Agenda — Farmersville City Council, September 14, 2026

Mayor
CITY OF FARMERSVILLE CITY COUNCIL Paul Boyer
Mayor Pro Tem
Danny Valdovinos
FARMERSVILLE MEETING AGENDA Council Members
Gregorio Gomez
September 14, 2026 at 6:00 p.m. Tina Hernandez
City Hall, 909 W. Visalia Rd. Araceli Ochoa
Farmersville, California 93223
Password: 496743
Notice is hereby given that the Farmersville City Council will hold a Regular Meeting on Monday, September 14, 2026, 2026, at 6:00 p.m. in person at City Hall located at 909 W. Visalia Rd. in Farmersville California, 93223.

Staff Reports related to items on the agenda are available on the City's website at https://www.cityoffarmersville-ca.gov/and available for viewing at City Hall.

A. CALL TO ORDER SESSION REGULAR COUNCIL MEETING
B. ROLL CALL
C. INVOCATION
Presented by Michael Trimble, Farmersville Free Will Baptist Church D. PLEDGE OF ALLEGIANCE
Led by Mayor Boyer
E. APPROVAL OF AGENDA
F. PUBLIC COMMENTS
The public is invited to comment on any subject under the jurisdiction of the Farmersville City Council. Please note that speakers that wish to comment on a Regular Item or Public Hearing on tonight's agenda will have an opportunity to speak when public comment for that item is requested by the Mayor. Comments shall be limited to two (2) minutes per person, with twenty (20) minutes for the total comment period, unless otherwise indicated by the Mayor.

The public may also choose to submit a comment before the meeting via email. Public comments received via email will be distributed to the Council prior to the start of the meeting and incorporated into the official minutes; however, they will not be read aloud.

Under state law, matters presented under public comment cannot be acted upon by the Council at this time.

G. SPECIAL PRESENTATIONS
None
A. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by ne motion. I here will be no separate discussion of these matters unless a request is nade, in which case the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Approval of August 3, 2026, Special Council Meeting Minutes; August 10, 2026, Regular Council Meeting Minutes; August 21, 2026, Special Council Meeting Minutes and Regular Council Meeting Minutes August 24, 2026.

2. Annual Fall Festival Funding Request.

A. ACTION ITEMS
Comments related to Action and Public Hearing Items are limited to two (2) minutes per speaker, for a maximum of 20 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Resolution 2026-041 Establishing a Policy for City Council Meeting Minutes.

2. City Council Chamber Video Conferencing, Recording, and Public Streaming Modernization.

3. Amended Minutes from July 13, 2026, and July 27, 2026.

4. City Representation - Water Blueprint for the San Joaquin Valley and San Joaquin Valley Collaborative Action Program.

5. Interim City Manager Contract.

6. Interim City Attorney and Request for Proposals for City Attorney Services.

7. Avenue 280 Roundabout - Segment 2 and Segment 3 Update and Roundabout Design. Resolution 2026-043

8. FY 2026/27 Pedestrian Improvements Project - Design Award and Measure R Program - Resolution 2026-042.

9. Study Session for September 28, 2026 - 4Creeks.

10. Purchase of Commercial Playground Equipment for Jennings Park H. PUBLIC HEARINGS
None
I. DISCUSSION ITEMS
None
J. COUNCIL REPORTS
K. CITY MANAGER/DEPARTMENT COMMUNICATIONS
L. GENERAL BUSINESS
Council members may raise issues, request future agenda items, or provide comments regarding City business.

M. FUTURE AGENDA ITEMS
Description Responsible Party Agenda Date
Sewer DIF City Manager TBD
Sign Ordinance Fire Chief TBD
Potential Solar Project City Manager TBD
Downtown Specific Plan City Planner TBD
C-Train Ordinance City Manager TBD
ADU Workshop Discussion Item 10-12-2026
Strategic Planning Meeting City Manager Jan-Feb 2027
Park and Recreation Department City Manager TBD
City Website City Manager 9-28-2026
Do's & Don'ts Training City Attorney 9-28-2026
N. EXECUTIVE (CLOSED) SESSION
Anticipated Litigation: §54956.9(b): Three (3) Cases
Real Property Negotiations: § 54956.8 Property: Community Center; Negotiator: Interim City Manager
O. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare
City of Farmersville
1 declare under penalty of perjury that I am employed by the City of Farmersville, in the City Manager's Office; and that I posted this Agenda on the bulletin board outside of City Hall, 909 W. Visalia Rd. Farmersville, CA 93223 on 9-11-2026 and online on the Citv of Farmersville website: https://www.cityoffarmersville-ca.gov/.

Rochelle Giovani, City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)747- 0458. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-

35. 104 ADA Title II).

Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at Farmersville City Hall, 909 W. Visalia Rd., Farmersville CA 93223 during normal business hours.

Mayor
CITY OF FARMERSVILLE CITY COUNCIL Paul Boyer
Mayor Pro Tem
Danny Valdovinos
FARMERSVILLE SPECIAL MEETING AGENDA MINUTES Council Members Gregorio Gomez
August 3, 2026, 6:00 pm Tina Hernandez
City Hall, 909 W. Visalia Rd. Araceli Ochoa
Farmersville, California 93223
Meeting ID: 846 2794 9694
Password: 065838
Notice is hereby given that the Farmersville City Council will hold a Special Meeting on Monday, August 3, 2026, at 6:00 p.m. in person at City Hall located at 909 W. Visalia Rd. in Farmersville California, 93223.

Staff Reports related to items on the agenda are available on the City's website at https://www.cityoffarmersville-ca.gov/and available for viewing at City Hall.

A. CALL TO ORDER SESSION SPECIAL COUNCIL MEETING 6:04 pm B. ROLL CALL Mayor Boyer
Mayor Pro Tem Valdovinos
Councilmember Gomez
Councilmember Hernandez
Councilmember Ochoa
C. INVOCATION Mayor Boyer
D. PLEDGE OF ALLEGIANCE Mayor Boyer
E. APPROVAL OF AGENDA n/a
F. PUBLIC COMMENTS
The public is invited to comment on any subject under the jurisdiction of the Farmersville City Council. Please note that speakers that wish to comment on a Regular Item or Public Hearing on tonight's agenda will have an opportunity to speak when public comment for that item is requested by the Mayor. Comments shall be limited to two (2) minutes per person, with twenty (20) minutes for the total comment period, unless otherwise indicated by the Mayor.

Under state law, matters presented under public comment cannot be acted upon by the Council at this time.

G. Mr. Lemeke, a resident of the City of Farmersville, expressed concerns about the City's use of artificial intelligence (Al).

H. SPECIAL PRESENTATIONS

1. None
I. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. None
J. ACTION ITEMS
Comments related to Action and Public Hearing Items are limited to two (2) minutes per speaker, for a maximum of 20 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Receive and Accept the Resignation of Interim City Manager Jay Brock and Discuss Direction Regarding the Appointment of a City Manager.

Council Action: It was motioned by Mayor Pro Tem Valdovinos, seconded by Councilmember Gomez and approved with a 4-1 vote.
• Council directed staff to begin the recruitment process for a short-term Interim City Manager for a six-month term, with a preference for candidates who have prior experience as a City Manager or Assistant City Manager.

Council Action: It was motioned by Mayor Boyer, seconded by Councilmember Gomez and approved with a 3-2 vote.

By separate motion, Council directed that, when the recruitment process for a long-term City Manager begins, staff advertise the position on social media, GovernmentJobs.com, and other appropriate recruitment platforms.

Council Action: It was motioned by Mayor Boyer, seconded by Mayor Pro Tem Valdovinos and approved with a 5-0 vote.

2. Interim City Manager Jay Brock Stipend
Council approved a prorated stipend for the Interim City Manager for the days served in that position.

Council Action: It was motioned by Mayor Boyer, seconded by Mayor Pro Tem Valdovinos and approved with a 5-0 vote.

K. PUBLIC HEARINGS

1. None
L. DISCUSSION ITEMS

1. None
M. COUNCIL REPORTS
Councilmember Hernandez would like someone to contact 4Creeks regarding the Strategic Planning meeting.

N. CITY MANAGER/DEPARTMENT COMMUNICATIONS
O. GENERAL BUSINESS
Council members may raise issues, request future agenda items, or provide comments regarding City business.

P. FUTURE AGENDA ITEMS
Councilmember Ochoa requested that following the resignation of the Interim City Manager Evaluation be placed on the agenda for the next regular City Council meeting.

Councilmember Gomez would like to discuss the direction of the Finance Director position.

Councilmember Hernandez would like to review the policy for hiring employees.

Description Responsible Party [Agenda Date
Senior Housing-Gardenia Apts. City Manager TBD
Sewer DIF City Manager TBD
Sign Ordinance Fire Chief TBD
Potential Solar Project City Manager TBD
Potential Al Solutions City Manager TBD
Cannabis Revenues Finance Director TTBD
Incentives for Commercial Development City Manager TBD
City Representation on Committees - City Manager TBD
Water Blueprint for the San Joaquin
Valley and San Joaquin Valley
Collaborative Action Program
Mayor Boyer Adjourned the meeting at 6:58pm
Q. EXECUTIVE (CLOSED) SESSION
None
R. REGULAR MEETING ADJOURNMENT
State of California
County of Tulare ) SS.

City of Farmersville
I declare under penalty of perjury that I am employed by the City of Farmersville, in the City Manager's Office; and that I posted this Agenda on the bulletin board outside of City Hall, 909 W. Visalia Rd. Farmersville, CA 93223 on July 28, 2026 and online on the City of Farmersville website: https://www.cityoffarmersville-ca.gov/.

35. 104 ADA Title II).

Mayor
CITY OF FARMERSVILLE CITY COUNCIL Paul Boyer
Mayor Pro Tem
MEETING AGENDA Danny Valdovinos
FARMERSVILLE Council Members
Gregorio Gomez
August 10, 2026 at 6:00 p.m. Tina Hernandez
City Hall, 909 W. Visalia Rd. Araceli Ochoa
Farmersville, California 93223
Pending no technical difficulties, the City Council meeting will also be streamed (for observation only) via Zoom and accessed as follows:

Please dial 1-669-900-6833
Meeting ID:826 9763 2332
Password: 750237
Notice is hereby given that the Farmersville City Council will hold a Regular Meeting on Monday, August 10, 2026, 2026, at 6:00 p.m. in person at City Hall located at 909 W.

Visalia Rd. in Farmersville California, 93223.

Staff Reports related to items on the agenda are available on the City's website at https://www.cityoffarmersville-ca.gov/and available for viewing at City Hall.

A. CALL TO ORDER SESSION REGULAR COUNCIL MEETING 6:00pm B. ROLL CALL Mayor Boyer
Mayor Pro Tem Valdovinos
Councilmember Gomez
Councilmember Ochoa
Councilmember Hernandez
C. INVOCATION
Presented by Pastor Brad Taylor
D. PLEDGE OF ALLEGIANCE
Led by Councilmember Gomez
E. APPROVAL OF AGENDA
Council Action: It was motioned by Councilmember Gomez, seconded by Mayor Pro Tem Valdovinos and approved with a 5-0 vote.

Under state law, matters presented under public comment cannot be acted upon by the Council at this time.

David Lemeke Raised concerns about compensation for the City Manager position (and related dual-role/pay issues involving the Chief), noting lack of discussion about adjusting other positions and fairness of dual pay for extended hours. Mr. Lemeke allso inquired about reportable actions from closed session. The City Attorney clarified that reportable actions (including votes) must be announced if a vote occurred during closed session.

David Andrews Praised City staff and Public Works for professionalism and helpfulness.

Commended PD, especially Sergeant Lujan's communication skills (speaker is a retired CDC Captain). Suggested Lujan provide training to other officers.

G. SPECIAL PRESENTATIONS
Gladys Martinez, Program Coordinator, Center for Community Transformation (Fresno Pacific University).

Presented on the Center's mission to equip community leaders with training, tools, and resources for sustainable economic development through spiritual and community renewal.

H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Approval of amended July 13, 2026, regular meeting minutes Councilmember Ochoa pulled consent items 1 & 2.

Councilmember Ochoa has concerns regarding the minutes from July 13, 2026. She stated that, during the July 13 meeting, she indicated that Councilmember Gomez had committed a Brown Act violation and that this statement was not reflected in the meeting minutes. She also stated that Mr. Gomez had interrupted her and spoken over her during the meeting. She wanted the public to understand the reason for the interruption, stating that it occurred after he referenced matters discussed in closed session. She further stated that she objected to the July 13 meeting minutes as presented and requested that an amendment be made on the second page of the minutes. Additionally, she stated that a more complete capture of public/council discussion on the Dignity Act resolution.

Councilmember Gomez made a correction to date reference May 26, 2026, to June 22, 2026.

Councilmember Hernandez stated that it is clear that items are not being noted correctly.

She referred to page 4 of the July 13th minutes starting with statement "with my community". She feels the most important statement that she made was "Public Works should have been audited due to the number of missing tools". She further stated that a budget had been provided in 2024, but no action was taken. Councilmember Boyer stated that he did not recall Councilmember Hernandez making that statement.

Councilmember Hernandez responded that the statement was made on Visalia Talks.

The City Clerk reviewed the meeting audio to determine if the statement "Public Works should have been audited due to the number of missing tools. She further stated that a budget had been provided in 2024, but no action was taken". was stated in the meeting.

After careful review, the City Clerk and Deputy City Clerk have determined that the statement was not made.

Mayor Boyer asked Councilmember Gomez whether he agreed that Councilmember Ochoa had stated that he violated the Brown Act. Councilmember Gomez responded that, yes, Councilmember Ochoa had made that statement during the June 22 meeting, as reflected in the meeting minutes. However, he clarified that he did not agree that he had violated the Brown Act.

Councilmember Ochoa made a comment that Mayor Boyer is trying to change his mind.

Council Action: It was motioned by Councilmember Ochoa, seconded by Councilmember Hernandez to amend the minutes from July 13, 2026, and approved with a 5-0 vote.

Council Action: It was motioned by Councilmember Gomez and seconded by Mayor Pro Tem Valdovinos to change "Approval of May 26, 2026, minutes to June 22, 2026 and approved with a 5-0 vote.

2. Approval of July 20, 2026, regular meeting minutes
Councilmember Hernandez expressed concerns regarding the minutes related to Juan Valdovinos' public comment. The minutes stated that Mr. Valdovinos had concerns about the length of time it took to process his business license application. Councilmember Hernandez clarified that the minutes should reflect that Mr. Valdovinos stated the process had taken over two years and that he had contacted Traci at 4Creeks various times regarding the matter. Additionally, she stated that, during public comment, John Alvarez indicated that he had made three requests to meet with the City Manager regarding the Fall Festival but had not received a response.

Mayor Boyer asked Councilmember Hernandez, "Mr. Valdovinos contacted Traci at 4Creeks" stating that he did not remember Mr. Valdovinos calling Traci by name.

Councilmember Hernandez stated, "He said Traci".

The City Clerk reviewed the meeting audio to determine whether Mr. Valdovinos mentioned Traci by name. After careful review, the City Clerk and Deputy City Clerk determined that Mr. Valdovinos did not mention Traci by name during his comments.

Councilmember Ochoa also asked about the video footage referenced by Councilmember Gomez. Councilmember Gomez stated that there was video footage showing Councilmembers interacting with City staff. Stating that it should be discussed in closed session.

City Attorney called a recess at 6:51pm to 6:57pm

3. Approval of Toxicology Services Agreement with Central Valley Toxicology Council Action: It was motioned by Councilmember Gomez, seconded by Mayor Pro Tem Valdovinos and approved with a 5-0 vote.

I. ACTION ITEMS
Comments related to Action and Public Hearing Items are limited to two (2) minutes per speaker, for a maximum of 20 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Amendment to Previously Approved Meeting Minutes regarding Self Help Warrants July 27, 2026.

Council Action: It was motioned by Councilmember Ochoa to pull minutes from July 27, 2026, seconded by Councilmember Hernandez and the motion failed on a 2-3 vote.

Motion to approve amendment to Self Help Warrants from July 27, 2026 Council Action: The motion failed on a 2-1-2 vote, with Councilmembers Gomez and Valdovinos voting Yes, Councilmember Hernandez voting No, and Mayor Boyer and Councilmember Ochoa abstaining.

Council Action: Councilmember Ochoa made a motion to add the statements to the meeting minutes from July 27th meeting. The motion was seconded by Councilmember Hernandez and approved by a 5-0 vote.

2. Approval of Professional Service Agreement with Price Paige & Company for Budget Preparation Services.

Councilmember Hernandez stated that she had informed the City Manager that the hiring of a Finance Director needed to be placed on the agenda for Council consideration.

Discussion took place.

Public Comment:

Mr. Lemeke stated that the City should select the individual who is best qualified for the position and can perform the duties efficiently.

Council Action: It was motioned by Councilmember Valdovinos, seconded by Councilmember Gomez and approved with a 5-0 vote.

3. Approval of Professional Advisory Services Agreement with Price Paige & Company.

Councilmember Hernandez expressed concerns regarding the additional contracts and outside assistance related to the budget, including the additional costs incurred without receiving any corresponding reports.

Mayor Boyer stated that a significant amount of time and financial resources had been expended.

Councilmember Hernandez asked the City Attorney whether individuals could be permitted to avoid accountability for their actions.

City Attorney Mike Farley asked to repeat the question.

Councilmember Hernandez asked the City Attorney if he was paying attention.

Councilmember Gomez stated that this just didn't happen, it has been ongoing.

Public Comment
Mr. Lemeke stated that we need to look into where the money went and who authorized Council Action: It was motioned by Councilmember Hernandez, seconded by Councilmember Ochoa and approved with a 5-0 vote.

4. Discussion and Direction Regarding Recruitment Criteria for the Position of City Manager.

Councilmember Hernandez stated that she believes neither staff nor Councilmembers should have a personal relationship with, or personally know, anyone applying for the position. She also believes that a clear and established list of expectations should be developed for the position.

Discussion took place
Council directed staff to contact individuals who have expressed interest in the Interim City Manager position, provide them with an application, and request that they submit a current résumé for consideration.

Council Action: It was motioned by Mayor Pro Tem Valdovinos, seconded by Councilmember Gomez and approved with a 5-0 vote.

5. Attendance at International Council of Shopping Center (ICS) Conferences.

Councilmember Hernandez stated that she would like to cancel her attendance at the upcoming conference in September.

Councilmember Ochoa stated that she would like to cancel her attendance at the upcoming conference in September.

Discussion took place
Council directed staff to research and provide information on upcoming conferences available.

6. Community Facilities Districts for New Subdivisions.

Discussion took place
Council Action: It was motioned by Councilmember Gomez, seconded by Mayor Pro Tem Valdovinos and approved with a 5-1 vote. Councilmember Ochoa is abstaining due to Self Help Enterprises.

J. PUBLIC HEARINGS
None
K. DISCUSSION ITEMS
None
L. COUNCIL REPORTS
Councilmember Hernandez stated that there was an issue regarding the Smee Homes FEMA flood zone designation. She indicated that some residents whose properties were previously not located within the flood zone are now being identified as being within the flood zone. She requested that this matter be placed on a future agenda for discussion. Councilmember Hernandez also raised concerns regarding the baseball league. She stated that she was unsure whether the league would be moving forward and noted that some participants reportedly paid registration fees, but the league never started and they have not received refunds.

Councilmember Ochoa expressed concerns regarding the flood zone designation. She stated that some residents previously paid the required costs to have their properties removed from the flood zone and are now being required to pay additional costs to have their properties removed from the flood zone again.

City Engineer Jason Watts stated that the flood zone designation for the residents located behind City Hall has not changed and that he is unsure why those residents received the letter. He explained that the individual who prepared the letter is willing to provide a memorandum to assist the affected residents. Mr. Watts further explained that the flood zone boundary lines shown on the maps are drawn as accurately and as close to scale as possible. He stated that, when comparing the previous flood zone map with the current map, there have been no changes to the flood zone designation in that area.

Mr. Watts requested that Councilmember Ochoa provide the specific streets and information regarding the affected residents so that he can review the matter and prepare a memorandum addressing their concerns.

Councilmember Gomez inquired about the timeline for the General Plan and Downtown Specific Plan. City Engineer Jason Watts stated that he would look into the timelines and provide the information to the Council.

Mayor Pro Tem Valdovinos expressed concerns regarding morning traffic near the schools, particularly in the areas of Citrus and the main road. Interim City Manager Jay Brock stated that additional staffing has been provided to assist with traffic and that he could also reach out to the schools regarding the concerns.

Mayor Boyer informed the Council that Tulare County Economic Development is winding down operations and will be dissolving. He also requested that staff reach out to the Elections Office to confirm the letter designation for the TOT measure, stating that the letter "H" might be a possibility. Mayor Boyer also informed the Council that the Interim City Manager has worked on Opportunity Zone 2.0 and that Farmersville has the potential to be identified as one of the top five priority areas, which would include the downtown area.

M. CITY MANAGER/DEPARTMENT COMMUNICATIONS
City Engineer Jason Watts informed the Council that he is currently working on the street analysis and will also be working on the NEPA application. He stated that La Esperanza is making a few additional revisions. Smee Homes is ready to move forward and is waiting for grading to begin. Mr. Watts also reported that he has been attending meetings with the County regarding the roundabouts.

Fire Chief Jim Thomas reported that the Fire Department has responded to two out-of- county assignments.

Police Commander Troy Evrett advised the Council that the Flock system has recently assisted in a homicide investigation. He also stated the data is only saved for 30 days.

Mayor Boyer thanked the Fire Department and the Police Department for responding to a choking child.

Police Commander Troy Evrett stated that planters have been finished on Visalia Rd., the splash pad is going to be down for another week, stating that the City is currently waiting for parts to fix it.

Councilmember Hernandez asked about the status of Brock Bonner. Commander Everett informed the Council that Mr. Bonner had resigned. Councilmember Hernandez also asked whether the City Attorney had researched the process regarding the Mayor being elected by the residents and the City being divided into districts. She also inquired about the Farmers Market and asked whether any RFPs had been submitted. City Clerk Rochelle Giovani stated that no RFPs had been received.

N. GENERAL BUSINESS
Council members may raise issues, request future agenda items, or provide comments regarding City business.

O. FUTURE AGENDA ITEMS
Description Responsible Party Agenda Date
Sewer DIF City Manager TBD
Sign Ordinance Fire Chief July 2026
Potential Solar Project City Manager TBD
Potential Al Solutions City Manager TBD
City Representation on Committees - City Manager TBD
Water Blueprint for the San Joaquin
Valley and San Joaquin Valley
Collaborative Action Program
Incentives for Commercial Development 4Creeks- Traci July 2026 Study Session Myers
Cannabis Revenue City Manager 5-26-2026
Downtown Specific Plan City Planner TBD
C-Train Ordinance City Manager TBD
ADU Workshop City Planner TBD
Record City Council Meetings City Manager TBD
Strategic Planning Meeting 4Creeks TBD
Park and Recreation Department City Manager TBD
P. EXECUTIVE (CLOSED) SESSION
Gov. Code 54956.9 Potential Litigation- Betina Ashoori
Gov. Code 54957 (b) Interim City Manager Evaluation
Reportable Action: The City Council approved settlement of the litigation matter by a 4-1 vote. Councilmember Greg Gomez made the motion, seconded by Councilmember Danny Valdovinos. The motion passed 4-1, with Councilmember Tina Hernandez dissenting.

Q. REGULAR MEETING ADJOURNMENT
State of California
County of Tulare sS.

City of Farmersville
I declare under penalty of perjury that I am employed by the City of Farmersville, in the City Manager's Office; and that I posted this Agenda on the bulletin board outside of City Hall, 909 W. Visalia Rd. Farmersville, CA 93223 on August 7, 2026 and online on the City of Farmersville website: https://www.cityoffarmersville-ca.gov/.

35. 104 ADA Title II).

Mayor
CITY OF FARMERSVILLE CITY COUNCIL Paul Boyer
Mayor Pro Tem
Danny Valdovinos
FARMERSVILLE SPECIAL MEETING AGENDA Council Members
Gregorio Gomez
August 21, 2026 at 6:00 p.m. Tina Hernandez
City Hall, 909 W. Visalia Rd. Araceli Ochoa
Farmersville, California 93223
ending no technical difficulties, the City Council meeting will also be streame for observation only) via Zoom and accessed as follows
Please dial 1-669-900-6833
Meeting ID:

Password
Notice is hereby given that the Farmersville City Council will hold a Regular Meeting on Monday, August 21, 2026, 2026, at 6:00 p.m. in person at City Hall located at 909 W.

Visalia Rd. in Farmersville California, 93223.

Staff Reports related to items on the agenda are available on the City's website at https://www.cityoffarmersville-ca.gov/and available for viewing at City Hall.

A. CALL TO ORDER SESSION REGULAR COUNCIL MEETING 6:00pm B. ROLL CALL Mayor Boyer
Mayor Pro Tem Valdovinos
Councilmember Gomez
Councilmember Hernandez
Councilmember Ochoa
C. INVOCATION
Presented by Mayor Boyer
D. PLEDGE OF ALLEGIANCE
Led by Mayor Boyer
E. APPROVAL OF AGENDA
Council Action: It was motioned by Councilmember Gomez, seconded by Mayor Pro Tem Valdovinos and approved with a 5-0 vote.

