SPECIAL MEETING AGENDA
The City CounciVSuccessor Agency of the City of Firebaugh And
The Firebaugh Las Deltas Unified School District
Vol. No. 24102-26
1. CALLTOORDER
2. ROLL CALI, Mayor Elsa Lopez
Mayor Pro Tem Freddy Yaldez
Council Member Silvia Renteria
Council Member Brady Jenkins
Council Member Felipe Perez
In compliance with the Americans with Disabilities Act, if you need special assistance to access this meeting, please contact the Deputy City Clerk at (559) 659-2043. Notification 48 hours prior to the meeting will enable the city to make reasonable affangements to ensure accessibility. Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall, in the Deputy City Clerk's office, during normal business hours.
3. APPROVALOFTHEAGENDA
4. PT]BLIC COMMENT
Any person or persons wishing to uddress the City Council on any matter that is not on the agenda may do so at this time. lndit,iduals must limit their comments to three minutes. Issues raised during Public Comments are informational only and the Council cdnnot take action qt this time. All comments should be directed to the Mayor and not to individual Councilmembers or staffmembers.
5. PLEDGE OF ALLEGIAIICE
6. Location of Meeting:
Date/Time:
INFORMATION ITEMS
West Hills College Update
Firebaugh High School Library Media Center
1976 Morris Klye Drive, Firebaugh, CA 93622
February 26, 20241 5:30 p.m.
City of Firebaugh Update
i. Res. No. 24-06 - A Resolution of the City Council of the City of Firebaush Awardine a Contract to Gouveia Eneineerins. Inc. and Authorizins the Citv Manaser to Execute the Asreement for On-Call Ensineerins Services for Federallv Funded Transportation Proiects for the Citv of tr'irebaush.
Firebaugh PD Update
i CPR/IST Aid/AED
ii Driver's Education/behind the wheel Training/Donated Car iii K9 Program and use at the school.
iv SRO Update
District Update
i Bailey TK Facility Update
ii Bailey Parking Lot @unkle Park)
iii Yello Zone, angle parking
iv Drainage on Q Street by Bailey Crosswalk
v High School Parking lot Project by highway 33
vi CSBA Education Workforce Housing
vii Cantaloupe Roundup
viii Future Joint Meeting Proposed Dates:
i.) April 18,2024
ii.) August 29,2024
BOARD MEMBERS & COUNCIL MEMBERS COMMENTS
a.
b.
d.
c.
ADJOURNMENT
Certification of oostins the agenda
I declare underpenalty ofperjury that I am employed by the City ofFirebaugh and that I posted this agenda on the bulletin boards at City Hall, February 23,2024, 5:00 Rita hzano Clerk.
TO:
FROM:
DATE:
SUBJECT:
Elsa Lopez and Council Members
Ben Gallegos, City Manager
February 26,2024
Resolution No. 24-06
RECOMMENDATION
l. Council by motion adopt Resolution No. 24-06 - Awarding a contract to Gouveia Engineering, Inc. for On-call Engineering Services for Federally Funded Transportation Projects for the City ofFirebaugh.
2. Authorize the City Manager to sign the Agreement on behalf of the City of Firebaugh.
BACKGROUND:
The City of Firebaugh is responsible for constructing transportation projects that receive Federal funding from the Federal Highways Administration (FHWA) and are administered through the California Department of Transportation (Caltrans).
These funds are provided subject to Federal regulations and in order to comply, certain services including Engineering are contracted out to qualified firms due to the City's limited staff and expertise.
FHWA allows for these type of Engineering services to be offered on an on-call basis for a maximum term of five (5) years.
However, local agencies must go through a standard Caltrans' review process to select a firm and award an on-call contract for Architectural and Engineering (A&E) services. The City must conduct a procurement process for A&E services in strict accordance with the Federal regulations. Firms must be both qualified and certified to participate on FHWA contracts.
The City is in need of a qualified Consultant to continue these FHWA services for ongoing and future transportation projects that are funded strictly with Federal grants.
