Fillmore City Council and Successor Agency
Regular Meeting
January 24, 2023
Council Chambers
City Hall
6:30 P.M.
MEETING ATTENDANCE - Pursuant State Law 54953 (b), Councilmember Chris Gurrola will attend the meeting via phone from Fairmont Hotel, located at: 101 Red River Street, Austin, TX US 78701- 2nd Floor Business Center. The meeting agenda will be posted in this location, which is open to public, more than 24 hrs. before the meeting. Any interested member of the public may join Council Member Gurrola at this location for the meeting.
1. CALL TO ORDER
Mayor Pro Tem Christina Villaseñor called the meeting to order.
Mayor Pro Tem Christina Villaseñor announced that Councilmember Chris Gurrola was attending the phone via phone and provided location.
2. PLEDGE OF ALLEGIANCE
Councilmember Albert Mendez led the pledge.
3. ROLL CALL
Members Present: Councilmember Albert Mendez, Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor ABSENT: Mayor Mark Austin at the time of roll call.
4. APPROVAL OF AGENDA
Councilmember Carrie Broggie motioned, seconded by Councilmember Albert Mendez to approve 4) Approval of Agenda. Motion carried by the following voice vote: AYES: Councilmember Albert Mendez, Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor ABSENT: Mayor Mark Austin
5. PRESENTATIONS
5.A NEW FILLMORE POLICE CHIEF INTRODUCTION - EDUARDO 'LALO' MALAGON Ventura County Undersheriff John Reilly, introduced Eduardo “Lalo” Malagon. Chief Malagon addressed the City Staff, Constituents, and Staff.
5.B COLORING CONTEST DÍA DE MUERTOS EVENT CONTEST WINNERS- ART
COMMISSION
Luana Barajas and Greg Agostinelli presented the awards to the winners of the coloring contest Día de Muertos Event. Winner present: Mariana Elvira, Ethan Klittich, Alice Klittich, Diego Herrera, Joshua Diaz. Winners absent: Caleb Boek, Moises Patiño, and Gabriel Cardona
6. PUBLIC COMMENTS
Lorena Felix differed her time to Ralph Jimenez.
Ralph Jimenez was given six minutes. He was called to speak about the litigation of 858 Union Pacific Street, Fillmore, CA 93015.
Ana Riley was called to speak regarding homelessness issues at the river bottom.
Carrie Gray was called to speak regarding the pool construction.
Ernie Rangel, pastor from La Promesa de Jesus, was called to speak request City Council to not bill Faith Community Church and the outreach.
Mayor Mark Austin arrived at 7:00 p.m. and meeting was turned over to Mayor Austin.
Councilmember Chris Gurrola confirmed that no members of the public or comments were on his end.
Mayor Mark Austin arrived at 7:00 p.m. and meeting was turned over to Mayor Austin
7. CONSENT CALENDAR - Recommendation for Item 7.A is to Approve by voice vote.
7.A CITY OF FILLMORE WARRANT REGISTER-JANUARY 24, 2023
CITY OF FILLMORE WARRANT REGISTER-JANUARY 24, 2023.pdf
Mayor Pro Tem Christina Villaseñor motioned, seconded by Councilmember Carrie Broggie to approve by voice the consent calendar. Motion carried by the following voice vote: AYES: Members Present:
Councilmember Albert Mendez, Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor and Mayor Mark Austin.
8. NEW BUSINESS
8.A AWARD OF CONTRACT FOR CONSTRUCTION OF PROJECT SPECIFICATION NO. 21- 01: FILLMORE AQUATIC CENTER POOL IMPROVEMENTS PROJECT
SR - Pool Replastering. Award of Contract. Final and Complete.pdf Roxanne Hughes, City Engineer, presented this item. City Council had questions. Staff addressed questions.
Public Comment was received by Lani Farr regarding the pool construction.
Councilmember Carrie Broggie motioned, seconded by Councilmember Albert Mendez to take the following actions:
1.Reallocate monies within the American Recovery Program Act Fund 209 in the amount of $265,901.00 from the cancelled Two Rivers Park LWCF Grant Project to a new account entitled Aquatic Center Pool Improvements (209-4242-0021-264);
2. Reallocate monies within the American Recovery Program Act Fund 209 in the amount of $112,500.00 from the Gateway Arch Sign Project (209-4242-0021-247) to a new account entitled Aquatic Center Pool Improvements (209-4242-0021-264);
3. Reallocate monies within the American Recovery Program Act Fund 209 in the amount of $150,000.00 from the Downtown Enhancements-Private Property Project 209-4242-0021- 249) to a new account entitled Aquatic Center Pool Improvements (209-4242-0021-264);
4. Reallocate monies within the American Recovery Program Act Fund 209 in the amount of $36,287.40 from the Downtown Enhancements-City Property Project (209-4242-0021- 250) to a new account entitled Aquatic Center Pool Improvements (209-4242-0021-264);
5. Approve the award of a contract to Condor, Inc. for construction of the Fillmore Aquatic Center Pool Improvements Project, Specification No. 21-01.
The pool construction will be pushed to May 2023.
