Mayor
FARMERSVILLE CITY COUNCIL Paul Boyer
CITY OF
Mayor Pro Tem
Danny Valdovinos
FARMERSVILLE MEETING AGENDA Council Members
Gregorio Gomez
October 12, 2026 at 6:00 p.m. Tina Hernandez
City Hall, 909 W. Visalia Rd. Araceli Ochoa
Farmersville, California 93223
Password: 201837
Notice is hereby given that the Farmersville City Council will hold a Regular Meeting on Monday, October 12, 2026, 2026, at 6:00 p.m. in person at City Hall located at 909 W.
Visalia Rd. in Farmersville California, 93223.
Staff Reports related to items on the agenda are available on the City's website at https://www.cityoffarmersville-ca.gov/ and available for viewing at City Hall.
A. CALL TO ORDER SESSION REGULAR COUNCIL MEETING
B. ROLL CALL
C. INVOCATION Eristeo Cortez
D. PLEDGE OF ALLEGIANCE
Led by Mayor Boyer
E. APPROVAL OF AGENDA
F. PUBLIC COMMENTS
The public is invited to comment on any subject under the jurisdiction of the Farmersville City Council. Please note that speakers that wish to comment on a Regular Item or Public Hearing on tonight's agenda will have an opportunity to speak when public comment for that item is requested by the Mayor. Comments shall be limited to two (2) minutes per person, with twenty (20) minutes for the total comment period, unless otherwise indicated by the Mayor.
The public may also choose to submit a comment before the meeting via email. Public comments received via email will be distributed to the Council prior to the start of the meeting and incorporated into the official minutes; however, they will not be read aloud.
Under state law, matters presented under public comment cannot be acted upon by the Council at this time.
G. SPECIAL PRESENTATIONS
None
H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Cancellation of November 23, 2026, and December 28, 2026, Regular City Council I. ACTION ITEMS
Comments related to Action and Public Hearing Items are limited to two (2) minutes per speaker, tor a maximum of 20 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Recommendation to accept proposal for City investment advisory services
2. Recommendation to accept possible directly elected Mayor on the ballot measure.
3. Recommendation to accept proposal for a Hotel Market Feasibility Study for the City of Farmersville
4. Approval of Resolution No. 2026-041 Establishing a Policy for the Preparation and Approval of City Council Meeting Minutes.
5. Approval of Minutes September 14, 2026, and September 28, 2026
6. Recommendation regarding establishing a Parks and Recreation Department and Comparison with Surrounding Cities.
7. Approval of plan regarding recruitment of a City Manager
8. Approval of FY 2027 and FY 2028 Budget Calendar
9. Final Map Approval-Eagle Meadow Phase 1
10. Freedom Field Plaza Paver Replacement- Approval of Authorization for the City Engineer to Resolve.
J. PUBLIC HEARINGS
None
K. DISCUSSION ITEMS
None
L. COUNCIL REPORTS
M. CITY MANAGER/DEPARTMENT COMMUNICATIONS
N. GENERAL BUSINESS
or provide
Commens regarsing y raise sinues, request future agenda items, O. FUTURE AGENDA ITEMS
Future Agenda Item Responsible Date
Sewer DIF City Manager 10-26-2026
Sign Ordinance Fire Chief 10-26-2026
C-Train Ordinance Fire Chief 10-26-2026
City Website City Manager 10-26-2026
Street Name Correction City Manager 10-26-2026
Animal Control Contract City Manager 10-26-2026
Cannabis Ordinance City Planner 10/26/2026
Third Soccer Repair/Refurbishment City Manager 10/26/2026 General Plan Update City Planner 10/26/2026
/City Attorney Selection City Manager 12-14-2026
/ADU Workshop Discussion Item 12/14/2026
Do's and Don't's for City Council/Council Manager Government City Attorney 12/14/2026 Splash Pad Repair Public Works 1/11/2027
Strategic Planning Meeting City Manager Jan.-Feb. 2027
Potential Solar Project Public Works TBD
Downtown Specific Plan/Public Imput City Planner TBD
| FY 2027 Budget public hearing and approval City Manager 1/11/2027 R. EXECUTIVE (CLOSED) SESSION
Anticipated Litigation: §54956.9(b): Three (3) Case
Government Code § 54956.8. Community Center; Negotiator: City Manager O. REGULAR MEETING ADJOURNMENT
State of California
County of Tulare SS.
City of Farmersville
I declare under penalty of perjury that I am employed by the City of Farmersville, in the City Manager's Office; and that I posted this Agenda on the bulletin board outside of City Hall, 909 W. Visalia Rd. Farmersville, CA 93223 on 10-8-2026 and online on the City of Farmersville website: https://www.cityoffarmersville-ca.govl.
Rochelle Giovani, City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)747- 0458. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-
35. 104 ADA Title II).
Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at Farmersville City Hali, 909 W. Visalia Rd., Farmersville CA 93223 during normal business hours.
CITY OF Item #: 1
STAFF REPORT
Consent
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: October 12, 2026
DEPARTMENT: City Manager
FROM: Rochelle Giovani, City Clerk
AGENDA TITLE: Cancellation of November 23, 2026 and December 28, 2026 Regular City Council Meetings
ACTION & RECOMMENDATION
Approve the cancellation of the November 23, 2026 and December 28, 2026 regular City Council meetings due to the Thanksgiving and Christmas holiday schedules.
BACKGROUND | ANALYSIS
The second regular City Council meeting in both November and December falls close to the holiday season and is typically cancelled due to the Thanksgiving and Christmas holidays. Staff recommends cancelling the second regular meeting in each of these months. Should City business arise that requires Council action before the next regularly scheduled meeting, a special meeting may be scheduled as needed in accordance with applicable noticing and posting requirements.
FISCAL IMPACT
There is no fiscal impact associated with this action.
ATTACHMENTS
1. None
Reviewed by: KBV
CITY OF Item #: 1
STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: October 12, 2026
DEPARTMENT: City Manager
FROM: Kevin Northcraft Interim City Manager
AGENDA TITLE: Proposal to perform investment advisory services
RECOMMENDATION
Approve agreement with Optimized Investment Partners for advisory services on managing the City investment portfolio.
BACKGROUND | ANALYSIS
One of the major items on my new city manager checklist is to review the investments of the City. We have found that the City has six different investments for its idle funds totalling $13.32 million,, but they are not being actively managed.
DISCUSSION
In order to improve our investment revenue without increasing risk, we contacted two firms that offer investment advice. Chandler and Associates indicated we are too small for their minimum fees, but Optimized Investment Partners indicated we are in their "wheelhouse" in terms of portfolio size.
Optimized has reviewed our portfolio and investment policy and believes they can increase our revenue by $124,000 in the first year. Having contracted with them in my former interim city manager assignment, I can say that they deliver as promised and likely are conservative in their estimated revenue increase. Robert Michalik of Optimized is expected to be on zoom at our Council meeting to answer any questions.
FISCAL IMPACT
The fee for services is .0012 of ending monthly bank balance. Based on $12.3 million ending balance, the monthly fee is $1,230 monthly, or $14,760 per year. The expected increase in interest revenue is $124,000, or more than 8 times return on investment. This is for all funds, and new revenue will be apportioned to all funds.
ATTACHMENTS
Agreement for Professional Service
City of Farmersville-Introductory Conversation
OIP brochure
Reviewed by:
www.optimizedip.com
UNLOCK
MORE
REVENUE
Tailored Solutions for Small to
Medium-Sized Municipalities
OPTIMIZED YOUR MUNICIPAL INVESTMENT ADVISOR
Investment Partners INNOVATIVE. REVOLUTIONARY. TRANSFORMATIVE. 5-STEPS TO SUCCESS ABOUT US
Optimized Investment Partners offers
1. CASH FLOW MODELING specialized investment advisory services We use your historical data to create a designed for small to medium-sized custom forecast of inflows and outflows. municipalities across California. Serving cities, This enables us to actively invest more fire, water, park & recreation, and other special cash. How much we invest is just as districts, we tailor our solutions to meet the important as what we invest in. unique needs of each entity.
2. OPTIMIZED LADDERING
We develop a custom, disciplined, WHY CHOOSE OIP
laddering strategy to invest in longer We are industry disruptors! Industry term securities without the risk of best practice is old and outdated. Our running out of cash for operations. services are innovative and unique.
3. CASH MANAGEMENT The services included in our partnership saves your team valuable time to spend
Active cash management ensures the
on other projects.
use of idle cash. This innovative
strategy helps us achieve optimized Our expertise keeps you in compliance, returns by utilizing a mixed portfolio of identifies hidden opportunities and prudent investments that matches your potential risks, and provides stability. agency's policies.
(619) 324-9531 O [email protected] O
OPTIMIZED
Investment Partners
At OPTIMIZED INVESTMENT PARTNERS (OIP) we desire to gain a deep understanding of our partners, by observing who they are, digging deep into the details that matter, deploying tools that make a difference, and respecting our client's money as if it was our own. Put simply, our team forgoes the one-size-fits-all paradigm and fosters an integrated and comprehensive team approach that optimizes our client's experience and outcomes versus the traditional investment advisory service model.
OUR STORY Our founder, David Bilby, developed these ideals as Finance Director/Treasurer for the City of Chula Vista in 2016, where he was managing an investment portfolio of over $300 million. Despite working with a prominent investment advisor, David noticed almost half of the City's funds languishing in checking and pooled accounts. When he inquired, the advisor's response was less than satisfactory: "We're investing as per the City's instructions." That's when David had a game-changing idea: incorporate custom cash flow modeling into investment portfolio management. But when he proposed this to the advisor, the response was disappointing: "Sorry, we don't do that." Rounds of back-and-forth dialogue generated little progress and ultimately revealed that the conventional portfolio management system was incapable of delivering customized advisory strategies for the municipality's distinct goals.
Undeterred, David took matters into his own hands. He terminated the contract, brought investment advisory services in-house, and developed a robust cash flow model for the City, overlaying a sophisticated portfolio laddering structure that ensured liquidity for day-to-day management.
The outcome was staggering: over $100 million more funds were added to the City's actively managed portfolio with significant growth through this optimized approach.
This experience was the seed that took root. Informed by his experience as a finance director, David saw the widespread need for this innovative approach. In 2022, Optimized Investment Partners was established with the objective to revolutionize industry practices by merging cash flow modeling with tailored portfolio laddering strategies, setting a new standard for investment excellence.
What Makes Optimized Investment Partners Different
At OIP, we don't just manage investments—we optimize them for your unique needs:
• We actively engage our clients' teams, processes, and systems, to intimately understand them and optimize their investment approach.
• We explore stakeholder relationships, because we are acquainted with the demands of government.
• We are persistent, because we know that time is the most valuable resource, and optimized solutions require dedication.
• We offer customized investment solutions, because the one-size-fits-all "traditional investment advisory" methods don't optimize.
We invite you to Experience the Optimized Investment Partners Difference! (619) 324-9531 # optimizedip.com • [email protected]
OPTIMIZED
Investment Partners
HE RODUCI ON
Smarter investment
management
A fee-only adviser for public agencies,
PREPARED FOR City of Farmersville September 28, 2026
WHO WE ARE
A fee-only adviser for public agencies
We help public agencies earn more on their funds while staying fully compliant with California Government Code $53600 - safely. transparently, and with you in control of your assets. 33 $720M Fee-only
public agency clients in public assets under no commissions, no custody management
What sets us apart: our CEO managed a $300M city portfolio, and we're not tied to any investment pool - so our advice carries no conflicts.
Optinzed Investment Partners, orrmuzodin cons
2/14
CURRENT FINANCIAL PICTURE
Where your funds sit today
Most of the City's funds sit in liquid pools today - the opportunity is to ladder a portion and lock in yield.
YOUR FUNDS TODAY
L Operating checking Liquid $1.54M
THE OFPORTUNITY
• LAIF Liquid $80K
Projected annual earnings
County Pool Liquid $2.89M
$433K
CAMP Liquid $1.28M
CLASS Liquid $2.76M
Anticipated Year 1 improvement
Money Market Liquid $1.14MV +$124K +29%
Investment portfolio Ladderrd $3.63M
Put more of the City's idle cash to work in a high-
• Total funds $13.32M quality ladder, while keeping the liquidity the City needs.
Minimum operating checking target: $1.0M Based on curent narciol cinta and corrent interest rotes, sullect to change Coumized Investmont Parters • ontinuorn con
3 / 14
OUR APPROACH
A different kind of investment adviser
TYPICAL ADVISOR THE OIP ADVANTAGE
Built to serve many client types - public agencies are Built specifically for small & mid-sized public agencies. just one segment.
* Custom cash flow modeling & active cash management.
a Standardized strategies applied across the whole client book.
Not affiliated with any pool - no conflicts.
Often affiliated with pool products - a structural
conflict in their advice. • Deep government expertise — our CEO led a $300M city portfolio.
Bottom line: your agency is one account among many - rarely Reporting & compliance included, not extra. the focus.
OUR METHODOLOGY
Three disciplines that keep more of your cash working
01 Cash flow modeling
02 Strategic laddering Stable, predictable cash flows that support budget planning and reduce exposure to interest-rate risk across rate cycles.
03 Active cash management Proactively surfaces underutilized funds other advisors miss - meaningful additional revenue with no added risk.
"It's not what you invest in, it's how much you keep invested." Optimized Investment Partners • optimizedio.com/
5/14
CASH FLOW MODELING
Putting more of your cash to work
Historical cash flow one Typical flat allocation
:20m200
S0s0010:
We find where cash is sitting idle and ladder it. The gap between a client's available cash (blue) and a typical flat allocation (red) becomes real returns:
$35M additional invested $1.5M interest revenue gained
Outimzed Inunsinent Partners • ontimizedio cont
6/14
LIQUID VS. LADDERING
The long-term payoff of laddering
@ 1 Month Treasury Notes @ LAIF @ 5 Year Treasury Notes 20,000,000
18,000,000
16,000,000
14,000,000
12,000,000
10,000,000 with 0o)
11/2002 1/1/2003 11/2004 1/1/2006 11/2011 V/1/2012 • 10/2013 11/2014 1//2016 1/1/2019 1/1/2020 11/2024 1/1/2025 OPTI ZEP.
$10M invested since 2002: a 5-year Treasury ladder (green) steadily out-earned a liquid pool and 1-month bills (blue) - and kept paying when short- term rates collapsed in 2008 and 2020.
Optimized Investment Partners • ontinyzedin.coml
7/14
OIP'S VALUE-ADDED SERVICES
Full-service support — you keep control
• Annual Investment Policy review I Educational presentations Yearly policy review and recommended updates to stay current and defensible. boastments 101 sessions and ongoing support for your staff and Regulatory compliance I Investment of liquid funds
Every decision vetted against the Government Code and public- funds standards. Active management of liquid balances while preserving daily • Cash flow modeling & laddering I Transparent reporting Historical analysis, a robust cash flow model, and monthly-plus ty Council agenda items. staff reports, and clear monthiy a monitoring. tarterly reportin
Non-discretionary & fee-only - OIP never takes custody, executes without your approval, or earns commissions. 8 / 14
CITIES & TOWNS COMMUNITY SERVICES DISTRICTS
SUCCESS STORIES • City of Avenal
• Arvin Community Services District
• City of Buellton • Cambria Community Services District Sabine • City of Coachella • Golden Hills Community Services District • City of Coalinga • Los Osos Community Services District • City of Cotati • Oceano Community Services District
• City of Del Mar • Stallion Springs Community Services District • City of Fontana
FIRE PROTECTION DISTRICTS
• City of Lemoore
• City of Pacifica • Lake County Fire Protection District • City of Sanger • Northshore Fire Protection District
• City of Sonoma
WATER, HARBOR, SANITATION & UTILITY DISTRICTS
• City of Suisun City
• Cayucos Sanitary District
• Town of Loomis
• Georgetown Divide Public Utility District
• Greenfield County Water District
• Reclamation District 800
• San Mateo County Harbor District
• Tehachapi-Cummings County Water District
MOSQUITO & VECTOR CONTROL DISTRICTS
• San Gabriel Valley Mosquito and Vector Control District •• West Side Mosquito and Vector Control District
in Angeles
RECREATION & PARK DISTRICTS
• Rancho Simi Recreation and Park District
HOA'S
• Bear Valley Springs Association
9:14
OPTIMIZED
Investment Partners
FEES & NEXT STEPS
Simple, transparent, aligned with you
• Fee-only and transparent - pricing tiered to your portfolio size. SUGGESTED NEXT-STEPS Reach out to our references near you for a
candid take on working with us.
• 30-day termination, with or without cause. No long-term lock-in. i We build your cash flow model and laddering
plan - before you ever pay us a penny.
• No commissions, no custody — zero conflicts.
* We prepare your City Council agenda item and
if helpful, an Investments 101 session.
David Bilby President & CEO [email protected]
Robert Michalik EVP & COO [email protected]
(619) 324-9531 • optimizedip.com
REFERENCES
Agencies who know our work
Please reach out to any of them - we're proud of every relationship.
City of Suisun City City of Lemoore
Greenfield County Water
Bret Prebula, City Manager Josalynn Valdez, Finance Director Vick Cooper, General Manage (707) [email protected] (559) 924-6741. [email protected] 661) 831-0989 - [email protected] City of Del Mar Tehachapi-Cummings County WD San Gabriel Valley M&VC Marco Camacho, Finance Director Crystal Sampson, District Treasurer Jason Farned, District Manager (858) 375-9521 - [email protected] (661) 822-5504 - [email protected] (626) 814-9466 • [email protected] City of Cotati Arvin CSD Georgetown Divide PUD
Angela Courter, Dir. of Admin. Services Raul Barraza, Jr., General Manager Jessica Buckle, Finance Manager (707) 665-3622 • [email protected] (661) 854-2127. [email protected] (530) 333-4356- [email protected] City of Sanger Cambria CSD
Nathan Olson, City Manager Denise Fritz, Administrative Manager (559) 876-6300 [email protected] (805) 927-6118 • [email protected] References across cities. special districts, water & fire - ask for the agencies nearest you.
Datinized avestment Partners ontouzan can
11/14
OPTIMIZED
investment Partners
Our Story
David Bilby, Founder, CEO and President, was the visionary Finance Director/Treasurer who transformed the City of Chula Vista's $300 million dollar portfolio. Despite working with a prominent investment advisor, David noticed significant funds languishing in checking and pooled accounts. When he inquired, the advisor's response was less than satisfactory: "We're investing as per the City's instructions."
That's when David had a game-changing idea: incorporate custom cash flow modeling into investment portfolio management.
But when he proposed this to the advisor, the response was disappointing: "Sorry, we don't do that." The firm refused to innovate. Undeterred, David terminated the contract with the investment firm and took investment advisory management into his own hands, implementing a sophisticated portfolio laddering structure tailored to the city's cash needs. The result was staggering: over $100 million more funds were added to the City's active investment portfolio.
Recognizing the broader need for such a strategy, David left government service in 2021 to help other municipalities optimize their investments. In 2022; he founded OIP, setting a new, innovative standard in the industry. Join the revolution. Let OIP transform your investment portfolio with strategies proven to increase revenue and reduce risk. Discover the future of investment advising with Optimized Investment Partners. •12 / 14-
OPTIMIZED
Investment Partners
DAVID BILBY
President, CEO, & Chief Compliance Officer
M.S.. Business Administration, Finance concentration, San Diego State University B.S., Business Administration, Finance concentration, San Diego State University Certified Public Finance Officer, Government Finance Officers Association Series 50 Municipal Advisor Representative, Municipal Securities Rulemaking Board Series 65 Registered Investment Adviser Representative, North American Securities Administrators Association Comprehensive expertise in all facets of public finance, encompassing:
• Budgeting, Municipal Debt Management, Accounting, User Fee Studies, Fiscal Impact Analysis, Asset Management, Public/Private Partnerships, Procurement
Successful completion of over $1 billion in public financings, including:
• CFDs, ADs, COPs, RDAs, POBs, and LRBs
Instrumental in securing approval for two sales tax measures as part of collaborative team efforts.
Direct management experience of municipal investment portfolios ranging from $50 million to $400 million. 13 / 14
OPTIMIZED
Investment Partners
ROBERT MICHALIK
Executive Vice President & Chief Operating Officer
B.S., Business Management, University of Phoenix
Series 65 Registered Investment Adviser Representative, North American Securities Administrators Association Client Management with Strategic Collaboration
• Collaborates closely with clients' team to align operational needs with OIPs services, driving client satisfaction and portfolio optimization.
Strategic Executive Leader
• Savvy, results-oriented, and change agent with over 24 years of experience driving and optimizing business operations and services for large and diverse organizations, including J.P. Morgan Chase, Caliber Home Loans, and First American.
• Led teams of up to 300 employees across international locations, tightly managed operating budgets exceeding $14M, and has an impeccable track record in internal- and external-facing audits. 14 / 14-
OPTIMIZED
Investment Partners
AGREEMENT FOR PROFESSIONAL SERVICES
TO PERFORM INVESTMENT ADVISORY SERVICES
This AGREEMENT is entered into this 13th of October 2026, by and between the City of Farmersville, a municipal corporation ("CITY") and OPTIMIZED INVESTMENT PARTNERS, LLC. ("Optimized" OR "ADVISER").
RECITALS
A. The City desires for Investment Adviser to provide non-discretionary Investment Advisory services related to the City's investment portfolio for investment of surplus funds to achieve preservation of capital and maintain appropriate levels of liquidity at market yields.
B. The City does not have the personnel able and/or available to perform the services required under this agreement and therefore, the City desires to contract for advisory services to accomplish this work.
C. The Adviser warrants to the City that it has the licenses, qualifications, and experience to perform the services under this Agreement.
