Fillmore City Council and Successor Agency Council Chambers Regular Meeting Minutes City Hall
April 23, 2024 6:30 P.M.
MEETING ATTENDANCE -
Pursuant to State Law (b), Councilmember Christina Villaseñor will attend the meeting via phone from Hyatt House Tempe/Phoenix/University, Business Center, 601 E 6th Street Tempe, AZ 85281. The meeting agenda will be posted in this location, which is open to public, more than 24 hrs. before the meeting. Any interested member of the public may join Councilmember Christina Villaseñor at this location for the meeting.
1. CALL TO ORDER
Mayor Carrie Broggie called the meeting to order.
2. PLEDGE OF ALLEGIANCE
Mayor Carrie Broggie led the pledge.
3. ROLL CALL
All members present: Mayor Carrie Broggie, Mayor Pro Tem Chris Gurrola, Councilmember Mark Austin, and Councilmember Albert Mendez.
4. APPROVAL OF AGENDA
Mayor Carrie Broggie pulled agenda item 9.D for additional supporting documentation.
Councilmember Mark Austin motioned, seconded by Councilmember Albert Mendez, to approve the agenda as amended by the Mayor. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Councilmember Albert Mendez.
5. PRESENTATIONS
5.A FIREFIGHTER OF THE YEAR AWARD
Fire Chief Keith Gurrola Presented this item and awarded Sal Ibarra as Firefighter of the year.
5.B PUBLIC WORKS - PARKING ENFORCEMENT AND COMPLIANCE
Georgie Gerardo, Public Works Executive Assistant presented this item.
Councilmember Christina Villaseñor asked a question. Georgie answered her question.
6. PUBLIC COMMENTS
Norma Amarro was called to speak regarding a highway billboard sign to promote Fillmore.
Mayor Pro Tem Chris Gurrola and Councilmember Mark Austin made a comment.
Lauren Vigil was called to speak regarding a sign to promote Fillmore.
Yvonne Becerra was called to speak to introduce herself as the new Fillmore Library Branch Manager.
Brandy Hollis was called to speak about Conejo Health and its educational programs.
7. CITY COUNCIL REPORTS, RECOMMENDATIONS, AND COMMENTS
Councilmember Christina Villaseñor gave a reminder on the Health and Wellness Resource Fair and Rotary Club’s Fun Run Event on Saturday May 18th. Christina also brought up an event called the Peace and Dignity Journey that promotes indigenous communities of the Americas and would like to have Fillmore support this event.
Mayor Pro Tem Chris Gurrola made a comment regarding the time frame on the agenda.
The council discussed this further.
8. CONSENT CALENDAR
RECOMMENDATION FOR ITEM 8A. THROUGH 8C. IS TO APPROVE BY VOICE VOTE.
8.A CITY OF FILLMORE WARRANT REGISTER-APRIL 23, 2024
CITY OF FILLMORE WARRANT REGISTER-APRIL 23, 2024.PDF
8.B SECOND READING OF ORDINANCE AMENDMENT (NO.ZOA 24-01)
PROHIBITING SELF-STORAGE AND RECREATIONAL VEHICLE STORAGE
USES WITHIN BUSINESS PARK ZONE AND FINDING OF EXEMPTION FROM CEQA
SR-2024 SECOND READING OF ORDINANCE ZOA 24-968 ZOA RE - RV AND SELF STORAGE.PDF
8.C CITY COUCNIL EXTENSION OF CITY OF FILLMORE LOCAL EMERGENCY
DECLARATION RESULTING FROM SERVICE WINTER STORMS IN EARLY FEBRUARY 2024.
SR - BIKE PATH - EXTENSION OF LOCAL EMERGENCY.PDF
Councilmember Mark Austin motioned, seconded by Councilmember Albert Mendez to approve the consent calendar. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Councilmember Albert Mendez.
9. NEW BUSINESS
9.A ADOPTION OF PLANS, SPECIFICATIONS, AND COST ESTIMATE FOR PROJECT SPECIFICATION NO. 19-01, MOUNTAIN VIEW STREET SIDEWALK
EXTENSION PROJECT, AND AUTHORIZATION TO ADVERTISE FOR
CONTRUCTION BIDS
SR - ADOPT AND ADVERTISE MOUNTAIN VIEW STREET SIDEWALK
EXTENSION PROJECT.PDF
DECLARATION RESULTING FROM SERVICE WINTER STORMS IN EARLY FEBRUARY 2024.
