Council Chambers
City Hall
Fillmore City Council and Successor Agency
Regular Meeting Minutes
June 11, 2024 6:30 P.M.
1. CALL TO ORDER
Mayor Carrie Broggie called the meeting to order.
2. PLEDGE OF ALLEGIANCE
Councilmember Albert Mendez led the pledge.
3. ROLL CALL
Members present: Mayor Carrie Broggie, Mayor Pro Tem Chris Gurrola, Councilmember Christina Villaseñor, and Councilmember Albert Mendez.
Absent: Councilmember Mark Austin
4. APPROVAL OF AGENDA
Councilmember Albert Mendez motioned, seconded by Councilmember Christina Villaseñor to approve the agenda Motioned carried by the following voice vote: AYES:
Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, and Councilmember Albert Mendez. Absent: Councilmember Mark Austin
5. PRESENTATIONS
5.A VENTURA COUNTY HEALTH CARE AGENCY - UPDATES ON THE SANTA
PAULA HOSPITAL
VC Health Care Agency (VCHCA) Director Zimmerman and VCMC/SPH CEO John Fankhauser, M.D presented this item.
Meghan Fouarge, registered nurse at the Santa Paula Hospital was called to speak regarding this item.
Derrk Fouarge was called to speak regarding this item.
Councilmember Christina Villaseñor asked a question to presenters regarding the projected growth population. Director Zimmerman answered her question. Christina asked a follow up question regarding emergencies situations. Director Zimmerman answered her question.
Mayor Pro Tem Chris Gurrola asked a question regarding the outlook for what the proposed development would look like for the new Santa Paula Hospital and how the adaptability would look like for a future reassessment if there were a need for change resulting in demand needs. Director Zimmerman addressed his question. (Have a modular approach with an expansion platform)
Mayor Carrie Broggie thanked the presenters for their time and presentation on the topic.
6. PUBLIC COMMENTS
Mayor Carrie Broggie opened the public comments.
Sherri Wright was called to speak regarding the topic of weed abatement in the city.
Mayor Pro Tem Chris Gurrola asked a follow up question regarding the properties she mentioned.
Diane Sutton was called to speak on items on the consent agenda. Diane spoke regarding the Yard Sale Ordinance that was being presented on the consent calendar and made suggestions. She also suggested for council to consider closed captions on the television during meetings.
Mayor Broggie closed the public comments.
7. CITY COUNCIL REPORTS, RECOMMENDATIONS, AND COMMENTS
Mayor Pro Tem Chris Gurrola made a recommendation to form a blue-Ribbon Ad-Hoc Committee for the Ventura County Hospital to provide an opportunity on community input.
Councilmember Christina Villaseñor and Councilmember Albert Mendez supported Gurrola’s recommendation.
8. CONSENT CALENDAR
RECOMMENDATION FOR ITEM 8A. THROUGH 8F. IS TO APPROVE BY VOICE VOTE.
8.A CITY OF FILLMORE WARRANT REGISTER - JUNE 11, 2024
CITY OF FILLMORE WARRANT REGISTER-JUNE 11, 2024.PDF
8.B 2024 CITYWIDE CALSSIFICATION AND COMPENSATION STUDY SR 2024COMPENSATION AND CLASSIFICATION STUDY.PDF
8.C APPROVAL OF CONTRACT SERVICES AGREEMENT FOR 2024-25
ENGINEERING CONSULTANT SERVICES WITH DAVID BURKHART
SR DAVID BURKHART CONTRACT FY 2024-2025.PDF
8.D ADOPTION OF AN ORDINANCE TO AMEND CHAPTER 7.10 YARD AND
GARAGE SALES REGARDING THE FREQUECY OF GARAGE AND YARD
SALES ALLOWED IN A MONTH/YEAR AND ADOPTION OF EXEMPTION FROM CEQA
SR- SECOND READING OF ORDINANCE AMENDING CHAPTER 7.10 (YARD AND GARAGE SALES)(986908.1).PDF
8.E ADOPTION OF ORDINANCE 24-972 (ZONING ORDINANCE AMENDMENT 23-02)
TO UPDATE THE CITYS REQUIREMENTS FOR SELF-STORAGE AND
RECREATIONAL VEHICLE STORAGE FACILITIES IN THE CITY AND FINDING
OF EXEMPTION FROM CEQA
SR-2024_SELF -STORAGE ORDINANCE 2ND READING.PDF
8.F ADOPTION OF CITY RESOLUTION 24-4006 ESTABLISIHING THE GANN APPROPRIATION LIMIT FOR FY 2024-25
SR GANN APPROPRIATIONS LIMIT FY 2024-25.PDF
Councilmember Christina Villaseñor motioned, seconded by Councilmember Albert Mendez, to approve the consent calendar. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, and Councilmember Albert Mendez. Absent: Councilmember Mark Austin
9. NEW BUSINESS
9.A PUBLIC HEARING: FURTHER CONSIDERATION OF TENTATIVE TRACT MAP NO. 6053 FOR THE CREATION OF 134 PARCELS FOR RESIDENTIAL DEVELOPMENT, DEVELOPMENT PERMIT 20-04 FOR THE DEVELOPMENT OF 134 SINGLE FAMILY HOMES (CREEKSIDE), 16 OF WHICH WILL CONTAIN AN
