Special Event Application Procedures and Guidelines
FONTANA
CALIEUKNIN
What is a Special Event Application?
Special Event Applications are to be filed through the Community Services Department for any planned event consisting of 100 or more persons, animals or vehicles, amplified sound or combination therefore, upon any park, public building, sidewalk, public right of way, easement or other publicly owned space within the City of Fontana being held to provide public benefit though recreation, service or entertainment based activities.
What type of Event are you planning?
Public Meeting, assembly, rally, demonstration or commercial or community parade with no street closures Must be submitted at least 14 days in advance and not more than one year in advance • Public Meeting, assembly, rally, demonstration or commercial or community parade with street closures Must be submitted at least 90 days in advance and not more than one year in advance xxA Special Event, celebration, concert or festival
Must be submitted at least 90 days in advance and not more than one year in advance • For all other organized activities or events
Must be submitted at least 90 day in advance and not more than six months in advance Submitting a Special Event Application
1. Complete the Special Event Application and all appropriate paperwork no less than 90 calendar days in advance and no more than six months in advance of the proposed use. All other organized activities: no less than (14) calendar days in advance and no more than one year in advance
2. Return completed application and $27 Special Event Application Fee to:
Community Services Department
Attn: Special Events Division
16860 Valencia Ave.
Fontana, CA 92335
3. Special Event Application will not be reviewed if $27 fee is not paid for
4. Upon receipt of request, staff will verify eligibility and coordinate the processing and responses from other City departments and contact the applicant regarding their application status. All applications will be either approved, denied or conditionally approved as deemed necessary by the Community Services Department within 14days.
5. Fees: Once an application is approved, the applicant shall pay the remainder fees associated with your event request, no less than 30 calendar days in advance of the proposed use.
6. Insurance: Insurance in the form and amount deemed appropriate by the City, shall be provided by the applicant at no cost to the City. Insurance must also name the City of Fontana as additionally insured and a certificate must be submitted no less than 30 days prior to event. On a case by case basis additional liability insurance and security personnel may be needed at the applicants expense for the protection of public safety and welfare connection with intended use.
7. The Community Services Director may impose such reasonable conditions upon the issuance of any Special Event Permit as deemed necessary for the protection of the public health, safety and welfare, including conditions related to time, place, frequency, duration, maximum number of persons in attendance, parking restrictions and placement of apparatus and equipment. Each permit issued pursuant to this section shall provide that permitted will observe all applicable regulations governing the use of the City grounds.
Terms of Denial, Cancellation or Termination
A Special Event Application may be denied, cancelled or terminated for any of the following reasons:
1. The applicant failed to file the application in a timely manner
2. The applicant fails to submit all necessary paperwork within the appropriate time frame
3. The park, public area, or public facility is not available for the requested use at the time specified by the applicant
4. The applicant failed in a material way to comply with the terms and conditions of any prior permit issued to the applicant for use of a park, public area, or public facility; or has failed to pay the City any fee or cost due in relation to the issuance or exercise of such permit
5. The proposed event is not a reasonable use in relation to the use of the park by other persons and the effect of such use would be detrimental to the peace of the neighborhood
6. When a hazardous condition threatens or reasonably might threaten participants, spectators, City staff, or any person or property
7. If the permit applied for is for the purpose of holding a class, course of instruction, or activity for any program not conducted or expressly sponsored or otherwise approved by the City and for which a fee is to be charged to attendees or participants Questions
For additional information in regards to the Special Event Application please contact Special Events Staff at [email protected] or 909.349.6900
* For a full listing of Special Events Guidelines please visit Events.FontanaCA.Gov Special Event Application
FONTANA
Special Events Checklist:
[X $27.00 Application Fee
L Special Events Application, completely filled-out
[ Copy of liability insurance, naming the City of Fontana as additionally insured *certificate must be submitted at least 30 days prior to event
X I have read and understood all application procedures and guidelines. Initial TMS Please print or type the information below and answer all areas as thoroughly as possible. If the information does not pertain to your activity, indicate not applicable (N/A).
Name of Event: Classic Car Show
Type of Event: Car show | Toy Drive
Date of Event: 12/14/2025 XXNew Event Returning Event; # of years offered:
Proposed Starting Time: 10:00 am - Proposed Ending Time: 3::00 pm 8:00 AM Tear Down Time: 4:00 PM
Set Up Time:
Requested Location (s): Spring Street, between Sierra Avenue & Juniper Avenue * If applying for a carnival a separate Application for Carnival, Circuses, Etc. must be filed with the Business Services Division Hosting Organization: Boys & Girls Club of Fontana
Events Chairperson (s) Names (s) Terrie Schneider
Address: 7723 Almeria Avenue, Fontana CA 92335
Day Phone: 909-822-4988 #7 Evening Phone: 951-212-4860 Fax:
Message Phone: 909-822-4988 #7 Email Address: [email protected] Alternate Event Contact: Marlee Anderson Phone: 909-822-4988 #7 Who is the target audience for the activity? familes
Estimated Attendance: 150=800 Estimated Number of Volunteers/Staff: 30 * For additional information: [email protected] 909.349.6900 Special Event Application
FONTANA
FEES & ALCOHOL (Charging of fees or associated fees prohibited, with the exception of Miller Park Amphitheater) Will any fees be charged? • YES X NO If so, what fees will be charged? Will fees be collected on site? L YES XXI NO Who will the proceeds benefit? Are you requesting that alcohol be served? • YES XX]NO Will alcohol be sold on site? •YES [KNO ALCOHOL: Serving alcohol is subject to approval pursuant to section 16-17 of the Municipal Code. "Alcohol" refers to Beer and Wine exclusively. Liquor/Spirits are not permitted.
