City of Fontana
8353 Sierra Avenue
Fontana, CA 92335
Special Meeting
Ord. No. 1976 Reso. No. 2025- 104
Wednesday, November 12, 2025
2: 00 PM
Grover W. Taylor Council Chambers
Special City Council Meeting
Acquanetta Warren - Mayor
Peter A. Garcia - Mayor Pro Tem
John B. Roberts - Council Member
Jesus " Jesse" Sandoval - Council Member
Phillip Cothran - Council Member
Germaine McClellan Key - City Clerk
Janet Koehler - Brooks, City Treasurer
1 Special City Council Meeting Special Meeting November 12, 2025 Welcome to a meeting of the Fontana City Council.
Welcome to a meeting of the Fontana City Council. Meetings are held at the Grover W. Taylor Council Chambers 8353 Sierra Avenue Fontana, CA 92335. To address the Council, please fill out a card located at the entrance to the right indicating your desire to speak on either a specific agenda item or under Public Communications and give it to the City Clerk. Your name will be called when it is your turn to speak. In compliance with Americans with Disabilities Act of 1990 ( 42 USC § 12132), the Council Chambers is wheelchair accessible, and a portable microphone is available. Upon request, this agenda will be made available in appropriate alternative forms to persons with disabilities, as required by Section 12132 of the Americans with Disabilities Act of 1990. Any person with a disability who requires accommodation to participate in a meeting should direct such a request to the City Clerk' s Office at ( 909) 350- 7602 at least 48 hours before the meeting, if possible. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the City Clerk' s Office.
Para traduccion en Espanol, comuniquese con la oficina," City Clerk" al (909) 350- 7602.
The City of Fontana is committed to ensuring a safe and secure environment for its residents to engage with the government. No oversized bags or backpacks ( size limit of 14"x14" x6") will be allowed inside the Council Chambers. All bags are subject to search. Face masks are prohibited in the Council Chambers, but clear masks will be provided upon request to accommodate individuals with medical needs, ensuring their safety and well- being. Before entering the Council Chambers, you may be subject to a metal detector screening. The City Manager retains the discretion to grant any exemptions. Fontana aims to provide safe buildings for our community members, employees, and visitors.
PUBLIC COMMUNICATION - CLOSED SESSION:
This is an opportunity for citizens to speak to the City Council for up to 3 minutes on the following Closed Session. The Mayor and City Council reserve the right to adjust this time limit based on the number of speakers who wish to address the Mayor and City Council.
A. Public Communications - Closed Session
CLOSED SESSION:
A. 1: 30 P. M. CLOSED SESSION
A. 1. CONFERENCE WITH LABOR NEGOTIATOR PURSUANT 25- 0657 TO GOVERNMENT CODE SECTION 54957. 6 City Negotiator:
John Bakhit, Labor Counsel and Matt Ballantyne, City
Manager. Employee Organization: Police Management
Association
CALL TO ORDER/ ROLL CALL:
A. Call To Order/ Roll Call:
2 Special City Council Meeting Special Meeting
INVOCATION/ PLEDGE OF ALLEGIANCE:
A. Invocation/ Pledge of Allegiance:
PUBLIC COMMUNICATIONS:
November 12, 2025
This is an opportunity for members of the public to address the City Council for up to three ( 3) minutes total on items either on the Agenda or items not on the Agenda, but within the City Council' s jurisdiction. Note that Public Hearing items have individual and specific public input opportunities during the public hearing and testimony on those items will only be taken during the public hearing. The Council is prohibited by law from discussing or taking immediate action on non-agendized items. The Mayor and City Council reserve the right to adjust this time limit based on the number of speakers who wish to address the Mayor and City Council.
A. Public Communications
CONSENT CALENDAR:
All matters listed under CONSENT CALENDAR will be enacted by one motion in the form listed below. There will be no separate discussion on these items prior to the time Council votes on them, unless a member of the Council requests a specific item be removed from the Consent Calendar for discussion.
Approve Consent Calendar Items as recommended by staff.
A. Community Partnership: Toys for Tots Classic Car Show 25- 0652 Review and approve special event and funding support in the amount of 12, 001.
