Tuesday, May 26, 2026
2:00 PM
City of Fontana
8437 Sierra Avenue
Fontana, CA 92335
Regular Agenda
Ord. No. 1988 Reso. No. 2026-032
Steelworkers' Auditorium
8437 Sierra Avenue
Fontana, Ca. 92335
City Council Meeting
Acquanetta Warren - Mayor
Peter A. Garcia - Mayor Pro Tem
John B. Roberts - Council Member
Jesus "Jesse" Sandoval - Council Member
Phillip Cothran - Council Member
Germaine Key - City Clerk
Janet Koehler-Brooks, City Treasurer
1 City Council Meeting Regular Agenda May 26, 2026
Welcome to a meeting of the Fontana City Council.
Welcome to a meeting of the Fontana City Council. Meetings are held at the Steelworker's Auditorium 8437 Sierra Avenue, Fontana, CA 92335. To address the Council, please fill out a card located at the entrance to the right indicating your desire to speak on either a specific agenda item or under Public Communications and give it to the City Clerk. Your name will be called when it is your turn to speak. In compliance with Americans with Disabilities Act of 1990 (42 USC § 12132), the Steelworker's Auditorium is wheelchair accessible, and a portable microphone is available. Upon request, this agenda will be made available in appropriate alternative forms to persons with disabilities, as required by Section 12132 of the Americans with Disabilities Act of 1990. Any person with a disability who requires accommodation to participate in a meeting should direct such a request to the City Clerk ’s Office at ( 909) 350-7602 at least 48 hours before the meeting, if possible. Any public record, relating to an open session agenda item, that is distributed within 72 hours prior to the meeting is available for public inspection at the City Clerk’s Office.
The City of Fontana is committed to ensuring a safe and secure environment for its residents to engage with the government. No oversized bags or backpacks (size limit of 14”x14”x6”) will be allowed inside the Steelworker's Auditorium. All bags are subject to search. Face masks are prohibited in the Steelworker's Auditorium, but clear masks will be provided upon request to accommodate individuals with medical needs, ensuring their safety and well-being. Before entering the Steelworker's Auditorium, you may be subject to a metal detector screening. The City Manager retains the discretion to grant any exemptions. Fontana aims to provide safe buildings for our community members, employees, and visitors.
PUBLIC COMMUNICATION - CLOSED SESSION:
This is an opportunity for citizens to speak to the City Council for up to 3 minutes on the following Closed Session. The Mayor and City Council reserve the right to adjust this time limit based on the number of speakers who wish to address the Mayor and City Council.
A. Public Communications - Closed Session
CLOSED SESSION:
A. 1:30 P.M. CLOSED SESSION
A. 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING
LITIGATION PURSUANT TO GOVERNMENT CODE
SECTION 54956.9 (a) Name of case: Inland Coalition for
Immigrant Justice v. City of Fontana.
26-1023
CALL TO ORDER/ROLL CALL:
A. Call To Order/Roll Call:
INVOCATION/PLEDGE OF ALLEGIANCE:
2 City Council Meeting Regular Agenda May 26, 2026
A. Invocation/Pledge of Allegiance:
PUBLIC COMMUNICATIONS:
This is an opportunity for members of the public to address the City Council for up to three ( 3) minutes total on items either on the Agenda or items not on the Agenda, but within the City Council's jurisdiction. Note that Public Hearing items have individual and specific public input opportunities during the public hearing and testimony on those items will only be taken during the public hearing. The Council is prohibited by law from discussing or taking immediate action on non-agendized items. The Mayor and City Council reserve the right to adjust this time limit based on the number of speakers who wish to address the Mayor and City Council.
A. Public Communications
CONSENT CALENDAR:
All matters listed under CONSENT CALENDAR will be enacted by one motion in the form listed below. There will be no separate discussion on these items prior to the time Council votes on them, unless a member of the Council requests a specific item be removed from the Consent Calendar for discussion.
Approve Consent Calendar Items as recommended by staff.
A. Approval of Minutes 26-1022
Approve the minutes of May 12, 2026, Regular City Council Meeting.
Attachment No. 1- City Council Meeting Minutes
05-12-2026.pdf
Attachments:
B. Accept the Community Cleanup and Employment Pathway
Grant Program from the California Department of
Transportation.
26-0882
1. Accept the grant award in the total amount of $300,000.00 for the City of Fontana Beautification with Empowerment Project.
2. Authorize the City Manager, or City Manager’s designee, to enter into and transmit any documents necessary to ensure the City’s timely receipt of the Clean CA Grant Program.
Attachment No. 1- City of Fontana RGA.pdf
Attachment No. 2-
CleanCA_RGA_CCEP_Checklist_Complete Set.pdf
Attachments:
C. Award Bid for Ralph M. Lewis Sports Park Artificial Turf Installation for Fields 5 & 6 (PW-26-180-SB).
26-0892
1. Award bid and authorize the City Manager to enter into a construction contract with FieldTurf USA, Inc. for Ralph M. Lewis Sports Park Artificial Turf Installation for Fields 5 & 6 in the amount of $423,603.32 and
3 City Council Meeting Regular Agenda May 26, 2026
authorize a 10% contingency in the amount of $42,360.00 (PW-26-180 -SB).
2. Authorize the City Manager to enter into any related items on behalf of the City of Fontana for Ralph M. Lewis Sports Park Artificial Turf Installation for Fields 5 & 6 (PW-26-180-SB).
Attachment No. 1- SubmissionDetail483884_FieldTurf.pdf
Exhibit-Location Exhibit RML Park.pdf
Attachments:
D. Award a bid Construction Contract for the Comprehensive Pavement Rehabilitation for High-Maintenance Segments
Project (DE-26-100-SB)
26-0984
1. Award bid and authorize the City Manager to enter into a construction contract with Matich Corporation for the construction of the Comprehensive Pavement Rehabilitation for High-Maintenance Segments Project in the amount of $2,025,911.00 and authorize a 10% contingency in the amount of $202,591.10 (DE-26-100-SB).
2. Approve and authorize the City Manager to enter into any and all utility agreements, utility easements, and subsequent agreements on behalf of the City of Fontana for the Comprehensive Pavement Rehabilitation for High-Maintenance Segments Project.
Attachment No. 1- Bid Results High Maintenance.pdf
Attachment No. 2- Summary.pdf
Attachment No. 3- High Maintenance Segments Area
Maps.pdf
Attachments:
E. Roadway Asset Services, LLC Pavement & Asset
Management Data Collection Services
26-0985
1. Authorize the Purchasing Division to utilize the HGACBuy Cooperative Purchasing Program for Pavement and Asset Management Services under Contract No .HP08-25, per Purchasing Policies and Procedures Manual 3.1.5 Non-Competitive Proposal - by Another Public Agency.
2. Authorize the City Manager to enter into a Professional Services Agreement with Roadway Asset Services, LLC, in the amount of $242,335.00 Pavement & Asset Management Services and any future amendments.
Attachment No. 1- RAS- Fontana HGACBuy Fees (003).pdfAttachments:
F. Award a Professional Services Agreement with Cordoba Corporation for Construction Management Services for the Regional Navigation Center Tenant Improvements Project
26-0986
4 City Council Meeting Regular Agenda May 26, 2026
(SQ-43-DE-23-2)
1. Award and authorize the City Manager to enter into a Professional Services Agreement with Cordoba Corporation for Construction Management Services for the Regional Navigation Center Tenant Improvements Project in the amount of $535,771.00 (Request for Proposals SQ-43-DE-23-2).
2. Approve and authorize the City Manager to enter into any future amendments to the Professional Services Agreement.
Attachment No. 1 - Vicinity Map.pdf
Attachment No. 2 - Ranking Matrix (CM Services;
SQ-43-DE-23-2).docx
Attachment No. 3 - [Draft] Professional Services Agreement (CM; SQ-43-DE-23-2).pdf
Attachments:
G. Annual Ford Vehicle Purchase Order Contract, Service, and OEM Parts Contract
(PW-26-157-SP)
26-0994
Award bid (PW-26-157-SP) and authorize the vehicle purchases, service, and OEM parts for two (2) years with three (3) optional annual renewals to the following bidders:
1. Fairview Ford Sales, Inc.
2. UP Opco Fontana F Inc. (dba Sunrise Ford).
Attachment No. 1- Bid Recap Letter PW-26-157-SP.pdf
Attachment No. 2 - Fairview Ford Notice of Award
Letter-Vehicles Annual Purchase.pdf
Attachment No. 3 - US Opco Fontana Notice of Award
Letter-Vehicles Annual Purchase.pdf
Attachment No. 4 - FONTANA DOCS 20001 (1).pdf
Attachments:
H. American Rescue Plan Act Expenditure Plan Quarterly
Report
26-0995
Receive and file the American Rescue Plan Act (ARPA) Expenditure Plan quarterly report.
Attachment A - .pdf
Attachment B - .pdf
Attachments:
I. Police Department Monthly Information Update 26-1002 Accept the Police Department monthly information update for March 2026.
5 City Council Meeting Regular Agenda May 26, 2026
Attachment No. 1- March 2026 Report for City Council
Rev2.pptx
Attachments:
PUBLIC HEARINGS:
To speak on Public Hearing Items, submit comments via e-mail at [email protected]. In the subject of your e-mail please indicate whether you are in favor or opposition of the item. Comments must be received no later than 12:00 P.M. on the day of the meeting. Comments of no more than three ( 3) minutes will be read into the record at the appropriate time during the meeting. If you challenge in court any action taken concerning a Public Hearing item, you may be limited to raising only those issues you or someone else raised at the Public Hearing described in this notice or in written correspondence delivered to the City at, or prior to, the Public Hearing.
All Public Hearings will be conducted following this format:
(a) hearing opened (e) oral - favor
(b) written communication (f) oral - opposition
(c) council/staff comments (g) hearing closed
(d) applicant comments (applicant not limited to 5 minutes) A. Master Case No. 26-0011 and Municipal Code Amendment No. 26-0002: Fontana Municipal Code amendments to
Chapter 30 to modify standards for outdoor dining and
parking standards in the downtown core, make revisions to the No Net Loss program, add definitions to differentiate vehicle parking from storage, clarify timing of entitlement applications, and modify the definition of accessory land uses, pursuant to a categorical exemption from the
California Environmental Quality Act ( “CEQA”) in
accordance with CEQA Guidelines Sections 15060(c),
15378, and 15061(B)(3).
26-0851
1. Find that the adoption of the proposed ordinances are categorically exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Sections 15060(c), 15378, and 15061(B)(3) ( the common-sense exemption), and Sections No. 3.01, 3.22, and10.59 of the 2019 Local Guidelines for Implementing CEQA.
2. Waive full reading and introduce for first reading by title only Ordinance No. 1988 entitled: “An Ordinance Of The City Council Of The City Of Fontana, California, Amending Multiple Sections Of The Fontana Municipal Code, Including Amendments To Article XV Pertaining To Provisions Of The No Net Loss Program Including Sections 30-966 Through 30-969 And Sections 30-971 And 30-972, Pursuant To A Categorical Exemption In Accordance With CEQA Guidelines Sections
6 City Council Meeting Regular Agenda May 26, 2026
15060(C), 15061(B)(3), And Section 15378.And Directing Staff To File A Notice Of Exemption. ”
3. Waive full reading and introduce for first reading by title only Ordinance No. 1989 entitled: “An Ordinance Of The City Council Of The City Of Fontana, California, Amending Multiple Sections Of The Fontana Municipal Code, Including Amendments To Sec. 30-12 Pertaining To The Definition Of Accessory Use, Principal /Primary Use, Vehicle And Truck Storage And Vehicle And Truck Parking; Sec. 30-21 Pertaining To The Expiration Of Entitlement Applications; Sec. 30-360 Pertaining To Outdoor Dining In The Public Right-Of-Way In The Downtown Core; Sec . 30-371.2 Pertaining To Parking Requirements For Retail, Entertainment And Restaurant Uses In The Downtown Core; Sec. 30-390 To Correct Section References, Pursuant To A Categorical Exemption In Accordance With CEQA Guidelines Sections 15060(C), 15061(B)(3), And Section 15378.And Directing Staff To File A Notice Of Exemption. ” Attachment No. 1 - Ordinance for No Net Loss Program
Amendment
Attachment No. 2 - Ordinance For Other Amendments
Attachment No. 3 - Planning Commission Packet
Attachment No. 4 - Planning Commission Minutes
Attachment No. 5 - Public Hearing Notice
Attachments:
B. Master Case No. 19-000016R1: Development Agreement
No. 19-000002R1 - A request to approve the first
amendment to the Goodman Logistics Center Fontana III
Development Agreement to extend the term of the
agreement and add sustainability features, finding that the project was adequately analyzed in the previously certified Goodman Logistics Center Fontana III Environmental
Impact Report (EIR) (State Clearinghouse [SCH] NO.
2019039071) and the subsequent addendum, determining
pursuant to CEQA guidelines Section 15162, no
subsequent or supplemental EIR is required and direct
staff to file of Notie of Determination.
26-0927
1. Determine that the development agreement amendment together with the underlying project were adequately analyzed in the previously certified Goodman Logistics Center Fontana III Environmental Impact Report (EIR) (State Clearinghouse [SCH] No. 2019039071), along with a subsequent March 2021 Addendum, and pursuant to CEQA Guidelines Sections 15162 and 15164, no subsequent or supplemental EIR is required because there are no substantial changes in the project or its circumstances, and no new information of substantial importance has been identified that would result in any new or more severe significant environmental impacts; and
7 City Council Meeting Regular Agenda May 26, 2026
2. Waive full reading and introduce for first reading by title only Ordinance No. 1990 entitled: “An Ordinance of the City Council of the City of Fontana, California, Approving Development Agreement No 19-000002R1 for Assessor’s Parcel Numbers: 0255-091-20, -23, -63, -64, and -65.
Attachment No. 1 - Ordinance 1990
Attachment No. 2 - Planning Commission Packet
Attachment No. 3 - Draft Planning Commission Minutes
Attachment No. 4 - Public Hearing Notice
Attachments:
C. Master Case No. 23-0100R1: Development Agreement
(AGR) No. 23-0085R1 and Master Case No. 23-100R2:
Development Agreement (AGR) No. 23-0085R2 - a request
to amend and restate the previously approved
Development Agreement (DA) for the Citrus /Oleander
Industrial Commerce Center Project to allocate the
provision of public benefit fees among properties in a
manner consistent with Planning Commission Resolution
No. 2025-040.
26-0993
Open the public hearings, receive public testimony, close the public hearings and by motion:
1. Determine that the recommended development agreement modifications are categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15060(c), 15061(B)(3) (the common-sense exemption), and 15378 and Sections No. 3.01, 3.22, and 10.59 of the 2019 Local Guidelines for Implementing CEQA, in that the activity is covered by the general rule that CEQA applies only to projects which have the potential for causing a significant effect on the environment where it can be with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA; and,
2. Determine that the development agreement modifications together with the underlying project were adequately analyzed in the previously certified Citrus and Oleander Avenue at Santa Ana Avenue Project Environmental Impact Report (EIR) (State Clearinghouse No. 2022110389) and its subsequent Addendum, and pursuant to CEQA Guidelines Section 15162, no subsequent or supplemental EIR is required because there are no substantial changes in the project or its circumstances, and no new information of substantial importance has been identified that would result in any new or more severe significant environmental impacts; and
3. Waive full reading and introduce for first reading by title only Ordinance No. 1991 entitled: “An Ordinance of the City Council of the City Of Fontana, California, Approving Development Agreement No 23-0085 R1, as to Assessor’s Parcel Number 0255-021-17”
8 City Council Meeting Regular Agenda May 26, 2026
4. Waive full reading and introduce for first reading by title only Ordinance No. 1992 entitled: “An Ordinance of the City Council of the City of Fontana, California, Approving Development Agreement No 23- 0085R2, as to Assessor’s Parcel Numbers 0255-011-13, 0255-011-14, 0255-011-18, 0255-011-19 AND 0255-011-25 thru 0255-011-32” Attachment No. 1-Ordinance Approving Acacia DA
Amendment
Attachment No. 2-Ordinance Approving Palisades DA
Amendment
Attachment No. 3 PC Packet
Attachment No. 4 Planning Commission Minutes
Attachment No. 5 Public Hearing Notice for Acacia DA
Amendment
Attachment No. 6 Public Hearing Notice North Palisades DA Amendment
Attachments:
NEW BUSINESS:
A. New Business
A. Fiscal Year 2025-26 Third Quarter Budget Status Report 26-0967 Approve the recommended Fiscal Year 2025-26 Third Quarter Budget adjustments.
Attachment No. 1- Fiscal Year 2025-26 Third Quarter Budget Status Report - CITY.pdf
Attachments:
CITY MANAGER COMMUNICATIONS:
A. City Manager Communications
ELECTED OFFICIALS COMMUNICATIONS/REPORTS:
A. Elected Officials Communications/Reports
ADJOURNMENT:
A. Adjournment
Adjourn to the next Regular City Council Meeting on June 9, 2026 at 2:00 p.m. in the Steelworkers' Auditorium located at 8437 Sierra Avenue, Fontana, California.
9 City of Fontana
Action Report
City Council Meeting
8437 Sierra Avenue
Fontana, CA 92335
File #: 26-1023 Agenda Date: 5/26/2026
Agenda #: A. Category: Closed Session
Closed Session
Tuesday, May 26, 2026
1:30 P.M.
Steelworkers’ Auditorium
City Council
Acquanetta Warren, Mayor
Peter Garcia, Mayor Pro Tem
John Roberts, Council Member
Jesus “Jesse” Sandoval, Council Member
Phillip W. Cothran., Council Member
City of Fontana Printed on 5/21/2026Page 1 of 1
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10 City of Fontana
Action Report
City Council Meeting
8437 Sierra Avenue
Fontana, CA 92335
File #: 26-1022 Agenda Date: 5/26/2026
Agenda #: A. Category: Consent Calendar
FROM:
City Clerk
SUBJECT:
Approval of Minutes
RECOMMENDATION:
Approve the minutes of May 12, 2026, Regular City Council Meeting.
COUNCIL GOALS:
· Create and maintain a dynamic team by supporting the decisions of the majority once made.
· Create and maintain a dynamic team by communicating Goals and Objectives to all commissions and employees.
DISCUSSION:
The City Council will consider approval of the minutes of May 12, 2026, Regular City Council Meeting. The draft minutes are attached to this report for Council review and approval.
FISCAL IMPACT:
None.
MOTION:
Approve staff recommendation.
City of Fontana Printed on 5/21/2026Page 1 of 1
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11
City of Fontana
8437 Sierra Avenue
Fontana, CA 92335
Minutes
Tuesday, May 12, 2026
2:00 PM
Steelworkers' Auditorium
8437 Sierra Avenue
Fontana, Ca. 92335
City Council Meeting
Acquanetta Warren - Mayor
Peter A. Garcia - Mayor Pro Tem
John B. Roberts - Council Member
Jesus "Jesse" Sandoval - Council Member
Phillip Cothran - Council Member
Germaine Key - City Clerk
Janet Koehler-Brooks, City Treasurer
12
CLOSED SESSION:
A. 1:30 P.M. CLOSED SESSION
The Closed Session meeting of the Fontana City Council scheduled for Tuesday, May 12, 2026, at the Steelworkers’ Auditorium, 8437 Sierra Avenue, Fontana, CA 92335, was cancelled due to no update on the below closed session item.
1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION PURSUANT TO GOVERNMENT CODE SECTION 54956.9 (a) Name of case: Inland Coalition for Immigrant Justice v. City of Fontana.
CALL TO ORDER/ROLL CALL:
A. 2:00 P.M. Call To Order/Roll Call:
The Regular Meeting of the Fontana City Council was held in the Steelworkers’ Auditorium , 8437 Sierra Avenue, Fontana, CA 92335, on Tuesday, May 12, 2026.
Mayor Warren called the Regular City Council Meeting to order at 2:02 p.m.
ROLL CALL:
PRESENT: Mayor Warren, Mayor Pro Tem Garcia , Council Members Cothran, Roberts, and Sandoval.
City Treasurer Janet Koehler-Brooks and City Clerk Germaine Key were also present.
ABSENT: None
INVOCATION/PLEDGE OF ALLEGIANCE:
The invocation was given by Council Member Roberts, followed by the pledge of allegiance led by Council Member Cothran.
CLOSED SESSION ANNOUNCEMENT:
City Attorney Ruben Duran stated that the City Council did not meet in Closed Session as there was no longer a need to discuss the listed item. He also noted that members of the public present were informed of the cancellation and no public comments were received.
13
CEREMONIAL ITEMS/PRESENTATIONS:
A. Mayo r Warren and City Council to proclaim the month of May 202 6 as National Building and Safety Month
Mayor Warren and the City Council proclaimed the month of May 2026 as National Building and Safety Month. Permit Supervisor Ultima Andrews accepted.
B. Mayor Warren and City Council to proclaim May 4-10, 2026, as Professional Municipal Clerk's Week.
Mayor Warren and City Council proclaimed May 4-10, 2026, as Professional Municipal Clerk's Week. City Clerk Germaine Key accepted.
PUBLIC COMMUNICATIONS:
The following individuals spoke under public communications:
Asher Jones requested that Consent Calendar Item H be pulled from the agenda and spoke regarding homelessness, advocating for increased compassion, resources, housing assistance, and support services for unhoused individuals based on personal experience with transitional housing and disability-related challenges.
Adda called for the removal of a Parks, Community and Human Services Commissioner, citing alleged misconduct during a police- involved incident resulting in a death, and referenced ongoing investigations and legal action related to the case.
Grace, representing the People’s Council of Fontana, opposed Consent Calendar Item H, urging a “no” vote on the proposed opioid support services contract. She raised concerns about the provider’s religious affiliation and requested a legal review and competitive bidding before approval.
Vanessa Antekeier representing the Exchange Club of Fontana, invited the community to attend the upcoming Fontana Days Festival at Veterans Park, highlighting volunteer participation, family activities, and fundraising efforts supporting local youth scholarships and community programs.
Megan Brousseau President of Inland Empire Kids Outdoors, expressed concerns about the Cadiz Water Project’s sustainability, environmental impacts, and financial risk, and urged the City Council to proceed cautiously and consider alternative water supply options.
Danielle Holley , Executive Director of the Fontana Chamber of Commerce, provided a quarterly update highlighting new business engagement, networking events, workforce development efforts, and ongoing initiatives supporting local businesses, job seekers, and community partnerships.
John Pedroza called for the removal of a Parks, Community and Human Services 14
Commissioner, citing alleged misconduct during a police- involved incident resulting in a death, and referenced ongoing investigations and legal action related to the case.
CONSENT CALENDAR:
Prior to the motion, Mayor Warren announced that Item “O”, titled “Initiation of Intention to Levy Assessments for Fiscal Year 2026–27 for Landscape and Lighting Maintenance Districts,” was pulled from the Consent Calendar and continued to a future City Council meeting at staff’s request to allow additional time to review and finalize information.
Item “H” and Item “M” were also pulled for discussion.
Item H:
Deputy City Ma nager Phil Burum provided the staff report and clarified that Item H relates to the Opioid Outreach Program funded through opioid settlement funds, which are required to be used for drug treatment, education, or awareness. He explained the program supports street outreach, health and service referrals, and related support services, and noted the item follows a competitive R equest for Proposals (RFP) process with a recommendation to award a new contract after the prior agreement expired.
City Attorney Duran stated there are no legal concerns with Item H, noting the contract requires compliance with all applicable federal and state laws. Council Member Sandoval clarified his support for the item, stated he does not have ties to the referenced organization, and emphasized his belief in supporting community service providers regardless of religious affiliation. Mayor Warren added that participation in homeless and substance use services is voluntary and reiterated the City’s commitment to providing supportive resources for individuals seeking assistance.
Item M:
Deputy City Manager Burum and Management Analyst I Johnathan Hernandez provided the staff report explained the vendor selection process for Item M , noting that six evaluators independently scored proposals based on criteria in the RFP, including case management, housing navigation, and peer support experience. Helping Hearts was selected based on its experience in homeless services and case management across the Inland Empire.
Council discussion focused on differences in staffing levels among applicants, with staff noting the selected provider emphasized experience and effectiveness over higher staffing numbers.
The contract is for one year with an optional one- year renewal, with Council and staff emphasizing ongoing oversight, accountability, and the ability to evaluate performance before renewal.
ACTION: Motion was made by Council Member Sandoval , seconded by Council Member Roberts, and passed unanimously by a vote of 5 -0 to approve Consent Calendar Items “A-N.” The motion carried by the following vote: AYES: Warren, Garcia, Cothran, Roberts, and Sandoval; NOES: None; ABSTAIN: None; ABSENT: None
15
A. Approval of Minutes 26-0990
Approve the minutes of April 28, 2026, Regular City Council Meeting.
B. Approve Final Change Order with Gentry General Engineering, 26-0828 Inc. and Final Acceptance for the Emergency Storm Drain Repair Work along Valley Boulevard Project
1. Authorize the City Manager to approve a change order with Gentry General Engineering, Inc. in the amount of $40,812.35, resulting in an increase of $14,965.35 for a total contract amount of $299,284.35.
2. Accept as complete the work performed by Gentry General Engineering for the Emergency Storm Drain Repair Work along Valley Boulevard.
C. Out-Of-Area Sewer Service Agreement (ANX No. 23-0002) 26-0946 between the City of Fontana and Milagros Perez for sewer service to be provided by the City of Fontana to 9629 Alder Avenue (APN: 0249-091-08), pursuant to a Statutory Exemption in accordance with CEQA Guidelines Section No 15268(b)(4).
1. Find that the project is exempt from the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section No. 15268(b)(4) (Ministerial Project, Utility Connection) and direct staff to file a Notice of Exemption; and,
2. Approve and authorize the City Manager to execute an Out-Of-Area Sewer Service Agreement (ANX No. 23-0002) with Milagros Perez for the provision of sewer service to an existing single-family residence located at 9629 Alder Avenue.
D. Approve Amendment No. 1 to Task Order No. 26 with TKE 26-0960 Engineering, Inc. for the Etiwanda-Slover Intersection
Improvement Project
1. Approve and authorize the City Manager to enter into Amendment No. 1 to Task Order No. 26 with TKE Engineering, Inc. for the Etiwanda-Slover Intersection Improvement Project (SQ-87-DE-19) in the amount of $531,991.00 for a total task order amount of $576,991.00.
2. Authorize the City Manager to enter into any future amendments to the Task Order not exceeding $60,000.
E. Award a Professional Services Agreement for Design Services 26-0962 with AC Martin for the Children’s STEAM Center at Lewis Library Project (DE-26-101-SP)
1. Award and authorize the City Manager to enter into a Professional Services Agreement with AC Martin for the Children’s STEAM Center at Lewis Library Project in the amount of $864,451.00 (Request for 16
Proposals DE-26-101-SP).
