01148.0001 2188058.1
RESOLUTION 26-4132
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FILLMORE AUTHORIZING THE FILING OF A CLAIM WITH THE
VENTURA COUNTY TRANSPORTATION COMMISSION FOR THE
CITY’S ALLOCATION OF TRANSPORTATION DEVELOPMENT
ACT FUNDS FOR FISCAL YEAR 2026-27
WHEREAS, the Transportation Development Act (TDA), as amended by the MillsAlquist-Deddeh Act (Public Utilities Code Section 99200 et seq.), provides for the allocation of funds from the Local Transportation Fund (LTF) and the State Transit Assistance Fund for use by eligible claimants for various transportation and transit purposes as allowed by the TDA; and
WHEREAS, pursuant to the provisions of the TDA, as amended, and pursuant to the applicable rules and regulations thereunder (California Code of Regulations Sections 6600 et seq.), a prospective claimant in Ventura County wishing to receive an allocation from the Local Transportation Fund and the State Transit Assistance fund shall file its claim with Ventura County Transportation Commission; and
WHEREAS, all TDA funds for public agencies with Ventura County are administered by the Southern California Association of Governments through the Ventura County Transportation Commission; and
WHEREAS, the City Council of the City of Fillmore desires to file a claim for and allocation of fiscal year 2026-27 TDA funds from the LTF with the VCTC.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FILLMORE, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The City Manager or her designee is authorized to execute and file an appropriate claim pursuant to the applicable rules and regulations promulgated under the TDA, together with all necessary supporting documents, with the Ventura County Transportation Commission for an allocation of TDA funds for FY 2026-27 on behalf of the City of Fillmore.
Section 2. The City of Fillmore confirms the Ventura County Transportation Commission determination that all City of Fillmore transit needs will be met for FY 2026-27 by Valley Express.
Section 3. The authorized claim for Article 8(c) local transit purposes (PUC 99400(c)) in the amount of $514,638.37 will be applied to the City of Fillmore City’s Fiscal Year 2026-27 Valley Express local contribution portion from the total FY 2026-27 City of Fillmore TDA allocation of $812,788.
Section 4. The balance of the FY 2026-27 TDA allocation, in the amount of $298,149.63, is authorized to be submitted as a claim under Article 8(a) for local street and road purposes (PUC99400(a)).
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Section 5. A copy of this resolution shall be transmitted to the Ventura County Transportation Commission in conjunction with the filing of this claim.
Section 6. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the Office of the City Clerk.
PASSED, APPROVED AND ADOPTED this 8th day of September 2026.
Albert Mendez, Mayor
ATTEST:
Olivia Carrera Lopez, City Clerk
APPROVED AS TO FORM:
Tiffany Israel, City Attorney
STATE OF CALIFORNIA)
COUNTY OF VENTURA) ss
CITY OF FILLMORE)
I, , City Clerk of the City of Fillmore, County of
Ventura, State of California do hereby certify that the foregoing Resolution No. 26-4132 was adopted by the City Council of said City of Fillmore at a regular meeting of said council held on the 8th day of September, 2026 by the following vote:
AYES: Mayor Mendez, Mayor Pro Tem Garnica, Councilmember Broggie, Councilmember Villaseñor, Councilmember Rodriguez.
NOES: None.
ABSENT: None.
ABSTAINED: None.
Olivia Carrera Lopez, City Clerk
Olivia Carrera Lopez
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Transportation Development Act
Form A - Claim Form
Line
1 Fiscal Year 2026/2027
2 Claimant City of Fillmore
3 Address 250 Central Avenue
Fillmore, CA 93015
4 Name of Contact Person Debra Cavaletto
5 Title of Contact Person Finance Director
6 Telephone Number of Contact Person 805-727-4201
7 Email Address of Contact Person [email protected] Purpose Claimed
Local Transportation Fund
8 Article 3, Pedestrian and Bicycles (PUC § 99234) - $
9 Article 4, Transit $ -
10 Article 4.5, Community Transit (PUC §99233.7 & § 99275) - $ 11 Article 8(a), Streets & Roads/Pedestrians & Bicycles (PUC § 99400(a)) 298,149.63 $ 12 Article 8(b), Passenger Rail (PUC § 99400(b)) $ -
13 Article 8(c), Transit (PUC § 99400(c)) $ 514,638.37
14 Article 8(d), Transit Admin. and Planning (PUC § 99400(d)) - $ 15 Article 8(e), Transit Capital (PUC § 99400(e)) $ -
16 Article 8(f), Commuter Vanpool (PUC § 99400(f)) - $
17 Article 8, Other $ -
18 Total LTF Claimed $ 812,788.00
19 Less funds released to VCTC
20 for Article 8c
21 for purpose of Valley Express
22 in the amount of $ 514,638.37
23 Amount of LTF to be sent to Claima(Line 17 minus Line 21) $ 298,149.63 Purpose Claimed
State Transit Assistance
24 STA Transportation and Rail $ -
25 SGR State of Good Repair $ -
26 Total STA & SGR Claimed $ -
27 Authorizing Signature
28 Name of Authorizing Agent Debra Cavaletto
29 Title of Authorizing Agent Finance Director
30 Date
(Updated 07/07/20)
Claimant acknowledgesthat paymentby theCountyAuditor-Controllerof anallocation madeby theVenturaCountyTransportation Commission(VCTC) is subjectto suchmonies being on handand availablefor distributionand to the provisionthat suchmonies are used only in accordance with the terms of the allocation instruction issued by the VCTC. Claimant also certifies that the informationon the claim forms are true and accurate to the best of their knowledgeand thatthe claimantis eligible for thefunds claimedandwill usethem for eligible expendituresper theTDA regulations. If theSTA andSGR fundsclaimed are based onthe estimatesprovidedbytheStateof California, thefundspaidto thelocal agencywill betheactualamountreceivedandmayvaryfrom the amounts claimed.
