CITY OF FILLMORE
CITY COUNCIL AND SUCCESSOR AGENCY REGULAR MEETING
TUESDAY, MARCH 25, 2025
6:30 PM
CITY HALL
MINUTES
1. CALL TO ORDER - Mayor Villaseñor called the meeting to order at 6:30 PM.
2. PLEDGE OF ALLEGIANCE - Councilmember Garnica led the pledge of allegiance
3. ROLL CALL Members present: Mayor Villaseñor, Mayor Pro Tem Mendez, Councilmember Broggie, Councilmember Garnica and Councilmember Rodriguez ABSENT: None.
4. APPROVAL OF AGENDA - Councilmember Garnica motioned, seconded by Mayor Pro Tem Mendez to approve the agenda Motioned carried by the following voice vote: AYES:
Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Broggie, Councilmember Garnica and Councilmember Rodriguez.
5. PRESENTATIONS
5.A VENTURA COUNTY SHERRIFF'S OFFICE - HOMELESS LIAISON UNIT
PRESENTATION
Homeless Liaison Unit gave a presentation to the Council. Presenters included Sergeant James Douglas from the Ventura County Sheriff’s Office and Cameron Knoxx.
The Council asked questions. The homeless Liaison Unit addressed their questions. The council thanked James and Cameron for their presentation.
6. PUBLIC COMMENTS
Gabe Calendario from One Step a La Vez, was called to speak regarding a free upcoming community event called “Cones with Cops” happening at the end of April in Fillmore and Oxnard.
Joe Wipal was called to speak in regards the Fillmore Senior Apartments parking situation.
7. CITY COUNCIL REPORTS, RECOMMENDATIONS, AND COMMENTS
Councilmember Broggie reported on the various committee meetings she has attended in the last three weeks. Provided updates regarding updates on the bridge train repair (est. completion date: October of 2025). She also reported her attendance at the League of California Cities - Channel Divisions event in Goleta.
Mayor Pro Tem Albert Mendez reported his attendance at the Ventura Council of Governments meeting.
Councilmember Garnica also reported his attendance at the League of California Cities - Channel Divisions event in Goleta. He also attended the Fillmore-Piru Groundwater Sustainability Agency meeting and provided updates from the United Water Conservation District. Lastly, he reported his attendance at the grand opening of the Rio Vista School track.
Mayor Christina Villaseñor reported her attendance at the grand opening of the Lokahi Veterinary Technology Lab at the Ventura College East Campus in Santa Paula. She also attended a zoom meeting for a ten-year strategic planning for Cal State Channel Islands and the entire Cal State system. Villaseñor also reported that the Ventura Regional Sanitation District General Manager and director of operations are retiring, and they are recruiting for new replacements. Lastly, she reported her zoom meeting attendance at the Southern California Edison Government Advisory Pannel covering the topics of wildfire recovery and response.
8. CONSENT CALENDAR
RECOMMENDATION FOR ITEM 8A. THROUGH 8C. IS TO APPROVE BY VOICE VOTE.
Gabe Calendario was called to speak in opposition to item 8.C.
Andre Lacant was called to speak in opposition to item 8.C.
Councilmember Broggie asked the City Attorney a question regarding item 8C and would like to discuss the item further. City Attorney, Tiffany Isreal addressed her questions.
The council asked further questions and clarifications on item 8C. Assistant Community Development Director, Brian McCarthy and Tiffany Israel addressed their questions and provided clarifications on the item.
Councilmember Garnica motioned, seconded by Councilmember Rodriguez to approve the consent calendar as amended. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez. NOS: Councilmember Broggie
8.A CITY OF FILLMORE WARRANT REGISTER-MARCH 25, 2025
CITY OF FILLMORE WARRANT REGISTER-MARCH 25, 2025.PDF
8.B MEMORANDUM OF UNDERSTANDING VENTURA COUNTY REGIONAL EDIBLE
FOOD RECOVERY COLLABORATION (WASTE FREE VENTURA COUNTY) SR EDIBLE FOOD RECOVERY MOU AGREEMENT.PDF
8.C ADOPTION OF ZONING ORDINANCE AMENDMENT (ZOA) NO. 24-02 AND ORDINANCE NO. 25-976 ALLOWING (1) BUT LIMITING NONSTOREFRONT
MEDICINAL CANNABIS RETAILERS TO THE BUSINESS PARK (BP) ZONE AND (2) MEDICINAL CANNABIS DELIVERY, BOTH AS REQUIRED BY STATE LAW
AND ADOPTING AN EXEMPTION UNDER THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
SR ORD 25-976 - DB1186 MEDICAL MARIJUANA DELIVERY ORDINANCE.PDF
9. NEW BUSINESS
9.A CONSIDERATION OF HIRING HDL COMPANIES FOR SALES TAX
MONITORING AND AUDITING SERVICES
SR HDL COMPANIES CONTRACT AND RESOLUTTION.PDF
Debra Cavaletto, Finance Director, presented this item.
Councilmember Garnica asked a question regarding the amount the city has recovered. Debra addressed his question.
Councilmember Garnica motioned, seconded by Mayor Pro Tem Mendez to approve the hiring of HDL Companies for sales tax monitoring and auditing services. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez, Councilmember Broggie
9.B APPROVAL OF UPDATED RECORDS RETENTION SCHEDULE AND FUTURE
ADMINISTRATIVE UPDATES
SR - UPDATING RETENTION SCHEDULE AND IMPLEMENTING NEW ADMIN POLICIES.PDF
Arely Venegas, Deputy City Clerk, presented this item.