2. Authorize the City Manager to execute any future amendments to the Professional Services Agreement not exceeding $87,000.
F. Award a Construction Contract for the Transportation 26-0963 Development Act (TDA) Catawba Avenue Safe Routes to
School Project (Bid No. DE-26-73-SB)
1. Award bid and authorize the City Manager to enter into a construction contract with Kalban, Inc. for the construction of the Transportation Development Act (TDA) Catawba Avenue Safe Routes to School Project, in the amount of $783,471.00 and authorize a 10% contingency in the amount of $78,347.10 (Bid No. DE-26-73-SB).
2. Approve and authorize the City Manager to enter into any and all utility agreements, utility easements, and subsequent agreements on behalf of the City of Fontana for the Transportation Development Act (TDA) Catawba Avenue Safe Routes to School Project (Bid No. DE-26-73-SB).
G. Third Amendment to the Disposition and Development 26-0965 Agreement between the City of Fontana, Fontana Housing
Authority and Fontana Courtplace I Housing Partners, L.P.
Acting as the City Council and the Housing Authority Board of Directors, jointly adopt Resolution No. 2026-030 and Resolution No. HA 2026-002 entitled: “A JOINT RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
FONTANA, CALIFORNIA AND THE HOUSING AUTHORITY OF THE CITY
OF FONTANA, APPROVING, PURSUANT TO A PREVIOUSLY ADOPTED
MITIGATED NEGATIVE DECLARATION AND MITIGATION, MONITORING,
AND REPORTING PROGRAM, A THIRD AMENDMENT TO THE
DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE
FONTANA HOUSING AUTHORITY, CITY OF FONTANA AND FONTANA
COURTPLACE I HOUSING PARTNERS, L.P.; AND DIRECTING STAFF TO FILE A NOTICE OF DETERMINATION.
H. Approve an Agreement with The River’s Edge Ranch for Opioid 26-0966 Support and Response Services
1. Award and authorize the City Manager to enter into an agreement with The River’s Edge Ranch to provide Opioid Support and Response Services for one year in the amount of $310,104 (Bid No HD-26-159-SP) for the first year.
2. Approve and authorize the City Manager to enter into four (4) future one-year optional extensions to the agreement with The River’s Edge Ranch for Opioid Support and Response Services not to exceed $2,000,000.
17
I. Approve a Task Order with LAE Associates, Inc. for the 26- 0970 Building a Better Connected Inland Empire Project (Westgate at Cherry and Victoria Avenues)
1. Award and authorize the City Manager to enter into a Task Order Agreement with LAE Associates, Inc. for the Construction Management and Inspection Services of the Building a Better Connected Inland Empire Project (Westgate at Cherry and Victoria Avenues) (DE-24-195-SQ-12) in the amount of $949,235.00.
2. Authorize the City Manager to enter into any future amendments to the Task Orders for a total not to exceed $100,000.
J. Award a Professional Services Agreement for Construction 26-0971 Management Services with Griffin Structures for the City Hall Renovation Project - Phase II (SQ-43-DE-23-1)
1. Award and authorize the City Manager, or City Manager’s designee, to enter into the Professional Services Agreement with Griffin Structures for the City Hall Renovation Project - Phase II in the amount of $1,465,000.00 (Request for Proposals SQ-43-DE-23-1).
2. Approve and authorize the City Manager, or City Manager’s designee, to enter into future individual Professional Services Agreement Amendments not exceeding $100,000.00 for the City Hall Renovation Project - Phase II (Request for Proposals SQ-43-DE-23-1).
K. Approval of Final Map for Tract No. 18631 26-0972
Approve the Final Map for Tract No. 18631 located North of Foothill Boulevard along Oleander Ave and authorize the City Manager to enter into a Subdivision Agreement with the subdivider.
L. Adopt a Resolution of Intention to Vacate a Public 26-0977 Right-Of-Way Easement on Highland Avenue and Oleander
Avenue, and Setting of Public Hearing Thereon
Adopt Resolution No. 2026-031, Resolution of the City Council of the City of Fontana, California, declaring its intention to vacate a Public Right-of-Way Easement over Highland Avenue and Oleander Avenue pursuant to Streets and Highways Code Section 8300 ET SEQ, and directing the City Clerk to administratively set a Hearing date, time and place, and publish and post required notices.
M. Award Interim Housing Support Services Operator Contract 26-0978
1. Approve a proposal and authorize the City Manager to enter into an agreement with Helping Hearts of California, in the amount of $498,508.67 for Interim Housing Support Services Operator and Case Management Services at Path located at 17133 Valley Boulevard, Fontana, CA.
18
2. Approve and authorize the City Manager, or City Manager’s designee, to execute all future amendments to the agreement with Helping Hearts of California for Interim Housing Support Services Operator and Case Management Services.
N. Approve Amendment No. 2 to Task Order No. 1 26-0981 (DE-24-195-SQ) with Iteris for Traffic Plan Checking Services
1. Approve and authorize the City Manager to enter into Amendment No. 2 to Task Order No. 1 (DE-24-195-SQ) with Iteris for Traffic Plan Checking Services in the amount of $105,185.00, for a total task order amount of $195,185.00.
2. Approve and authorize the City Manager to enter into any future amendments to Task Order No. 2 in the amount not to exceed $10,000.00.
O. Initiation and Intention to Levy Assessments for 2026-27 for 26-0983 Landscape and Lighting Maintenance Districts
1. Adopt Resolution No. 2026-032, of the City of Fontana, California, Initiating Proceedings to Levy and Collect Assessment Within Landscape Maintenance District No. 1 for 2026-27 and Ordering the Preparation of the Engineer’s Report Therefore.
2. Adopt Resolution No. 2026-033, of the City of Fontana, California, Declaring its Intention to Levy and Collect Assessments within Landscape Maintenance District No. 1 ("LMD #1") for 2026- 27 and Giving Notice of and Setting the Time and Place of the Hearing on the Levy of the Proposed Assessment.
3. Adopt Resolution No. 2026-034, of the City of Fontana, California, Initiating Proceedings to Levy and Collect Assessment Within Landscape Maintenance District No. 2 for 2026-27 and Ordering the Preparation of the Engineer’s Report Therefore.
4. Adopt Resolution No. 2026-035, of the City of Fontana, California, Declaring its Intention to Levy and Collect Assessments within Landscape Maintenance District No. 2 ("LMD # 2") for 2026- 27 and Giving Notice of and Setting the Time and Place of the Hearing on the Levy of the Proposed Assessment.
5. Adopt Resolution No. 2026-036, of the City of Fontana, California, Initiating Proceedings to Levy and Collect Assessment Within Landscape Maintenance District No. 3 for 2026-27 and Ordering the Preparation of the Engineer’s Report Therefore.
6. Adopt Resolution No. 2026-037 of the City of Fontana, California, Declaring its Intention to Levy and Collect Assessments within Landscape Maintenance District No. 3 ("LMD # 3") for 2026- 27 and Giving Notice of 19
and Setting the Time and Place of the Hearing on the Levy of the Proposed Assessment.
7. Adopt Resolution No. 2026-038, of the City of Fontana, California, Initiating Proceedings to Levy and Collect Assessment Within Landscape Maintenance District No. 3-1 for 2026-27 and Ordering the Preparation of the Engineer’s Report Therefore.
8. Adopt Resolution No. 2026-039, of the City of Fontana, California, Declaring its Intention to Levy and Collect Assessments within Landscape Maintenance District No. 3- 1 ("LMD # 3-1") for 2026-27 and Giving Notice of and Setting the Time and Place of the Hearing on the Levy of the Proposed Assessment.
9. Adopt Resolution No. 2026-040, of the City of Fontana, California, Initiating Proceedings to Levy and Collect Assessment Within Local Lighting Maintenance District No. 3 for 2026-27 and Ordering the Preparation of the Engineer’s Report Therefore.
10. Adopt Resolution No. 2026-041, of the City of Fontana, California, Declaring its Intention to Levy and Collect Assessments within Local Lighting Maintenance District No. 3 ("LLMD # 3") for 2026-27 and Giving Notice of and Setting the Time and Place of the Hearing on the Levy of the Proposed Assessment.
PUBLIC HEARINGS:
Mayor Warren requested that Public Hearing Item “ B” be heard prior to Public Hearing Item “A.”
B. Appeal No. 26-0001: Request to overturn the Planning 26-0932 Commission’s March 17, 2026 decision adopting a Categorical Exemption per Section 15332 (Class No. 32) and approving Tentative Parcel Map No. 18-000005 (TPM No. 19950), and Design Review No. 18-000010 - a request to split one (1) parcel into two (2) and for site and architectural approval for the development of two (2) new industrial commerce center
buildings of 41,218 square feet and 30,767 square feet with associated site improvements on 3.98 acres located north of Hilton Drive and west of Hemlock Avenue, and identified as Assessor Parcel Numbers 1110-151-03.
Deny Appeal No. 26-0001, thereby upholding the Planning Commission’s decision on March 17, 2026, approving, pursuant to a categorical exemption under California Environmental Quality Act (CEQA) Section No. 15332 (Class No. 32. Infill Development), Tentative Parcel Map No. 18-000005 (TPM No. 19950) and Design Review No. 18-000010 to split one (1) parcel into two (2) and for site and architectural approval for the development of two (2) new industrial commerce center buildings of 41,218 square feet and 30,767 20
square feet, with associated site improvements, on 3.98 acres located north of Hilton Drive and west of Hemlock Avenue, and identified as Assessor Parcel Numbers 1110-151-03.
Mayor Warren opened the public hearing and announced Public Hearing Item “B” would be continued to the June 23, 2026, City Council meeting.
Associate Planner Alexia Barberena provided the staff report.
City Clerk Key stated that two written public communications were received.
ACTION: Motion was made by Council Member Roberts , seconded by Council Member Cothran, and passed unanimously by vote of 5-0 to continue Public Hearing Item “B” to the June 23, 2026, City Council Meeting. The motion carried by the following vote:
AYES: Warren, Gar cia, Cothran, Roberts, and Sandoval ; NOES: None; ABSTAIN: None; ABSENT: None
A. 2026 Action Plan; Substantial Amendments to 2025-2029 26-0921 Consolidated Plan and 2025 Action Plan
1. Adopt the 2026 Action Plan.
2. Adopt the Substantial Amendment to the 2025-2029 Consolidated Plan.
3. Adopt the Substantial Amendment to the 2025 Action Plan.
Skipped to PH-B
Mayor Warren opened the public hearing.
City Clerk Key stated that no written public communications were received.
Housing & Homeless Services Analyst Jessica Haro provided the staff report.
With no one interested to speak in favor or opposition of this item Mayor Warren closed the Public Hearing.
ACTION: Motion was made by Council Member Cothran, seconded by Council Member Roberts, and passed unanimously by vote of 5 -0 to approve Public Hearing Item “ A.” The motion carried by the following vote: AYES: Warren, Garcia, Cothran, Roberts, and Sandoval; NOES: None; ABSTAIN: None; ABSENT: None
CITY MANAGER COMMUNICATIONS:
City Manager Matt Ballantyne did not have any comments.
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ELECTED OFFICIALS COMMUNICATIONS/REPORTS:
City Clerk Key stated she had no comments and thanked Mayor Warren for adjourning the meeting in memory of her aunt.
City Treasurer Koehler -Brooks reported attending Music Under the Stars at the Mary Vagle Nature Center on Saturday and described the event as excellent.
Council Member Sandoval reported being away for a period due to travel supporting local high school students’ performance at Carnegie Hall and later the passing of his mother, and expressed appreciation for condolences received. He also commented on the importance of following proper processes regarding the Parks Commissioner issue before forming conclusions. He congratulated his grandson Francisco for academic achievements and leadership program participation, and his daughter Cecelia for earning a bachelor’s degree, and offered belated Mother’s Day remarks honoring mothers.
Council Member Roberts congratulated Cecilia on her academic achievement and recognized the demands of balancing family responsibilities. He also noted he would be attending the upcoming wedding of Mayor Warren’s daughter Aajee and expressed personal well-wishes.
Council Member Cothran congratulated local graduates and shared a personal note about his son’s preschool graduation. He acknowledged a former fire chief in attendance and provided an update on citywide weed abatement efforts, noting crews are actively working in the south end ahead of peak fire season and will move to the north end soon. He also encouraged residents to maintain their properties to help reduce fire risk.
Mayor Pro Tem Garcia encouraged residents to visit Stage Red and highlighted upcoming events, including the Victrola Record Club and other live performances scheduled over the next few months. H e noted the variety of programming available and encouraged community participation and support of downtown entertainment offerings.
Mayor Warren congratulated graduates and noted personal family celebrations, and reported attending the Southern California Association of Governments General Assembly meeting with Mayor Pro Tem Garcia to represent the City on regional housing and transportation policy. She highlighted progress at Stage Red and encouraged residents to use the City’s recreation events guide. The Mayor also emphasized the importance of residents reporting issues directly to the City so staff can respond effectively, and noted ongoing efforts to maintain and improve quality of life, including parks, public safety, and collaboration with regional partners.
ADJOURNMENT:
Mayor Warren and the City Council led a moment of silence in memory of the following individual:
1. Germene Berry Stewart Garr
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Mayor Warren adjourned the meeting at 3: 02 p.m. to the Regular City Council Meeting on Tuesday, May 26, 2026, at 2:00 p.m. in the Steelworkers’ Auditorium located at 8437 Sierra Avenue, Fontana, California.
_______________________
Christina Rudsell, CMC
Chief Deputy City Clerk
THE FOREGOING MINUTES WERE ADOPTED AND APPROVED BY THE FONTANA CITY COUNCIL ON MAY 26, 2026.
_______________________
Germaine Key
City Clerk
23 City of Fontana
Action Report
City Council Meeting
8437 Sierra Avenue
Fontana, CA 92335
File #: 26-0882 Agenda Date: 5/26/2026
Agenda #: B. Category: Consent Calendar
FROM:
Housing
SUBJECT:
Accept the Community Cleanup and Employment Pathway Grant Program from the California Department of Transportation.
RECOMMENDATION:
1. Accept the grant award in the total amount of $300,000.00 for the City of Fontana Beautification with Empowerment Project.
2. Authorize the City Manager, or City Manager’s designee, to enter into and transmit any documents necessary to ensure the City’s timely receipt of the Clean CA Grant Program.
COUNCIL GOALS:
· Promote economic development by concentrating on job creation. · Concentrate on Inter-governmental relations by establishing partnerships and positive working relationships with other public agencies providing services to residents and local businesses. · Concentrate on Inter-governmental relations by pursuing financial participation from county, state and federal governments.
DISCUSSION:
The Community Cleanup and Employment Pathway (CCEP) Grant Program is a signature initiative under the Clean California Program, administered by the California Department of Transportation (Caltrans). This grant program is designed to support litter abatement and public space beautification efforts on locally owned public right-of-way while creating workforce development opportunities for individuals facing barriers to employment.
Through competitive grants, the program provides funding to local agencies to conduct targeted litter cleanup and graffiti removal activities, complemented by educational and engagement efforts that foster community pride and long-term maintenance. The program places strong emphasis on serving disadvantaged and underserved communities and encourages local commitment through participation in the Clean California Community designation pledge.
A core component of this program is the creation of employment pathways through partnerships with workforce development organizations or use of existing employment development departments.
These partnerships will connect justice-impacted individuals, those experiencing homelessness, at- risk youth, and others with meaningful job training and paid transitional employment opportunities City of Fontana Printed on 5/21/2026Page 1 of 2
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24 File #: 26-0882 Agenda Date: 5/26/2026
Agenda #: B. Category: Consent Calendar
focused on litter abatement, landscaping, and environmental stewardship.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is an acceptance of the Community Cleanup and Employment Pathway Grant Program funds in the amount of the $300,000 awarded.
The required budget adjustments will be included on the Q4 FY2025-2026 budget report in project 30200029-301 after acceptance by council.
MOTION:
Approve staff recommendation.
City of Fontana Printed on 5/21/2026Page 2 of 2
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25 City of Fontana
Agreement Number 08-CCEP-06
AMS ADV ID: 0826000101
Project Number: CCEP- 5307(038)
Clean California Local Grant Program (State)
Restricted Grant Agreement
This Restricted Grant Agreement (RGA), between the State of California acting by and through its Department of Transportation, referred to herein as CALTRANS, and the City of Fontana, hereinafter referred to as AGENCY, will commence on April 15, 2026, or upon approval by CALTRANS, whichever occurs later. This RGA is of no effect unless approved by CALTRANS.
AGENCY shall not receive payment for work performed prior to approval of this RGA and before receipt of Notice to Proceed from CALTRANS. This RGA shall expire on November 30, 2027.
Recitals
1. Under this RGA, CALTRANS intends to convey State restricted grant funds to AGENCY, pursuant to Budget Act Line Item 2660-130-0001, who will implement the project pursuant to the attached Approved Grant Application and Amendment(s) to Grant Application, Attachment III under the terms, covenants, and conditions of this RGA.
2. CALTRANS and AGENCY intend that only funds that are authorized as restricted grants will be subject to this RGA, and that no funds that should be the subject of a Joint Powers Agreement, Interagency Agreement, or other non-grant agreement shall be subject to this RGA.
3. WHEREAS, the Clean CA Program, through its Clean CA Local Grants Program, is authorized under California Streets and Highways Code Section 91.41 to provide funding and resources to support local projects that advance the program's goals and objectives;
4. WHEREAS, California Streets and Highways Code Section 91.41 provides the legislative authority for the Clean CA Program to advance the following intent and objectives:
a. Reduce Waste and Beautify Public Spaces: The primary goal of the program is to allocate grants to local and regional public agencies, transit agencies, and tribal governments to reduce waste and debris within public rights-of-way, tribal lands, parks, pathways, transit centers, and other public spaces. The program aims to enhance, rehabilitate, restore, or install measures to beautify and improve these public spaces. b. Improve Public Health and Community Placemaking: The program seeks to enhance public health, cultural connection, and community placemaking by improving public spaces for walking and recreation. By investing in the improvement of these spaces, it aims to create a positive and welcoming environment for the community. c. Promote Equity for Underserved Communities: The program places a strong emphasis on advancing equity for underserved communities.
d. Support Sustainable Practices: The program encourages the implementation of sustainable practices in the beautification and enhancement of public spaces. This includes greening efforts, such as providing shade and reducing the urban heat island effect, as well as using native, low-water plants.
e. Engage Local Communities: The program promotes community engagement by requiring project proposals to reflect community priorities. It encourages the involvement of local communities in the development and selection of projects to ensure they meet the needs and preferences of the affected population.
f. Prohibit Displacement of Persons Experiencing Homelessness: The program prohibits 26 City of Fontana
Agreement Number 08-CCEP-06
AMS ADV ID: 0826000101
Project Number: CCEP- 5307(038)
grants from funding projects that displace persons experiencing homelessness. This reflects the intention to address public space improvements without negatively impacting vulnerable populations.
g. Transparent and Efficient Grant Allocation: The program requires the program to issue a call for projects and announce grant awards. The guidelines for allocating grants must include project selection criteria and program evaluation metrics.
5. WHEREAS, the purpose of this RGA is to authorize Caltrans districts to enter into agreements with local agencies to support the development, implementation, and funding of local agencies partnership projects that align with the goals and priorities of the Clean CA Program and comply with California Streets and Highways Code Section 91.41;
6. WHEREAS, this RGA establishes a framework for Caltrans districts to provide financial contributions and other assistance to local agencies, fostering effective collaboration and coordination to deliver successful transit partnership projects;
7. WHEREAS, this RGA emphasizes transparency, objective evaluation, and fair allocation of resources, ensuring that projects scoring higher based on established criteria receive prioritization for funding and implementation;
8. WHEREAS, the Clean CA Program facilitates collaboration between Caltrans districts and local agencies to support litter abatement and public space beautification efforts on locally owned public right-of-way while creating workforce development opportunities for individuals facing barriers to employment that align with the goals and priorities of the Clean CA Program and comply with California Streets and Highways Code Section 91.41;
9. WHEREAS, the Clean CA Program, in partnership with Caltrans districts, seeks to enhance local right-of-way areas to address waste management challenges, graffiti mitigation, and public space beautification, thereby contributing to create cleaner, safer, and more equitable public spaces throughout California;
10. WHEREAS, the Clean CA Program, established by the State of California, is a transformative initiative which promotes sustainable transportation alternatives, reducing greenhouse gas emissions, and combatting climate change to improve the overall quality of life for residents and visitors of California;
11. WHEREAS, the Clean CA Program envisions a comprehensive approach to address transportation challenges, enhance transit infrastructure, and support local agencies in their efforts to create efficient, safe, and environmentally friendly transit options;
12. NOW, THEREFORE, in consideration of the premises and mutual covenants herein contained, the Parties enter into this RGA to advance the purpose and intent of the Clean CA transit initiative, harnessing the legislative authority provided under California Streets and Highways Code Section 91.41, and collaborating on transit partnership projects that contribute to a sustainable, innovative, and well-connected transportation network throughout the State of California.
Now, Therefore, based upon the terms, covenants, and conditions of this RGA, the parties agree as follows:
Section
I
AGENCY Agrees:
27 City of Fontana
Agreement Number 08-CCEP-06
AMS ADV ID: 0826000101
Project Number: CCEP- 5307(038)
To timely and satisfactorily complete all Project work described in Attachment III (“Project Work”) within the project budget and in accordance with the items of this RGA.
Section ll
CALTRANS Agrees:
That when conducting an audit of the costs claimed by AGENCY under the provisions of this RGA, to conduct the audit in accordance with applicable laws and regulations.
Section lII
It Is Mutually Agreed:
1. Under this RGA, CALTRANS will convey State grant restricted funds to AGENCY, pursuant to Budget Act Line Item 2660-130-0001, and AGENCY will use the funds to only conduct the scope of work identified in this agreement and authorized by Streets and Highway Code section 91.41 The funds subject to this RGA must be identified as available to a public entity that is responsible for implementing the scope of work authorized under the Clean California Program in CALTRANS’ budget, and AGENCY represents and warrants that it is a public entity that is responsible for implementing the scope of work authorized under the Clean California Program.
2. Under this restricted grant, funds may be only used for the purposes set forth in this RGA, AGENCY Resolution (Attachment IV), Approved Grant Application and Amendment(s) to Grant Application (Attachment III), and the Grant Program Guidelines (Attachment I), and the funds may only be used for costs and expenses that are directly related to such purpose.
3. AGENCY shall perform all the duties and obligations described in City of Fontana Beautification with Empowerment, hereinafter “Project”, subject to the terms and conditions of this RGA and Approved Grant Application and Amendment(s) to Grant Application (Attachment III), which are attached hereto as Attachment III.
4. The resolution authorizing AGENCY to execute this RGA pertaining to the above-described Project is attached hereto as Attachment IV.
5. All services performed by AGENCY pursuant to this RGA shall be subject to and performed in accordance with California Streets and Highways Code §91.41 including, but not limited to, Government Code Section 14460(a)(1), as well as all applicable Federal, State, and Local laws, regulations, and ordinances, all applicable CALTRANS policies and procedures, and all applicable CALTRANS published manuals, including, but not limited to, the Grant Program Guidelines (Attachment I).
California Government Code Section 14460(a)(1) provides: “The department [CALTRANS], and external entities that receive state and federal transportation funds from the department, are spending those funds efficiently, effectively, economically, and in compliance with applicable state and Federal requirements. Those external entities include, but are not limited to, private for profit and nonprofit organizations, local transportation agencies, and other local agencies that receive transportation funds either through a contract with the department or through an agreement or grant administered by the department.” 28
City of Fontana
Agreement Number 08-CCEP-06
AMS ADV ID: 0826000101
Project Number: CCEP- 5307(038)
6. Project funding is as follows:
Fund Title Fund Source Dollar Amount
Clean California Funds State General Fund (0001)
Budget Item 2660-130-0001
State Program Code
20.30.010.900
FY 2025/26
$300,000.00
Local Match/In-Kind $0.00
Total Project Costs $300,000.00
For Caltrans Use Only
I hereby Certify upon my own personal knowledge that budgeted funds are available for encumbrance.
Accounting Officer Printed
Name
Accounting Officer
Signature
Date Amount Certified
7. This RGA is exempt from the legal review and approval by the Department of General Services, pursuant to Legal Opinions of the Attorney General : 58 Ops. Cal. Atty. Gen. 586 (1975), 63 Ops.
Cal. Atty. Gen. 290 (1980), 74 Ops. Cal. Atty. Gen. 10 (1991), and 88 Ops. Cal. Atty. Gen. 56.
8. Notification of Parties
a. AGENCY’s Project Manager for Project is Valerie Gonzales (909) 350-6625. b. CALTRANS’ District Partnership Liaison is Brandy Ybarra (909) 925-7529. “District Partnership Liaison” as used herein includes his/her designee.
c. All notices herein provided to be given, or which may be given, by either party to the other, shall be deemed to have been fully given when made in writing and received by the parties at their respective addresses:
City of Fontana
Attention: Valerie Gonzales, Housing Manager
Phone Number: (909) 350-6625
Email: [email protected]
16860 Valencia Avenue
Fontana, California 92335
California Department of Transportation, District Partnership Liaison 08/Clean California
Attention: Brandy Ybarra, Analyst II
Phone Number: (909) 925-7529
Email: [email protected]
$300,000.00
5/8/2026
Kam Wong
29 City of Fontana
Agreement Number 08-CCEP-06
AMS ADV ID: 0826000101
Project Number: CCEP- 5307(038)
464 West 4th Street
San Bernardino, California 92401
9. Period of Performance
a. Reimbursable work under this RGA shall begin no earlier than on April 15, 2026, following the written approval of CALTRANS and AGENCY’s receipt of the Notice to Proceed letter of this RGA by CALTRANS. All reimbursable work shall terminate no later than July 30, 2027.
Project closeout and final invoicing to CALTRANS must be submitted no later than November 30, 2027. Work incurred after July 30, 2027, will not be reimbursed. Payment shall be forfeit for any and all invoicing submitted to CALTRANS after November 30, 2027. Notwithstanding the foregoing, Caltrans will reimburse for actual close out costs incurred by AGENCY through November 30, 2027 (which, in total, shall not exceed 5% of the grant award). b. If requested by the CALTRANS District Partnership Liaison, AGENCY will attend a kickoff meeting with CALTRANS to be scheduled within one (1) week from receipt of Notice to Proceed sent by CALTRANS.
10. Changes in Terms/Amendments
This Agreement may only be amended or modified by mutual written agreement of the parties.
11. Cost Limitation
a. The maximum total amount granted and reimbursable to AGENCY pursuant to this RGA by CALTRANS shall not exceed $300,000.00.
b. It is agreed and understood that the Clean CA funds are limited to the amount granted.
CALTRANS will only reimburse the cost of services actually incurred in accordance with the provisions of this RGA and as authorized by the CALTRANS District Partnership Liaison at or below that fund limitation established herein.