D. The City desires to contract with the Adviser to perform the services as described in Attachment A "The Proposal."
NOW, THEREFORE, based on the foregoing recitals, the City and the Adviser agree as follows:
1. CONSIDERATION AND COMPENSATION
A. As partial consideration, ADVISER agrees to perform the work listed in the SCOPE OF SERVICES, attached as Attachment A "The Proposal."
B. As additional consideration, ADVISER and CITY agree to abide by the terms and conditions contained in this Agreement.
C. As additional consideration, CITY agrees to pay ADVISER for ADVISER's services, based on "Compensation" as reflected in Attachment A "The Proposal," unless otherwise specified by written amendment to this Agreement. City Manager is authorized to allow an additional amount not to exceed twenty percent (20%) of the total estimated amount under this Agreement.
D. No additional compensation shall be paid for any other expenses incurred, unless first approved by the City Manager or his/her designee.
1 E. ADVISER shall submit monthly invoices to CITY. CITY shall pay ADVISER all uncontested amounts set forth in ADVISER's invoice within 30 days after it is received.
2. SCOPE OF SERVICES.
A. ADVISER will perform the services and activities set forth in the SCOPE OF SERVICE attached hereto as Attachment A "The Proposal" and incorporated herein by this reference.
B. Except as herein otherwise expressly specified to be furnished by CITY, ADVISER will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space, and facilities necessary or proper to perform and complete the work and provide the professional services required of ADVISER by this Agreement.
C. Optimized's attendance or participation at any publicly noticed meeting (in addition to the one virtual meeting included in the scope of services section), whether such participation is in person, digital, video and/or telephonic (e.g., City Council, Planning Commission, Public City Board, other), as requested by Client is in addition to stated compensation schedule (Additional Task) and will be billed at the professional services (hourly) fees as shown on Attachment A "The Proposal," Exhibit 1.
D. Optimized's services outlined and described herein are advisory services only. Any decisions or actions taken or not taken by Client and affiliates, are deemed to be based on Client's understanding and by execution of this Agreement, acknowledgement that Optimized's services are advisory only and as such, cannot be relied on as to the results, performance and conclusions of any investment or project that Client may or may not undertake as related to the services provided including any verbal or written communications by and between the Client and Optimized. Client acknowledges that Optimized's use of work product is limited to the purposes contemplated within this Agreement.
Optimized makes no representation of the work product's application to, or suitability for use in, circumstances not contemplated by the scope of work under this Agreement
3. PAYMENTS. For CITY to pay ADVISER as specified by this Agreement, ADVISER must submit a monthly invoice to CITY in accordance with the schedule of compensation incorporated in Attachment A "The Proposal." For the convenience of OPTIMIZED's clients, we offer a secure ACH payment method.
Bank account information provided on a separate form after contract execution. Services will be invoiced monthly at Consultant's standard billing rates, as shown on Attachment A "The Proposal," Exhibit 1. In addition to professional services (hourly) fees, invoices will include reimbursement for out-of-pocket expenses such as travel and mileage (provided that there shall be no overnight travel without the Client's prior approval and that mileage shall be reimbursed at the current IRS mileage reimbursement rate), professional printing, conference calls, and delivery charges for messenger and overnight packages at actual cost. Unless otherwise agreed to in advance, out-of-area travel, if any, requires advance funding of flights and hotel accommodations. All standard deliverables will be provided electronically. No additional out-of-pocket expenses are assumed unless specifically requested by Client. The first monthly invoice will be generated after investment recommendations have been approved by Client and funds have been invested. Fees will not be charged on assets in City checking (i.e., demand deposit) accounts. Fees are charged on the ending monthly custodial bank balance, assets invested in certificates of deposit, and pooled account assets including cash and investments, as reported by the custodial bank, broker/dealers, 2 other banks, and pooled account administrators. Optimized will submit an invoice calculated monthly with a statement provided.
TIME OF PERFORMANCE. The services of the ADVISER are to commence upon receipt of a notice to proceed from the CITY and shall continue until all authorized work is completed to the City's reasonable satisfaction, in accordance with the schedule incorporated in Attachment A "The Proposal", unless extended in writing by the CITY.
FAMILIARITY WITH WORK. By executing this Agreement, ADVISER represents that ADVISER has (a) thoroughly investigated and considered the scope of services to be performed; (b) carefully considered how the services should be performed; and (c) understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement.
LIMITATION OF DAMAGES. In the event Optimized is found liable for any violation of duty, whether in tort or in contract, damages shall be limited to the amount Optimized has received from Client.
7. KEY PERSONNEL. ADVISER's key person assigned to perform Investment Advisory services under this Agreement is David Bilby. ADVISER shall not assign other persons to be in charge of the work contemplated by this Agreement without the prior written authorization of the City.
TERM OF AGREEMENT. The term of this Agreement shall commence upon execution by both parties and shall expire pursuant to Attachment A "The Proposal" " unless earlier termination occurs under Section 12 of this Agreement, or this Agreement is extended in writing in advance by both parties.
CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized in writing, executed by ADVISER and CITY.
The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties.
10. TAXPAYER IDENTIFICATION NUMBER. ADVISER will provide CITY with a Taxpayer Identification Number.
11. PERMITS AND LICENSES. ADVISER will obtain and maintain during the term of this Agreement all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement.
12. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause.
Notice will be in writing at least 30 days before the effective termination date.
B. ADVISER may terminate this Agreement. Notice will be in writing at least 30 days before the effective termination date.
C. In the event of such termination, the ADVISER shall cease services as of the date of termination, and all finished or unfinished documents, data, drawings, maps, and other materials prepared by ADVISER 3 shall, at City's option, become City's property, and ADVISER will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination.
D. CANCELLATION PERIOD. If a copy of Optimized's ADV brochure has not been provided at least 48 hours prior to the signing of this document, the City is afforded a five-day cancellation option.
13. INDEMNIFICATION.
A. ADVISER shall indemnify, defend with counsel approved by CITY, and hold harmless CITY, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, and cost of every nature resulting from ADVISER's negligent or wrongful performance of work hereunder or its failure to comply with any of its obligations contained in this AGREEMENT, regardless of CITY'S passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the CITY.
B. The requirements as to the types and limits of insurance coverage to be maintained by ADVISER as required by Section 18, and any approval of said insurance by CITY, is intended to and will limit or qualify the liabilities and obligations otherwise assumed by ADVISER pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification.
14. ASSIGNABILITY. This Agreement is for ADVISER's professional services. ADVISER's attempts to assign the benefits or burdens of this Agreement without City's written approval are prohibited and will be null and void.
15. INDEPENDENT CONTRACTOR. CITY and ADVISER agree that ADVISER will act as an independent contractor and will have control of all work and the manner in which is it performed ADVISER will be free to contract for similar service to be performed for other employers while under contract with CITY. ADVISER is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct ADVISER as to the details of doing the work or to exercise a measure of control over the work means that ADVISER will follow the direction of the CITY as it relates to the end results of the work only.
16. AUDIT OF RECORDS.
A. ADVISER agrees that CITY, or designee, has the right to review, obtain, and copy all records pertaining to the performance of this Agreement. ADVISER agrees to provide CITY, or designee, with any relevant information requested and will permit CITY, or designee, access to its premises, upon reasonable notice, during normal business hours for the purpose of interviewing employees and inspecting and copying such books, records, accounts, and other material that may be relevant to a matter under investigation for the purpose of determining compliance with this Agreement. ADVISER further agrees to maintain such records for a period of three (3) years following final payment under this Agreement.
B. ADVISER will keep all books, records, accounts and documents pertaining to this Agreement separate from other activities unrelated to this Agreement.
4 17. CORRECTIVE MEASURES. ADVISER will promptly implement any corrective measures required by CITY regarding the requirements and obligations of this Agreement. ADVISER will be given a reasonable amount of time as determined by the City to implement said corrective measures. Failure of ADVISER to implement required corrective measures shall result in immediate termination of this Agreement.
18. INSURANCE REQUIREMENTS.
A. The ADVISER, at the ADVISER's own cost and expense, shall procure and maintain, for the duration of the contract, the following insurance policies:
If ADVISER has employees, Workers Compensation Insurance as required by law. The Adviser shall require all subcontractors similarly to provide such compensation insurance for their respective employees. Any notice of cancellation or non-renewal of all Workers' Compensation policies must be received by the CITY at least thirty (30) days prior to such change. The insurer shall agree to waive all rights of subrogation against the CITY, its officers, agents, employees, and volunteers for losses arising from work performed by the CONTRACTOR for City.
2. General Liability Coverage. The ADVISER shall maintain commercial general liability insurance in an amount of not less than one million dollars ($1,000,000) per occurrence for bodily injury, personal injury, and property damage. If a commercial general liability insurance form or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the work to be performed under this Agreement or the general aggregate limit shall be at least twice the required occurrence limit.
3. Automobile Liability Coverage. The ADVISER shall maintain automobile liability insurance covering bodily injury and property damage for all activities of the ADVISER arising out of or in connection with the work to be performed under this Agreement, including coverage for owned, hired, and non-owned vehicles, in an amount of not less than one million dollars ($1,000,000) combined single limit for each occurrence.
4. Professional Liability Coverage. Professional liability insurance appropriate to the Adviser's profession. This coverage may be written on a "claims made" basis and must include coverage for contractual liability. The professional liability insurance required by this Agreement must be endorsed to be applicable to claims based upon, arising out of or related to services performed under this Agreement. The insurance must be maintained for at least 3 consecutive years following the completion of Adviser's services or the termination of this Agreement.
During this additional 3-year period, Adviser shall annually and upon request of the City submit written evidence of this continuous coverage.
B. Endorsements. Each general liability, automobile liability and professional liability insurance policy shall be issued by a financially responsible insurance company or companies eligible and authorized to do business in the State of California, or which is approved in writing by City.
C. The ADVISER shall provide certificates of insurance with original endorsements to the CITY as evidence of the insurance coverage required herein. Certificates of such insurance shall be filed with 5 the CITY on or before commencement of performance of this Agreement. Current certification of insurance shall be kept on file with the CITY at all times during the term of this Agreement.
D. Failure on the part of the ADVISER to procure or maintain required insurance shall constitute a material breach of contract under which the CITY may terminate this Agreement pursuant to Section 12 above.
19. USE OF OTHER ADVISERS. ADVISER must obtain CITY's prior written approval to use any Advisers while performing any portion of this Agreement. Such approval must include approval of the proposed Advisers and the terms of compensation. ADVISER must obtain CITY's prior written approval to using any Advisers (other than David Bilby or Robert Michalik) while performing any portion of this Agreement.
20. FINAL PAYMENT ACCEPTANCE CONSTITUTES RELEASE. The acceptance by the ADVISER of the final payment made under this Agreement shall operate as and be a release of the Cly trom all claims and liabilities for compensation to the ADVISER for anything done, furnished or relating to the ADVISER'S work or services. Acceptance of payment shall be any negotiation of the CITY'S check or the failure to make a written extra compensation claim within ten (10) calendar days of the receipt of that check. However, approval or payment by the CITY shall not constitute, nor be deemed, a release of the responsibility and liability of the ADVISER, its employees, sub-Advisers and agents for the accuracy and competency of the information provided and/or work performed; nor shall such approval or payment be deemed to be an assumption of such responsibility or liability by the CITY for any defect or error in the work prepared by the Adviser, its employees, sub-Advisers and agents.
21. NOTICES. All communications pertaining to this Agreement to either party by the other party will be deemed made when received by such party at its respective name and mailing or email address as follows and receipt of communication is acknowledged in writing or by email:
City: City of Farmersville
909. W Visalia Rd
Farmersville, CA 93223
(559) 747-0458
Attention: Kevin Northcraft
Interim City Manager
Adviser: Optimized Investment Partners, LLC.
2212 Carol View Drive, 103
Cardiff, CA 92007
(619) 324-9531
Attention: Robert Michalik, COO
Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. All notices, requests, demands, and other communications which may be required under this Agreement shall be in writing and shall be deemed to have been received when transmitted; if personally delivered, if transmitted by telecopier, electronic or 6 digital transmission method, upon transmission; if sent by next day delivery to a domestic address by a recognized overnight delivery service (e.g., Federal Express), the day after it is sent; and if sent by certified or registered mail, return receipt requested, upon receipt. In each case, notice shall be sent to the principal place of business of the respective party. Either party may change its address by giving written notice thereof to the other in accordance with the provisions of this paragraph.
22. INTERPRETATION. This Agreement was drafted in and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in San Diego County.
ENTIRE AGREEMENT; AMENDMENTS AND WAIVERS. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. This Agreement contains the entire agreement between the parties relating to the transactions contemplated hereby and any and all prior discussions, negotiations, commitments and understanding, whether written or oral, related hereto are superseded hereby. No addition or modification of any term or provision of this Agreement shall be effective unless set forth in writing signed by both parties. No waiver of any of the provisions of this Agreement shall be deemed to constitute a waiver of any other provision hereof (whether or not similar), nor shall such waiver constitute a continuing waiver of such provisions unless otherwise expressly provided. Each party to this Agreement has participated in its drafting and, therefore, ambiguities in this Agreement will not be construed against any party to this Agreement.
24. LIMIT OF SCOPE OF WORK. All services are provided by Optimized Investment Partners, LLC. ("Optimized"). Optimized is registered as an investment adviser with the United States Securities and Exchange Commission (SEC) under the Investment Advisers Act of 1940 (CRD #322145). Personnel of Optimized providing Investment Advisory services hold Series 65 licenses as Investment Adviser Representatives. Optimized is not a registered broker/dealer under the Securities Exchange Act of 1934 and does not provide broker/dealer services subject to those laws and the regulations thereunder.
Optimized provides investment advisory and other services only in those jurisdictions where it is legally permitted to operate.
25. TITLE AND CAPTIONS. Titles and captions contained in this Agreement are inserted only as a matter of convenience and for reference and in no way define, limit, extend, or describe the scope of this Agreement or the intent of any provision herein.
26. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
27. EXPIRATION OF PROPOSAL FOR SERVICES. If this Agreement is not fully executed by the parties within thirty (30) days from the date of this letter, this proposal shall expire.
28. SEVERABILITY. If any term or provision of this Agreement shall be deemed invalid or unenforceable, the remainder of this Agreement shall not be affected thereby, and each remaining term and provision of this Agreement shall be valid and in force to the fullest extent permitted by law. 7 29. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written amendment with signatures of all parties to this Agreement. City Manager, or designee, may execute any such amendment on behalf of CITY.
30. ASSIGNMENT. Neither this Agreement nor any of the rights or obligations hereunder may be assigned by either party without the prior written consent of the other party.
31. SUCCESSORS & ASSIGNS. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns.
32. ACCEPTANCE OF ELECTRONIC SIGNATURES. The Parties agree that this Contract, agreements ancillary to this Contract, and related documents to be entered into in connection with this Contract will be considered signed when the signature of a party is delivered by scanned and delivered via electronic mail. Such facsimile or electronic mail copies will be treated in all respects as having the same effect as an original signature.
33. COUNTERPARTS. This Agreement may be executed in one or more counterparts, each of which constitutes an original, and all of which together constitute one and the same instrument. The signature of any person on a telecopy of this Agreement, or any notice, action or consent taken pursuant to this Agreement shall have the same full force and effect as such person's original signature.
34. FORCE MAJEURE. Should performance of this Agreement be delayed or deemed impossible due to fire, flood, explosion, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party.
35. TIME IS OF ESSENCE. Time is of the essence to comply with dates and schedules to be provided.
36. FURTHER ACTIONS. The parties agree to execute such additional documents and take such further. actions as may be necessary to carry out the provisions and intent of this Agreement.
37. CONFIDENTIALITY. Each of the parties agrees not to disclose this Agreement or any information concerning this Agreement to any persons or entities, other than to their attorneys and accountants, or as otherwise may be required by law.
38. ATTORNEY'S FEES. The parties hereto acknowledge and agree that each will bear his or its own costs, expenses, and attorneys' fees arising out of and/or connected with the negotiation, drafting and execution of the Agreement, and all matters arising out of or connected therewith except that, in the event any action is brought by any party hereto to enforce this Agreement, the prevailing party in such action shall be entitled to reasonable attorneys' fees and costs in addition to all other relief to which that party or those parties may be entitled.
39. STATEMENT OF EXPERIENCE. By executing this Agreement, ADVISER represents that it has demonstrated trustworthiness and possesses the quality, fitness, and capabilities to perform the Agreement in a manner satisfactory to CITY. ADVISER represents that its financial resources, surety and insurance 8 experience, service experience, completion ability, personnel, current workload, experience in dealing with private Advisers, and experience in dealing with public agencies all suggest that ADVISER is capable of performing the proposed contract and has a demonstrated capability to deal fairly and effectively with and to satisfy a public City.
40. OWNERSHIP OF DOCUMENTS. It is understood and agreed that the City shall own all documents and other work product of the Adviser, except the Adviser's notes and workpapers, which pertain to the work performed under this Agreement. The City shall have the sole right to use such materials in its discretion and without further compensation to the Adviser, but any re-use of such documents by the City on any other project without prior written consent of the Adviser shall be at the sole risk of the City.
Documents belonging to the City shall be transmitted to the City immediately and without delay upon any termination of this Agreement.
41. DISCLAIMER. Optimized's investment advisory services and work product, which may include but is not limited to pro forma analysis and tax projections, are projections only. Actual results may differ materially from those expressed in the analysis performed by Optimized due to the integrity of data received, market conditions, economic events and conditions, and a variety of factors that could materially affect the data and conclusions. Client's reliance on Optimized's analysis must consider the foregoing.
Any material conflicts of interest have been disclosed within this Agreement.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written.
CITY:
City of Farmersville
By:
Name: Kevin Northcraft
Title: Interim City Manager
Date:
ADVISER:
Optimized Investment Partners, LLC.
By:
Name: Robert Michalik
Title: COO
Date:
9 OPTIMIZED
Investment Partners
Attachment A (Proposal)
September 28, 2026
Kevin Northcraft
Interim City Manager
City of Farmersville
909 W Visalia Rd,
Farmersville, CA 93223
Re: Proposal (Attachment A) for Investment Advisory Services to the City of Farmersville Dear Mr. Northcraft:
Optimized Investment Partners, LLC ("Optimized"), is pleased to present this proposal (Attachment A) to the City of Farmersville ("Client" or "City") to provide investment advisory services related to the City's surplus funds portfolio to achieve preservation of capital and maintain appropriate levels of liquidity at market yields.
Optimized Investment Partners was formed for one reason. To serve you. Our president and CEO has been working in local government investments for over 19 years. He identified a huge disparity in the investment advisory industry. The larger agencies were offered more opportunities for services than smaller ones. Smaller agencies have been virtually ignored even though it's the smaller agencies that don't have the staffing resources to manage the diverse set of responsibilities required I. BACKGROUND AND OBJECTIVE
OPTIMIZED will provide specified professional investment advisory services consistent with California government code section 53600 as detailed in the scope of services section below. As a fiduciary to your City, Optimized will place preservation of capital as our top priority, while ensuring appropriate levels of liquidity for day-to-day operations. We will seek to earn market yields once the first two priorities have been achieved.
II. SCOPE OF SERVICES
OPTIMIZED proposes the following scope of work to assist Client with investment advisory services. Please note that the prospective assignment that OPTIMIZED proposes to provide are advisory in nature. OPTIMIZED will be making specific investment recommendations. None of OPTIMIZED's staff will act in a capacity as an elected official, an appointed official, as staff, or serve in a "designated" position.
1. Provide investment advisory services for all surplus funds identified by Optimized and Client in compliance with Government Code Section 53600 and other applicable government codes, local municipal codes, charters, and policies
2. Build a comprehensive cash-flow model to enhance liquidity management and increase the amount of funds invested in the investment portfolio
3. Investment Policy review and consulting
4. Provide general investment education to City Staff and Officials Prepare reports of monthly/quarterly transactions
6. Monitor the credit of investment securities in the portfolio for compliance with the City's Investment Policy
7. Perform interest revenue projections as needed for analysis
8. If requested, deliver one virtual public presentation to a commission, special committee, or governing body (e.g. City Council, Board of Directors) of the City
10 9. As requested, assist with other compliance and audit review requirements as related to OPTIMIZED services, and/or attend publicly noticed City meetings.
III. SCHEDULE AND REQUIRED DATA
Optimized is prepared to commence work upon receipt of an executed Agreement. Client will promptly provide Optimized with project data requested, including three (3) years of cash transaction detail.
Days 1-7
• Kickoff meeting to discuss and confirm schedule
• Custodial account setup
• Broker/Dealer account setup
> Pool(s) account(s) setup
Days 7-14
• Portfolio recommendations
• Trade execution with Client broker/dealer
IV. COMPENSATION/TERM
Consultant shall receive compensation, including authorized reimbursements, for Services rendered under this Agreement at the rates set forth below. The contract will be in force for an initial three (3) years, with the option to extend twice via one (1) year extension(s).
Investment Advisory Annual Fee Schedule
Contract Year Annual Fee Basis - Assets Under Management Year 1 Fiscal Year Ending June 30, 2027 12 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
Year 2 Fiscal Year Ending June 30, 2028 12 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
Year 3 Fiscal Year Ending June 30, 2029 12 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
Year 4 Fiscal Year Ending June 30, 2030. 12 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
Year 5 Fiscal Year Ending June 30, 2031 12 basis points Ending Monthly Custodial Bank Balance and Collateral Accounts*
*Based on the ending monthly custodial bank balance, assets invested in certificates of deposit, and pooled account assets including cash and investments, as reported by the custodial bank, broker/dealers, other banks, and pooled account administrators. Optimized will submit an invoice calculated monthly with a statement provided (Example: $12.3 million ending balance would be invoiced at $12.3 million * 0.0012= $14,760/12 = $1,230 monthly).
