Fillmore City Council and Successor Agency City Hall
Regular Meeting Minutes Council Chambers
January 14, 2025 6:30PM
1. CALL TO ORDER
Mayor Christina Villaseñor called the meeting to order.
2. PLEDGE OF ALLEGIANCE
Councilmember Luis Rodriguez led the pledge.
3. ROLL CALL
Members present: Mayor Christina Villaseñor, Mayor Pro Tem Albert Mendez, Councilmember Carrie Broggie, Councilmember John Garnica and Councilmember Luis Rodriguez.
4. APPROVAL OF AGENDA
Mayor Pro Tem Albert Mendez motioned, seconded by Councilmember Luis Rodriguez to approve the agenda Motioned carried by the following voice vote: AYES: Mayor Christina Villaseñor, Pro Tem Albert Mendez, Councilmember Carrie Broggie, Councilmember John Garnica and Councilmember Luis Rodriguez
5. PRESENTATIONS
5.A PROCLAMATION DEDICATIED TO BIG BROTHER BIG SISTERS OF FILLMORE
FOR NATIONAL MENTORING MONTH (JANUARY)
Mayor Christina Villaseñor provided a proclamation to Big Brothers Big Sisters of Fillmore for National Mentoring Month. Mike Ramos, Site Base Program Manager from Big Brothers Big Sisters at FMH and program youth were present to receive the proclamation.
5.B INTRODUCING THE NEW POET LAUREATE OF VENTURA COUNTY MARY
ANN MCFADDEN
Mayor Christina Villaseñor presented Mary Ann McFadden with certificate of commendation. Mary Ann McFadden gave thanks and read some of her poetry.
6. PUBLIC COMMENTS
Sofia Alvarado was called to speak regarding community event fees.
Jose Martinez was called to speak regarding community event fees.
Sarah Garcia was called to speak regarding the Boys and Girls Club.
Mayor Christina Villaseñor closed the public comments.
7. CITY COUNCIL REPORTS, RECOMMENDATIONS, AND COMMENTS
Councilmember Carrie Broggie recommended that staff provide a summary of the city’s current event fees for discussion and public view. In addition, she also would like the city to investigate an umbrella agency for city volunteers. The council agreed to have this be added to the future agenda.
Mayor Pro Tem Mendez made a recommendation to add the discussion of neighborhood councils. The council agreed to have this be added to a future agenda.
Councilmember John Garnica reported on a recent meeting with One Step a La Vez and brought up the topic of the City’s Emergency Evacuation Plan. Councilmember Garnica also brought up incorporating the Mills Act in the city to be a topic of discussion in the future.
The council thanked the Public Works team and staff for their hard work during the windstorms.
Mayor Villaseñor made a comment regarding the power outages and recommended that the city sign up for emergency alerts. Mayor Villaseñor also asked Fire Chief Keith Gurrola to speak about the Fillmore Fire Department and how they are serving during these emergencies. Fire Chief Keith Gurrola provided a report on the topic.
8. CONSENT CALENDAR
RECOMMENDATION FOR ITEM 8A. THROUGH 8B. IS TO APPROVE BY VOICE VOTE.
8.A CITY OF FILLMORE WARRANT REGISTER-JANUARY 14, 2025
CITY OF FILLMORE WARRANT REGISTER-JANUARY 14, 2025.PDF
8.B REGULAR CITY COUNCIL MEETING MINUTES FOR OCTOBER 22, 2024 REGULAR CITY COUNCIL MEETING MINUTES FOR OCTOBER 22, 2024.PDF Councilmember Carrie Broggie motioned, seconded by Mayor Pro Tem Albert Mendez to approve the consent calendar carried by the following voice vote: AYES: Mayor Christina Villaseñor, Pro Tem Albert Mendez, Councilmember Carrie Broggie, Councilmember John Garnica and Councilmember Luis Rodriguez
9. NEW BUSINESS
9.A CONSIDERATION OF INFOSEND, INC. SECOND CONTRACT AMENDMENT TO
CONTINUE DATA PROCESSING, PRINTING, AND MAILING SERVICES FOR
THE CITY
SR - INFOSEND SECOND AMENDMENT.PDF
Debra Cavaletto, Finance Director, presented this item.
Councilmember Garnica asked a question regarding online billing. Debra answered his question. Councilmember Garnica asked a follow up question.
Debra answered his question.
Councilmember Carrie Broggie motioned, seconded by Mayor Pro Tem Albert Mendez to approve the consent calendar carried by the following voice vote:
AYES: Mayor Christina Villaseñor, Pro Tem Albert Mendez, Councilmember Carrie Broggie, Councilmember John Garnica and Councilmember Luis Rodriguez Mayor Villaseñor asked a question regarding late notices. Debra addressed her question.
Councilmember Rodriguez asked a question regarding the amount of the contract. Debra answered his question.