ATTACHED ACCESSORY DWELLING UNIT AND TWO PARCELS WILL
CONTAIN ONE DETACHED ADU EACH, AND AN EXEMPTION FROM CEQA SR- CREEKSIDE DP NO. 20-04 AND TTM NO. 6053 - SECOND COUNCIL HEARING.PDF
EXH A - ARCHITECTURE.PDF
EXH B - TTM NO. 6053 INCL CIVIL IMPROVEMENTS.PDF
EXH C - BIKE PATH AND OPEN SPACE CIRCULATION.PDF
EXH D - FIRE HYDRANT LOCATIONS.PDF
EXH E - CURB EXTENSIONS AND BULB OUTS.PDF
EXH F - FIRE PROTECTION SETBACK.PDF
EXH G - LANDSCAPE PLAN.PDF
EXH H - PARCEL D1 BIKE PATH DEDICATION.PDF
EXH I - B STREET TRANSFER.PDF
EXH J - HOUSE SETBACK AND DRIVEWAY LOCATION.PDF
EXH K- INFRASTRUCTURE CONSTRUCTION PHASING PLAN.PDF
EXH L - PARKING AND TURNING RADIUS.PDF
EXH M - AFFORDABLE HOUSING PLOTS.PDF
Brian McCarthy, Assistant Community Development Director presented this item.
Councilmember Christina Villaseñor made clarification comments on Brian’s presentation.
Councilmember Albert Mendez had a question regarding lots 99 and 100 and the windows on the Spanish Style Homes. Brian and Architect Mike Cantrell addressed his question.
Councilmember Christina Villaseñor asked for clarification regarding the conditions of approval on page 275, affordable housing – part 2 alternative method to satisfy the affordable housing obligation. Brian addressed her question and provided clarification on the topic.
Mayor Pro Tem Chris Gurrola asked a question about the proposed “green spaces”.
Brian answered his question. (volleyball court was established to become the recreational area for that development). Mayor Pro Tem Gurrola asked a follow up question regarding the upkeep maintenance of that space. Brian answered his question. Mayor Pro Tem Gurrola also asked a question regarding the sewer improvements along C street. Brian addressed his question.
Mayor Carrie Broggie opened the public hearing.
Councilmember Christina Villaseñor made a comment and thanked Mr. Cantrell and Willims Homes for changing the plans to allow the 4 units for family and singlestory accommodations.
Gabrielle Vignone., a representative of the Fillmore and Piru task force was called to speak and thanked the Council for keeping the community informed on the housing elements/ revisions and for listening to the community and making changes.
Gabrielle also thanked Fillmore City Council for the response letter received on June 5th, 2024, in the Creekside subdivision. She also brought up some concerns her taskforce had.
Mayor Pro Tem Chris Gurrola asked a question regarding the concerns on the educational portion regarding tenants and property owners. Mike Cantrell addressed his question. City Attorney, Tiffany Israel also addressed his questions regarding tenant laws.
Councilmember Christina Villaseñor asked for more information regarding the verification process. Brian provided more information.
Councilmember Christina Villaseñor motioned, seconded by Councilmember Albert Mendez, to accept the tentative tract map no. 6053 for the creation of 134 parcels for residential development, development permit 20-04 for the development of 134 single family homes (creekside), 16 of which will contain an attached accessory dwelling unit and two parcels will contain one detached ADU each, and an exemption from CEQA. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, and Councilmember Albert Mendez. Absent: Councilmember Mark Austin Mayor Carrie Broggie Closed the Public Hearing.
9.B CITY COUNCIL TERMINATING THE FILLMORE LOCAL EMERGENCY
DECLARATION RESULTING FROM SEVERE WINTER STORMS IN EARLY FEBRUARY 2024
SR - BIKE PATH -TERMINATION OF LOCAL EMERGENCY.PDF
Joe Bellomo, Deputy City Engineer presented this item.
Mayor Pro Tem Chris Gurrola asked a question regarding the FEMA reimbursement funds and project cost. Joe addressed his questions.
Councilmember Christina Villaseñor asked a question regarding the reinforcements on future damage preventions. Joe addressed her question.
Mayor Carrie Broggie asked a question on the Fiscal Impact and FEMA proposal reimbursements. Joe addressed her question. (standard percent) Mayor Pro Tem Chris Gurrola made a comment regarding the project and the approach staff is taking.