Under state law, matters presented under public comment cannot be acted upon by the Council at this time.

None given
G. SPECIAL PRESENTATIONS
None
H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

None
I. ACTION ITEMS
Comments related to Action and Public Hearing Items are limited to two (2) minutes per speaker, tor a maximum of 20 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

None
J. PUBLIC HEARINGS
None
K. DISCUSSION ITEMS
None
L. COUNCIL REPORTS
None
M. CITY MANAGER/DEPARTMENT COMMUNICATIONS
None
N. GENERAL BUSINESS
Council members may raise issues, request future agenda items, or provide comments regarding City business.

O. FUTURE AGENDA ITEMS
Description Responsible Party Agenda Date
Sewer DIF City Manager TBD
Sign Ordinance Fire Chief July 2026
Potential Solar Project City Manager TBD
Potential Al Solutions City Manager TBD
City Representation on Committees - City Manager TBD
Water Blueprint for the San Joaquin
Valley and San Joaquin Valley
Collaborative Action Program
Incentives for Commercial Development 4Creeks- Traci July 2026 Study Session Myers
Cannabis Revenue City Manager 5-26-2026
Downtown Specific Plan City Planner TBD
C-Train Ordinance City Manager TBD
ADU Workshop City Planner TBD
Record City Council Meetings City Manager TBD
Strategic Planning Meeting 4 Creeks TBD
Park and Recreation Department City Manager TBD
Mayor Boyer adjourned the meeting to closed session at 6:03pm P. EXECUTIVE (CLOSED) SESSION
Pursuant to Government Code Section 54957(b)(1)
The City Council will conduct interviews for the position of Interim City Manager.

Mayor Boyer opened closed session at 8:42pm and adjourned the council meeting at 8:42pm with nothing to report.

Q. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare ) SS.

City of Farmersville )
teclare ages prince of pot i had am Angelo one recite orderie of e Hall, 909 W. Visalia Rd. Farmersville, CA 93223 on August 18, 2026 and online on the City of Farmersville website: https://www.cityoffarmersville-ca.gov/.

Rochelle Giovani, City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)747- 0458. Notitication prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-

35. 104 ADA Title II).

Mayor
FARMERSVILLE CITY COUNCIL Paul Boyer

CITY OF
Mayor Pro Tem
Danny Valdovinos
FARMERSVILLE MEETING AGENDA Council Members
Gregorio Gomez
August 24, 2026 at 6:00 p.m. Tina Hernandez
City Hall, 909 W. Visalia Rd. Araceli Ochoa
Farmersville, California 93223
Pending no technical difficulties, the City Council meeting will also be streame (for observation only) via Zoom and accessed as follows Please dial 1-669-900-6833
Meeting ID:834 5622 7432
Password: 708851
Notice is hereby given that the Farmersville City Council will hold a Regular Meeting on Monday, August 24, 2026, at 6:00 p.m. in person at City Hall located at 909 W. Visalia Rd. in Farmersville California, 93223.

Staff Reports related to items on the agenda are available on the City's website at https://www.cityoffarmersville-ca.gov/and available for viewing at City Hall.

A. CALL TO ORDER SESSION REGULAR COUNCIL MEETING 6:00pm B. ROLL CALL Mayor Boyer
Mayor Pro Tem Valdovinos
Councilmember Gomez
Councilmember Ochoa
Councilmember Hernandez
C. INVOCATION
Presented by Father Dominic
D. PLEDGE OF ALLEGIANCE
Led by Mayor Boyer
E. APPROVAL OF AGENDA
Council Action: It was motioned by Councilmember Gomez, seconded by Mayor Pro Tem Valdovinos and approved with a 5-0 vote.

Under state law, matters presented under public comment cannot be acted upon by the Council at this time.

David Lemeke expressed concerns regarding his public records requests.

Dario Gutierrez expressed concerns regarding the property located at 522 N. Kern and requested follow-up from Code Enforcement. Fire Chief Jim Thomas stated that staff is currently following the City's established Code Enforcement process and that Code Enforcement will reach out to Mr. Gutierrez.

G. SPECIAL PRESENTATIONS
None
H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Veterans Park Splash Pad Phase I Rehabilitation and Startup Councilmember Ochoa pulled the consent item.

Councilmember Ochoa expressed concerns regarding how long the splash pad has been closed. She asked whether maintenance costs were budgeted when the splash pad was built, whether the repairs would be a one-time fix or an ongoing expense, and whether Blais & Associates could assist the City in identifying potential grant funding.

Councilmember Hernandez inquired if there was more then one bid and if we could look for a grant. Agreed with Councilmember Gomez regarding a new Splash Pad Councilmember Gomez stated that when parks are built, funding is typically not specifically set aside for ongoing maintenance. He explained that maintenance expenses are paid from the Public Works maintenance budget. He noted that the quote for the splash pad repair is approximately $9,000 and that the City typically goes out to bid for projects of $10,000 or more. He stated that he did not believe the repair should be delayed for two months. He also noted that grants generally do not cover maintenance costs but may be available for improvements, including the possibility of funding a new splash pad in the future.

Mayor Pro Tem Valdovinos would like to see the Splash Pad get fixed. He also stated that he would like to see a new Splash Pad.

Public Comment.

Mr. Lemeke stated that the splash pad had not been properly maintained. He also expressed his belief that the City should obtain three bids for the splash pad repairs.

Alice Lopez stated that she does not believe the splash pad should be a priority for the City at this time. She expressed that the City should focus on getting operations in order and hiring additional employees first. She also suggested installing a shower near the splash pad to help reduce debris.

1. Discussion Regarding Interim City Manager
Public Comment
David Lemeke asked where the candidate lived and if a background was going to be done.

Dario Gutirrez asked what the qualifications are.

Council Action: It was motioned by Mayor Boyer, seconded by Mayor Pro Tem Valdovinos, and approved by a 3-2 vote to approve a contingent offer of employment to Kevin Northcraft for the position of Interim City Manager, contingent upon successful completion and City Council approval of a background check and the City Council's review and approval of the Interim City Manager employment contract.

2. Discussion Regarding Interim City Attorney
The City Council tabled this item until the next regular City Council meeting on September 14, 2026. They also directed staff to reach out to the League of Cities Council Action: It was motioned by Councilmember Gomez, seconded by Mayor Pro Tem Valdovinos and approved with a 4-1 vote.

J. PUBLIC HEARINGS
None
K. DISCUSSION ITEMS
None
L. COUNCIL REPORTS
Mayor Boyer informed the Council that Tulare County Economic Development Corporation (EDC) is dissolving. He stated that EDC has indicated a willingness to continue working with smaller cities.

M. CITY MANAGER/DEPARTMENT COMMUNICATIONS
City Engineer Jason Watts informed the Council that all FEMA-related letters have been sent to the affected residents. He also stated that Tulare County representatives will attend the next City Council meeting to provide an update regarding the roundabout.

Councilmember Ochoa thanked Jason for all his hard work regarding the FEMA letters.

Councilmember Hernandez inquired about the original FEMA letter that was intended to be sent to City residents and asked why it was never distributed.

Fire Chief Jim Thomas informed the Council that the Fire Department recently conducted a Heat Awareness class for seniors. He also reported that the Type 6 fire engine is currently assigned to a fire in the Big Sur area.

N. GENERAL BUSINESS
Council members may raise issues, request future agenda items, or provide comments regarding City business.

Councilmember Hernandez would like to update the minutes from the last meeting stating that she was unable to speak.

Mayor Boyer stated that staff is currently working on implementing the recording of all City Council meetings. He also stated that the Council needs to vote on whether to use summary minutes.

Councilmember Gomez stated that the City has historically prepared summary minutes and that the Council has never taken action to require verbatim transcription of the minutes.

Councilmember Ochoa stated that the August 10, 2026 minutes should have been included with the agenda and asked Mayor Boyer why they were not attached. Mayor Boyer stated that he directed staff to bring the minutes back for consideration at the September 14, 2026 City Council meeting.

O. FUTURE AGENDA ITEMS
Description Responsible Party Agenda Date
Sewer DIF City Manager TBD
Sign Ordinance Fire Chief TBD
Potential Solar Project City Manager TBD
Potential Al Solutions City Manager TBD
City Representation on Committees - City Manager TBD
Water Blueprint for the San Joaquin
Valley and San Joaquin Valley
Collaborative Action Program
Incentives for Commercial Development 4Creeks- Traci TBD Study Session Myers
Cannabis Revenue City Manager TBD
Downtown Specific Plan City Planner TBD
C-Train Ordinance City Manager TBD
ADU Workshop City Planner TBD
Record City Council Meetings City Manager TBD
Strategic Planning Meeting 4Creeks Jan-Feb 2027
Park and Recreation Department City Manager TBD
Mayor Boyer adjourned the meeting at 7:07pm.

P. EXECUTIVE (CLOSED) SESSION
None
Q. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare ) Ss.

City of Farmersville )
I declare under penalty of perjury that I am employed by the City of Farmersville, in the City Manager's Office; and that I posted this Agenda on the bulletin board outside of City Hall, 909 W. Visalia Rd. Farmersville, CA 93223 on 8-21-2026 and online on the City of Farmersville website: https://www.cityoffarmersville-ca.gov/.

35. 104 ADA Title II).

CITY OF Item #:2

STAFF REPORT
Consent
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: September 14, 2026
DEPARTMENT: City Manager
FROM: Kevin Northcraft, Interim City Manager
AGENDA TITLE: Annual Fall Festival Funding Request

ACTION & RECOMMENDATION
Staff recommends that the City Council consider a request for $3,200 in City funding to support the Annual Fall Festival and provide direction as appropriate.

BACKGROUND | ANALYSIS
The Annual Fall Festival is a community event that provides activities and entertainment for Farmersville residents and visitors.

The event organizers are requesting financial assistance from the City to help with costs associated with promoting and hosting the event.

Funding is being requested to assist with the following Fall Festival expenses:

Flyers and promotional materials
• Social media advertising
• Website advertising and promotion
• Event T-shirts
• Banners and signage
Support for the Fun Run
Other related event promotion and outreach expenses

FISCAL IMPACT
The requested contribution from the City is $3,200. The current budget for event funding is $12,000, with no funds spent to date. Approval of this request would leave a remaining balance of $8,800.

If approved, the applicant will be required to submit all receipts and supporting documentation related to eligible event expenses to City Hall. Upon receipt and verification of the documentation, the City will issue payment for approved expenses, not to exceed $3,200.

ATTACHMENT: Application

CITY OF

FARMERSVILLE
2026-2027
City of Farmersville Sponsorship Program
Events/Sports
Special Notice for Fiscal Year 2025-2026:

This announcement of submission of an application is in no way a commitment of funding.

Request Guidelines:
• If you are requesting financial assistance for more than one event, a separate request form and distinct separate budget must be submitted for each request. • Any questions re submitting a funding request should be directed to the City of Farmersville 559-747-0458

1. Name of Event: Fall Festival

2. Date of Event: 10.3.2012(8

3. Location of Event: Farmessville Bivd.

4. Name of Applicant/Organization hosting event: Nicardo Maldonado

5. Contact Person:

Name: hidardo
Title:
959-303-9262
Email: [email protected]
Address:

City: _State: _ Zip: _

6. Description of Event: Fall Festival

7. Describe what benefits the community and City of Farmersville will receive from the En see coming enget ed that sid
Ox to Farmers vlle Youth Soccer

8. Anticipated Number of out-of-town overnight attendees:

9. Anticipated number of local attendees: _ 1500

10. Is this fundraising event? Yes X No.

11. Event Promotion- What type of advertising/public relations/promotion methods do you plan to use to advertise the event? For example, provide details of promotional activities, materials, and ad placements, including the name of publications, location of billboards, tv/radio stations, websites, number of postcards to be produced, etc. we have a farebok perse and Ayers posted around te communit as well as event coordinators Sharing on their persona
Socal media Funkun, trash cart

12. Is this event free to the public: Yes_X _ No

13. Is this a first time event: Yes No x

14. What hotels have committed to special rates or packages for the event date?

15. Describe you procedures for crowd control and security:

16. How many estimated hotel room nights will be generated by this event?

17. Liability Insurance: Yes_ No

18. Have you consulted with City/County/State and other agencies to determine what permits will be required to conduct this event? Yes X No

19. Total Amount of Financial Assistance requesting: $3200.00

20. Complete this projected event budget worksheet:

Anticipated Revenue:

1. Admissions $

2. Booth/Space Rentals - $ ge 4,000

3. Corporate/Individual Sponsors —___ $
$
$

4. Other Revenue (please list)

5. Requested City of Farmersville In Kind Support (Please List) (i.e., Permit Fee Waive, Traffic Control, Security, Electrical Support, Other City Staff Labor, City Equipment, Portable Restrooms, Street Barricades, City Facilities, etc.) • Permit fee waive
$
$
$

6. Requested City of Farmersville Monetary Support $
Total Projected Revenue: $
Anticipated Expenses:

7. Personnel:

Administrative --
Artistic
Technical
Other-
is us es is es es es es

8. Space Rental ----

9. Equipment Rental

10. Miscellaneous Supplies...

11. Permits/License

12. Advertising/Marketing- $

13. Other Expenses
$.
$
Total Projected Expenses:

OFFICIAL WITH CONTRACTING AUTHORITY FOR THE

ORGANIZATION
I HEREBY CERTIFY that the facts stated herein this Event Funding Request are true and correct to the best of my knowledge. The Event described herein will be conducted in accordance with all applicable city/county and other regulations, and the Event provides equal access to employment and event participation without regard to race, color, religion, sex, national origin, age, disability, or military status in accordance with applicable federal laws.
once senature fung Date: 8/19/26
Oficials Name 8 Tite (Print: Jud i Perez
Phone Number: 5596310328
farmer ulle youth soccerteague@min
CITY OF Item #:1

STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: September 14, 2026
DEPARTMENT: City Manager
FROM: Kevin Northcraft, Interim City Manager
AGENDA TITLE: Resolution Establishing a Policy for City Council Meeting Minutes

ACTION & RECOMMENDATION
Adopt the Resolution establishing a policy for the preparation, approval, and maintenance of City Council meeting minutes.

BACKGROUND
California law requires the City Clerk to maintain an accurate record of City Council proceedings. The proposed Resolution establishes action minutes as the City's standard format, rather than verbatim or transcript-style minutes.

At a minimum, the minutes will document the meeting date, time and location; Councilmembers present or absent; agenda item; motions and actions; motion maker and seconder; individual votes and results; and any follow-up direction.

The Resolution also establishes a process for:
• Allowing Councilmembers to submit a signed written memorandum containing additional comments or details for inclusion in the official meeting record. Such memorandums represent only the submitting Councilmember's comments or opinions and are not considered approved by the Council. • Establishing procedures and time limits for Council discussion regarding approval of minutes. • Applying any additional recordkeeping requirements required by State law or Council direction for public hearings or other special proceedings.

The purpose of the Resolution is to provide a clear and consistent process for preparing and approving minutes while maintaining an accurate official record of Council actions.

FISCAL IMPACT
No significant fiscal impact is anticipated.

ATTACHMENT:

Resolution 2026-041

BEFORE THE CITY COUNCIL OF THE

CITY OF FARMERSVILLE
IN THE MATTER OF: RESOLUTION 2026- 041
Approval of Policy for Approval of City
Council Meeting Minutes.

WHEREAS, the City of Farmersville (the "City") is a municipality and local governmental entity which is governed by a City Council ("Council") consisting of five publicly elected members;
WHEREAS, in relevant part, Government Code § 36814 provides that the council shall cause the city clerk to keep a correct record of its proceedings and Government Code § 40801 provides that the city clerk shall keep an accurate record of the proceedings of the council;
WHEREAS, the approved minutes of Council meetings are often essential to satisty legal, auditing and grant requirements by serving as the official record and evidence of formal Council action on relevant matters which are agendized; WHEREAS, the legislative bodies of most California local public entities utilize the action form of meeting minutes which focus on recording the official action(s) taken by vote of the legislative body, rather than transcript minutes which serve as a verbatim transcript of the entirety of the legislative body's meeting, though even with action minutes a very brief summary of the discussion on an agenda item is not uncommon and can provide some context as to any action taken or the reason(s) for the lack of taking action;
WHEREAS, in recent months, drafts of meeting minutes have been presented to the Council for approval but have not been approved because requested revisions by various members of the Council who often desire that particular details be included in the record of the Council meeting; and
WHEREAS, the Council desires to clarify that it is the policy of the City of Farmersville to maintain action minutes for each meeting of the Council, except where State law and/or the Council mandate a more detailed form of recordkeeping in the case of specific public hearings or other special proceedings before the Council, while at the same time allowing any member of the Council to submit a writing with any additional comments or details they wish to be included in the meeting record.

Page 1 of 3 ends

UPON MOTION OF COUNCIL MEMBER

SECONDED BY COUNCIL MEMBER , THE

FOLLOWING WAS PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL AT AN OFFICIAL MEETING HELD ON SEPTEMBER 14, 2026, BY THE FOLLOWING VOTE:

AYES
NOES

ABSTAIN
ABSENT
Mayor Paul Boyer City Clerk, Rochelle Giovani
******************
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL:

1. Found the foregoing recitals to be true and correct;

2. Ratified and adopted the action form of meeting minutes for each City Council meeting, except that for public hearings and other special proceedings of the Council, those more stringent recordkeeping requirements mandated by State law or Council directive shall apply, along with each and all of the following:
a) At a minimum, Council meeting minutes must include each and all of the following, and all meeting information and details required by the Ralph M.

Brown Act and other applicable State laws:
i. Date, time, and location;
ii. Council members present and those absent;
iii. Title of agenda item;
iv. Motion or other proposed action;
V. Motion maker and seconder;
vi. Vote and result, including the listing the name of each member and how they voted or abstained; and
vii. Follow-up direction or action assigned;
b) Members of the Council who so desire may submit to the City Clerk, by the end of the Council meeting, a writing with any additional comments or details (the "Memorandum") they wish to be included in the meeting

Page 2 of 3 ends

record, provided it is signed by the Council member and the Council member's original/wet signature is submitted to the Clerk-otherwise it must not be included in the official meeting records. Such a Memorandum should be prepared prior to the start time of the Council meeting and brought to the Council meeting, with a sufficient number of copies for each Council member, the City Clerk and the attending public. City staff shall not assist Council members with preparing any such Memorandum but may print copies, if the draft of the Memorandum is provided to City staff at least two (2) hours before the start time of the Council meeting; c) Except as otherwise provided in this policy, each Memorandum timely submitted in proper form shall be included in the official records of the Council meeting and the City Clerk shall add a notation at the bottom of the approved Council meeting minutes which list each Memorandum included in the official record;
d) Notwithstanding any other provision within this policy, each Memorandum shall be deemed to be the comments and opinion only of the Council member who signed it, and shall not be treated as approved by the City Council, and the accuracy of any such Memorandum shall not be deemed established simply because it is included in official records of the Council meeting;
e) Action minutes may from time to time include additional narrative facts or information, if duly approved with the same;
f) Factual inaccuracies of material relevance should be identified and corrected prior to approval of the meeting minutes and a motion can be made to approve the minutes with the specific correction(s) to be made; g) After a motion to approve Council meeting minutes has been duly approved by Council action, each Council member shall be entitled to provide their Memorandum to the City Clerk, in the form and manner required by this Policy, for inclusion in the public meeting record as provided herein; and

3. Authorized the City Clerk, City Manager, Mayor and the City's consultants to assist the City Clerk (or designee) in carrying out the terms of this resolution, and to incur and pay, or to cause to be incurred and paid, all associated expenses and to take or cause to be taken each and all reasonably necessary and/or convenient action(s) in furtherance thereof.

Page 3 of 3 ends

CITY OF Item #:2
STAFF REPORT Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: September 14, 2026
DEPARTMENT: City Manager
FROM: Kevin Northcraft, Interim City Manager
AGENDA TITLE: City Council Chamber Video Conferencing, Recording, and Public Streaming Modernization

ACTION & RECOMMENDATION
Staff recommends that the City Council approve the proposal from ESP Computer Consulting for modernization of the City Council Chamber audio/video system in an amount not to exceed $24,950.00 and authorize the City Manager to execute the necessary documents.

BACKGROUND | ANALYSIS
The City's current Council Chamber audio/video system is outdated and needs to be replaced. ESP Computer Consulting has proposed a Microsoft Teams-based system designed to improve the City's ability to conduct, record, transcribe, and provide public access to City Council meetings.

The proposed system includes a Logitech Rally camera system, five microphone pods, room speakers, a Microsoft Teams Rooms-certified computer, and a Logitech Tap touch controller. The system will provide improved audio coverage throughout the Council Chamber and allow staff to use programmed camera views for the dais, staff, presenters, and the chamber.

BUSINESS OUTCOMES:

The proposed system will:
. Record and transcribe Council meetings through Microsoft Teams. • Provide live public viewing through a Teams event link. • Retrieve and review meeting recordings and transcripts. • Spanish translated-caption language
• Upload approved recordings to the City's YouTube channel following meetings. • Train City staff on operation of the system and basic troubleshooting

FISCAL IMPACT
The total project cost is $24,950.00, not to exceed. This amount includes approximately $15,200.46 in hardware and installation materials, $7,200.00 for project labor, and $2,549.54 for applicable sales tax, standard freight, and project contingency. ESP will not perform or invoice work above the approved $24,950.00 amount without separate written authorization from the City.

ATTACHMENT:

ESP Computer Consulting - Video Conferencing, Recording & Public Streaming Modernization Proposal

PROJECT PROPOSAL
JESP

COMPUTER CONSULTING

CITY OF FARMERSVILLE
City Council Chamber
Video Conferencing, Recording & Public Streaming Modernization Project Proposal & Statement of Work

PREPARED BY PREPARED FOR
Eric Peterson, President / CEO / vCIO City of Farmersville ESP Computer Consulting City Council Chambers
2589 N Air-Fresno Dr #105 Farmersville, California
Fresno, CA 93727 Council Meeting Technology Modernization (559) 292-4800 | www.esp-cc.net
Revised: August 31, 2026 | Proposal Valid Until: September 30, 2026 ESP Computer Consulting | City of Farmersville Page 1 of 7

PROJECT PROPOSAL
Executive Summary
The City of Farmersville is replacing an antiquated council chamber audio/video system with a modern, Microsoft Teams-based solution designed to make public meetings easier to hear, see, record, transcribe, and share. The proposed Logitech Rally platform provides expanded microphone coverage, high-quality pan/til/zoom video, room speakers, a dedicated control surface, and a room computer for meeting operation.

Microsoft Teams town halls can record and transcribe events, allow organizers to download recordings and transcripts, and publish recordings for post-event viewing. This revised core solution also supports live public viewing through Teams and post-meeting upload of approved recordings to the City's YouTube Business Outcomes
• Improve speech intelligibility throughout the chamber with distributed beamforming microphone coverage and room speakers.
• Capture council members, staff, presenters, and the room with a high-quality pan/tilt/zoom camera and programmed presets.
• Provide a repeatable Microsoft Teams workflow for live attendance, meeting recording, and transcription.
• Enable the City to review prior meetings, search or download transcripts, and publish approved recordings for public access.
• Create an expandable foundation that can support additional cameras or broadcast-production capabilities through a separately evaluated future project.

Proposed Solution
Room Audio and Video
The Rally Plus base system includes a 4K-capable pan/tilt/zoom camera, two speakers, and two microphone pods. Three additional mic pods bring the revised design to five total pods for distributed coverage around the dais and chamber.
• One Rally PTZ camera with programmed presets for wide chamber, dais, staff, and presenter views. • Five total mic pods with mounts, hubs, and cabling for distributed coverage around the dais and chamber.
• Two Rally speakers included with Rally Plus for consistent playback of remote participants and meeting media.
• Mounting hardware and installation materials to support clean, serviceable equipment placement.

Control, Compute, and Presentation
• Microsoft Teams Rooms-certified Lenovo ThinkSmart Core Gen 2 compute or approved equivalent, preconfigured for the room workflow.
• Logitech Tap touch controller on a riser mount for simplified meeting control. • Wireless keyboard and mouse for administrative setup and troubleshooting.

ESP Computer Consulting | City of Farmersville Page 2 of 7

PROJECT PROPOSAL
Core Solution and Expansion Path
Complete Core Meeting Solution
This revised scope is a complete single-camera Microsoft Teams room solution designed to improve meeting clarity, provide live public viewing through Teams, and support recording, transcription, and post- meeting publication. Additional cameras, direct YouTube simulcasting, production switching, and encoding are not required for initial operation and are excluded from this scope. The room remains expandable if the City independently chooses to evaluate those capabilities in the future.

Scope of Work
Planning and Final Design
• Conduct an onsite validation of the chamber layout, existing displays, equipment locations, cable pathways, network availability, power, and mounting surfaces. • Confirm the primary camera sightline and presets, mic-pod locations, speaker placement, operator position, and cable lengths.
• Validate the final Microsoft Teams operating model, room account, licenses, Teams policies, recording/transcription settings, and public-attendee workflow. • Confirm the post-meeting process for downloading approved recordings and uploading them to the City's YouTube channel.

Staging and Configuration
• Inventory equipment and verify quantities and part numbers. • Stage the Teams Rooms-certified compute, apply operating-system updates, install approved applications, and configure secure administrative access. • Update Logitech firmware and preconfigure Rally, Tap, camera, microphones, speakers, and related accessories.
• Create and test a standard council-meeting template and operator checklist.

