CITY OF FILLMORE
CITY COUNCIL AND SUCCESSOR AGENCY REGULAR MEETING
TUESDAY, AUGUST 26, 2025
6:30 PM
CITY HALL
MEETING MINUTES
1. CALL TO ORDER
Mayor Villaseñor called the meeting to order at 6:30 PM
2. PLEDGE OF ALLEGIANCE
Mayor Pro Tem Mendez led the pledge of allegiance.
3. ROLL CALL
Members present: Mayor Villaseñor, Mayor Pro Tem Mendez, Councilmember Garnica and Councilmember Rodriguez
ABSENT: Councilmember Broggie
4. APPROVAL OF AGENDA
Mayor Pro Tem Mendez motioned, seconded by Councilmember Garnica to approve the agenda Motioned carried by the following voice vote: AYES: Mayor Villaseñor, Mayor Pro Tem Mendez, Councilmember Garnica and Councilmember Rodriguez. ABSENT:
Councilmember Broggie
5. PRESENTATIONS
5.A RECOGNITION OF FILLMORE LITTLE LEAGUE JUNIORS 14U DISTRICT 63
CHAMPIONSHIP TEAM
Mayor Villaseñor presented the Fillmore Little League Juniors 14U and their coaches with a certificate of recognition for becoming District 63 Champions.
5.B PROCLAMATION HONORING FIRE DEPARTMENT RETIREE MANUEL MERAZ Mayor Villaseñor presented a proclamation in recognition of Manuel Meraz who recently retired from the Fillmore Fire Department after many years of service. Fire Chief Keith Gurrola also said some words to congratulate and honor Manuel.
5.C RECOGNITION OF RECENT FIRE DEPARTMENT PROMOTIONS
Fillmore Fire Chief Ketih Gurrola presented Fillmore Fire Department personnel Ryan Cota, Vicente Ceja, Austin Bennet and Megan Ortega on their recent promotions.
City Clerk Olivia Lopez conducted the Oath of Office.
6. PUBLIC COMMENTS
None.
7. CITY COUNCIL REPORTS, RECOMMENDATIONS, COMMENTS, COMMITTEE, COMMISSIONS AND BOARD REPORTS.
Councilmember Garnica reported attending the Business Roundtable meeting on August 15, where sign proposals for the City were discussed. He also attended the “New Teacher Barbecue” at Auto and Sons on August 20, held in partnership with the Rotary Club.
Councilmember Rodriguez reported being contacted by a program manager from the First 5 Association of California regarding a Fathers Bonding event scheduled for September 22 from 3:00–4:00 p.m. at Sespe Elementary. He was encouraged to invite community members who may benefit from the event.
Mayor Villaseñor reported attending the Business Roundtable meeting on August 15 and a community business luncheon hosted by Bank of Sierra at El Pescador. She further noted that she has been monitoring efforts to establish a higher education center in the Santa Clara Valley. Additionally, she attended the Ventura County Regional Energy Alliance meeting and provided an update on their Heat Action Plan.
8. CONSENT CALENDAR
RECOMMENDATION FOR ITEM 8A. THROUGH 8D. IS TO APPROVE BY VOICE VOTE.
Councilmember Garnica motioned, seconded by Mayor Pro Tem Albert Mendez approves the consent calendar. Motioned carried by the following voice vote: AYES:
Mayor Villaseñor, Mayor pro Tem Mendez, Councilmember Garnica and Councilmember Rodriguez. ABSENT: Councilmember Broggie
8.A CITY OF FILLMORE WARRANT REGISTER-AUGUST 26, 2025
CITY OF FILLMORE WARRANT REGISTER-AUGUST 26, 2025.PDF
8.B AUGUST 12, 2025 - CITY COUNCIL MEETING MINUTES
AUGUST 12, 2025 - REGULAR CITY COULCIL MEETING MINUTES.PDF
8.C ADOPTION OF ORDINANCE 25-986 TO REVISE MUNICIPAL CODE CHAPTER
2.28 TO CLARIFY THE NAME AND FUNCTION OF THE CULTURAL, ARTS, AND
RECREATION COMMISSION
SR SECOND READING - UPDATING FMC CH 2.28 RE THE CAR
COMMISSION.PDF
8.D FILING OF NOTICE OF COMPLETION FOR THE GENERATOR INSTALLATION AT THE ACTIVE ADULT CENTER, SPEC NO. 21-02
SR - NOTICE OF COMPLETION FOR THE ACTIVE ADULT CENTER
GENERATOR INSTALLATION PROJECT. FINAL.PDF
9. NEW BUSINESS
9.A ADOPTION OF RESOLUTION 25-4082 AUTHORIZING THE FILING OF A CLAIM FOR FY 2025-26 TRANSPORTATION DEVELOPMENT ACT (TDA) FUNDS AND LOCAL TRANSPORTATION FUNDS (LTF), ARTICLE 8 CLAIM
SR- FY 25-26 TRANSPORTATION DEVELOPMENT ACT.PDF
Mayra Rosas, Accountant presented this item.
Councilmember Garnica asked a question regarding the amounts of the TDA funds.
Mayra addressed his question. Councilmember Garnica asked a follow-up question; Mayra addressed his question. Debra Cavaletto, Finance Director, was called up to provide additional information.
Mayor Villaseñor made a comment regarding the TDA Funds. Acting City Manager, Manuel Minjares made a comment and provided additional information.
Mayor Pro Tem Mendez motioned, seconded by Councilmember Garnica, to adopt resolution 25-4082 authorizing the filing of a claim for FY 2025-26 Transportation Development Act (TDA) funds and local transportation funds (LFT), Article 8 claim.
Motioned carried by the following voice vote: AYES: Mayor Villaseñor, Mayor pro Tem Mendez, Councilmember Garnica and Councilmember Rodriguez.
ABSENT: Councilmember Broggie
9.B ADOPTION OF PLANS, SPECIFICATIONS, AND COST ESTIMATE FOR PROJECT SPECIFICATION NO. 25-03A, WELL NO. 10 EXPLORATORY
DRILLING AND WELL DEVELOPMENT PROJECT, AND AUTHORIZATION TO
ADVERTISE FOR CONSTRUCTION BIDS
SR - WELL NO. 10 EXPLORATORY DRILLING AND WELL DEVELOPMENT.
FINAL.PDF
Public Works Director, Joe Bellomo presented this item.
Councilmember Garnica asked a question regarding the exploration drilling aspect of the project. Joe addressed his question. Councilmember Garnica asked a follow-up question regarding the rough estimate amount for the second phase of the project. Joe addressed his question.
Mayor Villaseñor inquired about the wellhead, the structure of the well building, and related noise concerns. Joe addressed her questions. Mayor Villaseñor asked about the community outreach plan for awareness of this project. Joe addressed her question.
Councilmember Garnica motioned, seconded by Mayor Pro Tem Mendez, to adopt the plans, specifications, and cost estimates for project specification No. 25-03A, Well No.10 exploratory drilling and well development project, and authorization to advertise for construction bids. Motioned carried by the following voice vote: AYES:
Mayor Villaseñor, Mayor pro Tem Mendez, Councilmember Garnica and Councilmember Rodriguez.
ABSENT: Councilmember Broggie
9.C APPROVAL OF AN AGREEMENT WITH KNORR SYSTEMS INTERNATIONAL
FOR THE PURCHASE AND INSTALLATION OF A NEW CIRCULATION PUMP
FOR THE FILLMORE COMMUNITY POOL
SR - APPROVAL OF AN AGREEMENT WITH KNORR SYSTEMS
INTERNATIONAL FOR REPLACEMENT OF CIRCULATION PUMP. FINAL.PDF Public Works Director, Joe Bellomo presented this item.
Councilmember Garnica asked a question regarding the Variable Frequency Drive (VFD). Joe addressed his question.
Mayor Pro Tem Mendez motioned, seconded by Councilmember Rodriguez, to approve an agreement with Knorr Systems International for the purchase and installation of a new circulation pump for the Fillmore Community Pool. Motioned carried by the following voice vote: AYES: Mayor Villaseñor, Mayor pro Tem Mendez, Councilmember Garnica and Councilmember Rodriguez.
ABSENT: Councilmember Broggie
9.D APPROVAL AND AUTHORIZATION OF A CONTRACT SERVICE AGREEMENT
WITH CONTROL SYSTEMS WEST FOR SUPERVISORY CONTROL AND DATA
ACQUISITION SUPPORT SERVICES
SR - CONTRACT WITH CONTROL SYSTEMS WEST FOR SCADA SUPPORT.
FINAL.PDF
Public Works Director, Joe Bellomo presented this item.
Councilmember Garnica asked for clarification on the contract with Control Systems West. Joe addressed his question.
Mayor Pro Tem Mendez motioned, seconded by Councilmember Garnica, to approve and authorize a contract service agreement with Control Systems West for Supervisory Control and data acquisition support services. Motioned carried by the following voice vote: AYES: Mayor Villaseñor, Mayor pro Tem Mendez, Councilmember Garnica and Councilmember Rodriguez.
ABSENT: Councilmember Broggie
9.E CONSIDERATION OF AWARDING THE CONTRACT FOR CONCRETE ACCESS DRIVEWAYS PROJECT TO CERCO ENGINEERING INC.
SR - AWARD OF CONTRACT FOR ACCESS DRIVEWAYS TO CERCO
ENGINEERING. FINAL.PDF
Public Works Director, Joe Bellomo presented this item.
Mayor Pro Tem Mendez motioned, seconded by Councilmember Rodriguez, to award the contract for concrete access driveways project to Cerco Engineering Inc. Motioned carried by the following voice vote: AYES: Mayor Villaseñor, Mayor pro Tem Mendez, Councilmember Garnica and Councilmember Rodriguez.
ABSENT: Councilmember Broggie.
10. CITY MANAGER
CITY MANAGER VERBAL REPORT
Manny reported on several items, including the Highway 126 improvements with a followup meeting scheduled for September 10, and discussions of the Economic Development Ad Hoc Committee regarding wayfinding sign designs, noting that the next Business Meeting will be held on September 11 at Red Engine Brewery. He also mentioned plans to meet with a sign company to review the process for developing a comprehensive wayfinding program for the City. Additional updates included the Fall Citywide Clean-Up Day scheduled for September 27, the Summer Music Series event held on August 29 at 6:30 p.m., and the Free Compost and Mulch Program with Agromin in compliance with SB 1383. Manny further reported on a revised budget modification for homeless case management services beginning October 1, 2025, the upcoming “Mayors Get the Scoop” event, and extended congratulations to Chief Gurrola and the Fillmore Fire Foundation for the annual Regal Landeros Foundation event. John inquired about pothole updates in the City, and Joe addressed his questions. Lastly, Manny announce that the Air Pollution Control District Advisory Committee (APCD) was still looking for a local Fillmore resident to represent the city and sit as part of their board and provided more information on them.
11. CLOSED SESSION
11.A AUGUST 26, 2025 - CLOSED SESSION
AUGUST 26, 2025 - CLOSED SESSION.PDF
The meeting went into closes session at 8:54
PM.
The Council came back from closed session
at 9:13PM with no reportable action.
12. ADJOURNMENT
MAYOR CHRISTINA VILLASEÑOR ADJOURNS TO THE NEXT REGULARLY SCHEDULED MEETING AT 6:30 P.M. ON TUESDAY, SEPTEMBER 9, 2025, CITY HALL, 250 CENTRAL AVENUE, FILLMORE, CA 93015.
Mayor Villaseñor adjourned the meeting at 9:14PM.