Councilmember Christina Villaseñor motioned, seconded by Mayor Pro Tem Chris Gurrola, to terminate the Fillmore local emergency declaration resulting from severe winter storms in early February 2024. Motioned carried by the following voice vote:
AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, and Councilmember Albert Mendez. Absent: Councilmember Mark Austin
9.C CONSIDERATION OF CITY COUNCIL RESOLUTION NO. 24-4013, CALLING AND GIVING NOTICE OF THE NOVEMBER 5, 2024, GENERAL MUNICIPAL ELECTION; AND RESOLUTION NO. 24-4014, REQUESTING CONSOLIDATION WITH THE
GUBERNATORIAL GENERAL ELECTION BEING CONDUCTED BY THE COUNTY OF
VENTURA THE SAME DAY
STAFF REPORT – CALLING OF ELECTION 2024.PDF
Mayor Carrie Broggie made a correction to this report and calling of elections as this is for a Presidential General Election and not a Gubernatorial General Election.
Arely Venegas, Deputy City Clerk presented this item.
Mayor Pro Tem Chris Gurrola motioned, seconded by Councilmember Christina Villaseñor, to adopt resolution no. 24-4013, calling and giving notice of the November 5, 2024, general municipal election; and resolution no. 24-4014, requesting consolidation with the Presidential General election being conducted by the county of Ventura the same day. Motioned carried by the following voice vote:
AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, and Councilmember Albert Mendez. Absent: Councilmember Mark Austin
9.D RESOLUTION NO. 24-4008 APPROVING THE FISCAL YEAR 2024-2025
PROJECT LIST TO BE FUNDED BY THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
SR - 2024 SB1 RMRA FUNDS.PDF
Roxanne Hughes, City Engineer presented this item.
Councilmember Albert Mendez asked a question regarding the Village Square project. Roxanne addressed his question.
Mayor Pro Tem Chris Gurrola asked for clarification on the Village Square project.
Roxanne addressed this clarification question.
Councilmember Christina Villaseñor asked a question regarding the pavement management of streets in the city. Roxanne addressed her question. (through the pavement management system).Mayor Broggie asked a follow up question.
Roxanne answered her question.
Albert Mendez asked for Clarification on the pavement status for Santa Clara St.
Roxanne provided clarification on the project.
Mayor Pro Tem Chris Gurrola asked a question regarding the pavement management system plan. Roxanne answered his question.
Councilmember Christina Villaseñor motioned, seconded by Councilmember Albert Mendez, to adopt resolution no. 24-4008 approving the fiscal year 2024- 2025 project list to be funded by the road repair and accountability act of 2017. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, and Councilmember Albert Mendez. Absent: Councilmember Mark Austin
9.E REJECT ALL BIDS FOR THE CONSTRUCTION OF PROJECT SPEC NO. 19-01:
MOUNTAIN VIEW SIDEWALK IMPROVEMENTS PROJECT AND AUTHORIZE
COMBINING THIS PROJECT WITH CITY HALL PLAZA RESTORATION PROJECT (SPEC NO 22-03) TO READVERTISE
SR - MOUNTAIN VIEW SIDEWALK EXTENSION. REJECT BIDS FOR PROJECT SPEC NO. 19-01.PDF
Roxane Hughes, City Engineer presented this item.
Mayor Pro Tem Chris Gurrola asked a question regarding the funding that will be used for each project. Roxanne answered his question.
Councilmember Albert Mendez asked a question regarding potential cost savings on bundling the projects together. Roxanne addressed his question.
Councilmember Christina Villaseñor motioned, seconded by Mayor Pro Tem Chris Gurrola, to reject all bids for the construction of project spec no. 19-01: Mountain View Sidewalk improvements project and authorize combining this project with City Hall Plaza restoration project (spec no 22-03) to readvertise. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, and Councilmember Albert Mendez. Absent:
Councilmember Mark Austin
Arthur Alrodaca was called to speak regarding the specifications on the project bids.
9.F COUNTY ROW USE AGREEMENT TO INSTALL AND INTERCONNECT
CONDUIT AND FIBER OPTIC CABLE NETWORK
SR COUNTY ROW USE AGREEMENT- FIBER OPTIC CABLE NETWORK.PDF David W. Rowlands, City Manager presented this item.
Mayor Pro Tem Chris Gurrola made a comment regarding fiber optics.
Mayor Carrie Broggie asked a question regarding the Fical Impact Section on the report. City Attorney, Tiffany Israel answered her question.
Councilmember Albert Mendez motioned, seconded by Mayor Pro Tem Chris Gurrola, to approve the County Row Agreement to install and interconnect conduit and fiber optic cable network. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, and Councilmember Albert Mendez. Absent: Councilmember Mark Austin
9.G APPROVAL OF PROPOSED YEAR-END BUDGET ADJUSTMENTS FOR FISCAL YEAR END 2023-24
SR YEAR - END BUDGET ADJUSTMENT FY 2023-24(987255.1)UPDATED FINAL(987255.PDF
Debra Cavaletto, Finance Director presented this item.
