CITY OF FERNDALE – HUMBOLDT COUNTY CALIFORNIA – U.S.A.
AGENDA – SPECIAL MEETING
Location: City Hall
834 Main Street
Ferndale, CA 95536
Date: September 23, 2025
Time: 3:45 pm
Posted: September 18, 2025
We welcome you to the meeting. Members of the Public may be heard on any business item on this Agenda before or during the City Council consideration of the item.
A person addressing the City Council will be limited to five (5) minutes unless the Mayor of the City Council grants a longer period. While not required, we would appreciate it if you would identify yourself with your name and address when addressing the Council.
This City endeavors to be ADA compliant. Should you require assistance with written information or access to the facility, or a hearing amplification, please call 786-4224 24 hours prior to the meeting.
BEFORE SPEAKING ON ANY ISSUE, PLEASE WAIT TO BE
ACKNOWLEDGED BY THE MAYOR
1. CALL MEETING TO ORDER – Mayor
2. ROLL CALL –City Clerk: Mayor Cady; Councilman Lund; Councilwoman Fisk-Becker, Councilman Jorgensen, and Councilman Ostler.
3. PUBLIC COMMENT ON CLOSED SESSION ITEM(S)
4. ADJOURN TO CLOSED SESSION
5. CLOSED SESSION BUSINESS
a. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Manager
b. PUBLIC EMPLOYEE APPOINMENT
Interim City Manager
c. CONFERENCE WITH LABOR NEGOTIATORS
Agency designated representatives: Ryan Plotz, City Attorney; Randy Cady, Mayor Unrepresented employee: Acting City Manager/City Clerk
6. REPORT OUT OF CLOSED SESSION
7. BUSINESS
a. Dark Light Film Permit................................................................................. i. Approve Film Permit for Dark Light LLC with Conditions of Approval
ii. Resolution 2025-22 Approving the Closure of Main Street for Specific Dates & Times from October 14, 2025-October 20, 2025
b. Resolution 2025-23 Authorizing a Street Closure on October 29, 2025 4:00pm – 8pm for Frightfully Fun Block Party ............................................. Page 14 c. Resolution 2025-24 Designating Authorized Signatories on the Tri Counties Bank Account ................................................................................. Page 16
8. ADJOURN
September 23, 2025
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Section 1
CALL TO ORDER
Section 2
ROLL CALL
Section 3
PUBLIC COMMENT ON CLOSED SESSION
Section 4
ADJOURN TO CLOSED SESSION
September 23, 2025
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Section 6
REPORT OUT OF CLOSED SESSION
Section 7
BUSINESS
September 23, 2025
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Meeting Date: September 23, 2025 Agenda Item Number 7.a Agenda Item Title: Resolution 2025-22 Approving Dark Light, LLC to Film within the City Limits of Ferndale and Allow Hard Road Closure to Traffic and Parking and Intermittent Sidewalk and Pedestrian Traffic Closures on Main Street
Presented by: City Manager and/or Dark Light, LLC Representatives Type of Item: x Action Discussion Information
Action Required: No Action x Voice Vote Roll Call Vote
RECOMMENDATION
1. Review and Discuss Application presented by Dark Light, LLC for the filming on Main Street. .
2. Review and Discuss Conditions of Approval. Additional Conditions can be made.
3. At the Councils desire, Approve Resolution 2025-22 Authorizing the closure of Main Street between Brown Street and Ocean Avenue for the dates and times requested.
DISCUSSION:
This item was tabled from the September 17th, 2025 Council agenda. The staff of Dark Light LLC were unable to attend the meeting due to a previous engagement. The council asked that Dark Light address some concerns that were brought up during the meeting and when reviewing the filming surveys.
Major concern arose from potential noise from generators that were to be used during quiet hours to power lights. These were addressed with an email stating the special film generators were to be used. Film generators only produce approximately 60 decibels which is comparable to a dishwasher in your home.
Another concern included loss of business from the road closures, especially that of Ivanhoe.
