Tuesday, June 25, 2024
2:00 PM
City of Fontana
8353 Sierra Avenue
Fontana, CA 92335
Regular Agenda
Ord. No. 1954 Reso. No. 2024-045
Grover W. Taylor Council Chambers
City Council Meeting
Acquanetta Warren - Mayor
Peter A. Garcia - Mayor Pro Tem
John B. Roberts - Council Member
Jesus "Jesse" Sandoval - Council Member
Phillip Cothran - Council Member
Germaine Key - City Clerk
Janet Koehler-Brooks, City Treasurer
City Council Meeting Regular Agenda June 25, 2024
Welcome to a meeting of the Fontana City Council.
Welcome to a meeting of the Fontana City Council. Meetings are held at the Grover W. Taylor Council Chambers 8353 Sierra Avenue Fontana, CA 92335. To address the Council, please fill out a card located at the entrance to the right indicating your desire to speak on either a specific agenda item or under Public Communications and give it to the City Clerk. Your name will be called when it is your turn to speak. In compliance with Americans with Disabilities Act of 1990 (42 USC § 12132), the Council Chambers is wheelchair accessible, and a portable microphone is available. Upon request, this agenda will be made available in appropriate alternative forms to persons with disabilities, as required by Section 12132 of the Americans with Disabilities Act of 1990. Any person with a disability who requires accommodation to participate in a meeting should direct such a request to the City Clerk ’s Office at ( 909) 350-7602 at least 48 hours before the meeting, if possible. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the City Clerk’s Office.
Para traducción en Español, comuniquese con la oficina,“City Clerk” al (909) 350-7602.
The City of Fontana is committed to ensuring a safe and secure environment for its residents to engage with the government. No oversized bags or backpacks (size limit of 14”x14”x6”) will be allowed inside the Council Chambers. All bags are subject to search. Face masks are prohibited in the Council Chambers, but clear masks will be provided upon request to accommodate individuals with medical needs, ensuring their safety and well-being. Before entering the Council Chambers, you may be subject to a metal detector screening. The City Manager retains the discretion to grant any exemptions. Fontana aims to provide safe buildings for our community members, employees, and visitors.
PUBLIC COMMUNICATION - CLOSED SESSION:
This is an opportunity for citizens to speak to the City Council for up to 3 minutes on the following Closed Session. The Mayor and City Council reserve the right to adjust this time limit based on the number of speakers who wish to address the Mayor and City Council.
A. Public Communications - Closed Session
CLOSED SESSION:
A. 1:00 P.M. CLOSED SESSION
A. 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING
LITIGATION
PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (d)
(1)
Case: Jesse Marez vs. City of Fontana; Jesus Mauricio
Garcia
Case No. CIVSB2214214
2. CONFERENCE WITH LABOR NEGOTIATORS - ALL
21-3095
City Council Meeting Regular Agenda June 25, 2024
BARGAINING UNITS EXCEPT POLICE OFFICER'S
ASSOCIATION
(Gov. Code Section 54957.6)
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Gov. Code section 54956.8)
Property: APN # 0191-162-21 & 0191-162-22
City Negotiator: Phillip Burum, Deputy City Manager
Negotiating Party: American Legion Steele Towne Post 77 Under Negotiating: Price and Terms of payment
4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
(Gov. Code section 54956.8)
Property: 15186 Foothill Blvd.
City Negotiator: Phillip Burum, Deputy City Manager
Negotiating Party: Aldea Fontana Foothill, LLC
Under Negotiating: Price and Terms of payment
CALL TO ORDER/ROLL CALL:
A. Call To Order/Roll Call:
INVOCATION/PLEDGE OF ALLEGIANCE:
A. Invocation/Pledge of Allegiance:
SPECIAL PRESENTATIONS:
A. Special Presentations
A. 1. San Bernardino County Second District Supervisor, Jesse Armendarez to present City Council with a check for $10,000.
2. Mayor Warren and City Council to recognize Officers
Adam Sein and Jacob Hernandez, as April 2024 Employees
of the Month (Captain Stover to present).
3. Mayor Warren and City Council to recognize, Payroll
Coordinator, Rita Coventry on her retirement and for being selected as Finance Department Employee of the Year
(Chief Financial Officer, Jessica Brown to present).