The followingindividualis herebyauthorizedto executefor andonbehalfof thenamedentity,andto takeanyactionnecessaryfor the purpose of obtaining Local Transportation Funds and/or State Transit Assistant funds.
The abovenamedclaimant herebyapplies for allocations of TransportationDevelopmentAct fundsfor theabovefiscal year for the purposes and amounts specified below:
Form A - Claim Form
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Transportation Development Act
Form B3.1 - Financial Reporting Form LTF Article 8a
Line
1 Fiscal Year 2026/2027
2 Claimant City of Fillmore
Prior FY Claim FY
3 Fiscal Year 2025/2026 2026/2027
4 Beginning LTF Article 8a Fund Balance (use audited amount if available $ 1,775,520.00 1,731,964.00 $ Estimated Revenues :
5 Federal grants (provide detail in notes)
6 LTF Article 8(a), Streets and Roads (PUC §99400(a)) 43,556.00 $ 298,149.63 $ 7 LTF Article 8(a), Pedestrians and Bicycles (PUC §99400(a)) - $ 8 LTF Unearned/Deferred Revenues
9 State grants (provide detail in notes)
10 Local (specify)____________________________________
11 Other (specify)____________________________________
12 Interest
13 Total Estimated Revenues and Fund Balances 1,775,520.00 $ 2,073,669.63 $ Estimated Expenses:
14 Streets and Roads - $ 998,337.00 $
15 Bicycles and Pedestrians
16 Other (provide detail in notes)
17 Total Estimated Expenses - $ 998,337.00 $
18 Surplus/Deficit End of Year $ 1,075,332.63 1,775,520.00 $ 19 Notes and Explanations: (as applicable)
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* Line 14
* Line 15
* Line 16
(Update(Updated 07/07/20)
Budget Comparison
Form B3.1 - Art8a
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Transportation Development Act
Form B3.2 - Financial Reporting Form LTF Article 8(b) to 8(f) Line
1 Fiscal Year 2026/2027
2 Claimant City of Fillmore
Prior FY Claim FY Prior FY Claim FY
3 Fiscal Year 2025/2026 2026/2027 2025/2026 2026/2027
4 Beginning LTF Fund Balance (use audited amount if available) $ - - $ - $ Estimated Revenues :
5 Federal grants (provide detail in notes)
Local Transportation Funds by Article
6 Article 8(b), Passenger Rail (PUC § 99400(b))
7 Article 8(c), Transit (PUC § 99400(c)) 751,097.00 $ 514,638.37 $ 8 Article 8(d), Transit Admin. and Planning (PUC § 99400(d)) 9 Article 8(e), Transit Capital (PUC § 99400(e))
10 Article 8(f), Commuter Vanpool (PUC § 99400(f))
11 LTF Article 8 Other (specify) _____________________
12 LTF Unearned/Deferred Revenues (specify article) _________ 13 Fare Revenue Funds
14 Local (specify in notes)
15 Other (specify in notes)
16 Interest
17 Total Estimated Revenues and Fund Balances 751,097.00 $ 514,638.37 $ - $ - $ Estimated Expenses:
18 Eligible Operating Costs
19 Transit Operating assigned to other (specify agency in notes) 751,097.00 $ 514,638.37 $ 20 Transit Capital TDA (specify projects in notes)
21 Transit Capital assigned to other (specify agency in notes) 22 Other (provide detail & cite code section in notes)
23 Total Estimated Expenses 751,097.00 $ 514,638.37 $ - $ - $ 24 Surplus/Deficit End of Year - $ - $ - $ - $
25 Notes and Explanations: (as applicable)
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(Updated 07/07/20)
Operating Budget Comparison Capital Budget Comparison
If the operating budget has increased in excess of 15% above the preceeding year, or there is a substantial increase or decrease in the scope of operations or capital budget provision, please provide a statement identifying and substantiating the reason or need for the change (CCR 6632).