12. Termination
a. CALTRANS reserves the right to terminate this RGA upon written notice to AGENCY at least 30 days in advance of the effective date of such termination in the event CALTRANS determines (at its sole discretion) that AGENCY failed to proceed with PROJECT Work in accordance with the terms of this RGA. In the event of termination for convenience, CALTRANS will reimburse AGENCY for all allowable, authorized, and non-cancelled costs up to the date of termination.
AGENCY shall return any unused advance amounts which cannot be supported by eligible expenditure documentation.
b. This RGA may be terminated by either party for any reason by giving written notice to the other party at least 30 days in advance of the effective date of such termination. In the event of termination for convenience, CALTRANS will reimburse AGENCY for all costs that are expressly allowable, pre-authorized in writing, and non-cancellable, up to the date of termination. c. AGENCY has 60 days after the Termination Date to submit accurate invoices to CALTRANS to make final allowable payments for Project costs in accordance with the terms of this RGA.
Failure to submit invoices within this period of time shall result in a waiver by AGENCY of its right to reimbursement of expended costs. Costs that are reimbursed and later determined to be ineligible for reimbursement shall be returned by AGENCY to CALTRANS.
13. Budget Contingency Clause
a. It is mutually agreed that if the US Congress or the State Legislature fail to appropriate or 30 City of Fontana
Agreement Number 08-CCEP-06
AMS ADV ID: 0826000101
Project Number: CCEP- 5307(038)
allocate funds during the current year and/or any subsequent years covered under this RGA do not appropriate sufficient funds for the program, this RGA shall be of no further force and effect.
In this event, CALTRANS shall have no liability to pay any funds whatsoever to AGENCY or to furnish any other considerations under this RGA and AGENCY shall not be obligated to perform any provisions of this RGA.
b. The certification of FY 2025/26 funds will be contingent upon the passage of the FY 2023/24 Budget. Payment for any work performed that is funded by FY 2023/24 will be delayed if the FY 2023/24 Budget is not signed by June 30, 2023. Pursuant to Government Code (GC), Section 926.10, no late payment penalty shall accrue during any time period for which no Budget Act in effect. If funding for any fiscal year is reduced or deleted by US Congress or State Legislature for purposes of this program, CALTRANS shall have the option to either terminate this RGA with no liability occurring to CALTRANS or offer an RGA Amendment to AGENCY to reflect reduced amount.
14. Payment and Invoicing
a. AGENCY, its contractors, subcontractors and sub-recipients, shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line. The accounting system of AGENCY, its contractors, all subcontractors, and sub-recipients shall conform to Generally Accepted Accounting Principles (GAAP) and any standards specified by the source of funds, to enable the determination of incurred costs at interim points of completion, and to provide support for reimbursement payment vouchers or invoices.
b. The method of payment for this RGA will be based on the actual allowable costs that are incurred in accordance with the provisions of this RGA and in the performance of the Approved Grant Application and Amendment(s) to Grant Application (Attachment III). CALTRANS will reimburse AGENCY for expended actual allowable direct costs, and including, but not limited to, labor costs, travel, and contracted consultant services costs incurred by AGENCY in performance of the Project Work. Indirect costs are reimbursable only if the AGENCY has identified the estimated indirect cost rate in Attachment II and an approved Indirect Cost Allocation Plan or an Indirect Cost Rate Proposal as set forth in Section III–Cost Principles, Item 16d. The total cost shall not exceed the cost reimbursement limitation set forth in Section III–Cost Limitations, Item 11a. Actual costs shall not exceed the estimated wage rates, labor costs, travel, and other estimated costs and fees set forth in Attachment III without an amendment to this RGA, as agreed between CALTRANS and AGENCY. c. Reimbursement of AGENCY expenditures will be authorized only for those allowable costs actually incurred by AGENCY in accordance with the provisions of this RGA and in the performance of Project Work. AGENCY must not only have incurred the expenditures on or after the start date and the issuance of the Notice to Proceed letter for this RGA and before the Expiration Date but must have also paid for those costs to claim any reimbursement. d. The AGENCY indirect cost rate must be approved in writing by the California Department of Transportation Independent Office of Audits and Investigations or federal cognizant agency before any reimbursement payment is made by CALTRANS to AGENCY for such cost. e. Travel expenses and per diem rates are not to exceed the rate specified by the State of California Department of Human Resources for similar employees (i.e. non-represented employees) unless written verification is supplied that government hotel rates were not then commercially available to AGENCY, its subrecipients, contractors, and/or subcontractors, at the 31 City of Fontana
Agreement Number 08-CCEP-06
AMS ADV ID: 0826000101
Project Number: CCEP- 5307(038)
time and location required as specified in the California Department of Transportation's Travel Guide Exception Process at the following link: https://travelpocketguide.dot.ca.gov/.
Also see website for summary of travel reimbursement rules. f. AGENCY shall submit invoices to CALTRANS at least quarterly, but no more frequently than monthly, in arrears upon completion of project tasks, milestone and/or deliverables in accordance with the Project Timeline in Attachment III to the satisfaction of CALTRANS District Partnership Liaison
g. Invoices shall reference this RGA Number and shall be signed and submitted to CALTRANS District Partnership Liaison, as stated in Section III–Notification of Parties, Item 8c. h. Invoices shall include the following information:
1) Names of the AGENCY personnel performing work
2) Dates and times of Project Work
3) Locations of Project Work
4) Itemized costs as set forth in Attachment III, including identification of each employee, contractor or subcontractor staff who provided services during the period of the invoice, the number of hours and hourly rates for each employee, contractor, sub-recipient or subcontractor staff member, authorized travel expenses with receipts, receipts for authorized materials or supplies, and contractor, subrecipient and subcontractor invoices. 5) AGENCY shall submit written progress reports with each set of invoices to allow CALTRANS District Partnership Liaison to determine if AGENCY is performing to expectations, is on schedule, is within funding cost limitations, to communicate interim findings, and to afford occasions for airing difficulties respecting special problems encountered so that remedies can be developed.
i. Incomplete or inaccurate invoices shall be returned to the AGENCY unapproved for correction.
Failure to submit invoices on a timely basis may be grounds for termination of this RGA for material breach per Section III–Termination, Item 12.
j. CALTRANS will reimburse AGENCY for all allowable Project costs at least quarterly, but no more frequently than monthly, in arrears as promptly as CALTRANS fiscal procedures permit upon receipt of an itemized signed invoice.
k. The RGA Expiration Date refers to the last date for AGENCY to incur valid Project costs or credits and is the date this RGA expires. AGENCY has until July 30, 2027, to make final allowable payments to Project contractors or vendors, and November 30, 2027, to submit the Project’s Final Report, as defined in Attachment I and a final invoice to CALTRANS for reimbursement for allowable Project costs. Any unexpended Project funds not invoiced by the 60th day from RGA Expiration Date will be reverted and will no longer be accessible to reimburse late Project invoices to contractor.
l. The final invoice will be paid upon submission by AGENCY to CALTRANS and acceptance by CALTRANS of the Final Delivery Report. Complete final delivery reports and invoices must be submitted to CALTRANS by November 30, 2027.
15. Quarterly Progress Reporting
a. AGENCY shall submit written quarterly progress reports to the CALTRANS District 32 City of Fontana
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Partnership Liaison to determine if AGENCY is performing to expectations, is on schedule, is within funding cost limitations, to communicate interim findings, and to afford occasions for airing difficulties respecting special problems encountered so that remedies can be developed.
16. Cost Principles
a. AGENCY agrees to comply with Title 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
b. AGENCY agrees, and will assure that its contractors, sub-recipients, in-kind contributors, and subcontractors will be obligated to agree, that (a) Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual Project cost items and (b) and (b) all parties shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
Every sub-recipient receiving Project funds as a sub-recipient, contractor, or subcontractor under this RGA shall comply with Federal administrative procedures in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards to the extent applicable. c. Any Project costs for which AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, and/or Part 48, Chapter 1, Part 31, are subject to repayment by AGENCY to CALTRANS. Should AGENCY fail to reimburse moneys due CALTRANS within 30 days of discovery or demand, or within such other period as may be agreed in writing between the parties hereto, CALTRANS is authorized to intercept and withhold future payments due AGENCY from CALTRANS or any third-party source, including, but not limited to, the State Treasurer, the State Controller or any other fund source.
d. Prior to AGENCY seeking reimbursement of indirect costs, AGENCY must have identified estimated indirect cost rate in Attachment II, prepare and submit annually to CALTRANS for review and approval an indirect cost rate proposal and a central service cost allocation plan (if any) in accordance with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards and Chapter 5 of the Local Assistance Procedures Manual which may be accessed at: https://dot.ca.gov/-/media/dot- media/programs/local-assistance/documents/lapm/ch05.pdf e. AGENCY agrees and shall require that all its agreements with consultants and subrecipients contain provisions requiring adherence to this section in its entirety except for section c, above.
17. Americans with Disabilities Act
By signing this Agreement, AGENCY assures CALTRANS that in the course of performing Project Work, it will fully comply with the applicable provisions of the Americans with Disabilities Act (ADA) of 1990, as amended, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA (42 USC Section 12101 et seq.).
18. Iran Contracting Act
AGENCY must complete and submit to CALTRANS the Iran Contracting Act Certification certifying 33 City of Fontana
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that it is not on the most current DGS list of Entities Prohibited from Contracting with Public Entities in California per the Iran Contracting Act, 2010 (https://www.dgs.ca.gov/PD/Resources/Page- Content/Procurement-Division-Resources-List-Folder/List-of-Ineligible-Businesses), before the Agreement has been executed, unless Agency or its contractor(s) is exempted from the certification requirement by Public Contract Code Section 2205(c) or (d). If claiming an exemption, the proposed Agency or its contractor(s) shall provide written evidence that supports an exemption under Public Contract Code Section 2203(c) or (d) before execution of the Agreement.
19. Indemnification
a. Neither CALTRANS nor any officer or employee thereof is responsible for any injury, damage, or liability occurring by reason of anything done or omitted to be done by AGENCY, its officers, employees, agents, its contractors, its subrecipients, or its subcontractors under or in connection with any work, authority, or jurisdiction conferred upon AGENCY under this RGA.
It is understood and agreed that AGENCY shall fully defend, indemnify, and save harmless CALTRANS and all of CALTRANS’ officers and employees from all claims, suits, or actions of every name, kind, and description brought forth under, including, but not limited to, tortuous, contractual, likeness statutes under California Civil Code §§ 3344 and 3344.1, inverse condemnation, or other theories or assertions of liability occurring by reason of anything done or omitted to be done by AGENCY, its officers, employees, agents, contractors, subrecipients, or subcontractors under this RGA.
b. AGENCY agrees to fully defend, indemnify, and save harmless CALTRANS and all of its officers and employees from any and all claims, lawsuits, or legal actions, including reasonable attorneys’ fees and legal costs, relating to intellectual property claims arising from or related to the Project and/or any work procured under this RGA, including but not limited to claims based on (1) U.S. federal or state trademark infringement laws, (2) patent infringement laws (3) 17 U.S.C. §§ 101-810 (the Copyright Act of 1976, as modified), (4) 17 U.S.C. § 106A(a) (the Visual Artists Rights Act of 1990, “VARA”), (5) 17 U.S.C. § 113, (6) California Civil Code § 987 (the California Art Preservation Act), California Civil Code §989, or (7) any other rights arising under U.S. federal or state laws or under the laws of any other country that conveys rights and protections of the same nature as those conveyed under 17 U.S.C. §106A(a) and California Civil Code §987, including intellectual property claims arising from or related to breach of contract, inverse condemnation, conversion, and/or taking of property.
20. Nondiscrimination Clause (2 CCR 11105 Clause b)
a. During the performance of this RGA, the AGENCY, its contractors, its subrecipients, and its subcontractors shall not deny the contract's benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. AGENCY shall ensure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. b. AGENCY shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code Sections 12900 et seq.), the regulations promulgated thereunder (California Code of 34 City of Fontana
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Regulations, Title 2, Sections 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code Sections 11135-11139.5), and the regulations or standards adopted by CALTRANS to implement such article. c. AGENCY shall permit access by representatives of the Department of Fair Employment and Housing and CALTRANS upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours' notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or CALTRANS shall require to ascertain compliance with this clause.
d. AGENCY and its contractors, its sub-recipients, and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement.
e. AGENCY shall include the nondiscrimination and compliance provisions of this clause in all agreements with its sub-recipients, contractors, and subcontractors, and shall include a requirement in all agreements with all of same that each of them in turn include the nondiscrimination and compliance provisions of this clause in all contracts and subcontracts they enter into to perform work under this RGA.
21. Retention of Records/Audits
a. AGENCY, its contractors, subcontractors, and sub-recipients, agree to comply with Title 2, Code of Federal Regulations (CFR), Part 200, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
b. AGENCY, its contractors, subcontractors, and sub-recipients shall establish and maintain an accounting system and records that properly accumulate and segregate incurred Project costs and matching funds by line. The accounting system of AGENCY, its contractors, all subcontractors, and sub-recipients shall conform to Generally Accepted Accounting Principles (GAAP), enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices. All accounting records and other supporting papers of AGENCY, its contractors, subcontractors and sub-recipients connected with Project performance under this RGA shall be maintained for a minimum of three (3) years from the date of final payment to AGENCY and shall be held open to inspection, copying, and audit by representatives of CALTRANS, the California State Auditor, and auditors representing the federal government. Copies thereof will be furnished by AGENCY, its contractors, its subcontractors, and sub-recipients upon receipt of any request made by CALTRANS or its agents. In conducting an audit of the costs and match credits claimed under this RGA, CALTRANS will rely to the maximum extent possible on any prior audit of AGENCY pursuant to the provisions of State and AGENCY law. In the absence of such an audit, any acceptable audit work performed by AGENCY’s external and internal auditors may be relied upon and used by CALTRANS when planning and conducting additional audits. c. For the purpose of determining compliance with applicable State and AGENCY law in connection with the performance of AGENCY’s contracts with third parties pursuant to Government Code Section 8546.7, AGENCY, AGENCY’s sub-recipients, contractors, subcontractors, and CALTRANS, shall each maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts. All of the above referenced parties shall make such materials available at their respective offices at all reasonable times during the entire Project period and for three 35 City of Fontana
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(3) years from the date of final payment to AGENCY under this RGA. CALTRANS, the California State Auditor, or any duly authorized representative of CALTRANS or the United States Department of Transportation, shall each have access to any books, records, and documents that are pertinent to a Project for audits, examinations, excerpts, and transactions, and AGENCY shall furnish copies thereof if requested. d. AGENCY, its subrecipients, contractors, and subcontractors will permit access to all records of employment, employment advertisements, employment application forms, and other pertinent data and records by the State Fair Employment Practices and Housing Commission, or any other agency of the State of California designated by CALTRANS, for the purpose of any investigation to ascertain compliance with this RGA.
e. Additionally, all grants may be subject to a pre-award audit prior to execution of this RGA to ensure AGENCY has an adequate financial management system in place to accumulate and segregate reasonable, allowable and allocable costs.
f. Any contract with a contractor, subcontractor, or sub-recipient entered into as a result of this RGA shall contain all the provisions of this article.
22. Adjudication of Facts in Disputes
a. Any dispute concerning a question of fact arising under this RGA that is not disposed of by agreement shall be decided by the CALTRANS Contract Officer, who may consider any written or verbal evidence submitted by AGENCY. The CALTRANS Contract Officer shall issue a written decision within 30 days of receipt of the dispute. If AGENCY rejects the decision of the CALTRANS Contract Officer, AGENCY can pursue any and all remedies authorized by law. Neither party waives any rights to pursue remedies authorized by law.
b. Neither the pendency of a dispute nor its consideration by CALTRANS Contract Officer will excuse AGENCY from full and timely performance in accordance with the terms of this RGA.
23. Third-Party Contracts
a. AGENCY shall perform the work contemplated with resources available within its own organization and no portion of the work shall be contracted to a third party without prior written authorization by the CALTRANS District Partnership Liaison unless expressly included (subrecipient identified) in Attachment III as Project Work. b. All State-government-funded procurements must be conducted using a fair and competitive procurement process. AGENCY may use its own procurement procedures as long as the procedures comply with the local AGENCY’s laws, rules, and ordinances governing procurement and all applicable provisions of State law, including, without limitation, the requirement that the AGENCY endeavor to obtain at least three (3) competitive bids for solicitation of goods, services, and consulting services (see Part 2, Chapter 2, Articles 3 and 4 of the Public Contract Code); a qualifications-based solicitation process, for which statements of qualifications are obtained from at least three (3) qualified firms for architecture and engineering services (see Title 1, Division 5, Chapter 10 of the Government Code); and, the applicable provisions of the State Contracting Manual (SCM), Chapter 5, which are not inconsistent with this Item 23, Third Party Contracts. The SCM can be found and the following link: https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/State-Contracting. 36 City of Fontana
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c. Any contract entered into as a result of this RGA shall contain all the provisions stipulated in this RGA to be applicable to AGENCY’s sub-recipients, contractors, and subcontractors.
Copies of all agreements with sub-recipients, contractors, and subcontractors, must be submitted to the CALTRANS District Partnership Liaison. d. CALTRANS does not have a contractual relationship with the AGENCY’s subrecipients, contractors, or subcontractors, and the AGENCY shall be fully responsible for all work performed by its subrecipients, contractors, or subcontractors. e. Prior authorization in writing by the CALTRANS District Partnership Liaison shall be required before AGENCY enters into any non-budgeted sub-agreement. AGENCY shall provide an evaluation of the necessity or desirability of incurring such costs. AGENCY shall retain all receipts for such purchases or services and shall submit them with invoices per Section III–Payment and Invoicing, Item 14(h)(4), above. f. Any contract entered into by AGENCY as a result of this RGA shall mandate that travel and per diem reimbursements and third-party contract reimbursements to subrecipients, contractors, and subcontractors, will be allowable as Project costs only after those costs are incurred and paid for by the subrecipients, contractors, and subcontractors. Travel expenses and per diem rates for subcontractors shall be reimbursed pursuant to Section III–Payment and Invoicing, Item 14c, above.
24. Drug-Free Workplace Certification
By signing this RGA, AGENCY hereby certifies under penalty of perjury under the laws of California that AGENCY will comply with the requirements of the Drug-Free Workplace Act of 1990 (Gov. Code Sections 8350 et seq.) and will provide a Drug-Free workplace by doing all of the following:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations, as required by Government Code Section 8355(a). b. Establish a Drug-Free Awareness Program as required by Government Code Section 8355(a)(2) to inform employees about all of the following:
1) The dangers of drug abuse in the workplace.
2) The person's or organization's policy of maintaining a Drug-Free workplace. 3) Any available counseling, rehabilitation, and employee assistance programs. 4) Penalties that may be imposed upon employees for drug abuse violations. c. Provide, as required by Government Code Section 8355(a)(3), that every employee who works on the proposed contract or grant:
1) Will receive a copy of the company's Drug-Free policy statement. 2) Will agree to abide by the terms of the company's statement as a condition of employment on the contract or grant.
d. Failure to comply with these requirements may result in suspension of payments under this RGA or termination of this RGA or both, and AGENCY may be ineligible for the award of any future state contracts if CALTRANS determines that any of the following has occurred: (1) AGENCY has made a false certification or, (2) AGENCY violates the certification by failing to 37 City of Fontana
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carry out the requirements as noted above.
25. Relationship of Parties
It is expressly understood that this agreement is executed by and between two (2) independent governmental entities and is not intended to, and shall not be construed to, create the relationship of agent, servant, employee, partnership, joint venture or association, or any other relationship whatsoever other than that of an independent party.
26. State-Owned Data
a. AGENCY agrees to comply with the following requirements to ensure the preservation, security, and integrity of State-owned data on portable computing devices and portable electronic storage media:
1) Encrypt all State-owned data stored on portable computing devices and portable electronic storage media using government-certified Advanced Encryption Standard (AES) cipher algorithm with a 256-bit or 128-bit encryption key to protect CALTRANS data stored on every sector of a hard drive, including temp files, cached data, hibernation files, and even unused disk space.
2) Data encryption shall use cryptographic technology that has been tested and approved against exacting standards, such as FIPS 140-2 Security Requirements for Cryptographic Modules.
3) Encrypt, as described above, all State-owned data transmitted from one computing device or storage medium to another.
4) Maintain confidentiality of all State-owned data by limiting data sharing to those individuals contracted to provide services on behalf of the State, and limit use of State information assets for State purposes only.
5) Install and maintain current anti-virus software, security patches, and upgrades on all computing devices used during the course of the Agreement. 6) Notify the CALTRANS District Partnership Liaison immediately of any actual or attempted violations of security of State-owned data, including lost or stolen computing devices, files, or portable electronic storage media containing State-owned data. 7) Advise the owner of the State-owned data, the AGENCY Information Security Officer, and the AGENCY Chief Information Officer of vulnerabilities that may present a threat to the security of State-owned data and of specific means of protecting that State-owned data. b. AGENCY agrees to use the State-owned data only for State purposes under this Agreement. c. AGENCY agrees to not transfer State-owned data to any computing system, mobile device, or desktop computer without first establishing the specifications for information integrity and security as established for the original data file(s) (State Administrative Manual (SAM) Section 5335.1).
27. CALTRANS’ Use of “Before” and “After” Project Photographs a. AGENCY acknowledges it provided a “Before” photograph of the Project with the AGENCY’s application for the Clean California Local Grant Program. AGENCY acknowledges and agrees it must provide an “After” photograph of the Project as part of the close out reporting process. b. AGENCY warrants it is the copyright owner of the “Before” and “After” Project photographs. c. Neither the “Before” nor “After” Project photographs shall include the faces of any 38 City of Fontana
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individuals.
d. AGENCY grants to CALTRANS an irrevocable, perpetual, royalty-free, sublicensable, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of the “Before” and “After” Project photographs, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication. e. When applicable, AGENCY shall obtain and provide to CALTRANS any and all documentation CALTRANS reasonably determines is necessary or desirable to perfect the license described in this RGA to CALTRANS. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required.
28. Limited Grant of Rights to CALTRANS for Use of Educational Programming (“educational programming”) Created or Produced for Project and Visual Art Located Outside of State Right-of- Way (“Artwork”) Created or Produced for Project
a. Educational programming:
i. AGENCY shall obtain from any and all copyright owner(s) of educational programming a sublicensable, irrevocable, perpetual, royalty-free, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of the educational programming created or produced for Project under this RGA, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, exhibition catalogues or other similar publication. AGENCY shall obtain any and all other intellectual property rights necessary to make this grant to CALTRANS as described in this RGA.
ii. AGENCY grants to CALTRANS an irrevocable, perpetual, royalty-free, sublicensable, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of the educational programming created or produced for Project under this RGA, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication.
iii. When applicable, AGENCY shall obtain and provide to CALTRANS any and all documentation CALTRANS reasonably determines is necessary or desirable to perfect the license or sublicense described in this RGA to CALTRANS. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required.
iv. To the extent any logos, including trademarks or service marks, belonging to third parties and/or the AGENCY are used on educational programming created or produced for Project under this RGA, AGENCY agrees to obtain and grant all necessary rights for CALTRANS to use and allow agents of CALTRANS to use the logos in connection with use of the educational programming for non-commercial purposes or State government purposes. This includes but is not limited to reproductions used in brochures, media publicity, public outreach 39 City of Fontana
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campaigns (including television and social media campaigns), education and exhibition catalogues or other similar publication. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required. b. Artwork:
i. AGENCY shall obtain from the artist(s), or any other copyright owner(s) of Artwork, a sublicensable, irrevocable, perpetual, royalty-free, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of Artwork created or produced for Project under this RGA, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication. AGENCY shall obtain any and all other intellectual property rights necessary to make this grant to CALTRANS as described in this RGA.
ii. AGENCY grants to CALTRANS an irrevocable, perpetual, royalty-free, sublicensable, unlimited, worldwide license to prepare derivative works, make, publish, display, and distribute two-dimensional reproductions and/or copies, digitally and in print, of Artwork created or produced for Project under this RGA, or derivatives thereof, for non-commercial purposes or any State government purposes. This includes, but is not limited to, reproductions used in brochures, media publicity, public outreach campaigns (including television and social media campaigns), education, and exhibition catalogues or other similar publication.
iii. AGENCY shall obtain and provide to CALTRANS any and all documentation CALTRANS reasonably determines is necessary or desirable to perfect the license or sublicense described in this RGA to CALTRANS. This documentation shall be provided to CALTRANS within fifteen (15) days of written notice that this documentation is required.
29. Government Purpose Rights for Inventions
a. Inventions are any idea, methodologies, design, concept, technique, invention, discovery, improvement or development regardless of patentability made solely by AGENCY or jointly with the AGENCY’s contractor, subcontractor and/or subrecipient during the term of this RGA and in performance of any work under this RGA, provided that either the conception or reduction to practice thereof occurs during the term of this RGA and in performance of work issued under this RGA.
b. CALTRANS will have Government Purpose Rights to any inventions created as a result of the Project. “Government Purpose Rights” are the unlimited, irrevocable, worldwide, perpetual, royalty-free, non- exclusive rights, and licenses to use, modify, reproduce, perform , release, display, create derivative works from, and disclose any said invention. “Government Purpose Rights” also include the right to release or disclose said invention(s) outside CALTRANS for any State government purpose and to authorize recipi ents to use, modify, reproduce, perform, release, display, create derivative works from, and disclose the invention(s) for any State government purpose. “Government Purpose Rights” do not include any rights to use, modify, reproduce, perform, release, display, create derivative works from, or disclose the invention(s) 40 City of Fontana
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for any commercial purpose.
30. Additional Intellectual Property Provisions
a. To the extent any intellectual property is created or produced for Project under this RGA, and not covered in other provisions of this RGA, AGENCY agrees to take reasonable steps to ensure that CALTRANS has the rights necessary to allow for use of the intellectual property in a fashion substantially similar to other rights for non-commercial uses and State government purposes described in this RGA.
b. If additional uses are reasonably determined to be needed by CALTRANS for public outreach purposes, AGENCY will obtain rights and grant CALTRANS and its agents said additional rights for use of the “Before” and “After” Project photos, Artwork created or produced for Project under this RGA, and educational programming created or produced for Project under this RGA.
