Fillmore City Council and Successor Agency Council Chambers Regular Meeting City Hall
July 12, 2022 6:30 P.M.
1. CALL TO ORDER
Mayor Diane McCall calls the meeting to order
2. PLEDGE OF ALLEGIANCE
Councilmember Simone Alex ledge the pledge
3. ROLL CALL
Members Present: Councilmember Mark Austin, Councilmember Christina Villaseñor, Councilmember Simone Alex, Mayor Pro Tem, Lynn Edmonds, and Mayor Diane McCall ABSENT: NONE
4. APPROVAL OF AGENDA
Councilmember Mark Austin motioned, seconded by Councilmember Simone Alex too approve 4) Approval of Agenda. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Simone Alex, Councilmember Mark Austin, and Mayor Diane McCall ABSENT: NONE
5. PRESENTATIONS
5.A PUBLIC SAFETY UPDATE
Police Garo Kuredjian provided a public safety update.
5.B ERNIE VILLEGAS'S SERVICE TO THE CITY
Mayor Diane McCall presented Ernie Villegas with a proclamation and City Tile for your continued support and leadership provided to the City.
6. PUBLIC COMMENTS
Luis Rodriguez was called to speak regarding the commend the City for allowing the Sespe Car Show and July 3rd Fireworks show.
Ethan Klittich was called to speak about using COVID relief funds ideas and how they could be used towards a community garden and orchard. Replacement of grasses with pollinators with plants that are drought tolerant. Bike paths.
7. CONSENT CALENDAR - Recommendation for Item 7.A through 7.E is to Approve by voice vote.
7.A CITY OF FILLMORE WARRANT REGISTER - JULY 12, 2022
CITY OF FILLMORE WARRANT REGISTER - JULY 12, 2022.pdf
7.B MINUTES - MAY 10, 2022_REVISED
MINUTES - MAY 10, 2022_REVISED.pdf
7.C MINUTES - MAY 24, 2022
MINUTES - MAY 24, 2022.pdf
7.D MINUTES - JUNE 14, 2022
MINUTES - JUNE 14, 2022.pdf
7.E EMPLOYER-EMPLOYEE RELATIONS RESOLUTION NO. 22-3893
FILLMORE - EERR UPDATE SR.pdf
Mayor Pro Tem Lynn Edmonds had questions on the warrant list for payments to Aleshire & Wynder Services, Vehicle Maintenance, AJ Solutions, Rincon Consultants, Staff Uniforms, Water Installation for water and sewer lines, and Value Group Enterprise, and overtime money for the Sheriff Department. Questions were addressed by staff.
Councilmember Christina Villaseñor had questions about item 7.B. Staff addressed the questions.
Mayor Pro Tem Lynn Edmonds motioned, seconded by Councilmember Mark Austin to approve the consent calendar. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, Councilmember Simone Alex, and Mayor Diane McCall ABSENT: NONE
8. NEW BUSINESS
8.A CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH MKN AND ASSOCIATES FOR AN UPDATE TO THE CITY’S URBAN WATER
MANAGEMENT PLAN FOR 2020
CC DRAFT STAFF REPORT. AWARD OF CONTRACT FOR 2020 UWMP.pdf Roxanne Hughes, City Engineer, presented this item.
Councilmember Mark Austin motioned, seconded by Councilmember Christina Villaseñor to Authorize the City Manager to execute a Professional Services Agreement with MKN and Associates for an amount not-to-exceed $50,758 and approve a supplementary budget adjustment in the amount of $758.00. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Simone Alex, Councilmember Mark Austin, and Mayor Diane McCall ABSENT: NONE
8.B CREATION OF INFORMATION TECHNOLOGY MANAGEMENT SERVICES
REQUEST FOR PROPOSAL REVIEW COMMITTEE AND APPOINTMENT OF TWO
COUNCILMEMBERS TO THE COMMITTEE
DESIGNATION IT RFP COMMITEE REVIEW SR_FINAL.pdf
Erika Herrera, Assistant City Manager, presented this item.
The City Council unanimously agreed to appoint Mayor Pro Tem Lynn Edmonds and Councilmember Simone Alex to the Information Technology Management Services Request for Proposal Review Committee
8.C PUBLIC HEARING: CONSIDERATION OF ZONING ORDINANCE AMENDMENT 22- 03 ADDING A NEW SECTION 6.04.3432 TO THE FILLMORE MUNICIPAL CODE
SETTING FORTH PROCEDURES FOR ELECTRIC VEHICLE CHARGING
SYSTEMS AND FINDING OF EXEMPTION FROM CEQA
2022-7-12_CITY COUNCIL STAFF REPORT_EV CHARGING ORDINANCE.pdf Brian McCarthy, Community Development and Planning Assistant Director, presented this item.
Mayor Diane McCall opened the public hearing.
Mayor Pro Tem Lynn Edmonds had questions regarding safety issues. The staff addressed the questions.
No public comments were received.
The public hearing was closed.
Councilmember Christina Villaseñor motioned, seconded by Mayor Pro Tem Lynn Edmonds to Approve the First Reading of Zoning Ordinance Amendment No. 22-03, Ordinance No. 22-942, Adding A New Section 6.04.3432 To the Fillmore Municipal Code Setting Forth Procedures For Electric Vehicle Charging Systems And Finding of Exemption From CEQA. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Simone Alex, Councilmember Mark Austin, and Mayor Diane McCall ABSENT: NONE
8.D AWARDING TWO PROFESSIONAL SERVICES AGREEMENTS TO PECKHAM &
MCKENNEY AND CPS HR CONSULTING FOR EXECUTIVE RECRUITING
SERVICES FOR THE MUNICIPAL SERVICES / UTILITIES ENGINEER POSITION IN THE AMOUNT NOT TO EXCEED $26,000 AND ACCOUNTING SUPERVISOR POSITION IN THE AMOUNT NOT TO EXCEED $19,000
SR - RECRUITER CONTRACTS - PECKHAM MCKENNEY AND CPS HR_FINAL.pdf Erika Herrera-Terriquez, Assistant City Manager, presented this item.
Councilmember Christina Villaseñor seconded by Councilmember Mark Austin take the following actions:
Approve appropriation of $45,500 from general fund reserves Award of professional services agreements to the following consultants: Peckham & McKenney in the amount of $26,500 for executive recruiting services for the Municipal Services Director/Utilities Engineer position; and CPS HR Consulting in the amount of $19,000 for recruitment recruiting services for the Accounting Supervisor position; and the authorization of the City Manager to execute the agreements in a form approved form by the City Attorney’s office. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Simone Alex, Councilmember Mark Austin, and Mayor Diane McCall ABSENT: NONE
8.E CONSIDERATION OF AGREEMENT WITH BARBOUR WELL INC. FOR THE INSPECTION OF WELL NO. 5
SR - WELL NO. 5 INSPECTION.pdf
Erika Herrera-Terriquez, Assistant City Manager, presented this item.
Mayor Pro Tem Lynn Edmonds seconded by Councilmember Christina Villaseñor to authorize the City manager to execute the attached agreement with Barbour Well, Inc. for inspection of Well No. 5. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Simone Alex, Councilmember Mark Austin, and Mayor Diane McCall ABSENT: NONE
8.F PUBLIC HEARING: CONSIDERATION OF APPLICANT’S APPEAL OF THE PLANNING COMMISSION DENIAL OF MODIFICATION NO. 3 TO DEVELOPMENT PERMIT 18-02, CONDITIONAL USE PERMIT 18-02, AND LOT MERGER 18-02 (RECREATION VEHICLE SALES, STORAGE, AND SERVICE) SEEKING TO
EXTEND THE PERMIT EXPIRATION BY ONE-YEAR
2022-7-12_CITY COUNCIL_STAFF REPORT_APPEAL 22-001_DP18-02 MOD#3.pdf Brian McCarthy, Assistant Planning and Community Development Director, presented this item.
Mayor Diane McCall announced that the public hearing was opened.
Brian McCarthy, Assistant Planning and Community Development Director, presented this item.
No question for staff.
Don Duncan, Project Applicant, was called to speak regarding his project.
Scott Uhles, Project Engineer, was called to speak supporting this project.
Mark Petit, Project Architect was called to speak supporting this project.
The public Hearing was closed.
Item was discussed amongst City Council members. Mayor McCall believes the project would be a great benefit for this project and she was in favor of granting the extension.
Councilmember Mark Austin said that he would like to see the project moving forward and grant the one year extension. He was in favor of the time extension.
Mayor Lynn Edmonds, agrees that it is a great plan and will support the extension for one year.
Councilmember Christina Villaseñor was in support of the extension.
Councilmember Simone Alex supported the comments of the other members and was in support.
Councilmember Christina Villaseñor motioned, seconded by Councilmember Mark Austin to approve Resolution 22-3894 (Attachment 6), but modify the recommendation from denying to approving Appeal No. 22-001; thereby, upholding the Planning Commission’s decision to deny Modification No. 3 request for an additional one-year time extension to July 16, 2023.Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Simone Alex, Councilmember Mark Austin, and Mayor Diane McCall ABSENT: NONE
8.G APPROVAL OF FUNDING FOR PURCHASE OF STRUCTURAL FIRE TURNOUT
CLOTHING SAFETY WEAR
TURNOUT PURCHASE STAFF REPORT.pdf
Keith Gurrola, Fire Chief, presented this item.
Councilmember Christina Villaseñor motioned, seconded by Mayor Pro Tem Lynn Edmonds to approve the Fire Department staff recommends that the City Council authorize the purchase of eight sets of turnouts before July 15, 2022. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Simone Alex, Councilmember Mark Austin, and Mayor Diane McCall ABSENT: NONE
9. COMMITTEE, COMMISSION, AND BOARD REPORTS
Councilmember Christina Villaseñor Fillmore Piru GSA update. They have updated an extraction fee of $12/acre-foot was adopted.
Mayor Pro Tem Lynn Edmonds, VCTC updates 101 Carpinteria construction was completed. VCTC is applying for grants.
10. CITY COUNCIL REPORTS, RECOMMENDATIONS, AND COMMENTS Councilmember Christina Villaseñor thanked Ethan Klittich for his public comment. She also wants to ask staff to bring a staff report on areas that we can take the lead of water conservation.
Encourage the Civic Pride and do a drought resistance yard and plan.
Mayor Pro Tem wants to add events to the back of the water bill. Offering of money for grant first time buyer. Community Conversation, Green Energy. Councilmember Christina Villaseñor supported.
Simone Alex requested that SCE be added to the agenda under presentation to go over how to apply for green energy. Noticing the public, it should be in both English and Spanish. Instruction sheet on how to find green energy.
Mayor suggested that SCE provide the City with an instruction sheet on how to sign up for green energy.
Spanish Speaker, outreach team bilingual. The City Manager to reach out to the Edison Representative and request a presentation and instructions on clean energy.
11. CITY MANAGER - CITY MANAGER VERBAL REPORT
None.
12. CLOSED SESSION
12.A CLOSED SESSION - JULY 12, 2022
CLOSED SESSION - JULY 12, 2022.pdf
Meeting was recessed into closed session at 8:50 p.m.
Meeting was resumed from closed session at 9:06 p.m.
City Council met with Legal Counsel in Closed session and has decided to initiate litigation unlawful detainer action for two cases against Wilkinson Railroad and Sierra Railroad.
13. ADJOURNMENT - MAYOR DIANE MCCALL ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, AUGUST 9, 2022, CITY HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.
Meeting Adjourned at 9:07 p.m. by Mayor Diane McCall.
Prepared by:
__________________________________________
Erika Herrera, Assistant City Manager