CITY OF FILLMORE
CITY COUNCIL AND SUCCESSOR AGENCY REGULAR MEETING
TUESDAY, NOVEMBER 12, 2024
6:30 PM
CITY HALL
MEETING MINUTES
1. CALL TO ORDER
Mayor Broggie called the meeting to order at 6:30PM.
2. PLEDGE OF ALLEGIANCE
Mayor Brogie led the pledge of allegiance.
3. ROLL CALL
Members present: Mayor Broggie, Mayor Pro Tem Gurrola, Councilmember Villaseñor, Councilmember Mendez and Councilmember Austin
ABSENT: None.
4. APPROVAL OF AGENDA
Councilmember Austin motioned, seconded by Councilmember Mendez to approve the agenda Motioned carried by the following voice vote: AYES: Mayor Broggie, Mayor Pro Tem Gurrola, Councilmember Villaseñor, Councilmember Austin and Councilmember Mendez
5. PRESENTATIONS
5.A AWARDING THE WINNER OF THE 2024 TRUNK OR TREAT EVENT Mayor Broggie presented this award to Melissa Hernandez and her team from Second Wave Physical Therapy to be selected as the 2024 favorite vehicle.
5.B CITY OF FILLMORE PROCLAMATION HONORING DAVID ROWLANDS FOR HIS
DEDICATION SERVICE AS CITY MANAGER
Superintendent Christine Shieferle, Superintendent of the Fillmore Unified School District was called to speak and thanks David Rowlands for his partnership with the school district throughout the years.
Jim and Daniel Harrison were called to speak and present a certificate of appreciation to David Rowlands for his service and participation in the community throughout the years.
Matin Erickson, Executive Director for the Ventura County Transportation Commission (VCTC) was called up to speak and presented David Rowlands with a certificate of appreciation for his service and partnership with VCTC.
Manuel Minjares from the Office of Supervisor Kelly Long was called to speak and presented David Rowlands with a proclamation on behalf of Supervisor Kelly Long’s office.
City of Fillmore Police Chief, Eduardo Malagon and previous Fillmore Police Chief Eric Tennessen were called to speak and present David Rowlands with a plaque as a token of appreciation for his leadership.
PJ Gagajena, Assistant City Manager from the City of Moorpark, was called to speak and present David Rowlands with a proclamation on behalf of the City of Moorpark.
The City of Simi Valley and City of Ventura sent in Proclamations and Certificate of Recognition to honor David Rowlands for his service to the Couty.
Mayor Broggie presented a proclamation to David Rowlands on behalf of the City of Fillmore for his service to the Fillmore Community.
City Manager David Rowlands thanked the community, staff and city council for their remarks and appreciation and expressed gratitude for being a part of the City of Fillmore.
6. MEETING IN RECESS (BREAK)
The meeting went into a quick recession break.
7. PUBLIC COMMENTS
The Fillmore Library Branch Manager, Yvonne Beccera, was called to speak in regard the upcoming Fillmore Library events.
8. CITY COUNCIL REPORTS, RECOMMENDATIONS, AND COMMENTS
None.
9. CONSENT CALENDAR
RECOMMENDATION FOR ITEM 9A. THROUGH 9C. IS TO APPROVE BY VOICE VOTE.
Councilmember Austin motioned, seconded by Councilmember Villaseñor to approve the consent calendar. Motioned carried by the following voice vote: AYES: Mayor Broggie, Mayor Pro Tem Gurrola, Councilmember Villaseñor, Councilmember Mendez and Councilmember Austin.