The grant will be an irrevocable, non-exclusive, perpetual, royalty-free, sublicensable, unlimited, worldwide license.
c. When requested to so do by AGENCY, all reproductions and/or copies by CALTRANS of “Before” or “After” Project photographs, educational programming, and Artwork shall contain a credit to the Artist/ Copyright owner(s) and a copyright notice in substantially the following form:
© [Artist/Copyright owner’s name, date of publication]. AGENCY bears sole responsibility to promptly notify CALTRANS, in writing, about instances where such accreditation is requested and provide the Artist/ Copyright owner’s name and date of publication. CALTRANS will make reasonable efforts to affix the copyright notice in a timely manner. d. Required disclaimer language for educational programming and Artwork created or produced for Project under this RGA.
i. Educational programming: AGENCY must place a disclaimer statement in a conspicuous manner on the educational programming created or produced for Project under this RGA a disclaimer that states the content of the educational programming does not reflect the official views or policies of CALTRANS. The educational programming does not constitute a standard, specification, or regulation.
ii. Artwork: AGENCY must place a disclaimer statement in a conspicuous manner on or in close proximately to the Artwork created or produced for Project under this RGA a disclaimer statement that the contents of the artwork do not reflect the official views or policies of CALTRANS.
e. Avoidance of Infringement: In performing work under this RGA, AGENCY and its employees agree to avoid designing or developing any items that infringe one or more patents or other intellectual property rights of any third party. If AGENCY or its employees becomes aware of any such possible infringement in the course of performing any work under this RGA, AGENCY or its employees shall immediately notify CALTRANS in writing. f. Contractors, Subcontractors, and Subrecipients: Through contract with its sub-recipients, contractors, and subcontractors, AGENCY shall affirmatively bind by contract all of its contractors, subcontractors, subrecipients, and service vendors (hereinafter “AGENCY’s Contractor/Subcontractor/Subrecipient”) providing services under this RGA to conform to the provisions of paragraphs 31-33 of this RGA. In performing services under this RGA, AGENCY’s Contractor/Subcontractor/Subrecipient shall agree to avoid designing or developing any items that infringe one (1) or more patents or other intellectual property rights of any third party. If AGENCY’s Contractor/Subcontractor/Subrecipient becomes aware of any such possible 41 City of Fontana
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infringement in the course of performing any work under this RGA, AGENCY’s Contractor/Subcontractor/Subrecipient shall immediately notify the AGENCY in writing, and AGENCY will then immediately notify CALTRANS in writing.
31. Visual Art Located on California State Right-of-Way AGENCY agrees if Project involves visual art located on California State right-of-way, Project must be submitted and adhere to CALTRANS’ most current Transportation Art Proposal process, policies, guidelines, and requirements. Information regarding CALTRANS’ Transportation Art program can be found at https://dot.ca.gov/programs/design/lap-landscape-architecture-and- community-livability/lap-liv-j-transportation-art. AGENCY bears sole responsibility for ensuring that any Project will be timely submitted through CALTRANS’ Transportation Art Proposal process, approved, and installed prior to any deadlines as required by this RGA. a. AGENCY acknowledges that funds provided by CALTRANS under this RGA shall not be used for maintenance outside of the project time limits as provided in this RGA. b. AGENCY acknowledges that the CALTRANS’ Transportation Art Proposal process requires, among other things, CALTRANS ownership of any tangible visual final artwork, an unlimited, irrevocable copyright assignment to CALTRANS of the final artwork, and waiver of moral rights under California Civil Code § 987 (the California Art Preservation Act) and 17 U.S.C. § 106A(a) (the Visual Artists Rights Act of 1990, “VARA”) of the final artwork. c. AGENCY acknowledges that any submittal to the CALTRANS’ Transportation Art Proposal process includes restrictions on the type of work that can be located on California State right-of- way.
32. Assumption of Risk and Indemnification Regarding Exposure to Environmental Health Hazards In addition to, and not a limitation of, AGENCY’s indemnification obligations contained elsewhere in this Agreement, AGENCY hereby assumes all risks of the consequences of exposure of AGENCY’s employees, agents, Subcontractors, Subcontractors’ employees, and any other person, firm, or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, to any and all environmental health hazards, local and otherwise, in connection with the performance of this Agreement. Such hazards include, but are not limited to, bodily injury and/or death resulting in whole or in part from exposure to infectious agents and/or pathogens of any type, kind or origin. AGENCY also agrees to take all appropriate safety precautions to prevent any such exposure to AGENCY’s employees, agents, Subcontractors, Subcontractors’ employees, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement. AGENCY also agrees to indemnify and hold harmless CALTRANS, the State of California, and each and all of their officers, agents and employees, from any and all claims and/or losses accruing or resulting from such exposure. Except as provided by law, AGENCY also agrees that the provisions of this paragraph shall apply regardless of the existence or degree of negligence or fault on the part of CALTRANS, the State of California, and/or any of their officers, agents and/or employees.
33. Mandatory Organic Waste Recycling
It is understood and agreed that pursuant to Public Resources Code Sections 42649.8 et seq., if AGENCY or its subcontractor generates two (2) cubic yards or more of organic waste or commercial solid waste per week, AGENCY or its subcontractor shall arrange for organic waste or commercial waste recycling services that separate/source organic waste for organic waste 42 City of Fontana
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recycling. AGENCY shall provide proof of compliance, i.e. organic waste recycling services or commercial waste recycling services that separate/source organic waste recycling, upon request from CALTRANS District Partnership Liaison
34. Project Close Out/Closeout Report
a. AGENCY will provide a final close out report to the CALTRANS District Partnership Liaison no later than November 30, 2027.
CALTRANS reserves the right to inspect the project location prior to approving the final invoice and closeout report.
b. CALTRANS reserves the right to withhold final payment to AGENCY pending receipt and approval of the final closeout report by the CALTRANS District Partnership Liaison. c. Payments shall be forfeit if invoices are submitted after November 30, 2027.
35. ADA Compliance
All entities that provide electronic or information technology or related services that will be posted online by CALTRANS must be in compliance with Government Code Sections 7405 and 11135 and the Web Content Accessibility Guidelines (WCAG) 2.0 or subsequent version, published by the Web Accessibility Initiative of the World Wide Web Consortium at a minimum Level AA success. All entities will respond to and resolve any complaints/deficiencies regarding accessibility brought to their attention.
36. Prevailing Wages and Labor Code Compliance
AGENCY shall comply with any and all applicable labor and prevailing wage requirements in Labor Code Sections 1720 through 1815 and implementing regulations for any public works or maintenance contracts and subcontracts executed for the AGENCY’s work on or for the Project.
37. In the event of any inconsistency between the provisions which constitute this RGA, the following order of precedence shall apply:
I. This Restricted Grant Agreement (as amended);
II. The CALTRANS Local Grant Program Guidelines;
III. Approved Indirect Cost Rate (if applicable);
IV. Approved Grant Application (as amended); and
V. AGENCY Resolution.
38. Survival
AGENCY’s representations, the indemnification provisions in paragraph 21, intellectual property provisions in paragraphs 30, 31, 32, and 33, and all other provisions which by their inherent character establish ongoing obligations shall remain in full force and effect, regardless of any expiration and/or termination of this RGA.
39. Sanctions
No agreements under this RGA shall be made with individuals and/or entities that are determined to be a target of sanctions by the State of California while such sanctions are in 43 City of Fontana
Agreement Number 08-CCEP-06
AMS ADV ID: 0826000101
Project Number: CCEP- 5307(038)
effect.
Section IV
Attachments:
The following attachments are incorporated into and are made a part of this RGA by this reference and attached hereto.
I. Clean CA Community Cleanup and Employment Pathway (CCEP) Grant Program Guidelines II. Approved Indirect Cost Rate (N/A)
III. Approved Grant Application and Amendment(s) to Grant Application (if applicable) IV. AGENCY Resolution
44 City of Fontana
Agreement Number 08-CCEP-06
AMS ADV ID: 0826000101
Project Number: CCEP- 5307(038)
In Witness Whereof, the parties hereto have executed this RGA on the day and year first herein above written:
AGENCY NAME
By:
Printed Name:
Title:
Date:
CALTRANS DISTRICT PARTNERSHIP LIAISON
CLEAN CALIFORNIA PROGRAM
By:
Printed Name:
Brandy Ybarra
Title:
Analyst II
Date:
CALIFORNIA DEPARTMENT OF TRANSPORTATION
CLEAN CALIFORNIA PROGRAM
By:
Printed Name:
Walter Yu
Title:
Clean California Program Director
Date:
45 Community Cleanup and
Employment Pathway Grants
PROGRAM GUIDELINES
Clean CA Program
Summer 2025
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Contents
Introduction ............................................................................................................................................... 2 District Partnerships .................................................................................................................................. 3 Proposals .................................................................................................................................................... 4 Objectives .............................................................................................................................................. 4 Evaluation Criteria ............................................................................................................................... 4 Application Submissions ..................................................................................................................... 6 Outreach and Partnership .................................................................................................................... 6 Selection and Notification .................................................................................................................... 7 Schedule .................................................................................................................................................... 8 Funding Mechanism ............................................................................................................................... 8 Matching Funds / In-Kind Contributions ............................................................................................ 9 Funding Disbursement .......................................................................................................................... 10 Performance Metrics ............................................................................................................................ 10 Clean CA Roles/Responsibilities ........................................................................................................ 11 District Roles ............................................................................................................................................. 12 Grant Recipient Responsibilities ......................................................................................................... 14
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Introduction
The Community Cleanup and Employment Pathway (CCEP) Grant Program is a signature initiative under the Clean California Program, administered by the California Department of Transportation (Caltrans). This grant program is designed to support litter abatement and public space beautification efforts on locally owned public right-of- way while creating workforce development opportunities for individuals facing barriers to employment.
Through competitive grants, the program provides funding to local agencies (including federally recognized tribal governments) to conduct targeted litter cleanup and graffiti removal activities, complemented by educational and engagement efforts that foster community pride and long-term maintenance. The program places strong emphasis on serving disadvantaged and underserved communities (as identified in Section 4.1 of grant application template) and encourages local commitment through participation in the Clean California Community designation pledge
1. A core component of this program is the creation of employment pathways through partnerships with workforce development organizations or use of existing employment development departments. These partnerships will connect justice- impacted individuals, those experiencing homelessness, at-risk youth, and others with meaningful job training and paid transitional employment opportunities focused on litter abatement, landscaping, and environmental stewardship.
Program Objectives
• Litter and Graffiti Abatement: Support sustained litter cleanup and graffiti removal on local right-of-way.
• Workforce Development: Create transitional employment and training opportunities for vulnerable populations either through partnerships with workforce development organizations or use of existing employment development departments.
• Equity and Inclusion: Prioritize disadvantaged communities and support pathways to community self-sufficiency.
• Sustainable Community Engagement: Promote public education and anti- littering campaigns. Take the online Clean California Community designation pledge to ensure sustainability and long-term impact.
By integrating cleanup, workforce development, and community engagement, the CCEP Grant Program seeks to create cleaner, safer, and more equitable public spaces throughout California.
1 https://cleanca.com/designation/
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Eligible Entities
For the purposes of the CCEP Grant Program, eligible entities will be defined as:
• Local Governments – Cities, counties, and special districts responsible for community services and maintenance.
• Transit Agencies – Public transportation agencies with jurisdiction over facilities or right-of-way that intersect with cleanup needs.
• Tribal Governments – Federally recognized tribes.
• Joint Applications – Partnerships among the above entities, including collaborations with community-based organizations, workforce development boards, educational institutions, or local nonprofits, are encouraged and eligible.
Eligible Expenses
Eligible expenses may include, but are not limited to:
• Staff Time: Local agency staff time directly related to proposal delivery is eligible.
This includes staff time for developing and administering contracts, program management, and coordination with community-based organizations.
• Travel Costs: Reasonable and necessary travel costs that are directly related to proposal implementation (e.g., site visits, stakeholder engagement, workforce coordination) are eligible.
• Materials and Supplies: Tools, equipment, safety gear, and cleanup supplies needed for community cleanup activities.
• Workforce Development Costs: Training, certification, stipends, or wages directly tied to workforce development opportunities for program participants.
• Public Outreach and Education: Costs related to promoting cleanup events, workforce opportunities, and community engagement.
Caltrans District Partnerships
The Caltrans districts possess in-depth knowledge of the local context and unique challenges, making them invaluable enablers to support grant applicants in proposal identification, development, and implementation processes. They are encouraged to foster strong partnerships with local agencies to ensure seamless coordination and efficient proposal delivery. By leveraging their expertise and collaborating closely with stakeholders, districts can support local agencies in effectively address challenges related to waste management, graffiti, and aesthetic appeal in urban areas, ultimately beautifying public spaces within their districts. 49 Clean CA Program
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Proposals
Objectives
The grant proposal is the foundation for securing funding under the CCEP Grant Program. The proposal must demonstrate how the applicant will use grant funding to meet the program’s core objectives through locally led, community-driven efforts.
Proposals should clearly articulate the public benefit of the proposed activities, particularly in disadvantaged or underserved communities.
Applicants are expected to:
• Identify litter abatement and graffiti removal needs in specific areas of local right-of-way.
• Detail a plan for workforce development, including partnerships with workforce organizations and strategies for engaging vulnerable populations. • Commit to community engagement strategies and educational outreach that promote long-term cleanliness and civic pride.
• Demonstrate alignment with the Clean California Community designation pledge. The pledge is not required to apply for or receive funding. • Provide a sustainable approach to maintaining the public space improvements achieved through the grant.
Each proposal must be comprehensive, feasible, and results-driven, ensuring that awarded funding leads to measurable environmental, social, and economic impacts in the applicant's community.
Evaluation Criteria
Applications will be submitted by local agencies to their respective Caltrans district coordinators, then evaluated and scored competitively by the Clean CA Program based on the criteria listed below. Applications that score highest across these categories will be prioritized for funding.
1. Community Need and Impact (15 points)
• Demonstrates a clear need for litter abatement and graffiti removal, including information such as description of the history of the area, prior efforts to address the issues and how this grant will make a difference.
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• Identifies underserved or disadvantaged areas where the proposal will be implemented.
• Outlines benefits to public health, safety, environmental quality, and community aesthetics.
2. Workforce Development Strategy (15 points)
• Includes a detailed plan for engaging and employing vulnerable populations. • Establishes partnerships with workforce development organizations (e.g., BCOE Back 2 Work, Center for Employment Opportunities (CEO), Chrysalis or similar) or leverage existing employment departments.
• Provides evidence of transitional employment (as measured by participants who are able to find long-term employment), training, and pathways to long-term job placement.
3. Community Engagement and Education (15 points)
• Describes plans for community input, public education, and volunteer participation.
• Commits to youth education, anti-littering outreach, or (encouraged but not mandatory) participation in the Clean California Community designation program.
4. Long-Term Sustainability and Maintenance (15 points) • Outlines a long-term plan to fund the maintenance of cleaned and beautified spaces.
• Includes partnerships, volunteer programs, or recurring community events in alignment with the Clean CA community designation pledge. • Describes infrastructure or policy measures to prevent future littering.
5. Clean California Community Designation Pledge (10 points) • Applicant has taken or plans to take the Clean California Community pledge. • Demonstrates commitment to meeting at least 10 of the 15 designation criteria.
6. Proposal Feasibility and Readiness (10 points)
• Provides a detailed implementation schedule.
• Demonstrates capacity to manage the proposal, including procurement, reporting, and oversight.
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7. Matching Funds and Leveraged Resources (10 points)
• Describes how matching funds (cash or in-kind) will support and expand proposal activities.
• Ensures that match contributions are additive and not part of existing baseline cleanup operations.
8. Disadvantaged or Under-served Community (10 points)
Applicants will be required to include supporting documentation (e.g., CalEnviroScreen map outputs, local demographic data, or letters from community organizations) to demonstrate that the proposed project serves a disadvantaged or under-served community. The following criteria will be recognized as indicators of disadvantaged or under-served communities (see grant proposal template for details):
• Median Household Income
• CalEnviroScreen 4.0
• Free or Reduced-Price School Meals
• Healthy Places Index
• Native American Tribal Lands
Application Submissions
• The Clean CA grant program proposal template must be used for submitting the proposal. Ensure that all sections of the template are completed comprehensively and provide sufficient detail to support the evaluation and decision-making process.
• Local agencies, in collaboration with districts, complete the template and submit comprehensive proposals.
• Each proposal submitted for consideration must include a letter of support from the Caltrans district that is submitting the proposal. The letter of support should demonstrate the district's endorsement to the proposal. It will serve as evidence of the district's collaboration and partnership with local agencies, ensuring seamless coordination and efficient proposal delivery. The inclusion of the letter will help validate the proposal's feasibility and foster confidence in the successful implementation of the proposal.
Outreach and Partnership
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District-Level Engagement
• Caltrans district staff will serve as on-the-ground liaisons to promote the program locally, identify high-need areas, and encourage eligible applicants to submit proposals.
• District coordinators will collaborate with grant applicants to build partnerships aligned with the program’s objectives.
Encouraging Clean California Community Pledges
• As part of the outreach effort, Caltrans will actively promote the Clean California Community designation pledge, encouraging applicants to take the pledge during the grant application process.
• The Clean CA Program to provide technical assistance as needed to help communities understand the benefits of designation and complete the pledge requirements.
Through strategic outreach and strong partnerships, Caltrans will ensure that the grant program reaches a diverse range of communities and delivers equitable opportunities to participate in the Clean California mission.
Selection and Notification
1. Proposal Review and Evaluation:
o Clean CA Program reviews all proposals against qualitative evaluation criteria outlined in the guidelines.
o Proposals are assessed for alignment with waste management, graffiti mitigation, aesthetics and equity objectives.
2. Proposal Selection:
o Clean CA Program selects proposals based on evaluation results and criteria alignment. High-priority proposals that benefit underserved communities are prioritized.
3. Proposal Award Notification:
o Clean CA Program notifies Caltrans districts of the selected proposals by email.
Districts inform the corresponding local agencies about their grant award.
Debriefs will be provided upon request to applicants who were not awarded a grant.
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Schedule
Milestone Date
Program Launch & Public Outreach Begins July 1, 2025
Grant Guidelines Finalized & Published August 15, 2025
Call for Proposals Opens September 15, 2025
Proposal Submission Deadline November 3, 2025
Application Review and Scoring November–December
2025
Award Notifications Issued January 15, 2026
Grant Agreements Executed February–March 2026
Proposal Implementation Period Begins April 1, 2026
Quarterly Progress Check-In (Reporting
Due)
April 2026-April 2027
Proposal Implementation Period Ends April 1, 2027
Final Reports and Closeout Due November 1, 2027
Funding Mechanism
The funding mechanism for the CCEP proposals involves a restricted grant agreement (RGA) between the Caltrans district and the grant recipient (local agency, including federally recognized tribe) which is a legal mechanism that outlines the terms and conditions of the financial commitments for the awarded grant funding . It serves as a formal contract that establishes the roles and responsibilities of each party in the CCEP proposal.
The agreement includes the following elements:
• Proposal Scope: The RGA defines the scope of the proposal, detailing the specific improvements and enhancements to be undertaken within the local right-of-way.
• Funding Commitment: It outlines the financial contributions, specifying the amount that Caltrans will provide for the proposal and any in-kind contribution from the grant applicant.
• Timeline and Milestones: The agreement sets forth a clear timeline for proposal development, implementation, , and completion, including key milestones to be achieved during each phase.
• Roles and Responsibilities: It outlines the roles and responsibilities of the Caltrans district and the local agency in the proposal's execution, ensuring seamless coordination and cooperation.
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• Compliance and Reporting: The RGA may include requirements for compliance with relevant regulations, reporting on proposal progress, and any necessary documentation and record-keeping.
• Dispute Resolution: In the event of any disputes or disagreements, the RGA may outline a mechanism for resolving issues between the Caltrans district and the local agency.
Matching Funds / In-Kind Contributions
The CCEP Grant Program is designed to reduce financial barriers for local agencies, nonprofits, and community-based organizations. As such, no cash match requirement is imposed on applicants. However, applicants are encouraged to identify and document in-kind contributions and other non-state resources that will help maximize the impact of state funds.
Eligible In-Kind Contributions may include:
• Staff time dedicated to project planning, implementation, or coordination. • Volunteer labor associated with cleanup events, outreach, or community engagement.
• Donated materials or equipment used directly in cleanup or beautification activities.
• Facilities and meeting space contributed for trainings, workforce activities, or project planning.
• Complementary programs or services provided by partner agencies or organizations that directly support grant objectives.
Program Expectations:
• In-kind contributions are not required to apply for or receive funding. • Applicants who provide in-kind support should quantify contributions where possible (e.g., estimated dollar value of staff time, equipment, or materials). • In-kind contributions will be considered during proposal evaluation as evidence of community commitment, partnership strength, and project sustainability. • Documentation of in-kind contributions should be included in the proposal budget narrative at the time of application and reported during proposal implementation.
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Funding Disbursement
Grant awards will be issued as reimbursable agreements, not lump sum payments. • Reimbursable Basis: Grantees will be required to incur and document eligible expenses up front. Caltrans will then reimburse those expenses upon submission of proper invoices and supporting documentation.
• Invoicing: Invoices must include receipts, staff time records, or other documentation demonstrating that expenses are consistent with approved Caltrans Division of Local Assistance guidelines/template (Form LAP 5-A). • Payment Timeline: Reimbursements will generally be processed within 45 days of receipt of a complete and accurate invoice package.
• Advance Payments: No advance or upfront lump sum disbursements will be provided under this program.
Performance Metrics
To ensure accountability and evaluate success, all grantees are required to track and report on key performance metrics aligned with the program’s goals. These metrics will be tracked by grantees on templates provided by Caltrans to help measure the environmental, economic, and social impact of funded activities.
Environmental Impact Metrics
• Volume of litter and debris removed (in cubic yards or pounds with supporting documentation, e.g. weight/dump tickets and before/after photos) • Square footage of graffiti abated (before/after photos) • Number of litter cleanup events conducted (event attendance sheets and/or event flyers)
• Number of hard-to-recycle or bulky item collection events held (event attendance sheets and/or event flyers)
Workforce Development Metrics
• Number of individuals employed through workforce programs (with supporting documentation of individuals/crews employed, e.g. payroll logs) 56 Clean CA Program
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• Hours of paid work experience and job training provided (with supporting documentation of individuals paid and training provided, e.g. payroll logs) • Demographics of workforce participants (e.g., justice-involved, unhoused, at-risk youth)
• Number and percentage of participants securing long-term employment post- program
Community Engagement Metrics
• Number of community volunteers engaged (attendance sheets) • Number of public outreach events or education campaigns implemented (event flyers / attendance sheets)
• Clean California Community pledge status and progress toward meeting designation criteria
• Number of community partnerships established (e.g., schools, businesses, nonprofits)
Sustainability and Maintenance Metrics
• Number of anti-litter infrastructure elements installed (e.g., bins, signage with supporting documentation, e.g. before/after photos)
• Planned frequency of cleanup and maintenance activities post-grant implementation
• Plan for ongoing community stewardship and long-term litter prevention practices post-grant implementation
Grantees will submit quarterly progress reports and a final close-out report at the end of the implementation period. These reports will summarize accomplishments, challenges, lessons learned, and include supporting documentation such as photographs, volunteer logs, and workforce data.
Clean CA Roles/Responsibilities
• Program Management: Responsible for overall program management and coordination of CCEP proposals statewide. Ensure that proposals align with the CalSTA objectives on climate action and meet the program's guidelines and priorities.
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• Proposal Selection: Select proposals based on factors such as recognizing underserved communities, high litter areas known challenges for waste management, graffiti, and lack of aesthetic appeal in urbanized districts and local agencies which align with CCEP Program objectives.
• Proposal Oversight: Provide oversight and guidance throughout the proposal lifecycle. Review proposals, assess their feasibility and alignment with program objectives, and ensure that the proposals adhere to the guidelines and timelines.
• Technical Assistance: Provide technical assistance to grant applicants and recipients during the proposal planning and implementation phases. Provide expertise and support in areas such as graffiti abatement, employment pathways, litter abatement, beautification, , and climate action.
• Budget Management: Responsible for overseeing the allocation and management of funds for CCEP proposals. Ensure that budgetary requirements are met and that funds are appropriately allocated to prioritize high-visibility proposals with an urgency to be delivered within their respective districts.
• Monitoring and Evaluation: Monitor proposal progress, track milestones, and evaluate the effectiveness of implemented enhancements. Assess the impact of CCEP proposals on improving waste management practices, reducing graffiti, and enhancing the aesthetic appeal of local areas .
• Quarterly Reporting and Documentation: Maintain accurate records of proposal activities, including proposals, RGAs, progress reports, and proposal outcomes.
Prepare periodic reports to communicate proposal status, achievements, and challenges to Caltrans leadership.
District Roles
Partnership Identification
• Stakeholder Engagement: Engage with local stakeholders, such as city officials, local agency representatives, community organizations, and advocacy groups, to foster partnerships and collaborations.
Project Management and Oversight
• Project Implementation: Monitor and facilitate the implementation of proposals according to the defined scope of work, schedule, and milestones.
• Communication and Coordination: Maintain regular communication and coordination with partner organizations to address any issues, provide guidance, and track progress.
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• Performance Evaluation: Conduct periodic evaluations to assess project performance, identify any necessary adjustments, and ensure adherence to objectives and quality standards.
Reporting and Documentation
• Progress Updates: Maintain regular communication with the Clean CA Program on project status, achievements, challenges, and any adjustments made to the scope of work or schedule.
• Documentation Retention: Ensure proper documentation of all agreements, communication records, project plans, and reports for record-keeping and future reference.
• Performance Monitoring: Monitor the progress and performance of projects to ensure the allocated funds are being effectively utilized.
• Reporting: Require regular reporting from local/transit agencies on the implementation and outcomes of the funded projects, including progress updates and evaluation results.
• Data Collection: Coordinate with partners to collect relevant project data, metrics, and deliverables.
Invoice Verification (Reimbursement)
• Ensure Compliance with RGA: Confirm that submitted invoices align with the terms and conditions outlined in the RGA.
• Validate Eligible Expenditures: Review costs to ensure they are allowable under program guidelines, e.g., litter abatement, beautification, and employment pathway activities.
• Confirm Completion of Work: Verify that the work claimed in the invoice has been completed as described, including site visits or photographic documentation if required.
• Check Supporting Documentation: Ensure that all required backup materials (e.g., receipts, timesheets, contractor invoices) are included and accurate.
• Monitor Project Progress: Track milestones and deliverables to confirm that the project is on schedule and consistent with the approved scope.
• Coordinate with Local Agencies: Communicate with grantees to resolve discrepancies, request missing documentation, or clarify unclear charges.
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• Approve for Reimbursement: Once verified, inform the Clean California Program to proceed with payment processing by Caltrans Accounting.
• Report and Escalate Issues: Flag any non-compliance, ineligible costs, or incomplete work for further review and potential corrective action.
Project Close-out Verification
• Review Final Deliverables: Confirm that all project components were completed as outlined in the original grant scope and agreement.
• Verify Documentation Accuracy: Ensure the closeout report includes complete and accurate records, e.g. before/after photos, receipts, payroll logs, and performance metrics.
• Confirm Use of Funds: Check that all expenditures align with approved budget categories and Clean CA eligibility requirements.
• Assess Community Impact: Evaluate whether the project met its stated goals (e.g., litter reduction, beautification, job creation) and delivered measurable benefits.
Stakeholder Engagement
• Community Outreach: Engage with local communities to provide updates on project progress, gather feedback, and address any concerns or inquiries related to the urbanized transit projects.
• Public Awareness: Promote the projects and their benefits to raise public awareness of their benefits, climate action goals, and improvements in active transportation, micro-mobility, and transit station aesthetics.
Grant Recipient Responsibilities
RGA Development
• Scope of Work: Collaborate with Caltrans district coordinator to define the scope of work for each proposal, including the specific activities, objectives, and desired outcomes.
• Schedule and Milestones: Work with Caltrans district coordinator to establish a comprehensive schedule with realistic milestones to ensure completion of all proposals. The schedule should consider proposal complexity, resource availability, and potential challenges that may arise during implementation.
• Resource Planning: Determine the necessary resources, including funding, personnel, equipment, and materials, required to execute the proposals successfully.
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• Legal and Administrative Considerations: Ensure that all RGAs and cooperative agreements comply with Caltrans legal requirements and administrative procedures.
Proposal Management and Oversight
• Proposal Implementation: Monitor and facilitate the implementation of proposals according to the defined scope of work, schedule, and milestones.
• Communication and Coordination: Maintain regular communication and coordination with Caltrans district coordinator to address any issues, provide guidance, and track progress.
• Performance Evaluation: Conduct periodic evaluations to assess proposal performance, identify any necessary adjustments, and ensure adherence to objectives and quality standards.
Reporting and Documentation
• Progress Updates: Maintain regular communication with the Caltrans district coordinator and Clean CA Program on proposal status, achievements, challenges, and any adjustments made to the scope of work or schedule.
• Documentation Retention: Ensure proper documentation of all agreements, communication records, proposal plans, and reports for record-keeping and future reference.
• Performance Monitoring: Monitor the progress and performance of proposals to ensure the allocated funds are being effectively utilized.
• Quarterly Reporting: Complete quarterly reporting on the implementation and outcomes of the funded proposals, including progress updates and evaluation results.
• Data Collection: Collect relevant proposal data, metrics, and deliverables.
Final Vouchering and Project Close-out
• Submit Final Documentation: Provide a comprehensive close-out report detailing completed work, expenditures, and outcomes.
• Include Proof of Completion: Attach visual evidence (e.g., before/after photos), final deliverables, and any required certifications to demonstrate project completion.
• Provide Financial Reconciliation: Submit a final invoice with itemized costs and supporting documentation to reconcile total grant expenditures. 61 Clean CA Program
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• Address Scope and Budget Alignment: Confirm that all activities and costs align with the approved project scope and budget in the RGA.
• Respond to Caltrans Requests: Be prepared to clarify, revise, or supplement the report if requested by Caltrans District Coordinators.
• Submit Final Voucher Request: Package the close-out report with the final payment request for review and approval by Caltrans.
Stakeholder Engagement
• Community Outreach: Engage with local communities to provide updates on proposal progress, gather feedback, and address any concerns or inquiries related to the urbanized CCEP proposals.
• Public Awareness: Promote the proposals and their benefits to raise public awareness of their benefits, climate action goals, and improvements in graffiti abatement, employment pathways, litter abatement , and local area aesthetics.
In addition, applicants are encouraged to include:
• Community education campaigns that highlight the impacts of litter, encourage behavior change, and promote responsible waste disposal.
• Engagement strategies such as school partnerships, volunteer events, and youth training that build long-term stewardship.
• Collaboration with local businesses to reduce litter at the source (e.g., convenience stores, fast food outlets, or transit hubs).
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Clean CA Program
Community Cleanup and Employment Pathway (CCEP) Grant Proposal I. PROJECT DESCRIPTION
CALTRANS
DISTRICT
PROJECT TITLE AGENCY
NAME
AGENCY
CONTACT
NAME
PHONE
NUMBER
EMAIL ADDRESS
8 City of Fontana:
Beautification
with
Empowerment
City of
Fontana
Valerie
Gonzales
909.350.6625 [email protected]
Agency
Contact
Name
(Secondary)
Phone
Number
(Secondary)
Email Address
(Secondary)
1.2 PROJECT DESCRIPTION
The City of Fontana respectfully submits this funding request in the amount of $ 300,000 through the Clean California Community Clean Up and Enhancement Program (CCEP) to support a targeted litter and graffiti abatement initiative that directly serves high -need areas within the city. The goal of this project is to enhance the visual environment of public spaces, promote community pride, and create new part-time employment opportunities for local residents, particularly individuals engaged through the City's workforce development and homeless outreach efforts.
Th
is proposed initiative will fund a dedicated abatement program consisting of two coordinated crews of part-time Public Works team members. The primary crew will include five (5) part -time staff, each working 20 hours per week over a one -year period, assigned to remove litter, addr ess graffiti, and support general beautification efforts throughout the City’s public rights -of-way, including sidewalks, medians, transit corridors, parks, intersections, and other high-traffic locations.
To expand service availability and improve consis tency of coverage, the City will also establish a second crew by adding two (2) additional part-time positions. This secondary crew will operate on the days when the primary crew is not scheduled, allowing abatement and beautification services to be delivered four days per week. Together, these crews will provide broader geographic reach and more frequent maintenance, with priority given to areas within disadvantaged communities as identified by Caltrans equity metrics and documented local need.
The abatem ent crew will be supervised by one (1) Public Works Supervisor, who will oversee daily operations, coordinate transportation logistics, such as pickup and drop-off of crew members from The Pathway to Housing program and ensure quality control and efficient deployment of resources. To ensure compliance with CCEP requirements, one (1) in -office program staff member will be assigned to manage all reporting, invoicing, draw requests, and performance documentation associated with the grant.
The
City's approach aligns closely with the priorities outlined in the CCEP guidelines and includes the following core elements:
• Community-Led Cleanup Activities: While the primary abatement work will be performed by City staff, the City will also coordinate a series of commu nity-based volunteer events in parks, school - adjacent areas, and neighborhoods in need of support.
63
broader efforts to expand workforce pathways and provide transitional employment to underserved populations.
• Collaborative Partnerships: Fontana will continue to engage community -based organizations, neighborhood groups, and other local agencies to support recruitment, outreach, and cleanup coordination.
• Cleanup of Public Spaces: All work will focus on publicly maintained infrastructure and common areas, contributing to safer, cleaner neighborhoods and improved community perception.
Anticipated outcomes include the removal of significant volumes of litter and graffiti across priority zones, improved neighborhood conditions, enhanced community engagement, and the creation of meaningful employment opportunities. This program reflects the City of Fontana’s ongoing commitment to environmental stewardship, public service, and inclusive economic development.
1.3 PURPOSE AND NEED
The City of Fontana remains committed to preserving and enhancing the quality of life for all residents by maintaining clean, safe, and vibrant neighborhoods. In recent years, however, the City has experienced a noticeable increase in litter accumulation, graffiti, and illegal dumping across seve ral public corridors, particularly within areas identified as disadvantaged communities under state equity guidelines. These environmental issues have a direct impact on the health, safety, and perception of public spaces and continue to place added strain on existing Public Works operations.
The proposed project responds to a clear and ongoing need. Fontana’s high -growth population, coupled with expansive public infrastructure and corridors, creates a unique challenge when it comes to consistent maintenance. While the City continues to allocate resources toward routine cleanup and abatement efforts, current staffing levels are not sufficient to meet the volume and frequency of requests in certain high-need areas. This includes heavily trafficked roadways, transit stops, parks, school zones, and pedestrian walkways, where recurring litter and graffiti contribute to community concerns related to safety, appearance, and neighborhood pride.
In parallel with these environmental conditions, the City continues to advance its mission to create inclusive economic and employment opportunities. Through its Pathway to Housing program located at The Path, Fontana supports transitional housing participants with employment traini ng for residents seeking re-entry or skill -building pathways. However, the City faces limitations in creating short -term, grant-funded positions that can serve both the public good and individual economic development.
This project provides an opportunity to meet both of these challenges with a unified solution. By funding seven (7) part-time Public Works positions, the City can increase its capacity to perform targeted litter removal and graffiti abatement in priority zones, while also offering meaningful paid work experience to local residents. Participants will engage in structured work assignments, gain transferable skills, and contribute to a visible and tangible improvement in their own communities. The project further includes dedicated support from a Public Works Supervisor and a program management staff member, ensuring clear oversight and accountability.
Importantly, this initiative will complement other City -led revitalization and community engagement efforts. Cleaner streets and well -maintained corridors have a direct correlation with increased civic participation, safer walking environments, and stronge r community morale. Residents and businesses alike benefit from the improved appearance and functionality of shared spaces. In summary, this project addresses two pressing needs in the City of Fontana: the need for enhanced environmental maintenance in und erserved areas, and the need for expanded workforce opportunities that uplift individuals out of homelessness and contribute to neighborhood revitalization. The City is confident that 64
this program will support long-term public benefit and directly align with the values and priorities of the Clean California initiative.
1.4 MAP (Attachment A)
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1.5 COST – Suggested Amount: $50,000 to $200,000
Instructions: Provide a detailed cost estimate for each activity below and submit with Attachment E.
Activity Estimated Cost Would applicant accept partial
funding for this activity?
Planning / Outreach $ 0 Yes
No
Project Implementation – Employment (based on
historic number of litter crews/staff) $ 270,000.00 Yes No
Project Implementation – Cleanup (based on
historic quantities of litter collection) $ 0 Yes
No
Matching Funds – In-Kind Contribution $ 0 Yes
No
Other (Grant Administration/ Reporting Oversight) $ 30,000 Yes No
TOTAL $ 300,000 Yes
No
Attachment E: Detailed Cost Estimate & Breakdown
City of Fontana
Clean California Community Clean Up & Enhancement Program (CCEP) Total Grant Request: $300,000
1. Planning / Outreach
Estimated Cost: $0
While outreach is a vital part of this project, the City will leverage existing City resources to support public engagement and volunteer recruitment activities. These efforts will be supported through in- kind staff time and communication platforms already in use across City departments, including access to the City website, newsletter, and social media.
2. Project Implementation – Employment
Estimated Cost: $270,000
This is the core investment of the proposed project. Funds will support:
• Five (5) part-time Public Works staff members and one (1) Public Works Supervisor, working 20 hours per week for one year.
• Establish a second crew by adding two (2) part time positions to operate on the days the current crew is not scheduled to enable expanded service coverage four days per week. • Priority hiring will go to individuals connected to Pathway to Housing program, the City’s workforce re-entry and housing program.
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• Wages, payroll taxes, onboarding, training, uniforms, and scheduling support are included in this cost.
These positions will be responsible for litter abatement, graffiti removal, and beautification in disadvantaged areas. This investment aligns with the City's dual commitment to environmental improvement and inclusive economic opportunity.
3. Project Implementation – Cleanup
Estimated Cost: $0
Cleanup materials (trash bags, gloves, graffiti removal kits, safety vests, etc.) will be provided through the City’s existing Public Works inventory and general operating budget. This allows the City to maximize funding for employment without compromising operational quality. These in-kind materials support the direct work of the crew and will be tracked for reporting purposes.
4. Matching Funds – In-Kind Contribution
Estimated Cost: $0 (value provided in-kind)
While no direct grant funding is requested in this category, the City is contributing substantial in-kind support to the project, including:
• Oversight and coordination by City leadership and department heads. • Use of City-owned trucks and equipment for field operations. • Access to data tracking platforms and IT systems.
• Grant compliance, procurement, and HR coordination support.
These contributions strengthen the project’s sustainability and ensure alignment with existing City operations.
5. Other – Grant Administration / Reporting Oversight
Estimated Cost: $30,000
This will fund our staff member who will oversee:
• Quarterly grant reporting to Caltrans.
• Invoice and draw request processing.
• Site documentation, program performance tracking, and data entry. • Ongoing communication with field supervisors and finance staff.
This role ensures full compliance with Clean CA requirements and provides continuity and accountability from award through close-out.
Total Estimated Cost: $300,000
The City of Fontana is prepared to accept partial funding for any of the categories above and will adjust the scale of implementation accordingly. The requested funds are targeted to maximize 67
impact in disadvantaged neighborhoods while promoting workforce development, public safety, and civic pride.
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1.6 SCHEDULE
Note: Project implementation should be completed by April 1, 2027 and final reports/close-out completed by October 31, 2027.
Milestone Start Date End Date
Planning & Community Engagement Begins January 2026 2026 Hiring/Training Program Launch — —
Cleanup Activities Begin April 2026 March 2027
Project Completion (By April 1, 2027) — 2027
Project Close-out (By October 31, 2027) — 2027
1.7 KNOWN CONCERNS OR RISKS
Known environmental concerns or risks
No
Yes
Known right-of-way concerns or risks
No
Yes
Planning and Community Engagement: The City will begin planning and stakeholder engagement in early 2026, including identifying cleanup zones, coordinating with local partners, and developing a schedule for community events and volunteer engagement efforts.
Training Launch: The Public Works Department, in partnership with The Path case management staff and the Human Resources Division, will coordinate recruitment, onboarding, and job-readiness training for all part-time abatement crew members.
Cleanup Activities: Litter removal and graffiti abatement will begin in April 2026 or sooner and continue on a regular schedule through 2027. Activities will focus on targeted public corridors and high -need areas, with progress tracked monthly.
Project Completion: All field work will be completed no later than April 1, 2027, in accordance with CCEP program requirements.
Close-Out and Reporting: Staff will finalize all fiscal and performance reporting, documentation of outcomes, and close -out procedures by October 31, 2027. The City will ensure timely and accurate submission of all required final reports to Caltrans.
This timeline allows for full execution of the program while meeting state requirements and maintaining accountability at every phase.
2 EVALUATION CRITERIA ALIGNMENT
2.1 EVALUATION CRITERIA ALIGNMENT
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The City of Fontana is dedicated to providing clean, safe, and livable neighborhoods for all residents.
This project reflects that commitment by addressing multiple Clean California priorities that includes litter abatement, workforce development, community engagement, and sustainability. Each of the following areas is integral to the City’s implementation strategy.
Litter Abatement
This project directly responds to visible and recurring litter and graffiti issues across several key corridors within the City of Fontana. The proposed activities will target high -need public rights-of-way, including sidewalks, intersections, medians, and bus stops in neighborhoods identified as disadvantaged or disproportionately impacted by environmental neglect. Many of these locations experience persistent dumping, scattered debris, and taggin g that undermines the health, safety, and appearance of community spaces.
Through the deployment of a seven-person part-time Public Works crew, supported by a dedicated supervisor, the City will conduct regular litter pickup and graffiti removal throughou t the grant term.
Crews will follow structured routes, with a focus on locations with frequent service calls, visual deterioration, and community complaints. These may include school -adjacent corridors, aging commercial districts, parks, and intersections with high pedestrian and transit use. Cleanup efforts will be carried out four days a week, with progress tracked through internal work logs, before -and-after photos, and mapped reporting. The goal is not only to remove waste, but also to restore a sense o f dignity and pride in the public spaces that residents travel through daily. When paired with outreach efforts and public education, this work will elevate the City's broader beautification and safety initiatives.
Job Creation & Employment Pathways
One of the most critical components of this initiative is its focus on providing structured employment opportunities to individuals who are traditionally underrepresented in the workforce. The seven part- time Public Works positions created through this project will be filled by local residents from The Path, the City of Fontana’s transitional housing and employment readiness program. These roles provide a first step into municipal employment, particularly for individuals navigating barriers such as limited work history, justice system involvement, or transitional housing. Participants will gain hands -on experience, receive job-readiness coaching from supervisors, and develop core soft skills such as punctuality, task tracking, and communication. The structure of the program, 20 hours per week over 12 months, allows participants to maintain outside responsibilities such as childcare, housing programs, or supplemental training while still earning a wage and contributing to the City’s operations.
In addition to the field staff, the project includes funding for an in -office program coordinator who will manage performance metrics, compliance tracking, and administrative reporting. This role serves as a valuable internal career pathway as well, supporting professional development and capacity-building within City staff. By embedding workforce development directly into a public service model, this program aligns with the City’s larger goal of expanding inclusive employment and preparing residents for long-term careers.
Community Engagement & Partnership
The City of Fontana recognizes that lasting change happens when residents, local organizations, and public agencies work together toward a shared goal. This project has been shaped in meeting with community partners who regularly engage with high -need populations, including transitional housing providers, neighborhood associations, and workforce training agencies. The City will work in collaboration with The Path and other partners to identify eligible participants, provi de onboarding support, and share program updates. City staff will also seek feedback from community organizations 70
and residents on potential priority locations for cleanup, ensuring that the work aligns with lived experiences and on-the-ground concerns. This open channel of communication reinforces Fontana’s ongoing commitment to transparency, accessibility, and responsiveness in local government.
Sustainability
While this project is designed as a one -year initiative under the Clean CA funding period, its impact is intended to last well beyond the grant term. The City has established multiple strategies to support long- term sustainability. First, the program builds workforce capacity by creating real pathways to future employment. Successful participants may become candidates for ongoing City positions, particularly within Public Works and Community Services. The experience and training gained during the program provide a foundation for future employment, either with the City or with other local employers. Second, the cleanup model can be absorbed into Fontana’s broader maintenance operations. The data collected during this project, such as location hot spots and volume metrics, will inform future route planning and resource allocation for litter abatement.
Lastly, the partnerships developed through this effort will continue beyond the grant timeline.
Relationships with workforce agencies, community -based organizations, and residents will remain valuable channels for civic engagement, local hiring, and volunt eerism. The City will also explore opportunities to leverage in-kind support, sponsorships, and other state and federal grants to maintain program momentum. By combining immediate environmental improvements with long-term capacity- building, this project reflects the City of Fontana’s commitment to thoughtful, inclusive, and sustainable public service.
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3 COMMUNITY ENGAGEMENT
3.1 COMMUNITY ENGAGEMENT INFLUENCE
The City of Fontana takes pride in creating responsive, community -centered initiatives that reflect the needs and values of its residents. From the outset, this proposal was shaped by local input, neighborhood-level observations, and ongoing conversations with residents, workforce program participants, and community -based organizations. Through regular service requests, community meetings, and other feedback g, the City identified recurring concerns related to litter accumulation, graffiti, and a lack of accessible job opportunities, especially in underserved corridors.
This project responds directly to what residents have consistently asked for: cleaner streets, increased investment in public spaces, and job opportunities that create a pathway forward. Rather than relying solely on internal planning, the City prioritized feedback from those most impacted by environmental neglect and systemic barriers to employment. The result is a proposal that blends beautification with empowerment. During implementation, the City will maintain a strong commitment to two- way communication, transparency, and participation. Community engagement will not be treated as a one-time box to check, but as a sustained practice that supports accountability and shared ownership of outcomes.
Pl
anned engagement activities include:
• Partnership Circles: The City will convene quarterly check -ins with local organizations including but not limited to staff from The Path, local workforce boards, housing programs, and other non -profit s
takeholders to share progress updates and gather feedback. These conversat ions will help the City adjust route schedules, outreach materials, and staff support as needed.
Through these strategies, the City of Fontana ensures that community members are not only served, but involved. The cleanup crews will be visible reminders of progress, and the City will remain open to dialogue throughout the program. A formal Public Engagement Plan (Attachment B) is included with this proposal, detailing outreach methods, partnerships, timelines, and communication materials.
Fontana’s approach is rooted in inclusion, innovation, and impact, as this project reflects those values in every stage, from design through implementation.
4 UNDERSERVED or HISTORICALLY EXCLUDED COMMUNITIES
4.1 ANALYSIS
Is the project located in an underserved or
historically excluded community?
Yes
No
partially located in an underserved community
What was the basis for determining if any part of project is located in or bene fits an historically excluded community:
(only check a box if in or partially in a n historically excluded community)
a. Median Household Income
b. CalEnviroScreen 4.0
c. Free or Reduced-Price School Meals
d. Healthy Places Index
e. Native American Tribal Lands
f. Other
4.2 BENEFITS TO UNDERSERVED or HISTORICALLY EXCLUDED COMMUNITY 72
The City of Fontana recognizes that the impacts of environmental neglect and economic hardship are not experienced equally across all neighborhoods. Certain areas, particularly those identified as disadvantaged by the California Healthy Places Index and CalEnviroScreen tools, have faced persistent challenges such as illegal dumping , graffiti, and underinvestment in public infrastructure. This project was intentionally designed to serve those very communities, delivering visible improvements, meaningful employment, and stronger pathways to long-term stability.
Job Access and Workforce Opportunity
One of the most direct benefits of this initiative is the creation of paid part -time employment opportunities for residents who have historically faced barriers to the workforce. These positions, offered through the City’s Public Works Depar tment in partnership with The Path, Fontana’s homelessness and workforce readiness program, prioritize individuals with justice involvement, unstable housing histories, or gaps in traditional employment. For many participants, this project will represent t heir first formal connection to municipal work, providing real-world experience, a supportive structure, and transferable skills that can be carried into future career paths. In doing so, the project serves as both a short -term income opportunity and a stepping stone toward long-term employment.
Cleaner, Safer Public Spaces
The City’s approach to litter abatement and graffiti removal goes beyond simple beautification. When streets are clean, walkways are safe, and bus stops are maintained, communities experience increased public safety, mobility, and wellness. Target areas for cleanup were selected based on service request data, resident feedback, and proximity to public transit, schools, and parks, ensuring that the most vulnerable areas receive attention first. By focusing resources where the need is greatest, the City aims to reverse visible signs of neglect and support a safer daily experience for pedestrians, children, seniors, and families.
Civic Pride and Community Stewardship
Restoring dignity to public spaces is not just about what the City can do, but it’s about creating a culture where residents feel empowered to care for their neighborhoods. Through these efforts, the City will foster a renewed sense of community pride. This visibility sends a powerful message that every resident has a stake in the future of their community, and that collective action leads to lasting change.
Connection to Public Resources and Services
Throughout implementation, the City will use this project as a platform to con nect residents with additional services, including housing assistance, job training, mental health resources, and City - sponsored programs. Crew members hired through The Path will be connected to wraparound services to support long-term success. Engagement events will double as outreach touchpoints, where residents can not only help beautify their neighborhoods, but also learn about how to report illegal dumping, access housing support, or connect with other City departments. This multi -layered approach reflects Fontana’s mission to serve the whole person and build systems of access and inclusion.
In summary, this project is a targeted investment in people and places that have long been underrepresented in funding and attention. It combines equity -driven emp loyment with visible environmental improvements and deeper civic engagement, making it a model for inclusive, community-led revitalization.
5 LETTER OF SUPPORT
5.1 LETTER OF SUPPORT
73 1/15/2026
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Instructions – Attach any applicable documents as follows:
• Attachment A: Project / Data Maps
• Attachment B: Public Engagement Plan
• Attachment C: Existing Site Photos
• Attachment D: Letters of Support
• Attachment E: Cost Breakdown & Estimate
o Break down expenses by category (e.g., staff time, equipment, materials, outreach, etc.) o Briefly explain the purpose of each cost to demonstrate alignment with project goals.
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Attachment B – Public Engagement Plan
City of Fontana
Clean California Community Clean Up & Enhancement Program (CCEP)
1. Purpose of Engagement
The City of Fontana recognizes that community involvement is essential to the success and long-term impact of beautification and litter abatement projects. This engagement plan outlines how the City will inform, involve, and collaborate with residents, stakeholders, and community organizations throughout the planning, implementation, and reporting phases of the proposed Clean CA project.
2. Goals of Public Engagement
• Ensure local stakeholders are aware of the project and understand its goals. • Provide opportunities to share input on cleanup priorities and locations. • Encourage active participation through volunteer events and community service opportunities. • Build lasting trust and transparency through consistent communication and visibility. • Celebrate community contributions and elevate positive public narratives.
3. Engagement Activities & Timeline
Engagement Activity Description Timeline
Partnership Circles
(Quarterly Check-Ins)
Host quarterly roundtables with partners from The Path, workforce boards, CBOs, and city departments to assess
project progress and gather feedback.
Apr 2026 –
Apr 2027
Social Media & City
Website Updates
Regular project highlights, photos, cleanup stats, and
workforce stories shared via City of Fontana platforms. Monthly Council & Commission
Briefings
Provide updates at Mayor’s Advisory Council and other
relevant Commissions Periodic
Community
Recognition Features
Spotlight participants and volunteers on social media and City publications, highlighting their impact and contributions.
Jun 2026 –
Apr 2027
4. Community Partners Involved
• Pathway to Housing Program
• Nonprofits focused on homelessness efforts
• Mayor’s Advisory Council on Homelessness
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5. Outreach Methods
• City website banner and project updates
• Monthly newsletter
• Posts and updates on official City of Fontana social media accounts
6. Language Access & Accessibility
All materials will be provided in both English and Spanish, and accessible versions will be made available for individuals with visual impairments. Outreach efforts will ensu re engagement across diverse demographics.
7. Documentation & Reporting
The City will document all outreach activities, participation numbers, feedback collected, and media used. Engagement outcomes will be summarized in interim and final project reports submitted to Caltrans, with visual documentation included (photos, attendance sheets, flyers, etc.).
8. Contact Information
Public Works Department
City of Fontana
8353 Sierra Avenue, Fontana, CA 92335
Tel: (909) 350-6760
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Attachment C – Existing Site Photos
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Attachment E – Cost Breakdown & Estimate
95 Clean California Community Cleanup and Employment Pathways (CCEP) Grant Program Attachment E – Cost Breakdown and Estimate
Applicant Name: City of Fontana
Project Title: Clean California Community Clean Up & Enhancement Program (CCEP) District: _______________________________________________ Date: _________________________________________________
1. Summary of Estimated Project Costs
Cost Category Description of Activities / Deliverables Estimated Cost ($) Funding Source Eligible / In-
Kind
A. Direct Labor Costs
Staff or crew time directly related to project
implementation (cleanup, workforce training,
coordination).
$270,000 Clean California
CCEP Grant Eligible
B. Workforce
Development Partners
Costs for partnerships with workforce
organizations (e.g., training programs, stipends,
supervision).
$0 Eligible
C. Cleanup and
Beautification
Materials
Litter collection supplies, disposal fees,
landscaping or greening materials, safety
equipment.
$0 Eligible
D. Equipment Rental /
Use
Temporary use or rental of vehicles, tools, or
heavy equipment directly used for project
activities.
$0 Eligible
E. Outreach and
Engagement
Community engagement events, educational
campaigns, signage, printed materials,
translation, youth outreach.
$0 Eligible
F. Project
Administration (Direct)
Direct administrative work tied to project
delivery, including reporting, documentation,
and coordination.