Councilmember Christina Villaseñor asked a question regarding the FEMA reimbursement. Debra answered her question.
Mayor Pro Tem Chris Gurrola asked a question regarding the stage of the FEMA reimbursement process. Debra answered his question.
Councilmember Christina Villaseñor motioned, seconded by Mayor Pro Tem Chris Gurrola, to approve the proposed year-end budget adjustments for fiscal year end 2023-24. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, and Councilmember Albert Mendez. Absent: Councilmember Mark Austin
9.H CONSIDERATION OF TENTATIVE AGREEMENT BETWEEN THE CITY OF
FILLMORE AND INTERNATIONAL UNION OF OPERATING ENGINEERS, LOCAL 501 FOR THE TERMS OF SUCCESSOR MOU COVERING THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2027 AND ADOPTION OF JOB
DESCRIPTIONS FOR CERTAIN CLASSIFICATIONS
FILLMORE - SR UNION TA AGREEMENT 2025-2027.PDF
Erika Herrera, Assistant City Manager presented this item.
Mayor Carrie Broggie thanked staff for their hard work on working with these negotiations.
Councilmember Christina Villaseñor also gave thanks to staff work their hard work on this matter.
Councilmember Albert Mendez motioned, seconded by Councilmember Christina Villaseñor, to approve the tentative agreement between the City of Fillmore and International Union of Operating Engineers, Local 501 for the terms of successor MOU covering the period of July 1, 2024 through June 30, 2027 and adoption of job descriptions for certain classifications . Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, and Councilmember Albert Mendez. Absent: Councilmember Mark Austin
9.I ADOPTION OF RESOLUTION 24-4012 FIXING THE COMPENSATION,
BENEFITS AND OTHER TERMS AND CONDITIONS OF EMPLOYMENT OF
NON-REPRESENTED MANAGEMENT/ MIDMANAGEMENT, CONFIDENTIAL, AND PART TIME EMPLOYEES OF THE CITY OF FILLMORE EFFECTIVE JULY 1, 2024
SR MGMT MID MGMT CONF COMP AND BENEFITS.PDF
Erika Herrera, Assistant City Manager presented this item.
Mayor Pro Tem Chris Gurrola asked if there was a possibility for the Fire Captain and Fire Engineer positions to be left on the Compensation Benefits unbudgeted for to allow flexibility if needed in the future. Erika addressed his question.
Mayor Carrie Broggie asked for clarification on the new Management Analyst Position. Erika answered her question.
Councilmember Christina Villaseñor motioned, seconded by Mayor Pro Tem Chris Gurrola, to adopt resolution 24-4012 fixing the compensation, benefits and other terms and conditions of employment of non-represented management/ midmanagement, confidential, and part time employees of the City of Fillmore effective July 1, 2024. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, and Councilmember Albert Mendez.
Absent: Councilmember Mark Austin
9.J FIRST AMENDMENT TO THE 2023 CITY MANAGER EMPLOYMENT
AGREEMENT BETWEEN CITY OF FILLMORE & DAVID WAYNE ROWLANDS _FILLMORE SR_FIRST_AMENDMENT_TO_2023_CITY_MANAGER_EMPLOYM Erika Herrera, Assistant City Manager presented this item.
Councilmember Christina Villaseñor motioned, seconded by Councilmember Albert Mendez, to approve the first amendment to the 2023 city manager employment agreement between City of Fillmore & David Wayne Rowlands.
Motioned carried by the following voice vote: AYES: Mayor Pro Tem Chris Gurrola, Mayor Carrie Broggie, Councilmember Christina Villaseñor, and Councilmember Albert Mendez. Absent: Councilmember Mark Austin Councilmember Christina Villaseñor thanked City Manager David Wayne Rowlands for his work and leadership to the city.
Mayor Pro Tem Chris Gurrola, Councilmember Albert Mendez and Mayor Carrie Broggie also thanked Dave for his work and leadership he brings to the city.
10. COMMITTEE, COMMISSION, AND BOARD REPORTS
None.
11. CITY MANAGER
CITY MANAGER VERBAL REPORT
None.
12. CLOSED SESSION
12.A JUNE 11, 2024 - CLOSED SESSION
JUNE 11, 2024 - CLOSED SESSION.PDF
Meeting went into closed session at
9:01pm.
The meeting was resumed at 9:33 p.m.
with no reportable action.
13. ADJOURNMENT
MAYOR CARRIE BROGGIE ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, JULY 9, 2024, CITY HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.
Mayor Carrie Broggie adjourned the meeting at 9:34 p.m.