Dark Light has been asked to try to negotiate a reasonable solution with the business owners, particularly Ivanhoe, Ferndale Emporium, and the Hometown Store. Dark Light will update the council at the meeting.
Dark Light has already addressed the issue with the Ferndale Reparatory Theatre. This was a conflict that asked that the road closure not be effective until 8:00pm on Friday, October 17th.
We have updated the road closure to reflect the change.
PREVIOUS DISCUSSION:
As set by Business Ordinance 06-01, all motion pictures require permitting within the City Limits of Ferndale. Permits requiring road closures and multiple days of filming must have council approval. Dark Light LLC has submitted an application that will require multiple days September 23, 2025
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of road closures on the 300 block of Main Street (Ocean Avenue to Brown Street) as well as intermittent sidewalk and pedestrian closures (please see map in application packet)..
The City Manager, Police Chief, and Chamber of Commerce have all been in contact with company representatives working through concerns with business disruptions, as well as all residential impacts. A filming survey was created for the residents and businesses giving them the ability to express any concerns they may have. A majority of this film takes place at night.
Much of the film will be shot during “quiet hours” which was especially concerning to staff for the residents on the 300 block of Main Street. Staff instructed Dark Light to reach out to those individuals with the surveys to ensure their direct input. The surveys from businesses and residents were due to the city by September 17, 2025 for the Council to review the results.
Results of the survey will be given orally at the council meeting.
Filming and Main Street Closure of 300 block to Traffic and Parking will be as follows:
1. Tuesday, October 14th 12:30pm – 12:30am (Daytime Shooting)
2. Wednesday, October 15 5:00pm – 5:00am (Night Shooting)
3. Thursday, October 16 6:00pm – 6:00am (Night Shooting)
4. Friday, October 17 8:00pm – 8:00am (Night Shooting)
5. Monday, October 20 2:30pm – 2:30am (Night Shooting)
The Police Chief will not be providing traffic control for the road closures. Dark Light has been asked to contract with a local traffic control outfit that was recommended by the Police Chief..
Permits are being requested from Caltrans. Approval from the Ferndale Police Department and Ferndale Fire Department are also being requested as conditions of approval.
More filming will also take place from October 21 – November 7. This activity will take place inside a private business and a residence.
Dark Light will bring in revenue to the city and local businesses by way of lodging, catering, restaurant usage, and using local services as much as possible.
Staff will obtain all documents and fees pertaining to the application.
FINANCIAL IMPACT:
Unknown at this time.
ATTACHMENTS:
1. Resolution 2025-22 Approving the Closure of Main Street for specific dates and times
2. Film Application
3. Conditions of Approval
September 23, 2025
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RESOLUTION NO. 2025-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FERNDALE
AUTHORIZING A STREET, PARKING, AND SIDEWALK CLOSURE ON MAIN STREET FOR SPECIFIC DATES AND TIMES FROM OCTOBER 14, 2025-OCTOBER 20, 2025 FOR THE FILMING OF A MOTION PICTURE
WHEREAS, Dark Light, LLC would like to film scenes on the 300 block of Main Street in the City of Ferndale on specific dates and times from October 14th – October 20, 2025; and WHEREAS, it is necessary, in order to film the scenes, to alter vehicular movement and/or close portions of Main Street, from Brown Street to Ocean Avenue and, WHEREAS, the above closure shall be exempt from the City of Ferndale Use Permit Application as currently required in the Zoning Ordinance.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Ferndale that Main Street, from Brown Street to Ocean Avenue, be closed on the following dates and times:
Tuesday, October 14th 12:30pm – 12:30am (Day & Night Shooting) Wednesday, October 15 5:00pm – 5:00am (Night Shooting)
Thursday, October 16 6:00pm – 6:00am (Night Shooting)
Friday, October 17 8:00pm – 8:00am (Night Shooting)
Monday, October 20 2:30pm – 2:30am (Day & Night Shooting) BE IT FURTHER RESOLVED, the Chief of Police is hereby empowered and instructed to enforce this Resolution, and that this Resolution shall not be effective, with respect to the State of California, Department of Transportation, without prior approval, in writing, from the Department of Transportation when and to the extent required by the vehicle code of the State of California.
