Fillmore City Council and Successor Agency Council Chambers Regular Meeting City Hall
December 12, 2023 6:30 P.M.
1. CALL TO ORDER
Mayor Mark Austin called the meeting to order.
2. PLEDGE OF ALLEGIANCE
Mayor Mark Austin led the pledge
3. ROLL CALL
All members present: Mayor Mark Austin, Mayor Pro Tem Christina Villaseñor, Councilmember Chris Gurrola, Councilmember Carrie Broggie, and Councilmember Albert Mendez.
4. APPROVAL OF AGENDA
Mayor Pre Tem Villaseñor motioned, seconded by Councilmember Broggie to approve the agenda. Motioned carried by the following voice vote: AYES: Councilmember Chris Gurrola, Mayor Mark Austin, and Councilmember Albert Mendez.
5. PUBLIC COMMENTS
Mayor Mark Austin opened the public comments session.
Tracy Stewart was called to speak about the Rail car storage situation and shared her updates with the outcome of VCTC approving the first amendment to the contract between themselves and Sierra Northern Railway to move the rail cars further west of Fillmore. She also gave thanks to all who made this possible including Council Member Carrie Broggie.
Marie Alviz was called to speak about books being displayed at the library and bringing awareness to the community.
Brandy Hollis was called to speak about the Lighting Tree Event and gave thanks to all who made it possible. In addition, proposed a decorating contest for next year.
Mayor Mark Austin closed the public comment section.
6. CITY COUNCIL REPORTS, RECOMMENDATIONS, AND COMMENTS
Council member Gurrola brought up a discussion that was mentioned in the previous meeting about a City Charter for future discussion. Council agreed to place this item on a future Agenda.
Mayor Pro Tem Villaseñor commented on Public Comments and thanked all who participated on the Holiday Event on Central. In addition, made a recommendation to receive a regular monthly update on the status on park improvements as part of the City Manager’s report.
7. CONSENT CALENDAR - Recommendation for Item 7.A through 7.K is to Approve by voice vote.
7.A CITYOF FILLMORE WARRANT REGISTER - DECEMBER 12, 2023 CITY OF FILLMORE WARRANT REGISTER-DECEMBER 12, 2023.pdf
7.B MEETING MINUTES - NOVEMBER 14, 2023
MEETING MINUTES - NOVEMBER 14, 2023..pdf
7.C CONSIDERATION OF RESOLUTION 23-3980 UPDATING THE RESOLUTION FIXING
THE COMPENSATION, BENEFITS AND OTHER TERMS AND CONDITIONS OF
EMPLOYMENT OF NON-REPRESENTED MANAGEMENT/MID-MANAGEMENT,
CONFIDENTIAL, AND PART-TIME EMPLOYEES OF THE CITYOF FILLMORE FILLMORE STAFF REPORT AMENDING MGMT.pdf
7.D CONSIDERATION OF ADOPTION OF AN UPDATED CALPERS PUBLICLY
AVAILABLE PAY SCHEDULE
FILLMORE - STAFF REPORT PUBLICLY AVAILABLE PAY SCHEDULE.pdf
7.E CONSIDERATION OF AN AGREEMENT FOR CONSTRUCTION OF OFFSITE
DEVELOPMENT IMPROVEMENTS WITH NOVA STORAGE
FILLMORE LP FOR THE NOVA STORAGE PROJECT
NOVA STORAGE OFFSITE IMPROVEMENT AGREEMENT.pdf
7.F CITYATTORNEY CONTRACT AMENDMENT
CITY ATTORNEY CONTRACT AMENDMENT.pdf
7.G FIRE HYDRANT REPLACEMENT - WATER SYSTEM UPGRADE
FIRE HYDRANT REPLACEMENT - WATER SYSTEM UPGRADE.pdf
7.H APPOINTMENT TO THE CULTURAL, ARTS, AND RECREATION COMMISSION CAR COMMISION APPOINTMENT.pdf
7.I THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH
GOVTEMPSUSA, LLC FOR FINANCIAL ANALYSIS SERVICES TO APPROVE AN
ASSIGNMENT OF THE AGREEMENT TO MGT OF AMERICA CONSULTING, LLC GOVTEMPS THIRD AMENDMENT PROFESSIONAL AGREEMENT.pdf
7.J CONSIDERATION OF AN INTERIM URGENCY ORDINANCE OF THE CITY COUNCIL OF THE CITY OF FILLMORE, CALIFORNIA, ESTABLISHING A 45-DAY
TEMPORARY MORATORIUM ON THE ESTABLISHMENT OR EXPANSION OF
MEDICAL MARIJUANA DISPENSARIES OR FACILITIES, AND MOBILE MEDICAL
MARIJUANA DISPENSARIES WITHIN CITY LIMITS, DECLARING THE URGENCY
THEREOF AND FINDING AN EXEMPTION UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
MORATORIUM ON MEDICAL MARIJUANA.pdf
7.K CHANNEL MAINTENANCE CONTRACT - STORM DRAIN MAINTENENCE ASSESSMENT DISTRICT #7
CHANNEL MAINT CONTRACT -STORM DRAIN MAINT ASSES DISTRICT 7.pdf Councilmember Carrie Broggie made comments to item 7A Warrant List.
