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51 archeologist to determine if the encountered resources are "important" cultural resources within the definition of CEQA Appendix K. The consulting archeologist shall develop, if necessary, further mitigation measures consistent with CEQA Appendix K to reduce any cultural resource impact to less than a significant level.
In addition, pursuant to §5097.98 of the State Public Resources Code, and Section 7050.5 of the State Health and Safety Code, in the event of the discovery of any human remains, all work is to stop and the County Coroner shall be immediately notified. If the remains are determined to be Native American, guidelines of the Native American Heritage Commission shall be adhered to in the treatment and disposition of the remains.
In implementation of this mitigation measure, PAR Environmental Services, Inc., has prepared a Cultural Resources Management Plan, Folsom Railroad Block, Historic District, City of Folsom, Sacramento County, California, dated August 2006. The City and the Developer shall comply with the Cultural Resources Management Plan in connection with the development of the Railroad Block.
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53 ATTACHMENT NO. 4
EXHIBIT A
BASIC CONCEPT DRAWINGS
[See Attached.]
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67 ATTACHMENT NO. 4
EXHIBIT B
PUBLIC PLAZA DESIGN
[See Attached.]
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68Page 165
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69 ATTACHMENT NO. 4
EXHIBIT C
PUBLIC PLAZA MAINTENANCE OBLIGATION MAP
[See Attached.]
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70Page 167
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71 ATTACHMENT NO. 5
LEGAL DESCRIPTION OF THE MIXED-USE PARCELS
ALL THAT REAL PROPERTY LOCATED IN THE CITY OF FOLSOM, SACRAMENTO COUNTY, CALIFORNIA, DESCRIBED AS FOLLOWS:
PARCELS A, C, D & E AS SHOWN ON THAT PARCEL MAP FILED IN THE SACRAMENTO COUNTY RECORDERS OFFICE IN BOOK 215 OF PARCEL MAPS, AT PAGE 17.
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73 ATTACHMENT NO. 6
INTENTIONALLY OMITTED
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75 ATTACHMENT NO. 7
SCHEDULE OF PERFORMANCE
Action Date
A. MIXED-USE PARCEL D ("ROUNDHOUSE")
Developer submitsrevised Granite House plans Complete
City estimated plan approval Complete
Developer commences construction Complete
Building ready for occupancy Complete
B. MIXED-USE PARCEL C ("GRANITE HOUSE")
Developer submits revised Granite House plans April 2025 Insurance certificate provided to City March 2026
City plan approval April 2026
Recordation of the Second Amended and Restated
Development Agreement October 2026
Developer commences construction April 2027
Building ready for occupancy (18 months) September 2028 C. MIXED-USE PARCEL E ("SUTTER ROW")
Developer submits Sutter Row plans October 2028
City estimated plan approval (9 months) August 2029
Insurance certificate provided to City February 2030
Developer commences construction March 2030
Building ready for occupancy (18 months) October 2031
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76 D. MIXED-USE PARCEL A ("LEIDESDORFF BLDG")
Developer submits Leidesdorff plans November 2031
City estimated plan approval (9 months) September 2032
Insurance certificate provided to City March 2033
Developer commences construction April 2033
Building ready for occupancy (18 months) November 2034
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77 ATTACHMENT NO. 8
FORM OF RELEASE OF CONSTRUCTION COVENANTS
RECORDING REQUESTED BY AND
AFTER RECORDATION TO:
Folsom Railroad Block Developers, LLC
ATTN: Jeremy G. Bernau, Member
921 Sutter Street
Folsom, CA 95630
RELEASE OF CONSTRUCTION COVENANTS
THIS RELEASE OF CONSTRUCTION COVENANTS (the “Release”) is made as of the ________ day of ___________________,20___ , by the CITY OF FOLSOM AS SUCCESSOR TO THE REDEVELOPMENT AGENCY OF THE CITY OF FOLSOM, a charter city and a municipal corporation (the "City"), in favor of FOLSOM RAILROAD BLOCK DEVELOPERS, LLC, a Delaware limited liability company (the “Developer”).
A. The City and the Developer have entered into that certain Second Amended and Restated Development Agreement (the "DA") dated _________________, 2026, concerning the redevelopment of certain real property (the "Mixed-Use Parcels") situated in the City of Folsom, California, as more fully described in Exhibit A, attached hereto and made a part hereof.
B. As referenced in Section 311 of the DA, the City is required to furnish the Developer with a Release of Construction Covenants upon completion of construction of the Developer Improvements (as defined in Section 101 of the DA) upon each of the Mixed-Use Parcels, which Release is required to be in such form as to permit it to be recorded in the Recorder’s office of Sacramento County. This Release is a conclusive determination of satisfactory completion of the construction and development required by the DA upon Mixed- Use Parcel __.
C. The City has conclusively determined that such construction and development upon Mixed-Use Parcel __ has been satisfactorily completed.
NOW, THEREFORE, the City hereby certifies as follows:
1. The Developer Improvements to be constructed by the Developer upon Mixed-Use Parcel __ have been fully and satisfactorily completed in conformance with the DA. Any operating requirements and all use, maintenance or nondiscrimination covenants contained in the DA shall remain in effect and enforceable according to their terms.
2. Nothing contained in this instrument shall modify in any other way any other provisions of the DA.
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78 IN WITNESS WHEREOF, the City has executed this Release as of the date set forth above.
CITY OF FOLSOM AS THE SUCCESSOR
AGENCY TO THE REDEVELOPMENT
AGENCY,
By [Not for Execution/Form Only]
City Manager
APPROVED:
By [Not for Execution/Form Only]
City Attorney
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Folsom City Council
Staff Report
1 MEETING DATE: 10/13/2026
AGENDA SECTION: Consent Calendar
SUBJECT: Ordinance No. 1379 – An Uncodified Ordinance Levying Special Taxes for the Fiscal Year 2026-27 and Following Fiscal Years Solely within and Relating to the City of Folsom
Community Facilities District No. 22A (Folsom Heights)
(Second Reading and Adoption)
FROM: Finance Department
RECOMMENDATION / CITY COUNCIL ACTION
It is recommended that the City Council conduct the second reading and move to adopt the following ordinance:
Ordinance No. 1379 – An Uncodified Ordinance Levying Special Taxes for the Fiscal Year 2026-27 and Following Fiscal Years Solely within and Relating to the City of Folsom Community Facilities District No. 22A (Folsom Heights)
BACKGROUND / ISSUE
The Folsom Plan Area Specific Plan Public Facilities Financing Plan (“PFFP”), approved by the City Council on January 28, 2014 via Resolution 9298, is an $877 million plan that describes the backbone infrastructure and facility requirements, presents a comprehensive financing strategy, and sets forth the estimated time horizon for the development of the Folsom Plan Area (“FPA”). In 2018, at the request of the landowners, City of Folsom Community Facilities District No. 22 (Folsom Heights) (“CFD No. 22”) was formed and special tax revenues generated from CFD No. 22 would have helped fund all or a portion of the project’s share of PFFP backbone infrastructure and facilities. Now, at the request of the landowners, CFD No. 22 will be terminated in connection with this formation and replaced by CFD 22A.
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2 Landowners within the FPA requested to form the proposed City of Folsom Community Facilities District No. 22A (Folsom Heights) (“CFD No. 22A”), including three separate Improvement Areas (“IA”), designated as Improvement Area No. 1, Improvement Area No. 2 and Improvement Area No. 3. A boundary map showing the proposed CFD 22A and the three separate improvement areas is below.
Special tax revenues generated from each IA within CFD No. 22A will help fund all or a portion of the project’s share of PFFP backbone infrastructure and facilities. A detailed list of authorized facilities can be found under Exhibit A of Resolution No. 11710. A summary of the facilities authorized to be funded by CFD No. 22A include, but are not limited to:
• Transportation Improvements including all public roadway improvement designed to meet the needs of development within CFD No. 22A, including internal subdivision streets and related underground utilities.
• Water System Improvements
• Recycled Water System Improvements
• Drainage System Improvements
• Wastewater System Improvements
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3 • Park, Parkway and Open Space Improvements
• Specific Plan Infrastructure Fee Infrastructure
• Other Incidental Expenses and Bond Issuance Costs
In addition, the following project-specific services are anticipated to be funded by CFD No. 22A special taxes:
• Open space maintenance
• Landscape corridors and paseos
• Street light maintenance
• Medians, entries and entry monumentation
• Neighborhood park maintenance, repair and replacement • Community amenities
• Storm water management
• Other miscellaneous costs related to any of the items described above • Anticipated future repairs or replacements costs.
• Public Services for Police, Fire and other emergency services The proposed CFD No. 22A is located within the FPA and is generally bounded by U.S.
Highway 50 on the north, the El Dorado County line on the east, and White Rock Road on the south. Each IA within CFD No. 22A includes several Assessor’s Parcel Numbers, which are identified in the proposed boundary map for CFD No. 22A. The proposed development plan for each IA within CFD No. 22A includes the following:
Improvement
Area
SF/SFHD
Units MLD Units
NonResidential
Lots
Total
Residential
Units Total Lots
IA 1 209 53 0 262 262
IA 2 196 72 0 268 268
IA 3 0 0 3 0 3
Total 405 125 3 530 533
The CFD No. 22A funding stream will be a combination of bonded indebtedness and pay-asyou-go (“PAYGO”) funding, both secured by the levy of special taxes upon property within the boundaries of CFD No. 22A.
On August 11, 2026, the City Council approved a proposed boundary map and declared the intention to form CFD No. 22A and to levy special taxes within CFD No. 22A by passage of Resolution No. 11679. On that same date, the City Council declared the necessity for incurring bonded indebtedness in and for CFD No. 22A and in and for each IA designated therein by passage of Resolution No. 11680.
A Public Hearing and landowner election were conducted on September 22, 2026. At that time, the following resolutions were approved by the Council:
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4 • Resolution No. 11710, the Resolution of Formation, which formed CFD No. 22A and designated three Improvement Areas and authorizes the levy of special taxes within each Improvement Area
• Resolution No. 11711, which deemed it necessary to incur bonded indebtedness within Improvement Area No. 1 and No. 2
• Resolution No. 11712, which called for a special mailed ballot election within each Improvement Area
• Resolution No. 11713, which declared the results of the special mailed ballot election within each Improvement Area
• Resolution No. 11714, which determined the cessation of special tax for the previously formed CFD 22
The results of the landowner elections were as follows:
Improvement Area No. 1: 55 in favor of the ballot measure and zero opposed Improvement Area No. 2: 54 in favor of the ballot measure and zero opposed Improvement Area No. 3: 12 in favor of the ballot measure and zero opposed
POLICY / RULE
Chapter 5 of the Folsom Plan Area Public Facilities Financing Plan authorizes the formation of CFDs to finance the construction, acquisition, and servicing of FPA backbone infrastructure and public facilities
Section 2.5.3 of the First Amended and Restated Tier 1 Development Agreement authorizes the formation of infrastructure CFDs
Resolution No. 9282 – A Resolution of the City Council of the City of Folsom Approving Goals and Policies for Community Facilities Districts
Mello-Roos Community Facilities Act of 1982
ANALYSIS
CFD No. 22A will be structured as an extended-term CFD and will provide the necessary funding to help fund all or a portion of the project’s share of PFFP backbone infrastructure and facilities, including related environmental mitigation obligations. The PFFP backbone infrastructure and facilities will be financed using both bond proceeds and PAYGO special tax revenues. The extended-term CFD structure is proposed to help to meet the challenge of highcost infrastructure and facilities while also aligning the timing of future funding availability with the need for such funding.
The PFFP backbone facilities to be funded via CFD No. 22A, and listed above, were originally anticipated to be funded by either Community Facilities District No. 18 (Folsom Plan Area -
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5 Area-Wide Improvements and Services) or funded as part of project specific CFDs established for each development within the FPA.
The special tax revenue generated from taxable parcels within each IA of CFD No. 22A will be comprised of a special tax to fund facilities and a special tax to fund services. The 2026/27 maximum facilities special tax rates, set forth in each IA’s Rate and Method of Apportionment (RMA), for each land use category are provided in the table below:
Land Use Category Lot Size
Improvement
Area
2026/27
Maximum
Facilities
Special Tax
Rate Per
Single-Family Detached Property – SF Zoning Any 1 $3,500 Lot Single-Family Detached Property – SFHD Zoning > = 5,775 Sq Ft 1 $2,800 Lot Single-Family Detached Property – SFHD Zoning < 5,775 Sq Ft 1 $2,600 Lot Single-Family Detached Property – MLD Zoning Any 1 $2,000 Lot Other Taxable Property Any 1 $15,000 Acre
Permit Ready Multi-Family/Non-Residential
Property Any 1 $15,000 Acre
Large Lot Property Any 1 $15,000 Acre
Undeveloped Property Any 1 $15,000 Acre
Single-Family Detached Property – SF Zoning Any 2 $3,770 Lot Single-Family Detached Property – SFHD Zoning > = 5,775 Sq Ft 2 $3,067 Lot Single-Family Detached Property – SFHD Zoning < 5,775 Sq Ft 2 $2,959 Lot Single-Family Detached Property – MLD Zoning Any 2 $2,357 Lot Other Taxable Property Any 2 $15,000 Acre
Permit Ready Multi-Family/Non-Residential
Property Any 2 $15,000 Acre
Large Lot Property Any 2 $15,000 Acre
Undeveloped Property Any 2 $15,000 Acre
Single-Family Detached Property – SF Zoning Any 3 $0 Lot Single-Family Detached Property – SFHD Zoning > = 5,775 Sq Ft 3 $0 Lot Single-Family Detached Property – SFHD Zoning < 5,775 Sq Ft 3 $0 Lot Single-Family Detached Property – MLD Zoning Any 3 $0 Lot Other Taxable Property Any 3 $0 Acre
Permit Ready Multi-Family/Non-Residential
Property Any 3 $0 Acre
Large Lot Property Any 3 $0 Acre
Undeveloped Property Any 3 $0 Acre
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6 The CFD No. 22A facilities special tax can be levied and collected through Fiscal Year 2086/87. Each fiscal year, commencing with 2027/28, the maximum facilities special tax rate will be increased by 2% annually.
The 2026/27 maximum services special tax rates, set forth in each IA’s RMA for each land use category are provided in the table below:
Land Use Category Lot Size
Improvement
Area
2026/27
Maximum
Services
Special Tax
Rate Per
Single-Family Detached Property – SF Zoning Any 1 $137 Lot Single-Family Detached Property – SFHD Zoning > = 5,775 Sq Ft 1 $137 Lot Single-Family Detached Property – SFHD Zoning < 5,775 Sq Ft 1 $137 Lot Single-Family Detached Property – MLD Zoning Any 1 $117 Lot Other Taxable Property Any 1 $645 Acre
Permit Ready Multi-Family/Non-Residential Property Any 1 $645 Acre Large Lot Property Any 1 $645 Acre
Undeveloped Property Any 1 $645 Acre
Single-Family Detached Property – SF Zoning Any 2 $137 Lot Single-Family Detached Property – SFHD Zoning > = 5,775 Sq Ft 2 $137 Lot Single-Family Detached Property – SFHD Zoning < 5,775 Sq Ft 2 $137 Lot Single-Family Detached Property – MLD Zoning Any 2 $117 Lot Other Taxable Property Any 2 $659 Acre
Permit Ready Multi-Family/Non-Residential Property Any 2 $659 Acre Large Lot Property Any 2 $659 Acre
Undeveloped Property Any 2 $659 Acre
Single-Family Detached Property – SF Zoning Any 3 $137 Lot Single-Family Detached Property – SFHD Zoning > = 5,775 Sq Ft 3 $137 Lot Single-Family Detached Property – SFHD Zoning < 5,775 Sq Ft 3 $137 Lot Single-Family Detached Property – MLD Zoning Any 3 $117 Lot Other Taxable Property Any 3 $474 Acre
Permit Ready Multi-Family/Non-Residential Property Any 3 $474 Acre Large Lot Property Any 3 $474 Acre
Undeveloped Property Any 3 $474 Acre
The CFD No. 22A services special tax can be levied and collected until the bonds mature, or the “Transition Event”, per the RMA. Each fiscal year, commencing with 2027/28, the
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7 maximum services special tax rate will be increased by the maximum of two percent (2%) or the June annualized percentage change of the Consumer Price Index for all Urban Consumers, for the San Francisco-Oakland-San Jose area, not to exceed four percent (4%).
After the Transition Event, both the facilities special tax and services special tax levies will cease, and a transition services special tax will replace the prior funding. The transition services special tax will be an amount equal to 50% of the maximum facilities special tax rate the year prior to the Transition Event plus the maximum services special tax rate the year prior to the Transition Event. Each fiscal year, commencing with the transition year, the maximum transition services special tax rate will be increased by the maximum of two percent (2%) or the June annualized percentage change of the Consumer Price Index for all Urban Consumers, for the San Francisco-Oakland-San Jose area, not to exceed four percent (4%).
As described above, CFD No. 22A will include an extended-term in order to provide the financing to fund CFD No. 22A authorized facilities through multiple CFD bond issues and the generation of PAYGO special tax revenue from the levy and collection of the special tax.
The primary pledge of CFD No. 22A special tax revenues will be to service outstanding CFD No. 22A debt. Special tax revenues in excess of the annual debt service and administrative expenses will be used on a PAYGO basis. 100% of the PAYGO revenue beginning with CFD No. 22A formation through the 20th fiscal year is intended to be available to the landowners to fund eligible facilities. After that, any PAYGO revenues may be used at the City’s discretion to continue to fund or acquire eligible facilities, or the City may elect to reduce the special tax levy amount to eliminate PAYGO revenues.
Ordinance No. 1379 authorizes the applicable special tax to be levied within CFD No. 22A for fiscal year 2026/27 and following fiscal years. The Ordinance was introduced for the first reading on September 22, 2026. No changes have been made to the ordinance since the first reading.
FINANCIAL IMPACT
The services special tax for CFD No. 22A was structured to include police, fire, and other emergency services as project-specific services.
The CFD No. 22A formation, bonded indebtedness, and expenses are solely the responsibility of CFD No. 22A.