21-3082
PUBLIC COMMUNICATIONS:
This is an opportunity for members of the public to address the City Council for up to three ( 3) minutes total on items either on the Agenda or items not on the Agenda, but within the City Council's jurisdiction. Note that Public Hearing items have individual and specific public input
City Council Meeting Regular Agenda June 25, 2024
opportunities during the public hearing and testimony on those items will only be taken during the public hearing. The Council is prohibited by law from discussing or taking immediate action on non-agendized items. The Mayor and City Council reserve the right to adjust this time limit based on the number of speakers who wish to address the Mayor and City Council .
A. Public Communications
CONSENT CALENDAR:
All matters listed under CONSENT CALENDAR will be enacted by one motion in the form listed below. There will be no separate discussion on these items prior to the time Council votes on them, unless a member of the Council requests a specific item be removed from the Consent Calendar for discussion.
Approve Consent Calendar Items as recommended by staff.
A. Approval of Minutes 21-3062
Approve the minutes of the June 18, 2024, Special City Council Meeting.
City Council Meeting Minutes 06-18-2024.pdfAttachments:
B. Calling of the November 5, 2024, General Municipal
Election; Requesting Consolidation with the Statewide
General Election to be conducted by the San Bernardino
County Registrar of Voters; and Providing Regulations for Candidates
21-3061
1. Adopt Resolution No. 2024-045 , a Resolution of the City Council of the City of Fontana, California, Calling And Giving Notice of a General Municipal Election to be held in the City of Fontana on Tuesday, November 5, 2024, for the Election of Certain Officers of the City as Required By the Provisions of the Laws of The State of California Relating To General Law Cities;
2. Adopt Resolution No. 2024-046 , a Resolution of the City Council of the City of Fontana, California, Requesting the Board of Supervisors of the County of San Bernardino to Consolidate a General Municipal Election to be held on November 5, 2024, with the Statewide General Election to be held on the date Pursuant To § 10403 of the Elections Code;
3. Adopt Resolution No. 2024-047 , a Resolution of the City Council of the City of Fontana, California, Adopting Regulations for Candidates for Elective Office Pertaining to Candidates Statements Submitted to the Voters at a General Municipal Election to be held on Tuesday, November 5, 2024.
City Council Meeting Regular Agenda June 25, 2024
Call of the Election - Resolution No. 2024-045
Request for Consolidation - SB County Board of Supervisors (Resolution No. 2024-046)
Regulations for Candidates - Candidate Statements
(Resolution No. 2024-047)
Attachments:
C. Approve and Amended Cooperative Agreement between
the City of Fontana and the San Bernardino County Public Works Department for annual routine maintenance and
emergency response projects.
21-3019
Approve and authorize the City Manager to execute the first amendment of the Cooperative Agreement with the San Bernardino County Public Works Department for annual routine maintenance and emergency response projects.
Amendment 1 to Coop Agr 19-417 with City of Fontana.docx Original Cooperative Agreement # 19-417 with City of
Fontana for contract maintenance and ER work_TRANS.pdf
Area of Mutual Aid Map Fontana.pdf
Attachments:
D. Accept Donation from Burrtec Waste Industries, Inc. ( 2024 Fontana Days Run)
21-3024
Accept donation from Burrtec Waste Industries, Inc in the amount of $ 1,000 for use towards 2024 Fontana Days Run.
051324 Burrtec Waste Industries, Inc. (Fontana Days
Run).pdf
Attachments:
E. Accept Donation from Bel-Air Swap-Meet, Inc. ( 2024
Fontana Days Run)
21-3025
Accept donation from Bel-Air Swap-Meet, Inc in the amount of $10,000 for use towards 2024 Fontana Days Run.
051324 Bel-Air Swap-Meet, Inc (Fontana Days Run).pdfAttachments:
F. Accept Donation from Fontana Foundation of Hope ( 2024 Fontana Days Run)
21-3026
Accept donation from Fontana Foundation of Hope in the amount of $ 5,000 for use towards 2024 Fontana Days Run.
051324 Fontana Foundation of Hope (Fontana Days
Run).pdf
Attachments:
G. Accept donation from Fontana Chrysler Dodge Jeep Ram (2024 Fontana Car Show)
21-3027
Accept donation from Fontana Chrysler Dodge Jeep Ram in the amount of
City Council Meeting Regular Agenda June 25, 2024
$3,000 for use towards 2024 Fontana Car Show.
051324 Fontana Chrysler Dodge Jeep Ram.pdfAttachments:
H. Annual Placement of Rubbish Charges on the Property Tax Rolls
21-3044
Adopt Resolution No. 2024-048, of the City Council of the City of Fontana, California, directing the placement of rubbish charges on the property tax bills for collection.
Rubbish Resolution 2024.pdfAttachments:
I. Annual Placement of Sewer Charges on the Property Tax Rolls
21-3045
Adopt Resolution No. 2024-049, of the City Council of the City of Fontana, California, directing the placement of sewer charges on the property tax bills for collection.
Sewer Resolution 2024.pdfAttachments:
J. Annual Placement of Weed Abatement Charges on the
Property Tax Rolls
21-3046
Adopt Resolution No. 2024-050, of the City Council of the City of Fontana, California, directing the placement of weed abatement charges on the property tax bills for collection.
Weed Resolution 2024.pdfAttachments:
K. 2024-2025 Statement of Investment Policy 21-3048
Adopt the City of Fontana Statement of Investment Policy for Fiscal Year 2024-2025.
2024-2025 Investment PolicyAttachments:
L. Award Bid for City-Wide Tree Maintenance Services
(PW-24-191-SP)
21-3057
1. Award bid and authorize the City Manager to execute a contract with West Coast Arborists, Inc. of Anaheim, CA for City-Wide Tree Maintenance Services. The contract term shall be for two and a half (2.5) years with three (3) additional one-year extensions at the City’s sole discretion.
2. Approve and authorize the City Manager to execute any future contract amendments to this contract with West Coast Arborists, Inc. for City-Wide Tree Maintenance Services.
City Council Meeting Regular Agenda June 25, 2024
RFP Scoring Ranking - PW-24-191-SP.pdf
WCA Fontana Tree Maintenance Response Proposal.pdf
Attachments:
M. Grant Award from Kaiser Permanente "Feeding Fontana" 21-3063 Accept grant award from Kaiser Permanente in the amount of $18,000 for use towards Healthy Fontana’s “Feeding Fontana.”
N. Approve Pre-Qualified Public Works and Engineering Firms to Provide On-Call Professional Services
21-3064
1. Approve the Pre-Qualified Firms List to provide various On-Call Professional Public Works and Engineering Services and authorize the Purchasing Division to add and remove firms during the valid time frame of the short list.
2. Authorize the City Manager to execute a On-Call Professional Agreements with selected firms on an as-needed basis for a period of five (5) years from approval
3. Authorize the City Manager to execute any future amendments to the On-Call Professional Agreements.
Qualified Firms for On-Call Engineering Services
(DE-24-195-SQ).pdf
Attachments:
O. Police Department Monthly Information Update 21-3067 Accept the Police Department monthly information update for April 2024.
April 2024 Report for City Council Rev.pptxAttachments:
P. Award a Construction Contract for the ARPA - Fiber to City Facilities Project (Bid No. DE-24-181-SB)
21-3069
1. Award Bid and authorize the City Manager to execute a construction contract with GA Technical Services, Inc. for the construction of the ARPA - Fiber to City Facilities Project in the amount of $1,443,140.00, and authorize a 10% contingency in the amount of $144,314.00 (Bid No.
DE-24-181-SB).
2. Approve and authorize the City Manager to execute any and all utility agreements, utility easements, and subsequent agreements on behalf of the City of Fontana for the ARPA - Fiber to City Facilities Project.
Vicinity Map
Bid Results
Bid Detail
Attachments:
Q. Approve a Professional Services Agreement for 21-3072
City Council Meeting Regular Agenda June 25, 2024
Engineering Design Services for the Arrow Boulevard
Sewer Main Improvement Project (DE-24-202-SP)
1. Approve and authorize the City Manager to execute a Professional Services Agreement in a not-to-exceed amount of $355,618 with TKE Engineering, Inc. for Engineering Design Services for the Arrow Boulevard Sewer Main Improvement Project (DE-24-202-SP).
2. Approve and authorize the use of funds in the amount of $355,618 from Fund 302 as part of the City’s American Rescue Plan Act Expenditure Plan (ARPA).
3. Approve and authorize the City Manager to execute any future amendments to the Professional Service Agreement not exceeding $100,000.00 for the Arrow Boulevard Sewer Main Improvement Project, Request for Proposals DE-24-202-SP.