Councilmember Chris Gurrola abstained from item 7k as he resides in the area.
Mayor Pro Tem Christina Villaseñor motioned, seconded by Councilmember Carrie Broggie to approve the consent calendar carried by the following voice vote: AYES:
Councilmember Albert Mendez, Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor, and Mayor Mark Austin. Absent: None Mayor Mark Austin reopened the Public Hearing for Speaker Jennifer Thomas to speak about gender and transsexuality in public institutions.
Mayor Mark Austin closed the Public Comment.
8. NEW BUSINESS
8.A FIFTH PUBLIC HEARING TO RECEIVE INPUT REGARDING THE ADOPTION OF A
DISTRICT-BASED ELECTION SYSTEM AND ADOPTION OF AN ORDINANCE TO
ESTABLISH DISTRICT BOUNDARIES AND
ELECTION SEQUENCING AND ADOPTION OF EXEMPTION FROM CEQA MAP ADOPTION - 5TH PUBLIC HEARING FOR DISTRICT ELECTIONS.pdf Kristen Parks, NDC presented this item. City Council had questions on this item.
Kristen addresses questions.
Mayor Mark Austin opened the public hearing for this item.
Public Comment was received by Marissa Rodriguez regarding the districting process. Mayor Pro Tem Christina Villaseñor made a comment.
Mayor Mark Austin Closed the Public Hearing on this item.
Councilmember Carrie Broggie made a comment on this item.
Councilmember Chris Gurrola made a comment on this item.
Mayor Mark Austin made a comment on this item.
Councilmember Carrie Broggie motioned, seconded by Mayor Pro Tem Christina Villaseñor to Receive the Report from the National Demographic Corporation and receive community input on the draft maps and adopt an ordinance to establish district boundaries and election sequencing and adoption of exemption form CEQA. City Council unanimously voted on adopting Map Public 102B as the District Election Map. Motion carried by the following voice vote: AYES: Councilmember Carrie Broggie, Councilmember Chris Gurrola, Mayor Pro Tem Christina Villaseñor. NOES: Mayor Mark Austin and Councilmeber Albert Mendez.
8.B SELECTION OF 2024 MAYOR AND MAYOR PRO TEMPORE
SELECTION OF MAYOR AND MPT 2024_SR.pdf
Assistant City Manager, Erika Herrera presented this item.
Mayor Mark Austin opened public comment for this item.
Luanne Brock was called to speak on this item and suggested the council consider nominating Councilmember Chris Gurrola for Mayor.
Hannah Elson was called to speak on this item to recognize outgoing Mayor Mark Austin on behalf of Assemblymember Steve Bennett.
Brandy Hollis was called to speak on this item and the new upcoming Mayor.
Michelle Mejia was called to speak on this item on behalf of Shell Michael who is out of town to consider Councilmember Chris Gurrola for Mayor.
Mayor Mark Austin made a motion to select Chris Gurrola as Mayor, Councilmember Chris Gurrola made a motion to select Carrie Broggie as Mayor. Mayor Mark Austin revised his motion to nominate Carrie Broggie as Mayor and seconded Chris Gurrola’s motion. Motion carried by the following voice vote: AYES: Mayor Pro Tem Christina Villaseñor, Councilmember Carrie Broggie, Councilmember Chris Gurrola and Mayor Mark Austin. NOES: Councilmember Albert Mendez. Council reorganized accordingly.
Councilmember Mark Austin made a motion to select Chris Gurrola as Mayor Pro Tem. Mayor Carrie Broggie seconded. Motion carried by the following voice vote: AYES: Mayor Pro Tem Christina Villaseñor, Mayor Carrie Broggie, Councilmember Chris Gurrola, Councilmember Mark Austin and Councilmember Albert Mendez. Council reorganized accordingly.
The council went into a quick recess to reorganize council name plates.
8.C APPOINTMENT TO CITY COUNCIL COMMITEES, COMMISIONS, LIASONS, AND
OUTSIDE AGENCIES
APPOINTMENT TO CITY COUNCIL COMMITTEES, COMMSISIONSM ETC.pdf Assistant City Manager, Erika Herrera presented this item.