PASSED AND ADOPTED by the City Council of the City of Ferndale on this 23rd day of September 2025, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
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Randy Cady, Mayor
Attest:
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Kristene Hall, City Clerk
September 23, 2025
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DARK LIGHT
13195 Cheltenham Drive, Sherman Oaks, CA 91423
[email protected] / 213-925-8705
Kristene Hall
City of Ferndale
PO Box 1095
Ferndale, CA 95536
September 10, 2025
Dear Ms. Hall:
Attached please find an updated permit application for Motion Picture Production for our upcoming film, Dark Light.
This updated application provides more detail to the application submitted on August 12, and reviewed by the City Council on August 20. An application fee has been sent to your oWice under separate cover.
Enclosed with this application are:
1. Insurance Certificate for the City of Ferndale
2. Proof of Workers Compensation Insurance
3. A schedule of location photography, including a request for street closures on the 300-block of Main Street in Ferndale
4. A map of proposed street closures
5. Location Agreements and Certificates of Insurance for the Valley Grocery at 339 Main Street and a private residence at 718 Berding Street
We have begun discussing the proposed street closures with Police Chief Ronald Sligh and will also submit a separate filming permit request directly with CalTrans for our proposed Main Street shooting days. Chief Sligh has advised us that an outside vendor may be necessary to facilitate traWic management.
We know that filming can be inconvenient to local businesses and residents, so we have begun speaking with the Ferndale Chamber of Commerce members, individual businesses, and particularly businesses and residents along the 300-block of Main Street. At your request, we will ask each business and resident on the block to complete a Filming Survey for the City Council’s review.
We are committed to ensuring as smooth a filming experience as possible with minimal disruptions for the community.
We are happy to answer any questions you or the City Council may have when considering our application.
Best,
Matthew Hsu
producer
September 23, 2025
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APPLICATION FOR MOTION PICTURE OR IMAGE MEDIA PRODUCTION PERMIT
COMPANY
NAME DATE
COMPANY
ADDRESS
BILLING
ADDRESS
TELEPHONE
NUMBER
CELL
PHONE
PERSON IN CHARGE
OF PRODUCTION
ON-SITE
ADDRESS
PAGER
CELL
PHONE
COMPANY LIAISON
TO THE CITY
ON-SITE
ADDRESS
PAGER
CELL
PHONE
NATURE OF PROPOSED
FILM ACTIVITY*
FILMING LOCATION(S)
ADDRESS
SPECIFIC SITE
OWNER’S NAME
OWNER’S TELEPHONE
DATE & TIME ACTIVITY
TO START
DATE & TIME OF
COMPLETION
EXACT NUMBER OF
PERSONNEL INVOLVED
EXACT NUMBER & TYPE
OF VEHICLES INVOLVED
IF ANIMALS AND
PYROTECHNICS WILL
BE USED EXPLAIN SUCH
USE*
LIST ALL OTHER
AGENCIES REQUIRING
PERMITS
Police protection and Public Works assistance will be charged to you at the City prevailing rates plus 24%.
Costs incurred for out of jurisdiction support will be charged at that agency’s rate.
Attach evidence of Liability Insurance.
* Attach separate sheets as necessary
AGENT’S SIGNATURE
_______________________ PLEASE DO NOT WRITE BELOW THIS LINE _______________________
TYPE OF PERMIT MAJOR MINOR
This permit is granted at the direction of the City Council as per Ferndale’s Business Ordinance 06-01.
DATE MAYOR, CITY
MANAGER OR
CITY CLERK
Dark Light LLC August 12, 2025
13195 Cheltenham Drive, Sherman Oaks, CA 91423
213-925-8705
Matthew Hsu
TBD
Matthew Hsu
213-925-8705
TBD
213-925-8705
213-925-8705
Independent sci-fi feature film. Filming interior dialogue, walk & talk exterior filming, exterior action scenes, vehicle driving scenes with dialogue.
