Fillmore City Council and Successor Agency Council Chambers Regular Meeting City Hall
May 24, 2022 6:30 P.M
1. CALL TO ORDER
Mayor Diane McCall call the meeting to order at 6:30 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Diane McCall call the meeting to order at 6:33 p.m.
3. ROLL CALL
Members Present: Councilmember Mark Austin, Councilmember Christina Villaseñor, Mayor Pro Tem, Lynn Edmonds, and Mayor Diane McCall ABSENT: Councilmember Simone Alex
4. APPROVAL OF AGENDA
Councilmember Mark Austin motioned, seconded by Christina Villaseñor to approve 4) Approval of Agenda.
Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Mayor Diane McCall ABSENT: Councilmember Simone Alex.
5. PUBLIC COMMENTS
Mayor Diane McCall notified the public that they would be allowed two minutes per participant and public comment.
Vanessa Teran was called to speak in support of LGTQ.
Jenery Flores Harro diversity president in support of LGTQ. Spoke in favor of the Fillmore pride resource fair.
Diana Martinez was called to speak in favor of the Pride Proclamation and Fillmore Pride Resource Fair.
Andrea Madrigal Adelante program at One Step A La Vez to remind residents about the Pride Resource Fair on June 11th. Join the CPA,
Annette Sula was called to speak about clarification of procedures on abstaining and also a violation of brown act. Was referred to Tiffany.
Dave Wade, was called to speak about the issue of the Pride Resource Fair and the hope of the community that is available.
Alex Holder, was called to speak in favor of the Pride Proclamation.
Tim Holmgren, was called to speak to comment about the misunderstanding and miscommunication of cosponsoring / co-brand the Pride Resource Fair.
Cynthia Salas was called to speak in favor of the proclamation of the LGBTQ and mental health in students in Ventura County.
Lindsi Luna, was called to speak in favor of the Pride Resource Fair.
6. CONSENT CALENDAR - Recommendation for Item 6.A through 6.F is to Approve by voice vote.
6.A CITY OF FILLMORE WARRANT REGISTER - MAY 24, 2022
CITY OF FILLMORE WARRANT REGISTER- MAY 24, 2022.pdf
6.B MINUTES- MAY 10, 2022
Minutes- May 10, 2022.pdf
Revision that Edmonds and Christina voted no.
6.C APPOINTMENT TO THE PARKS AND RECREATION COMMISSION
PARKS AND RECREATION COMMISSION 2022 APPOINTMENT.PDF
Mayor Pro Tem Lynn Edmonds expressed that she felt that all commission members and appointees should have voting rights. Including the students. Information was provided that per the FMC, student commissioners do not have voting rights. Mayor Diane McCall stated that it has to do with being of age and a taxpayer.
6.D ADOPTION OF PROCEDURES AUTHORIZING THE USE OF DIGITAL SIGNATURES,
ATTESTATION, AND ELECTRONIC RECORDS
FILLMORE SR AUTHORIZING DIGITAL SIGNATURES, ATTESTATION, AND ELECTRONIC RECORDS_FINAL.pdf
6.E APPROVAL OF CONTRACT SERVICES AGREEMENT FOR 2022-23 ENGINEERING
CONSULTANT SERVICES WITH DAVID BURKHART
STAFF REPORT FOR BURKHART CONTRACT.PDF
6.F APPROVE THE SECOND READING TO ADOPT ORDINANCE NO. 22-940 UPDATING PORTIONS OF THE CITY’S ANIMAL CONTROL REGULATIONS IN TITLE 9 OF THE
FILLMORE MUNICIPAL CODE
SR - Second Reading Update to FMC Title 9 re Animal Control_Final.pdf Councilmember Mark Austin motioned, seconded by Councilmember Christina Villaseñor to approve the consent calendar with revision to item 6.B. Staff will bring revised minutes back for City Council approval. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Mayor Diane McCall ABSENT: Councilmember Simone Alex.
7. NEW BUSINESS
7.A APPROVAL OF THE SECOND AMENDMENT TO THE 2010 IMPLEMENTATION
AGREEMENT FOR THE VENTURA COUNTYWIDE STORMWATER QUALITY
MANAGEMENT PROGRAM
SR - 2ND_AMENDMENT NPDES IMP AGREEMENT 2022-23 (FINAL)
Roxanne Hughes, City Engineer, presented this item.
Council had questions; staff addressed questions.
Councilmember Mark Austin motioned, seconded by Councilmember Christina Villaseñor to approve the Second Amendment to the Implementation Agreement for the NPDES Ventura Countywide Stormwater Quality Management Program Implementation Agreement. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Mayor Diane McCall ABSENT:
Councilmember Simone Alex.
