1743 Miro Way, Rialto, CA 92376 | Phone: 909.356.3998 Fax: 909.356.3965 www.SBCounty.gov
SAN BERNARDINO Leonard X. Hernandez
Office of Emergency Services Chief Executive Office
COUNTY
Brent Martin
Emergency Services
Manager
February 7, 2022
TO: CITY/TOWN
ATTN: GRANTS PROGRAM MANAGER
SUBJECT: NOTIFICATION OF APPLICATION APPROVAL OF FY2020 HOMELAND
SECURITY GRANT PROGRAM (HSP)
The California Governor's Office of Emergency Services has approved your FY2020 HSGP projects). As of the date of this letter, you are authorized to make expenditures using FY2020 Homeland Security Grant Program (HSGP) funds.
Be aware that your project allocation amount may have changed. Take note of the amount located on the attached project worksheet. Should you need to submit a modification request to change your project in any way, including increasing the quantity of items, please do so as soon as possible. The next deadline to submit modification requests is 4/30/22.
During the procurement process, please make sure to follow grant guidelines and requirements.
Procurement may not begin on projects requiring an EHP or other type of pre-approval as indicated on the attached project worksheet until requests are submitted and approval has been obtained.
Please note the following:
1. First Milestone Deadline: Due to delay in grant acceptance, the performance period for the grant is shorter than previous grants. All projects should be expedited and 30% completed by 9/30/22.
2. Modifications: All project changes require pre-approval from Cal OES prior to incurring any costs. Modification requests are due quarterly. Refer to FY20 Grant Deadlines for submission dates. The scope of work on projects identified as National Priority projects cannot be modified. Changes in quantities on National Priority projects must have FEMA approval.
3. Procurement: General procurement standards with open competition must be followed for all federal grant expenditures, according to 2 C.F.R. § 200.318-200.323. Copies of three (3) quotes/bids must be submitted with reimbursement requests.
4. Noncompetitive Procurement: Documentation of entity procurement policies must be submitted with reimbursement requests for all noncompetitive procurement. Purchases over $250,000 will require pre-approval from Cal OES prior to procurement, following up
BOARD OF SUPERVISORS
CoL. PAUL COOK (RET.) JANICE RUTHERFORD DAWN ROWE CURT HAGMAN JOE BACA, IR. Leonard X. Hernandez First District Second District Vice Chair, Third District Chairman, Fourth District Fifth District Chief Executive Officer
SUBJECT
DATE
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with your governing board or council, if applicable. A cost benefit analysis is required with noncompetitive procurement justification requests.
5. SAMS Verification: A print-out of the SAM.gov vendor verification report must be printed prior to procurement with all vendor/contractors and must be submitted with reimbursement requests. Note: Vendor registration in SAM. gov is not required. However, the vendor must not be debarred or restricted from receiving federal funds, which will appear in your vendor verification report if the vendor has restrictions.
6. Performance Bond: Is required for any equipment item over $250,000, or any vehicle, aviation, or watercraft, regardless of the cost.
7. Audit Requirements: This subaward is subject to all provisions of 2 C.F.R Part 200, Subpart F - Audit Requirements. Any funds received in excess of current needs, approved amounts, or those found owed as a result of a final review or audit, must be refunded to the State within 30 days upon receipt of an invoice.
Refer to the grant guides for additional procedures and requirements.
If you have any questions, please feel free to contact the Grant's Unit at (909) 356-3910. Thank you.
Sincerely,
Dent Mater
BRENT MARTIN, Emergency Services Manager
San Bernardino County Fire Protection District
Office of Emergency Services
BM:ts
Enclosures