803313.33
22328:00
932,227.98
HLTHY 235:01
serrt generated: 0575643026 16:17 Page
Program ID:
CITY OF FARMERSVILLE munis
AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 01 1100 FOR: Cleared and Uncleared
CHECK # CHECK DATE TYPE VENDOR NAME UNCLEARED BATCHI CLEAR DAT 53826 718406 01404 5206 1,982.61
93821 INVOICE ORG PROS AMOUNTS
720219 01404 5206 116.31
53828 718405 01406 5206 283.17
53829 719900 01425 5206 442.83
53830 719899 01406 5206 178.03
200469 04/17/2026 PRINTED 008399 CITY OF VISALIA 16,306.19 53904 AR109248 01425 5205 16,306.19
200470 04/17/2026 PRINTED 010600 EVRETT, TROY 301.00
53808 CRITICAL LEADERSHIP 01411 5208 301.00
200471 04/17/2026 PRINTED 023530 KEY EVIDENCE LOCK & SAFE, 341.99 53811 137971 5201 18.43
62921 5205 323.56
200472 0157/2026 3285 03020 момая 5062,3205 41710764.28 1,347.21
200473 53873/2026 PR54586 037200 RAILROAD 242AGEMEN205°., 697.85 697.85
200474 51877/2026 PRSN87D 240500 SIVAPCO 01425 314.00
5202 314.00
200475 936772026 PEE 08100 TUARE COLAY ASSOCIATION 2.28.:296.50 200476 93857/2026 PR26458 048030 TULARE COUAIY GENEROL SER 72.98"2,98 200477 51857/2026 PRINT 10023300 USABLE 42 5203 3, 12234521.45 1, 690.50
200478 9387/2026 PE 8350 METEO SECURE BaNS, 7 867.00
823.50
200479 04/17/2026 PRINTED 051550 VERIZON WIRELESS
53832 6140243152 01411 5211 63.3041.54
53832 6140243152 01420 5211
53832 6140243152 04425 5211 63:35
53833 6140019716 01411 5211 283.83
53833 6140019716 01420 5211 283.83
53833 6140019716 04425| 5211 283.83
200480 04/23/2026 PRINTED 002815 MELINDA FIERRO 50.00
sert generated: 65/5641026 16:17 Page
Urogram ID: apchkren
CITY OF FARMERSVILLE munis
AP CHECK RECONCILIATION REGISTER
FOR CASH ACCOUNT: 01 1100 FOR: Cleared and Uncleared
CHECK F CHECK DATE TYPE VENDOR NAME UNCLEARED
53907 53907 101407 4064 50.00
200481 04/23/2026 PRINTED 002816 FARMERSVILLE AZTECS YOUTH 50.00 93908 INVOICE NO ORG: OBJE AMOUNTAI
53908 101407 4064 50.00
200482 04/23/2026 PRINTED 002815 MELINDA FIERRO 50.00
53915 53915 101407 4064 50.00
200483 04/23/2026 PRINTED 002817 ALYSSA BARRERA 50.00
53909 101407 4064 50.00
200484 04/23/2026 PRINTED 002818 ALMA PUGA 50.00
53910 101407 4064 50.00
200485 04/23/2026 PRINTED 002819 MARCO LOPEZ 50.00
53911 53911 101407 4064 50.00
200486 01/23/2026 PRINTED 002820 MELINDA 101407 4064 50.00
50.00 200487 03923/2026 PR53913 002821 ASHLEY VE01407 4064 50.0050.00 200488 53923/2026 PR53919 002822 JOSE PER101407 4064 50.0050.00 200489 03/23/2026 PR53916 002823 LOURDES Y0S0072 50.00
4064 50.00
200490 S3923/2026 PR53917 002824 JESSICA 101407 4064 50.0050.00 104 CHECKS CASH ACCOUNT TOTAL 579,974.67 .00
sport generated: 01731/2026 16:17 Page
Program To:
CITY OF FARMERSVILLE munis
AP CHECK RECONCILIATION REGISTER
UNCLEARED CLEARED:
104 CHECKS FINAL TOTAL 579,974.67 .00
END OF REPORT - Generated by Breann Allen **
Report generated: 05/14/2026 16:17 Page 10
6175ba11
Program ID: anchkren
CITY OF FARMERSVILLE MUnIS
ADVICE REGISTER - BI WEEKLY
WARRANT: 040726 From: 03/25/2026 To: 04/07/2026
EMP E NAME CHI NET PAY
189 000018100 2,164.37
000018101 2,280.68
149 000018102 1,429.03
198 000018103 1,762.62
193 000018104 1,633.02
190 00001 L8105 1,720.78
164 00 8106 2,372.43
11 00 8107 ,126.57
194 00 8108 ,035.37
148 0000 18109 1 ,837.01
112 000018110 1 ,766.96
167 000018111
000018112
000018113
0078
124
108
144
184
183
161
6 3 m
8 166 000018139
61 000018140
158 000018141
155 000018142
Total Deposits: 43 100, 331.99
** END OF REPORT - Generated by Breann Allen **
sert generated: 65/9862026 10:23 Page 1
User:
Program ID: pradvreg
CITY OF FARMERSVILLE MUnIs
ADVICE REGISTER - SPECIAL
WARRANT: 040826 From: 03/16/2026 To: 03/24/2026
EMP E NAME CHK# NET PAY
198 000018143 1,167.97
Total Deposits: 1 1,167.97
** END OF REPORT - Generated by Breann Allen **
Report generated: 05/18/2026 10:26 Page 1
User: 6175ball
Program ID: praavred
CITY OF FARMERSVILLE MUnIs
ADVICE REGISTER - SPECIAL
WARRANT: 040926 From: 04/08/2026 To: 04/08/2026
EMP F NAME CHK. # NEL PAY
183 000018144 25,293.60
Total Deposits: 1 25,293.60
** END OF REPORT - Generated by Breann Allen **
Report generated: 05/18/2026 10:26 Page 1
User: 5175ba11
Program ID: pradvreg
mUnIS
CITY OF FARMERSVILLE
ADVICE REGISTER - BI WEEKLY
WARRANT: 042126 From: 04/08/2026 To: 04/21/2026
NAME CHK # NET PAY
189 000018145 2,206.26
7 000018146 2,010.32
149 000018147 1,908.69
198 000018148 1,167.97
193 000018149 1,635.88
190 000018150 1,766.93
164 000018151 2,372.42
500 000018152 277.05
11 000018153 5,709.17
194 000018154 1,917.25
148 000018155 1,837.40
112 000018156 1,754.14
000018157
000018158
673
4 239
2 328
4 211
3 162
1 313
277
545
2 N
1, , 571
2 2
2 1
3 09
7 2
3 1 7
6 40
61 68
000018184
000018185 3.18.10
000018186
61 000018187 2,495.03
158 000018188 2,818.80
503 000018189
155 000018190 2,303.73
Total Deposits: 46 93,872.40
** END OF REPORT - Generated by Breann Allen **
Report generated: 05/18/2026 10:24 Page 1
user: 6175ba11
Program ID: pradvreg
CITY OF FARMERSVILLE munis
ADVICE REGISTER - SPECIAL
WARRANT: 042326 From: 04/22/2026 To: 04/23/2026
EMP FA NAME CHK NET PAY
196 000018191 4, 138.56
Total Deposits: 1 4,138.56
** END OF REPORT - Generated by Breann Allen **
Report generated: 05/18/2026 10:27 Page 1
6175bal1
Program ID: pradvreg
CITY OF FARMERSVILLE mUnIs
ADVICE REGISTER - SPECIAL
WARRANT: 043026 From: 04/22/2026 To: 04/28/2026
EMP # NAME CHK # NET PAY
185 000018193 8,195.51
Total Deposits: 1 8,195.51
** END OF REPORT - Generated by Breann Allen **
Report generated: 05/18/2026 10:30 Page 1
user: 617Sbal1
Program ID: pradvreg
Employee Last Name First Name Check Date Check Number Pay Description Amount 189 ALLEN BREANN 04/10/2026 18100 STIPEND 100.00
189 ALLEN BREANN 04/10/2026 18100 STIPEND 100.00
189 ALLEN BREANN 04/10/2026 18100 STIPEND 100.00
189 ALLEN BREANN 04/10/2026 18100 STIPEND 75.00
189 ALLEN BREANN 04/10/2026 18100 STIPEND 100.00
189 ALLEN BREANN 04/10/2026 18100 STIPEND 25.00
189 ALLEN BREANN 04/24/2026 18145 STIPEND 100.00
189 ALLEN BREANN 04/24/2026 18145 STIPEND 100.00
189 ALLEN BREANN 04/24/2026 18145 STIPEND 100.00
189 ALLEN BREANN 04/24/2026 18145 STIPEND 75.00
189 ALLEN BREANN 04/24/2026 18145 STIPEND 100.00
189 ALLEN BREANN 04/24/2026 18145 STIPEND 25.00
11 BROCK JAY 04/10/2026 18107 RETRO PAY 623.68
82 GIOVANI ROCHELLE 04/10/2026 18118 STIPEND 250.00
82 GIOVANI ROCHELLE 04/10/2026 18118 STIPEND 125.00
82 GIOVANI ROCHELLE 04/10/2026 18118 STIPEND 125.00
82 GIOVANI ROCHELLE 04/24/2026 18164 STIPEND 250.00
82 GIOVANI ROCHELLE 04/24/2026 18164 STIPEND 125.00
82 GIOVANI ROCHELLE 04/24/2026 18164 STIPEND 125.00
185 LOZA ANTHONY 04/10/2026 18127 STIPEND 175.00
185 LOZA ANTHONY 04/10/2026 18127 STIPEND 150.00
185 LOZA ANTHONY 04/10/2026 18127 STIPEND 125.00
185 LOZA ANTHONY 04/10/2026 18127 STIPEND 50.00
185 LOZA ANTHONY 04/24/2026 18175 STIPEND 175.00
185 LOZA ANTHONY 04/24/2026 18175 STIPEND 150.00
185 LOZA ANTHONY 04/24/2026 18175 STIPEND 125.00
185 LOZA ANTHONY 04/24/2026 18175 STIPEND 50.00
3,623.68
CITY OF Item #: 1
STAFF REPORT
TO: Farmersville City Council Action Items
FARMERSVILLE
MEETING DATE: May 26, 2026
DEPARTMENT: City Manager
FROM: Michael L. Farley, Interim City Attorney
AGENDA TITLE: Action Pertaining to the Approval of City Manager Agreement
ACTION & RECOMMENDATION
Adopt Resolution 2026-018 approving City Manager Agreement for Jay Brock as Interim City Manager from May 1, 2026, to October 1, 2026, at which time Jay Brock shall become permanent City Manager.
BACKGROUND | ANALYSIS
Jay Brock is currently the Chief of Police and Interim City Manager. The Council has indicated a desire to make Chief Brock the permanent City Manager effective October 1, 2026. The attached contract is fairly standard for City Managers. The salient portions are:
1. Compensation - Section 4: $232,960.00 per year. [Note: From May 1, 2026, to October 1, 2026, City Manager shall be designated as "Interim City Manager" as well as Chief of Police. However, unless otherwise terminate as provided for herein, the "Interim" shall be dropped from the position effective October 1, 2026.
2. Retirement - Section 5: [Standard PERS with Roth IRA for difference between Chief of Police PERS and City Manager PERS.]
3. Vacation - Section 7: Standard [See pages 2 and 3].
4. Fiscal Impact: Budgeted.
ATTACHMENTS
Resolution 2026-018
City Manager Agreement
RESOLUTION NO. 2026-018
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FARMERSVILLE
ADOPTING A RESOLUTION APPROVING CITY MANAGER AGREEMENT FOR JAY BROCK WHEREAS, the City of Farmersville ("City") desires to employ Jay Brock as Interim City Manager from May 1, 2026, until October 1, 2026, at which time his position shall become permanent City Manager; WHEREAS, the City's budget for 2026-27 is still being reviewed and processed; and WHEREAS, the City Council desires to ensure the continued, uninterrupted services of City Manager and, therefore, the City Council desires to employ Jay Brock as Interim City Manager and thereafter City Manager on the terms and conditions outlined in the City Manager Agreement submitted simultaneously herewith [Exhibit A hereto].
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Farmersville, as follows:
1. The City Manager Agreement shall be approved on the terms and conditions outlined in the City Manager Agreement attached hereto as Exhibit A; and
2. The Mayor shall be authorized to execute the City Manager Agreement.
The foregoing Resolution was adopted upon a motion of Council member second by Council member , at a regular meeting of the Farmersville City Council on the 26th day of May, 2026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tina Hernandez, Mayor
Rochelle Giovani, City Clerk
1 EXHIBIT A
CITY MANAGER AGREEMENT
This Agreement, made and entered into this 1st day of May, 2026, between the CITY OF FARMERSVILLE, a municipal corporation, hereinafter referred to as "City" and/or "City Council" and JAY BROCK, hereinafter referred to as "Manager," each of whom understands and agrees as follows:
WHEREAS, the governing body of the City of Farmersville, hereinafter called "Council," desires to employ the services of JAY BROCK as City Manager of the City of Farmersville; and
WHEREAS, it is the desire of the City Council to provide certain benefits and establish certain terms and conditions of employment, all as set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants herein contained, the parties agree as follows:
SECTION 1. Duties of Manager: Manager shall serve as the City Manager of the City of Farmersville and shall do and perform all services, acts, or functions necessary or advisable to carry out the duties as provided under ordinance and job description, subject to the direction and control of the Council and in accordance with State and Federal laws. Manager shall work exclusively for the City of Farmersville and shall not consult or accept employment with any other person or entity without prior written approval of City.
SECTION 2. Performance Evaluation: The Council shall review and evaluate the performance of the Manager annually on or about June 1st of each year or as mutually agreed. The annual review and evaluation shall be in accordance with specific criteria developed jointly by the Council and Manager. Such criteria may be • added to or deleted from time to time: If satisfied with Manager's performance; City shall have the right, in its sole discretion, to award a salary increase or decline to award such an increase. The salary increase will take effect as of the first pay period in July 1, 2027, and each July 1 thereafter.
SECTION 3. Term of Employment:
with cify for a hereby emply at on, endiacantering ay of ept 1, 2028, and terminating June 30, 2029. As used herein, "term of employment" or "employment term" refers to the entire period of employment of Manager by City hereunder, whether for the period provided above, or whether terminated earlier as hereafter provided, or extended by mutual agreement of Manager and City.
(B) Nothing in this Agreement shall prevent, limit, or otherwise interfere with the right of the Council to terminate the services of Manager at any time, subject only to the provisions set forth in Sections 13 and 14 of this Agreement. 1 (C) Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of the Manager to resign at any time from his position with the City, subject only to the provisions set forth in Section 15 of this Agreement. (D) In the event written notice is not given by either party to this Agreement to the other on or before June 1, 2029, and each subsequent June 1, this Agreement shall be extended for an additional year with the same conditions contained herein.
SECTION 4. Compensation: As compensation for the services hereunder, Manager shall receive a basic salary of $232,960.00 per year, payable incrementally at the same time as other employees of the City are paid, during the employment term.
Unless otherwise provided for herein, Cost of Living increases and other benefit changes shall be considered for Manager at the same time that such consideration is given to other employees. Compensation and all other benefits are to commence as of the effective date of this Agreement.
NOTE: From May 1, 2026, to October 1, 2026, Manager shall be designated as "Interim City Manager" as well as Chief of Police. However, unless otherwise terminate as provided for herein, the "Interim" shall be dropped from the position effective October 1, 2026.
Manager shall continue to receive his current Chief of Police salary and one time stipend before October 1, 2026, in the amount of $48,000.00.
SECTION 5. Retirement and Social Security; Deferred Compensation: Manager will be acting as an advisor to and mentoring the incoming Chief of Police after appointment is accomplished. Accordingly, Manager shall remain in "Safety PERS retirement" for the period of October 1, 2026, to October 1, 2027. If Manager is still employed by City after that date, the parties will negotiate a PERS rate (and incidental benefits) after October 1, 2027.
SECTION 6. Insurance: City agrees to provide the Manager and his eligible dependents with a Healthcare Program, Dental Plan, and Vision Plan in accordance with the rules and regulations governing these programs and shall pay all premiums at no cost to the Manager or his eligible dependents at the same level of benefits provided to other employees. City shall also provide Manager with a long-term disability policy in accordance with that provided to all City employees. City shall provide life insurance coverage for the Manager in the amount of $100,000. Cost of the coverage shall be covered by City and payment of benefits shall be to the beneficiary of Manager's choice.
SECTION 7. Vacation, Sick Leave, Holidays and Bereavement Leave:
A. Vacation: City agrees that the Manager shall be entitled to the accrual of vacation days at a rate set forth as follows:
2 Years of Completed Service Vacation Accrual
10+ 20 days (6.15 hrs./pay period*
[Vacation accrual shall be capped at three (3) times the Manager's annual accrual. If Manager reaches his vacation cap, he will cease to accrue vacation leave time unless and until a written waiver not to exceed an aggregated maximum of eight (80) vacation hours above the cap, is provided and approved by the City Council.] Vacation leave shall be taken at a time selected by the Manager and approved by the Council. Upon separation from City, the Manager shall be paid for all accrued vacation leave consistent with the current City policy as amended from time to time.
Sick leave and vacation carry-over and increases shall be in accordance with current City policy as amended from time to time.
B. Vacation Buy Back: Each fiscal year, after using 60 hours of Vacation leave, Manager may sell back 30 hours of Vacation leave. In order to sell back hours, Manager must have a minimum of 100 hours in their bank before Manager can cash out the 30 hours.
C. Sick Leave: Manager shall accrue 3.69 hours of sick leave prepay period.
Sick leave shall accrue without limit. In the event Manager terminates his employment with City, he shall be paid out for all accrued sick leave at his current rate of pay in a manner consistent with the current City's policy as amended from time to time.
D. Holiday Leave: Manager shall receive paid time off for each of the following holidays:
New Year's Day
Martin Luther King Jr. Day
President's Day
Cesar Chavez Day
Memorial Day
Juneteenth
Independence Day
Labor Day
Veteran's Day
Thanksgiving
Day following Thanksgiving
Christmas Eve
Christmas
New Year's Eve (the second half of the workday)
Employee's Birthday
Any special holidays declared by the Mayor, Governor or President Good Friday (last 2 hours off)
3 In the event a holiday falls on a Saturday, the preceding Friday will be the day that Manager will observe as the holiday. In the event a holiday falls on a Sunday, the following Monday will be the day that the employee will observe as the holiday.
In the event Manager does not utilize all of his holiday time by the end of the last pay period in the fiscal year, he shall carry the time over and shall be compensated at an hourly rate at the time of separation with City.
E. Bereavement Leave: in the event of the death of a member of Manager's immediate family (i.e., spouse, parent, brother, sister, child, stepchild, mother-in-law, father-in-law, grandchild or grandparent), Manager may use up to five (5) days off with the approval of City Council. Manager may use up to three (3) days sick leave in addition to bereavement lease, if needed, with the approval of City Council.
SECTION 8. Administrative Leave: The City's business and management affairs obligate the Manager to routinely work or represent the City beyond regular or customary City Hall business office hours or work days. The Manager shall receive no overtime pay for any such time or work. In consideration of this obligation, Manager shall receive one hundred twenty (120) hours of paid administrative leave at the beginning of each fiscal year to be paid at Manager's current rate. Up to fifty (50) hours of unused administrative leave hours will automatically be paid out on the last check in June of each fiscal year. Such leave is to be used at the discretion of the Manager.
SECTION 9: Additional Benefits: In addition to other benefits set forth herein and those set forth in the Municipal Code and the City personnel policies, Manager shall be entitled to the following: City shall supply Manager with a cellular telephone to be used for business purposes.
SECTION 10: Professional Development: City agrees to budget and pay the professional dues, subscriptions, travel and other business expenses of the Manager reasonably necessary for his continuation and full participation in national, regional, state and local associations and organizations including the League of California Cities.
Notwithstanding the foregoing, City shall have the sole and exclusive discretion as to which items noted in this paragraph shall be paid for except City shall pay for one service club membership provided such service club is located in Farmersville.
SECTION 11. Bonding: City shall bear the full cost of any fidelity or other bonds required of the Manager under any law or ordinance or request of Council.
SECTION 12. Automobile: City shall provide Manager with a vehicle for use on official City business and transportation to and from Manager's residence and the civic center. It is, however, understood that some incidental personal use of the vehicle is acceptable. City shall be fully responsible for providing the purchase, operation, maintenance, repair and regular replacement of the vehicle. 4 SECTION 13. Termination of Manager: The City may terminate the Manager upon ten (10) days written notice. At the end of the ten (10) day period, the Manager's service to the City shall terminate. If Manager is terminated without cause ("for cause" being defined hereafter in Section 14), Manager shall receive a lump sum severance pay equal to six (6) months salary and benefits, including any accrued sick leave, vacation leave and administrative leave to which Manager may be entitled. Upon payment of the lump sum, all other obligations of both City and Manager under this Agreement shall cease. In order to be terminated for cause or without cause by City, three (3) or more Council members (regardless of the number of members participating in the vote and irrespective of whether or not any vacancies on the Council exist at the time of the vote) must vote in favor of termination. Termination of the Manager shall not occur upon a Council vote of 2-1, but any other majority of a quorum vote shall be effective.