Motion carried by the following voice vote: AYES: Members Present: Councilmember Albert Mendez, Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor and Mayor Mark Austin.
8.B CONSIDERATION OF MAINTAINING THE 2023 POTABLE WATER AND SEWER RATES AT THE RATES RE-ESTABLISHED IN 2021
SR - 2023 UTILITY RATES STAFF REPORT FINAL.pdf
Troy Spayd Municipal Services Director/Utilities Engineer introduced Chris Fisher with Willdan Financial Services who presented this item.
Councilmember Chris Gurrola brought up a correction needed. Staff will make the necessary corrections and amend the resolution prior to approval.
Council had questions; staff addressed them.
Councilmember Carrie Broggie motioned, seconded by Mayor Pro Tem Christina Villaseñor to adopt Resolution No. 23-3914 (with corrected tables) to maintain the current water rates and Resolution No. 23-3915 to maintain the current sewer rates. Motion carried by the following voice vote: AYES: Members Present: Councilmember Albert Mendez, Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor and Mayor Mark Austin.
8.C ADOPT RESOLUTION NO. 23-3917 TO UPDATE THE CITY’S RECORDS RETENTION SCHEDULE AND INTRODUCE FIRST READING OF ORDINANCE 23-944 TO DELETE FILLMORE MUNICIPAL CODE CHAPTER 2.63
SR RECORDS RETENTION SCHEDULE POLICY FINAL.pdf
Erika Herrera-Terriquez, Assistant City Manager, presented this item. Councilmember had questions. Staff addressed them.
Mayor Pro Tem Christina Villaseñor motioned, seconded by for City Councilmember Albert Mendez to take the following actions: Approve first reading of Ordinance 23-944, and Adopt Resolution 23-3917 and the updated Records Retention Schedules. Motion carried by the following voice vote: AYES: Members Present: Councilmember Albert Mendez, Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor and Mayor Mark Austin.
8.D APPOINTMENT TO THE PLANNING COMMISSION
SR PLANNING COMMISSION APPOINTMENTS.pdf
Erika Herrera-Terriquez, Assistant City Manager, presented this item.
Mayor Mark Austin and Councilmember Carrie Broggie provided comments about the process. Commissioner Gary Cushing was present and was called to speak.
Mayor Pro Tem Christina Villaseñor motioned, seconded by Councilmember Albert Mendez to confirm the recommendation of the Mayor, and appoint Aaron Todd, Gary Cushing and Cameron Carrizales to the Planning Commission, each for a term through January 31, 2027.
Motion carried by the following voice vote: AYES: Members Present: Councilmember Albert Mendez, Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor and Mayor Mark Austin.
8.E CFD NO. 5 (HERITAGE VALLEY PARKS) IMPROVEMENT AREA B BONDS SR CFD 5B FINAL.pdf
Erika Herrera-Terriquez, Assistant City Manager, presented this item.
Representative from Columbia Capital Municipal Advisor, Adam Pope, was available via phone to answer any questions.
Councilmember Carrie Broggie, Councilmember Chris Gurrola, and City Manager David W.
Rowlands recused themselves from this item due to a conflict of interest because they reside in the area of discussion.
Mayor Pro Tem Christina Villaseñor motioned, seconded by Councilmember Albert Mendez to approve Resolution No. 23-3918 Authorize the Assistant City Manager to appoint Piper Sandler as Bond Underwriter and Integra Realty Resources to provide property appraisal services and to negotiate final contracts terms permitting the finance team to undertake the bond issuance process and bring the bond documents back for final City Council approval prior to the bond sale. Motion carried by the following voice vote: AYES: Members Present:
Councilmember Albert Mendez, Mayor Pro Tem Christina Villaseñor and Mayor Mark Austin.
Councilmembers recused for this item: Councilmember Carrie Broggie and Councilmember Chris Gurrola.
8.F APPOINTMENT OF PRIMARY AND ALTERNATE OFFICIAL REPRESENTATIVE TO THE
SOUTHERN CALIFORNIA ASSOCIATION OF GOVERNMENTS (SCAG)
SR SCAG DELEGATE_2023 FINAL.pdf
Erika Herrera-Terriquez, Assistant City Manager, presented this item.
Council appointed Councilmember Carrie Broggie as primary and Councilmember Albert Mendez as the alternate.
Mayor Pro Tem Christina Villaseñor motioned, seconded by Councilmember Chris Gurrola to appoint to Carrie Broggie (primary) and Albert Mendez (alternate) to attend the SCAG General Assembly as Primary Delegate and to serve as the regional representative. Motion carried by the following voice vote: AYES: Members Present: Councilmember Albert Mendez, Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor and Mayor Mark Austin.
8.G APPROVE THE ACCEPTANCE OF FEMA GRANT FOR WILDLAND FIREFIGHTING
EQUIPMENT
SR APPROVE THE ACCEPTANCE OF FEMA GRANT.pdf
Fire Chief Gurrola, presented this item. Council had questions, staff addressed them.
Mayor Pro Tem Christina Villaseñor motioned, seconded by Councilmember Chris Gurrola to approve the acceptance of FEMA FY 2021 AFG grant. Motion carried by the following voice vote: AYES: Members Present: Councilmember Albert Mendez, Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor and Mayor Mark Austin.