Removal and Installation
• Disconnect and remove the current antiquated AV system components included in the replacement area; removed equipment will be left onsite for City disposition. • Mount and connect the Rally system, primary camera, speakers, microphone pods, hubs, Tap controller, certified compute, and required accessories. • Route, terminate, label, dress, and test low-voltage cabling within accessible existing pathways. • Integrate with existing City displays, network, power, and furniture where compatible and serviceable.

Teams, Recording, and Public Access
• Configure the City-provided Microsoft 365 room/organizer account and applicable Teams meeting or town hall policies.
• Configure recording and transcription defaults, organizer permissions, storage access, and post- meeting download/publishing procedures.
• Test the attendee experience for live public viewing using an approved Teams event link. • Document the process for uploading approved meeting recordings to the City's YouTube channel after each meeting.

ESP Computer Consulting | City of Farmersville Page 3 of 7

PROJECT PROPOSAL
Testing, Training, and Handoff
• Tune camera presets, framing, speaker levels, microphone gain, echo cancellation, and noise suppression.
• Run an end-to-end simulated council meeting, including joining, presenting, recording, transcription, playback, and publishing.
• Train designated City staff on starting and ending meetings, camera operation, muting, content sharing, recording, transcript retrieval, and basic troubleshooting. • Provide a high-level as-built device list, operating checklist, and acceptance test results.

Estimated Labor
Labor is estimated in technician labor-hours and may be performed by more than one technician. The estimate assumes normal access to the chamber, reusable display/network/power infrastructure, and accessible cable pathways.

Labor Phase Hours Extended
Site validation and detailed design 3 $540.00
Equipment staging, certified compute setup, and firmware updates 7 $1,260.00 Removal and orderly decommissioning of legacy system 3 $540.00 Physical installation, mounting, terminations, and cable routing 14 $2,520.00 Microsoft Teams, town hall, and room-system configuration 5 $900.00 Audio/video tuning and acceptance testing 4 $720.00
City staff training and operating documentation 3 $540.00 Project management and closeout 1 $180.00
Estimated Project Labor 40 $7,200.00
The project includes an allowance of 40 labor hours at $180.00 per hour, totaling $7,200.00. Labor is included within the firm project not-to-exceed amount. ESP will not perform or invoice work above the approved project cap without separate written authorization issued in accordance with the City's procurement policy.

ESP Computer Consulting | City of Farmersville Page 4 of 7

PROJECT PROPOSAL
Hardware Summary
The revised hardware configuration preserves the core meeting, audio, recording, transcription, and public-viewing functions while deferring multi-camera production and direct YouTube simulcasting equipment.

Customer
Component Part / Reference Qty.

Price
Logitech Rally Plus 960-001225 1 $3,893.58
Rally Mounting Kit 939-001644 1 $316.18
Lenovo ThinkSmart
Microsoft Teams Rooms-Certified Compute Core Gen 2 or 1 $2,416.61 approved equivalent
Commercial wireless
Wireless Keyboard and Mouse 1 $67.49
set
Additional Rally Mic Pod 989-000430 3 $1,881.26
Rally Mic Pod Mount 952-000002 5 $595.29
Mic Pod Hub 939-001647 2 $920.78
Logitech Tap Controller 939-001950 1 $1,746.35
Tap Riser Mount 952-000080 1 $382.33
Logitech Select, 1-Year Plan 994-000149 1 $480.59
Miscellaneous Cabling and Materials Allowance As required 1 $1,500.00 Estimated Hardware Total $15,200.46
Hardware pricing is allocated within the project not-to-exceed amount. Equivalent certified models may be substituted when required by availability, provided the substitution does not reduce the agreed functionality or increase the City's total price.

ESP Computer Consulting | City of Farmersville Page 5 of 7

PROJECT PROPOSAL
Investment Summary
Description Basis Estimated Total
Core room hardware and installation materials Included $15,200.46 Project labor allowance 40 hrs @ $180 $7,200.00
Applicable sales tax, standard freight, and project contingency Included allowance $2,549.54
Estimated Project Subtotal $24,950.00
TOTAL PROJECT COST: $24,950.00 NOT TO EXCEED
The total amount for the scope described in this proposal shall not exceed $24,950.00. This not-to- exceed amount includes all listed hardware, project labor, applicable sales tax, standard shipping and freight, and other charges required to complete the defined scope. ESP Computer Consulting will not incur or invoice any amount above $24,950.00 without separate written authorization issued in accordance with the City's procurement policy.

Assumptions and Client Responsibilities
• The City will provide timely access to the chamber, existing equipment, network, Microsoft 365 tenant, Teams admin settings, and the YouTube channel used for post-meeting uploads. • The City will identify authorized meeting organizers and operators and provide any required Microsoft 365, Teams Rooms, Teams Premium, or other licensing. • Existing displays, network connectivity, internet bandwidth, power, furniture, and accessible pathways are assumed to be functional and suitable unless identified during validation. • The City will provide an authorized YouTube channel administrator if ESP is asked to demonstrate the post-meeting upload procedure.
• Work will be scheduled during mutually agreed hours. After-hours work is not included unless specifically approved.
• The final location and appearance of mounted devices will be approved by the City before permanent installation.

Out of Scope
• Electrical work, new electrical circuits, structural engineering, wall repair, painting, furniture fabrication, core drilling, hazardous-material abatement, or permit fees. • Replacement of existing displays, network switches, internet service, UPS systems, or room lighting unless separately quoted.
•Broadcast production staffing or live operation of City Council meetings after training and handoff. • Direct live simulcasting to YouTube, multi-camera production, video switching, streaming encoders, and live broadcast production staffing.
• Additional cameras, camera extension kits, and camera-position switching beyond the single- camera preset workflow.
• Closed-caption remediation, agenda-management integration, public-records retention policy development, or legal compliance review.
• Ongoing Microsoft 365, Teams Rooms, YouTube, Logitech Select, or other subscription costs beyond the one-year Logitech Select line item shown.
• Any hardware or software not expressly listed in the final approved bill of materials.

ESP Computer Consulting | City of Farmersville Page 6 of 7

PROJECT PROPOSAL
Schedule and Acceptance Criteria
Estimated Schedule
Subject to equipment availability and City access, ESP anticipates approximately one week for detailed validation and staging, followed by two to three onsite installation days and a final training/acceptance session. A detailed schedule will be issued after approval and procurement.

Acceptance Criteria
• All approved room devices are mounted, connected, labeled, and recognized by the room PC. • Council participants can be heard clearly at the designated microphone positions and room audio plays without disruptive echo or feedback.
• The primary camera and programmed presets provide the agreed chamber views. • A test Teams event can be joined, recorded, transcribed, ended, reviewed, and published by authorized City staff.
• The Teams public-viewing workflow and the post-meeting recording download and publication process are demonstrated
• Designated City staff receive training and the operating checklist.

Terms and Authorization
• This revised proposal is valid through September 30, 2026. • Hardware orders will be placed after written authorization, final design validation, and confirmation of current price and availability.
• The project includes an allowance of 40 labor hours at $180.00 per hour within the stated not-to- exceed amount.
• The total project amount shall not exceed $24,950.00 for the defined scope. Work outside this scope requires separate written City authorization issued in accordance with the City's procurement policy.
• Standard payment terms are net 30 unless otherwise agreed in writing.

By signing below, the City of Farmersville authorizes ESP Computer Consulting to proceed with the council chamber video conferencing modernization described in this proposal for a total amount that shall not exceed $24,950.00.

Client Name City of Farmersville
Authorized Signature
Printed Name / Title
Date
Thank you for the opportunity to help the City of Farmersville improve meeting clarity, accessibility, transparency, and long-term access to public proceedings.

ESP Computer Consulting | City of Farmersville Page 7 of 7 CITY OF Item #:3

STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: September 14, 2026
DEPARTMENT: City Manager
FROM: Kevin Northcraft Interim City Manager
AGENDA TITLE: Approval of Amended City Council Meeting Minutes for July 13, 2026, and July 27, 2026

ACTION & RECOMMENDATION
Staff recommends that the City Council review and approve the amended minutes for the July 13, 2026 and July 27, 2026 City Council meetings.

BACKGROUND | ANALYSIS
The City Council previously reviewed the minutes from the July 13 and July 27, 2026 meetings and requested that revisions be made to accurately reflect the Council proceedings and requested corrections. Staff has prepared amended versions of both sets of minutes for Council consideration. The amended minutes are being brought back to the City Council for final review and approval. The City's meeting-minutes policy provides that factual inaccuracies of material relevance should be identified and corrected prior to approval and that the Council may approve minutes with specific corrections.

FISCAL IMPACT
There is no fiscal impact associated with this item.

ATTACHMENT:

Minutes July 13 and July 27, 2026
Mayor
CITY OF FARMERSVILLE CITY COUNCIL Tina Hernandez
Mayor Pro Tem
AMENDED MEETING AGENDA Araceli Ochoa
FARMERSVILLE Council Members
MINUTES Gregorio Gomez
Paul Boyer
July 13, 2026 at 6:00 p.m. Danny Valdavinos
City Hall, 909 W. Visalia Rd.

Farmersville, California 93223
ending no technical difficulties, the City Council meeting will also be streame or observation only) via Zoom and accessed as follows
lease dial 1-669-900-683
Meerassword: 2645742
Notice is hereby given that the Farmersville City Council will hold a Regular Meeting on Monday, July 13, 2026, at 6:00 p.m. in person at City Hall located at 909 W. Visalia Rd. in Farmersville California, 93223.

Staff Reports related to items on the agenda are available on the City's website at https://www.cityoffarmersville-ca.gov/ and available for viewing at City Hall.

A. CALL TO ORDER SESSION REGULAR COUNCIL MEETING 6:02 pm B. ROLL CALL Mayor Hernande
Mayor Pro Tem Ochoa
Councilmember Gomez
Councilmember Bover
Councilmember Valdovinos
C. INVOCATION
Presented by Mayor Hernandez
D. PLEDGE OF ALLEGIANCE
Led by Mayor Hernandez
E. APPROVAL OF AGENDA
Council Action: It was motioned by Councilmember Boyer, seconded by Councilmember Valdovinos and approved with a 5-0 vote.

Mr. Lemeke, a Farmersville resident, voiced his concerns regarding the trees he was asked to remove.

Roxanne Serena, representing Senator Melissa Hurtado's office, provided an update.

She informed the Council that Senator Hurtado will be at the opening of the AG Interchange on July 24th.

Freddy Espinoza, a Farmersville resident, requested that the City consider establishing a Parks and Recreation Department
G. SPECIAL PRESENTATIONS
None
H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

Councilmember Boyer pulled the minutes regarding the 4Creeks Planning and Engineering contract. He requested that a special meeting be scheduled to review the contract in greater detail. A special meeting was scheduled for July 20, 2026, at 6:00 p.m.

Council Action: It was motioned by Councilmember Boyer, seconded by Mayor Pro Tem Ochoa and approved with a 5-0 vote.

Councilmember Gomez requested that the minutes be amended. On page 7, paragraph two, the statement should read: "Councilmember Gomez was interrupted by Mayor Pro Tem Ochoa and again stated that the item was postponed on May 11 because the Vice Mayor had questions that required answers."
Amended minutes- Councilmember Ochoa stated that he violated the brown act from closed session that is why she interrupted Councilmember Gomez.

1. Approval of May 26, 2026, regular meeting minutes
Council Action: It was motioned by Councilmember Gomez, seconded by Councilmember Valdovinos and approved with a 3-2 vote to amend the minutes.

2. Approving SB1 proposed project- Resolution 2026-023
Council Action: It was motioned by Councilmember Boyer, seconded by Councilmember Gomez and approved with a 5-0 vote.

I. ACTION ITEMS
Comments related to Action and Public Hearing Items are limited to two (2) minutes per speaker, tor a maximum of 20 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Handbook of Rules and Procedures of the Farmersville City Council Attorney Mike Farley reviewed the Council Handbook with the City Council and led a discussion regarding its contents.

Mayor Hernandez asked questions regarding the City's official logo and its authorized use within City publications and communications.

City Attorney Mike Farley provided clarification regarding the appropriate use of the City's official letterhead and logo by elected officials. He explained that individual council members do not have the authority to speak or advocate on behalf of the City unless authorized by action of the City Council. Because the City Council acts collectively, official positions of the City require approval by a majority vote of the Council.

The City Attorney advised that council members may write letters in their individual capacity and identify themselves as council members; however, they should clearly indicate they are expressing personal opinions and not speaking on behalf of the City Council. He further explained that the City's official letterhead and logo should not be used by an individual council member to advocate for a position or communicate as though representing the City without prior Council authorization.

The City Attorney also reminded the Council that the City's logo and seal should not be used on campaign materials, including signs or flyers, as doing so could imply the City's endorsement of a candidate. He noted that campaign guidance addressing these issues had previously been distributed to the Council.

Mayor Hernandez inquired about the appropriate course of action if a letter using the City's letterhead or logo remained publicly posted after the individual had been advised to remove it. The City Attorney stated that the individual had already been formally advised that the letter should be removed unless it had been authorized by a majority vote of the City Council.

Further discussion followed regarding possible consequences for failing to comply with that advice. The City Attorney explained that the Council's primary remedy would be the censure process outlined in the Council Handbook. He noted that while censure allows the Council to formally express disapproval of a council member's conduct, it does not impose legal sanctions or remove an elected official from office, as council members serve by election rather than at the pleasure of the Council.

Council Action: It was motioned by Councilmember Gomez, seconded by Mayor Pro Tem Ochoa to bring letter to the next council meeting and approved with a 5-0 vote.

Councilmember Gomez asked who keeps the decorum in a meeting. City Attorney Mike Farley stated that the Mayor does.

Councilmember Gomez asked when you talked about us being courteous to each other, I assume that doesn't include, interrupting us when we're speaking. I assume that it means that we don't yell at each other or that we don't throw accusations without any kind of basis or fact.

City Attorney Mike Farley stated that things should be kept civil. Stating that everyone should get along to move the City forward.

Councilmember Gomez agreed and said that he agrees with the City Attorney. Stating that the City Attorney was not present for the last meeting or a meeting that happened in November of 2024 when we had a room packed with police, fire and I land based.

Everything that I thought was going to happen did happen. I got an apology for that, and I appreciate that. And / swore that it would never happen again. And if it was within my power that / wouldn't allow it. And this is the second time that I have been treated in a disgraceful manner. We are all adults here we should be able to talk to each other and I am not going to take it anymore / would like to make a motion we have a special meeting on the calendar I would like us to reorganize the council, selecting a new Mayor and Mayor Pro Tem.

Mayor Pro Tem Ochoa thanked the attorney for trying to keep us as a team. Starting I'm very green, and I'm a newbie here so I'm definitely learning from Mayor. She's been awesome. Literally, I can pick her brain. At first, we didn't get along but we squashed it because we're trying to be here for the betterment of our community. We put all stuff aside and we're moving on. Our community was stagnant. As soon as / came on myself and the Mayor, we are moving like a train. I have people from Fresno County and Merved County reaching out to me asking what we are doing. I'm good to have conversations with councilmembers. This is a difficult position I work full time in the nursing program, single mom. You have to have thick skin. I am not here keeping the seat warm I am going to speak up. I'm going to keep doing it. Not just for me but for everybody here. I am glad you guys are here.

Mayor Hernandez If you want my position, you're more than welcome to take it. But I'll let you know this much. I've done more than anybody had done. I have. I've stepped up to the plate. I've put my real estate career on the side to be here to see what's going on with my community. And / was very tired of our City being taken advantage of and talked down. And I spoke up and I helped make a lot of changes. And so, I feel like / deserve this seat until my term is over. And if you're thinking about trying to take over on that, I'm sorry, your morals are wrong. I would never do that to you, even if I didn't agree with you. If I didn't agree with you, the woman that I am, the single mother of four kids. I know the difference between right and wrong, and / would have never said anything like you just said right now, I'll tell you that much right now. I didn't raise my kids that way.

You respect the position that the people are in. Let it finish off and if the next person is chosen, let them be the leader they wanna be. But you know what nobody can tell me / have not made changes for the city. I've been here since / was five years old and I fight for my people. And I've done more than anybody, any mayor has done.

Councilmember Boyer it sounded like there was a motion that would be included in the special meeting and whether the attorney will be here.

Council Action: It was moved by Mayor Pro Tem Ochoa and seconded by Councilmember Gomez to call a Special Meeting on July 20, 2026, for the City Council reorganization and consideration of the City Planner/City Engineer contract. The motion carried unanimously with a 5-0 vote.

Councilmember Boyer stated it's not an easy thing to say, but you know wer're a council manager form of government. Over 90% of cities in the state are that type of government. And our role as council members is to set policy, we decide things at agenda meetings like this. The majority makes a decision, then whichever representative of the council can then go to the city manager and say, you know how we are doing this. No matter, none of use, whether you have a position as the mayor, vice mayor or any other council member, we can't direct staff to do something that hasn't been decided by the council as a whole. And also, you know we can't say do this. We can ask questions, all of us do that. And so, I think it's important to have all of us understand that there's certain boundaries in each one or our positions and I am a little concerned about if everybody is staying within those boundaries. And I do support having that vote coming up this next week. Thank you.

Councilmember Gomez I have something else just to answer what the mayor said. The next mayor is going to take this on, if there is another mayor, they could go a different direction. The next mayor is going to have a budget that behind two years. The las time we finalized the budget was in 2024, June 2024. We haven't closed out June of 2025 last year. We don't have a budget right now in place. They're operating on a continuing resolution which means that we gave ourselves permission to spend money without a budget until we have one. We don't have a finance director. We don't have a public works director. I don't know who would want to take that on quite frankly. We are not in a good position as a city financially. I don't know. We have a city that is beautiful which I give credit to our mayor.

Interim City Manager Jay Brock advised the Council that the budget would be presented on the July 27, 2026.

Discussion took place regarding the budget.

2. Adopt Resolution 2026-024 expressing support for the Dignidad (Dignity) Act, H.R. 4393
The City Council considered Resolution No. 2026-024, expressing support for the Dignidad (Dignity) Act (H.R. 4393).

Mayor of Parlier gave a presentation
Public discussion ensued. Several members of the public addressed Council regarding the Dignidad Act. Council Members asked questions and discussed the issues raised before taking action.

Council Action: Mayor Hernandez moved to adopt the resolution, seconded by Mayor Pro Tem Ochoa. The motion carried by a 3-2 vote. Councilmember Valdovinos stated that his support was contingent upon the resolution being brought back for any proposed revisions. Councilmember Gomez also requested that the resolution be brought back for consideration at the next regular City Council meeting.

Council Action: Councilmember Gomez moved to direct staff to bring the resolution back for consideration at the July 27, 2026, City Council meeting. The motion was seconded by Councilmember Valdovinos and carried unanimously by a 5-0 vote.

Council took a break from 8:39pm to 9:00pm.

PUBLIC HEARINGS
None
J. DISCUSSION ITEMS

2. Animal Control- Mr. Lemeke
David Lemeke expressed concerns regarding the fees charged for spayed/neutered and unaltered dogs. He also stated that he does not believe the City should have a contract with the City of Visalia.

Mayor Hernandez asked about the possibility of waivers.

Councilmember Boyer asked if we could negotiate with the City of Visalia K. COUNCIL REPORTS
Councilmember Valdovinos informed the Council that the Back-to-School Backpack Giveaway will be held on August 2, 2026. He invited anyone interested in donating to contact him.

Councilmember Gomez told the Council someone called him and mentioned there was a which appeared to be a bubbling sewer leak at Petunia and Ventura, so I went over to check what was happening. Public Works Supervisor informed the Council that one of the pumps had a wiring issue. The City's pump technician responded and repaired the pump. The system is now fully operational. Councilmember Gomez asked about the process followed when similar issues occur. The Public Works Supervisor stated that a formal process is not currently in place and that he will be working on developing one.

Mayor Pro Tem Ochoa thanked the Public Works Supervisor and told him if he needs support to contact the City Manager She also informed the Council that she and the Mayor will be attending the ICSC conference in San Diego on their own and requested marketing materials to take with her.

L. CITY MANAGER/DEPARTMENT COMMUNICATIONS
M. GENERAL BUSINESS
Council members may raise issues, request future agenda items, or provide comments regarding City business.

N. FUTURE AGENDA ITEMS
Description Responsible Party Agenda Date
Sewer DIF City Manager TBD
Sign Ordinance Fire Chief July 2026
Potential Solar Project City Manager TBD
*Potential Al Solutions City Manager TBD
City Representation on Committees - City Manager TBD
Water Blueprint for the San Joaquin
Valley and San Joaquin Valley
Collaborative Action Program
Incentives for Commercial Development 4Creeks- Traci July 2026 Study Session Myers
Cannabis Revenue City Manager 5-26-2026
Downtown Specific Plan City Planner TBD
C-Train Ordinance City Manager TBD
ADU Workshop City Planner TBD
MOU for positive PR with Visalia Talks City Manager TBD Strategic Planning Meeting 4Creeks July 2026
Mayor Hernandez adjourned the meeting at 9:26pm.

O. EXECUTIVE (CLOSED) SESSION
None
P. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare
City of Farmersville
I declare under penalty of perjury that I am employed by the City of Farmersville, in the City Manager's Office; and that I posted this Agenda on the bulletin board outside of City Hall, 909 W. Visalia Rd. Farmersville, CA 93223 on July 10, 2026 and online on the City of Farmersville website: https://www.cityoffarmersville-ca.govl.

35. 104 ADA Title II).

Mayor
FARMERSVILLE CITY COUNCIL Paul Boyer

CITY OF
Mayor Pro Tem
Danny Valdovinos
FARMERSVILLE MEETING AGENDA MINUTES Council Members
Gregorio Gomez
July 27, 2026 at 6:00 p.m. Tina Hernandez
City Hall, 909 W. Visalia Rd. Araceli Ochoa
Farmersville, California 93223
Pending no technical difficulties, the City Council meeting will also be streamer (for observation only) via Zoom and accessed as follows Please dial 1-669-900-6833
Meeting ID:878 0279 3868
Password: 432747
Notice is hereby given that the Farmersville City Council will hold a Regular Meeting on Monday, July 27, 2026, 2026, at 6:00 p.m. in person at City Hall located at 909 W.

Visalia Rd. in Farmersville California, 93223.

Staff Reports related to items on the agenda are available on the City's website at https://www.cityoffarmersville-ca.gov/and available for viewing at City Hall.

A. CALL TO ORDER SESSION REGULAR COUNCIL MEETING 6:00PM B. ROLL CALL Mayor Boyer
Mayor Pro Tem Valdovinos
Councilmember Gomez
Councilmember Ochoa
Councilmember Hernandez
C. INVOCATION
Presented by Pastor Felipe Angulo
D. PLEDGE OF ALLEGIANCE
Led by Mayor Boyer
E. APPROVAL OF AGENDA
Council Action: It was motioned by Councilmember Gomez, seconded by Mayor Pro Tem Valdovinos and approved with a 5-0 vote.

F. PUBLIC COMMENTS
The public is invited to comment on any subject under the jurisdiction of the Farmersville City Council. Please note that speakers that wish to comment on a Regular Item or Public Hearing on tonight's agenda will have an opportunity to speak when public comment for that item is requested by the Mayor. Comments shall be limited to two (2) minutes per person, with twenty (20) minutes for the total comment period, unless otherwise indicated by the Mayor.
1 The public may also choose to submit a comment before the meeting via email. Public comments received via email will be distributed to the Council prior to the start of the meeting and incorporated into the official minutes; however, they will not be read aloud Under state law, matters presented under public comment cannot be acted upon by the Council at this time.

David Lemeke expressed concerns regarding the City's response to public records requests involving body-worn camera footage. He also requested that the City remove the Flock Safety cameras.

Debra Vasquez, a Farmersville resident, asked when an item regarding the establishment of a Parks and Recreation Department would be placed on a future City Council agenda.

Dario Gutierrez, 522 N. Kern Street, expressed concerns about water from his neighboring property flowing onto his property.

A member of the public came in and expressed concerns regarding a call that Farmersville Police Department responded to.

Veronica Caudillo submitted an email to the City Clerk expressing her concerns regarding the City Council and previous meetings. The City Clerk read the email aloud during public comment.

1. Approval of July 13, 2026, regular meeting minutes
Councilmember Ochoa requested that the meeting minutes be pulled for discussion.

Following discussion, the City Council directed staff to table approval of the minutes until the next regular City Council meeting. The Council also directed staff to provide the meeting recording along with a copy of the minutes for review.

Council Action: It was motioned by Councilmember Gomez, seconded by Councilmember Hernandez and approved with a 5-0 vote.
2 2. Warrant Register
Councilmember Ochoa pulled the Warrant Register for discussion, stating that the City had not yet adopted a budget and that she was uncertain what she was being asked to approve. She also stated that the agenda had not been discussed with her.

Mayor Boyer responded that the City is operating under a continuing budget resolution and must continue conducting its regular business.

Councilmember Gomez noted that the checks included on the Warrant Register were issued in June and, therefore, pertained to the previous fiscal year.

Councilmember Boyer abstained from voting on the warrant related to Self-Help Enterprises due to a conflict of interest.

Council Action: It was motioned by Councilmember Gomez, seconded by Mayor Pro Tem Valdovinos and approved with a 4-1 vote.