If the Council should terminate the Manager during the ninety (90) day period succeeding any municipal election in which a members) of the Council is elected, then the severance provisions provided for in this section shall be doubled to twelve (12) months pay.
SECTION 14. Termination of Manager for Cause: Notwithstanding Section 3 of this Agreement, City may terminate this Agreement for cause upon ten (10) days written notice to Manager. For the purposes of this Agreement, cause is defined as follows:
"The arrest or conviction of Manager for any illegal act involving personal gain to him, and/or a felony." At the end of the ten-day notice period, the Manager's services shall terminate. At the end of the ten-day period, all other obligations of both Manager and City under this Agreement shall cease. Any termination pursuant to this Section shall not prejudice any other remedy to which the City may, either at law, in equity or under this Agreement, be entitled.
SECTION 15. Termination of Agreement by Manager: This Agreement may be terminated by Manager by giving thirty (30) days written notice of termination to City.
In the event of the termination of this Agreement by Manager prior to completion of the term of employment specified herein, Manager shall be entitled to the compensation earned by him prior to the date of termination as provided for in this Agreement, computed pro rata up to and including that date. For purposes of this Section, compensation shall include both salary, accrued vacation, and accrued administrative leave. Manager shall be entitled to no further compensation as of the date of termination. Manager shall be allowed to use accrued vacation and/or administrative leave, not to exceed ten (10) working days during the thirty (30) calendar day notification period.
SECTION 16. Notices: Notices pursuant to this Agreement shall be written and shall be given by deposit in the custody of the United States Postage Service, postage prepaid, addressed as follows:
5 (1): Mayor, City of Farmersville
909 West Visalia Road
Farmersville, California 93223
(2) Jay Brock
c/o City of Farmersville
909 West Visalia Road
Farmersville, California 93223
(3) Copy to City Attorney, currently:
Michael L. Farley
Farley Law Firm
500 N Willis St
Visalia, California 93291
Alternatively, notices required pursuant to this Agreement may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission of the United States Postal Service.
SECTION 17. Indemnification: City shall defend, save harmless and indemnify Manager against any tort, professional liability claim or demand or other legal action, whether groundless or otherwise, arising out of an alleged act or omission occurring in the performance of Manager's duties as City Manager, including court costs and reasonable attorneys' fees.
Further, City agrees to pay all reasonable litigation expenses of Manager throughout the pendency of any litigation to which Manager is a Defendant, witness, or • advisor to City. Such expense payments shall continue beyond Manager's service to City as long as litigation is pending. Further, City agrees to pay Manager reasonable consulting fees and travel expenses when Manager serves as a witness; advisor, or consultant to City regarding pending litigation.
SECTION 18. Entire Agreement: This Agreement supersedes any and all other agreements, either oral or in writing, between the parties with respect to the employment of Manager as City Manager by City and contains all of the covenants and agreements between them with respect to such employment. It is the intent of the City to provide Manager with any benefits of management employees not specifically enumerated in this Agreement. Each party to this Agreement acknowledges that no representations, inducements, promises or agreements, oral or otherwise, that any promises which have been made by any party, or anyone acting on behalf of a party, which are not embodied herein, and no other agreement, statement or promise not contained in this agreement shall be valid or binding. Any modification of this agreement will be affected only if it is in writing and signed by the parties involved. 6 SECTION 19. Other Terms and Conditions of Employment: City, in consultation with Manager, shall fix any such other terms and conditions of employment, relating to the performance of Manager provided such terms and conditions are not inconsistent with or in conflict with the provisions of this Agreement, the City of Farmersville Municipal Code, or any other law.
SECTION 20. No Reduction of Benefits: City shall not at any time during the term of this Agreement reduce the salary, compensation, or other benefits of Manager, except to the degree of such reduction for all management employees of the City.
SECTION 21. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California and venue shall be in Tulare County, California.
SECTION 22. General Provisions: If any provision, or any portion thereof, contained in this Agreement is held unconstitutional, invalid or unenforceable, the remainder of the Agreement, or portion thereof, shall be deemed severable, shall not be affected and shall remain in full force and effect.
This Agreement, upon approval, shall be deemed effective as of May 1, 2026.
WHEREFORE, the parties have executed this Agreement as of the dates set forth below, opposite the name of each such party.
Dated: CITY OF FARMERSVILLE
By
Tina Hernandez, Mayor
Dated:
Jay Brock
Dated: ATTEST:
City Clerk
APPROVED:
Dated: FARLEY LAW FIRM
By
Michael L. Farley
Interim City Attorney
7 CITY OF Item #: 2
STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: May 26, 2026
DEPARTMENT: Public Works
FROM: Steve Thompson, Director of Public Works
AGENDA TITLE: Approval of 2026 Task Order No. 1 for Design - Farmersville Pedestrian Improvements Project
ACTION & RECOMMENDATION
Staff recommends that the City Council Consider approving 2026 Task Order No. 1 - 4Creeks Job #251447 - Pedestrian Crossings at Various Locations.
BACKGROUND | ANALYSIS
The project was identified to address pedestrian safety concerns at key intersections within the City. The City successfully applied for and was awarded funding through the Highway Safety Improvement Program (HSIP) Cycle 12, a state-administered program focused on reducing traffic-related fatalities and serious injuries. This project was identified as a top priority in the City's Local Roadway Safety Plan (LRSP), which documents the City's higher-than-average rate of pedestrian-involved collisions.
The proposed improvements will occur at the intersections of N. Magnolia Avenue and E. Visalia Road, and S.
Farmersville Boulevard and E. Oakland Avenue. Improvements include the installation of rectangular rapid flashing beacon (RRFB) systems, enhanced pavement markings, and ADA-compliant curb ramp upgrades to improve pedestrian visibility and accessibility.
FISCAL IMPACT
2026 Task Order No. 1 - 4Creeks Job #251447 - Pedestrian Crossings at Various Locations Design Proposal in the amount of $68,663.00.
The total budget allocated for the Preliminary Engineering (PE) phase is $55,400. Of this amount, $49,860 (90%) will be funded through State Highway Safety Improvement Program (HSIP) funds, with the remaining $5,540 (10%) provided by the City as the required local match. Since the proposed task order exceeds the programmed PE budget, staff will coordinate with Caltrans Local Assistance and TAG to identify potential options to address the funding shortfall associated with the additional project costs.
ATTACHMENTS
1. 2026 Task Order No. 1
Honest
B 4CREEKS | Design Authentic
Solutions
February 23, 2026
Mr. Steven Thompson
City of Farmersville
909 W. Visalia Road
Farmersville, CA 93223
(559) 747-0458
Subject: 2026 Task Order No. 1 - 4Creeks Job #251447 - Pedestrian Crossings at Various Locations
Dear Mr. Thompson,
We have prepared a scope and fee for the services required to complete the preliminary engineering phase for the requested pedestrian crossings at various locations in Farmersville, California. Our understanding is that the scope of work for this project will generally include engineering design services for the following improvements:
• A rectangular rapid flashing beacon (RRFB) system at the intersection of E. Visalia Road and Magnolia Avenue. Refresh pavement markings and install new where necessary.
ARRFB system at the intersection of S. Farmersville Boulevard and Oakland Avenue, including school zone pavement markings where needed.
• Install one new accessible curb ramp on the west side of S. Farmersville Boulevard at E. Oakland Avenue.
The following scope of work will provide a breakdown of the tasks needed to complete this project.
Encl: Scope of Work and Estimated Fees
Attachment A - Fee Schedule
Job No. 251447
SALIA - 1 CLOVIS SAN LUIS OBISPO DENVER
4 5. Santa Fe Stre 1275N. Willow Avenue 605 Santa Rosa Street, Suite A 9540 Maroon Circle, Suite 110 Visalia, CA 93292 ClOvis, CA 93619 San Luis Obispo, CA 9340 Malibu, CA 90265 Englewood, CO 80112 559-802-3052 559-802-3052 805-904-4394 720-210-9488
SCOPE OF WORK
TASK I: Project Management
4Creeks will act as the prime consultant and will manage the design team's progress throughout the life of the project. The City of Farmersville will act as the Contract Administrator for the project. The purpose of the project management task is to organize the efforts of the project team, including subconsultants and the City, to keep the project on schedule and within budget. 4Creeks will:
• Provide project administration.
• Schedule meetings in coordination with the City (a total of 3 meetings have been assumed).
• Implement and maintain quality control across all disciplines that are involved in the project.
• Prepare and deliver monthly invoices to the City of Farmersville.
The above-described Task 1 services will be provided for a Fixed Fee of $2,415.00 based on our current fee schedule. Any additional items requested not specifically mentioned above will be billed as "extra" on a Time and Materials basis.
TASK 2: Topographic Survey
4 Creeks will complete the topographic survey of the project limits for use in creating the base maps. The topographic survey shall include, but not be limited to, the following:
• Property and right of way lines based on existing survey information (City of Farmersville to provide Preliminary Title Reports for all parcels that are impacted by the project).
• Existing grade and elevations to 10 feet beyond future right of way and within the street right of way of any existing pavement, curb, gutters, sidewalks, natural grades, and other miscellaneous items.
• Monument lines, if applicable.
• Street centerlines.
• Pavement edges, crowns, quarter crowns, and hinge points. • Flowlines.
• Curbs and gutters.
• Sidewalks.
• Drive approaches and driveways.
• Edges of pavement.
• Existing pavement delineation.
• Sign locations.
• Visible utility infrastructure including utility poles, valves, and streetlights. 2 • Fence locations.
• Local property control monuments to serve as the horizontal control and local City benchmark to serve as the vertical control.
• Other surface improvements.
4Creeks will then prepare the topographic survey and base maps. Right of way limits will be drafted on the topographic survey from record maps and Preliminary Title Reports provided by the City. This fee does not include ordering title reports for separate properties or record research of dedicated easements/additional right of way. The City shall also provide available as-built plans for the project limits.
The above-described Task 2 services will be provided for a Fixed Fee of $5,500.00 based on our current fee schedule. Any additional items requested not specifically mentioned above will be billed as "extra" on a Time and Materials basis.
