Fillmore City Council and Successor Agency Council Chamber Regular Meeting City Hall
August 9, 2022 6:30 P.M.
1. CALL TO ORDER
Mayor Diane McCall calls the meeting to order
2. PLEDGE OF ALLEGIANCE
Councilmember Simone Alex led the pledge
3. ROLL CALL
Members Present: Councilmember Mark Austin, Councilmember Christina Villaseñor, Councilmember Simone Alex, Mayor Pro Tem, Lynn Edmonds, and Mayor Diane McCall ABSENT: NONE
4. APPROVAL OF AGENDA
Mark Austin motioned, seconded by Councilmember Simone Alex to approve 4) Approval of Agenda. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Simone Alex, Councilmember Mark Austin, and Mayor Diane McCall ABSENT:
NONE
5. PRESENTATIONS
5.A CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (CJPIA) AWARD Mayor Diane McCall presented Assistant City Manager, Erika Herrera-Terriquez, with plaque from CJPIA for being awarded as the 2022 member with best overall Workers Compensation Performance member with Safety.
6. PUBLIC COMMENTS
Brandy Hollis was called to speak, about Project Help UP Fillmore - Addressing the homeless population.
Lani Farr was called to speak, to thanked the Parks and Recreation department, and the pool.
Carina Forsythe & Anna Marie Rilley were called to speak. They introduced themselves as the Ventura County Area Agency on Aging (VCAAA) Appointed Advisory Commissioners.
Sean McCulley was called to speak to provide an update on the Downtown Rehabilitation Grant.
7. CONSENT CALENDAR - Recommendation for Item 7.A Through 7.B is to Approve by Voice Vote.
7.A CITY OF FILLMORE WARRANT REGISTER - AUGUST 9, 2022
CITY OF FILLMORE WARRANT REGISTER - AUGUST 9, 2022.pdf
7.B APPROVE SECOND READING TO ADOPT ZONING ORDINANCE AMENDMENT 22-03 ADDING A NEW SECTION 6.04.3432 TO THE FILLMORE MUNICIPAL CODE SETTING
FORTH PROCEDURES FOR ELECTRIC VEHICLE CHARGING SYSTEMS
2022-8-09_2ND READING EV CHARGING ORDINANCE 22-942_CC STAFF REPORT.pdf Mayor Pro Tem Lynn Edmonds motioned, seconded by Councilmember Mark Austin to approve the consent calendar. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, Councilmember Simone Alex, and Mayor Diane McCall ABSENT: NONE
8. NEW BUSINESS
8.A CONSIDERATION OF APPROVAL OF PARCEL MAP NO. 21-01
SR - APPROVAL OF PM 21-01.pdf
Roxanne Hughes, City Engineer, presented this item.
Councilmember Mark Austin motioned, seconded by Councilmember Christina Villaseñor to approve Parcel Map No. 21-01 and authorize the Mayor to sign the map and for the City Clerk to record the map with the County Recorder's office. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, Councilmember Simone Alex, and Mayor Diane McCall ABSENT: NONE
8.B NINTH AMENDMENT TO THE AGREEMENT FOR 341 A STREET
SR - 341 A ST 9TH AMENDMENT.pdf
Kevin McSweeney, Planning and Community Development Director presented this item.
City Councilmembers had questions; staff addressed the questions.
Councilmember Mark Austin motioned, seconded by Councilmember Christina Villaseñor to approve the Ninth Amendment to the Agreement with the Property Owner. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, Councilmember Simone Alex, and Mayor Diane McCall ABSENT: NONE
8.C ADOPTION OF RESOLUTION 22-3896 AUTHORIZING THE FILING OF A CLAIM FOR TRANSPORTATION DEVELOPMENT ACT (TDA) FUNDS FOR FY2022-23 LOCAL
TRANSPORTATION FUNDS
SR RESO - 22-23 TDA.pdf
Role Briones, Finance Director, presented this item.
Councilmembers had questions and discussed item. Staff addressed questions and took recommendation from Councilmembers.
Mayor Pro Tem Lynn Edmonds motioned, seconded by Councilmember Christina Villaseñor to take the following actions:
1. Adopt the attached Resolution 22-3896 authorizing the City Manager to file a claim with the Ventura County Transportation Commission for the allocation to the City of $795,756 of Transportation Development Act Funds for Fiscal Year 2022-23; and,
2. Authorize that the transit operator Valley Express be paid by VCTC with $277,721.83 of the claimed funds. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, Councilmember Simone Alex, and Mayor Diane McCall ABSENT: NONE
8.D ADOPT RESOLUTION 22-3895 ESTABLISHING ADMINISTRATIVE FINES FOR VIOLATION OF THE CITY’S ANIMAL CONTROL REGULATIONS AND AMENDING THE
UNIFORM SCHEDULE OF FEES TO INCLUDE SUCH FINES
SR - ESTABLISHING THE FEE SCHEDULE FMC TITLE 9 RE VCAC.pdf Erika Herrera-Terriquez, Assistant City Manager, presented this item.
Councilmember had questions; staff addressed question.
Councilmember Mark Austin motioned, seconded by Councilmember Simone Alex to approve Resolution 22-3895 (1) establishing administrative fine amounts for violation of the City’s Animal Control Regulations in Title 9 of the Fillmore Municipal Code and (2) amending the City’s Uniform Schedule of Fees to include animal services-related fees. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, Councilmember Simone Alex, and Mayor Diane McCall ABSENT: NONE
8.E CITY COUNCIL APPROVAL OF PROPOSED USES OF AMERICAN RESCUE PLAN FUNDS – SECOND TRANCHE
SR - SECOND ALLOCATION AMERICAN RESCUE PLAN ACT FUNDS.pdf David W. Rowlands, City Manager, presented this item.