7.B PUBLIC HEARINGS TO CONSIDER THE ADOPTION OF RESOLUTIONS APPROVING THE ENGINEER’S ANNUAL LEVY REPORT FOR FISCAL YEAR 2022/2023 AND
ORDERING THE ANNUAL LEVY AND COLLECTION OF ASSESSMENTS FOR FISCAL YEAR 2022/23
WITHIN THE CITY OF FILLMORE LANDSCAPE AND LIGHTING DISTRICT NO. 2 AND HERITAGE VALLEY LANDSCAPE AND LIGHTING DISTRICT 2007-1, RESPECTIVELY SR L&L DISTRICTS FY 2022-23 ANNUAL LEVY- FINAL TI_COMPLETE.PDF Mayor Diane McCall opened the public hearing.
David W. Rowlands recused himself from this item as he lives in the area.
Roel Briones, Finance Director, presented this item.
Bob Quail from Willdan Financial was present for any questions.
The public hearing was closed, and no public comments were received.
When voting the following Councilmembers made the following announcement:
Mayor McCall recused herself from LLD #2- Hometown, Tract 5160 Councilmember Christina Villaseñor recused herself from LLD #2 – Riverwalk, Tract 5099 Councilmember Simone Alex was absent.
Councilmember Mark Austin motioned, seconded by Mayor Pro Tem Lynn Edmonds to take the following actions:
1. Open the Public Hearing and receive public testimony regarding the City Council’s intent to approve the annual reports and the levy of assessments;
2. Close the Public Hearing.
Actions to confirm the Annual Budget and Order the Levy and Collection of Assessments:
1. Adopt Resolution No. 22-3884 Confirming the Annual Budget and Ordering the Annual Levy and Collection of Assessments for the Fillmore Storm Drain Maintenance Assessment District Nos. 01, 01A, 03, 04, 05, 06 and 07 for Fiscal Year 2022/23;
2. Authorize staff to incorporate the revenue and expenditure information contained in the Annual Budgets for Fillmore Storm Drain Maintenance District Nos. 01, 01A, 03, 04, 05, 06, and 07 into the City of Fillmore Annual Budget.
Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Mayor Diane McCall ABSENT: Councilmember Simone Alex.
7.C PUBLIC HEARING TO CONSIDER THE ADOPTION OF RESOLUTION NO. 22-3884
CONFIRMING THE ANNUAL BUDGET AND ORDERING THE ANNUAL LEVY AND
COLLECTION OF ASSESSMENTS FOR THE FILLMORE STORM DRAIN MAINTENANCE DISTRICTS FOR FY 2022/23
SR STORM DRAIN DISTRICT ASSESSMENT PUBLIC HEARING_FINAL.pdf Mayor Diane McCall opened the public hearing.
David W. Rowlands recused himself from this item as he lives in the area.
Roel Briones, Finance Director, presented this item.
Bob Quail from Willdan Financial was present for any questions.
The public hearing was closed, and no public comments were received.
When voting the following Councilmembers made the following announcement:
Mayor McCall recused herself from District 3- Hometown, Tract 5160 Councilmember Christina Villaseñor recused herself District 4 – Riverwalk, Tract 5099 Councilmember Simone Alex was absent.
Councilmember Mark Austin motioned, seconded by Mayor Pro Tem Lynn Edmonds to take the following actions:
1. Open the Public Hearing and receive public testimony regarding the City Council’s intent to approve the annual reports and the levy of assessments;
2. Close the Public Hearing.
Actions to confirm the Annual Budget and Order the Levy and Collection of Assessments:
1. Adopt Resolution No. 22-3884 Confirming the Annual Budget and Ordering the Annual Levy and Collection of Assessments for the Fillmore Storm Drain Maintenance Assessment District Nos. 01, 01A, 03, 04, 05, 06 and 07 for Fiscal Year 2022/23;
2. Authorize staff to incorporate the revenue and expenditure information contained in the Annual Budgets for Fillmore Storm Drain Maintenance District Nos. 01, 01A, 03, 04, 05, 06 and 07 into the City of Fillmore Annual Budget.
Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Mayor Diane McCall ABSENT: Councilmember Simone Alex.
7.D APPROVAL OF THE SECOND AMENDMENT TO THE 2010 IMPLEMENTATION
AGREEMENT FOR THE VENTURA COUNTYWIDE STORMWATER QUALITY
MANAGEMENT PROGRAM
SR - 2ND_AMENDMENT NPDES IMP AGREEMENT 2022-23 (FINAL)
Roxanne Hughes, City Engineer, presented this item.
City Council had questions; staff addressed questions.
Councilmember Christina Villaseñor motioned, seconded by Councilmember Mark Austin to approve the third amendment to Willdan Engineer Contract for City Engineer Services and authorize the Mayor to sign the Third Amendment to the contract. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Mayor Diane McCall ABSENT: Councilmember Simone Alex.
7.E CONSIDERATION OF A PROPOSAL FOR THE DESIGN AND PREPARATION OF CONSTRUCTION DRAWINGS FOR THE FY2021/22 ANNUAL STREET RESURFACING
PROJECT
SR- Authorization to Design street project.pdf
David W. Rowlands, City Manager, presented this item.