ENVIRONMENTAL REVIEW
An Initial Study and Mitigated Negative Declaration prepared for the Folsom Plan Area Backbone Infrastructure Project were previously prepared for, and adopted by the City Council on February 24, 2015, in accordance with the requirements of the California Environmental Quality Act. Pursuant to CEQA Guidelines section 15378(c), the term “project” does not mean each separate governmental approval for an approved activity which may be subject to several discretionary approvals by governmental agencies. Additionally, the creation of government
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8 funding mechanisms which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment is not defined as a “project” under CEQA. CEQA Guidelines Section 15378(b)(4) and 15061(b)(3).
ATTACHMENTS
1. Ordinance No. 1379 – An Uncodified Ordinance Levying Special Taxes for the Fiscal Year 2026-27 and Following Fiscal Years Solely within and Relating to the City of Folsom Community Facilities District No. 22A (Folsom Heights) (Second Reading and Adoption)
Submitted,
Stacey Tamagni
Finance Director/CFO
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Attachment 1
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Ordinance No. 1379
ORDINANCE NO. 1379
AN UNCODIFIED ORDINANCE LEVYING SPECIAL TAXES
FOR THE FISCAL YEAR 2026-27 AND FOLLOWING FISCAL YEARS
SOLELY WITHIN AND RELATING TO THE CITY OF FOLSOM
COMMUNITY FACILITIES DISTRICT NO. 22A
(FOLSOM HEIGHTS)
The City Council of the City of Folsom hereby ordains as follows:
SECTION 1 PURPOSE
The City Council of the City of Folsom hereby finds, determines and declares based on the record before it that:
1. The City is authorized to establish a community facilities district pursuant to the terms of the Mello-Roos Community Facilities Act of 1982, Chapter 2.5 of Division 2 of Title 5 of the California Government Code, commencing with Section 53311 (the “Act”); and
2. On September 22, 2026, the City Council adopted its Resolution No. 11710 (the “Resolution of Formation”) establishing the City of Folsom Community Facilities District No. 22A (Folsom Heights) (the “District”) and designated three separate improvement areas therein (the “Improvement Areas”), pursuant to the Act; and
3. In accordance with the separate Rate and Method of Apportionment for each Improvement Area, the Resolution of Formation approved the annual levy, subject to voter approval, of a special tax in connection with each Improvement Area of the District (the “Special Tax”); and
4. The Resolution of Formation proposed the establishment of an appropriations limit for each Improvement Area of the District (the “Appropriations Limit”); and
5. On September 22, 2026, the City Clerk, as elections official, conducted an election of the landowners of each Improvement Area of the District (the “Elections”); and
6. On September 22, 2026, the City Council adopted its Resolution No. 11713 certifying that, at the Elections, the landowners of each Improvement Area of the District approved the Special Tax and the Appropriations Limit for each respective Improvement Area; and
7. The City Council desires to levy and impose the Special Tax and to take other related actions.
SECTION 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF FOLSOM
RESOLVES:
1. The recitals set forth in Section 1 are true and correct.
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Ordinance No. 1379
2. A special tax is hereby levied on all Taxable Property (as defined in the respective Rate and Method of Apportionment) within each Improvement Area of the District, for the 2026-27 fiscal year and for all subsequent fiscal years in the amount of the maximum authorized tax, provided that this amount may be adjusted annually, subject to the maximum authorized special tax limit, by resolution of the City Council.
3. The Finance Director of the City of Folsom or designee thereof (the “CFD Administrator”) is authorized and directed, to determine each year, without further action of the City Council, the Special Tax, to prepare the annual Special Tax roll in the amount of the Special Tax in accordance with the related exhibit and, without further action of the City Council, to provide all necessary and appropriate information to the Sacramento County AuditorController’s Office (the “County”) in proper form, and in proper time, necessary to effect the correct and timely billing and collection of the Special Tax on the secured property tax roll of the County; provided, that as provided in the Resolution of Formation and Section 53340 of the California Government Code, the City has reserved the right to utilize any method of collecting the Special Tax which it shall, from time to time, determine to be in the best interests of the City of Folsom (the “City”), including but not limited to, direct billing by the City to the property owners and supplemental billing.
4. The appropriate officers and agents of the City are authorized to make adjustments to the Special Tax roll prior to the final posting of the Special Tax to the County tax roll each fiscal year, as may be necessary to achieve a correct match of the Special Tax levy with the assessor’s parcel numbers finally utilized by the County in sending out property tax bills.
5. The City agrees that, in the event the Special Tax is collected on the secured tax roll of the County, the County may deduct its reasonable and agreed charges for collecting the Special Tax from the amounts collected, prior to remitting the Special Tax collections to the City.
6. Taxpayers who have requested changes or corrections of the Special Tax pursuant to Section J of the respective Rate and Method of Apportionment and who are not satisfied with the decision of the CFD Administrator (whether the CFD Administrator disagrees with the taxpayer or concludes that the City is not authorized to consider the change requested), may appeal to the City Council. The appeal must be in writing and fully explain the grounds of appeal, and must be based solely on the correction of mistakes in the levy based upon the status of the property, and no other appeals will be allowed. The CFD Administrator shall schedule the appeal for consideration within a reasonable time at a City Council meeting.
SECTION 3 SEVERABILITY
If for any cause any portion of this ordinance is found to be invalid, or if the Special Tax is found inapplicable to any particular parcel by a court of competent jurisdiction, the balance of this ordinance, and the application of the Special Tax to the remaining parcels, shall not be affected.
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Ordinance No. 1379
SECTION 4 EFFECTIVE DATE
This ordinance shall take effect and be in force as a tax measure thirty (30) days following its second reading and adoption at a meeting of the City Council; and before the expiration of twenty (20) days after its passage the same shall be published, with the names of the members voting for and against the same, at least once in a newspaper of general circulation published and circulated in the District.
This ordinance was introduced and the title thereof read at the regular meeting of the City Council on September 22, 2026, and the second reading is to occur at the regular meeting of the City Council on October 13, 2026.
On a motion by Councilmember _________ seconded by Councilmember ___________, the foregoing ordinance was passed and adopted by the City Council of the City of Folsom, State of California, this 13th day of October 2026 by the following roll-call vote:
AYES: Councilmember(s):
NOES: Councilmember(s):
ABSENT: Councilmember(s):
ABSTAIN: Councilmember(s):
Justin Raithel, MAYOR
ATTEST:
Christa Freemantle, CITY CLERK
10/13/2026 Item No.5.
Folsom City Council
Staff Report
1 MEETING DATE: 10/13/2026
AGENDA SECTION: Consent Calendar
SUBJECT: Resolution No. 11725 A Resolution Authorizing the City Manager to Accept a Selective Traffic Enforcement Program (STEP) Grant offered by the State of California Office of Traffic Safety (OTS) in the amount of $110,000, to Reduce and Mitigate the Impacts of Impaired Driving, Distracted Driving, Seat Belt Enforcement and Training, and Appropriation of Funds in the General Grant Fund (Fund 012)
FROM: Police Department
RECOMMENDATION / CITY COUNCIL ACTION
Staff recommends that the City Council pass and adopt Resolution No. 11725 – A Resolution Authorizing the City Manager to Accept a Selective Traffic Enforcement Program (STEP) Grant offered by the State of California Office of Traffic Safety (OTS) in the amount of $110,000, to Reduce and Mitigate the Impacts of Impaired Driving, Distracted Driving, Seat Belt Enforcement and Training, and Appropriation of Funds in the General Grant Fund (Fund 012).
BACKGROUND / ISSUE
Enhancing Road Safety Through Proactive Measures
From 2020 to 2024, Folsom experienced collisions involving impaired drivers, resulting in injuries and fatalities. However, in 2025, thanks to grant-funded proactive saturation patrols and DUI checkpoints, the city saw a 66% decrease in DUI-related traffic collisions.
Officers conducted 212 arrests for driving under the influence during patrol operations and dedicated enforcement efforts. These efforts are part of a broader commitment to ensuring our streets are safe for everyone.
10/13/2026 Item No.6.
2 In 2025, Folsom experienced 1,534 vehicle collisions, resulting in 549 investigations, 328 people injured and 6 fatalities. In addition to DUI related collisions, unsafe speed continues to represent the highest primary collision factor in these cases, and in 2025, 1,256 citations were issued for speed. Furthermore, distracted driving continued to present safety concerns in Folsom, and in 2025, 192 citations were issued for distracted driving. These efforts are part of a broader commitment to ensuring our streets are safe for everyone.
Securing Funding for Future Initiatives
To further these safety goals, the Folsom Police Department successfully applied for a State of California grant from the Office of Traffic Safety (OTS). In September 2026, the department was awarded $110,000. This funding is crucial and will be used for:
• DUI checkpoints and other enforcement activities
• Pedestrian and bicycle enforcement
• Motorcycle safety enforcement
• Distracted driving and seatbelt enforcement
• Traffic safety educational presentations to promote safe driving • Training for officers in DUI detection
This grant will allow the police department to continue its proactive approach to road safety, building on the progress already made and ensuring Folsom remains a safe community.
POLICY / RULE
City Council Resolution 8367 states that grant applications, including any requiring an ongoing commitment of resources or staff, shall be reviewed and approved by the City Council prior to submittal.
ANALYSIS
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to dangerous driving, including speeding, distracted driving and driving under the influence of alcohol and other drugs. The intent of these programs is to educate the public and enforcement of driving laws on the roadway, to improve the Organization/Agency’s effectiveness through training and development of new strategies. Each of these action items will help reduce the number of vehicle collisions.
FINANCIAL IMPACT
The State of California through the Office of Traffic Safety awarded the City grant funding in the amount of $110,000 with no matching funds required. If accepted, the grant award would
10/13/2026 Item No.6.
3 increase revenue estimates and appropriations by $110,000 in the General Grant Fund (Fund 012). Costs would be funded initially through the General Grant Fund (Fund 012) and reimbursed by the State of California, Office of Traffic Safety.
ATTACHMENTS
1. Resolution No. 11725 – A Resolution Authorizing the City Manager to accept a Selective Traffic Enforcement Program (STEP) Grant offered by the State of California Office of Traffic Safety (OTS) in the amount of $110,000, to Reduce and Mitigate the Impacts of Impaired Driving, Distracted Driving, Seat Belt Enforcement and Training, and Appropriation of Funds in the General Grant Fund (Fund 012)
2. California Office of Traffic Safety Grant Agreement, Grant No. PT27058 Submitted,
Adam Green, Chief of Police
10/13/2026 Item No.6.
Attachment 1
10/13/2026 Item No.6.
Resolution No. 11725
RESOLUTION NO. 11725
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT A SELECTIVE
TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT OFFERED BY THE STATE
OF CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) IN THE AMOUNT OF $110,000, TO REDUCE AND MITIGATE THE IMPACTS OF IMPAIRED DRIVING,
DISTRACTED DRIVING, SEAT BELT ENFORCEMENT AND TRAINING, AND APPROPRIATION OF FUNDS IN THE GENERAL GRANT FUND (FUND 012) WHEREAS, the City of Folsom Police Department is requesting the City Council authorize the acceptance of a grant titled, “Selective Traffic Enforcement Program (STEP)” for the Period of October 1, 2026, through September 30, 2027, from the State of California, Office of Traffic Safety in the amount of $110,000; and,
WHEREAS, selective enforcement of the primary causes of collisions are an effective way to deter motorists who would speed, drive while under the influence of alcohol and other drugs, drive while distracted, or otherwise drive unsafe, thereby reducing fatal and injury collisions; and,
WHEREAS, the grant monies will be used to reimburse personnel overtime costs associated with selective traffic enforcement and the training of officers in the detection, apprehension and prosecution of impaired drivers; and,
WHEREAS, the grant monies will be used to conduct community outreach programs through educational presentations and campaigns; and,
WHEREAS, the grant monies require no local matching funds.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Folsom hereby authorizes the acceptance of a grant titled, “Selective Traffic Enforcement Program (STEP) grant from the State of California, Office of Traffic Safety (OTS) in the amount of $110,000, which will provide funding to conduct selective traffic enforcement geared at reducing the number of fatal and injury collisions in the City and training.
BE IT FURTHER RESOLVED that the City Council of the City of Folsom authorizes the Finance Director to increase revenue estimates and appropriate the grant amount of $110,000 in the General Grant Fund (Fund 012).
PASSED AND ADOPTED this 13th day of October 2026, by the following roll call vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
__________________________
Justin Raithel, MAYOR
10/13/2026 Item No.6.
Resolution No. 11725
ATTEST:
_______________________
Christa Freemantle, CITY CLERK
10/13/2026 Item No.6.
Attachment 2
10/13/2026 Item No.6.
State of California - Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT27058
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY
Folsom
4. AGENCY UNIT TO ADMINISTER GRANT
Folsom Police Department
3. Grant Period
From: 10/01/2026
To: 09/30/2027
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes involving alcohol and other primary crash factors. The funded strategies may include impaired driving enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These strategies are designed to earn media attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $110,000.00 Allocation is continaent uoon availability of federal funds.
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
• Schedule A - Problem Statement, Goals and Objectives and Method of Procedure • Schedule B - Detailed Budget Estimate and Sub-Budget Estimate (if applicable) • Schedule B-1 - Budget Narrative and Sub-Budget Narrative (if applicable) • Exhibit A - Certifications and Assurances
• Exhibit B* - OTS Grant Program Manual
• Exhibit C - Grant Electronic Management System (GEMS) Access *The item shown with an asterisk(*), is hereby incorporated by reference and made a part of this agreement as if attached hereto. This document can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
Use of OTS Grant Agreement template in lieu of the California Model Agreement (CMA) The California Office of Traffic Safety (OTS) utilizes its standardized OTS Grant Agreement template for awards. The format, structure, and uniformity of the OTS Grant Agreement template allows for processing through Grant Electronic Management System (GEMS). OTS's approach to using the OTS Grant Agreement template is consistent with the California Model Agreement (CMA) developed by University of California Office of the President (UCOP) and directed by the Department of General Service (DGS). For more information, please review the OTS Grant Program Manual.
Pre-Agreement Work
No work shall commence and no costs shall be incurred prior to the grant start date or the grant agreement being fully signed and executed. Any such costs are incurred at the grantee's own risk and may not be reimbursed. 9/21/2026 7:58:30 AM Page 1 of 22
10/13/2026 Item No.6.
8. Approval Signatures
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the grant terms and conditions described herein.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
A. GRANT DIRECTOR 8. AUTHORIZING OFFICIAL
NAME: Paul Rice NAME: Adam Green
TITLE: Sergeant TITLE: Chief
EMAIL: [email protected] EMAIL: [email protected]
PHONE: (916) 355-7230 PHONE: (916) 461-6451
ADDRESS: 46 Natoma Street ADDRESS: 46 Natoma Street
Folsom, CA 95630 Folsom, CA 95630
;;,,,;a Sep 21, 2026 AdMW:Jr..,,, Sep 23, 2026 Paul Rice (Sep 21, 2026 08 07:38 PDTJ Adam Green (Sep 23, 2026 11 :43:08 PDT) (Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY NAME: Laura Dehaan NAME: Stephanie Dougherty
TITLE: Administrative Technician TITLE: Director
EMAIL: [email protected] EMAIL: [email protected] PHONE: 916-461-6452 PHONE: (916) 509-3030
ADDRESS: 46 Natoma Street ADDRESS: 2208 Kausen Drive, Suite 300 Folsom, CA 95630 Elk Grove, CA 95758
!ad1:Z'd J)CtfddN Sep 21, 2026 S'3/"'.,,,.,;z:>,ur'7' Sep 30, 2026 LAURA DEHAAN (Sep 21, 2026 08:59:53 POT) (Signature) (Date) (Signature) (Date)
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Mary Khang SAM#: MKCYAV8HZR29
ADDRESS: 2208 Kausen Drive Suite 300
Sacramento, CA 95758
REGISTERED
ADDRESS: 46 Natoma Street
CITY: Folsom
ZIP+4: 95630-2614
9/21/2026 7:58:30 AM Page 2 of 22
10/13/2026 Item No.6.
10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
405e DDA- 20.616 0521-0890-101 2026 19/26 BA/26 $19,800.00 402PT-27 20.600 0521-0890-101 2026 19/26 BA/26 $30,000.00 164ID-27 20.608 0521-0890-101 2026 19/26 BA/26 $60,200.00 AGREEMENT $110,000.00 TOTAL
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted $110,000.00 funds for the current budget year are available for the period and PRIOR AMOUNT ENCUMBERED FOR THIS purpose of the expenditure stated above, notwithstanding allocations AGREEMENT contingent on availability of federal funds. $ 0.00
OTS ACCOUNTING OFFICER'S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE Mo/~ Sep 24, 2026 $110,000.00
9/21/2026 7:58:30 AM Page 3 of 22 Page 300
10/13/2026 Item No.6.
State of California - Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT27058
1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.
The City of Folsom, California is located in eastern Sacramento County. Folsom incorporated in 1946 with 34 square miles of land and became the third city in Sacramento County. The estimated population of the City of Folsom is 91,705 citizens at the beginning of 2026 which is an approximately 2% increase from 2025. Folsom is the third highest populated city in Sacramento County. The City of Folsom of Folsom is boarded by Folsom Lake to the north and Lake Natoma to the west, both of which draw numerous visitors and motorist throughout the year. Folsom also has a major arterial roadway (Folsom-Auburn Road) which is heavily used by commuters traveling to and from El Dorado County to the east and Placer County to the north. Highway 50 runs through the City of Folsom and El Dorado County boarders Folsom to the east.
Folsom's roadways are heavily traveled not only by Folsom residents, commuter traffic, but also by motorists traveling to and from the Lake Tahoe area.
Describe the problem(s) to be addressed, supported by current and relevant crash data. (most recent calendar year data/stats).
Overall Crash Statistics
In 2025, the Folsom Police Department received reports of 1,534 crashes, resulting in 549 investigations being completed. These crashes resulted in 328 people injured and 6 fatalities.
Driving Under the Influence
Driving under the influence of alcohol continues to be a problem in Folsom, as with the Sacramento County and the State of California. In 2024, Folsom PD responded to 389 reports of possible DUI drivers and made 212 alcohol related driving arrests. Driving under the influence showed to be the 3 th highest primary crash
factors, with a total of 55 crashes, equating to 10.32% of Folsom's total number of crashes. 9 people were injured in alcohol related crashes with 0 fatalities. Although the DUI increased as a primary crash factor in 2025, the total number of injury crashes and injuries caused by drunk driver's reduced by 66%.
