Docusign Envelope ID: A2A98BA7- 3701- 4F1 B- 95E0- 640A669B759C City of Fontana
8353 Sierra Avenue
Fontana, CA 92335
Minutes
Tuesday, June 25, 2024
2: 00 PM
Grover W. Taylor Council Chambers
City Council Meeting
Acquanetta Warren - Mayor
Peter A. Garcia - Mayor Pro Tem
John B. Roberts - Council Member
Jesus " Jesse" Sandoval - Council Member
Phillip Cothran - Council Member
Germaine Key - City Clerk
Janet Koehler - Brooks, City Treasurer
Docusign Envelope ID: A2A98BA7- 3701- 4F 1 B- 95E0- 640A669B759C CLOSED SESSION:
A. 1: 00 P. M. CLOSED SESSION
The Closed Session meeting of the Fontana City Council was held in the Executive Conference Room, 8353 Sierra Avenue, Fontana, CA 92335, on Tuesday, June 25, 2024.
Mayor Warren called the meeting to order at 1:04 p.m., with all members of the City Council present. Mayor Pro Tem Garcia was absent.
PUBLIC COMMUNICATION - CLOSED SESSION:
There were no public communications received for the following items:
1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION
PURSUANT TO GOVERNMENT CODE SECTION 54956. 9 ( d) ( 1)
Case: Jesse Marez vs. City of Fontana; Jesus Mauricio Garcia Case No. CIVSB2214214
2. CONFERENCE WITH LABOR NEGOTIATORS - ALL BARGAINING
UNITS EXCEPT POLICE OFFICER' S ASSOCIATION
Gov. Code Section 54957. 6)
3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Gov. Code section 54956. 8)
Property: APN # 0191- 162- 21 & 0191- 162- 22
City Negotiator: Phillip Burum, Deputy City Manager
Negotiating Party: American Legion Steele Towne Post 77 Under Negotiating: Price and Terms of payment
4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Gov. Code section 54956. 8)
Property: 15186 Foothill Blvd.
City Negotiator: Phillip Burum, Deputy City Manager
Negotiating Party: Aldea Fontana Foothill, LLC
Under Negotiating: Price and Terms of payment
CALL TO ORDER/ ROLL CALL:
A. 2: 00 P. M. Call To Order/ Roll Call:
The Regular Meeting of the Fontana City Council was held in the Grover W. Taylor Council Chambers, 8353 Sierra Avenue, Fontana, CA 92335, on Tuesday, June 25, 2024.
Mayor Warren called the Regular City Council Meeting to order at 2:03 p.m.
Docusign Envelope ID: A2A98BA7- 3701- 4F 1 B- 95E0- 640A669B759C ROLL CALL:
PRESENT: Mayor Warren, Mayor Pro Tem Garcia, Council Members Cothran, Roberts and Sandoval.
City Treasurer Janet Koehler -Brooks and City Clerk Germaine Key were also present.
ABSENT: None
INVOCATION/ PLEDGE OF ALLEGIANCE:
A. Invocation/ Pledge of Allegiance:
The invocation was given by Council Member Roberts, followed by the pledge of allegiance led by Council Member Cothran.
CLOSED SESSION ANNOUNCEMENT:
City Attorney Jason Baltimore reported that the City Council met in Closed Session on the items listed on the agenda, provided direction to staff, and took no reportable action.
SPECIAL PRESENTATIONS:
A. Special Presentations
1. San Bernardino County Second District Supervisor, Jesse Armendarez presented City Council with a check for $ 10, 000.
2. Mayor Warren and City Council recognized Officers Adam Sein and Jacob Hernandez, as Fontana Police Department April 2024 Employees of the Month.
3. Mayor Warren and City Council recognized, Payroll Coordinator, Rita Coventry on her retirement and for being selected as Finance Department Employee of the Year.
PUBLIC COMMUNICATIONS:
A. Public Communications
Patrick Coston spoke regarding a claim that he filed against the city.