9.A CITY OF FILLMORE WARRANT REGISTER - NOVEMBER 12, 2024 CITY OF FILLMORE WARRANT REGISTER-NOVEMBER 12, 2024.PDF
9.B CONSIDERATION OF THE MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITY OF FILLMORE AND INTERNATIONAL UNION
OF OPERATING ENGINEERS, LOCAL 501 COVERING THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2027
SR LOCAL 501 MOU 2024 - 2027.PDF
9.C SECOND READING AND ADOPTION OF ORDINANCE NO. 24-977 UPDATING
THE FORMAL AND INFORMAL BIDDING LIMITS FOR PUBLIC WORKS
PROJECTS TO BE CONSISTENT WITH THE STATES UPDATE TO THE
UNIFORM PUBLIC CONSTRUCTION COST ACCOUNTING ACT
SR - UPCCAA UPDATE ADOPTION HEARING.PDF
10. NEW BUSINESS
MEMORANDUM OF AGREEMENT (MOA) AMONG COUNTY OF
VENTURA, VENTURA COUNTY WATERSHED PROTECTION DISTRICT,
AND THE CITIES OF FILLMORE, OXNARD, SANTA PAULA, AND SAN
BUENAVENTURA TO SHARE THE COSTS OF FUNDING A SANTA
CLARA RIVER TMDL MONITORING PROGRAM
SR - SANTA CLARA RIVER TMDL MOA.PDF
Joe Bellomo, Public Works Director, presented this item.
Mayor Pro Tem Gurrola asked a question regarding the point of monitoring location for his watershed. Joe addressed his question.
Mayor Broggie asked a question regarding the watershed district. Joe addressed her question.
Councilmember Villaseñor motioned, seconded by Councilmember Mendez to approve the memorandum of agreement (MOA) among county of Ventura, Ventura County Watershed Protection District, and the cities of Fillmore, Oxnard, Santa Paula, and San Buenaventura to share the costs of funding a Santa Clara River TDML Monitoring program. Motioned carried by the following voice vote: AYES: Mayor Broggie, Mayor Pro Tem Gurrola, Councilmember Villaseñor, Councilmember Mendez and Councilmember Austin.
10.A CONSIDERATION OF AN APPROPRIATION AND AWARD OF CONTRACT TO MACKONE DEVELOPMENT INC. FOR THE REPLACEMENT OF THE FOUR REAR WINDOWS AT THE BOYS AND GIRLS CLUB BUILDING (565 FIRST
STREET)
SR 2024 _BOYS AND GIRLS CLUB WINDOW REPLACEMENT_565 FIRST ST.PDF
Brian McCarthy, Assistant Community Development Director, presented this item.
Council member Ausitn asked a question regarding the amount of ARPA funds remaining. David Rowlands addressed his question.
Mayor Pro Tem Gurrola asked a question regarding the metal screening at the Boys and Girls Club. Brian addressed his question.
Mayor Broggie asked a question regarding the age of the building and any other potential building repairs. Brian addressed his question.
Councilmember Mendez motioned, seconded by Councilmember Austin to approve the appropriation and award of contract to Mackone Development Inc. for the replacement of the four rear windows at the Boys and Girls Club building (565 First Street). Motioned carried by the following voice vote: AYES: Mayor Broggie, Mayor Pro Tem Gurrola, Councilmember Villaseñor, Councilmember Mendez and Councilmember Austin.
10.B AWARD OF CONTRACTS FOR PHASE ONE SPORTS FIELD LIGHTING AND TURF REPAIRS AT TWO RIVERS PARK, PROJECT SPECIFICATION NO. 24-08
SR - TWO RIVER PARK LIGHTING AND TURF IMPROVEMENTS
PROJECT_FINAL.PDF
Joe Bellomo, Public Works Director, presented this item.
Sara Garcia (Public Speaker) was called to speak about the city’s sports fields.
Councilmember Austin asked a question regarding the requirements and standards of the lights in this project. Joe addressed his question.
Councilmember Villaseñor asked a question regarding the fields turf water and drainage resistance. Joe addressed her question.
Mayor Pro Tem Gurrola asked a question regarding the scope of work on the second phase of the project. Joe addressed his question.
Councilmember Austin asked a question regarding the completion of the project.
Joe addressed his question.
Mayor Broggie asked a question regarding the lighting of the fields and the installation process of the project for the lights. Joe addressed her question.
Mayor Pro Tem Gurrola motioned, seconded by Councilmember Villaseñor to award contracts for phase one sports field lighting and turf repairs at two rivers park, project specifications no.24-08. Motioned carried by the following voice vote: AYES:
Mayor Broggie, Mayor Pro Tem Gurrola, Councilmember Villaseñor, Councilmember Mendez and Councilmember Austin.