Councilmember John Garnica motioned, seconded by Councilmember Luis Rodriguez to approve the second contract amendment to continue data processing, printing, and mailing services for the city carried by the following voice vote: AYES: Mayor Christina Villaseñor, Pro Tem Albert Mendez, Councilmember Carrie Broggie, Councilmember John Garnica and Councilmember Luis Rodriguez
9.B APPROVAL OF PROPOSAL TO DESIGN REPAIRS TO THE SESPE CREEK BIKE
PATH AND REQUEST TO APPROPRIATE FUNDING
SR-APPROVAL OF DESIGN PROPOSAL FOR REPAIRS TO SESPE CREEK BIKE PATH.PDF
Joe Bellomo, Public Works Director, presented this item.
Councilmember Garnica asked a clarification question regarding the amount of the project.
Councilmember Broggie asked a question regarding the railing. Joe addressed her question.
Mayor Pro Tem Mendez asked an additional question regarding the rails. Joe addressed his question.
Councilmember Rodriguez asked a question regarding the location of the bike path.
Joe addressed his question.
Mayor Villaseñor asked a question regarding a potential partnership with the County on this project. Joe addressed her question.
Councilmember John Garnica motioned, seconded by Mayor Pro Tem Albert Mendez to approve the proposal to design repairs to the Sespe Creek Bike Path and request to appropriate funding carried by the following voice vote: AYES: Mayor Christina Villaseñor, Pro Tem Albert Mendez, Councilmember Carrie Broggie, Councilmember John Garnica and Councilmember Luis Rodriguez
9.C REALLOCATION OF FUNDS AND APPROVAL OF PROPOSAL TO DESIGN WELL NO. 10, PROJECT SPECIFICATION NO. 25-03, AND REQUEST FOR A REALLOCATION OF FUNDS.
SR- DESIGN PROPOSAL FOR WELL NO.10 DEVELOPMENT.PDF
Joe Bellomo, Public Works Director, presented this item.
Councilmember Garnica asked a question regarding the duration of the project. Joe addressed his question.
Mayor ProTem Albert Mendez asked a question regarding potential impacts with CEQA and the Delores Day Park. Joe addressed his question.
Councilmember Garnica asked a question regarding the price of the project.
Councilmember Rodriguez asked a question regarding the funding of future construction. Joe addressed his question.
Mayor Villaseñor made a comment regarding the importance of having clean water in the city.
Mayor ProTem Albert Mendez motioned, seconded by Councilmember Carrie Broggie, to approve the reallocation of funds and approval of proposal to design well No.10, project specification No.25-03, and request for a reallocation of funds. carried by the following voice vote: AYES: Mayor Christina Villaseñor, Pro Tem Albert Mendez, Councilmember Carrie Broggie, Councilmember John Garnica and Councilmember Luis Rodriguez
9.D FILING OF NOTICE OF COMPLETION FOR PROJECT SPECIFICATION NO. 23- 04, FILLMORE PARKS SHADE STRUCTURE PROJECT
SR - NOTICE OF COMPLETION FOR SHADE STRUCTURES.PDF
Joe Bellomo, Public Works Director, presented this item.
Councilmember Broggie made a recommendation to have the shade structures be put down in November for structural preservation.
Mayor ProTem Albert Mendez motioned, seconded by Councilmember Luis Rodriguez, to approve the filing of notice of completion for project specification No.23-04, Fillmore parks shade structure project carried by the following voice vote:
AYES: Mayor Christina Villaseñor, Pro Tem Albert Mendez, Councilmember Carrie Broggie, Councilmember John Garnica and Councilmember Luis Rodriguez
9.E FILING OF NOTICE OF COMPLETION FOR PROJECT SPECIFICATION NO. 22- 04, CITY HALL ELEVATOR MODERNIZATION PROJECT
SR - NOTICE OF COMPLETION FOR CITY HALL ELEVATOR
MODERNIZATION.PDF
Joe Bellomo, Public Works Director, presented this item.
Councilmember Garnica asked a question regarding the cause that led to the elevator modernization and repairs. Joe addressed his question.
Councilmember Rodriguez made a comment regarding the elevator modernization project.
Councilmember Broggie asked a question regarding the plan to maintain the new elevator. Joe addressed her question.
Mayor ProTem asked a question regarding the yearly inspection of the elevator.
Joe addressed his question.
Councilmember Luis Rodriguez motioned, seconded by Councilmember John Garnica, to approve the filing of notice of completion for project specification No.22-04, City Hall Elevator Modernization Project carried by the following voice vote: AYES: Mayor Christina Villaseñor, Pro Tem Albert Mendez, Councilmember Carrie Broggie, Councilmember John Garnica and Councilmember Luis Rodriguez
9.F FILING OF NOTICE OF COMPLETION FOR THE CONVERSION OF A TENNIS
COURT TO A COMBINED TENNIS AND TWO PICKLEBALL COURTS AT THE FILLMORE TENNIS AND SWIM CENTER, PROJECT SPECIFICATION NO. 24-04 SR - NOTICE OF COMPLETION FOR PICKLEBALL-TENNIS COURTS.PDF Joe Bellomo, Public Works Director, presented this item.
Councilmember Carrie Broggie thanked staff for their work on getting this project done.
