Ferndale City Council
February 19, 2025

CITY OF FERNDALE – HUMBOLDT COUNTY CALIFORNIA – U.S.A.

CLOSED SESSION
Location: City Hall
834 Main Street
Ferndale CA 95536
Date: February 19, 2025
Time: 4:30 pm
Posted: February 13, 2025
We welcome you to the meeting. Members of the Public may comment on any closed session item. A person addressing the City Council will be limited to five (5) minutes unless the Mayor of the City Council grants a longer period. The public will be asked to leave the area once the meeting is adjourned to the closed session. If any action is taken while in the closed session, the Mayor will report the action to the public.

This City endeavors to be ADA compliant. Should you require assistance with written information or access to the facility, or a hearing amplification, please call 786-4224 24 hours prior to the meeting.

1. CALL MEETING TO ORDER – Mayor

2. Public Comment on Closed Session Items

3. Adjourn to Closed Session

4. Closed Session Business Items
a. CONFERENCE WITH LEGAL COUNSEL--ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: one case
b. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: Health Inspector
c. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager

5. Adjourn to Regular Meeting
This notice is posted in compliance with Government Code §54954.2.

The next Regular Meeting of the Ferndale City Council will be held on Wednesday, February 19, 2025, at Ferndale City Hall at 6:00 p.m.

February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 1 _______________________________________________________________

CLOSED SESSION

CANCELLED
CITY OF FERNDALE – HUMBOLDT COUNTY CALIFORNIA – U.S.A.

AGENDA – REGULAR MEETING
Location: City Hall
834 Main Street
Ferndale, CA, 95536
Date: February 19, 2025
Time: 6:00 PM
Posted: February 13, 2025
We welcome you to the meeting. Members of the Public may be heard on any business item on this Agenda before or during the City Council consideration of the item. The public may also directly address the City Council on any item of interest to the public that is not on the agenda during the public comment time; however, the City Council generally cannot discuss or take action on an item not on the agenda.

A person addressing the City Council will be limited to five (5) minutes unless the Mayor of the City Council grants a longer period. While not required, we would appreciate it if you would identify yourself with your name and address when addressing the Council.

This City endeavors to be ADA compliant. Should you require assistance with written information or access to the facility, or a hearing amplification, please call 786-4224 24 hours prior to the meeting.

BEFORE SPEAKING ON ANY ISSUE, PLEASE WAIT TO BE
ACKNOWLEDGED BY THE MAYOR BEFORE PROCEEDING TO THE PODIUM.

City Council Meetings are recorded, and the video may be requested. The video will be sent digitally through Dropbox. A Disc and/or usb drive can also be requested for a fee.

1. CALL MEETING TO ORDER – Mayor

2. PLEDGE ALLEGIANCE TO THE FLAG

3. ROLL CALL – Mayor Cady; Councilman Lund; Councilwoman Fisk-Becker; Councilman Jorgensen; and Councilman Ostler

4. REPORT OUT OF CLOSED SESSION – A Closed Session was held prior to tonight’s City Council Meeting.

5. CEREMONIAL

6. MODIFICATIONS TO THE AGENDA

7. STUDY SESSION – A Study Session was held on January 29, 2025, at 4:00pm to review and discuss a proposed ordinance for universal solid waste collection.

8. PUBLIC COMMENT. (This time is for persons who wish to address the Council on any matter not on this agenda and over which the Council has jurisdiction. PLEASE FILL OUT A SPEAKER CARD and give it to the City Clerk before the start of the meeting. Speakers will be called in the order received or at the discretion of the Mayor. Public Members who do not fill out a speaker card may speak if there is time remaining. Items requiring Council action not listed on this agenda may be placed on the next regular agenda for consideration, unless a finding is made by at least 2/3rds of the Council that the item came up after the agenda was posted and is of an urgent nature requiring immediate action. This portion of the meeting will be approximately 30 minutes total for all speakers, with each speaker given no more than five minutes. Speaker time may be reduced if many speakers have signed up.

9. CONSENT CALENDAR. (All matters listed under this category are considered to be routine by the City Council and will be enacted by one motion. Unless a specific request is made by a Council Member, staff or the public, the Consent Calendar will not be read.

There will be no separate discussion of these items. However, if discussion is required, that February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 2 _______________________________________________________________ item will be removed from the Consent Calendar and considered separately under “Call Items.”)
a. Approval of Minutes of January 15, 2025, Regular City Council Meeting .................................................................................................... Page 6 b. Acceptance of Checkbook Register for January 1-31, 2025 .................... Page 8 c. Acceptance of Financial Statements for January 1-31, 2025 ................... Page 12 d. Acceptance of Audited Financial Statements for FY23-24 ..................... Page 37

10. CALL ITEMS REMOVED FROM CONSENT CALENDAR

11. PRESENTATION

12. PUBLIC HEARING

13. BUSINESS
a. City Attorney Contract Renewal.............................................................. Page 47 b. City Auditor Contract Renewal ............................................................... Page 52 c. Public Information Meeting on Universal Collection Ordinance and SB1383 Compliance ................................................................................ Page 59

14. CORRESPONDENCE ........................................................................................ Page 63

15. COMMENTS FROM THE COUNCIL

16. REPORTS
a. City Manager Report ............................................................................... Page 67 b. Commission and Committee Reports
i. Drainage Committee Meeting...................................................... Page 75 ii. Russ Park Meeting ....................................................................... Page c. Minutes from Joint Power Authorities (JPAs) and Reports i. Humboldt Waste Management Authority (HWMA) January
2025.............................................................................................. Page 76 ii. Redwood Coast Energy Authority (RCEA) December 2024 ...... Page 80

17. ADJOURN
This notice is posted in compliance with Government Code §54954.2. The next Regular Meeting of the Ferndale City Council will be held on March 19, 2025 at 6:00pm February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 3 _______________________________________________________________ Section 1

CALL MEETING TO ORDER
Section 2

PLEDGE ALLEGIANCE
Section 3

ROLL CALL
Section 4

CLOSED SESSION REPORT OUT
Section 5

CEREMONIAL
Section 6

MODIFICATIONS TO THE AGENDA
Section 7

STUDY SESSIONS
February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 4 _______________________________________________________________ Section 8

PUBLIC COMMENT
This time is for persons who wish to address the Council on any matter not on this agenda and over which the Council has jurisdiction.

Items requiring Council action not listed on this agenda will be placed on the next regular agenda for consideration, unless a finding is made by at least 2/3rd of the Council (three of the five members) that the item came up after the agenda was posted and is of an urgent nature requiring immediate action.

This portion of the meeting will be approximately 30 minutes total for all speakers, with each speaker given no more than five minutes. Please state your name and address for the record. (This is optional.)
Section 9

CONSENT CALENDAR
All matters listed under this category are considered to be routine by the City Council and will be enacted by one motion.

Is there anyone on the Council, Staff or the public that would like to pull an item off the Consent Agenda for scrutiny? Those items will be considered separately under “Call Items.” February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 5 _______________________________________________________________ City of Ferndale, Humboldt County, California, U.S.A.

DRAFT Action Minutes for City Council Meeting of January 15, 2025 Mayor Randy Cady called the Regular City Council Meeting to order at 6:00 pm. Those present did the flag salute. Present were Council Members Leonard Lund, Jennifer Fisk-Becker, Skip Jorgensen, and Phillip Ostler, along with City staff: City Manager Jay Parrish, City Attorney Ryan Plotz, Police Chief Ron Sligh, and City Clerk Kristene Hall.

Report out of Closed Session: None
Ceremonial: None
Modifications to the Agenda: None.

Report out of Study Session: None
Public Comment: None
Consent Calendar: There were three items on the Consent Calendar for approval. There were no comments from the Council or Public
MOTION: to approve the consent calendar. (Lund/Ostler) Unanimous Call Items Removed from Consent Calendar: None
Presentation:

Public Hearing: None
Business:

Resolution 2025-02 Accepting an Easement for Recreational Trail Purposes: City Manager Jay Parrish explained that this has been a discussion for many years and will be a great asset for the city and Russ Park. City Attorney Ryan Plotz explained that the easement is to be used to establish a trail or trails into Russ Park and construct a parking area with the possibility of a restroom facility. Plotz explained the easement details and the terms of the acceptance of the easement. Councilman Jorgensen questioned if there would be anything that could prevent this from taking place. Plotz stated that it will have to go through a design and regulatory process, however, with the 5-year time allotment given that there should be plenty of time to complete the processes. Councilwoman Fisk-Becker questioned if the construction of the trail is in the budget.

Parrish stated that it is not yet, however, it can be discussed for next year’s budget, and there may be grants available. Plotz added that only the trail needs to be completed in 5 years, not any parking area or other facilities. Ms. Lorenzen spoke regarding the parking area and encouraged the Council to put in parking as soon as possible as not to create a problem in people driving up and not having anywhere to park. The Council thanked Ms. Lorenzen and Family for the generous donation,
MOTION: Approve Resolution 2025-02 Accepting an Easement for Recreational Trail Purposes; Authorizing City Manager to take Such Further Actions as Necessary; and Determining the Action be Exempt from CEQA (Jorgensen/Ostler) Unanimous Resolution 2025-01 Approving the Annual Events and Parades for 2025: City Manager Jay Parrish went over the staff report. Parrish stated this is routinely done the first meeting of every year to help with the process of approval for the events and parades that are done every year in February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 6 _______________________________________________________________ Ferndale. Mayor Cady questioned the Concours on Main being in June instead of September.

City Clerk Kristene Hall stated that the Ferndale Chamber verified it was being held in June this year.

MOTION: to appoint Resolution 2025-01 Approving the Annual Events and Parades for 2025. (Lund/Ostler) Unanimous
Review, Confirm, and Appoint Representatives to Committees, Boards, and JPA’s: Mayor Cady explained that this is the time to review the previously appointed Councilmembers to the variety of different Committees, Commissions, and JPA’s to see if anyone would like to change their appointments. After a brief discussion, the Council determined they would all remain on their current assignments.

MOTION: to Reconfirm Appointments of Councilmembers to their current Committees, Commissions, and JPA’s. (Ostler/Lund) Unanimous
Correspondence: None
Council Comments: The Council commented on a study session date to review an Ordinance for Universal Solid Waste Collection. The date set will be January 29, 2025, at 4:00pm.

Reports:

City Managers Report: City Manager Jay Parrish explained some flooding and excessive water problems at the end of Francis Street. Councilwoman Fisk-Becker stated the new gutters on the Community Center looked great.

Other Reports: None
Mayor Cady thanked the staff, public, and fellow councilmembers, and Adjourned the Meeting at 8:11 pm
Respectfully submitted,
Kristene Hall
City Clerk
February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 7 _______________________________________________________________ February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 8 _______________________________________________________________ February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 9 _______________________________________________________________ February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 10 _______________________________________________________________ JANUARY 2024 Deposit Recap 1.3.25 1.5.25 1.22.25 1.23.25 1.24.25 1.30.25 RETAIL TAX 14,749.36
T&U TAX 16,517.25
HIGHWAY USER TAX/VEHICLE LICENSE FEES 4,028.94 2,198.08 RMRA 3,297.29
BUSINESS LIC 85.00

ANIMAL LIC
BUILDING RENTS 3,607.38
PERMITS 2,406.40
TOT 7,737.90
HEALTH INSPECTIONS 375.00

HCAOG - RSTP

COUNTY OF HUMBOLDT-STREETS & ROADS
SEPTIC DUMPS / SEWER REVENUE 3,330.00
FRANCHSE FEES 2,431.11
HUMBOLDT CTY - COPS 139,983.87
ST CA - POST 48.24
DONATIONS 5,000.00
POLICE SERVICES 100.00
SMALL MISC 14.21
PLANNING/ENGINEERING REIMBURSEMENT 4,118.75

