CITY OF FILLMORE
CITY COUNCIL AND SUCCESSOR AGENCY REGULAR MEETING
TUESDAY, MARCH 11, 2025
6:30 PM
CITY HALL
Meeting Minutes
1. CALL TO ORDER
Mayor Villaseñor called the meeting to order at 6:30 PM.
2. PLEDGE OF ALLEGIANCE
Mayor Pro Tem Mendez led the pledge of allegiance
3. ROLL CALL
Members present: Mayor Villaseñor, Mayor Pro Tem Mendez, Councilmember Garnica and Councilmember Rodriguez
ABSENT: Councilmember Broggie
4. APPROVAL OF AGENDA
Councilmember Garnica motioned, seconded by Mayor Pro Tem Mendez to approve the agenda Motioned carried by the following voice vote: AYES:Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez. ABSENT:
Councilmember Broggie
5. PRESENTATIONS
5.A MARCH PROCLAMATION TO HONOR/RECOGNIZE CESAR CHAVEZ DAY (3/31/25)
Mayor Villaseñor presented this proclamation and called up “One Step a La Vez, “House Farmworkers” and “Friends of the Fieldworkers” local organizations that continue to honor the work of Cesar Chavez in raising awareness and supporting the needs of out local farmworker to receive this proclamation.
Councilmembers Garnica and Rodriguez made comments in support of this proclamation and thanked the organizations mentioned.
5.B PRESENTATION ON HOUSING TRUST FUND IN VENTURA COUNTY Linda Braunschweiger, CEO for the Ventura County Housing Trust Fund presented this presentation and provided more information about the organization.
Councilmember Garnica asked a question regarding the $50K investment grant amount. Linda addressed his question.
Mayor Villaseñor asked a question in regard to the housing and land trust. Linda addressed her question.
The council thanked Linda for her presentation.
6. PUBLIC COMMENTS
None.
7. CITY COUNCIL REPORTS, RECOMMENDATIONS, AND COMMENTS
Councilmember Garnica reported on a broken guardrail that was affected in result of an accident that was brought to his attention by a constituent. He also reported that he will be attending the Cal Cities dinner in Goleta on Friday, March 14th. Lastly, he made a comment about the Mills Act. and asked for support from council to have this topic placed on a future agenda item.
The council provided support for the Mills Act item to be placed on a future agenda item. (Mayor Villaseñor, Mayor Pro Tem Mendez, Councilmember Rodriguez).
Councilmember Rodriguez thanked staff for their work on their agenda reports.
Mayor Villaseñor made a comment regarding the Ventura County Housing Trust Fund and would like to bring this topic for further discussion on a future agenda. Councilmember Garnica, Councilmember Rodriguez and Mayor Pro Tem Mendez supported having this placed on a future agenda. Mayor Villaseñor also would like to have council support to agendize the topic of having an educational presentation on the Clean Power Alliance and considering the support of conducting a feasibility study made by the Clean Power Alliance to determine potential partnership. Mayor Pro Tem Mendez and Councilmember Garnica are in support of this item being placed on a future agenda item. Lastly, Mayor Villaseñor made a comment regarding the traffic flow in the city.
8. CONSENT CALENDAR
RECOMMENDATION FOR ITEM 8A. IS TO BE APPROVED BY VOICE VOTE.
Councilmember Garnica motioned, seconded by Mayor Pro Tem Mendez to approve the consent calendar. Motioned carried by the following voice vote: AYES:
Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez. ABSENT: Councilmember Broggie
8.A CITY OF FILLMORE WARRANT REGISTER-MARCH 11, 2025
CITY OF FILLMORE WARRANT REGISTER-MARCH 11, 2025.PDF
9. NEW BUSINESS
9.A CREEKSIDE TRACT 6053 CITY WELL #8 PROTECTION AGREEMENT SR CREEKSIDE CITY WELL PROTECTION AGREEMENT. FINAL.PDF
Roxanne Hughes, City Engineer presented this item.
Mayor Pro Tem Mendez and Mayor Villaseñor thanked city staff and developers for taking care of the city’s infrastructure.