Traffic Safety
Unsafe speed continues to be the highest primary crash factor in the City of Folsom. In 2025, there were 102 crashes (19.14.% of the total number of crashes) with unsafe speed as the primary crash factor, resulting in 74 injuries, and 1 fatality. During 2025, 1,256 citations were issued for speed, equating to 22.2% of the total number of citations issued in Folsom. Typically, citizens reporting reckless drivers often lack knowledge of the elements of what must be met to constitute reckless driving and in most cases, speeding tends to be the main complaint regarding reckless drivers. In 2024, Folsom PD had reports of 1059 reckless drivers.
In 2025, Folsom PD issued ·192 citations for distracted cJ1ivi11y, c1 decrease of 9.3% (1S cites) from 2024. Last year, Folsom PD issued 571 seatbelt citations, an increase of 17.8% (86 cites) from 2024.
In 2025, Folsom had 25 crashes involving motorcycles, resulting in 21 persons being injured. Right-of-way violations in general were the 5th highest primary crash factor in 2025, resulting in 41 crashes, 7.69% of our total crashes, resulting in 33 persons injured.
Last year, Folsom PD had 20 crashes involving pedestrians, resulting in 18 injuries and 2 fatalities. We also had 25 crashes involving bicyclists, resulting in 20 injuries. There was no statistically significant change from 2024 to 2025 in these types of crashes, however Folsom also experienced a rise in motorized bicycle and motor driven scooter crashes. A total of 13 crashes with 12 injuries occurred in 2025 compared to 1 crash with 1 injury in 2024.
Define the target population the grant intends to serve and how they are affected by the problem(s).
The City of Folsom has annexed a significant portion of land south of our city and residential construction has been taking place at a very accelerated rate since the last Census was completed, thus not accounting for a lar e o ulation rowth to our cit . This residential rowth has added a si nificant number of vehicles 9/21/2026 7:58:30 AM Page 4 of 22
10/13/2026 Item No.6.
on the roadway and additional roadways and traffic control devices deserving of our traffic enforcement. We have also observed an increase in commute traffic utilizing our roadways while driving from neighboring jurisdiction to jurisdiction.
OTS funded checkpoints and DUI saturation patrols will focus on these commuter arterial roadways as a large portion of our alcohol arrested subjects do not have origination or termination points within our city, but a utilizing City of Folsom roadways in effort to avoid the California Highway Patrol personnel on state highways.
Additionally, we will conduct targeted traffic operations during prime commute times when a greater number of vehicles are on the roadway and when we are likely to have the greatest amount of commute traffic taking place. We will utilize SWITRS (Statewide Integrated Traffic Records System) to identify high crash areas and primary crash factors in an effort to reduce crashes and make our roadways safer.
We will utilize directed bicycle enforcement operations surrounding our schools and on weekends when we are likely to have a greater number of bicycles on our roadways. We will continue to encourage all personnel working OTS directed traffic operations and patrol personnel as well to conduct strict seatbelt enforcement, as seatbelts save lives. We will continue to conduct highly publicized pedestrian sting operations in an effort to make roadways safer for pedestrians as well.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol-involved crashes.
8. Reduce the number of persons injured in alcohol-involved crashes.
9. Reduce the number of persons killed in drug-involved crashes.
10. Reduce the number of persons injured in drug-involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 - 0259 hours) fatal crashes.
18. Reduce nighttime (2100 - 0259 hours) injury crashes.
B. Objectives:
1. Issue a news release announcing the kick-off of the grant by December 31st. The kick-off news releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 7 days prior to the issuance date of the release.
Target Number
1 2. Participate and report data (as required) in the following campaigns; Quarter 1:
National Pedestrian Safety Month, National Walk to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted Driving Awareness Month, National Motorcycle Safety Month, National Bicycle Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger Safety Week, and California's Pedestrian Safety Month.
12 3. Develop (by December 31) and/or maintain a "DUI BOLO" program to notify patrol and traffic officers to be on the lookout for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs 12 9/21/2026 7:58:30 AM Page 5 of 22
10/13/2026 Item No.6.
should be distributed to patrol and traffic officers monthly. Report on the outcomes of the "DUI BOLO" program.
4. Send law enforcement personnel to the NHTSA Standardized Field Sobriety 4 Testinq (SFST) (minimum 16 hours) POST-certified traininq,
5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired 4 Driving Enforcement (ARIDE) 16 hour POST-certified training.
6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training 1 (classroom and field traininq must be completed).
7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted 2 during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To enhance the overall deterrent effect and promote high visibility, it is recommended the grantee issue an advance press release and conduct social media activity for each checkpoint. For combination DUI/DL checkpoints, departments should issue press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead." OTS does not fund or support independent DL checkpoints. Only on an exception basis and with OTS pre-approval will OTS fund checkpoints that begin prior to 1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or ARI DE-trained.
8. Conduct DUI Saturation Patrol operation(s). 10
9. Conduct Traffic Enforcement operation(s), including but not limited to, primary 12 crash factor violations.
10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting 20 drivers using hand held cell phones and texting.
11. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or 3 during events with a high number of motorcycle incidents or crashes resulting from unsafe speed, DUI, following too closely, unsafe lane changes, improper turning, and other primary crash factor violations by motorcyclists and other drivers.
12. Conduct Nighttime (1800-0559) Click It or Ticket enforcement operation(s). 2
13. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in 4 areas or during events with a high number of pedestrian and/or bicycle crashes resulting from violations made by pedestrians, bicyclists, and drivers.
14. Conduct Traffic Safety educational presentation(s) with an effort to reach 2 community members. Note: Presentation(s) may include topics such as distracted driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger safety.
15. Conduct Know Your Limit campaigns with an effort to reach members of the 4 community.
16. Participate in highly visible collaborative DUI Enforcement operations. 4
17. Participate in hiQhly visible collaborative Traffic Enforcement operations. 4
3. METHOD OF PROCEDURE
A. Phase 1 - Program Preparation (1
st Quarter of Grant Year)
• The department will develop operational plans to implement the "best practice" strategies outlined in the objectives section.
• Conduct all training needed to implement the program, in the first quarter . • Purchase all grant related supplies and materials to implement the program, in the first quarter . • Items with a unit cost of $5,000 more (including tax and shipping) must comply with the Buy America Act.
• In order to develop/maintain the "DUI BOLOs," research will be conducted to identify repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The DUI BOLO may include the driver's name, last known address, DOB, description, current license status, and the number of times suspended or revoked for DUI. DUI BOLOs should be updated and distributed to traffic and patrol officers at least monthly. • Implementation of the STEP grant activities will be accomplished by deploying personnel at high crash locations.
Media Reauirements
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10/13/2026 Item No.6.
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31 and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline to issue a kick-off press release, communicate the reasons to your OTS grant coordinator and OTS PIO.
B. Phase 2 - Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
•
•
•
•
•
•
•
•
•
•
•
•
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
Send all PowerPoint presentations, online presentations and trainings for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator. Certified training courses are EXEMPT from the approval process.
The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the OTS grant coordinator.
Pre-approval is not required when using any OTS-supplied template for media advisories, news releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at [email protected] and your OTS grant coordinator when any material is distributed to the media and public, such as a news release, educational material, or link to social media post.
If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy your OTS grant coordinator.
News releases, social media posts and alerts on platforms such as NextDoor and Nixie reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process, The OTS PIO and your OTS grant coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your OTS grant coordinator with the embargoed date and time or with "INTERNAL ONLY: DO NOT RELEASE" message in subject line of email.
Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval.
Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS grant coordinator for approval prior to the production or duplication.
Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration.
Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS lo o.
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10/13/2026 Item No.6.
• Email the OTS PIO at [email protected] and copy your OTS grant coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so the OTS has sufficient notice to arrange for attendance and/or participation in the event. If unable to attend, email the OTS PIO at [email protected] and your OTS grant coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of the event within 7 days following significant grant-related event or program. The OTS PIO and your OTS grant coordinator should still be notified in advance when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
• Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received OTS PIO approval in a prior grant year must be resubmitted for approval in the current grant year.
• For additional guidance, refer to the OTS Grants Materials Approval Process. Guidelines and FAQs.
• Email the OTS PIO at [email protected] or your OTS grant coordinator for consultation when changes from any of the above requirements might be warranted.
C. Phase 3 - Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives. • Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant's accomplishments, challenges and significant activities. This narrative should also include whether aoals and obiectives were met, exceeded, or an explanation of whv objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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10/13/2026 Item No.6.
State of California - Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT27058
FUND NUMBER CATALOG FUND DESCRIPTION TOTAL AMOUNT
NUMBER (CFDA)
405e DDA-27 20.616 Distracted Driving Awareness $19,800.00 402PT-27 20.600 State and Community Highway $30,000.00
Safety
16410-27 20.608 Minimum Penalties for Repeat $60,200.00 Offenders for Driving While
Intoxicated
COST CATEGORY FUND UNIT COST OR UNITS TOTAL COST TO
NUMBER RATE GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 16410-27 $11,000.00 2 $22,000.00
DUI Saturation Patrols 16410-27 $1,600.00 10 $16,000.00 Collaborative DUI Enforcement 16410-27 $1,600.00 4 $6,400.00 Know Your Limit 16410-27 $1,500.00 4 $6,000.00
Benefits 16410 OT(@ 14.57% 16410-27 $50,400.00 1 $7,343.00 Traffic Enforcement 402PT-27 $850.00 12 $10,200.00
Pedestrian and Bicycle Enforcement 402PT-27 $800.00 4 $3,200.00 Motorcycle Safety Enforcement 402PT-27 $800.00 3 $2,400.00 Night-Time Click it Or Ticket Enforcement 402PT-27 $800.00 2 $1,600.00 Collaborative Traffic Enforcement 402PT-27 $800.00 4 $3,200.00 Traffic Safety Educational Presentations 402PT-27 $450.00 2 $900.00 Benefits 402 OT ca) 14.57% 402PT-27 $21,500.00 1 $3,133.00 Distracted Driving Enforcement 405e ODA- $864.10 20 $17,282.00 27 Benefits 405e OT@ 14.57% 405e ODA- $17,282.00 1 $2,518.00 27 Category Sub-Total $102,176.00
8. TRAVEL EXPENSES
In State Travel 402PT-27 $5,367.00 1 $5,367.00
$0.00
Category Sub-Total $5,367.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 16410-27 $2,457.00 1 $2,457.00
Category Sub-Total $2,457.00
F. INDIRECT COSTS
$0.00
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10/13/2026 Item No.6.
Category Sub-Total I I I I $0.00
GRANT TOTAL $110,000.00
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10/13/2026 Item No.6.
State of California - Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT27058
BUDGET NARRATIVE
PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations conducted by appropriate department personnel
Know Your Limit - Overtime for grant funded traffic safety presentations or campaigns conducted by appropriate department personnel.
Benefits 16410 OT@ 14.57% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Motorcycle Safety Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Night-Time Click it Or Ticket Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations conducted by appropriate department personnel
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations conducted by appropriate department personnel.
Benefits 402 OT@ 14.57% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the orant,
Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate department personnel.
Benefits 405e OT@ 14.57% - Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events supporting the grant goals and objectives and/or traffic safety. Anticipated travel may include the OTS Traffic Safety Summit - November 2026 - San Diego, CA, OTS Traffic Safety Law Enforcement Forum, and GHSA Annual Meeting - August 2027 - Anaheim, CA. Local mileage for grant activities and meetings is included.
All conferences, seminars or training not specifically identified in the Budget Narrative must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
-
EQUIPMENT
-
OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include 28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10), traffic counters (maximum of 2), generator, gas for generators, lighting, reflective banners, electronic flares, PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not be reimbursed.
INDIRECT COSTS
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10/13/2026 Item No.6.
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Salaries may include wages, salaries, special compensations, or authorized absences such as annual leave and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and (b) follows an appointment made in accordance with state or local laws and rules and meets federal requirements.
Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the expense of the grantee agency.
Nothing in this agreement shall be interpreted as a requirement, formal or informal, that a particular law enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and objectives here under.
The OTS grant funded activities must be separate from other grant funded program activities and maintained under separate accounting tracking codes (example: the same DUI checkpoint may not be funded by both the CHP Cannabis Tax Fund and the OTS).
Benefits for personnel costs can onlv be applied to straiqht time or overtime hours charged to the grant. 9/21/2026 7:58:30 AM Page 12 of 22
10/13/2026 Item No.6.
State of California - Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PT27058
Appendix A to Part 1300-Certifications and Assurances for Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117- 58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding.
Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
• 23 U.S.C. Chapter 4-Highway Safety Act of 1966, as amended; • Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; • 23 CFR part 1300-Uniform Procedures for State Highway Safety Grant Programs; • 2 CFR part 200--Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;
• 2 CFR part 1201-Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
• 49 CFR part 21 (entitled Non-discrimination in Federally-Assisted Programs of the Department of Transportation-Effectuation of Title VI of the Civil Rights Act of 1964); • 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964);
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601 ), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);
• Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27; • The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the
Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federallyfunded or not); • Titles II and Ill of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38
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10/13/2026 Item No.6.
The preceding statutory and regulatory cites hereinafter are referred to as the "Acts" and "Regulations," respectively.
GENERAL ASSURANCES
In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
"No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA."
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.
SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:
1. The Recipient agrees that each "activity," "facility," or "program," as defined in§ 2 l .23(b) and (c) of 49 CFR part 21 will be (with regard to an "activity") facilitated, or will be (with regard to a "facility") operated, or will be (with regard to a "program") conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
"The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S. C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award."
3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred to as DOT order 1050.2A) L1J in every contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.
6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property. ..
7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the 9/21/2026 7:58:30 AM Page 14 of 22
10/13/2026 Item No.6.
form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or
b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any subrecipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or compliance reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for review upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/are authorized to sign this ASSURANCE on behalf of the Recipient.
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a); c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will1 . Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction; e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted1. Taking appropriate personnel action against such an employee, up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or 9/21/2026 7:58:30 AM Page 15 of 22
10/13/2026 Item No.6.
rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES) 9/21/2026 7:58:30 AM Page 16 of 22
10/13/2026 Item No.6.
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of .f. CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https:l www.sam.govt).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, ANO OTHER RESPONSIBILITY MATTERS-PRIMARY TIER
COVERED TRANSACTIONS
1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and 9/21/2026 7:58:30 AM Page 17 of 22
10/13/2026 Item No.6.
its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency;
b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1 )(b) of this certification; and d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.
INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of~ CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart
9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website
( https:l www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of 9/21/2026 7:58:30 AM Page 18 of 22
10/13/2026 Item No.6.
records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION-LOWER TIER
COVERED TRANSACTIONS
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufactured products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justification for approval by the Secretary of Transportation.
CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)
GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, accept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal interest in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts. b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
DISCLOSURE REQUIREMENTS
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10/13/2026 Item No.6.
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a grant or cooperative agreement, whose objectivity may be impaired because of any related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the recipient.
If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website ( www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or reevaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving. 9/21/2026 7:58:30 AM Page 20 of 22
10/13/2026 Item No.6.
State of California - Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C
GRANT NUMBER
PT27058
INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS
1. Each agency is allowed a total of FIVE (5) GEMS Users.
2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.
3. Complete the form if adding, removing or editing a GEMS user(s).
4. The Grant Director must sign this form and return it with the Grant Agreement.
GRANT DETAILS
Grant Number:
Agency Name:
Grant Title:
Agreement Total:
Authorizing Official:
Fiscal Official:
Grant Director:
PT27058
Folsom Police Department
Selective Traffic Enforcement Program (STEP)
$110,000.00
Adam Green
Laura Dehaan
Paul Rice
I CURRENT GEMS USER{S)
1. Laura Dehaan
Title: Administrative Technician
Phone: 916-461-6452
Email: [email protected]
Media Contact: No
2. Paul Rice
Title: Sergeant
Phone: (916) 355- 7230
Email: [email protected]
Media Contact: No
9/21/2026 7:58:30 AM Page 21 of 22
10/13/2026 Item No.6.
Complete the below information if adding, removing or editing a GEMS user(s) GEMS User 1 Add as a media contact? Yes D No□ Add/Change 0 Remove Access D Name Job Title
Email address Phone number
GEMS User 2 Add as a media contact? Yes□ No□
Add/Change 0 Remove Access D
Name Job Title
Email address Phone number
GEMS User3 Add as a media contact? Yes D No□
Add/Change Ill Remove Access D
Name Job Title
Bethany Ulm Officer
Email address Phone number
GEMS User4 Add as a media contact? Yes□ No□
Add/Change 0 Remove Access D
Name Job Title
Email address Phone number
GEMS User5 Add as a media contact? Yes D No□
Add/Change 0 Remove Access D
Name Job Title
Email address Phone number
Form completed by: e,?::';:';':,,,0260806'49POT) Date: Sep 21, 2026 As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. ;;,,r- Paul Rice Paul Rice (Sep 21. 2026 08 07:38 PDT)
Signature Name
Sep 21, 2026 Grant Director
Date Title
9/21/2026 7:58:30 AM Page 22 of 22 Page 319
10/13/2026 Item No.6.
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10/13/2026 Item No.6.
Folsom City Council
Staff Report
1 MEETING DATE: 10/13/2026
AGENDA SECTION: Consent Calendar
ITEM TITLE: Resolution No. 11727 – A Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Agreement (Contract No. 046- 21 23-018) with Lhoist North America of Arizona, Inc. for $90,000 from the Water Operating Fund (Fund 520) for the Supply of Hydrated Lime for the Water Treatment Plant and Approval of the Associated Waiver of Bid
FROM: Utilities Department
RECOMMENDATION / CITY COUNCIL ACTION
The Utilities Department recommends the City Council pass and adopt Resolution No. 11727 – A Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Agreement (Contract No. 046-21 23-018) with Lhoist North America of Arizona, Inc for $90,000 from the Water Operating Fund (Fund 520) for the Supply of Hydrated Lime for the Water Treatment Plant and Approval of the Associated Waiver of Bid.
BACKGROUND / ISSUE
The City of Folsom receives 100% of its water supply from Folsom Lake. The city’s Water Treatment Plant treats up to 50 million gallons per day of this supply to provide potable water to its customers. To meet the California Department of Public Health’s drinking water standards, the water treatment process uses a combination of flocculation/sedimentation pretreatment, conventional gravity media filters, and disinfection. Hydrated Lime is used to meet the required pH of the finished water to ensure the Corrosion Control Techniques are maximized to protect the city’s distribution system. Lhoist North America of Arizona, Inc (Lhoist) is the only vendor within California that can deliver bulk amounts of pure hydrated lime for potable water usage.