COUNTY OF HUMBOLDT-PROPERTY TAXES

COUNTY OF HUMBOLDT-SEWER

COUNTY OF HUMBOLDT-INTEREST INCOME
BANK FEE REVERSAL 39.27
STATE - CAL TRANS - STREET SWEEP 9,367.68
LAIF TRANSFER 300,000.00
TOTALS 4,028.94 139,983.87 303,297.29 2,198.08 31,305.88 38,621.67 S:\CITY DOCS CITY CLERK\Meetings\City Council\2025\02. 2.19.25\Jan Deposits.xlsx February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 11 _______________________________________________________________ Assets
Current Assets
Cash $ 319,719.55
Restricted Cash 15,150.00
Accounts Receivable 5,243.00
Total Current Assets 340,112.55
Total Assets $ 340,112.55
Liabilities and Fund Balance
Current Liabilities
Accounts Payable $ 6,517.66
Accrued Liabilities 1,713.84
Other Current Liabilities 363,718.31
Total Current Liabilities 371,949.81
Total Liabilities 371,949.81
Fund Balance
Fund Balance - Unassigned (31,837.26)
Total Fund Balance (31,837.26)
Total Liabilities and Fund Balance $ 340,112.55
City of Ferndale
Balance Sheet
Fund 10 - General Fund
As of January 31, 2025
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 12 _______________________________________________________________ Assets
Current Assets
Cash $ 11,936.71
Total Current Assets 11,936.71
Total Assets $ 11,936.71
Liabilities and Fund Balance
Current Liabilities
Total Current Liabilities $ 0.00
Total Liabilities 0.00
Fund Balance
Fund Balance - Restricted 11,936.71
Total Fund Balance 11,936.71
Total Liabilities and Fund Balance $ 11,936.71
City of Ferndale
Balance Sheet
Fund 22-Gas Tax
As of January 31, 2025
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 13 _______________________________________________________________ Assets
Current Assets
Cash $ 28,603.87
Total Current Assets 28,603.87
Total Assets $ 28,603.87
Liabilities and Fund Balance
Current Liabilities
Total Current Liabilities $ 0.00
Total Liabilities 0.00
Fund Balance
Fund Balances - Restricted 28,603.87
Total Fund Balance 28,603.87
Total Liabilities and Fund Balance $ 28,603.87
City of Ferndale
Balance Sheet
Fund 23 - RSTP Fund
As of January 31, 2025
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 14 _______________________________________________________________ Assets
Current Assets
Cash $ 105,249.61
Total Current Assets 105,249.61
Total Assets $ 105,249.61
Liabilities and Fund Balance
Current Liabilities
Total Current Liabilities 0.00
Fund Balance
Fund Balances - Restricted 105,249.61
Total Fund Balance 105,249.61
Total Liabilities and Fund Balance $ 105,249.61
City of Ferndale
Balance Sheet
Fund 20-Russ Park Fund
As of January 31, 2025
No assurance is provided 1
February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 15 _______________________________________________________________ Assets
Current Assets
Cash $ 210,701.02
Total Current Assets 210,701.02
Total Non Current Assets
Total Assets $ 210,701.02
Liabilities and Fund Balance
Current Liabilities
Total Current Liabilities $ 0.00
Fund Balance
Fund Balances - Restricted 210,701.02
Total Fund Balance 210,701.02
Total Liabilities and Fund Balance $ 210,701.02
City of Ferndale
Balance Sheet
Fund 24 - Transportation Development Act
As of January 31, 2025
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 16 _______________________________________________________________ Assets
Current Assets
Cash $ (534.14)
Total Current Assets (534.14)
Total Assets $ (534.14)
Liabilities and Fund Balance
Current Liabilities
Total Current Liabilities $ 0.00
Total Liabilities 0.00
Fund Balance
Fund Balances - Restricted (534.14)
Total Fund Balance (534.14)
Total Liabilities and Fund Balance $ (534.14)
City of Ferndale
Balance Sheet
Fund 26 - Drainage Fund
As of January 31, 2025
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 17 _______________________________________________________________ Assets
Current Assets
Cash $ 37,097.29
Total Current Assets 37,097.29
Total Assets $ 37,097.29
Liabilities and Fund Balance
Current Liabilities
Total Current Liabilities $ 0.00
Total Liabilities 0.00
Fund Balance
Fund Balances - Restricted 37,097.29
Total Fund Balance 37,097.29
Total Liabilities and Fund Balance $ 37,097.29
City of Ferndale
Balance Sheet
Fund 25 - Integrated Waste Mgt
As of January 31, 2025
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 18 _______________________________________________________________ Assets
Current Assets
Cash $ 107,710.82
Total Current Assets 107,710.82
Property and Equipment
Vehicles 42,332.05
Equipment 122,805.75
Sewer system 13,768,181.34
Energy Savings Project Improvements 183,000.00
Less Accumulated Depreciation (4,038,551.21)
Net Property and Equipment 10,077,767.93
Total Assets $ 10,185,478.75
Liabilities and Fund Balance
Current Liabilities
Interest Payable $ 38,168.23
Total Current Liabilities 38,168.23
Long-Term Liabilities
Notes Payable USDA 3,857,000.00
Note Payable - California Energy Resources Conservation 166,204.97 Total Long-Term Liabilities 4,023,204.97
Total Liabilities 4,061,373.20
Fund Balance
Other Equity 6,649,092.60
Fund Balances (524,987.05)
Total Fund Balance 6,124,105.55
Total Liabilities and Fund Balance $ 10,185,478.75
City of Ferndale
Balance Sheet
Fund -30 - Sewer
As of January 31, 2025
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 19 _______________________________________________________________ Assets
Property and Equipment
Buildings and improvements $ 554,421.86
Vehicles 187,365.86
Equipment 293,715.34
Roadways 10,782,034.50
Sidewalks 180,800.00
Streetlights 31,684.18
Land 131,000.00
Less Accumulated Depreciation (11,467,236.09)
Net Property and Equipment 693,785.65
Total Assets $ 693,785.65
Liabilities and Fund Balance
Long-Term Liabilities
Accrued Vacation/Sick pay $ 54,942.49
Notes payable-long term 15,550.56
Total Long-Term Liabilities 70,493.05
Fund Balance
Other Equity 1,718,440.75
Fund Balances (1,095,148.15)
Total Fund Balance 623,292.60
Total Liabilities and Fund Balance $ 693,785.65
City of Ferndale
Balance Sheet
GASB 34 ASSETS AND LIABILITIES
As of January 31, 2025
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 20 _______________________________________________________________ 1 Month Ended 7 Months Ended FY 2024/2025
January 31, 2025 January 31,
2025
Over/(Under)
Actual Actual Budget Budget

REVENUES
Revenues - Taxes
10014102 Property tax-secured $ 0.00 $ 0.00 $ 181,981.61 $ (181,981.61) 10014104 Property tax-unsecured 0.00 0.00 7,346.24 (7,346.24) 10014106 Property tax-prior 0.00 0.00 20,872.85 (20,872.85) 10014107 Supplemental role 0.00 0.00 3,597.24 (3,597.24) 10014110 Sales and use tax 31,266.61 174,519.68 380,157.42 (205,637.74) 10014111 Trash franchise 0.00 6,277.57 16,785.41 (10,507.84) 10014112 PG&E franchise 0.00 0.00 17,576.00 (17,576.00) 10014114 Cable franchise 0.00 5,400.03 17,031.41 (11,631.38) 10014116 Business license tax 85.00 9,218.00 9,215.67 2.33 10014118 Real Property Transfer tax 0.00 0.00 5,169.32 (5,169.32) 10014120 Transient lodging tax 0.00 114,116.93 188,824.39 (74,707.46) 10014121 TOT Humboldt Lodging Authority 0.00 13,775.97 25,175.99 (11,400.02) Total Revenue - Taxes $ 31,351.61 $ 323,308.18 $ 873,733.55 $ (550,425.37) Revenues - Licenses and Permits
10024132 Construction permits $ 2,131.90 $ 17,947.90 $ 30,000.00 $ (12,052.10) 10024164 Health protection 0.00 3,125.00 4,000.00 (875.00) 10024166 Encroachment permits 50.00 710.00 500.00 210.00 10024278 Animal license fees 0.00 762.50 1,300.00 (537.50) Total Revenue - Licenses and Permits $ 2,181.90 $ 22,545.40 $ 35,800.00 $ (13,254.60) Revenues - Use of Money and Property
10044182 Interest $ 8,259.02 $ 16,594.74 $ 16,650.00 $ (55.26) 10044285 Bocce ball revenue 0.00 0.00 300.00 (300.00)
10044297 Town Hall Rent 1,350.00 2,940.00 3,000.00 (60.00) 10044297.1 Community Center rents 1,850.00 17,882.39 30,600.00 (12,717.61) Total Revenue -Use of Money and Property $ 11,459.02 $ 37,417.13 $ 50,550.00 $ (13,132.87) Revenues - Fines
10034283 Court fines $ 0.00 $ 0.00 $ 1,555.03 $ (1,555.03) Total Revenue - Fines $ 0.00 $ 0.00 $ 1,555.03 $ (1,555.03) Revenues - Intergovernmental
10054204 Motor vehicle in-lieu tax $ 2,198.08 $ 2,198.08 $ 171,632.91 $ (169,434.83) 10054222 Home owners prop. tax relief 0.00 0.00 872.48 (872.48) 10054286 Street sweeping 9,367.68 18,735.36 18,735.36 0.00 10054289 RMRA 3,297.29 16,004.72 32,642.73 (16,638.01)
10054290 Peace off. stds. & trng. 48.24 80.40 6,726.46 (6,646.06) 10054310 COPs Program 139,983.87 139,983.87 180,000.00 (40,016.13) 10054315 AB 109 0.00 0.00 20,000.00 (20,000.00)
10054320 State and County Grants 0.00 9,780.00 80,000.00 (70,220.00) 10054321 Federal Grants 0.00 43,514.60 0.00 43,514.60
Total Revenue - Intergovernmental $ 154,895.16 $ 230,297.03 $ 510,609.94 $ (280,312.91) City of Ferndale
Income Statement
Fund 10 - General Fund
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 21 _______________________________________________________________ 1 Month Ended 7 Months Ended FY 2024/2025
January 31, 2025 January 31,
2025
Over/(Under)
Actual Actual Budget Budget
Revenues - Fees for Service
10084270 Plan check fees $ 0.00 $ 0.00 $ 2,000.00 $ (2,000.00) 10084271 Parking fees 0.00 247.65 213.23 34.42
10084287.2 Developer reimbursed fees 4,140.00 6,170.00 5,000.00 1,170.00 10084287.3 Reimbursed Fees Planning 2,972.50 10,268.75 10,000.00 268.75 10084291 Special police services 100.00 2,900.95 5,000.00 (2,099.05) 10084298 Fair racing revenue 14.21 2,253.22 2,278.09 (24.87) Total Revenue - Fees for Service $ 7,226.71 $ 21,840.57 $ 24,491.32 $ (2,650.75) Revenues - Other Revenue
10094284.1 Donations - City $ 5,000.00 $ 5,400.00 $ 20,000.00 $ (14,600.00) 10094307 Miscellaneous 0.00 1,104.40 0.00 1,104.40
10094308 PARSAC Grants 0.00 9,997.00 2,000.00 7,997.00
10094311 Utilities - Little League park 0.00 200.00 200.00 0.00 Total Revenue - Other Revenue $ 5,000.00 $ 16,701.40 $ 22,200.00 $ (5,498.60) TOTAL REVENUES $ 212,114.40 $ 652,109.71 $ 1,518,939.84 $ (866,830.13) City of Ferndale
Income Statement
Fund 10 - General Fund
No Assurance is Provided
No Disclosures are Provided 2
February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 22 _______________________________________________________________ 1 Month Ended 7 Months Ended FY 2024/2025
January 31, 2025 January 31,
2025
Over/(Under)
Actual Actual Budget Budget

EXPENDITURES
Expenditures - City Council
10115012 Office expense $ 0.00 $ 163.20 $ 200.00 $ (36.80) 10115013 Advertising 0.00 0.00 1,800.00 (1,800.00)
10115044 Meetings and dues 1,193.00 1,193.00 1,500.00 (307.00) 10115045 LAFCO fees 0.00 0.00 680.00 (680.00)
Total Expenditures - City Council $ 1,193.00 $ 1,356.20 $ 4,180.00 $ (2,823.80) Expenditures City Manager
10105002 Salary - permanent $ 2,938.76 $ 33,171.91 $ 49,749.35 $ (16,577.44) 10105006 Payroll taxes 312.21 2,050.84 3,918.13 (1,867.29) 10105007 Medical/Dental/Vision insurance 415.92 2,741.19 6,846.05 (4,104.86) 10105009 Workers comp. insurance 0.00 1,807.47 2,179.70 (372.23) 10105010 Deferred retirement 820.75 1,818.12 3,008.82 (1,190.70) 10105061 Liability Insurance 0.00 3,084.91 5,617.18 (2,532.27) Total expenditures -City Manager $ 4,487.64 $ 44,674.44 $ 71,319.23 $ (26,644.79) Expenditures - City Clerk
10125002 Salary - permanent $ 6,340.90 $ 47,813.53 $ 83,282.77 $ (35,469.24) 10125006 Payroll taxes 795.70 4,529.50 7,541.10 (3,011.60) 10125007 Medical/Dental/Vision insurance 1,250.65 8,511.79 14,531.72 (6,019.93) 10125009 Workers comp. insurance 0.00 4,344.51 5,239.19 (894.68) 10125010 Deferred retirement 1,822.02 3,370.18 5,738.01 (2,367.83) 10125012 Office expense 292.00 1,629.47 6,000.00 (4,370.53) 10125022 IT support 1,965.26 7,127.14 11,500.00 (4,372.86) 10125044 Meetings and dues 733.48 895.16 1,200.00 (304.84) 10125061 Liability Insurance 0.00 7,415.05 17,194.03 (9,778.98) Total Expenditures -City Clerk $ 13,200.01 $ 85,636.33 $ 152,226.82 $ (66,590.49) City of Ferndale
Income Statement
Fund 10 - General Fund
No Assurance is Provided
No Disclosures are Provided 3
February 19, 2025
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CITY COUNCIL MEETING
______________________________________________________________ 23 _______________________________________________________________ 1 Month Ended 7 Months Ended FY 2024/2025
January 31, 2025 January 31,
2025
Over/(Under)
Actual Actual Budget Budget
Expenditures - City Attorney
10145052 Professional services $ 142.00 $ 9,252.00 $ 20,000.00 $ (10,748.00) Total Expenditures - City Attorney $ 142.00 $ 9,252.00 $ 20,000.00 $ (10,748.00) Expenditures - Government Buildings
10155002 Salary - permanent $ 299.88 $ 2,152.08 $ 3,556.22 $ (1,404.14) 10155006 Payroll taxes 31.94 236.63 413.85 (177.22)
10155009 Workers comp. insurance 0.00 174.06 209.90 (35.84) 10155012 Office expense 242.28 1,592.95 1,250.00 342.95 10155020 Building and ground maint. 474.60 4,579.00 10,000.00 (5,421.00) 10155024 Special department supply 0.00 2,909.15 0.00 2,909.15 10155030 Trash service 44.83 268.98 2,740.17 (2,471.19) 10155031 Gas 556.25 1,877.47 2,572.98 (695.51)
10155032 Utilities 752.09 1,530.54 3,417.11 (1,886.57)
10155033 Water 55.81 3,453.03 5,566.41 (2,113.38)
10155034 Telephone/internet 696.27 3,749.62 5,944.89 (2,195.27) 10155061 Liability Insurance 0.00 297.06 353.74 (56.68) 10155063 Building and Property Insurance 0.00 5,230.00 5,314.80 (84.80) Total Expenditures - Government Buildings $ 3,153.95 $ 28,050.57 $ 41,340.07 $ (13,289.50) Expenditures - Non departmental
10165015 Property tax admin. fees $ 0.00 $ 0.00 $ 5,431.91 $ (5,431.91) 10165054 Audit and accounting 0.00 14,580.00 16,200.00 (1,620.00) 10165054.1 Accounting services 7,716.00 14,984.50 25,000.00 (10,015.50) 10165055 Contractual services 180.00 3,659.19 1,500.00 2,159.19 10165064 Election expenses 0.00 0.00 1,000.00 (1,000.00) 10165076 Copy machine maintenance 0.00 0.00 4,430.60 (4,430.60) 10165078 Copy machine expense 208.11 2,616.94 0.00 2,616.94 10165200 Car allowance 400.00 2,800.00 4,800.00 (2,000.00) Total Expenditures - Nondepartmental $ 8,504.11 $ 38,640.63 $ 58,362.51 $ (19,721.88) Expenditures - Community Promotion
10175020 Building and ground maint. $ 0.00 $ 607.58 $ 250.00 $ 357.58 10175028 Public restroom 24.44 2,118.07 5,000.00 (2,881.93) 10175032 Utilities 119.24 261.50 503.45 (241.95)
10175033 Water 116.00 975.66 1,702.27 (726.61)
10175046 Bank charges (0.03) (0.03) 0.00 (0.03)
10175072 Chamber of commerce 9,037.30 27,111.90 0.00 27,111.90 10175072.3 TOT 2% HLA QTRLY 6,830.51 17,079.13 25,969.62 (8,890.49) Total Expenditures - Community Promotion $ 16,127.46 $ 48,153.81 $ 33,425.34 $ 14,728.47 City of Ferndale
Income Statement
Fund 10 - General Fund
No Assurance is Provided
No Disclosures are Provided 4
February 19, 2025
_______________________________________________________________

