1 MEETING AGENDA
The City Council / Successor Agency of the City of Firebaugh Vol. No. 26/10-05
LOCATION OF MEETING: Andrew Firebaugh Community Center
1655 13th Street
Firebaugh, CA 93622
DATE / TIME: October 5, 2026/5:30 pm
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CALL TO ORDER
ROLL CALL Mayor Freddy Valdez
Mayor Pro-Tem Silvia Renteria
Council Member Brady Jenkins
Council Member Felipe Perez
Council Member Elsa Lopez
In compliance with the Americans with Disabilities Act, if you need special assistance to access the Andrew Firebaugh Community Center to participate in this meeting, please contact the Deputy City Clerk at (559) 659-2043. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to the Andrew Firebaugh Community Center.
Any writing or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at City Hall, in the Deputy City Clerk’s office, during normal business hours.
PLEDGE OF ALLEGIANCE
APPROVAL OF THE AGENDA
PRESENTATION
PUBLIC COMMENT
Any person or persons wishing to address the City Council on any matter that is not on the agenda may do so at this time. Individuals must limit their comments to three minutes. Issues raised during Public Comments are informational only, and the Council cannot take action at this time. All comments should be directed to the Mayor and not to individual Councilmembers or staff members.
CONSENT CALENDAR
Items listed on the calendar are considered routine and are acted upon by one motion unless any Council member requests separate action. Typical items include minutes, claims, adoption of ordinances previously introduced and discussed, execution of agreements, and other similar items.
1. APPROVAL OF MINUTES – Regular Meeting Minutes from September 21, 2026.
PUBLIC HEARING
None
2 NEW BUSINESS
2. THE CITY COUNCIL OF THE CITY OF FIREBAUGH TO CONSIDER USE OF THE A.F.
COMMUNITY CENTER AND WAIVER OF RENTAL FEES FOR THE FIREBAUGH MUSIC BOOSTERS’ BINGO FUNDRAISER ON NOVEMBER 18, 2026.
Recommended Action: Council receives comments and takes action.
3. RESOLUTION NO. 26-49 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FIREBAUGH EXPRESSING SUPPORT FOR PROPOSITION 1: THE VETERANS AND AFFORDABLE HOUSING BOND ACT OF 2026.
Recommended Action: Council receives comments and approves Res. No. 26-49.
4. ORDINANCE NO. 26-03 - AN ORDINANCE OF THE CITY OF FIREBAUGH ADDING CHAPTER 13-5 AND CHAPTER 13-6 RELATING TO CAMPING AND STORAGE OF PERSONAL PROPERTY TO THE CITY OF FIREBAUGH MUNICIPAL CODE.
Recommended Action: Council receives comments and provides staff direction and/or approves.
5. THE CITY COUNCIL OF THE CITY OF FIREBAUGH TO REVIEW AND DISCUSS THE REQUEST FOR QUALIFICATIONS (RFQ) FOR ENGINEERING SERVICES.
Recommended Action: Council receives comments and provides staff direction and/or approves.
6. THE CITY COUNCIL OF THE CITY OF FIREBAUGH CONSIDERATION OF APPROVING THE CITY MANAGER’S EXECUTION OF AN AGREEMENT WITH ERS INDUSTRIAL SERVICES, INC. FOR
THE REMOVAL, INSPECTION, AND REINSTALLATION OF FILTRONICS MEDIA AT THE WATER TREATMENT PLANT FOR $37,770.00.
Recommended Action: Council receives comments and approves.
7. THE CITY COUNCIL OF THE CITY OF FIREBAUGH OVERVIEW AND STATUS UPDATE OF ACTIVE CITY GRANTS.
Recommended Action: Informational item only.
STAFF REPORTS – Enclosed.
COUNCIL MEMBERS AGENDA ITEMS
PUBLIC COMMENT ON CLOSED SESSION ITEMS ONLY
CLOSED SESSION
8. CONFERENCE WITH LABOR NEGOTIATORS (Government Code Section 54957.6).
Unrepresented Employee: City Manager Position.
ANNOUNCEMENT AFTER CLOSED SESSION
ADJOURNMENT
Certification of posting the agenda:
I declare under penalty of perjury that I am employed by the City of Firebaugh and that I posted this agenda on the bulletin at City Hall by October 2, 2026, 2026, at 5:00 pm, by Rita Lozano, Deputy City Clerk.
MEETING MINUTES
The City Council/Successor Agency of the City of Firebaugh Vol. No. 26-09-21
Location of Meeting: Andrew Firebaugh Community Center
1655 13th Street, Firebaugh, CA 93622
Date/Time: September 21, 2026/5:30 p.m.
CALL TO ORDER Meeting was called to order by Mayor Valdez at 5:30 p.m.
ROLL CALL Mayor Freddy Valdez
Mayor Pro Temp Silvia Renteria
Council Member Brady Jenkins
Council Member Elsa Lopez
Council Member Felipe Perez
ABSENT
OTHERS: City Attorney Nick Matoian; City Manager, Ben Gallegos; Deputy City Clerk, Rita Lozano; Finance Director, Pio Martin; Public Works Director/Fire Chief Michael Molina; Battalion Chief, Hector Marin; Police Chief, Fernando Campa; City Engineers; Mario Gouveia; Stephanie Gonzales, Wanda Breashears, and Bobby Hogue and others.
PLEDGE OF ALLEGIANCE Mayor Valdez led the Pledge of Allegiance.
APPROVAL OF THE AGENDA
Motion to approve the agenda, by Council Member Jenkins, seconded by Council Member Perez; motion passed by a 5-0 vote.
PRESENTATION
Gouveia Engineering – Provided an update on street improvement and grant projects.
PUBLIC COMMENT
Mrs. Breashears asked whether the State of the City event would be live-streamed. Bobby Hogue expressed concerns regarding the use of electric scooters and bicycles and asked the Police Department to enforce laws, like helmet requirements. He suggested working with the school to educate the kids on designated areas where kids could ride safely to avoid anyone getting hurt. Mr. Hogue noted that several children have been seen riding on sidewalks. Stephanie Gonzales recommended that State of the City be held after hours for working residents during the peak season. Mark of the Salvation Army thanked the city and City Manager Ben Gallegos for supporting their event. City of Mendota Mayor Pro Tem Jose Alonso stated he will not be able to attend the State of the City, but he worked with the City of Firebaugh, Bem, Pio, and Rita, volunteered at the Firebaugh Senior Center, and added that he appreciated that Ben gave him the opportunity
CONSENT CALENDAR
1. APPROVAL OF MINUTES – Regular Meeting Minutes from August 17, 2026.
2. WARRANT REGISTER – Period starting August 1, 2026, and ending August 31, 2026.
August 2026 General Warrants #49866 - #50039 $ 973,074.37 Payroll Warrants #72922 - #72949 $ 204,175.83
Total Warrants $ 1,177,250.20
3. THE CITY COUNCIL OF THE CITY OF FIREBAUGH TO REVIEW AND APPROVE CITY FACILITIES RENTAL AGREEMENT FORMS.
Motion to approve Consent Calendar by Council Member Jenkins, seconded by Council Member Perez; motion passed by a 5-0 vote.
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City Council Minutes
September 21, 2026
PUBLIC HEARING
None
NEW BUSINESS
4. THE CITY COUNCIL OF THE CITY OF FIREBAUGH PRESENTATION ON WATER ISSUE UPDATE.
Informational item only.
5. THE CITY COUNCIL OF THE CITY OF FIREBAUGH TO REVIEW AND CONSIDER APPROVING A
CONTRACT WITH LIEBERT CASSIDY WHITMORE CENTRAL VALLEY EMPLOYMENT FOR RELATIONS CONSORTIUM.
Motion to approve contract by Council Member Lopez, seconded by Council Member Jenkins; motion passed by a 5-0 vote.
6. THE CITY COUNCIL OF THE CITY OF FIREBAUGH HUMAN RESOURCE POSITION CLASSIFICATION: CONSIDERATION OF HUMAN RESOURCE DIRECTOR OR HUMAN RESOURCE ANALYST, REVIEW OF JOB DESCRIPTIONS, AND CONSIDERATION OF SALARY SCHEDULE.
Motion for staff to return with HR Analyst job description and salary schedule as a separate agenda item by Council Member Renteria, seconded by Council Member Jenkins; motion passed by a 4-1 vote. Lopez – No.
STAFF REPORTS
Police Chief, Fernando Campa – Invited to Tranquillity, CA, for their Annual Red Ribbon Westside Parade event on October 4, 2026, and invited to speak at an AA Event on October 3, 2026, on education regarding the effects of Drunk Driving. Our SRO will attend e-bike training October 13 to 17, 2026, to educate students and review e-bike legislation.
Battalion Chief, Hector Marin – invited to a Public Safety Luncheon. Public Works Director, Michael Molina – getting ready for the carnival. City Manager, Ben Gallegos - attended the 2nd annual river cleanup event; 64 lbs. of litter was picked up. The program was sponsored by West Hills College. The City Manager thanked Public Works for the bags and bathrooms they provided. City Manager Gallegos and City Engineer Gouveia were successful in getting awarded a $170,000 grant to install two gates along the trail, near Dunkle and at the shop, to assist in closing the trail during flood concerns; it will be an additional improvement to the San Joaquin Trail Rehab grant. Gouveia Engineering and the City Manager were also successful in getting a $2 million grant for a charging station to be installed at the City Hall parking lot, and an over $2 million grant from Measure C funds for Safe Route to School at the schools to install beacons.
City Engineer, Mario Gouveia – Measure C pedestrian sign is about half a million. Work is in progress on the trails. Deputy City Clerk, Rita Lozano – Nothing to report.
Finance Director, Pio Martin – Nothing to report.
City Attorney, Nick Matoian – Nothing to report.
Council Member, Elsa Lopez – Asked for the result of the vote on the last two agenda items, since she stepped out. Council Member, Felipe Perez - Nothing to report.
Council Member Jenkins – Nothing to report.
City Council Minutes
September 21, 2026
Council Member Renteria – asked if the city has a city ordinance to enforce kids wearing their helmets and recommended working with the schools to educate the students; suggested officers carry helmets in the patrol vehicles to hand out to kids without helmets. Asked the City Manager and the Finance Director to provide a report of all grants that were awarded, with awarded and remaining balances, and list funds to spend available before they expire. City Manager replied that he emailed Council about grants; one park grant was not awarded to the city. The City held, and Mayor Pro Tem attended, a town hall Mobile Park meeting. Inspector, property management, and residents attended; information was provided to them, and resources, like contact information, were provided. Council Member Valdez – Thanked everyone who attended the council meeting.
COUNCIL MEMBERS AGENDA ITEMS
PUBLIC COMMENT ON CLOSED SESSION ITEMS ONLY – None
Motion to enter closed session at 6:54 pm by Council Member Jenkins and seconded by Council Member Perez.
Motion passed by a 5-0 vote.
CLOSED SESSION
7. Government Code Section 54957(b)(1)
PUBLIC EMPLOYEE PERFORMANCE EVALUATION: Police Chief
8. Government Code Section 54957.6
CONFERENCE WITH LABOR NEGOTIATORS: City Manager Position Motion to enter open session at 7:43 pm by Council Member Jenkins and seconded by Council Member Perez. Motion passed by a 5-0 vote.
ANNOUNCEMENT AFTER CLOSED SESSION
Nothing to report
ADJOURNMENT
Motion to adjourn at 7:43 pm by Council Member Jenkins and seconded by Council Member Perez. Motion passed by a 5-0 vote.
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CITY COUNCIL STAFF REPORT
Prop 1: The Veterans and Affordable Housing Bond Act of 2026 TO: Mayor and City Council Members
FROM: League of Cities
DATE: October 5, 2026
SUBJECT: Recommendation to Support Prop 1, The Veterans and Affordable Housing Bond Act of 2026
RECOMMENDED COUNCIL ACTION
Staff recommends Council adopt a resolution supporting The Veterans and Affordable Housing Bond Act of 2026, which authorizes $11.25 billion in state general obligation bonds to fund several housing affordability programs.
Summary:
The Veterans and Affordable Housing Bond Act of 2026 would authorize the state to issue $11.25 billion in general obligation bonds to fund several categories of existing housing programs, including:
• Multifamily Housing Program
• Infill Infrastructure Grant Program
• CalHome Program
• Farmworker Housing
• Tribal Housing Grant Program
• Higher Education student housing
• Local pilot programs
• Veterans’ Housing
Full text of measure: Bill Text - SB-417 The Veterans and Affordable Housing Bond Act of 2026.
LAO Analysis: Proposition 1 [Ballot]
Major Provisions:
The Veterans and Affordable Housing Bond Act of 2026 is a measure on November 3, 2026, ballot. If approved, the Legislature would replenish existing housing programs for development, including Building, preserving, and improving affordable housing; housing for veterans and young people; and Programs that help Californians become homeowners. The measure includes specific funding amounts for each housing program, such as:
• $5.1 billion to the Multifamily Housing Program.
• $1.25 billion to provide farm and home aid for veterans under the Veterans’ Farm and Home Purchase Act of 1974.
• $1.15 billion to the Housing Rehabilitation Loan Fund, to be used for supportive housing. Up to 15% shall be used to assist in the acquisition, conversion, or rehabilitation of interim housing to permanent housing.
• $750 million to the Portfolio Reinvestment Program to preserve existing affordable housing projects.
• $600 million to the CalHome Program.
• $500 million to the Home Purchase Assistance Fund for home purchase assistance programs. • $500 million for the Infill Infrastructure Grant Program to assist in the construction and rehabilitation of infrastructure to support high-density, affordable, and mixed-income housing in infill locations.
• $450 million to the Joe Serna, Jr. Farmworker Housing Grant Fund to support housing for agricultural employees and their families.
• $350 million for new affordable student housing projects.
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• $200 million to fund the acquisition and rehabilitation of unrestricted housing units and attach long-term affordability restrictions on housing units.
• $200 million to the Affordable Housing Innovation Fund to assist local housing trust funds in developing, owning, lending, or investing in affordable housing. • $200 million to the Tribal Housing Grant Program to help tribes rebuild and reconstitute their communities.
• $150 million for youth housing defined as housing for current or former foster youth, homeless minors or youth, or youth at risk of homelessness.
Background: The state uses bonds to borrow money to help pay for housing projects and programs. The state then repays the borrowed money, plus interest, over time.
Proposition 1 would allow California to borrow $11.25 billion for housing programs. Of that amount:
• $10 billion would be repaid using the state’s General Fund. • $1.25 billion would be repaid through payments made by veterans on their home loans.
According to the nonpartisan Legislative Analyst’s Office, the funding could help:
• Build or support up to 40,000 multifamily rental homes. • Provide about 1,200 student housing beds.
• Help up to 40,000 households become homeowners, including about 2,100 veterans.
Arguments in Support:
Proponents of the measure argue that it allows Californians to provide housing to working families, veterans, people with disabilities, and seniors; helps prevent homelessness by keeping vulnerable persons in their homes; expands homeownership opportunities; and maintains strict fiscal accountability and transparency without new taxes. They also argue that it would jumpstart the construction of tens of thousands of shovel-ready affordable homes across California.1
The League of California Cities, which has long supported investments that increase the supply of affordable housing, also supports Prop. 1. Cal Cities maintains that, if approved by the voters, Prop. 1 would replenish funding for several successful state programs used by cities to support affordable housing and infrastructure.
Prop. 1 could also fund innovative local programs like regional housing trusts and support cities in meeting their Regional Housing Need Assessment (RHNA) goals for current and future cycles.
In addition to funding new affordable housing projects, the measure would fund the rehabilitation and preservation of existing affordable housing, increase funding for homeownership programs, and support specific housing projects — such as student housing, infill development, supportive housing, and foster youth housing.
No argument against Proposition 1 was submitted to the California Secretary of State.
Fiscal Impact:
According to the nonpartisan Legislative Analyst's Office, the state General Fund cost to repay the bond would be $500 million to $600 million annually for about 25 years. The estimated annual cost would be about onequarter of 1% (0.25%) of the state’s total General Fund budget.
Existing Policy:
The City of Firebaugh is a member of the League of California Cities and supports Cal Cities’ 2026 Advocacy Priority to secure investments to increase the supply of affordable housing, including state and federal programs that assist in providing financing for affordable housing, as well as the development of fiscal tools and incentives to assist local governments in their efforts to encourage housing and finance the infrastructure to support housing and the establishment of an ongoing state commitment for funding affordable housing.
RESOLUTION NO. 26-49
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FIREBAUGH EXPRESSING SUPPORT FOR PROPOSITION 1: THE VETERANS AND AFFORDABLE HOUSING BOND ACT OF 2026 WHEREAS, Cal Cities and its member cities advocate for secure investments to increase the supply of affordable housing; and
WHEREAS, Proposition 1, the Veterans and Affordable Housing Bond Act of 2026, will appear on the November 3, 2026, statewide ballot and authorize the state to issue $11.25 billion in state general obligation bonds to provide funding to build and preserve affordable homes and expand homeownership opportunities across California; and WHEREAS, Proposition 1 is anticipated to provide funding to fast-track numerous already-approved, shovel-ready affordable homes, turning stalled projects into homes for families who need them; and WHEREAS, Proposition 1 is anticipated to provide funding to build homes working families can afford, so that the teachers, firefighters, and nurses who serve the City of Firebaugh can afford to live in the community they serve; and
WHEREAS, Proposition 1 honors our veterans by dedicating $1.25 billion solely to veterans' housing and homeownership opportunities, including the CalVet Home Loan Program, which has already helped almost a million veterans and their families; and
WHEREAS, Proposition 1 helps our most vulnerable neighbors by providing funding to create and preserve housing for low-income residents, seniors, those who are homeless or at risk of homelessness, foster youth experiencing homelessness, and people with disabilities; and WHEREAS, Proposition 1 does not raise taxes, but may unlock matching federal funds, bringing tax dollars Californians send to Washington back home to California; and WHEREAS, Proposition 1 comes with strict accountability, public reporting, and clear requirements, so that voters can see how many homes get built, where, and at what cost; and WHEREAS, Proposition 1 benefits veterans, seniors, low- and middle-income Californians, persons with disabilities, working families, farmworkers, students, first-time homebuyers, and our youth; and WHEREAS, the City Council of the City of Firebaugh finds that the safe, affordable homes and veteran housing investments made possible by Proposition 1 are in the best interest of the residents of the City of Firebaugh; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Firebaugh supports Proposition 1, the Veterans and Affordable Housing Bond Act of 2026.
Adopted on this 5th day of the month of October in 2026.
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED: ATTEST:
_________________________________
Freddy Valdez, Mayor Rita Lozano, City Clerk
ORDINANCE NO. 26-03
AN ORDINANCE OF THE CITY OF FIREBAUGH ADDING CHAPTER 13-5 AND CHAPTER 13-6 RELATING TO CAMPING AND STORAGE OF PERSONAL PROPERTY TO THE CITY OF FIREBAUGH MUNICIPAL CODE.
THE CITY COUNCIL OF THE CITY OF FIREBAUGH DOES ORDAIN AS FOLLOWS:
SECTION 1. Chapter 13-5 of the Firebaugh Municipal Code is added to read as follows:
CHAPTER 13
13-5: LYING, SLEEPING, OR CAMPING ON A PUBLIC PLACE INCLUDING BUT NOT
LIMITED TO SIDEWALKS, STREETS, ALLEYS,
SENSITIVE AREAS OR WITHIN DOORWAYS PROHIBITED.
The City enacts this section to protect the life, health, and safety of all people in the city and finds that certain public lands within the geographical boundaries of the city pose health and safety hazards to the people who camp or stay overnight in these areas. Additionally, the City finds some of these public lands are environmentally sensitive and may be significantly damaged by unregulated human activity.
The City is committed to protecting the rights of individuals related to their personal property and to treat such property with respect and consideration. The purpose of this chapter is to set standards for the preservation and protection of human life, health, and safety to further the preservation and protection of sensitive public lands and establish a process for the collection, storage, and disposal of personal property found in encampments on public property.
13-5.1: DEFINITIONS
The definitions contained in this subsection shall govern the construction, meaning, and application of words and phrases used in this article.
(a) “Camp” means lying, sleeping, storing, or placing a tent on a public place. Camp includes setting up or utilizing camping equipment such as tarpaulins, temporary shelters, whether commercially produced or improvised from random materials, ground cover, bedding, sleeping bags, or other equipment of similar nature used for lodging purposes in the outdoors. An activity shall constitute camping when it reasonably appears, in light of all the circumstances, the participants in conducting these activities are in fact using the area as a sleeping or living accommodation regardless of the intent of the participants. Camping does not include the use of umbrellas or sunshades during the time the park is open to the public. Camping shall not include merely sitting, lying, or sleeping outside in a public park area or the use of a blanket, towel, or mat in a public park/recreation area during the time the park is open to the public.
(b) “Encampment” means one or more temporary, makeshift, or hand-built structures not intended for long-term continuous occupancy, including tents, that are used to shelter one or more persons or their belongings and that are not authorized by the property owner.
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2 (c) “Park” means any outdoor area owned, leased, or controlled by the City opened to the public for recreational use, including but not limited to any body of water, land, campsite, recreation area, building, or structure.
(d) “Public Place” shall include, but is not limited to, sidewalks, streets, alleyways, and improved or unimproved land.
(e) “Sensitive Use” means a School, Childcare Facility, Public Park, Public Library, City Facility, Governmental Facility located in the City of Firebaugh, Warming and Cooling Centers, and CityPermitted Shelters for the Unhoused. 13-5.2: PROHIBITED ACTIONS
(a) No person may camp or maintain an encampment on a public place at any time. (b) No person may camp in any pedestrian or vehicular entrance to public or private property abutting a public sidewalk.
(c) No person may camp on a property designated as a sensitive use. (d) In addition to any other remedy provided by law, any person found in violation of this section may be immediately removed from the premises.
(e) A violation of this article is a misdemeanor, and upon conviction punishable by a fine of not exceeding one thousand dollars ($1,000.00) or by imprisonment in the Fresno County Jail for a period of not more than six months or by both such fine and imprisonment. In addition to the remedies set forth in Penal Code section 370, et seq., the City Attorney may institute civil actions to abate a public nuisance under this article. Any individual charged with violation of this article, in lieu of being taken to jail may, at the election of the citing police officer and with the consent of the individual, be taken to a facility providing social services related to mental health, housing, and/or substance abuse treatment. As an alternative to a fine or jail sentence, the City would encourage the Court to grant diversion or probation with a condition the offender complete a rehabilitation program. (f) The City shall adhere to State law as it pertains to mobile and sidewalk vendors.
SECTION 2. Chapter 13-6 of the Firebaugh Municipal Code is hereby added as follows:
CHAPTER 13
13-6: STORAGE OF PERSONAL PROPERTY
The City enacts this section to balance the needs of the residents and public at large to access clean and sanitary public areas consistent with the intended uses for the public areas with the needs of the individuals, who have no other alternatives for the storage of personal property, to retain access to a limited amount of personal property in public areas. This section attempts to balance the needs of all of the City's residents.
3 13-6.1: DEFINITIONS
The definitions contained in this subsection shall govern the construction, meaning, and application of words and phrases used in this article.
(a) "Alley" means any Highway having a Roadway not exceeding 25 feet in width which is primarily for access to the rear or side entrances of abutting property. (b) "Bikeway" means all facilities that provide primarily for, and promote, bicycle travel. (c) "City Employee" means any full or part-time employee of the City of Firebaugh, or a contractor retained by the City for the purpose of implementing this Section. (d) "Essential Personal Property" means any and all Personal Property that cumulatively is less than two cubic feet in volume, which, by way of example, is the amount of property capable of being carried within a backpack.
(e) "Excess Personal Property" means any and all Personal Property that cumulatively exceeds the amount of property that could fit in a 60-gallon container with the lid closed. (f) "Highway" means a way or place of whatever nature, publicly maintained and open to the use of the public for purposes of vehicular travel.
(g) "Parkway" means the area of the Street between the back of the curb and the Sidewalk that typically is planted and landscaped.
(h) "Person" means any individual.
(i) "Personal Property" means any tangible property, and includes, but is not limited to, goods, materials, merchandise, Tents, tarpaulins, bedding, sleeping bags, hammocks, sheds, structures, mattresses, couches, chairs, other furniture, appliances, and personal items such as household items, luggage, backpacks, clothing, documents, and medication.
(j) "Public Area" or "Public Areas" means all property that is owned, managed or maintained by the City, and shall include, but not be limited to, any Street, medial strip, space, ground, building or structure.
(k) "Roadway" means that portion of a Highway improved, designed or ordinarily used for vehicular travel.
(l) "Sidewalk" means that portion of a Highway, other than the Roadway, set apart by curbs, barriers, markings or other delineation, for pedestrian travel.
(m) "Storage Facility" means any facility, whether operated by a public, non-profit or private provider, which allows and has capacity for voluntary storage, free of charge, for a homeless person to store Personal Property up to the equivalent of the amount of property that would fit into a single 60-gallon container with the lid closed.
4 (n) "Store", "Stored", "Storing" or "Storage" means to put Personal Property aside or accumulate for use when needed, to put for safekeeping, and/or to place or leave in a Public Area. Moving Personal Property to another location in a Public Area or returning Personal Property to the same block on a daily or regular basis shall be considered Storing and shall not be considered to be removing the Personal Property from a Public Area. This definition shall not include any Personal Property that, pursuant to statute, ordinance, permit, regulation or other authorization by the City or state, is Stored with the permission of the City or state on real property that is owned or controlled by the City. (o) "Street" includes every Highway, avenue, lane, Alley, court, place, square, Sidewalk, Parkway, curbs, Bikeway or other public way in this City which has been or may hereafter be dedicated and open to public use, or such other public property so designated in any law of this state. (p) "Tent" means a collapsible shelter made of fabric such as nylon or canvas or a tarp stretched and sustained by supports, which is not open on all sides, and which hinders an unobstructed view behind or into the area surrounded by the fabric. In order to qualify as a Tent for purposes of this subsection, a Tent, when deconstructed, must be able to fit within a 60-gallon container with the lid closed. (q) "Unattended" means no Person is present with the Personal Property who asserts or claims ownership over the Personal Property. Conversely, property is considered "Attended" if a Person is present with the Personal Property and the Person claims ownership over the Personal Property. 13-6.2: REGULATION AND IMPOUNDMENT OF STORED PERSONAL PROPERTY; DISCARD OF CERTAIN STORED PERSONAL PROPERTY.
(a) No person shall Store any Unattended Personal Property in a Public Area. With pre-removal notice as specified in Section 13-6.3(a), the City may impound any unattended Personal Property in a Public Area, regardless of volume. Post-removal notice shall be provided as set forth in Section 13-6.3(b), below.
(b) No Person shall Store any Attended Excess Personal Property in a Public Area. With pre-removal notice as specified in Section 13-6.3(a), the City may impound any Attended Excess Personal Property Stored in a Public Area. Post-removal notice shall be provided as set forth in Subsection 13-6.3(b). (c) No Person shall Store any Personal Property in a Public Area in such a manner as to obstruct City operations, including a Street or Sidewalk maintenance or cleaning. Without prior notice, the City may temporarily move Personal Property, whether Attended or Unattended, which is obstructing City operations in a Public Area, including a Street or Sidewalk maintenance or cleaning, during the time necessary to conduct the City operations. The City may also impound Personal Property that is obstructing City operations in a Public Area, pursuant to Sections 13-6.2(a) or 13-6.2(b). (d) No Person shall Store any Personal Property in a Public Area in such a manner that it does not allow for passage as provided by the Americans with Disabilities Act of 1990, Pub. L. No. 101-336, 104 Stat. 328 (1990), as amended from time to time. Without prior notice, the City may move and may immediately impound any Personal Property, whether Attended or Unattended, Stored in a Public Area in such manger that it does not allow for the passage as required by the ADA. Post-removal notice shall be provided as set forth in Section 13-6.3(b). A violation of this section is governed by Section 13-
5.2(e).
5 (e). No Person shall Store any Personal Property, whether Attended or Unattended, within:
(1)10 feet of any operational or utilizable driveway or loading dock; (2)5 feet of any operational or utilizable building entrance or exit; or (3)2 feet of any fire hydrant, fire plug, or other fire department connection.
Without prior notice, the City may move or may immediately impound any Personal Property, whether Attended or Unattended, Store in a Public Area in violation of this section. Post-removal notice shall be provided as set forth in Section 13-6.3(b) of this Code. (f) No Person shall Store any Personal Property in a Public Area that has a clearly posted closure time any Personal Property after the posted closure time. Without prior notice, the City may remove and impound Personal Property, whether Attended or Unattended, Stored in a Public Area that has a clearly posted closure time, provided the Personal Property is removed and impounded after the posted closure time. Post-removal notice shall be provided as set forth in Section 13-6.3(b). (g) No Person shall Store any Personal Property in a Public Area if the Personal Property, whether Attended or Unattended, constitutes an immediate threat to the health or safety of the public. Without prior notice, the City may remove and may discard any Personal Property Stored in a Public Area if the Personal Property poses an immediate threat to the health or safety of the public. (h) No Person shall Store any Personal Property in a Public Area if the Personal Property, whether Attended or Unattended, constitutes evidence of a crime or contraband. Without prior notice, the City may remove and discard any Personal Property that constitutes evidence of a crime or contraband, as permissible by law.
(i) No Person shall Store any Personal Property, whether Attended or Unattended, in such a manner that obstructs or interferes with any activity in a Public Area for which the City has issued a permit. Without prior notice, the City may move any Personal Property Stored in a Public Area in violation of this section. With pre-removal notice as specified in Section 13-6.3(a), the City may impound any Personal Property Stored in violation of this section. Post-removal notice shall be provided as set forth in Section 13-6.3(b). A violation of this section is governed by Section 13-5.2(e) of this Code. (j) No Person shall Store any Personal Property, whether Attended or Unattended, in such a manner as to obstruct any portion of a street or other public right-of-way open to use by motor vehicles, a designated bike lane or bike path, or other public right-of-way open exclusively to use by bicycles.
Without prior notice, the City may move and may immediately impound any Personal Property, whether Attended or Unattended, in violation of this section. Post-removal notice shall be provided as set forth in Section 13-6.3(b). A violation of this section is governed by Section 13-5.2(e) of this Code. (k) No Person shall Store any Personal Property, whether Attended or Unattended, in violation of Section 13-5.2 of this Code. The City may move and may immediately impound any Personal Property, whether Attended or Unattended, in violation of this section. Pre-removal notice and post-removal will be provided by erecting signage providing notice that Storage of Personal Property is a violation of 13-
5.2 which may result in removal or impoundment of the Personal Property. The signage must also provide information on retrieval of the Personal Property and provide notice that the Personal Property may be discarded, if not claimed within 60 days. A violation of this section is governed by Section 13-
5.2(e) of this Code.
6 13-6.3: NOTICE
(a) Pre-Removal Notice. Pre-removal notice shall be deemed provided if a written notice is provided to the Person who is Storing or claims ownership of the Personal Property or is posted conspicuously on or near the Personal Property and the actual removal commences no more than 24 hours after the preremoval notice is posted. The written notice shall contain the following:
(1) A general description of the Personal Property to be removed. (2) The location from which the Personal Property will be removed. (3) The date and time the notice was posted.
(4) A statement that the Personal Property has been stored in violation of Section 13-6.2. (5) A statement that the Personal Property may be impounded if not removed from Public Areas within 24 hours.
(6) A statement that moving Personal Property to another location in a Public Area shall not be considered removal of Personal Property from a Public Area. (7) The address where the removed Public Property will be located, including a telephone number and the internet website of the City through which a Person may receive information as to impounded Personal Property as well as information as to voluntary storage location(s). (8) A statement that impounded Personal Property may be discarded if not claimed within 60 days after impoundment.
(b) Post-Removal Notice. Upon removal of Stored Personal Property, written notice shall be conspicuously posted in the area from which the Personal Property was removed. The written notice shall contain the following:
(1) A general description of the Personal Property removed. (2) The date and approximate time the Personal Property was removed. (3) A statement that the Personal Property has been stored in violation of Section 13-6.2. (4) The address where the removed Personal Property will be located including a telephone number and internet website of the City through which a Person may receive information as to impound Personal Property.
(5) A statement that impounded Personal Property may be discarded if not claimed within 60 days after impoundment.
(c) Personal Property shall be defined as, set forth in Section 13-6.1(i) of the Firebaugh Municipal Code.
7 13-6.4: STORAGE AND DISPOSAL
(a) Except as specified herein, the City shall move Personal Property to a place of storage. (b) Except as specified herein, the City shall store impounded Personal Property for 60 days, after which time, if not claimed, may be discarded. The City shall not be required to undertake any search for, or return, any impounded Personal Property store for longer than 60 days. (c) The City shall maintain a record of the date any impounded Personal Property was discarded.
SECTION 3. Severability. If any part of this Ordinance is held to be invalid for any reason, such decision shall not affect the validity of the remaining portions of this Ordinance, and the City Council hereby declares that it would have passed the remainder of this Ordinance, as if such invalid portion thereof had been deleted.
SECTION 4. This ordinance shall take effect thirty (30) days after its passage.
SECTION 5. The City Clerk is hereby ordered and directed to certify the passage of this Ordinance and to cause the same to be published once in a newspaper of general circulation, published in the County of Fresno.
I, Rita Lozano, City Clerk for the city of Firebaugh do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Firebaugh held on the ___ day of ___________ 2026, and passed and adopted at a regular meeting of the City Council held on the ___ day of ____________ 2026, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
APPROVED: ATTEST:
________________________________ ____________________________________ Freddy Valdez, Mayor Rita Lozano, City Clerk
8 APPROVED AS TO FORM:
____________________________________
Christina D. Smith, City Attorney
1 REQUEST FOR QUALIFICATIONS
ON-CALL ENGINEERING SERVICES
STATEMENT OF QUALIFICATIONS
MUST BE RECEIVED BY
[TIME] ON [DATE], 2026
City of Firebaugh
1133 “P” Street
Firebaugh, CA 93622
Return to agenda
2 City of Firebaugh
Request for Qualifications
ON-CALL ENGINEERING SERVICES
Date: [DATE]
Project Name: ON-CALL ENGINEERING SERVICES
Statement of Qualifications Due: [DATE], at [TIME]
Proposals must be submitted to: City of Firebaugh
Rita Lozano, Deputy City Clerk
1133 “P” Street
Firebaugh, CA 93622
Due Date and Delivery
Statement of Qualifications must be for the entire scope of services outlined in this RFQ.
Incomplete proposals will not be considered. The Proposer (as defined below) must submit a package clearly marked on the outside as “Statement of Qualifications for On-Call Engineering Services” to the Deputy City Clerk’s Office. The package must contain the following:
• Three (3) bound copies and one (1) electronic copy (flash drive is preferred, emails not accepted) of the proposal;
• One (1) original and two (2) copies of the cost proposal in a separate sealed envelope clearly marked “Sealed Cost Proposal”; and
• A signed W-9.
Statement of Qualifications must be received by the Deputy City Clerk’s office no later than [TIME] on [DATE]. Submissions received after this deadline will be rejected. Submissions by facsimile or electronic mail will not be accepted.
A. General Information
The City of Firebaugh (“City”) invites your organization to submit a written proposal to provide statement of qualifications from qualified firms or individuals for On-Call Engineering Services.
The successful vendor will be awarded a contract for a three (3) year period. The contract may be renewed for a maximum of two (2) one (1) year periods, subject to approval by the City of Firebaugh City Council. The proposal must clearly demonstrate how your organization would best satisfy the requirements of the City. This written Request for Qualifications (“RFQ”) states the scope of the City’s requirements and specifies the general rules for preparing the proposal. 3 The City is not liable for any costs incurred by the Proposer before entering into a formal contract. Costs for developing the proposal or any other such expenses incurred by the Proposer in responding to the RFQ, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. No reimbursable cost may be incurred in anticipation of award. Materials submitted by respondents are subject to public inspection under the California Public Records Act (California Government Code section 6250 et seq.), unless exempt.
B. Description of the Government
The City of Firebaugh is a general law city in the State of California and is located in the northwestern portion of Fresno County. The City was incorporated on December 17, 1914, and operates under a council-manager form of government. The City has an estimated population of about 8,000. The City operates as a “contract city” utilizing contracts with other governmental entities, private firms, and individuals to provide many traditional services to the community.
Contracted services include refuse collection and the city attorney.
C. Background
The City is soliciting sealed Statement of Qualifications (“SOQ”) from qualified and experienced firms to provide On-Call Engineering Services for activities associated with Federal and State funded projects.
The City is awarded several construction and improvement projects every year that are Federally and State funded. The selected consultant will be responsible for providing the City professional services on an as-needed basis (on-call). The successful Proposer shall only perform work that is assigned or requested in an authorized Task Order. This contract does not guarantee that a Task Order will be issued.
The successful Proposer shall provide services to the City including, but not limited to; CEQA/NEPA coordination or compliance documentation, program/project management, feasibility studies, preliminary engineering, design, engineering, surveying (right of way engineering), mapping, landscape architecture, or architectural related services, construction management/engineering, as well as incidental services connected to and for the purpose of development and implementation of Federal aid, and State funded projects. The successful Proposer shall represent the City at all state, local or federal project audits.
The City project(s) will require coordination with Caltrans, the Federal Highway Administration, and/or other local, state, and federal agencies.
The successful Proposer must demonstrate experience in providing professional services, and must be exceptionally capable of producing the desired services in a highly professional and cost-conscious manner.
For the purpose of this RFQ, the following definitions shall apply:
4 OWNER or CITY is the City of Firebaugh.
PROPOSER is an organization which submits a proposal in response to this RFQ.
CONSULTANT is a firm hired by the City to provide the services described in this RFQ.
D. Evaluation and Selection
Proposals will be evaluated on the basis of the response to all provisions of this RFQ.
Since this solicitation is an RFQ as opposed to a Bid, pricing alone will not constitute the entire selection criteria. The City may use some or all of the following criteria and corresponding percentages in its evaluation and comparison of proposals submitted. The criteria below are not necessarily an all-inclusive list. The order in which they appear is not intended to indicate their relative importance. The City reserves the right to modify the evaluation criteria and points as deemed appropriate prior to the commencement of evaluation.
POTENTIAL PROPOSAL EVALUATION CRITERIA
EVALUATION CRITERIA POINTS
Qualifications and experience of the
Proposal related to the services described
in this RFQ
40 Reports of references 10
Proposer’s ability and available resources
to perform the requested services
20 Project approach and quality assurance
procedures/responsiveness
30 Total Points 100
The City reserves the right to reject any or all proposals, to request additional information concerning any proposal for purposes of clarification, to accept or negotiate any modification to any proposal following the deadline for receipt of all proposals, and to waive any irregularities if such would serve the best interests of the City as determined by the City. The City may cancel this solicitation at any time. All proposals shall comply with current Federal, State, and other laws relative thereto.
Submission of a SOQ indicates acceptance by Proposer of the conditions contained in this RFQ and attached agreement unless clearly and specifically noted in the proposal submitted and confirmed in the agreement between the City and the Consultant selected.
E. Tentative Timeline and Schedule of Events
RFQ Release Date
Submission of Questions & Requests for Clarification Due SOQ Submission Date
5 Review and Evaluation of SOQ
Interview with finalist firms (if held)/Cost Negotiation Recommended firm presented to City Council for approval The City reserves the right to modify this timeline at any time. Any changes will be issued via an Addendum to this RFQ.
F. Method of Payment
1. Consultant shall be paid based on Specific Rates of Compensation.
2. Specific projects will be assigned to Consultant through issuance of Task Orders.
3. After a project to be performed under this contract identified by the City; the City will prepare a draft Task Order; less the cost estimate. A draft Task Order will identify the scope of services, expected results, project deliverables, period of performance, project schedule and will designate the City’s Project Coordinator. The draft Task Order will be delivered to Consultant for review. Consultant shall return the draft Task Order within ten (10) calendar days along with a Cost Estimate, including a written estimate of the number of hours and hourly rates per staff person, any anticipated reimbursable expenses, overhead, fee if any, and total dollar amount. After agreement has been reached on the negotiable items and total cost; the finalized Task Order shall be signed by both the City and Consultant.
4. Task Orders may be negotiated for a lump sum (Fixed Price) or for specific rates of compensation, both of which must be based on the labor and other rates set forth in Consultant’s approved Cost Proposal.
5. The total amount payable by the City for all Task Order Contracts must not exceed a cumulative maximum total value of [X] Dollars ($X) (“NTE Sum”). It is understood and agreed that there is no guarantee, either expressed or implied that this dollar amount will be authorized under this contract through Task Orders. Each time a Task Order is awarded under any of the Task Order Contracts, the City may send written notification to Consultant. The notice will identify the total funds allocated under issued Task Orders, and the remaining unencumbered amount of the NTE Sum. Consultant acknowledges and agrees that City will not pay any amount under this Agreement that would exceed the NTE Sum, and Consultant must not enter into a Task Order that exceeds the NTE Sum.
6. Any extensions, changes, amendments or contract price revisions are subject to City Council approval. DIR requirements are to be met by the consultant. A copy of the Consultant Agreement is included.
G. Questions and Request for Clarification
Any questions or requests for clarification about this RFQ must be submitted in writing to Michael Molina – Public Works Director, at [email protected]. 6 For the benefit of all proposers, no questions can be accepted after 5:00 P.M. on [DATE]. A summary of any questions received and their responses will be sent to all consultants/agencies who requested an RFQ. No oral question or inquiry about this RFQ shall be accepted.
H. Scope of Work/Services
This solicitation is not for specific projects, but for specific services. All work performed under this contract will require approval by the City and issued through a Task Order. A task order shall be requested from the Consultant to identify and refine the scope of services prior to issuing the task orders. The task order shall detail the tasks required for particular projects, schedule, and projected costs. The costs will be based on the specified rates of compensation in the contract. The City’s designee shall confer with Consultant to establish the maximum fee, including expenses, for the specific project and to establish the completion date.
1. Sample Scope of Work/Services
Projects and services are unique, and the exact scope of work will vary between services and projects. However, typical professional services for projects might include but not be limited to the following general scope:
i. Preparation of Engineering Reports and Technical Correspondence • Determine the need for preliminary studies; review all preliminary studies for compliance with ordinances,
comprehensive plans, engineering standard, and financial guidelines including:
o Feasibility studies;
o Project study reports/project development support or
equivalent documents;
o Technical studies;
o Construction inspection;
o Creation of assessment rolls;
o Plat review;
o Utility studies;
o Ground water system analysis and design;
o Capital Improvement Program studies;
o Prepare comments regarding reports, plans and studies of other agencies;
o Present feasibility studies at public meetings
• Assist in panning, coordinating, and evaluating programs, plans, services equipment and infrastructure;
7 • Assist in development of policies and procedures for effective operation of the City consistent with City policies, relevant laws, rules and regulations;
• Assist in evaluation of Public Works needs and formulation of short- and long-range plans to meet needs in all areas of Public Works improvements including but not limited to: streets, water, sewer and storm drainage;
• Assist in implementation of all water resource functions; • Participate in internal and external meetings involving engineering questions and issues;
• Act as City liaison and City representative with other communities, County, State and Federal agencies in areas of responsibility;
• Attend City Council meetings and work sessions;
• Attend other City meetings as requested;
• Perform field inspections; and
• Address constituent concerns.
ii. Project Approval and Environmental Document
• Scoping documents;
• Environmental documents;
• Environmental technical studies (cultural, noise, traffic, community impacts, hazardous waste);
• Agency permit applications and coordination;
• Public hearings;
• Support for public outreach activities/events;
• Utilities Conflicts identification;
• Preparation of exhibits or materials needed for coordination purposes;
• Preliminary site visitations and field surveys;
• Preliminary engineering and geometric approval drawings; and • Cost estimates.
iii. Design and Bidding Services
• Prepare plans and specifications for all portions of a project, with input from City staff;
• Consult with State and Federal agencies having jurisdictional authority over each project as warranted;
• Prepare and send advertisements for bids and solicitation of bids;
• Reproduce contract documents for bidding purposes;
8 • Review the bids and prepare a bid tabulation;
• Evaluate bids, make recommendations to the City Council, and assemble and award contracts.
iv. Plans, Specifications, and Estimates (PS&E)
• Data collection and preliminary investigations;
• Engineering plans with scope of work, including but not limited to, water, sewer, storm drain, concrete, right-of-way improvements, traffic signal system modifications, landscape, and street improvements;
• Civil/structural/electrical/landscaping-irrigation design, plans, and specifications;
• Stage construction plans and traffic management plan; • Utilities plans and coordination, utility policy exceptions; • Drainage design, details, plans and profiles, Storm Water Data reports, Hydraulics/Hydrology Report and Drainage Report; • Geotechnical engineering, calculations, and investigations, Foundation Reports, Geotechnical Design Reports, and
Materials Reports;
• Surveying, topographic mapping, and aerial photography; • Hazardous waste studies and reports;
• Quantity calculations and cost estimates;
• Technical specifications and special provisions;
• Permits and approvals by other agencies;
• Construction support services; and
• Right of Way identification, Right of Way Requirements Maps. v. Project Management/Construction Services (Public Improvement Projects) • Convene a pre-construction meeting with City staff,
contractors, utility company representatives, etc.;
• Perform construction staking;
• Provide construction observation during construction; • Prepare and maintain detailed documentation, including photographs and/or video if warranted and a log of the
contractor’s progress;
• Convene regular construction progress meetings as required; • Review of and make recommendation on contractor pay
requests;
• Prepare, review, and recommend action for proposed change orders;
• Review and recommend final acceptance of project by City; 9 • Responsible for development of assessment rolls and other documentation relating to the assessment process;
• Responsible for establishing and maintaining a library of the following records:
o Permits and applications;
o Contract documents;
o Addenda;
o Copies of referenced standard specifications;
o Project schedules;
o Shop drawings and submittals;
o Applicable correspondence;
o Records of pertinent telephone conversations;
o File memoranda, directives, and charge orders;
o Requests and recommendations for payment;
o Project budgets and cost information;
o Construction diaries and logs;
o Records of noncompliance;
o Filed test results;
o Record drawings;
o Project photographs;
o Project studies and reports;
o Project progress meeting minutes;
o Other information as necessary or required.
vi. Project Management/Construction Services (Public Improvements within Private Development Projects)
• Review construction projects and specifications;
• Monitor the construction process for compliance with City code, regulations and standards, and with approved plans; • Assure financial accountability of private projects as they relate to escrows and letters of credit;
• Advise the City during performance of construction projects and give consideration and advise during the performance of services;
• Review construction plans;
• Construction observation and documentation for public improvements constructed with private development projects; • Generate reports on plats and construction proposals for City Council;
• Assist in development agreement process (fees, conditions, improvements, etc.);
10 • Work with City staff to ensure that costs and fees are charged back to private development projects;
• Monitor charges and revenues associated with private
development projects;
• Assist in review of landuse applications and construction plans for private developments for consistency with City adopted engineering specifications, City policies, relevant rules and regulations;
• Ensure that City Council actions are implemented;
• Meet with developers and members of the public on proposed development projects in order to communicate the processes and procedures involved with engineering and infrastructure development.
2. Task Orders. Each Task Order shall be evaluated independently based on established criteria, including scope, complexity, and required expertise. The City shall have full discretion in requiring assignment of specific Consultant/subconsultant resources/staff to an individual Task Order, provided such decisions are made in consideration of qualifications and past performance/success in efficient delivery of assignments. Task Orders may include phased Notice to Proceed as determined appropriate by the City.
I. Statement of Qualifications
1. Submission Requirements. These guidelines are provided for standardizing the preparation and submission of the SOQ’s by all Proposers. The intent of these guidelines is to assist Proposers in preparation of their proposals, to simplify the review process, and to help assure consistency in format and content. Proposals should be prepared in a concise and economic manner. Proposals shall be prepared on 8 ½” x 11” paper in at least 11-point font. Use of 11” x 17” foldout sheets for large tables, charts, or diagrams is permissible but should be limited.
The SOQ’s submitted must follow the outline described below and must address all requested information.
i. Title Page
ii. Table of Contents
iii. Cover Letter
The Cover Letter shall be addressed to the Deputy City Clerk, Rita Lozano, and at a minimum, must contain the following:
a. Identification of Proposer, including name, address, and telephone number.
11 b. Name, title, address, and telephone number of contact person during period of proposal evaluation.
c. Statement to the effect that the proposal shall remain valid for a period of not less than 120 calendar days from the date of submittal. d. Signature of a person authorized to bind Proposer to the terms of the proposal.
e. California Secretary of State business entity number. f. If a corporation, the resolution illustrating who can sign contracts. iv. Executive Summary
In a brief narrative, describe the overall approach and plans to meet the requirements of the RFQ. The intent of this narrative is to convey to the City that Proposer understands the objective of the requested service, the nature of the work, and the level of effort necessary to successfully provide the defined services. The narrative must stipulate how Proposer’s approach and plans to provide the services are appropriate to the tasks involved.
2. Organization and Approach. Proposer’s staff shall be qualified professional staff and shall have the necessary experience, expertise and licenses to complete the scope of work and satisfy all the requirements as described in this RFQ and shall include the following information:
i. Background of firm.
ii. Name of project manager who is a Registered Civil Engineer in the State of California.
iii. Identification of any subconsultant(s) and respective project manager(s) assigned to the project.
iv. An organization chart depicting the relationships between the Proposer’s team members and subconsultants, if any. The organization chart shall include every person whose resume is submitted.
v. Describe your project and management approach. Provide a detailed description of how the team and scope of work will be managed. vi. Describe the roles of key individuals on the team. Provide resumes for all key team members. Resumes shall show relevant experience, for the Scope of Work, as well as the length of employment with the Proposer. Key members, especially the project manager, shall have significant demonstrated experience with this type of scope of work.
3. Consultant Information, Qualifications & Experience. The City will only consider submittals from a Proposer that demonstrates they have successfully completed comparable projects. These projects must illustrate the quality, type, and past performance of the project team. Submittals shall include a detailed description of a 12 minimum of three (3) projects within the past five (5) years which include the following information:
i. Contracting City
ii. Contracting City Project Manager
iii. Contracting City Contact Information
iv. Contract Amount
v. Funding Source
vi. Date of Contract
vii. Date of Completion
viii. Consultant Project Manager and Contact Information ix. Project Objective
x. Project Description
xi. Project Outcome
4. Scope of Work/Methodology
Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Work of this RFQ. The methodology should include:
i. Describe the Proposer’s approach to managing the projects, including an implementation plan that describes in detail the specific plans to manage, control, and supervise the project in order to ensure satisfactory provision of services.
ii. In general, provide a sample project timeline designed to meet the requirements of the City, as well as scheduling and control methodology that will be used to ensure the schedule will be met. The timeline should include key milestone dates and a detailed description of key project steps. iii. Provide a description of the implementation plan considerations, including estimated timeframes and deliverables for various stages of the project. iv. Detailed description of the specific tasks Proposer will require from City staff.
Explain the respective roles of City staff and Proposer’s staff would be required to complete the tasks specified in the Scope of Work. v. Provide a detailed description and/or examples of Proposer’s quality control procedures that ensures all work products delivered to the City (i.e., drafts and final versions) are of high-quality, accurate and have been thoroughly reviewed prior to delivery to the City.
5. Certificates of Insurance
A statement of proposer’s current insurance coverage signed by a company official shall be submitted with Proposer’s SOQ; however, Proposers shall not submit a certificate of insurance in lieu of this statement. The City requires a minimum of Two Million Dollars 13 ($2,000,000.00) Professional Liability Insurance, and General Liability Insurance; One Million Dollars ($1,000,000.00) Automobile Liability Insurance, and Workers’ Compensation Insurance. If the current coverage does not meet the City’s minimum requirements, a statement of Proposer’s ability and intent to obtain the required coverage must be included.
6. References
Provide at least five (5) references, past and present, using the same service being proposed and indicate the scope of work, date, and the name, email address, and telephone number of the client contact. Also, provide a complete list of other municipalities in California utilizing your professional consultant services over the past five (5) years.
7. Conflict of Interest Statement
Include a statement describing any potential or known conflict of interest regarding this proposal and/or the City of Firebaugh, or affirm that Proposer does not have a conflict of interest.
Throughout the term of the awarded contract, any person, firm or subsidiary thereof who may provide, has provided or is currently providing Design Engineering Services and/or Construction Engineering Services under a contractual relationship with a construction contractor(s) on any local project listed in this Scope of Work must disclose the contractual relationship, the dates and the nature of the services. The prime consultant and its sub-consultants shall also disclose any financial or business relationship with the construction contractor(s) who are working on the projects that are assigned for material Quality Assurance services through task orders on the contract.
Similar to the disclosures regarding subconsultant (as explained below), Proposers are required to disclose throughout the term of the awarded contract, any Design Engineering services including claim services, Lead Project Management services and Construction Engineering Services provided to all other clients on any local project listed in this Scope of Work.
In addition to the disclosures, Proposer shall also provide possible mitigation efforts, if any, to eliminate or avoid any actual or perceived conflicts of interest.
Consultant shall ensure that there is no conflict before providing services to any construction contractor on any of the City’s projects listed in this Scope of Work. The submitted documentation will be used for determining potential conflicts of interest.
If a Consultant discovers a conflict during the execution of an assigned task order, the Consultant must immediately notify the Contract Manager regarding the conflicts of interest. The Contract Manager may terminate the Task Order involving the conflict of 14 interest and may obtain the conflicted services in any way allowed by law. Failure by the Consultant to notify the Contract Manager may be grounds for termination of the contract.
8. Required Statements
1. A copy of Proposer’s hourly rate schedule and a written statement that said hourly rate schedule is part of Proposer’s quote for use in invoicing for progress payments and for extra work incurred that is not part of this RFQ.
2. A written statement by Proposer that all federal laws and regulations shall be adhered to, notwithstanding any state or local laws and regulations. In case of conflict between federal, state, or local laws or regulations, the strictest shall be adhered to.
3. A written statement by Proposer stating that Proposer shall allow all authorized federal, state, county, and City officials access to place of work, books, documents, papers, fiscal records, payroll materials, and other relevant contract records. All relevant records shall be retained for at least three (3) years.
4. A written statement that Proposer will not discriminate illegally against any employee or applicant for employment pursuant to federal, state, or local laws and regulations.
5. A written statement that Proposer shall comply with the California Labor Code and, if applicable, the Federal Labor Standards Act and implementing regulations, Federal Prevailing Wage Determinations and State of California Prevailing Wage Rates.
6. A written statement that Proposer shall comply with the Copeland Antikickback Act (18 U.S.C. § 874 C) and the implementation regulation (29 Code of Federal Regulations, § 3) issued pursuant thereto, and any amendments thereof.
9. Agreement for Professional Services
The City has provided a copy of the Agreement for Professional Services. Please review this agreement and provide the City with a written statement of Proposer’s willingness to accept the terms of the agreement. Please specifically identify each and every term of the agreement which the consultant is unwilling to accept and the reason therefore (See Attachment No. 1).
J. Cost Proposal
The cost proposal must be submitted separately in a “sealed envelope” and include the following:
15 1. A total, all-inclusive maximum price, that includes all direct and indirect costs as well as out-of-pocket expenses; and
2. A copy of Proposer’s hourly rate schedule and a written statement that said hourly rate schedule is part of Proposer’s SOQ for use in invoicing for progress payments and for extra work incurred.
K. Administrative Elements
1. Consultant must assign a responsible representative and an alternate to perform the assigned tasks. Both staff members must be identified in the proposal. The consultant’s representative will be responsible for all duties from contract negotiations through project completion. If the primary representative is unable to continue with the project, then the alternate representative will become the primary representative. Any other changes in responsible representative must be approved, in advance, by the City. The City will have the right to reject other proposed changes in personnel and may consider any other changes in responsible personnel a breach of contract.
2. Consultant shall provide all necessary personnel, instruments, equipment, and materials to perform the described services.
3. The City reserves the right to accept or reject any or all proposals or to waive any defects or irregularities in the proposals or selection process.
L. Business License
Consultant and any subconsultants are required to obtain a City Business License prior to award of contract, and to maintain the license for the entire term of the Agreement. The Business License is not a prerequisite for submission of a proposal.
M. Subconsulting
Consultant may utilize the services of specialty subconsultants on those parts of the work that, under normal contracting practices, are performed by specialty subconsultants. Unless a specific subconsultant is listed by the consultant, Consultant is representing to the City that the consultant has all appropriate licenses, certifications, and registrations to perform the work hereunder.
After submission of the proposal, Consultant shall not award work to any unlisted subconsultant(s) without prior written approval from the City. Consultant shall be fully responsible to the City for the performance of his/her/its subconsultants and of persons either directly or indirectly employed by them.
Nothing contained herein shall create any contractual relation between any subconsultant. 16 N. Public Information
All materials received in response to this RFQ will become public information and be available for inspection after the award of bid pursuant to the Public Records Act. The City reserves the right to retain all proposals submitted, whether or not the proposal was selected or judged to be responsive.
O. Attachments
• Attachment No. 1 – Sample Professional Services Agreement 17 PROFESSIONAL SERVICES AGREEMENT FOR ON-CALL ENGINEERING
SERVICES
THIS AGREEMENT (“Agreement”) made and entered into this ______ day of ______________, 2026, by and between the CITY OF FIREBAUGH, a California municipal corporation and general law city, hereinafter referred to as “City” and ____________________, hereinafter referred to as “Consultant”. In consideration of the mutual covenants and conditions set forth herein, City and Consultant agree as follows:
1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit A "SCOPE OF SERVICES" attached hereto and made a part hereof. Consultant shall submit its work to the City for its review after completing each phase of the project as described in Exhibit A, or when otherwise requested by the City. Consultant shall, at its own cost, make any revisions of its own work as required by the City and re-do, at its own cost, any work which the City finds unsatisfactory due to Consultant’s or subconsultant’s errors or omissions. Consultant represents and warrants that it has the qualifications, experience and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law. Consultants shall begin its services under this Agreement on ___________.
2. STATUS OF CONSULTANT. Consultant is and shall at all times remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement.
3. CONSULTANT’S KNOWLEDGE OF APPLICABLE LAWS.
(a) Consultant shall keep itself informed of applicable local, state and federal laws and regulations which may affect those employed by it or in any way affect the performance of its services under this Agreement. Consultant shall observe and comply with all such laws and regulations affecting its employees. City and its officers and employees shall not be liable at law or in equity as a result of any failure of Consultant to comply with this section.
18 (b) This Levine Act provision only applies to contracts that are valued $50,000 or over, or that are amended to be valued at $50,000 or over. Consultant represents that it is familiar with the provisions of the Levine Act (California Government Code, § 84308), as amended from time to time, and hereby warrants that neither it nor any agent acting on its behalf has contributed more than $500, in the aggregate, to any “officer” of the City of Firebaugh while a proceeding involving this Agreement was “pending,” as those terms are defined in the Levine Act and its implementing regulations. Consultant further warrants that it will not make, or cause to be made, any contributions in violation of the Levine Act in the twelve (12) months following the effective date of this Agreement and in the twelve (12) months following the effective date of any amendment hereto that has the effect of increasing the value of the agreement to the Consultant. Consultant acknowledges and understands that a violation of the Levine Act is cause for termination of this Agreement.
4. PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant’s staff assigned to perform the services hereunder and shall obtain the approval of the City Manager of all proposed staff members performing services under this Agreement prior to any such performance.
5. COMPENSATION AND METHOD OF PAYMENT. Compensation to the Consultant shall be as set forth in Exhibit B attached hereto and made a part hereof. Total compensation shall not exceed $_______. Payments shall be made within forty-five (45) days after receipt of each invoice as to all undisputed fees. If the City disputes any of Consultant’s fees it shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth on the invoice.
6. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein or listed in Exhibit A, unless such additional services are authorized in advance and in writing by the City Manager. Consultant shall be compensated for any additional services in the amounts and in the manner as agreed to by City Manager and Consultant at the time City's written authorization is given to Consultant for the performance of said services.
7. ASSIGNMENT. All services required hereunder shall be performed by Consultant, its employees or personnel under direct contract with Consultant. Consultant shall not assign to any subcontractor the performance of this Agreement, nor any part thereof, nor any monies due hereunder, without the prior written consent of City Manager.
8. FACILITIES AND RECORDS. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement.
Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily 19 accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts therefrom as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment.
9. TERMINATION OF AGREEMENT. This Agreement will terminate on ______________, 2029. This Agreement may be terminated with or without cause by either party upon thirty (30) days written notice. In the event of such termination, Consultant shall be compensated for non-disputed fees under the terms of this Agreement up to the date of termination.
10. COOPERATION BY CITY. All public information, data, reports, records, and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.
11. OWNERSHIP OF DOCUMENTS. Upon satisfactory completion of, or in the event of termination, suspension or abandonment of, this Agreement, all original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall, become the sole property of City. With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computer files.
12. RELEASE OF INFORMATION/CONFLICT OF INTEREST.
(a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act, Government Code § 7920.000, et seq. Consultant, its officers, employees, agents or subcontractors, shall not, without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered “voluntary” provided Contractor gives City notice of such court order or subpoena.
If Consultant or any of its officers, employees, consultants, or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reimbursement and indemnity from Consultant for any damages caused by Consultant’s conduct, including attorneys’ fees and costs.
20 Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City’s right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
(b) Consultant covenants that neither they nor any officer or principal of their firm have any interest in, or shall they acquire any interest, directly or indirectly which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an officer, employee, agent, or subcontractor without the express written consent of the City Manager. Consultant further covenants that Consultant has not contracted with nor is performing any services directly or indirectly with any developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning property in the City or the study area and further covenants and agrees that Consultant and/or its subcontractors shall provide no service or enter into any agreement or agreements with any developer(s) and/or property owner(s) and/or firm(s) and/or partnerships owning property in the City or the study area prior to the completion of the work under this Agreement without the express written consent of the City Manager.
13. DEFAULT. In the event that Consultant is in default of any of the provisions of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant.
14. INDEMNIFICATION.
(a) Consultant represents it is skilled in the professional calling necessary to perform the services and duties agreed to hereunder by Consultant, and City relies upon the skills and knowledge of Consultant. Consultant shall perform such services and duties consistent with the standards generally recognized as being employed by professionals performing similar service in the State of California.
(b) Indemnity for All Liabilities. City, its elected and appointed officials, officers, agents, employees and volunteers (individually and collectively, “lndemnitees”) shall have no liability to Consultant or to any other person for, and Consultant shall indemnify and hold harmless the lndemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, levies, costs and expenses of whatever 21 nature, including reasonable attorneys’ fees, expert witness fees and disbursements (“Claims”), to the extent that they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant’s duty to defend shall consist of reimbursement of defense costs incurred by City in direct proportion to the Consultant’s proportionate percentage of fault. Consultant’s percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the Consultant’s percentage of fault, the parties agree to binding arbitration to determine the Consultant’s proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the City; Consultant and City shall each pay half the arbitrator’s fees. Notwithstanding the above, in the event one or more defendants to a Claim is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, the Consultant shall meet and confer with the City regarding unpaid defense costs. (c) Defense for All Non-Design Professional Liabilities. Notwithstanding the foregoing and without diminishing any rights of the City under Section 14(b), for any liability, claim, demand, allegation against City arising out of, related to, or pertaining to any act or omission of Consultant, but which is not a design professional service, Consultant shall defend, indemnify, and hold harmless Indemnitees from and against any and all damages, costs, expenses (including reasonable attorneys’ fees and expert witness fees), judgments, settlements, and/or arbitration awards, whether for personal or bodily injury, property damage, or economic injury, and arising out of, related to, any concurrent or contributory negligence on the part of the Consultant, except for the sole or active negligence of, or willful misconduct of the City.
(d) The Indemnitees need not have first paid any of the matters as to which the Indemnitees are entitled in order to be indemnified or defended as called for in this Section 14. The insurance required to be maintained by Consultant under Section 15 shall ensure Consultant's obligations under this Section 14, but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this Section 14 shall survive the expiration or earlier termination of this Agreement.
15. INSURANCE.
(a) Insurance Requirements. Consultant shall provide and maintain insurance acceptable to the City in full force and effect throughout the term of this Agreement, against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by Consultant, its agents, representatives or employees. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A-:VII, unless otherwise approved and accepted by the City Manager or his/her designee in writing. Consultant shall provide the following scope and limits of insurance:
(1) Minimum Scope of Insurance. Coverage shall be at least as broad as:
22 a. Insurance Services Office form Commercial General Liability coverage (Occurrence Form CG 0001).
b. Insurance Services Office form number CA 0001 covering Automobile Liability, including code 1 “any auto” and endorsement CA 0025, or owned, hired, non-owned, scheduled, non-scheduled or rented vehicles, (or combination thereof dependent upon working being performed under contract), or equivalent forms subject to the written approval of the City.
c. Workers’ Compensation insurance as required by the Labor Code of State of California and Employer’s Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement.
d. Errors and Omissions liability insurance appropriate to Consultant’s profession.
(2) Minimum Limits of Insurance. Consultant shall maintain limits of insurance no less than:
a. General Liability: $2,000,000.00 per occurrence ($4,000,000.00 aggregate) for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the activities related to this Agreement or the general aggregate limit shall be twice the required occurrence limit. b. Automobile Liability: $2,000,000.00 combined single limit per accident for bodily injury and property damage.
c. Workers’ Compensation and Employer’s Liability: Workers’ Compensation as required by the Labor Code of the State of California and Employers Liability limits of $1,000,000.00 per accident. d. Errors and Omissions Liability: $1,000,000.00 per claim.
If coverage is maintained on a claims-made basis, Consultant shall maintain such coverage for an additional period of three (3) years following termination of this Agreement.
(b) Other Provisions. Insurance policies required by this Agreement shall contain the following provisions:
(1) All Policies. Each insurance policy required by this Section 15 shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or either party to this Agreement, reduced in coverage or in limits except after 30 days’ prior written notice by Certified mail, return receipt requested, has been given to the City.
(2) General Liability and Automobile Liability Coverages. 23 a. City, its officers, officials, employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs, products and completed operations of Consultant; premises owned, occupied or used by Consultant, or automobiles owned, leased or hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, its officers, officials, or employees. b. Consultant’s insurance coverage shall be primary insurance as respects to City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by City, its officers, officials, employees or volunteers shall apply in excess of, and not contribute with, Consultant’s insurance.
c. Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
d. Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers. (3) Workers’ Compensation and Employer’s Liability Coverage. Unless the City Manager otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, its officers, officials, employees and agents for losses arising from work performed by Consultant for City. (c) Other Provisions. Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this contract have been complied with. The City may require that Consultant furnish City with copies of original endorsements effecting coverage required by this Section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. The City reserves the right to inspect complete, certified copies of all required insurance policies, at any time. (1) Consultant shall furnish certificates and endorsements from each subcontractor identical to those Consultant provides.
(2) Any deductibles or self-insured retentions must be declared to and approved by City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.
(3) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant’s liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement. 24 16. NONDISCRIMINATION/NONPREFERENTIAL TREATMENT STATEMENT. In performing this Agreement, City and Consultant shall not discriminate or grant preferential treatment on the basis of race, sex, color, age, religion, sexual orientation, marital status, disability, ethnicity, or national origin, and shall comply, to the fullest extent allowed by law, with all applicable local, state and federal laws relating to nondiscrimination.
17. ENTIRE AGREEMENT. This Agreement is the complete, final, entire and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding.
18. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the Superior Court of the State of California for the County of Fresno.
19. ASSIGNMENT OR SUBSTITUTION. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant by this Agreement. In recognition of that interest, neither any complete nor partial assignment of this Agreement may be made by Consultant nor changed, substituted for, deleted, or added to without the prior written consent of City. Any attempted assignment or substitution shall be ineffective, null, and void, and constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.
20. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void.
21. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she/they has/have the authority to execute this Agreement on behalf of his/her/their corporation and warrants and represents that he/she/they has/have the authority to bind Consultant to the performance of its obligations hereunder.
22. NOTICES. Any notices which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal delivery, (ii) delivery by a reputable document delivery service, such as, but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, 25 addressed to the address of the party as set forth below or at any other address as that party may later designate by notice. In addition to one of the three methods set forth above, the parties are encouraged to provide a copy of said notice by email at the email address listed below:
CITY:
Attention: Deputy City Clerk
City of Firebaugh
1133 “P” Street
Firebaugh, CA 93622
Email: [email protected]
CONSULTANT:
Attention:
Name
Address
Email:
The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service.
23. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below:
a. Exhibit A: Scope of Services
b. Exhibit B: Compensation
24. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of this Agreement.
25. EXECUTION IN COUNTERPARTS. This Agreement may be executed in duplicate originals, each of which is deemed to be an original, and may be executed in counterparts.
[Signatures follow on next page.]
26 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first written above.
CITY OF FIREBAUGH
_______________________________
NAME: ________________________
TITLE: _________________________
ATTEST:
_______________________________
NAME: Rita Lozano
TITLE: Deputy City Clerk
APPROVED AS TO FORM:
_______________________________
NAME: Christina D. Smith
TITLE: City Attorney
COMPANY
_______________________________
NAME: ________________________
TITLE: _________________________
27 EXHIBIT A
Scope of Services
28 EXHIBIT B
Compensation
CITY OF FIREBAUGH
CITY COUNCIL STAFF REPORT
DATE: October 5, 2026
TO: Honorable Mayor and Members of the City Council
FROM: City Staff
SUBJECT: Ratification of City Manager’s Execution of Agreement with ERS Industrial Services, Inc. for Removal, Inspection, and Reinstallation of Filtronics Media at the Water Treatment Plant
RECOMMENDED ACTION
That City Council:
1. Ratify the City Manager’s execution of an agreement with ERS Industrial Services, Inc. for $37,770.00 for the removal, inspection, and reinstallation of Filtronics media from one horizontal pressure vessel filter at the City’s Water Treatment Plant; and
2. Authorize the City Manager and/or appropriate City staff to execute any documents necessary to implement the approved work.
BACKGROUND
At the September 21, 2026, City Council meeting, staff provided an update on the City’s water treatment plant and ongoing water-related concerns. ERS Industrial Services, Inc. submitted a quote dated August 5, 2026, to remove Filtronics media from one water treatment plant filter. The work includes removing and storing the media for reuse, cleaning and inspecting the filter, identifying any deficiencies and recommended repairs, and reinstalling the media in the same order.
The ERS quote of $37,770.00 is valid for 30 days. Any additional work or repairs outside the scope of the quote, including work needed if the media is solidified, will be billed separately on a time-and-materials basis.
PURCHASING AUTHORITY
Firebaugh Municipal Code § 2-12.3(a) provides that the City Manager has authority to administratively approve and execute contracts when the total proposed expenditure or liability exposure is less than $15,000.00. The ERS Industrial Services, Inc. quote is $37,770.00, which exceeds the $15,000.00 purchasing authority provided to the City Manager under the Municipal Code. Therefore, City Council approval is being requested for the City Manager's to execute the agreement with ERS Industrial Services, Inc.
SCOPE OF WORK
The ERS proposal includes the following primary work:
• Removal of all Filtronics media from one horizontal pressure vessel filter; • Removal of the media by slurry or vacuum method;
• Storage of the media in new super sacks for reuse;
• Cleaning and inspection of internal piping;
• Inspection of concrete and coating conditions;
• Preparation of a comprehensive inspection report identifying deficiencies and recommended repairs; and
• Reinstallation of the existing Filtronics media in the same order.
ERS also indicates that existing underdrains may be repaired or replaced, if needed, on a time-and-materials basis.
The proposal states that disposal testing and transportation will be in compliance with RCRA Subtitles C and D.
SCHEDULE
Based on information provided to staff, ERS Industrial Services, Inc. is scheduled to begin work on October 6, 2026.
Return to agenda
FINANCIAL IMPACT
The quoted cost from ERS Industrial Services, Inc. is:
Total Quoted Amount: $37,770.00. The ERS proposal also states that time-and-materials work outside the stated scope will be billed at $246.00 per man-hour, straight time, plus materials with a 25% margin. Funding for the work will be from the appropriate Water Enterprise Fund account, subject to available appropriations.
ATTACHMENT
ERS Industrial Services, Inc. Quote No. FIR080526-1Q, dated August 5, 2026.
INDUSTRIAL SERVICES, INC.
August 5,2026
Bobby Martinez
Firebaugh, City of
456 Sixth Street.
Firebaugh, Ca93622
QUOTE #: FIR080526-1Q
PHONE #:209-780-9819
EMAIL ADDRESS : [email protected]
Dear Bobby:
ERS is pleased to submit its proposal for our service to remove filtronics media from one (l) 7'x2l' lcell horizontal pressure vessel filter, at the water treatment plant, located in Firebaugh, Ca.
Scope of Supply
Filters: l
Remove all filter Filtronics media in layers by slurry or vacuum method and store in new super sacks for re-use
Clean, inspect internal piping, concrete, coatings condition and provide a comprehensive inspection report detailing all deficiencies along with recommended repairs Re-install same Filtronics filter media in same order
Clarifications:
. Any extra work/repairs outside of scope will be tracked on Time and Material o This quote is based on all Filtronics media being flowable for removal, if bottom layer(s) has solidified any additional time/work will be tracked separately Price does not include bonding.
Price does not include any valves, instruments, or controls.
ERS will also repair or replace existing underdrains as needed, on a time and materials basis.
Disposal testing and transport to be executed in compliance with RCRA Subtitles C & D.
Class A, C33 CSLB License #724233 Registered DIR Public Works Contractor #1000003275 2120 wARM SPRINGS COURT FREMONT, CALIFORNIA 94s39lP 510.770.0202 | E: [email protected] a
a
a
I
ERS
INDUSTR]AL SERVICES, INC.
Standard Provisions:
1. lnsurance
a. Pollution Liability $3,000,000.00
b. Professional Liability $3,000,000.00
2. Qualifred manpower:
a. Onsite Supervisor/Environmental Technician/Hole Watch. b. Certifications in Forklift/Reach Lift, Crane Operator, Confined Space & Rescue, and First Aid/CPR/AED.
3. Equipment and PPE:
a. High-power industrial vacuum system.
b. Ventilation fan for air circulation.
c. Four gas monitors for pre-entry and continuous LEL testing. d. Air-purifying respirators (supplied air respirators available if required).
4. Safety Regulations:
a. Confined Space:
i. Tripod/winch for emergency evacuation.
ii. Fall arrest harnesses with safety lanyards for all men. iii. Permit-required confined space entry permits as applicable. iv. Daily monitoring log.
b. 2-Way radios for communication with in-tank personnel. c. Cellular phone as an emergency response tool.
5. New media as follows:
a. None
Class A, C33 CSLB License #724233 Registered DIR Public Works Contractor #1000003275 2120 WARM SPRINGS COURT FREMONT, CALIFORNIA 94539lP 510.770.0202 | E: [email protected] 2 INDUSTRIAL SERVICES, ]NC.
PRICING: $37,770.00
Ouote Valid for 30 davs.
Our time and materials work are billed at $246.00 per man-hour, straight time, plus materials with t25"/o margin. Price includes all applicable sales tax.
Please feel free to contact me should you need further information or any clarification. My contact information is: phone - cell (5 10) 552-3285; office (5 10) 770-0202; email - [email protected] If quote is accepted, please answer questions below, sign and return to [email protected] Sincerely,
Nik Radonich
Sales/Engineering Manager
Is this project subject to PREVAI-LJNG WA,G-E? Yes n No n Is this project deemed PUB,IIC WOBK and therefore subject to the rules and regulations of the California Department of Industrial Relations (DIRX Yes n No n If the answers are "NO", please mark as such and refer to the parugraph at the end of this document PO or Contract #
DIR Project #
Authori:ed Representative Name & Signature Title
(hereinafter "Contracting Party") has represented in writing and to ERS and does hereby reaffirm in writingto ERS (hereinafter "Contractor") that neither the project which is the subject matter ofthis Agreement northe requested work to be performed on the project by Contractor are "public work" as defined by federal law, Chapter 1, Part 7 of Division 2 of the California Labor Code (governing "Public Works and Public Agencies"), or any other federal, state or local statute, ordinance, regulation, or administrative and/orjudicial decision. Based on the foregoing representation, Contractor has calculated its bid for the subject project based on certain wage rates and benefits. Contracting Party will specifically verify, prior to allowing Contractor to submit a proposal on the project or work to be performed on the project, that project is not deemed to be a public works project and that there are no requirements for prevailing wages or other unique bid requirements. ln the event that Contracting Party has made any misrepresentation regarding the foregoing whether intentionally or negligently, Contracting Party specifically agrees to indemnify, reimburse, and hold Contractor harmless from and against any and all claims, penalties, fines or assessments that may arise from Contracting Party's failure to properly report and describe the project to Contractor. Contracting Party shall reimburse any and all attorney's fees and all costs associated with defending or enforcing this projection to Contractor Class A, C33 CSLB License #724233 Registered DIR Public Works Contractor #1000003275 2120 WARM SPRINGS COURT FREMONT, CALIFORNIA 94s39lP 510.'770.0202 | E: [email protected] --)
TO: Mayor Freddy Valdez and Council Members
FROM: Pio Martin, Finance Director
DATE: October 05, 2026
SUBJECT: Overview and Status Update of Active City Grants
RECOMMENDATION
Receive and file the informational report regarding the status and funding breakdown of active grants administered by the City of Firebaugh.
BACKGROUND & ANALYSIS
The City of Firebaugh actively seeks and manages grant funding to support essential public infrastructure, community safety, and recreation projects. Currently, the City manages a portfolio of 19 active grants totaling $40,516,168.00.
1. Funding Breakdown by Source
• State Funding: 11 grants totaling $34,032,528.00
• Other Funding: 5 grants totaling $3,541,443.00
• Federal Funding: 3 grants totaling $2,942,197.00
2. City Matching Requirements
To secure and leverage these funds, the City is required to provide local matching funds totaling $176,990.00.
3. Grant Range & Scope
Individual grant awards range from $10,000.00 to $26,000,000.00, supporting a broad spectrum of local initiatives and critical municipal projects, including:
• Public Safety & Community Services: Law Enforcement and School Resource Officer programs. • Parks & Recreation: Parks, recreational facilities, and Pedestrian Trail Rehabilitation. • Transportation & Infrastructure: Street Rehabilitation. • Utilities & Public Works: Water Improvement and Sewer Improvement projects. • Community Development: Commercial and Residential Mixed-Use projects.
4. Timeline Overview
• Oldest Active Grant: 2018 – Wastewater Treatment Plant Project • Newest Grant: October 1, 2026 – STEP Grant (Law Enforcement) • Potential New Grants
o Firebaugh Off-Grid EV Charging Hub - $1,361,006
o School Route ITS Safety Enhancement Project - $598,136
FISCAL IMPACT
The City’s active grant portfolio brings over $40.5 million in external investment to Firebaugh. The required local match of $176,990.00 is accommodated within the respective departmental operating and capital funds.
ATTACHMENTS
Active City Grant
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Grant Name Amount Total Amount Spent City Match Total City Match Spent Source C-06-8124-210 WASTEWATER TREATMENT PLANT 26,000,000 500,604 - - State CML-5224-023 - PEDESTRIAN WALKWAY 73,150 42,257 - - Federal STPL-5224(028)-12TH STREET/NEES AVENUE (PE) 80,815 71,372 10,471 9,247 State STPL-5224(028)-12TH STREET/NEES AVENUE (CON) 929,372 - 120,410 - State URGENT DRINKING WATER NEEDS - D2217012 1,489,629 567,628 - - State REAP 2.0 AGREMENT #2240-22REAP217537 2,647,333 1,078,135 - - Other BSCC GRANT COHORT 3 579,439 401,140 - - State
23A-CDBG-20006 STROM DRAIN PROJECT 2,787,901 2,626,920 - - Federal STPL-5224(030)-CLYDE FANNON REHAB 81,146 18,862 10,514 2,444 Federal SCHOOL RESOURCE OFFICER FY25/26 - 26/27 514,110 240,238 - - Other 24-CDBG-10008 MALDONADO PARK / FOOD BANK 3,600,000 249,932 - - State CML5224-031 23-SIDEWALK INFILL IMPROVEMT 82,316 15,091 10,665 1,955 State HSIPSL-5224-029 (PE) 23,040 10,349 2,560 1,150 State
HSIPSL-5224-029 (CON) 201,330 - 22,370 - State
BSCC GRANT COHORT 4 996,587 - - - State
755.05 RIVER TRAIL REHAB / CCID 180,000 - - - Other
755.06 RIVER TRAIL REST AREA / CCID 190,000 - - - Other STEP LAW ENFORCEMENT 50,000 - - - State
NEW BALANCE 10,000 9,800 - - Other
40,516,168 5,832,327 176,990 14,796
Active City Grant
2026 - Grant Projects List
City of Firebaugh
GE Project # Project Name Funding Estimated
Project Value Grant Value
730.09 SRF WWTP SRF $ 25,000,000.00 $ 25,000,000.00
735.06C CDBG - Q Street and 15th Street SD Improvements CDBG $ 2,300,000.00 $ 2,300,000.00 745.25D Poso Canal Ped Bridge & Maldonado Park Entrance - CML-5224(023) CMAQ $ 520,000.00 $ 520,000.00 745.35D 12th St/Nees Ave Rehabilitation STPL-5224(028) STBG $ 1,300,000.00 $ 1,170,000.00 745.38D Firebaugh Pedestrian Crossing Safety Enhancements HSIPL-5224(029) HSIP $ 250,000.00 $ 225,000.00 745.41D Clyde Fannon Drive Rehabilitation STPL-5224(030) STBG $ 1,100,000.00 $ 1,000,000.00 745.42D 2023 Sidewalk Infill Improvements CML-5224(031) CMAQ $ 1,220,000.00 $ 1,080,000.00 - 13th Street and O Street Rehabilitation STPL-5224(0XX) STBG $ 2,019,000.00 $ 1,787,000.00 - S Street Improvements CML-5224(0XX) CMAQ $ 560,000.00 $ 496,000.00 - Del Rio Bus Stop and Sidewalk Project (PS&E Only) TOD Mea C $ 120,000.00 $ 120,000.00 - Measure C New Technology Mea C $ 598,136.00 $ 598,136.00 755.05 River Trail Rehabilitation Exchange $ 340,000.00 $ 180,000.00 755.06 River Trail Rest Area Exchange $ 190,000.00 $ 190,000.00 - River Trail Site Improvements Exchange $ 180,000.00 $ 170,000.00 Totals: $ 35,697,136.00 $ 34,836,136.00
705.07 CDBG Sewer System and Storm Drain Master Plans Surveying CDBG $ 120,000.00 $ 120,000.00 710.09 Purchase CNG Street Sweeper CML-5224(017) CMAQ $ 330,000.00 $ 300,000.00 725.09 CDBG Sewer System and Storm Drain Improvements CDBG $ 550,000.00 $ 550,000.00 725.12 Multi-Benefit Flood Management DWR $ 400,000.00 $ 400,000.00 730.08 CDBG Sewer Line Replacement CDBG $ 2,400,000.00 $ 2,400,000.00 740.02 Prop 13/DWR Water Basic Services DWR $ 2,800,000.00 $ 2,800,000.00 740.13 2019 CDBG Waterline Replacement CDBG $ 2,200,000.00 $ 2,200,000.00 745.02 Hwy 33 Beautification FCTA $ 2,500,000.00 $ 2,500,000.00 745.03 SRTS Fed Cycle 2 SRTS $ 420,000.00 $ 370,000.00
745.04 13th St. Reconstruction STBG $ 250,000.00 $ 220,000.00 745.05 CDBG R Downtown Street Light Replacement Project CDBG $ 270,000.00 $ 270,000.00 745.06 Reconstruction of Downtown Sidewalks and Ramps ARRA $ 220,000.00 $ 200,000.00 745.10 CML-5224(015) Poso Canal Trail and Pedestrian Improvements at 3 Locations CMAQ $ 250,000.00 $ 220,000.00 745.11 Housing Authority Sidewalk Improvments FHA $ 580,000.00 $ 580,000.00 745.13 SRTS Fed Cycle 3 SRTS $ 380,000.00 $ 340,000.00
Grants Awarded Funding - Active Projects
Grants Awarded Funding - Completed Projects
V:\COF\misc\COF-2026-Grant-Prjs.xlsx
2026 - Grant Projects List
City of Firebaugh
GE Project # Project Name Funding Estimated
Project Value Grant Value
745.17 SR2S State Cycle 10 SR2SL-5224(17) SR2S $ 420,000.00 $ 380,000.00 745.18 RSTP-5224(16) "O" St., Q St. Rehabilitation STBG $ 420,000.00 $ 380,000.00 745.19 CML-5224(019) CMAQ Pedestrian Improvements Improvements CMAQ $ 300,000.00 $ 270,000.00 745.24 STBG – 8th St Pedestrian Facilities Rehab And Construction STPL-5224(024) STBG $ 300,000.00 $ 304,000.00 745.27 STBG – 8th St Rehabilitation STPL-5224(025) STBG $ 184,000.00 $ 270,000.00 745.28 Firebaugh Alley Paving 2020 CML-5224(026) CMAQ $ 1,090,000.00 $ 784,000.00 745.29 J & 10th Street Improvements CML-5224(027) CMAQ $ 641,000.00 $ 547,000.00 760.05 Airport Taxiway Pavement Repairs FAA $ 200,000.00 $ 190,000.00 760.06 Airport Fence and Gate Replacement FAA $ 55,000.00 $ 50,000.00 760.07 Pavement Management Program FAA $ 80,000.00 $ 75,000.00 Totals: $ 17,360,000.00 $ 16,720,000.00
AHSC Bike/Ped/Plaza Improvements AHSC $ 9,000,000.00 $ 9,000,000.00 Totals: $ 9,000,000.00 $ 9,000,000.00
Morris Kyle and Landucci Drive Rehabilitation 2025 STBG Call $ 1,265,696.00 $ 1,120,521.00 Moris, Saipan and Helm Rehabilitation 2023 STBG Call $ 1,308,949.00 $ 1,158,813.00 WWTP Class I Multiuse Path 2023 CMAQ Call $ 493,378.00 $ 436,787.00 Totals: $ 3,068,023.00 $ 2,716,121.00
Grants Awaiting Funding Results
Grants Submitted and Not Awarded Funding
V:\COF\misc\COF-2026-Grant-Prjs.xlsx
September 23, 2026
RE: City of Firebaugh’s Recent Grant History
Mr. Gallegos,
Adams Ashby Group has been fortunate to work with the City of Firebaugh for a number of years and accomplished many great projects and programs. Over the years, our business has shifted gears and our grant focus is now primarily on the Community Development Block Grant (CDBG) Program. These funds have great flexibility in activities that are allowed, and we have developed a process that has positioned your City to be quite successful. As these funds are 100% grant funded with no match, they have been critical to allowing the City to update much of their major infrastructure and facilities – that would otherwise have been infeasible with only local monies.
Below is a list of CDBG grants that we have applied for and received on behalf of the City. No CDBG applicationssubmitted since 2017 have been denied and we have a 100% success rate with a very substantial amount of grant monies received. The only other applications that I am aware of that we have submitted on your behalf in the last 9 years, were for two park projects through Prop 68 – both of those applications were unsuccessful.
CDBG SUCCESS
• 24-CDBG-10008 – Maldonado Park and Salvation Army = $3.6 Million • 23A-CDBG-20006 – Storm Drain Improvements = $2,787,901 • 22-CDBG-NH-00014 – Salvation Army = $160,500
• CDBG-CV1/2/3 (Covid -19) - $345,847
• 20-CDBG-12000 – Fire Station = $4,066,094
• 18-CDBG-12911 – Waterline Replacement = $2,350,000
• 17-CDBG-12016 – VFW Hall and Sewer Line Replacement = $5,786,878 • TOTAL in last 9 Years - $19,097,220
If you have any other questions, please do not hesitate to reach out to me.
Paul Ashby
Adams Ashby Group
City of Firebaugh Public Works Department
Staff Report
To: Mayor Freddy Valdez and City Council Members
From: Michael Molina, Public Works Director
Date: October 5, 2026 - Council Meeting
Festival Support:
Public Works staff helped set up equipment for the community festival. After the festival, staff took down the equipment and cleaned up the area.
Water System Repairs:
Staff repaired several water leaks in the City. Staff will continue to check the water system and make repairs when needed.
Maldonado Park – Phase 3:
Phase 3 of the Maldonado Park project is moving along well. The contractor has completed all of the underground work. Concrete work is expected to begin soon.
Daily Operations:
Public Works staff continue to handle daily maintenance and service needs throughout the City.
This includes maintaining City facilities, public areas, and equipment, and responding to requests from residents.
Ongoing Work
Staff will continue regular maintenance and repairs throughout the City. The Department will also continue to support the Maldonado Park project and other City projects as needed.
Summary
Public Works staff continue to work on daily City operations, make needed repairs, support community events, and work on important City projects. Maldonado Park Phase 3 is progressing, with underground work completed and concrete work starting soon.
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