To the extent alternative assignments are requested, compensation for requested Additional Tasks (defined below) will be based on hours spent at OPTIMIZED's billing rates as shown on "Exhibit 1." V. NON-DISCRETIONARY
This contract does not grant discretionary power to Optimized, or its representatives, and the contract will not be assigned by Optimized without the consent of the Client. Optimized must secure client permission prior to effecting securities transactions for the Client in the client's broker-dealer accounts).
11 Exhibit 1
Optimized Investment Partners, LLC.
2026 City Fee Schedule
Professional Services
President & CEO $350.00/hour
Senior Project Manager $250.00/hour
Project Analyst / Project Research $150.00/hour
Clerical Support $ 75.00/hour
• Additional Expenses
In addition to professional services (labor fees):
1) Out-of-pocket expenditures, such as travel and mileage, professional printing, and delivery charges for messenger and overnight packages will be charged at cost.
2) If Optimized retains Third Party Vendors) for Client (with Client's advance approval), fees and cost will be billed to Client at
1.1X (times) fees and costs.
Consultant's attendance or participation at any public meeting, in addition to 1 included virtual meeting in scope of services, whether such participation is in person, digital, video and/or telephonic (e.g., City Council, Planning Commission, Public City Board, other) requested by Client and are beyond those specifically identified in the Scope of Work will be billed at the professional services (hourly) fees as shown on this "Exhibit 1." Charges for Court/Deposition/Expert Witness-Related Appearances Court-related (non-preparation) activities, such as court appearances, depositions, mediation, arbitration, dispute resolution and other expert witness activities, will be charged at a court rate of 1.5 times scheduled rates, with a 4-hour minimum.
Rates shall remain in effect until December 31, 2026.
12 CITY OF Item #:2
STAFF REPORT Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: Click or tap to enter a date.
DEPARTMENT: City Manager
FROM: Kevin Northcraft Interim City Manager
AGENDA TITLE: Consideration of directly elected mayor
RECOMMENDATION
Staff recommends this report be received and filed by the Council. Should there be interest in placing a directly elected mayor option on the ballot, the most obvious choice would be the general election in November 2028, when the President is elected and the most voters participate. The deadline for placing a measure on that ballot would be early August, 2028.
BACKGROUND | ANALYSIS
Councilmember Hernandez asked that this matter be placed on the agenda. A review of this topic found that this matter has been previously researched by our city attorney.
Per an email from the City Attorney dated August 13, 2026— " was asked at a couple of meetings ago to research the issue of whether or not the voters could directly elect the mayor in a general law city (Farmersville). The answer is yes. Government Code section 39400 provides that the City Council may submit to the electors the question on a ballot as to whether or not the mayor should be directly elected and whether or not the mayor shall serve two years or four years. In other words, the ballot measure would be submitted and voted by the electors whether the electors wanted to directly elect the mayor and the term would either be two years or four years. See Government Code section 34900.
Therefore, if you wish to proceed, this issue should be put on the agenda wherein the item to take action is whether or not the electrors should directly elect a mayor and four other council members, and the electors will decide whether the mayor serves a two year or four year term." Also from the city attorney dated October 1, 2026—
There is virtually no difference, in terms of power, between an elected mayor in a general law city and a mayor appointed by the council. The difference is that the mayor elected sits for the term of either two years or four years, depending on the language on the ballot.
DISCUSSION
The International City Management Association, in their brochure on Council-Manager government, indicates that 69% of council-manager communities nationally directly elect their Mayor. The advantages of this direct election is the voters decide who is the political head of the Council, rather than the Council, and the Mayor serves a fixed term rather than at the pleasure of the Council majority.
I served in one city-Upland- with a directly elected mayor, and it operated very similarly to the other method.
However, there are at least two disadvantages. The role of directly elected vs. Council selected are virtually the same, but citizens might falsely believe the directly elected mayor has greater authority. Also, should the directly elected Mayor not have the support of the majority of the Council, there likely is a false impression that that Mayor is the leader, when he or she could be in the minority. When the Mayor is selected by the majority of the Council, he or she is the true leader of the Council, and community.
To move forward with an election for the directly elected option, the Council needs to approve and direct staff to prepare to place a ballot measure before the voters. The next general election that draws the highest percentage of voters would be November, 2028. Costs to place a measure on a general election is much less expensive than a special election.
FISCAL IMPACT
Cost to place a ballot measure on the general election ballot is estimated to be
ATTACHMENT
None
KBV
Reviewed by:
CITY OF STAFF REPORT Item #: 3
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: October 12, 2026
DEPARTMENT: City Manager
FROM: Kevin Northcraft Interim City Manager
AGENDA TITLE: Approval of hotel feasibility study to promote future development
RECOMMENDATION
Staff recommends the City Council approve the proposal from Travel and Leisure Advisors to perform a hotel feasibility study in order to further promote and attract a new hotel development within the City of Farmersville.
BACKGROUND | ANALYSIS
Many in our community believe we have an opportunity to add a hotel development to the community, given our growing size, land available along State Route 198, and being the last city of size before entering the Sequoia National Park.
DISCUSSION
Given the competitiveness for attracting hotels, one way to kickstart interest is to pay for a hotel hospitality study that identifies the benefits and potential profitability of a hotel. Use of a feasibility study was recommended in my former interim assignment, and that City is now negotiating with a hotel developer.
Staff has been in contact with the owner of the vacant commercial property along SR 198, which is for sale and listed with Zeeb Pearson Commercial Realty. The owner is "100%" willing to work with us on this study.
Three proposals were obtained and reviewed by staff and Marty Zeeb. They range in cost from $13,500 to $19,000. All three reflect much experience and expertise in this industry and anyone would likely do a good job. Hotel and Leisure Advisors has done California projects with tourist orientation, and is slightly favored by staff and the real estate broker.
FISCAL IMPACT
The cost of the study is a maximum of $19,000 to be funded from the general fund.
ATTACHMENT
3 proposals
Reviewed by
KBV
GOMPREHENSIVE
HOTEL MARKET
FEASIBILITY STUDY
PROPOSAL AND SAMPLES
PREPARED BY
Jessica Junker - Managing Partner
[email protected]
Offices in Wisconsin
Core® TAKING THE FIRST STEP TO DEVELOP A NEW HOTEL
DISTINCTION GROUP
HOW CAN A NEW HOTEL IMPACT YOUR COMMUNITY?
ESTIMATED ECONOMIC IMPACT
A new hotel in your community can have a very large Direct Economic Impact and an even larger Indirect Economic Impact. To help you understand this impact, Core Distinction Group compiles Estimated Economic Impact within our reporting These estimates help community leaders understand the impact to the local economy and economic development. Below is a sample of what a new hotel can bring to your community:
DIRECT REVENUE
When considering the potential Direct Economic Impact of a new hotel in the community, look at the direct tax revenue the community is gaining from the project. This takes into consideration lodging/bed taxes (when applicable), sales taxes, and real estate taxes. Below you will find the estimated tax revenue* of this project broken out into each category (First Full Year Open):
NEW HOTEL REVENUE $2,277,283
NEW SALES TAX REVENUE $125,251
NEW LODGING/BED TAX REVENUE S159,410
NEW REAL ESTATE TAX REVENUE $110,291
ll taxes based on a new 62 room, upper mid-scale hotel, with an average daily rate of $160.67 at 60.6% occupancy in the first full year of being open. Sales tax estimates based on 5.5% Sales Tax. Lodging t timates based on 7% Lodging Tax. Real Estate Taxes also an estimate based on Real Estate/Property Taxes from a past project of Core Distinction Group in Wiscons
FIRST FIVE YEARS OF INDIRECT REVENUE
When considering the potential Indirect Economic Impact of a new hotel in the community, look at the spending of the guest within th community. For the purpose of this summary, we have identified the potential spending on food/dining, entertainment/activities and alcoholic beverages (if applicable). Below you will find the estimated revenue** brought into your community directly and indirectly by a new hotel broken down into each category (Fitst Five Full Years Open):
ESTIMATED SALES TAX (HOTEL, RESTAURANT, ENTERTAINMENT, AND ALCOHOL SALES) $1,260,313 ESTIMATED NEW BED/LODGING/HOTEL TAX $891,003
ESTIMATED NEW REAL ESTATE TAX REVENUE S551,457
ESTIMATED NEW FOOD/DINING REVENUE $4,219,983
ESTIMATED NEW ENTERTAINMENT/ACTIVITIES REVENUE S4,001,708 ESTIMATED NEW ALCOHOLIC BEVERAGE REVENUE $1,964,475
ESTIMATED NEW INDIRECT FULL-TIME EQUIVALENT JOBS CREATED 36.6 ESTIMATED ECONOMIC IMPACT TO COMMUNITY S15,289,964
** Indirect revenue based on the "First Full Five Years" of a new 62 room, upper mid-scale hotel ar 60.6% occupancy. New estimated revenues in Food/Dining, Entertainment/Activities, and Alcoholic Beverages based on one person per room sold at the current average amount spent per traveler according to budgetyourtravel.com. Estimated indirect job creation based on industry standard labor percentage of revenue and current wages collected from salary.com. Estimated additional sales tases from indirect revenue based on 5.5% Sales Taxes. 100% Woman Owned Business
GET TO KNOW THE CORE TEAM!
LISA PENNAU JESSICA JUNKER
FOUNDING PARTNER MANAGING PARTNER
HOTEL INDUSTRY EXPERT HOTEL INDUSTRY EXPERT
With over 25 years in the With over 20 years of experience hospitality industry, Mrs. Lisa in the hospitality industry, Miss Pennau began her career as a Jessica Junker quickly rose to rental car agent while studying management and became
hospitality management and Director of Sales at a Residence swiftly rose to become a General Inn by Marriott before advancing Manager and later a Regional to Area Director of Sales. She Director, overseeing more than later excelled as Regional 25 properties across the Midwest. Director of Sales and Marketing, Her leadership extended across
overseeing sales, marketing, and
major hotel brands like Hilton, revenue strategies for a wide Marriott, IHG, Hyatt, and range of brands nationwide.
Choice, earning her the Jessica then expanded her
prestigious Regional Director of expertise into hotel franchise the Year award. In 2012, Lisa development, gaining in-depth founded her own successful
knowledge of hotel construction,
consulting company. Today, she development, and contracting. continues to be a highly Today, she is recognized as a
respected leader in the hospitality leading authority in hotel field, known for her development, operations, sales,
professionalism, operational marketing, and training, driven excellence, and commitment to
by her passion for elevating the
hospitality industry.
[email protected] [email protected]
SARA MCKAY STEPHANIE KNUTSON
HOTEL EXPERT ANALYST EXECUTIVE ASSISTANT
Stephanie has worked with Core
hospitality professional with over Distinction Group, LLC since 2023 and has worked in all forms
General Manager, Owner, and of the service industry for 20 Operator in the hotel industry, plus years. She handles all support on a daily basis to each
operations, from groundbreaking of our team members.
Additionally, Stephanie as
leadership fostered strong Property Support and other . employee engagement, high leadership roles within Rival Hospitality Management, LLC.
Stephanie has extensive hands on
an Analyst and the Area Director knowledge of the Hotel Industry of Sales and Operations at Rival and continues to be a crucial Hospitality, she brings a deep employee to Core's success. understanding of hotel
management, sales strategy, and
Core Distinction Group is a hospitality advisory firm specializing in hotel feasibility studies and lodging market analysis that help decision-makers more forward with clarity and confidence. We combine disciplined market research with practical, real-world hospitality insight to evaluate lodging demand, competitive supply, market positioning, and financially realistic performance assumptions, so stakcholders can make smarter business, sizing, and strategy decisions. While we work with a range of partners across the hospitality ecosystem, our primary clients are cities, towns, villages, and counties (and the economic development organizations that support them) that are seeking to understand hotel opportunity, quantify lodging gaps, strengthen tourism and workforce infrastructure, and support hotel recruitment conversations with developers and brands. We also serve hotel owners and derelopers, lenders and investors, and operators who need independent, defensible analysis to support underwriting, development planning, and long-term performance strategy.
Whether the goal is to validate a proposed project, communicate opportunity to the market, or align local stakeholders around a realistic path forward, Core Distinction Group delivers decision-ready guidance tailored to the unique dynamics of cach community and trade area. 100% Woman Owned Business
920-740-1647 /[email protected] /
www.coredistinctiongroup.com
ABOUT US
TESTIMONIALS AND REFERENCES
URBANA, OH/CHAMPAIGN ECONOMIC PARTNERSHIP ADDITIONAL REFERENCES
MARCIA BAILEY
"For quite some time we had been looking at the HUTCHINSON, MN - BRIAN FORCIER possibility of a new hotel in our community. We hired PHONE: 218-590-8205 Core Distinction Group to perform a hotel feasibility MILLBROOK, ALABAMA - ANN HARPER study for us. Jessica did a great job in answering PHONE: 334-285-0330 questions, touring the city and conducting demand
generator interviews. The analysis that was completed WOODSTOCK, IL - GARRETT ANDERSON PHONE: 608-643-3932
gave us the information we needed to begin the process
of working on the project. We would highly MULTIPLE LOCATIONS - NICOLE LEMENS recommend using their services." PHONE: 920-422-1471
FAIRFIELD BAY, AR MULTIPLE LOCATIONS - ANDREW SCARLETT
MAYOR PAUL WELLENBERGER PHONE: 773-842-4976
"I called Core Distinction Group with a need for a
new Feasibility study and a pretty unrealistic time GLADSTONE, MO - ROBERT BAER PHONE: 816-436-2200
frame. We had interested investors and interested
bankers, but they wanted an updated study reflecting URBANA, OH - MARCIA BAILEY the hotel specifics. Not only was Ms. Junker PHONE: 937-653-7200 responsive, she and her team worked over the July 4th
weekend to get us what we needed, when we needed it. MULTIPLE LOCATIONS - MARK GUTTETER PHONE: 715-292-1369
I highly recommend this company. We had a study
done two years earlier. That study cost twice as much,
took twice as long and the product was not nearly as
thorough and complete as what we received from Core
Distinction Group."
METAMORA, IL
KEN MAURER
"Core Distinction Group did a great job for the Village of Metamora. The study was a quality study accepted
by all of the hotel chains I contacted.".
FEEL FREE TO CHECKOUT OUR WEBSITE, WWW.COREDISTINCTIONGROUP.COM FOR ADDITIONAL TESTIMONIALS. 100% Woman Owned Business
SCOPE OF WORK
Core Distinction Group takes immense pride in the work we do. Throughout each phase of our projects we communicate with our clients regularly. This ensures everyone involved in the project is up-to-date on the progress.
We also keep a very tight timeline on our projects. Each phase is well thought out and followed consistently. The objective of our studies are to identify and determine the need for lodging in the community, the loss of lodging to the area due to lack of quality or amount of lodging, as well as determine if there is enough need to justify a new hotel. A new hotel that makes good business sense. Below you will find each part and its timing in the process:
RESEARCH & COMMUNITY OUTREACH COST GATHERING
This phase involves speaking with community leaders to This involves all things cost. Core Distinction Group compile a list of potential demand generators in the local gathers actual cost for the development, construction, and regional community. This phase is conducted within financing, taxes, and all other ongoing costs associated the first one to two weeks following receipt of the with the specific project. retainer.
PROJECT PRO FORMA
SITE VISIT/COMMUNITY TOUR Immediately following Development and Operational This phase involves an in-depth local tour of the Cost Gathering, Core Distinction Group will construct a community highlighting sites and demand generators to project, brand, market, and scale specific Pro Forma that help Core Distinction understand the community and is bank, investor, brand and developer friendly. the need for lodging.
DRAFT COMPLETION/SUBMITTAL
DEMAND GENERATOR SURVEYS
After Core Distinction has conducted all previous
This phase involves conducting online and phone
phases, we complete a draft of the study and financial
interviews with potential demand generators gathered pro forma and submit it for review by the contracted during the Research and Community Outreach of the entity. Changes to the study may be made at this point study process. This phase will take place in the first two but are limited to spelling and grammar updates. weeks of the study process. In some cases, surveys are. done prior to visit. FINAL
*DATA RECEIVING & REPORTING After all requested changes are made and final payment Once all the demand generator information is gathered, is received, Core Distinction Group will submit a final Core Distinction Group begins pulling industry data for draft of the Hotel Market Feasibility Study and Brand target market as well as industry trends to help us gain a Specific Pro Forma to the community for distribution. better understanding of the local and regional
opportunity areas.
*If at this point, Core Distinction Group does not feel there is enough need for lodging to merit the costs of a new build hotel, we will stop the process, communicate with the community and offer alternative options for accommodations. If this happens, the contracted entity is not responsible for the remaining study costs highlighted in (Cost) and will receive a report indicating the reasoning behind the decision.
GOST
ALL-INCLUSIVE PRICING
The cost to complete your community's Comprehensive Hotel Market Feasibility Study and Financial Proforma will be $17,500. This fee is all-inclusive and will give you every tool you would need to bring a hotel to your community.
Once your organization has decided to move forward in hiring Core Distinction Group, LLC to conduct your study, we will require a signed contract and 50% ($8,750) non-refundable retainer. The remaining 50% ($8,750) will be required prior to your organization receiving the Final Draft. If at any given point after the Site Visit and Community Tour, our company believes that a new hotel project in your community does not make good business sense, we will reach out to you to discuss. If after the discussion of all data with your organization, all parties believe that we have come to the proper determination, we will cease all project work and you will not be responsible for the remainder of the fee/cost. In addition, Core Distinction Group, LLC does not charge for additional time spend on the project after questions from investors, bankers, brands and so on are complete. Core Distinction Group, LLC will also include one additional Pro Forma update with-in a year of the project completion at no additional charge of changes in fees or costs.
Below you will find a breakdown of what is included in our pricing:
Industry Reports
Data Compilation/Gathering
Hotel Market Orervier Completion
Introduction/Objective
Market Orerview
Economic Orervier
Lodging Demand Overrier
Community Intertiew/Strey Details
Lodging Supply Orervien
Conclusion/Scale, Size and Amenity Recommendations
Economic Impact
Financial Projections/Proforma (2 Separate Brand Specific Proformas ) Ongoing Support (Core does not charge extra per hour to speak to inrestors, banks, or anster questions along your hotel development journey)
Current Hotel Supply Review
ALL PROPOSED PRICES ARE SUBJECT TO CHANGE AFTER 45 DAYS OF RECEIPT 100% Woman Owned Business
SUMMARY AND SAMPLES
SUMMARY
With over 700 Hotel Market Feasibility Studies complete for municipalities and organizations across the United States, Core Distinction Group has developed a wonderful reputation for our professionalism, knowledge, and customer service. Our completed reports offer each person involved a complete understanding and detailed description of what makes the most business sense in your community. Once your study is complete, you will have the pieces you need to develop a new hotel including but not limited to the following:
• Introduction/Objective • Demand Generator Survey Details • Executive Summary • Lodging Supply Overview
• Community Overview • Industry Trend Data
• Market Demand Area • Conclusion/Recommendations
• Site Analysis • Estimated Economic Impact
• Economic Overview • Development Cost Breakdown
• Lodging Demand Overview • Complete Financial Projections/Pro Forma HOTEL
SAMPLES
Please review the samples provided following this page. We have included a sample of our Hotel Market Feasibility Study and our Financial Projections.
CONTACT US TODAY TO SCHEDULE YOUR FIRST STEP TO DEVELOP A NEW HOTEL!
JESSICA JUNKER - MANAGING PARTNER
920-740-1647 - [email protected]
WWW.COREDISTINCTIONGROUP.COM
100% Woman Owned Business
COMPREHENSIVE
HOTEL MARKET
FEASIBILITY STUDY
PREPARED FOR
GREENAGRES, LORIDA ction
PREPARED BY INCLUDES
Introduction/Objective
Core Distinction Group, LLC
Community Overview
Lisa Pennau - Founding Partner Executive Summary
[email protected] Economic Overview
Market Demand Area
Jessica Junker - Managing Partner Lodging Demand
[email protected]
Lodging Supply
Offices in Wisconsin Lodging/Competitive Data
Regional Data
Conclusion
TAKING THE FIRST STEP TO DEVELOP A NEW HOTEL IN YOUR COMMI
HOTEL & LEISURE ADVISORS
hladvisors.com
Cleveland, Ohio H&LA
216-228-7000
14805 Detroit Avenue, Suite 420, Cleveland, Ohio 44107
HOTEL & LEISURE ADVISORS
WHY HOTEL & LEISURE ADVISORS?
Our extensive background in hotel and leisure property operations and consulting gives H&LA the experience and financial acumen necessary to analyze all types of hotel, leisure, and attraction properties, including resorts, waterparks, sports complexes, surf parks, golf courses, ski resorts, conference and convention centers, amusement parks, spas, and casinos.
We have consulted on every major type of hospitality and leisure property and understand the unique challenges these properties face. We evaluate complex factors and approach each project with a unique perspective about what needs to be accomplished to ensure success.
hladvisors.com H&LA
HOTEL & LEISURE ADVISORS
OUR EXPERTISE
• Since 2005, H&LA has studied every major hotel brand in the United States. • H&LA has completed more than 4,000 studies for hotels, resorts, and leisure properties across North America and internationally. We have completed work in all 50 states.
• We have contacts with industry leaders and keep up on the latest trends, performance, challenges, and opportunities.
• Our consultants are experts in the lodging and hospitality industry, with over 150 combined years of consulting, operations, and research experience. • Our dedicated research and support staff assist our consultants in bringing the best quality reports to our clients.