CITY COUNCIL MEETING
______________________________________________________________ 24 _______________________________________________________________ 1 Month Ended 7 Months Ended FY 2024/2025
January 31, 2025 January 31,
2025
Over/(Under)
Actual Actual Budget Budget
Expenditures - Police
10215002 Salary - permanent $ 29,970.15 $ 204,028.19 $ 354,157.86 $ (150,129.67) 10215004 Salary - reserve 592.60 20,889.17 35,924.52 (15,035.35) 10215005 Salary - overtime 85.53 7,519.76 16,331.58 (8,811.82) 10215006 Payroll taxes 3,271.96 18,975.52 33,558.34 (14,582.82) 10215007 Medical/Dental/Vision insurance 5,394.45 35,808.15 54,883.56 (19,075.41) 10215009 Workers comp. insurance 0.00 15,724.29 18,961.26 (3,236.97) 10215010 Deferred retirement 7,333.93 14,236.14 31,044.80 (16,808.66) 10215012 Office expense 416.67 2,034.07 3,000.00 (965.93) 10215014 Vehicle expense 645.52 12,650.91 15,000.00 (2,349.09) 10215016 Fuel 1,190.05 9,640.31 23,910.19 (14,269.88)
10215020 Building and ground maint. 286.21 1,319.83 5,000.00 (3,680.17) 10215022 IT support 665.00 6,539.76 10,000.00 (3,460.24) 10215024 Special department supply 395.88 7,216.71 12,500.00 (5,283.29) 10215026 Uniform expense 703.87 703.87 1,000.00 (296.13) 10215026.1 Uniform allowance 0.00 3,000.00 3,000.00 0.00 10215029 Water/sewer 56.27 1,289.63 1,743.87 (454.24)
10215032 Utilities 20.37 (4.89) 704.85 (709.74)
10215034 Telephone/internet 1,099.58 5,246.59 7,951.40 (2,704.81) 10215035 Dispatch service 4,316.66 30,216.62 50,000.00 (19,783.38) 10215044 Meetings and dues 100.00 1,090.80 1,500.00 (409.20) 10215048 Training 163.00 3,399.44 5,000.00 (1,600.56)
10215051 Physical exams 0.00 0.00 900.00 (900.00)
10215052 Professional services 98.00 332.00 500.00 (168.00) 10215061 Liability Insurance 0.00 26,837.59 31,958.05 (5,120.46) 10215063 Building and Property Insurance 0.00 1,398.00 1,431.29 (33.29) 10215078 Copy machine expense 0.00 0.00 6,000.00 (6,000.00) 10215088 Equipment repair other 0.00 0.00 1,365.00 (1,365.00) 10215098 Background expense 225.00 225.00 1,000.00 (775.00) 10215201 Lexipol services 0.00 0.00 2,872.80 (2,872.80) Total Expenditures - Police $ 57,030.70 $ 430,317.46 $ 731,199.37 $ (300,881.91) Expenditures - Animal Control
10225096 Animal control $ 450.00 $ 3,150.00 $ 5,500.00 $ (2,350.00) Total Expenditures - Animal Control $ 450.00 $ 3,150.00 $ 5,500.00 $ (2,350.00) Expenditures - Health
10245052 Professional services $ 200.00 $ 1,400.00 $ 2,400.00 $ (1,000.00) Total Expenditures - Health $ 200.00 $ 1,400.00 $ 2,400.00 $ (1,000.00) City of Ferndale
Income Statement
Fund 10 - General Fund
No Assurance is Provided
No Disclosures are Provided 5
February 19, 2025
_______________________________________________________________

CITY COUNCIL MEETING
______________________________________________________________ 25 _______________________________________________________________ 1 Month Ended 7 Months Ended FY 2024/2025
January 31, 2025 January 31,
2025
Over/(Under)
Actual Actual Budget Budget
Expenditures - Streets and Roads
10315002 Salary - permanent $ 3,409.92 $ 25,967.44 $ 32,236.09 $ (6,268.65) 10315005 Salary - overtime 319.72 2,120.04 190.03 1,930.01 10315006 Payroll taxes 395.61 2,236.33 2,685.97 (449.64) 10315007 Medical/Dental/Vision insurance 504.08 3,322.51 5,629.68 (2,307.17) 10315009 Workers comp. insurance 0.00 1,009.44 1,673.43 (663.99) 10315010 Deferred retirement 525.33 969.59 1,579.59 (610.00) 10315011 Bldg/property insurance 0.00 720.00 749.02 (29.02) 10315014 Vehicle expense 0.00 0.00 3,000.00 (3,000.00)
10315020 Building and ground maint. 0.00 0.00 713.41 (713.41) 10315021 Street maintenance 0.00 343,788.85 100,000.00 243,788.85 10315024 Special department supply 0.00 1,546.79 3,592.79 (2,046.00) 10315026.1 Uniform allowance 0.00 189.98 0.00 189.98
10315034 Telephone/internet 205.68 746.40 1,030.44 (284.04) 10315055 Contractual services 500.00 5,292.50 687.44 4,605.06 10315061 Liability Insurance 0.00 1,722.86 2,051.57 (328.71) Total Expenditures - Streets and Roads $ 5,860.34 $ 389,632.73 $ 155,819.46 $ 233,813.27 Expenditures - Planning
10415052 Professional services $ 14,261.28 $ 43,944.44 $ 40,808.33 $ 3,136.11 10415053 Reimbursable Fees 11,068.25 82,515.31 56,855.69 25,659.62 10415055 Contractual services 6,910.00 23,603.75 21,679.44 1,924.31 10415059 Special Planning Projects 0.00 7,617.50 35,896.53 (28,279.03) 10415620 LRSP PROJECTS 0.00 11,404.39 3,259.95 8,144.44 10415630 CLIMATE ACTION PLAN 870.00 2,791.25 0.00 2,791.25 Total Expenditures - Planning $ 33,109.53 $ 171,876.64 $ 158,499.94 $ 13,376.70 Expenditures - City engineer
10425052 Professional services $ 520.00 $ 15,879.20 $ 40,000.00 $ (24,120.80) 10425053 Reimbursable Fees 715.00 1,202.50 0.00 1,202.50 10425055 Contractual services 0.00 0.00 7,653.47 (7,653.47) 10425059 Special Planning Projects 60.00 60.00 0.00 60.00 Total Expenditures - City engineer $ 0.00 $ 17,141.70 $ 47,653.47 $ (30,511.77) Expenditures - Building Regulation
10435024 Special department supply $ 0.00 $ 0.00 $ 500.00 $ (500.00) 10435052 Professional services 663.52 12,788.80 30,000.00 (17,211.20) Total Expenditures - Building Regulation $ 663.52 $ 12,788.80 $ 30,500.00 $ (17,711.20) City of Ferndale
Income Statement
Fund 10 - General Fund
No Assurance is Provided
No Disclosures are Provided 6
February 19, 2025
_______________________________________________________________

CITY COUNCIL MEETING
______________________________________________________________ 26 _______________________________________________________________ 1 Month Ended 7 Months Ended FY 2024/2025
January 31, 2025 January 31,
2025
Over/(Under)
Actual Actual Budget Budget
Expenditures - Library
10615002 Salary - permanent $ 1,464.96 $ 5,096.68 $ 6,810.25 $ (1,713.57) 10615006 Payroll taxes 75.08 476.40 792.75 (316.35)
10615009 Workers comp. insurance 0.00 290.52 350.37 (59.85) 10615012 Office expense 0.00 0.00 50.00 (50.00)
10615020 Building and ground maint. 0.00 51.70 0.00 51.70 10615024 Special department supply 0.00 1,818.67 2,000.00 (181.33) 10615031 Gas 420.46 1,994.64 6,853.79 (4,859.15)
10615032 Utilities 568.98 1,285.89 2,898.16 (1,612.27)
10615033 Water 51.77 334.10 573.39 (239.29)
10615034 Telephone/internet 264.11 1,154.05 1,811.61 (657.56) 10615061 Liability Insurance 0.00 495.87 590.47 (94.60) 10615063 Building and Property Insurance 0.00 1,916.00 1,993.67 (77.67) Total Expenditures - Library $ 2,845.36 $ 14,914.52 $ 24,724.46 $ (9,809.94) Expenditures - Parks
10625002 Salary - permanent $ 3,421.47 $ 25,539.10 $ 25,966.13 $ (427.03) 10625006 Payroll taxes 357.36 2,055.39 2,709.28 (653.89) 10625007 Medical/Dental/Vision insurance 63.01 415.30 770.48 (355.18) 10625009 Workers comp. insurance 0.00 361.17 435.57 (74.40) 10625010 Deferred retirement 77.40 152.05 249.13 (97.08) 10625020 Building and ground maint. 55,650.00 55,823.00 5,000.00 50,823.00 10625024 Special department supply 0.00 5,387.50 200.00 5,187.50 10625032 Utilities 139.25 345.07 887.52 (542.45)
10625033 Water 124.86 2,058.15 2,250.00 (191.85)
10625060 Bocce ball expenses 0.00 65.09 0.00 65.09
10625061 Liability Insurance 0.00 616.45 734.06 (117.61) 10625065 Russ Park expenditures 0.00 883.67 1,500.00 (616.33) Total Expenditures - Parks $ 59,833.35 $ 93,701.94 $ 40,702.17 $ 52,999.77 Expenditures -Community Center
10635002 Salary - permanent $ 0.00 $ 2.12 $ 0.00 $ 2.12 10635020 Building and ground maint. 5,518.53 14,895.23 1,500.00 13,395.23 10635031 Gas 0.00 89.82 2,500.00 (2,410.18)
10635032 Utilities 2,051.60 6,299.61 2,800.00 3,499.61
10635033 Water 97.15 721.39 5,000.00 (4,278.61)
10635055 Contractual services 0.00 351.72 3,000.00 (2,648.28) 10635063 Building and Property Insurance 0.00 4,214.00 3,432.00 782.00 Total Expenditures -Community center $ 7,667.28 $ 26,573.89 $ 18,232.00 $ 8,341.89 TOTAL EXPENDITURES $ 214,468.25 $ 1,417,261.66 $ 1,596,084.84 $ (178,823.18) City of Ferndale
Income Statement
Fund 10 - General Fund
No Assurance is Provided
No Disclosures are Provided 7
February 19, 2025
_______________________________________________________________

CITY COUNCIL MEETING
______________________________________________________________ 27 _______________________________________________________________ 1 Month Ended 7 Months Ended FY 2024/2025
January 31, 2025 January 31,
2025
Over/(Under)
Actual Actual Budget Budget
REVENUES OVER (UNDER) EXPENDITURES $ (2,353.85) $ (765,151.95) $ (77,145.00) $ (688,006.95) City of Ferndale
Income Statement
Fund 10 - General Fund
No Assurance is Provided
No Disclosures are Provided 8
February 19, 2025
_______________________________________________________________

CITY COUNCIL MEETING
______________________________________________________________ 28 _______________________________________________________________ 1 Month Ended 7 Months Ended FY2024/2025
January 31, 2025 January 31, 2025 Over/(Under)
Actual Actual Budget Budget
Revenues
22314210.1 Gas tax (2105) $ 793.24 $ 4,571.61 $ 7,719.73 $ (3,148.12) 22314210.2 Gas tax (2106) 900.09 5,464.31 9,566.17 (4,101.86) 22314210.3 Gas tax (2107) 1,102.94 5,013.48 10,328.48 (5,315.00) 22314210.4 Gas tax (2107.5) 0.00 2,121.73 1,373.33 748.40 22314210.5 Gas Tax (2103) 1,232.67 7,736.55 12,169.41 (4,432.86) Total Revenue 4,028.94 24,907.68 41,157.12 (16,249.44)