In December 2024, the city executed an agreement with Lhoist for the supply of hydrated lime through October 31, 2026. With this agreement expiring, and the continued need to purchase
10/13/2026 Item No.7.
2 hydrated lime, the Utilities Department recommends executing an amendment to the agreement to extend the term for an additional year.
Operation of the lime feed system at the city’s Water Treatment Plant requires use of bulk supplies of the most refined hydrated lime, for which Lhoist is the only supplier within California.
This resolution will authorize the City Manager to approve a waiver of bid and execute Amendment No. 2 to the Agreement (Contract No. 046-21 23-018) with Lhoist North America of Arizona, Inc. for the Supply of Hydrated Lime for the Water Treatment Plant.
POLICY / RULE
In accordance with Chapter 2.36 of the Folsom Municipal Code, supplies, equipment, services, and construction with a value of $77,426 or greater shall be awarded by City Council.
Section 2.36.140 of the Folsom Municipal Code states, in part, that when the requesting department determines there is only 1 source for the required supply, with approval of the City Manager, the requesting department shall prepare a waiver of bid and a contract shall be awarded without competition.
ANALYSIS
Hydrated lime is a required tool to adjust the pH of the finished water to aid in the corrosion control techniques of the city’s distribution system. Due to the age and style of the lime feed system installed at the city’s Water Treatment Plant, the most refined and cleanest hydrated lime is required to avoid clogging the equipment or leaving debris in the feed system. Lhoist is the only vendor within California that can deliver bulk amounts of the required type of hydrated lime.
Selection of an alternate vendor to supply hydrated lime to the city’s Water Treatment Plant, would require plant operators to perform extensive analytical testing to confirm the quality and performance of the product. Additionally, city operators would need to inform and follow the State Water Resources Control Board, Division of Drinking Water (DDW) regulations to confirm that changing chemicals would not adversely affect the water quality produced. The DDW requires a year long trial period to confirm the performance, as well as a contingency plan.
Lhoist has quoted the following price for the requested 1-year term extension:
• Product: $439.09 per ton
• Delivery: $2,510 per load (10 tons) plus fuel surcharge This quote includes a variable fuel surcharge in freight costs, which was not previously applied.
Lhoist has stated that over the past 5 years, 95% or more of the time, their fuel surcharge has been between 20% and 50% of the base freight rate.
The following table shows costs associated with the purchase of hydrated lime for the Water Treatment Plant for the past 3 years, including anticipated costs for Fiscal Year 2026-27 based on approval of Amendment No.2 to the Agreement (Contract No. 046-21 23-018) with Lhoist.
10/13/2026 Item No.7.
3 *costs for FY26-27 are estimates, due to addition of a variable fuel surcharge.
As the total cost for Fiscal Year 2026-27 shown in the table above is based on a variable rate, and to account for actual costs potentially being higher than those used to calculate the estimates, Water Treatment Plant staff request approval of the 1-year amendment in a not to exceed amount of $90,000.
The Utilities Department recommends approval of a waiver of bid and requests that the City Council authorize the City Manager to execute Amendment No.2 to the Agreement (Contract No. 046-21 23-018) with Lhoist North America of Arizona, Inc. for the supply of Hydrated Lime for the Water Treatment Plant in the amount of $90,000 and a new not-to-exceed total amount of $310,000.
FINANCIAL IMPACT
Sufficient funds are budgeted and are available in the Water Operating Fund (Fund 520) in Fiscal Year 2026-27 for this agreement.
In December 2023, the City executed an agreement (Contract No. 046-21 23-018) with Lhoist North America of Arizona, Inc. for the supply of hydrated lime for the Water Treatment Plant for a total amount not to exceed $70,000. The City Council approved Resolution No. 11301 at the December 10, 2024, City Council meeting authorizing the City Manager to execute Amendment No. 1 to the Agreement (Contract No. 046-21 23-018) to extend the term of agreement by 2 years and increasing compensation by $150,000 for a new not-to-exceed total amount of $220,000.
If approved, this amendment to the agreement with Lhoist North America of Arizona, Inc. would be funded through the Water Operating Fund (Fund 520). Sufficient funds are budgeted and available in the Fiscal Year 2026-27 Water Operating Fund (Fund 520) for the amendment. The department is requesting that the contract be authorized for an additional $90,000 for a new notto-exceed total amount of $310,000.
ENVIRONMENTAL REVIEW
This action is exempt from environmental review under the California Environmental Quality Act (CEQA).
ATTACHMENTS
1. Resolution No. 11727 – A Resolution Authorizing the City Manager to Execute Amendment No. 2 to the Agreement (Contract No. 046-21 23-018) with Lhoist North America of Arizona, Inc for $90,000 from the Water Operating Fund (Fund 520) for the HYDRATED LIME FY 23-24 FY24-25 FY25-26 FY 26-27
*estimated
Average Unit Price ($/ton
including delivery) $534.12 $578.04 $544.10 $815.00
Total Cost for FY $50,890.14 $52,510.03 $49,747.07 $77,425.00
10/13/2026 Item No.7.
4 Supply of Hydrated Lime for the Water Treatment Plant and Approval of the Associated Waiver of Bid
2. Quote from Lhoist North America of Arizona, Inc.
3. Waiver of Bid for Lhoist North America of Arizona, Inc.
Submitted,
Marcus Yasutake, Director
UTILITIES DEPARTMENT
10/13/2026 Item No.7.
Attachment 1
10/13/2026 Item No.7.
Resolution No. 11727
RESOLUTION NO. 11727
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE
AMENDMENT NO. 2 TO THE AGREEMENT (CONTRACT NO. 046-21 23-018) WITH LHOIST NORTH AMERICA OF ARIZONA, INC. FOR $90,000 FROM THE WATER OPERATING FUND (FUND 520) FOR THE SUPPLY OF HYDRATED LIME FOR THE
WATER TREATMENT PLANT AND APPROVAL OF THE ASSOCIATED WAIVER OF BID
WHEREAS, the City identifies that the purchase is critical to ensuring the treatment of high quality water to be delivered to all customers; and WHEREAS, the City of Folsom has identified this purchase as a priority to maintain the integrity and operation of the water treatment system; and WHEREAS, for many years, the City of Folsom has purchased chemicals from Lhoist North America of Arizona, Inc. that are specific with unique chemical purity optimal for the city’s treatment process, requiring the city purchase these chemicals through a sole source procurement process; and
WHEREAS, the chemicals have proven to provide high water quality with the city’s unique treatment process and variety of incoming water properties; and WHEREAS, the Utilities Department has prepared a sole source waiver of bid for Lhoist North America of Arizona, Inc; and
WHEREAS, sufficient funds have been budgeted and are available in the Water Operating Fund (Fund 520); and
WHEREAS, the agreement will be in a form acceptable to the City Attorney:
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Folsom authorizes the City Manager to execute Amendment No. 2 to the agreement with Lhoist North America of Arizona, Inc for the supply of hydrated lime for the Water Treatment Plant for an amount not-to-exceed $90,000 and approve the associated waiver of bid.
PASSED AND ADOPTED this 13th day of October, 2026, by the following roll-call vote:
AYES: Councilmember(s):
NOES: Councilmember(s):
ABSENT: Councilmember(s):
ABSTAIN: Councilmember(s):
___________________________________
Justin Raithal, MAYOR
10/13/2026 Item No.7.
Resolution No. 11727
ATTEST:
____________________________________
Christa Freemantle, CITY CLERK
10/13/2026 Item No.7.
Attachment 2
10/13/2026 Item No.7.
Quote from Lhoist North American of Arizona, Inc.
10/13/2026 Item No.7.
Attachment 3
10/13/2026 Item No.7.
To: Christa Freemantle, City Clerk
From: Marcus Yasutake, Utilities Director
Date: August 31, 2026
Subject: Sole Source Waiver of Bid – Lhoist North America of Arizona, Inc
This shall serve as a “Waiver of Bid Notification” for Sole Source Procurement for the purchase of supplies, as required by Section 2.36.140 of the Folsom Municipal Code.
A variety of chemicals are used at the City of Folsom Water Treatment Plant in the processes to produce potable water for the citizens of Folsom. These chemicals are vital to the treatment processes and facilitate compliance with State regulatory requirements and industry best management practices.
The city currently uses a specific, very pure, hydrated lime in the treatment process, supplied by Lhoist North America of Arizona, Inc. For many years, this chemical has been successful in providing high water quality for the City’s water customers. In addition to providing a consistent standard product, Lhoist North America provides good customer service, and a quick 24 hour response to any problems.
Any change in the chemicals used in the water treatment process would require Permit Amendments, and analytical tests to confirm performance in various conditions throughout the year. City operators would also need to inform and follow the State Water Resources Control Board, Division of Drinking Water (DDW) requirements requiring, in part, a year long trial period.
The Utilities Department requests approval of this waiver of bid for sole source procurement of chemicals from Lhoist North America of Arizona, Inc for use at the Water Treatment Plant. Funds are approved and available in the Fiscal Year 2026- 27 budget for this purchase.
10/13/2026 Item No.7.
______________________________________ __________
Marcus Yasutake, Utilities Director Date
______________________________________ __________
Stacey Tamagni, Finance Director Date
______________________________________ __________
Sari Dierking, City Attorney Date
______________________________________ __________
Bryan Whitemyer, City Manager Date
cc: City Clerk, Original
City Manager
Chron File
10/13/2026 Item No.7.
Folsom City Council
Staff Report
1 MEETING DATE: 10/13/2026
AGENDA SECTION: Public Hearing
SUBJECT: Resolution No. 11729 – A Resolution to Adopt and Approve the Nexus Study for the Folsom Plan Area Specific Plan Public Facilities Fee Update (Continued to December 8, 2026)
FROM: Finance Department
RECOMMENDATION / CITY COUNCIL ACTION
Staff Recommends the City Council continue the public hearing for this item until December 8, 2026.
BACKGROUND / ISSUE
At the request of stakeholders involved in the Folsom Plan Area Specific Plan, additional time is needed to review the updated nexus study supporting the proposed Folsom Plan Area Specific Plan Public Facilities Fee update. The public hearing for the nexus study and proposed fee update will be continued until December 8, 2026.
Submitted,
Stacey Tamagni
Chief Financial Officer
10/13/2026 Item No.8.
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10/13/2026 Item No.8.
Folsom City Council
Staff Report
1 MEETING DATE: 10/13/2026
AGENDA SECTION: New Business
ITEM TITLE: Resolution No. 11715 – A Resolution Authorizing the City Manager to Execute a Consultant and Professional Services Agreement with Mintier Harnish for $248,372 funded from the General Fund (Fund 010) to Complete the Folsom Zoning Code Update Project
FROM: Community Development Department
RECOMMENDATION / CITY COUNCIL ACTION
Staff requests that the City Council approve Resolution No. 11715 – A Resolution authorizing the City Manager to execute a Consultant and Professional Services Agreement with Mintier Harnish for $248,372 funded from the General Fund (Fund 010) to complete the Folsom Zoning Code Update Project.
BACKGROUND / ISSUE
The City of Folsom initiated a comprehensive update of its Zoning Code in February 2019. The scope of work, initially prepared in November 2018, included a broad range of topics typical for a comprehensive zoning code update. There was a particular focus on implementing the recently adopted 2035 General Plan. The City selected a consultant team (Mintier Harnish) through a competitive RFP process to assist with the update.
Working with Mintier Harnish, city staff developed a comprehensive first draft of Zoning Code updates. However, because of many changes in State law since 2019, shifts in priority workload due to COVID, and accelerated growth in the Folsom Plan Area, the Zoning Code Update was put on hold in 2022. Staff restarted the effort in the fourth quarter of 2025. After a review of progress with Mintier Harnish, it was determined that their existing scope of work needed to be updated and additional funding would be necessary to complete the project. Staff determined that this would also require that the City Council approve a new contract. The updated scope of work is attached to this report.
10/13/2026 Item No.9.
2 POLICY / RULE
The key 2035 General Plan policy that relates to the Zoning Code update is:
• Policy LU 1.1.1 Zoning Ordinance: Ensure that the Folsom Zoning Ordinance is consistent with the 2035 General Plan.
Folsom Municipal Code Section 2.36.120 requires that contracts more than $77,426 be awarded by the City Council.
ANALYSIS
Staff in coordination with the selected consultant team has prepared an extensive updated scope of work for the contract. This includes streamlining entitlement processes, updating use allowances and development standards, and ensuring code language reflects current State land use mandates.
Workshops with the Commissions and Council are planned prior to the official public hearings at which the Commissions will make official recommendations on the proposed amendments and the Council will have the opportunity to adopt, modify, or reject the proposed amendments. The project schedule anticipates final approval of the Zoning Code Update in fourth quarter of 2027.
FINANCIAL IMPACT
If approved, the contract with Mintier Harnish would be a two-year agreement authorized for an amount not-to-exceed $248,372 to support the Zoning Code update project. The agreement would authorize expenditures of up to $204,289 during the first year and up to $44,083 during the second year, including any unspent funds carried forward from the first year, for a total contract amount not-to-exceed $248,372.
The Zoning Code update project currently has $84,882 in remaining General Fund (Fund 010) budget from prior year allocations. The Community Development Department proposes to utilize the existing $84,882 budget and allocate $119,407 from the current fiscal year Community Development Department Planning Contracts budget within the General Fund (Fund 010) Funding for the second year of the agreement, anticipated in FY 2027-28, will be requested through the City’s annual standard budget adoption process.
ENVIRONMENTAL REVIEW
Under Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines, this activity will not have a significant effect on the environment and as such the project is exempt from environmental review under CEQA. Environmental review for the Zoning Code update itself will be conducted prior to the Commission recommendation and Council adoption hearings.
10/13/2026 Item No.9.
3 ATTACHMENTS
1. Resolution No. 11715 – A Resolution Authorizing the City Manager to Execute a Consultant and Professional Services Agreement with Mintier Harnish for $248,372 funded from the General Fund (Fund 010) to Complete the Folsom Zoning Code Update Project
2. Mintier Harnish Updated Scope of Work, Schedule, and Budget Submitted,
______________________________________
Pam Johns, Community Development Director
10/13/2026 Item No.9.
10/13/2026 Item No.9.
Resolution No. 11715
RESOLUTION NO. 11715
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONSULTANT AND PROFESSIONAL SERVICES AGREEMENT WITH MINTIER HARNISH FOR $248,372 FUNDED FROM THE GENERAL FUND (FUND 010) TO
COMPLETE THE FOLSOM ZONING CODE UPDATE PROJECT
WHEREAS, the City Council adopted the 2035 General Plan on August 28, 2018, which set forth new goals and policies for future development and required in Policy LU 1.1.1 that the City’s Zoning Ordinance be consistent with the General Plan; and WHEREAS, the City’s Zoning Ordinance has not been comprehensively updated in many decades; and
WHEREAS, the City issued a request for proposals on October 15, 2018, seeking consultant assistance with the Zoning Ordinance update. Four proposals were received and interviews were conducted. A team lead by Mintier Harnish was recommended by staff, given their extensive experience with preparing Zoning Ordinances; and WHEREAS, the City Council approved Resolution No. 10237 on February 12, 2019, authorizing the City Manager to execute a professional services agreement with Mintier Harnish for the comprehensive update of the City’s Zoning Code; and WHEREAS, the California State Legislature in its 2019-2020 session enacted a number of new laws designed to increase affordable housing supply and, as a result, required additional update to the City’s Zoning Code; and
WHEREAS, additional State laws approved in 2021 and 2022 required additional analysis in the Zoning Code that was not anticipated; and WHEREAS, due to competing priority workload due to COVID and accelerated growth in the Folsom Plan Area, the Zoning Code Update was put on hold in 2022; and WHEREAS, the City wishes to re-engage Mintier Harnish to complete the Zoning Code Update work, which requires approval of a new agreement with a revised scope of work; and WHEREAS, the City desires to enter into a two-year agreement with Mintier Harnish to support the Zoning Code Update Project, in an amount not to exceed $248,372, consisting of up to $204,289 in the first year and $44,083 in the second year, including any unspent funds carried forward from the first year; and
WHEREAS, the Zoning Code Update Project has approximately $84,882 in remaining General Fund (Fund 010) budget from prior-year allocations; and WHEREAS, the Community Development Department proposes to use the existing $84,882 project budget and utilize $119,407 from the current fiscal year’s Community
10/13/2026 Item No.9.
Resolution No. 11715
Development Department Planning Contracts budget within the General Fund (Fund 010), with funding for the second year of the agreement, anticipated in FY 2027-28, will be requested through the City’s annual budget adoption process; and
WHEREAS, approval of the agreement and the allocation of funding is not subject to the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines section 15061(b)(3):
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Folsom authorizes the City Manager to execute a two-year Consultant and Professional Services Agreement with Mintier Harnish in an amount not-to-exceed $248,372 to complete the Folsom Zoning Code Update Project.
PASSED AND ADOPTED this 13th day of October, 2026, by the following roll-call vote:
AYES: Councilmember(s):
NOES: Councilmember(s):
ABSENT: Councilmember(s):
ABSTAIN: Councilmember(s):
__________________________________
Justin Raithel, MAYOR
ATTEST:
______________________________
Christa Freemantle, CITY CLERK
10/13/2026 Item No.9.
10/13/2026 Item No.9.
City of Folsom Zoning Code Update 1 August 19, 2026
Attachment: Updated Scope of Work
City of Folsom Zoning Code Update
UPDATED SCOPE OF WORK
Phase 1: Project Initiation
Task 1.1: Diagnostic Document Review. Mintier Harnish will thoroughly review all City documents relevant to the Zoning Code project, including the 2035 General Plan, the existing Zoning Code, the Folsom Plan Area Specific Plan, and other initiatives and priorities of the City.
Task 1.2: Revised Summary Matrix of Zoning Code Policy Issues. Mintier Harnish will prepare a revised Summary Matrix of Zoning Code Issues. This revised Matrix will fold in new policy direction and ordinance tracking changes since the initiation of the project in 2018. The Matrix will identify General Plan-driven changes, the likely solutions and revisions, and where the solutions/revisions will be addressed in the Code preparation process. Mintier Harnish will use the Matrix to track revisions to the Zoning Code and assist in the preparation of a staff report when adopting the Code.
Task 1.3: Revised Draft Zoning Code Format, Outline, and Style Guide. Mintier Harnish will finalize a revised annotated Zoning Code outline/table of contents, style sheet, list of common terms to use and not to use, and sample chapter format to illustrate the recommended format and style of the Zoning Code, which Mintier Harnish will design to maximize document organization and readability, resulting in a truly “user-friendly” updated document.
Phase 2: Revised Zoning District Provisions
Task 2.1: Revised Zoning District Provisions. Mintier Harnish will revise the previously prepared chapters of the new Zoning Code containing regulations applicable to specific residential, commercial, office, mixed-use, industrial, special purpose, miscellaneous/combining zoning districts, and any new districts.
This revised draft will focus on updates to the format and style of the Article, revisions to the land use table and permit requirements reflecting current political direction and streamlining, and removal of sections covered by prior efforts. At a minimum, the revised provisions will address the following topics:
• A description of each zoning district, including a General Plan-driven “purpose” statement and an overview of the land uses allowed within each district. • A land use classification system that clearly identifies uses allowed in each zoning district (including, but not limited to, residential, commercial, office, mixed-use, industrial, and special purpose). City staff and Mintier Harnish will review all allowed land uses with the goal/intent of specifying more uses allowed by right subject to codified clear and consistent development standards. Where discretionary permits are determined to be required, Mintier Harnish will craft a review process that is clear, efficient, appropriate to the requested entitlement, and easily accessible to public input. The classification system organized in tables will employ up-todate terminology and an appropriate combination of specific and generic land use types.
Mintier Harnish will provide definitions of all land use types included within the classification system.
10/13/2026 Item No.9.
City of Folsom Zoning Code Update 2 August 19, 2026
Attachment: Updated Scope of Work
• Development standards for each zoning district (e.g., building envelope standards, height limitations, setback requirements, floor area and site coverage requirements) organized in tables and graphically illustrated.
• New provisions related to General Plan Implementation, including Transit Priority Areas (TPAs) and Mixed-Use Overlay Areas.
• Definitions of land uses, technical terms and phrases, and abbreviations.
Task 2.2: Staff Review. Mintier Harnish will submit the Revised Administrative Draft Zoning District Provisions to City staff for review and comment. City staff will provide comments in a single set of consolidated comments (excluding City Attorney comments) in Microsoft Word “track-changes.” Mintier Harnish will facilitate a series of meetings or conference calls to review and discuss staff comments on the Revised Administrative Draft Zoning District Provisions. Following these discussions, Mintier Harnish will prepare the Preliminary Draft Zoning District Provisions.
Phase 3: Revised General Site Planning and Specific Use Standards Task 3.1: Revised General Site Planning and Specific Use Standards. Mintier Harnish will revise the previously prepared chapters of the new Zoning Code containing regulations that apply in multiple zoning districts and regulations for specific land uses. At a minimum, these chapters will address the following topics:
• General site planning and development standards that could apply to a variety of land uses regardless of the applicable zoning district. Additionally, these standards will address, as appropriate, site access requirements; fences, walls, and screening; noise regulations (crossreference to the Noise Ordinance); outdoor lighting standards;; Crime Prevention Through Environmental Design; solid waste and recyclable storage standards; and • Affordable housing requirements, including supportive, transitional, and employee housing; inclusionary housing; density bonus provisions (City to provide updated sections to incorporate); single-room occupancy (SRO) provisions; standards for large residential care facilities; and related incentives. All standards relating to affordable housing will be consistent with the City’s certified 6th Cycle Housing Element.
• Landscaping standards, including water efficient standards, specific requirements for preliminary and final landscape plan submittal and review, and tree preservation and protection. As part of the preparation of landscaping standards, Mintier Harnish will include references to other pertinent landscaping sections in the Folsom Municipal Code including but not limited to the City Landscape Standards, Tree List, and MWELO provisions. • Off-street parking, loading, bicycle, and motorcycle standards, including contemporary parking and loading area numbers, space and design requirements; pedestrian circulation requirements; blended parking requirements; motorcycle parking; and bicycle parking that at a minimum is consistent with CalGreen requirements.
• Sign regulations that provide clear standards for signs by zoning district and by sign type.
Mintier Harnish will consider all types of allowable/desired signs for inclusion in the sign provisions, including temporary signs Mintier Harnish will provide extensive, illustrative graphics to clarify sign requirements. Mintier Harnish will ensure that sign provisions comply with content neutrality requirements. Consultation with the City Attorney would be desirable.
10/13/2026 Item No.9.
City of Folsom Zoning Code Update 3 August 19, 2026
Attachment: Updated Scope of Work
• Standards for specific uses. Mintier Harnish will address standards for specific uses as deemed appropriate by the City, including, among other topics, accessory dwelling units; accessory uses and structures; adult entertainment businesses; alcohol-related uses (e.g., liquor sales, breweries, taprooms, wineries); small-scale alternative energy facilities; childcare facilities; cottage food industries; emergency shelters, entertainment and recreation uses;; home occupations; interim uses in transition areas; massage therapy; mixed-use developments; mobile food vendors; mobile homes; outdoor merchandise display and activities; outdoor and personal storage facilities; recycling facilities; residential accessory uses and structures,; service stations; temporary uses; vehicle-oriented uses; and wireless telecommunications. • Medical and commercial marijuana. The City has already established prohibitions on both medical and commercial marijuana enterprises. These provisions will not be changed unless alternative directions are given by the City Council.
Task 3.2: Staff Review. Mintier Harnish will submit the Revised Administrative Draft General Site Planning and Specific Use Standards to City staff for review and comment. City staff will provide comments in a single set of consolidated comments (excluding City Attorney comments) in Microsoft Word “trackchanges.” Mintier Harnish will facilitate a series of meetings or conference calls to review and discuss staff comments on the Revised Administrative Draft General Site Planning and Specific Use Standards.
Following these discussions, Mintier Harnish will prepare the Preliminary Draft General Site Planning and Specific Use Standards.
Phase 4: Revised Administrative Provisions
Task 4.1: Revised Administrative Provisions. Mintier Harnish will revise the previously prepared chapters of the new Zoning Code containing administration and development application filing and processing procedures. This revised version will remove all of the optional approaches that we part of the prior approach for City staff consideration. At a minimum, these chapters will address the following:
• Purpose and adoption of the Zoning Code, applicability, responsibility and administrative authority, interpretation procedures, and provisions addressing applications deemed complete but not yet decided, that may be affected by adoption of, and future amendments to, the Zoning Code.
• Definition of the roles of each project review authority, including the Community Development Director, Planning Manager, the Zoning Administrator, the Planning Commission, the Historic District Commission, the City Council, and all other applicable entities. • Procedures for discretionary permits, conditional and administrative use permits, planned development permits, design review, home occupations, reasonable accommodations, site plan review, temporary uses, variances, minor administrative modifications (outside Folsom Plan Area Specific Plan) zoning clearances, and other project review procedures, appeals, public notices and hearings, nonconforming use and structure provisions, and amendments, development agreements, and specific plans. Proposed procedures will emphasize efficiency, simplicity, certainty, clarity, and streamlined processing. Mintier Harnish will provide a comprehensive Review Authority table to clearly display the appropriate level of application review and appeal.
• Enforcement provisions. Mintier Harnish will cross-reference the existing Enforcement Provisions in Title 1.
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City of Folsom Zoning Code Update 4 August 19, 2026
Attachment: Updated Scope of Work
Task 4.2: Staff Review. Mintier Harnish will submit the Revised Administrative Draft Administrative Provisions to City staff for review and comment. City staff will provide comments in a single set of consolidated comments (excluding City Attorney comments) in Microsoft Word “track-changes.” Mintier Harnish will facilitate a series of meetings or conference calls to review and discuss staff comments on the Revised Administrative Draft Administrative Provisions. Following these discussions, Mintier Harnish will prepare the Preliminary Draft Administrative Provisions.
Phase 5: City Attorney Review
Mintier Harnish will submit the Preliminary Draft Zoning Code in its entirety for City Attorney review and confirmation. The City Attorney will provide comments in a single set of consolidated comments in Microsoft Word “track-changes.” Mintier Harnish will facilitate a meeting with City staff to discuss City Attorney recommended edits for final incorporation into a Public Review Draft Zoning Code as described in Phase 5.
Phase 6: Public Review Draft Zoning Code
Task 6.1: Public Review Draft Zoning Code. Based on the Administrative Draft and Preliminary Draft efforts performed in Phases 2-4, Mintier Harnish will prepare a Public Review Draft Zoning Code which we will provide to the City for review by City staff, the Planning Commission and City Council, the community, and approval by the City Council. During this Phase Mintier Harnish will coordinate with City staff to formally release the Public Review Draft Zoning Code for a 45-day review period, where the City will collect public comments. Following the public comment period, Mintier Harnish will work with City staff to determine the applicable edits to carry forward into the Revised Public Review Draft.
Task 6.2: Historic District and Planning Commission Study Sessions. Mintier Harnish will facilitate two Planning Commission Study Sessions following the release of the Public Review Draft Zoning Code and 45- day review period. In addition, City staff will facilitate a Study Session with the Historic District Commission on minor modifications to Chapter 17.52, as well as other proposed zoning code changes. Mintier Harnish will not be in attendance at this meeting with the Historic District Commission, and City staff is responsible for meeting materials. The intent of these study sessions is for the Planning Commission to receive the feedback and input from the community and to make formal recommendations to include in the Revised Public Review Draft Zoning Code in Phase 6. Following the study sessions Mintier Harnish along with City staff will prepare the Revised Public Review Draft Zoning Code.
Phase 7: Revised Public Review Draft Zoning Code and Maps Task 7.1: Revised Public Review Draft Zoning Code. Mintier Harnish will assemble the revised Public Review Draft Code sections based on City staff, Planning Commission, and Historic Commission direction and prepare the remaining parts of the revised Public Review Draft Zoning Code, including a detailed table of contents, graphics, and illustrations. Graphics will be incorporated throughout the Code wherever they may assist users in visualizing the meaning and applicability of development standards.
Task 7.2: Updated Zoning Map. Mintier Harnish will assist City staff to update the Zoning Map. Mintier Harnish will work with City staff to identify areas that will require map changes. It is anticipated changes may be required around light rail stations, in the East Bidwell Corridor Mixed-Use Overlay area, and in the
10/13/2026 Item No.9.
City of Folsom Zoning Code Update 5 August 19, 2026
Attachment: Updated Scope of Work
Historic District. City staff will be responsible for making necessary changes in GIS to prepare the final map, as well as the public notice and staff report preparation, for the required amendment hearings and Council adoption.
Phase 8: CEQA Compliance
Mintier Harnish will conduct an environmental review of the Revised Public Review Draft Zoning Code and updated Zoning Map consistent with the requirements of CEQA. The City recently (August 2024) certified a Final Subsequent Program Environmental Impact Report for the amendments to the 2035 General Plan.
Mintier Harnish will prepare a technical memorandum supporting a finding of consistency of the new Zoning Code and Zoning Map with the 2035 General Plan. If the City determines an Addendum to the Program EIR is required, Mintier Harnish will discuss the additional cost for this work.
Phase 9: Public Review and Adoption
Mintier Harnish, in consultation with the City’s Project Manager, will organize and facilitate the public review and adoption of the Zoning Code and Zoning Map. Mintier Harnish will prepare PowerPoint presentations and support materials for all workshops, meetings, and public hearings. City staff will prepare all necessary noticing materials, venue preparation, and staff reports, with support from Mintier Harnish.
Task 9.1: Adoption Hearings: City staff will facilitate one hearing with Historic District Commission prior to the hearings with the Planning Commission. Mintier Harnish will not be in attendance at this meeting with the Historic District Commission, and City staff is responsible for meeting materials. Mintier Harnish will attend two Planning Commission hearings and two City Council hearings related to the adoption of the new Zoning Code and Zoning Map (excluding the formal rezoning and rezoning hearing process, which will be facilitated by City staff following adoption of the Zoning Code). City staff will present the staff report at the hearings, and Mintier Harnish will be available to answer questions. If desired by the City, Mintier Harnish will attend additional hearings on a time-and-materials basis. Based on the Planning Commission recommendations, Mintier Harnish will prepare an errata sheet describing Planning Commission-recommended changes for review by the City Council.
Task 9.2: Final Zoning Code and Zoning Map. Mintier Harnish will prepare the Screencheck Final and Final Zoning Code for delivery to the City for codification and publication. The team will provide a digital copy of the Zoning Code in Microsoft Word. Mintier Harnish shall work with City staff, as well as its information technology vendors, to ensure the new code is easily accessible to the public, interactive, and searchable.
Phase 10: Implementation
Task 10.1: Zoning Code User Guide. Mintier Harnish will prepare a highly-graphical, simple-to-navigate User-Guide/Handbook for the public that explains how to use the new Zoning Code. The Handbook will be easy to understand and contain sample graphics, tables, and flow charts, along with helpful zoning code examples that demonstrate how the public can navigate the zoning code and find answers to frequently asked questions/information (e.g., residential setbacks, lot coverage, commercial building signage, accessory structure standards, Historic Folsom development standards, etc.). The Handbook will be organized in the following manner:
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City of Folsom Zoning Code Update 6 August 19, 2026
Attachment: Updated Scope of Work
• Introduction
• Organization of the new Zoning Code
o Purpose and Applicability of the Zoning Code
o Zones, Allowable Uses, and Development Standards
o Site Planning and General Development Standards
o Standards for Specific Land Uses
o Nonconformities
o Permit Processing Procedures
o Zoning Code Administration
o Definitions
• Format of the new Zoning Code
• How to use the new Zoning Code
• Reference to other applicable regulations that play an important part in the development review process
Mintier Harnish will submit the working draft document to City staff for review and comment. Mintier Harnish will facilitate meetings and/or conference calls to review and discuss staff comments. Following these discussions, Mintier Harnish will prepare the Final Handbook and provide to the City.
The Handbook working drafts will be provided in Microsoft Word and the final document will be provided in PDF format that is internally hyperlinked for easy navigation within the Handbook.
Task 10.2: Staff Training. Mintier Harnish will conduct a one-day seminar with City staff to train them in the administration of the Zoning Code. In consultation with City staff, Mintier Harnish will prepare a training seminar agenda to cover all of the zoning administration issues of interest to staff. The Seminar will include all City staff responsible for administering and enforcing the Zoning Code.
Task 10.3: Update Planning Applications and Forms. Mintier Harnish will update planning applications and other forms, including permit application forms, other forms (e.g., sign permits, special event application) and application requirements. Following Zoning Code adoption, Mintier Harnish will work with City staff to prepare a list of permits and other actions requiring new forms, form content requirements, and formatting. Mintier Harnish will prepare draft forms for City staff review and revise the handouts based on City staff comments. Mintier Harnish will prepare up to 25 new forms.
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City of Folsom Zoning Code Update 7 August 19, 2026
Attachment: Updated Scope of Work
Project Schedule
PROJECT
PHASES
AUGSEPOCTNOVDECJANFEBMARAPRMAYJUNJULAUGSEPOCTNOVDEC
PHASE 1
PHASE 2
PHASE 3
PHASE 4
PHASE 5
PHASE 6
PHASE 7
PHASE 8
PHASE 9
PHASE 10
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MONTHLY PROGRESS REPORT
December 1, 2025 through March 31, 2026
Invoice #FolsomZCU-23
PHASES/TASKS Total Budget* Amendment #1
Budget
Reallocation Amendment #2
Previously
Invoiced This Invoice Total Invoiced
Remaining
Budget % Complete
PHASE 1: PROJECT INITIATION $50,840.00 $50,840.00 $50,840.00 $62,130.00 $49,032.50 $0.00 $49,032.50 $13,097.50 79%PHASE 2: REVISED ZONING DISTRICT PROVISIONS $60,520.00 $92,020.00 $109,241.29 $117,841.29 $64,586.75 $0.00 $64,586.75 $53,254.54 55%PHASE 3: REVISED GENERAL SITE PLANNING AND SPECIFIC USE STANDARDS $59,820.00 $71,820.00 $71,820.00 $99,010.00 $69,854.30 $0.00 $69,854.30 $29,155.70 71%PHASE 4: REVISED ADMINISTRATIVE DRAFT PROVISIONS $53,220.00 $53,220.00 $53,220.00 $67,980.00 $44,856.25 $0.00 $44,856.25 $23,123.75 66%PHASE 5: REVISED PUBLIC REVIEW DRAFT ZONING CODE AND MAPS $16,710.00 $16,710.00 $16,710.00 $16,710.00 $0.00 $0.00 $0.00 $16,710.00 0%PHASE 5A: CITY ATTORNEY REVIEW $0.00 $0.00 $0.00 $4,120.00 $0.00 $0.00 $0.00 $4,120.00 0%PHASE 6: PUBLIC REVIEW DRAFT ZONING CODE AND MAPS $0.00 $0.00 $0.00 $18,960.00 $0.00 $0.00 $0.00 $18,960.00 0%PHASE 7: PUBLIC REVIEW DRAFT ZONING CODE AND MAPS $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0%PHASE 8: CEQA COMPLIANCE $10,025.00 $10,025.00 $10,025.00 $11,205.00 $577.50 $0.00 $577.50 $10,627.50 5%PHASE 9: ADOPTION $18,290.00 $18,290.00 $18,290.00 $18,290.00 $0.00 $0.00 $0.00 $18,290.00 0%PHASE 10: IMPLEMENTATION $20,220.00 $20,220.00 $15,820.00 $15,820.00 $0.00 $0.00 $0.00 $15,820.00 0% $0.00
PROJECT MANAGEMENT $24,510.00 $28,010.00 $38,010.00 $68,400.00 $29,404.50 $0.00 $29,404.50 $38,995.50 43% $0.00
DIRECT COSTS $15,200.00 $15,200.00 $12,378.71 $12,378.71 $6,161.41 $0.00 $6,161.41 $6,217.30 50%PROJECT TOTAL 329,355.00 $ $376,355.00 396,355.00 $ 512,845.00 $ $264,473.21 $0.00 $264,473.21 $248,371.79 52%10% CONTINGENCY 20,000.00 $ 20,000.00 $ - $ - $ $0.00 $0.00 100% 349,355.00 $ 396,355.00 $ 396,355.00 $ 512,845.00 $ 264,473.21 $ - $ 264,473.21 $ 248,371.79 $ 52% MINTIER HARNISH $125,100.00 $160,100.00 $210,921.29 $286,991.29 $124,426.07 $0.00 $124,426.07 $162,565.22 43%BRUCE JACOBSON $86,600.00 $86,600.00 $50,778.71 $50,778.71 $50,778.71 $0.00 $50,778.71 $0.00 100%MIG $98,160.00 $110,160.00 $115,160.00 $155,580.00 $86,107.85 $0.00 $86,107.85 $69,472.15 55%ASCENT ENVIRONMENTAL, INC. $19,495.00 $19,495.00 $19,495.00 $19,495.00 $3,160.58 $0.00 $3,160.58 $16,334.42 16%PROJECT TOTAL (W/O CONTINGENCY) $329,355.00 $376,355.00 $396,355.00 $512,845.00 $264,473.21 $0.00 $264,473.21 $248,371.79 67%CONTINGENCY $20,000.00 $20,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 100%PROJECT TOTAL (W/CONTINGENCY) $349,355.00 $396,355.00 $396,355.00 $512,845.00 $264,473.21 $0.00 $264,473.21 $248,371.79 67% *Amendment #1 (Leap Grant) applied to Invoice #FolsomZCU-16 Amendment #2 $116,490.00
CITY OF FOLSOM ZONING CODE UPDATE
Note: See attached project summary for details on work performed and outstanding issues.
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Folsom City Council
Staff Report
1 MEETING DATE: 10/13/2026
AGENDA SECTION: New Business
SUBJECT: Resolution No. 11724 – A Resolution Approving a Credit of Development Agreement Fees and Certain Legal Fees Charged for the Second Amended and Restated Development Agreement for the Historic Folsom Station, and a Partial Credit for Building Permit Fees for the Granite House Project
FROM: Community Development Department
RECOMMENDATION / CITY COUNCIL ACTION
Approve Resolution No. 11724 authorizing the credit of Development Agreement fees and certain legal fees charged for the Second Amended and Restated Development Agreement for the Historic Folsom Station, and a partial credit for Building Permit fees for the Granite House project.
BACKGROUND / ISSUE
In December 2014, the City of Folsom and Folsom Railroad Block Developers, LLC (the Developer) entered into a Right of Entry and License Agreement for four parcels (APNs 070- 0052-022, -024, -025, and -026) located in the Historic Folsom Station/Railroad Block, known as the Folsom Roundhouse, Granite House, Sutter Row and Leidesdorff parcels. These parcels were slated for development by the Developer as part of the Historic Folsom Station project. The parcels had previously been City-owned and utilized for public parking, ice rink equipment storage, and pedestrian access. As part of this agreement, the City was allowed to continue using the parcels for these purposes until construction activity commenced on each parcel but would be responsible for paying property taxes, including the Folsom Historic District Property Based Improvement District (PBID) assessments, on each parcel until that time.
Since the agreement was signed on December 22, 2014, the City has continuously used the parcels for these purposes, and with the exception of the Folsom Roundhouse parcel which commenced construction in 2018, continues to utilize them as such. However, the Developer has been paying the property tax bills since 2014 and the City had not previously been billed by the
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2 Developer as contemplated by the agreement. The Developer has therefore requested that the amount that they have paid in property taxes on the four parcels from the date of the original agreement through 2026 ($119,829.40) be credited towards existing fees they owe the City for projects associated with the Historic Folsom Station. Staff notes that for the Roundhouse which began construction in 2018, only property tax payment through the 2016-2017 fiscal year are being requested.
Staff recommends that City Council approve a credit of $119,829.40, to be allocated as follows:
1. $10,000 to cover the standard development agreement application fee for this development agreement amendment;
2. $16,442.13 to cover the City’s legal fees and expenses for outside counsel to review, edit, and advise on the proposed development agreement amendment; and
3. $93,387.27 to account for the remaining amount of property taxes and assessments the Developer paid for parcels used by the City for public purposes as described in this report, to be applied towards building permit fees for the Granite House project.
POLICY / RULE
As set forth in the City Charter and the Folsom Municipal Code, the City Council has the authority to approve the requested credit and authorize the necessary budget adjustments for such a fee credit.
ANALYSIS
Staff found that the Developer produced the appropriate receipts to show how much property tax they had paid on the parcels since 2014. As such, staff agrees that a credit of $119,829.40 to the Developer is appropriate, given the terms of the Right of Entry and License Agreement and the City’s ongoing use of three of the parcels. Staff also found that the parcels being used for public parking, pedestrian access, and ice rink storage continue to serve a public benefit.
FINANCIAL IMPACT
This proposal will result in $119,829.40 less in Building and Planning fees. However, this money will not be taken out of the existing General Fund but rather will be credited against fees the Developer owes to the City for the plan review and permitting for the Granite House project.
ENVIRONMENTAL REVIEW
The crediting of fees as described in this staff report against those amounts owed by the City to the Developer pursuant to an existing agreement is an administrative action and is not a project subject to environmental review pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3).
10/13/2026 Item No.10.
3 ATTACHMENTS
1. Resolution No. 11724 – A Resolution Approving a Credit of Development Agreement Fees and Certain Legal Fees Charged for the Second Amended and Restated Development Agreement for the Historic Folsom Station, and a Partial Credit for Building Permit Fees for the Granite House Project
2. Right of Entry and License Agreement (Historic Folsom Station), dated December 22, 2014
Submitted,
Pam Johns, Community Development Director
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Resolution No. 11724
RESOLUTION NO. 11724
A RESOLUTION APPROVING A CREDIT FOR
DEVELOPMENT AGREEMENT FEES AND CERTAIN
LEGAL FEES CHARGED FOR THE SECOND AMENDED
AND RESTATED DEVELOPMENT AGREEMENT FOR
THE HISTORIC FOLSOM STATION, AND A PARTIAL
CREDIT FOR BUILDING PERMIT FEES FOR THE
GRANITE HOUSE PROJECT
WHEREAS, Folsom Railroad Block Developers, LLC (the Developer) has owned the parcels located at APN 070-0052-022-0000, 070-0052-024-0000, 070-0052-025-0000, and 070- 0052-026-0000 (the Parcels) since December 22, 2014; and WHEREAS, the City of Folsom and the Developer entered into a Right of Entry and License Agreement for the parcels in December 2014 which allowed the City to continue using the Parcels as public parking lots, ice rink equipment storage, and pedestrian access in exchange for the City reimbursing the Developer for property taxes and assessments on those parcels until construction activities begin on each parcel; and
WHEREAS, the City of Folsom has continuously utilized the Parcels as described above; and
WHEREAS, the Developer has been paying property taxes on the Parcels amounting to $119,829.40 from when the Developer and City entered into the Right of Entry and License Agreement until June 30, 2026; and
WHEREAS, the Developer has requested a credit towards existing fees and costs owed to the City for projects associated with the subject parcels, in an amount equivalent to the property taxes and assessments the City agreed to pay to Developer in exchange for use of the subject parcels for public purposes as described in the 2014 Right of Entry and License Agreement; and WHEREAS, the Developer is requesting a total credit of $119,829.40 from the City, which staff recommends be allocated to cover certain Developer-owed fees associated with the Second Amended and Restated Development Agreement for the Historic Folsom Station and a partial credit toward the building permit fees for the Granite House project as further described in the staff report.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Folsom hereby finds that approving a credit of fees owed to the City under the circumstances present here will support economic development, provide community benefit, and offset a separate City obligation to the Developer consistent with the 2014 Right of Entry and License Agreement.
BE IT FURTHER RESOLVED that the City Council of the City of Folsom hereby authorizes the City Manager to credit a total of $119,829.40 to Developer, to be allocated as
10/13/2026 Item No.10.
Resolution No. 11724
follows:
1. $10,000 to cover the standard development agreement application fee applicable to the development agreement amendment for the Second Amended and Restated Development Agreement for the Historic Folsom Station;
2. $16,442.13 to cover the City’s legal fees and expenses for outside counsel to review, edit, and advise on the proposed development agreement amendment; and
3. $93,387.27 to account for the remaining amount of property taxes and assessments the Developer paid for parcels used by the City for public purposes as described above, to be applied towards building permit fees for the Granite House project.
BE IT FURTHER RESOLVED that the City Council of the City of Folsom hereby Authorizes the City Manager to make the necessary budget adjustments to cover staffing expenses associated with the development agreement amendment.
PASSED AND ADOPTED this 13th day of October, 2026, by the following roll-call vote:
AYES: Councilmember(s):
NOES: Councilmember(s):
ABSENT: Councilmember(s):
ABSTAIN: Councilmember(s):
__________________________________
Justin Raithel, MAYOR
ATTEST:
____________________________________
Christa Freemantle, CITY CLERK
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Folsom City Council
Staff Report
1 MEETING DATE: 10/13/2026
AGENDA SECTION: New Business
SUBJECT: Resolution No. 11726 - A Resolution Initiating Proceedings for the Formation of a Landscaping and Lighting Assessment
District to be Known as the Briggs Ranch Maintenance
Assessment District No. 2026-1 and Ordering the Formation of an Engineer’s Report
FROM: Parks and Recreation Department
RECOMMENDATION / CITY COUNCIL ACTION
Staff recommends the City Council approve Resolution No. 11726 - A Resolution Initiating Proceedings for the Formation of a Landscaping and Lighting Assessment District to be known as the Briggs Ranch Maintenance Assessment District No. 2026-1 and Ordering the Formation of an Engineer’s Report.
BACKGROUND / ISSUE
This action is for authorization to prepare the reports that will address the formation of a new landscaping and lighting district for the area known as Briggs Ranch. The new district would become Briggs Ranch Maintenance Assessment District No. 2026-1. If approved by a vote of the property owners, the new district would replace the existing Briggs Ranch Landscaping and Lighting District. Pursuant to Section 22611 of the Streets and Highways Code, all assets, liabilities, revenues, expenses, and installments of the original Briggs Ranch Landscaping and Lighting District shall be transferred to, and assumed by, the Briggs Ranch Maintenance Assessment District No. 2026-1 for the continued maintenance and servicing of the improvements.
The Briggs Ranch Landscaping and Lighting District (District) was formed in 1989 and is one of the older districts within the City. There has not been an increase in the assessment since its formation and there is no escalator authorized on the assessment as well. There are 642 singlefamily dwelling units within the district, and it was formed to maintain the landscaping and associated improvements along East Natoma, Blue Ravine, Manseau, Briggs Ranch Drive, and
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2 Porto, as well as the subdivision’s streetlights, landscape lighting, landscaping, irrigation systems, open space, monuments, fencing, retaining walls, soundwalls, and bike trail. To comply with Proposition 218 pertaining to new or increased assessments, the City’s engineer for assessment district proceedings, NBS Government Finance Group, recommends the formation of a new landscaping and lighting district to fund the improvements and services that will convey a special benefit to the property within the proposed boundaries. The proposed district, which will replace the existing district upon voter approval, will cover the entire existing Briggs Ranch Landscaping and Lighting District.
POLICY / RULE
Formation of a new landscaping and lighting district is governed by the procedure set forth in Division 15, Part 2, Chapter 2, Sections 22585 et. seq. of the Streets and Highways Code.
ANALYSIS
Over the last several years, the City has been monitoring the revenue and expenses in the district. The current annual assessment of $122.28 per single family equivalent (SFE) unit does not have an escalator built into it, nor has it been increased since 1989. In addition, the current annual assessment rate has been unable to keep up with inflation or provide adequate revenue to maintain and service the improvements within the District.
The City has initiated a comprehensive public outreach program to inform Briggs Ranch parcel owners of the District’s current financial condition and long-term funding shortfall. As part of this effort, the City mailed a letter to all parcel owners within the District notifying them that the District is underfunded and inviting them to attend the April 14, 2026 City Council meeting, where the Final Engineer’s Report for Fiscal Year 2026-27 was presented to the City Council.
Staff subsequently held a Community Outreach Meeting on August 27, 2026, at 6 p.m. at City Hall Council Chambers to educate the neighborhood about the District, its existing assets and services, current revenues and expenditures, and the financial challenges associated with the existing assessment. To provide broad notification of the meeting, postcards were mailed to all property owners, and yard signs were installed throughout the community. These outreach efforts are intended to provide transparency, educate property owners, gather community input, and develop a viable long-term funding option that may ultimately be presented to property owners for consideration through the Proposition 218 process.
The primary objective of forming a new district, which would have the same boundary as the existing district, is to specifically address deferred maintenance of the improvements within the district, debt repayment, plan for life-cycle replacements and repairs for years into the future, and provide for an annual inflationary adjustment as needed. Such deferred items include outdated and un-centralized irrigation systems, replacement of missing landscaping, addressing tree care, and implementation of water conservation measures such as replacing dead/dying trees and shrubs with water-wise plantings, and LED streetlight retrofits. Should the new landscaping and lighting district be formed, it is proposed to complete many of the deferred maintenance improvements over the first few years, as well as embark on the phased replacement plan for the older landscape areas.
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3 The City has successfully created seven new overlay districts with similar objectives and a similar process within the last fifteen years for American River Canyon North No. 3 created in 2007, Blue Ravine Oaks No. 2 created in 2011, Folsom Heights No. 2 created in 2013, Broadstone No. 4 created in 2015, Willow Creek Estates East in 2017, Prairie Oaks Ranch No. 2 in 2021, and Natoma Station in 2026. This district is proposed to replace the original district; this will allow us to reduce the costs of engineering reports annually and work from one appropriately funded budget for all district assets. The attached resolution proposes the initiation of a formation proceeding for a new landscaping and lighting district and directs the engineer to prepare and file the report outlining the proposed assessment.
The next steps in the formation process include preparation of the Preliminary Engineer’s Report and the proposed new assessment amount. Prior to formal consideration by the City Council, the City anticipates holding two community outreach meetings, tentatively scheduled for later January 2027, to present the Preliminary Engineer’s Report, proposed assessment amount, anticipated service levels, and other key information to property owners. These meetings will provide the community with an opportunity to review the proposal, ask questions, and provide feedback before the formal Proposition 218 proceedings move forward.
Following the community outreach meetings, the Preliminary Engineer’s Report is anticipated to be presented to the City Council in early 2027. If the City Council initiates the assessment proceedings, a formal notice describing the proposed formation of the district, the proposed assessment, and the date, time, and location of the public hearing will be mailed, along with an assessment ballot, to all affected property owners in early 2027.
The Final Engineer’s Report and proposed assessments are anticipated to be considered at a public hearing in April 2027. Following the close of the public hearing, the assessment ballots received will be tabulated through a process overseen by the City Clerk and open to the public.
If a majority protest does not exist, based on ballots weighted according to the proportional financial obligation of the affected properties, the City Council may consider adopting a resolution approving the Final Engineer’s Report, forming the new assessment district, and authorizing the levy and collection of the new assessments. If a majority protest exists, the proceedings to impose the proposed assessment will not move forward.
Historically Expenses Have Exceeded Revenues
The existing revenue from the collected assessments has been unable to fund the expected day-to-day unscheduled costs, such as irrigation repairs, tree maintenance, and landscape replacements, as well as not being able to set aside funds for life-cycle costs in the district.
As a result, the account balance as of December 31, 2025, was negative $276,809.
Significant cuts to service have been proposed in the budget, which will slow the growth of the deficit, but without new assessment revenues, the deficit will continue to grow as the cost of services increases over time. Expenses have exceeded revenues for several years, which highlights the need for additional assessment.
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4 Revenues vs. Expenditures
FINANCIAL IMPACT
There may be a small fiscal impact to the general fund to provide for the proportion of the district that provides a general benefit; the majority of the costs associated with this district will be borne by the district and for the benefit of the district residents.
ENVIRONMENTAL REVIEW
The formation of a financing district maintaining and servicing existing landscaping and lighting improvements is not a project under the California Environmental Quality Act. No environmental review is required.
ATTACHMENT
1. Resolution No. 11726 - A Resolution Initiating Proceedings for the Formation of a Landscaping and Lighting Assessment District to be known as the Briggs Ranch Maintenance Assessment District No. 2026-1 and Ordering the Formation of an Engineer’s Report.
Submitted,
Kelly Gonzalez, Director
Parks & Recreation Department
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Attachment 1
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Resolution No 11726
RESOLUTION NO. 11726
A RESOLUTION INITIATING PROCEEDINGS FOR THE FORMATION OF A
LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT TO BE KNOWN AS THE BRIGGS RANCH MAINTENANCE ASSESSMENT DISTRICT NO. 2026-1 AND ORDERING THE FORMATION OF AN ENGINEER’S REPORT
WHEREAS, the City of Folsom desires to form and levy annual assessments for the Briggs Ranch Maintenance Assessment District No. 2026-1 (“District”), pursuant to the Landscaping and Lighting Act of 1972 (Part 2 of Division 15 of the California Streets and Highways Code) (hereafter referred to as the “Act”) that provides for the levy and collection of assessments to pay the maintenance, operation and servicing of all improvements and facilities related thereto in the District; and,
WHEREAS, the City Council determines that the properties within the District boundaries will be specifically benefitted by the maintenance and servicing of said improvements; and WHEREAS, once formed, the District will consolidate with the existing Landscaping and Lighting District known as the Briggs Ranch Landscaping and Lighting District; and WHEREAS, Pursuant to Section 22611 of the Streets and Highways Code, all assets, liabilities, revenues, expenses, and installments of the original Briggs Ranch Landscaping and Lighting District shall be transferred to, and assumed by, the Briggs Ranch Maintenance Assessment District No. 2026-1 for the continued maintenance and servicing of the improvements; and
WHEREAS, the City of Folsom desires to retain an engineer of record to prepare an engineer’s report for the purpose of assisting with the formation and annual levy of the District, and to prepare and file an engineer’s report with the City Clerk in accordance with the Act.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Folsom as follows:
1. Proposal: The City hereby proposes the formation of the District pursuant to the Landscaping and Lighting Act of 1972, and the levy and collection of assessments, for the purpose of installing, servicing, and maintaining the improvements described in Section 3 below.
2. Engineer’s Report: The City Council hereby designates and appoints NBS Government Finance Group (NBS) as its engineer of record and orders NBS to prepare and file with the City Clerk a report in accordance with Article 4 of Chapter 1 of the Act.