Mayor Villaseñor made a comment and thanked staff for their work on records management.
Councilmember Rodriguez motioned, seconded by Councilmember Broggie, to approve the updated records retention schedule and future administrative updates. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez, Councilmember Broggie
9.C LAND TRANSFER, EASEMENT AGREEMENT AND MOU FOR SEWER AND
RECYLCED WATER RELOCATION WITH FILLMORE UNIFIED SCHOOL
DISTRICT
FUSD LAND TRANSFER & EASEMENT AGREEMENT INTRO AND EASEMENT AGR INTRO STAFF REPORT.PDF
Roxanne Hughes, Deputy City Clerk, presented this item
Mayor Pro Tem Albert Mendez asked a question regarding any infrastructure that could be impacted by this project. Roxanne addressed his question.
Mayor Villaseñor asked a question regarding the sewer and recycled water planning information. Roxanne addressed her question.
Councilmember Broggie motioned, seconded by Mayor Pro Tem Mendez to approve the land transfer, easement agreement and MOU for sewer and recycled water relocation with Fillmore Unified School District. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez and Councilmember Broggie
9.D APPROVAL OF 2025-2026 SERVICE LEVEL REQUEST AND ONE-YEAR
CONTRACT EXTENSION WITH VENTURA COUNTY ANIMAL SERVICES
SR 2025 VCAS SR SLA.PDF
Erika Herrera, City Manager, presented this item.
Councilmember Garnica motioned, seconded by Mayor Pro Tem Mendez to approve the 2025-2026 service level request and one-year contract extension with Ventura County Animal Servcies. Motioned carried by the following voice vote:
AYES: Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez and Councilmember Broggie
9.E CONSIDERATION OF 2024 ANNUAL PROGRESS REPORT ON THE STATUS
OF THE CITY GENERAL PLAN HOUSING ELEMENT
SR ANNUAL HOUSING ELEMENT PROGRESS REPORT.PDF
Brian McCarthy, Assistant Community Development Director, presented this item.
Mayor Pro Tem Mendez asked a question regarding the housing element categories.
Brian addressed his question.
Cindy Diaz-Telly from the Ventura County Coastal Association was called to speak regarding housing affordability.
Mayor Villaseñor asked a question regarding the list of programs and new fire mapping zones that may affect the new housing element. Brian addressed her question.
Councilmember Garnica asked a question regarding any statewide building code movement on fire safe homes because of the Palisades Fires. City Attorney, Tiffany Israel addressed his question.
Mayor Pro Tem Mendez motioned, seconded by Councilmember Garnica to receive and file this housing element report. Motioned carried by the following voice vote: AYES: Mayor Pro Tem Mendez, Mayor Villaseñor, Councilmember Garnica and Councilmember Rodriguez and Councilmember Broggie
10. COMMITTEE, COMMISSION, AND BOARD REPORTS
Councilmember Broggie would like to make the recommendation to consolidate agenda item 7 (City Council Reports, Recommendations, Comments) with agenda item 10 (Committee, Commissions and Board Reports) into one agenda item for future council meetings. The rest of the council are in support of this change.
Councilmember Broggie would like to recommend combining Agenda Item 7 (City Council Reports, Recommendations, and Comments) with Agenda Item 10 (Committee, Commission, and Board Reports) into one item for future council meetings. The rest of the Council supports this change.
Mayor Villaseñor recommended that there be a statewide policy committee regarding a particular topic. The council discussed this further.
11. CITY MANAGER
CITY MANAGER VERBAL REPORT – City Manager, Erika Herrera reported the following:
• Thanked Management Analyst, Georgie Gerardo for spearheading the Downtown Beautification project.
• Announced the Household Hazardous Waste Collection Day on April 5th, 2025, from 8:30AM – 1:30pm at the Fillmore public works yard • Provided an overview of what is happening at the city parks. • Pressure washing bleachers at Shiell’s Park
• Pest control mitigation initiatives
• Announced that the City has been awarded a $1.4 million dollar grant for homeless mitigation throughout the city (river bottom in particular) • Announced the current recruitment for the new Assistant City Manager • Announced upcoming town hall meeting to go over the new fire zoning maps
• Announced “Coffee with the City Manager” on Friday, April 18th at 9am10:30am FINANCE DIRECTOR: UPDATE ON REVOLVING LINE OF CREDIT WITH THE FILLMORE-PIRU MEMORIAL DISTRICT –
Debra Cavaletto, Finance Director presented this item and provided updates.
Councilmember Garnica asked a question regarding any potential exposure to the City regarding any federal funds. Debra addressed his question. Not currently.
Mayor Villaseñor regarding the phases of the FPVMD project. Debra addressed her question.
12. CLOSED SESSION
12.A CLOSED SESSION - MARCH 25, 2025
MARCH 25, 2025 - CLOSED SESSION.PDF
The meeting went into a closed session at 8:23 p.m.
The meeting resumed with no reportable action at 9:36 p.m.
13. ADJOURNMENT
MAYOR CHRISTINA VILLASEÑOR ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, APRIL, 8 2025, CITY HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.
Mayor Villaseñor adjourned the meeting at 9:37 p.m.