EXPENDITURES
22315002 Salary - permanent 441.46 3,320.78 17,349.70 (14,028.92) 22315005 Salary - overtime 7.99 53.02 21.34 31.68
22315006 Payroll taxes 47.76 305.05 1,348.97 (1,043.92) 22315007 Medical/Dental/Vision insurance 479.44 3,160.31 5,621.21 (2,460.90) 22315009 Workers comp. insurance 0.00 0.00 912.24 (912.24) 22315010 Deferred retirement 539.94 1,032.99 1,692.32 (659.33) 22315057 Street signs 0.00 124.38 0.00 124.38
22315058 Street lighting 1,437.38 8,199.08 13,359.40 (5,160.32) 22315061 Liability Insurance 0.00 1,936.62 1,809.43 127.19 TOTAL EXPENDITURES 2,953.97 18,132.23 42,114.61 (23,982.38)

REVENUES OVER (UNDER)

EXPENDITURES
$ 1,074.97 $ 6,775.45 $ (957.49) $ 7,732.94
City of Ferndale

STATEMENT OF REVENUES AND EXPENDITURES
FUND 22 - GAS TAX
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
_______________________________________________________________

CITY COUNCIL MEETING
______________________________________________________________ 29 _______________________________________________________________ 1 Month Ended 7 Months
Ended
FY2024/2025
January 31, 2025 January 31,
2025
Over/(Under)
Actual Actual Budget Budget
Revenues
23314211 RSTP Revenue $ 0.00 $ 0.00 $ 15,586.00 $ (15,586.00) Total Revenue 0.00 0.00 15,586.00 (15,586.00)

EXPENDITURES
23315002 Salary - permanent 539.88 4,061.94 6,332.48 (2,270.54) 23315006 Payroll taxes 51.31 321.40 492.56 (171.16)
23315007 Medical/Dental/Vision insurance 113.98 751.49 1,379.47 (627.98) 23315009 Workers comp. insurance 0.00 319.69 378.14 (58.45) 23315010 Deferred retirement 153.16 301.17 496.79 (195.62) 23315061 Liability Insurance 0.00 545.60 649.69 (104.09) TOTAL EXPENDITURES 858.33 6,301.29 9,729.13 (3,427.84)
REVENUES OVER (UNDER) EXPENDITURES $ (858.33) $ (6,301.29) $ 5,856.87 $ (12,158.16) City of Ferndale

STATEMENT OF REVENUES AND EXPENDITURES
FUND 23 - RSTP
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
_______________________________________________________________

CITY COUNCIL MEETING
______________________________________________________________ 30 _______________________________________________________________ 1 Month Ended 7 Months Ended FY2024/2025
January 31, 2025 January 31, 2025 Over/(Under)
Actual Actual Budget Budget
Revenues
20624182 Interest $ 176.85 $ 1,362.18 $ 0.00 $ 1,362.18 Total Revenue 176.85 1,362.18 0.00 1,362.18

EXPENDITURES
20625046 Bank charges (30.00) 15.00 0.00 15.00
TOTAL EXPENDITURES (30.00) 15.00 0.00 15.00
REVENUES OVER (UNDER) EXPENDITURES $ 206.85 $ 1,347.18 $ 0.00 $ 1,347.18 City of Ferndale

STATEMENT OF REVENUES AND EXPENDITURES
FUND 20- RUSS PARK
No assurance is provided 1
February 19, 2025
_______________________________________________________________

CITY COUNCIL MEETING
______________________________________________________________ 31 _______________________________________________________________ 1 Month Ended 7 Months Ended FY2024/2025
January 31, 2025 January 31, 2025 Over/(Under)
Actual Actual Budget Budget
Revenues
24314231 Transportation devel. act $ 0.00 $ 0.00 $ 52,686.00 $ (52,686.00) Total Revenue 0.00 0.00 52,686.00 (52,686.00)

EXPENDITURES
24315002 Salary - permanent 1,447.26 10,984.88 17,739.10 (6,754.22) 24315005 Salary - overtime 103.25 688.86 96.58 592.28
24315006 Payroll taxes 153.86 892.90 1,408.35 (515.45)
24315007 Medical/Dental/Vision insurance 480.55 3,168.11 5,499.96 (2,331.85) 24315009 Workers comp. insurance 0.00 1,149.12 1,385.79 (236.67) 24315010 Deferred retirement 574.57 1,079.56 1,771.17 (691.61) 24315014 Vehicle expense 0.00 380.57 0.00 380.57
24315016 Fuel 785.88 6,366.23 15,518.86 (9,152.63)
24315024 Special department supply 0.00 511.70 591.41 (79.71) 24315032 Utilities 917.02 1,782.17 4,185.21 (2,403.04)
24315033 Water 53.64 365.52 940.76 (575.24)
24315034 Telephone/internet 205.69 746.47 1,030.44 (283.97) 24315061 Liability Insurance 0.00 1,961.29 2,335.50 (374.21) TOTAL EXPENDITURES 4,721.72 30,077.38 52,503.13 (22,425.75)

REVENUES OVER (UNDER)

EXPENDITURES
$ (4,721.72) $ (30,077.38) $ 182.87 $ (30,260.25)
City of Ferndale

STATEMENT OF REVENUES AND EXPENDITURES
FUND 24 - TRANSPORTATION DEVELOPMENT ACT
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
_______________________________________________________________

CITY COUNCIL MEETING
______________________________________________________________ 32 _______________________________________________________________ 1 Month Ended 7 Months Ended FY2024/2025
January 31, 2025 January 31, 2025 Over/(Under)
Actual Actual Budget Budget
Revenues
26314230 Drainage fund $ 224.50 $ 2,120.00 $ 3,000.00 $ (880.00) 26314240 Drainage district fees 0.00 0.00 15,000.00 (15,000.00) Total Revenue 224.50 2,120.00 18,000.00 (15,880.00)

EXPENDITURES
26315002 Salary - permanent 767.86 5,831.91 9,563.82 (3,731.91) 26315005 Salary - overtime 58.39 388.59 51.56 337.03
26315006 Payroll taxes 82.86 486.33 762.67 (276.34)
26315007 Medical/Dental/Vision insurance 0.00 0.00 103.70 (103.70) 26315007.1 Medical insurance 202.19 1,332.88 2,176.78 (843.90) 26315009 Workers comp. insurance 0.00 971.49 1,149.26 (177.77) 26315010 Deferred retirement 233.36 439.98 721.43 (281.45) 26315061 Liability Insurance 0.00 1,658.12 1,974.49 (316.37) TOTAL EXPENDITURES 1,344.66 11,109.30 16,503.71 (5,394.41)

REVENUES OVER (UNDER)

EXPENDITURES
$ (1,120.16) $ (8,989.30) $ 1,496.29 $ (10,485.59)
City of Ferndale

STATEMENT OF REVENUES AND EXPENDITURES
FUND 26 - DRAINAGE FUND
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
_______________________________________________________________

CITY COUNCIL MEETING
______________________________________________________________ 33 _______________________________________________________________ 1 Month Ended 7 Months Ended FY2024/2025
January 31, 2025 January 31, 2025 Over/(Under)
Actual Actual Budget Budget
Revenues
Total Revenue 0.00 0.00 0.00 0.00

EXPENDITURES
25315002 Salary - permanent 445.26 3,339.45 0.00 3,339.45 25315006 Payroll taxes 47.30 310.74 0.00 310.74
25315007 Medical/Dental/Vision insurance 63.01 415.30 0.00 415.30 25315009 Workers comp. insurance 0.00 273.87 0.00 273.87 25315010 Deferred retirement 124.36 275.48 0.00 275.48
25315061 Liability Insurance 0.00 467.41 0.00 467.41
TOTAL EXPENDITURES 679.93 5,082.25 0.00 5,082.25
REVENUES OVER (UNDER) EXPENDITURES $ (679.93) $ (5,082.25) $ 0.00 $ (5,082.25) City of Ferndale

STATEMENT OF REVENUES AND EXPENDITURES
FUND 25 - INTEGRATED WASTE MANAGEMENT
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
_______________________________________________________________

CITY COUNCIL MEETING
______________________________________________________________ 34 _______________________________________________________________ 1 Month Ended 7 Months Ended FY2024/2025
January 31, 2025 January 31, 2025 Over/(Under)
Actual Actual Budget Budget
Revenues
30514274 Sewer service charge $ 0.00 $ 0.00 $ 809,570.30 $ (809,570.30) 30514275 Sewer connection fees 0.00 0.00 5,000.00 (5,000.00) 30514303 Septic discharge 0.00 28,974.00 60,000.00 (31,026.00) Total Revenue 0.00 28,974.00 874,570.30 (845,596.30)

EXPENSES
30515002 Salary - permanent 18,999.65 146,539.23 272,153.88 (125,614.65) 30515005 Salary - overtime 2,274.00 8,888.28 15,164.30 (6,276.02) 30515006 Payroll taxes 2,210.12 12,725.93 23,557.83 (10,831.90) 30515007 Medical/Dental/Vision insurance 4,298.69 28,363.76 45,792.90 (17,429.14) 30515009 Workers comp. insurance 0.00 14,056.37 15,582.67 (1,526.30) 30515010 Deferred retirement 6,056.36 11,004.97 14,886.13 (3,881.16) 30515012 Office expense 20.60 386.70 873.52 (486.82)
30515014 Vehicle expense 0.00 336.09 26,071.91 (25,735.82) 30515016 Fuel 269.44 2,182.68 5,310.54 (3,127.86)
30515024 Special department supply 1,569.37 6,152.83 9,267.53 (3,114.70) 30515030 Trash service 383.84 11,832.23 6,615.23 5,217.00 30515032 Utilities 15,825.04 56,554.46 105,000.00 (48,445.54) 30515033 Water 122.17 1,923.35 2,466.70 (543.35)
30515034 Telephone/internet 650.30 4,732.30 7,709.98 (2,977.68) 30515044 Meetings and dues 0.00 744.00 921.01 (177.01)
30515048 Training 0.00 835.63 1,000.00 (164.37)
30515050 IT Support 611.00 4,562.68 9,302.79 (4,740.11) 30515061 Liability Insurance 0.00 22,054.18 24,000.00 (1,945.82) 30515063 Building and Property Insurance 0.00 3,083.00 3,106.07 (23.07) 30515092 Permits 0.00 15,572.00 13,500.00 2,072.00
30515121 Sewer plant maintenance 3,408.65 21,160.36 50,000.00 (28,839.64) 30515122 Sewer line maintenance 1,811.59 12,940.04 50,000.00 (37,059.96) 30515130 Ultra Violet Lights 0.00 24,779.76 7,000.00 17,779.76 30515157 Testing and monitoring 3,661.00 9,913.51 21,723.14 (11,809.63) 30515160 Postage & Shipping 3,365.77 3,365.77 1,010.34 2,355.43 30515170 State Water Planning Grant Expenses 31,019.80 35,231.80 0.00 35,231.80 30515190 USDA loan 0.00 155,331.70 194,000.00 (38,668.30) TOTAL EXPENSES 96,557.39 615,253.61 926,016.47 (310,762.86) NET INCOME (LOSS) $ (96,557.39) $ (586,279.61) $ (51,446.17) $ (534,833.44) City of Ferndale

INCOME STATEMENT
FUND 30 - SEWER FUND
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
_______________________________________________________________

CITY COUNCIL MEETING
______________________________________________________________ 35 _______________________________________________________________ Cash Balances
Current Assets
General Fund $ 319,719.55
Restricted Cash 15,150.00
Russ Park 105,249.61
Park 80.00
Gas Tax 11,936.71
RSTF 28,603.87
TDA 210,701.02
IWM 37,097.29
Drainage (534.14)
Sewer 107,710.82
Total $ 835,714.73
Checking $ 332,704.93
Checking - Restricted 84,469.20
LAIF 418,390.60
Petty cash 150.00
Total $ 835,714.73
City of Ferndale
Cash Balances
As of January 31, 2025
No Assurance is Provided
No Disclosures are Provided 1
February 19, 2025
_______________________________________________________________

CITY COUNCIL MEETING
______________________________________________________________ 36 _______________________________________________________________ Meeting Date: February 19, 2025 Agenda Item Number 9.d
Agenda Item Title Acceptance of Audited Financial Statements for FY 2023-24 Presented By: City Manager
Type of Item: x Action Discussion Information
Action Required: No Action x Voice Vote Roll Call Vote

RECOMMENDATION
Approve the City of Ferndale Audited Financial Statements for FY 2023-24.

BACKGROUND:

The City has all financial transactions audited every year. This audit reviews how the city conducts business. It also ensures that the city’s transactions were done properly and in compliance with all state and federal laws and follow standard accounting procedures.

The Certified Public Accountant firm of JJCPA, Inc. did an independent audit report on the City’s Financial Statements for the fiscal year ending June 30, 2024.

After the adoption of the Audited Financial Statements, the statements are sent to various agencies and lending institutions including the State of California, REMIF, and the agencies with which the City currently has outstanding loans.

FISCAL IMPACT:

None
ATTACHMENT:

1. Ferndale Communication Letter

ANY PUBLIC MEMBER MAY REQUEST A HARD OR ELECTRONIC COPY OF THE AUDITED FINANCIAL STATEMENTS FOR FY2023-24. THEY ARE ALSO AVAILABLE FOR VIEWING, DOWNLOADING, OR PRINTING ON OUR WEBSITE.
https://ci.ferndale.ca.us/departments/city-council/
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2. Audit Analysis
February 19, 2025
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______________________________________________________________ 42 _______________________________________________________________ Fiscal Year 23/24 Post-Audit Budget Analysis
Audits provide an evaluation of the city’s financial health, internal controls, and compliance with accounting standards. The financial statements were prepared in accordance with the Generally Accepted Accounting Principles (GAAP).

Our audit was performed by JJACPA, Inc, who have been faithfully performing our audit for over 11 years. They have found that the city continues to maintain its financial and internal standards and is compliant with the GAAP.