Attachments: Attachment No. 1- Car Show Application - Bovs & Girls Club Sonora
Attachment No. 2- Fees
Attachment No. 3- Map of Car Show
CITY MANAGER COMMUNICATIONS:
A. City Manager Communications
ELECTED OFFICIALS COMMUNICATIONS/ REPORTS:
A. Elected Officials Communications/ Reports
ADJOURNMENT:
A. Adjournment
Adjourn to the next Regular City Council Meeting on December 9, 2025 at 2:00 p.m. in the Grover W. Taylor Council Chambers located at 8353 Sierra Avenue, Fontana, California.
3 File #: 25- 0657
Agenda #: A.
City of Fontana
Action Report
Special City Council Meeting
Closed Session
Wednesday, November 12, 2025
1: 30 P. M.
City Hall - Executive Conference Room
City Council
Acquanetta Warren, Mayor
Peter Garcia, Mayor Pro Tem
John Roberts, Council Member
Jesus " Jesse" Sandoval, Council Member
Phillip W. Cothran., Council Member
8353 Sierra Avenue
Fontana, CA 92335
Agenda Date: 11/ 12/ 2025
Category: Closed Session
City of Fontana Page 1 of 1 Printed on 11/ 10/ 2025
4 City of Fontana
Action Report
Special City Council Meeting
File #: 25- 0652
Agenda #: A.
FROM:
City Manager' s Office
SUBJECT:
Community Partnership: Toys for Tots Classic Car Show
8353 Sierra Avenue
Fontana, CA 92335
Agenda Date: 11/ 12/ 2025
Category: Consent Calendar
RECOMMENDATION:
Review and approve special event and funding support in the amount of $ 12, 001.
COUNCIL GOALS:
Operate in a businesslike manner by creating a memorable customer experience with every interaction.
Increase citizen involvement by seeking community input.
Increase citizen involvement by promoting healthy lifestyle opportunities to residents of all ages.
DISCUSSION:
A Special Event Application was received for assistance with a community event from the Boys & Girls Club of Fontana and Sonora Smog Check & Auto Registration.
The details of the event are below:
Event: Classic Car Show and Toy Drive
Date: Sunday, December 14, 2025
Time: 10:00 a. m. to 3:00 p.m.
Location: Spring Street, between Sierra Avenue and Juniper Avenue This event will feature a classic car show and food vendors. All vendors must have a Certificate of Insurance ( COI), City of Fontana Business License, and a San Bernardino County Health Permit.
Any organizer must provide a COI naming the City of Fontana as an additional insured. The total amount requested for services is $ 12, 001. This includes the staffing costs for Public Works, Community Services, and Police Departments and application fee.
FISCAL IMPACT:
Approval of this special event request will result in funding support for in -kind services of $ 12, 001 for FY 2025/ 26.
MOTION:
Approve staff recommendation.
City of Fontana Page 1 of 1 Printed on 11/ 10/ 2025
5 Special Event AIyillication Procedures and Guidelines FON ' 1'A. '4"N, A
0.. I I
What is a Special Event.. Application?
SpecialEVCIltApplicationsarcto betiled throughtheCommunityServicesDepartmentfor anyplannedeventconsistingof 100or more persons, animals or vehicles, arnplified soundor combination therelbre, upon any park, public building, sidewalk., public right of way, easementor otherpubliclyownedspacewithin theCity of Fontanabeingheldto providepublicbenefitthoughrecreation,. service or entertainment based activities,
What type. of Event are von planning?
LI publicfvlecting, assembly, rally, demonstrationorcommercialorcommunityparadewithnostreetclosures Must besubmittedat least 14days in advancemu( not more than oneyear in advance ic Meeting, assembly, rally, demonstrationor commercial or community paradewith streetclosures Must be submittedat least 90 daysi0 (1711'(IIICettild 1101more than oneyear in culvance Special Event, celebration, concert or festival
A.hts' t be submitted at least 90 days advance and trot more than one year in advance EII1For all other organized activities or events
Alust be submitted at least 90 day in advance and not more than six months in advance Submittini; a Special Event Application
I. Completethe Special Event Application and all appropriatepaperwork no less than 90 calendar days in advance and no niore than six months in advance of the proposed use. All other organized activities: no less than ( 14) calendar days in advance and no more than one year in advance
2. Return completed application and S27 Special Event Application Fee to:
Community Services Department
Attn: Special Events Division
16860 Valencia Ave.
Fontana, CA 92335
3. Special Event Application will not, be reviewed if $27 fee is not paid for
4. Upon receiptof request, staff will verify eligibility andcoordinate the processingand responsesfrom other City departmentsand contact the applicant, regarding their application status. All applications will be either approved, denied or conditionally approvedasdeemednecessaryby (he (1.oinintinity Services Departmentwithin 14days, 5, Fees: Once an application is approved, the applicant shall pay the remainder feesassociatedwith your event request, no lessthan 30 calendardaysin advanceof the proposeduse.