Mayor Pro Tem Mendez motioned, seconded by Councilmember Rodriguez to approve the Creekside Tract 6053 City Well #8 protection agreement. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez. ABSENT: Councilmember Broggie
9.B CONSIDERATION OF ACCEPTANCE OF PUBLIC IMPROVEMENTS FOR DP NO. 01-02 MOD#4 NOVA STORAGE ADDITION AT 455 A STREET
SR NOVA SELF STORAGE ACCEPTANCE. FINAL.PDF
Roxanne Hughes, City Engineer, presented this item.
Mayor Pro Tem Mendez motioned, seconded by Councilmember Garnica to consider the acceptance of public improvements for DP No.01-02 MOD#4 Nova Storage addition at 455 A Street. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez. ABSENT: Councilmember Broggie
9.C A REPORT TO THE COUNCIL REGARDING THE EMERGENCY REPAIRS FOR WELL NO.7 AND A REQUEST THAT THE CITY COUNCIL DETERMINE THAT
THE EMERGENCY HAS ENDED PURSUANT TO CALIFORNIA PUBLIC
CONTRACT CODE SECTION 22050 AND RATIFICATION OF A CONTRACT AWARDED TO GENERAL PUMP COMPANY, INC. AND AUTHORIZE THE FILING
OF A NOTICE OF COMPLETION
SR TERMINATING THE EMERGENCY REPAIRS TO WELL NO.7. FINAL.PDF Joe Bellomo, Public Works Director, presented this item.
The council thanked Joe and his team for their work on this emergency repair.
Councilmember Garnica motioned, seconded by Councilmember Rodriguez to receive and file a report to the council regarding the emergency repairs for well no.7 and approve the request that the city council determine that the emergency has ended pursuant to California Public Contract code section 22050 and ratification of a contract awarded to general pump company, inc. and authorize the filing of a notice of completion. Motioned carried by the following voice vote:
AYES: Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez. ABSENT: Councilmember Broggie
9.D APPOINTMENT OF PRIMARY AND ALTERNATE DELEGATES TO CALIFORNIA
JOINT POWERS INSURANCE AUTHORITY BOARD OF DIRECTORS SR CJPIA DELEGATE -2025.PDF
Arely Venegas, Deputy City Clerk, presented this item.
Council motioned to have Councilmember Garnica as the primary delegate and Mayor Pro Tem Mendez as secondary delegate to the California Joint Powers Insurance Authority Board of Directors. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez. ABSENT: Councilmember Broggie
9.E REVIEW AND APPROVAL OF THE CONTRACT FOR THE 2025 THIRD OF JULY
COMMUNITY FIREWORKS SHOW TO BE PROVIDED BY PYRO
SPECTACULARS, INC.
SR CONTRACT FOR THE 2025 3RD OF JULY COMMUNITY FIREWORKS SHOW.PDF
Arely Venegas, Deputy City Clerk, presented this item.
Mayor Villaseñor asked a question about the price of the fireworks. Arely addressed her question.
Councilmember Rodriguez asked a question about the production training if a member of the community would like to get trained to conduct the production show. Arely addressed his question (2 years).
Council motioned to have Councilmember Rodriguez as the primary delegate and Mayor Pro Tem Mendez as secondary delegate to the California Joint Powers Insurance Authority Board of Directors. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez. ABSENT: Councilmember Broggie
9.F CONSIDERATION OF ALLOWING VOLUNTEERS TO ASSIST WITH FACILITY
IMPROVEMENTS AT THE BOYS AND GIRLS
CLUB
SR - CONSIDERATION FOR USING VOLUNTEERS AT THE BOYS AND GIRLS CLUB.PDF
Erika Herrera, City Manager, presented this item.
The council thanked staff for their presentation.
Councilmember Garnica motioned, seconded by Mayor Pro Tem Mendez to allow volunteers to assist with facility improvements at the Boys and Girls Club. Motioned carried by the following voice vote: AYES:
Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez. ABSENT: Councilmember Broggie
9.G CITY COUNCIL DISCUSSION OF THE GOAL SETTING WORKSHOP AND
ADOPTION OF GOALS AND CHANGE OF KEY RESULTS AREA TO
ORGANIZATIONAL VALUES
CITY OF FILLMORE'S GAOLS SR.PDF
Erika Herrera, City Manager, presented this item.