Overall, the cities revenues exceeded expenses by $47,003.29, $22,183.53 under budget.

A summary of the FY 23/24 Audit findings follows:
- The city’s governmental funds reported a net increase of $116,116, reflecting prudent financial management and stable revenues from various sources, including property taxes and sales taxes. - Sales tax revenue saw a significant increase of 46% compared to last fiscal year, mainly due to a full year of recognizing the additional tax measure implemented in April 2023. These funds were used to support the police department’s employee retention and public safety efforts. - Town Hall rentals exceeded expectations by 27%.
- Donations to the city totaling over $50,000 went to the improvement of our parks and public safety.
- Grant revenue increased by over 14%, $93,296. CIRA alone gave the city over $44,000 to address the fence along the driveway, replacing the roof, and installing a generator at Town Hall.
- Planning revenue exceeded all projections by roughly $150,000. As we all know, it is difficult to time reimbursements and project revenue from grants, and overall planning expenses came in $20,000 under budget.

This line item 10415052 for Professional Services also includes expenses Evan Edgar & Associates which are handling the SB1383 Grant. Most of that cost is covered by the grant money already received.

It is also important to note that this number will vary from year to year.

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______________________________________________________________ 43 _______________________________________________________________ - Construction permit revenue increased by over $17,000, which is a great indicator of an increase in housing and property values for a city. It is important to note that the increased expense in Building Regulation/Inspection is related to this activity.
- Due to efforts of the Finance Department, collection of reimbursements for Planning and Engineering Fees yielded almost $10,000 in revenue. - Vehicle expenses for Streets and Roads came in $15,000 under budget as replacements and repairs were not needed as much this year. This illustrates how depreciation can be difficult to budget for and expenses in this line item can vary greatly from year to year.
- Sewer Employee salaries were fare less than projected due to the change in Chief Operators. This also resulted in far less expenses for Medical coverage, Worker’s Compensation, Deferred Retirement, and Payroll Taxes. The only notable increase here is in Overtime expense due to the additional hours needed to service the plant on the weekends and holidays being done by non-salary employees.

Notes on Over-Budget Items:
- PD Training, an essential part of maintaining an effective police force, was slightly only slightly over budget when you take into account POST Reimbursements revenue. Also, Medical coverage costs were higher than expected due to the addition of an officer previously not participating in our health plan.
- The cost of General Planning Services includes not only Planwest, but Edgar & Associates, whose services are covered by the OWR-2/4 Grants already received.
- Engineering costs were higher than projected mainly due to the work needed to complete the Bike & Pedestrian Grant, and Per Capita Grant.

There was also additional cost in Contractual Services in Streets and Roads for Ontiveros providing the engineering for Berding Street. - Street Maintenance and Repair came in over budget in the Public Works department mainly due to unexpected work needed on ditch repair on California Street and the increased need for rock, sand, and cold mix.

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______________________________________________________________ 44 _______________________________________________________________ There was also an overage on salaries for public works in the Streets and Roads line items for two reasons: we had to re-allocate salaries covered by Gas Tax revenue to Streets and Roads as the Gas Tax revenue is not growing in pace with inflation, and the accrual of overtime for servicing the Main Street Restrooms.
- There continues to be a marked reduction in Septic Discharge Revenue generated by the WWTP, down 50% since 2022. This illustrates the necessity of raising the berm to continue to receive septic discharge. - A note on changes at the WWTP and how the change in chief operators affected the budget for FY 23/24: there was an $5,000 reduction in salary actuals from the previous year, but an $10,000 increase in overtime as non-salaried workers need to maintain the plant oh weekends and holidays on top of their already full-time schedule. - The WWTP also saw a marked increase in IT Support, due to multiple software and system upgrades needed. There were also budget overages necessary to address replacements of UV Lights, blowers, and work to repair lines on Tennyson Ave in September 2023. - Please note also that we received a $34,000 refund in sewer line maintenance that was received in FY 24/25 and is not reflected. - Lastly, Carollo Engineering continues the work City Council approved last year, which will total $200,000 of funds recorded in Planning Grant Expense in the Sewer budget through this year.

February 19, 2025
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CALL ITEMS
These are items pulled from the consent agenda
for discussion and a separate motion.

Section 11

PRESENTATION
Section 12

PUBLIC HEARING
Section 13

BUSINESS
February 19, 2025
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______________________________________________________________ 46 _______________________________________________________________ Meeting Date: February 21, 2024 Agenda Item Number 13. a Agenda Item Title City Attorney Contract Renewal
Presented By: City Manager, Jay Parrish
Type of Item: x Action Discussion Information
Action Required: No Action x Voice Vote Roll Call Vote

RECOMMENDATION
Approve contract for legal services and direct the City Manager to sign the Attorney-Client Fee Agreement.

DISCUSSION:

In February 2024, the City Council unanimously approved the contract for the City Attorney service from The Mitchell Law Firm, LLP. The primary representative was partner Ryan Plotz, and the term of contract was February 23, 2024, through February 22, 2025. A contract is sought at this time; however, the new term will be open ended and does not require yearly renewal. The primary representative will continue to be Ryan Plotz.

At this time, The Mitchell Law Firm, LLP, is not requesting a rate increase and the amount per hour will continue to be $225.00 per hour for partners; $200.00 per hour for associates; and $95.00 per hour for paralegals. These rates continue to be well below the market rate for comparable services and are in recognition of the longstanding relationship with the City.

FINANCIAL IMPACT:

General Fund, Professional services (10145052)
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THE MITCHELL LAW FIRM, LLP
CLIFFORD B. MITCHELL (1927 - 2010)
PAUL A. BRISSO*
RUSSELL S. GANS
NICHOLAS R. KLOEPPEL
RYAN T. PLOTZ
AMY A. HUNT
KAREN J. ROEBUCK, Senior Associate
SHAE N. McKNIGHT, Associate

ATTORNEYS AT LAW
426 FIRST STREET
EUREKA, CALIFORNIA 95501
www.mitchelllawfirm.com
Established 1915
TELEPHONE (707) 443-5643
FACSIMILE (707) 444-9586
P.O. DRAWER 1008
EUREKA, CA 95502
WILLIAM F. MITCHELL (Retired)
JOHN M. VRIEZE (Retired)
EMERY F. MITCHELL (1896 - 1991)
WALTER J. CARTER (1949 – 1993)
R.C. DEDEKAM (1929 – 2011)
NANCY K. DELANEY (1950 – 2022)
* Of Counsel

ATTORNEY-CLIENT FEE AGREEMENT
THE MITCHELL LAW FIRM, LLP (“Attorney”) and CITY OF FERNDALE(“Client”) hereby agree that Attorney will provide legal services to Client on the terms set forth below.

1. CONDITIONS. This Agreement will not take effect, and Attorney will have no obligation to provide legal services, until Client returns a signed copy of this Agreement.

2. SCOPE OF SERVICES. Client hires Attorney to provide legal services on an as requested manner, subject to Attorney’s agreement to handle the particular matter being requested.

Attorney will provide those legal services reasonably required to represent Client. Attorney will take reasonable steps to keep Client informed of progress and to respond to Client's inquiries. If a court action is filed, Attorney will represent Client through trial and post-trial motions. This Agreement does not cover representation on appeal or in execution proceedings after judgment.

Separate arrangements must be agreed to for those services. Services in any matter not described above will require a separate written Agreement.

3. CLIENTS DUTIES. Client agrees to be truthful with Attorney, to cooperate, to keep Attorney informed of any information or developments which may come to Client's attention, to abide by this Agreement, to pay Attorney's bills on time and to keep Attorney advised of Client's address, telephone number and whereabouts. Client will assist Attorney in providing necessary information and documents and will appear when necessary at legal proceedings.

4. DEPOSIT. No Deposit shall be required at this time.

5. LEGAL FEES AND BILLING PRACTICES. Client agrees to pay by the hour at Attorney's prevailing rates for all time spent on Client's matter by Attorney's legal personnel.

Current hourly rates for legal personnel are as follows:

Partners $225/hour
Associates $200/hour
Paralegals $110/hour
The rates on this schedule are subject to change on 30 days written notice to client. If Client February 19, 2025
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declines to pay any increased rates, Attorney will have the right to withdraw as Attorney for Client.

The time charged will include the time Attorney spends on telephone calls relating to Client's matter, including calls with Client, witnesses, opposing counsel or court personnel. The legal personnel assigned to Client's matter may confer among themselves about the matter, as required and appropriate. When they do confer, each person will charge for the time expended, as long as the work done is reasonably necessary and not duplicative. Likewise, if more than one of the legal personnel attends a meeting, court hearing or other proceeding, each will charge for the time spent. Attorney will charge for waiting time in court and elsewhere and for travel time, both local and out of town.

Time is charged in minimum units of one tenth (.1) of an hour.

6. COSTS AND OTHER CHARGES.
(a) Attorney will incur various costs and expenses in performing legal services under this Agreement. Client agrees to pay for all costs, disbursements and expenses in addition to the hourly fees. The costs and expenses commonly include, service of process charges, filing fees, court and deposition reporters' fees, jury fees, notary fees, deposition costs, long distance telephone charges, messenger and other delivery fees, postage, photocopying and other reproduction costs, travel costs including parking, mileage, transportation, meals and hotel costs, investigation expenses, consultants' fees, expert witness, professional, mediator, arbitrator and/or special master fees and other similar items. Except for the items listed below, all costs and expenses will be charged at Attorney's cost.

Mileage $0.67/mile
(b) Out of town travel. Client agrees to pay transportation, meals, lodging and all other costs of any necessary out-of-town travel by Attorney's personnel. Client will also be charged the hourly rates for the time legal personnel spend traveling.
(c) Experts, Consultants and Investigators. To aid in the preparation or presentation of Client's case, it may become necessary to hire expert witnesses, consultants or investigators. Client agrees to pay such fees and charges. Attorney will select any expert witnesses, consultants or investigators to be hired, and Client will be informed of persons chosen and their charges.

Additionally, Client understands that if the matter proceeds to court action or arbitration, Client may be required to pay fees and/or costs to other parties in the action. Any such payment will be entirely the responsibility of Client.

7. BILLING STATEMENTS. Attorney will send Client periodic statements for fees and costs incurred. Each statement will be payable within 30 days of its mailing date. Client may request a statement at intervals of no less than 30 days. If Client so requests, Attorney will provide one February 19, 2025
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within 10 days. The statements shall include the amount, rate, basis of calculation or other method of determination of the fees and costs, which costs will be clearly identified by item and amount.

8. DISCHARGE AND WITHDRAWAL. Client may discharge Attorney at any time. Attorney may withdraw with Client's consent or for good cause. Good cause includes Client's breach of this Agreement, refusal to cooperate or to follow Attorney's advice on a material matter or any fact or circumstance that would render Attorney's continuing representation unlawful or unethical. When Attorney's services conclude, all unpaid charges will immediately become due and payable. After services conclude, Attorney will, upon Client's request, deliver Client's file and property in Attorney's possession, whether or not Client has paid for all services.

9. DISCLAIMER OF GUARANTEE AND ESTIMATES. Nothing is this Agreement and nothing in Attorney's statements to Client will be construed as a promise or guarantee about the outcome of the matter. Attorney makes no such promises or guarantees. Attorney's comments about the outcome of the matter are expressions of opinion only. Any estimate of fees given by Attorney shall not be a guarantee. Actual fees may vary from estimates given.

10. ENTIRE AGREEMENT AND MODIFICATION BY SUBSEQUENT AGREEMENT.

This Agreement contains the entire agreement of the parties. No other agreement, statement, or promise made on or before the effective date of this Agreement will be binding of the parties.

This Agreement may be modified by subsequent Agreement of the parties only by an instrument in writing signed by both of them or an oral agreement only to the extent that the parties carry it out.

11. SEVERABILITY IN EVENT OF PARTIAL INVALIDITY. If any provision of this Agreement is held in whole or in part to be unenforceable for any reason, the remainder of that provision and of the entire Agreement will be severable and remain in effect.

12. EFFECTIVE DATE AND EXECUTION. This Agreement will govern all legal services performed by Attorney on behalf of Client commencing with the date Attorney first performed services. The date at the beginning of this Agreement is for reference only. Even if this Agreement does not take effect, Client will be obligated to pay Attorney the reasonable value of any services Attorney may have performed for Client. This Agreement may be executed in counterparts, the parts of which shall be taken to constitute one whole. Electronic scan signatures and/or facsimile signatures shall be deemed to constitute originals.

13. FILE RETENTION. This law office generally maintains a client’s file for a period of five (5) years following the completion of an attorney’s work on a case, after which the file is shredded and discarded without further notice.

In the following cases, however, files will be retained for a longer period, but normally not more than 10 years unless cause exists to keep a file for a longer time period: (1) cases involving a minor child or otherwise in which the statute of limitations in bringing a legal action is tolled; (2) February 19, 2025
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wills and unexecuted estate plans; (3) unperformed agreements; (4) cases involving items required to be retained by law; and (5) outstanding judgments and orders.

This office fully complies with California law on the return of “client papers and property,” as defined in California Rules of Professional Conduct 3–700(D). At a client’s request, all such papers and property will be returned to the client, absent a nondisclosure agreement or protective order, provided that the request is made in writing within the file retention period stated in this document, or as otherwise agreed to in writing by the attorney and client.

THE PARTIES HAVE READ AND UNDERSTOOD THE FOREGOING TERMS AND AGREE TO THEM AS OF THE DATE ATTORNEY FIRST PROVIDED SERVICES. IF

MORE THAN ONE CLIENT SIGNS BELOW, EACH AGREES TO BE LIABLE, JOINTLY AND SEVERALLY, FOR ALL OBLGATIONS UNDER THIS AGREEMENT. CLIENT SHALL RECEIVE A FULLY EXECUTED DUPLICATE OF THIS AGREEMENT.