• Our consultants network with industry leaders by attending and/or presenting at leading industry conferences such as the Hunter Hotel Conference, ISHC Conference, ALIS Conference, World Waterpark Association Symposium and Tradeshow, IAAPA Attractions Expo, the NYU International Hospitality Industry Investment Conference, and the Surf Park Central Summit.
OUR RESOURCES
We curate and maintain robust and updated hospitality and leisure industry data for use in our reports. We have a financial statements database of over 2,000 properties and a sales database of over 10,000 sales from across the United States and Canada.
We regularly consult leading industry experts and reports from:
• CBRE Hotels • International Society of Hospitality Consultants • STR • International Association of Amusement Parks
• Lodging Econometrics and Attractions
• PWC • Outdoor Hospitality Industry
• International Spa Association • World Waterpark Association • CoStar • National Ski Area Association
• National Golf Foundation • Sports and Fitness Industry Association • Surf Park Central
hladvisors.com H&LA
HOTEL & LEISURE ADVISORS
OUR PROJECTS
We give our clients individualized attention and provide the very best and most thorough analysis that only a company with our expertise and knowledge can deliver. Our expertise includes the following property types:
• Hotels • Ski Resorts • Timeshare/Fractional Resorts
• Resorts • Conference & Convention Centers • Spas
• Outdoor Waterparks • Casinos Aquariums
• Indoor Waterpark Resorts • Family Entertainment Centers • Retail/Mixed-Use • Amusement Parks • RV Parks and Campgrounds • Residential • Golf Courses • Sports Complexes • Surf Parks
hladvisors.com H&LA
MARKET & FINANCIAL FEASIBILITY STUDY
WHAT H&LA PROVIDES
• Sophisticated hospitality and leisure feasibility
models that provide detailed market analysis
and assists our consultants in making credible
financial projections
• Expertise from years of experience and
education in the hospitality and consulting
industries from our dedicated consultants and
support staff
• Expert data generated from STR, ISHC, and
other hospitality industry data centers and
reports
WHAT TO EXPECT FROM A FEASIBILITY ANALYSIS
• Market Analysis We analyze market conditions, economic and demographic • Site Review factors, site conditions, and their effects on a proposed project.
H&LA completes a detailed analysis of comparable properties' • Brand Franchise
• Analysis performance and conditions. The study estimates the operating performance of the project and may suggest variations in size • Usage Levels
or scope that would improve performance.
• Development Costs
• Financial Analysis
• Valuation Analysis We analyze supply and demand when researching performance of hotels and leisure real estate within local and regional • Cost-to-Value Ratio
markets. We utilize sophisticated hospitality and leisure valuation models that enable us to provide detailed market analyses by evaluating competitive factors, comparable
financial information, and comparisons with similar properties and industry standards. We forecast reasonable financial projections and discern a credible valuation to determine if the project is feasible considering the development costs.
The results of our analysis are high-quality, thorough market and financial feasibility studies that are insightful and well- researched. Our clients can utilize our reports in the process of obtaining financing or investors and as a tool to help determine whether to move forward with development.
hladvisors.com H&LA
APPRAISAL & MARKET ANALYSIS REPORT
WHAT H&LA PROVIDES
• Sophisticated hospitality and leisure
valuation models that provide detailed
market analysis and aid our consultants in
arriving at a credible and defensible
opinion of value
• The expertise of MAI-designated and
state-certified hospitality appraisers with
years of experience
• Expert data generated from STR, CBRE,
and other hospitality industry data centers
and reports
WHAT TO EXPECT FROM AN APPRAISAL REPORT
• Area Review H&LA has multiple state-licensed appraisers. Multiple • Local Market appraisers boast the MAI designation from the Appraisal Analysis Institute. An appraiser with the MAI designation exceeds the • Demand and Pricing state certification and licensing required of all appraisers.
Analysis When you hire an MAI, you receive the services of a • Attendance and professional with specialized training and experience in the Usage Analysis appraisal industry who adheres to specific standards and • Highest and Best ethics and must fulfill continuing education requirements.
Use Analysis
• Income H&LA appraisals value the going-concern of a hotel or Capitalization leisure property and then allocate that value among the real Approach estate, personal property, and any business value • Sales Comparison component that may exist. Our reports are available ir Approach either a comprehensive or a summary format
• Cost Approach
• Reconciled Opinion H&LA also offers retrospective tax appeal appraisals, a of Value specialized form of an appraisal that is completed for a tax assessment appeal by either the government or the property owner to determine the real estate market value. Among the appraisal services we offer, we also provide appraisal
reviews.
hladvisors.com H&LA
ECONOMIC IMPACT STUDIES
WHAT H&LA PROVIDES
• A sophisticated economic impact and
financial model that provides detailed
analysis of future economic benefits from a
proposed development
• Expertise of consultants with a variety of
qualifications including MAI, CPA, ISHC,
CHIA and MBA
• Expert data from RIMS II and other sources
WHAT TO EXPECT FROM AN ECONOMIC IMPACT STUDY
• Indirect and An economic impact study analyzes the financial impact a project will have throughout the many levels of the
direct output from
economy. This impact will include both temporary and
the proposed permanent effects. Temporary impacts include jobs and development revenues created during the construction of the facility and related costs. Permanent economic impacts are
• The number of generated by jobs created, and ongoing revenues realized jobs that the by service providers.
proposed Our studies identify significant economic events resulting development will from the construction and operation of a proposed facility; create consider event patron surveys to estimate spending patterns; analyze relevant municipal revenues; anc
• Estimated tax project the impact on the market. We estimate three types evenue for city. of economic impact, including Direct-Effect Impact, ounty, an
state/province
We calculate the projected jobs and output for the
proposed development for a 10-year period. We calculate projected tax revenue and profile municipal incentives
is an essential foo for eces 0. Ting to pumily Fund study project or for developers vying for municipal incentives. hladvisors.com H&LA
OTHER SERVICES
OPERATIONAL REVIEWS
We prepare an operational analysis and review of an existing hotel or leisure property to determine areas that are performing well and those in need of improvements. This study will find opportunity at the property to enhance performance, streamline operations, and reevaluate revenue centers. Our report considers:
• Objective and subjective performance characteristics observed during our property inspection and interviews with property management and clients, management of comparable properties, and city and county officials • Financial review analyzing all major departments and comparing the performance of the subject property with industry standards and our database of over 2,000 hotel and leisure property financial statements • Analysis and recommendations of operational changes and renovations or capital improvements that should be completed at the property
BRAND IMPACT STUDIES
An impact analysis measures the financial impact of a brand-affiliated property entering a market in which the brand already exists. We have prepared impact studies for nearly all major hotel brands. Our impact analyses include:
• Interviewing representatives of the applicant and objecting properties and conducting an area market review
• Determining current demand at the objecting property and considering specific demand sources that may switch to a new property if it were constructed or rebranded
• Analyzing potential additional demand that would come to the objecting property from having another brand affiliation in a general market • Estimating the occupancy, average daily rate, and room revenue impact that may occur from the addition of new supply or conversion of an existing hotel
hladvisors.com H&LA
OTHER SERVICES
Beekmanshums
INN
NO-COLONIAL TAP ROOM LUNCH
RFQ PREPARATION & SOLICITATION
Finding a qualified management or development company can make or break a hotel or leisure property project. Through our RFQ preparation and solicitation process, we assist our clients in identifying appropriate management companies and developers for all types of hospitality projects.
Our goal is to have our clients receive proposals from competent and competitive companies that will share similar goals and vision for the project.
LITIGATION SUPPORT
& EXPERT WITNESS TESTIMONY
H&LA provides expert witness testimony for attorneys in litigation cases involving hospitality industry valuations and consulting assignments. Our consultants have testified in various states concerning hotel- and leisure- related projects. Our understanding of the industry gives us the credibility necessary to be considered experts in our field.
OTHER H&LA SERVICES
• Renovation Feasibility and ROI • Hotel Brand Compliance Services Analysis • Site Verification
• Site Selection Services
• Hotel Brand Facilitator/Selection
Assistance
These services help developers, corporate brand franchisors, and/or owners with their various development needs.
hladvisors.com H&LAR
H&LA PROJECTS
Our studies have taken us all across the United States, Canada, and Internationally. We have analyzed an extensive range of hospitality property types.
We have completed studies of various properties in almost every major market in the United States.
>650
>350 Assignments
Assignments >1,900
Assignments
>950
Assignments
hladvisors.com HOLA
H&LA PROJECTS
H&LA works in all sectors of the hotel and leisure industry. We have experience with all hotel brands and chain scales. In addition, we are the leading national experts in waterparks. These properties represent a sampling of the many property types we have studied.
Hotels
Golf Courses and Ski Resorts
• Westin Hotel - Cleveland, OH • Heritage Hills Golf Course - York, PA • Hilton Garden Inn - Ann Arbor, MI • Silverado Golf Course - Durant, OK • The Shoreham Hotel - New York, NY • Peek n Peak Ski Resort - Vernon, NJ • Embassy Suites - Chicago, IL • Hidden Valley Ski Resort - Hidden Valley, PA • Courtyard by Marriott - Houston, TX
Sports Complexes
Resort Hotels
• Proposed Sports Complex - Springfield, IL
• Pointe Hilton Squaw Peak Resort - Phoenix, AZ • Proposed Youth Sports Venue - Sunland Park, NM • The Shores Resort & Spa - Daytona Beach, FL
• Civic Center Hockey & Ice Arena - Decatur, IL
• Sundara Spa Resort - Wisconsin Dells, WI
• Hilton Hawaiian Village - Honolulu, HI Campgrounds/RV Resorts • Jellystone Park Camp Resort - Larkspur, CO
Indoor Waterpark Resorts
• Frontiertown Campground Resort - Berlin, MD
• Great Wolf Lodge Resorts
• Maddox Family Campground - Chincoteague, VA
• Kalahari Resorts
• Splash Lagoon Resort - Erie, PA Casinos
• Camelback Indoor Waterpark - Tannersville, PA • Foxwoods Casino Resort - Mashantucket, CT • Chula Vista Resort - Wisconsin Dells, WI
• JACK Casinos - Cleveland & Cincinnati, OH
• Silver Reef Casino Resort - Ferndale, WA
Outdoor Waterparks • Wheeling Island Casino and Hotel - Wheeling, WV • Typhoon Texas - Katy, TX
• Myrtle Waves Waterpark - Myrtle Beach, SC Conference and Convention Centers • Lost Island Waterpark - Waterloo, IA • Marriott Chicago Convention Center - Chicago, IL • Cowabunga Bay - Henderson, NV • International Exposition Center - Cleveland, OH • Raging Waves Outdoor Waterpark - Yorkville, IL • Gaylord Opryland Convention Center - Nashville, TN Amusement Parks/FECs
Retail/Mixed-Use
• Elitch Gardens Amusement Park - Denver, CO • Proposed Mixed-Use Retail - Portland, OR • Proposed Family Entertainment Center - Portland, OR • Proposed Mixed-Use Retail - Dallas, TX • Crystal Falls Amusement Park - Hot Springs, AR • Proposed Retail Center - Kapolei, HI • Cypress Gardens Amusement Park - Winter Haven, FL
hladvisors.com H&LA
H&LA CLIENTS
H&LA works with a wide range of developers, investors, hotel companies, lenders, management companies, attorneys, and others. These clients represent a sampling of the various client types we serve.
Developers and Investors Attorneys
• Scott Enterprises • Kadish Hinkel & Weibel
• Delaware North Companies • Sleggs Danzinger & Gill
• Kalahari Resorts
• Smith Peters & Kalail
• Sun Communities
• Baker & Hostetler
• Stark Enterprises
• Thompson Hine
• CNL Lifestyle Companies • McDonald Hopkins
• Triple Five
• Crystal Lagoons Government/Municipal
• Ohio Department of Transportation
Hotel Companies • Cincinnati USA
• Best Western International
• Columbus Regional Airport Authority
• Choice Hotels International
• States Attorney of Cook County
• Marriott International
• Frisco Economic Development Corporation
• Host Hotels
• Destination Cleveland
• InterContinental Hotels Group
• Assessor of Hancock County, WV
Operators/ Management Companies Native American Tribes
• Herschend Family Entertainment • Tulalip Tribe
• Cedar Fair
• Choctaw Nation of Oklahoma
• Great Wolf Resorts
• Nottawaseppi Band of Potawatomi
• American Hospitality Group • The Confederated Tribe of the Grand Ronde • Brittain Resorts • HoChunk Gaming
Lenders
Other
• Wells Fargo • JACK Entertainment
• US Bank
• EPR Properties
• Deutsche Bank • The Trust for Public Land
• M&T Bank
• Six Flags
• PNC Financial Services • Michigan State University
• C-III Asset Management • Inland Capital Management
hladvisors.com H&LAR
HVS
September 24, 2026
Mr. Kevin Northcraft
Interim City Manager
City of Farmersville
909 W. Visalia Road
Farmersville, CA 93223
+1 (559) 747-0458 ext. 1004
[email protected]
HVS LOS ANGELES
140 South Lake Ave Re: Proposed Hotel Farmersville
Suite 300 Farmersville, California
Pasadena, California, 91101
+1 (405) 612-6255 (Work) Dear Mr. Northcraft:
www.hvs.com Thank you for your recent call pertaining to your Farmersville, California project; we are pleased to submit this proposal for our services. We are certain that we will be able to provide you with the precise mix of experience and skills you will need for this engagement. HVS is internationally recognized as the leader in hospitality consulting, providing the highest quality experience in this arena. HVS is unique among hospitality consulting firms and offers City of Farmersville unparalleled credibility, specialized experience, and a track record of success.
The attached proposal sets forth a description of the objectives and scope of the assignment, along with a detailed description of the methodology to be employed, an estimate of the time requirements, and a schedule of professional If the proposal meets your acceptance, please sign and return a copy with your to submit this proposal for your project.
Very truly yours,
HVS division of TS Worldwide LLC
timin Smiley
Kirsten Z. Smiley, MAI
Managing Director, Southwest Region Director
[email protected]
+1 (405) 612-6255 (Work)
HVS
PROPOSAL FOR A FEASIBILITY STUDY
Proposed Hotel Farmersville
Farmersville, California
SUBMITTED TO:
Kevin Northcraft
Interim City Manager
City of Farmersville
909 W. Visalia Road
Farmersville, CA 93223
+1 (559) 747-0458 ext. 1004
[email protected]
PREPARED BY:
HVS LOS ANGELES
HVS division of TS Worldwide LLC
140 South Lake Ave., Suite 300
Pasadena, California, 91101
+1 (405) 612-6255 (Work)
September 24, 2026
HVS
Proposal for a Feasibility Study
Pursuant to our conversation, we are pleased to submit this proposal for services of HVS division of TS Worldwide LLC in connection with a Subject of the Study One designated vacant site within the city of Farmersville, California.
Objective The objective of this assignment is to perform a feasibility study for the purpose of evaluating the market demand, analyzing the economics, projecting income and expense, and determining the return that a investor could expect to receive on the development cost of a propose hotel in Farmersville. Our study will also include a recommendation of the size, quality and type of lodging facility, and an optimal brand chain scale for the hotel.
Phase I: To accomplish the objective described above, our work will be conducted Fieldwork
in twin phases, begining with fieldwork, which typically includes the a) An onsite inspection of the subject site will be made. The physical orientation of the subject site with respect to access and visibility to highways, other forms of transportation, and the local demand for accommodations will be analyzed. We will also review the subjective nature of surrounding land uses as they relate to the b) The demand for hotel accommodations will be investigated to identify the various generators of visitation operating within the local market. The current and anticipated potential of each of these market segments will be evaluated to determine the extent of existing and future demand. Interviews with officials of business and government, as well as statistical data collected during the fieldwork are useful in locating and quantifying transient demand. In conjunction with the identification of potential demand, an HVS Consulting and Valuation Services Proposal 2
HVS
investigation will be made of the respective strengths of these markets in terms of seasonality, weekly demand fluctuations, vulnerability to economic trends and changes in travel patterns, and other related factors. Similar market-research procedures are utilized in estimating the demand for food and beverage (F&B) outlets, meeting space, and other facilities.
c) The market orientation of nearby lodging facilities will be evaluated to determine their competitive position with respect to the subject site. Those properties displaying similar market attributes Will receive a physical inspection, along with selective management interviews, to estimate levels of occupancy, room rates, market segmentation, and other pertinent operational characteristics. Some ocht competitive factors that will be specifically reviewed includ. s, physical conditior
management expertise, and chain affiliation.
d) Statistical data relating to general economic and demographic trends often foreshadow future potential for market areas and
neighborhoods. Interviews with local Chambers of Commerce, economic development agencies, and other related organizations, along with an investigation of the proposed subject property's primary market area, will reveal patterns reflecting growth, stability, or decline.
e) Through interviews with hotel operators, developers, governmental officials, and others, we will ascertain the status of projects under construction, proposed, or rumored that might be competitive with the proposed subject hotel.
Phase lI: The analysis phase will utilize data and information gathered during the Analysis fieldwork phase, along with our extensive library of actual hotel operating statements, financial statistics, area hotel trends, and investor requirements.
We will first compose recommendations for the proposed hotel's facilities and brand chain-scale, which will be based on the demands of the local and pertinent regional market and will address the following points:
• Room count and room type mix (suites vs. standard rooms) • F&B facilities
HVS Consulting and Valuation Services Proposal 3
HVS
• Meeting/function space
• Recreational amenities
• Brand chain scale
Based on the above-noted recommendations, we will then perform a supply-and-demand analysis for the competitive market, which typically includes the following steps:
a) Using the occupancy levels and market segmentations of the competitive properties, the number of room nights accommodated in each segment is calculated by multiplying each property's room count by its occupancy, market segmentation, and 365 days, which yields the accommodated-room-night demand. The annual number of room nights occupied per room in each segment is also calculated (room nights occupied per year divided by the room count), and the resulting figure serves as a competitive index.
b) Latent demand (unaccommodated and induced demand) is estimated for each market segment.
c) Growth rates are projected for each of the market segments. d) The total usable room-night demand, which consists of usable latent demand and accommodated demand, is projected.
e) The area's guestroom supply and total room nights available are quantified for each projection year.
f) The overall competitive occupancy is calculated for each projection year.
A similar procedure will be utilized in projecting F&B revenues, if applicable, and other revenues. Using actual income and expense statements of comparable lodging facilities, we will develop income and expense estimates corresponding to the level of activity and quality of operations indicated by the projected occupancy and ADR.
A projection of income and expenses representing future expectations of income potential will be made for a ten-year period. This analysis will utilize HVS Software—a sophisticated, computerized financial-analysis package that was developed by Steve Rushmore and Suzanne Mellen. The logic behind the projection of income and expense is based on the premise HVS Consulting and Valuation Services Proposal 4
HVS
that hotel revenue and expenses have one component that is fixed and another that varies directly with occupancy and facility usage. The software takes a known level of revenue or expense and calculates the fixed and variable components. The fixed component is then held constant, while the variable component is adjusted for the percent change between the projected occupancy and facility usage that produced the known level of revenue or expense. Our projected income statements conform with the Jniform System of Accounts for the Lodging Industry (USALI) and include a detailed line-by-line account of all revenue sources and expenses Phase III: Based on HVS's cost database and the forecasted EBITDA, the return on Feasibility Analysis investment (ROI) to the total property will be calculated. The indicated ROI will be compared to surveys reflecting the prevailing return requirements Phase IV: Complete documentation of our fieldwork and analyses will be set forth in Written Report a written report and will contain the following sections:
1. Purpose of the study
2. Description of the site and neighborhood
3. Review of the market area
4. Analysis of the market for hotel accommodations
5. Examination of existing and proposed competition
6. Facilities and brand chain-scale recommendation
7. Projection of occupancy and ADR
8. Income and expense projections
9. ROI analysis
When appropriate, we will include graphics such as photographs, maps, surveys, plans, and charts to assist in visualizing our findings.
Additional Following the completion of this engagement, HVS can be engaged for Services additional development consulting services at the client's discretion, including the following:
• Design and Architecture
• Development Project Management
HVS Consulting and Valuation Services Proposal 5
HVS
• Construction Management
• Financing
• Franchise/Brand Search and Contract Negotiations
• Management/Operator Search and Contract Negotiations
• Hotel Management
• Asset Management
• Spa & Wellness Consulting
Timing We anticipate that Phases I, II, and Ill of the feasibility study will be completed within approximately 25 business days from the date we receive the signed proposal, retainer payment, and all requested information. At that time, we will provide you with a PDF summary of findings with various charts and data tables. A conference will be scheduled to review the findings.
After your review of our findings and upon your authorization and payment of our invoice, we will then prepare the feasibility report, which will take an additional 10 business days.
HVS Consulting and Valuation Services Proposal 6
HVS
Signed Proposal & Retainer Received by HVS
Requested Information Received by HVS
Fieldwork & Analysis Timing Commences
Study Findings (Tables) Provided to You
Invoice Provided for Narrative Report
Payment for Remaining Assignment Fee Received by HVS
Writing Phase Commences (after full payment)
Narrative Report Provided to You
Professional Fees Our fee for the feasibility study will be $13,500, payable $10,125 upon execution of this agreement, with the balance payable upon request for the feasibility study report (Phase IV).
It is our normal policy to provide an electronic draft copy of our final report for your review. After confirmation that our invoice for services has been paid in full, this draft will be provided in PDF and will include a watermark "DRAFT." Upon your approval of this draft, we will commence preparation of the final report. This fee includes one electronic copy of the final report, which will be delivered to you via email in PDF. Reports are not transmitted in Microsoft Word format.
Related expenses are included in this fee.
If, upon completion of Phases 1, II, and Ill of this assignment, our analysis should indicate below-market return levels, we will inform you of this conclusion. At that point, you may elect to have us cease work on this project. Our fee for these phases will be the retainer paid.