Mark Christensen spoke regarding electric motorized dirt bikes being operated throughout the city.
Docusign Envelope ID: A2A98BA7- 3701- 4F 1 B- 95E0- 640A669B759C Richard Montano also commented on electric motorized dirt bikes and concerns regarding young kids destroying city property.
Rosemary Brown spoke in opposition to property tax roll billing.
Julius spoke in opposition to property tax roll billing.
CONSENT CALENDAR:
City Attorney Baltimore provided the public with a verbal announcement regarding executive compensation salaries as it relates to Item " S" on the Consent Calendar.
Council Member Sandoval abstained from Consent Calendar Item " A".
ACTION: Motion was made by Council Member Roberts, seconded by Mayor Pro Tem Garcia, and passed by a vote of 5-0 to approve Consent Calendar Items " A- Z." The motion carried by the following vote: AYES: Warren, Garcia, Cothran, Roberts, and Sandoval; NOES: None; ABSTAIN: Sandoval; ABSENT: None
A. Approval of Minutes 21- 3062
Approve the minutes of the June 18, 2024, Special City Council Meeting.
B. Calling of the November 5, 2024, General Municipal Election; 21- 3061 Requesting Consolidation with the Statewide General Election to be conducted by the San Bernardino County Registrar of Voters; and Providing Regulations for Candidates
1. Adopt Resolution No. 2024- 045, a Resolution of the City Council of the City of Fontana, California, Calling And Giving Notice of a General Municipal Election to be held in the City of Fontana on Tuesday, November 5, 2024, for the Election of Certain Officers of the City as Required By the Provisions of the Laws of The State of California Relating To General Law Cities;
2. Adopt Resolution No. 2024- 046, a Resolution of the City Council of the City of Fontana, California, Requesting the Board of Supervisors of the County of San Bernardino to Consolidate a General Municipal Election to be held on November 5, 2024, with the Statewide General Election to be held on the date Pursuant To § 10403 of the Elections Code;
3. Adopt Resolution No. 2024- 047, a Resolution of the City Council of the City of Fontana, California, Adopting Regulations for Candidates for Elective Office Pertaining to Candidates Statements Submitted to the Voters at a General Municipal Election to be held on Tuesday, November 5, 2024.
Docusign Envelope ID: A2A98BA7- 3701- 4F 1 B- 95E0- 640A669B759C C. Approve and Amended Cooperative Agreement between the 21- 3019 City of Fontana and the San Bernardino County Public Works Department for annual routine maintenance and emergency response projects.
Approve and authorize the City Manager to execute the first amendment of the Cooperative Agreement with the San Bernardino County Public Works Department for annual routine maintenance and emergency response projects.
D. Accept Donation from Burrtec Waste Industries, Inc. ( 2024 21- 3024 Fontana Days Run)
Accept donation from Burrtec Waste Industries, Inc in the amount of $ 1, 000 for use towards 2024 Fontana Days Run.
E. Accept Donation from Bel -Air Swap - Meet, Inc. ( 2024 Fontana 21- 3025 Days Run)
Accept donation from Bel -Air Swap -Meet, Inc in the amount of $ 10, 000 for use towards 2024 Fontana Days Run.
F. Accept Donation from Fontana Foundation of Hope ( 2024 21- 3026 Fontana Days Run)
Accept donation from Fontana Foundation of Hope in the amount of $ 5, 000 for use towards 2024 Fontana Days Run.
G. Accept donation from Fontana Chrysler Dodge Jeep Ram ( 2024 21- 3027 Fontana Car Show)
Accept donation from Fontana Chrysler Dodge Jeep Ram in the amount of 3, 000 for use towards 2024 Fontana Car Show.
H. Annual Placement of Rubbish Charges on the Property Tax 21- 3044 Rolls
Adopt Resolution No. 2024- 048, of the City Council of the City of Fontana, California, directing the placement of rubbish charges on the property tax bills for collection.