6. Insurance: Insurancein the form and amountdeemedappropriate by the. City, shall be provided by the applicant at no cost to the City. insurancemustalso namethe City of Fontanaasadditionally insured and a certificate IMISt. be submitted no lessthan 30 days prior to event. On a caseby case basis additional liability insurance and security personnel limy be needed at the applicants expensefor the protection of public safetyandwelfareconnectionwith intendeduse. 7.
The CommunityServices Director (-nay imposesuch reasonableconditions upon the issuanceof anySpecialEvent Permittts deemed necessarytbr theprotectionof thepublichealth, safety and welfare, includingconditionsrelated to time, place, frequency, duration, maximumnumber of personsin attendance, parking restrictionsand placementof - apparatusand equipment. Each permitissued pursuantto thissectionshall providethat permittedwill observeall applicableregulationsgoverning the useof theCitygrounds.
Terms
of Denial. Cancellationor l' ermination, A
SpecialEvent Applicationmay be denied, cancelledor terminatedfor anyof thefollowingreasons: 1.
The applicantfailed to filethe applicationin a. timelymanner2.
The applicantfails to submitall necessarypaperworkwithin the appropriatenine . frame3. ' fhe park, publicarea, or publicfacility is notavailablefor therequesteduse at thetimespecifiedby theapplicant4, The applicantfailed in a materialway to complywith the termsand conditionsof anypriorpermitissued to theapplicantfor useof a park, publicarea. or publicfacility; or hasfailedto paythe Cityany fee or costdue in relationto theissuanceor exerciseof such permitThe
proposedevent is nota reasonableuse in relationto theuseof theparkby otherpersonsand the effectof suchuse wouldbe detrimental to thepeaceof theneighborhood6,
When a hazardouscondition threatens or reasonablymight threatenparticipants, spectators, City staff, or anypersonor property7.
If thepermitappliedrot' IS forthepurposeof hoklinga class, courseof instruction, or activityfor anyprogramnot conductedor expressly sponsoredor otherwiseapproved by theCityand for whicha feeis to bechargedto attendeesor participantsQuestions For
a fort ationin regardsto theSpecialEvent Applicationplease contactSpecialEvents Staff at Events( i:/ iiontanaca.gov or 909.349. 6900For
a fulllistingor SpecialEvents (inidelinesplease visit Lvents.FontanaCA,Gov I-
F ( 1) r"'I A. N A
tpoc QDvsntApp| icotion
This 8pcoiu| Event /\ pphouiinnis rcquircdk` be 0ud | hcouohtheConuoouxity3crviccuDcpuMnooni [hr lily planned event cooxixdu o[ 800 or mmorcpersons, unioiu| xorvcbidcx, uolpliOcJsoundmrcondhinubnnUu- kxc,. opnu ,lily park, puh| k: huiNiorightokJcwa| k. poh\ ic eh< of' way, cuxcoocn( or other publiclyownedspace within the City ufFook.no being heldto providepoh|io huooh| dmuubrecreation, service or cntortuionicn\ basedactivities, 5pccialEvomts ("heo :
uu $ 27.
00Application
FeeERISpecial Evo8a.
AppUcoJion,completelyOl| cd- oui Copyof' liability
insurance, nainingthe City offontanaas additionallyinsured * certiflicatemustbe submittedu\ least 3O( laysprior ioeventI have rca.
dand understoodallapplicationproceduresandguidelines. Illitial TMSPlease print or type the inforrnationbelowandanswer all areasas thoroughlyas possible. If theioforniadoodoesnot, pertain to your activity, indicatenot (NIA). Name ofEvent: Classic Car Show Typon[ Bvcoi: Car show |
Toy [} hV8 Dateol" Event: 12/
14/ 2O25Proposed
Startingl] nle:
10: 00 amA:[ 0 AM3otUpllouc:
3' rn Proposed
Ending
TiuOU x '
0 PM Tear {]
ov/
nTinno: '
RequestedLocation (
s): SpringStreet,
between Sierra Avenue & JuniperAvenueWapplying1, 01. a Carnival a sepai-ateApplicationfor Carnival, Circuses, Ek. niust be filed Nvith the BLISil)CSSSCtAriCCSDiViSiollBou(ing0nnnizudou: Boys & Girls Club ofFontanaEwco( uChairperson (u) Names (a)
Tenie SchneiderAddress: 7723AlmeriaAvenue, FontanaCA92835M.
Cssaoc—' ail_ Address: Alternate Event Contact:
M8rl5eAnderson WhoIs
the tal- get 111( liet-
ice [,()Iheactivity.? familesr Phone: Estimated30 Foridditionalinformation: uvurtu()[ hntaoucn.
gnv
1909. 349.
6900
CO
ecia Eye
y. orq FA 4.44
FEES & A LC01101..., ( Charing of :lees or as,vociated Pes prohibi( ed, itith the exception (( f Aliller Park Amphitheater) 1 Will any fees be charged? 1- 1YES El NO l r so, what . fees will charged'? Will Ices be collectedonsite? [-_-„„i. YLSV_.(3 NOWhowill the proceedsbenefit? Are you requestingthat alcoholbe servedL YESxr] NO Will alcoholbe soldon site'? 0 YESam„) AL(( ) I Serving alcohol is subjectto approvalpursuant to section16- 17 oftheMunicipalCode. Alcohol" refers to Beefand Wineexclusively. LiginTh' Spirits are not pconittcd. STREET CLOSURES Are
you requestingthat any publicstreets be closedfor thisevent/activity? LI Y FS1- 1 NOIf YES, identifythe streets/blocks and indicatethe filliesthe closureis requested: Spring Street, betweenSierra Avenue & Juniper Avenue ; from 8: 00amto 4: 00pm Will therebc anyequipmentin thepublicright of ‘ vay (car displays, tents, etc.)? CI YESLJ NOTRAFFIC CONTROL/ BARRICADES A.
trafficcontrolcontractormay be requiredfor eventswhich requirebarricadesor trafficcontrol signage..An approvedtraffic controlplan will he requiredprior to implementingany closures. Plan shouldspecify pedestrianmanagement, traffic signal modifications, etc. ( A changeablemessage sign may also be required.) Please list yourtrafficcontrol contractorand/ or trafficcontrolplan if applicable: barricades
VEHICLE
LOADING/ UNLOADING Are
you requestingthat vehiclesbe permittedto load/unloadon citystreets? Ej( YES0 NOIf YES, pleaseindicatethe locationand ninesloadingand unloadingwould occur: only duringset up andtear down
C31)
PARK SITES
If requestingnousea park site, pleaseindieatethe narne, ofthe park:
bmiuyiog1hcm8iopark, p| mmeiudwuteupcuiOoxumorme: ~— E
Q0KI'M E N'F P|
caaoprovidelist o[ cquipmcntandguandhoudhutwillbcpt your event: C.