3. Approval Independent Contractor Agreement for Phlebotomy Services

4. Approve Resolution 2026-025 Authorizing Signers on the City's Bank Accounts and Safety Deposit Box.

Council Action: It was motioned by Councilmember Gomez, seconded by Mayor Pro Tem Valdovinos to approve consent items 3 and 4, with a 4-1 vote.

1. Budget
Councilmember Hernandez inquired about Price Paige working on the budget since May. She also inquired if we got any comparables for the budget process.

Councilmember Gomez requested that staff reach out to the League of California to see if there is someone that can come in and assist with the budget process.

Mayor Boyer inquired about Price Paige working on the City Audit Discussion took place
3 Sharon Rahban of Price Paige informed the City Council that the engagement letter for professional services will be brought back for consideration and approval at the next regular City Council meeting.

Public Comment
A resident voiced her concerns about not understanding the budget.

2. Supporting Letter to Congressman Jim Costa Regarding Timely Processing of DACA Work Authorization Renewals.

Councilmember Gomez explained the reason he wrote the original letter to Jim Costa.

He also stated he takes full responsibility for using the City logo.

Discussion took place
Public Comment
A member of the public thanked Councilmember Gomez for initiating the letter.

Following discussion, the City Council directed staff to prepare the letter for the signatures of all Councilmembers.

Council Action: It was motioned by Councilmember Gomez, seconded by Mayor Pro Tem Valdovinos and approved with a 5-0 vote.

3. Amendment Resolution 2026-024 Dignidad (Dignity) Act Discussion took place
Councilmember Hernandez supports the resolution as it was adopted.

Be maile part of the oica reprepared statement into the record and requested that it Councilmember Gomez stated that he agreed with the comments made; however, he noted that the issue was not his fight, but rather Congressman Jim Costa's. He stated that his role is to represent the City of Farmersville. Councilmember Gomez further explained that he did not disagree with what had been said, he didn't agree with the bill itself. He added that if he was being asked to express an opinion on national legislation, that was the perspective he needed to consider.

Councilmember Gomez requested that the resolution be amended to better reflect the City's needs and circumstances.
4 Mayor Pro Tem Valdovinos stated that the City should be asking for more and should not settle for the bare minimum. He said that the proposal would only benefit some members of the community, rather than everyone.

Mayor Boyer expressed support for amending the resolution, stating that the City should recommend improvements before it is considered by Congress. He noted that doing so would place the City on record with its recommendations for strengthening the proposed legislation.

Public Comments
A resident of Farmersville expressed concerns regarding Councilmember Gomez's vote. She stated that she respects his right to vote according to his conscience; however, she noted that he also serves on the League of California Latino Caucus, which publicly identifies immigration priorities that include pathways to citizenship, such as the Dignity Act and policies affecting farmworkers. She stated that her intent was not to question Councilmember Gomez's integrity, but rather to seek transparency and an explanation. She concluded by asking how his vote aligns with the publicly stated values and priorities of the Latino Caucus.

Councilmember Gomez responded that he voted against the item because, in his view, it does not provide a pathway to citizenship. He stated that it establishes a seven-year program but does not guarantee a green card or citizenship after completion of that period. Councilmember Gomez further stated that this is the reason for his vote and that the California Latino Legislative Caucus supports legislation that provides a pathway to citizenship.

The resident of Farmersville responded that she would like to correct him, stating that in the last meeting he said no because questioned the blood bank. She also asked when the letter was sent.

A public speaker informed the City Council that he was present at the previous meeting when this item was discussed. He stated that the Council has the authority to make phone calls and take action to help move the matter forward.

Manuel Cunha Jr. with Nisei Farmers League spoke on this item.

A resident of Farmersville supports the resolution.

Leticia Garcia informed the City Council that they can download an app to track and review legislation and the issues currently being considered.

Council Action: It was motioned by Mayor Boyer, seconded by Mayor Pro Tem Valdovinos and approved with amendment to resolution with a 3-2 vote.

4. Transit Center for Parent Leadership/Café group.
5 Discussion took place
Public Comment
Nora, a resident of Farmersville, asked if the seniors are going to be charged to use the center.

David Lemeke, a resident of Farmersville, expressed the opinion that a staff member should be responsible for allowing individuals into the Community Center rather than relying on key card access.

The city council decided that the Parent Leadership group does not have to pay to use the Senior center, they do need to get insurance.

Council would also like a policy brought before them regarding the use of the center.

Council Action: It was motioned by Councilmember Hernandez, Councilmember Ochoa and approved with a vote 5-0.

J. PUBLIC HEARINGS

1. 2026/20287 Landscape and Lighting Assessment Districts Public Hearing opened at 8:36pm and closed at 8:37pm
Council Action: It was motioned by Councilmember Gomez, Mayor Pro Tem Valdovinos and approved with a vote 5-0.

K. DISCUSSION ITEMS

1. Discussion and Direction Regarding Councilmember Attendance at Conferences/Training and Use of City Funds.

City Attorney Mike Farley explained that there is a new law that went into effect regarding council going to conferences.

Following discussion, the City Council directed staff to include conference attendance as part of the budget process. Council members were asked to provide a list of the conferences and training they wish to attend so that the Council can review and approve them.
6 L. COUNCIL REPORTS
Councilmember Ochoa read a prepared statement into the record. 98 No written copy of the statement was provided to the City Clerk.

Mayor Boyer thanked public works for cleaning the alley.

Councilmember Hernandez regarding the council reports, there were some allegations that were made that you spoke up apart of the special meeting, I thought it was for something that I said to you in 2024, I thought that was the reason we were getting reorganized so / was totally caught off guard comments that you read off. So, I believe that everybody should and deserves a fair chance to know exactly what those were and I feel like we should have been given the opportunity and notices so we could come back and make a statement so / don't know if that needs to go on an agenda or how that gets addressed. I feel like it is completely unfair to come at us the day of with those statements that I had I had no clue about. You could have asked me what happened.

Stating that she would like to give her side of it.

Mayor Pro Tem Valdovinos asked the attorney if this needed to be a closes session item. City Attorney Mike Farley stated that it did not need to be a closed session item.

Mayor Boyer requested a special meeting due to the Interim City Manager stepping down. August 3rd at 6:00pm was selected
Council Action: It was motioned by Mayor Pro Tem Valdovinos, Councilmember Gomez and approved with a vote 5-0.

Councilmember Gomez inquired about the Strategic Planning Meeting.

City Planner Traci Myers advised that City Staff should look at engaging a subject matter expert who can lead a City Council Strategic Planning session with team building activities.

M. CITY MANAGER/DEPARTMENT COMMUNICATIONS
City Engineer Jason Watts updated the Council regarding Eagle Meadow.

Fire Chief Jim Thomas updated the City Council on the recent Car Seat Safety Check event, reporting that the Fire Department assisted with the inspection and installation of 20 car seats.

Commander Troy Evrett is currently getting ready for back-to-school traffic control N. GENERAL BUSINESS
Council members may raise issues, request future agenda items, or provide 7 comments regarding City business.

None
O. FUTURE AGENDA ITEMS
Description Responsible Party Agenda Date
Sewer DIF City Manager TBD
Sign Ordinance Fire Chief July 2026
Potential Solar Project City Manager TBD
Potential Al Solutions City Manager TBD
City Representation on Committees - City Manager TBD
Water Blueprint for the San Joaquin
Valley and San Joaquin Valley
Collaborative Action Program
Incentives for Commercial Development 4Creeks- Traci July 2026 Study Session Myers
Downtown Specific Plan City Planner TBD
C-Train Ordinance City Manager TBD
ADU Workshop City Planner TBD
Record City Council Meetings City Manager TBD
Strategic Planning Meeting 4 Creeks TBD
Park and Recreation Department City Manager TBD
Mayor Boyer adjourned the meeting at 9:04pm
P. EXECUTIVE (CLOSED) SESSION
None
Q. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare ) sS.

City of Farmersville
I declare under penalty of perjury that I am employed by the City of Farmersville, in the City Manager's Office; and that I posted this Agenda on the bulletin board outside of City Hall, 909 W. Visalia Rd. Farmersville, CA 93223 on July 24, 2026 and online on the City of Farmersville website: https://www.cityoffarmersville-ca.gov/.

Rochelle Giovani, City Clerk
8 In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)747- 0458. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-

35. 104 ADA Title II).

Before I close, I have one final question.

At the end of the July 20, 2026, meeting, Mayor Paul Boyer requested that an item regarding the dos and don'ts of councilmember roles be placed on today's agenda.

My question is: Why now?
If I was truly overstepping my role, why wasn't I told months ago? Why did no one pick up the phone?
Why did no one sit down with me?
Why did no one simply say, "Araceli, here's where you're crossing the line"? Instead, this conversation comes after months of asking questions, requesting information, and seeking transparency.

Guidance should come before criticism. Communication should come before conflict.

And I want to make one thing absolutely clear: No councilmember should ever be discouraged, criticized, or face consequences simply for asking questions, seeking transparency, or holding government accountable. That is not only part of our responsibility...it is part of why the people elected us.

The residents of Farmersville did not elect us to stay silent. They elected us to ask difficult questions, protect taxpayer dollars, and ensure their voices are heard.

Whether people agree with me or not, one thing has never changed: my commitment to this community.

I will continue to ask questions.

I will continue to stand for transparency.

I will continue to represent the people who elected me.

Because in the end, the people have already spoken!
→ Pull 113126 *I never war told theyen was red that
to astole cy manager renewor
& For the For the record I want to stake the reason I inteript fe Councilman Gregomes is because he verbally
stating and saying comment that should have
been inclused session, therefore violating the
Brow Act
For Item #3 Amendent Rio tutor 2026-024 Dignidad (Diggin Ar 1127126 Meeting (Regulas Aracer: Ochor
Resolution
For the record, I want this statement entered into the public record.

Today's agenda exposes a clear contradiction.
_Resolutin
/
The two council members who voted no on the DACA and immigration resolution on 07/13/2026 are now submitting letters of support for that very same resdifion. You cannot vote against a resolution and then claim to support it afterward. The record speaks for itself.

Our community deserves elected officials who are informed before they vote-not after.

Decisions that affect DACA recipients, immigrant families, and our community are too important to make without understanding the issue.

Moving forward, I expect every council member to read the agenda materials and educate themselves. These decisions have real consequences for DACA recipients, immigrant families, and our entire community. The community deserves leadership that is prepared, informed, and consistent.
- This Resolution is put of the Dreamers, DA, a tre gi t Which Tim Costa is soporiting this very same Bill!
Congressman
CITY OF Item #:4

STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: September 14, 2026
DEPARTMENT: City Manager
FROM: Kevin Northcraft, Interim City Manager
AGENDA TITLE: City Representation Water Blueprint for the San Joaquin Valley and San Joaquin Valley Collaborative Action Program

ACTION & RECOMMENDATION
Discuss and consider appointing a member of the City Council to represent the City of Farmersville on the Water Blueprint for the San Joaquin Valley and the San Joaquin Valley Collaborative Action Program.

BACKGROUND | ANALYSIS
The City has an opportunity to designate City Council representation on the Water Blueprint for the San Joaquin Valley and the San Joaquin Valley Collaborative Action Program.

Participation would provide the City with representation in regional discussions and collaborative efforts affecting the San Joaquin Valley, including water resources, infrastructure, economic development, and other regional priorities.

Staff is requesting that the City Council discuss whether it would like to appoint a Councilmember to serve as the City's representative.

FISCAL IMPACT
No significant fiscal impact is anticipated.

ATTACHMENT:

None
FEBRUNRY 2024
Collaborative
Action Program
The San Joaquin Valley (Valley) is ground zero for California's water management challenges. A significant gap exists between locally available water supplies and existing demands, which is being exacerbated by climate change, population growth, groundwater contamination and unsustainable pumping, and aging infrastructure.

Over one million Californians, principally in disadvantaged communities The San Joaquin Valley Water Collaborative Action Program (CAP), a located in the Valley, lack access to safe and affordable drinking water' coalition of over 70 leaders from agriculture, water agencies, environ- In addition, the Valley has experienced significant groundwater overdraft. mentai justice organizations, environmental organizations, academia, with an estimated 2-3 million more acre-feet of grounciwater extracted and state and federal agencies, is developing recommendations for annually than is replenished. Ecosystems have continued to be more resilient water and land management. Multiple public and private degraded and many species are at risk If proactive action is not taken to organizations at the local, state, and federal levels are working to address these challenges, thousands more homes will lack adequate address the Valley's water challenges through on the ground actions and water to meet domestic needs, more than one million acres of Valley collective efforts io implement laws like the Sustainable Groundwater farmland will be haphazardly fallowed over the next iwo decades and Management Act (SMA), which mandates groundwater sustainability ecosystems will collapse. Now more than ever, collaboration is by 2040 and the Multibenefit Land Repurposing Program (ML.RP), which necessary lo improve the Valley's ability to maintain healthy communi- provides resources to manage the associated land use changes as ties, a vibrant economy. and a robust environment. SGMA is implemenied. CAP aims to support the multiple efforts across the Valley by identifying ways to overcome barriers and accelerate action that benefits all interesis.
• See Table 1, 2023 Drinking Water Needs Assessment Executive Summary, State Water Resources Control Board, located at https://www.waterboards.ca.gov/drinking_water/certlic/drinkingwaler/documents/needs/2023naexecutivesummary.pdf Specifically, the CAP is focused on achieving the following:

Safe Drinking Water Public Investment
By 2035, all San Joaquin Valley (Valley) residents will have access in a Sufficient public funds will be invested to support a) the necessary timely manner to safe, reliable, and affordable drinking water; no matter natural and constructed infrastructure to increase suppiy. b) demand the hydrologic conditions. This means prioritizing both interim and reduction strategies including land repurposing, and c) other investments long-term water supply and water quality challenges for all residents, to accomplish the desired outcomes. including those faced by small communities and domestic well users Consistent Policies
Sustainable Water Supplies
State and federal policies and funding will be aligned. Expedited Sustainable water supplies will be available to support a diverse permitting and regulatory review processes will be available for qualified economy, thriving ecosystems, access to safe, reliable, and affordable multibenefit projects and other actions to achieve the desired outcomes. drinking water for all Valley residents, and a sustainable level of agricultural production.

Sound Science
Decisions will be made using the best available and independent science Ecosystem Health
possible. Adaptive management with monitoring, deployment of the best The Valley landscape will increase its habitat areas to support an array of available technology and outcome accountability will be necessary to species and healthy aquatic ecosystems, including floodplain, riparian. maximize the effectiveness of resource decisions. wetland, on-farm, and upland habitat
Sustainable Agriculture
California will continue to provide reliable, safe, and secure food and fiber with industry-leading protections for workers, in-Valley communities, and the environment. The Valley will continue to be a major agricultural resource by preserving as many acres of sustainable farmland as possible while being a good neighbor to communities and ecosystems.

The CAP participants are organized
into five caucuses:

1. Advocates and Technical Assistance providers for safe drinking water for disadvantaged communities (DACs)

2. Local governments

3. Environmental Non-Govermental Organizations (NGO's)

4. Farmers and agricultural industry representatives

5. Valley water agency representatives
in Phase 1, CAP participants agreed on a probiem statement, identified desired cuicomes and an initial sclution set necessary to achieve long tenn sustainability. The CAP is premised on all caucus benefiting as the program moves
forward and that no single caucus can advance its interests at the expense of others. In Phase 2, CAP will develop actions (e.g. policies, funding, projects) that result in more resilient water and land management for Valley communities, agriculture, and ecosystems.

To date, the CAP has received support from the David and Lucille Packard Foundation, Central Valley Community
Foundation, California Wellness Foundation, RLF the California Department of Water Resources, the Water Blueprint for the San Joaquin Valley, Sustainabie Conservation, River Partners, and Environmental Defense Fund. CAP has been included in a Congressionally Directed Spending grant in the FY2023 federal budget.

Contact Information
Jim Kramer [email protected]
Laura Ramos Iramos@mail fresnostate.edu
Mara Guccione mguccione @resourceslegacyfund.org
Co-Chairs
Ann Havden [email protected]
Sarah Woolf [email protected]
CAP is a fiscally sponsored project of Resources Legacy Fund, a 501(c)(3) not-for-profit corporation located in Sacramento, California, which has promoted natural resource and land protection, environmental sustainability and social equity since 2000.

Collaborative Members
Action Program

NAME ORGANIZATION NAME ORGANIZATION
Co-Chairs (2) Safe Driniing Water 2)
Sarah Clark-Woolf Water Wise Paul Boyer City of Farmersville Council Member Ann Hayden Environmental Defense Fund Kassy Chauhan Fresno Irrigation District Strategic Adv Jennifer Clary Clean Water Action
Tim Quinn Stanford University Justine Massey Community Water Center Ashley Swearengin Central Valley Community Foundation Eddie Ocampo Self-Help Enterprises Buzz Thompson Stanford University Sue Ruiz Self-Help Enterprises Jim Waldo Gordon, Thomas, Honeywell Jessi Snyder Self-Help Enterprises Agriculture (1B)E Water Agencies (11)
Tom Barcellos Barcellos Farms Federico Barajas San Luis Delta-Mendota Water Authority Aubrey Bettencourt Netafim Austin Ewell Ewell Group
Kimberly Brown Wonderful Company Aaron Fukuda Mid-Kaweah GSA/ Tulare Irrigation District Emmy Cattani Cattani Farms Mark Larsen Greater Kaweah Groundwater Sustainability Agency John Corkins Corkins Fram Inc. Jeevan Muhar Arvin-Edison Water Storage District Mike Faria Vetter Ranches Ric Ortega Grasslands Water & Resources Conservation Districts Randy Fiorini Fiorini Farms Scott Peterson San Luis & Delta-Mendota Water Authority Mary Hildebrand Hildebrand Farms Jason Phillips Friant Water Authority D. Mas Masumoto Masumoto Family Farm Jennifer Pierre State Water Contractors Cannon Michael Bowles Farming Company Michelle Reimers Turlock Irrigation District Megan Nicholas-Harper Nuveen Trent Taylor Rosedale-Rio Bravo Water Storage District Jon Reiter Cavalrei Agencies/Academia
Jack Rice Madera Area Groundwater Dependent Growers Eric Averett Renewable Resources Group Russ Ryan Metropolitan Water District Delta Islands Bill Blomquest Indiana University Kabir Tumber Blue Diamond Growers Dave Eggerton Association of California Water Agencies Geoffrey Vanden Heuvel Milk Producers Council Scott Hamilton Water Blueprint for the San Joaquin Valley Russell Van Loben Sels Amistad Ranches Ellen Hanak Public Policy Institute of California Mike Wade California Farm Water Coalition Rachael Klopfenstein Delta Stewardship Council anvironmental (13 Rosemary Knight Stanford University
Ashley Boren Sustainable Conservation Jay Lund UC Davis Watershed Science Greg Collins Collins & Schoettler Richard Luthy Stanford University Catherine Hickey Point Blue Conservation Felicia Marcus Stanford University Logan Huecker Sequoia Riverlands Trust Jennifer Marr Department of Water Resources Robert Jeff Il Santa Rosa Rancheria Tachi Yokut Tribe Jan Martinez Stanford University Susan Long Tule Basin Land Trust Josue Medellin-Azuara UC Merced Mike Lynes Audubon Jeff Payne United States Bureau of Reclamation Sandi Matsumoto The Nature Conservancy Steve Rothert Department of Water Resources Amy Merrill Environmentalist Paul Souza United States Fish and Wildlife Service Soapy Mulholland Mulholland Consulting Joshua Viers UC Merced Sarah Puckett American Rivers Jay Ziegler Office of the Delta Watermaster Julie Rentner River Partners saltabs Supporting Saff Pantime g) John Shelton Friends of the River Sam Cunningham Provost and Pritchard Local Govemment (5) Jim Kramer Kramer Consulting
Stephanie Anagnoson Madera County Laura Ramos California Water Institute Denise England Tulare County
Lacey McBride Merced County
Christy McKinnon Stanislaus County
Augustine Ramirez Fresno County *Last Updated 09/23/2024* Water Blueprint
for the San Joaquin Valley
We are pleased to share some information about a group that is seeking to highlight one of the San Joaquin Valley's greatest challenges, California regulation and water policy, while advancing a pragmatic solution set and convening a thoughtful dialogue with a diverse and collaborative group of stakeholders.

The Water Blueprint for the San Joaquin Valley (the "Blueprint") is supported by a broad coalition of water users that are continuing to seek input from all stakeholders including local governments, public water agencies, agriculture industry representatives, disadvantaged communities, environmental organizations, academia, and others.

Over the past year the Blueprint has accomplished the following:

Created a more robust mission, vision and goals for the organization through a strategy session to lead Blueprint:
• Mission - Unifying the San Joaquin • Vision - The Water Blueprint serves as the united voice to champion water resource Valley's voice to advance an accessible, policies and projects to maximize accessible, affordable, and reliable supplies for reliable solution for a balanced water sustainable and productive farms and ranches, healthy communities, and thriving future for all ecosystems in the San Joaquin Valley.
$
Reorganized the association and Executed a letter to Governor Newsom Conducted meaningful discussions related to established a formal board of directors with outlining near term investment projects California water policy with environmental an approved set of bylaws to help facilitate that Water Blueprint supports to help in organization leaders and disadvantaged order and governance. drought response. community groups. in coordination with water organizations Highlighted the impending calamity In collaboration with congressmen Jim Costa and agencies from the Central Valley, and Josh Harder, the Blueprint assisted in Northern California and Southern California, curating a letter sent to the US Department of a letter was sent to Governor Newsom and the Interior and U.S. Bureau of Reclamation on Califomnia Legistature calling for more Secretaries, agency heads, key legislators, behalf of Costa and Harder. The letter listed drought and flood investment. and other policymakers. projecis that should be prioritized by the Infrastructure investment and Jobs Aci.

Water Blueprint
for the San Joaquin Valley
The primary purpose of the Blueprint is to highlight the impacts of California regulation and water policy while advancing balanced solutions. The Blueprint's success will require several activities to be executed in a coordinated fashion over the next 20 years. The next phases of activities will require planning and engineering services to support the development, evaluation, and selection of activities that will be pursued, including:

Supporting efforts to develop safe, clean, affordable water supplies for Developing an environmental plan to manage land use disadvantaged communities. changes for agricultural lands that unavoidably must come out of production.

Assisting Groundwater Sustainability Agencies within the Developing a water supply plan that includes recharge and San Joaquin Valley with implementation of SGMA and their infrastructure investments aimed at minimizing the loss of productive Groundwater Sustainability Plans. agricultural lands and addressing socio-economic impacts to communities who experience those losses.

Please feel free to visit the Water Blueprint for the San Joaquin Valleys' website at waterblueprintca.com
If you have any questions please reach out to Austin Ewell at [email protected] or (559) 437-1990. [email protected]
www.waterblueprintca.com
CITY OF Item #:5

STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: April 28, 2025
DEPARTMENT: City Manager
FROM: Michael L. Farley, Interim City Manager
AGENDA TITLE: Interim City Manager

ACTION & RECOMMENDATION
Approve interim contract if background check is completed and approved by City Council.

BACKGROUND | ANALYSIS
The Council voted (3-2) to hire Interim City Manager, Kevin Northcraft. Attached is the Interim City Manager Employment Agreement. Final approval is contingent upon background check and this agreement. The compensation is five percent (5%) above the highest paid employee. The highest paid employee is the Chief of Police. Five percent (5%) above that is $227,230.00. It is customary for the City Manager to be the highest paid employee in the City.

ENVIRONMENTAL REVIEW
N/A

FISCAL IMPACT
Salary. A City Manager salary was budgeted previousiy.

ATTACHMENTS
Interim City Manager Employment Agreement.

CITY OF FARMERSVILLE

INTERIM CITY MANAGER EMPLOYMENT AGREEMENT
THIS INTERIM CITY MANAGER EMPLOYMENT AGREEMENT ("Agreement" is made and entered into effective on August 27, 2026("Effective Date") by and between the City of Farmersville, a California General Law City ("City"), and Kevin Northcraft ("Manager").

RECITALS
A. City desires to hire Manager on an interim basis and Manager desires to accept an pointment as Interim City Manager of the City of Farmersville during recruitmen of and until such time as a regular City Manager is appointed and begins employment or until this Agreement expires, whichever occurs first.

B. The City Council of the City of Farmersville finds that this position requires specialized skills and experience associated with city administration.

C. Manager is willing and fully qualified to serve as the Interim City Manager and perform the related services for the City.

D. This Agreement is contingent upon the completion and approval by the City Council of a background investigation regarding Manager.

NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein contained, the City and Manager agree as follows:

Duties. City hereby agrees to hire Manager to serve as Interim City Manager to erform the functions and duties described in Exhibit A hereto, and to perform such other legall ermissible duties and functions as the City Council may from time-to-time assign or as may b necessary or desirable in Manager's opinion for the efficient management of the City.

Manager shall be available for attendance at City Council and other meetings as may be necessary to adequately perform the services under this Agreement. Manager will perform all services under this Agreement consistent with applicable law and without any legal conflicts.