If not needed, please initial ____________ Otherwise, please provide statement below.
Line 23 Explanation - In FY 2026-27, the City has a VCTC applied carryover of $194,129.63 compared to FY 2025-26 applied carryover of $0.00.
Form B3.2 - Art8b-f
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Transportation Development Act
Form D - Capital Projects and Reserves
Line
1 Fiscal Year 2026/2027
2 Claimant City of Fillmore
H:\Council Minutes\FY 2027 Staff Reports\TDA SR - September 8 2026\[TDA-Claim-forms-FY26-27 updated.xlsx]Form D - Capital 3 Project Name
Source of
Funding Type
Total Estimated
Cost
Estimated
Expended Funds
to Date
Estimated
Expended Funds
this Fiscal Year
Estimated
Remaining Funds
Reserved
Expected
Completion Date Description of Project and Use of Funds Citywide Steet Mgt LTF Art 8a 998,337.00 $ 998,337.00 $ 6/30/2027 various street resurfacing upgrades throughout City of Fillmore $ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
$ -
4 Total 998,337.00 $ - $ - $ 998,337.00 $
(updated June 2019)
Form D - Capital
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Transportation Development Act
Form F - Checklist
Form
Number Document Name
Article 3
Bike/Ped
Article 4
Transit
Article 4.5
Community
Transit
Article
8(a)
Streets &
Roads
Article
8(b)-8(f)
Transit
STA
State of
Good
Repair
A Claim Form XX
B Financial Reporting Form
B1 Financial Reporting, Bike/Ped (Art.3)
B2.1 Financial Reporting, Transit (Art. 4)
B2.2 Financial Reporting, Transit (Art. 4.5)
B3.1 Financial Reporting, Street & Road (Art. 8a) X
B3.2 Financial Reporting, Transit (Art. 8(b)-8(f)) X
B4 Financial Reporting, Transit (STA)
B5 Financial Reporting, Transit (SGR)
C Assurances
C1 180-Day Certified Fiscal Audit XX
C2 Timely, Reviewed Fiscal Audits XX
C3 State Controller Annual Report XX
C4 Passed-through TDA Funds XX
C5 Interest Accrual XX
C6 Unmet Transit Needs X
C7 Revenue Ratios X
C8 Revenue Ratios Exclusive Service X
C9 50-Percent Allocation Limit X
C10 Retirement System X
C11 Use of Federal Funds X
C12 Staffing X
C13 Reduced Fares X
C14 CHP Certification X
C15 Accessible Vehicles X
C16 Budget Increase X
C17 Part-Time Employees
C18 Operator’s Qualifying Criteria
D Capital Projects and Reserves X
F TDA Checklist XX
E Local Agency Resolution XX
E1 Agenda item for Resolution XX
G Authorized Agent Form (State)
H Certification and Assurances (St)
I Board Resolution (State)
J Project List X
Submitted by:
Signature: Name:
Title:
Date: Phone:
Email:
(updated 06/18/20)
Debra Cavaletto
Finance Director
805-727-4201
[email protected]
Form F - Checklist
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Item #9E
June 5, 2026
MEMO TO: VENTURA COUNTY TRANSPORTATION COMMISSION
FROM: THAO LE, ACCOUNTING PROGRAM MANAGER
MARTIN ERICKSON, EXECUTIVE DIRECTOR
SUBJECT: TRANSPORTATION DEVELOPMENT ACT (TDA)
LOCAL TRANSPORTATION FUND (LTF)
FINAL APPORTIONMENT FOR FISCAL YEAR 2026/2027
RECOMMENDATION:
• Approve the Local Transportation Fund Final Apportionment for Fiscal Year 2026/2027, apportioning $55.7 million as shown in Attachment A.
BACKGROUND:
Each year the Ventura County Transportation Commission (VCTC) is responsible for apportioning the quarter cent statewide sales tax funds that accrue to Ventura County under the State Transportation Development Act (TDA) Local Transportation Fund (LTF). Current eligible uses of LTF revenues include funds for VCTC administration (amount determined by the Commission), County administration fees, VCTC planning activities (capped at 2% of revenues), bicycle and pedestrian projects (capped at 2% after administrative and planning costs are deducted), rail passenger service operations/capital improvements with the remainder going to fund transit and if all transit needs are met, to street and road projects in cities with populations under 100,000 if eligible. The City of Thousand Oaks is exempt from the 100,000-population rule and is eligible to spend funds on Article 4 or 8 per Senate Bill (SB) 848 June 2018.