Mayor ProTem Albert Mendez motioned, seconded by Councilmember Carrie Broggie, to approve the filing of notice of completion for the conversion of a tennis court to a combined tennis and pickleball courts at the Fillmore Tennis and Swim Center, project specification No.24-04 carried by the following voice vote: AYES:
Mayor Christina Villaseñor, Pro Tem Albert Mendez, Councilmember Carrie Broggie, Councilmember John Garnica and Councilmember Luis Rodriguez
9.G AWARD OF CONTRACT FOR CONSTRUCTION OF PROJECT SPECIFICATION NO. 23-03, PAVEMENT PRESERVATION PROJECT
SR - AWARD OF CONTRACT FOR PAVEMENT PRESERVATION PROJECT (SN23-03).PDF
Roxanne Hughes, City Engineer, presented this item.
Councilmember Rodriguez asked a question regarding the upcoming projects. Roxanne addressed his question.
Mayor Villaseñor thanked staff for looking out for the water installation.
Mayor ProTem Albert Mendez motioned, seconded by Councilmember John Garnica, to approve the ward of contract for construction of project specification No. 23-03, pavement preservation project carried by the following voice vote: AYES:
Mayor Christina Villaseñor, Pro Tem Albert Mendez, Councilmember Carrie Broggie, Councilmember John Garnica and Councilmember Luis Rodriguez
9.H CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH BOA
ARCHITECTURE FOR THE SCHEMATIC DESIGN OF THE FIRE DEPARTMENT RESERVE STAFF DORM AND RESTROOMS, PROJECT SPECIFICATION NO. 25-05
SR-APPROVAL OF DESIGN PROPOSAL FOR FIRE DEPARTMENT DORMS AND RESTROOMS.PDF
Joe Bellomo, Public Works Director, presented this item.
Councilmember Garnica motioned, seconded by Mayor Pro Tem Albert Mendez, to approve the agreement with BOA Architecture for the schematic design of the fire department reserve staff dorm and restrooms, project specification No.25-05 carried by the following voice vote: AYES: Mayor Christina Villaseñor, Pro Tem Albert Mendez, Councilmember Carrie Broggie, Councilmember John Garnica and Councilmember Luis Rodriguez
9.I STAFF REPORT TO ADOPT A RESOLUTION TO ACKNOWLEDGE RECEIPT OF THE 2024 SB 1205 FIRE INSPECTION REPORT
SR - SB1025 FIRE INSPECTION REPORT FOR 2024.PDF
Keith Gurrola, Fire Chief, presented this item.
Council member Garnica made a comment regarding SB1205.
Councilmember Garnica motioned, seconded by Mayor Pro Tem Albert Mendez, to adopt a resolution to acknowledge receipt of the 2024 SB1205 fire inspection report carried by the following voice vote: AYES: Mayor Christina Villaseñor, Pro Tem Albert Mendez, Councilmember Carrie Broggie, Councilmember John Garnica and Councilmember Luis Rodriguez
10. COMMITTEE, COMMISSION, AND BOARD REPORTS
Mayor Pro Tem Albert Mendez reported that Councilmember Broggie and him will be attending a Policy Committee meeting in Sacramento along with the City Manager.
Councilmember Carrie Broggie reported that she reached out to Supervisor Kelly Long’s office regarding Fillmore’s Riverbottom. Councilmember Broggie also reported on some recent zoom meetings she and other elected officials across the state attended with Southern CA Edison regarding the Power Safety Shut Offs.
Mayor Villaseñor reported that she will be attending a Ventura Regional Sanitation District meeting, and they are actively recruiting for a new Director.
Councilmember John Garnica reported that he will be meeting with the Fillmore Piru Groundwater Basin Committee.
11. CITY MANAGER
CITY MANAGER VERBAL REPORT
Interim City Manager, Erika Herrera called Fire Chief, Keith Gurrola up to report an update on the Arundo removal in the city. Fire Chief, Gurrola provided updates. Mayor Villaseñor asked a question regarding the Arundo removal process and the steps that council could take to expedite the process. Keith addressed her question. Erika also welcomed Police Captain, Eduardo Malagon to provide updates on the new “Day Lighting Law” known as AB413. Eduardo provided information. Councilmember Rodriguez thanked staff for their educational effort on this new law to the community. Mayor Villaseñor asked a question regarding the curb color in the future. Lalo addressed her question.
Erika also mentioned that on the January 28th City Council meeting, staff will be providing a staff report regarding the Boys and Girls Club. In addition, Erika recommended that residents follow the city on social media, visit COF website and sign up for emergency alerts through the county.
12. CLOSED SESSION
12.A JANUARY 14, 2025 - CLOSED SESSION
JANUARY 14, 2025 - CLOSED SESSION.PDF
The meeting went into closed session at 9:17 p.m.
The meeting resumed at approximately 11:02 p.m.
with no reportable action.
13. ADJOURNMENT
MAYOR CHRISTINA VILLASEÑOR ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, JANUARY 28, 2025, CITY HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.
The meeting was adjourned by Mayor Villaseñor at 11:03 p.m.