DATED: February 10, 2025 THE MITCHELL LAW FIRM, LLP

By: _____________________________
Ryan T. Plotz
DATED: CITY OF FERNDALE
By: _____________________________
Jay Parrish
February 19, 2025
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______________________________________________________________ 51 _______________________________________________________________ Meeting Date: February 19, 2025 Agenda Item Number 13. b Agenda Item Title City Auditor Contract Renewal
Presented By: City Manager
Type of Item: x Action Discussion Information
Action Required: No Action x Voice Vote Roll Call Vote

RECOMMENDATION
Approve renewal of contract with Joseph Arch, CPA of JJACPA, Inc. to provide Annual Auditing Services for the City and direct the City Manager to sign the contract extension for one additional year.

DISCUSSION:

On February 21, 2024, the City Council voted to approve the contract with Joseph Arch, CPA of JJACPA to provide annual auditing services for FY 2023-24 for Ferndale. The new contract would be to provide annual auditing services for FY 2024-25.

FINANCIAL IMPACT:

General Fund, Professional services (10145052)
ATTACHMENT:

Proposed contract for Auditing Services from Joseph Arch, CPA of JJACPA February 19, 2025
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______________________________________________________________ 58 _______________________________________________________________ Meeting Date: February 19, 2025 Agenda Item Number 13.c Agenda Item Title Public Education Meeting on Universal Collection and SB1383 Compliance
Presented By: City Manager
Type of Item: Action Discussion X Information
Action Required: X No Action Voice Vote Roll Call Vote

RECOMMENDATION
Receive & File
BACKGROUND:

City Staff have been working closely with Frank from Recology, and Eric from HWMA to devise a plan on moving forward with Universal Collection and working towards developing a timeline.

As we move toward the development of an Ordinance and working toward SB1383 compliance, the importance of public education is a priority. Our first public education meeting is set to be held on March 1, 2025, from 10:00am-12:00pm. The flyer regarding this meeting will be placed on the website, the public boards, as well as put in the Enterprise to try to reach as many citizens as possible. Frank Nelson from Recology is planning on attending to help answer questions and we are hopeful that Eric may attend as well.

FISCAL IMPACT:

None
ATTACHMENT:

1. Public Education Flyer

2. Timeline
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______________________________________________________________ 59 _______________________________________________________________ The City of Ferndale is holding a public outreach event about changes in legislation related to waste and recycling on March 1, 2025, specifically the steps that the city is taking towards complying with Senate Bill 1383. The bill, which became effective on January 1, 2022, will be applicable to the citizens of Ferndale soon, and the council will be taking steps to reduce the impact of this legislation by adopting an ordinance to allow a phased in three stream waste system that will serve all citizens universally in the future.

There are a lot of parts to SB1383, so we encourage you to come down to City Hall at 834 Main Street on March 1st, anytime between 10am-12pm to ask questions and learn more about the upcoming changes.

Here are some helpful links to publication on SB1383, including links to videos and slide shows. https://calrecycle.ca.gov/organics/slcp/collection/systems/ https://calrecycle.ca.gov/organics/slcp/collection/contamination/ https://www.youtube.com/watch?v=7ZoiQVyIW3M
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CORRESPONDENCE
Correspondence Files are available for review at City Hall during regular business hours, Monday through Thursday, 9am to 4pm.

February 19, 2025
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______________________________________________________________ 62 _______________________________________________________________ Meeting Minutes for Prop 1
Ferndale Monthly Meeting – January 2025
Attendees:
 Khalil Lezzaik (OWP)
 Jay Parish (Ferndale City Manager)
 Brett Vivyan (GHD)
 Jack (Project Management Support, GHD)
Key Discussion Points and Decisions
Deliverables
 Jay Parish confirmed that the deliverables, including the Preliminary Engineering Report, were reviewed and found satisfactory.
 Khalil to finalize and ensure all necessary documents are submitted to Dakota Keene for finalizing the financial package.

Construction Financing
 Discussion on challenges with construction financing due to tight budget  Funds expected to begin allocation by September 2025 (Prop 4).

Project Deliverables
 Brett confirmed the submission of 30% design plans, technical specifications, and other documentation.
 No additional comments from Jay or Jason regarding these submissions.  The team will progress 30% designs closer to 65% to better position for permit applications without submission.

Permit Applications
 The team will prepare draft permit applications to refine and finalize later Contact Updates
 Jack will be added to the contact list for project updates.

Action Items
 Finalize Deliverables and Upload to FAAST: Brett to finalize all outstanding project deliverables, including plans, permits, and reports. Once delivered, Khalil will upload to FAAST
 Contact Updates: Brett to share Jack’s contact information for addition to the project contact list.

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______________________________________________________________ 63 _______________________________________________________________ Next Steps
 Monitor progress on 30%65% design updates.
 Prepare draft permit applications for review.
 Continue to align project deliverables with funding opportunities.

Meeting Adjourned.

February 19, 2025
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______________________________________________________________ 64 _______________________________________________________________ Altice USA
One Court Square West
Long Island City, NY 11101
(516) 803-2300
AlticeUSA.com

VIA ELECTRONIC FILING
January 21, 2025
Re: Nexstar Programming Restoration
To Whom It May Concern:

Altice USA, Inc. (“Optimum” or “the Company”) previously notified your office on January 10, 2025, that Optimum and Nexstar Media Group, Inc. (“Nexstar”) were unable to reach an agreement to continue carriage of Nexstar owned or operated broadcast stations (the “Channels”) on Optimum TV lineups. This subsequent notice is to inform your office, for informational purposes, that the Company and Nexstar have successfully reached agreement on a renewal of Optimum’s authorization to carry the Channels, which have been restored to Optimum TV lineups in their original channel positions.

The Company remains committed to delivering choice and value for its Optimum TV customers. The Company is pleased to have been able to restore the Channels, and we will continue to engage our programming partners to make content available to Optimum customers on terms that maximize choice and value.

Customers are being notified via the Optimum web site, Optimum.com/Nexstar, email, and other means where appropriate. As always, customers may access their current television channel lineups by visiting www.Optimum.net/lineups.

Should you have any questions please do not hesitate to contact me by email at [email protected].

Sincerely,
Sohrab Shahandeh
Director, Government Affairs
February 19, 2025
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COMMENTS FROM THE COUNCIL
Section 16

REPORTS
City Manager’s Report
Commissions and Committee Reports
Minutes from JPAs and Reports
February 19, 2025
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______________________________________________________________ 66 _______________________________________________________________ City Managers Report
for February 2025 City Council Meeting
CITY MANAGER (January 09, 2025 – February 12, 2025)

• The county recently released the Updated Draft Humboldt Regional Climate Action Plan, Behind the scenes, the County’s consultant is preparing revisions to the initial draft EIR. We are waiting for that to be available to the public to read and download. • SB 1383 Compost Procurement Debrief: Ferndale/Agromin. Although the City of Ferndale was able to get a population deferment, we still had to produce the amount of compost that would have been produced if we did not have a deferment. For us that turned out to be 41 tons. We were able to procure that much in the Sacramento and then put it on a farm to avoid shipping it anywhere. We will be required to do this again next year until the county and we are able to have a local composting plant.
• Met with PG&E representatives of the Undergrounding Rule 20a program to go over the Francis Street project. This was a Zoom meeting and was an introduction to a new team from PG&E. We have sent them a number of previous documents to bring them up to speed on this project. Our next meeting will be on February 11 from 1:00 to 3:00.
• Police services research and interaction. We met in Blue Lake with BL’s city manager, Trinidad’s CM, and Eli, the former Trinidad CM. We are just going through a checklist of desires and wants by Blue Lake and Trinidad, and potential abilities and that we have and trying to come to a summary that can determine whether we will be able to see any type of possible benefit to all communities. We are hoping to come to some kind of resolution in the next couple of months.
• Salt River meeting with Williamson Act director and County Counsel regarding a way to have a funding program that would be supported by the City, County and property owners to supply enough funding to maintain Salt River to stabilize the location of the watershed so that property boundaries remain stationary and healthy. The second meeting discussing the best way to raise funds for the purpose of this needed goal. County Counsel still looking into alternatives. • Monthly meeting regarding the Arlington drainage project. • HMP- Hazardous Mitigation Plan. Michelle from Planwest and I have attended numerous meetings regarding our local plan and are quickly moving toward sending our updated plan to the county for inclusion in our county plan. We are trying to get the county’s plan done sometime around July and sent to the state for approval. • Met with representatives of Spirit to consider helping city to replace our public bathrooms at Firemen’s Park with a different design and collection system that would allow us to reposition the bathrooms farther away from Francis Creek and the sewer laterals will be the City’s funding responsibility. There are a number of advantages to this replacement that would make this project advantageous to city and Firemen’s Park.

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______________________________________________________________ 67 _______________________________________________________________ • The contractor began the sidewalk and started the barbecue, and the encloser for the big barbecue and the structure and roof. This will get us closer to buttoning up this Per Capita grant as well as the Harmony Park project. We are also putting committee together to gather design ideas for landscaping design of the Harmony Park in memory of Betty Deihl. Susan Deihl is on that committee, and we have met several times and are excited about that.

Other
• Communication with Planwest representative about land use and several properties and state and local issues.  We have several public meetings scheduled regarding the zoning and Land Use in the coming months.
• The Chief and I have met several times a week to go over a strategy to help determine a feasible plan to help Blue Lake and Trinidad with the desire to have a police force that fits their desires but is within their budgets. We are making headway, and we will give updates on the process periodically. Our next meeting will be January 22nd in Blue Lake. • Continuously working on Franchise agreement and universal pickup, and Cal Recycle compliance with the state and 1383 compliance regarding organics. We are on somewhat of a fast timeline as we only approved a Recology extension until July 1st. Remember that we will need to have first reading and second reading and 30 additional days for enactment to have an ordinance that covers all our solid waste needs. We will have Eric of HWMA and Frank from Recology involved with helping us through this Ordinance development and Franchise agreement. We will have a decision to make regarding the universal pickup before July 1st, and a fairly long process to complete our franchise agreement before December 31. • HWMA agenda review. This is a meeting once a month to review the JPA as a technical committee made up of staff from each city and the county. The Executive Director for HWMA conducts these meetings.
• Agromin: Compliance for Calrecycle for year 2024. Although we have a deferment from compliance of organics until 2027, we still need to comply with the amount of compost that our city would need to produce if we were not getting a deferment. To be compliant we have to procure the appropriate amount of compost. We may have a different solution in years to come, but right now our only way to comply is by buying compost. • Emergency Response committee. Fire Department, Schools, Fair Board, Cert, Police department, and City Manager. Monthly meetings. These meetings have been very important and give each organization input about how we respond to different emergencies and knowledge on how we all can collaborate better by all knowing what every organization is doing.

February 19, 2025
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______________________________________________________________ 68 _______________________________________________________________ STAFF REPORTING JANUARY 2025

CITY CLERK ACTIVITY
Meeting Activities:
• Meetings with City Manager regarding work activities and council agenda. • Met with Mayor to discuss agenda items.
• Attended, Wrote Agenda, and Compiled Packets for:
o City Council Meeting 01/15/2025
o City Council Study Session 01/29/2025
o Planning Commission Meeting 1/08/2025
• Transcribed and drafted meeting minutes
• Uploaded meeting videos for all above listed meetings. • Posted all meeting agendas and public notices
• Uploaded meeting packets to City Website.
• Continued Meetings with Mayor and City Manager regarding City Business • Meetings & Conversations with Attorney regarding City Business • Meetings with Community Center Renters to go over Facility Projects
• Assisted the public via telephone and email, answering questions and information requests. • On-going communications with contract Engineers and City Planner about agenda items before the City Council, Planning Commission, and Drainage Meetings. • Processed Building Permits
• Communications with Building Inspector to review plans and discuss finals on projects. • Pick up and distribute City correspondence.
• Organized and filed paperwork.
• Processed checks, created revenue spreadsheet, and ready deposit for bank drop-off. • Responded to Public Records Act requests.
• Maintained minute, resolution, ordinance, and agenda binders. • Read weekly ERMA bulletins.
• Processed Monthly Reports to Assessor’s office and Construction Industry Research Board • Organization Planning for Community Center.
• Updated FPPC information for annual reports

FINANCE OFFICER ACTIVITY
Tasks:
• Answered phones and assisted citizens at City Hall
• Assisted with the rollout of the city’s administration of the Community Center • Processed Payroll/Payroll Tax Payments
• Processed Accounts Payable
• Processed Accounts Receivable
• Reconciled Monthly Debits and Credits for both GL and Russ Park accounts in accounting software
• Delivered and received mail correspondence
• Reviewed ERMA and HR bulletins
• Provided necessary documents to Kris for City Council Meeting • Set up chairs and tables for various meetings at Town Hall • Provided necessary documents to Stacey and Kris for month end February 19, 2025
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______________________________________________________________ 69 _______________________________________________________________ • Billed customers for Septic Dumps and Health Inspections • Assisted the City Manager in the application and reporting for various grants • Provided audit documents to Auditors
• Performed 23/24 FY Budget Analysis
• Updated notes in Finance Clerk Duties Manual on all new tasks and duties learned

CITY PLANNER ACTIVITY
General Planning Services
Task 1 Response to Public Information Request:
• Research, drafted summary of options, and communications with City Clerk for prospective subdivision Pre-App.

Task 2 CEQA Compliance
• No actions.

Task 3 Community Planning – Reporting, Other Planning Activities • Reviewed requirements for reporting status of implementing the State’s Model Water Efficient Landscaping Ordinance (MWELO). Setup account in Department of Water Resources portal in order to file report. Reviewed previously filed reports. Reviewed 2024 records to determine if there were any discretionary planning projects subject to MWELO.