TASK 3: Utility Research and Coordination
4Creeks will assist with the utility coordination phase of the project. These services will include the following:
• Utility Research and Coordination:
• Obtain utility plats and record drawings from utility companies. • Draft obtained utility information in the topographic survey and base maps.
Complete SCE application for one streetlight to be installed at the S. Farmersville Boulevard/E. Oakland Avenue pedestrian crossing.
The above-described Task 3 services will be provided for a Fixed Fee of $5,500.00 based on our current fee schedule. Any additional items requested not specifically mentioned above will be billed as "extra" on a Time and Materials basis.
TASK 4: Environmental
4Creeks will undertake the environmental work in compliance with the California Environmental Quality Act (CEQA). Per Caltrans correspondence, National Environmental Policy Act (NEPA) documentation will not be required for this project.
As such, we are proposing to prepare a Categorical Exemption (CE) pursuant to CEQA. The CE will provide the rationale used to support the appropriateness and applicability of this type of CEQA document. Upon completion of the CE and approval by the City of Farmersville, we can also file the completed CE with the Tulare County Clerk's Office. Further, with authorization from the City of Farmersville, we can also file a Notice of Exemption with the State Clearinghouse.
This task will also include submitting the Preliminary Environmental Study (PES) form. 3 The above-described Task 4 services will be provided for a Fixed Fee of $5,000.00 based on our current fee schedule. Any additional items requested not specifically mentioned above will be billed as "extra" on a Time and Materials basis.
TASK 5: Right of Way
4Creeks will prepare right of way documents to be submitted to Caltrans for approval. It is assumed right of way acquisition is not needed and improvements can be made within the existing right of way. Right of way services, other than providing grant required documentation to Caltrans, is excluded
The above-described Task 5 services will be provided for a Fixed Fee of $5,000.00 based on our current fee schedule. Any additional items requested not specifically mentioned above will be billed as "extra" on a Time and Materials basis.
Task 6: Construction Documents
Under this task, the 4Creeks team will provide the necessary services to complete the design of the Pedestrian Crossings at Various Locations Project. The design will be in accordance with the City of Farmersville Standards and Caltrans Standards. 4Creeks will submit plans, specifications, and engineer's opinion of probable construction cost estimates (PS&E) to the City of Farmersville for review at the 30%, 90%, 100%, and final design milestones. It is anticipated that the City will provide a full PS&E review from all necessary parties at each submittal stage and will compile all comments into one set of comments to provide to 4Creeks. The 4Creeks team will then review and revise the PS&E documents in accordance with the City's comments and provide the City with a copy of the design team's internal QC review at each submittal, if requested. Comments not incorporated into the submittals shall be tracked and justification provided in a comment matrix.
This task shall include, but not be limited to:
Design Plans:
4Creeks will prepare a full set of improvement plans per the City's specifications, including, but not limited to:
• Cover Sheet
• Topographic Survey/Demolition Plan
• Civil Plans: layout of surface improvements with existing topographic survey faded in the background, including:
• Stationing, offsets, etc.
• Property data of adjacent properties (APN, addresses) • ADA/PROWAG-compliant curb ramp
• Signing, striping, and pavement marking improvements
Rectangular rapid flashing beacon (RRFB) system plans
4 Civil detail sheets and standard detail sheets
All sheets will maintain a consistent north orientation, have consecutively numbered pages, and shall be legible at full and half size. All design features will match existing grades unless otherwise specified. Project benchmarks and existing grades will be clearly shown. The design components will address ADA/PROWAG-compliance and cost efficiency.
Specifications:
The City will provide 4Creeks with an electronic copy in MS Word format of the latest standard template specifications. 4Creeks will update the specifications with project-specific content.
Engineer's Estimate of Probable Construction Costs:
4Creeks will prepare a detailed, itemized engineer's estimate of probable construction costs, which shall include:
• Descriptions of all items of work, units, quantities, unit prices, amounts, subtotals, contingencies, and project total.
• Clearly identified non-participating work items, if any.
Work Products:
The following will be submitted to the City at the 30%, 90%, 100%, and Final design stages:
• Full-sized plans (22"x34") - electronic PDF
• Project specifications - electronic PDF file starting at the 90% submittal • Engineer's estimate of probable construction costs - electronic PDF file The above-described Task 6 services will be provided for a Fixed Fee of $38,364.00 based on our current fee schedule. Any additional items requested not specifically mentioned above will be billed as "extra" on a Time and Materials basis.
Task 7: Bidding and Construction Administration Services 4Creeks will provide the following bidding and construction administration services :
• Attend and participate in one pre-bid meeting with the City and Contractors. • Provide supplemental instructions and clarifications to bidders as necessary; produce addendums to modify the bid documents (plans and specifications) as required. • Review bids received at the bid opening held by the city and provide a recommendation for award
• Attend and participate in one preconstruction meeting. • Respond to Requests for Information.
• Review technical submittals, if requested by the City. • Assist with change order review, if requested by the City. 5 • Prepare as-built record drawings in AutoCAD based on red-lined plans provided by the City/Contractor.
We estimate that the above-described Task 7 services can be provided for a Fixed Fee of $6,884.00. Any additional items requested not specifically mentioned above will be billed as extra" on a Time and Materials basis.
PROPOSAL SUMMARY
TASK DESCRIPTION FEE COST
PROJECT MANAGEMENT FIXED FEE $2,415.00
2 TOPOGRAPHIC SURVEY FIXED FEE $5,500.00
3 UTILITY RESEARCH AND COORDINATION FIXED FEE $5,500.00 4 ENVIRONMENTAL FIXED FEE $5,000.00
5 RIGHT OF WAY FIXED FEE $5,000.00
6 CONSTRUCTION DOCUMENTS FIXED FEE $38,364.00
7 BIDDING AND CONSTRUCTION ADMINISTRATION SERVICES T&M $6,884.00 SUBTOTAL FEE: $68,663.00
CITY OF FARMERSVILLE RESPONSIBLIITIES
• The City shall provide the following information/data upon notice to proceed:
• Current City Standard Plans.
Current City specifications and technical special provisions in MS Word:
Record drawings of the project area
Right of way documents or title reports for the project. • Any utility information the City may have for the project area. • The City shall provide responses to Consultant's questions within two (2) working days throughout the project.
• The City shall attend and participate in project coordination meetings and City review meetings.
• The City shall provide a project DIR number.
• The City shall process invoices for all parties.
• The City shall utilize their on-call lists to retain other subcontractors to perform work that is outside the 4Creeks scope of services.
6 ASSUMPTIONS AND EXCLUSIONS
All fixed fees and time and material services are determined using our current adopted fee schedule (shown as Attachment A). Additional services in the future will be assessed, and estimates may be updated and provided in the event the agreement and fee schedule have been updated.
Excluded from this scope of work are the following services:
• City or other agency permit fees.
• Review and/or approval by any other agency, including the California Division of the State Architect (DSA).
• Right of way services, including ordering title reports or preparing legal descriptions and exhibits. It is assumed improvements can be designed within existing right of way. • Advertising costs for bidding services.
• Construction Management services, including all inspections. • NEPA documentation.
• Labor compliance.
• Any work not specifically listed in this scope of work.
City and Engineer mutually agree to the terms and conditions of this Task Order, and upon execution of this Task Order by both parties, this Task Order shall be approved, subject to all the terms and conditions contained herein, and in the Agreement and this Task Order shall be appended to and become part of the Agreement.
City of Farmersville .4Creeks
X Oralis@tra
By: Steve Thompson By: Lisa M. Wallis-Dutra, PE, TE, PTOE, RSP, Public Works Director Principal Engineer
T
Date: Date: 02/23/2026
Effective June 1, 2025
4Creeks, Inc. Fee Schedule - Professional 4CREEKS
Fees are based on the median hourly pay rate for employees in each classification; plus, indirect costs, overhead, and profit. These rates are effective for one year from the contract execution date. Design Charges Per Charges Per
Classification Classification
Hour Hour
Architectural Services Planning Services
Associote Architect S160 Assistant Pianner $108
ALCOHOCT S185 Associate Planner $128
Senior Architect $221 Planner $149
Principal Architect $252 Senior Planner $180
Principal Planner $216
Civil Engineering Services
Assistant Engineer S149 Project Manager
Associate Engineer $165 Associate Project Managor $124
Engineer $180 Associate Project Manager - Design $149
Senior Engineer $215 Project Manager $149
Principal Engineer $252 Project Manager - Design $175
Senior Project Manager $196
GIS Services Public Outreach Coordination
GIS Technician $108 Associate Outreach Coordinator S108 GIS Analyst/Developer $124 Outreach Coordinator $129
GIS Manager $149
Drone Pilot $180 Software Engineering Services
Assistant Software Engineer $93
Expert Witness Associate Software Engineer $113
Expert Witness $309 Software Engineer $139
Senior Software Engineer $170
Land Surveying Services Structural Engineering Services Assistant Surveyor $124 Associate Structural Engineer $149 Associate Surveyor S155 Structural Engineer $170
Land Surveyor $175 Senior Structural Engineer $196
Senior Surveyor $200 Principal Structural Engineer $221 Principal Land Surveyor $235
Senior Survey Manager $165 Technical Services
I-Man, Survey Crew • $185 Project Technician I S98
2- Man, Survey Crew * $268 Project Technician Il $113
3-Man, Survey Crew * $361 Project Technician !!! $129
Project Technician IV $144
1-Man, Survey Crew - Fresno/Tulare/Tuolumne $245
I-Man, Survey Crew - Kern/Kings $245 Utility Design Services Associate Utility Designer $129
2-Man, Survey Crew - Fresno/Tulare/Tuolumne Utility Designer S160 2-Man, Survey Crew - Kern/Kings 3000 5201
Senior Utility Designer
3-Man, Survey Crew - Fresno/Tulare/Tuolumne $585 Vater Consulting Service:
3-Man, Survey Crow - Kern/kings $585 issociate Water Consultar STIS Water Consultant S144
Senior Water Consultant $175
Direct Charges
At cost plus fifteen percent (15%):
Transportation and per-diem expenses (auto mileage @ current IRS rate, off-road charges $50.00/day) : Printing and roproduction: $0.03 per b/w copy, $0.12 per color copy, $0.80 per sq. it. large printing Equipment rentals, subcontractors, laboratory analyses
*Prevailing wage rates are subject to change based on the DIR updates. 8 GITY OR
STAFF REPORT Item #: 2
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: May 26, 2026
DEPARTMENT: Public Works
FROM: Steve Thompson, Director of Public Works
AGENDA TITLE: Approval of 2026 Task Order No. 1 for Design - Farmersville Pedestrian Improvements Project
ACTION & RECOMMENDATION
Staff recommends that the City Council Consider approving 2026 Task Order No. 1 - 4Creeks Job #251447 - Pedestrian Crossings at Various Locations.