I. Annual Placement of Sewer Charges on the Property Tax Rolls 21- 3045 Adopt Resolution No. 2024- 049, of the City Council of the City of Fontana, California, directing the placement of sewer charges on the property tax bills for collection.
J. Annual Placement of Weed Abatement Charges on the 21- 3046 Property Tax Rolls
Adopt Resolution No. 2024- 050, of the City Council of the City of Fontana,
Docusign Envelope ID: A2A98BA7- 3701- 4F 1 B- 95E0- 640A669B759C California, directing the placement of weed abatement charges on the property tax bills for collection.
K. 2024- 2025 Statement of Investment Policy 21- 3048
Adopt the City of Fontana Statement of Investment Policy for Fiscal Year 2024- 2025.
L. Award Bid for City -Wide Tree Maintenance Services
PW- 24- 191- SP)
1. Award bid and authorize the City Manager to execute a contract with West Coast Arborists, Inc. of Anaheim, CA for City -Wide Tree Maintenance Services. The contract term shall be for two and a half ( 2. 5) years with three ( 3) additional one- year extensions at the City' s sole discretion.
21- 3057
2. Approve and authorize the City Manager to execute any future contract amendments to this contract with West Coast Arborists, Inc. for City -Wide Tree Maintenance Services.
M. Accept Grant Award from Kaiser Permanente 21- 3063
Accept grant award from Kaiser Permanente in the amount of $ 18, 000 for use towards Healthy Fontana' s "Feeding Fontana."
N. Approve Pre -Qualified Public Works and Engineering Firms to 21- 3064 Provide On - Call Professional Services
1. Approve the Pre -Qualified Firms List to provide various On -Call Professional Public Works and Engineering Services and authorize the Purchasing Division to add and remove firms during the valid time frame of the short list.
2. Authorize the City Manager to execute a On -Call Professional Agreements with selected firms on an as -needed basis for a period of five 5) years from approval
3. Authorize the City Manager to execute any future amendments to the On - Call Professional Agreements.
O. Police Department Monthly Information Update 21- 3067 Accept the Police Department monthly information update for April 2024.
P. Award a Construction Contract for the ARPA - Fiber to City 21- 3069 Facilities Project ( Bid No. DE- 24- 181- SB)
1. Award Bid and authorize the City Manager to execute a construction
Docusign Envelope ID: A2A98BA7- 3701- 4F 1 B- 95E0- 640A669B759C contract with GA Technical Services, Inc. for the construction of the ARPA Fiber to City Facilities Project in the amount of $ 1, 443, 140. 00, and authorize a 10% contingency in the amount of $ 144, 314. 00 ( Bid No. DE- 24- 181- SB).
2. Approve and authorize the City Manager to execute any and all utility agreements, utility easements, and subsequent agreements on behalf of the City of Fontana for the ARPA - Fiber to City Facilities Project.
Q. Approve a Professional Services Agreement for Engineering 21- 3072 Design Services for the Arrow Boulevard Sewer Main
Improvement Project ( DE- 24- 202- SP)
1. Approve and authorize the City Manager to execute a Professional Services Agreement in a not - to - exceed amount of $ 355, 618 with TKE Engineering, Inc. for Engineering Design Services for the Arrow Boulevard Sewer Main Improvement Project ( DE- 24- 202- SP).
2. Approve and authorize the use of funds in the amount of $ 355, 618 from Fund 302 as part of the City' s American Rescue Plan Act Expenditure Plan ( ARPA).
3. Approve and authorize the City Manager to execute any future amendments to the Professional Service Agreement not exceeding 100, 000. 00 for the Arrow Boulevard Sewer Main Improvement Project, Request for Proposals DE- 24- 202- SP.
R. Fontana 311 Customer Relationship Management System 21- 3075 Renewal and Improvement
1. Award bid and authorize the City Manager to execute 3 year renewal subscription of SalesForce software/ platform with Salesforce in the amount of $ 619, 909. 20.