SR - BIKE PATH - EXTENSION OF LOCAL EMERGENCY.PDF
Roxanne Hughes, City Engineer presented this item.
Mayor Carrie Broggie asked a question regarding the funding information. Roxanne answered her question. Mayor Broggie also asked a question regarding the fencing.
Roxanne answered her question.
Mayor Pro Tem Chris Gurrola made a comment regarding the fencing and asked a question. Roxanne answered his question.
Councilmember Mark Austin motioned, seconded by Councilmember Albert Mendez to adopt plans, specifications, and cost estimate for project specification No. 19-01, Mountain View Street Sidewalk extension project, and authorization to advertise for construction bids. Motioned carried by the following voice vote: AYES:
Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Councilmember Albert Mendez.
9.B ADOPTION OF PLANS, SPECIFICATIONS, AND COST ESTIMATE FOR PROJECT SPECIFICATION NO.22-03, CITY HALL PLAZA RESTORATION PROJECT, AND AUTHORIZATION TO ADVERTISE FOR CONSTRUCTION BIDS.
SR - ADOPT AND ADVERTISE CITY HALL PLAZA RESTORATION
PROJECT.PDF
Roxanne Hughes, City Engineer presented this item.
Mayor Pro Tem Chris Gurrola asked a question regarding funding of this project.
Roxanne and City Attorney Tiffany Israel answered his question.
The council asked questions. Roxanne answered their questions.
Councilmember Villaseñor is in favor of these renovations to the City Hall Plaza.
The council would like to have the back door for the entryway at City Hall included as part of the scope of work for this renovation.
Councilmember Albert Mendez motioned, seconded by Councilmember Christina Villaseñor to adopt plans, specifications, and cost estimate for project specification No. 22-03, City Hall Plaza Restoration project, and authorization to advertise for construction bids. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Councilmember Albert Mendez.
9.C ADOPTION OF PLANS, SPECIFICATIONS, AND COST ESTIMATE FOR PROJECT SPECIFICATION NO. 23-03, PAVEMENT PRESERVATION PROJECT,
AND AUTHORIZATION TO ADVERTISE FOR CONSTRUCTION BIDS
SR - ADOPT AND ADVERTISE PAVEMENT PRESERVATION PROJECT.PDF Roxanne Hughes, City Engineer presented this item.
Councilmember Albert Mendez asked a question. Roxanne answered his question.
Mayor Pro Tem Chris Gurrola asked a question regarding the areas covered in this pavement preservation project. Roxanne answered his question.
Councilmember Mark Austin asked a question. Roxanne answered his question.
Mayor Broggie asked a question. Roxanne addressed her question.
Councilmember Albert Mendez motioned, seconded by Councilmember Mark Austin to adopt plans, specifications, and cost estimate for project specification No. 22-03, pavement preservation project, and authorization to advertise for construction bids. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Councilmember Albert Mendez.
9.D INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 7.28 OF THE
FILLMORE MUNICIPAL CODE TO ESTABLISH NEW OIL WELL DRILLING
SETBACK REQUIREMENTS FROM RESIDENCES AND SCHOOLS AND
ADOPTION OF EXEMPTION FROM CEQA
SR FILLMORE OIL DRILLING AND SETBACK REQUIREMENTS (976253.2).PDF This item was pulled from the agenda and will be introduced at the next City Council meeting on May 14th, 2024.
9.E FIRST AMENDMENT TO THE WILLDAN ENGINEERING SERVICES CONTRACT
FOR CITY ENGINEERING SERVICES
FIRST AMENDMENT TO WILLDAN ENGINEER SERVICES CONTRACT SR.PDF Assistant City Manager, Erika Herrera presented this item.
Mayor Pro Tem Chris Gurrola asked a question regarding Willdan’s staff. Erika answered his question.
Councilmember Mark Austin motioned, seconded by Mayor Pro Tem Chris Gurrola to approve the first amendment to the Willdan Engineering Services Contract for City Engineering Services. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Councilmember Albert Mendez.
9.F CONSIDERATION OF TWO CONTRACTS, ONE FOR GIS SOFTWARE AND ONE
FOR SUPPORT FOR THE SOFTWARE
GIS AND PROFESSIONAL BLOCK HOURS SR.PDF
Assistant City Manager, Erika Herrera presented this item.