Councilmembers discussed and appointed councilmembers to the following committees:
Ventura County Animal Regulations – Primary: Austin; Alternate: Gurrola Ventura County Air Pollution Control District – Primary: Mendez; Ventura Regional Sanitation District – Primary: Villaseñor; Alternate: Austin Ventura County of Government – Primary: Broggie; Alternate: Mendez Economic Development Collaborative-Ventura County – Primary: Mendez; Alternate: Austin
Ventura County Regional Energy Alliance – Primary: Villaseñor; Alternate:
Broggie
Ventura County Transportation Commission – Primary: Broggie (no alternates allowed)
Fillmore and Piru Basins Groundwater Sustainability Agency – Primary: Mendez; Alternate: Villaseñor
STANDING COMMITTEES –
Interview/Selection (Commissions/Committees) – Broggie and Villaseñor Ventura County City Selection Committee – Broggie (automatically the Mayor) Utilities Ad Hoc Committee – Gurrola and Villaseñor
Special School Board District Ad Hoc Committee – Gurrola and Broggie Economic Development Committee – Gurrola and Mendez
2024-25 Budget Ad Hoc Committee – Austin and Villaseñor Councilmember Albert Mendez motioned, seconded by Councilmember Mark Austin to approve the updated standing committees and appointment calendar as mentioned. Motion carried by the following voice vote: AYES:
Mayor Carrie Broggie, Mayor Pro Tem Chirs Gurrola, Councilmember Christina Villaseñor, Councilmember Mark Austin and Councilmember Albert Mendez.
NOES: None ABSENTS: None ABSTAINS: None
8.D DISCUSSION AND ADOPTION OF PROPOSED 2024 CITY COUNCIL MEETING
SCHEDULE
CITY COUNCIL MEETING CALENDAR 2024 SR.pdf
Assistant City Manager, Erika Herrera presented this item.
Councilmember Mark Austin motioned, seconded by Councilmember Albert Mendez to approve the proposed 2024 City Council Meeting Schedule. Motion carried by the following voice vote: AYES: Mayor Carrie Broggie, Mayor Pro Tem Chirs Gurrola, Councilmember Christina Villaseñor, Councilmember Mark Austin and Councilmember Albert Mendez. NOES: None ABSENTS: None ABSTAINS:
None
8.E APPROVAL OF THE ENERGY AND WATER SAVINGS PERFORMANCE
CONTRACT WITH WILLDAN ENERGY SOLUTIONS FOR WATER METER
REPLACEMENTS AND INFRASTRUCTURE UPGRADES.
SR - SMART METER PROGRAM WILLDAN ENERGY SOLUTIONS CLEAN.PDF Municipal Services Director, Troy Spayd and Chris Gaddy, Willdan Program Manager for Water Meter Solutions presented this item.
Council asked questions on this item. Staff and Chris addressed these questions.
Councilmember Mark Austin motioned, seconded by Mayor Pro Tem Chirs Gurrola to approve the Energy and Water Savings Performance Contract with Wildan Energy Solutions for water meter replacements and infrastructure upgrades. Motion carried by the following voice vote: AYES: Mayor Carrie Broggie, Mayor Pro Tem Chirs Gurrola, Councilmember Christina Villaseñor, Councilmember Mark Austin and Councilmember Albert Mendez. NOES: None ABSENTS: None ABSTAINS: None
8.F AUTHORIZING HIRING COLUMBIA CAPITAL MANAGEMENT, LLC FOR MUNICIPAL
ADVISORY SERVICES, APPROPRIATE FUNDS FROM WATER RESERVE FUNDS,
AND PERMIT CITY STAFF TO INITIATE TAX EXEMPT LEASE FINANCING
PROCESS IN RELATION TO THE ADVANCED METERING INFRASTRUCTURE
PROJECT
SR - COLUMBIA AS MUNICIPAL ADVISORS DEC 12 2023 - FINAL.pdf Finance Director, Debra Cavaletto presented this item.
Mayor Pro Tem Chris Gurrola asked a question. Debra answered.
Councilmember Christina Villaseñor motioned, seconded by Councilmember Mark Austin to authorize hiring Columbia Capital Management, LLC for municipal advisory services, appropriate funds from water reserve funds, and permit city staff to initiate tax exempt lease financing process in relation to the advanced metering infrastructure project. Motion carried by the following voice vote: AYES: Mayor Carrie Broggie, Mayor Pro Tem Chirs Gurrola, Councilmember Christina Villaseñor, Councilmember Mark Austin and Councilmember Albert Mendez. NOES: None ABSENTS: None ABSTAINS: None
8.G INTRODUCE BY FIRST READING ORDINANCE NO. 23-960 TO AMEND FILLMORE MUNICIPAL CODE CHAPTER 6.16 – FLOOD
DAMAGE PREVENTION
STORM WATER ORDINANCE.pdf
City Engineer, Roxanne Hughes presented this item.
The council asked questions on this item. Roxanne answered.