Term; Termination. This Agreement shall become effective only upon approval by the City Council of the City of Farmersville at a regular City Council meeting, and after it is signed by the Mayor of the City of Farmersville and Manager.
(A) Manager's tenure as Interim City Manager shall commence on August 27, 2026, and shall continue until a permanent City Manager is appointed by the City Council, or until CalPERs retirement regulations require termination of the relationship to maintain Manager's retirement, or until terminated by the terms of this Agreement. Notwithstanding the beginning employment date, upon the effectiveness of this Agreement, Manager shall have immediate access to such City records as deemed necessary to effectively perform the services hereunder. (B) Manager shall serve at the will and pleasure of the City Council. Nothing in this Agreement shall prevent, limit or otherwise interfere with the right of Manager to terminate this Agreement at any time upon submitting thirty (30) days written notice of termination to the City, or the right of the City Council to terminate this Agreement by simple majority vote (3/5), with or without cause, at any time without notification of any kind or nature.

Compensation. City shall pay Manager $227,230.00 annually ($8,739.64/pay period noting there are 26 pay periods per year) for his services rendered as Interim City Manager. City shall withhold any necessary amounts required by law to be withheld. Manager shall not be entitled to severance pay, and expressly waives any and all rights with respect to severance pay.

4. Benefits. Manager will receive no benefits beyond the compensation noted in this Agreement and Manager expressly waives any rights to any benefits other than the Compensation noted in this Agreement.

Reimbursement of Expenses. Manager shall be entitled to reimbursement for business and travel expenses incurred in the performance of his duties as Interim City Manager, including mileage at the current IRS rate to and from his home in Tulare CA and any reasonable Lodging costs necessitated by his duties. All other claimed expenses are subject to applicable City ordinances and reimbursement policy. City shall reimburse Manager for such necessary and reasonable expenses as are submitted to the City based upon expense receipts, statements, or itemized account of such expenditures.

Method of Performing Services. Manager shall devote such time, interest, and effort to the performance of the services as is required to fulfill the duties of the Interim City Manager, and Manager Will determine the method, details and means of performing the services required by this Agreement. This includes, but is not limited to, the precise hours spent in City Hall.

Effect of Agreement on Manager's Retirement Benefits. The City has no responsibility for and makes no representation regarding the impact, if any, this Agreement will or may have upon Manager's retirement benefits from other agencies, including but not limited to CaPERS.

8.. Relationship between the Parties. The parties to this Agreement agree that Manager is an at-will retired CalPERS annuitant serving at the pleasure of the City Council, as a whole governing body. This Agreement does not create any property interest in continuing employment, nor does this Agreement create any expectation of continuing employment.

Indemnity; Liability. City shall indemnify, hold harmless and defend Manager from any and all claims, demands, actions, losses, damages, charges, or expenses to which Manager may be subject to arising out of, or resulting from, the performance of this Agreement and Manager duties hereunder as Interim City Manager. Notwithstanding the foregoing, the City's obligation under this Section 9 shall not apply to any punitive or exemplary damages which may be awarded by a court against Manager; nor shall this Section apply to liability incurred by Manager for actions outside the scope of his services or which result from intentional or malicious conduct or gross negligence, or through the use of any personal vehicle for purposes outside the scope of his services, all as to which Manager shall indemnify and hold City, its officers, agents and employees harmless. Manager shall cooperate in good faith with the City with respect to the defense of any claim, demand, or action. This provision shall survive the termination of this Agreement.

10. Conflict of Interest. Manager affirms and represents that he has no financial, contractual or other interest or obligation that conflicts with or is harmful to the performance of his 2 obligations under this Agreement. Manager shall not knowingly obtain such an interest or incur such an obligation during the term of this Agreement.

11. Confidential Information. Manager acknowledges and understands that in the performance of his duties, the City will disclose and entrust him with, and he will obtain, certain confidential information. Manager shall not directly or indirectly disclose or use such confidential information at any time, whether it be in the form of records, lists, data, personnel information, drawings, plans, reports, or otherwise, of a business or technical nature, which was acquired or viewed by Manager during the term of this Agreement unless such disclosure or use is authorized in writing by the City, required by law, or required in the performance of the duties of the Interim City Manager. This provision shall survive the termination or expiration of this Agreement. Manager acknowledges and understands he is subject to the provisions of the Ralph M. Brown Act in the performance of services under this Agreement.

Entire Agreement. This Agreement is the entire agreement between City and Manager and supersedes all prior discussions, negotiations, commitments or understandings, written or oral, between the parties with respect to Manager's appointment as Interim City Manager. Each party acknowledges that no promises, representations, inducements or agreements, oral or otherwise, have been made by any party, or anyone acting on behalf of any party that are not embodied herein. No modification to this Agreement shall be effective unless reduced to writing and signed by both parties.

13. General Provisions.

A. Governing Law. This Agreement and the legal relations between the parties shall be governed by and construed according to California law.

B. Waiver. The failure of either party to insist on strict compliance with any of the terms, covenants, or conditions of this Agreement by the other party shall not be deemed a waiver of that term, covenant, or condition, nor shall any waiver or relinquishment of any right or power at any time or times be deemed a waiver or relinquishment of that right or power for all or any other times.

Severability. The provisions of this Agreement are severable. The invalidity, or unenforceability of any provision in this Agreement will not affect the other provisions.

D. Interpretation. This Agreement is the result of the combined efforts of the parties. If any provision of this Agreement is found ambiguous, the ambiguity will not be resolved by construing this Agreement in favor or against any party, but by construing the terms according to their generally accepted meaning.

E. Counterparts. This Agreement may be signed in multiple counterparts, each of which shall be deemed an original, and all such counterparts taken together shall constitute one and the same instrument. Electronic signature pages, or facsimiles or copies of signature pages shall constitute originals and shall be binding as such.
3 F. Assignment. The City is entering into this Agreement by virtue of the professional experience, competence, and reputation of Manager. This Agreement is not assignable by either the City or Manager.

Voluntary Agreement. City and Manager each represent that they have read this Agreement in full and understand and voluntarily agree to all provisions herein.

The parties each further represent that prior to signing this Agreement they each had the opportunity to apprise themselves of relevant information, through sources of their own selection, including consultation with soparate legal counsel of their choosing, if desired, in deciding whether to execute this Agreement, and each of the parties is fully informed as to the terms, conditions and covenants of this Agreement.

IN WITNESS WHEREOF, City and Manager, by their signatures below, enter into this Agreement as of the Effective Date.

CITY OF FARMERSVILLE
Mayor
ATTEST:

City Clerk

EXHIBIT A

CITY OF
City Manager

FARMERSVILLE
City of Farmersville
909 W. Visalia Rd.

Farmersville, CA 93223
(559) 747-0458
www.cityoffarmersville-ca.gov

SALARY RANGE

DEFINITION
Under the general direction of the City Council, the City Manager oversees the operations of the Administration, Community Development, Police, Fire, and Public Works Departments The City Manager is responsible for planning, organizing, directing, and reviewing the overall administrative activities and operations of the City. Provides leadership to the City organization. Advises and assists the City Council. Represents the City's interests with other governmental agencies, business interests, and community at large. The City Manager is the Chief Executive of the City.

The City Manager also has direct responsibility for personnel, financial management, budget preparation, data processing, grant management, contract administration and acts as Executive Director of the City's Successor Agency to the Redevelopment Agency and any related duties.
• The City Manager will serve as a pillar of the community, upholding the vision, mission, and objectives of the City Council.

Works closely and effectively communicate with the Mayor, City Council, and staff. • The City Manager will execute a clear strategic plan regarding all internal and external matters of the City government.
• Expected to lead a strong management team based on organizational commitment and enhancement of the productivity and effectiveness of staff.

Additional service-related tasks include:
• Analyzes contracts, leases, reports, purchase bids and other matters requiring comprehensive analysis in preparation for final action.

Updated: 06/20/2024 Page 1|5
• Makes recommendations concerning departmental operations and expenditures. • Plans, formulates, and maintains control of the city budget. • The City Manager will possess excellent budget, finance, project management, and human resources skills combined with a strong business sense and economic development focus.

SUPERVISION RECEIVED AND EXERCISED
Receives close and general supervision from the City Council.

ESSENTIAL AND MARGINAL FUNCTIONS - may include, but are not limited to, the following:

Essential Functions:

Directs and participates in the development and implementation of goals, objectives, policies, and procedures;
Makes appropriate decisions or recommendations for City Council consideration and adoption;
Directs the development, presentation, and administration of the City budget; Oversees the financial and operational success of the City departments as well as its Capital Improvements.

Prepares and oversees the financial forecast of funding needed for staffing, equipment, materials, and supplies;
Monitors the revenues and expenditures and makes adjustments as necessary; Prepares and submits to the City Council reports of all City operations and administrative activities, keeping City Council advised of financial conditions, program progress, and presents future needs of the City;
Provides accurate and timely information and recommendations to the City Council.

This position will oversee operations and infrastructure, improve efficiencies and processes, and possess a strong understanding of interdepartmental collaboration; Provides operational leadership through the development of annual goals and work plans hereby creating a results and accountability-driven environment of performance Develop staff and be an important public-facing leader, while nurturing vital relationships with community groups, public agencies, local businesses, and other levels of government; Updated: 06/20/2024 Page 2|5
The ideal candidate is a strategic leader who can execute transformative projects, communicate resultant goals and expectations, and lead a diverse community to new Represent the City to all departments and outside agencies and partners; Respond to and resolve difficult and sensitive citizen inquiries and complaints; Provide staff assistance to the City Council; prepare and present staff reports and other necessary correspondence;
Respond to media inquiries, City Council concerns and issues, and community needs.

Attend and participate in professional meetings, seminars, and courses.

Attend and perform a variety of special projects and community events.

Performs related duties as assigned.

Experience and Training Guidelines --Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Bachelor's degree in public administration, business, or related field; master's degree preferred.

AND
• Five (5+) years of progressive public leadership experience; municipal experience preferred. An equivalent combination of education and experience would likely provide the required knowledge and abilities to perform the qualifying duties. • Bilingual English/ Spanish skills are strongly preferred.

MINIMUM PHYSICAL AND MENTAL ABILITIES
Data Utilization: Requires the ability to perform basic level of data analysis including the ability to review, classify, categorize, prioritize and/or reference data, statutes and/or guidelines and/or group, rank, investigate and diagnose. Requires discretion in determining and referencing such established standards to recognize interactive effects and relationships.

Human Interaction: Requires the ability to provide guidance, assistance and/or interpretation to others, such as co-workers and the public, on how to apply policies, procedures, and standards to specific situations.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to utilize equipment, machinery, tools, and supplies used for used in performing essential functions, such Updated: 06/20/2024 Page 3/5
as computer, fax machine, calculator, copier, telephone, postage machine and other typical office equipment.

Verbal Aptitude: Requires the ability to utilize a variety of advisory data and information such as reports, correspondence, forms, permit applications, bank deposits, warrants, taxes, checks, billings, invoices, maps, manuals, codes, ordinances, budgets, and meter books.

Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; calculate percentages, and decimals; may require the ability to perfor nathematical operations with fractions; compute discount, interest, ratios, and proportior Functional Reasoning: Requires the ability to convey instructions furnished in written, oral i or diagram form. Involves semi-routine standardized work, with some latitude for independent judgment regarding choices of action.

Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties, which may be subject to frequent change.

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing, and pulling of objects weighing five to ten pounds. Tasks may involve extended periods of time at a keyboard or workstation.

Sensory Requirements: Requires the ability to recognize and identify similarities or differences between characteristics of colors and shapes associated with job-related objects, materials, and tasks.

Environmental Factors: Ability to work under generally safe and comfortable conditions where exposure to environmental factors such as repetitive computer keyboard use may cause discomfort and poses a limited risk of injury.

Driver License:

Possession of a valid California Class C Driver License at the time of appointment. Individuals who do not meet this requirement due to physical disability will be reviewed on a case-by- case basis.

The ability to successfully pass a comprehensive physical examination and background • investigation.

In accordance with California Government Code Section 3100, City of Farmersville employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State. ....

Updated: 06/20/2024 Page 4|5
The City of Farmersville is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, Farmersville will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

I have reviewed this job description and 1 understand all my job duties and responsibilities. I am able to perform the essential functions as outlined. I understand that my job may change on a temporary or regular basis according to the needs of my location or department without it being specifically included in the job description.
- kin forts aft
Employee Signature: Date: 8-27-2026
Updated: 06/20/2024 Page SIS
CITY OF Item #:6

STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: September 14, 2026
DEPARTMENT: City Manager
FROM: Kevin Northcraft Interim City Manager
AGENDA TITLE: Interim City Attorney and Request for Proposals for City Attorney Services

ACTION & RECOMMENDATION
Staff recommends that the City Council:

1. Provide direction regarding the selection of an Interim City Attorney to provide legal services during the recruitment process; and

2. Review and approve the Request for Proposals (RFP) for City Attorney Services and authorize staff to release the RFP.

BACKGROUND | ANALYSIS
The City of Farmersville is currently in need of City Attorney services. To ensure the City continues to receive necessary legal counsel while completing the recruitment process for a City Attorney, the City Council may consider appointing an Interim City Attorney. Staff has also prepared an RFP to solicit proposals from qualified attorneys and law firms interested in providing ongoing City Attorney services to the City.

DISCUSSION:

The City's current Interim City Attorney will be stepping down. To ensure continuity of legal services, the City will need to appoint an Interim City Attorney to assist the City Council and staff with ongoing City business while the City completes the RFP process for City Attorney services. The proposed RFP will allow the City to solicit proposals from qualified attorneys and law firms interested in providing ongoing City Attorney services.

Once proposals are received, they will be presented to the City Council for review and consideration.

FISCAL IMPACT
The fiscal impact will depend on the rates and terms negotiated for Interim City Attorney services and the proposal ultimately selected for ongoing City Attorney services.

ATTACHMENT:

Request for Proposals City Attorney Services

CITY OF

FARMERSVILLE

REQUEST FOR PROPOSALS

BY THE CITY OF FARMERSVILLE

FOR CITY ATTORNEY SERVICES
Date Issued: February 10, 2025
Proposals Due: March 10, 2025
Submit To: City Clerk
City of Farmersville
909 W. Visalia Road
Farmersville, CA 93223
City of Farmersville
Request for Proposals
For City Attorney Services
Table of Contents
Title Page
Page

1. Introduction. .. 3
A. Purpose... 3
B. Background 3
C. Submittal Closing, Time, and Location. ... 4
D. Inquiries..

II. Terms and Conditions....

A. Proposal Preparation Costs
B. Reservation of Rights..

C. Acceptance of Conditions
D. Proposal Inclusions ....

E. Withdrawal of Proposal Before Closing..

F. Proposal Submittal...

G. Contract Execution...

H. Professional Licensing.

Insurance Requirement.

J. Business License...

K. Public Record..

L. Equal Opportunity....

M. Independent Contractor.

N. Conflict of Interest...

0. Non-Collusion Affidavit.

P. Appendix
III. Scope of Work
A. Understanding the Scope of Work
IV. Evaluation and Selection Criteria....

A. Areas of Performance Effectiveness
B. Proposal Evaluation.. 11
C. Selection Process..... 11
D. Proposal Timeline .... 11
V. Requested Information... 12
A. General Proposal. 12
B. Cost Proposal... 15
VI. Sample Documents
A. Copy of Typical Report Provided to Municipalities 16 B. Sample Billing Invoice ... 16
Attachments
Certification of Proposal Form
Business Information Form
Cost of Proposal Form
Cost of Proposal Worksheet
2 1. Introduction
A. Purpose
The City of Farmersville invites interested legal firms and individuals to submit proposals for City Attorney Services as described in the scope of work set forth in this request for proposals (RFP). The City seeks a City Attorney who will provide clear, understandable, and independent legal advice. The firm must be qualified to provide expertise in the areas of general municipal law, land use, personnel and labor relations, open meeting and conflict of interest laws. The City Attorney serves under the direction and supervision of the City Council and acts as their legal advisor. The City Attorney is not a City employee and is not entitled to the benefits of a City employee; the position is strictly on a contractual basis. The City Council reserves the right to retain or employ other attorneys or special counsel as may be needed, in its sole judgment, to take charge of any litigation or legal matters or to assist the City Attorney.

В. Background
Farmersville is a full-service city that provides a wide-array of services to approximately 11,000 residents. The city is situated in the Central San Joaquin Valley along Highway 198, east of Visalia.

The City of Farmersville is a General Law City governed by a Council/Manager form of government. Under this form of government, the elected City Council set the policies for the operation of the Farmersville City Government. The City Council consists of five members, elected at-large. Council Members serve four-year terms. The Mayor and Mayor Pro Tern are selected by the Council for two-year terms. The Mayor is the presiding officer of the Council, and the official spokesperson and ceremonial representative of the City.

Regular meetings of the Farmersville City Council are held on the 2nd and 4': Mondays of each month, at the Council Chambers, 909 W. Visalia Road, Farmersville, California at 6:00 p.m., and additional meetings may be scheduled as needed. Meetings of the Farmersville Planning Commission are held on the 3rd Wednesday of each month at 6:00 p.m.

The City Council is responsible for passing City ordinances, resolutions, adopting an annual budget, appointing commissions and committees, and setting policy, among other things.

The City Council appoints the City Manager. The City Manager appoints the heads of the various departments. The City has approximately 40 full-time employees and the operating hours of City Hall are Monday through Friday from 8:00 a.m. to 5:00 pm.

The City provides a wide range of services including police, fire, public works, utilities, finance, human resources, and community development, as well as general administrative activities. Additional information about the City can be found on the City's website at www.cityoffannersville-ca.gov.
3 C. Submittal Closing, Time, and Location
All proposals delivered in an express courier package shall be sealed in a separate envelope within the courier package. Any proposal found ineligible or incomplete shall not br considered for selection. Proposers assume full responsibility for having their proposa deposited at the proper address and no later than the scheduled closing time.

Proposals will not be received after the closing date and time indicated below:

Proposal Labeling: REQUEST FOR PROPOSAL FOR CITY OF FARMERSVILLE

ATTORNEY SERVICES
Submittal Closing: February 10, 2025, at 4:00 p.m., PST Location: City of Farmersville
Attention: Rochelle Giovani, City Clerk
909 W. Visalia Road
Farmersville, CA 93223
Number of Copies: One (1) Original and six (6) copies and one (1) unbound copy.

Early responses are acceptable; proposals will not be opened until the submittal deadline. Late proposals will not be accepted. Faxed or emailed proposals or modifications will not be accepted. Postmarks prior to the deadline are not sufficient for acceptance. The City will not be responsible for any errors or omissions in the proposals or for any delays in delivery.

D. Inquiries
Any prospective Proposer desiring an explanation or interpretation of the solicitation, specifications, etc., must request so in writing, no later than five (5) days before proposal due date to allow a reply to reach prospective Proposer before the proposal submission date.

The written request must be submitted to the individual identified below (emails okay).

Verbal explanations or instructions given during any phase of this solicitation will not be binding. Inquiries regarding this solicitation shall be directed to:

Rochelle Giovani
City Clerk
City of Farmersville
909 W. Visalia Road, Farmersville, CA 93223
Phone: (559) 747-0458
Email: [email protected]
Please reference "Request for Proposals for City Attorney Services" when contacting the City regarding this solicitation. The City of Farmersville website, www.cityoffarmersville-ca.gov will contain a copy of this document as well as a summary of any/all applicable addenda, if any.
4 II. Terms and Conditions
A. Proposal Preparation Costs
The City is not, nor shall be deemed, liable for any costs incurred by Proposer in the preparation, submittal, or presentation of their proposals.

B. Reservation of Rights
This RFP does not commit or obligate the City of Farmersville to accept or execute an agreement for any expressed or implied service. The City reserves the right to:
• Reject any and all proposals received and to accept or reject any items)herein; • Take all proposals under advisement for up to ninety (90) days after opening; • Waive any informality on any proposal;
• Be the sole judge of the relative merits of the material mentioned in the respective proposal received;
• Request any firm submitting a proposal to clarify its proposal during the selection phase;
• Negotiate the service schedule and reasonable costs with the selected firm; • Modify or alter any requirements herein, and issue addenda or amendments to this RFP;
• Terminate this REP process at any time.

C. Acceptance of Conditions
It is the Proposer's responsibility to examine the scope and location of the proposed work to fully acquaint themselves with the specifications and the nature of the work to be accomplished. Proposers shall have no claim against the City based upon ignorance of the nature and requirements of the services provided, misapprehension of the work environment, or misunderstanding of the specification or agreement provisions.

By submitting a proposal, each Proposer expressly agrees to and accepts the following conditions:
• Proposal and cost schedules shall be valid and binding for ninety (90) days following the proposal due date and will become part of the Agreement that is negotiated with the City.
5 • The City may require whatever evidence is deemed necessary relative to the Proposer's financial stability and ability to perform these services. • The City reserves the right to request further information from the Proposer, either in writing or orally, to establish any stated qualifications. • The City reserves the right to solely judge the Proposer's representations, and to solely determine whether the Proposer is qualified to undertake these services pursuant to the criteria set forth herein. The Proposer, by submitting a proposal, expressly acknowledges and agrees that the judgment of the City as to whether or not the Proposer is qualified to perform these services shall be binding, final and conclusive.

D. Proposal Inclusions
The Request for Proposals documents shall be submitted in their entirety, with ALL applicable portions fully completed by the Proposer. All Proposers are encouraged to review and confirm that their proposal includes and specifically addresses all of the proposal requirements prior to submitting as outlines elsewhere in this document.

E. Withdrawal of Proposal Before Closing
Any Proposer may request the withdrawal of their submitted proposal by written request at any time prior to the scheduled closing date and time. Upon receiving written request to withdraw any proposal, the City will consider the proposal null and void, and return the proposal to the Proposer.

Withdrawal of proposal will not impact Proposer's resubmittal for this or any future proposals). r. Proposal Submittal
All Proposers shall complete and return one (1) original and six (6) copies of their proposal on standard sized paper and one (1) unbound copy. More than one (1) proposal from an individual, firm, partnership, or corporation under the same or different names will not be considered.

G. Contract Execution
The firm/individual shall prepare the Agreement to be executed by both parties upon final review of the City.

H. Professional Licensing
The professional services provider, and any sub-consultants), shall possess any necessary professional certification(s) and/or license(s) relative to the work to be performed required by an appropriate licensing authority of the State of California and shall provide evidence of such to the City with their proposal or prior to commencement of the work in such a form as the City 6 shall require.

I. Insurance Requirement
The Proposer shall, at its own expense, procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the Agreement by the consultants, its agent, representatives, employees, or subcontractors. Proposer shall also require all of its subcontractors assigned to provide services to procure and maintain the same insurance requirement for the duration of the Agreement. Specific insurance requirements are as follows:
• General Liability Insurance of at least $1,000,000.00 per occurrence and $2,000,000.00 aggregate liability.
• Automobile Liability Insurance of at least $1,000,000.00 per accident Combined Single Limit (CSL);
• Statutory Worker's Compensation Insurance, including Employer's Liability coverage of at least $1,000,000.00;
Professional Errors and Omissions Insurance of at least $1,000,000.00 per occurrence and $2,000,000.00 annual aggregate liability;
Insurance endorsement proving City as Additional Insured.

J. Business License
The professional provider, and any sub-consultants), shall obtain a valid City of Farmersville Business License on or before their commencement of work.

K. Public Record
Be advised that all information contained in proposals submitted in response to this solicitation shall become a matter of public record upon contract award, and made available upon request, unless otherwise marked. The Proposer must identify, in writing, all copyrighted material, trade secrets or other proprietary information the Proposer claims are exempt from disclosure pursuant to the California Public Records Act. The Proposer who claims such an exemption must also state in the proposal that:
"The Proposer agrees to indemnify and hold harmless the City and its officers, employees and agents from any claims, liability or damages against the City and to defend any actions brought against the City for its refusal to disclose such material, trade secrets or other proprietary information to any party."
L. Equal Opportunity
The City of Farmersville requires all Proposers to comply with equal opportunity policies. 7 M. Independent Contractor
The City Attorney will be an independent contractor. All persons employed by a firm in accordance with an Agreement resulting from this RFP will be employees of the firm or law practice and not of the City of Farmersville.

N. Conflict interest
No official, officer, or employee of the City of Farmersville or of a local public body during his/her tenure or for one year thereafter shall have any interest, direct or indirect, in this contract or the proceeds thereof. Furthermore, the parties hereto covenant and agree that to their knowledge, no board member, officer or employee of the City of Farmersville has any interest, whether contractual, non-contractual, financial or otherwise, in this transaction, or in the business of the contracting party other than the City of Farmersville, and that if any such interest comes to the knowledge of either party at any time, a full disclosure of such information will be made in writing to the other party or parties, even if such interest would not be considered a conflict of interest under Article 4 (commencing with Section 1090) or Article 4.6 (commencing with Section 1120) of Division 4 of Title 1 of the Government Code of the State of California.

0. Non-Collusion Affidavit
All proposals must be accompanied by a signed and notarized Non-Collusion Affidavit per the Public Contract code Section 7106.

P. Appendix
The appendix shall include any suggested additions or modifications to the scope that the individual/firm believes will enhance the quality of their proposal. Individual/Firm brochures, exhibits, and aily other pertinent documents may be included in the appendix.