Prepared 2024 report and filed with State.
• Prepared scope of work and budget estimate for preparing zoning ordinance amendments.

Reviewed HCD 2024 communications to ensure scope of work for zoning ordinance amendments includes programs noted by HCD.

Task 4 Meetings and Hearings, and Materials:
• City Council – For the January 15, City Council meeting, prepared and coordinated for City Planner Report (reporting period December 1-31, 2024).
• Planning Commission – Coordination with City Clerk for January 8 Planning Commission meeting.
• City Manager – Coordination for zoning ordinance scope of work and budget, regional hazard mitigation planning effort, scheduling.
• HCAOG Technical Advisory Committee (TAC) – HCAOG cancelled the January 2 meeting. • Regional Climate Action Plan (RCAP) and Working Group: Attended January 6 working group meeting (virtually).

Task 5 GIS Mapping
• Preparing zoning map amendments.

Task 6 Grant Writing/Funding Coordination
• Communications with City and State Controller’s Office (SCO) for potential the of a maintenance of effort credit on the RMRA funding.
• Communications with City regarding State Parks; announcement for the availability grant funding for parks. Communications with State Parks’ for an option virtual technical assistance workshops.
• Researched threshold requirements of the LWCF grant
Planning Applications and Pre-Application Consultations • Cory-Detlefsen Lot Line Adjustment (LLA2406) – Prepared for January 8 Planning Commissiong hearing, and presented project at PC hearing (includes roundtrip drive time).

General Plan Review – Housing Element Update/Reporting
6th Cycle Adopted Housing Element
February 19, 2025
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______________________________________________________________ 70 _______________________________________________________________ • Reviewing 2024 Housing Element annual progress report (HE APR) report form and instructions.
• Preparing and updating the 2024 HE APR workbook for City; reviewed 2024 PC agendas to add entitlement applications and building permits issued to City workbook. • Updating the housing element section of the draft 2024 General Plan APR; ran housing cost affordability by income using HCD calculator.

Special Planning Projects – Zoning Ordinance Amendments to Implement 6th Cycle Housing Element, Land Use Element, and Safety Element
• Drafting text amendments for Land Use and Housing elements. • Updated log that summarizes zoning ordinance text amendments. • Researching and reviewing noticing and ordinance requirements for zoning ordinance amendments that include map amendments, including changes to noticing due to enactment of AB 2904.
• Reviewed zoning ordinance amendments mapping with GIS Analyst. • Preparing zoning map amendments that are to be included in the ordinance. • Updating list of parcels for zoning map to implement Land Use Element.

Special Planning Projects – Research, Report, and Coordination for Drainage Fee • No actions in January 2025

CITY ENGINEER ACTIVITY
General City Engineering Services:
• Phone calls / emails with the City Manager and staff regarding various City items. • Drainage Committee Meeting
o January Meeting was cancelled
• 5th & A St Intersection project
o Continued work on the construction plans.
• Firemen’s Park Light
o Receive final payroll paperwork from contractor
• Firemen’s Park BBQ
o Meet with contractor for pre-construction meeting
o Construction started on January 20th.
o Perform several inspections
• Berding Street Intersections
o Meet with contractor to look at valley gutters
• Francis Street Drainage
o Look at the drainage at the end of Francis Street
• 2025 Joint Slurry Seal Project
o Communicate with coordinators of the project
o The City of Ferndale has decided not to participate in this years project.

Reimbursable Project Services:
• Koches LLA
o Project Coordination.
• Cory-Detlefsen LLA2406
o Project Coordination.

February 19, 2025
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WASTEWATER OPERATIONS
• Monthly samples prepared and sent to North Coast Labs • Earthquake Inspections all over town.
• Operators perform lab tests daily to measure efficiency of plant • Cleaned filters.
• Repair UV sensors.
• Started storage building at old site.
• Monthly eSMR (electronic State Monthly Report) prepared and submitted • Monthly no spill verification report completed on CIWQS website • Continuous monitoring and adjustments to sludge blanket. • Flood watch on pond…
• Hydro Jett culverts at public works.
• Hydro Jett 4th and Shaw Ave multiple times in Jan.
• Front gate chain oiled each Monday
• Hydro Jett and camera at 4th and Shaw.
• Fed Ex shipments overnight to South Cal. 3 times.
• Inspect manholes throughout town weekly.
• OSHA inspection.
• Meeting with computer engineer.
• Repair belt press.
• Repair UV lamps.
• Weekly maintenance performed on UV banks
• Dewater for total of 32 hours. Sludge dried at old site • Maintenance on filters, clean nozzles
• Continue install on blower #1
• Wired in blower #1 with electrician.
• Prepared aqua dams for flooding of pond.
• Operators cleaned walls and catwalk.
• Removal of duck weed from clarifiers on weekly basis
• Prepare pond for max capacity
• Flood watch on pond
• Billed RotoRooter, Steve’s Septic, Taylor and Wyckoff a total of $6177,00 for the month of JANUARY 27 total dumps for total of 39350gallons.
• Total flow through plant. JANUARY was 26.01 MGD. Of that ..828 MGD average flow and

2.2 was pumped to retention pond.
• Service uv lamps.
• 3.2 inches of Rain in January 2025

PUBLIC WORKS
• Continued with monthly and daily duties. Such as, cleaning and maintenance of city's bathrooms, mowing of city's owned properties, cleaning of storm drains, keeping streets clear of debris and the maintenance of city's facilities. • Picked up piles around town.
• Clear drains from rainstorms.
• Filled potholes around town.
• Repaired faucet at Community Center.
• Repaired facia board at Community Center.
• Met with CM about drainage issues on Francis St.

February 19, 2025
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______________________________________________________________ 72 _______________________________________________________________ • New gutters installed at Community Center.
• Filled large pothole on Ocean Ave.
• Fixed stop sign on 5th and Ocean.
• Met with Hadley Foundation Representative about drainage issues on Francis St. • Jetted out drains at 85 Francis St.
• Repaired broken window on Snack Shack at Fireman’s Park. • Picked up gutter pile on Schley Ave.
• Ordered new 25mph sign for Van Ness Ave.
• Installed new solar light at Community Center.
• Removed chains on picnic tables at Fireman’s Park for new construction. • Had pressure vessels inspected by the State of California. • Repaired water heater at Police Department.
• Replaced light bulb at Community Center PA closet.
• Continue with weekly meetings with Sewer Department.

POLICE DEPARTMENT
The department hired an entry level police recruit to attend the College of the Redwoods Police Academy. Our applicant passed the background and pre-employment screening and started the academy on January 6th. After the first week of the academy our applicant resigned his position and decided law enforcement was not a good fit for him. We have an officer in the final hiring process with the California Highway Patrol and expect that he will resign in the next few months. We are accepting applications and have a few on-file.

Officer Gardner attended a 32-hour POST Academy Instructor’s Course and is now instructing driver’s training and EVOC for the academy.

CERT: The Team held a monthly meeting and potluck at the Bansen’s residence. It was very nice and well attended.

Police Statistics – January 2025
SERIOUS CRIMES Number Cleared
Homicide 0
Rape (Attempted) 0
Robbery 0
Larceny 0
Assault 0
Burglary 0
Vehicle Theft 1 1
TOTAL 1
SECONDARY CRIMES 4
Calls for Service 197
Reports Written 9
Traffic Citations 6
February 19, 2025
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______________________________________________________________ 73 _______________________________________________________________ Other Citations 0
Parking Citations 0
Warnings 18
ARRESTS 0
AGENCY ASSISTS 13
TRAFFIC COLLISIONS 1
February 19, 2025
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MINUTES
CITY OF FERNDALE – HUMBOLDT COUNTY U.S.A.

DRAINAGE COMMITTEE MEETING
Minutes
October 3, 2024
Chair Tom Stephens opened the meeting at 2:30pm. Those present were Tom Stephens, Jim Bass, Bill Becker, and Michael Sweeney, City Manager Jay Parrish, Deputy City Clerk Lauren Boop, and City Engineer Brian Ontiveros
MODIFICATIONS TO THE AGENDA: None
APPROVAL OF MINUTES: Approval of August 1st Meeting Minutes (Becker/Sweeney) Unanimous PUBLIC COMMENT: None
BUSINESS:

A. East Side Drainage Blockage at Howard Street
The ditch is currently completely dysfunctional. The property owner has plans to excavate.

B. Prop 218 RFQ Update
City Engineer Brian Ontiveros gave an update on the status of the process. The city planners are preparing the report for the city council who will then vote whether to authorize the funding for the engineering report required to complete the process. The committee discussed the timeline.

C. Francis St Drainage Update
The committee discussed the cost of various solutions to the issue. The property owner has installed 6” drainage pipes on their property to mitigate the water flooding. Discussion was had as to legality of various mitigation efforts.

D. Annual Francis Creek Debris Removal
Chair Tom Stephens gave update on details and participants. He noted that this process gets easier each year due to continuous efforts annually.

CORRESPONDENCE: None
COMMENTS:

Discussion was had regarding a Salt River Watershed Meeting.

Chair Tom Stephens adjourned the meeting at 3:42 pm
Respectfully Submitted,
Deputy City Clerk
Lauren Boop
February 19, 2025
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BOARD OF DIRECTORS
Meredith Matthews, City of Arcata, Chair
Michelle Lewis-Lusso City of Blue Lake, Vice Chair
Leslie Castellano, City of Eureka
Randy Cady, City of Ferndale
Michelle Bushnell, County of Humboldt
Frank Wilson, City of Rio Dell
Minutes
Thursday, January 14, 2025, at 5:30 PM
Eureka City Council Chamber

Present: Meredith Matthews, Leslie Castellano, Michelle Bushnell, Randy Cady, Frank Wilson.

Absent: Michelle Lewis-Lusso, Anthony Heacock, Nancy Diamond Staff: Eric Keller-Heckman, Hilary Schwartz, Joel Bisson Legal Counsel: None

1. Call to Order and Roll Call at 5:30 PM
Chairperson Matthews called the meeting to order at 5:30 PM. A quorum was present and acting.

2. Consent Calendar
a. Approve Minutes from the November 14, 2024, meeting of the HWMA Board of Directors.
b. Review and approve September 2024 Financial Reports. c. Review and approve October 2024 Financial Reports
d. Authorize Executive Director to Execute an Amendment to the Mattress Recycling Services Agreement
Chairperson Matthews inquired if the Directors would like to pull any items from the Consent Calendar, and no requests were received. Chairperson Matthews opened the floor to public comment, and no public comment was received.

Motion: Director Bushnell motioned, and Director Cady seconded, to approve the items a) through d) of the Consent Calendar as delivered.

Action: Approve the Motion as made by Director Bushnell and seconded by Director Cady.

Ayes: Unanimous
Noes: None

Absent: Director Lewis-Lusso

3. Oral and Written Communications
Chairperson Matthews opened the floor to public comment regarding items not on the agenda. No comment was received.

Chairperson Matthews closed the floor to public comment.

4. Approve Purchase of Transfer Station Scale
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______________________________________________________________ 76 _______________________________________________________________ Executive Director Keller-Heckman reviewed the Transfer Station scale replacement project as a part of the approved fiscal year 2024-2025 Capital Improvement Plan, and the critical nature of this piece of equipment in the daily operations of the Hawthorne Street transfer station. The HWMA Board approved the release of a Request for Bids to replace the Transfer station scale at its November 2024 meeting. The HWMA received and evaluated two bids, and only one bid was deemed responsive. Staff recommends that the Board award the bid to Quality Scales Unlimited, the successful bidder, for the purchase of the Transfer Station scale.

Director Castellano requested clarification of a non-responsive bidder. Executive Director Keller-Heckman responded the non-responsive bidder failed to meet some of the requirements of the bid packet.

Chairperson Matthews requested more information about the price of the scale relative to the requested amount in the Capital Improvement Plan. Executive Director KellerHeckman explained that the price of the scale was higher than anticipated because cost projections had been carried over for a few fiscal years. Staff has identified two other projects that can be delayed without impacting operations and will also be evaluating current fiscal year operational expenditures to ensure the Authority has the appropriate level of funding for this critical purchase.

Chairperson Bushnell inquired about the source of the scale purchase funds in excess of the requested amount in the Capital Improvement Plan. Executive Director KellerHeckman clarified that the funds would still be drawn from the Capital Improvement Fund, and no other fund balances will be impacted. Sufficient funding for the scale purchase will be achieved by delaying the purchase of mowing equipment and an allterrain vehicle for the Cummings Road Landfill until the 2025-2026 fiscal year.

Environmental Health & Safety Director Heacock does not believe that delaying the equipment purchases will negatively impact current operations at the Landfill.

Chairperson Matthews questioned why the successful bid was so much higher than the budgeted amount, and what the longevity of the new scale might be. Executive Director Keller-Heckman described the specialized nature of the equipment and installation and projected that the new scale would operate for approximately 15-20 years.

Director Bushnell asked if the new scale would have a warranty. Executive Director Keller-Heckman responded that warranties related to wear and tear are not common in the waste industry, but the purchase and installation contracts will include standard provisions for manufacturing defects.

Chairperson Matthews opened the floor to public comment regarding the purchase of the Transfer Station Scale. No comment was received.

Chairperson Matthews closed the floor to public comment.

Motion: Director Bushnell motioned, and Director Wilson seconded, to Approve the Purchase of the Transfer Station Scale and award the bid to Quality Scales Unlimited as delivered.

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______________________________________________________________ 77 _______________________________________________________________ Action: Approve the Motion as made by Director Bushnell and seconded by Director Wilson.

Ayes: Unanimous
Noes: None

Absent: Director Lewis-Lusso

5. Ratify Emergency Purchase of Suppression System
Executive Director Keller-Heckman reported that in October, the Hawthorne Street transfer station suppression system suffered a catastrophic failure of its flow sensor system, leaving the suppression system unable to function properly in the event of a fire.