Valley Grocery, 339 Main Street; 300-block Main Street; 718 Berding Street; other locations to be determined.
as above
Ferndale Police Dept, Ferndale Volunteer Fire Dept, Caltrans 8 cast members, 45 crew members
to be determined
October 14, 2025, 12:30 PM
November 8, 2025, 9:00 AM
Martin
Please see attached schedule for details.
UPDATED SEPT 10, 2025
September 23, 2025
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DARK LIGHT – October 14 – November 8, 2025
Location Address Date Start Wrap Notes
Main Street, 300 Block Oct 14 12:30 00:30 request No Parking posting & street closure (see map) TBD Oct 15 17:00 20:00
Main Street, 300 Block Oct 15 18:00 05:00 request No Parking posting & street closure (see map) Main Street, 300 Block Oct 16 18:00 06:00 request No Parking posting & street closure (see map) Main Street, 300 Block Oct 17 19:00 07:00 request No Parking posting & street closure (see map) Main Street, 300 Block Oct 20 14:30 02:30 request No Parking posting & street closure (see map) TBD Oct 21 14:30 17:00
Charpentier House 718 Berding Street Oct 21 16:30 04:30 Valley Grocery 339 Main Street Oct 27 07:00 19:00
Valley Grocery 339 Main Street Oct 28 07:00 19:00
Valley Grocery 339 Main Street Oct 29 18:00 06:00
Valley Grocery 339 Main Street Oct 30 18:00 06:00
Valley Grocery 339 Main Street Oct 31 18:00 06:00
Valley Grocery 339 Main Street Nov 3 12:00 00:00
Valley Grocery 339 Main Street Nov 4 18:00 06:00
Valley Grocery 339 Main Street Nov 5 18:00 06:00
Valley Grocery 339 Main Street Nov 6 18:00 06:00
Valley Grocery 339 Main Street Nov 7 18:00 06:00
Script Draft: White / Schedule Draft: 082625
September 23, 2025
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September 23, 2025
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DARK LIGHT FILM - CONDITIONS OF APPROVAL
BASIC CONDITIONS
1. Permittee agrees that all statements made on this application are true and that no misrepresentations as to materials facts have been made.
2. Any onsite instructions given by a police officer, firefighter, or other emergency response personnel shall take precedence over the privileges and obligations granted under this Permit.
3. Permittee understand and agree the proposed activity shall occur on the time as specified on the application. Permittee(s) further understand and agree the proposed activity shall be restricted to the location as submitted with the application.
4. Permittee understands that permit approval during quiet times (between the hours of 10:00pm and 7:00am) will constitute low decibels of noise being omitted. No explosions, loud engines, screaming, or excessive noise will be tolerated.
5. Permittee agrees that the City may terminate this permit at any time if Permittee fails to perform any covenant herein contained at the time and in the manner herein provided. City agrees it will not unreasonably exercise this right of termination.
6. Permittee agrees to leave no debris at film site or adjacent areas. Permittee(s) is responsible for the cleanup of all litter and debris associated with the permitted activity and should make certain that a sufficient number of garbage, recycling, and compost receptacles are available. Any required cleanup of site by city staff will be charged to Dark Light at actual cost.
7. Permittee understands and agrees to provide traffic control during road closures. Traffic control must be carried out by a licensed and bonded company. City Police Chief must approve any traffic control plan.
8. Permittee understand and agree the movement of emergency vehicles shall have priority at all times.
9. Permittee understands that parking on Main Street is limited, and vehicles associated with filming activities shall have a minimal impact on parking spaces along Main Street.
Permittee will consult with City for alternative parking.
10. Permittee understands that any use of staff time (i.e. Public Works, Police Department) shall be billed to permittee for actual costs.
ADDITIONAL CONDITIONS
1. Permittee shall place a notice in the Ferndale Enterprise with Shooting date and times, as well as all traffic and parking restrictions approximately one week before filming begins.