Ill. Scope of Work
A. Understanding the Scope of Work
The City Attorney is appointed by and reports to the City Council. The City Attorney is the chief legal counsel for the City of Farmersville and, as such, is responsible for advising on all legal matters. The primary responsibilities the City will require of its City Attorney shall include, but not be limited to, the following:
• Represent and provide legal advice and consultation, encompassing all aspects of municipal law, on a daily basis to the City Council, City Manager and City Staff as requested or required. Contacts are usually made by email or telephone and same- day response is typically expected.
• Attend and represent the City's legal interests at all City Council meetings 8 (including Closed Sessions and Council Study Sessions), Planning Commission and other meetings of other Commissions and Committees on an as needed basis specified by the City.
• Attend at least two regular City Council meetings per month and be prepared to advise the Council on matters on the agenda as well as procedural or substantive issues that arise during the meeting.
• Attend at least one regular Planning Commission meeting per month and be prepared to advise the Commission on matters on the agenda as well as procedural or substantive issues that arise during the meeting. Coordinate and manage the services and costs of all outside legal counsel within budgetary limits as approved by the City • Review, approve and/or prepare ordinances, resolutions, staff reports, contracts, deeds, leases, and other legal documents required by the City. • Approve the form of all contracts made by and between the City of Farmersville and all bonds given to the City, endorsing same.
• Recommend policies and procedures that comply with the requirements of the law. • Keep the City Council informed of legislation or judicial opinions that have potential impact to the City.
• Prepare, review and revise staff documents, including, but not limited to, initiation of memorandums concerning legal issues, contracts, agreements, ordinances, resolutions, land use decisions on appeal, and staff reports for the legal support of City • Provide staff assistance, legal research and counseling related to the acquisition or sale of property, preparation of contracts, leases, deeds and easements, agreements, utility franchise agreements, fees, taxes, assessments, environmental law (CEQA), public contracts/capital projects, land use, zoning, and subdivision matters, Proposition 218, risk assessment, election law, code enforcement, operations governed by law, liability situations, grant guidelines, and other matters as necessary requiring legal advice.
• Interpret the City's Municipal Code and prosecute misdemeanor and ordinance infractions as necessary.
• Provide guidance concerning the requirements of the Brown Act, Conflict of interest (AB 1234), the Political Reform Act, the Public Records Act, due process and other legal requirements imposed by statute and common law.

Represent the City in litigation not covered by the City's self-insured risk pools and 9 otherwise cooperate, support, and collaborate with self-insured risk pool staff, and legal counsel, as appointed.
• Provide legal advice and assistance to operating departments, assist in notice of disciplinary actions and provide advisory service as needed.

Research and interpret laws, court decisions and other legal authorities in order to prepare legal opinions and to advise the City Council and management staff on legal matters pertaining to City operations.
• Represent the City before other governmental bodies and agencies to promote the interest of the City as needed
• Oversee coordination with special legal counsel on all City litigation as directed by the City Council and/or City Manager.
• Maintain legal files and provide the City Clerk copies of pertinent pleadings and orders in all litigation the City Attorney is handling for the City. • Perform other legal duties as may be required by the City Council as may be necessary to complete the performance and functions mentioned above.

IV. Evaluation and Selection Process
A. Areas of Performance Effectiveness
The City of Farmersville recognizes that a successful and effective City Attorney will demonstrate specific qualities. The extent to which an incumbent's performance exhibits effectiveness in the following areas will serve as a basis for evaluation of the City Attorney.

These effectiveness areas include:
• Open government, transparency, and democratic governance • Competent representation - doing things right (legal knowledge, research, and analysis)
• Ethical leadership - doing the right things (principle-centered) • Adherence to legal policies and procedures (promoting the public interest) • Professional conduct (emotional and mental fortitude) • Inter-governmental governance (networking and coalition building) • Customer service (public, media and stakeholder relationships) 10 B. Proposal Evaluation
Selection of Proposer to interview with the City will be based on the contents of their written proposal. Proposal will be rated according to the following criteria (in no particular order):
• Depth and breadth of experience and expertise in the practice of law, most specifically in those areas most often encountered in municipal government operations; • Understanding of municipal government issues and municipal law; • Capability to perform legal services promptly and in a manner that permits the City Council and staff to meet established deadlines and operates in an effective and efficient manner; • Qualifications of the key staff that will be assigned to the City of Farmersville under this proposal;
• Familiarity with State of California Land Use Law;
• Communication skills;
• References of past or current municipal law clients or municipal practice; • Proposed fee structure, including but not necessarily limited to, a monthly retainer, services included in monthly retainer, hourly rates for services not included in monthly retainer.

During the evaluation process, the City reserves the right, where it may serve the City's best interest, to request additional information or clarification from proposing firms/individuals to allow corrections of errors or omissions. The City reserves the right to verify any information contained in proposals, including references, resumes, etc. The City reserves the right to investigate and research proposals, including facts and opinions that could be helpful in evaluating the capabilities of firms/individuals whether or not they were specifically included in the proposals.

C. Selection Process
The top-ranked firms/individuals may be requested to attend a meeting with the City Council to be interviewed. The interviews will allow the designated firms or individuals an opportunity to answer any questions the City Council may have regarding their proposals. Participation in the interviews will be at no cost to the City. The City Council will make the final determination of the successful firm/individual.
11 D. Proposal Timeline
Release of RFP February 10, 2025
Deadline to Submit Questions - February 17, 2025
Deadline for Proposal
Submission March 10, 2025
Review of Proposals (Closed Session) - March 24, 2025
Notification of Finalists - March 25, 2025 (tentative)
Interviews with Finalists (Closed Session) - April 14, 2025 (tentative) Award of Contract (City Council Meeting) - To be determined Contract Effective Date - To be determined
The City Council will review proposals at a Closed Session Meeting, top ranked finalists will be interviewed by the City Council during a scheduled Closed Session where proposers will have an opportunity to present their proposals and answer any questions the City Council may have.

Participation in the interviews will be at no cost to the City. Please note that in an effort to maintain the integrity of the interview process, all proposers are prohibited from contact with the City Council Members outside of the formal interview process.

V. Requested Information
All proposals must provide specific and succinct answers to all questions and requests for A. General Proposal

1. Letter of Transmittal: Signed by an authorized representative of the firm or the individual committing to provide the legal services described above, including a brief introduction and history of the firm, number of employees, proven work history, and a statement as to qualifications.

2. Table of Contents: Include a clear identification of the material by section and page number included in the proposal.

3. Firm Qualifications: Provide professional experience and overall capabilities, qualifications, training, and areas of expertise for each of the partners/principals and associates that may be assigned to work with the City, including, but not limited to:
12 • Name of individual(s) with resumes);
• Length of employment with firm;
• Specialization;
• Legal training;
• Scholastic honors and professional affiliations;
Date of admittance to California Bar;
• Years of practice;
• Municipal or other local public sector experience;
• Knowledge of, and experience with California Municipal Law; • Years and statement of other types of clientele represented; • Litigation experience and track record;
• Experience with fee collections, cost recovery, and rate setting governed by Prop 26, Prop 218, AB 1600, SB 1693, and other State and Federal requirements. • Knowledge and use of Alternative Dispute Resolution (ADR) techniques; ADR training and experience; and success record of advocacy in mediation and arbitrations;
• Knowledge and practice of law relating to land use and planning, CEQA, NEPA, general plans, real estate, environmental issues, hazardous waste and other related law;
• Experience in the area of contracts and franchises;
• Experience in the preparation and review of ordinances and resolutions; • Experience in the area of the Public Records Act, the Brown Act, and the Elections Code;
• If the firm, or any of the attorneys employed by the firm, have ever been successfully sued for malpractice, been the subject of complaints filed with the State Bar, or had discipline imposed by the State Bar, please provide 13 information on the nature of the incident, the dates on which the matter began and was concluded, and the results of the situation.
• Describe your view of the role of the City Attorney.
• Describe how you would structure the working relationship between the City Council, City Manager, Department Heads, and other members of staff. • Describe how you will keep the City Council and the City Manager informed about the status of litigation and other legal matters. • Describe the response time we can expect from the City Attorney to inquiries made by the City Council and City Manager.
• Describe how you will track and manage legal costs so that the City's legal costs are held to a minimum. Please provide an example. • Describe how you will proactively advise the City Council, City Manager and staff about legal developments or issues of concern, without being asked. • Describe how as the City Attorney you would coordinate your daily work with the City Manager and City Department Heads.
• Describe how as the City Attorney you would coordinate necessary administrative, statistical, and case work with legal counsel and other administrative staff at employment risk, liability, and workers compensation risk pools that the City is a member.
• Clearly describe your range of experience with project negotiation, eminent domain issues, and the drafting and implementation of agreements and contracts (i.e. lease, purchase) and litigation.
• How would you evaluate whether to use an attorney within your law firm or an attorney from another law firm to handle a case, provide expert advice, or provided other needed services?
Describe the firms' practices regarding professional development training and keeping current with the laws and legal matters affecting itsclients. • Identify the types of in-service training (such as ethics, commission roles and responsibilities, how to conduct performance evaluations, harassment investigations, etc.) your firm is capable of providing to municipalities. • Describe systems/mechanisms that would be established from monthly reporting of status of projects, requests, and litigation. • Identify the types of reports your firm would provide to the City Council and City Manager.
• Describe your firm's suggested process for transmittal of requests and other material to City Attorney.
• Describe the staffing of your office, including all permanent and temporary employees and their general duties and work schedules. Include any changes you would propose, now or in the future, should you be awarded a contract to provide legal services to the City.

If this information is already included in your standard proposal, that will be sufficient.

There is no need to prepare a separate proposal specifically for the City of Farmersville.

4. Please complete and submit the Certification of Proposal Form (Attachment A) and Business Information Form (Attachment B) with your Proposal.

5. References: Provide contact information for three (3) municipal, public agency and/or key clients for which municipal legal services have been provided in the last ten (10) years.

Please include the contact person's name, address, phone number and email address.

6. Clients/Potential Conflicts of interest:
a. Identify any foreseeable or potential conflicts of interest and public clients you serve and the manner in which you would propose to resolve such conflicts. b. For the person to be designated as City Attorney and any substitute City Attorney(s), list all public clients that person presently represents as City Attorney or general counsel, along with the meeting dates and times for each governing body. c. List all private clients that could potentially pose a conflict of interest with your representation of the City of Farmersville.
d. Identify all situations in the last five (5) years in which you have been adverse to public entities, either in litigation or administrative matters. e. Please list any political contributions of money, in-kind services, or loans made to any member of a City Council within the last three (3) years by the applicant law firm and all of its attorneys, including the attorney being proposed to represent the City of Farmersville.

7. Insurance: Please include a description and pertinent information regarding the general liability and malpractice insurance carried by the firm or individual, including the amount of coverage provided by such insurance.

B. Cost Proposal
15 It is anticipated that the City will expect the selected firm to provide a system wherein "general" 16 services are provided under a flat or fixed monthly retainer and any additional "special" services are billed at a pre-negotiated hourly rate.

1. General Services: Please give your definition of "general" legal services. Would all general legal services be included in your monthly retainer?

2. Special Services: Please give your definition of "special" legal services. How are they differentiated from general legal services? Would any special services be included in your retainer? If so, please identify them.

3. How would your firm aid the City to remain within its adopted budget for its legal services?

4. Billing Method: Describe your firm's preference for method of payment, payment terms, and your procedure for billing retention, hours, and expenses and other accounting requirements.

5. Reimbursable: Define the type and unit rates for reimbursement of expenses. For example, rate for mileage, reproduction of documents or word processing charges, unit costs for telephone costs, etc.

6. In-Service Training: Please provide the costs of any in-service training(s) that your firm can provide to the City.

7. Adjustments: Do you expect to have a cost-of-living adjustment incorporated into the agreement with the City? If so, please explain how you propose it be computed and implemented.

8. Monthly Flat or Fixed Rate/Billable Hours: Please complete and submit the Cost Proposal Form (Attachment C) with your Proposal. The proposed compensation may be in two (2) formats. The Proposer is to propose an hourly rates) for work, including meeting attendance OR the submittal shall contain a billing system wherein regular attendance at City Council or Planning Commission meetings are billed at a flat or fixed rate, per meeting fee (i.e. monthly retainer) and services beyond the scope are billed at the proposed hourly rate(s). Billing should correspond to the Scope of Work and hourly involvement by each staff member.

9. Cost of Proposal Worksheet: Please complete and submit the Cost of Proposal Worksheet (Attachment D) with your proposal.

VI. Sample Documents
A. Sample Report: Please submit a copy of a typical report your firm provides to municipalities (i.e. staff report, memorandum, legal opinion, etc.).

B. Sample Billing Invoice: Please submit a copy of a typical invoice your firm provides to 17 municipalities that identifies General and Special Services. Please redact any sensitive information.
18 Attachment A
Certification of Proposal
• The undersigned hereby submits its proposal and, by so doing, agrees to furnish services to the City in accordance with this Request for Proposal and to be bound by the terms and conditions of the RPP.
• This firm has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is solely responsible for such errors or omissions.
• It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informal or irregularity in any proposal received by the City. • The proposal includes all components, figures and date required by this Request for Proposal. • This firm has carefully read and fully understands all of the items contained in this Request for Proposals. This firm agrees to all of the requirements of the RFP. • The City is not responsible for any cost associated with preparing the Proposal.

Date:
-
Name of Firm:
-
Authorized Signature:

Print/Type Name:

Title:

Address:

Telephone:

Fax:

Email:
19 Attachment B
Business Information Form
Business Contact Information:

Name of Firm:

Address:

City/State/Zip Code:

Telephone:

Fax:

Email:

Website:

Federal Tax Number:

Number of Years in Business:

Number of Employees:

Does the firm/business maintain amounts of insurance specified by the City? Yes No Are there any claims that are pending against any insurance policies? Yes No If yes, describe:

Has the firm/business been in bankruptcy, reorganization, or receivership in the last five years? Yes No Has the proposed designated City Attorney practiced municipal law a minimum of five (5)years? Yes No Is each of the proposed attorneys accredited and in good standing with the State Bar of California? Yes No Business Classification: Corporation Partnership Individual If a Corporation:

Date of incorporation:

State of incorporation:

President's Name:

If a Partnership:

Date of Organization:

Name of all Partners:
20 Attachment C
Cost of Proposal Form
Proposer
Name of Firm:

Address:

Name of Contact:

Phone Number:

Email Address:

Hourly Rates (no retainer)
Estimated average hours per month: Hourly Rate: $_
Total cost for services per month: $
Monthly Retainer
Estimated average hours per month: Hourly Rate: $_
Total cost for services included in monthly retainer:

Add-On Hours Outside of Monthly Retainer:

List of Personnel Hourly Rates

2. 3.

Reimbursable and/or Other Costs:

Please define the types and unit rates for expenses (i.e. mileage, reproduction of documents, faxed documents, processing charges, etc.) if any:
21 Attachment D
Cost of Proposal Worksheet
Services Provided by Firm Included in Title of Person
(Yes/No) Retainer (Yes/No) Performing Service

1. Attend regular and special Council meetings.

2. Attend regular Planning Commission meetings •

3. Agenda review and follow-up.

4. Standard contract review and revision.

5. Standard ordinance/resolution review and revision.
•

6. Public Records Act request review and direction.

7. Brown Act issues.

General legal advice and counsel on matters
pertaining to the City, not involving more than three
(3) hours of research

9. Code enforcement issues - city code interpretation. •

10. Code enforcement issues - consultation with City
staff.

11. Code enforcement issues - preparation and review of notices, demands and orders.

12. Litigation, including eminent domain.

13. Personnel services - Revision of drafting at-will
personnel contracts.

14. Transactions - leases.

15. Transactions - statutory development agreements.

16. Transactions - specialized fee credit or reimbursement agreements.

17. Franchising.

18. Public Works - contract disputes and interpretation services.

19. Public Works - drafting construction and similar •
contracts and conditions.

20. Public Works - prevailing wage issues. •

21. Public Works - right of way acquisition.
22 Provided by Firm Included in Title of Person
Services
(Yes/No) Retainer (Yes/No) Performing Service

22. Development Services- CEQA and NEPA issues
and document review.

23. Development Services - routine Subdivision Map Act
issues.

24. Development Services - non routine Subdivision Map
Act issues.

25. Development Services - zoning and land use issues.

26. Development Services - housing issues.

Ordinance and resolutions - drafting and compilation
of non-routine ordinances and resolutions; review and

27. analysis of non-routine ordinances and resolutions
drafted by City Staff or other Jurisdictions.

Appearance before other public entities or

28. government agencies on behalf of the City.

Proposer may list additional, pertinent services it can

29. provide to the City of Farmersville on the lines below: • 23 CITY OF Item #7

Staff recommends that the City Council:
• Receive the presentation on the Avenue 280 Widening • Segment 2 and Segment 3 projects; • Adopt Resolution No. 2026-43 (Attachment "B") authorizing the Interim City Manager to sign a Measure R Program Supplement to the Cooperative Agreement to fund design of the roundabout at Avenue 280 and Virginia Avenue, in the amount of $610,000; and
• Authorize the Interim City Manager to execute a professional services agreement with 4Creeks, Inc. (Attachment "A") in the amount of $610,000 for design of the Avenue 280 and Virginia Avenue Roundabout.

BACKGROUND | ANALYSIS
Avenue 280 is being widened by the County of Tulare RMA in three segments. Segment 1 (SR-99 to Akers Street) is complete. Segment 2 (Lovers Lane to Virginia Avenue), a 2.5-mile stretch west of the City, is in design. Segment 3 (Brundage Avenue to Jacobs Place), east of the City within the Visalia sphere of influence, is a separate project nearing 60% design. Tonight's presentation covers both Segment 2 and Segment 3.

Segment 2 today is two undivided travel lanes with paved shoulders in an 80-ft right-of-way, with no median, curb, gutter, or separated bike/pedestrian path. The proposed improvements widen it to four lanes divided within a 120-ft right-of-way, with a raised median, curb and gutter, storm drain, street lighting, ADA ramps, drive approaches, and a 10-ft Class I trail along the south side. The project also includes replacement of the Tulare Irrigation District canal bridge west of Virginia Avenue.

A double-lane roundabout is also proposed at Avenue 280 and Virginia Avenue on Segment 2, next to City Hall, designed to the national NCHRP Report 1043 guide with ADA and bicycle ramps at all approaches (Attachment "C"). A second roundabout is planned on Segment 3 in 2028/2029 and will be brought back to Council at a later date for final approval. Unlike the rest of Segment 2, the City is directly funding and contracting the Segment 2 roundabout's design; 4Creeks, Inc. has proposed to design it for $610,000 (Attachment "A").

The design is proposed to be funded with Measure R revenue, the Tulare County transportation sales tax administered by the Tulare County Association of Governments (TAG). Under the City's Measure R Cooperative Agreement with TCAG, funds cannot be drawn for a specific project until a project-specific Program Supplement is authorized by Council resolution; Resolution No. 2026-43 (Attachment 'B") does so.

FISCAL IMPACT
Measure R is the half-cent Tulare County transportation sales tax approved by voters on November 7, 2006, administered by the Tulare County Association of Governments (TCAG) as the Local Transportation Authority.

The City receives Measure R funding through a Cooperative Agreement with TAG for projects identified in the adopted Measure R Expenditure Plan.

Design of the roundabout is proposed to be funded entirely with $610,000 in Measure R revenue through the professional services agreement with 4Creeks, Inc. (Attachment "A"') and the Program Supplement authorized by Resolution No. 2026-43 (Attachment "B"). There is no impact to the General Fund.

There is no fiscal impact to the City for Segment 2 roadway, which the County of Tulare RMA designs, funds, and administers.
4Creeks current preliminary construction estimate for the roundabout is approximately $6.0 million; this figure is preliminary and may change as the design progresses.

DISCUSSION:

Segment 2 is in late design (100% plan set submitted, marked "Not for Construction"). Right-of-way clearing and utility relocation coordination (SCE, SoCal Gas, Comcast, AT&T) are underway, and clearing and grubbing has started; roadway construction is anticipated to begin in summer 2027.

The roundabout design is on the following schedule:
• Design report: September 21 • October 9, 2026
• 30% plan set: October 10 • November 6, 2026
• 60% plan set: November 7, 2026 • January 8, 2027
• 90% plan set: January 9 • March 12, 2027
• 100% plan set (final): March 13 • April 30, 2027
This item is presented by the City Engineer; County of Tulare RMA staff will attend to answer any project related questions that the City Engineer cannot answer.

ATTACHMENTS
A. 4Creeks, Inc. Proposal for Roundabout Design Services B. Resolution No. 2026-43, Authorizing the Interim City Manager to Sign a Measure R Program Supplement to the Cooperative Agreement to Fund Design of the Avenue 280/Virginia Avenue Roundabout C. Avenue 280 & Virginia Avenue Roundabout Conceptual
Honest
2 4CREEKS™ | Design Authentic
Solutions
August 28, 2026
Kevin Northcraft
Interim City Manager
City of Farmersville
909 W Visalia Road
Farmersville, CA 93223
Subject: Design Proposal for Ave 280 & Virginia Ave Roundabout Dear Mr. Northcraft,
We have prepared a scope and fee for the services required to complete the proposed project design for a roundabout including all pedestrian crossings, ramps, and affected drive approaches at the intersection of Avenue 280 and Virginia Avenue. Our understanding is that the scope of work will generally include the following improvements:
• Design roundabout in accordance with the NCHRP Report 1043: Guide for Roundabouts.
• Design sidewalk, drive approaches, curb and gutters along Ave. 280 and Virginia Ave. • Design ADA accessible curb ramps in eight (8) locations. • Design bicycle ramps in eight (8) locations.
• Drainage to be collected and tied-into the storm drain system proposed as part of : Segment 2 of Avenue 280 improvements plans which discharges into a new drainage basin located approximately 0.25 miles to the south of the proposed roundabout. • Proposed roundabout will tie-in to the proposed off-site improvements for the Avenue 280 Segment 2 project located at the western edge of the intersection and to the existing improvements of W Visalia Road at the eastern edge of the intersection.

The project design is to be completed so that the City can pursue funding for construction of the project.

In the tasks listed below, the Base Bid includes all tasks needed to generate a set of complete improvement plans regardless of the construction timing of the Avenue 280 Segment 2 project.

CLOVIS DENVER
1275 N. Willow Avenue
Clovis, CA 93619 805-904-39, CA 93401 olibu, CA 902
559-802-3052 10-974-45
In the tasks listed below, the Alternate Bid #1 includes all tasks needed to generate a set of complete improvement plans assuming that Avenue 280 Segment 2 project will be constructed and completed prior to the approval of the roundabout plans.

In the tasks listed below, the Alternate Bid #2 includes all tasks needed to generate a set of complete improvement plans assuming that Avenue 280 Segment 2 project has not been constructed prior to the approval of the roundabout plans.

TASK 1: PROJECT INITIATION
Upon contract authorization the 4Creeks team will collaborate with the City of Farmersville to refine and finalize the scope of work, schedule, and budget parameters and determine what resources will be needed to complete the project. The Project Initiation task will allow for the design team to research, compile, and present to the City a complete list of all issues and conflicts within the site parameters, and to propose what design improvements will be needed to address these issues.
• Schedule Project Kick-Off meeting.
• Prepare agenda for Project Kick-Off meeting.
• Prepare Project Kick-Off meeting minutes.
• Provide the City of Farmersville with a list of designated consultant contacts. • Conduct a site visit prior to the Kick-off meeting and assess the conditions involving the design of the project.
• Develop a list of issues and questions and coordination items for the Project Kick-off meeting.
• Identify all necessary improvements that are needed for a complete design. • Prepare and submit an initial project schedule.
• Define City and Consultant responsibilities.
• Review and discuss Scope and Budget.

The above Task 1 services will be provided on a Time and Materials basis with an Estimated Fee of $8,000.

TASK 2: PROJECT MANAGEMENT
4 Creeks will act as the prime consultant and will manage the design team's progress throughout the life of the project. The City of Farmersville will act as the Contract Administrator for the project. The purpose of the Project Management task is to organize the efforts of the project team and the City to keep the project on schedule and on budget. • Administration
Manage and update the project schedule in coordination with the City of Farmersville. • Schedule meetings in coordination with the City of Farmersville. We plan to hold Teams Conference Video meetings with the City to minimize costs to the City as necessary.
• We have budgeted to do 1 in person meeting with the City at the 30% design review stage.
• Represent the Design Team at project coordination meetings. • Ensure that the City's questions/correspondence is responded to within two (2) working days of the inquiry.
• Implement and maintain quality control across all disciplines that are involved in the project.
• Prepare and deliver monthly progress reports and invoices to the City of Farmersville. • Overall Quality Control of the contract documents
The above Task 2 services will be provided on a Time and Materials basis with an Estimated Fee of $ 48,000.

TASK 3: TOPOGRAPHIC SURVEY

SCOPE OF WORK
The Farmersville Western Roundabout is a public infrastructure improvement project located in Tulare County, California, being constructed for the City of Farmersville. 4Creeks will provide Topographic survey of the project site and provide legal services as described in the tasks below.

TASK 3A: PLAT & LEGALS - $7,000 BASE BID
• Provide four (4) plat and legals for the two impacted parcels. Assumes one (i) round of comments per document
• Provide (1) round of property corner staking based on plat & legals TASK 3B: SURVEY: CITY HALL PARKING LOT - $8,000 BASE BID • Survey the existing parking lot at City Hall that runs parallel to W. Visalia Rd.

TASK 3C: SURVEY: AS-BUILT AVE 280 - $15,500 ALTERNATE BID #1 • As-built survey of the new Avenue 280 improvements to ensure proper tie-in elevations and existing utility locations.