Mayor Pro Tem Chris Gurrola asked a question. Erika answered his question. Gurrola asked a follow up question. Erika answered his question.
Councilmember Christina Villaseñor made a comment regarding the importance of receiving help from the consultants.
Mayor Carrie Broggie asked a question regarding how the system works. Erika explained the process.
Councilmember Albert Mendez thanked staff for this presentation.
Councilmember Albert Mendez motioned, seconded by Councilmember Mark Austin to approve the two contracts, one for GIS Software and one for support for the software. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Councilmember Albert Mendez.
9.G UPDATE AND DISCUSSION OF THE 2024 AQUATIC SEASON
UPDATE AND DISCUSSION OF THE 2024 AQUATIC CENTER SEASON.PDF Assistant City Manager, Erika Herrera presented this item.
Mayor Pro Tem Chris Gurrola asked a question. Erika answered his question.
Councilmember Christina Villaseñor asked a question regarding instructors providing the training. Erika answered her question.
Councilmember Chris Gurrola asked a question regarding the applicants. Erika answered his question.
Councilmember Mark Austin expressed that he would like to continue trying to recruit lifeguards to continue the aquatic season this summer.
Erika asked the council if they would consider pre-registration for the season. The council agrees with this suggestion.
Councilmember Christina Villaseñor asked a question regarding the pre-registration process. Erika answered her question.
Mayor Pro Tem Chris Gurrola made a comment regarding the topic.
The council would like for staff to create an RFP for this operation for future needs.
Erika accepts directions from the council to move forward with the implementation and planning on the 2024 Aquatic Season.
9.H APPROVE THE 2024-2025 AGREEMENT WITH FILLMORE UNIFIED SCHOOL
DISTRICT TO FUND TWO SCHOOL RESOURCE OFFICERS
2024 SCHOOL RESOURCE OFFICERS - SR (FUSD).PDF
Police Chief, Eduardo Malagon presented this item.
Mayor Pro Tem Gurrola asked a question regarding the responsibilities and duties of the school resource officers. Eduardo answered his question.
Councilmember Villaseñor asked a follow up question regarding the SRO’s tasks force.
Eduardo answered her question.
Councilmember Albert Mendez motioned, seconded by Councilmember Mark Austin to approve the 2024-2025 agreement with Fillmore Unified School District to fund two school resource officers. Motioned carried by the following voice vote:
AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Councilmember Albert Mendez.
9.I INITIATION OF PROCEEDINGS FOR THE ANNUAL LEVY OF ASSESMETNS FOR LANDSCAPE AND LIGHTING DISTRICT NO.02 AND HERITAGE VALLEY LANDSCAPE AND LIGHTING DISTRICT 2007-1
INITIATION OF PROCEEDINGS FOR THE ANNUAL LEVY OF ASSESMENTS FOR LANDSCAPE & LIGHTING DISTRICT NO.2 AND HERITAGE VALLEY LANDSCAPE & LIGHTING DISTRICT 2007-1.PDF
Debra Cavaletto, Finance Director presented this item.
David Rowlands, City Manager , recused himself as he has a conflict.
When voting the following councilmembers made the following announcement:
Councilmember Christina Villaseñor recused herself from – LLD #2 – Riverwalk, Tract 5099
Mayor Carrie Broggie recused herself from – LLD 2007-1, Zone 1 Mayor Pro Tem Chris Gurrola recused himself from – LLD 2007-1, Zone 1 Mayor Pro Tem Chris Gurrola asked a question regarding the increase.