STREET CLOSURES
Are you requesting that any public streets be closed for this event/activity? •YES •NO If YES, identify the streets/blocks and indicate the times the closure is requested:
Spring Street, between Sierra Avenue & Juniper Avenue ; from 8:00am to 4:00 pm Will there be any equipment in the public right of way (car displays, tents, etc.)? • YES •NO
TRAFFIC CONTROL/BARRICADES
Please list your traffic control contractor and/or traffic control plan if applicable:
barricades
VEHICLE LOADING/UNLOADING
Are you requesting that vehicles be permitted to load/unload on city streets? XXYES •NO If YES, please indicate the location and times loading and unloading would occur:
only during set up and tear down
Special Event Application
FONTANA
PARK SITES
If requesting to use a park site, please indicate the name of the park: ART DEPOT CALL If not using the entire park, please indicate specific area of use:
PARKING LOT
EQUIPMENT
Please provide a list of equipment and quantities that will be at your event:
22-UPS D/V FIA SISTER
TABLES TRASH BOXE
CHAIRS
CLEAN UP AND TRASH REMOVAL
Clean up of the event area immediately following the event, including trash removal from the site, is the responsibility of the applicant:
Please name the contractor or organization responsible:
Clean Up: COORDINATORS a VOLUNTEORS Phone #:
Trash Removal: Phone #:
VEHICLES ON PARK GROUNDS
Vehicles, including catering vehicles, are not normally permitted to drive or park randomly on the public park grounds due to extensive underground irrigation systems that sustain damage when vehicles drive across control boxes and Are you requesting that vehicles be permitted to drive or park on public grounds? • YES ENO If YES, please indicate the type(s) of vehicles and the locations and times they would be driven:
Special Event Application
FONTANA
PORTABLE RESTROOMS
Will additional portable restrooms be brought to the event site? AVES • NO If YES, please name the company bringing the portable restrooms: (Must submit a copy of insurance information) Company Name: CITY OF FONTANA - PUBLIWORKS Phone #:
Number of Restrooms: I TRAILER ADA:
EVENT PARKING
Sufficient parking must be planned and designated depending upon the type and location of your event. Please indicate what areas you plan on utilizing for participant/attendee parking:
USE OF SEVILLE AVE SPACES, CITY/STRET / CITY STRUCTURE
Do you have designated handicap parking? •NO
Location:
FOOD & OTHER VENDORS
Food vendors must contact San Bernardino Count Public Health in advance of their event for required permits and guidelines. The event organizer shall obtain copies of temporary food service licenses from food vendors prior to the event. In addition, all vendors selling food or other products must have a City of Fontana Business License.
Will food be served at the event? AYES •NO
If YES, the food is:
• Provided Free • Cooked or Prepared On-Site • Being Cooked on an Open Fire (Barbeque) Available for Purchase If available for purchase, is event: A For Profit •Non-Profit Please provide a menu of the food you will be serving: FOOD TRUCK FAIRE Are you requesting approval to offer other items for sale at the event? •YES ANO If YES, types of items for sale:
Please Note: All applicants will be notified by the Community Services Department regarding the status of the application upon the conclusion of the review period by City Departments. /11/5/2025 CEO
Applican Signature ( Date Title
Terrie Schneider Boys & Girls Club of Fontana
Applicants Printed Name Name of Organization, Department/Division Special Event Application
FONTANA
EVENT SITE
Please explain exact location for your event:
SPRING STREET BETWEEN SIERRA GLUNIRETE
A map of the event site is required and should indicate event layout with proposed attractions, recommended treet closures, parade or run/walk routes, etc. Please draw your map in the space provided below, or attac our map to the application upon submitta
SUE ATTACHED
City of Fontana
FONTANA DEPARTMENT ROUTING SHEET
(For internal use only)
Department/Division Recommendation Estimated Signature Comments Cost
Building & Safety Approved
• Denied $
Planning Approved
Denied $
Police Approved
Denied $
Public Works pprove
Denie $
Fire Approved
Denied $
Human Resources/ Approved
Risk Management Denied $
Engineering Approved
Denied $
Community Services Approved
Denied $
City Clerk's Office Approved
Denied $
Business Licensing Approved
Denied $
Media Support Approved
Services Denied $
Approved
Denied $
Approved
Denied $
Total Estimated Revenue for Event: $
Total Estimated Cost to City Departments: $
FINAL EVENT APPROVAL:
• Approved
Denied
Community Services Director Date
Approved
Denied
City Manager or designated Deputy City Manager Date
For office use only:
Received (signature/date):
Approved
Denied REASON FOR DENIAL: