RESOLUTION NO. 2024–
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF FONTANA GRANTING THE CITY MANAGER AUTHORITY TO AMEND ADMINISTRATIVE POLICY NUMBER 20-55 (PURCHASING CARD) AS NECESSARY TO PROVIDE FOR FLEXIBLE TRANSACTIONAL LIMITS ON PURCHASES MADE BY CITY STAFF AND TO BRING OUTDATED PURCHASING CARD POLICIES AND PROCEDURES CURRENT.
WHEREAS, Article V, Chapter 10 of the Fontana Municipal Code (“FMC”) establishes a centralized Purchasing Department for the City of Fontana (“City”); and WHEREAS, Section 10-139 of the FMC establishes the position of a Purchasing Officer which operates under the direction of the City Manager; and WHEREAS, pursuant to Section 10-140(6) of the FMC, the Purchasing Manager must prepare and maintain a purchasing manual for the City Manager to be used as a reference tool for purchases made on behalf of the City; and WHEREAS, on December 13, 2022, the City adopted the City of Fontana Purchasing Manual in conformance with Chapter 10 of the FMC; and WHEREAS, on December 12, 2006, the City adopted Administrative Procedure 20-55, also known as the City’s Purchasing Card Policy, to establish appropriate purchasing policies and procedures for the City; and WHEREAS, the City desires to continue to maintain an updated Purchasing Card Policy to allow for flexible transactional limits on purchases made by City staff and to bring current any outdated purchasing card policies and procedures in the future; and WHEREAS, Resolution No. 2019-127 provides the City Manager with the authority to approve all contracts and other instruments necessary or convenient to obtain, hire, purchase, or rent equipment, materials, supplies, labor, services or other items up to a maximum of one hundred thousand dollars ($100,000.00); and WHEREAS, to avoid any disruption to City operations, the City desires to allow the City Manager to make changes to Administrative Procedure 20-55 (Purchasing Card Policy) as necessary to allow for flexible transactional limits on purchases made by City staff for up to the amount as authorized to the City Manager under Resolution No. 2019-127 and to bring current outdated policies and procedures as necessary.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Fontana:
Section 1: Recitals. The aforementioned Recitals are true, correct and incorporated herein by this reference.
Section 2: CEQA. The City Council of the City of Fontana (“City Council”) finds that, in accordance with the California Environmental Quality Act (“CEQA”) and the CEQA Guidelines, the adoption of this Resolution is exempt from CEQA pursuant to Section 15061(b)(3) and Section 15273(a)(1) of Title 14 of the California Code of Regulations because CEQA applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This Resolution merely introduces two user fees, thus this action is exempt from CEQA.
Section 3: Approval. City Council hereby authorizes the City Manager to amend Administrative Procedure 20-55 (Purchasing Card Policy) to allow for flexible transactional limits on purchases made by City staff for up to the amount as authorized to the City Manager under Resolution No. 2019-127 and to bring current outdated policies and procedures as necessary.
Section 4: Severability. If any section, subsection, clause or phrase in this Resolution or the application thereof to any person or circumstances is for any reason held invalid, the validity of the remainder of this Resolution or the application of such provision to other persons or circumstances shall not be affected thereby.
Section 5: Effective Date. This Resolution is effective immediately upon adoption.
Section 6: Certification. The City Clerk of the City Council shall certify to the adoption of this Ordinance.
APPROVED AND ADOPTED this __ day of July, 2024.
READ AND APPROVED AS TO LEGAL FORM:
Ruben Duran, City Attorney
I, City Clerk of the City of Fontana, and Ex-Officio Clerk of the City Council, do hereby certify that the foregoing Resolution is the actual Resolution duly and regularly adopted by the City Council of said City at a regular meeting thereof, held on July _, 2024, by the following vote to wit:
AYES: NOES: ABSENT:
Germaine McClellan Key, City Clerk of the City of Fontana Acquanetta Warren, Mayor of the City of Fontana
ATTEST:
City Clerk