Mayor Pro Tem Mendez thanked Erika for the presentation and for the Goal Setting Workshop.
Mayor Villaseñor also appreciated the goal setting workshop.
The Council received and filed this presentation.
9.H CONSIDERATION OF ZONING ORDINANCE AMENDMENT (ZOA) NO. 24-02 AND ORDINANCE NO. 25-976 ALLOWING (1) BUT LIMITING NONSTOREFRONT
MEDICINAL CANNABIS RETAILERS TO THE BUSINESS PARK (BP) ZONE AND (2) MEDICINAL CANNABIS DELIVERY, BOTH AS REQUIRED BY STATE LAW
AND ADOPTING AN EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
SR ORD 25-976 - SB1186 MEDICAL MARIJUANA DELIVERY ORDINANCE.PDF Brian McCarthy, Assistant Community Development Director, presented this item.
Mayor Pro Tem Mendez thanked the Planning Department for working on this project.
Councilmember Rodriguez asked questions about the tax regulations on this development. Brian addressed his questions.
Mayor Villaseñor asked a question in regard signage requirements for this development. Brian addressed his question.
Councilmember Rodriguez asked a question regarding the visual displays on announcing this type of development. Brian addressed her question.
Councilmember Rodriguez motioned, seconded by Councilmember Garnica to consider zoning ordinance amendment (ZOA) No.24-02 and ordinance No.25-976 allowing (1) but limiting no storefront medicinal cannabis retailers to the business park (BP) zone and (2) Medicinal cannabis delivery, both as required by state law and adopting an exemption under the California Environmental Quality Act.
Motioned carried by the following voice vote: AYES: Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez.
ABSENT: Councilmember Broggie
9.I CONSIDERATION OF APPROVAL OF A CONTRACT WITH KIMLEY-HORN TO
IMPLEMENT THE CITY'S HOUSING ELEMENT PROGRAMS AND
ACCOMPANYING ENVIRONMENTAL REVIEW
SR_CONTRACT AMEND KIMELY HORN - HE PROGRAMS.PDF
Brian McCarthy, Assistant Community Development Director, presented this item.
Mayor Villaseñor made a comment and thanked staff for their work on this project and expressed the importance of the new housing element.
Mayor Pro Tem Mendez motioned, seconded by Councilmember Garnica to approve a contract with Kimley-Horn to implement the city’s housing element programs and accompanying environmental review. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez. ABSENT: Councilmember Broggie
9.J CONSIDERATION OF APPROVAL OF COUNTY OF VENTURA SENIOR
NUTRITION PROGRAM SERVICE CONTRACT VENDORS FOR USE BY
CITY OF FILLMORE SENIOR NUTRITION PROGRAM
SR VENTURA COUNTY SENIOR NUTRITION CONTRACT.PDF
Debra Cavaletto, Finance Director, presented this item.
Mayor Pro Tem Mendez asked a question about the vendors’ pricing. Debra addressed his question.
Councilmember Garnica asked a question regarding inflation and cost of living adjustments in the contract. Debrea addressed his question.
Councilmember Garnica motioned, seconded by Councilmember Rodriguez to approve the County of Ventura Senior Nutrition Program service contract vendors for use by City of Fillmore Senior Nutrition Program. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez. ABSENT: Councilmember Broggie
10. COMMITTEE, COMMISSION, AND BOARD REPORTS
None.
11. CITY MANAGER
CITY MANAGER VERBAL REPORT
Erika Herrera, City Manager, presented this report and reported on the following:
• Thanked all of the coaches, referees and community members who volunteered and helped put together the Basketball Recreation Program • Reminder to the public regarding the City’s “Notify Me” system on the city’s website to provide the public with the most recent city news • City will be providing regular updates regarding the homeless situation in the city
12. CLOSED SESSION
12.A CLOSED SESSION - MARCH 11, 2025
MARCH 11, 2025 - CLOSED SESSION.PDF
The meeting went into closed session at 8:36 PM.
The council came back from closed session at 9:07 PM with no reportable action.
13. ADJOURNMENT
MAYOR CHRISTINA VILLASEÑOR ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, MARCH 25, 2025, CITY HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.
Mayor Villaseñor adjourned the meeting at 9:08 PM.