HVS Consulting and Valuation Services Proposal 7
HVS
After completing the fieldwork phase of this assignment, should it become necessary to alter the parameters of the study, such as the property description, opening date, location, or any other factor that could change the final conclusions, the HVS division of TS Worldwide LLC will be entitled to charge an additional fee based on our current per-diem rates and the time required to incorporate the necessary changes into our analysis and report. In addition, the estimate of timing will be extended by an amount equal to the added work.
Payment Collection If payment for professional fees is not received within thirty (30) days of the billing date, HVS reserves the right to suspend all work until payment is made and apply a service charge of 1.5% per month, or fraction thereof, to the total unpaid sum. Should any type of action become necessary to enforce collection of bills rendered, it is further agreed that you (the client) or the prevailing party will be responsible for all collection costs, including but not limited to court costs and reasonable legal fees. It is understood that HVS may extend the time for payment on any part of billings rendered without affecting the understanding outlined above.
Collection of The parties to this contract agree that any disputes regarding professional Outstanding fees and/or other charges owed to HVS will be resolved in accordance with Professional Fees Texas law (TS Worldwide is a Texas-based LLC with a home office location of 2100 West Loop South, Suite 1001, Houston, Texas, 77027). The parties to this contract further agree that (a) any legal action regarding money owed to HVS will take place in Texas; (b) Texas courts have exclusive jurisdiction for resolution of disputes; and (c) the plaintiff will have the choice of venue in any county in the State of Texas.
Limitations of It is agreed that our company's liability, our employees, and anyone else Liability associated with this assignment is limited to the amount of the fee paid as liquidated damages. You acknowledge that any opinions,
recommendations, and conclusions expressed during this assignment will be rendered by the staff acting solely as employees and not as individuals.
Our responsibility is limited to the client; use of our product by third parties shall be solely at the risk of the client and/or third parties. The study described in this proposal will be made subject to certain assumptions and limiting conditions. A copy of our normal assumptions and limiting conditions will be provided upon request.
HVS Consulting and Valuation Services Proposal 8
HVS
Conclusion If the foregoing proposal meets with your acceptance, please sign and return with your retainer payment in the amount of $10,125. You signature beneath the words "Agreed to and Accepted" signifies you agreement to employ the HVS division of TS Worldwide LLC for these services. To schedule our assignments and perform your study ir accordance with the timing set forth above, we ask that you return an executed copy of this agreement by October 24, 2026.
HVS Consulting and Valuation Services Proposal 9
HVS
We appreciate the opportunity of submitting this proposal and look forward to working with you on this assignment.
Very truly yours,
HVS division of TS Worldwide LLC
Huinin Smiley
Kirsten Z. Smiley, MAI
Managing Director, Southwest Region Director
[email protected]
+1 (405) 612-6255 (Work)
AGREED TO AND ACCEPTED
Kevin Northcraft
City of Farmersville
Signature:
Date:
HVS Consulting and Valuation Services Proposal 10
HVS
INVOICE FOR RETAINER
Date: September 24, 2026
Terms: Due Prior to Start of Assignment
Kevin Northcraft
City of Farmersville
909 W. Visalia Road
Farmersville, CA 93223
Re: Proposed Hotel Farmersville
Farmersville, California
(HVS staff member: Kirsten Z. Smiley, MAI)
HVS Accounting Office
1615 Foxtrail Drive Project Amount Due
Suite 230
Loveland, CO 80538 Feasibility Study $10,125
(402) 312-8952
www.hvs.com
Wire or ACH Instructions:
Please email [email protected] or call Michelle regarding transmittal or verification of wires at 402-312-8952.
IPMorgan Chase Bank
270 Park Avenue
New York, NY 10017
Account Name: TS Worldwide, LLC
Transit ABA #: 021000021
Swift Code: CHASUS33
Account Number: 682090837
You must reference: Invoice # or appraiser's name.
Check Instructions:
Please include a copy of this invoice and make all checks payable to TS Worldwide, LLC
(dba HVS)
Tax ID #20-2762887
Please remit to:
HVS
1615 Foxtrail Drive
Superior Results Through Unrivaled Suite 230
Hospitality Intelligence, Everywhere.
Loveland, CO 80538
CITY OF Item #: 4
STAFF REPORT
Action Items
FARMERSVILLE/ TO: Farmersville City Council
MEETING DATE: October 12, 2026
DEPARTMENT: City Manager
FROM: Kevin Northcraft Interim City Manager
AGENDA TITLE: Approval of Resolution No. 2026-041 Establishing a Policy for the Preparation and Approval of City Council Meeting Minutes
RECOMMENDATION
Staff recommends that the City Council adopt Resolution No. 2026-041, establishing a policy for the preparation and approval of City Council meeting minutes.
BACKGROUND | ANALYSIS
The City Council has discussed the format, preparation, and approval of City Council meeting minutes over the past several months. Draft minutes have required revisions as Councilmembers have requested that additional details and comments be reflected in the official meeting record.
A proposed policy regarding the preparation and approval of City Council meeting minutes was previously presented to the City Council. The item was tabled at the September 28, 2026, City Council meeting to allow for additional revisions and is being brought back for consideration at the October 12, 2026, meeting. Council vote- motion carried 4-1.
Resolution No. 2026-041 has been revised to establish a process for preparing and approving meeting minutes without limiting the City's minutes to a prescribed abbreviated format.
DISCUSSION:
The revised resolution establishes a policy that allows the City to utilize available transcription and artificial intelligence tools to assist with the preparation of meeting minutes. Initially, the City will use Grok to generate and download meeting minutes. The City will transition to Microsoft Teams Al-generated minutes as that system is implemented. Minutes generated through these tools will be reviewed and processed by the City Clerk and City Manager before being presented to the City Council for approval.
Additionally, the revised policy provides a process for an individual Councilmember who wishes to add additional comments or details to the official meeting record. A Councilmember may submit a signed written statement to the City Clerk within seven (7) calendar days after the City Council approves the meeting minutes.
The statement will become part of the official meeting record, with a notation added to the approved minutes identifying the Memorandum. Revised Resolution 2026-041 Revised Resolution 2026-041.
Any such statement represents the comments and opinion of the individual Councilmember submitting it and is not considered approved by the City Council merely because it is included in the official meeting record. The policy also allows the approved minutes to contain additional narrative facts or information when approved by the Council and provides a process for correcting material factual inaccuracies prior to approval
FISCAL IMPACT
None
ATTACHMENT: Reviewed by
Resolution 2026-041
BEFORE THE CITY COUNCIL OF THE
CITY OF FARMERSVILLE
IN THE MATTER OF: RESOLUTION 2026- 041
Approval of Policy for Approval of City
Council Meeting Minutes.
WHEREAS, the City of Farmersville (the "City") is a municipality and local governmental entity which is governed by a City Council ("Council") consisting of five publicly elected members;
WHEREAS, in relevant part, Government Code § 36814 provides that the council shall cause the city clerk to keep a correct record of its proceedings and Government Code § 40801 provides that the city clerk shall keep an accurate record of the proceedings of the council;
WHEREAS, the approved minutes of Council meetings are often essential to satisfy legal, auditing and grant requirements by serving as the official record and evidence of formal Council action on relevant matters which are agendized; WHEREAS, the City desires to maintain meeting minutes that provide an accurate record of City Council proceedings and Council actions, without limiting the minutes to an a prescribed abbreviated format;
WHEREAS, in recent months, drafts of meeting minutes have been presented to the Council for approval but have not been approved because requested revisions by various members of the Council who often desire that particular details be included in the record of the Council meeting; and
WHEREAS, the Council desires to establish a policy for the preparation and approval of City Council meeting minutes, while also allowing any member of the Council to submit a written statement with additional comments or details they wish to be included in the official meeting record; and
******************
NOW THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL:
1. Found the foregoing recitals to be true and correct;
2. Established a policy for the preparation and approval of City Council meeting minutes, including the use of available transcription and artificial intelligence tools to assist in preparing the minutes. The City will initially use Grok to generate and download meeting minutes and will transition to Microsoft Teams Al-generated minutes as that system is implemented. Minutes produced through these tools shall be reviewed and processed by the City Clerk and City Manager and be presented to the City Council for approval, along with each and all of the following:
a) At a minimum, Council meeting minutes must include each and all of the following, and all meeting information and details required by the Ralph M.
Brown Act and other applicable State laws:
i. Date, time, and location;
ii. Council members present and those absent;
iii. Title of agenda item;
iv. Motion or other proposed action;
V. Motion maker and seconder;
vi. Vote and result, including the listing the name of each member and how they voted or abstained; and
b) Members of the Council who so desire may submit to the City Clerk a written statement with any additional comments or details (the "Memorandum") they wish to be included in the meeting record. The Memorandum must be submitted no later than seven (7) calendar days after the City Council approves the meeting minutes, must be signed by the Council member, and the Council member's original/wet signature must be submitted to the City Clerk; otherwise, it shall not be included.
In addition to the foregoing, any Council Member may prepare and submit a rebuttal memorandum under the same terms and conditions as provided for in this paragraph.
c) Except as otherwise provided in this policy, each Memorandum timely submitted in proper form shall be included in the official records of the Council meeting and the City Clerk shall add a notation at the bottom of the approved Council meeting minutes which list each Memorandum included in the official record;
d) Notwithstanding any other provision within this policy, each Memorandum shall be deemed to be the comments and opinion only of the Council member
who signed it, and shall not be treated as approved by the City Council, and the accuracy of any such Memorandum shall not be deemed established simply because it is included in official records of the Council meeting; e) The meeting minutes may from time to time include additional narrative facts or information, if duly approved by the City Council;
f) Factual inaccuracies of material relevance should be identified and corrected prior to approval of the meeting minutes and a motion can be made to approve the minutes with the specific correction(s) to be made.
UPON MOTION OF COUNCIL MEMBER
SECONDED BY COUNCIL MEMBER , THE
FOLLOWING WAS PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL AT AN OFFICIAL MEETING HELD ON SEPTEMBER 14, 2026, BY THE FOLLOWING VOTE:
AYES
NOES
ABSTAIN
ABSENT
Mayor Paul Boyer City Clerk, Rochelle Giovani
CITY OF Item #: 5
STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: October 12, 2026
DEPARTMENT: City Manager
FROM: Kevin Northcraft Interim City Manager
AGENDA TITLE: Approval of City Council Meeting Minutes - September 14, 2026 and September 28, 2026
RECOMMENDATION
Staff recommends that the City Council review and approve the City Council meeting minutes for September 14, 2026 and September 28, 2026.
BACKGROUND | ANALYSIS
Immediately preceding this item, the City Council considered Resolution No. 2026-041 establishing a policy for the preparation and approval of City Council meeting minutes.
The September 14 and September 28, 2026 meeting minutes are being presented for Council consideration following consideration of the new minutes policy.
FISCAL IMPACT
None
ATTACHMENT:
September 14, 2026 City Council Meeting Minutes
September 28, 2026 City Council Meeting Minutes
Reviewed by:
REGULAR MEETING OF THE CITY COUNCIL
CITY OF FARMERSVILLE
Monday, September 14, 2026
CALL TO ORDER AND ROLL CALL
The Mayor called the meeting to order at 6:00pm and directed the City Clerk to call the roll.
Present as called: Boyer; Valdovinos; Gomez; Ochoa; Hernandez. A quorum was present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Invocation from the Wellspring of Grace Church prayer room, citing 1 Timothy 2:1-2, thanked the City workers and a request for wisdom, compassion, and integrity for the Council. Pledge of Allegiance followed.
APPROVAL OF THE AGENDA
After a brief mix-up with the consent/agenda copies, the Council took up approval of the agenda.
VOTE
Motion: Gomez
Second: Valdovinos
Roll call: Boyer — Aye; Valdovinos — Aye; Gomez — Aye; Ochoa - Aye; Hernandez — Aye Result: MOTION CARRIED
PUBLIC COMMENTS (ITEMS NOT ON THE AGENDA)
The Mayor invited comments on matters within City jurisdiction that were not on the evening's agenda.
Ricardo Maldonado, Farmersville Youth Soccer League, said he is glad to see growth (signage, apartments, clinic, market) but asked the Council not to forget youth. Baseball is gone; soccer is the main remaining sport. He described a City employee photographing practices and calling police about portable toilets placed on the fields so children would not walk in the street; officers later apologized. Volunteers filled gopher holes with City-provided dirt and do not want to damage fields. He asked for the same enforcement when other groups damage fields, offered to step down as advisor if the City takes over youth programs, and invited Council to a Sunday so they can see the work. School sites are too dusty and poorly kept for use. He referenced a call on irrigation. Councilmembers thanked him, affirmed youth programs will continue, and directed follow-up with the City Manager.
A resident of 22 years asked whether churches could join the Christmas tree lighting with English and Spanish caroling.
Council noted the Kiwanis Club has run the lighting at the church museum by the railroad tracks and offered to coordinate.
Belinda Padera resident since 1968-69, lives alone on about $1,300 a month. She said the last five months of water bills are outrageous and she owes nearly $2,000. Grass is dead because she fears using water. She offered $500 at the counter so service would not be shut off and was told the full amount (about $1,800) was required. She asked that the meter and bills be investigated. Staff took her information. Council directed a meter/billing check; reimbursement if the City is at fault; leaks on the customer side remain the customer's responsibility.
No further speakers came forward at this time.
CONSENT CALENDAR
Items: minutes of August 3, August 10, August 21, and August 24, 2026; annual Fall Festival funding request. Staff noted corrections already made to the August 24 minutes (identifying "no" votes on the interim City Manager item; Tulare County economic development / county office wording). Mayor Boyer restated that minutes should identify dissenters when a vote is not unanimous. The City Attorney advised that roll call is required for motions.
A. Minutes of August 3 and August 10, 2026
Council Member Ochoa pulled the August 10 minutes and distributed a written handout. She said discussion beginning with Consent Calendar Item No. 2 (city attorney call, about 6:51-6:57 p.m.) was omitted and described conduct she called intimidation, including being called "petty" for pulling consent items. The City Attorney advised that action minutes record what was discussed and decided, not a member's feelings about the discussion; the handout may go in tonight's record but is not a proper amendment unless the Council finds it reflects what was said. The City uses action minutes, not verbatim minutes, unless Council later directs otherwise. Council Member Ochoa said the events happened, that another person would corroborate, and that a recording exists. Staff said the "Visalia Talks" audio did not appear on the official Council recording and may have been a contemporaneous interview. The Mayor suggested the pending minutes-policy item and/or Council comments. No motion was made to approve the August 3 or August 10 minutes.
Without a motion they stand not approved.
B. Minutes of August 21 and August 24, 2026
The Mayor asked whether anyone wished to approve the August 21 and August 24 minutes. No motion was offered.
The City Attorney noted that without a motion the minutes stand not approved.
C. Annual Fall Festival Funding Request
Council Member Ochoa pulled the item. She has not seen an adopted funding policy; the application lacks backup; festival revenue should be considered. Council Member Hernandez said receipts should be required, as they were for Peace Day. Interim City Manager Northcraft said a policy draft had been submitted to staff and can return next meeting; funding is conditioned on receipts; the festival is approaching. Staff noted association with Farmersville Youth Soccer League (Ricardo Maldonado) and PTA insurance. Council Member Gomez supported it as youth support.
VOTE
Motion: Approve the Fall Festival funding request as recommended (reimbursement upon receipts) - Gomez Second: Valdovinos
Roll call: Boyer — Aye; Valdovinos — Aye; Gomez — Aye; Ochoa — No; Hernandez — No Result: MOTION CARRIED 3-2
ACTION ITEM - REORDER AGENDA (SWAP ITEMS 1 AND 3)
Council swapped Action Item No. 1 (minutes policy) and Action Item No. 3 (July 13 and July 27 minutes) so the older minutes would be taken first.
VOTE
Motion: Swap Items 1 and 3
Second: As stated on the dais
Roll call: Boyer — Aye; Valdovinos - Aye; Gomez - Aye; Ochoa — Aye; Hernandez — Aye Result: MOTION CARRIED
ACTION ITEM — MINUTES OF JULY 13 AND JULY 27, 2026
Staff said both sets had been amended per prior Council requests and that additional statements were attached. Council Member Ochoa noted a typographical reference to "no written copy"; staff confirmed a written copy was provided and is in the packet. A Councilmember stated that a remark attributed to Council Member Ochoa regarding closed session did not appear on that meeting's recording. After discussion of whether to approve as amended or bring corrected versions back, Council tabled both sets.
l'age 2 of ?
VOTE
Motion: Table the July 13 and July 27 minutes
Second: As stated on the dais
Roll call: Boyer — Aye; Valdovinos - Aye; Gomez — Aye; Ochoa — Aye; Hernandez — Aye Result: MOTION CARRIED (tabled)
ACTION ITEM — RESOLUTION 2026-41, POLICY FOR CITY COUNCIL MEETING MINUTES Interim City Manager Northcraft recommended continuing action minutes (motions, seconds, and votes), allowing majority amendments, and allowing any Councilmember to attach an addendum that is part of the record but not part of the approved minutes. He described minutes as a historical record seldom used.
Council Member Ochoa and Council Member Hernandez argued that problems arise when important content is omitted and asked who decides what is included. The City Attorney: the City Clerk is the minute-taker; Council reviews; vote/motion errors and omitted discussion can be added by majority; otherwise a member may attach an addendum.
Verbatim transcribed minutes are possible but costly and uncommon.
Public: Mr. Lemke said altering, hiding, or destroying the public record is a crime and urged cameras. Another speaker urged that comments be written as spoken, not summarized.
Mayor Boyer asked staff to return with the cost of verbatim minutes and recommended tabling the policy until that information is available.
VOTE
Motion: Table the minutes-policy resolution pending cost information on verbatim minutes Second: As stated on the dais
Roll call: Boyer — Aye; Valdovinos — Aye; Gomez— Aye; Ochoa — Aye; Hernandez — Aye Result: MOTION CARRIED (tabled)
ACTION ITEM — CITY COUNCIL CHAMBER VIDEO CONFERENCING, RECORDING, AND
PUBLIC STREAMING
Mr. Northcraft recommended an updated system for transparency, recording quality, internet access to past meetings, and Spanish captions. Proposal from ESP Computer Consulting (City IT/security vendor): $24,950 equipment and labor; no separate monthly fee beyond existing Microsoft 365 / Teams; about four to six weeks.
Eric Peterson, ESP, described higher video quality; English/Spanish transcription and audio; live stream via Microsoft Teams Town Hall (no app or sign-in) and YouTube; cloud/YouTube archive; speaker identification; expandable cameras/mics. Prior work includes the City of Kerman. Purchasing policy did not require an RFP because staff treated the work as an upgrade of an existing system; no other bids were obtained.
Public: Mr. Lemke asked about public-records access and objected to being sent to a third party or charged for records the public already paid for. Staff said recordings would be on the internet and the City would show residents how to access them.
Council discussion included public access, additional quotes, Spanish agendas, and that video may reduce pressure for verbatim paper minutes.
VOTE
Motion: Approve the staff recommendation / ESP upgrade — Gomez Second: Ochoa
Roll call: Boyer — Aye; Valdovinos — Aye; Gomez- Aye; Ochoa-Aye; Hernandez — Aye Result: MOTION PASSED UNANIMOUSLY
ACTION ITEM — WATER BLUEPRINT FOR THE SAN JOAQUIN VALLEY / SJV WATER CAP Staff recommended a City representative on the Water Blueprint for the San Joaquin Valley and the related Collaborative Action Program. Mayor Boyer has participated for years, including through Self-Help Enterprises consulting work, and asked to represent the City or that someone else be named. Council Member Ochoa asked about conflict of interest. The City Attorney advised that there is no conflict of interest, provided the Mayor recuses himself from matters involving Self-Help Enterprises and Self-Help-related matters do not constitute a continuing majority of the City Council's agenda... Mayor Boyer said he would recuse on Self-Help items. No public comment.
VOTE
Motion: Designate Mayor Boyer as the City's representative Second: As stated on the dais
Roll call: Valdovinos — Aye; Gomez — Aye; Ochoa — Aye; Hernandez — Aye; Boyer — ABSTAIN Result: MOTION CARRIED (Mayor abstained)
ACTION ITEM - INTERIM CITY MANAGER CONTRACT (REVIEW ONLY) The City Attorney presented a draft interim City Manager contract for comment, not final approval. Final approval is contingent on Council review of a background check in closed session. Terms summarized: salary 5% above the Police Chief, stated as $227,230; no benefits; expense reimbursement; 30-day notice if the manager resigns; City may terminate at any time, with or without cause, by 3/5 vote, with no severance. CaPERS retiree work rules generally limit the assignment to six months in a fiscal year beginning July 1. Evaluations may be done at Council's option. This contract differs from the prior manager contract, which built an interim period into a permanent contract.
Public Comment: David Lemeke argued the salary is excessive for a city of about 11,000 compared with small-town averages near $130,000.
No vote. Consensus to proceed to background-check review and any contract edits before signature. Mayor Boyer expressed support for Mr. Northcraft's experience.
VOTE
Motion: Ochoa
Second: Hernandez
Roll call: Valdovinos - Aye; Gomez - Aye; Ochoa - Aye; Hernandez — Aye; Boyer - Aye Result: MOTION CARRIED
ACTION ITEM - INTERIM CITY ATTORNEY / REQUEST FOR PROPOSALS Mr. Northcraft recommended retaining Mr. Farley on an interim basis during the current City Manager tenure and releasing an RFP around December 2026-January 2027 so a permanent attorney could be selected in early 2027 after the new Council is seated. Mr. Farley said he serves at Council's pleasure, is not seeking the permanent post, will finish two litigation matters if asked (one trial in October; another in early 2027; mid-case transition would likely cost $20,000- $30,000 to bring new counsel up to speed), and that his resignation was effective upon hiring a successor.