BACKGROUND | ANALYSIS
The project was identified to address pedestrian safety concerns at key intersections within the City. The City successfully applied for and was awarded funding through the Highway Safety Improvement Program (HSIP) Cycle 12, a state-administered program focused on reducing traffic-related fatalities and serious injuries. This project was identified as a top priority in the City's Local Roadway Safety Plan (LRSP), which documents the City's higher-than-average rate of pedestrian-involved collisions.
The proposed improvements will occur at the intersections of N. Magnolia Avenue and E. Visalia Road, and S.
Farmersville Boulevard and E. Oakland Avenue. Improvements include the installation of rectangular rapid flashing beacon (RRFB) systems, enhanced pavement markings, and ADA-compliant curb ramp upgrades to improve pedestrian visibility and accessibility.
FISCAL IMPACT
2026 Task Order No. 1 - 4Creeks Job #251447 - Pedestrian Crossings at Various Locations Design Proposal in the amount of $68,663.00.
The total budget allocated for the Preliminary Engineering (PE) phase is $55,400. Of this amount, $49,860 (90%) will be funded through State Highway Safety Improvement Program (HSIP) funds, with the remaining $5,540 (10%) provided by the City as the required local match. Since the proposed task order exceeds the programmed PE budget, staff will coordinate with Caltrans Local Assistance and TAG to identify potential • options to address the funding shortfall associated with the additional project costs.
ATTACHMENTS
1. 2026 Task Order No. 1
Honest
R 4CREEKS | Design Authentic
Solutions
February 23, 2026
Mr. Steven Thompson
City of Farmersville
909 W. Visalia Road
Farmersville, CA 93223
(559) 747-0458
Subject: 2026 Task Order No. 1 - 4Creeks Job #251447 - Pedestrian Crossings at Various Locations
Dear Mr. Thompson,
We have prepared a scope and fee for the services required to complete the preliminary engineering phase for the requested pedestrian crossings at various locations in Farmersville, California. Our understanding is that the scope of work for this project will generally include engineering design services for the following improvements:
• A rectangular rapid flashing beacon (RRFB) system at the intersection of E. Visalia Road and Magnolia Avenue. Refresh pavement markings and install new where necessary.
• A RRFB system at the intersection of S. Farmersville Boulevard and Oakland Avenue, including school zone pavement markings where needed.
o Install one new accessible curb ramp on the west side of S. Farmersville Boulevard at E. Oakland Avenue.
The following scope of work will provide a breakdown of the tasks needed to complete this project.
Encl: Scope of Work and Estimated Fees
Attachment A - Fee Schedule
Job No. 251447
-
3255. Santa e sireet CLOVIS SAN LUIS OBISPO MALIBU/PACIFIC PALISADES DENVER 1275 N. Willow Avenue 605 Santa Rosa Street. Suite A 22837 Pacitic Coast Highway, Suite F 9540 Marcon Circle, Suite li0 Visolio, CA 93292 Clovis, CA 93619 San tuis Obispo, CA 93401 Malibu, CA 90265 Englewood. CO 80112 559-802-3052 559-302-3052 805-904-4394 310-974-4525 720-210-9488
SCOPE OF WORK
TASK 1: Project Management
4Creeks will act as the prime consultant and will manage the design team's progress throughout the life of the project. The City of Farmersville will act as the Contract Administrator for the project. The purpose of the project management task is to organize the efforts of the project team, including subconsultants and the City, to keep the project on schedule and within budget. 4Creeks will:
• Provide project administration.
• Schedule meetings in coordination with the City (a total of 3 meetings have been assumed).
• Implement and maintain quality control across all disciplines that are involved in the project.
• Prepare and deliver monthly invoices to the City of Farmersville.
The above-described Task 1 services will be provided for a Fixed Fee of $2,415.00 based on our current fee schedule. Any additional items requested not specifically mentioned above will be billed as "extra" on a Time and Materials basis.
TASK 2: Topographic Survey
4 Creeks will complete the topographic survey of the project limits for use in creating the base maps. The topographic survey shall include, but not be limited to, the following:
• Property and right of way lines based on existing survey information (City of Farmersville to provide Preliminary Title Reports for all parcels that are impacted by :
the project).
• Existing grade and elevations to 10 feet beyond future right of way and within the street right of way of any existing pavement, curb, gutters, sidewalks, natural grades, and other miscellaneous items.
• Monument lines, if applicable.
• Street centerlines.
• Pavement edges, crowns, quarter crowns, and hinge points. • Flowlines.
• Curbs and gutters.
• Sidewalks.
• Drive approaches and driveways.
• Edges of pavement.
• Existing pavement delineation.
• Sign locations.
• Visible utility infrastructure including utility poles, valves, and streetlights. 2 Fence locations.
• Local property control monuments to serve as the horizontal control and local City benchmark to serve as the vertical control.
• Other surface improvements.
4Creeks will then prepare the topographic survey and base maps. Right of way limits will be drafted on the topographic survey from record maps and Preliminary Title Reports provided by the City. This fee does not include ordering title reports for separate properties or record research of dedicated easements/additional right of way. The City shall also provide available as-built plans for the project limits.
The above-described Task 2 services will be provided for a Fixed Fee of $5,500.00 based on our current fee schedule. Any additional items requested not specifically mentioned above will be billed as "extra" on a Time and Materials basis.
TASK 3: Utility Research and Coordination
4Creeks will assist with the utility coordination phase of the project. These services will include the following:
• Utility Research and Coordination:
• Obtain utility plats and record drawings from utility companies. • Draft obtained utility information in the topographic survey and base maps. • Complete SCE application for one streetlight to be installed at the S. Farmersville Boulevard/E. Oakland Avenue pedestrian crossing.
The above-described Task 3 services will be provided for a Fixed Fee of $5,500.00 based on our current fee schedule. Any additional items requested not specifically mentioned above will be billed as "extra" on a Time and Materials basis.
TASK 4: Environmental
4Creeks will • undertake the environmental work in compliance with the California Environmental Quality Act (CEQA). Per Caltrans correspondence, National Environmental Policy Act (NEPA) documentation will not be required for this project.
As such, we are proposing to prepare a Categorical Exemption (CE) pursuant to CEQA. The CE will provide the rationale used to support the appropriateness and applicability of this type of CEQA document. Upon completion of the CE and approval by the City of Farmersville, we can also file the completed CE with the Tulare County Clerk's Office. Further, with authorization from the City of Farmersville, we can also file a Notice of Exemption with the State Clearinghouse.
This task will also include submitting the Preliminary Environmental Study (PES) form. 3 The above-described Task 4 services will be provided for a Fixed Fee of $5,000.00 based on our current fee schedule. Any additional items requested not specifically mentioned above will be billed as "extra" on a Time and Materials basis.
TASK 5: Right of Way
4Creeks will prepare right of way documents to be submitted to Caltrans for approval. It is assumed right of way acquisition is not needed and improvements can be made within the existing right of way. Right of way services, other than providing grant required documentation to Caltrans, is excluded
The above-described Task 5 services will be provided for a Fixed Fee of $5,000.00 based on our current fee schedule. Any additional items requested not specifically mentioned above will be billed as "extra" on a Time and Materials basis
Task 6: Construction Documents
Under this task, the 4Creeks team will provide the necessary services to complete the design of the Pedestrian Crossings at Various Locations Project. The design will be in accordance with the City of Farmersville Standards and Caltrans Standards. 4Creeks will submit plans, specifications, and engineer's opinion of probable construction cost estimates (PS&E) to the City of Farmersville for review at the 30%, 90%, 100%, and final design milestones. It is anticipated that the City will provide a full PS&E review from all necessary parties at each submittal stage and will compile all comments into one set of comments to provide to 4Creeks. The 4Creeks team will then review and revise the PS&E documents in accordance with the City's comments and provide the City with a copy of the design team's internal QC review at each submittal, if requested. Comments not incorporated into the submittals shall be tracked and justification provided in a comment matrix.
This task shall include, but not be limited to:
Design Plans:
4Creeks will prepare a full set of improvement plans per the City's specifications, including, but not limited to:
• Cover Sheet
• Topographic Survey/Demolition Plan
• Civil Plans: layout of surface improvements with existing topographic survey faded in the background, including:
• Stationing, offsets, etc.
• Property data of adjacent properties (APN, addresses) • ADA/PROWAG-compliant curb ramp
• Signing, striping, and pavement marking improvements
Rectangular rapid flashing beacon (RRFB) system plans
4 • Civil detail sheets and standard detail sheets
All sheets will maintain a consistent north orientation, have consecutively numbered pages, and shall be legible at full and half size. All design features will match existing grades unless otherwise specified. Project benchmarks and existing grades will be clearly shown. The design components will address ADA/PROWAG-compliance and cost efficiency.
Specifications:
The City will provide 4Creeks with an electronic copy in MS Word format of the latest standard template specifications. 4Creeks will update the specifications with project-specific content.
Engineer's Estimate of Probable Construction Costs:
4Creeks will prepare a detailed, itemized engineer's estimate of probable construction costs, which shall include:
• Descriptions of all items of work, units, quantities, unit prices, amounts, subtotals, contingencies, and project total.
• Clearly identified non-participating work items, if any.
Work Products:
The following will be submitted to the City at the 30%, 90%, 100%, and Final design stages:
• Full-sized plans (22"x34") - electronic PDF
• Project specifications - electronic PDF file starting at the 90% submittal • Engineer's estimate of probable construction costs - electronic PDF file The above-described Task 6 services will be provided for a Fixed Fee of $38,364.00 based on :
our current fee schedule. Any additional items requested not specifically mentioned above will be billed as "extra" on a Time and Materials basis.
Task 7: Bidding and Construction Administration Services 4Creeks will provide the following bidding and construction administration services :
• Attend and participate in one pre-bid meeting with the City and Contractors. • Provide supplemental instructions and clarifications to bidders as necessary; produce addendums to modify the bid documents (plans and specifications) as required. • Review bids received at the bid opening held by the city and provide a recommendation for award.
• Attend and participate in one preconstruction meeting. • Respond to Requests for Information.
• Review technical submittals, if requested by the City. • Assist with change order review, if requested by the City. 5 Prepare as-built record drawings in AutoCAD based on red-lined plans provided by the City/Contractor.