2. Approve and Authorize the City Manager to execute Contract Services agreement with StackNexus in the amount of $ 71, 560.
3. Authorize the City Manager to execute any future amendments to the SalesForce and StackNexus agreements.
S. Adopt a Resolution of the City Council of the City of Fontana, 21- 3077 California, Adopting Updated Salary Tables for Executive and Management Confidential Employees.
Adopt Resolution No. 2024- 051, a resolution of the City Council of the City of Fontana adopting the updated Executive and Management Confidential salary tables, effective July 13, 2024.
Docusign Envelope ID: A2A98BA7- 3701- 4F 1 B- 95E0- 640A669B759C T. Approve the Purchase Order for Decorative Wrapping of Traffic 21- 3084 Signal Controller Cabinets
Authorize the City Manager to execute purchase orders for decorative wrapping of traffic signal controller cabinets in the amount of $ 366, 770. 91 with Econolite as sole source.
U. Amendment to the Acquisition and Funding Agreement for CFD 21- 3087 111 ( Monterado)
Adopt Resolution No. 2024- 052, of the City Council of the City of Fontana which approves the amendment of the Acquisition and Funding Agreement related to the City of Fontana Community Facilities District No. 111 Monterado) and authorizes designated members of the City Council or Authorized Officers of the City to execute and deliver such amendment for execution.
V. Auditing Services Contract for Fiscal Years Ending June 30, 21- 3088 2024, 2025, 2026
1. Approve and award the professional auditing services contract to Eide Bailly for the three fiscal years beginning with the fiscal year ending June 30, 2024 to June 30, 2026, in the amount of $ 119, 000 for first year, 124, 951 for second year and $ 131, 199 for third year, and with the option of two ( 2) subsequent years. in the amount of $ 135, 134 for 2027 and $ 139, 190 for 2028, respectively, and to authorize the City Manager to execute the auditing services agreement.
2. Authorize the City Manager to execute any future amendments to the auditing services agreement on behalf of the City of Fontana.
W. Sales Tax Audit Services 21- 3089
1. Authorize Finance to procure the Sales Tax Audit Services utilizing the Purchasing Policy and Procedure Manual Section 3. 1.5
Non -Competitive Proposal to maintain the continuity of the service.
2. Authorize the City Manager to execute a contract with the Hinderliter, de Llamas and Associates to provide sales tax audit services for ( 5) five years.
3. Authorize the City Manager to execute any future amendments to the contract.
X. Award Bid for Maintenance Services Agreements with Bear Electrical Solutions, Inc. and Yunex Traffic for Traffic Signal Maintenance and Repair Services
21- 3092
Docusign Envelope ID: A2A98BA7- 3701- 4F 1 B- 95E0- 640A669B759C
1. Award bid and authorize the City Manager to execute Maintenance Services Agreements with Bear Electrical Solutions, Inc. and Yunex Traffic not to exceed $ 120, 000 each but not to exceed $ 120, 000 in total annual expenditures, to provide traffic signal maintenance and repair services on an as -needed basis. The Agreement period shall be two ( 2) years with an option of three ( 3) additional one ( 1) year renewals, at the sole discretion of the City.
2. Authorize the City Manager to execute any future amendments to the Maintenance Services Agreements.
Y. Accept a Grant, and Approve and Authorize City Manager to Execute the Grant Agreement Under the Fiscal Year 2023
Strengthening Mobility and Revolutionizing Transportation SMART) Grants Program in the amount of $ 2, 000, 000 for the Leveraging Advanced Adaptive Signal Timing for Freight to Improve Safety, Climate, and Mobility Project
21- 3093
1. Authorize and approve the City Manager to execute the Grant Agreement Under the Fiscal Year 2023 Strengthening Mobility and Revolutionizing Transportation ( SMART) Grants Program for the Leveraging Advanced Adaptive Signal Timing for Freight to Improve Safety, Climate, and Mobility.