3. Proposed Improvements: Generally, the improvements within the District may include, but are not limited to:
(1) the maintenance, operation, and servicing of street trees and other landscaping throughout the boundary of the District including but not limited to: groundcover, turf, trees, weed and
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Resolution No. 11726
pest management; shrubs, planters, street medians in the public right of way as well as open space, trails and green belt areas dispersed throughout the District; and may also include sidewalk and hardscape Improvements, entry monuments, fencing, soundwalls, retaining walls, masonry walls and associated appurtenant facilities. Eligible District costs may include, but are not limited to, personnel, furnishing electrical energy, utilities such as water, refuse and gas, materials, contracting services, and other items necessary for the satisfactory operation of these services;
(2) the maintenance, operation, and servicing of street lighting including theme light poles, ornamental lighting and other appurtenant facilities in the public right of way areas throughout the boundary of the District. The Improvements are generally described as:
maintenance, operation, and servicing of public street lighting facilities, including all works or improvements used or useful for the lighting of any public places, including ornamental standards, luminaires, poles, supports, tunnels, manholes, vaults, conduits, pipes, wires, conductors, guys, stubs, platforms, braces, transformers, insulators, contacts, switches, capacitors, meters, communication circuits, appliances, attachments, and appurtenances;
4. District Designation: The proposed District shall be designated as Briggs Ranch Maintenance Assessment District No. 2026-1, City of Folsom, Sacramento County, California, and shall include that certain real property situated in the City generally shown and identified in Exhibit A attached to this Resolution.
PASSED AND ADOPTED this 13th day of October 2026, by the following roll-call vote:
AYES: Councilmember(s):
NOES: Councilmember(s):
ABSENT: Councilmember(s):
ABSTAIN: Councilmember(s):
____________________________________
Justin Raithel, MAYOR
ATTEST:
_________________________________
Christa Freemantle, CITY CLERK
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Resolution No 11726
ATTACHMENT A
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Resolution No. 11726
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to facilitate double-sided printing
and minimize paper use.
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Folsom City Council
Staff Report
1 MEETING DATE: 10/13/2026
AGENDA SECTION: New Business
SUBJECT: Resolution No. 11730 - A Resolution Ratifying the Execution of an Emergency Repair Contract with Central Valley Engineering & Asphalt, Inc. in an amount Not to Exceed $364,011, and OnCall Construction Management Services Contract with Dewberry, Inc. in an amount Not to Exceed $8,872, and Appropriation of Funds from Gas Tax 2105 Fund (Fund 247) in the amount of $372,883 for the White Rock Road Emergency Culvert
Replacement Project
FROM: Public Works Department
RECOMMENDATION / CITY COUNCIL ACTION
The Public Works Department respectfully recommends that the City Council move to approve Resolution No. 11730 - A Resolution Ratifying the Execution of an Emergency Repair Contract with Central Valley Engineering & Asphalt, Inc. in an amount Not to Exceed $364,011, and On-Call Construction Management Services Contract with Dewberry, Inc. in an amount Not to Exceed $8,872, and Appropriation of Funds from Gas Tax 2105 Fund (Fund 247) in the amount of $372,883 for the White Rock Road Emergency Culvert Replacement Project.
BACKGROUND
On May 6, 2026, Public Works staff inspected three drainage culverts along White Rock Road between Savannah Parkway and the El Dorado County line and identified significant deterioration. Because White Rock Road is a shared facility between the City of Folsom and Sacramento County, the City began coordinating with the County regarding the condition of the culverts and necessary repairs.
On June 1, 2026, staff observed significant pavement settlement near one of the culverts.
Temporary repairs were made, but the settlement indicated that the culvert was failing and that additional roadway failure could occur. Due to the potential safety impacts and the importance
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2 of White Rock Road as a regional connection, staff determined that immediate repairs were necessary.
Central Valley Engineering & Asphalt, Inc. (CVEA) was available to immediately mobilize, and emergency work began on June 4, 2026. During construction, a significant amount of groundwater was discovered beneath and adjacent to the roadway. The City’s construction management consultant, Dewberry, Inc., retained ENGEO Incorporated to evaluate the condition and recommend improvements to address the groundwater.
POLICY / RULE
In accordance with Chapter 2.36.150 of the Folsom Municipal Code (FMC), the City Manager shall make or authorize others to make emergency procurement of supplies, equipment, services, or construction items when there exists a threat to public health, welfare, or safety.
Contracts greater than $77,426 shall be ratified by the City Council in accordance with FMC Chapter 2.36.
California Public Contract Code Sections 22035 and 22050 also authorize emergency contracting without compliance with standard competitive bidding procedures when immediate action is necessary to respond to an emergency and safeguard life, health, property, or essential public services.
ANALYSIS
The emergency work ultimately included the replacement of three culverts crossing White Rock Road, installation of approximately 950 linear feet of subdrain, and placement of approximately 300 tons of asphalt to repair and restore the roadway. The City reviewed and verified the work performed and determined the total amount due to CVEA to be $364,011.
The subdrain was installed along the north side of White Rock Road to intercept groundwater before it reached the roadway. To date, the system is working as designed, and there has been a significant reduction in groundwater previously surfacing through the asphalt.
White Rock Road is a shared facility between the City and Sacramento County, with the jurisdictional boundary generally running along the center of the roadway in this area. The City coordinated with Sacramento County throughout the emergency work.
Due to the emergency and the need to proceed quickly, there was not adequate time to enter into a formal cost-sharing agreement with Sacramento County prior to beginning construction.
Instead, the agencies agreed that the City would take the lead on the White Rock Road work and the County would perform work on another shared facility based on the appropriate cost share.
During the week of August 24, 2026, Sacramento County performed pavement repairs on the City’s portion of Prairie City Road in an amount representing the County’s agreed-upon share of the White Rock Road work.
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3 Given the roadway settlement, failed culverts, groundwater conditions, and potential for additional roadway failure, staff determined that the work could not reasonably be delayed for a traditional competitive bidding process. Immediate action was necessary to protect the traveling public and restore White Rock Road to a safe and serviceable condition.
Western Culvert
Middle Culvert
Western Culvert
Eastern Culvert Pavement Sinkhole
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4 Wet Pavement from Groundwater Test Pit 1
Test Pit 3 Test Pit 5
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5 Subdrain Trench Trench with Pipe and Backfill
Culvert Installation Connection to Existing Ditch
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6 FINANCIAL IMPACT
Due to the urgent nature of the repairs, the City Manager authorized execution of an emergency repair agreement with Central Valley Engineering & Asphalt, Inc. in an amount not to exceed $364,011 and an On-Call Construction Management Services Contract with Dewberry, Inc. in an amount not to exceed $8,872 prior to City Council consideration.
A budget appropriation in the amount of $372,883 is required from the Gas Tax 2105 Fund (Fund 247) to fund the emergency repair and construction management agreements.
City Council ratification of the agreements will not result in any additional fiscal impact beyond the emergency repair costs already authorized and incurred. Ratification confirms the administrative actions previously taken by the City Manager.
ENVIRONMENTAL REVIEW
The project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15269 (Emergency Repairs and Projects Exemption) of the CEQA Guidelines.
ATTACHMENTS
1. Resolution No. 11730 - A Resolution Ratifying the Execution of an Emergency Repair Contract with Central Valley Engineering & Asphalt, Inc. in an amount Not to Exceed $364,011, and On-Call Construction Management Services Contract with Dewberry, Inc. in an amount Not to Exceed $8,872, and Appropriation of Funds from Gas Tax 2105 Fund (Fund 247) in the amount of $372,883 for the White Rock Road Emergency Culvert Replacement Project.
2. Emergency Procurement – Waiver of Bid White Rock Road Culvert Failure
3. ENGEO Incorporated – White Rock Road Emergency Repair, Subdrain Recommendations, dated June 25, 2026.
Respectfully Submitted,
Rebecca Neves, Public Works Director/City Engineer
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Attachment 1
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Resolution No. 11730
RESOLUTION NO. 11730
A RESOLUTION RATIFYING THE EXECUTION OF AN EMERGENCY
REPAIR CONTRACT WITH CENTRAL VALLEY ENGINEERING & ASPHALT, INC.
IN AN AMOUNT NOT TO EXCEED $364,011, AN ON-CALL CONSTRUCTION MANAGEMENT SERVICES CONTRACT WITH DEWBERRY, INC. IN AN AMOUNT NOT TO EXCEED $8,872, AND APPROPRIATION OF FUNDS FROM GAS TAX 2105 FUND (FUND 247) IN THE AMOUNT OF $372,883 FOR THE WHITE ROCK ROAD
EMERGENCY CULVERT REPLACEMENT PROJECT
WHEREAS, Public Works staff identified significant deterioration of three drainage culverts along White Rock Road between Savannah Parkway and the El Dorado County line, and on June 1, 2026, observed significant pavement settlement near one of the culverts, indicating an apparent failure and the potential for additional roadway instability; and WHEREAS, the City Manager made a determination based on the recommendations from the Public Works Department for emergency procurement for construction services under the existence of a threat to public health, welfare, and safety, pursuant to Folsom Municipal Code Section 2.36.150 Emergency Procurement; and
WHEREAS, staff selected Central Valley Engineering & Asphalt, Inc. from a recently established On-Call Contractor List based on a Request for Qualifications that had been released in December of 2025; and
WHEREAS, the emergency work included replacement of three culverts crossing White Rock Road, installation of approximately 950 linear feet of subdrain to address groundwater conditions, and placement of approximately 300 tons of asphalt to repair and restore the roadway; and
WHEREAS, the City reviewed and verified the work performed and determined the total amount due to Central Valley Engineering & Asphalt, Inc. to be $364,011; and WHEREAS, White Rock Road is a shared facility between the City of Folsom and Sacramento County, and due to the emergency nature of the work there was not adequate time to execute a formal cost-sharing agreement before construction began; the agencies therefore agreed that the City would take the lead on the White Rock Road work and Sacramento County would perform pavement repairs on another shared facility in an amount representing the County's appropriate share of the costs; and
WHEREAS, Sacramento County performed pavement repairs on the City's portion of Prairie City Road during the week of August 24, 2026, in an amount representing the County's agreed-upon share of the White Rock Road emergency work; and WHEREAS, the project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15269; and
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Resolution No. 11730
WHEREAS, sufficient funding is available in the Gas Tax 2105 Fund (Fund 247); and WHEREAS, the agreement will be in a form acceptable to the City Attorney:
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Folsom does hereby ratify the execution of an Emergency Repair Contract with Central Valley Engineering & Asphalt, Inc. in an amount Not to Exceed $364,011 and an On-Call Construction Management Services Contract with Dewberry, Inc. in an amount Not to Exceed $8,872.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the Finance Director is authorized to appropriate $372,883 in the Gas Tax 2105 Fund (Fund 247) for the White Rock Road Emergency Culvert Replacement Project.
PASSED AND ADOPTED this 13th day of October, 2026, by the following roll-call vote:
AYES: Councilmember(s):
NOES: Councilmember(s):
ABSENT: Councilmember(s):
ABSTAIN: Councilmember(s):
__________________________________
Justin Raithel, MAYOR
ATTEST:
______________________________
Christa Freemantle, CITY CLERK
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Attachment 2
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Attachment 3
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GEOTECHNICAL
ENVIRONMENTAL
WATER RESOURCES
CONSTRUCTION SERVICES
COASTAL/MARINE GEOTECHNICS
2213 Plaza Drive Rocklin, CA 95765 (916) 786-8883 [email protected] www.engeo.com
Project No.
26436.000.009
June 25, 2026
Mr. Kyle Cameron
Dewberry
11060 White Rock Road, Suite 200
Rancho Cordova, CA 95670
Subject: City of Folsom – White Rock Road Emergency Repair White Rock Road
Folsom, California
SUBDRAIN RECOMMENDATIONS
Dear Mr. Cameron:
In this letter, we summarize our geotechnical observations and subdrain recommendations in support of the White Rock Road Emergency Repair project in Folsom, California. The purpose of our services was to provide geotechnical recommendations to mitigate seepage at the toe of an existing slope.
Our scope included review of geology maps, historical aerial photographs, and topographic maps, logging the subsurface conditions in test pits and developing the recommendations in this letter.
PROJECT DESCRIPTION AND SITE BACKGROUND
The area of concern involves a 1000-foot segment of White Rock Road, beginning roughly 500 feet east of the intersection with Savannah Parkway. We understand this portion of roadway has experienced ongoing seepage that has resulted in pavement failure, which reoccurred recently and required pavement subgrade repairs and repaving. Following recent pavement repairs, we understand water has inundated portions of the road and that the recent pavement is beginning to fail. To mitigate the ongoing damage from the seepage, the City elected to construct a subdrain to intercept and redirect the water.
Google Earth data shows this alignment of White Rock Road climbs from roughly Elevation 500 feet to Elevation 560 feet (WGS84) towards the east. White Rock Road appears to have been in the same approximate location since at least 1944. Prior to 2020, the area north of the road was an undeveloped hill that climbed roughly 100 feet above the road. Around 2020, the area to the north of the road was developed into a single-family residential subdivision with fill slopes and rockery retaining walls. Aerial photographs before and after the development show dark green vegetation on the south side of White Rock Road, suggesting the area has historically been a low-lying area that collects surface water. The regional geologic map shows this alignment of White Rock Road is mapped primarily as Alluvium (Qa) over Copper Hill Volanics (Jch).
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Dewberry 26436.000.009
City of Folsom – White Rock Road Emergency Repair June 25, 2026 SUBDRAIN RECOMMENDATIONS Page 2
EXHIBIT 1: Google Earth Imagery
(October 2025)
EXHIBIT 2: Seepage Visible On Road
(Google Earth April 2026)
POTHOLING
We visited the site on June 22, 2026, to observe the surface conditions and the contractor excavating 13 test pits along the north side of White Rock Road. The purpose of the test pits was to characterize the subsurface conditions and evaluate the depth to groundwater. Potholing was performed adjacent to an existing concrete-lined V-ditch. For Test Pits 1-TP3A through 1-TP8, the excavations were located roughly above an existing fiber optic trench. The test pits were excavated by the general contractor, Central Valley Engineering & Asphalt, Inc., using a Yanmar mini-excavator equipped with a 12-inch bucket.
We observed groundwater during excavation in 8 of the 13 test pits (shown in blue in Exhibit 3) at depths of approximately 24 to 43 inches below the ground surface. Although groundwater was not observed in Test Pit 1-TP1B at the time of excavation, water was observed pooled at the bottom of the excavation by the end of the day. Test Pit 1-TP3C was excavated to a depth of approximately 4 feet and was reported dry by the contractor; it was backfilled immediately before our representative could observe the subsurface conditions.
We generally observed bedrock at depths ranging from ½ foot to 3 feet below ground surface, overlain by artificial fill and/or alluvium. West of Test Pit 1-TP3C, groundwater appeared to be flowing through the trench sand surrounding the existing fiber optic conduit. East of this location, groundwater seeped into the test pits through either the interface between the bedrock and overlying fill and/or alluvium, or through the weathered and fractured bedrock itself. Refer to the attached Summary of Subsurface Conditions table for specific information at each location along with photos.
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Dewberry 26436.000.009
City of Folsom – White Rock Road Emergency Repair June 25, 2026 SUBDRAIN RECOMMENDATIONS Page 3
EXHIBIT 3: Test Pit Locations (Blue = Groundwater Encountered, Red = No Groundwater)
CONCLUSIONS AND RECOMMENDATIONS
From a geotechnical perspective, the use of a perforated subdrain pipe to intercept the groundwater is feasible provided it extends deep enough and is continuous through the areas that have shallow groundwater. We recommend the perforated subdrain pipe be constructed along the uphill side of the V-ditch and at the areas shown in orange below. Refer to Figure 1, attached, for a typical subdrain detail. The subdrain should be converted to a solid pipe where it daylights inside of the V-ditch.
EXHIBIT 4: Recommended Subdrain Location
Caution should be taken to avoid damage to existing utilities. Where the existing trench sand from the fiber optic lines is present, we recommend maintaining a minimum horizontal separation of 2 feet from the edge of the existing trench sand to reduce the risk of trench sidewall instability.
LIMITATIONS
We strived to perform our professional services in accordance with generally accepted geotechnical engineering principles and practices currently employed in the area; no warranty is express or implied. Seepage through man-made fills, utility trench lines, and native soil and bedrock is complex and sometimes chaotic. Installation of an uphill subdrain should improve the
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Dewberry 26436.000.009
City of Folsom – White Rock Road Emergency Repair June 25, 2026 SUBDRAIN RECOMMENDATIONS Page 4
conditions but unknown drainage paths may be present that will not be intercepted by the subdrain. We recommend the area be monitored after installation of the subdrain to determine if further mitigation is necessary. If new information becomes available or if a more detailed assessment is desired, we should be retained to provide additional services and given the opportunity to review and potentially revise our conclusions.
If you have any questions or comments regarding this proposal, please call and we will be glad to discuss them with you.
Sincerely,
ENGEO Incorporated
Nick Broussard, GE Mark Gilbert, GE
sa/nb/rhb/dt
Attachments: Figure 1 – Typical Subdrain Detail
Test Pit Logs
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Expect Excellence TYPICAL SUBDRAIN DETAIL CITY OF FOLSOM - WHITE ROCK ROAD EMERGENCY REPAIR FOLSOM, CALIFORNIA 26436.000.009 NO SCALE 1 12" MINIMUM FILTER MEDIUM* 6" MINIMUM NATIVE COMPACTED SOIL 6" PERFORATED PIPE (SDR35) NOTES: *FILTER MEDIUM SIEVE SIZE % PASSING SIEVE 1. ALL PIPE JOINTS SHALL BE GLUED 2. ALL PERFORATED PIPE PLACED PERFORATIONS DOWN 3. 1% FALL (MINIMUM) ON ALL TRENCHES AND DRAIN LINES MATERIAL SHALL CONSIST OF CLEAN, COARSE SAND AND GRAVEL OR CRUSHED STONE, CONFORMING TO THE FOLLOWING GRADING REQUIREMENTS: 1" 3/4" 3/8" #4#8 #30 #50 #200 100 90-100 40-100 25-40 18-33 5-15 0-7 0-3 CLASS 2 PERMEABLE MATERIAL MINIMUM DEPTH OF 3 FEET, MAXIMUM DEPTH OF 5 FEET, ACTUAL DEPTH DEPENDENT UPON FIELD CONDITIONS AND THE BOTTOM OF TRENCH SHOULD EXTEND A MINIMUM OF 1 FOOT BELOW THE DEPTH AT WHICH WATER IS SEEPING INTO THE TRENCH. Page 398 10/13/2026 Item No.12.