The County Auditor-Controller works with staff to determine the projected LTF sales tax revenue for the upcoming fiscal year. In developing the LTF apportionment, the current year is also evaluated to determine if the LTF revenue projection needs to be adjusted, and if so, either up or down depending on the direction of sales tax receipts. VCTC staff reviews the information to decide 29 Doc ID: c8d273026517150cfd0233364ebcd9e0291fad04
whether to revise the current apportionment or whether to incorporate the adjustment into the upcoming fiscal year. The beginning fund balance is estimated at this time based on projections. Then the apportionment is prepared according to LTF regulations and submitted to the Commission for approval. A draft apportionment is submitted to the Commission in April and a final apportionment is submitted in June for the upcoming fiscal year. The apportionment is allocated throughout the fiscal year after the local agency files a claim and sales tax receipts are received.
In recognition of the volatility of sales tax revenue, the VCTC adopted two policies to help smooth out the year-to-year flow of funds to LTF recipients. In 2011, the VCTC adopted a policy to maintain a reserve of approximately 10% of funds apportioned for Articles 4 (public transportation) and 8 (other allocations, currently transit and local streets and roads). Should LTF revenues received be lower than estimated, VCTC would be able to draw from the contingency reserve to keep local jurisdictions whole for the fiscal year and to smooth out sales tax fluctuations. The second policy, adopted by VCTC in 2013, established a funding policy to support Rail Passenger Service/Commuter Rail (Metrolink). The policy requires that each time there is an increase in estimated LTF sales tax receipts, the increase will be allocated one-third to Rail Passenger Service/Commuter Rail and two-thirds to bus transit.
DISCUSSION:
The County Auditor-Controller projects the revenues for the current fiscal year are exceeding the initial estimates. The County is now projecting that the current fiscal year’s LTF revenue will increase by $1.7 million (from the original projection of $49.2 to $50.9 million). The County Auditor-Controller also estimates that Fiscal Year 2026/2027 Local Transportation Fund sales tax receipts will be $52.3 million (see attachment B). In the County Auditor-Controller’s projection, the Auditor-Controller cautioned that “Projections are very uncertain given the current economic climate.” The County will continue to monitor growth trends and notify VCTC in the event of a notable change in projected revenues.
The beginning balance for Fiscal Year 2026/2027 is estimated to be $7.9 million, which includes the $3.9 million contingency reserve from the current fiscal year apportionment and unclaimed funds by local agencies, $2.0 million in actual receipts, an estimated $1.7 million estimated additional receipts and $0.3 million estimated interest for the current fiscal year (2025/2026).
The LTF revenues projection for Fiscal Year 2026/2027 of $52.3 million, plus the $7.9 million beginning fund balance less the $4.0 million contingency reserve and $0.5 million committed funds not yet claimed by a local agency results in a LTF apportionment for Fiscal Year 2026/2027 at $55.7 million, $3.8 million higher than the previous apportionment for Fiscal Year 2025/2026 due to a higher carryin balance and higher revenues projection. The Fiscal Year 2026/2027 30 Doc ID: c8d273026517150cfd0233364ebcd9e0291fad04
apportionment shown in Attachment A follows LTF guidelines and past practices and includes the following:
• Article 3 funds in the amount of $15,238,906 for VCTC activities as follows:
o Metrolink commuter rail funds in the amount of $10,146,906 which is $1,033,230 higher than last fiscal year. The increase follows the Commission’s policy which designates that one-third of the change in estimated LTF sales tax receipts is allocated to passenger rail. o Planning funds (2% formula) in the amount of $1,114,000 which is $77,400 higher than last fiscal year. These funds are for planning activities which include Regional Transportation Planning, Regional Transit Planning, and Transportation Programming.
o Administrative funds in the amount of $3,978,000 which is $1,963,800 higher than last fiscal year. These activities include ADA and Senior projects, Regional Transit Technology, Grant Administration, Regional Transit Information Center, TDA Administration, Transportation Programming as well as supporting the VCTC’s administrative and management functions that contains one-time paydown towards the CalPERS pension unfunded liability, $500,000 estimate for a new cloud based Enterprise Resource Planning (ERP) Software, and $100,000 for a comprehensive ADA compliance evaluation.
• Article 3 Administrative funds in the amount of $19,850 which is higher than last fiscal year. These funds pay for the County Auditor-Controller’s administrative costs.
• Article 3 Bicycle and Pedestrian funds (2% formula) in the amount of $1,011,763 which is $36,553 higher than last fiscal year. These funds are for local agency’s bicycle and pedestrian projects.