Vicinity Map
Evaluation Results
PSA Contract - Design Services - Arrow Blvd Sewer Main
Project DE-24-202-SP
Attachments:
R. Fontana 311 Customer Relationship Management System
Renewal and Improvement
21-3075
1. Award bid and authorize the City Manager to execute 3 year renewal subscription of SalesForce software/ platform with Salesforce in the amount of $619,909.20.
2. Approve and Authorize the City Manager to execute Contract Services agreement with StackNexus in the amount of $71,560.
3. Authorize the City Manager to execute any future amendments to the SalesForce and StackNexus agreements.
SalesForce - Bid Detail
SalesForce - 3 yr Renewal.pdf
Contract Services Quote 1 - StackNexus SOW.pdf
Attachments:
S. Adopt a Resolution of the City Council of the City of Fontana, California, Adopting Updated Salary Tables for Executive and Management Confidential Employees.
21-3077
Adopt Resolution No. 2024-051, a resolution of the City Council of the City of Fontana adopting the updated Executive and Management Confidential salary tables, effective July 13, 2024.
Executive & Management Confidential Salary Tables,
Effective 07/13/2024
Attachments:
City Council Meeting Regular Agenda June 25, 2024
T. Approve the Purchase Order for Decorative Wrapping of Traffic Signal Controller Cabinets
21-3084
Authorize the City Manager to execute purchase orders for decorative wrapping of traffic signal controller cabinets in the amount of $366,770.91 with Econolite as sole source.
Cabinet Wrap Quote Phase 2.pdfAttachments:
U. Amendment to the Acquisition and Funding Agreement for CFD #111 (Monterado)
21-3087
Adopt Resolution No. 2024-052, of the City Council of the City of Fontana which approves the amendment of the Acquisition and Funding Agreement related to the City of Fontana Community Facilities District No. 111 (Monterado) and authorizes designated members of the City Council or Authorized Officers of the City to execute and deliver such amendment for execution.
Resolution
First Amendment to Acquisition Agreement
Attachments:
V. Auditing Services Contract for Fiscal Years Ending June 30, 2024, 2025, 2026
21-3088
1. Approve and award the professional auditing services contract to Eide Bailly for the three fiscal years beginning with the fiscal year ending June 30, 2024 to June 30, 2026, in the amount of $119,000 for first year, $124,951 for second year and $131,199 for third year, and with the option of two ( 2) subsequent years .in the amount of $135,134 for 2027 and $139,190 for 2028, respectively, and to authorize the City Manager to execute the auditing services agreement.
2. Authorize the City Manager to execute any future amendments to the auditing services agreement on behalf of the City of Fontana.
Bid Ranking
Eide Bailly - PSA 3 year agreement.pdf
Attachments:
W. Sales Tax Audit Services 21-3089
1. Authorize Finance to procure the Sales Tax Audit Services utilizing the Purchasing Policy and Procedure Manual Section 3.1.5
Non-Competitive Proposal to maintain the continuity of the service.
2. Authorize the City Manager to execute a contract with the Hinderliter, de Llamas and Associates to provide sales tax audit services for (5) five years.
City Council Meeting Regular Agenda June 25, 2024
3. Authorize the City Manager to execute any future amendments to the contract.
X. Award Bid for Maintenance Services Agreements with Bear Electrical Solutions, Inc. and Yunex Traffic for Traffic Signal Maintenance and Repair Services
21-3092
1. Award bid and authorize the City Manager to execute Maintenance Services Agreements with Bear Electrical Solutions, Inc. and Yunex Traffic not to exceed $120,000 each but not to exceed $120,000 in total annual expenditures, to provide traffic signal maintenance and repair services on an as-needed basis. The Agreement period shall be two (2) years with an option of three (3) additional one (1) year renewals, at the sole discretion of the City.
2. Authorize the City Manager to execute any future amendments to the Maintenance Services Agreements.
Summary of Evaluations and Ranking for Traffic Signal
Maintenance and Repair Services.pdf
Attachments:
Y. Accept a Grant, and Approve and Authorize City Manager to Execute the Grant Agreement Under the Fiscal Year 2023
Strengthening Mobility and Revolutionizing Transportation (SMART) Grants Program in the amount of $ 2,000,000 for the Leveraging Advanced Adaptive Signal Timing for
Freight to Improve Safety, Climate, and Mobility Project 21-3093
1. Authorize and approve the City Manager to execute the Grant Agreement Under the Fiscal Year 2023 Strengthening Mobility and Revolutionizing Transportation (SMART) Grants Program for the Leveraging Advanced Adaptive Signal Timing for Freight to Improve Safety, Climate, and Mobility.