Advanced Security Systems was able to replace the critical suppression infrastructure within about two weeks. Fire suppression is a vital part of daily operations at the transfer station, particularly given the recent increase in fires due to improperly disposed items.

HWMA Policy 4040 states that purchases in excess of $20,000 are subject to bid requirements and Board approval unless required due to emergency instances or are previously approved public works projects. Staff recommends the Board approve and ratify the Executive Director’s approval of an emergency purchase in the amount of $23,612.35 under Policy 4040.

Director Wilson asked if the Board should consider raising the purchasing limit for the Executive Director. Executive Director Keller-Heckman responded that staff could return with a report about comparable spending limits at member agencies and identify the number of HWMA’s general business projects that are expected to exceed the current approval limit.

Director Wilson asked if the cost of the suppression system had been included in the current fiscal year budget. Executive Director Keller-Heckman indicated that the cost of the suppression system had not been included in the current fiscal year budget, which may result staff recommending an adjustment to the Solid Waste Repairs and Maintenance line item in the mid-year budget report.

Director Bushnell asked about the methodology for developing the budget for the Repairs and Maintenance line item. Executive Director Keller-Heckman described the process used by staff to budget for known repair projects as well as estimating costs for unplanned repairs. Director Bushnell asked for clarification as to why the suppression system project did not go out to bid pursuant to Policy 4040. Executive Director KellerHeckman clarified that the project did not go out to bid because it was an emergency purchase, and the purpose of the agenda item was to seek the Board’s ratification of the Executive Director’s approval of the purchase under emergency circumstances under Policy 4040.

Director Castellano expressed her support for an increase in the purchasing limit in Policy 4040.

Chairperson Matthews opened the floor to public comment regarding the Emergency Purchase of Suppression System. No comment was received.

Chairperson Matthews closed the floor to public comment.

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______________________________________________________________ 78 _______________________________________________________________ Motion: Director Castellano motioned, and Director Bushnell seconded, to Ratify the Emergency Purchase of Suppression System as approved by the Executive Director.

Action: Approve the Motion as made by Director Castellano and seconded by Director Bushnell.

Ayes: Unanimous
Noes: None

Absent: Director Lewis-Lusso

6. Receive update on Request for Proposal for “Organics Processing Feasibility Study” Executive Director Keller-Heckman updated the Board that staff anticipate bringing the final draft of the Request for Proposals for “Organics Processing Feasibility Study” back to the Board at the February meeting. There was not sufficient input from member agency staff since the draft document was released, and the jurisdictions would like to hold a meeting to review all member agency staff comments and edits. The feasibility study has the ability to define organics for the foreseeable future, so it is prudent to allow an additional month to gather input from all the jurisdictions.

Chairperson Matthews opened the floor to public comment regarding the update on the Request for Proposals for “Organics Processing Feasibility Study.” No comment was received.

Chairperson Matthews closed the floor to public comment.

7. Standing Item: Board Member Reports
None received.

8. Standing Item: Executive Director’s Report
Executive Director Keller-Heckman reported that at the February Board meeting, staff will make a presentation about all the activities that happened at HWMA in 2024.

Chairperson Matthews asked when to expect the mid-year budget report, and Executive Director Keller-Heckman confirmed that the mid-year budget report would also be presented at the February meeting.

9. Adjourn
Chairperson Matthews adjourned the meeting at 5:50 p.m.

February 19, 2025
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______________________________________________________________ 79 _______________________________________________________________ Redwood Coast Energy Authority
633 3rd Street, Eureka, CA 95501
Phone: (707) 269-1700 Toll-Free (800) 931-7232 Fax: (707) 269-1777 E-mail: [email protected] Web: www.redwoodenergy.org

BOARD OF DIRECTORS DRAFT SPECIAL MEETING MINUTES
Wharfinger Building, Bay Room December 17, 2024
1 Marina Way, Eureka, CA 95501 Tuesday, 3:30 p.m.

Chair Sarah Schaefer called a special meeting of the Board of Directors of the Redwood Coast Energy Authority to order on the above date at 3:32 p.m. Notice of this meeting was posted on December 14, 2024.

PRESENT: Natalie Arroyo, Vice Chair Scott Bauer (left 4:44 p.m.), Skip Jorgensen, Jason Ramos, Elise Scafani (arrived 3:40 p.m.), Chair Sarah Schaefer, Jack Tuttle, Frank Wilson, Sheri Woo. ABSENT: Kris Mobley, Yurok Tribe representative.

STAFF AND OTHERS PRESENT: Business Planning and Finance Director Lori Biondini, Infrastructure Programs Manager Juliette Bohn, General Counsel Nancy Diamond, Power Resources Senior Manager Jocelyn Gwynn, Demand-Side Management Director Stephen Kullmann, CorPower Ocean Commercial Director Kevin Rebenius, Baker Tilly Energy & Utilities Division Principal Bethany Ryer, Board Clerk Lori Taketa, Interim Executive Director Eileen Verbeck.

CONSENT CALENDAR

4.1 Approve Minutes of November 20, 2024, Board Meeting.

4.2 Approve Disbursements Report.

4.3 Accept Financial Reports.

4.4 Adopt Resolution 2024-14 Adopting Updates to the Energy Risk Management Policy.

4.5 Accept RCEA Racial Justice Plan Progress Report.

4.6 Authorize RCEA Executive Director to Execute the Department of Energy Grid Resilience Innovation Partnership (GRIP) Program Funds for Tribal Energy Resilience and Sovereignty Project GD-0000967 Conditional Award Once Finalized and Reviewed by Special Counsel.

No member of the public nor Board member requested consent calendar item discussion.

M/S: Jorgensen, Woo: Approve Consent Calendar items.

The motion passed with a unanimous roll call vote. Ayes: Arroyo, Bauer, Jorgensen, Ramos, Schaefer, Tuttle, Wilson, Woo. Noes: None. Absent: Mobley, Scafani. Abstain:

None.

The Chair confirmed that a Community Choice Energy business quorum was present.

NEW CCE BUSINESS

7.1. Local Distributed Energy Storage Request for Offers Power Resources Senior Manager Gwynn explained how energy storage is a needed component when transitioning to renewable but intermittent energy sources such as solar and wind power. Developers are expressing interest in grid connection sites at the former February 19, 2025
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power plants in Fairhaven and Blue Lake. Staff Manager Gwynn described the types of projects sought for the proposed request for offers and scoring criteria. The directors discussed how microgrids would likely be less financially attractive in this solicitation, which is geared more toward energy storage projects. They requested adding more information about community benefits to the preferred criteria section of the request.

Vice Chair Bauer, Chair Schaefer, Directors Tuttle and Woo volunteered to serve on an ad hoc Local Distributed Energy Storage Request for Offers Committee. Director Scafani disclosed that the City of Blue Lake owns a potential storage project site and inquired whether she should participate in this item’s vote. The Director’s ad hoc subcommittee participation was discouraged, and the Director was advised to consider for herself whether to recuse from future project discussion. The Board confirmed that non-CCE-voting directors were eligible to serve on ad hoc CCE program procurement committees because the committees are advisory and all Board members would vote on resulting contracts. There were no public comments on this item.

M/S: Bauer, Arroyo: Authorize staff to issue the Request for Offers for Local Distributed Energy Storage Resources.

The motion passed with a unanimous roll call vote. Ayes: Arroyo, Bauer, Jorgensen, Schaefer, Tuttle, Wilson. Noes: None. Absent: Mobley. Non-voting: Ramos, Woo.

Abstain: Scafani.

7.2. Ocean Wave Energy Grant Proposal Letter of Intent
Senior Power Resources Manager Gwynn described how RCEA’s strategic plan directs staff to explore wave energy viability. CorPower Ocean Commercial Director Rebenius introduced the international wave power development company, their buoy technology which can generate five times more energy than was previously possible by enhancing wave motion, and CorPower Ocean’s current European test projects and development contracts. Wave energy buoys can be deployed in high-density clusters or with offshore wind turbines. The company is gaining funding to scale up project deployment and has applied for a U.S.

Department of Energy grant to test their technology in U.S. waters at Oregon’s PacWave wave energy test site. CorPower Ocean would like to partner with RCEA to learn more about how this technology can work in US conditions with community choice aggregators. RCEA’s near-term involvement includes staff time, the requirements of which will be outlined in more detail for the Board should the DOE award CorPower the grant. RCEA would gain information about procuring this renewable energy source which is currently missing from RCEA’s power portfolio. CorPower Ocean’s west coast wave energy studies show that the wave resource off Humboldt County is one of the best in the world. Wave energy can fill solar and wind power’s energy production gaps and lessen battery storage capacity needs. There were no public comments on this item.

M/S: Scafani, Bauer: Authorize staff to develop and provide a letter of intent in support of CorPower Ocean’s proposal to the U.S. Department of Energy’s “Oceans of Opportunity: U.S. Wave Energy Open Water Testing” funding opportunity.

The motion passed with a unanimous roll call vote. Ayes: Arroyo, Bauer, Jorgensen, Scafani, Schaefer, Tuttle, Wilson. Noes: None. Absent: Mobley. Non-Voting: Ramos, Woo. Abstain: None.

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OLD BUSINESS

8.1. Regional Resilience Grant Program (Rural Fire Station Solar + Battery) Design/Build Solicitation Pathway Approval
Infrastructure Programs Manager Bohn described progress on a $3 million grant-funded project to install standalone solar power and battery storage systems at 16 remote fire stations. The roof- or trailer-mounted systems will help keep the stations running during disasters and help pay for electricity use in non-emergency situations. Staff seek approval for a two-step design-build process where contractors are first qualified, then submit proposals.

The grant will cover equipment purchase and installation. Some unexpected, special case costs may arise, such as stations needing roof reinforcement before panels can be installed.

The directors discussed conflict of interest parameters, value benefits of the design-build versus lowest responsive bidder procurement process, and the importance of a maintenance package.

Directors Arroyo, Ramos, Scafani and Tuttle volunteered to serve on an ad hoc Regional Resilience Grant Program Committee to approve a shortlist of qualified respondents and to help review proposals. The full Board will be asked to award the contract. There were no public comments on this item.

M/S: Scafani, Bauer: Authorize RCEA’s Executive Director to utilize the design-build process to procure design and construction of the solar plus battery storage systems for the RRGP Energy-Resilient Fire Services in High-Threat Communities project; and initiate the first step by developing and issuing an RFQ.

Delegate authority to the RRGP Ad Hoc Committee to: 1) approve the short list of qualified design build contractors, and 2) authorize the Executive Director to issue an RFP for construction of the solar plus battery storage systems.

The motion passed with a unanimous roll call vote. Ayes: Arroyo, Bauer, Jorgensen, Ramos, Scafani, Schaefer, Tuttle, Wilson, Woo. Noes: None. Absent: Mobley. Abstain:

None.

NEW BUSINESS

9.1. Financial Audit for Fiscal Years Ending June 30, 2021 and 2020 Baker Tilly CPA and Principal Ryers presented a report on RCEA’s FY 2020-2021 and 2019- 2020 financial audits. The auditor worked on two fiscal years at once to catch up on its financial statements. These years’ audits were clean with no findings. Staff quickly responded to an audit recommendation by preparing an investment policy, which the Board approved in September 2024. Work on the next two fiscal years’ audits begins very shortly and new government accounting standards will be implemented. Staff expressed a desire to be current on financial audits in the next year. The directors discussed how accounts receivable aging accounts estimates, or adjustments to the percentage of past due or uncollectible accounts, were increased from 0.3% of sales to 3%, to align with actual uncollectible bill amounts. The auditors recommend monitoring uncollectible bills to fine tune the amount held in the allowance account. The directors thanked staff and the auditor for their work. There were no public comments on this item.

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M/S: Woo, Arroyo: Accept and Approve Redwood Coast Energy Authority Financial Statements June 30, 2021, and 2020 and Associated Independent Auditors’ Report by Baker Tilly US, LLP.

The motion passed with a unanimous roll call vote. Ayes: Arroyo, Jorgensen, Ramos, Scafani, Schaefer, Tuttle, Wilson, Woo. Noes: None. Absent: Bauer, Mobley. Abstain:

None.

9.2. Rural Regional Energy Network North Pre-Launch Professional Services Agreements with Partners and FY 2024-25 Budget Adjustments
Demand-Side Management Director Kullmann provided an overview of the Rural Regional Energy Network North. The California Public Utilities Commission gave RCEA, as program administrator, permission to spend $1.1 million for program pre-launch work. RCEA is waiting for PG&E to sign the program contract and release funds. Staff requested an RCEA mid-year budget adjustment to reflect partner contract drafting costs and other program pre-launch work. There were no public comments on this item.

M/S: Jorgensen, Scafani: Approve proposed changes to RCEA FY 24-25 budget.

The motion passed with a unanimous roll call vote. Ayes: Arroyo, Jorgensen, Ramos, Scafani, Schaefer, Tuttle, Wilson, Woo. Noes: None. Absent: Bauer, Mobley. Abstain:

None.

STAFF REPORTS

10.1 Interim Executive Director’s Report (Information only) Interim Executive Director Verbeck thanked the Board for their support during the agency’s transition between Executive Directors. The Directors thanked Interim Executive Director Verbeck for her skillful leadership. Incoming Executive Director Elizabeth Burks will begin working at RCEA in early January. Senior Power Resources Manager Gwynn reported that the Sandrini Solar project in Kern County began commercial operation earlier in the month.

Board members will be invited to a ribbon cutting in early 2025. There were no public comments on this item.

Chair Schaefer adjourned the meeting at 5:17 p.m.

Lori Taketa
Board Clerk
February 19, 2025
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ADJOURN
February 19, 2025
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