RESOLUTION NO. 2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FONTANA AMENDING ADMINISTRATIVE POLICY SECTION
20-17, EMPLOYEE TRAVEL EXPENDITURES.
WHEREAS, the City Council of the City of Fontana has adopted Administrative policies which detail the Rules and Regulations under which the City operates; and WHEREAS, the Administrative Policies are periodically updated to reflect organizational needs.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fontana does hereby amend Administrative Policy Section 20-17, Employee Travel Expenditures.
APPROVED AND ADOPTED this 28th day of February 2023.
READ AND APPROVED AS TO LEGAL FORM:
City Attorney
I, Germaine McClellan Key, City Clerk of the City of Fontana, California, and Ex- Officio Clerk of the City Council, do hereby certify that the foregoing resolution is the actual resolution duly and regularly adopted by the City Council at a regular meeting thereof, held on the 28th day of February, by the following vote to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk of the City of Fontana
Resolution No. 2022-
Mayor of the City of FontanaATTEST:City Clerk
Resolution No. 2022-_____Attachment APurpose:To establish a procedure and policy for handling public records requests under the California Public Records Act,: to ensure thorough, timely, and coordinated responses to public records requests and provide guidelines for providing information requested under the California Public Records Act. General Policy:Requests for records will be processed in accordance with the laws governing the release of public information. It will be the responsibility of the Deputy City Clerk to administer the public records request policy for all departments except the Police Department. All records requests shall be forwarded to the Deputy City Clerk for review and response; the Police Department shall handle records request pursuant to their Police Department Policy. General Guidelines:A.The City shall always make public records open for inspection during theregularbusiness hours. Under enumerated provisions of the California Public Records Act, certainpublic records may be exempt from disclosure. Public records which are determined by theDeputy City Clerk to be exempt from disclosure will not be made available for publicinspection.B.The City will also accept written requests on a form provided by the City. The City will alsoaccept records request that are: (1) submitted through email, (2) received by telephone, or (3)verbal requests. City staff may suggest that the requestor complete the City public recordsform. However, the requestor is not required to complete the form in order to inspect publicrecords or receive copies of public records.C.The City must reply to the requester, no later than 10 calendar days from receipt of the request,and provide a written determination for the request. If the request is received after businesshours or on a weekend or holiday, the next business day will be considered the official date of SECTION City of Fontana ADMINISTRATIVE PROCEDUREAdministration 20-13APPROVED SUBJECT: Public Records RequestsPAGE 1 of 2Resolution 2022- LAST UPDATED July 26.2022 receipt. If the tenth calendar day falls on a weekend or holiday, the next business day will be the deadline for responding to the request. If the City exercises the right to extend the date for providing a written determination for a records request beyond the 10-day period, the City must do so in writing, stating the reason(s) for the extension and the anticipated date of the response within the 14-day extension period, pursuant to the criteria in Government Code section 6253© and beginning January 1, 2023, Government Code section 7922.535 ©. D. If there is a question about the clarity of the request, City staff are encouraged to contact the requester at the earliest opportunity to clarify the request. City staff must assist the member of the public to make a focused and effective request. E. The City is not legally required under the Public Records Act to, create any new records or information, including a privilege log in response to a Public Records Request. F. The CPRA does not create an obligation to answer questions presented by a requester. It merely requires the City to provide existing public records that are not otherwise exempt from disclosure. G. Email and text messages will be treated the same as other public records. If an email or text message is a public record, it is subject to disclosure, unless it falls within an exemption. H. Copies of an official building plan will not be produced by the City until the City receives written permission to duplicate the plans from (i) the licensed professional who prepared the plan(s) and (ii) the building owner. However, building plans are open to inspection during regular business hours at the Citys Building Department. I. Copy Fees (Cash payment or check payment made payable to City of Fontana) Election Filing Forms Per Resolution 1992-60 $0.10 per page Photocopies-Black & White Per Resolution 1998-117 Copied Using Copier Feeder $0.20 for the first page and $0.05 for each additional page Photocopies-Color Per Resolution 2010-122 Copied Using Copier Feeder $0.50 for the first page and $0.40 for each additional page CD/DVD/Flash Drive Actual cost of the item Electronic Format There is no fee for providing records in electronic format via email. The City may, however, charge for the cost of duplication if a requester wishes to have a physical copy of records.