Council Member Ochoa urged starting the RFP immediately, stating Mr. Farley had resigned and appeared not to want to continue. Other members cited institutional knowledge. The Mayor recommended waiting to hire until after the November election but starting the RFP process sooner so proposals are in hand.
Public comment supported keeping Interim City Attorney for continuity. l'age + of?
VOTE
Motion: Continue with the Farley Law Firm on an interim basis; timing of the RFP to the City Manager's discretion
Second: As stated on the dais
Roll call: Boyer — Aye; Valdovinos - Aye; Gomez — Aye; Ochoa - No; Hernandez - No Result: MOTION CARRIED 3-2
ACTION ITEM - AVENUE 280 WIDENING AND ROUNDABOUT (RESOLUTION 2026-043) ity Engineer Jason Watts presented Segment 2 west of the City: existing two travel lanes and four-foot shoulders roposed four lanes, median, curb and gutter, Class I trail, and swales; right-of-way from about 80 to 120; Constructior targeted summer 2027 with the road remaining open. Segment 3 east targeted summer 2028. A roundabout at the City entry is proposed to calm speeds (generally 25-30 mph) after four-lane approaches increase volume and speed. Measure R funds the widening with no City match; construction may use federal funds through TCAG. The City would deliver the roundabout project because of its connection to City Hall and the County's road-moratorium requirements. Design professional services: $610,000.
Public comment: David Lemeke included opposition to a roundabout.
Council discussed truck aprons, alignment with the subdivision access and City Hall, parking-stall gains, and a future Farmersville identity feature in the center island.
VOTE
Motion: Ochoa Adopt Resolution 2026-043 and authorize the Interim City Manager to execute the professional services agreement ($610,000) and related TCAG documents - amended to include City Manager signature authority
Second: Hernandez
Roll call: Boyer — Aye; Valdovinos — Aye; Gomez— Aye; Ochoa — Aye; Hernandez — Aye Result: MOTION PASSED UNANIMOUSLY
ACTION ITEM - PEDESTRIAN IMPROVEMENTS PROJECT, DESIGN AWARD (RESOLUTION 2026-042)
Mr. Watts reported about $2 million in TCAG pedestrian-improvement funds (no City match). Project area: south of Avenue 280, west of Arlington Boulevard / east of City Hall — ADA curb ramps, storm-drain inlets, sidewalk gaps and repairs, about nine concrete drive approaches, and several valley gutters. Design contract $198,000.
Public comment identified other streets where fences sit against the curb and force pedestrians into the roadway. Staff said the $2 million requires a focused area and that other locations can be inventoried.
VOTE
Motion: Authorize the professional services agreement ($198,000) and adopt Resolution 2026-042 - Gomez Second: Ochoa
Roll call: Boyer — Aye; Valdovinos - Aye; Gomez - Aye; Ochoa - Aye; Hernandez — Aye Result: MOTION PASSED UNANIMOUSLY
Page soft
ACTION ITEM - STUDY SESSION, OUTSIDE FUNDING / GRANT-READY PROJECTS Mr. Northcraft requested a study session so Council can rank CDBG, Measure R, and other grant-eligible projects before staff invests in shovel-ready packages. Consensus to hold the session Monday, September 28, 2026, at 5:00 p.m. No formal roll-call vote.
ACTION ITEM - COMMERCIAL PLAYGROUND EQUIPMENT, JENNINGS PARK Mr. Watts presented surplus/wrong-color commercial playground equipment with shade, available immediately at about $18,000 versus a roughly $30,000 list, holdable only through Council action that night. Placement could be Jennings Park (40-by-40 area east of the ballfield) or another park. ADA surfacing would be engineered-wood fiber with accessible routes or poured-in-place rubber. A resident cautioned about animals and rubber chips; Exeter's library-park rubber surface was mentioned.
VOTE
Motion: Valdovinos- Approve purchase; Jennings Park placement contemplated Second: Gomez
Roll call: Boyer — Aye; Valdovinos - Aye; Gomez - Aye; Ochoa - Aye; Hernandez - Aye Result: MOTION PASSED UNANIMOUSLY
COUNCIL MEMBER REPORTS
Mayor Pro Tem Valdovinos invited help with the annual toy drive; mentioned a possible future of the City getting Pickleball and appealed for the Council to stop public attacks and work as a team. Council Member Ochoa responded that she and Council Member Hernandez believe they were slandered and placed in their current position by the other three members. Mayor Boyer asked staff to follow up on Mrs. Padera's water account. Council discussed Measure P (transient occupancy / hotel tax) on the November ballot; Farmersville and Woodlake were described as the only Tulare County cities without such a tax. The Council selects Mayor and Mayor Pro Tem. Direct election of the Mayor is authorized by statute if placed on a future ballot. Other items: street-name inconsistencies; Liberty Park-Farmersville Home Park connection submitted in an ATP application; code-enforcement ordinance update going to Planning Commission in October then Council.
STAFF REPORTS
City Attorney: none.
Interim City Manager Northcraft thanked Council for the opportunity and for accommodating a previously scheduled Route 66 anniversary bicycle ride in Missouri. He said the City is well positioned, that recent personnel misfits caused disruption, that failure in the next four to six months is not an option, and that Council members share more love of the City than disagreement.
City Engineer Watts: will attend the League of California Cities conference; Community Resilience Grant opportunity for building upgrades (possible community-center package for September 28).
Fire: recent strike-team / water-tender deployments (Timber, Lucas, and Pasco fires); otherwise normal operations.
ADU information and Spanish Facebook outreach were discussed. Council Member Ochoa requested a future item on minutes preparation, accountability, and whether a performance evaluation of the minute-taker is appropriate. The City Attorney said personnel evaluations are handled through the City Manager and personnel discussion belongs in closed session.
FUTURE AGENDA ITEMS
l'age 6 of?
Requested / anticipated: minutes policy and cost of verbatim minutes; process and accountability for preparing minutes; commercial development incentives; Measure P community information; direct election of Mayor; street-naming consistency; park connection / ATP update; code-enforcement ordinance after Planning Commission; Community Resilience Grant / community center; ADU resources.
CLOSED SESSION
The Mayor thanked the public and adjourned the open session to closed session at 9:30 p.m.
ADJOURNMENT
Formal adjournment time after closed session was at 9:30 pm. Reported out of Closed Session: The City Council voted 3-1-1 to reject the claim submitted by David Lemke.
CERTIFICATION (AFTER COUNCIL APPROVAL)
1, Rochelle Giovani, City Clerk of the City of Farmersville, certify that the foregoing is a true and correct record of the proceedings, as approved on
City Clerk
Reviewed by:
CITY OF FARMERSVILLE
REGULAR MEETING OF THE CITY COUNCIL
Monday, September 28, 2026
CALL TO ORDER AND ROLL CALL STUDY SESSION
The Mayor called the meeting to order at 5:07pm and directed the City Clerk to call the roll.
Present as called: Boyer; Valdovinos; Gomez; Ochoa, Hernandez. A quorum was present.
CALL TO ORDER AND ROLL CALL REGULAR COUNCIL MEETING
The Mayor called the meeting to order 6:01pm and directed the City Clerk to call the roll.
Present as called: Boyer; Valdovinos; Gomez; Ochoa, Hernandez. A quorum was present.
INVOCATION AND PLEDGE OF ALLEGIANCE
Invocation by Pastor Timothy Case, Wellspring of Grace Church (Psalm 127). Pledge of Allegiance followed.
APPROVAL OF THE AGENDA
After a brief mix-up with the public-comment slot, the Council took up approval of the agenda.
VOTE
Motion: Gomez
Second: Valdovinos
Roll call: Boyer — Aye; Valdovinos — Aye; Gomez— Aye; Ochoa — Aye; Hernandez — Aye Result: MOTION CARRIED
PUBLIC COMMENTS (ITEMS NOT ON THE AGENDA)
The Mayor invited comments on matters within City jurisdiction that were not on the evening's agenda. No speakers came forward at this time.
DEFERRED PRESENTATION — TULARE COUNTY EDC
Tulare County EDC representatives were expected and did not appear. Council consensus: wait and hear the presentation in person. A member asked the Clerk to email the PowerPoint received. City Clerk Rochelle Giovani acknowledged.
CONSENT CALENDAR
Two items. Council Member Ochoa pulled both items.
A. Warrant Register
Council Member Ochoa stated on the record an abstention from any Self-Help items. Mayor Boyer also stated an abstention as to a Self-Help warrants
Draft for Clerk prool Page 1 or 5
CITY OF FARMERSVILLE
VOTE
Motion: Approve the warrant register, with Self-Help exceptions as stated - Gomez Second: Valdovinos
Roll call: Boyer — Aye on the register, ABSTAIN on Self-Help warrants; Valdovinos - Aye; Gomez - Aye; Ochoa - ABSTAIN on Self-Help warrants; Hernandez — Aye
Result: MOTION CARRIED
B. Authorization of Signers — City Investment Account
Staff is updating investment accounts to improve returns and remove former employees. Requested authorized signers:
Breanne Allen, the Interim City Manager, and the Police Chief. Discussion: list her acting title (Finance Manager / HR), not only Administrative Analyst. A member asked whether it was a conflict for Ms. Allen to sign a letter naming herself; the City Attorney saw no conflict — the letter identifies who may sign.
VOTE
Motion: Gomez
Second: Valdovinos
Roll call: Boyer — Aye; Valdovinos — Aye; Gomez — Aye; Ochoa — No; Hernandez — No Result: MOTION CARRIED 3-2
ACTION ITEM — RFP FOR INDEPENDENT AUDIT SERVICES
Price Paige is under contract to help close FY 2025 and FY 2026 books and therefore cannot audit its own work. Staff recommended an RFP covering FY 2025, 2026, and 2027 (staff-report background dates were wrong; the RFP text is correct). Three-year engagement plus two optional years by mutual approval. Evaluate firms on municipal experience, California city work, City needs, and schedule. Target: recommendation within about 60 days. The auditor of a given year signs the State Controller letter. No public comment.
VOTE
Motion: Issue the RFP — Valdovinos
Second: Ochoa
Roll call: Valdovinos — Aye; Gomez - Aye; Ochoa - Aye; Hernandez - Aye; Boyer — Aye Result: MOTION PASSED UNANIMOUSLY
ACTION ITEM - AWARD OF CONTRACT, JENNINGS PARK IMPROVEMENTS CDBG program-income funding; about $715,000 available. Bids released August 26; seven bids September 22.
Apparent low bidder failed to identify Additive Alternate No. 2 and was deemed non-responsive (Terra General Engineering). Next low: Stockbridge General Contracting. Base bid stated as $606,577.50 (confirm from bid tab).
Base scope described: new backstop; dugout shade; benches; three-row stadium seating with chain-link; infield mix; concrete pavilion; 40 by 40 playground already on order; south-side fence.
Staff recommendation packaged as one action:
• Reject Terra General Engineering as non-responsive.
• Award base bid to Stockbridge General Contracting — $606,575.00. • Deductive change order: remove three drinking fountains and water/sewer laterals (about $97,000); Public Works to install.
Draft for Clerk proof : Pace 2 ol 5
CITY OF FARMERSVILLE
• Add Additive Alternate No. 1 (fabric picnic shade) by change order. • Negotiate Additive Alternate No. 2 (landscape/irrigation) within remaining budget; no General Fund. • Do not award monument-sign alternate (about $59,500); cheaper sign later. • Engineer and Interim CM may execute change orders up to 10% of contract; above that returns to Council. • Task order to Four Creeks for design support, CM, and inspection.
Public: Mr. Page asked about electricity for events at Sequoia Park. Staff distinguished Jennings Park (Ash / Shasta upgrade) from another site and said grid power is a future item. Contractors wanting bid notice: bid exchanges, City website, Engineer.
VOTE
Motion: Approve the staff recommendation in full (all listed actions) - Ochoa Second: Valdovinos
Roll call: Boyer — Aye; Valdovinos — Aye; Gomez — Aye; Ochoa — Aye; Hernandez — Aye Result: MOTION PASSED UNANIMOUSLY
ACTION ITEM — FINAL MAP, LA ESPERANZA SUBDIVISION (TSM 2024-01) 101 single-family lots on about 22 acres, South Hill Enterprises, south of Walnut just west of Ventura. Planning Commission 2024; subdivision and CEQA May 12, 2025. No General Fund impact; Self-Help pays impact fees under Resolution 2021-047 at permit. Map found consistent with the tentative map and the Subdivision Map Act. Staff recommended Resolution 2026-045. Self-Help discussed about an 18-month build-out, sweat equity, and stacking CDBG / HOME / CalHome / USDA assistance. Median on June: staff will check fire access; a median in the right-of- way would not shrink lots.
VOTE
Motion: Adopt Resolution 2026-045 approving the final map and related documents - Gomez.
Second: Hernandez
Roll call: Valdovinos — Aye; Gomez — Aye; Hernandez — Aye (Boyer and Ochoa recused and left the dais; gavel to Vice Mayor Valdovinos)
Result: MOTION CARRIED (3-0; two recusals)
ACTION ITEM - POLICY FOR CITY COUNCIL MEETING MINUTES
Eight sets of minutes remain unapproved. Clerks association generally favors action minutes; some members say important content has been omitted. Staff compared Grok (about 8 pages, $360/year), Government Clerk about 12 pages, name errors), Otter (about 9 pages, hard to read), and Rev.com human transcript (111 pages, high cost). Staff recommended a Grok trial; Clerk still proofs names and spellings. Draft resolution in the packet did not match this recommendation and will return. Other cities, including Tulare, still write summary minutes in-house. Proposed member addendum if a correction is not accepted; request to aim for Thursday agenda delivery (Brown Act 72-hour floor cannot be shortened). Video/livestream is separate from minutes.
Public: Maria Torres questioned the cost given the meetings are on video. Timothy Page warned against replacing staff with AL. Resident of Farmersville said the minutes are not accurate. Dario Gutierrez said recording public comment is a First Amendment given, not a cost vote. Councilmember Ochoa has concerns regarding City Clerk and Deputy City Clerk attending the meetings due to cost. City Clerk and Deputy City Clerk noted they are salaried and unpaid after 5:00 Draft for Clerk proof : Page 3 of 5
CITY OF FARMERSVILLE
p.m.; The Deputy City Clerk also runs video and is backup clerk. Cost restated as $30/month, about $15 per meeting for using Grok platform.
Motion: Use Grok minutes on a trial basis; bring back a modified resolution (including time for member addenda); process the eight unapproved minutes under the selected method - Ochoa Second: Hernandez
Roll call: Boyer — Aye; Valdovinos — Aye; Gomez - No; Ochoa - Aye; Hernandez — Aye Result: MOTION CARRIED 4-1
COUNCIL MEMBER REPORTS
Council Member Tina Hernandez thanked the City Manager for a follow-up meeting with Mayor Boyer after a prior meeting from which she had been removed. She stated that she got clarification and got to ask questions.
Council Member Gomez raised concerns regarding a housing-rehab complaint about six years ago, unsealed work, bathroom water damage). He asked for inspections on future rehab. CM: County certified inspectors on permitted work; Self-Help offered to re-list the household
Mayor Boyer promoted Fall Festival, Saturday, October 3, from 9:00 a.m. to 2:00 p.m., Mayor circulated Fresno Pacific / Gladys Martinez information for a Wednesday evening session in Exeter.
Danny Valdovnios early toy-drive planning and Fall Festival this weekend.
ADDITIONAL PUBLIC COMMENT — COMMUNITY RESILIENCE GRANT
Ms. Perez asked how the CRC grant works. City Engineer: City plus partners, including a nonprofit, share decisions.
Seeking up to $10 million for the community center - elevator, solar, HVAC, possible batteries, cooling-center / emergency use. Application due immediately. Questions on school vs. community access, a possible school-district lease and after-school program, and a centralized resource center. Staff will post applications and post information on the City website. No vote.
STAFF REPORTS
City Attorney: none. Interim CM: next-meeting item that may yield at least $125,000 new revenue; met neighboring CMs on animal control, transit, surveys, consultants; November ballots out next week; City measure info on the website.
Engineer: League of Cities. Fire: grass fire just inside Fresno County; smoke stayed mild. Public Works: storm-drain cleaning; parks and Veterans Field in good shape; rail-crossing gates triggered (possible tampering); PD held the crossing until the railroad arrived.
FUTURE AGENDA ITEMS
Requested: background checks for Council candidates/members; Council dos-and-don'ts training; General Plan / Four Creeks follow-up. Anticipated litigation pulled from tonight's closed session to the next meeting. Mayor/City Clerk election vote.
CLOSED SESSION
Draft for Clerk proof: Page 4 ors
CITY OF FARMERSVILLE
Council recessed. Public could remain in chambers; Council used the conference room. Items: public-employee appointment (described as the Interim CM's background) and community-center negotiations. Anticipated litigation deferred.
Nothing to report out.
ADJOURNMENT
Adjournment 8:07pm
CERTIFICATION (AFTER COUNCIL APPROVAL)
I, Rochelle Giovani, City Clerk of the City of Farmersville, certify that the foregoing is a true and correct record of the proceedings, as approved on
City Clerk
Reviewed by:_
Draft for Clerk proof : Page 5 of 5
CITY OF Item #: 6
STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: October 12, 2026
DEPARTMENT: City Manager
FROM: Kevin Northcraft Interim City Manager
AGENDA TITLE: Consideration of Establishing a Parks and Recreation Department and Comparison with Surrounding Cities
RECOMMENDATION
Receive and file for future consideration. The City should plan to initiate a Recreation Department as it grows and funds become available. In the interim, maximizing program opportunities with volunteers and leagues is encouraged.
BACKGROUND | ANALYSIS
The City of Farmersville does not currently have a dedicated Parks and Recreation Department. Parks, recreational facilities, community facilities, events, and related responsibilities are currently handled through existing City staff and departments.
The City maintains a number of parks and recreational facilities, including Armstrong Park, Freedom Field, Jennings Park, Liberty Park, Riverbank Park, Roy's Park, Sequoia Gateway, Veterans Memorial Park, a Senior Center at the Transit Center and Veterans Memorial Sports Park. These facilities include athletic fields, playgrounds, picnic areas, trails, and other recreational amenities.
As the City continues to maintain these facilities and provide recreational opportunities to the community, the City Council may wish to consider whether establishing a dedicated Parks and Recreation Department would provide a more centralized approach to recreation programming, facility coordination, community events, athletic programs, and oversight of the City's parks and recreational facilities.
To assist the City Council in considering this matter, staff reviewed the Parks and Recreation structures of several nearby cities, including Exeter, Lindsay, and Woodlake.
City Approx. Parks & Recreation
Population Structure Budget / Expenditures Staffing Structure Exeter 10,000+ Separate Parks and $803,337 FY 2026-27 $489,885 budgeted for salaries Recreation divisions combined & benefits
Includes Parks & Recreation
Combined Parks & $5.71 million Parks & Director, recreation staff and 3 Lindsay 12,000+ Recreation Department Recreation Fund* Parks employees transferred into department
Recreation through $403,498 budgeted
Woodlake 8,000+ Community Services; Costs split between Community Services oversees Parks through Public departments recreation; Public Works Works maintains parks
DISCUSSION:
Nearby cities use several different models for providing these services. Exeter maintains dedicated Parks and Recreation budget divisions, Lindsay operates a Parks and Recreation Department, and Woodlake separates recreation administration from park maintenance. The Farmersville model is the most cost effective but not as comprehensive.
The City Council may consider whether Farmersville's current and future recreational needs warrant further evaluation of establishing a Parks and Recreation Department, recreation division, or dedicated Parks and Recreation position.
FISCAL IMPACT
A starting cost to staff a new department is estimated to cost $250,000 to $500,000.
If the City Council directs staff to further evaluate establishment of a department, staff would return at a future meeting with additional information regarding proposed staffing levels, job classifications, salary and benefit costs, operating expenses, potential funding sources, and any necessary budget amendments.
ATTACHMENT:
None
Reviewed by:
CITY OF Item #: 7
STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: October 12, 2026
DEPARTMENT: City Manager
FROM: Kevin Northcraft Interim City Manager
AGENDA TITLE: Approval of Recruitment of a City Manager
RECOMMENDATION
Staff recommends that the City Council approve the recruitment process for a permanent City Manager BACKGROUND | ANALYSIS
The City Manager is appointed by and serves at the pleasure of the City Council and is responsible for the overall administration of City operations, implementation of City Council policies and priorities, preparation and administration of the City's budget, oversight of City departments and employees, and coordination of the City's programs, projects, and services.
Recruitment for a City Manager is an important process that provides the City Council an opportunity to identify the professional qualifications, management experience, leadership characteristics, and other attributes it would like candidates to possess.
DISCUSSION:
The job flyer has been updated to reflect the input of the councilmembers from my internal interviews with each of you. Upon approval city staff will market the position and do outreach to potential candidates. When a sufficient member of quality application have been received, a staff committee will review and invite those that mostly match the desired skills, knowledge, and ability to interview with the City Council.
When the Council has made a decision, a background check will be made and the City Attorney and I will develop an employment agreement for Council's approval. It is hoped the process will be completed and a new, permanent City Manager employed by February 2027.
FISCAL IMPACT
There is no direct fiscal impact associated with providing direction at this time.