$30,000 Clean California
CCEP Grant
Eligible
(Limited to
≤10%)
G. In-Kind
Contributions
Volunteer labor, donated materials, facilities, or
services. $0 Local / Partner In-Kind
H. Other Direct Costs Any other eligible direct costs (specify). $0 Eligible
TOTAL ESTIMATED
PROJECT COST
$300,000 Clean California
CCEP Grant
2. Cost Estimate Narrative
1. Outreach and Engagement
Estimated Cost: $0
While outreach is a vital part of this project, the City will leverage existing City resources to support public engagement and volunteer recruitment activities. These efforts will be supported through in-kind staff time and communication platforms already in use across City departments, including access to the City website, newsletter, and social media.
2. Direct Labor Costs
Estimated Cost: $270,000
This is the core investment of the proposed project. Funds will support:
96 Clean California Community Cleanup and Employment Pathways (CCEP) Grant Program Attachment E – Cost Breakdown and Estimate
• Five (5) part-time Public Works staff members and one (1) Public Works Supervisor, working 20 hours per week for one year.
• Establish a second crew by adding two (2) part time positions to operate on the days the current crew is not scheduled to enable expanded service coverage four days per week. • Priority hiring will go to individuals connected to Pathway to Housing program, the City’s workforce re-entry and housing program.
• Wages, payroll taxes, onboarding, training, uniforms, and scheduling support are included in this cost.
These positions will be responsible for litter abatement, graffiti removal, and beautification in disadvantaged areas. This investment aligns with the City's dual commitment to environmental improvement and inclusive economic opportunity.
3. Cleanup & Beautification Materials
Estimated Cost: $0
Cleanup materials (trash bags, gloves, graffiti removal kits, safety vests, etc.) will be provided through the City’s existing Public Works inventory and general operating budget. This allows the City to maximize funding for employment without compromising operational quality. These in-kind materials support the direct work of the crew and will be tracked for reporting purposes.
4. In-Kind Contributions
Estimated Cost: $0 (value provided in-kind)
While no direct grant funding is requested in this category, the City is contributing substantial in-kind support to the project, including:
• Oversight and coordination by City leadership and department heads. • Use of City-owned trucks and equipment for field operations. • Access to data tracking platforms and IT systems.
• Grant compliance, procurement, and HR coordination support.
These contributions strengthen the project’s sustainability and ensure alignment with existing City operations.
5. Project Administration -- Direct
Estimated Cost: $30,000
This will fund our staff member who will oversee:
• Quarterly grant reporting to Caltrans.
• Invoice and draw request processing.
• Site documentation, program performance tracking, and data entry. • Ongoing communication with field supervisors and finance staff.
This role ensures full compliance with Clean CA requirements and provides continuity and accountability from award through close-out.
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Clean California CCEP Program
Restricted Grant Agreement Packag e Checklist
Complete Restricted Grant Agreement (RGA) packages shall be submitted through email to the Caltrans District CC Grant Coordinator. Doc uments listed below for Agencies submittal are to be in pdf format. It is recommended that each document be submitted as a one PDF containing all documents. Submittal will all be via email, no mailed copies of the RGA will be accepted.
The Final RGA Executed packages, once executed by Caltrans, will be returned to Agency and will include the following;
• Fully Executed RGA’s signed by both the Agency and Caltrans • CCEP Guidelines
• Approved Indirect Cost Rate (if applicable)
• Approved Grant Proposal Application
District: ______
Agency Name: ______________________________________
Project Name:
___________________________________________________________________________ Agency shall submit to Caltrans District CC Grant Coordinator the following:
• RGA’s signed by agency authorized signatory
• Approved Indirect Cost Rate (if applicable)
• Grant Application signed by agency authorized signatory • Completed RGA Checklist
Directions:
Awardee shall complete the following checklist. Once checklist is complete, the document shall be flattened prior to submittal to the Caltrans District CC Grant Coordinator as part of the signed RGA package.
99 1. All Restricted Grant Agreement packages must include a completed Payee Data Record (STD 204) prior to grant agreement execution, to be submitted via email to [email protected]. Have you submitted the Payee Data Record (STD 204) and cc'd your District CC Grant Coordinator? Yes
N/A-one is on file already
2. If seeking reimbursement for indirect costs attach the approved Indirect Cost Rate sheet prior to grant agreement execution. Have you attached the approved indirect cost rate sheet?
Yes N/A
3. Is Agency seeking for reimbursement payments to be electronically transferred directly to the Agency’s designated banking account using an electronic funds transfer? If yes, have you submitted the Electronic Funds Transfer (EFT) Enrollment Form FA 2656 to Caltrans' Division of Accounting?
Yes N/A
4. Has Agency attached the Grant Application, including all applicable amended documents and attachments, and signed by the individual identified as the Agency legal authority?
Yes
5. All Restricted Grant Agreement packages must include this RGA Checklist. Have you completed this RGA checklist?
Yes
___ ___________________________________ ________________________ _______ Local Agency Contact Name Local Agency Signature Date District CC Grant Coordinator Name: _________________________ ___________Date:
To Be Completed by Caltrans District CC Grant Coordinator I, the Catrans District CC Grant Coordinator for the above referenced project, have reviewed the submitted RGA package from the Agency. I have confirmed all items identified for submittal to CC Managers listed above are complete and have been submitted.
Yes
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Clean CA Program
Community Cleanup and Employment Pathway (CCEP) Grant Proposal I. PROJECT DESCRIPTION
CALTRANS
DISTRICT
PROJECT TITLE AGENCY
NAME
AGENCY
CONTACT
NAME
PHONE
NUMBER
EMAIL ADDRESS
8 City of Fontana:
Beautification
with
Empowerment
City of
Fontana
Valerie
Gonzales
909.350.6625 [email protected]
Agency
Contact
Name
(Secondary)
Phone
Number
(Secondary)
Email Address
(Secondary)
1.2 PROJECT DESCRIPTION
The City of Fontana respectfully submits this funding request in the amount of $ 300,000 through the Clean California Community Clean Up and Enhancement Program (CCEP) to support a targeted litter and graffiti abatement initiative that directly serves high -need areas within the city. The goal of this project is to enhance the visual environment of public spaces, promote community pride, and create new part-time employment opportunities for local residents, particularly individuals engaged through the City's workforce development and homeless outreach efforts.
Th
is proposed initiative will fund a dedicated abatement program consisting of two coordinated crews of part-time Public Works team members. The primary crew will include five (5) part -time staff, each working 20 hours per week over a one -year period, assigned to remove litter, addr ess graffiti, and support general beautification efforts throughout the City’s public rights -of-way, including sidewalks, medians, transit corridors, parks, intersections, and other high-traffic locations.
To expand service availability and improve consis tency of coverage, the City will also establish a second crew by adding two (2) additional part-time positions. This secondary crew will operate on the days when the primary crew is not scheduled, allowing abatement and beautification services to be delivered four days per week. Together, these crews will provide broader geographic reach and more frequent maintenance, with priority given to areas within disadvantaged communities as identified by Caltrans equity metrics and documented local need.
The abatem ent crew will be supervised by one (1) Public Works Supervisor, who will oversee daily operations, coordinate transportation logistics, such as pickup and drop-off of crew members from The Pathway to Housing program and ensure quality control and efficient deployment of resources. To ensure compliance with CCEP requirements, one (1) in -office program staff member will be assigned to manage all reporting, invoicing, draw requests, and performance documentation associated with the grant.
The
City's approach aligns closely with the priorities outlined in the CCEP guidelines and includes the following core elements:
• Community-Led Cleanup Activities: While the primary abatement work will be performed by City staff, the City will also coordinate a series of commu nity-based volunteer events in parks, school - adjacent areas, and neighborhoods in need of support.
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broader efforts to expand workforce pathways and provide transitional employment to underserved populations.
• Collaborative Partnerships: Fontana will continue to engage community -based organizations, neighborhood groups, and other local agencies to support recruitment, outreach, and cleanup coordination.
• Cleanup of Public Spaces: All work will focus on publicly maintained infrastructure and common areas, contributing to safer, cleaner neighborhoods and improved community perception.
Anticipated outcomes include the removal of significant volumes of litter and graffiti across priority zones, improved neighborhood conditions, enhanced community engagement, and the creation of meaningful employment opportunities. This program reflects the City of Fontana’s ongoing commitment to environmental stewardship, public service, and inclusive economic development.
1.3 PURPOSE AND NEED
The City of Fontana remains committed to preserving and enhancing the quality of life for all residents by maintaining clean, safe, and vibrant neighborhoods. In recent years, however, the City has experienced a noticeable increase in litter accumulation, graffiti, and illegal dumping across seve ral public corridors, particularly within areas identified as disadvantaged communities under state equity guidelines. These environmental issues have a direct impact on the health, safety, and perception of public spaces and continue to place added strain on existing Public Works operations.
The proposed project responds to a clear and ongoing need. Fontana’s high -growth population, coupled with expansive public infrastructure and corridors, creates a unique challenge when it comes to consistent maintenance. While the City continues to allocate resources toward routine cleanup and abatement efforts, current staffing levels are not sufficient to meet the volume and frequency of requests in certain high-need areas. This includes heavily trafficked roadways, transit stops, parks, school zones, and pedestrian walkways, where recurring litter and graffiti contribute to community concerns related to safety, appearance, and neighborhood pride.
In parallel with these environmental conditions, the City continues to advance its mission to create inclusive economic and employment opportunities. Through its Pathway to Housing program located at The Path, Fontana supports transitional housing participants with employment traini ng for residents seeking re-entry or skill -building pathways. However, the City faces limitations in creating short -term, grant-funded positions that can serve both the public good and individual economic development.
This project provides an opportunity to meet both of these challenges with a unified solution. By funding seven (7) part-time Public Works positions, the City can increase its capacity to perform targeted litter removal and graffiti abatement in priority zones, while also offering meaningful paid work experience to local residents. Participants will engage in structured work assignments, gain transferable skills, and contribute to a visible and tangible improvement in their own communities. The project further includes dedicated support from a Public Works Supervisor and a program management staff member, ensuring clear oversight and accountability.
Importantly, this initiative will complement other City -led revitalization and community engagement efforts. Cleaner streets and well -maintained corridors have a direct correlation with increased civic participation, safer walking environments, and stronge r community morale. Residents and businesses alike benefit from the improved appearance and functionality of shared spaces. In summary, this project addresses two pressing needs in the City of Fontana: the need for enhanced environmental maintenance in und erserved areas, and the need for expanded workforce opportunities that uplift individuals out of homelessness and contribute to neighborhood revitalization. The City is confident that 104
this program will support long-term public benefit and directly align with the values and priorities of the Clean California initiative.
1.4 MAP (Attachment A)
105
1.5 COST – Suggested Amount: $50,000 to $200,000
Instructions: Provide a detailed cost estimate for each activity below and submit with Attachment E.
Activity Estimated Cost Would applicant accept partial
funding for this activity?
Planning / Outreach $ 0 Yes
No
Project Implementation – Employment (based on
historic number of litter crews/staff) $ 270,000.00 Yes No
Project Implementation – Cleanup (based on
historic quantities of litter collection) $ 0 Yes
No
Matching Funds – In-Kind Contribution $ 0 Yes
No
Other (Grant Administration/ Reporting Oversight) $ 30,000 Yes No
TOTAL $ 300,000 Yes
No
Attachment E: Detailed Cost Estimate & Breakdown
City of Fontana
Clean California Community Clean Up & Enhancement Program (CCEP) Total Grant Request: $300,000
1. Planning / Outreach
Estimated Cost: $0
While outreach is a vital part of this project, the City will leverage existing City resources to support public engagement and volunteer recruitment activities. These efforts will be supported through in- kind staff time and communication platforms already in use across City departments, including access to the City website, newsletter, and social media.
2. Project Implementation – Employment
Estimated Cost: $270,000
This is the core investment of the proposed project. Funds will support:
• Five (5) part-time Public Works staff members and one (1) Public Works Supervisor, working 20 hours per week for one year.
• Establish a second crew by adding two (2) part time positions to operate on the days the current crew is not scheduled to enable expanded service coverage four days per week. • Priority hiring will go to individuals connected to Pathway to Housing program, the City’s workforce re-entry and housing program.
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• Wages, payroll taxes, onboarding, training, uniforms, and scheduling support are included in this cost.
These positions will be responsible for litter abatement, graffiti removal, and beautification in disadvantaged areas. This investment aligns with the City's dual commitment to environmental improvement and inclusive economic opportunity.
3. Project Implementation – Cleanup
Estimated Cost: $0
Cleanup materials (trash bags, gloves, graffiti removal kits, safety vests, etc.) will be provided through the City’s existing Public Works inventory and general operating budget. This allows the City to maximize funding for employment without compromising operational quality. These in-kind materials support the direct work of the crew and will be tracked for reporting purposes.
4. Matching Funds – In-Kind Contribution
Estimated Cost: $0 (value provided in-kind)
While no direct grant funding is requested in this category, the City is contributing substantial in-kind support to the project, including:
• Oversight and coordination by City leadership and department heads. • Use of City-owned trucks and equipment for field operations. • Access to data tracking platforms and IT systems.
• Grant compliance, procurement, and HR coordination support.
These contributions strengthen the project’s sustainability and ensure alignment with existing City operations.
5. Other – Grant Administration / Reporting Oversight
Estimated Cost: $30,000
This will fund our staff member who will oversee:
• Quarterly grant reporting to Caltrans.
• Invoice and draw request processing.
• Site documentation, program performance tracking, and data entry. • Ongoing communication with field supervisors and finance staff.
This role ensures full compliance with Clean CA requirements and provides continuity and accountability from award through close-out.
Total Estimated Cost: $300,000
The City of Fontana is prepared to accept partial funding for any of the categories above and will adjust the scale of implementation accordingly. The requested funds are targeted to maximize 107
impact in disadvantaged neighborhoods while promoting workforce development, public safety, and civic pride.
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1.6 SCHEDULE
Note: Project implementation should be completed by April 1, 2027 and final reports/close-out completed by October 31, 2027.
Milestone Start Date End Date
Planning & Community Engagement Begins January 2026 2026 Hiring/Training Program Launch — —
Cleanup Activities Begin April 2026 March 2027
Project Completion (By April 1, 2027) — 2027
Project Close-out (By October 31, 2027) — 2027
1.7 KNOWN CONCERNS OR RISKS
Known environmental concerns or risks
No
Yes
Known right-of-way concerns or risks
No
Yes
Planning and Community Engagement: The City will begin planning and stakeholder engagement in early 2026, including identifying cleanup zones, coordinating with local partners, and developing a schedule for community events and volunteer engagement efforts.
Training Launch: The Public Works Department, in partnership with The Path case management staff and the Human Resources Division, will coordinate recruitment, onboarding, and job-readiness training for all part-time abatement crew members.
Cleanup Activities: Litter removal and graffiti abatement will begin in April 2026 or sooner and continue on a regular schedule through 2027. Activities will focus on targeted public corridors and high -need areas, with progress tracked monthly.
Project Completion: All field work will be completed no later than April 1, 2027, in accordance with CCEP program requirements.
Close-Out and Reporting: Staff will finalize all fiscal and performance reporting, documentation of outcomes, and close -out procedures by October 31, 2027. The City will ensure timely and accurate submission of all required final reports to Caltrans.
This timeline allows for full execution of the program while meeting state requirements and maintaining accountability at every phase.
2 EVALUATION CRITERIA ALIGNMENT
2.1 EVALUATION CRITERIA ALIGNMENT
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The City of Fontana is dedicated to providing clean, safe, and livable neighborhoods for all residents.
This project reflects that commitment by addressing multiple Clean California priorities that includes litter abatement, workforce development, community engagement, and sustainability. Each of the following areas is integral to the City’s implementation strategy.
Litter Abatement
This project directly responds to visible and recurring litter and graffiti issues across several key corridors within the City of Fontana. The proposed activities will target high -need public rights-of-way, including sidewalks, intersections, medians, and bus stops in neighborhoods identified as disadvantaged or disproportionately impacted by environmental neglect. Many of these locations experience persistent dumping, scattered debris, and taggin g that undermines the health, safety, and appearance of community spaces.
Through the deployment of a seven-person part-time Public Works crew, supported by a dedicated supervisor, the City will conduct regular litter pickup and graffiti removal throughou t the grant term.
Crews will follow structured routes, with a focus on locations with frequent service calls, visual deterioration, and community complaints. These may include school -adjacent corridors, aging commercial districts, parks, and intersections with high pedestrian and transit use. Cleanup efforts will be carried out four days a week, with progress tracked through internal work logs, before -and-after photos, and mapped reporting. The goal is not only to remove waste, but also to restore a sense o f dignity and pride in the public spaces that residents travel through daily. When paired with outreach efforts and public education, this work will elevate the City's broader beautification and safety initiatives.
Job Creation & Employment Pathways
One of the most critical components of this initiative is its focus on providing structured employment opportunities to individuals who are traditionally underrepresented in the workforce. The seven part- time Public Works positions created through this project will be filled by local residents from The Path, the City of Fontana’s transitional housing and employment readiness program. These roles provide a first step into municipal employment, particularly for individuals navigating barriers such as limited work history, justice system involvement, or transitional housing. Participants will gain hands -on experience, receive job-readiness coaching from supervisors, and develop core soft skills such as punctuality, task tracking, and communication. The structure of the program, 20 hours per week over 12 months, allows participants to maintain outside responsibilities such as childcare, housing programs, or supplemental training while still earning a wage and contributing to the City’s operations.
In addition to the field staff, the project includes funding for an in -office program coordinator who will manage performance metrics, compliance tracking, and administrative reporting. This role serves as a valuable internal career pathway as well, supporting professional development and capacity-building within City staff. By embedding workforce development directly into a public service model, this program aligns with the City’s larger goal of expanding inclusive employment and preparing residents for long-term careers.
Community Engagement & Partnership
The City of Fontana recognizes that lasting change happens when residents, local organizations, and public agencies work together toward a shared goal. This project has been shaped in meeting with community partners who regularly engage with high -need populations, including transitional housing providers, neighborhood associations, and workforce training agencies. The City will work in collaboration with The Path and other partners to identify eligible participants, provi de onboarding support, and share program updates. City staff will also seek feedback from community organizations 110
and residents on potential priority locations for cleanup, ensuring that the work aligns with lived experiences and on-the-ground concerns. This open channel of communication reinforces Fontana’s ongoing commitment to transparency, accessibility, and responsiveness in local government.
Sustainability
While this project is designed as a one -year initiative under the Clean CA funding period, its impact is intended to last well beyond the grant term. The City has established multiple strategies to support long- term sustainability. First, the program builds workforce capacity by creating real pathways to future employment. Successful participants may become candidates for ongoing City positions, particularly within Public Works and Community Services. The experience and training gained during the program provide a foundation for future employment, either with the City or with other local employers. Second, the cleanup model can be absorbed into Fontana’s broader maintenance operations. The data collected during this project, such as location hot spots and volume metrics, will inform future route planning and resource allocation for litter abatement.
Lastly, the partnerships developed through this effort will continue beyond the grant timeline.
Relationships with workforce agencies, community -based organizations, and residents will remain valuable channels for civic engagement, local hiring, and volunt eerism. The City will also explore opportunities to leverage in-kind support, sponsorships, and other state and federal grants to maintain program momentum. By combining immediate environmental improvements with long-term capacity- building, this project reflects the City of Fontana’s commitment to thoughtful, inclusive, and sustainable public service.
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3 COMMUNITY ENGAGEMENT
3.1 COMMUNITY ENGAGEMENT INFLUENCE
The City of Fontana takes pride in creating responsive, community -centered initiatives that reflect the needs and values of its residents. From the outset, this proposal was shaped by local input, neighborhood-level observations, and ongoing conversations with residents, workforce program participants, and community -based organizations. Through regular service requests, community meetings, and other feedback g, the City identified recurring concerns related to litter accumulation, graffiti, and a lack of accessible job opportunities, especially in underserved corridors.
This project responds directly to what residents have consistently asked for: cleaner streets, increased investment in public spaces, and job opportunities that create a pathway forward. Rather than relying solely on internal planning, the City prioritized feedback from those most impacted by environmental neglect and systemic barriers to employment. The result is a proposal that blends beautification with empowerment. During implementation, the City will maintain a strong commitment to two- way communication, transparency, and participation. Community engagement will not be treated as a one-time box to check, but as a sustained practice that supports accountability and shared ownership of outcomes.
Pl
anned engagement activities include:
• Partnership Circles: The City will convene quarterly check -ins with local organizations including but not limited to staff from The Path, local workforce boards, housing programs, and other non -profit s
takeholders to share progress updates and gather feedback. These conversat ions will help the City adjust route schedules, outreach materials, and staff support as needed.
Through these strategies, the City of Fontana ensures that community members are not only served, but involved. The cleanup crews will be visible reminders of progress, and the City will remain open to dialogue throughout the program. A formal Public Engagement Plan (Attachment B) is included with this proposal, detailing outreach methods, partnerships, timelines, and communication materials.
Fontana’s approach is rooted in inclusion, innovation, and impact, as this project reflects those values in every stage, from design through implementation.
4 UNDERSERVED or HISTORICALLY EXCLUDED COMMUNITIES
4.1 ANALYSIS
Is the project located in an underserved or
historically excluded community?
Yes
No
partially located in an underserved community
What was the basis for determining if any part of project is located in or bene fits an historically excluded community:
(only check a box if in or partially in a n historically excluded community)
a. Median Household Income
b. CalEnviroScreen 4.0
c. Free or Reduced-Price School Meals
d. Healthy Places Index
e. Native American Tribal Lands
f. Other
4.2 BENEFITS TO UNDERSERVED or HISTORICALLY EXCLUDED COMMUNITY 112
The City of Fontana recognizes that the impacts of environmental neglect and economic hardship are not experienced equally across all neighborhoods. Certain areas, particularly those identified as disadvantaged by the California Healthy Places Index and CalEnviroScreen tools, have faced persistent challenges such as illegal dumping , graffiti, and underinvestment in public infrastructure. This project was intentionally designed to serve those very communities, delivering visible improvements, meaningful employment, and stronger pathways to long-term stability.
Job Access and Workforce Opportunity
One of the most direct benefits of this initiative is the creation of paid part -time employment opportunities for residents who have historically faced barriers to the workforce. These positions, offered through the City’s Public Works Depar tment in partnership with The Path, Fontana’s homelessness and workforce readiness program, prioritize individuals with justice involvement, unstable housing histories, or gaps in traditional employment. For many participants, this project will represent t heir first formal connection to municipal work, providing real-world experience, a supportive structure, and transferable skills that can be carried into future career paths. In doing so, the project serves as both a short -term income opportunity and a stepping stone toward long-term employment.
Cleaner, Safer Public Spaces
The City’s approach to litter abatement and graffiti removal goes beyond simple beautification. When streets are clean, walkways are safe, and bus stops are maintained, communities experience increased public safety, mobility, and wellness. Target areas for cleanup were selected based on service request data, resident feedback, and proximity to public transit, schools, and parks, ensuring that the most vulnerable areas receive attention first. By focusing resources where the need is greatest, the City aims to reverse visible signs of neglect and support a safer daily experience for pedestrians, children, seniors, and families.
Civic Pride and Community Stewardship
Restoring dignity to public spaces is not just about what the City can do, but it’s about creating a culture where residents feel empowered to care for their neighborhoods. Through these efforts, the City will foster a renewed sense of community pride. This visibility sends a powerful message that every resident has a stake in the future of their community, and that collective action leads to lasting change.
Connection to Public Resources and Services
Throughout implementation, the City will use this project as a platform to con nect residents with additional services, including housing assistance, job training, mental health resources, and City - sponsored programs. Crew members hired through The Path will be connected to wraparound services to support long-term success. Engagement events will double as outreach touchpoints, where residents can not only help beautify their neighborhoods, but also learn about how to report illegal dumping, access housing support, or connect with other City departments. This multi -layered approach reflects Fontana’s mission to serve the whole person and build systems of access and inclusion.
In summary, this project is a targeted investment in people and places that have long been underrepresented in funding and attention. It combines equity -driven emp loyment with visible environmental improvements and deeper civic engagement, making it a model for inclusive, community-led revitalization.
5 LETTER OF SUPPORT
5.1 LETTER OF SUPPORT
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Instructions – Attach any applicable documents as follows:
• Attachment A: Project / Data Maps
• Attachment B: Public Engagement Plan
• Attachment C: Existing Site Photos
• Attachment D: Letters of Support
• Attachment E: Cost Breakdown & Estimate
o Break down expenses by category (e.g., staff time, equipment, materials, outreach, etc.) o Briefly explain the purpose of each cost to demonstrate alignment with project goals.
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Attachment B – Public Engagement Plan
City of Fontana
Clean California Community Clean Up & Enhancement Program (CCEP)
1. Purpose of Engagement
The City of Fontana recognizes that community involvement is essential to the success and long-term impact of beautification and litter abatement projects. This engagement plan outlines how the City will inform, involve, and collaborate with residents, stakeholders, and community organizations throughout the planning, implementation, and reporting phases of the proposed Clean CA project.
2. Goals of Public Engagement
• Ensure local stakeholders are aware of the project and understand its goals. • Provide opportunities to share input on cleanup priorities and locations. • Encourage active participation through volunteer events and community service opportunities. • Build lasting trust and transparency through consistent communication and visibility. • Celebrate community contributions and elevate positive public narratives.
3. Engagement Activities & Timeline
Engagement Activity Description Timeline
Partnership Circles
(Quarterly Check-Ins)
Host quarterly roundtables with partners from The Path, workforce boards, CBOs, and city departments to assess
project progress and gather feedback.
Apr 2026 –
Apr 2027
Social Media & City
Website Updates
Regular project highlights, photos, cleanup stats, and
workforce stories shared via City of Fontana platforms. Monthly Council & Commission
Briefings
Provide updates at Mayor’s Advisory Council and other
relevant Commissions Periodic
Community
Recognition Features
Spotlight participants and volunteers on social media and City publications, highlighting their impact and contributions.
Jun 2026 –
Apr 2027
4. Community Partners Involved
• Pathway to Housing Program
• Nonprofits focused on homelessness efforts
• Mayor’s Advisory Council on Homelessness
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5. Outreach Methods
• City website banner and project updates
• Monthly newsletter
• Posts and updates on official City of Fontana social media accounts
6. Language Access & Accessibility
All materials will be provided in both English and Spanish, and accessible versions will be made available for individuals with visual impairments. Outreach efforts will ensu re engagement across diverse demographics.
7. Documentation & Reporting
The City will document all outreach activities, participation numbers, feedback collected, and media used. Engagement outcomes will be summarized in interim and final project reports submitted to Caltrans, with visual documentation included (photos, attendance sheets, flyers, etc.).