2. Accept Grant funding in the amount of $ 2,000, 000 for the Strengthening Mobility and Revolutionizing Transportation ( SMART) Grant Program from the United States Department of Transportation ( USDOT) for the Leveraging Advanced Adaptive Signal Timing for Freight to Improve Safety, Climate, and Mobility.
Z. Consideration to Proceed with the Biennial Review of the 21- 3096 Conflict - of -Interest Code for the City Council and Authorize the Filing of the 2024 Local Agency Biennial Notice.
Staff recommends that the City Council direct staff to proceed with the biennial review
of its Conflict -of -Interest Code and authorize the filing of a Local Agency Biennial Notice by October 1, 2024.
PUBLIC HEARINGS:
A. Quarterly Lien Action for Delinquent Sewer, Rubbish and Weed Abatement Accounts
1. Authorize staff to complete and record lien notices against real property for those sewer accounts sixty days or more delinquent as described in
Docusign Envelope ID: A2A98BA7- 3701- 4F 1 B- 95E0- 640A669B759C Certified Lien List and direct staff to forward recorded liens to the County for collection.
2. Authorize staff to complete and record liens against real property for those rubbish accounts more than ninety days delinquent as described in the Certified Lien List and direct staff to forward recorded liens to the County for collection.
3. Adopt Resolution No. 2024- 053, of the City Council of the City of Fontana adopting the statement of unpaid expenses for weed abatement and imposing a lien against real property for payment thereof.
Mayor Warren opened the public hearing.
Mayor Warren left the dais.
City Clerk Key announced that there were no written correspondences received for this item.
No one spoke in favor or opposition of this item.
Mayor Pro Tem Garcia closed the public hearing.
ACTION: Motion was made by Council Member Cothran, seconded by Council Member Sandoval, and passed by a vote of 4-0 to approve staff recommendation on Public Hearing Item " A." The motion carried by the following vote: AYES: Garcia, Cothran, Roberts and Sandoval; NOES: None; ABSTAIN: None; ABSENT: Warren B. User Fees for City Services
1. Adopt Resolution No. 2024- 054, a resolution of the City of Fontana adjusting existing user fees for various services provided by The City.
2. Adopt Resolution No. 2024- 055, a resolution of the City of Fontana adopting new Community Services fees
Mayor Pro Tem Garcia opened the public hearing.
Chief Financial Officer, Jessica Brown provided the staff report.
Council Member Sandoval inquired about fee increases to Senior and Youth Programming.
Council Member Cothran requested clarification on time of completion for the fee study.
City Clerk Key announced that there were no written correspondences received for this item.
No one spoke in favor or opposition of this item.
Mayor Pro Tem Garcia closed the public hearing.
Docusign Envelope ID: A2A98BA7- 3701- 4F 1 B- 95E0- 640A669B759C ACTION: Motion was made by Council Member Roberts, seconded by Council Member Sandoval, and passed by a vote of 4-0 to approve staff recommendation on Public Hearing Item " B." The motion carried by the following vote: AYES: Cothran, Garcia, Roberts, and Sandoval; NOES: None; ABSTAIN: None; ABSENT: Warren Mayor Warren returned to the dais.
NEW BUSINESS:
A. New Business
A. Issuance of Special Tax Bonds for CFD # 107 ( Highland) Adopt Resolution No. 2024- 056, of the City Council of the City of Fontana authorizing the issuance of City of Fontana Community Facilities District No. 107 ( Highland) Special Tax Bonds, Series 2024, in an aggregate principal amount of not to exceed $ 3,595, 000, authorizing the execution and delivery of an Indenture, a Bond Purchase Agreement and a Continuing Disclosure Agreement, authorizing the distribution of an Official Statement in connection therewith and authorizing the execution of necessary documents and certificates and related actions.
Accountant II, Justin Murrieta, provided the staff report.