ATTACHMENT:
None
Reviewed by: KBV
CITY OF
FARMERSVILLE
City
Manager
LEAD • SERVE • GROW "Strong Roots... Growing Possibilities"
A STRONGER TOMORROW
Our Core Values
Our Mission
Leadership Professionalism
We value leadership through We value a professional work staff's ability to communicate environment that provides The mission of the City of Farmersville with others and develop trusting quality services, demonstrates relationships. They exemplify integrity, and acts with
is to work in partnership with the honesty, compassion, ethics, transparent decision making. and pride in their work.
community to promote a living and
working environment that allows for Stability Consistency the best quality of life by serving the We value a stable and reliable We vaiue a consistent level organization that is prepared of service in treating all residents with responsive, consistent,
to deal with change. Well parties equally without bias. progressive, and professional planned actions brings Consistency brings reliability. security and achievable goals. dependability, and
leadership.
trustworthiness.
Efficiency
We value efficient processes and procedures which are
developed through continuous improvement within the organization.
The Position a Minimum Qualifications
The City of Farmersville is seeking an exceptional leader to serve as its next City • Bachelor's degree in public administration, Manager. This is a unique opportunity to guide the organization toward an exciting business, or a related field; master's degree future of growth and revitalization. The City Manager will be responsible for overseeing preferred. various aspects of municipal operations, providing visionary leadership, driving • 5+ years of progressive public sector economic vitality, and fostering a strong sense of community in Farmersville. experience, municipal experience preferred. • Broad range of municipal experience,
As the City Manager, you will collaborate closely with the City Council and staff to drive preferably at the city manager level, including progress across several strategic priorities. These include enhancing infrastructure economic development and team management. and community amenities, attracting new residential and commercial development, • Prefer connections to the Central Valley. bolstering the local economy. and delivering high-quality public services. Your
ARMERSVILLE
leadership will be instrumental in shaping Farmersville's identity and realizing its Current Salary vast potential. $ $227,000
The City Manager is responsible for overseeing all aspects of municipal operations Application Period
and administration across City departments.
Open until filled.
CITY OF Item #: 8
STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: October 12, 2026
DEPARTMENT: City Manager
FROM: Kevin Northcraft Interim City Manager
AGENDA TITLE: Discussion Regarding FY 2027 and FY 2028 Budget Calendar
RECOMMENDATION
Staff recommends that the City Council review and approve the proposed FY 2027 and FY 2028 Budget Calendar.
DISCUSSION:
Staff has prepared an updated Budget Calendar establishing a timeline for completion of the FY 2027 budget and development of the FY 2028 budget. Under the proposed schedule, FY 2027 budget preparation begins in October 2026 with a review of current budget performance, Council priorities, major projects, known financial obligations, staffing needs, and preliminary revenue and expenditure assumptions. Departmental requests will be reviewed during October and November, with the proposed FY 2027 budget finalized in December for presentation to the City Council in January 2027.
The calendar also provides for an FY 2027 Mid-Year Budget Review in February 2027. The FY 2028 budget process would begin in March 2027, followed by departmental submissions and preparation of the draft budget in April. City Manager and Finance review, Council presentation, and budget workshops) are scheduled for May, with final FY 2028 budget adoption planned for June 2027. The adopted FY 2028 budget would take effect July 1, 2027.
The purpose of this item is to provide the City Council an opportunity to review the updated schedule, discuss the proposed budget process and timing, and provide direction to staff regarding any desired changes.
FISCAL IMPACT
None
ATTACHMENT:
Budget Calendar - FY 2027 & FY 2028
Reviewed by:
CITY OF FARMERSVILLE
FY 2027 & FY 2028 BUDGET CALENDAR
October 2026
Begin FY 2027 budget preparation. Review current budget performance, Council priorities, major projects, known financial obligations, staffing needs, and preliminary revenue and expenditure assumptions. Distribute budget worksheets and instructions to Department Heads and begin collecting departmental operating, staffing, capital, and revenue requests.
November 2026
Continue development of the FY 2027 budget. Review departmental submissions, recurring contracts, debt, insurance, memberships, outside services, payroll and personnel costs, and projected revenues. Finance and the City Manager review requests with Department Heads and prepare the proposed FY 2027 budget for Council presentation.
December 2026
Finalize the proposed FY 2027 budget and supporting schedules for presentation to City Council. Update revenue projections, fund balances, reserves, transfers, payroll, vacancies, benefits, CaPERS, overtime, and other known costs using the most current information available.
January 2027
Present the proposed FY 2027 budget to City Council. Review major revenues, expenditures, staffing, capital needs, fund balances, reserves, and significant budget assumptions. Receive Council direction and make any necessary revisions.
February 2027
Conduct the FY 2027 Mid-Year Budget Review. Compare actual revenues and expenditures to budget, update year-end projections, and identify any necessary budget amendments. Review property tax and sales tax information and revise revenue forecasts as needed.
March 2027
Begin the FY 2028 budget process. Review FY 2027 year-to-date performance and Mid-Year projections, establish preliminary FY 2028 revenue and expenditure assumptions, and distribute FY 2028 budget worksheets and instructions to Department Heads.
April 2027
Department FY 2028 operating, staffing, capital, and revenue requests are due. Finance reviews submissions with Department Heads and begins preparing the first complete FY 2028 operating budget and preliminary Capital Improvement Program. Continue processing any urgent FY 2027 budget amendments as needed.
May 2027
City Manager and Finance review the draft FY 2028 budget. Revise departmental budgets, update projected fund balances and reserves, and prepare budget book schedules and narratives. Present the proposed FY 2028 budget to City Council and conduct budget workshop(s), as appropriate.
June 2027
Incorporate Council direction and finalize the FY 2028 budget, supporting schedules, appropriation documents, and required public hearing materials. Present the final FY 2028 budget package for adoption. Bring forward any necessary FY 2027 year-end budget amendments.
June / July 2027
Complete FY 2027 year-end budget adjustments as needed and implement the adopted FY 2028 budget for the new fiscal year.
July 1, 2027
FY 2028 begins. Implement and monitor the adopted FY 2028 budget.
CITY O
STAFF REPORT Item #: 9
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: October 12, 2026
DEPARTMENT: Engineering
FROM: Jason Watts, City Engineer
AGENDA TITLE: Final Map Approval • Eagle Meadows Phase 1 RECOMMENDATION:
Staff recommends that the City Council adopt Resolution No. 2026-046 • Approving the Final Map for Eagle Meadows Phase 1 and accepting the offers of dedication shown on the map;
• Approving the Subdivision Improvement Agreement with Smee Homes Inc. and authorizing the City Manager to execute it and the Declaration of Temporary Building Restrictions and Temporary Easement; and
• Authorizing the City Clerk to certify and record the Final Map once all fees and securities have been received.
BACKGROUND | ANALYSIS
Eagle Meadows is a 223-lot single-family subdivision by Smee Homes Inc. on the south side of Visalia Road, west of Ventura Avenue and east of Virginia Avenue. Phase 1 creates 71 single-family lots and dedicates the street right of way and public utility easements to the City. The remaining 152 lots will be built in future phases on the 13.83-acre remainder and the adjacent parcel to the west.
Phase 1 also dedicates three lettered lots to the City for park purposes, totaling 1.64 acres. Lots A and B are landscaped strips along the north side of Steven Avenue that form the first segment of the linear park and trail corridor required by the conditions of approval, and Lot C is a small landscape lot at the Steven Avenue entrance from Visalia Road. The neighborhood park and permanent storm water basin will be built in a future phase.
The Planning Commission recommended approval on November 20, 2024. Council held a public hearing on December 16, 2024, adopted the Mitigated Negative Declaration, General Plan Amendment, and Tentative Subdivision Map (Resolution Nos. 2024-57, 2024-58 and 2024-59), and adopted Ordinance No. 527 on January 13, 2025.
FISCAL IMPACT
There is no impact to the General Fund. The developer is required to pay the City's Development Impact Fees, adopted by Resolution No. 2021-047, with each residential building permit. The fees for the 71 single-family lots are as follows:
FACILITY PER LOT TOTAL (71 LOTS)
Police Facilities $1,698 $120,558
Fire Protection $1,466 $104,086
Parks $6,267 $444,957
Transportation $760 $53,960
Wastewater $808 $57,368
Water $2,097 $148,887
Storm Drain $2,623 $186,233
General Government $1,122 $79,662
Community Center $2,384 $169,264
Library $44 $3,124
TOTAL $19,269 $1,368,099
DISCUSSION:
The City Engineer has reviewed the Final Map and finds it substantially the same as the approved Tentative Map and in compliance with the Subdivision Map Act and the Farmersville Municipal Code. Under Government Code Section 66474.1, Council shall approve a Final Map that is in substantial compliance with the approved Tentative Map.
Because the public improvements are not yet complete, the developer is required to enter into a Subdivision Improvement Agreement and post security. The developer will provide a Faithful Performance Bond and a Labor and Materials Bond, each at 100% of the engineer's estimate, plus a 10% warranty bond for one year after acceptance. All improvements must be complete by July 25, 2027.
The permanent storm drainage basin for Eagle Meadows will be built in a future phase. Until then, Phase 1 will drain to a temporary storm water basin on a 0.71-acre temporary easement within the remainder parcel. The easement is described in the legal description and plat included as Attachment D. The developer will build and maintain the temporary basin at its own cost, and the easement will be recorded with the Final Map and removed once the permanent basin is accepted.
ATTACHMENTS
A. Resolution No. 2026-046 with Exhibit "A" • Final Map B. Subdivision Improvement Agreement
C. Declaration of Temporary Building Restrictions and Temporary Easement D. Temporary Storm Water Basin Easement • Legal Description (Exhibit "A") and Plat (Exhibit "B") RESOLUTION NO. 2026-046
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF FARMERSVILLE APPROVING THE FINAL MAP FOR EAGLE MEADOWS PHASE 1, ACCEPTING DEDICATIONS, AND APPROVING THE SUBDIVISION IMPROVEMENT
AGREEMENT, ON BEHALF OF THE CITY OF FARMERSVILLE
WHEREAS, Smee Homes Inc., a California corporation (Owner/Applicant), has submitted the Final Map for Eagle Meadows Phase 1, being Parcel A of Lot Line Adjustment No. 2026-01, recorded as Document No. 2026-0019341, located on the south side of Visalia Road, west of Ventura Avenue and east of Virginia Avenue, to create 71 single-family residential lots, Lots A, B and C, and a 13.83-acre remainder reserved for future phases containing the remaining 152 lots of the 223-lot subdivision, and offers to dedicate public rights-of-way, public utility easements, and Lots A, B and C in fee for park purposes, as shown on said Final Map attached hereto as Exhibit "A"; and WHEREAS, Lots A, B and C, totaling approximately 1.64 acres, are located along the north side of Steven Avenue and at the Steven Avenue entrance from Visalia Road, and form the first segment of the linear park and trail corridor required by the conditions of approval of the Tentative Subdivision Map; and
WHEREAS, the Planning Commission conducted a public hearing on November 20, 2024 to consider the Eagle Meadows Residential Development Project and adopted Resolution Nos. 2024- 10, 2024-11, 2024-12, and 2024-13 by a 3-0 vote, recommending approval of the project to the City Council; and
WHEREAS, the City Council conducted a public hearing on December 16, 2024 and adopted Resolution No. 2024-57 adopting a Mitigated Negative Declaration, Resolution No. 2024-58 approving a General Plan Amendment, and Resolution No. 2024-59 approving the Tentative Subdivision Map for 223 single-family residential lots, and introduced Ordinance No. 527, which was adopted on January 13, 2025; and
WHEREAS, the City Council has concluded that approval of the Final Map will not result in adverse environmental effects as these have been adequately addressed by the Mitigated Negative Declaration and no further environmental documentation is required; and WHEREAS, the City Engineer has examined the Final Map and determined that the subdivision as shown is substantially the same as it appeared on the approved Tentative Subdivision Map, and that all provisions of the Subdivision Map Act and the Farmersville Municipal Code applicable at the time of approval of the Tentative Subdivision Map have been complied with; and WHEREAS, storm water from Eagle Meadows Phase 1 will be retained in a temporary storm water basin within a 0.71-acre temporary easement on the remainder parcel, granted to the City by the Owner/Applicant through a Declaration of Temporary Building Restrictions and Temporary Easement, until the permanent storm drainage facilities are constructed in a future phase; and WHEREAS, the public improvements required for the subdivision have not been completed, and pursuant to Government Code Section 66462 the Owner/Applicant has entered into a Subdivision Improvement Agreement with the City and will provide a Faithful Performance Bond and a Labor and Materials Bond, each equal to one hundred percent (100%) of the estimated cost of the improvements, to guarantee completion of the improvements by July 25, 2027; and WHEREAS, any fee credits for public facilities constructed or dedicated by the Owner/Applicant that are included in the City's Development Impact Fee program will be established in a separate Fee Credit Agreement approved prior to issuance of the first building permit; and WHEREAS, the proposal is consistent with the goals of the Farmersville General Plan and is in compliance with the Farmersville Zoning Ordinance, as amended by Ordinance No. 527; and WHEREAS, the City Council considered the staff report and all testimony presented for the project and was of the opinion that the Eagle Meadows Phase 1 Final Map should be approved as submitted.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Farmersville hereby takes the following actions:
1. Adopt Resolution No. 2026-046 approving the Final Map for Eagle Meadows Phase 1, as shown on Exhibit "A".
2. Accepts, on behalf of the public, all offers of dedication shown on the Final Map, including the street rights-of-way, public utility easements, and Lots A, B and C in fee for park purposes. Acceptance of the public improvements shall occur upon their completion to the satisfaction of the City Engineer.
3. Approves the Subdivision Improvement Agreement between the City of Farmersville and Smee Homes Inc., authorizes the City Manager to execute the agreement on behalf of the City, and accepts the temporary storm water basin easement granted by the Declaration of Temporary Building Restrictions and Temporary Easement.
4. Authorizes the City Clerk to certify the Final Map and to cause the Final Map and the Declaration of Temporary Building Restrictions and Temporary Easement to be recorded with the Tulare County Recorder's Office once all fees and securities required by the Subdivision Improvement Agreement have been received.
5. The above recitals are true and correct and are adopted as the findings of the City Council.
6. The provisions of this Resolution are severable and if any provision, clause, sentence, word or part thereof is held illegal, invalid, unconstitutional, or inapplicable to any person or circumstances, such illegality, invalidity, unconstitutionality, or inapplicability shall not attect or impair any of the remaining provisions, clauses, sentences, sections, words or parts thereof of the Resolution or their applicability to other persons or circumstances.
7. That the City Clerk shall certify to the adoption of this Resolution and that the same shall be in full force and effect.
IN WITNESS THEREOF, I, Paul Boyer, Mayor of the City of Farmersville have hereunto set my hand and caused the great seal of the City of Farmersville to be affixed, on this _ _ day of two-thousand-twenty six
PASSED AND ADOPTED this _day of _ _ 20. by the following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
Paul Boyer, Mayor
ATTEST:
Rochelle Giovani, City Clerk
EXHIBIT "A"
EAGLE MEADOWS PHASE 1 FINAL MAP
60.00'
| 37.64' S89°21'47'E 50004049
MO0°4049E LAND
77.27 5892147E
LICENSED SURVEYOR
8.73 589019115
LS. 8006
* *
TEMPORARY
STORM WATER BASIN USATE
EASEMENT CALIFORNIA
OF
(NO0°26'39"E 1293.31>] NOO 26'39'E 196.92 AREA 0.71 AC. 5002639W 196.92 146.00
PARCEL 2026-01 N9147W
V0. 2022-019341 PARCEL 2026-01 2026-0019341
POINT OF BEGINNING
1109.20
pol.
LEGEND
I > RECORD DATA PER LLA 2026-01
WEST LINE PARCEL A DOC. NO. 0019341 T.C.R.
SCALE: 1" = 80'
80' 160
SOUTHWEST CORNER PARCEL /
_LA 2026-0
TULARE AVENUE
EXHIBIT "B"
DAMN 102126
BM TEMPORARY STORM WATER BASIN EASEMENT
CHECKED: BB EAGLE MEADOWS PH. I
PROJECT: 22145
FARMERSVILLE CA.
EXHIBIT "A"
TEMPORARY STORM WATER BASIN EASEMENT
BEING A PORTION OF PARCEL A OF LOT LINE ADJUSTMENT NO. 2026-01 RECORDED IN DOCUMENT NO. 2026-0019341, TULARE COUNTY RECORDS, IN THE CITY OF FARMERSVILLE, COUNTY OF TULARE, STATE OF CALIFORNIA, DESCRIBED AS FOLLOWS;
COMMENCING AT THE SOUTHWEST CORNER OF SAID PARCEL A;
THENCE NORTH 00°26'39" EAST ALONG THE WEST LINE OF SAID PARCEL A, A DISTANCE OF 1109.20 FEET TO THE TRUE POINT OF BEGINNING;
THENCE CONTINUING NORTH 00°26'39" EAST ALONG SAID WEST LINE, A DISTANCE OF 196.92 FEET; THENCE SOUTH 89°19'11" EAST A DISTANCE OF 8.73 FEET;
THENCE NORTH 00°40'49" EAST A DISTANCE OF 37.64 FEET;
THENCE SOUTH 89°21'47" EAST A DISTANCE OF 60.00 FEET;
THENCE SOUTH 00°40'49" WEST A DISTANCE OF 37.63 FEET;
THENCE SOUTH 89°21'47" EAST A DISTANCE OF 77.27 FEET;
THENCE SOUTH 00°26'39" WEST A DISTANCE OF 196.92 FEET;
THENCE NORTH 89°21'47" WEST A DISTANCE OF 146.00 FEET TO THE TRUE POINT OF BEGINNING.
CONTAINING 0.71 ACRES +/-
LAND
BRIAN'S BORED SURVEYE
LS. 8006
JATe
OF
CITY OF FARMERSVILLE
SUBDIVISION AGREEMENT
EAGLE MEADOWS PHASE 1
This Agreement is made and entered into this _ 2026 by and bervicen the City of ameril, a Men Home one. a Cali soportion, herin referred to as Developer".
WITNESS TO
Developer has presented to the City a Final Map for the proposed subdivision of land located within the City of Farmersville and described as EAGLE MEADOWS PHASE 1, a copy of said Map is attached.
Said Developer has requested that the City accept the dedications delineated and shown on said Map for the uses and purposes specified thereon and to otherwise approve said Map in order that same may be recorded, as required by law.
The City requires, as a condition precedent to the acceptance and approval of said Map:
(a) the irrevocable dedication to the City of Farmersville of the land wherein the streets are delineated as shown on said Map, which the City deems necessary for public use; and (b) that any and all streets delineated and shown on said Map be improved by the construction and installation of improvements hereinafter specified.
The Farmersville Municipal Code requires developer enter into this agreement with the City before all required work has been completed by developer at the time the Final Map is submitted
NOW, THEREFORE, in consideration of the irrevocable offer of dedication of the streets, highways, easements and facilities as shown on said Map, and the approval of said Map for filing and recording as required by law, it is mutually agreed as follows:
SCHEDULE OF PERFORMANCE BY DEVELOPER
A. The work schedule hereinafter set forth contains the dates when the work required to be performed by Developer shall be completed. Such work shall be installed and completed to the satisfaction of the City Engineer. Extension to the work schedule for required improvements shall be requested by Developer in writing.
The City Engineer may consider this schedule of performance in determining whether or not to grant any such extension. The City Engineer's determination shall be final and conclusive. Failure of Developer to perform in accordance with the schedule shall constitute prima facie evidence of failure to diligently prosecute the work required hereunder. No building permits shall be issued until the water system improvements have been completed with operational fire hydrants and the construction of weather-proof streets approved by the Farmersville Fire Chief. No Certificate of Occupancy shall be issued for any residence in the subdivision until all public improvements needed to serve the residences have been completed by Developer and accepted by the City Engineer unless otherwise authorized by the Public Works Director in writing,. The work schedule is as follows:
WORK SCHEDULE DATE OF COMPLETION
Complete rough grading 10/28/26
Complete construction of storm drain system 5/4/27
Complete construction of sanitary sewer system 1/5/27
Complete construction of domestic water system 3/11/27
Complete construction of sidewalks, curbs and gutters 4/13/27 Complete construction of all private utilities 7/25/27
Complete construction of streets, including striping, markings and signs 6/23/27 Complete all appurtenant work 7/25/27
B. NOT WITHSTANDING THE ABOVE, all street work and public improvements required to be constructed by Developer shall be fully completed and suitable for acceptance by the City not later than 07/25/2027 C. Failure of Developer to meet such deadline shall constitute a material breach of the Agreement. In such event, the Subdivision Irrevocable Instruments of Credit, hereinafter described, shall thereupon immediately be paid to the City and the City shall have permission to go upon the property and complete all work and public improvements, including construction or reinstallation, as the City deems necessary, of all utility facilities, streets, curbs, gutters, sidewalks, sanitary sewer, water, storm drainage systems and other public and private improvements, which were not properly or fully completed or installed by Developer.
D. Issuance of building permits for any structure within a subdivision shall conform to the requirements of the latest edition of the Title 24 California Building, California Fire and Green Building Codes. All public improvements which serve the property for which an occupancy permit is sought shall have been completed and accepted by the City, unless otherwise authorized by the Public Works Director in writing
2. ROAD IMPROVEMENTS TO BE COMPLETED BY DEVELOPER
A. Developer shall retain a Geotechnical firm and pay for any materials testing required by the City. The sampling and testing shall be done by a registered and licensed Geotechnical materials testing firm.
Developer shall construct all required improvements in accordance with this Agreement, the approved improvement plans, the November 2022 Edition of the 2 City's Public Improvements Standards and the conditions of approval of the Tentative Map, all subject to amendments by the City
SEWER AND WATER IMPROVEMENTS TO BE COMPLETED BY
DEVELOPER
A. Subdivider shall construct the sanitary sewer system and appurtenances in accordance with this Agreement, the approved improvement plans, the November 2022 Edition of the City's Public Improvements Standards and the conditions of approval of the Tentative Map.