Councilmember Mark Austin motioned, seconded by Councilmember Mark Austin to approve by first reading ordinance No. 23-960 to amend Fillmore Municipal Code Chapter 6.16 – Flood Damage Prevention. Motion carried by the following voice vote: AYES: Mayor Carrie Broggie, Mayor Pro Tem Chirs Gurrola, Councilmember Christina Villaseñor, Councilmember Mark Austin and Councilmember Albert Mendez. NOES: None ABSENTS: None ABSTAINS: None
8.H REVIEW OF FY 2022-23 DEVELOPMENT IMPACT FEE ANNUAL AND FIVE-YEAR REPORT AND CONSIDERATION OF RESOLUTION NO. 23-3978 MAKING
FINDINGS REGARDING UNEXPENDED DEVELOPMENT IMPACT FEES
REVIEW OF DIF INCOME AND EXPENSE REPORT.pdf
Finance Director, Debra Cavaletto presented this item.
The council asked a question. Debra answered.
Mayor Pro Tem Chris Gurrola motioned, seconded by Councilmember Mark Austin to review of FY 2022-23 development impact fee annual and five-year report and consideration of Resolution No. 23-3978 making findings regarding unexpected development impact fees. Motion carried by the following voice vote: AYES: Mayor Carrie Broggie, Mayor Pro Tem Chirs Gurrola, Councilmember Christina Villaseñor, Councilmember Mark Austin and Councilmember Albert Mendez. NOES: None ABSENTS: None ABSTAINS: None
8.I ADOPTION OF THE FY 2024-25 RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) OF THE PERIOD JULY 1, 2024 THROUGH JUNE 30,2025 AND
THE ADMINISTRATIVE BUDGET FOR THE CITYOF FILLMORE
ADOPTION OF THE ROPS ADMIN BUDGET FY 2024-25.pdf
Finance Director, Debra Cavaletto presented this item.
The Council asked questions on this item. Debra answered.
Councilmember Christina Villaseñor motioned, seconded by Councilmember Albert Mendez to adopt the FY 2024-25 recognized obligation payment schedule (ROPS) of the period July 1, 2024 through June 30, 2025 and the administrative budget for the City of Fillmore. Motion carried by the following voice vote: AYES: Mayor Carrie Broggie, Mayor Pro Tem Chirs Gurrola, Councilmember Christina Villaseñor, Councilmember Mark Austin and Councilmember Albert Mendez. NOES: None ABSENTS: None ABSTAINS: None
8.J APPROVAL OF FINAL AMENDMENTS TO AGREEMENTS WITH TORO ENTERPRISES, INC. AND FERREIRA CONSTRUCTION CO. , INC. FOR THE
C-STREET SEWER LINE REPAIR PROJECT AND APPROPRIATION OF FUNDS
FERREIRA AND TORO FINAL BALANCE APPROPRIATION AMENDMENT AND PROJEC.pdf
Municipal Services Director, Troy Spayd presented this item.
The council had questions on this item. Troy addressed questions.
Councilmember Christina Villaseñor motioned, seconded by Mayor Pro Tem Chris Gurrola to approve of final amendments to agreements with Toro Enterprises, Inc. and Ferreira Construction Co. Inc. for the C-Street Sewer Line Repair Project and appropriation of funds. Motion carried by the following voice vote: AYES: Mayor Carrie Broggie, Mayor Pro Tem Chirs Gurrola, Councilmember Christina Villaseñor, Councilmember Mark Austin and Councilmember Albert Mendez. NOES: None ABSENTS: None ABSTAINS: None
9. COMMITTEE, COMMISSION, AND BOARD REPORTS
Councilmember Christina Villaseñor gave an update on a VCREA meeting she attended in November regarding Electric Vehicle outreach funds and other grants on clean energy efficiency she hopes the City of Fillmore can apply for. Villaseñor also gave an update on the California Edisons Green Rate Program. Mayor Chris Gurrola asked a question on this report. Christina answered.
Mayor Carrie Broggie gave an update on a planning session meeting for the Ventura County College Board District she and attended, regarding the placement of an educational facility in the Santa Clara Valley. Mayor Broggie also gave an update on a VCTC meeting she attended regarding the contract amendment with Sierra Northern and VCTC to move the rail cars. She expressed her appreciation to all who made this possible.
10. CITY MANAGER - CITY MANAGER VERBAL REPORT
City Manager, David W. Rowlands gave a reminder on the Holiday Gift Giveaway on December 15th at the Fire Station for children with special needs and the regular holiday giveaway on December 16th. In addition, the City Manager gave park improvement updates.
11. CLOSED SESSION
None.
12. ADJOURNMENT - MAYOR ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, JANUARY 9TH, 2024, CITY HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.
The meeting was adjourned at 8:38 P.M.
Prepared by: ____________________________________
Arely Venegas, Deputy City Clerk