2. Permittee shall acquire Caltrans Permit for the closure of Highway 211 (Main Street) for all dates and times specified.
September 23, 2025
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September 17, 2025
City of Ferndale
834 Main Street
Ferndale, CA 95536
Re: Dark Light Filming Permit
Dear City of Ferndale City Council and Interim City Manager Kris Hall, Thank you for considering the independent feature film Dark Light for filming in Ferndale. At the film commission, we understand how exciting and financially beneficial a movie production can be; while also recognizing the potential disruptions it may cause to a community. Our goal is always to ensure the benefits outweigh the challenges.
The team behind Dark Light is a small but experienced group. While they are not backed by a major studio, collectively they bring a wealth of knowledge and problem-solving ability to address any concerns the city might have. The producers are unable to attend tonight’s meeting in person because their first film, Xeno, premiered this week in Los Angeles. The premiere has already received strong reviews:
• Film Threat gave Xeno an 8/10, praising Lulu Wilson’s performance and the alien design by Jim Henson’s Creature Shop, calling it heartfelt and bold. • Blu-ray.com (Brian Orndorf) graded it a B+, noting there is “a lot to like and even love,” especially the Renee–alien relationship.
• Movieguide described it as “a heartfelt, exciting story promoting kindness,” with “masterfully done” effects.
I understand there are concerns about the requests made for filming in Ferndale. The production has shown flexibility and a willingness to collaborate. For example, when they initially asked for daytime parking restrictions to ensure clear streets for night shoots, they realized this was too disruptive and adjusted their request to something more workable for the community. Film production is often about compromise and finding solutions that balance both sides, rather than rigid yes-or-no requests.
September 23, 2025
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I also know some businesses still need more details. For example, Ivanhoe has raised concerns about operations during filming. The production has assured me they are not requesting the closure of the business and, in fact, hope to rent rooms there if available. Their request is simply to close Main Street in front of the building to vehicles during filming, while keeping pedestrian access open between takes. Vehicle traffic would be rerouted to Ocean Street, maintaining full access around the block.
If the Council feels certain concerns must be addressed directly by the producers before filming is approved, and since they are the only ones who can speak to those details, I respectfully suggest the option of pausing tonight’s decision and holding a short follow-up meeting (possibly next week) once the producers return.
Humboldt is facing financial challenges, and productions like Dark Light bring outside dollars to our communities. With thoughtful planning, the city can minimize disruption while benefiting economically. If the film succeeds, it could also bring long-term value through film tourism, as we’ve seen with other productions in the region.
Thank you for your time and consideration. I appreciate all you do for your community. Please don’t hesitate to reach out to my office with any questions.
Best wishes,
Cassandra Hesseltine
Film Commissioner
September 23, 2025
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Meeting Date: September 23, 2025 Agenda Item Number 7.b Agenda Item Title: Resolution No. 2025-23 Authorizing a Street Closure on October 29, 2025 from 4:00pm – 8:00pm for a Block Party Assembly Presented By: City Manager
Type of Item: x Action Discussion Information
Action Required: No Action x Voice Vote Roll Call Vote
RECOMMENDATION
Approve Resolution No. 2023-10 Authorizing a Street Closure for Block Party Assembly on October 29, 2025 from 4:00pm – 8:00pm
DISCUSSION:
The Ferndale Chamber of Commerce is requesting that the street closure listed in the Resolution be exempt from Section 7.05 of the zoning ordinance which requires a use permit for any assemblage of persons and vehicles. Instead, the closures will require a City issued “Parade or Assembly Permit”, as well as an Encroachment Permit from Cal Trans (for Main Street closure).
In addition, if any city street will be temporarily closed, a City Encroachment Permit will also need to be applied for and obtained.
The Ferndale Chamber of Commerce has already submitted the City of Ferndale Parade, Assembly, or March Permit and received an approval letter from Police Chief Ron Sligh. If the council approves the resolution for the road closure, staff will send the information to the Chamber of Commerce so they may obtain the encroachment permit from Caltrans. The city also will require insurance to be submitted.