B. Subdivider shall construct a domestic water system and appurtenances in accordance with this Agreement, the approved improvement plans, the November 2022 Edition of the City's Public Improvements Standards, and the conditions of the Tentative Map.
ELECTRICAL LINES TO BE COMPLETED BY DEVELOPER
A. Developer shall place underground all services and all existing and new Comcast to guarantee the installation of these facilities, including bonding for same.
5. STORM DRAINAGE IMPROVEMENTS TO BE COMPLETED BY
DEVELOPER
A. Developer shall construct the storm drainage system and appurtenances within this subdivision in accordance with this Agreement, the approved improvement plans, the City's November 2022 Public Improvement Standards and Specifications and the conditions of approval of the Tentative Map.
6. ADDITIONAL IMPROVEMENTS REQUIREMENTS
Developer is responsible for all work and maintenance within the City's rights- of-way. Any damaged caused by Developer and/or their subcontractors shall be repaired at no expense to the City of Farmersville
Prior to commencement of any work within the rights-of-way not included in the approved improvement plans, or any work performed within an existing City maintained street, an encroachment permit shall be obtained from the Public Works Services Department.
Developer shall cause to be placed by a licensed Civil Engineer or Land Surveyor all survey monuments and lot corners as shown on the Final Map. Pursuant to 3 Section 66497 of the State Subdivision Map Act, prior to the City's tinal acceptance of the subdivision and release of the securities, Developer shall submit written certification to the City Engineer that all monuments required in the subdivision have been set.
D. Developer shall furnish to the City Engineer a set of "Record Drawings" plans, prepared by a registered civil engineer, for all work performed in all rights-of-way prior to a Notice of Completion. These plans shall include the location of all underground City and available utility companies' utilities.
E. In the event an extension is granted by the City Engineer to complete any of the required public and private improvements in this subdivision, Developer shall comply with all applicable City Improvement Standards, in effect at plan approval, unless required by law.
F. All conditions of approval of the Tentative Map, plan of services, the improvement plans and the City Public Improvement Standards apply to and are included by reference in this Agreement.
G. Grading of the lots shall conform to the grades shown on the approved grading plan and the improvement plans. Prior to acceptance of the work by the City and release of the subdivision security, Developer shall provide the City with a statement from a registered civil engineer that, based on information provided by the Contractor, work performed within this tract conforms with the approved improvement plans, the recommendations contained in the soils report and the City Public Improvement Standards.
H. The required decorative block wall shall consist of split-faced concrete block and shall have a brick or tile cap placed along the top of the wall, said wall shall meet or exceed the November 2022 Improvement Standards and shall be painted with graffiti-resistant paint.
I. Entrance treatments, decorative walls, "circles" and other design details shall be constructed with a common design theme subject to City approval.
7. SECURITIES
Prior to approval by the City Council of the EAGLE MEADOWS PHASE 1, amount of $3,431,846.64 to guarantee the proper construction of the improvements required in this Agreement, the City's Public Improvement Standards, and the conditions of the Tentative Map.
4 B. Prior to approval of the Final Map by the City, Developer shall submit to the City a Materials and Labor Bond in a form acceptable to the City in an amount equal to one hundred percent (100%) of the estimated cost of the required public improvements and private utilities improvements, in the amount of $3,431,846.64 to secure payment of all contractors and subcontractors performing the work on said improvements and all persons furnishing labor, materials and equipment used for installation of said improvements.
Prior to issuance of Notice of Completion of EAGLE MEADOWS PHASE 1 by the City, Developer shall submit to the City an Irrevocable Instrument of Credit in a form acceptable to the City to guarantee and warranty maintenance of all required public improvements herein, for a period of one (1) year following acceptance, in an amount equal to ten percent (10%) of the estimated cost of the improvements, for EAGLE MEADOWS PHASE 1, in the amount of $343,184.66. Said Irrevocable Instrument of Credit shall be released to Developer, less any amount required to be used for fulfillment of the warranty, one (1) year after final acceptance of the subdivision improvements by the City.
D. The Improvement Security Bonds for performance and for labor and materials, but not including the warranty security, will remain in effect until such time as all required improvements in EAGLE MEADOWS PHASE 1 are satisfactorily completed and the subdivision has been formally accepted by the City. Such securities may be released only upon written authority of the City Engineer.
E. The Improvement Security Bonds required under this paragraph shall be payable to the City. Security bonds shall remain in force until recordation of the Notice of Completion.
Upon failure of Developer to properly complete the required improvements in a form acceptable to the City Engineer by 7/25/2027, the City shall be entitled to immediately draw upon the subdivision Improvement Securities (Performance and Payment Bonds) and cause the required improvements to be installed and/or repaired without further notice to Developer.
INDEMNITY AND INSURANCE
A. The City shall not be liable to Developer or to any other person, firm or corporation whatsoever for any injury or damage that may result to any person or property by or from any cause whatsoever, on or about the subdivision of said land covered by this agreement, or any part thereof. Developer hereby releases and agrees to indemnify, defend and save the City and its agents, officials and employees harmless from and against any and all injuries to and death of persons and damages to property, and all claims directly or indirectly from the performance of any or all work to be done in and upon the premises adjacent thereto pursuant to this Agreement, and also from all injuries to and deaths of persons, and damage to property, all claims, demands, costs, losses, damage and 5 liability, howsoever same may be caused, either directly or indirectly made or suffered by Developer, Developer's agents, employees and subcontractors, while engaged in the performance of said work. Developer further agrees that the use, for any purpose and by any person, of any and all the streets and improvements hereinbefore specified shall be at the sole and exclusive risk of Developer at all times prior to final acceptance by the City of all completed street and other improvements thereon and therein.
B. Insurance Requirements for Developer:
Developer shall procure and maintain for the duration of the contract insurance against claims tor injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Developer, his agents, representatives, employees or subcontractors.
Minimum scope of insurance - coverage shall be at least as broad as:
a. Insurance Services Office Commercial General Liability coverage (occurrence form CG0001).
b. Insurance Services Office form number CA0001 covering automobile liability, Code 1 (any auto).
c. Worker's compensation Insurance as required by the State of California and Employer's Liability Insurance.
Minimum limits of insurance - Developer shall maintain limits no less than:
a. General liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability or other form with a general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
Automobile liability: $2,000,000 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability or other form with a general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.
Employee liability: $1,000,000 per accident for bodily injury and property.
d. Course of construction: complete value of the project. 6 Deductibles and self-insured retention - any deductibles or self-insured retention must be declared to and approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retention as requested by the City, its officers, officials, employees and volunteers, or Developer shall procure a bond uaranteeing payment of losses and related investigations clain dministration and defense expenses
Other insurance provisions - the general liability and automobile liability policies shall contain, or endorse to contain, the following a. The City, its officers, agents and volunteers are to be covered as insured in respect to: liability arising out of activities performed by or on behalf of Developer, products and
completed operations of Developer, premises owned,
occupied, or used by Developer, or automobiles, owned,
leased, hired or borrowed by Developer. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees, agents or volunteers.
b. For any claims related to this project, Developer's insurance coveras, oat be, imary ins, ange as respects to the City, is infurans, employes, agent mar lained by hale in exceers, Developer's insurance and shall not contribute to it.
c. Any failure to comply with reporting or other provisions of the 1g breaches of warranties shal not attec
its officers, ofticial
d. Developer's insurance shall apply separately to each insured against which suit is brought except with respect to the limits of the insurer's liability.
e. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled by either party, reduced on coverage or in limits except after thirty (30) days prior written notice by certified mail, return receipt requested has been given to the City.
5. Course of Construction policies shall contain the following provisions. 7 a. City shall be named as loss payee.
b. The insurer shall waive all rights of subornation on against City.
6. Acceptability of insurers - insurance is to be placed with a current A.M.
Best's rating of no less than A: VII.
Verification of coverage - Developer shall furnish the City with orginal endorsements effecting coverage required by this clause. The endorsements are to be signed by a person authorized by the insurer to bind coverage on its behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City forms, Developer's insurer may provide complete, certified, copies of all required insurance policies, including endorsements affecting the coverage required by these specifications.
Subcontractors - Developer shall include all subcontractors as insured under its policies and shall furnish separate certificates and endorsements for each subcontractor. All coverage for subcontractors shall be subject to all of the requirements stated herein.
9. MISCELLANEOUS PROVISIONS
A. Developer shall remedy any defective work or labor or any defective materials and pay for any damage to other work resulting within a period of one (1) year from the date of recordation of the Notice of Completion.
B. Developer and his subcontractors shall pay for any materials, provisions and other supplies used in, upon, form or about the performance of the work contracted to be done, and for any work or labor thereon of any kind, and for amounts due under the Unemployment Insurance Act of the State of California, with respect to such work or labor, and shall file with the City pursuant to Section 3800 of the Labor Code, a certificate of Worker's Compensation for the duration of the period of construction.
C. Developer shall comply with the latest edition of State of California, Title 24, Building, Mechanical, Plumbing, Electrical, and Zoning Codes and any other codes of the City and the City of Farmersville and State of California, as amended hereafter.
D. It shall be the responsibility of Developer to coordinate all the work done by his contractors and subcontractors, such as scheduling the sequence of operations and the determination of liability if one operation delays another. In no case shall representatives of the City be placed in the position of making decisions that are 8 the responsibility of Developer to give the City Engineer written notice not less than two (2) working days in advance of the actual date on which work is to be started. Failure on the part of Developer to notify the City Engineer may cause delays for which Developer shall be solely responsible.
E. Whenever Developer varies the period during which work is carried on each day, he shall give due notice to the City Engineer so that proper inspection may be provided. If Developer fails to duly notify the City as herein required, any work done in the absence of the City Engineer will be subject to rejection. The inspection of the work shall not relieve Developer of any of his obligations to fulfill the Agreement as prescribed. Defective work shall be made good, and suitable materials may be rejected notwithstanding the fact that such defective work and unsuitable materials were not previously identified by the City Engineer or Inspector and accepted.
F. Any damage to the underground utilities, concrete work or street paving that occurs after construction shall be made good to the satisfaction of the City Engineer by Developer before release of securities, or final acceptance of the complete work. When the pavement on any existing street is disturbed or removed, such pavement shall be replaced immediately with temporary or other approved temporary pavement/surfacing methods until the permanent pavement is placed. The temporary pavement shall be maintained in a safe and passable condition at all times between the commencement and final completion of all construction.
G. Time is of the essence of this Agreement and same shall bind and insure to the benefit of the parties hereto, their successors and assigns.
H. No assignment of the Agreement or of any duty of obligation of performance hereunder shall be made in whole or in part by Developer without prior written consent of the City.
Developer shall pay development impact fees as adopted by the City Council on Subdivision as follows:
Police Facilities $1,698
Fire Protection $1,466
Parks $6,267
Transportation $760
Wastewater $808
Water $2,097
Storm Drain $2,623
General Government $1,122
Community Center $2,384
9 Library $44
TOTAL $19,269
From this amount, Developer will receive fee credits as identified in section 9.N, below. Credits due Developer will be applied to appropriate facility category. Fee credits will be applied on a per lot basis until total fee credits due to Developer are depleted. City will not issue payment of fee credits to Developer in one lump sum. Once fee credits due are exhausted, any remaining impact fees due the City shall be paid along with the issuance of each residential building permit. In the event that fee credits exceed the total due for the corresponding facility category, credit balance will be carried over to subsequent phases of development unless development is constructed in a single phase or if this agreement is for the final phase.
Developer shall be aware that fees listed in this agreement largely pertain to infrastructure impact fees and are therefore not all-inclusive. In addition to the identified impact fees Developer shall pay building permit, meter set, hook-up fees, school fees and any other related fees with the issuance of each building permit for each residential unit.
K. A public improvements inspection fee and public improvements plan check fee shall be paid to the City before the beginning of any construction. These fees have been calculated based on an estimate provided by AW Engineering dated 06/05/2026. Said fees are estimates and may be increased by the City, if necessary.
L. The Developer shall, upon recordation of the Final Map, pay the following fees:
Community Facilities District (CFD) Formation/Annex $15,000.00 Landscape Plan Check Fee $3,920.00
Landscape Inspection Fee $1,813.13
Public Improvements Plan Check Fee $16,913.31
Pubit onal Inspections Deposion Fee $15,738.76
$132,448.11
Final Map Fee $9,860.00
Bond Processing $465.00
SWPPP Review $1,200.00
Traffic Control Plan Review $1,225.00
TOTAL $198,583.31
M. All lot areas are shown on the EAGLE MEADOWS PHASE 1 Final Map with the expectation of the following:
Number of Lots 71 Acreage: 18.40 acres
10 N. Developer is eligible for fee credits for public facilities constructed or dedicated by Developer that are included in the City's Development Impact Fee program.
Fee credit amounts shall be established in a separate Fee Credit Agreement, based on an engineer's estimate submitted by Developer and approved by the City Engineer, prior to issuance of the first building permit. No fee credits shall be applied until the Fee Credit Agreement is executed. Upon completion of the required Public Improvements, Developer shall submit evidence of actual construction costs and the City Engineer will perform a review and reconciliation.
If the fee credits were overestimated, Developer will immediately issue payment of the difference to the City. If the fee credits were underestimated, the City and Developer will, by mutual agreement, determine how to settle outstanding fee credits.
O. The provisions of this Agreement shall be binding upon the heirs, successors and assigns of the parties hereto.
P. In the event litigation is brought to enforce the terms of or interpret this agreement, the prevailing party shall be entitled to an award of attorney fees and costs, including expert witness fees.
Q. Developer shall be responsible for obtaining any and all permits as required by the State, County, and other agencies prior to start of construction (NDES Storm water permit, etc.).
10. SPECIAL DISTRICT FORMATION
A. Developer and City may form a Community Facilities District or Districts (or other public finance district under State law, as appropriate) for the purpose of financing the construction and/or acquisition of public infrastructure and facilities within the Project area or for the provision of services ("Project CFD(s)"). If requested by Developer, City may determine whether to form one or more Project CFD(s) for the purpose of providing services or financing for the acquisition or reconstruction of some or all of the improvements and facilities eligible for CFD financing within and associated with the Project, including those improvements which will mitigate impacts of the Project upon areas inside and outside of the Project with a useful life of 5 years or longer, and will be owned operated and maintained by the City or another public agency as authorized under Government code section 53311 et seq. and City policy.
B. Developer further consents to the levying of the initial special tax as established pursuant to applicable State law, City Municipal Code requirements, and City procedures.
C. It is herewith further understood and agreed that Developer shall provide to each purchaser of a lot within this Subdivision a Notice of the formation of a public 11 finance district which shall inform said purchaser that the real property being urchased is within the boundaries of a public finance district and is therefore subject to an special tax levy in perpetuity.
11. DUST CONTROL
Adequate dust control shall be maintained by Developer on all streets within and outside the subdivision on which work is required to be done under this Agreement from the time work is first commenced in the subdivision until the paving of the streets is completed. "Adequate dust control" as used herein shall ean the sprinkling of the streets with water thereon with sufficient frequency event the scattering of dust by wind of the activity of vehicles and equipme onto any street area or private property adjacent to subdivision.
B. Whenever in the opinion of the City Engineer adequate dust control is not being maintained on any street or streets as required by this paragraph, the City Engineer shall give notice to Developer to comply with the provisions of this paragraph forthwith. Such notice may be personally served upon Developer or, if Developer is not an individual, upon any person who has signed this agreement on behalf of Developer or, at the election of the City Engineer, such notice may be mailed to Developer at his address on file with the City Engineer. If, within twenty-four (24) hours after such personal service of such notice or with forty- eight hours after the mailing thereof as herein provided, Developer shall not have commenced to maintain adequate dust control or shall at any time thereafter fail to maintain adequate dust control the City Engineer may, without further notice of any kind, cause any such street or streets to be sprinkled or oiled, as he may deem advisable, to eliminate the scattering of dust, by equipment and personnel of the City or by contract as the City Engineer shall determine. Developer shall pay to the City forthwith, upon receipt of billing therefore, the entire cost to the City of such sprinkling.
C. A permit is required by the San Joaquin Valley Air Pollution Control District or for the construction.
D. The Best Management Practices and SWPPP documents required by the State shall be provided and implemented prior to any work commenced.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be signed the day and year first above written
For the Developer:
Jason Moyes, President
12 For the City:
Paul Boyer, Mayor
Kevin Northcraft, Interim City Manager
13 CONTROL SHEET
EAGLE MEADOWS PHASE 1
Subdivision Agreement
AGREEMENT APPROVED AS TO CONTENT:
City Attorney
City Engineer
Fire Chief
Police Chief
14 Recording requested by and
Please mail instrument to:
City of Farmersville
909 W. Visalia Road
Farmersville, CA 93223
Attn: City Engineer
This instrument benefits City only. No fee required
per Government Code Section 6103
Declaration of
Temporary Building Restrictions and Temporary Easement
This Declaration made this _ day of 20| _by Smee Homes Inc., a California corporation, "Property Owner", in favor of the City of Farmersville, "City", regarding that certain real property situated in the City of Farmersville, County of Tulare, State of California, more particularly described as follows and hereinafter referred to as the "Property":
SEE EXHIBIT "A" FOR DESCRIPTION AND EXHIBIT "B" FOR PLAT ATTACHED HERETO.
Now therefore, Property Owner hereby declares that the Property shall be held, sold and conveyed subject to the following temporary building restrictions and temporary easement.
Property Owner, subject to the terms and conditions hereinafter set forth, hereby grants and conveys unto the City, an easement as described in Exhibit "A" and shown on Exhibit "B" over, across, and under the Property for the purpose of a temporary storm water basin and related storm drain facilities serving Eagle Meadows Phase 1. Property Owner shall be responsible for all costs associated with the installation, operation, use and maintenance of the temporary storm drainage facilities.
2. The duration of the easement herein granted shall be perpetual, until the City agrees to terminate or abandon its use of the same for the stated purpose. The City will terminate the easement upon completion and acceptance by the City of the permanent storm drainage facilities serving Eagle Meadows Phase 1. Recording of a Cancellation by the City shall constitute the City's abandonment of the above described easement on the Property.
3. The Property Owner shall save and hold the City harmless from any and all liability for personal injury and property damage resulting from, or in any way connected with, said temporary storm water basin, or any related facilities or activities conducted or located within said easement, except liability for personal injuries or property damage caused solely by the negligence or wrongdoing of the City.
4. The Property Owner shall, at all times, properly maintain the easements herein granted, and prevent the same from becoming dangerous and/or unsightly.
The parties acknowledge and agree that the easement herein granted are non-exclusive, and the Property Owner, or its heirs, successors or assigns, shall be entitled at all times to travel over the easements, and to conduct any and all activities which they may desire to conduct on the temporary easement provided the same do not unreasonably interfere with the City's use of said easement for the above-specified purposes.
No building or other permanent structure shall be constructed within the easement while it remains in effect.
Upon termination of the easement, the Property Owner shall remove the temporary storm drainage facilities and restore the Property at its sole cost, to the satisfaction of the City Engineer.
The restrictions and obligations of this Declaration run with the land and shall be binding upon the Property Owner and its heirs, successors and assigns until the Cancellation is recorded.
CITY OF FARMERSVILLE "Property Owner"
A Municipal Corporation SMEE HOMES INC.
A California corporation
Kevin Northcraft Date Jason Moyes Date
City Manager President
ATTEST:
Rochelle Giovani Date
Chief Deputy City Clerk
* Notary Acknowledgment required for each signatory.
*Title Report required for signatory requirements of those having record title interest in the real property. * Evidence of signature authority required for those signing on behalf of corporations and partnerships.
CITY OF Item #: 10
STAFF REPORT
Action Items
FARMERSVILLE TO: Farmersville City Council
MEETING DATE: October 12, 2026
DEPARTMENT: Engineering
FROM: Jason Watts, City Engineer
AGENDA TITLE: Freedom Field Plaza Paver Replacement • Authorization for the City Engineer to Resolve
RECOMMENDATION:
Staff recommends that the City Council authorize the City Engineer to resolve the Freedom Field plaza paver matter by preparing an engineered design for the paver replacement, with the responsible party paying all City Engineer fees and associated costs and its contractor repairing the pavers at the direction of the City Engineer.
BACKGROUND | ANALYSIS
Freedom Field, also known as Sequoia Gateway Park, is located at Walnut Street and Freedom Drive and was constructed as Phase IV of the Farmersville Community Park. Sierra Designs, Inc., a landscape architecture firm, designed the park. The central plaza was intended to carry vehicle traffic. The pavers that were installed cannot withstand vehicle weight and traffic, and an agreement was reached for the responsible party to replace them.
In January 2024, Sierra Designs prepared four replacement options, which counsel for the responsible party provided to the City Attorney. At the Interim City Manager's request, I reviewed the options in April 2026. None of the options were prepared by a licensed civil engineer, and none include the soils data or pavement design needed to confirm the plaza will carry vehicle traffic.
FISCAL IMPACT
There is no cost to the City. The responsible party will pay all City Engineer fees and associated costs, including geotechnical investigation, design, construction, and inspection.
DISCUSSION:
This matter has been open since January 2024, and continuing to trade options back and forth will not resolve it. Tonight's action gives me the authority to close it out.
I will prepare an engineered design based on soil data for the existing subgrade and sized for vehicle loads, so the plaza performs as originally intended. The responsible party's contractor will build the repair from that design, and I will inspect the work through completion and City acceptance. A licensed civil engineer will be responsible for the design, the repair will fix the cause instead of just the surface, and the City pays nothing.
If the responsible party does not agree to these terms, I will return to Council with other options.
Staff recommends that the City Council authorize the City Engineer to resolve the Freedom Field plaza paver matter as described above.