The above-described Task 3A-3C services will be provided on a Time and Material basis with an estimated fee for a BASE BID of $15,000 and an ALTERNATE BID of $15,500.

TASK 4: UTILITY RESEARCH AND COORDINATION

SCOPE OF WORK
The Farmersville Western Roundabout is a public infrastructure improvement project located in Tulare County, California, being constructed for the City of Farmersville. 4Creeks will provide utility conflict identification, conflict resolution coordination, utility scheduling, and related applicant design services as described in the tasks below.

TASK 4A: UTILITY RECORD RESEARCH & CONFLICT IDENTIFICATION BASE BID: $10,000 ALTERNATE BID #2: $6,000
• Obtain utility record and as-built information from all utility owners with facilities within the project limits (electric, gas, telecommunications/cable, and other dry utilities)
• Request record drawings, GIS data, and/or field-verified information from each utility owner of record
• Prepare utility conflict maps identifying the location, owner, facility type, and severity of each identified conflict
• Submit conflict maps to the Client/Agency and each affected utility owner for review and verification
• Coordinate potholing and/or utility verification efforts, as needed, to confirm conflict locations and depths
•. Update conflict maps based on field-verified information TASK 4B: CONFLICT RESOLUTION COORDINATION
BASE BID: $10,000 ALTERNATE BID #2: $8,000
• Distribute conflict maps and supporting civil/roadway plans to each affected utility owner for review
• Request, receive, and review conflict resolution and/or relocation plans prepared by each utility owner
• Confirm proposed resolution is consistent with the project's civil design and right-of-way
• Coordinate resolution of design conflicts between utility owner relocation plans and the project's improvement plans
• Facilitate joint utility/agency conflict resolution meetings, as needed • Maintain and distribute an updated utility conflict log/matrix throughout design and construction
• Track each conflict from identification through final resolution and close-out TASK 4C: UTILITY COORDINATION & CONSTRUCTION SCHEDULING BASE BID: $10,000 ALTERNATE BID #2: $4,000
• Coordinate with the Client/Agency, Contractor, design consultants, and other project stakeholders
• Participate in project kickoff, design review, and pre-construction meetings, as needed
• Coordinate with each utility owner to establish relocation and/or installation schedules consistent with the overall project construction schedule • Identify and communicate schedule hold points and critical-path utility work to the Client/Agency and Contractor
TASK 4D: UTILITY APPLICATION & AGGREEMENT MANAGEMENT
BASE BID: $10,000 ALTERNATE BID #2: $7,000
• Prepare and submit service and/or relocation applications to affected utility owners, as required
• Provide timely responses to utility owner inquiries
• Review utility company contracts and agreements
• Confirm scope is accurate and pricing aligns with the design scope, without unnecessary betterment improvements
• Coordinate with the Client/Agency to implement mitigation strategies, as required • Assist with tracking utility agreements, contracts, and invoices • Follow up to confirm applications and payments are completed prior to relocation and/or construction activities
TASK4E: ELECTRICAL SERVICES (AS NEEDED)
BASE BID: $10,000 ALTERNATE BID: N/A
• Coordinate with the electric utility for new or relocated electric point of connection services required for public improvements (e.g., traffic signal controllers, streetlights, irrigation controllers, pump/lift stations, and service pedestals) • Prepare and submit electric service applications for permanent service pedestals
• Follow up to confirm applications and payments are completed prior to energization
• Coordinate final inspection and energization with the utility owner • Does not include electrical engineer designs for the services behind the meter.

TASK 4F: CLIENT/AGENCY MEETINGS (AS REQUIRED) BASE BID: $10,000 • Attend recurring meetings as requested by the Client/Agency The above-described Task 4A - 4F services will be provided on a Time and Material basis with an estimated fee for a BASE BID of $60,000 and an ALTERNATE BID of $25,000.

If the Client/Agency desires 4Creeks' services outside the scope listed above, services will be billed at 4Creeks' T&M Rates in effect at the time work is performed and invoiced monthly.

EXCLUSIONS
The following items are not covered in this agreement:
• Engineering and/or design of utility facilities (performed by the utility owner) • Physical potholing or utility verification excavation (coordination only, unless otherwise noted)
• Client/Agency-requested revisions following initial submittal to a utility owner • Payments due to utility owners or other third parties • Construction contractor bid reviews
• Field construction services, unless separately contracted • Relocation and/or rearrangement of existing utilities, unless specifically noted on the Civil Improvement Plans and provided to Creeks
• Permit applications, plan check submittals, and/or approvals with permitting agencies (City, County, Caltrans, Irrigation Districts, etc.) • Additional Engineering/Design required for facilities within Caltrans Right-of-Way • Any meetings not provided in the scope of work
• Any other items not specifically described

REQUIRED DOCUMENTS
The following items are required in order to begin utility conflict identification and coordination work:
• Civil/Roadway Improvement Plans (current design set)
• CAD Base File including existing and proposed utilities • Utility record and as-built information (provided by the Client/Agency or obtained from utility owners)
• Right-of-Way and/or easement documentation
• Project schedule and milestone dates
• Completed utility company applications and/or developer documents, as applicable

CONDITIONS
This proposal is based on the above-listed scope and the conditions below. Any deviations and/or changes to the above scope or the conditions below may require additional costs (agreed upon in writing in advance):
• Permit applications, plan check submittals, and/or approvals with permitting agencies (City, County, Caltrans, Irrigation Districts, etc.), if required, are not included in this proposal. Creeks' scope includes plan check submittals and/or design approvals with the utility companies.
• Utility conflict identification is based on record and as-built information provided by others; 4Creeks does not guarantee the accuracy or completeness of information provided by a utility owner or other third party. • Any changes to the above Scope of Work, including, but not limited to, the following items, may require additional costs:
• Additional conflicts identified after initial mapping due to revised civil design or new utility information
• Additional meetings, submittals, or services not listed above Relocation and/or overhead-to-underground conversion not included on the submitted improvement plans or noted at that time
4Creeks cannot guarantee utility conflict resolution, relocation, or energization timelines. 4Creeks will make reasonable efforts to identify conflicts, submit conflict maps, and coordinate resolution plans and schedules in a timely manner. However, every project carries the risk of a delayed conflict resolution, relocation, or energization date. 4Creeks is not responsible for the timing and/or subsequent damage resulting from a utility owner's schedule.
4 Creeks does not guarantee accuracy of any and all cost estimates. Clients/ Agencies routinely request high-level cost estimates for their projects; however, there are too many variables associated with each specific project, and the accuracy of any high-level cost estimate should be considered an educated guess without much accuracy. Utility company design approvals and contract/agreement issuance are the only reliable means of determining costs for a project.

TASK 5: LANDSCAPE PLANS
The purpose of this task is to aid the City in the development of the landscape design. The services provided with this task will include the following:
• Construction Documents
• Provide a 10-scale overall construction layout plan for paving elements, such as monuments and the center island design
Provide construction details, sections, and elevations necessary to communicate the design intent for paving elements
• Provide a 20-scale planting soils plan
• Provide a 20-scale irrigation plan
• Provide a 20-scale planting plan
• Provide construction, planting soil, irrigation, and planting details • Provide planting soil, irrigation, and planting specifications Coordinate with the City of Farmersville/Creeks
Includes (3) 1-hour project meetings
Includes (3) submittals to the City of Farmersville for review and approval The above Task 5 services will be provided on a Time and Materials basis with an Estimated Fee of $27,000.

For Tasks 6 & 7 Plans and Cost estimates will be provided at the 30%, 60, 90%, and 100% final submittal stages. Specifications will be provided at the 90% and 100% submittal stages.

TASK 6: IMPROVEMENT PLANS
• 4Creeks anticipates providing the following plan sheets for the project:
• Cover Sheet
General Notes
Survey & Boundary Control Plan
Sheet Key Plan
Topographic Survey & Demolition Plan (Assumed 1"=40, 5 sheets) Site Plan (Assumed 1"=40, 5 sheets)
Grading & Drainage Plan (Assumed 1"=40', 5 sheets)
• Utility Plan and Profiles - Storm Drain, Sewer, and Water (Assumed l"=40', 5 sheets)
• Curb Ramp Details (Assumed 4 per page at I"=5', 2 sheets). Ramp details will include elevations, dimensions, and will show transitions to the existing concrete sidewalks.

Drive Approach Details (Assumed 4 per page at 1"=5', 2 sheets) Bike Ramp Details (Assumed 4 per page at 1"=5, 2 sheets) • Construction and City Standard Details (Assumed 3 sheets) • Street Cross Sections (Assume 4 sheets)
• Street Lighting Plan (Assumed 1"=40', 2 sheets)
Striping & Signage Plans (Assume I"=40', 2 sheets)
Traffic Control Plan (Assume 4 sheets)
Landscaping & Irrigation Plans (Assumed 1"=40', 5 sheets, provided by others) • Landscaping & Irrigation Details (Assumed 5 sheets, provided by others) • Electrical Service Plans (Assumed 5 sheet, provided by others) • We plan on holding 5 meetings with the City at the following stages Project Kickoff, 30%, 60%, 90% and 100% plan submittal stages.
• Address plan check comments from the City at each submittal stage.

The above Task 6 services will be provided on a Time and Materials basis with an Estimated Fee of $200,000.

TASK 7: COST ESTIMATE & SPECIFICATIONS
• Provide opinion of probable cost estimate based on the Construction Documents. • Provide technical specifications, special provisions, and bid item descriptions to complete the project.
• Our understanding is that the City will provide their typical front-end bid document in word format and we will modify all of the information for this project.

The above Task 7 services will be provided on a Time and Materials basis with an Estimated Fee of $30,000.

TASK 8: ROUNDABOUT DESIGN REPORT
4Creeks will prepare a Design Report for a double-lane roundabout at the project intersection of Avenue 280/Visalia Road and Virginia Avenue at the western limits of the City of Farmersville. The geometric design and horizontal alignment will be developed in accordance with NCHRP Research Report 1043, Chapter 9 (Geometric Design) and Chapter 10 (Horizontal Alignment), and will be organized into the two tasks below.

TASK 8A: DATA COLLECTION, TRAFFIC ANALYSIS & PRELIMINARY GEOMETRIC DESIGN • Existing Conditions & Base Data Collection
• Compile topographic survey, existing traffic counts and turning movements, utility as-builts, right-of-way, and adjacent land use data for the intersection.
• Traffic Analysis & Roundabout Justification
• Establish design/check vehicles, and confirm the roundabout is an appropriate intersection control per Caltrans and FHWA guidance. • Preliminary Geometric Layout (NCHRP Report 1043, Chapter 9) • Develop a preliminary inscribed circle diameter, central island, circulatory roadway width, splitter islands, and entry/exit widths consistent with the geometric design principles of NCHRP Report 1043, Chapter 9.

TASK 8B: HORIZONTAL ALIGNMENT DESIGN & DESIGN REPORT PREPARATION • Horizontal Alignment & Fastest-Path Analysis (NCHRP Report 1043, Chapter 10) • Develop entry, circulatory, and exit horizontal alignments - including entry radius, exit radius, entry angle, and deflection - and perform a fastest-path vehicle path analysis per NCHRP Report 1043, Chapter 10. • Sight Distance & Design Vehicle Verification
• Verify approach, intersection, and circulating roadway sight distance, and confirm design vehicle and check vehicle swept-path performance at the proposed geometry.
• Draft & Final Design Report
• Prepare a draft and final Design Report documenting the geometric design basis, horizontal alignment analysis, and supporting exhibits for City review and approval.

The above Task 8 services will be provided on a Time and Materials basis with an Estimated Fee of $27,000.

TASK 9: RIGHT OF WAY ACQUISITION
• Bi-weekly updates; attendance at project meetings as required • Provide (1) right of way cost estimate/data sheet
• Develop (1) appraisal of the estimated fair market value of the rights to be acquired • Provide narrative report in conformance with and subject to the requirements of the Code of Professional Ethics and the Standards of Professional Practice of the Appraisal Institute
• Acquisition of temporary and permanent property rights from (1) ownership, with files on the negotiation, acquisition, and project settlement Provide (1) preliminary title report for the subject property; Facilitate Title and Escrow support for (1) parcel
The above Task 9 services will be provided on a Time and Materials basis with an Estimated Fee of $15,000.

TASK 10A: PRELIMINARY ENVIRONMENTAL STUDY (PES) FORMS
This task scope assumes the processing of the PES forms to determine if additional studies are required.
• Completion of the PES forms
• City meetings and correspondence
• Review with Caltrans staff
• Submittal of PES forms
The above Task 10A services will be provided on a Time and Materials basis with an Estimated Fee of $12,000.

TASK 10B: ENVIRONMENTAL TECHNICAL STUDIES
4Creeks will coordinate all necessary technical studies if it is found that the project is not exempt.

The above Task 10B services will be provided on a Time and Materials basis with an Estimated Fee of $138,000.

TASK 1I: VEHICLE MILES TRAVELED (VT) Analysis
4Creeks will prepare an assessment of vehicle miles traveled (VMT) for the proposed roundabout. VMT impacts will be considered significant if the proposed roundabout results in a net increase in daily VMT. 4 Creeks will prepare the following tasks in conducting the VMT assessment:
• Estimate the project's net effect on vehicle miles traveled (VMT) based on the Tulare County Association of Government's (TCAG's) travel demand model, adjusted as needed to reflect the project's design.
• Prepare an Administrative Draft VMT Assessment (letter report) for review by City staff
• Up to two (2) virtual meetings while preparing the VT assessment or to discuss the results of the assessment.
• Incorporate comments received into the Final Draft VMT Assessment. (letter report) for inclusion in the Initial Study for public review . Prepare responses to public comments received on the VMT analysis (up to 4 hours).

Deliverables:
• VMT Assessment (letter report), Administrative Draft & Final Draftreports. • Response to Public Comments received on VMT Assessment.

The above Task 11 services will be provided on a Time and Materials basis with an Estimated Fee of $15,000.

Exclusions
• Any fees, if any, charged by TAG for travel demand model runs or data. • Traffic counts, traffic impact studies/analyses, and/or traffic signal warrant studies. • Submittals to and/or reviews from agencies other than the City of Farmersville and the County of Tulare.
• More than two (2) virtual meetings or meetings not pertaining to this project. • Any work not specifically indicated in this scope of services.

Conditions of Proposal
• This proposal shall be valid for 60 days from the date of this letter, unless accepted by the City and work has commenced.
• This proposal assumes the work proposed herein will commence in 2026. • In the event these assumptions are incorrect, 4Creeks reserves the right to a fee adjustment.

The 4Creeks fee schedule is updated from time to time, and the most current version shall apply for all invoicing, including any time-and-materials tasks.

TASK 12: SITE ELECTRICAL PLANS
• Provide electrical design documents to support the proposed Farmersville Roundabout/Signage
• Site electrical design documents
• Lighting Design
• One-line, Schedules, Details
• Energy Compliance Forms (Title 24)
• Schematic, Design Development, and Construction Document deliverables • Specifications
• Excludes: Traffic signal, Caltrans coordination
The above Task 12 services will be provided on a Time and Materials basis with an Estimated Fee of $12,000.

Table 1: Design Cost Breakdown
Task Description Base Bid? Base Cost Alt Bid? Alt Cost
1 Project Initiation $8,000
2 Project Management $48,000
ЗА Plat & Legals $10,000
3B Survey: City Hall Parking Lot $8,000
3C Survey: As-Built Ave 280 $15,500
4A Utility Record Research & $6,000
x $10,000
Conflict Identification
4B Conflict Resolution $8,000
$10,000 X
Coordination
4C Utility Coordination & $4,000
$10,000 X
Construction Scheduling
4D Utility Application & $7,000
$10,000
Agreement Management
4E Electrical Services $10,000
4F Client/Agency Meetings $10,000
5 Landscape Plans $27,000
6 Improvement Plans $200,000
Cost Estimates & Specs X $30,000
Roundabout Design Report $27,000
Right of Way Acquisition X $15,000
10A Preliminary Environmental
Study (PES) forms $12,000
10B Environment Technical
Studies $138,000
11 VMT Analysis $15,000
Site Electrical Plans $12,000
TOTAL Base $610,000 Alternate $40,500
City of Farmersville Responsibilities
• Provide a draft set of front end bid specifications in Word format • Provide record drawings for the project area if available • Provide guidance to consultant scope of work questions • Provide title reports as needed
Exclusions
• Any work not specifically listed in this scope of services.

We are very excited to submit this proposal and look forward to continuing to develop a strong working relationship with the City of Dinuba. If you have any questions or need any additional information please feel free to give us a call to discuss.

Sincerely,
Danielle Lauinger, PE #95625 Jason Watts, PE #85594
Project Engineer Principal-In-Charge
Concurrence Date
enci: 4Creeks, Inc. Fee Breakdown, 4Creeks Fee Schedule, Current Prevailing Wage Surveying Rates also attached

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AVE. 280 & S. VIRGINIA AVE. ROUNDABOUT LAYOUT EXHIBIT
91202612627532e 280 age Poundstal fierch 4020015 atal Loyallanchaul loyal.649 Attachment B
RESOLUTION NO. 2026-43

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FARMERSVILLE, CALIFORNIA,

AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE A MEASURE R PROGRAM SUPPLEMENT TO THE COOPERATIVE AGREEMENT TO FUND THE DESIGN OF THE AVENUE 280 AND VIRGINIA AVENUE ROUNDABOUT FOR EXPENSES IN THE AMOUNT OF $610,000 WHEREAS, on November 7, 2006 the citizens of Tulare County approved a ½ a cent transportation sales tax measure known as "Measure R"; and WHEREAS, the City of Farmersville entered into a Measure R "Cooperative Agreement" with the Tulare County Association of Governments in order to receive funding for transportation improvement projects identified in the adopted Measure R "Expenditure Plan"; and WHEREAS, the Measure R Cooperative Agreement has no force or effect with respect to Regional Projects, Local Projects, Bike Projects, or Transit Projects unless and until a project-specific Program Supplement has been executed; and
WHEREAS, the City of Farmersville wishes to design the Avenue 280 and Virginia Avenue Roundabout Project. The proposed project will construct a double-lane roundabout at the intersection of Avenue 280 and Virginia Avenue, adjacent to City Hall, designed to the national NCHRP Report 1043 guide with ADA and bicycle ramps at all approaches (Attachment "A"); and WHEREAS, the City Council of the City of Farmersville hereby delegates authorization to the Interim City Manager of the City of Farmersville to execute a Program Supplement to Cooperative Agreement (Exhibit "A") for the Avenue 280 and Virginia Avenue Roundabout Project and/or amendments thereto with the Tulare County Transportation Authority.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FARMERSVILLE hereby, finds, orders and resolves as follows:

1. The above recitals are true and correct.

2. The Interim City Manager is hereby authorized to execute a Program Supplement to the Measure R Cooperative Agreement for the Avenue 280 and Virginia Avenue Roundabout Project as identified in the adopted Measure R Expenditure Plan, in the amount of $610,000.

THEREFORE, BE IT RESOLVED that this resolution is adopted and approved by the City Council of the City of Farmersville on this day of , 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

MAYOR ATTEST: CITY CLERK
Exhibit "A"

MEASURE R PROGRAM SUPPLEMENT TO

COOPERATIVE AGREEMENT
AUTHORITY AGREEMENT NUMBER:

This Program Supplement is made and entered into on _, 2026 by and between the City of Farmersille ("Sponsor") and the TULARE COUNTY ASSOCIATION OF GOVERNMENTS, acting as the Local Transportation Authority ("Authority").

This Program Supplement hereby incorporates the "Measure R Cooperative Agreement" for Measure R Expenditures which was entered into between the Sponsor and the Authority on. and is subject to all terms and conditions thereof. This Program Supplement is executed under authority designated to the Interim City Manager by a vote of the City Council on , 2026 and per Resolution No. 2026-43.

Project Scope, Costs, and Schedule are incorporated herein as (Attachment "A") and agreed upon by Sponsor and Authority.

Covenants of Sponsor

1.1. SPONSOR agrees that it will only proceed with work authorized for specific phases) with a written "Authorization to Proceed" or Authority action and will not proceed with future phase(s) of this projects) prior to receiving a written "Authorization to Proceed" or Authority action.

1.2. The SPONSOR will advertise, award, and administer the projects) in accordance with SPONSOR standards.

1.3. Award information shall be submitted by the SPONSOR to the AUTHORITY within 60 days after the project contract award.

1.4. Failure to submit award information in accordance with section 1.3 will cause a delay (without interest or penalties) in AUTHORITY processing invoices for the construction phase.

1.5. If no costs have been invoiced for a six-month period, SPONSOR agrees to submit for each phase a written explanation of the absence of projects) activity along with target billing date and target billing amount.

IN WITNESS WHEREOF, the undersigned parties have executed this Agreement on the day and year first written above.

TULARE COUNTY TRANSPORTATION AUTHORITY
By: ATTEST BY:

Authority Director

CITY OF FARMERSVILLE
By: ATTEST BY:

Kevin Northcraft, Interim City Manager
APPROVED AS TO FORM:

City Attorney
Attachment "A"

PROJECT SCOPE
Avenue 280 and Virginia Avenue Roundabout Project
To fund the design of the Avenue 280 and Virginia Avenue Roundabout Project, a double-lane roundabout at the intersection of Avenue 280 and Virginia Avenue adjacent to City Hall, designed to the national NCHRP Report 1043 guide with ADA and bicycle ramps at all approaches. The proposed design phase encompasses survey, utility research and coordination, and technical services necessary to prepare construction plans, specifications, and cost estimates (PS&E), and bidding assistance.

Design Phase
Project Initiation $8,000
Project Management $48,000
Plat & Legals $10,000
Survey: City Hall Parking Lot $8,000
Utility Record Research & Conflict Identification
Conflict Resolution Coordination $10,000
Utility Coordination & Construction Scheduling
Utility Application & Agreement Management $10,000
Electrical Services
Client/Agency Meetings $10,000
Landscape Plans
Improvement Plans $200,000
Cost Estimates & Specs $30,000
Roundabout Design Report $27,000
Right of Way Acquisition $15,000
Preliminary Environmental Study (PES) Forms
Environmental Technical Studies $138,000
VMT Analysis $15,000
Site Electrical Plans $12,000
Total Expense $610,000
Project Funding
Measure R, Local Allocation $610,000
TOTAL $610,000
CITY OF Item #: 8

STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: September 14, 2026
DEPARTMENT: Engineering
FROM: Jason Watts, City Engineer
AGENDA TITLE: FY 26/27 Pedestrian Improvements Project • Design Award and Measure R Program Supplement
RECOMMENDATION:
• Authorize the City Manager to execute a professional services agreement with 4Creeks, Inc. in the amount of $198,000 for design of the FY 26/27 Pedestrian Improvements Project (Attachment A); and • Adopt Resolution No. 2026-42 (Attachment B), authorizing the Interim City Manager to execute a Measure R Program Supplement to the Cooperative Agreement to fund the design in the amount of $198,000.

BACKGROUND | ANALYSIS
The FY 26/27 Pedestrian Improvements Project will remove and replace pedestrian infrastructure at multiple locations throughout the City identified in the project limits (Exhibit C). The project addresses curb ramps, sidewalk, drive approaches, and storm drain inlets that do not meet current ADA and City standards, improving pedestrian access and safety along the affected corridors.

The project scope includes:
• Removal and replacement of 23 curb ramps
Removal and replacement of 5 storm drain inlets
Removal and replacement or new construction of approximately 15,300 SF of sidewalk Removal and replacement of 9 pedestrian drive approaches • New construction of approximately 150 LF of roll curb This scope reflects the minimum improvements needed to close all pedestrian gaps within the project limits, so that every location has either a sidewalk or a drive approach. The construction cost estimate also carries contingency quantities for additional concrete sidewalk, valley gutters, and drive approaches identified nearby that show deterioration, so the City can replace other damaged infrastructure in the same construction effort if bids allow.

The City requested a proposal from 4Creeks, Inc., the City's on-call contract engineering firm, to design the project. 4Creeks submitted a proposal dated September 7, 2026 (Attachment A) for a total design cost of $198,000.

FISCAL IMPACT
Measure R is the half-cent transportation sales tax approved by Tulare County voters in 2006 and administered by the Tulare County Association of Governments (CAG) as the Local Transportation Authority.

The City receives Measure R funding through a Cooperative Agreement with TAG, which funds local transportation improvement projects identified in the City's adopted Measure R Expenditure Plan.

The professional services agreement with 4Creeks, Inc. totals $198,000 for design, survey, utility coordination, construction documents, specifications, engineer's estimate, and bidding assistance, funded with Measure R local transportation funds.

The total estimated cost of the FY 26/27 Pedestrian Improvements Project, including construction, is approximately $2,000,000 in Measure R funds. Construction costs will be refined as design progresses and brought back to Council for a separate construction contract award once bids are received.

DISCUSSION:

The scope of the FY 26/27 Pedestrian Improvements Project was identified in a previous staff report by the City Engineer, if Council recalls, addressing locations throughout the City where sidewalk, curb ramps, or drive approaches are missing or do not meet current ADA standards. Closing these gaps improves pedestrian access and safety at each location.

Design of the project will prepare the survey, utility research and coordination, construction plans, specifications, and cost estimate needed to advertise and award a construction contract. Completion of this work will position the project for construction summer of 2027.

