CITY OF FONTANAPRIVATE
JUSTIFICATION FOR SINGLE OR SOLE SOURCE REQUEST
Date: 05/15/24
Department/Agency: Development Services Administration
Contact: Cybele Collins
Phone: (909)350-6559
Amount: Initial Agreement $120,000 for 4 months with option for additional months at $30,000 each.
Funding Source (i.e. City, Federal, State, or other Agency: City Federal / State Required Contract Language: No
Description of Services/Item/Supply Requested:
Professional property management services for the Homelessness Prevention Resources and Care Center (HPRCC) Recommended Vendor:
KC Management, LLC
Please state the reason that product/service can be provided only by the recommended vendor (include any back-up information or documentation which supports your recommendation). Use additional sheet if necessary.
KC Management, LLC owned and operated the HPRCC prior to the City’s acquisition in February of this year. They possess specialized knowledge of hotel operations specific to this property. KC Management, LLC will provide basic hotel operating services.
Have other providers of the product or service been contacted (please provide detailed information)? Use additional sheet if necessary.
An RFP for interim housing operations was opened and resulted in two respondent proposals. Each of the submitted responses came in over $5 million dollars and included additional services beyond basic hotel operations and are not required by the City.
How does recommended vendor's prices or fees compare to the general market? Use additional sheet if necessary.
KC Management, LLC’s proposal for basic operations fees of $30,000 per month is well below the submitted proposals.
If recommended vendor could not provide the product or service, how would the agency accomplish this particular task? Use additional sheet if necessary.
Use of an alternative management operations company would far exceed current budgets and require additional funding. Funding for the property managements services at the Homelessness Prevention Resources and Care Center will be initially provided by special benefit fees generated by Cannabis retail operations but will be supplemented by the use of hotel voucher programs in use throughout the County of San Bernardino.
Authorized Signature:_____________________________________________ Date:___________
PURCHASING OFFICE USE ONLY
Comments:
Purchasing Signature:__________________________________________________ Date:___________ Rev 10/20 *Please attach this form as an attachment to the Requisition.