We estimate that the above-described Task 7 services can be provided for a Fixed Fee of $6,884.00. Any additional items requested not specifically mentioned above will be billed as "extra" on a Time and Materials basis.
PROPOSAL SUMMARY
TASK DESCRIPTION FEE COST
1 PROJECT MANAGEMENT FIXED FEE $2,415.00
2 TOPOGRAPHIC SURVEY FIXED FEE $5,500.00
3 UTILITY RESEARCH AND COORDINATION FIXED FEE $5,500.00 4 ENVIRONMENTAL FIXED FEE $5,000.00
RIGHT OF WAY FIXED FEE $5,000.00
6 CONSTRUCTION DOCUMENTS FIXED FEE $38,364.00
BIDDING AND CONSTRUCTION ADMINISTRATION SERVICES T&M $6,884.00 SUBTOTAL FEE: $68,663.00
CITY OF FARMERSVILLE RESPONSIBLIITIES
• The City shall provide the following information/data upon notice to proceed:
• Current City Standard Plans.
• Current City specifications and technical special provisions in MS Word:
Record drawings of the project area.
• Right of way documents or title reports for the project. • Any utility information the City may have for the project area. • The City shall provide responses to Consultant's questions within two (2) working days throughout the project.
• The City shall attend and participate in project coordination meetings and City review meetings.
• The City shall provide a project DIR number.
• The City shall process invoices for all parties.
• The City shall utilize their on-call lists to retain other subcontractors to perform work that is outside the Creeks scope of services.
6 ASSUMPTIONS AND EXCLUSIONS
All fixed fees and time and material services are determined using our current adopted fee schedule (shown as Attachment A). Additional services in the future will be assessed, and estimates may be updated and provided in the event the agreement and fee schedule have been updated.
Excluded from this scope of work are the following services:
• City or other agency permit fees.
Review and/or approval by any other agency, including the California Division of the State Architect (DSA).
• Right of way services, including ordering title reports or preparing legal descriptions and exhibits. It is assumed improvements can be designed within existing right of way. • Advertising costs for bidding services.
• Construction Management services, including all inspections. • NEPA documentation.
• Labor compliance.
• Any work not specifically listed in this scope of work.
City and Engineer mutually agree to the terms and conditions of this Task Order, and upon execution of this Task Order by both parties, this Task Order shall be approved, subject to all the terms and conditions contained herein, and in the Agreement and this Task Order shall be appended to and become part of the Agreement.
City of Farmersville .4Creeks
By: Steve Thompson By: Lisa M. Wallis-Dutra, PE, TE, PTOE, RSP, Public Works Director Principal Engineer
Date: Date: 02/23/2026
7 Effective Juna l, 2025
4Creeks, Inc. Fee Schedule - Professional 4CREEKS
Fees ore basec on the median hourly pay rate for employees in each classification, plus, indirect costs, overhead, and profit. These rates are effective for one year from the contract execution date. Design Classification Charges Per Charges Per
Classification
Hour Hour
Architectural Services Planning Services
Associate Architect $160 Assistant Planner $108
Architect S185 Associote Planner $129
Senior Architect $221 Planner $149
Principal Architect $252 Senio: Picinner S180
Principol Planner $216
Civit Engineering Services
Assistant Engineer $149 Project Manager
Associate Engineer $165 Assoclate Project Manager $124
Engineer $180 Associate Project Manager - Design $149
Senior Engineer $215 Project Manager $149
Principal Engineer $252 Project Manager - Design
$175
Senior Project Mongger $196
GIS Servicos Public Outreach Coordination
GIS Technician $108 Associate Outreach Coordinator $108 GIS Analyst/Deveioper $124 Outreach Coordinator $129
GIS Manager $149
Drone Pilot s180 Software Engineering Services
Assistant Software Engineer $93
Expert Witness Associate Software Engineer $113
Expart Witness $309 Software Engineer $139
Senior Software Engineer $170
Land Surveying Services Structural Engineering Services Assistant Surveyor $124 Associate Structural Engineer $149 Associate Surveyor $155 Structural Engineer $170
Land Surveyor $175 Senior Structural Engineer
Senior Surveyor $200 Principal Structural Engineer S221 Principal Lond Surveyor $235
Sonior Survey Manoger $165 Technical Services
I-Man, Survey Crew* S185 Project Technicion I
$98
2-Man, Survey Crew • $268 • Project Technician is $113
3-an, Survey Crew S361 Project Tectinician Ill S129
Project Technician IV $144
1-Mon, Survey Crew - Fresno/Tulare/Tuolumne $245
1-Man, Survey Crew - Kern/Kings $245 Utility Design Services Associala Utilily Designer S129
2-Man, Survey Crew - Fresno/Tulare/Tuolumne . $400 Utility Designer S16O 2-Man, Survey Crew - Kern/kings $400 Senior Utility Designer $201 3-Man, Survey Crew - Fresno Tulare/Tuolumne $585 Water Consulting Services 3-Man, Survey Crew - Kern/Kings $585 Associate Water Consultant Wator Consultant 5144
Senior Water Consultant $175
Direct Charges
At cost plus fifteen percent (15%):
Transportation and per-diem expenses (auto mileage @ current IRS rate, off-road charges $50.00/clay) Printing and raproduction: $0.03 por b/w copy. $0.12 per color copy, 50.80 per sq. ft. large printing Equipment rentals, subcontractors, laboratory analyses
*Prevailing wage rates are subject to change based on the DIR updates. 8 CITY OF Item #: 1
STAFF REPORT
Public Hearing
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: May 26, 2026
DEPARTMENT: City Manager
FROM: Jay Brock, Interim City Manager
AGENDA TITLE: Resolution 2026-016 Calling for the Submission to the Voters a Measure Relating to the
Enactment of a Ten Percent (10%) Transient Occupancy Tax (TOT).
ACTION & RECOMMENDATION
Staff recommends that the City Council adopt the Resolution calling for the submission to the voters a measure relating to the enactment of a ten percent (10%) Transient Occupancy Tax ("TOT") on hotel occupancies within the City of Farmersville at the General Municipal Election to be held on November 3, 2026.
BACKGROUND | ANALYSIS
The City of Farmersville currently does not impose a Transient Occupancy Tax on hotel occupancies within the City. A Transient Occupancy Tax is commonly charged to individuals staying in hotels, motels, inns, or similar lodging facilities for short-term stays. The tax is collected by hotel operators and remitted to the local agency.
The City Council has expressed interest in placing a measure before the voters to consider the adoption of a ten percent (10%) TOT. If approved by the voters, the tax would apply to hotel guests staying within the City limits and would provide an additional source of general fund revenue to support City services and operations.
DISCUSSION
The proposed resolution calls for the placement of a ballot measure on November 3, 2026, General Municipal Election ballot asking voters whether the City should adopt a ten percent (10%) Transient Occupancy Tax on hotel occupancies within the City of Farmersville.
The proposed measure would generate general purpose revenue that may be used for services and programs such as:
• Public safety services
• Street and infrastructure improvements
• Parks and recreation programs
• Economic development activities
• Capital improvement projects
• Other general governmental services
The measure is estimated to generate approximately $250,000 annually per hotel and would remain in effect until repealed by the voters.
Adoption of the resolution authorizes the City Clerk to coordinate with the Tulare County Registrar of Voters to conduct the election and complete all required election-related procedures and notices in accordance with California Elections Code requirements.
As a general tax, the measure requires approval by a majority (50% plus one) of the voters voting on the measure.
FISCAL IMPACT
There will be costs associated with placing the measure on the ballot and conducting the election. The City will reimburse Tulare County for election-related costs associated with the measure.
If approved by the voters, the Transient Occupancy Tax is estimated to generate approximately $185,000 annually per hotel in additional general fund revenue.
ATTACHMENTS
None
Resolution 2026-016
MEASURE —
Occupancy Tax
City of Farmersville
Impartial Analysis from the City Attorney
The City currently does not collect a transient occupancy tax ("TOT") from transients, who are defined as those individuals occupying hotel rooms within the City for fewer than thirty (30) days. The transient pays the tax to the hotel and the hotel pays the tax to the City. The City deposits the revenue into its General Fund, which supports a wide range of City services, including police and fire protection, youth recreation, senior activities, programs and economic development. Although the City does not currently have any hotels, the City anticipates that a 10% TOT will generate $250,000 annually once a moderate sized facility is operational.
The TOT will be deposited into the General Fund and as such will be a general tax. A complete description of the TOT may be found on the City's website at http://www.cityoffarmersville- ca.gov/148/City-Clerk."
The measure places before the voters the enactment of a 10% TOT that will become effective if a majority of voters approve it. The above statement is an impartial analysis of Measure If you desire a copy of the measure, please call the City Clerk of the City of Farmersville at 559-747-0458 and a copy will be mailed to you at no cost.
Arguments for Measure _
Measure — enables voters to establish a 10% tax rate on hotel/motel occupancy, called the Transient Occupancy Tax (TOT). It is NOT a new tax.
A 10% tax rate is very competitive with other communities and could become one of the most important funding sources for vital City services.
Measure — is good government. The City Council and community leaders urge you to vote "YES" on Measure _*
s/Tina Hernandez, Mayor
s/ Araceli Ochoa, Mayor Pro Tem
s/Paul Boyr, City Council Member
s/Gregorio Gomez, City Council Member
s/Danny Valdovinos, City Council Member
(No arguments against Measure _ were submitted)
Full Text of Measure
ORDINANCE NO._ 538
Chapter 3.44
TRANSIENT OCCUPANCY TAX
Sections:
3.44.010 Definitions.
3.44.020 Tax imposed.
3.44.030 Exemptions.
3.44.040 Collection; Operator's duties.
3.44.050 Transient occupancy registration certification.
3.44.060 Third party rental transactions.
3.44.070 Reporting and remitting.
3.44.080 Penalties and interest.
3.44.090 Failure to collect and report tax - Determination of tax by Chief Financial Officer.
3.44.100 Appeal.
3.44.110 Operators to retain records for three years.
3.44.120 Refunds.
3.44.130 Actions to collect.
3.44.140 Deficiency determinations.
3.44.150 Amendment or repeal - Adjustment of Taxing Rate or Methodology.
3.44.010 Definitions.
Except where the context otherwise requires, the definitions given in this section govern the construction of this article:
A. "Chief Financial Officer" means the City's Chief Financial Officer, or designee.
B. "Hotel" means any structure or any portion of any structure, which is occupied or intended or designed for occupancy by transients for dwelling, lodging, or sleeping purposes, and includes any hotel, inn, tourist home or house, motel, studio hotel, bachelor hotel, lodging house, rooming house, dormitory, public or private club, mobile home or house trailer at a fixed location or other similar structure or portion thereof, even if such structure is also used for other purposes, including residential purposes.
C. "Occupancy" means the use or possession of, or the right to use or possession of any room or rooms or portion thereof, in any hotel for dwelling, lodging, or sleeping purposes; whether or not the person entitled to the use or possession actually uses or possesses such room or rooms or portion thereof. The use or possession or right to use or possess any room or any suite of connecting rooms as office space, banquet or private dining rooms, or as exhibition, sample or display space shall not be considered "occupancy" unless the person uses or possesses, or has the right to use or possess all or any portion of such room or suite of rooms for dwelling, lodging or sleeping purposes.
D. "Online Short-Term Rental Company" means any person, whether operating for profit or not for profit, which facilitates the connection between transient and operator to purchase occupancy in any hotel via the Internet, or by similar electronic means.
E. "Online Travel Company" means any person whether operating for profit or not for profit, which enables transients to purchase occupancy in a hotel via the Internet, or by other similar electronic means.
F. "Operator" means the person who is the proprietor of the hotel, whether in the capacity of owner, lessee, sublessee, mortgagee in possession, licensee, or any other capacity. Where the Operator functions through a managing agent or any type of character other than an employee, the managing agent shall also be deemed an operator for the purposes of this chapter and shall have the same duties and liabilities as the principal. Compliance with the provisions of this chapter by either the principal or the managing agent shall, however, be considered to be compliance by both.
G. "Person" means any individual, firm, partnership, joint venture, association, social club, fraternal organization, joint stock company, corporation, estate, trust, business trust, receiver, trustee, syndicate, or any other group or combination action as a unit.
H. "Rent" means The total consideration charged to the transient, including but not limited to, room rates, service charges, parking fees, purchase price, advanced registration, block or group reservation charges, assessments, retail markup, commission, processing fees, cancellation charges, nutrition fees, or online booking or broker fees, whether charged by an operator or a rental agent, whether or not received, for occupancy in a hotel valued in money, whether to be received in money, goods, labor or otherwise, including all receipts, cash, credits and property and services of any kind or nature, without any deduction therefrom whatsoever. Nothing in this definition shall be construed to mean that rent is charged directly or indirectly for occupancy in a hotel when a room is provided to the transient as a compliment from the operator and where no consideration is charged to or received from any other person. Further, bona fide charges for food and beverages which are subject to tax under the California Sales and Use Tax Law (Revenue and Taxation Code Sections 6001 et. seq.) shall not be deemed rent subject to the tax imposed by this chapter.
I. "Rental agent" means any person other than an operator who collects rent from a transient for the transient's occupancy of a hotel, including but not limited to an online travel company or an online short-term rental company.
J. "Transient" means any person who exercises occupancy or is entitled to occupancy by reason of concession, permit, right of access, license or other agreement for a period of thirty (30) consecutive days or less, counting portions of calendar days as full days. Any such person occupying such space in a hotel shall be deemed a transient until the period of thirty (30) days has expired unless there is an agreement in writing between the operator and the occupant providing for a longer period of occupancy. In determining whether a person is a transient, uninterrupted periods of time extending both prior and subsequent to the effective date of this chapter may be considered.
3.44.020 Tax imposed.
For the privilege of occupancy in any hotel, each transient is subject to and shall pay a tax in the amount of ten percent of the rent paid by the transient. This tax constitutes a debt owed by the transient to the City, which is extinguished only by payment to the operator, the City, or to a rental agent pursuant to Section 3.44.060. The transient shall pay the tax to the operator or rental agent at the time the rent is paid. If the rent is paid in installments, a proportionate share of the tax shall be paid with each installment. The unpaid tax shall be due upon the transient's ceasing of occupancy. If for any reason the tax due is not paid to the operator or rental agent, the City's Chief Financial Officer may require that such tax shall be paid directly to the City's Chief Financial Officer.
3.44.030 Exemptions.
A. No tax shall be imposed upon:
1. Any federal or State of California officer or employee when occupying a room while on official government business.
2. Any officer or employee of a foreign government who is exempt by reason of express provision of federal law or international treaty.
B. No exemption shall be granted except upon a claim made at the time rent is collected, and under penalty of perjury, upon a form prescribed by the City's Chief Financial Officer.
Any federal or State of California officer of employee when on official governmental business claiming such exemption shall provide to the operator conclusive evidence that the occupancy is official business:
1. Travel orders from the government employer; or a government warrant issued to pay for the occupancy; or a government credit card issued to pay for the occupancy; and
2. Proof of governmental employment as an employee or officer as described in paragraph (1) of this subsection (B) and proof, consistent with these provisions, that the occupancy is for official business.
C. It shall be the duty of an operator to keep and maintain for a period of three (3) years written documentation in support of each exemption granted under this section.
3.44.040 Collection; Operator's duties.
A. Each operator shall collect the tax imposed by this chapter to the same extent and at the same time as the rent is collected from every transient.
B. If the rent is prepaid by obtaining blocks of credit or similar calls upon occupancy to be subsequently reserved, the operator shall collect the tax at the same time as specific periods for occupancy are committed to the transient by the operator, the operator shall hold such tax until it is determined to what extent, if any, the credits or similar calls upon occupancy are issued, or otherwise forfeited, and the operator shall refund the tax to the transient applicable to periods when credits or similar calls upon occupancy are not used but are restored to the transient, or the tax shall be deemed irrevocably collected for the remittance to the City's Chief Financial Officer at the time when the credits or similar calls upon occupancy are so used, or otherwise forfeited, by the transient.
C. The amount of tax shall be separately stated from the amount of the rent charged, and each transient shall receive for payment from the operator. No operator of a hotel shall advertise or state in any manner, whether directly or indirectly that the tax or any part thereof will be assumed or absorbed by the operator, or that it will not be added to the rent, or that, if added, any part will be refunded except in the manner hereinafter provided.
3.44.50 Transient occupancy registration certification.
Within thirty (30) days after the effective date of this chapter, or within thirty (30) days after commencing business, whichever is later, each operator of any hotel renting occupancy to transients shall register said hotel with the City's Chief Financial Officer and obtain a transient occupancy registration certificate to be at all times posted in a conspicuous place on the premises. Said certificate shall, among other things, state the following:
1. The name of the operator;
2. The address of the hotel;
3. The date upon which the certificate was issued;
4. "This Transient Occupancy Registration Certificate signifies that the person named on the face hereof has fulfilled the requirements of the City of Farmersville Transient Occupancy Tax ordinance by registering with the Chief Financial Officer for the purpose of collecting from transients the transient occupancy tax and remitting said tax to the Chief Financial Officer. This certificate does not authorize any person to conduct any unlawful business or to conduct any lawful business in an unlawful manner, nor to operate a hotel without strictly complying with all local applicable laws, including but not limited to those requiring a permit from any board, commission, department or office of this City. This certificate does not constitute a permit and is not transferrable to a different operator."
3.44.060 Third party rental transactions.
A. Any transient who pays rent to a rental agent instead of to an operator shall, at the time the rent is paid, pay the tax to the rental agent in the manner required by Section
3.44.020. If for any reason the tax is not paid to the rental agent, it shall be paid to the operator before the transient has ceased occupancy in the hotel or paid directly to the City's Chief Financial Officer pursuant to Section 3.44.020. Any transient seeking a refund under Section 3.44.120 of taxes paid to a rental agent must establish that the transient has been unable to obtain a refund from the rental agent who collected the tax.
B. Any rental agent who collects rent shall comply with all obligations of the operator set forth in Sections 3.44.040 and 3.44.110 of this chapter. The rental agent shall remit all collected taxes to the operator before the deadline for the operator to remit the taxes to the City's Chief Financial Officer under Section 3.44.070, and the rental agent shall provide the operator with copies of all records required to be maintained by the operator pursuant to Section 3.44.110 of this chapter, including records necessary for the operator to comply with its obligations under this chapter.
C. If the City's Chief Financial Officer determines that a rental agent has failed to collect, remit, or report any tax, the City's Chief Financial Officer may take any action against the rental agent that he or she may take against an operator under Sections 3.44.080 and
3.44.090 of this chapter subject to the requirements of those sections. If the City's Chief Financial Officer assesses unremitted taxes and penalties against the rental agent, the rental agent shall be subject to the provisions of Sections 3.44.090, 3.44.100, 3.44.120 and 3.44.130 of this chapter as if it were an operator. Nothing in this section shall prohibit the City's Chief Financial Officer from assessing the full amount of any unremitted taxes and penalties solely against the operator in lieu of assessing some or all of those taxes and penalties against the rental agent.
3.44.070 Reporting and remitting.
Each operator on or before the last day of the month following the close of each calendar quarter, or at the close of any shorter reporting period which may be established by the City's Chief Financial Officer, shall make a return to the City's Chief Financial Officer, on forms provided by him or her, of the total rents charged and received in the amount of tax collected for transient occupancies. If no tax was due or collected during the previous reporting period, the • operator shall file a return so stating under penalty of perjury. At the time the return is filed, the full amount of the tax collected shall be remitted to the City's Chief Financial Officer. The City's Chief Financial Officer may establish shorter reporting periods for any certificate holder if he or she deems it necessary in order to ensure collection of the tax, and he or she may require further information in the return. Returns and payments are due immediately upon cessation of business for any reason. All taxes collected by operators pursuant to this chapter shall be held in trust for the account of the City until payment thereof is made to the City's Chief Financial Officer.
3.44.080 Penalties and interest.
A. Original delinquency. Any operator who fails to remit any tax imposed by this chapter within the time required shall pay a penalty of ten percent (10%) of the amount of the tax, in addition to the amount of the tax.
B. Continued delinquency. Any operator who fails to remit any delinquent remittance on or before a period of thirty (30) days following the date on which the remittance first became delinquent shall pay a second delinquency penalty of ten percent (10%) of the amount of the tax in addition to the amount of the tax and the ten percent penalty first. imposed.
C. Fraud. If the City's Chief Financial Officer determines that the nonpayment of any remittance due under this chapter is due to fraud, a penalty of twenty-five percent (25%) of the amount of the tax shall be added thereto in addition to the penalties stated in subsections (A) and (B) of this section.
D. Interest. In addition to the penalties imposed, any operator who fails to remit any tax imposed by this ordinance shall pay interest at the rate of one-half of one percent (0.5%) per month or fraction thereof on the amount of the tax, exclusive of penalties, from the date on which the remittance first became delinquent until paid.