L, EANNPAND TRASHREMOVAL Ocou
op of' thearea innncdiNc\y [ oUnwingihccvcn|` inc| ocUngimmhremoval from tile site, is thercxpnuxihi|iiy n[ Uuupp|iuxnL P|
cxxonamethe contractorurorganizationresponsible: CleanUp: ' S Pbuno# TmxbRunoru|: Monet VEHICLES
ON PARK
GROUNDS cataingi vchio|
cx, are not normallyperinittedtodriveurparkrandomly uuthe pi/ b| ic park groundsclueN extensiveundergroundirrigationsystem,,, ' hN oostoindamage when vchix\ cn drive across u, nUn| boxes and heads. Are yourequestingtimK voNoks be
pennittedW drive or park on public gn`oudu? [] Y[ S UYGS. p| cxacindic* utho type( s) ofvehicksand the | ocohooymn1iinunUuvnwu|d be driven:
N / 4,
OR' RESTROOMS
Will additional portable restroorns be brought to the event site? ES F1 NO If 'VHS, please name the company bringing the portable restrootns: ( Must submit a copy of insurance informa( ion) Company Name: / 11lly )'''' Z2,,Aucur:e."):1,1"1„ti4
Ntunber of Restroorns: /
EVENT PARKING
Plume
ADA:
Sufficient parking mustbe plannedanddesignateddependingupon the type and location of your event, Pleaseindicate what areas you plan on utilizing for participant/ attendee parking:
1/4": /
Do you have designated handicap parking? ,'" YES Ell N()
FOOD & OTHER VENDORS
Food vendors must contact San Bernardino (. ount. Public Health in advance of their event for required permits and guidelines, The event organizer shall obtain copies of temporary food service licenses from Foodvendors prior to the event. In addition, all vendors selling, food or other products musthavea Cityof FontanaBusinessLicense. Will food be servedal theevent? Z1 YESEl NO tr
YFS, the rood is: 1]
ProvidedFree Ej Cookedor PreparedOn - Site LIJ BeingCookedon an OpenFire ( Barbeque) Available for PurchaseIt' availabletbr purchase, is event: El( or ProfitPlease providea menuof thefoodyou will be serving: t 4'''''"' ''' ' i " 4 1—"'''(04'':' / Are you requestingapproval to offerotheritemsCor saleat theevent? Ei YESIf YES, types of itemsfor sale: El
Non -Profit NO
Please
Note: All applicantswill be notifiedby theCommunityServices Departmentregarding the statusof theapplication upon the conclusionof thereviewperiod by CityDepartments. 7 A „. • ,,,(
Reuired) Terrie
SchneiderApplicants
Printed Na IBC11/
5/ 2025CEO Date
1' 4KBoys &
Girls Club of FontanaName
ot° Organization, Department/ Division
EVIH: N'' ' fI
Please explain exact location tor your event::
A male ot' the event site is
streetclosures, paradeor run/walk rou
your map to the application upon subn
COaN
indicate event layout with proposed cti
Please draw your reap in the space provide(
ended
or attach
City of Fontana
DEPARTMENT
For internal use only)
ent/ Division 1Recommendation
Building, & Safety
Planning
Po ice
Public Works
Fire
Human Resources/
Risk Management
Engineering
Community Services
City Clerk' s Office
Business Licensing
Media Support
Services
0 0
0 Approved
Denied
Approved
Den ied
Approved
Denied
O Approved
E] Denied
Ej Approved
Denied
El Approved
ri Denied
1] Approved
O Denied
O Approved
rj Denied
0 Approved
O Denied
II Approved
O Denied
D Approved
El Denied
Approved
Denied
Approved
O Denied
Total Estimated Revenue for Event:
Total Estimated Cost to City 1)epartments: $
FINAL, EVENTAPPROVAL: Approved
Denied
El
ApprovedIJ
Denic:d Received (
signature/ date): Approved
l"--
1 DeniedEstimated
Cost
Signature
Community
Services irector City
Manageror designatedDeputy (..'ity ManagerFor
officeuse only: REASON
FOR DE, MAL: C:
onamentsDate
Date
irl
Public Works Street Division
Crew Leader
3 Maintenance Worker II
Street Division Total
Number of Hours Rate Per Hour Total
5 $ 198. 60 $ 993
15 $ 121. 25 $ 1, 818. 75
2, 811. 75
Public Works Parks Division Number of Hours
Crew Leader 5
4 Maintenance Workers 20
Park Division Total
Rate Per Hour
198. 60
121. 25
Total
993. 00
2, 425. 00
3, 418. 00
Police Number of Hours Rate Per Hour Total
4 Officers 20 $ 205. 03 $ 5, 740. 84
Police Total $ 5, 740. 84
Community Services
Special Events Application
Community Services Total
30. 00
30. 00
Grand Total $ 12, 000. 59
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Toy Drive Car Show
Boys and Girls Club
Sunday, December 14, 2025
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Car Show Operations/ Toy Collection Area
Porto Potties
Vendors — Food Trucks
DJ/ Announcements/ Entertainment
Street Closure
Fontana
Memorial
Rose
Stay Gold Barber Shop
NM.
M
100ft
14