• Articles 4 and 8 funds in the amount of $39,429,481 which is $757,867 higher than last fiscal year due to a higher carry-in balance and higher revenues projection. These funds are for local agencies as allowed by TDA regulations. The funds are apportioned to local agencies based on population estimates for the cities and county from the Department of Finance that were released in May 2026.
Staff’s recommendation is to approve the Final Local Transportation Fund Apportionment for Fiscal Year 2026/2027, apportioning a total of $55.7 million as shown in Attachment A.
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Final Final Change vs. FY Draft Change vs. Draft
DRAFT
FY 2026/2027
Final FY
2025/2026
Final FY
2025/2026
DRAFT
FY 2026/2027
DRAFT
FY 2026/2027
Estimated Unapportioned Cash Balance 7,900,000 6,500,000 1,400,000 7,900,000 0 Prior Year fund committed - not yet claimed -500,000 0 -500,000 0 -500,000 Contingency Reserve -4,000,000 -3,870,000 -130,000 -4,000,000 0 Estimated Annual LTF Receipts 52,300,000 49,200,000 3,100,000 52,300,000 0 Total Funds Available 55,700,000 51,830,000 3,870,000 56,200,000 -500,000 Auditor's Administration 19,850 18,700 1,150 19,850 0
VCTC Administration 2,978,000 2,014,200 963,800 2,972,100 5,900 VCTC Administration one-time 1,000,000 - 1,000,000 1,000,000 0 VCTC Planning and Programming 1,114,000 1,036,600 77,400 1,124,000 -10,000 Subtotal 50,588,150 48,760,500 1,827,650 51,084,050 -495,900 Article 3 Pedestrian and Bicycle Facilities 1,011,763 975,210 36,553 1,021,681 -9,918 Subtotal 49,576,387 47,785,290 1,791,097 50,062,369 -485,982 Article 3 Rail Passenger Service Operations/Capital 10,146,906 9,113,676 1,033,230 10,146,906 0 Total to be Apportioned 39,429,481 38,671,614 757,867 39,915,463 -485,982 -
Article 4 and Article 8 by Agency Population Pop %
Final FY
2025/2026
Camarillo 68,764 8.34% 3,289,226 3,215,322 73,904 3,318,741 -29,515 Fillmore 16,992 2.06% 812,788 794,653 18,135 820,212 -7,424 Moorpark 34,161 4.14% 1,634,042 1,621,212 12,830 1,673,358 -39,316 Santa Paula 31,976 3.88% 1,529,526 1,476,790 52,736 1,524,290 5,236 Simi Valley 123,842 15.02% 5,923,802 5,822,399 101,403 6,009,672 -85,870 Thousand Oaks 121,286 14.71% 5,801,540 5,712,915 88,625 5,896,668 -95,128 Gold Coast Transit District:
Ojai 7,501 0.91% 358,799 352,614 6,185 363,956 -5,157
Oxnard 198,557 24.09% 9,497,686 9,270,542 227,144 9,568,724 -71,038 Port Hueneme 21,103 2.56% 1,009,431 972,056 37,375 1,003,321 6,110 San Buenaventura 108,061 13.11% 5,168,941 5,083,957 84,984 5,247,479 -78,538 Ventura County - Unincorporated 92,063 11.17% 4,403,700 4,349,154 54,546 4,489,042 -85,342 Total 824,306 100.00% 39,429,481 38,671,614 757,867 39,915,463 -485,982 Attachment A
VENTURA COUNTY TRANSPORTATION COMMISSION
TDA FINAL LOCAL TRANSPORTATION FUND APPORTIONMENT FOR FISCAL YEAR 2026/2027 32 Doc ID: c8d273026517150cfd0233364ebcd9e0291fad04
Attachment B
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______________________
In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in a committee meeting, please contact the Administrative Assistant at (805) 642-1591 ext. 111. Notification of at least 48 hours (about 2 days) prior to meeting time will assist staff in assuring reasonable arrangements can be made to provide accessibility at the meeting.
VENTURA COUNTY TRANSPORTATION COMMISSION
Heritage Valley Policy Advisory Committee (HVPAC)
www.goventura.org | www.valleyexpressbus.org
Fillmore City Hall
250 Central Avenue, Fillmore, CA
Monday, June 1, 2026
1:30 p.m.
AGENDA
(Action may be taken on any item listed on the agenda.) ITEM 1 CALL TO ORDER
ITEM 2 INTRODUCTIONS & ANNOUNCEMENTS
ITEM 3 PUBLIC COMMENTS
Under the Brown Act, the committee should not act on or discuss matters raised during the Public Comment portion of the agenda which are not listed on the agenda. Committee members may refer such matters to staff for factual information or to be placed on the subsequent agenda for consideration.