ACTION: Motion was made by Council Member Cothran, seconded by Council Member Sandoval passed by a vote of 5-0 to approve staff recommendation on New Business Item " A". The motion carried by the following vote: AYES: Warren, Garcia Cothran, Roberts, Sandoval; NOES: None; ABSTAIN: None; ABSENT: None CITY MANAGER COMMUNICATIONS:
A. City Manager Communications
City Manager Matt Ballantyne encouraged the community to attend the Independence Day Celebration at Summit High School on Saturday, June 29thfrom 6 — 9 p.m. Also congratulated Innovation and Technology Director Jennifer Barcenas on recently completing the Certified Government Chief Information Officer program.
ELECTED OFFICIALS COMMUNICATIONS/ REPORTS:
A. Elected Officials Communications/ Reports
City Treasurer Koehler -Brooks congratulated Payroll Coordinator Rita Coventry on her retirement and thanked AV Technician II Francisco Vega for his service and wished him the best in future endeavors. Also thanked the Fontana Chamber of Commerce for the recent
Docusign Envelope ID: A2A98BA7- 3701- 4F 1 B- 95E0- 640A669B759C installation dinner and wished Council Member Roberts a happy birthday.
City Clerk Key congratulated Payroll Coordinator Rita Coventry on her retirement. Also thanked the Fontana Chamber of Commerce for the recent installation dinner and wished her grandson Carter a happy birthday.
Council Member Roberts thanked all for the birthday wishes and congratulated Payroll Coordinator Rita Coventry on her retirement.
Council Member Sandoval discussed recent Washington, DC conference he attended. Also thanked Deputy City Manager Phillip Burum on completing the Stage Red project and Public Works for the improvements in the Southridge area including the Don Day parking lot and Jurupa Avenue center median. Wished Council Member Roberts a happy birthday, his daughter Cecelia and son-in-law Willie a happy anniversary and his wife a happy 41stwedding anniversary. Also thanked Community Services Director Daniel Schneider and his staff for quickly attending to an injury he sustained while participating in a softball game.
Council Member Cothran wished Council Member Roberts a happy birthday and thanked the Fontana Chamber of Commerce for the recent installation dinner. Asked City Manager Ballantyne if water and cooling stations would be available at the Independence Day Celebration since outside coolers are not allowed.
City Manager Ballantyne confirmed that water would be available at the event.
Mayor Pro Tem Garcia wished Council Member Roberts a happy birthday. Clarified that there would be no increase in trash service rates due to the service now being include on the property tax roll.
Mayor Warren wished Council Member Roberts a happy birthday. Thanked staff, vendors and Sammy Hagar for the successful Stage Red opening event. Also thanked Deputy City Manager Burum for completing the Stage Red project. Also discussed the benefits of transitioning the trash service billing to the property tax rolls and the recent US Conference of Mayors event. Commended Public Works staff on completing the Sierra Avenue widening, the pickleball courts and congratulated Payroll Coordinator Rita Coventry on her retirement. Also encouraged all to visit Fire Station 81 and discussed the downtown parking structure project.
Docusign Envelope ID: A2A98BA7- 3701- 4F 1 B- 95E0- 640A669B759C ADJOURNMENT:
A. Adjournment
Mayor Warren adjourned the meeting at 3:13 p.m. to the next Regular City Council Meeting on Tuesday, July 9, 2024, at 2:00 p.m. in the Grover W. Taylor Council Chambers located at 8353 Sierra Avenue, Fontana, California.
Ci.. 4 R4.441
Christina Rudsell, CMC
Deputy City Clerk
THE FOREGOING MINUTES WERE ADOPTED AND APPROVED BY THE FONTANA CITY COUNCIL ON JULY 9, 2024.
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Germaine Key
City Clerk
DocuSign
Certificate Of Completion
Envelope Id: A2A98BA737014F1 B95E0640A669B759C
Subject: City Council Meeting Minutes 06- 25- 2024
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7/ 11/2024 104: 16 PM
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clerks@fontana. org
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Christina Rudsell
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City Clerk
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Until or unless I notify City of Fontana as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Fontanaduring the courseof my relationship with you.