FINANCIAL IMPACT:
None.
ATTACHMENT:
Resolution 2025-23
September 23, 2025
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RESOLUTION NO. 2025-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FERNDALE AUTHORIZING A STREET CLOSURE ON MAIN STREET OCTOBER 29, 2025 FOR A
BLOCK PARTY ASSEMBLY
WHEREAS, the Ferndale Chamber of Commerce would like to have an assembly on Main Street for a Monster Mash Block Party during its Frightfully Fun Events on October 29, 2025 from 5:00pm – 8:00pm; and
WHEREAS, it is necessary, in order to provide traffic control and to accommodate the crowd and participants during the stated event, to alter vehicular movement and/or close portions of Main Street, from Shaw Avenue to Ocean Avenue and,
WHEREAS, the above closure shall be exempt from the City of Ferndale Use Permit Application as currently required in the Zoning Ordinance.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Ferndale that Main Street from Shaw Avenue to Ocean Avenue be closed from 4:00pm – 8:00pm on Wednesday, October 29, 2025 for an assembly.
BE IT FURTHER RESOLVED, that the Chief of Police is hereby empowered and instructed to enforce this Resolution, and that this Resolution shall not be effective, with respect to the State of California, Department of Transportation, without prior approval, in writing, from the Department of Transportation when and to the extent required by the vehicle code of the State of California.
PASSED AND ADOPTED by the City Council of Ferndale on May 23, 2025, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
______________________________
Randall Cady, Mayor
Attest:
___________________________
Kristene Hall, City Clerk
September 23, 2025
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Meeting Date: September 23, 2025 Agenda Item Number 7.c Agenda Item Title: Resolution 2025-24 Designating Authorized Signatories on the City’s Bank Account
Presented By: City Manager
Type of Item: x Action Discussion Information
Action Required: No Action x Voice Vote Roll Call Vote
RECOMMENDATION
Approve Resolution 2025-24 Designating Authorized Signatories on the City’s Tri-Counties Bank Account
DISCUSSION:
Approval of Resolution 2025-24 will authorize signatories on checks for the City’s account at Tri Counties Bank. In keeping with established City policy for the operating account, two signatures will be required. In the past, signers on the checking account consisted of the current Mayor, one Councilmember, the City Manager, and the Police Chief. At this time, staff is asking for Acting City Manager Kristene Hall to be added at this time. Staff also asks that Jay Parrish be removed at this time until confirmation of his return. Tri Counties Bank requires record of this by resolution to make the addition.
FINANCIAL IMPACT:
None
ATTACHMENT:
Resolution 2025-24
September 23, 2025
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RESOLUTION NO. 2025-24
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FERNDALE
DESIGNATING AUTHORIZED SIGNATORIES ON THE CITY’S BANK ACCOUNT WHEREAS, the City of Ferndale finds it necessary to maintain a checking account in order to conduct its routine financial business; and
WHEREAS, the City maintains a checking account with Tri Counties Bank and has authorized individuals as signatories on said accounts; and
WHEREAS, with the appointment of an acting City Manager, it is necessary to change authorized signatories on said account in accordance with this Resolution; and NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Ferndale that:
Section 1. The City Council hereby designates the following authorized signatories on the City’s bank account at Tri Counties Bank:
Mayor: Randall Cady
Councilmember: Leonard Lund
Acting City Manager: Kristene Hall
Police Chief: Ron Sligh
Section 2. In accordance with current city policy and practices, checks require the signature of any two authorized signatories
Section 3. This Resolution shall take effect upon its approval by the City Council and any existing Resolution is rescinded and replaced.
PASSED, APPROVED, AND ADOPTED by the City Council of the City of Ferndale on August 20, 2025, by the following vote:
Ayes:
Noes:
Absent:
Abstain:
_____________________________
Randall Cady, Mayor
Attest:
_____________________________
Lauren Boop, Deputy City Clerk
September 23, 2025
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Section 8
ADJOURNMENT
September 23, 2025
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