Staff is requesting City Council authorization to proceed with the design phase of the project in the amount of $198,000. Measure R funds cannot be drawn for the project until a project-specific Program Supplement to the Cooperative Agreement has been executed. Staff has coordinated with the Tulare County Association of Governments (TAG) to secure Measure R Program funding for the full design amount, which requires adoption of Resolution No. 2026-42 (Attachment B), authorizing the Interim City Manager to execute the Program Supplement. Approval of the resolution will allow the City to access Measure R funding and proceed with design of the project.

Staff recommends that the City Council authorize the City Manager to execute the professional services agreement with 4Creeks, Inc. and adopt Resolution No. 2026-42 authorizing the Measure R Program Supplement, so design of the FY 26/27 Pedestrian Improvements Project can move forward.

ATTACHMENTS
A. Proposal for Civil Engineering Services, FY 26/27 Pedestrian Improvements Project, 4Creeks, Inc. (September 7, 2026)
B. Resolution No. 2026-42, authorizing execution of a Measure R Program Supplement to the Cooperative Agreement to fund design of the FY 26/27 Pedestrian Improvements Project C. Project Limits Exhibit
Reviewed/Approved:

Attachment B
RESOLUTION NO. 2026-42

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FARMERSVILLE, CALIFORNIA,

AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE A MEASURE R PROGRAM SUPPLEMENT TO THE COOPERATIVE AGREEMENT TO FUND THE DESIGN OF THE FY 26/27 PEDESTRIAN IMPROVEMENTS PROJECT FOR EXPENSES IN THE AMOUNT OF $198,000 WHEREAS, on November 7, 2006 the citizens of Tulare County approved a ½ a cent transportation sales tax measure known as "Measure R"; and WHEREAS, the City of Farmersville entered into a Measure R "Cooperative Agreement" with the Tulare County Association of Governments in order to receive funding for transportation improvement projects identified in the adopted Measure R "Expenditure Plan"; and WHEREAS, the Measure R Cooperative Agreement has no force or effect with respect to Regional Projects, Local Projects, Bike Projects, or Transit Projects unless and until a project-specific Program Supplement has been executed; and
WHEREAS, the City of Farmersville wishes to design the FY 26/27 Pedestrian Improvements Project. The proposed project will remove and replace curb ramps, sidewalk, drive approaches, and storm drain inlets at multiple locations throughout the City identified in the project limits (Attachment "A"), closing pedestrian gaps so that every location has either a sidewalk or a drive approach; and WHEREAS, the City Council of the City of Farmersville hereby delegates authorization to the Interim City Manager of the City of Farmersville to execute a Program Supplement to Cooperative Agreement (Exhibit "A") for the FY 26/27 Pedestrian Improvements Project and/or amendments thereto with the Tulare County Transportation Authority.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FARMERSVILLE hereby, finds, orders and resolves as follows:

1. The above recitals are true and correct.

2. The Interim City Manager is hereby authorized to execute a Program Supplement to the Measure R Cooperative Agreement for the FY 26/27 Pedestrian Improvements Project as identified in the adopted Measure R Expenditure Plan, in the amount of $198,000.

THEREFORE, BE IT RESOLVED that this resolution is adopted and approved by the City Council of the City of Farmersville on this day of _, 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

MAYOR ATTEST: CITY CLERK
Exhibit "A"

MEASURE R PROGRAM SUPPLEMENT TO

COOPERATIVE AGREEMENT
AUTHORITY AGREEMENT NUMBER:

This Program Supplement is made and entered into on _, 2026 by and between the City of Farmersville ("Sponsor") and the TULARE COUNTY ASSOCIATION OF GOVERNMENTS, acting as the Local Transportation Authority ("Authority").

This Program Supplement hereby incorporates the "Measure R Cooperative Agreement" for Measure R Expenditures which was entered into between the Sponsor and the Authority on and is subject to all terms and conditions thereof. This Program Supplement is executed under authority designated to the interim City Manager by a vote of the City Council on _ 2026 and per Resolution No. 2026-_
Project Scope, Costs, and Schedule are incorporated herein as (Attachment "A") and agreed upon by Sponsor and Authority.

Covenants of Sponsor

1.1. SPONSOR agrees that it will only proceed with work authorized for specific phase(s) with a written "Authorization to Proceed" or Authority action and will not proceed with future phase(s) of this projects) prior to receiving a written "Authorization to Proceed" or Authority action.

1.2. The SPONSOR will advertise, award, and administer the projects) in accordance with SPONSOR standards.

1.3. Award information shall be submitted by the SPONSOR to the AUTHORITY within 60 days after the project contract award.

1.4. Failure to submit award information in accordance with section 1.3 will cause a delay (without interest or penalties) in AUTHORITY processing invoices for the construction phase.

IN WITNESS WHEREOF, the undersigned parties have executed this Agreement on the day and year first written above.

TULARE COUNTY TRANSPORTATION AUTHORITY
By: ATTEST BY:

Authority Director

CITY OF FARMERSVILLE
By:_ ATTEST BY:

Kevin Northcraft, Interim City Manager
APPROVED AS TO FORM:

City Attorney
Attachment "A"

PROJECT SCOPE
FY 26/27 Pedestrian Improvements Project
To fund the design of the FY 26/27 Pedestrian Improvements Project, closing pedestrian gaps at multiple locations throughout the City identified in the project limits so that every location has either a sidewalk or a drive approach. The proposed design phase encompasses the survey, utility research and coordination, and technical services necessary to prepare construction plans, specifications, and cost estimates (PS&E), and bidding assistance. The construction cost estimate also carries contingency quantities for additional concrete sidewalk, valley gutters, and drive approaches identified nearby that show deterioration.

Design Phase
Project Management $35,500
Topographic Survey $25,500
Utility Research and Coordination $17,500
Construction Plan Set, Specifications, and Estimate $110,500 Bidding Assistance $9,000
Total Expense $198,000
Project Funding
Measure R, Local Allocation $198,000
TOTAL $198,000
Honest
B 4CREEKS | Design Authentic
Solutions

PROPOSAL FOR CIVIL ENGINEERING SERVICES
FY 26-27 Pedestrian Improvements Project
September 7, 2026
Kevin Northcraft
Interim City Manager
City of Farmersville
909 Visalia Rd
Farmersville, CA 93223
Dear Mr. Northcraft,
We have prepared a scope and fee for the services required to complete the proposed project design for the FY 26-27 Pedestrian Improvements Project including areas of new sidewalk, drive approaches, storm drain inlets, and curb ramp improvements per the project limits shown on the attached Preliminary Scope exhibit. Our understanding is that the scope of work will generally include the following improvements:

Removal and replacement of twenty-three (23) curb ramps • Removal and replacement of five (5) storm drain inlets • Removal and replacement or new construction of approximately 15,300 SF of sidewalk • Removal and replacement of (10) pedestrian drive approaches • New construction of approximately 150 LF of roll curb These preliminary numbers incorporate basic quantities for filling in gaps within the project area. Quantities may change and increase once field inspections are performed and condition of items are confirmed.

Attached you will find our Preliminary Scope exhibit needed to complete this project.

VISALIA -HQ CLOVIS SAN LUIS OBISPO HANFORD TULARE DENVER 324 $ Santa Fe, Suite A 180 W Bullard Ave, Suite 102 605 Santa Rosa St, Suite A 308 N Irwin St 132 S N Street 9540 Maroon Circle, Suite n10 Visalia, CA 93292 Clovis, CA 93612 805-U04-63910, CA 93401 Hanford, CA 9323 Tulare, CA 93274 Englewood, CO 80112 559-802-3052 559-802-3052 559-802-305 559-802-3052 720-210-9488

SCOPE OF WORK
TASK 1 - PROJECT MANAGEMENT
4Creeks will act as the prime consultant and will manage the project's progress throughout the life of the project. The City of Farmersville (City) will be the Contract Administrator for the project. The purpose of the Project Management task is to organize the efforts of the project team, including any subconsultants and the City, to keep the project on schedule and on budget. As the project manager, 4Creeks will provide the following:

Manage project tasks and completion of work products.

2. Coordinate and manage design team.

3. Manage and update the project schedule.

4. Coordinate and schedule milestone meetings with the City of Farmersville.

5. Represent the 4Creeks team at project coordination meetings.

6. Prepare and distribute project coordination meeting minutes.

7. Respond to the City's questions/correspondence.

8. Implement and maintain quality assurance and quality control (QA/QC) procedures across all disciplines involved in the project.

9. Provide overall quality control of the contract documents.

10. Prepare and submit monthly invoices to the City of Farmersville. 4Creeks will coordinate, schedule, and participate in project meetings with the City and other appropriate agencies. 4Creeks assumes four (4) meetings: one (1) kick-off meeting, and three (3) milestone meetings to review the City's comments after the 30%, 60%, and 90% submittals.

The above Task 1 services will be provided on a Time and Material Basis for an estimated fee of $35,500. This task assumes up to four (4) meetings. 4Creeks will be available to attend additional meetings, as needed and approved by the City on a Time and Materials basis. Any additional items requested, not specifically mentioned above will be billed as "extra" on a Time and Materials basis.

TASK 2 - TOPOGRAPHIC SURVEY
4Creeks will obtain topographic information necessary for designing the FY 26-27 Pedestrian Improvements Project including areas of new sidewalk, drive approaches, storm drain inlets, and curb ramp improvements per the project limits shown on the attached Exhibit A. Our understanding is that the scope of work will generally include:

1. Areas and Limits identified within Exhibit A area.

2. Buildings and structures

3. Fences and Gates

4. Observable Utility vaults and appurtenances

5. Adjacent curb, gutter, and lip features

6. Existing sidewalks and concrete features

7. Tie into City of Farmersville Benchmark System (Vertical Control)

8. Provide Drawings/files in AutoCAD .dwg format
The above Task 2 services will be provided on a Time and Materials Basis for an estimated fee of $25,500. Any additional items requested, not specifically mentioned above will be billed as "extra" on a Time and Materials basis.

TASK 3 - UTILITY RESEARCH AND COORDINATION
3a. Utility Record Research & Conflict Identification

1. Obtain utility record and as-built information from all utility owners with facilities within the project limits (electric, gas, telecommunications/cable, and other dry utilities).
• Request record drawings, GIS data, and/or field-verified information from each utility owner of record.

2. Prepare utility conflict maps identifying the location, owner, facility type, and severity of each identified conflict.
• Submit conflict maps to the Client/Agency and each affected utility owner for review and verification.

3. Coordinate potholing and/or utility verification efforts, as needed, to confirm conflict locations and depths.
• Update conflict maps based on field-verified information. 3b. Conflict Resolution Coordination

4. Distribute conflict maps and supporting civil/roadway plans to each affected utility owner for review.

5. Request, receive, and review conflict resolution and/or relocation plans prepared by each utility owner.
• Confirm proposed resolution is consistent with the project's civil design and right-of-way.

6. Coordinate resolution of design conflicts between utility owner relocation plans and the project's improvement plans.
• Facilitate joint utility/agency conflict resolution meetings, as needed

7. Maintain and distribute an updated utility conflict log/matrix throughout design and construction.
• Track each conflict from identification through final resolution and close-out 3c. Utility Coordination & Construction Scheduling

8. Coordinate with the Client/Agency, Contractor, design consultants, and other project stakeholders.
• Participate in project kickoff, design review, and pre-construction meetings, as needed.

9. Coordinate with each utility owner to establish relocation and/or installation schedules consistent with the overall project construction schedule.

10. Identify and communicate schedule hold points and critical-path utility work to the Client/Agency and Contractor.
3d. Utility application & Agreement Management
1l. Prepare and submit service and/or relocation applications to affected utility owners, as required
• Provide timely responses to utility owner inquiries.

12. Review utility company contracts and agreements.
• Confirm scope is accurate and pricing aligns with the design scope, without unnecessary betterment improvements.

13. Coordinate with the Client/Agency to implement mitigation strategies, as required. • Assist with tracking utility agreements, contracts, and invoices.

14. Follow up to confirm applications and payments are completed prior to relocation and/or construction activities.
3e. Electrical Services (as needed)

15. Coordinate with the electric utility for new or relocated electric services required for public improvements (e.g., traffic signal controllers, streetlights, irrigation controllers, pump/lift stations, and service pedestals).
• Prepare and submit electric service applications for permanent service pedestals.

16. Follow up to confirm applications and payments are completed prior to energization. • Coordinate final inspection and energization with the utility owner.

Exclusions
The following items are not covered in this agreement:
• Engineering and/or design of utility facilities (performed by the utility owner). • Physical potholing or utility verification excavation (coordination only, unless otherwise noted).
• Client/Agency-requested revisions following initial submittal to a utility owner. • Payments due to utility owners or other third parties. • Construction contractor bid reviews.
• Field construction services, unless separately contracted. • Relocation and/or rearrangement of existing utilities, unless specifically noted on the Civil Improvement Plans and provided to 4Creeks.
• Permit applications, plan check submittals, and/or approvals with permitting agencies (City, County, Caltrans, Irrigation Districts, etc.)
• Additional Engineering/Design required for facilities within Caltrans Right-of-Way. • Any meetings not provided in the scope of work.
• Any other items not specifically described.

The above Task 3 services shall be provided on a Time and Material cost of $17,500. Any additional items requested, not specifically mentioned above will be billed as "extra" on a Time and Materials basis.

TASK 4 - CONSTRUCTION PLAN SET, SPECIFICATIONS, AND ESTIMATE 4 Creeks will complete a plan set and estimate package to be submitted to the City of Farmersville for review at 30% (conceptual), 60% (design), 90% (pre-final), and 100% (final) milestones, with a complete specification document submitted with 60%, 90%, and 100% milestones. The City is responsible for providing a consolidated set of review comments at each submittal stage. The 4Creeks team will revise the plan set, specification, and estimate documents in accordance with the City's comments or subsequent communication and provide updated documents at the next milestone. 4a. Design Plan Set
4Creeks will prepare a complete improvement plan set by the City's specifications and standards. 4Creeks anticipates providing the following plan set sheets for the project:

1. Cover Sheet

2. General Notes Sheet

3. Demolition Plans

4. Layout (Site) Plans

5. Civil Detail Sheets (including curb ramp, drive approach, City Standard, and other miscellaneous details)

6. Signing, Striping, and Marking Plans (if needed)

7. SWPPP, Storm Water Pollution Prevention Plans
4b. Project Specifications
4Creeks will prepare a complete specification document per the City's specifications and standards. 4Creeks anticipates providing the following with the specification document:

Special provisions and technical specifications not covered by City standards.

2. Utility coordination language for any conflict resolution or utility relocation.

3. Traffic control, work hour limitations, and other project-specific restrictions.

4. Bid item descriptions, schedule, and supporting details.

5. Required contract language, certificates, and disclosures.

It is assumed that the City of Farmersville will provide 4Creeks with any standard template specifications, if applicable, that the City wants to be included in the specifications. 4c. Engineer's Estimate of Probable Construction Costs
4Creeks will prepare an engineering estimate that provides the approximate probably cost for the construction of the project. 4Creeks anticipates providing the following with the engineering estimate:

1. List of bid items and their corresponding quantities, units of measurement, unit prices, and total approximate cost for the bid item.

2. Subtotals, contingencies, and overall project total costs.

The above Task 4 services will be provided on a Time and Material cost of $110,500. Any additional items requested, not specifically mentioned above will be billed as "extra" on a Time and Materials basis.

TASK 5 - BIDDING ASSISTANCE
4Creeks will assist the City during the bidding phase of the project to ensure that all contractor bids are clear, complete, and responsive to the project requirements. Under this task, 4Creeks shall assist the City with the following, as requested:

1. Respond to Requests for Information (RFls) submitted by prospective bidders.

2. Prepare and issue clarifications and addenda to the bid documents, as necessary.

3. Develop supporting exhibits, sketches, or supplemental technical details to clarify design intent.

4. Coordinate with City staff to ensure all clarifications and addenda are issued in accordance with City and Caltrans requirements and timelines.

5. Provide technical support to City staff in evaluating contractor inquiries or alternate bid proposals, if any.

6. Assist the City in documenting all communications and addenda issued during the bid phase for the project record.

The above Task 5 services shall be provided on a Time and Material cost of $9,000. Any additional items requested, not specifically mentioned above will be billed as "extra" on a Time and Materials basis.

COST

TASK DESCRIPTION FEE COST
1 PROJECT MANAGEMENT T&M $35,500.00
2 TOPOGRAPHIC SURVEY T&M $25,500.00
3 UTILITY RESEARCH AND COORDINATION T&M $17,500.00
4 CONSTRUCTION PLAN SET, SPECIFICATIONS, AND ESTIMATE T&M $110,500.00 5 BIDDING ASSISTANCE T&M $9,000.00
TOTAL $198,000.00
City of Farmersville Responsibilities

1. Provide responses to questions within two (2) days throughout the project.

2. Attend and participate in project milestone meetings.

3. Provide expedited permits and City review of milestone submittals to maintain the project schedule.

4. Provide current standard template specifications and technical special provisions.

5. Provide any record drawings the City may have for the project area.

6. Right-of-way documents and title reports for the project.

7. Utility information the City may have for the project area.

8. Environmental, bidding, and permit documentation, including associated costs.

Assumptions, Exclusions, and Miscellaneous
The scope of work was developed based on the following assumptions and exclusions:

1. It is assumed that there will be no Caltrans encroachment permitting needed for this project.

2. It is assumed the project can be covered by CEQA exemptions, and the City will be performing this work.

3. All time and material services are determined using the Fee Schedule, see attached Optional services in the future will be assessed, and estimates may be updated and provided in the event the agreement and fee schedule has been updated. Any work to be completed at prevailing wages would be based on the current prevailing wage rates.

4. 4Creeks will make reasonable efforts to identify conflicts, submit conflict maps, and coordinate resolution plans and schedules in a timely manner. However, every project carries the risk of a delayed conflict resolution, relocation, or energization date. 4Creeks is not responsible for the timing and/or subsequent damage resulting from a utility owner's schedule.

5. Any deviations and/or changes to this proposal may require additional costs (agreed upon in writing in advance).

6. It is assumed that utility owners will conduct design, relocation, and rearrangement of existing utilities, unless specifically noted on the improvement Plan Set, as provided by 4Creeks.

7. Any work not specifically listed in or described in this project's scope of work will be excluded from this proposal.

We are pleased to submit this proposal and look forward to the opportunity to build a strong working relationship with the City of Farmersville. Should you have any questions or require additional information, please do not hesitate to contact us.

Sincerely,
Some he
Jason Watts, PE
Matthew Ainley, RCE #66233
RCE# 85594 Principal-In-Charge
Principal Engineer
Attachments
Preliminary Scope Exhibit
Approved by:

Kevin Northcraft Date
Interim City Manager
City of Farmersville

FUTURE EAGLE LEGEND

MEADOWS SUBDIVISION PROPOSED CONCRETE,
APPROXIMATE LENGTH AS NOTED.

VENTURA AVE

KEYNOTES
1 PROPOSED CONCRETE CURB RAMP
•EXISTING SIDEWALK (TYP.) 2 PROPOSED CONCRETE DRIVE APPROACH 3 PROPOSED CONCRETE ROLL CURB
4 PROPOSED STORM DRAIN INLET
MATCHLINE - SEE PAGE 2 OF 2

KERN ST
OAKLAND ST: *287

DODE AVE
+372 e

SHASTA AVE VISALIA RD
150' 150'
26/27 PEDESTRIAN IMPROVEMENTS PROJECT PREPARED BY:

PRELIMINARY SCOPE - PAGE 1 OF 2 324 S. SANTA FE, STE. A VISALIA, CA 93292
CITY OF FARMERSVILLE TEL: 559.802.3052
FAX: 559.802.3215
4CREEKS www.4-creeks.com
PROUECT NO.: 262092 - GENERAL ENG DATE: 9.3,2026
LEGEND

PROPOSED CONCRETE,
APPROXIMATE LENGTH AS NOTED.
¡VENTURA AVE

KEYNOTES
1 PROPOSED CONCRETE CURB RAMP
EXISTING SIDEWALK (TYP.) 2 PROPOSED CONCRETE DRIVE APPROACH 3 PROPOSED CONCRETE ROLL CURB
4 PROPOSED STORM DRAIN INLET
+279
+55
+27
MATCHLINE - SEE PAGE 1 OF 2

KERN ST
‡192'

TULARE ST

FRESNO ST
*147=147

25.0' t46'

SHASTA AVE
150'
26/27 PEDESTRIAN IMPROVEMENTS PROJECT PREPARED BY:

PRELIMINARY SCOPE - PAGE 2 OF 2 324 S. SANTA FE, STE. A VISALIA CA 93292
CITY OF FARMERSVILLE TEL: 559.802.3052
FAX: 559.802.3215
4CREEKS www.4-creeks.com
PROJECT NO.: 262092 - GENERAL ENG DATE: 9.3.2026
CITY OF Item #:9

ACTION & RECOMMENDATION
Staff recommends that the City Council schedule a Study Session on September 28, 2026, from 5:00 p.m. to 6:00 p.m., prior to the regular City Council meeting, to review Measure R funding, Community Development Block Grant (CDBG) opportunities, and other community development funding sources. The purpose of the session is to inform the Council, identify any additional programs that should be included, and gather ideas and input on potential funding priorities.

BACKGROUND | ANALYSIS
The City of Farmersville receives or is eligible for several funding sources that support transportation improvements, community development, public infrastructure, housing-related initiatives, and neighborhood revitalization. These include Measure R transportation funding, Community Development Block Grants (CDBG), and various state and federal programs that may align with the City's ongoing goals and project needs.

As the City continues to plan for future improvements, it is important for the City Council to receive updated information regarding the status of these funding programs, discuss eligibility requirements, and identify priority projects that could benefit from available funds.

DISCUSSION:

Staff is requesting that the City Council approve holding a Study Session at the September 28, 2026, City Council meeting to review Measure R funding, CDBG opportunities, and other grant or funding programs.

FISCAL IMPACT
There is no direct fiscal impact associated with this study session.

ATTACHMENT:
none

CITY OF
STAFF REPORT Item #: 10
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: To be determined
DEPARTMENT: Engineering
FROM: Jason Watts, City Engineer
AGENDA TITLE: Purchase of Commercial Playground Equipment for Jennings Park RECOMMENDATION:

Staff recommends that the City Council:
• Authorize the Interim City Manager to execute a purchase order with Great Western Installations for playground equipment (Model 117065-01-OPT 3) for Jennings Park, in an amount not to exceed $25,000, inclusive of freight, funded through the General Fund.

BACKGROUND | ANALYSIS
The City intends to install new playground equipment at Jennings Park or other park if Council wants. This purchase presents a significant cost-saving opportunity: another city placed an order for this same commercial playground package in error and subsequently cancelled it, and Great Western Installations is passing the resulting discount on to the City of Farmersville. The manufacturer's standard list price for this structure is $30,306; Great Western Installations is offering it to the City for $18,000, a savings of $12,306, or approximately 41% off list. The equipment includes:
• Commercial playground structure, Model 117065-01-OPT 3 • Shade canopy over the play structure
• Two slides and elevated climbing and deck features
• Approximate 33-foot by 33-foot use zone footprint
The base équipment cost of $18,000 already reflects the discount described above, plus freight. Great Western Installations' original freight quote for this shipment was $3,622.28; the vendor also offers local pickup in Nevada to reduce delivery cost, or freight can be arranged directly to the site. Staff will manage the purchase so that the combined equipment and freight cost does not exceed $25,000. Because this pricing is tied to another city's cancelled order rather than a standard quote, it is a time-limited opportunity that may not remain available if action is delayed.

FISCAL IMPACT
The total cost of this purchase, including freight, will not exceed $25,000 and will be funded through the General Fund. This reflects substantial savings compared to the manufacturer's standard list price of $30,306 for the playground structure alone, made possible because another city cancelled its order for this unit.

DISCUSSION:

Chapter 3.16 of the Farmersville Municipal Code establishes the City's purchasing system and directs the City Manager to maintain a written Procurement Policy adopted by City Council resolution. Under the City's adopted Procurement Policy (Resolution No. 2020-003), the Commodities (Materials & Equipment) threshold matrix places a purchase in the $10,001 to $25,000 range in the tier that requires an Approval Memo from the Purchasing Agent and Department Head approval. Competitive bidding is not required unless the purchase exceeds $25,001, so staff will manage this purchase to remain within the $25,000 not-to-exceed limit and stay within this threshold.

Staff recommends that the City Council authorize the Interim City Manager to execute the purchase order with Great Western Installations, not to exceed $25,000, funded through the General Fund.

ATTACHMENTS

1. Great Western Installations Commercial Playground Package flyer (Model 117065-01-OPT 3) Reviewed/Approved:

READY FOR ITS NEXT PLAYGROUND

GREAT WESTERN
MODEL 117065-01-OPT 3
$18,000
+ freight

PICKUP AVAILABLE IN NEVADA
Save on delivery logistics with local
pickup. Freight can also be arranged to
your site.

TOP VIEW / USE ZONE
Plan indicates an approximately 33' x 33' play area.

Equipment shown. Subject to availability. Final scope, freight and 435-760-5103 | Office: 435-245-5055 applicable taxes confirmed at order.

Farmersville City CouncilSeptember 14, 2026

Farmersville City Council
September 14, 2026