DISCUSSION:
Following the required A&E procurement process, City staff prepared and issued a request for qualifications for consultants to provide on-call FHWA Engineering Services for a maximum term of five (5) years. Only one (l) statement of qualifications was received from the following firm:
1. Gouveia Engineering, Inc.
City staff reviewed the proposal and selected Gouveia Engineering as the most qualified firm to provide these on-call services for the City of Firebaugh. Subsequently, City staff consulted with Caltrans for approval of this FHWA contract.
Having followed the A&E procurement process and having received the required Caltrans approvals, City staff recommends the City Council to award an on-call contract to Gouveia Engineering, Inc.
FISCAL IMPACT:
The on-call contract fees would be funded from Federal grants awarded for City projects.
ATTACHMENTS:
Resolution No. 24-06
RESOLUTION NO. 24-06
A RESOLUTION OF' THE CITY COI]NCIL OF THE CITY OF FIREBAUGH AWARDING A CONTRACT TO GOTIVEIA ENGINEERING, INC. AT\D AUTIIORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT FOR ON-CALL ENGINEERING SERVICES F'OR FEDERALLY FT]NDED TRANSPORTATION PROJECTS FOR THE CITY OF'FIREBAUGH WHEREAS, the City of Firebaugh is responsible for constructing transportation projects that receive Federal funding;and
WHEREAS, these Federal funds are provided by the Federal Highways Administration (FHWA) and are administered by the California Department of Transportation (Caltrans); and WHEREAS, the Federal funds are subject to Federal regulations and in order to comply, certain services including Engineering are contracted out to qualified firms due to the City's limited staff and expertise; and WHEREAS, FHWA allows for these type of Engineering services to be offered on an on-call basis for a maximum term of five (5) years; and
WHEREAS, local agencies must go through a standard Caltrans' review process for selecting a firm and awarding an on-call contract for Architectural and Engineering (A&E) services; and WHEREAS, the City must conduct a procurement process for A&E services in strict accordance with the Federal regulations; and
WHEREAS, firms must be qualified and certified to participate on FHWA contracts; and WHEREAS, the City is in need of a qualified Consultant to continue these FHWA services for ongoing and future transportation projects funded strictly with Federal grants; and WHEREAS, the City prepared and issued a request for qualifications for consultants to provide on-call FHWA Engineering Services for a maximum term of five (5) years; and WHEREAS, the City received one (1) statement of qualifications from the following firm:
1. Gouveia Engineering, Inc.; and
WHEREAS, City staff reviewed the proposal and selected Gouveia Engineering as the most qualified firm to provide these on-call services for the City of Firebaugh and subsequently consulted with Caltrans for approval of this FHWA contract; and
WHEREAS, City staff has followed the A&E procurement process and has received the required Caltrans approvals for awarding a contract to Gouveia Engineering; and WHEREAS, the City Council desires to enter into a contract with Gouveia Engineering, Inc. and delegates the City Manager to execute the contract effective February 26,2024.
NOW THEREFORE, the City Council of the City of Firebaugh, County of Fresno, California, resolves as follows:
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1. Adopts a Resolution awarding a contract to Gouveia Engineering Inc. to provide on-call engineering services for federally funded transportation projects for the City of Firebaugh per the consultant contract effective February 26,2024, and for a maximum term of five (5) years.
2. Authorizes the City Manager to sign the Agreement with Gouveia Engineering Inc. on behalf of the City of Firebaugh.
The foregoing resolution was introduced and adopted at a special meeting of the City Council of the City of Firebaugh held on the26thday of February,2024, by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
APPROVED: ATTEST:
Elsa Lopez, Mayor Rita Lozano, Deputy City Clerk
ATTEST
I, hereby certifr that the forgoing resolution was regularly introduced, passed and adopted at a regular meeting ofthe City Council ofthe City of Firebaugh this 26Ihday of February,2024.
Rita Lozano, Deputy City Clerk of the City of Firebaugh Page2 of2