ITEM 4 AGENDA ADJUSTMENTS
ITEM 5 ACCEPTANCE OF MINUTES
Recommended Action:
• Receive and file
Responsible Staff: Cecilia Perez
ITEM 6 FISCAL YEAR 2026-2027 VALLEY EXPRESS FINAL BUDGET Recommended Action:
• Approve the Fiscal Year 2026-2027 Valley Express Budget Responsible Staff: Matt Miller, Program Manager RIDERSHIP AND ITEM 7 RIDERSHIP AND OUTREACH REPORT
Recommended Action:
• Receive and file
Responsible Staff: Erin Kenneally, Transit Planner
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Heritage Valley Policy Advisory Committee (HVPAC) Agenda June 1, 2026
______________________
In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in a committee meeting, please contact the Administrative Assistant at (805) 642-1591 ext. 111. Notification of at least 48 hours (about 2 days) prior to meeting time will assist staff in assuring reasonable arrangements can be made to provide accessibility at the meeting.
ITEM 8 REQUEST AUTHORIZATION TO EXTEND VALLEY EXPRESS
OUTREACH CONTRACT WITH CELTIS VENTURES
Recommended Action:
• Approve staff to exercise two option years with Celtis Ventures per section 1.1 of the outreach contract
Responsible Staff: Matt Miller, Program Manager
ITEM 9 ADJOURNMENT
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______________________
In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in a committee meeting, please contact the Administrative Assistant at (805) 642-1591 ext. 111. Notification of at least 48 hours (about 2 days) prior to meeting time will assist staff in assuring reasonable arrangements can be made to provide accessibility at the meeting.
VENTURA COUNTY TRANSPORTATION COMMISSION
Heritage Valley Policy Advisory Committee (HVPAC)
www.goventura.org | www.valleyexpressbus.org
Ventura County Transportation Commission
751 E. Daily Drive, Suite 420, Camarillo, CA
Monday, March 23, 2026
2:30 p.m.
MEETING MINUTES
MEMBERS PRESENT: Kelly Long, County of Ventura (Chair)
Jenny Crosswhite, City of Santa Paula (Vice Chair)
Carrie Broggie, City of Fillmore
Martin Erickson, VCTC Director (Ex-Officio)
VCTC STAFF PRESENT: Claire Grasty, VCTC Director of Public Transit Matt Miller, Transit Operations Manager
Erin Kenneally, Transit Planner
Hayden Balsys, VCTC Intern
1. CALL TO ORDER - Chair Kelly Long called the meeting to order at 2:39 p.m.
2. INTRODUCTIONS & ANNOUNCEMENTS – No announcements
3. PUBLIC COMMENTS – None
4. AGENDA ADJUSTMENTS – None
5. ACCEPTANCE OF MINUTES
The Committee accepted the Minutes of February 2, 2026.
6. RIDERSHIP AND OUTREACH REPORT
Erin Kenneally provided an update on ridership and outreach for Valley Express service including key performance highlights, quarterly comparisons, RideCo, marketing and community outreach. There was discussion among the committee regarding ridership along with a request for more outreach and promotions during community events.
7. FISCAL YEAR 2026-2027 VALLEY EXPRESS DRAFT BUDGET
Matt Miller provided the 2026-2027 Valley Express draft budget to the Committee for review and discussion. A breakdown of budget assumptions, each member agency’s local contribution and anticipated revenues were provided. 3 Doc ID: c8d273026517150cfd0233364ebcd9e0291fad04
HVPAC Meeting Minutes
March 23, 2026
______________________
In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if special assistance is needed to participate in a committee meeting, please contact the Administrative Assistant at (805) 642-1591 ext. 111. Notification of at least 48 hours (about 2 days) prior to meeting time will assist staff in assuring reasonable arrangements can be made to provide accessibility at the meeting.
8. CMAQ FUNDED SERVICE EXPANSION
Matt Miller gave an update on the Fillmore-Moorpark route and an overview on the CMAQ grant that was received to increase service in Santa Paula and Fillmore. Funding is expected to remain until approximately February 2028 and then would need to discuss long term funding options, levels of service, and possibly cost sharing.
Martin Erickson stated that VCTC is very engaged in the reauthorization discussion and is also looking at State funding to potentially support in the future.
Jenny Crosswhite announced that it is important to contact Moorpark, Fillmore, and Santa Paula representatives with specific examples of how the cities are benefiting from that funding.
Claire Grasty informed the Committee that VCTC is cognizant of how this affects the long term and will collect further data, an origin survey, transfer studies, and look at the modeling for discussion in the future.
Matt Miller stated that before the next meeting he will update the budget to account for updated fuel costs.