Councilmember Christina Villaseñor recommended the promotion on social media of public works projects.
Councilmember Christina Villaseñor motioned, seconded by Councilmember Mark Austin to the attached proposal and authorize the City Manager to issue a Task Order for Willdan Engineering to design and prepare bid documents for the FY21/22 Annual Street Resurfacing Project under the City’s existing contract with Willdan Engineering for City Engineering Services. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Mayor Diane McCall ABSENT: Councilmember Simone Alex.
7.F ADOPTION OF CITY RESOLUTION 22-3889 ESTABLISIHING THE GANN APPROPRIATION LIMIT FOR FY 2022-23
SR GANN APPOPRIATION LIMIT FY 2022-23 FINAL-REVISED.PDF Roel Briones, Finance Director, presented this item.
Councilmember Christina Villaseñor motioned, seconded by Councilmember Mark Austin to adopt Resolution 22-3889 establishing the appropriation limit for FY 2022-23. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Mayor Diane McCall ABSENT:
Councilmember Simone Alex.
7.G REVIEW AND APPROVE FIRST READING OF ORDINANCE NO. 22-941, AMENDING TITLE 16 SECTIONS 16.02.030(G), 16.03.060, 16.03.100, 16.04.010, 16.04.030, 16.05.040
OF THE FILLMORE MUNICIPAL CODE REGARDING PAYMENT PLANS FOR UNPAID
WATER AND SEWER CHARGES, AND ADOPTION OF AN EXEMPTION FROM CEQA SR - PAYMENT PLANS.pdf
Erika Herrera-Terriquez, Assistant City Manager, presented this item.
City Council had questions. Staff addressed the questions.
Councilmember Christina Villaseñor motioned, seconded by Mayor Pro Tem Lynn Edmonds to take the following actions:
• Determine that the adoption of Ordinance No. 22-941 is exempt from CEQA under Section 15061(b)(3) of the CEQA Guidelines; and
• Approve the first reading to introduce Ordinance No. 22-941 to amend Title 16 Water Department, Sections 16.02.030(G), 16.03.060, 16.03.100, 16.04.010, 16.04.030, 16.05.040 of the Fillmore Municipal Code; and
• Approve attached sample template forms (998-A through 998C) for applications and processing of requests for payment plans.
Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin , and Mayor Diane McCall ABSENT: Councilmember Simone Alex.
7.H APPROVAL OF FIRST AMENDMENT TO CONTRACT WITH WILLDAN FINANCIAL
SERVICES TO CONDUCT A WATER AND SEWER RATE STUDY
WILLDAN WATER & SEWER RATE STUDY AMEND NO.1.PDF
David W. Rowlands, City Manager, presented this item.
Councilmember Christina Villaseñor motioned, seconded by Councilmember Mark Austin to aapprove the first amendment to the contract with Willdan Financial Services. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Mayor Diane McCall ABSENT:
Councilmember Simone Alex.
8. COMMITTEE, COMMISSION, AND BOARD REPORTS
Mayor Pro Tem Edmonds commented on the Ventura County Air Pollution Control regarding the fire season and safe rooms. Furnace filter on the fan. Racial Equity Commission Committee. Community Conversation Ventura County Diversion and Inclusion Equity.
Councilmember Christina Villaseñor reminded the public regarding the open advisory positions for the VCAAA for commission and to let the City Staff know.
Mayor Pro Tem Edmonds suggested that the teens have a right to vote in commissions. Mayor Diane McCall stated that they can’t as they are minors, and the FMC the P&R commission has two students with no voting rights.
9. CITY COUNCIL REPORTS, RECOMMENDATIONS, AND COMMENTS
Mayor Pro Tem Lynn Edmonds thanked Christina and FUSD for organizing the Mental Health Resource Fair and stated that she wanted to propose constituents to vote yes on measures A & B Councilmember Christina Villaseñor, stated that her heart was with the Uvalde community in Texas that had a shooting. Thanked everyone who came to speak.
Councilmember Christina Villaseñor asked if the Pride Month Proclamation could be added to agenda.
No additional votes or comments were made.
Mayor Diane McCall, provided an update regarding the ICSC conference and how herself along with City Manager’s office staff worked on economic development to identify potential economic business.
10. CITY MANAGER - CITY MANAGER VERBAL REPORT
David W. Rowlands, agreement at FUSD is currently signed.
11. CLOSED SESSION
11.A CLOSED SESSION - MAY 24, 2022
CLOSED SESSION - MAY 24, 2022.pdf
Closed session. Meeting went into closed session.
12. ADJOURNMENT - MAYOR DIANE MCCALL ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, JUNE 14, 2022, CITY HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.
Mayor Diane McCall stated that there were no reportable actions. Meeting was adjourned.
Prepared by:
__________________________________________
Erika Herrera, Assistant City Manager