8. Contact Information
Public Works Department
City of Fontana
8353 Sierra Avenue, Fontana, CA 92335
Tel: (909) 350-6760
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Attachment C – Existing Site Photos
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119
120
121
122
123
124
125
126
127
128
129
130
131
132
133
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Attachment E – Cost Breakdown & Estimate
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Clean California Community Cleanup and Employment Pathways (CCEP) Grant Program Attachment E – Cost Breakdown and Estimate
Applicant Name: City of Fontana
Project Title: Clean California Community Clean Up & Enhancement Program (CCEP) District: _______________________________________________ Date: _________________________________________________
1. Summary of Estimated Project Costs
Cost Category Description of Activities / Deliverables Estimated Cost ($) Funding Source Eligible / In-
Kind
A. Direct Labor Costs
Staff or crew time directly related to project
implementation (cleanup, workforce training,
coordination).
$270,000 Clean California
CCEP Grant Eligible
B. Workforce
Development Partners
Costs for partnerships with workforce
organizations (e.g., training programs, stipends,
supervision).
$0 Eligible
C. Cleanup and
Beautification
Materials
Litter collection supplies, disposal fees,
landscaping or greening materials, safety
equipment.
$0 Eligible
D. Equipment Rental /
Use
Temporary use or rental of vehicles, tools, or
heavy equipment directly used for project
activities.
$0 Eligible
E. Outreach and
Engagement
Community engagement events, educational
campaigns, signage, printed materials,
translation, youth outreach.
$0 Eligible
F. Project
Administration (Direct)
Direct administrative work tied to project
delivery, including reporting, documentation,
and coordination.
$30,000 Clean California
CCEP Grant
Eligible
(Limited to
≤10%)
G. In-Kind
Contributions
Volunteer labor, donated materials, facilities, or
services. $0 Local / Partner In-Kind
H. Other Direct Costs Any other eligible direct costs (specify). $0 Eligible
TOTAL ESTIMATED
PROJECT COST
$300,000 Clean California
CCEP Grant
2. Cost Estimate Narrative
1. Outreach and Engagement
Estimated Cost: $0
While outreach is a vital part of this project, the City will leverage existing City resources to support public engagement and volunteer recruitment activities. These efforts will be supported through in-kind staff time and communication platforms already in use across City departments, including access to the City website, newsletter, and social media.
2. Direct Labor Costs
Estimated Cost: $270,000
This is the core investment of the proposed project. Funds will support:
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Clean California Community Cleanup and Employment Pathways (CCEP) Grant Program Attachment E – Cost Breakdown and Estimate
• Five (5) part-time Public Works staff members and one (1) Public Works Supervisor, working 20 hours per week for one year.
• Establish a second crew by adding two (2) part time positions to operate on the days the current crew is not scheduled to enable expanded service coverage four days per week. • Priority hiring will go to individuals connected to Pathway to Housing program, the City’s workforce re-entry and housing program.
• Wages, payroll taxes, onboarding, training, uniforms, and scheduling support are included in this cost.
These positions will be responsible for litter abatement, graffiti removal, and beautification in disadvantaged areas. This investment aligns with the City's dual commitment to environmental improvement and inclusive economic opportunity.
3. Cleanup & Beautification Materials
Estimated Cost: $0
Cleanup materials (trash bags, gloves, graffiti removal kits, safety vests, etc.) will be provided through the City’s existing Public Works inventory and general operating budget. This allows the City to maximize funding for employment without compromising operational quality. These in-kind materials support the direct work of the crew and will be tracked for reporting purposes.
4. In-Kind Contributions
Estimated Cost: $0 (value provided in-kind)
While no direct grant funding is requested in this category, the City is contributing substantial in-kind support to the project, including:
• Oversight and coordination by City leadership and department heads. • Use of City-owned trucks and equipment for field operations. • Access to data tracking platforms and IT systems.
• Grant compliance, procurement, and HR coordination support.
These contributions strengthen the project’s sustainability and ensure alignment with existing City operations.
5. Project Administration -- Direct
Estimated Cost: $30,000
This will fund our staff member who will oversee:
• Quarterly grant reporting to Caltrans.
• Invoice and draw request processing.
• Site documentation, program performance tracking, and data entry. • Ongoing communication with field supervisors and finance staff.
This role ensures full compliance with Clean CA requirements and provides continuity and accountability from award through close-out.
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City of Fontana
Action Report
City Council Meeting
8437 Sierra Avenue
Fontana, CA 92335
File #: 26-0892 Agenda Date: 5/26/2026
Agenda #: C. Category: Consent Calendar
FROM:
Public Works
SUBJECT:
Award Bid for Ralph M. Lewis Sports Park Artificial Turf Installation for Fields 5 & 6 (PW-26-180-SB).
RECOMMENDATION:
1. Award bid and authorize the City Manager to enter into a construction contract with FieldTurf USA, Inc. for Ralph M. Lewis Sports Park Artificial Turf Installation for Fields 5 & 6 in the amount of $423,603.32 and authorize a 10% contingency in the amount of $42,360.00 (PW-26-180-SB).
2. Authorize the City Manager to enter into any related items on behalf of the City of Fontana for Ralph M. Lewis Sports Park Artificial Turf Installation for Fields 5 & 6 (PW-26-180-SB).
COUNCIL GOALS:
· Invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
DISCUSSION:
The artificial turf fields at Ralph M. Lewis Sports Park were last replaced in 2015. Since then, the original 8-year warranty period has expired, and they are nearing the end of their expected service life.
On April 14, 2026, the City Council approved the purchase of new replacement artificial turf materials for fields 5 & 6 at Ralph M. Lewis Sports Park. The installation of those materials requires a competitive process. This contract (PW-26-180-SB) is for the labor and installation of those materials and includes the removal and proper disposal of the existing artificial turf. These fields are scheduled to be replaced in July 2026 to avoid conflicts with scheduled games.
On April 30, 2026, at 2:00pm, the bids for this contract were opened. A total of two (2) bids were received. The apparent low bidder (Greenfield Landscaping) bid was determined non-responsive and was rejected. FieldTurf USA, Inc. submitted a bid in the amount of $423,603.32. After reviewing the bid responses, Purchasing Division and Public Works staff have determined FieldTurf USA, Inc. to be the lowest responsive and responsible bidder. The engineer’s estimate was $422,000.00.
FISCAL IMPACT:
The total fiscal impact for this contract is $465,963.32. Funding is included in the Fiscal Year 2025- 2026 operating budget in Org# 60437000.8130.
MOTION:
Approve Staff Recommendation
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City of Fontana
Ralph M. Lewis Sports Park Artificial Turf Installation for Fields 5 & 6 (PW-26-180-SB), bidding on 04/30/2026 2:00 PM (PDT)
Printed 04/30/2026
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City of Fontana
Ralph M. Lewis Sports Park Artificial Turf Installation for Fields 5 & 6 (PW-26-180-SB), bidding on 04/30/2026 2:00 PM (PDT)
Printed 04/30/2026
PlanetBids
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City of Fontana
Ralph M. Lewis Sports Park Artificial Turf Installation for Fields 5 & 6 (PW-26-180-SB), bidding on 04/30/2026 2:00 PM (PDT)
Printed 04/30/2026
PlanetBids
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City of Fontana
Ralph M. Lewis Sports Park Artificial Turf Installation for Fields 5 & 6 (PW-26-180-SB), bidding on 04/30/2026 2:00 PM (PDT)
Printed 04/30/2026
PlanetBids
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City of Fontana
Action Report
City Council Meeting
8437 Sierra Avenue
Fontana, CA 92335
File #: 26-0984 Agenda Date: 5/26/2026
Agenda #: D. Category: Consent Calendar
FROM:
Engineering
SUBJECT:
Award a bid Construction Contract for the Comprehensive Pavement Rehabilitation for High- Maintenance Segments Project (DE-26-100-SB)
RECOMMENDATION:
1. Award bid and authorize the City Manager to enter into a construction contract with Matich Corporation for the construction of the Comprehensive Pavement Rehabilitation for High- Maintenance Segments Project in the amount of $2,025,911.00 and authorize a 10% contingency in the amount of $202,591.10 (DE-26-100-SB).
2. Approve and authorize the City Manager to enter into any and all utility agreements, utility easements, and subsequent agreements on behalf of the City of Fontana for the Comprehensive Pavement Rehabilitation for High-Maintenance Segments Project.
COUNCIL GOALS:
· To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
· To invest in the City’s infrastructure (streets, sewers, parks, etc.) by providing for the development of new infrastructure.
· To invest in the City’s infrastructure (streets, sewers, parks, etc.) by focusing on relief of traffic congestion.
DISCUSSION:
The City of Fontana’s 7-Year Pavement Management Plan includes the streets associated with the Comprehensive Pavement Rehabilitation for High-Maintenance Segments Project (“Project”). The proposed improvements for this Project include full depth asphalt removal and replacement, mill and overlay, and reconstruction of non-ADA compliant curb ramps. This project will improve ride quality, increase pavement service life, and enhance the safety of both vehicular and pedestrian traffic.
On April 16, 2026, the bids for this project were opened. A total of five (5) bids were received ranging from $2,025,911.00 to $2,555,268.90. The Engineer’s Estimate was $2,723,516.00. After reviewing the proposed bid documents and performing reference checks, Engineering staff has determined Matich Corporation to be the lowest responsive and responsible bidder in the amount of $2,025,911.00.
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File #: 26-0984 Agenda Date: 5/26/2026
Agenda #: D. Category: Consent Calendar
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $2,025,911.00 for the full term of the construction and $202,591.10 for construction contingency, for a total of $2,228,502.10. These amounts are included in the Fiscal Year 2025-26 budget, in 37604103-601-B-8330 and 37604103- 601-B-8331 respectively.
MOTION:
Approve staff recommendation.
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Bid Results
Comprehensive Pavement Rehabilitation for High-
Maintenance Segments
DE-26-100-SB
1. Matich Corporation $2,025,911.00
San Bernardino, CA
2. Sequel Contractors, Inc. $2,334,314.85
Santa Fe Springs, CA
3. R.J. Noble Company $2,369,329.95
Orange, CA
4. Gentry Brothers, Inc. $2,411,058.40
Irwindale, CA
5. All American Asphalt $2,555,268.90
Corona, CA
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City of Fontana
Comprehensive Pavement Rehabilitation for High-Maintenance Segments (DE-26-100-SB), bidding on 04/16/2026 2:00 PM (PDT)
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City of Fontana
Comprehensive Pavement Rehabilitation for High-Maintenance Segments (DE-26-100-SB), bidding on 04/16/2026 2:00 PM (PDT)
Printed 04/20/2026
PlanetBids
149
City of Fontana
Comprehensive Pavement Rehabilitation for High-Maintenance Segments (DE-26-100-SB), bidding on 04/16/2026 2:00 PM (PDT)
Printed 04/20/2026
PlanetBids
150
City of Fontana
Comprehensive Pavement Rehabilitation for High-Maintenance Segments (DE-26-100-SB), bidding on 04/16/2026 2:00 PM (PDT)
Printed 04/20/2026
PlanetBids
151
City of Fontana
Comprehensive Pavement Rehabilitation for High-Maintenance Segments (DE-26-100-SB), bidding on 04/16/2026 2:00 PM (PDT)
Printed 04/20/2026
PlanetBids
152
City of Fontana
Comprehensive Pavement Rehabilitation for High-Maintenance Segments (DE-26-100-SB), bidding on 04/16/2026 2:00 PM (PDT)
Printed 04/20/2026
PlanetBids
153
City of Fontana
Comprehensive Pavement Rehabilitation for High-Maintenance Segments (DE-26-100-SB), bidding on 04/16/2026 2:00 PM (PDT)
Printed 04/20/2026
PlanetBids
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PROJECTLOCATIONPROJECTLOCATION
PROJECTLOCATION
COMPREHENSIVE PAVEMENT REHABILITATION FORHIGH-MAINTENANCE SEGMENTS
TITLE SHEET
CITY OF FONTANA
LEGENDABBREVIATIONSVICINITY & SHEET INDEX MAPN.T.S
BASIS OF BEARINGS
UTILITY PROVIDERS
GENERAL NOTES
NOTE TO CONTRACTOR
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City of Fontana
Action Report
City Council Meeting
8437 Sierra Avenue
Fontana, CA 92335
File #: 26-0985 Agenda Date: 5/26/2026
Agenda #: E. Category: Consent Calendar
FROM:
Public Works
SUBJECT:
Roadway Asset Services, LLC Pavement & Asset Management Data Collection Services RECOMMENDATION:
1. Authorize the Purchasing Division to utilize the HGACBuy Cooperative Purchasing Program for Pavement and Asset Management Services under Contract No.HP08-25, per Purchasing Policies and Procedures Manual 3.1.5 Non-Competitive Proposal - by Another Public Agency.
2. Authorize the City Manager to enter into a Professional Services Agreement with Roadway Asset Services, LLC, in the amount of $242,335.00 Pavement & Asset Management Services and any future amendments.
COUNCIL GOALS:
· Invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
· Invest in the City’sinfrastructure (streets, sewers, parks, etc.) by providing for the development of new infrastructure.
DISCUSSION:
The City of Fontana Public Works Department is responsible for maintaining approximately 1,406.46 lane miles of roadway infrastructure, including pavement, striping, pavement markings, as well as a citywide inventory of traffic signs necessary to ensure safe and efficient traffic operations for motorists, pedestrians, and cyclists. Proper maintenance of these critical transportation assets is essential to preserving public safety, supporting efficient traffic flow, protecting the City’s infrastructure investment, and ensuring compliance with applicable state and federal roadway visibility and retro reflectivity standards.
As part of the City’s continued commitment to proactive infrastructure management, staff recommends retaining Roadway Asset Services, LLC (RAS) to perform a comprehensive, citywide right-of-way asset inventory and pavement condition assessment utilizing advanced automated data collection technology.
The proposed scope of work includes windshield and field-based assessments of all City-maintained traffic signs, pavement striping, pavement legends, and roadway pavement conditions, providing a complete linear assessment of the City’s roadway network. Using high-resolution imagery, geospatial City of Fontana Printed on 5/21/2026Page 1 of 3
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mapping, and automated condition evaluation methods, roadway assets will be assessed for retro reflectivity performance, physical condition, placement, visibility, and compliance with Federal and California Manual on Uniform Traffic Control Devices (MUTCD) standards.
In addition, RAS will conduct a comprehensive pavement condition survey, calculating industry- recognized conditions including Pavement Condition Index (PCI), Overall Condition Index (OCI), and Pavement Quality Index (PQI). These standardized performance metrics will provide the Engineering and Public Works Departments with objective, defensible data necessary to evaluate pavement conditions, identify deterioration trends, and prioritize maintenance and rehabilitation activities. This information will be critical to the continued pavement improvements that are part of the city's 7-year pavement program.
All collected asset data, imagery, and condition assessments will be integrated directly into the City’s asset management software, creating a centralized infrastructure database that will support ongoing maintenance operations and long-term planning.
This assessment will provide the City with a verified baseline inventory of roadway assets while establishing a defensible compliance program for federal and state retro reflectivity requirements.
The resulting data will allow staff to identify assets nearing the end of their service life, prioritize replacement and rehabilitation efforts, allocate resources more effectively, and implement data-driven maintenance strategies.
The information collected through this effort will support:
· Proactive pavement preservation and roadway maintenance planning · Prioritization of capital improvement projects based on measurable asset conditions · Improved coordination between pavement, striping, signing, and utility work · Long-term budgeting, maintenance forecasting, and lifecycle cost management · Development of rotating maintenance schedules based on asset performance · Enhanced ability to pursue external funding opportunities with documented condition data, Reduction of redundant work through coordination with CIP paving schedules The completed inventory will serve as a living database and critical planning tool for the Public Works and Engineering Departments, providing the technical expertise and data-driven tools necessary to make informed infrastructure investment decisions, maximize the service life of roadway assets, improve operational efficiency, ensure regulatory compliance, and enhance the long-term safety, reliability, and sustainability of Fontana’s transportation infrastructure.
The HGAC Buy Cooperative Purchasing Program created the Houston-Galveston Area Council and is the largest of 24 Councils of Governments in the State of Texas. Products and services are contracted after having been subjected to either a competitive bid or competitive proposal process.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $242,335.00 and has been included in the 2025-26 adopted budget in accounts 60437000-8130 $50,290.00, and 60437100-8130 $192,045.00.
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Agenda #: E. Category: Consent Calendar
MOTION:
Approve staff recommendation.
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Contract
No.: HP08-25 Date
Prepared: 4/23/2026
Buying
Agency: Contractor:
Contact
Person:
Prepared
By:
Phone: Phone:
Fax: Fax:
Email: Email:
Quan Item No Unit Pr Total
1 1 2,000.00 $ 2,000.00$
1 2 2,425.00 $ 2,425.00$
1 3 6,750.00 $ 6,750.00$
700 4 90.00 $ 63,000.00$
700 5 40.00 $ 28,000.00$
1 6 1,500.00 $ 1,500.00$
588 7 12.00 $ 7,056.00$
1 Data-1 10,000.00 $ 10,000.00$
588 Alt-13 8.00 $ 4,704.00$
1 Data-3 20,000.00 $ 20,000.00$
1 Alt-7 8,700.00 $ 8,700.00$
1176 ROW-7 16.50 $ 19,404.00$
1176 ROW- 8 16.50 $ 19,404.00$
1176 ROW-1 42.00 $ 49,392.00$
-$ - $
242,335.00$
Quan Unit Pr Total
-$
-$
-$
-$
-$
0%
-$
242,335.00$
Software (OpenGov) Parameters Configuration for Multi-Year Analysis Pavement Report with 1 Round of Multi-Year Budget Scenarios Pavement Marking Inventory
Sign and Support Inventory
Pavement Striping Inventory
(909)350-6530
A. Catalog / Price Sheet Items being purchased - Itemize Below - Attach Additional Sheet If Necessary Total From Other Sheets, If Any:
RAS will bill lump sum based on percent complete for each task item Subtotal A:
Project Initiation and Administration
Service Description
GIS Centerline Identification & GPS Network Creation
Field Setup & Mobilization
Collect Paved Road Network
Modified ASTM D6433 [PCI] RoadTRIPTM AI with 100% Rating Virtual RAS Data Reviews
Pavement Width Verifications
Software Data Import: Pavement Condition & Attributes (OpenGov) Management Section Spatial Optimization
For this transaction the percentage is:
CONTRACT PRICING WORKSHEET
For Catalog & Price Sheet Type Purchases
General Description
of Product: Pavement & Asset Management Services
[email protected]
Roadway Asset Services, LLC
Bart Williamson, CEO
(210) 837-5249
[email protected]
This Worksheet is prepared by Contractor and given to End User. If a PO is issued, both documents MUST be faxed to H-GAC @ 713-993-4548. Therefore please type or print legibly.
City of Fontana, CA
Catalog / Price Sheet
Name: HP08-25_Response_Price_List_Form (RAS)_JUN25
Kyle Scribner
Delivery Date: D. Total Purchase Price (A+B+C):
B. Unpublished Options, Accessory or Service items - Itemize Below - Attach Additional Sheet If Necessary (Note: Unpublished Items are any which were not submitted and priced in contractor's bid.) Subtotal B:
Total From Other Sheets, If Any:
C. Other Allowances, Discounts, Trade-Ins, Freight, Make Ready or Miscellaneous Charges Description
Subtotal C:
Check: Total cost of Unpublished Options (B) cannot exceed 25% of the total of the Base Unit Price plus Published Options (A+B).
159
City of Fontana
Action Report
City Council Meeting
8437 Sierra Avenue
Fontana, CA 92335
File #: 26-0986 Agenda Date: 5/26/2026
Agenda #: F. Category: Consent Calendar
FROM:
Engineering
SUBJECT:
Award a Professional Services Agreement with Cordoba Corporation for Construction Management Services for the Regional Navigation Center Tenant Improvements Project (SQ-43-DE-23-2) RECOMMENDATION:
1. Award and authorize the City Manager to enter into a Professional Services Agreement with Cordoba Corporation for Construction Management Services for the Regional Navigation Center Tenant Improvements Project in the amount of $535,771.00 (Request for Proposals SQ-43-DE-23 -2).
2. Approve and authorize the City Manager to enter into any future amendments to the Professional Services Agreement.
COUNCIL GOALS:
· To provide a diverse range of housing types and levels of affordability while addressing homelessness in the community by promoting diverse range of housing projects and levels of affordability.
· To provide a diverse range of housing types and levels of affordability while addressing homelessness in the community by address Homelessness through proactive programs, including the efforts of the COAST and MET teams.
· To invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
· To invest in the City’s infrastructure (streets, sewers, parks, etc.) by creating and promoting community through people, parks, and programs.
DISCUSSION:
The City of Fontana’s Capital Improvement Program Budget includes the Regional Navigation Cetner Tenant Improvements Project (“Project”).The proposed tenant improvements will provide for conversion of the existing industrial facility located at 11109 Jasmine St., Fontana, CA 92337 into a Regional Navigation Center, which is intended to house chronically homeless individuals in small dormitory-style living quarters, as well as provide individual living units for those that require less intensive care. Improvements to the facility will consist of the construction of meeting and office spaces for the general use of the occupants and for counseling services, group and individual living City of Fontana Printed on 5/21/2026Page 1 of 2
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spaces, a reception lobby, a commercial kitchen, food storage, restrooms, showers/baths, laundry rooms, a dining hall, recreation areas, and all associated electrical, plumbing, HVAC, technology and site improvements required. It is estimated that the facility will house up to two hundred (200) chronically homeless individuals in small dormitory-style living quarters and provide individuals living units for those that require less intensive care.
On March 12, 2026, the City issued a Request for Proposals (RFP) for Construction Management Services to six (6) prospective bidders through the Purchasing Office. Five (5) prospective bidders downloaded the RFP documents. On April 2, 2026, proposals were received from three (3) firms interested in providing construction management services for the project. The proposals received ranged from $535,771.00 to $1,022,500.00 for all phases, and were evaluated and ranked in accordance with City policies and procedures.
Based on evaluations, staff recommend approval of a Professional Services Agreement with Cordoba Corporation of Ontario, CA, due to their experience, available staffing and detailed approach to construction management. The total not-to-exceed amount of the Professional Services Agreement is $535,771.00.
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is $535,771.00 for the full term of the Professional Services Agreement and is included in the FY 2025-26 budget in 37600084-601-A- 8130.
MOTION:
Approve staff recommendation.
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162
Ranking Matrix
Regional Navigation Center Project
Construction Management Services RFP
SQ-43-DE-23-2
Firm Rank
Cordoba Corporation 1
Ontario, CA
Griffin Structures, Inc. 2
Irvine, CA
Transtech Engineers, Inc. 3
Chino, CA
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CITY OF FONTANA
PROFESSIONAL SERVICES AGREEMENT
SQ-43-DE-23-2
This Agreement is made and entered into as of May 26, 2026 by and between the City of Fontana, a public agency organized and operating un der the laws of the State of California with its principal place of business at 8353 Sierra Aven ue, Fontana, California 92335 (“City”), and Cordoba Corporation, a Corporation with its princip al place of business at 3105 Sedona Court, Ontario, California 91764 (hereinafter referred to as “Consultant”). City and Consultant are sometimes individually referred to as “Party” and collectively as “Parties” in this Agreement.
RECITALS
A. City is a public agency of the State of Californ ia and is in need of professional services for the following project:
Regional Navigation Center Tenant Improvements Proj ect (hereinafter referred to as “the Project”).
B. Consultant is duly licensed and has the necessar y qualifications to provide such services.
C. The Parties desire by this Agreement to establis h the terms for City to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit “A.”
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit “B.” b. In no event shall the total amount paid for serv ices rendered by Consultant under this Agreement exceed the sum of $535,771.00 [Five Hundred Thirty-Five Thousand Seven Hundred Seventy-One and No Cents]. This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warr anted, it shall be processed in the following manner: a letter outlining the changes shall be fo rwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall 164
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be prepared by the City and executed by both Partie s before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and o ther evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the dat e of final payment under the contract for inspection by City.
5. Term
The term of this Agreement shall be from May 26, 2026 to November 26, 2028, unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project. Consultant shall perform its services in a prompt and timely manner within the term of th is Agreement and shall commence performance upon receipt of written notice from the City to proceed (“Notice to Proceed”). The Notice to Proceed shall set forth the date of commencement of work.
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyon d the reasonable control of the non- performing party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquake s; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, an d other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-perform ing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued p erformance and the efforts being made to resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws , ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, a s requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.
8. Standard of Care
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Consultant’s services will be performed in accordan ce with generally accepted professional practices and principles and in a mann er consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer th is Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer wi thout such consent shall be void and without legal effect and shall constitute grounds for termi nation. Subcontracts, if any, shall contain a provision making them subject to all provisions sti pulated in this Agreement. Nothing contained herein shall prevent Consultant from employing inde pendent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Contractor
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an emp loyee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured al l insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liability
(i) The Consultant shall take out and maintain, dur ing the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a form and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insu rance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Li ability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must i nclude coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclu sion deleted
(7) Contractual Liability with respect to this Agre ement (8) Property Damage
(9) Independent Contractors Coverage
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(iv) The policy shall contain no endorsements or p rovisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, off icers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 10 01 and 20 37 10 01, or endorsements providing the exact same coverage. (vi) The general liability program may utilize eit her deductibles or provide coverage excess of a self-insured retention , subject to written approval by the City, and provided that such deductibles shall not apply to the City as an additional insured. b. Automobile Liability
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
(ii) Coverage for automobile liability insurance sh all be at least as broad as Insurance Services Office Form Number CA 0 0 01 covering automobile liability (Coverage Symbol 1, any auto).
(iii) The policy shall give City, its officials, o fficers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the a utomobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers’ Compensation/Employer’s Liability
(i) Consultant certifies that he/she is aware of th e provisions of Section 3700 of the California Labor Code which requires ev ery employer to be insured against liability for workers’ compensation or to undertake self-insu rance in accordance with the provisions of that code, and he/she will comply with such provisi ons before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performa nce of the work under this Agreement, the Consultant shall maintain full compensation insuran ce for all persons employed directly by him/her to carry out the work contemplated under th is Agreement, all in accordance with the “Workers’ Compensation and Insurance Act,” Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Emp loyer’s Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers’ compensation c overage of the same type and limits as specified in this section.
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d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to t he City and in an amount indicated herein.
This insurance shall be endorsed to include contractual liability applicable to this Agreement and shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. “Covered Professional Services” as designated in the policy must specifically include work performed under this Agreement. The policy must “pay on behalf of” the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Policy Limits Required
(i) The following insurance limits are required for the Agreement:
Combined Single Limit
Commercial General Liability $1,000,000 per occurr ence/ $2,000,000 aggregate for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 combined single l imit Employer’s Liability $1,000,000 per accident or d isease Professional Liability $1,000,000 per claim and a ggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits contained in this section are not intended as a limitation on coverag e, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. A ny available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer’s equivalent) signed by the insurer’s representative and Certific ate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, wher e appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thir ty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to 168
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non-payment of premium. If any of the required coverage is cancelled or expires during the term of this Agreement, the Consultant shall deliver ren ewal certificate(s) including the General Liability Additional Insured Endorsement to the Cit y at least ten (10) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Au tomobile Policy shall each contain a provision stating that Consultant’s policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one (1) year extended reporting pe riod A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C) if the policy is replaced by another claims-made policy wi th a retroactive date subsequent to the effective date of this Agreement.