Councilmember Mark Austin motioned, second by councilmember Albert Mendez to take the following actions:
1. Adopt Resolution 24-3992 - A Resolution of the City Council of the City of Fillmore, California Initiating Proceedings for the Annual Levy of Assessments for the Fillmore Landscape and Lighting District No. 02 for Fiscal Year 2024/2025; Pursuant to the Provisions of Part 2 of Division 15 of the California Streets and Highways Code;
2. Adopt Resolution 24-3993 - A Resolution of the City Council of the City of Fillmore, California Preliminarily Approving the Engineer’s Annual Levy Report for Fillmore Landscape and Lighting District No. 02 for Fiscal Year 2024/2025;
3. Adopt Resolution 24-3994 - A Resolution of the City Council of the City of Fillmore, California Declaring its Intention to Levy and Collect Annual Assessments for Fillmore Landscape and Lighting District No. 02 for Fiscal Year 2024/2025;
4. Adopt Resolution 24-3995 - A Resolution of the City Council of the City of Fillmore, California Initiating Proceedings for the Annual Levy of Assessments for the Heritage Valley Landscape and Lighting District No. 2007-1 for Fiscal Year 2024/2025, Pursuant to the Provisions of Part 2 of Division 15 of the California Streets and Highways Code;
5. Adopt Resolution 24-3996 - A Resolution of the City Council of the City of Fillmore, California Preliminarily Approving the Engineer’s Annual Levy Report for the Heritage Valley Landscape and Lighting District No. 2007-1 for Fiscal Year 2024/2025;
6. Adopt Resolution 24-3997- A Resolution of the City Council of the City of Fillmore, California Declaring its Intention to Levy and Collect Annual Assessments for the Heritage Valley Landscape and Lighting District No. 2007-1 for Fiscal Year 2024/2025and Setting a Public Hearing to Consider This Proposal;
7. Set a Public Hearing date for May 14, 2024, at the regularly scheduled City Council meeting to receive public comments regarding the Engineer’s Annual Assessment Report and the levy of assessments for each district.
Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Councilmember Albert Mendez.
9.J REVIEW OF THE ENGINEER REPORT REGARDING THE PROPOSED
INCREASE IN ASSESSMENTS FOR THE CITY OF FILLMORE STORM DRAIN
MAINTENANCE DISTRICTS AND ADOPTION OF THE RESOLUTION TO
INITIATE THE PROCEEDINGS AND THE INTENT TO LEVY THE ANNUAL
ASSESSMENTS, AND SETTING OF A PUBLIC HEARING DATE TO CONSIDER
THIS PROPOSAL
REVIEW OF THE ENGINEER'S REPORT REGARDING THE PROPOSED
INCREASED ASSESMENTS FOR THE CITY OF FILLMORE STORM & DRAIN MAINTENANCE DISTRICTS AND ADOPTION OF RESOLUTIONS.PDF
Debra Cavaletto, Finance Director presented this item.
Mayor Pro Tem Gurrola asked a question. Debra answered his question.
Mayor Pro Tem Gurrola made a recommendation to make the amendment to seek general fun or any other fund available to cover the gap on District 3.
Councilmember Mark Austin made a comment.
City Attorney Tiffany Israel clarified the process and addresses their comments.
When voting the following councilmembers made the following announcement:
Councilmember Christina Villaseñor – District #4 – Riverwalk Mayor Carrie Broggie – SD #7, Zone C
Mayor Pro Tem Chris Gurrola – SD #7, Zone C
Councilmember Mark Austin motioned, second by Mayor ProTem Chris Gurrola to take the following actions:
1. Resolution No. 24-3998 Declaring the City’s Intention to Levy Assessments Preliminary Engineer’s Annual Levy Report
2. Set a Public Hearing for May 14, 2024, at the regularly scheduled City Council meeting to receive public comments regarding the Engineer’s Annual Assessment Report and the proposed levy of assessments for each District.
Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, Councilmember Mark Austin, and Councilmember Albert Mendez.
10. COMMITTEE, COMMISSION, AND BOARD REPORTS
Councilmember Villaseñor requested if she can get coverage from council to attend the Ventura County Regional Alliance the Energy Champions Meeting on May 16th at 10:30 AM. Council is not available on that date.
11. CITY MANAGER
CITY MANAGER VERBAL REPORT
City Manager, David Rowlands gave a reminder regarding the upcoming Earth Day Event on Saturday, April 27th at the Central Plaza City Hall from 10AM – 1PM. He also mentioned that the advanced Water Meters Systems will be getting installed throughout the city starting in May. Lastly, Dave called Captain-Chief of Police, Eduardo Malagon to speak in regard to a recent incident that occurred in the City with solicitors going door to door and senior scamming issues.
12. CLOSED SESSION
12.A CLOSED SESSION - APRIL 23, 2024
APRIL 23, 2024 - CLOSED SESSION.PDF
Meeting went into closed session at 8:33 PM.
Meeting Reconvened at approximately 9:15 PM
with no reportable action.
13. ADJOURNMENT
MAYOR CARRIE BROGGIE ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, MAY, 14 , 2024, CITY HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.
Mayor Carrie Broggie adjourned the meeting at approximately 9:15 PM.