2. Accept Grant funding in the amount of $2,000,000 for the Strengthening Mobility and Revolutionizing Transportation (SMART) Grant Program from the United States Department of Transportation (USDOT) for the Leveraging Advanced Adaptive Signal Timing for Freight to Improve Safety, Climate, and Mobility.
FY23 SMART Grant Awarded Project List.pdf
SMART Grant Agreement Combined.pdf
Attachments:
Z. Consideration to Proceed with the Biennial Review of the Conflict-of-Interest Code for the City Council and Authorize the Filing of the 2024 Local Agency Biennial Notice.
21-3096
Staff recommends that the City Council direct staff to proceed with the biennial review
of its Conflict-of-Interest Code and authorize the filing of a Local Agency
City Council Meeting Regular Agenda June 25, 2024
Biennial Notice by October 1, 2024.
PUBLIC HEARINGS:
To speak on Public Hearing Items, submit comments via e-mail at [email protected]. In the subject of your e-mail please indicate whether you are in favor or opposition of the item. Comments must be received no later than 5:00 P.M. on the day of the meeting. Comments of no more than three ( 3) minutes will be read into the record at the appropriate time during the meeting. If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing.
All Public Hearings will be conducted following this format:
(a) hearing opened (e) oral - favor
(b) written communication (f) oral - opposition
(c) council/staff comments (g) hearing closed
(d) applicant comments (applicant not limited to 5 minutes) A. Quarterly Lien Action for Delinquent Sewer, Rubbish and Weed Abatement Accounts
21-3047
1. Authorize staff to complete and record lien notices against real property for those sewer accounts sixty days or more delinquent as described in Certified Lien List and direct staff to forward recorded liens to the County for collection.
2. Authorize staff to complete and record liens against real property for those rubbish accounts more than ninety days delinquent as described in the Certified Lien List and direct staff to forward recorded liens to the County for collection.
3. Adopt Resolution No. 2024-053, of the City Council of the City of Fontana adopting the statement of unpaid expenses for weed abatement and imposing a lien against real property for payment thereof.
Public Hearing Notice - Rubbish
Public Hearing Notice - Sewer
Public Hearing Notice - Weed Abatement
Weed Abatement Resolution June 2024
Attachments:
B. User Fees for City Services 21-3083
1. Adopt Resolution No. 2024-054 , a resolution of the City of Fontana adjusting existing user fees for various services provided by The City.
City Council Meeting Regular Agenda June 25, 2024
2. Adopt Resolution No. 2024-055, a resolution of the City of Fontana adopting new Community Services fees
Resolution To Increase Fees
Resolution To Add New Fees
Exhibit A
Exhibit B
Attachments:
UNFINISHED BUSINESS:
A. Unfinished Business
NEW BUSINESS:
A. New Business
A. Issuance of Special Tax Bonds for CFD #107 (Highland) 21-3090 Adopt Resolution No. 2024-055, of the City Council of the City of Fontana authorizing the issuance of City of Fontana Community Facilities District No. 107 (Highland) Special Tax Bonds, Series 2024, in an aggregate principal amount of not to exceed $3,595,000, authorizing the execution and delivery of an Indenture, a Bond Purchase Agreement and a Continuing Disclosure Agreement, authorizing the distribution of an Official Statement in connection therewith and authorizing the execution of necessary documents and certificates and related actions.
Resolution
Indenture
Continuing Disclosure Agreement
Bond Purchase Agreement
Preliminary Official Statement
Appraisal Report
Attachments:
CITY MANAGER COMMUNICATIONS:
A. City Manager Communications
ELECTED OFFICIALS COMMUNICATIONS/REPORTS:
A. Elected Officials Communications/Reports
ADJOURNMENT:
A. Adjournment
Adjourn to the next Regular City Council Meeting on July 9, 2024 at 2:00 p.m. in the Grover W. Taylor Council Chambers located at 8353 Sierra Avenue, Fontana, California.