City Councilmembers discussed the options provided by staff and how to spend the second half of City ARP funds.
Christina Villaseñor made a motion, seconded by Councilmember Mayor Pro Tem Lynn Edmonds to accept the proposal of the second trench with one exception City Elevator repair of $200,000 and use General Funds, leaving additional funds and everything else as directed in the matrix in the staff report. Motioned failed by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, NAYS: Councilmember Mark Austin, Councilmember Simone Alex, and Mayor Diane McCall ABSENT: NONE Mayor McCall asked for a new motion.
Councilmember Mark Austin motioned, seconded by Councilmember Simone Alex to approve a to spend the second half of approve the funding as recommended by staff for the second trench of ARP funds. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, Councilmember Simone Alex, and Mayor Diane McCall ABSENT: NONE
8.F CITY COUNCIL APPROVE LS-1 OPTION E AGREEMENT WITH SOUTHERN CALIFORNIA
EDISON (SCE) TO REPLACE HIGH PRESSURE SODIUM VAPOR STREET LIGHTS WITH
LIGHT EMITTING DIODE (LED) STREET LIGHTS CITYWIDE
SR - SCE LS-1 OPTION E.pdf
David W. Rowlands, City Manager, presented this item.
City Councilmember had a question. Staff addressed the question.
Councilmember Christina Villaseñor motioned, seconded by Councilmember Mark Austin to approve agreement with SCE to replace high pressure sodium lights with LED streetlights.
Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, Councilmember Simone Alex, and Mayor Diane McCall ABSENT: NONE
8.G AUTHORIZATION TO AWARD THREE CONTRACTS TO RITE-WAY ROOFING
CORPORATION FOR THE REPLACEMENT OF ROOFS AT THE CITY HALL, POLICE
STATION, AND ACTIVE ADULT CENTER
SR - ROOFING CONTRACT CITY HALL PD ACC.pdf
David W. Rowlands, City Manager, presented this item.
Councilmember Christina Villaseñor motioned, seconded by Councilmember Mark Austin to allow staff to that the following actions:
1. Approve an appropriation of $594,878.28 from the second allocation of ARPA funds for this project; and
2. Authorize the Mayor to execute a contract with Rite-Way Roofing Corporation in an amount not to exceed $594,878.28 in a form approved by the City Attorney. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, Councilmember Simone Alex, and Mayor Diane McCall ABSENT: NONE
8.H AUTHORIZATION TO AWARD A CONTRACT TO MACKONE DEVELOPMENT INC. FOR
THE REPLACEMENT OF THE ROOF AT THE BOYS AND GIRLS CLUB
SR - 2022 BG ROOF.pdf
David W. Rowlands, City Manager, presented this item.
Councilmember Simone Alex motioned, seconded by Councilmember Mark Austin to allow staff to that the following actions:
1. Approve or confirm an appropriation of $258,101.55 from the second allocation of ARPA funds for this project; and
2. Authorize the Mayor to execute the a contract with Mackone Development Inc. in an amount not to exceed $258,101.55 in a form approved by the City Attorney. Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, Councilmember Simone Alex, and Mayor Diane McCall ABSENT: NONE
8.I AUTHORIZATION TO AWARD A CONTRACT TO ACCO ENGINEERING SYSTEMS FOR
THE REPLACEMENT OF THE HVAC SYSTEM AT CITY HALL
SR - CITY HALL HVAC.pdf
David W. Rowlands, City Manager, presented this item.
Mayor Pro Tem Lynn Edmonds motioned, seconded by Councilmember Simone Alex to allow staff to that the following actions:
1. Approve an appropriation of $318,443.36 from the second allocation of ARPA funds for this project; and
2. Authorize the Mayor to execute the a contract with ACCO Engineering Systems in an amount not to exceed $318,443.36 in a form approved by the City Attorney.
Motion carried by the following voice vote: AYES: Mayor Pro Tem Lynn Edmonds, Councilmember Christina Villaseñor, Councilmember Mark Austin, Councilmember Simone Alex, and Mayor Diane McCall ABSENT: NONE
9. COMMITTEE, COMMISSION, AND BOARD REPORTS
No comments or updates.
10. CITY COUNCIL REPORTS, RECOMMENDATIONS, AND COMMENTS Mayor Pro Tem Lynn Edmonds thanked the Sheriff Department for the Open House event at Dolores Day Park. Commended the staff for their difficult work they do and the continuous support provided to the community.
11. CITY MANAGER - CITY MANAGER VERBAL REPORT
David W. Rowlands, City Manager, provided updates regarding the following two items:
1. Social media, requests from locals regarding what represents Fillmore, please submit pictures via the link. Any questions, contact the Assistant City Manager, Erika Herrera-Terriquez, at 805-946-1712.
2. August 16, 12:00 to 1:30 p.m. Retail Strategies will be in town for the Strategic Vision Workshop and share comments about Downtown.
3. Pool updates: staff has been working in the past three weeks to receive a quote for a new pool analyzer and staff working to resolve the issue. He thanked the patrons for their patience.
12. CLOSED SESSION
12.A CLOSED SESSION - AUGUST 9, 2022
CLOSED SESSION - AUGUST 9, 2022.pdf
Mayor Diane McCall recessed meeting for closed session.
Mayor Diane McCall reconvened meeting from closed session with no reportable action.
13. ADJOURNMENT - MAYOR DIANE MCCALL ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, AUGUST 23, 2022, CITY HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.
Meeting Adjourned by Mayor Diane McCall.
Prepared by:
__________________________________________
Erika Herrera, Assistant City Manager