26436.000.009
June 25, 2026
TEST PIT 1-TP1A
Depth (feet) Description
0 -½ CLAYEY SAND (SC), yellowish red, moist, fine- to coarse-grained sand, approximately 40% fines, trace subangular fine and coarse gravel [FILL] ½ - 4 BEDROCK, greenish gray to yellowish red, very weak to strong, moderately weathered to decomposed, highly fractured, breaks down variably to CLAYEY SAND WITH GRAVEL (SC) and CLAYEY GRAVEL WITH SAND (GC) [COPPER HILL VOLCANICS]
Test pit terminated at approximately 4 feet below ground surface. Groundwater was observed seeping into trench at a depth of approximately 30 inches.
PHOTO – 1-TP1A
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TEST PIT 1-TP1B
Depth (feet) Description
0 -1½ CLAYEY SAND WITH GRAVEL (SC), reddish brown, moist, fine- to coarsegrained sand, approximately 30% medium plasticity fines, fine and coarse subangular to angular gravel, abundant roots up to 1½ inches in maximum dimension, asphalt cuttings at approximately 12 inches [FILL] 1½ - 2½ POORLY GRADED GRAVEL WITH CLAY AND SAND (GP), reddish brown, moist, fine and coarse subangular to rounded gravel, cobbles up to 7 inches in maximum dimension, abundant roots, wet at bottom of layer [ALLUVIUM]
2½ - 3¾ BEDROCK, greenish gray to reddish brown, moist, very weak to strong, moderately weathered to decomposed, highly fractured with clay infill, breaks down variably to CLAYEY SAND WITH GRAVEL (SC) and CLAYEY GRAVEL WITH SAND (GC) [COPPER HILL VOLCANICS]
Test pit terminated at approximately 3¾ feet below ground surface. Groundwater was not observed at the time of excavation. By end of day, groundwater was observed to be pooling at the bottom of the excavation.
PHOTO – 1-TP1B
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TEST PIT 1-TP2A
Depth (feet) Description
0 -1 GRAVELLY LEAN CLAY WITH SAND (CL), dark brown, moist, medium plasticity, fine and coarse subangular to rounded gravel, approximately 20% fine- to coarse-grained sand, abundant roots and rootlets [FILL] 1 – 2½ CLAYEY GRAVEL (GC), dark brown, moist to wet, fine and coarse subangular to rounded gravel, cobble up to 12 inches in maximum dimension, fine- to coarse-grained sand, abundant roots, ceramic piece at approximately 24 inches [FILL]
2½ - 4 LEAN CLAY WITH SAND (CL), dark brown, moist, medium to high plasticity, approximately 15% fine- to coarse-grained sand, trace fine subangular gravel [RESIDUAL SOIL]
Test pit terminated at approximately 4 feet below ground surface. Groundwater was observed seeping into trench at an approximate depth of 30 inches.
PHOTO – 1-TP2A
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TEST PIT 1-TP2B
Depth (feet) Description
0 -1½ GRAVELLY LEAN CLAY WITH SAND (CL), dark brown, moist, medium plasticity, fine and coarse angular to rounded gravel, trace cobbles up to 9 inches in maximum dimension, approximately 25% fine- to coarse-grained sand, abundant rootlets [ALLUVIUM]
1½ - 3 LEAN CLAY WITH SAND (CL), grayish blue to yellowish red, low to medium plasticity, fine- to coarse-grained sand, iron oxidation [RESIDUAL SOIL] Test pit terminated at approximately 3 feet below ground surface. Groundwater was observed by contractor seeping into trench at a depth of approximately 36 inches and pooled at an approximate depth of 24 inches.
PHOTO – 1-TP2B
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TEST PIT 1-TP2C
Depth (feet) Description
0 -2 SANDY LEAN CLAY WITH GRAVEL (CL), yellowish red, moist, medium plasticity, approximately 25% fine- to coarse-grained sand, approximately 15% fine and coarse subangular to rounded gravel, iron oxidation, apparently disturbed in upper 6 to 12 inches [ALLUVIUM] 2 – 4½ GRAVELLY LEAN CLAY (CL), light grayish blue to yellowish red, moist, medium to high plasticity, approximately 10% fine- to coarse-grained sand, fine and coarse subangular to subrounded rock fragments [RESIDUAL SOIL]
Test pit terminated at approximately 4½ feet below ground surface. Groundwater was not observed during excavation.
PHOTO – 1-TP2C
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TEST PIT 1-TP3A
Depth (feet) Description
0 -2 BEDROCK, grayish green to yellowish red, moderately strong to very weak, intensely weathered to decomposed, breaks down to GRAVELLY LEAN CLAY (CL). [COPPER HILL VOLCANICS]
Test pit excavated directly above existing fiber optic line and terminated at approximately 2½ feet below ground surface. Fiber optic trench sand encountered in the bottom of the excavation at approximately 2 feet; the Contractor hand dug further into the trench to expose the conduit.
Groundwater was observed pooling near top of fiber optic trench at an approximate depth of 24 inches.
PHOTO – 1-TP3A
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TEST PIT 1-TP3B
Depth (feet) Description
0 -½ GRAVELLY LEAN CLAY WITH SAND (CL), reddish brown, fine and coarse angular to subrounded gravel, medium plasticity, approximately 20% fineto coarse-grained sand, rootlets, woven fabric observed at bottom of layer [FILL]
½ - 2 BEDROCK, grayish green to yellowish red, moderately strong to very weak, intensely weathered to decomposed, breaks down to GRAVELLY LEAN CLAY (CL). [COPPER HILL VOLCANICS]
Test pit excavated directly above existing fiber optic line and terminated at approximately 2½ feet below ground surface. Fiber optic trench sand encountered in the bottom of the excavation at approximately 2 feet; the Contractor hand dug further into the trench to expose the conduit.
Groundwater was observed pooling near top of fiber optic trench at an approximate depth of 24 inches.
PHOTO – 1-TP3B
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TEST PIT 1-TP4
Depth (feet) Description
0 -½ SANDY LEAN CLAY WITH GRAVEL (CL), reddish brown, moist, medium plasticity, fine- to coarse-grained sand, approximately 30% fine- to coarsegrained sand, fine and coarse subangular to rounded gravel [ALLUVIUM] ½ - 2½ BEDROCK, grayish brown, moderately weathered to decomposed, moderately strong to very weak, breaks down to CLAYEY SAND WITH GRAVEL (SC) [COPPER HILL VOLCANICS]
Test pit excavated directly above existing fiber optic line and terminated at approximately 2½ feet below ground surface. Fiber optic trench sand was encountered in the bottom of the excavation at approximately 2½ feet. Groundwater was not observed during the excavation.
PHOTO – 1-TP4
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TEST PIT 1-TP5
Depth (feet) Description
0 -1 SANDY LEAN CLAY WITH GRAVEL (CL), reddish brown, moist, medium to high plasticity, approximately 30% fine- to coarse-grained sand, fine and coarse angular to rounded gravel, iron oxidation, rootlets [FILL] 1 – 3½ BEDROCK, greenish gray to yellowish red, moderately weak to decomposed, intensely weathered to decomposed, breaks down variably to SANDY LEAN CLAY WITH GRAVEL (CL) or CLAYEY SAND WITH
GRAVEL (SC) [COPPER HILL VOLCANICS]
Test pit excavated directly above existing fiber optic line and terminated at approximately 3¾ feet below ground surface. Fiber optic trench sand was encountered in the bottom of the excavation at approximately 3½ feet; the Contractor hand dug further into the trench to expose the conduit. Groundwater was observed pooling near top of fiber optic trench at an approximate depth of 42 inches.
PHOTO – 1-TP5
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TEST PIT 1-TP6A
Depth (feet) Description
0 -1¼ SANDY LEAN CLAY WITH GRAVEL (CL), reddish brown, moist, medium to high plasticity, approximately 30% fine- to coarse-grained sand, fine and coarse angular to rounded gravel, iron oxidation, rootlets, trace asphalt cuttings [FILL]
1¼ - 2 CLAYEY GRAVEL WITH SAND (GC), reddish brown, moist, fine and coarse angular to subrounded gravel, approximately 30% fines, fine- to coarse-grained sand [FILL]
2 – 3¼ GRAVELLY LEAN CLAY (CL), grayish brown, moist, medium to high plasticity, approximately 10% fine- to coarse-grained sand, fine and coarse subangular to subrounded rock fragments [RESIDUAL SOIL] Test pit excavated directly above existing fiber optic line and terminated at approximately 4 feet below ground surface. Fiber optic trench sand was encountered in the bottom of the excavation at approximately 3¼ feet; the Contractor hand dug further into the trench to expose the conduit.
Groundwater was observed pooling near top of fiber optic trench at an approximate depth of 40 inches.
PHOTO – 1-TP6
10/13/2026 Item No.12.
26436.000.009
June 25, 2026
TEST PIT 1-TP7
Depth (feet) Description
0 -3 GRAVELLY LEAN CLAY WITH SAND (CL), reddish brown, moist, medium to high plasticity, approximately 35% fine- to coarse-grained sand, fine and coarse angular to rounded gravel, iron oxidation, rootlets [FILL] 3 – 3½ BEDROCK, grayish brown, strong to moderately strong, moderately weathered, breaks down to CLAYEY GRAVEL WITH SAND (GC)
[COPPER HILL VOLCANICS]
Test pit excavated directly above existing fiber optic line and terminated at approximately 3¼ feet below ground surface. Fiber optic trench sand was encountered in the bottom of the excavation at approximately 3½ feet; the Contractor hand dug further into the trench to expose the conduit. Groundwater was observed pooling near top of fiber optic trench at an approximate depth of 43 inches.
PHOTO – 1-TP7
10/13/2026 Item No.12.
26436.000.009
June 25, 2026
TEST PIT 1-TP8
Depth (feet) Description
0 -½ SANDY LEAN CLAY WITH GRAVEL (CL), reddish brown, moist, medium to high plasticity, approximately 35% fine- to coarse-grained sand, fine and coarse angular to rounded gravel, iron oxidation, rootlets [FILL] ½ – 3½ BEDROCK, grayish brown, moderately strong to very weak, moderately weathered to decomposed, breaks down to CLAYEY GRAVEL WITH SAND (GC) to GRAVELLY CLAY WITH SAND (CL) [COPPER RIDGE
VOLCANICS]
Test pit excavated adjacent to existing fiber optic line and terminated at approximately 3¾ feet below ground surface. Fiber optic trench sand was encountered in the bottom of the excavation at approximately 3½ feet; the Contractor hand dug further into the trench to expose the conduit.
Groundwater was not observed during the excavation
PHOTO – 1-TP8
10/13/2026 Item No.12.
Folsom City Council
Staff Report
1 MEETING DATE: 10/13/2026
AGENDA SECTION: New Business
SUBJECT: Resolution No. 11731 - A Resolution Authorizing the City Manager to Execute a Construction Agreement with Arrow
Drillers Inc. DBA Arrow Construction for the Parkway
Neighborhood Crack Seal Project in the amount of $185,000, and Appropriation of Funds in the amount of $220,000 from the Road Maintenance and Rehabilitation Fund (Fund 235)
FROM: Public Works Department
RECOMMENDATION / CITY COUNCIL ACTION
The Public Works Department recommends that the City Council pass and adopt the following:
Resolution No. 11731 - A Resolution Authorizing the City Manager to Execute a Construction Agreement with Arrow Drillers Inc., DBA Arrow Construction for the Parkway Neighborhood Crack Seal Project in the amount of $185,000, and appropriation of funds in the amount of $220,000 from the Road Maintenance and Rehabilitation Fund (Fund 235)
BACKGROUND / ISSUE
The Public Works Department is aggressively pursuing road maintenance, which includes a variety of measures such as routing and crack sealing in advance of winter. This simple but effective measure prevents water intrusion into the subgrade that ultimately leads to road base and asphalt failure if not addressed. Using the “fix-it-first” prioritization approach, road maintenance can reduce long-term costs of replacement when crack seal and other maintenance measures are implemented. Staff has identified several key neighborhoods that would benefit from this approach, with crack seal taking place this fall to be followed by slurry seal taking place the following spring as part of a larger effort.
In advance of the coming winter, this contract proposes to crack seal The Parkway neighborhood, which includes the following roads:
10/13/2026 Item No.13.
2 • Parkway Drive
• Humbug Creek Drive
• Willow Bend Road
• Pond View Drive
• Scheidegger Circle
• Kidder Way
• Thurman Way
• Connecting Courts and Secondary Drives
Below is an image of the neighborhood included in this project:
The project improvements include approximately:
• 20,000 pounds of crack seal material on residential streets • 200 Tons of 3” Removal and Replacement of failed asphalt sections The proposed improvements will preserve roadway life cycle as winter arrives, with planned slurry seal in the Spring of 2027 as part of a much larger contract. Residents within the project areas will
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3 receive advance notification prior to construction activities. Temporary traffic control measures, parking restrictions, and short-duration rolling lane closures will be used during construction to safely complete the work while maintaining local access whenever feasible. Below are example photos of the roadway conditions within the neighborhoods to be crack sealed and repaired as part of this contract:
As maintenance efforts continue, future near-term crack seal contracts will include:
• Prairie Oaks – Fall/Winter 2026
• Natoma Station – Spring 2027
Bid documents for those areas are underway and will be brought forward at a future City Council meeting for consideration and approval. Staff is fully committed to the most cost-effective approach in maintaining Folsom’s roads by retaining or improving its Pavement Condition Index (PCI) wherever possible to uphold the quality of life residents value and deserve within available funding.
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4 POLICY / RULE
Section 2.36.120 of the Folsom Municipal Code states, in part, that contracts for supplies, equipment, services, and construction with an estimated value of $77,426 or greater shall be awarded by the City Council.
ANALYSIS
This project was informally bid utilizing the City’s on-call contracting list. Bids were solicited in September, and on October 5, 2026, the City received the following bids:
1. Arrow Drillers Inc. DBA Arrow Construction.: $185,000
2. Granite Construction Company: $214,700
3. Doug Veerkamp General Engineering, Inc.: $225,600
4. Central Valley Engineering Asphalt, Inc.: $239,969
5. Rawles Engineering, Inc.: $281,100
Staff reviewed the bids submitted alongside the contractor stated exclusions against the requirements of Public Contract Code 22034 for Informal Bidding Procedures and has deemed Arrow Drillers Inc., DBA Arrow Construction as the lowest responsive and responsible bidder.
Construction is anticipated to begin in November 2026 and will be completed by mid-December 2026 in advance of winter.
The proposed pavement rehabilitation work is consistent with the recommendations identified in the City’s 2026 Pavement Management Program Update and supports the City’s ongoing effort to preserve roadway infrastructure through preventative maintenance strategies that maximize pavement life and reduce long-term rehabilitation costs. Should City Council approve this contract, staff will use the City’s standard Construction Agreement in a form acceptable to the City Attorney.
FINANCIAL IMPACT
If approved, the contract with Arrow Drillers Inc. DBA Arrow Construction, would be authorized for $185,000, with the project budgeted for a total of $220,000, which includes an 18.9% contingency amount of $35,000 for potential change orders at the recommendation of staff. An appropriation in the amount of $220,000 from the Road Maintenance and Rehabilitation Fund (Fund 235) would be required for the contract. The Road Maintenance and Rehabilitation Fund (Fund 235) has sufficient funding available to support the cost of the construction agreement.
ENVIRONMENTAL REVIEW
This project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(c) – Existing Facilities. CEQA Guidelines Section 15301(c) specifically exempts existing highways and streets, sidewalks, gutters, bicycle and pedestrian facilities, and similar roadway improvements, including the addition of bicycle lanes and other transportation safety improvements that do not create additional automobile travel lanes.
10/13/2026 Item No.13.
5 ATTACHMENT
Resolution No. 11731 - A Resolution Authorizing the City Manager to Execute a Construction Agreement with Arrow Drillers Inc., DBA Arrow Construction for the Parkway Neighborhood Crack Seal Project in the amount of $185,000, and Appropriation of Funds in the amount of $220,000 from the Road Maintenance and Rehabilitation Fund (Fund 235) Respectfully Submitted,
Rebecca Neves, Public Works Director/City Engineer
10/13/2026 Item No.13.
Resolution No. 11731
RESOLUTION NO. 11731
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONSTRUCTION AGREEMENT WITH ARROW DRILLERS, INC., DBA
ARROW CONSTRUCTION FOR THE PARKWAY NEIGHBORHOOD CRACK
SEAL PROJECT IN THE AMOUNT OF $185,000, AND APPROPRIATION OF FUNDS IN THE AMOUNT OF $220,000 FROM THE ROAD MAINTENANCE AND REHABILITATION FUND (FUND 235)
WHEREAS, the City of Folsom desires to repair and preserve the existing asphalt on various roadways within the City; and
WHEREAS, the project was informally bid utilizing provisions from Public Contract Code and the City’s On-Call Contractor List, and five bids were received on October 5, 2026, with Arrow Drillers, Inc., DBA Arrow Construction being the lowest responsive and responsible bidder; and
WHEREAS, the Parkway Neighborhood Crack Seal Project was identified as a priority utilizing the “fix-it first” approach to road preservation and as identified in the City’s Pavement Management Program; and
WHEREAS, sufficient funding is available in the Road Maintenance and Rehabilitation Fund (Fund 235) to support the recommended work and appropriation of $220,000; and
WHEREAS, the contract will be in a form acceptable to the City Attorney:
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Folsom Authorizes the City Manager to Execute a Construction Agreement with Arrow Drillers Inc., DBA Arrow Construction for the Parkway Neighborhood Crack Seal Project in the amount of $185,000, including a 18.9% contingency of $35,000 for a total not-to-exceed amount of $220,000 funded in the Road Maintenance and Rehabilitation Fund (Fund 235).
BE IT FURTHER RESOLVED that the Finance Director is authorized to appropriate $220,000 for this agreement in the Road Maintenance and Rehabilitation Fund (Fund 235).
PASSED AND ADOPTED on this 13th day of October 2026, by the following roll-call vote:
AYES: Councilmember(s):
NOES: Councilmember(s):
ABSENT: Councilmember(s):
ABSTAIN: Councilmember(s):
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Resolution No. 11731
___________________________________
Justin Raithel, MAYOR
ATTEST:
____________________________________
Christa Freemantle, CITY CLERK
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