9. ADJOURNMENT – Chair Long adjourned the meeting at 3:32 p.m. 4 Doc ID: c8d273026517150cfd0233364ebcd9e0291fad04
Item 6
DATE: JUNE 1, 2026
MEMO TO: HERITAGE VALLEY POLICY ADVISORY COMMITTEE (HVPAC) FROM: MATT MILLER, PROGRAM MANAGER
SUBJECT: FISCAL YEAR 2026-2027 VALLEY EXPRESS BUDGET
RECOMMENDATION
• Approve the Fiscal Year 2026-2027 Valley Express Budget.
BACKGROUND
Pursuant to the Cooperative Agreement for the Heritage Valley Transit Service, the Heritage Valley Technical Advisory Committee (HVTAC) will make recommendations to the Heritage Valley Policy Advisory Committee (HVPAC) regarding, among other things, the annual level of service and budget. Following the HVTAC review, the item will then be reviewed by the HVPAC. Once final, the budget will be incorporated into the overall agency budget of VCTC. The budget process for VCTC includes a review by a budget and finance subcommittee, subsequent review by the full Commission with final budget adoption by June.
DISCUSSION
Over the past year the Valley Express bus service has been funded with a mix of Federal Transit Administration (FTA) recurring formula funds, Congestion Mitigation and Air Quality (CMAQ) Program funds, State of Good Repair (SGR) funds, farebox revenue, SB 125 funds, and local funding from the member agencies. In FY26-27 service will be, once again, funded with the same mix of funds except SGR and SB125 funds.
The budget was developed based on the following factors and assumptions:
1. Contract provider rate increases in FY26-27.
2. Sustained demand for dial-a-ride service.
3. Continuation of CMAQ funded Fillmore to Moorpark Fixed Route for FY26-27.
4. A high cost for fuel.
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This year’s total budget will be lower than the FY25-26 budget by approximately 13%, due to the completion of the vehicle replacements and all related funds being expended.
Due to the Iran conflict and its effect on fuel prices, staff has increased the estimated fuel cost for FY26-27. Last year, $258,125 was the estimated cost for fuel for the entire year.
This upcoming year staff is estimating $300,948 will be needed. The calculation is based on an average price of $6.10/gallon with 4,111 gallons purchased per month.
Though DAR service hours are higher than last year, so far, they have trended lower than expected. To insulate the jurisdictions from unexpected requests for additional funding in the middle of next fiscal year as we have seen in prior years, staff recommends that the number of DAR service hours planned matches the number from the current budget. DAR demand and use is very difficult to predict and can fluctuate from year to year and therefore it is best practice to budget conservatively. Lastly, depreciation of the Valley Express vehicles have been added to the budget to comply with accounting processes, however jurisdictions will not need to pay for their cost.
Below is the recommended level of service by jurisdiction. As shown below there is a small increase in the projected hours for Fillmore Loop, Fillmore to Moorpark, and Piru (County) routes. The increase is due to an increase in deadhead hours from the yard to the start of service and from the end of service back to the yard. There is no increase in the number of revenue service hours.
RECOMMENDED LEVEL OF SERVICE
*Hours for the Fillmore-Moorpark route is funded by a CMAQ grant with local match.
FY 2026-2027 FY 2025-2026
Fixed Route Projected Hours Current (Budgeted)
Fillmore 1,762 1,749
Fillmore –
Moorpark* 5,328 5,064
Santa Paula 1,783 1,783
County 3,132 3,015
Subtotal Fixed
Route 12,006 11,611
Dial-a-Ride Projected Hours Current (Budgeted)
Fillmore 7,500 7,500
Santa Paula 10,740 10,740
County 960 960
Subtotal Dial-a-Ride 19,200 19,200
Total All Services 31,206 30,811
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Anticipated Revenues
The Valley Express has historically utilized revenues from the Federal Transit Administration (FTA) funding, passenger fares, and the City of Santa Paula’s sales tax Measure “T” in addition to the State Local Transportation Fund (LTF) revenues each member agency receives and budgets for transit programs.
This budget uses a blend of Federal formula funds, CMAQ grant funds, fare revenue, and local contributions by member agencies. The following is a table of the prior three years’ budgets for reference.
Attachment A attached is the draft FY26-27 Valley Express Budget and attachment B is a breakdown of each member agency’s local contribution.