10.C LAND TRANSFER AND EASEMENT AGREEMENT WITH FILLMORE UNIFIED
SCHOOL DISTRICT
FUSD LAND TRANSFER AND EASEMENT SR .PDF
Roxanne Hughes, City Engineer, presented this item.
Superintendent Christine Shieferle (Public Speaker) was called to speak in regard tot the finding of the project (through a passed bond).
The council received and filed this item.
10.D CONSIDERATION OF APPROVAL OF MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN CITY OF FILLMORE AND FILLMORE PROFESSIONAL FIREFIGHTERS ASSOCIATION IAFF, LOCAL 5382 COVERING THE PERIOD OF JULY 1, 2024, THROUGH JUNE 30, 2024.
APPROVAL OF MEMORANDUM OF UNDERSTANDING WITH FILLMORE
PROFESSIONAL FIREFIGHTERS, LOCAL 5382 SR.PDF
Erika Herrera, Assistant City Manager, presented this item.
Mayor Pro Tem Gurrola asked a question regarding the handbook. Erika addressed his question.
Councilmember Villaseñor asked a question regarding the cost impact of this newly established MOU. Erika addressed her question.
Councilmember Austin motioned, seconded by Councilmember Mendez to approve the memorandum of understanding (MOU) between the City of Fillmore and Fillmore professional firefighters’ association IAFF, Local 5382 covering the period of July 1, 2024, through June 30, 2024. Motioned carried by the following voice vote: AYES: Mayor Broggie, Mayor Pro Tem Gurrola, Councilmember Villaseñor, Councilmember Mendez and Councilmember Austin.
10.E INTRODUCTORY REPORT ON DEVELOPMENT IMPACT FEE INCOME AND EXPENSES PER GOVERNMENT CODE SECTIONS 66001 AND 66006
SR FY 2023-24 DIF REPORT INTRO.PDF
Debra Cavaletto, Finance Director, presented this item.
Mayor Pro Tem Gurrola asked a question regarding the funding types for city projects. Kevin McSweeney answered his question.
The Council received and filed this report.
10.F CONSIDERATION OF THE SECOND AMENDMENT TO THE AGREEMENT FOR
CONSTRUCTION OF OFFSITE DEVELOPMENT IMPROVEMENTS WITH SDI FOODS, INC. FOR THE SONIC RESTAURANT DRIVE-IN AND DRIVE THRU
PROJECT
SR -2024-SONIC SECOND AMENDMENTTO THE OFFSITE IMPROVEMENT AGREEMENT.PDF
Brian McCarthy, Assistant Community Development Director, presented this item.
Mayor Pro Tem Gurrola asked a question regarding modifications to the original plans. Brian addressed his question.
Mayor Pro Tem Gurrola motioned, seconded by Councilmember Villaseñor to approve the second amendment to the agreement for construction of offsite developments with SDI Foods, Inc, for the Sonic restaurant drive-in and drive thru project. Motioned carried by the following voice vote: AYES: Mayor Broggie, Mayor Pro Tem Gurrola, Councilmember Villaseñor, Councilmember Mendez and Councilmember Austin.
11. COMMITTEE, COMMISSION, AND BOARD REPORTS
None.
12. CITY MANAGER
CITY MANAGER VERBAL REPORT
City Manager, David Rowlands reported on the following items:
• City Hall closure on Thursday, November 28th and Friday, November 29th for the Thanksgiving Holiday
• Sunday, December 1st will be the Annual City of Fillmore Holiday Tree Lighting event
• December 7th will be the City of Fillmore Holiday Parade
13. CLOSED SESSION
13.A CLOSED SESSION - NOVEMBER 12, 2024
NOVEMBER 12, 2024 - CLOSED SESSION.PDF
The council went into a closed session at 8:42PM.
The council came back from the closed session
at 8:56 PM with no reportable action.
14. ADJOURNMENT
MAYOR CARRIE BROGGIE ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, DECEMBER 10, 2024, CITY HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.
Mayor Broggie adjourned the meeting at 8:57PM.