(iv) All required insurance coverages, except for t he professional liability coverage, shall contain or be endorsed to provide a waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in complianc e with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers a nd insurance clauses from each of its subconsultants.
(v) The limits set forth herein shall apply separat ely to each insured against whom claims are made or suits are brought, except with respect to the limits of liability.
Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant’s indemnification obligations to the City and shall not preclude the City from taking such ot her actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by accept able insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or com panies with a current A.M. Best's rating of no less than A :VII and admitted to transact in the business of insurance in the State of California, o r otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.
i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qu alify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreemen t, including but not limited to, the provisions concerning indemnification.
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(ii) If at any time during the life of the Agreemen t, any policy of insurance required under this Agreement does not co mply with these specifications or is canceled and not replaced, City has the right but n ot the duty to obtain the insurance it deems necessary and any premium paid by City will be prom ptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Con sultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provid e complete copies of all insurance policies in effect for the duration of the Project. (iv) Neither the City nor any of its officials, off icers, employees, agents or volunteers shall be personally responsible for a ny liability arising under or by virtue of this Agreement.
j. Subconsultant Insurance Requirements. Consultan t shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using ISO form CG 20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
12. Indemnification .
a. To the fullest extent permitted by law, Consulta nt shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers, and agents free and harmless from any and all claims, d emands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in l aw or equity, to property or persons, including wrongful death, in any manner arising out of, pert aining to, or incident to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant’s services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorney’s fees and other related costs and exp enses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by Consultant, the City, its officials, officers, employees, agents, or volunteers.
b. If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance of “design professi onal” services (as that term is defined under Civil Code section 2782.8), then, and only to the e xtent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.
13. California Labor Code Requirements.
a. Consultant is aware of the requirements of Cal ifornia Labor Code Sections 1720 et seq. and 1770 et seq., which require the pa yment of prevailing wage rates and the performance of other requirements on certain “publi c works” and “maintenance” projects 170
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(“Prevailing Wage Laws”). If the services are bein g performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees t o fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Preva iling Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages (La bor Code Sections 1771, 1774 and 1775), employment of apprentices (Labor Code Section 1777. 5), certified payroll records (Labor Code Sections 1771.4 and 1776), hours of labor (Labor Code Sections 1813 and 1815) and debarment of contractors and subcontractors (Labor Code Secti on 1777.1). The requirement to submit certified payroll records directly to the Labor Com missioner under Labor Code section 1771.4 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Section 1771.4. b. If the services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Co de Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such s ervices must be registered with the Department of Industrial Relations. Consultant sha ll maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1. c. This Agreement may also be subject to complian ce monitoring and enforcement by the Department of Industrial Relations. It shall be Consultant’s sole responsibility to comply with all applicable registration and labo r compliance requirements. Any stop orders issued by the Department of Industrial Relations ag ainst Consultant or any subcontractor that affect Consultant’s performance of services, includ ing any delay, shall be Consultant’s sole responsibility. Any delay arising out of or result ing from such stop orders shall be considered Consultant caused delay and shall not be compensabl e by the City. Consultant shall defend, indemnify and hold the City, its officials, officer s, employees and agents free and harmless from any claim or liability arising out of stop orders i ssued by the Department of Industrial Relations against Consultant or any subcontractor.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies t hat it fully complies with all requirements and restrictions of state and federal law respectin g the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.
15. Reserved.
16. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce an y term of this Agreement, the action shall be brought in a state or federal court situated in the County of San Bernardino, State of California. 171
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17. Termination or Abandonment
a. City has the right to terminate or abandon any p ortion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possessio n to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work compl eted prior to termination. If said termination occurs prior to completion of any task for the Proj ect for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed t o by City and Consultant of the portion of such task completed but not paid prior to said term ination. City shall not be liable for any costs other than the charges or portions thereof which ar e specified herein. Consultant shall not be entitled to payment for unperformed services, and s hall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provi de further services under this Agreement upon thirty (30) calendar days’ written notice to City only in the event of substantial failure by City to perform in accordance with the t erms of this Agreement through no fault of Consultant.
18 Documents. Except as otherwise provided in “Te rmination or Abandonment,” above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.
19. Organization
Consultant shall assign Syed Raza, PE, as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
CITY:
City of Fontana
8353 Sierra Avenue
Fontana, California 92335
Attn: Jeffrey Kim, Department of Engineering
CONSULTANT:
Cordoba Corporation
3105 Sedona Court
Ontario, CA 91764
Attn: Trevor Mason
and shall be effective upon receipt thereof.
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22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.
23. Equal Opportunity Employment.
Consultant represents that it is an equal opportuni ty employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other intere sts protected by the State or Federal Constitutions. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
24. Entire Agreement
This Agreement, with its exhibits, represents the e ntire understanding of City and Consultant as to those matters contained herein, an d supersedes and cancels any prior or contemporaneous oral or written understanding, prom ises or representations with respect to those matters covered hereunder. Each Party acknow ledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void . This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
25. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the remaining provisions unenforceable, invalid or illegal.
26. Successors and Assigns
This Agreement shall be binding upon and shall inur e to the benefit of the successors in interest, executors, administrators and assigns of each Party to this Agreement. However, Consultant shall not assign or transfer by operatio n of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.
27. Non-Waiver
None of the provisions of this Agreement shall be c onsidered waived by either Party, unless such waiver is specifically specified in writing.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. City’s Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with this Project or other projects.
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30. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working sol ely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it ha s not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or othe r consideration contingent upon or resulting from the award or making of this Agreement. For br each or violation of this warranty, City shall have the right to rescind this Agreement without li ability. For the term of this Agreement, no director, official, officer or employee of City, du ring the term of his or her service with City, shal l have any direct interest in this Agreement, or obta in any present or anticipated material benefit arising therefrom.
[SIGNATURES ON FOLLOWING PAGE]
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SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF FONTANA AND CORDOBA CORPORATION
CITY OF FONTANA
By:
Matthew C. Ballantyne
City Manager
CORDOBA CORPORATION
By:
Michael J. Boomsma
Executive Vice President
Attest:
By:
Germaine McClellan Key
City Clerk
By:
Phillip Burum
Deputy City Manager
Approved as to form:
Best Best & Krieger LLP
City Attorney
By: _____________________________
Gia Kim
Public Works Director / City Engineer
IN COMPLIANCE WITH CONTRACT INSURANCE REQUIREMENTS
By: ______________________________
Rakesha Voss
Human Resources & Risk Management Director
IN COMPLIANCE WITH PURCHASING AND CONTRACT ADMINIST RATION POLICIES/PROCEDURES
___________________________________
Jessica Brown
Chief Financial Officer
Purchasing Office
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EXHIBIT A
Scope of Services
176
177
178
179
14 16498.00150\32126437.1
EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice City on a monthly cycle. Consultant will include with each invoice a detailed progress report that indicates the amount of budget spent on each task. Consultant will inform City regarding any out-of-scope work being performed by Consultant. This is a time-and-materials contract.
180
181
City of Fontana
Action Report
City Council Meeting
8437 Sierra Avenue
Fontana, CA 92335
File #: 26-0994 Agenda Date: 5/26/2026
Agenda #: G. Category: Consent Calendar
FROM:
Public Works
SUBJECT:
Annual Ford Vehicle Purchase Order Contract, Service, and OEM Parts Contract (PW-26-157-SP)
RECOMMENDATION:
Award bid (PW-26-157-SP) and authorize the vehicle purchases, service, and OEM parts for two (2) years with three (3) optional annual renewals to the following bidders:
1. Fairview Ford Sales, Inc.
2. UP Opco Fontana F Inc. (dba Sunrise Ford).
COUNCIL GOALS:
· Practice sound fiscal management by living within our means while investing in the future.
DISCUSSION:
The Public Works/Engineering Department, Support Services Division is responsible for the purchase and maintenance of the city fleet, including the police department. The current fleet inventory is approximately 539 vehicles and equipment with vehicles encompassing sedans, pickup trucks, sport utility vehicles (SUV), electric, and police patrol units. The city approximately purchases 40 to 60 vehicles annually. This contract will go into effect July 1, 2026.
In accordance with the City’spurchasing policies, the proposal for the above-named project was opened electronically at 2:00 p.m. on April 03, 2026. Two hundred and four (204) bidders were notified of the bid. Bid packets were downloaded/received by Twenty-five (25) vendors, and we received Three (3) bid responses. Four (4) Fontana vendors were notified. Two (2) Fontana vendor responses were received. After evaluating the vendor responses, the Purchasing Division is recommending Fairview Ford Sales, Inc., located in San Bernardino, CA, and UP Opco Fontana F Inc., located in Fontana, as they are the lowest, most responsive, and responsible bidders.
Currently, the city has Sunrise Ford under contract for Ford vehicles and police interceptor vehicles.
Staff recommend expanding vehicle manufacturers and award the bid to two (2) bidders for vehicle purchases, service, and OEM parts be awarded to the bidders listed above. By awarding to multiple bidders, they will provide the city with better purchasing power and time savings of staff resources for obtaining vehicles. The bidders would also provide low mileage inventoried used vehicles, regardless of make for special operation assignments.
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File #: 26-0994 Agenda Date: 5/26/2026
Agenda #: G. Category: Consent Calendar
FISCAL IMPACT:
The fiscal impact associated with the approval of this item shall not exceed the annual amount of $5,821,300 approved in the Fleet Operations Fund 751 specifically 75137306-8319. Vehicles, service, and parts are all purchased throughout the fiscal year on an as-needed basis.
MOTION:
Approve staff recommendation.
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8353 SIERRA AVENUE, FONTANA, CA 92335
www.fontanapurchasing.org
City of Fontana
Purchasing Division
April 13, 2026
T
O: Eric Ninemire, Equipment Mechanic Supervisor
FROM: Elia Alvarez, Purchasing Buyer
S
UBJECT: RECAP OF BID PW -26-157-SP, VEHICLES – ANNUAL PURCHASES, SERVICES AND OEM PARTS CONTRACT.
T
he Proposals for the above-named project were opened electronically at 2 :00 P.M. on April 03, 2026. Two Hundred and Four (204) bidders were notified of the bid. Bid packets were downloaded/received by Twenty-five (25) vendors and we received Three (3) bid responses. Four (4) Fontana vendors were notified. Two (2) Fontana vendor responses were received. After evaluating the vendor responses, the Purchasing Division is recommending Fairview Ford Sales , Inc. located in San Bernardino, CA and UP Opco Fontana F Inc. located in Fontana as they are the lowest, most responsive, and responsible bidder.
I
f you agree with the Purchasing Division’s recommendation, please forward, at your earliest convenience, an Action Report to Fontana City Council for their concurrence with the recommendation.
I
f you have any questions, please contact me at x6605.
cc: P
urchasing File
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8353 SIERRA AVENUE, FONTANA, CA 92335
www.fontanapurchasing.org
C
ity of Fontana
Notice of Award
Ap
ril 13, 2026
F
airview Ford Sales, Inc.
292 N. G St.
San Bernardino, CA 92410
P
roject Name: Vehicles - Annual Purchases, Services and OEM Parts Contract City of Fontana’s Project #: PW-26-157-SP
You are hereby notified that your proposal has been accepted. You are the successful bidder and will be awarded a Purchase Order contract.
In accordance with the contract Terms, you must comply with and complete the following conditions of this Notice of Award within 10 days.
1 . Worker’s compensation insurance
2. Commercial general liability insurance
3. Commercial auto liability and property insurance.
4. Professional liability insurance.
5. Name, title, and email address of account representative for this account.
6. Name, title, and email address of personnel authorized to sign/approve this contract.
7. Email address that purchase orders will be emailed to.
8. Completed ACH form – if wanted to be paid electronically.
9. Taxpayer ID and certification W-9.
10. Copy of City of Fontana business License.
N
ote: Insurance certificates must name City of Fontana as additional insured and be in the amounts specified in the bid specifications. With all endorsement forms.
F
ailure to comply with these conditions within the time specified will result in annulment of the award and forfeiture of the bid guarantee. Within 10 days after you comply with the foregoing conditions, the City of Fontana will issue you a purchase order.
R
eturn by documents by email
Elia Alvarez
[email protected]
City of Fontana
185
8353 SIERRA AVENUE, FONTANA, CA 92335
www.fontanapurchasing.org
C
ity of Fontana
Notice of Award
Ap
ril 13, 2026
U
S Opco Fontana F Inc.
16005 Valley Blvd.
2772 Marco Rd.
Fontana, CA 92335
P
roject Name: Vehicles - Annual Purchases, Services and OEM Parts Contract City of Fontana’s Project #: PW-26-157-SP
You are hereby notified that your proposal has been accepted. You are the successful bidder and will be awarded a Purchase Order contract.
In accordance with the contract Terms, you must comply with and complete the following conditions of this Notice of Award within 10 days.
1 . Worker’s compensation insurance
2. Commercial general liability insurance
3. Commercial auto liability and property insurance.
4. Professional liability insurance.
5. Name, title, and email address of account representative for this account.
6. Name, title, and email address of personnel authorized to sign/approve this contract.
7. Email address that purchase orders will be emailed to.
8. Completed ACH form – if wanted to be paid electronically.
9. Taxpayer ID and certification W-9.
10. Copy of City of Fontana business License.
N
ote: Insurance certificates must name City of Fontana as additional insured and be in the amounts specified in the bid specifications. With all endorsement forms.
F
ailure to comply with these conditions within the time specified will result in annulment of the award and forfeiture of the bid guarantee. Within 10 days after you comply with the foregoing conditions, the City of Fontana will issue you a purchase order.
R
eturn by documents by email
Elia Alvarez
[email protected]
City of Fontana
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187
188
189
190
City of Fontana
Action Report
City Council Meeting
8437 Sierra Avenue
Fontana, CA 92335
File #: 26-0995 Agenda Date: 5/26/2026
Agenda #: H. Category: Consent Calendar
FROM:
Finance
SUBJECT:
American Rescue Plan Act Expenditure Plan Quarterly Report RECOMMENDATION:
Receive and file the American Rescue Plan Act (ARPA) Expenditure Plan quarterly report.
COUNCIL GOALS:
· Operate in a businesslike manner by improving services through the effective use of technology.
· Practice sound fiscal management by producing timely and accurate financial information. · Practice sound fiscal management by living within our means while investing in the future. · Practice sound fiscal management by emphasizing capital formation. · Invest in the City’s infrastructure (streets, sewers, parks, etc.) by maintaining and improving the city's existing infrastructure.
· Invest in the City’s infrastructure (streets, sewers, parks, etc.) by providing for the development of new infrastructure.
· Invest in the City’s infrastructure (streets, sewers, parks, etc.) by creating and promoting community through people, parks, and programs.
DISCUSSION:
The American Rescue Plan Act (ARPA) was signed into law on March 11, 2021, providing additional relief to address the continued impact of COVID-19 on the economy, public health, state and local governments, individuals, and businesses. ARPA funding of $1.9 trillion provided for $362 billion in flexible fiscal aid to state and local governments in America under the State & Local Fiscal Recovery Funds (SLFRF). The City of Fontana was allocated $50.3 million in ARPA SLFRF funds. The U.S.
Department of the Treasury issued an Interim Final Rule in May 2021, and the Final Rule in January 2022, to implement the Coronavirus State and Local Fiscal Recovery Funds established under ARPA.
On March 8, 2022, the City Council approved the original ARPA Expenditure Plan (Plan). On September 13, 2022, the City Council subsequently approved a revised Plan which properly categorized existing projects per the Final Rule and eliminated projects that were determined to be ineligible. As all projects were determined eligible in concept for ARPA funding, staff has worked diligently with the City Attorney’s office and HdL ECONSolutions ensuring that all project details met ARPA Final Rule requirements. Currently, all projects have received a final legal determination as to City of Fontana Printed on 5/21/2026Page 1 of 3
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File #: 26-0995 Agenda Date: 5/26/2026
Agenda #: H. Category: Consent Calendar
their eligibility.
Current Plan
The current Plan reflects expenditures in four primary Federal Eligible Use Categories. and the table below reflects the current budget by category per the Treasury reporting requirements.
There are no proposed plan revisions for the current reporting period. All projects have been fully obligated meaning committed by contract, purchase order, or interagency agreement as required by Treasury Guidelines as of December 31, 2024. The city must expend all SLFRF funds by December 31, 2026.
Leveraged Projects
The original plan approved by Council included $18.0 million in projects under the Revenue Loss category. However, per the Final Rule, only $10.0 million in funding was available under the standard allowance, leaving $8.0 million in projects unfunded. To address this shortfall, the City identified ARPA-eligible projects that had initially been funded by the General Fund and reprogrammed them to be funded by ARPA instead. This reallocation freed up or leveraged General Fund resources, which were then used to cover the previously unfunded projects. The leveraged projects include a Police Department helicopter ($3.0 million) and various pavement rehabilitation projects ($5.0 million).
Plan Update
As of March 31, 2026, $48.38 million has been expended. Since all projects have been obligated as City of Fontana Printed on 5/21/2026Page 2 of 3
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File #: 26-0995 Agenda Date: 5/26/2026
Agenda #: H. Category: Consent Calendar
of December 31,2024, no changes are expected at this time. Attachment B provides a brief update on each project.
FISCAL IMPACT:
There is no fiscal impact associated with the approval of this item.
MOTION:
Receive and file.
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ATTACHMENT A CITY OF FONTANA
AMERICAN RESCUE PLAN ACT (ARPA) EXPENDITURE PLAN UPDATE AS OF MARCH 31, 2026
Federal Eligible Use Category
Treasury Expenditure Category Project Current Plan Proposed Plan Estimated
Expenditures
as of 03/31/26
1) Public Health & Economic Response
1.0 Public Health Metrolink Station Security Cameras 66,411 66,411 66,4 11 Ventilation Upgrade for City Facilities 2,322,150 2,322,150 2,322,150
2.0 Negative Economic Impacts Fontana Forward Grant Program 190,786 190,786 19 0,786 Homelessness Prevention Resources and Care Center 6,442,229 6,442,229 6,408,682 Park Improvements 3,241,828 3,241,828 3,072,736
3.0 PH Negative Economic Impact Public Sector
Capacity
Leveraged Project: Support Government Employment
(hiring above the pre-pandemic baseline)
9,842,762 9,842,762 9,842,763 Vaccine Bonus 526,986 526,986 526,986 Leveraged Project: Accela 3,406,636 3,406,636 3,406,636 Leveraged Project: Fontana 311 2,398,355 2,398,355 2,139,790 Part-Time Employee Retention 152,936 152,936 152,936 2) Revenue Loss
6.0 Revenue Replacement Parking Structure 10,000,000 9,999,606 3) Uniform Administrative Requirement, Cost
Principles, and Audit Requirements for Federal
Awards (2 CFR Part 200)
10,000,000
7.0 Adminstrative Administrative Costs 51,433 51,433 51,433 4) Water, Sewer, and Broadband Infrastructure
5.0 Infrastucture Cypress Storm Drain Project 7,340,000 7,340,000 6,071,366 Data Security & Threat Detection 157,927 157,927 157,927 Endpoint Detection & Response Solution 154,806 154,806 154,806 Fiber to City facilities 1,773,968 1,773,968 1,660,210 Network Detection & Response Solution - - - Septic to Sewer 500,000 500,000 471,770 Storm Drain Infrastructure Masterplan 375,130 375,130 375,130 Sewer Infrastructure Masterplan 424,870 424,870 424,781 5) Premium Pay
Public Safety Premium Pay
887,901
887,901 887,900
Total 50,257,113 50,257,113 48,384,804 Total Unappropriated Fund Balance - Total Allocation 50,257,113 50,257,113 194
ATTACHMENT B CITY OF FONTANA
AMERICAN RESCUE PLAN ACT (ARPA) EXPENDITURE PLAN UPDATE DETAIL AS OF March 31, 2026
Project Recommended
Amount
Expended As of
03/31/26
Federal Use Category Description Est. Project Start
Date
Est. Project End
Date
Est. Project Cost Project Update
Administrative Costs 51,433 51,433 Uniform Administrative Requirement, Cost Principles, and Audit Requirements for
Federal Awards (2 CFR Part 200)
To cover the administrative direct and indirect costs associated with the ARPA program.
Complete Complete 51,433 Administrative costs to cover the implementation and oversight of the City's AR PA Expenditure Plan. Costs include but are not limited to City staff time, consultant services including HdL, and City Attorney costs.
Cypress Storm Drain Project 7,340,000 6,071,366 Water, Sewer, and Broadband Infrastructure
Construction of a storm drain facility along Foothill Blvd between Sierra Ave and Cypress Ave and Cypress Ave between Foothill Blvd and Orange Way to connect to the newly constructed West Fontana Channel along the Metrolink railroad track. The project also includes landscaped median on Foothill Blvd, reconstruction of AC pavement, and ADA compliant sidewalks and curb ramps upgrades.
In progress 12/31/2026 26,200,000 The project will be constructed in two phases:
- Phase 1 will be on Foothill Blvd between Sierra Ave and Cypress Ave, and on Cypress Ave between Foothill Blvd and Orange Way ($19.7 million)
- Phase 2 will be on Cypress Ave between Miller Ave and Foothill Blvd and on Juniper Ave between Miller Ave and Foothill Blvd ($6.5 million)
ARPA funds will be used towards the first phase. Phase 2 will be constructed once funding is identified in the future. The total project cost for Phase 1 is funded by ARPA, Local Measure I, Storm Drain, and Landscape. The project opened bid on April 18. The lowest bid came in higher than anticipated. Pending additional project funding allocation, the project has begun its construction with anticipated completion in late 2026.
Data Security & Threat Detection 157,927 157,927 Water, Sewer, and Broadband Infrastructure
A software suite that integrates with our servers and Office 365 to detect, report, and alert on permissions and activity to help detect unauthorized access.
Complete Complete 157,927 Varonis DatAdvanta ge software suite was deployed and is currently in use to monitor the City's file servers and Office 365 environment. Approved via consent calendar during the June 28, 2022 City Council meeting. PO #22300174. Project is completed.
Endpoint/Network Detection & Response
Solution
154,806 154,806 Water, Sewer, and Broadband Infrastructure
A technology solution that would help detect, alert, and potentially respond automatically to anomalous or malicious network activity on the City's network
Network: A technology solution that would help detect, alert, and respond to unauthorized activity on the staff computers throughout the City. This would fill the gap between what anti-virus software will detect and our network defenses.
Complete Complete 154,806 Combined with Network Detection and Response solution. Purchased Arctic Wolf Manag ed Detection and Response (MDR) solution to monitor network traffic to alert on malicious or suspicious activit
y. Approved via consent calendar during the June 14, 2022 City Council Meeting.
PO # 22300235. Project is completed
Fiber to City facilities 1,773,968 1,660,210 Water, Sewer, and Broadband Infrastructure
This project would run City owned fiber to our 6 facilities with leased lines, 1police substation with a leased line, 4 of our larger parks that currently have no connectivity, and 1 police substation that currently has no connectivity. This would help facilitate the use of technology at the locations (Wi-Fi, security cameras, irrigation systems, etc.).
In progress 7/31/2026 1,773,968 Sites to be connected are: Palm Court Substation, Southridge Substation, Cypres s Center, Don Day Center, Heritage Center, Jack Bulik Center, Martin Tudor Park, Mary Vagle Nature Center, Bill Martin Park, Central City Park, Ralph M. Lewis Sports Complex, South Fontana Park, and Veteran's Park. The project has been advertised and scheduled to open bid on May 7. The project has been started and substantially completed. Final acceptance anticipated in Summer 2026.
195
ATTACHMENT B CITY OF FONTANA
AMERICAN RESCUE PLAN ACT (ARPA) EXPENDITURE PLAN UPDATE DETAIL AS OF March 31, 2026
Project Recommended
Amount
Expended As of
03/31/26
Federal Use Category Description Est. Project Start
Date
Est. Project End
Date
Est. Project Cost Project Update
Fontana Eats Grant Program 190,786 190,786 Public Health & Economic Response Council appr oved program to grant Covid Impacted or disproportionate residents $100 to $600 depending on family size and income.
On October 25, 2022, City Council approved the Fontana Eats food assistance program to provide a direct benefit to eligible households impacted by COVID-19. As of August 17, 2023, a total 406 households have received $103,512.81 in funding. In partnership with Fontana/s Social Work Action Group (SWAG) this total includes 35 individuals experiencing housing insecurities that received Fontana Eats funding as additional assistance while placed in local rapid housing.
Complete Complete 190,786 Project details are being developed and will be presented to Council for consider ation in September 2022. // Project Name Changed to: Fontana Eats // Council approved program to grant Covid Impacted or disproportionate residents $100 to $600 depending on family size and income // Total Applications Submitted: 225 // First 100 applicants to be funded mid-April.
The sunset of the program commenced on or before September 30, 2023. Funds for the Fontana Eats program were exhausted, leaving a total amount of $83,440.00 remaining and any additional funds not expended after final billing from Usio Card Services, were reallocated to ARPA priority projects. This project has been completed.
Homelessness Prevention Resources and
Care Center
6,442,229 6,408,682 Public Health & Economic Response The design and construction of a homeles s shelter to serve the homeless population of the City.
Leveraged Leveraged 17,000,000 Additional funding of $9,000,000 is required and potential sources include:
- County of San Bernardino-$5,000,000
- USHUD $4,000,000
Project will provide transitional housing and wrap around services (24 hour managed care) for up to 30 chronically homeless individuals as well as housing and appropriate support services for up to 16 families. This Includes the purchase of a Hotel, the Conversion Costs and 2 years of property management and utilities. Hotel has been purchased and the conversion has been completed with improvements bein
g funded by other sources.
Leveraged Project: Support Government
Employment (hiring above the pre-pandemic
baseline)
9,842,763 9,842,763 Public Health & Economic Response Per the Treasury Final Rule, the City m ay hire above the pre-pandemic baseline and use SLFRF funds to pay for payroll and covered benefits associated with the recipient increasing its number of budgeted FTEs up to 7.5 percent above its pre-pandemic baseline.
Complete Complete 9,842,763 All costs associated with new positions approved by Council can be considered for t his leveraged project, including but not limited to the new Police Department positions added in 2021-22 and 2022-23.
Metrolink Station Security Cameras 66,411 66,411 Public Health & Economic Response In stallation of 8 security cameras at the Fontana Metrolink station to help keep the area more secure. The station currently has no operational cameras, nor an
y City owned cameras.
Complete Complete 66,411 Project is complete. Delays were due to supply chain issues.