8.H FILLMORE BOYS AND GIRLS CLUB ROOF SUPPLEMENTAL #01 WORK ORDER
PACKAGE FOR SOURCEWELL CONSTRUCTION AGREEMENT FOR FILLMORE BOYS
AND GIRLS CLUB WINDOWS & ROOF
B&G ASBESTOS REMOVAL SR.pdf
Troy Spayd, Municipal Services Director/Utilities Engineer presented this item. Council had questions, staff addressed them.
Mayor Pro Tem Christina Villaseñor motioned, seconded by Councilmember Carrie Broggie to approve the Fillmore Boys and Girls Club Roof Supplemental #01 Work Order Package to the Fillmore Boys and Girls Club Windows & Roof contract in the amount of $28,869.97 and reallocating ARPA funding in such amount away from the Two Rivers park project to fund the necessary asbestos removal at the Boys and Girls Club. Motion carried by the following voice vote: AYES: Members Present: Councilmember Albert Mendez, Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor and Mayor Mark Austin.
8.I REVIEW AND APPROVAL OF THE CONTRACT FOR THE 2023 THIRD OF JULY COMMUNITY FIREWORKS SHOW TO BE PROVIDED BY PYRO SPECTACULARS, INC.
FIREWORKS SHOW SR - 2023.pdf
Fire Chief Keith Gurrola presented this item, Mayor Pro-Tem Christina Villasenor asked a questions. Assistant City Manager, Erika Herrera-Terriquez addressed the questions.
Mayor Pro Tem Christina Villaseñor motioned, seconded by Councilmember Carrie Broggie to authorize the appropriation of $25,795 from general funds reserves to the Fireworks Show budget line item 101-4533-0021-420 to cover the deposit required for the services of this contractor. Upon receipt of funding collected from donations and fireworks booth permits, such amounts will be deposited into this fund to assist with the cost of the Fireworks Show. Motion carried by the following voice vote: AYES: Members Present:
Councilmember Albert Mendez, Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor and Mayor Mark Austin.
8.J HVAC MAINTENANCE CONTRACT - ACCO ENGINEERED SYSTEMS CITY HALL HVAC MAINTENANCE SR.pdf
Troy Spayd, Municipal Services Director/Utilities Engineer presented this item. Council had questions, City Manager, Dave W. Rowlands addressed them.
Mayor Pro Tem Christina Villaseñor motioned, seconded by Councilmember Carrie Broggie to approve the supplemental funding and approving an agreement for the HVAC maintenance with ACCO Engineered Systems in the amount of $45,360.28. Motion carried by the following voice vote: AYES: Members Present: Councilmember Albert Mendez, Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor and Mayor Mark Austin.
8.K CONSIDERATION OF ORDINANCE 23-946 TO UPDATE PORTIONS OF THE CITY’S PURCHASING REGULATIONS IN FILLMORE MUNICIPAL CODE CHAPTER 2.60 TO INCREASE CITY MANAGER’S CONTRACTING AUTHORITY; FINDING OF EXEMPTION
FROM CEQA
SR - 2023 CM CONTRACTING AUTHORITY ON PURCHASES.pdf
Erika Herrera-Terriquez, Assistant City Manager, presented this item. City Council had questions; staff addressed them.
Mayor Pro Tem Christina Villaseñor motioned, seconded by Councilmember Albert Mendez to approve the following actions:
Approve first reading to introduce Ordinance 23-946 to adopt amendments to Fillmore Municipal Code Chapter 2.60 increasing the City Manager’s authority to process and execute agreements for City goods and services to a not-to-exceed amount of $40,000.
Motion carried by the following voice vote: AYES: Members Present: Councilmember Albert Mendez, Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor and Mayor Mark Austin.
9. COMMITTEE, COMMISSION, AND BOARD REPORTS
Mayor Pro-Tem Christina Villasenor attended VCTC meeting looking for more engagement, Late Summer/Early Fall new route to Moorpark.
10. CITY COUNCIL REPORTS, RECOMMENDATIONS, AND COMMENTS Mayor Pro Tem Christina Villaseñor requested council support to request staff to work with FUSD and work out a schedule for lap swim for City residents. Mayor Austin provided support, Councilmember Chris Gurrola supported the recommendation. Staff will look into transportation and provide a schedule for lap swim.
11. CITY MANAGER - CITY MANAGER VERBAL REPORT
City Manager Dave W. Rowlands welcomed Chief Malagon and provided comments about the recruitment process.
12. CLOSED SESSION
12.A CLOSED SESSION- JANUARY 24, 2023
CLOSED SESSION - JANUARY 24, 2023.pdf
Mayor Mark Austin recessed the meeting for closed session.
Meeting was resumed by Mayor Mark Austin with no reportable actions.
13. ADJOURNMENT - MAYOR MARK AUSTIN ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, FEBRUARY, 14 , 2023, AT CITY HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.
Meeting adjourned by Mayor Mark Austin.
Prepared by:
__________________________________________
Erika Herrera, Assistant City Manager