E. Penalties merged with tax. Every penalty imposed and such interest as accrues under the provisions of this section shall become part of the tax herein required to be paid.
3.44.090 Failure to collect and report tax - Determination of tax by City's Chief Financial Officer.
A. If the operator shall fail or refuse to collect tax and to make, within the time provided in this chapter, any report and remittance of said tax or any portion thereof required by this chapter, the City's Chief Financial Officer shall proceed in such manner as may be deemed best to obtain facts and information on which to base an estimate of the tax due.
As soon as the City's Chief Financial Officer shall procure such facts and information upon which to base the assessment of any tax imposed by this chapter and payable by any operator who has failed were refused to collect the same and to make such reports and remittance, the City's Chief Financial Officer shall proceed to determine and assess against such operator the tax, interest and penalties provided for by this chapter.
B. In case such determination is made, the City's Chief Financial Officer shall give a notice of the amount so assessed by serving it personally or by depositing it in the United States Mail, postage prepaid, addressed to the operator so assessed at his or her last known place of address. Such operator may within ten (10) days after this serving or mailing of such notice, make application in writing to the City's Chief Financial Officer for a hearing on the amount assessed. If application by the operator for a hearing is not made within the time prescribed, the tax, interest and penalties, if any, determined by the City's Chief Financial Officer shall become final and conclusive and immediately due and payable. If such application is made, the City's Chief Financial Officer shall give not less than five (5) days written notice in the manner prescribed herein to the operator to show cause at a time and placed fixed instead notice why set amounts specified therein should not be fixed for such tax, interest and penalties.
C. At such hearing, the operator may appear and offer evidence why such specified tax, interest and penalties should not be so fixed. After such hearing, the City's Chief Financial Officer shall determine the proper tax to be remitted and shall thereafter give written notice and the amount of such tax, interest and penalties. The amount determined to be due shall be payable after fifteen (15) days unless an appeal is taken as provided in Section 3.44.100.
3.44.100 Appeal.
Any operator aggrieved by a decision of the City's Chief Financial Officer with respect to the amount of such tax, interest and penalties, if any, may appeal to the City Council by filing a notice of appeal with the City Clerk within fifteen (15) days of their serving or mailing of the determination of the tax due. The City Council shall fix a time and place for hearing such appeal, and the City Clerk shall give notice in writing to such operator at his or her last known address.
The findings of the City Council shall be final and conclusive and shall be served upon the appellant in the manner prescribed in this section for service of notice of hearing. Any amount found to be due shall be immediately due and payable upon the service of notice.
3.44.110 Operators to retain records for three (3) years.
It shall be the duty of every operator liable for the collection and payment to the City of any tax imposed by this chapter to keep and preserve, for a period of three (3) years, all records as may be necessary to determine the amount of such tax as the operator may have been liable for the collection of and payment to the City, which records the City's Chief Financial Officer shall have the right to inspect at all reasonable times for the purposes of determining the accuracy thereof.
3.44.120 Refunds.
A. Whenever the amount of any tax, interest or penalty has been overpaid or paid more than once or has been erroneously or illegally collected or received by the City under this chapter, it may be refunded as provided in subsections (B) and (C) of this section; provided, a claim in writing therefore, stating under penalty of perjury the specific grounds upon which the claim is founded is filed with the collector within three (3) years of the date of payment. The claim shall be on forms furnished by the City's Chief Financial Officer.
B. An operator may claim a refund or take as credit against taxes collected and remitted the amount overpaid, paid more than once or erroneously or illegally collected or received when it is established in a manner prescribed by the City's Chief Financial Officer that the person from whom the tax has been collected was not a transient; provided, however, that neither a refund nor a credit shall be allowed unless the amount of the tax so collected has either been refunded to the transient or credited to rent subsequently payable by the transient to the operator.
C. A transient may obtain a refund of taxes overpaid or paid more than once or erroneously or illegally collected or received by the City by filing a claim in the manner provided in subsection (A) of this section, but only when the tax was paid by the transient directly to the City's Chief Financial Officer or when the transient having paid the tax to the operator, establishes to the satisfaction of the City's Chief Financial Officer that the transient has been unable to obtain a refund from the operator who collected the tax.
D. No refund shall be paid under the provisions of this section unless the claimant establishes his right thereto by written records showing entitlement thereto.
3.44.130 Actions to collect.
Any tax required to be paid by any transient Under the provisions of this chapter shall be deemed a debt owed by the transient to the City. Any such tax collected by an operator which has not been paid to the City shall be deemed a debt owed by the operator to the City. Any person owing money to the City under the provisions of this chapter shall be liable to an action. brought in the name of the City for recovery of such amount.
3.44.140 Deficiency determinations.
If the City's Chief Financial Officer is not satisfied with a return filed by an operator or the amount of the tax required to be paid to the City pursuant to a return, the City's Chief Financial Officer may compute and determine the amount required to be paid upon the basis of the facts contained in the return or upon the basis of any information within his possession or that may come into the City's Chief Financial Officer's possession. One or more deficiency determinations may be made of the amount due for any period. The City's Chief Financial Officer shall give to the operator written notice of his determination in the same manner as provided in Section 3.44.090. The operator shall be entitled to apply for a hearing on the amount assessed pursuant to the procedure set forth in Section 3.44.090 and shall thereafter be entitled to appeal to the City Council in accordance with the provisions of Section 3.44.100. The penalties and interest provided by Section 3.44.080 shall be applicable to the amount of deficiency established pursuant to this section.
3.44.150 Amendment or Repeal - Adjustment of Taxing Rate or Methodology.
This chapter may be repealed or amended by the City Council without a vote of the people of the City of Farmersville. However, as required by California Constitution Article XIIIC (Proposition 218), voter approval is required for any amendment or provision that would increase the maximum rate or methodology of any tax levied pursuant to this chapter. The people of the City of Farmersville affirm that the action shall not constitute an increase of the rate or methodology of the transient occupancy tax requiring subsequent voter approval:
1. The restoration of the rate of the tax to a rate that is no higher than the maximum set by this voter-approved chapter, if the City Council has previously acted to reduce the rate of the tax; and
2. An action that interprets or clarifies the methodology of the tax, or any definition applicable to the tax, so long as interpretation or clarification (even if contrary to some prior interpretation or clarification) is not inconsistent with the language of this chapter; and
3. The establishment of a class of person or service that is exempt or excepted from the tax or the discontinuation of any such exemption or exception (other than the discontinuation of an exemption or exception explicitly set forth in this chapter); and Resuming collection of the tax imposed by this chapter, even if the City of Farmersville had, for some period of time, either suspended collection of the tax or otherwise failed to collect the tax, in whole or in part.
ARTICLE 4. SEVERABILITY.
Each of the provisions of this Ordinance is severable from all other provisions. If any chapter, section, subsection, paragraph, sentence, clause or phrase of this Ordinance is for any reason held by a court of competent jurisdiction to be invalid, such decision shall not affect the validity of the remaining provisions of this Ordinance.
ARTICLE 5. NOT A CEQA PROJECT.
The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonable foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.
ARTICLE 6. EXECUTION AND EFFECTIVE DATE.
Following certification that Farmersville voters have approved this Ordinance, the Mayor shall sign it attesting to its adoption by the People voting thereon at the November 3, 2026 General Municipal Election, and the City Clerk shall cause the same to be entered in the book of original ordinance ordinances of said City; and shall cause the same, or a summary thereof, to be published as required by law.
This Ordinance shall take effect only if approved by a majority of the eligible voters of the City of Farmersville voting at the General Municipal Election to be held on November 3, 2026. Pursuant to California Elections Code section 9217, this Ordinance shall be deemed valid and binding and shall be considered as adopted upon the date that the vote is declared by the City Council and shall take effect ten (10) days after that date.
This Ordinance was approved and adopted by the People of the City of Farmersville at the City's November 3, 2026 statewide election.
Mayor
ATTEST:
City Clerk
RESOLUTION NO. 2026-016
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FARMERSVILLE, CALIFORNIA,
CALLING FOR THE SUBMISSION TO THE VOTERS A QUESTION RELATING TO ENACTING A TEN PERCENT (10%) TRANSIENT OCCUPANCY TAX ON HOTEL OCCUPANCIES WITHIN
THE CITY AT THE GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 3, 2026
WHEREAS, the City Council of the City of Farmersville desires to submit to the voters a question relating to the enactment of a ten percent (10%) Transient Occupancy Tax ("ТОТ") on hotel occupancies within the City; and
WHEREAS, the General Municipal Election will be held on Tuesday, November 3, 2026; and WHEREAS, the City Council desires to place the proposed Transient Occupancy Tax measure before the voters at said election;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FARMERSVILLE, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
Section 1. Pursuant to the laws of the State of California, the following question shall be submitted to the voters of the City of Farmersville at the General Municipal Election to be held on Tuesday, November 3, 2026:
Shall the measure enacting a ten percent (10%) Transient Occupancy YES Tax to be paid by hotel guests in the City of Farmersville, providing funding for general purposes such as city services, programs, economic development, and capital improvements, which is expected to generate an estimated $250,000 annually per hotel and remain in NO effect until repealed by the voters, be adopted?
Section 2. The complete text of the proposed measure submitted to the voters shall be attached hereto as Exhibit "A."
Section 3. The vote requirement for passage of the measure shall be a majority (50% plus one) of the votes cast.
Section 4. The ballots to be used at the election shall be in form and content as required by law.
Section 5. The City Clerk is authorized, instructed, and directed to coordinate with the Tulare County Registrar of Voters to procure and furnish any and all official ballots, notices, printed matter, supplies, equipment, and paraphernalia necessary to properly and lawfully conduct the election.
Section 6. The polls for the election shall be open at 7:00 a.m. and remain open continuously until 8:00 p.m. on the day of the election, pursuant to Elections Code Section 10242, except as otherwise provided by law.
Section 7. In all particulars not recited in this Resolution, the election shall be held and conducted as provided by law for municipal elections.
Section 8. Notice of the time and place of holding the election is hereby given and the City Clerk is authorized, instructed, and directed to provide any additional notice of the election in the time, form, and manner required by law.
Section 9. The City Clerk shall certify to the adoption of this Resolution and enter it into the book of original Resolutions of the City of Farmersville.
THE FOREGOING RESOLUTION WAS ADOPTED upon motion of
Councilmember. _, Seconded by
Councilmember _ at a regular meeting on this _ day
of by the following vote:
AYES:
NOES:_
ABSTAIN:
ABSENT:_
Tina Hernandez, Mayor Rochelle Giovani, City Clerk