FY23-24 FY24-25 FY25-26 FY26-27
FTA - Cares Act/CMAQ $ 206,077 $ 566,711 $ 478,062 $ 465,545 FTA $ 1,081,654 $ 2,175,076 $ 1,217,316 $ 948,198
State of Good Repair $ - $ 1,300,000 $ 80,409 $ -
SB125 $ - $ - $ 198,774 $ -
Local Contribution - Bus Operations $ 1,016,319 $ 1,673,414 $ 1,972,287 $ 1,850,357 Local Contribution - TDA Funds $ - $ - $ - $ -
Local Contribution - Route Guarantee $ 228,150 $ - $ - $ - Local Fee - Contract Administration $ 129,100 $ 133,800 $ 136,300 $ 141,000.00 Local Fee - Farebox $ 39,000 $ 67,000 $ 53,000 $ 40,000 Totals $ 2,700,300 $ 5,916,000 $ 4,136,148 $ 3,445,100
Change from Prior Year 119% -30% -17%
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Attachment A: FY2026-2027 VALLEY EXPRESS BUS SERVICE
FISCAL YEAR 2026-2027 FINAL BUDGET
FUNDING:
Funding Source Funding Dollars
FTA, CMAQ $1,413,743
Local Contribution – Bus Operations* 1,850,357
Local Fee – Contract Administration* 141,000
Local Fee – Farebox
VCTC Fund Balance
40,000
160,200
Total Funding $3,605,300
*Local LTF contributions, route guarantee, and fee provided by cities of Santa Paula, Fillmore and County of Ventura.
EXPENDITURE COMPARISON:
Fiscal Year
2024/2025
Actual
Fiscal Year
2025/2026
Budget*
Fiscal Year
2026/2027
Budget
Salaries $ 52,761 $ 54,600 $ 54,300
Fringe and Tax 22,469 23,800 25,700
Indirect Cost Allocation 58,567 57,900 61,000
Mileage 1,284 1,500 1,500
Office Support 685 1,000 1,000
Printing 6,349 10,000 10,000
Bank Fees 0 1,000 1,000
Legal Services 2,059 8,000 8,000
Communications Wi-Fi 6,842 7,000 7,000
Contract Services 2,449,326 2,984,300 3,140,600
Equipment 525 10,000 10,000
Outreach 71,749 70,000 70,000
Professional Services 54,860 55,000 55,000
Vehicle Replacements 1,647,453 1,095,610 0
Depreciation 19,838 0 160,200
Total Expenditures $4,394,767 $4,379,710 $3,605,300
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Attachment B: VALLEY EXPRESS BUDGET (FY2026-2027)
TAC/PAC Budget Cost of Service 2026/27 ( 31,206 hours)
Overhead: Staff $ 141,000
Overhead: Other $ 163,500
Contractor $ 3,140,600
Total Costs $ 3,445,100
External Revenues
FTA & CMAQ $ 1,413,743
State of Good Repair $ -
SB125 $ -
Projected Farebox $ 40,000
Total External Revenues $ 1,453,743
(1) Total Net Due (Less External Revenues) $ 1,991,357
(2) Member Agency Share Overhead % Share Overhead
Fillmore $ 101,500 33%
Santa Paula $ 101,500 33%
County $ 101,500 33%
Subtotal Overhead Costs $ 304,500
(3) Member agency share of Contractor Costs (rounded) % Share of total planned hours (FY26/27) Fillmore $ 607,268 36%
Santa Paula $ 809,691 48%
County $ 269,897 16%
Subtotal Contract Costs $ 1,686,857 100%
Total Costs: Member Agency (Overhead Staff + Other & Contractor Cost) Fillmore $ 708,768
Santa Paula $ 911,191
County $ 371,397
Total Costs: Member Agency $ 1,991,357
Member Agency Available FY24/25 Carryover
Fillmore $ 194,129
Santa Paula $ 299,880
County $ 108,521
Projected Amount Due to VCTC
Fillmore $ 514,639
Santa Paula $ 611,311
County $ 262,876
$ 1,388,827
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26-4132 - Resolution The City's Allocation of...
26-4132_-_Resolut...s_for_FY26-27.pdf
c8d273026517150cfd0233364ebcd9e0291fad04
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Signed
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09 / 14 / 2026
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Sent for signature to Albert Mendez
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09 / 14 / 2026
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Signed by Tiffany Israel ([email protected])
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Viewed by Albert Mendez ([email protected])
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Signed by Albert Mendez ([email protected])
IP: 146.75.146.83
26-4132 - Resolution The City's Allocation of...
26-4132_-_Resolut...s_for_FY26-27.pdf
c8d273026517150cfd0233364ebcd9e0291fad04
MM / DD / YYYY
Signed
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17:49:21 UTC
Viewed by Olivia Carrera Lopez ([email protected]) IP: 108.178.160.123
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17:50:03 UTC
Signed by Olivia Carrera Lopez ([email protected]) IP: 108.178.160.123
09 / 15 / 2026 The document has been completed.
17:50:03 UTC
26-4132 - Resolution The City's Allocation of...
26-4132_-_Resolut...s_for_FY26-27.pdf
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Signed